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FY 2011-12 Budget CITY OF SCHERTZ, TEXAS ADOPTED ANNUAL BUDGET FISCAL YEAR 2011-12 OCTOBER 1, 2011 ? SEPTEMBER 30, 2012 CITY COUNCIL HAL BALDWIN Mayor JIM FOWLER Council Member, Place 1 DAVID SCAGLIOLA Council Member, Place 2 GEORGE ANTUNA Council Member, Place 3 CEDRIC EDWARDS Council Member, Place 4 MICHAEL CARPENTER Council Member, Place 5 PREPARED BY JOHN C. KESSEL, CITY MANAGER JOHN E. BIERSCHWALE, ASSISTANT CITY MANAGER DAVID J. HARRIS, ASSISTANT CITY MANAGER JUAN F. SANTOYA JR., FINANCE DIRECTOR ROBERT J. GALINDO, FINANCE ASSISTANT DIRECTOR RENÉ A. ZÁRATE, STAFF ACCOUNTANT JAMES P. WALTERS, FINANCIAL/BUDGET ANALYST ELIZABETH WILEY, FINANCE CLERK MARTHA CANSECO-AMESCUA, FINANCE CLERK DONNA DYKES, HUMAN RESOURCES DIRECTOR City of Schertz Our Mission To be a community where all aspire to live. Our Vision To be the premier city in the region in quality of life and sustainable economic prosperity. Goals 1. Quality of Life 2. Sustainable Economic Prosperity 3. Effective Land Use 4. Regional Collaboration and Intergovernmental Cooperation This budget will raise more total property taxes than last year?s budget by $892,380 or 10% increase, and of that amount, $395,324 is tax revenue to be raised from new property added to the tax roll this year. úôéäî÷êúõøëéã ûèùöøé Ì¿¾´» ±º Ý±²¬»²¬ Û¨»½«¬·ª» Í«³³¿®§ óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó×óÈ Ñ®¼·²¿²½»óÌ¿¨ Î¿¬» óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóÈ×óÈ×× Ñ®¼·²¿²½»óÞ«¼¹»¬ óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóÈ×××óÈÊ Ì¿¨ Î¿¬» ¿²¼ Ð®±°»®¬§ Ûª¿´«¿¬·±²óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó ÈÊ× Î¿¬» °»® Ø«²¼®»¼ Ê¿´«¿¬·±²óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó ÈÊ×× Ì¿¨ ±² üïððôððð Ê¿´«¿¬·±² ¾§ Ç»¿®óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó ÈÊ××× ß»»¼ Ð®±°»®¬§ Ê¿´«»óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó È×È 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ÍÎîðïðóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó îçî Ù Ñ ¿²¼ Î»º«²¼·²¹ Þ±²¼ô ÍÎîðïðóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóîçí Ù Ñ Þ±²¼ô ÍÎîðïïóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóîçìóîçë Ý Ñ Þ±²¼ô ÍÎîððëóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó îçê Ù Ñ ¿²¼ Î»º«²¼·²¹ Þ±²¼ô ÍÎîðïïóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóîçé Í½¸»®¬¦ñÍ»¹«·² Ô±½¿´ Ù±ª¬ Ý±®°ô ÍÎçç ú ÍÎðïóóóóóóóóóóóóóóóóóóóóóóóóóóó îçè Executive Summary General Fund Revenue Total revenue is expected to increase in FY 2011-12 by 7.4% from FY 2010-11 estimates. The big contributors are sales and property tax, service fees, and fund transfers. Permits look like a decrease but in FY 2010-11 the city received a large payment from Sysco. This fee is unusual and cannot be counted on every year. Sales tax is expected to grow 9%. Most of this growth comes from Sysco as they begin operations in FY 2011-12. Property taxes will increase by $135,000, or 2%, from annexations and new homes and businesses. Municipal Court will hire a collections agency to increase revenue from fines. This new operation is the main cause of our projected fee revenue increase. Expenses Total budgeted expenses will increase by 11.9% from FY 2010-11 estimates. In FY 2011-12 the city is budgeting a 1% cost of living adjustment along with a market survey adjustment. These options are mutually exclusive and the employees in the survey adjustment are not eligible for a cost of living adjustment. Health insurance increased by 8.2% and the city will also set money aside to begin a vehicle replacement program. This budget is expected to leave $150,000 to put back into reserves as the city attempts to reach its reserve goal of 25% of operating expenses. City Council The Mayor receives a $300 stipend and $150 car allowance per month and the Council Members receive a $200 stipend with a $75 car allowance. Other costs include amounts for elections, supplies for council meetings, and training for the members City Manager New City Manager brought on board in the middle of FY 2010-11. The FY 2011-12 Budget increases by 2.8% from FY 2010-11 estimates. This increase is due to an increase in personnel expenses. Municipal Court Program costs for the FY 2011-12 Budget will increase by 12.7% over FY 2010-11 year end estimates. Every year we set aside money to pay Bexar County Jail and Magistrate fees for holding our prisoners. These monies are currently not being utilized but will be necessary should the need arise. 311 Customer Service The Customer Relations/311 Department has increased customer service volume by a third over the previous year. This upward trend is expected to continue in the future. The FY 2011-12 Budget will increase by 21.3% from FY 2010-11 estimates due to personnel cost increases and funding a part-time position to assist during the high call volume hours. Planning & Zoning The FY 2011-12 Proposed Budget will increase by 5.7% over FY 2010-11 year end estimates. This increase is due to the addition of a Planning Manager. The new rd position is offset by a lower cost of the 3 year in the city?s contract with Gateway Planning Group. Legal Services No significant change. Facilities Maintenance The FY 2011-12 Budget will increase 3.2% from FY 2010-11 estimates. The cause of the increase is higher personnel expenses. City Secretary There is an Increase of 1.4% from FY 2010-11 estimates to the FY 2011-12 Budget which is due to higher personnel expenses. Non-Departmental The FY 2011-12 Budget will increase by 43.9% over FY 2010-11 estimates. Annexation costs, contingencies, tax abatements for Sysco and Caterpillar, a new planning survey, and fewer City events funded by the General Fund are responsible for this change. A new program approved for next year is a one time merit program for employees. This also is a major factor for the budgetary increase. Public Affairs Schertz Tales was under the Public Affairs budget in FY 2009-10 and was made its own department as of FY 2010-11. The FY 2011-12 Budget increases by 40.2% from the FY 2010-11 estimates due to the addition of an Event Coordinator positions to this department. This position was approved in FY2010-11 Budget and is funded in full though a transfer from the Hotel Tax Fund. Records Management The FY 2011-12 Budget increased 5.6% from FY 2010-11 estimates which is due to the increase in the cost of personnel. Schertz Tales The FY2011-12 Budget will increase by 12.4% over FY 2010-11 estimates due to the addition of 8 folios to the magazine. This increase will be offset by additional advertising revenue and become a net benefit for the City, bringing in more revenue than there will be in new expenditures. Engineering The FY 2011-12 Budget will increase by 30.6% from FY 2010-11 estimates. There will be a Plat, Plan, and Drainage review in professional services and truck for the new engineers in capital outlay. GIS This program will increase 12.8% from the FY 2010-11 estimates to the FY 2011-12 Budget. Cost of personnel and training are the main causes of this increase. Police The Police Department?s FY 2011-12 Budget will be an increase of 13.1% over the previous year?s estimates. The budget includes the addition of two officers to cover the school district and all of their equipment and related costs. The City is receiving funding for the officers which covers these expenditures. Also included are additional three communications officers to cover the additional call workload and ensure the minimum staff level is always kept. The last personnel that will be added is an additional Crossing Guard due to the school remodel a new section of street must now be staffed for child safety. Staff Support will increase with the replacement of body armor and SWAT gear. As stated earlier gasoline purchases will be budgeted at a 20% increase causing the Utility Services to show an increase. The police will also be implementing a Selective Traffic Enforcement Program (STEP) which will put additional officers on the road during high traffic volume days throughout the year. The additional revenues brought in will cover the overtime and fuel costs associated with this program. Fire Rescue The FY 2011-12 Budget will increase 5.2% over year end estimates. The majority of these costs will come from personnel cost increases, a replacement vehicle, foam systems for the brush trucks, and training cost increases. Inspections The Inspections Department Proposed FY2011-12 Budget will increase by 15.8% over the previous year estimates with the addition of an administrative assistant. This position was approved in FY2010-11. Marshal Services There will be an increase in the FY 2011-12 Budget of 4.7% from the FY 2010-11 estimates. The increases in training, personnel expenses, lot cleaning, and gasoline will be offset somewhat by less capital and equipment expenditures. Streets The FY 2011-12 Budget increases by 18.6% from the 2010-11 estimates. This is the result of the new Superintendent of Streets and Fleet and returning the street maintenance materials budget to $250,000 from $150,000. This line item was suppressed to meet budgetary requirements the past few years and can now be put raised to resume full services. Parks The will be no change from FY 2010-11 estimates to the FY 2011-12 Budget. The increase in personnel is offset by few supplies and equipment purchases. Pools The FY 2011-12 Budget will increase 0.6% from FY 2010-11 estimates for additional maintenance. Event Facilities The FY 2011-12 Budget will decrease 3.8% from FY 2010-11 estimates. The main cause is reduced personnel expenditure due to staffing changes. Library The FY 2011-12 Budget will increase by 0.9% from FY 2010-11 estimates with personnel expenditure increases. These will be offset with a reduction coming from utility services. The new solar panels will help lower utility expenses. Animal Services The FY 2011-12 Budget will increase by 2.2% from FY 2010-11 estimates. The increase is due to a general increase to support the growing demand on this department. Information Technology The Budget for FY 2011-12 is 22.9% greater than the estimates for FY 2010-11. The major cause is a capital purchase to upgrade the City?s phone system. Human Resources The FY 2011-12 Budget will increase by 28.4% from the FY 2010-11 estimates. Training will increase to allow for additional conferences needed to keep staff knowledge up to date. More employees will receive longevity pins in 2011-12 and tuition reimbursement will increase as we expect more employees to take advantage of this benefit. The clerk will be promoted to a Journey Generalist and the department will hire an Administration Assistant. These changes will help with the additional stress put on this department by a growing city employment base. Finance The FY 2011-12 Budget will increase by 4.7% from FY 2010-11 estimates. Personnel and training expenses are responsible for the increase. Training will go up as we start Incode training again and we expect higher travel expenses related to the 2012 Government Finance Officers Association conference. Purchasing & Asset Management The FY 2011-12 Budget increased by 9.7% from the FY 2010-11 estimates. This department needed new furniture and additional training for the next year. Fleet The FY 2011-12 Budget will increase over the FY 2010-11 estimates by 28.6%. This increase is due to the addition of a Fleet Supervisor position, supplemented by the Water & Sewer Fund, and an increase in outside fleet repair. The increase in outside fleet repair is from a change in accounting polices. Reimbursements will be recognized as revenue and not as a reduction in expenses. This change is offset by a corresponding increase in revenue. City Assistance No significant change. Special Events Fund Revenue Revenues will decrease by 18.2% from the FY 2010-11 estimates to the FY 2011-12 Budget to better meet expenditures. Expenses The expenditures will increase by 16.7% from the FY 2010-11 estimates to the FY 2011-2 Budget. The increase gives more funds for the Sweetheart Events and advertising for all the events. Interest & Sinking Fund Revenues The FY 2011-12 revenue will increase by 15.4% from the FY 2010-11 estimate with the increase in the tax rate to cover the recent bond issue. Expenses The FY 2011-12 Budget will increase by 18.0% from the FY 2010-11 estimate as the first payment of the recent bond issue comes due. Water & Sewer Fund Revenue Revenues will increase by 1.8% from the FY 2010-11 estimates to the FY 2011-12. Increases come from home and residential construction of new buildings and the water fee increase. Expenses Overall expenses will increase by 5.8% from the FY 2010-11 estimates to the FY 2011- 12 Budget. The increase comes from the Water & Sewer Administration department and is the result of higher fees for water and the addition of a Superintendant of Streets and Fleet and the Fleet Supervisor which are located in the General Fund. Business Office The FY 2011-12 Budget will decrease by 2.3% from the FY 2010-11 estimates. The capital outlay will increase with the purchase of the new kiosks which will take utility bill payments. This increase is offset by the removal of the floating clerk position and by not hiring a new meter tech. Administration The Water & Sewer Administration FY 2011-12 Budget will be an increase of 6.7% from the FY 2010-11 estimates. Service contracts for sewer, water, and garbage services will be increasing. The fund transfers will also increase with the addition of the Superintendent of Streets and Fleet and the Fleet Supervisor positions in the General Fund. Those positions will be paid out of the General Fund and the expenses will be covered by a transfer from the Water & Sewer Fund. Contingencies will be increased back to its starting amount for the next year. Schertz Seguin Local Government Corporation issued a new bond and payments from both cities will begin in 2011-12 which contributes to a budget increase. Drainage Fund Revenue Revenues will increase by 0.8% from FY 2010-11 estimates to the FY 2011-12 Budget. Increase due to increased residents in Schertz. Expenses Expenses will increase by 14.0% from FY 2010-11 estimates to the FY 2011-12 Budget. The increase is due to raising contingencies and channel maintenance to previously budgeted levels and personnel expense increase. Capital Recovery Fund Revenues Revenues will increase from FY 2010-11 estimates to FY 2011-12 by a significant amount. This increase is caused by a transfer from reserves to fund upcoming projects. Expenses Expenses will show a significant increase from FY 2010-11 estimates to the FY 2011-12 Budget as the City budgets for new projects. Upcoming will be for a Southeast Water Quadrant booster tanks, Naco pump site improvements, and a south Schertz wastewater treatment plant. The budget shows the full amount for these projects however the completion dates will not be for a few years out. The tanks have the longest project time with an estimated completion date of FY 2018-19. Projects Completed in FY 2010-11 Town Creek Wastewater Collection System Phase 2 Projects to be Completed in FY 2011-12 Town Creek Wastewater Collection System Phase 3 Schaefer Road East Water Line Upgrade Naco Well Improvements EMS Fund Revenues Revenues will increase by 16.5% from FY 2010-11 estimates to the FY 2011-12 Budget. The main cause of the higher revenues is an increase in service fees. Expenses The expenses will increase by 14.8% from the FY 2010-11 estimates to the FY 2011-12 Budget. With the budgeted increase in service calls and revenue, bad debt expense has to be increased as well. The EMS Department will also host a paramedic class along side its EMT class and certification class. The additional services and supplies for these classes will go up. There is also a request to update the computers in three vehicles. This request has been put into the budget for the past few years but weren?t purchased due to revenue shortfalls. These increases are offset somewhat by a decrease in debt payments. Schertz Economic Development Corporation (SEDC) Revenues For FY 2011-12, tax revenue is expected to increase by 9.2% from FY 2010-11 estimates. The main cause of this increase is the new Sysco operation in Schertz. Expenses No significant change to Non Departmental. The Economic Development FY 2011-12 Budget will increase from FY 2010-11 estimates by 9.1%. The increase will include Personnel cost, office furniture and partnership costs in the I-10/I-35 Alliance. Operations support will increase for advertising at tradeshows, print and online advertising and marketing collateral. Training/Travel expenses will increase to allow two staff members to attend eight trade shows. There will also be a higher budget for Business Development programs to aide local businesses and potential businesses here in Schertz. The Sysco Road construction is complete and there are no new projects for this Fund for the next budget year. The Sysco Road construction is complete and there are no new projects for this Fund for the next budget year. Hotel Motel Tax Fund Revenue Revenue will decrease by 3.9% from FY 2010-11 estimates to the FY 2011-12 Budget. Hotel taxes are expected to increase, however the transfer from reserves will be much less as we need less to cover some one time expenditures. Expenses Expenses will increase by 5.6% from the FY 2010-11 estimates to the FY 2011-12 Budget. This increase is driven by one time equipment purchases for the civic center and new banners for the streets. Also the City will begin reducing the amount of funding of Civic Center personnel from this fund; the fund transfers line will reduce over the next few years the General Fund absorbs these expenses. Park Fund Revenue Revenue will grow 17.6% from FY 2010-11 estimates to the FY 2011-12 Budget. This increase is caused by more development and higher fees. Expenses Expenses will increase 71.5% from the FY 2010-11 estimates to the FY 2011-12 Budget. The City has many new projects and renovations planned for the City parks such as, new public water fountains, new playscapes, and a skate park. Recycling Fund Revenues The revenue in the 2011-12 Budget is a transfer from the Water & Sewer Fund in order to close out this fund. Expenses Bexar Waste incurs all the costs of the fall and spring clean-ups. There will be no more expenses budgeted in this fund. Parks & Recreation Foundation Revenues No significant change. Expenses No significant change. Historical Committee Revenues No change in revenue. Expenses No significant change in expenses. Rate Value C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND FINANCIAL SUMMARY REVENUE SUMMARY 10,571,479 10,912,656 11,264,650 11,803,725 Taxes 1,448,620 1,521,000 1,544,162 1,617,000 Franchises 1,016,077 1,181,913 1,623,850 1,187,800 Permits 40,640 64,547 34,300 31,300 Licenses 2,598,800 3,073,872 2,786,152 3,341,727 Fees 30,757 35,000 30,000 30,000 Fines 421,251 405,672 443,818 571,245 Inter-jurisdictional 1,097,436 1,282,660 1,213,329 1,760,658 Inter-Fund Transfers 509,246 507,284 570,575 615,500 Miscellaneous 17,734,306 18,984,604 19,510,836 20,958,955 TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL36,921 60,500 54,244 61,500 CITY MANAGER723,687 793,407 758,927 777,776 MUNICIPAL COURT288,318 353,503 302,940 341,433 CUSTOMER RELATIONS-31188,836 90,533 90,998 110,406 PLANNING & ZONING159,746 305,905 296,820 317,133 LEGAL SERVICES213,812 258,000 258,100 258,000 GENERAL SERVICES852,571 929,686 927,126 956,891 CITY SECRETARY173,120 178,880 180,469 183,052 NON DEPARTMENTAL1,231,522 1,088,016 1,000,251 1,438,904 COMMUNITY & MEDIA RELATIONS542,617 184,796 183,039 256,660 RECORDS MANAGEMENT51,323 72,019 61,126 64,544 SCHERTZ TALES MAGAZINE 385,9261,171 385,449 433,205 ENGINEERING175,767 200,026 187,915 245,326 GEOGRAPHIC INFORMATION SYSTEMS113,757 123,708 115,658 130,517 TOTAL GENERAL GOVERNMENT 5,024,9054,653,168 4,803,062 5,575,347 PUBLIC SAFETY POLICE4,457,534 4,628,881 4,451,205 5,035,122 FIRE & RESCUE2,418,584 2,728,976 2,738,075 2,879,767 INSPECTIONS361,848 406,444 385,710 446,682 MARSHAL SERVICE377,845 614,580 617,856 646,608 TOTAL PUBLIC SAFETY 8,378,8817,615,811 8,192,846 9,008,179 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND PUBLIC ENVIRONMENT STREETS 891,211816,938 895,406 1,078,305 TOTAL PUBLIC ENVIRONMENT 891,211816,938 895,406 1,078,305 PARKS & RECREATION PARKS 719,592 746,612 795,596 793,172 POOLS241,442 243,003 241,578 243,003 COMMUNITY/CIVIC CENTER179,205 191,618 194,349 186,927 SENIOR CENTER23,852 - - - TOTAL PARKS & RECREATION 1,181,2331,164,091 1,231,523 1,223,102 CULTURAL LIBRARY 801,017765,048 819,734 826,765 TOTAL CULTURAL 801,017765,048 819,734 826,765 HEALTH ANIMAL CONTROL 390,083332,727 373,225 383,787 TOTAL HEALTH 390,083332,727 373,225 383,787 INTERNAL SERVICE INFORMATION TECHNOLOGY859,676 960,813 944,295 1,160,176 HUMAN RESOURCES286,893 303,485 300,218 385,476 FINANCE419,396 444,167 429,938 449,959 PURCHASING & ASSET MANAGEMENT237,247 244,920 236,590 259,622 FLEET SERVICE303,426 312,818 319,423 410,809 TOTAL INTERNAL SERVICE 2,266,2032,106,638 2,230,464 2,666,042 MISCELLANEOUS CITIZENS ASSISTANCE10,047 52,000 52,214 52,000 KRAMER HOUSE- - - - TOTAL MISCELLANEOUS 52,00010,047 52,214 52,000 TOTAL EXPENDITURES 18,985,53317,464,468 18,598,474 20,813,527 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND REVENUES Taxes 000-411100Advalorem Tax - Current 6,271,917 6,704,566 6,750,000 6,884,454 000-411200Advalorem Tax - Delinquent 60,617 50,000 60,000 50,000 000-411300Advalorem Tax - P&I 41,655 50,000 50,000 50,000 000-411500Sales Tax Revenue-Gen. Fund4,160,495 4,071,590 4,368,520 4,784,071 000-411600Bingo Tax 4,651 4,500 2,500 2,200 32,000 33,630 33,000 000-411700Mixed Beverage32,144 Total Taxes 10,912,65610,571,479 11,264,650 11,803,725 Franchises 000-421200Center Point/Entex Energy 23,992 33,000 36,110 36,000 000-421220City Public Service 282,814 275,000 292,000 330,000 000-421240Guadalupe Valley Elec Co-op 460,216 430,000 436,052 440,000 000-421250New Braunfels Utilities 19,068 30,000 28,000 55,000 000-421300Time Warner/Paragon Cable 328,881 350,000 340,000 345,000 000-421350Time Warner/PEG Fee 62,905 62,000 64,000 65,000 000-421460AT&T Franchise Fee 157,235 220,000 176,000 185,000 000-421465AT&T PEG Fees 18,167 16,000 23,000 26,000 000-421480Other Telecom Franchise 16,709 15,000 45,000 35,000 90,000 104,000 100,000 000-421500Solid Waste Franchise Fee78,633 Total Franchises 1,521,0001,448,620 1,544,162 1,617,000 Permits 000-431100Home Occupation Permit 490 770 500 500 000-431200Building Permit 692,074 837,952 1,300,000 - 000-431205Bldg Permit - Residential - - 600,000- 000-431210Bldg Permit - Commercial - - 300,000- 000-431300Mobile Home Permit 80 671 200 200 000-431400Signs Permit 615 8,596 2,000 1,700 000-431500Food Establishment Permit 33,150 15,000 20,000 30,000 000-431600Garage Sale Permit 12,025 9,554 10,000 8,600 000-431700Plumbing Permit 87,655 109,769 98,000 80,000 000-431750Electrical Permit 57,276 63,062 62,000 55,000 000-431800Mechanical Permit 77,814 84,211 71,200 59,000 000-431900Solicitor/Peddler Permit 1,000 2,200- - 000-431950Animal/Pet Permit 2,085 2,000 2,000 2,000 000-432000Certificate of Occupancy Permit 6,250 6,578 6,000 3,800 000-432100Security Alarm Permit 38,375 36,000 42,000 42,000 7,750 7,750 5,000 000-435000Fire Permit7,188 Total Permits 1,181,9131,016,077 1,623,850 1,187,800 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Licenses 000-441000Alcohol Beverage License 6,230 6,100 6,300 6,300 000-442000Contractors License 29,403 55,447 24,000 22,000 000-444000Pet License 3,0005,007 4,000 3,000 Total Licenses 64,54740,640 34,300 31,300 Fees 000-451000Municipal Court Fines 1,195,415 1,540,000 1,006,443 1,665,009 000-451100Arrest Fee 57,091 60,000 46,694 50,694 000-451110Expunction Fee 60 90 90 90 000-451200Warrant Fees 127,799 187,500 140,000 192,000 000-451320Civil Justice Fee-Court 66 500 70 75 000-451321Civil Justice Fee-State - 1,200- - 000-451340Judicial Fee - City 7,386 7,000 6,226 6,826 000-451400Traffic Fine Costs TTL 29,924 30,000 23,440 25,984 000-451500Teen Court Admin Fee 480 500 300 260 000-451510Juvenile Court Fee 61,577 60,000 51,896 55,896 000-451600Technology Fund Fee 50,300 55,000 42,094 45,601 000-451700Security Fee 37,730 40,000 31,588 34,220 000-451800Time Payment Fee - City 4,383 5,000 6,772 7,336 000-451850State Fines 10% Service Fee 72,009 70,000 66,896 72,470 000-451900DPS Payment - Local 10,371 12,250 10,946 11,858 000-452000Child Safety Fee 8,099 8,000 11,302 12,243 000-452050Indigent Defense Fee 23,924 22,500 19,990 21,655 000-452100Platting Fees 62,250 66,000 87,500 98,000 000-452200Site Plan Fee 27,949 26,400 64,000 74,000 000-452300Plan Check Fee 352,099 375,000 700,000 465,000 6,300 13,500 000-452310Misc Review Fee 6,300- 000-452320Tree Mitigation Admin Fee 9,46911,2208,500 10,500 000-452400BOA/Variance Fees 8,000 11,000 4,000 4,000 000-452500Food Handler Class 6,070 8,000 6,000 7,000 000-452520Fire Training Classes - - - 400 000-452600Specific Use/Zone Chng Fee 4,000 14,630 12,500 20,000 000-452710Zoning Ltr&Dev Rights 450 - 750 1,500 000-453100Reinspection Fees 58,468 49,000 35,000 30,000 000-453110Swim Pool Inspection Fee 1,200 1,414- - 000-453120Inspections Plan Review 833 - - - 000-453200Mowing Fees - Inspections 3,626 12,000- 12,000 000-453211Admin Fee-Inspections 10,800 8,800- 7,480 000-4532153% Technology Fee 531 - 2 - 000-453310Misc Inspection Fees 10 - 270 - 000-453500Subcontractor Registration Fee 17,197 24,000- 17,000 000-453710Foster Care 500 - 800 500 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Fees continued 000-454100Swim Pool Reservation Fee 670 - - - 000-454200Pool Gate Admission Fee 23,820 22,000 22,000 25,000 000-454300Seasonal Pool Pass Fee 5,422 5,500 7,200 5,500 000-456500Hazard Material Fee 370 2,500 - 800 000-456510Fire Plan Review - 800 3,000- 000-456600Fire Re-inspection Fee 500 450 900 180 000-458100Sale of Merchandise - - 17 - 000-458300Sale of Property/Auction 20,910 20,000 30,000 22,000 000-458400Civic Center Rental Fees 170,345 226,000 150,000 171,000 000-458401Capital Recover Fee-Civic Center - 2,000- 7,500 000-458450North Center Rental Fees 24,000- 10,000 15,000 000-458500Community Center Rental Fees 36,139 32,000 18,000 18,000 000-458550Pavilion Rental Fees - 16,300- 18,500 000-458560Chamber of Commerce Rent - 11,700- 11,700 000-458570Non-Resident SYSA League 38,086 18,000 18,000 12,000 000-458600Ball Field Use 289 - 2 - 000-458650Nonresident User Fee- BVYA 5,980 9,000 9,200 11,000 000-458680Tournament Fees 3,650 14,000 7,000 15,000 000-458700Vehicle Impoundment 2,443 5,000 5,000 5,000 000-459200NSF Check Fee 179 100 500 250 000-459300Notary Fee 285200 450 300 000-459400Maps, Copies, UDC Misc 126 200 800400 000-459600Animal Adoption Fee 11,175 10,500 15,500 15,000 000-459700Pet Impoundment Fee 15,853 17,500 17,000 15,000 6,532 6,800 6,500 000-459800Police Reports Fee6,192 Total Fees 3,073,8722,598,800 2,786,152 3,341,727 Fines 000-463000Library Fines 35,00030,757 30,000 30,000 Total Fines 35,00030,757 30,000 30,000 Inter-Jurisdictional 000-473100Bexar Co - Fire21,078 21,078 21,078 21,077 40,263 000-473200 City of Seguin-Fire Contract 40,263 40,293 40,263 000-473300Guad Co. Library 180,000 1 80,815 180,816 180,816 000-473400Randolph AFB-Animal Control 1,000 2,608 2,500 2,500 000-474200Library Services - Cibolo 20,000 - - 20,000 000-474210Library Services - Selma 19,000 34,196 19,000 19,256 000-474400Dispatch Service - Cibolo 133,305 1 33,305 133,305 133,305 000-474500Dispatch Service -SCUCISD - 2,080 2,080 - 000-474600School Crossing Guard-Bexar 6,600 6,906 6,600 6,600 000-474610School Crossing Guard-Guadalupe - - - 20,000 - - 150,000 000-474700School Officer Funding - Total Inter-Jurisdictional 421,251 405,672 443,818 571,245 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Fund Transfers 000-480000Indirect Costs -EMS 87,840 87,840 87,840 87,840 000-480100Indirect Costs -Hotel 127,632 170,221 162,626 142,626 000-481000Transfer from Reserves 98,186- 355,000- 000-482100Transfer-Court Tech. Reserve - - 15,000- 000-482150Transfer From Court Security 58,011- 58,011 29,006 000-485000Interfund Charge-Drainage-3% 38,298 38,888 38,888 35,480 000-486000Interfund Charges - Water 638,948 624,777 624,777 881,222 000-486202Transfer In - W&S 15,421 - - - 000-486317Transfer From Park Fund 4,133 - 13,000- 000-486322Transfer-In - Library Grants 10,000- 10,000 - 000-486402Transfer From City Wide Project - 25,372- - 000-487000Interfund Charges-Fleet 79,660 91,737 91,737 98,484 000-488000Interfund Charges-4B 55,500 53,000 53,000 53,000 000-489000Transfer In 4 11,078- - 000-489620Transfer In - SEDC 50,00050,000 50,000 50,000 Total Fund Transfers 1,282,6601,097,436 1,213,329 1,760,658 Miscellaneous 000-491000Interest Earned4,814 5,000 2,200 3,000 000-491200Investment Income27,701 26,000 27,000 30,000 000-491900Unrealized Gain/Loss-Cap One1,541 - (12,000) - 000-493000Donations- Other- - 340 - 000-493120Donations-Public Library Building14 - - - 000-493130Donations-Writing Next Chapter18,757 20,000 40,000 - 000-493400Donations - Animal Control6,109 3,670 3,800 1,200 000-493401Donations-A/C Microchip3,038 3,000 2,200 500 000-493402Donations-Spay & Neuter13,453 12,000 14,000 13,500 000-493503Donations - Fire Rescue- - 25 - 000-494481LawEnforcemtOfficersStnd&Ed3,706 3,800 3,550 - 000-497000Misc Income-Gen Fund81,070 40,000 60,000 81,000 000-497005Misc Income-Publications151,272 240,000 200,000 290,000 000-497007Misc Income-Schertz Artz1,000 - - - 000-497020Misc Income-Fleet Recycled Oil251 400 400 - 000-497100Misc Income- Police33,223 20,000 30,000 25,000 000-497200Misc Income - Library8,110 12,131 19,000 19,000 000-497210Misc Income - Library Copier6,676 3,400 13,000 13,500 000-497300Misc Income - Animal Control1,620 2,400 18,000 500 000-497400Misc Income - Streets Dept19,119 11,229 15,000 20,000 000-497500Misc Income - TML Insurance 77,91578,04355,000 78,000 000-497550Misc Income - TML Reimbursement45,319 20,211 30,000 20,000 000-497600Misc Income - Parks Vending 1,372 500 2,000 2,500 000-498000Reimbursement- General Fund 3,166 5,500 5,428 5,000 000-498100Reimbursement- Fire Training - - 846 800 000-498105Reimbursement- Police DEA - 3,786- - 000-498110Reimbursement- Fire Emg Acti-OT - 12,000- 12,000 000-498500Settlement - Litigation -- 25,000 - Total Miscellaneous 507,284509,246 570,575 615,500 TOTAL REVENUES 18,984,60417,734,306 19,510,836 20,958,955 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND VISION STATEMENT To be the premier city in the region in quality of life and sustainable economic prosperity. MISSION STATEMENT To be a community where all aspire to live. GOALS AND OBJECTIVES Quality of Life. Sustainable Economic Prosperity. Effective Land Use. Regional Collaboration and Intergovernmental Cooperation. DEPARTMENTAL DESCRIPTION The Schertz City Council is made up of six elected officials. City residents elect a Mayor and five Council members at-large. A Mayor Pro-Tempore is rotated among Council members every six months. The Mayor and five City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. CITY COUNCIL ORGANIZATIONAL CHART Citizens Mayor & City Council PERFORMANCE INDICATORS 2009-10 2010-112011-12 Workload/OutputActualEstimateBudget Number of ordinances passed 404040 Number of resolutions passed 787070 Number of memos/resolutions processed 353535 2009-102010-112011-12 EfficiencyActualEstimateBudget Meeting Attendance rate 98%98%98% 2009-102010-112011-12 EffectivenessActualEstimateBudget Number of Council Meetings 505353 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$13,049$23,500$22,800 Supplies$164$261$500 City Support Services $12,638$14,283$20,500 Operations Support $296$300$300 Staff Support $10,774$15,900$17,400 Total$36,922$54,244$61,500 PROGRAM JUSTIFICATION AND ANALYSIS The Mayor receives a $300 stipend and $150 car allowance per month and the Council Members receive a $200 stipend with a $75 car allowance. Other costs include amounts for elections, supplies for council meetings, and training for the members C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY COUNCIL Personnel Services 150-511110Regular 15,600 9,807 15,600 15,600 150-511240Vehicle Allowance 6,300 2,285 6,300 6,300 150-511310FICA - Employer 900 1,600 900 957 Total Personnel Services 22,800 13,049 22,800 23,500 Supplies 150-521000Operating Supplies 500 131 500 250 150-521100Office Supplies - 33 - 11 Total Supplies 500 164 500 261 City Support Services 150-532600City Elections 18,000 11,633 18,000 11,783 150-532800Special Events 2,500 1,005 2,500 2,500 Total City Support Services 20,500 12,638 20,500 14,283 Operations Support 150-534200Printing & Binding 300 296 300 300 Total Operations Support 300 296 300 300 Staff Support 150-535100Uniforms 500 55 500 100 150-535200Annual Awards 300 135 300 150 150-535300Memberships 4,748 7,100 6,100 6,150 9,500 150-535500Training/Travel 9,500 9,500 5,836 Total Staff Support 17,400 10,774 16,400 15,900 TOTAL CITY COUNCIL 61,500 36,921 60,500 54,244 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND VISION STATMENT Provide effective leadership and management of City staff and resources to efficiently meet the goals and objectives of the City Council and the public. MISSION STATEMENT To effectively lead, manage, and coordinate City staff and resources to meet the goals and needs of the City Council and public in a timely manner while delivering first-class municipal services for a thriving residential and business community. GOALS AND OBJECTIVES Develop strategic plans and systems to meet the many diverse needs of the community. Respond effectively and timely to City Council requests. Develop effective programs to enhance business development and growth. Develop management systems for efficient and effective use of resources Recruit, retain and develop talented staff. Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. DEPARTMENTAL DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. The department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long-term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. He serves as a focal point for the management of City staff. CITY MANAGER ORGANIZATIONAL CHART Mayor & City Council City Manager CITY MANAGER 2009-102010-11 2011-12 City Manager 11 1 Assistant to the City Manager 10 0 Assistant City Manager 22 2 Chief of Staff 01 1 Executive Assistant 22 2 TOTAL POSITIONS 66 6 2009-10 2010-112011-12 BudgetActualEstimateBudget Personnel$695,519$728,868$749,726 Supplies$1,689$1,300$2,500 City and Operations Support Services $270$0$0 Staff Support $26,159$25,985$25,550 Operating Equipment $50$2,774$0 Total$723,686$758,927$777,776 PROGRAM JUSTIFICATION AND ANALYSIS New City Manager brought on board in the middle of FY 2010-11. The FY 2011- 12 Budget increases by 2.8% from FY 2010-11 estimates. This increase is due to an increase in personnel expenses. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER Personnel Services 151-511110Reular540,259544,968 g 522,413 562,347 151-511180LTD1,1751,728 992 1,666 151-511210Lonevit8,2329,126 gy 7,357 8,232 151-511230Certification Allowance600 - - 752 151-511240Vehicle Allowance21,60027,600 21,600 21,600 151-511310FICA - Employer 42,63238,774 35,979 41,109 151-511350TMRS - Emploer84,34486,494 y 83,438 84,839 151-511410Health - Emploer31,98034,832 y 22,313 31,980 151-511500Workers Compensation 1,746 1,427 1,684 1,752 Total Personnel Services728,868749,726 695,519 753,457 Supplies 151-521100Office Supplies1,689 2,400 4,526 1,300 100 151-521300Motor Vehicle Supplies - - - Total Supplies1,3002,500 1,689 4,526 City Support Services 151-532800Special Events92--- Total City Support Services - 92 - - Operations Support 151-534200Printing & Binding178--- Total Operations Support - 178 - - Staff Support 151-535100Uniforms- 70 400 285 151-535200Annual Awards200 1 200 200 151-535300Memberships5,0005,000 4,107 4,600 151-535400Publications250 259 392 400 151-535500Trainin/Travel19,95019,950 g 21,541 28,108 151-535600Professional Certification 150 181 150 150 Total Staff Support25,98525,550 26,159 33,850 Operating Equipment 151-571000Furniture & Fixtures1,574 - 501,574 151-571300Computer & Peripherals - - - 1,200 Total Supplies2,774- 50 1,574 TOTAL CITY MANAGER723,687777,776 793,407 758,927 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND VISION STATEMENT To be the most effective, efficient, and impartial court in the State of Texas. MISSION STATEMENT To provide fair and equal access to citizens through the timely disposition of justice. GOALS AND OBJECTIVES Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. Implement the use of new technology and other innovative practices to maintain efficiency and security. Improve use and presence of the Municipal Court web site by enhancing on-line information, on-line payments, and ability to print forms. Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. Seek input from personnel to maintain a positive work environment. DEPARTMENTAL DESCRIPTION Municipal Court represents the judicial branch of the City?s government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. MUNICIPAL COURT The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non-jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court?s papers are accurate, orderly, and complete. The clerk?s primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court?s docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, ensure juror payment, deliver all case documents to County Courts-at-Law should an appeal occur, assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the warrant officer with roundups, and complete all required accounting reports. The prosecutor?s duties include preparing and presenting the State?s case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State?s witnesses and requesting dismissal of cases under the appropriate circumstances. ORGANIZATIONAL CHART City Manager Assistant City Manager Municipal Court MUNICIPAL COURT 2009-102010-112011-12 Director111 Senior Deputy Clerk 111 Deputy Clerk 333 TOTAL POSITIONS 555 MUNICIPAL COURT PERFORMANCE INDICATORS 2009-102010-11 2011-12 Workload/OutputActualEstimateBudget Charges Filed 21,49822,50023,100 Cases Disposed 18,00018,50019,250 Total Amount Collected1,001,181.681,051,240.761,200,000.00 Amount Remitted to State 926,889.33946,116.691,080,000.00 2009-102010-112011-12 EfficiencyActualEstimateBudget Charges Processed per clerk 7,1667,5007,700 Cases Disposed 90%90%90% 2009-102010-112011-12 EffectivenessActualEstimateBudget Charges Filed/Processed per Clerk 34%34%34% 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$230,203$240,340$254,333 Supplies$1,162$1,300$2,500 City Support Services $0$900$1,000 Operations Support $3,162$2,000$3,000 Staff Support $2,886$2,650$5,500 Court Support $0$0$800 Professional Services $49,373$53,400$71,100 Maintenance Services $0$600$2,200 Operating Equipment$904$1,750$1,000 Total$288,318$302,940$341,433 PROGRAM JUSTIFICATION AND ANALYSIS Program costs for the FY 2011-12 Budget will increase by 12.7% over FY 2010- 11 year end estimates. Every year we set aside money to pay Bexar County Jail and Magistrate fees for holding our prisoners. These monies are currently not being utilized but will be necessary should the need arise. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES MUNICIPAL COURT Personnel Services 152-511110Regular167,372 175,958 173,120 169,598 152-511120Overtime - - 2,000 - 152-511180LTD 561 439 554 554 152-511210Longevity 3,753 2,450 3,064 3,064 152-511230Certification Allowance 2,400 496 2,400 2,400 152-511310FICA - Employer 13,840 12,530 13,662 12,867 152-511350TMRS - Employer 28,227 25,731 28,194 25,686 152-511410Health - Employer 29,027 21,337 26,650 25,612 152-511500Workers Compensation 559 559 567 476 Total Personnel Services 230,831 254,333 250,203 240,340 Supplies 152-521100Office Supplies 2,000 1,162 2,700 1,000 152-521600Equip Maint Supplies 500 300 500 - Total Supplies 2,500 1,162 3,200 1,300 City Support Services 152-532800Special Events 1,000 - 1,000 900 Total City Support Services 1,000 - 1,000 900 Operations Support 152-534200Printing & Binding 3,000 3,162 3,000 2,000 Total Operations Support 3,000 3,162 3,000 2,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 152-535100Uniforms 500 122 500 450 152-535300Memberships - 610 800 300 152-535400Publications 231 1,000 -1,000 152-535500Training/Travel 3,000 1,545 3,000 1,000 152-535510Meeting Expenses 1,000 378 900 900 Total Staff Support 5,500 2,886 6,200 2,650 Court Support 152-536500Court/Jury Cost 800 - 800 - Total Court Support - 800 -800 Professional Services 152-541300Other Consul/Prof Service 15,000 3,249 28,000 2,000 152-541310Judges Services 25,500 19,208 25,500 22,262 152-541320Prosecutor Services 30,100 26,916 30,100 29,138 152-541330Interpreter Services 500 - 1,000 - Total Professional Services 71,100 49,373 84,600 53,400 Maintenance Services 152-551400Minor & Other Equip. Maint. - 1,000 -1,000 1,200 152-551800Other Maintenance Agreements 1,500 600 - Total Maintenance Services 2,200 - 2,500 600 Operating Equipment 152-571000Furniture & Fixtures 500 - 2,000 1,000 152-571300Computer Peripherals 500 904 - 750 Total Operating Equipment 1,000 904 2,000 1,750 TOTAL MUNICIPAL COURT 288,318 341,433 353,503 302,940 DEPARTMENT: 153 CUSTOMER RELATIONS/311 Fund: 101 General Fund VISION STATEMENT Provide a convenient, central point for customers to enjoy excellent and courteous customer service when calling, emailing, or visiting to request or inquire about all municipal services. MISSION STATEMENT To provide high quality, courteous, and timely customer service in response to requests and inquiries from the public. GOALS AND OBJECTIVES Answer all customer requests in a friendly and professional manner. Ensure Customer Relations/311 Representatives are knowledgeable and well trained. Ensure each request, inquiry, and work order is processed through the appropriate department. Provide convenient service to each customer and prevent call backs. Meet and exceed each customer?s expectations. DEPARTMENTAL DESCRIPTION Answer general incoming calls and direct them to the correct departments when necessary. Accurately process all customer requests and inquiries. Create work orders and route to the appropriate department; monitor work order process through life cycle. Receive, process and answer all incoming email traffic through the Customer Care email portal. Manage and update WebQA. Serve as receptionist in the City Administration Building. 311 CUSTOMER RELATIONS ORGANIZATIONAL CHART City Manager Assistant City Manager Purchasing & Asset Management 311/ Customer Relations CUSTOMER RELATIONS/3112009-102010-11 2011-12 Customer Relations/311 Rep 44 4* Customer Relations/311 Rep (PT) 00 1 TOTAL POSITIONS 44 5* *Two positions are unfunded PERFORMANCE INDICATORS 2009-102010-112011-12 Workload/OutputActualEstimateBudget Work Orders (311) 768095 Work Orders (For Other Depts) 155303450 Calls Received 41,03654,68068,324 Average Calls Per Day Received 237260300 Calls Exiting System (Answered by Purchasing Staff) 5,4486,3077,000 Abandoned Calls (Hung Up) 3,3344,6585,982 Emails Processed for Customers 9891,3751,775 WebQA Searches by Customers4,2004,8775,200 311 CUSTOMER RELATIONS 2009-102010-11 2011-12 BudgetActualEstimateBudget Personnel$88,238$89,544$109,443 Supplies$599$350$300 Staff Support $0$1,105$1,100 Operating Equipment $0$0$500 Total$88,837$90,999$110,406 PROGRAM JUSTIFICATION AND ANALYSIS The Customer Relations/311 Department has increased customer service volume by a third over the previous year. This upward trend is expected to continue in the future.The FY 2011-12 Budget will increase by 21.3% from FY 2010-11 estimates due to personnel cost increases and funding a part-time position to assist during the high call volume hours. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS-311 Personnel Services 153-511110Regular76,361 64,086 61,578 63,091 153-511180LTD199 172 196 181 153-511210Longevity1,894 1,258 1,510 1,510 153-511310FICA - Employe5,986 r 4,963 4,826 4,887 153-511350TMRS - Employe12,210 r 9,736 9,960 9,942 11,611 153-511410Health - Employer 7,912 10,660 9,742 153-511500Workers Compensation 245 110 198 190 Total Personnel Services 108,506 88,237 88,928 89,543 Supplies 153-521100Office Supplies 300 599 500 350 Total Supplies 300 599 500 350 Staff Support 153-535100Uniforms100 - 105 105 153-535500Training/Travel 1,000 - 1,000 1,000 Total Staff Support 1,100 - 1,105 1,105 Operating Equipment 153-571500Operating Equipment 500 - - - Total Operating Equipment 500 - - - TOTAL CUSTOMER RELATIONS-311 110,406 88,836 90,533 90,998 DEPARTMENT: DEVELOPMENT SERVICES 154 PLANNING DIVISION FUND: 101 GENERAL FUND VISION STATEMENT Respect natural and historic resources, encourage redevelopment, ensure an efficient use of land, promote mixed use centers and traditional neighborhood development, support alternative modes of transportation and accommodate a diverse and strong economy. MISSION STATEMENT To facilitate the orderly and safe development of the City by creating an identity, growing responsibly, and encouraging balance and harmony. GOALS AND OBJECTIVES Implement the design features necessary to define the City. Manage growth and development in the community in a way that protects local quality of life and the area?s small town character. Update Comprehensive Plan for the City that promotes all aspects of our vision to define Schertz as a destination place. Promote residential, commercial, industrial and multi-family development that establishes a welcoming appeal. Guard the vision of the Comprehensive Plan regarding continuity of traffic flow within and between neighborhoods and throughout the community while allowing for overall relief of traffic congestion by providing alternative modes of transportation and related facilities including pedestrian and bicycle routes, public transit, and others. Support the Master Parks Plan to provide adequate parks, trails, open space and recreational facilities and assist in planning a community that has equal access to recreational areas, activities, and services. PLANNING & ZONING DEPARTMENTAL DESCRIPTION The primary purpose of the Planning Division is to execute the Comprehensive Plan and the Unified Development Code. Staff reviews building plans for compliance, processes plats and zoning changes and drafts regulations for annexation and non-annexation agreements. Staff services support Planning and Zoning Commission and Board of Adjustment. ORGANIZATIONAL CHART City Manager Assistant City Manager Development Services Planning & Zoning PLANNING AND ZONING2009-102010-11 2011-12 Planning Manager 1*1*1 Senior Planner 11 1 Planner I 11 1 Planning Technician 1*1*1* TOTAL POSITIONS 44 4 *These positions are currently unfunded. PLANNING & ZONING PERFORMANCE INDICATORS 2009-10 2010-112011-12 Workload/OutputActualEstimateBudget Plats395056 Site Plans and Master Plan 173237 Variances2188 Zone Changes and Specific Use Permits 5 10 16 UDC/ Comp. Plan Revisions 522 Annexation84 4 All Plats $106,250$87,500$98,000 Site Plan, Master Plan $22,500$64,000$74,000 Variance$7,350$4,000$4,000 Zone Change, Specific Use Permit $2,650$12,500$20,000 Other-$13,050$25,500 (Zoning Letters and Additional Admin fees) Total Revenue $138,750$181,050$221,500 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$128,155$134,105$216,383 Supplies$1,140$2,100$2,700 Operations Support $183$500$750 Staff Support $12,338$16,160$17,150 Professional Services $17,753$142,300$76,650 Operating Equipment$55$1,655$3,500 Total$159,748$296,820$317,133 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will increase by 6.8% over FY 2010-11 year end estimates. This increase is due to the addition of a Planning Manager. The new rd position is offset by a lower cost of the 3 year in the city?s contract with Gateway Planning Group. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PLANNING AND ZONING Personnel Services 154-511110Regular 156,574 94,155 95,735 95,735 154-511120Overtime 2,000 136 2,000 2,000 154-511180LTD 493 254 303 303 154-511210Longevity 2,430 1,892 2,156 2,156 154-511310FICA - Employer 12,164 7,270 7,489 7,489 154-511350TMRS - Employer 24,808 14,518 15,455 15,455 154-511410Health - Employer 17,416 9,788 10,660 10,660 154-511500Workers Compensation 498 265 307 307 Total Personnel Services 128,278216,383 134,105 134,105 Supplies 154-521000Operating Supplies 50 57 500 500 154-521100Office Supplies 2,500 990 3,000 1,400 154-521600Equipment Supplies 1,000 200 150 93 Total Supplies 2,700 1,140 4,500 2,100 Operations Support 154-534100Advertising 50 183 800 300 154-534200Printing & Binding 1,500 200 700 - Total Operations Support 750 183 2,300 500 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 154-535100Uniforms 200 248 250 460 154-535300Memberships 800 461 1,500 1,200 154-535400Publications 250 925 1,100 300 154-535500Training/Travel Staff 6,800 4,280 7,000 6,500 154-535501Training/Travel Commission 9,000 6,362 12,000 7,500 154-535510Meeting Expenses 100 61 250 200 Total Staff Support 17,150 12,337 22,100 16,160 Professional Services 154-541400Consulting 5,000 17,732 5,000 5,000 154-541410Consulting Services-Charrette137,000 71,500 -137,000 150 154-541500State/County Admin Fees 300 300 21 Total Professional Services 142,300142,300 76,650 17,753 Operating Equipment 154-571000Furniture & Fixtures 2,000 - - 1,055 154-571200Equipment 600 600 1,500 55 Total Operating Equipment 3,500 55 600 1,655 TOTAL PLANNING & ZONING 159,746 317,133 305,905 296,820 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT To provide excellent legal advice and counsel to the City Council, City Manager and City Departments to fulfill the mission of the City. MISSION STATEMENT To provide expert legal services to the City Council, City Manager and City Departments for City in strategic planning, developing city policies and ordinances, contract negotiations, litigation, and developing legal documents for the management and operations of the City. GOALS AND OBJECTIVES To provide expert legal counsel on proposed ordinances. To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. To represent the City in litigation. Prepare legal documents for City contracts and agreements. To provide counsel on strategic issues that will be of the most benefit the City. LEGAL SERVICES DEPARTMENTAL DESCRIPTION The City Attorney is the legal advisor to City Council and City Council?s appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. ORGANIZATIONAL CHART Mayor & City Council City Attorney 2009-102010-11 2011-12 BudgetActualEstimateBudget Operations Support $10,766$13,100$13,000 Professional Services $203,046$245,000$245,000 Total$213,812$258,100$258,000 PROGRAM JUSTIFICATION AND ANALYSIS No significant change. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES LEGAL SERVICES Operations Support 155-534100dvertising/Legal Notices 13,000 A 10,766 13,000 13,100 Total Operations Support 13,000 10,766 13,000 13,100 Professional Services 155-541200Legal Services 245,000 203,046 245,000 245,000 Total Professional Services 203,046 245,000 245,000 245,000 TOTAL LEGAL SERVICES 213,812 258,000 258,000 258,100 DEPARTMENT: 161 FACILITIES MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in maintaining City Facilities. MISSION STATEMENT Provide safe, enjoyable and attractive facilities, allowing diverse programs and responsive services which enhance the health and well-being of the residents and City employees by managing building functions, facility care and security through quality facilities maintenance pursuits in a professional environment. GOALS AND OBJECTIVES Provide a safe and clean environment through regular cleaning of facilities. Promote and deploy energy efficiency programs to reduce utility consumption. Provide high-quality preventative maintenance to extend the life of City Facilities. Provide set-up and take-down services for events and functions in City Facilities. FACILITIES MAINTENANCE DEPARTMENTAL DESCRIPTION The department services and maintains 19 facilities totaling 202,847 square feet with a value of $25,277,765, consisting of carpet, tile floors, other flooring, offices, storage areas, rest rooms, cells, meeting/training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, exercise classes, elections, BVYA basketball, ground breaking ceremonies and other special events. Provide function set up for private events such as weddings, birthdays, anniversaries, graduations, family reunions, retirements and other functions. Set up average of 108 events per month. Provide facility maintenance, repairs and upkeep of City Hall, City Hall annex, Police, Fire, EMS, Community Center Central, Community Center Northcliffe, City Council Chambers, Civic Center, Public Library, Visitor?s Center (Kramer House), YMCA, Seniors Center, Purchasing building, Public Works facility, Animal Control, Fire/EMS substation I.H.35, Marion EMS substation, Records and Facilities Maintenance building. Provide preventive maintenance work on HVAC units, stand by generators, replacing light bulbs and ballasts, plumbing repairs, carpentry work, painting, Employee ID badges and building access, minor electric and general building and fixture repairs. ORGANIZATION CHART City Manager Assistant City Manager Facilities Maintenance FACILITIES MAINTENANCE 2009-102010-112011-12 Director111 Manager111 Facilities Maintenance Foreman 111 Facilities Maintenance Worker 1111 Facilities Tech Foreman 111 Facilities Tech 1 777 P/T Facilities Tech 1 444 TOTAL POSITIONS 161616 FACILITIES MAINTENANCE PERFORMANCE INDICATORS 2009-10 2010-112011-12 Workload/OutputActualEstimateBudget Square footage maintained 166,591202,847202,847 Events set up 1,3801,3011,320 City Buildings Maintained 161919 Completed work orders 360497500 HVAC units air filters replaced1,4882,9983,000 Light bulbs and ballasts replaced7581,1541,160 Miscellaneous Items (office moving,locks etc.) 336340345 Plumbing Repairs sinks,commodes,urinals etc608485 Electrical Repairs switches,plugs,breakers etc 243435 Preventive maintenance on Generators (3ea) 363636 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$578,206$612,311$642,762 Supplies$54,881$58,300$57,100 Utility Services $109,534$109,600$111,000 Staff Support $6,065$10,287$10,179 Maintenance Services $101,265$109,450$107,450 Rental/Leasing$832$1,400$1,400 Operating Equipment$1,788$1,278$2,500 Capital Outlay $0$24,500$24,500 Total$852,572$927,126$956,891 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will increase 3.2% from FY 2010-11 estimates. The cause of the increase is higher personnel expenses. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL FUND EXPENDITURES FACILITIES MAINTENANCE Personnel Services 161-511110Regular393,112 432,331 424,761 408,684 161-511120Overtime 11,000 11,886 6,500 12,600 161-511180LTD 1,184 900 1,361 1,361 161-511210Longevity 14,400 11,759 13,009 13,129 161-511310FICA - Employer 34,175 31,104 33,688 32,630 161-511350TMRS - Employer 69,701 62,978 69,318 64,520 161-511410Health - Employer 69,665 52,415 63,961 63,961 161-511500Workers Compensation 10,306 14,052 15,426 15,426 Total Personnel Services578,206 642,762 628,024 612,311 Supplies 161-521000Operating Supplies 46,500 44,106 50,500 46,500 161-521100Office Supplies 300 251 400 700 161-521200Medical/Chemical Supplies 9,500 9,072 7,500 9,500 161-521300Motor Veh. Supplies 300 575 500 500 161-521600Equip Maint Supplies 500 876 1,000 1,100 Total Supplies 57,100 54,880 59,900 58,300 Utility Services 161-533100Gas Utility Service 400 187 400 400 161-533200Electric Utility Service 84,000 83,962 75,000 84,000 161-533410Water Utility Service 18,000 18,248 11,000 18,000 161-533500Vehicle Fuel 8,600 7,137 7,200 7,200 Total Utility Services 93,600109,534 109,600 111,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 161-535100Uniforms 7,949 5,077 7,949 7,949 161-535300Memberships 480 513 513 561 161-535500Training/Travel 1,000 100 1,000 1,027 161-535510Meeting Expenses 750 375 750 750 Total Staff Support 10,179 6,065 10,212 10,287 Maintenance Services 161-551100Building Maintenance 59,000 58,814 69,000 59,000 161-551400Minor & Other Equip Maint 500 592 550 500 161-551700Ground Maintenance - 880 1,000 2,000 161-551800Other Maint. Agreement 47,950 40,979 39,950 47,950 Total Maintenance Services 101,265 107,450 110,500 109,450 Rental-RO W 161-561100Rental Equipment 1,400 832 2,000 1,400 Total Rental-ROW 1,400 832 2,000 1,400 Operating Equipment 161-571100Furniture and Fixtures 103 950 289 - 161-571500Operating Equipment 2,500 1,686 - 989 Total Operating Equipment 2,500 1,789 950 1,278 Capitalized Equipment 161-581700Improvements over $5,000 24,500 - 24,500 24,500 Total Capitalized Equipment 24,500 - 24,500 24,500 TOTAL FACILITIES MAINTENANCE 852,571 956,891 929,686 927,126 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND VISION STATEMENT The vision of the City Secretary?s Department is to provide necessary services to the City Council in recording all actions of the City Council, guarantee the authenticity of all official documents and provide for their safekeeping and retrieval, administer City Elections and the City?s Records Management Program, provide public information by personal contact and through media sources. MISSION STATEMENT The City Secretary?s Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision-making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary?s Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling its duties and responsibilities. GOALS AND OBJECTIVES The goals and objectives of the City Secretary?s Department are to provide the following quality of services for the City of Schertz: Public Information requests. CITY SECRETARY Oversee a records management department for the City that provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. Agendas and minutes for public meetings. Ordinances and resolutions. Election administration. Publication of legal notices. Alcohol permits for businesses. Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. Administer oaths. Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. Proclamations from the Mayor?s Office. Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, or state law. DEPARTMENTAL DESCRIPTION The City Secretary?s Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision-making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary?s Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. ORGANIZATIONAL CHART City Council City Secretary CITY SECRETARY CITY SECRETARY 2009-102010-11 2011-12 City Secretary 11 1 Deputy City Secretary 111 TOTAL POSITIONS 22 2 PERFORMANCE INDICATORS 2009-102010-112011-12 WorkloadActualEstimatedBudget Ordinances Passed and Processed 4043 43 Resolutions Passed and Processed 7875 75 Memo Resolutions Passed and Processed 3535 35 Council Meetings Attended 5050 50 2009-102010-112011-12 EfficiencyActualEstimatedBudget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98%98% 98% Documents completed, signed, scanned within 48 hours of council approval 95%95% 95% Council meeting minutes transcribed within 48 hours following Council meeting 100%100% 100% Agendas available to citizens within legally required timeframe - Posted on website 100%100% 100% Alcohol permits processed within the month of expiration95%98% 98% 2009-102010-11 2011-12 BudgetActualEstimateBudget Personnel$163,986$162,439$163,417 Supplies$989$1,300$1,250 City Support Services $4,614$9.780$9,780 Staff Support $3,531$6,950$8,605 Total$173,120$180,469$183,052 PROGRAM JUSTIFICATION AND ANALYSIS There is an increase of 1.4% from FY 2010-11 estimates to the FY 2011-12 Budget which is due to higher personnel expenses. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY Personnel Services 164-511110Regular122,823 120,448 123,838 120,799 164-511180LTD 378 332 393 378 164-511210Longevity 1,615 1,996 2,260 2,260 164-511230Certification Allowance 600 577 600 600 164-511310FICA - Employer 9,338 9,037 9,692 8,889 164-511350TMRS - Employer 19,045 18,955 20,002 19,382 164-511410Health - Employer 11,611 9,929 10,660 9,745 164-511500Workers Compensation 382 337 397 386 Total Personnel Services 163,986 163,417 167,842 162,439 Supplies 164-521100Office Supplies 1,250 989 1,550 1,300 Total Supplies 1,250 989 1,550 1,300 City Support Services 164-532700Records Management 9,780 4,614 6,788 9,780 Total City Support Services 9,780 4,614 6,788 9,780 Staff Support 164-535100Uniforms 100 - 100 - 164-535300Memberships 645 465 450 750 164-535400Publications 200 140 150 200 164-535500Training/Travel 7,660 2,926 2,000 6,000 Total Staff Support 8,605 3,531 2,700 6,950 TOTAL CITY SECRETARY 173,120 183,052 178,880 180,469 DEPARTMENT: 167 NON-DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function/department. Items in this department include audit cost, city insurance, appraisal district contracts, and medical services. 2009-102010-11 2011-12 BudgetActualEstimateBudget Supplies$4,786$1,000$2,500 City Support Services $393,801$338,832$670,358 Operations Support $133,391$126,214$139,000 City Assistance $535,289$422,942$459,046 Professional Services $66,593$86,913$157,150 Fund Charges/Transfers $61,274$24,350$10,850 Operating Equipment $265$0$0 Capital Outlay $36,125$0$0 Total$1,231,523$1,000,251$1,438,904 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will increase by 43.9% over FY 2010-11 estimates. Annexation costs, contingencies, tax abatements for Sysco and Caterpillar, a new planning survey, and fewer City events funded by the General Fund are responsible for this change. A new program approved for next year is a one time merit program for employees. This also is a major factor for the budgetary increase. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL Supplies 167-521000Operating Supplies 2,500 2,324 3,000 1,000 - 167-521100Office Supplies - - 2,462 Total Supplies 2,500 4,786 3,000 1,000 City Support Services 167-532200County Appraisal District128,362 120,000 120,000 120,000 167-532500City Ins-Commercial210,092 218,000 218,000 218,000 167-532810Other Expenses - Offerings - 107 - - 167-532900Contingencies 332,358 55,240 11,407 832 Total City Support Services393,801 670,358 349,407 338,832 Operations Support 167-534000Postage 30,000 17,512 27,000 30,000 167-534300Equip. Maintenance102,195 84,000 84,000 90,000 167-534600nnexation Costs 25,000 A 13,683 4,500 6,214 Total Operations Support 133,390 139,000 115,500 126,214 City Assistance 167-537100Medical Services387,459 384,046 387,459 387,459 75,000 167-537450Tax Reimbursements/Abatements 147,830 3,093 35,483 Total City Assistance 535,289 459,046 390,552 422,942 Professional Services 167-541300Other Prof Services 77,000 10,786 17,000 16,243 167-541400Auditor/Accounting Srvc 50,000 25,518 59,671 46,800 167-541500State/County & Admin Fees - - 4,200 70 167-541502Cost of Bond Issuance 150 70 150 100 167-541600Miscellaneous Bank Charges 2,000 6,190 6,500 2,000 167-541650Investment Management Fee 4,000 3,240 4,000 3,200 167-541800Credit Card Service Fee 24,000 20,789 8,000 18,500 Total Professional Services 157,150 66,593 99,521 86,913 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Fund Charges/Transfers 167-548000Transfer Out - 10,021 98,186 - 167-548106 10,850 Transfer to Special Event Fund 49,100 24,350 24,350 167-548401 - Transfer Out - Bond Series 2006 92 - - 167-548700 - Bad Debt Expense 2,061 - - Total Transfers 122,536 24,350 10,850 61,274 Operating Equipment 167-571000Furniture & Fixtures265500-- Total Operating Equipment - 265 500 - Capitalized Equipment 167-581000 - Land Purchase 31,991 - - 167-581800 - Other Equipment 4,133 7,000 - Total Capitalized Equipment - 36,124 7,000 - TOTAL NONDEPARTMENTAL 1,231,522 1,438,904 1,088,016 1,000,251 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND VISION STATEMENT Public Affairs will become the premier government information department in the State of Texas with a primary goal of expanding information dissemination beyond traditional means; Public Affairs will involve governmental and non- governmental entities and individuals in the collection, packaging, and distribution of information important to the whole community. MISSION STATEMENT The purpose of the Public Affairs Department is to keep internal and external audiences informed about city events, activities, policies, ordinances, leadership focus, economic growth and development, and other issues of public interest, and to promote a positive city image through development and release of professional products to news media outlets. The Public Affairs Department serves an internal audience of 300 employees and elected leaders, as well as a city population of 32,000-plus. GOALS AND OBJECTIVES Oversee the production of Schertz Tales Magazine as the primary source of information for all current and potential residents and businesses in the Schertz sphere of influence. Oversee the marketing of city rental properties: Civic, Community and North Centers. Promote city activities throughout the region and the State of Texas. Disseminate information to residents and the media during emergency and non-emergency situations efficiently. PUBLIC AFFAIRS DEPARTMENTAL DESCRIPTION Publication of Schertz Tales Magazine to over 12,000 households and area businesses; produce, coordinate, or promote all City events and activities, including: Sweetheart Court, Festival of Angels, 4th of July Jubilee, Holiday Lock- up, SchertzFest, Wilenchik Walk, Artz, Doggie Dash, Employee Remembrance Day, and other City programs. Public Affairs handles advertising and promotion of events held in Schertz, the production of television commercials, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. This office creates photographic/video/audio recording of City events and activities, designs city brochures, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs PUBLIC AFFAIRS 2009-102010-11 2011-12 Public Affairs Director 11 1 Senior Administrative Assistant 11 1 Events Coordinator 01 1 TOTAL POSITIONS 23 3 PERFORMANCE INDICATORS 2009-10 2010-112011-12 Workload/Output Measures ActualEstimateBudget Other Marketing Materials (Non-Magazine) Produced per FTE 151165 165 Customer Service / Invoicing Hours per FTE (Advertisers)3844 48 Press Releases (Internal/External)148176 192 City-sponsored Events 1517 17 PUBLIC AFFAIRS 2009-10 2010-112011-12 Efficiency Measures ActualEstimateBudget TotalSchertz Tales Ads/City Sponsored 6873 75 Total pages/City Sponsored 3439 41 2009-10 2010-112011-12 EffectivenessActualEstimateBudget Civic & Community Centers Revenue $164,930$182,000 $190,000 Schertz Tales Ad revenue $157,940$196,000 $290,000 Schertz Tales/City Sponsored $25,100$25,925 $27,500 2009-10 2010-112011-12 BudgetActualEstimateBudget Personnel$224,040$137,319$214,010 Supplies$2,024$2,000$2,900 Operations Support $49,139$34,000$35,100 Staff Support $4,428$3,720$4,350 Professional Services $260,061$0$0 Operating Equipment$2,926$6,000$300 Total$542,619$183,039$256,660 PROGRAM JUSTIFICATION AND ANALYSIS Schertz Tales was under the Public Affairs budget in FY 2009-10 and was made its own department as of FY 2010-11. The FY 2011-12 Budget increases by 40.2% from the FY 2010-11 estimates due to the addition of an Event Coordinator positions to this department. This position was approved in FY 2010- 11 Budget and is funded in full though a transfer from the Hotel Tax Fund. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS Personnel Services 170-511110Regular160,162 99,128 154,069 99,128 170-511120Overtime 1,500 491 2,500 1,500 170-511180LTD 481 412 285 285 170-511210Longevity 1,000 600 710 710 170-511240Vehicle Allowance 3,000 7,615 3,000 3,000 170-511310FICA - Employer 11,863 12,720 7,026 7,026 170-511350TMRS - Employer 24,195 25,161 14,499 14,499 170-511410Health - Employer 17,416 16,509 10,660 10,660 170-511500Workers Compensation 486 370 288 511 Total Personnel Services 224,040 214,010 138,096 137,319 Supplies 170-521010Operating Supplies - Events 500 - - - 2,400 170-521100Office Supplies 2,450 2,000 2,024 Total Supplies 2,900 2,024 2,450 2,000 Operations Support 170-534000Postage 100 205 - - 170-534100Advertising 20,000 21,107 20,000 20,000 170-534200Printing & Binding 15,000 27,827 14,500 14,000 Total Operations Support 35,100 49,139 34,500 34,000 Staff Support 170-535100Uniforms 150 - - - 170-535300Memberships 500 65 200 200 170-535400Publications 500 325 350 320 170-535500Training/Travel 2,200 2,537 2,200 2,200 170-535510Meeting Expenses 500 1,000 500 500 170-535600Professional Certification 500 500 500 500 Total Staff Support 4,350 4,427 3,750 3,720 Professional Services 170-541300Other/Consl/Prof Services - 711 - - 170-541350Schertz Tales-Printing130,428 - - - 170-541355Schertz Tales-Design - 86,035 - - 170-541360Schertz Tales-Postage - 42,887 - - Total Professional Services -260,061 - - C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Operating Equipment 170-571300Computer Software 300 - - - 170-571500Operating Equipment - 2,926 6,000 6,000 Total Operating Equipment 300 2,926 6,000 6,000 TOTAL PUBLIC AFFAIRS 542,617 256,660 184,796 183,039 DEPARTMENT: 171 RECORDS MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT Under the supervision of the City Secretary, this department is responsible for the coordination of an effective and efficient records management system. MISSION STATEMENT To provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use, and disposition of municipal records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and accepted records management practice. GOALS AND OBJECTIVES Scan permanent documents. Provide Department Training on types of documents. Destroy records that meet retention. Continue to locate historical documents for electronic storage. Provide the information and training for departments to scan their own documents. RECORDS MANAGEMENT DEPARTMENTAL DESCRIPTION Scan permanent and historical documents to store as electronic documents. Destroy records that meet the requirements of the records retention schedule. Identify historical documents. Provide records upon request to departments that are stored. Maintain inventories of records stored offsite and onsite. Train departments on record storage procedures. Work with software vendor and Information Technology concerning the electronic storage system. Conduct research for departments. ORGANIZATIONAL CHART City Council City Manager City Secretary Records Management RECORDS MANAGEMENT 2009-102010-11 2011-12 Records Management Coordinator I 11 1 TOTAL POSITIONS 11 1 RECORDS MANAGEMENT PERFORMANCE INDICATORS 2009-102010-112011-12 Workload/OutputActualEstimateBudget Number of Document pages scanned 67,00080,00048,000 Number of boxes stored offsite 454470470 Number of boxes inventoried527200200 Number of cubic feet of documents 780300300 destroyed Digitize Public Work Plans(pages) 28180*500* Digitize Commercial Plans (pages) 19176001200 *start working on organizing existing plans 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$44,281$43,876$47,294 Supplies$28$750$750 Staff Support $805$1,500$1,500 Professional Services $6,209$15,000$15,000 Total$51,324$61,126$64,544 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget increased 5.6% from FY 2010-11 estimates which is due to the increase in the cost of personnel. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES RECORDS MANAGEMENT Personnel Services 171-511110Regular 32,546 31,650 32,224 31,129 171-511180LTD 104 85 102 89 171-511210Longevity 946 682 814 814 171-511310FICA - Employer 2,562 2,410 2,527 2,372 171-511350TMRS - Employer 5,226 4,376 5,216 4,485 171-511410Health - Employer 5,805 4,964 5,330 4,873 171-511500Workers Compensation 105 114 104 114 Total Personnel Services 47,294 44,281 46,317 43,876 Supplies 171-521000Operating Supplies 500 - 500 500 250 171-521100Office Supplies 400 250 28 Total Supplies 750 28 900 750 Staff Support 171-535100Uniforms 100 - 100 100 171-535300Memberships 200 85 200 200 171-535500Training/Travel 1,200 720 1,200 1,200 Total Staff Support 1,500 805 1,500 1,500 Professional Services 171-541310Contractual Services 15,000 6,209 23,302 15,000 Total Professional Services 15,000 6,209 23,302 15,000 TOTAL RECORD MANAGEMENT 64,544 51,323 72,019 61,126 SCHERTZ TALES DEPARTMENT: 172 MAGAZINE FUND: 101 GENERAL FUND VISION STATEMENT Schertz Tales Magazine is the primary source of information for all current and potential residents and businesses. With an evolving goal of expanding information dissemination beyond traditional means, Schertz Tales will involve governmental and non-governmental entities and individuals in the collection, packaging, and distribution of information that is important to the whole community. MISSION STATEMENT The purpose of Schertz Tales Magazine is to keep internal and external audiences informed about city events, activities, policies, ordinances, economic growth and development, and other issues of public interest, and to promote a positive city image through development and release of professional products to news media outlets. The Public Affairs Department serves an internal audience of 326+ employees and elected leaders, as well as a city population of 31,000- plus. GOALS AND OBJECTIVES Schertz Tales Magazine will continue to acquire new revenue streams in order to make the Schertz Tales Magazine self-sufficient. Utilize new mediums of communication for enhanced information dissemination. Promote city activities throughout the region and the State of Texas. DEPARTMENTAL DESCRIPTION Publication and distribution of Schertz Tales Magazine to over 10,000 households and businesses, including: writing of articles, photography, graphic design and layout, sales, advertising design, copy editing, billing, and collections; distribution of 4,000 copies to staff and select pick-up locations. Promote all City events and activities, including: Festival of Angels, 4th of July Jubilee, Wilenchik SCHERTZ TALES MAGAZINE DEPARTMENTAL DESCRIPTION Publication and distribution of Schertz Tales Magazine to over 10,000 households and businesses, including: writing of articles, photography, graphic design and layout, sales, advertising design, copy editing, billing, and collections; distribution of 4,000 copies to staff and select pick-up locations. Promote all City events and activities, including: Festival of Angels, 4th of July Jubilee, Wilenchik Walk, Holiday Lock-up, SchertzFest, Artz, Doggie Dash, Employee Remembrance Day, and other City programs. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs Schertz Tales Magazine Schertz Tales Magazine 2009-102010-11 2011-12 Publications Editor 11 1 Public Affairs Account Manager 11 1 TOTAL POSITIONS 22 2 PERFORMANCE INDICATORS 2009-10 2010-112011-12 Workload/Output Measures ActualEstimateBudget Customer Service / Retention / Design Hours per FTE (Advertisers) 110115 125 Cost per issue/per resident for Magazine (excluding salaries/benefits) .19.19 .20 SCHERTZ TALES MAGAZINE 2009-10 2010-112011-12 Efficiency Measures ActualEstimateBudget TotalSchertz Tales Articles/Ads/Graphics/Photographs Produced per FTE 374315 350 Percentage of Magazine Contracted 37%47% 49% Hours Contracted for Magazine Production (Writing, Ad Design, Photography, Layout, Graphics)1,5131575 1575 2009-10 2010-112011-12 EffectivenessActualEstimateBudget Schertz Tales Ad revenue $157,940$196,000 $295,000 City Sponsored/Non-Revenue$25,100$25,925$27,500 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$0$126,149$128,605 Supplies$0$0$200 Operations Support $0$0$200 Staff Support $0$800$1,500 Professional Services $1,171$258,500$302,700 Total$1,171$385,449$433,205 PROGRAM JUSTIFICATION AND ANALYSIS The FY2011-12 Budget will increase by 12.4% over FY 2010-11 estimates due to the addition of 8 folios to the magazine. This increase will be offset by additional advertising revenue and become a net benefit for the City, bringing in more revenue than there will be in new expenditures. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES SCHERTZ TALES MAGAZINE Personnel Services 172-511110Regular 89,211 - 88,328 88,328 172-511180LTD 278 - 274 274 172-511210Longevity 390 - 150 150 172-511240Vehicle Allowance 6,000 - 6,000 6,000 172-511310FICA - Employer 6,854 - 6,769 6,769 172-511350TMRS - Employer 13,980 - 13,968 13,968 172-511410Health - Employer 11,611 - 10,660 10,660 172-511500Workers Compensation 281 - 277 - Total Personnel Services 128,605 -126,426 126,149 Supplies 172-521100Office Supplies 200 - - - Total Supplies 200 - - - Operations Support 172-534000Postage 200 - - - Total Operations Support 200 - - - Staff Support 172-535510Meeting Expenses 1,500 - 1,000 800 Total Staff Support 1,500 - 1,000 800 Professional Services 172-541305Professional Services 14,000 1,171 12,500 11,000 172-541350Schertz Tales-Printing 117,000 -105,000 105,000 172-541355Schertz Tales-Design 120,200 -101,000 101,000 172-541360Schertz Tales-Postage 50,000 - 40,000 40,000 172-541365Delivery Services 1,500 - - 1,500 Total Professional Services 302,700 1,171 258,500 258,500 TOTALSCHERTZ TALE S 433,205 1,171 385,926 385,449 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND VISION STATEMENT Provide the City of Schertz with the infrastructure needed to support the growth of residential, commercial and industrial developments anticipated in the foreseeable future and assist the Public Works Department in maintaining that infrastructure. MISSION STATEMENT To promote public health, safety and welfare by ensuring the appropriate design, review and implementation of the City?s infrastructure plans and policies. The Department is dedicated to providing high quality engineering services, responsive project management, enhancing public knowledge of technical issues, and developing maintenance programs for the City?s infrastructure. GOALS AND OBJECTIVES Manage the ongoing Bond Program for Streets and Drainage to its satisfactory conclusion. Establish an infrastructure inventory system that will quantify and qualify the water, sewer, street and drainage facilities within the City. Develop a 10-year plan for street rehabilitation and an associated preventive maintenance program to extend the life of the City?s street network. Implement the 5-year Storm Water Management Plan as required by the Texas Pollutant Discharge Elimination System (TPDES) and the Clean Water Act. Manage the Capital Improvement Plan to insure adequate infrastructure is available for future development. ENGINEERING DEPARTMENT DESCRIPTION Serve as technical advisor to the City Manager, City Council, and Department Heads. Directs and reviews all Public Works engineering activity. Supervises and participates in the development and implementation of the capital improvement program. Administer the implementation of the City?s Storm Water Management Program under TPDES. Assist the Director of Public Works in developing and implementing the City?s five and ten year maintenance and improvement plans. Meet with the public in small and large group forums to discuss City Public Works policies, practices and problems. Serve as flood plain administrator for the City. Review for adherence to engineering principles and standards the design, construction, maintenance and operation activities for the City?s water, sewer, street and storm drain systems. ORGANIZATIONAL CHART City Manager Assistant City Manager Engineering ENGINEERING2009-102010-112011-12 City Engineer 111 Assistant City Engineer 001* Engineer in Training 001* Temporary Project Engineer 01*0 Senior Administrative Assistant 111 TOTAL POSITIONS 234 * Positions funded in bond fund. ENGINEERING PERFORMANCE INDICATORS 2009-102010-112011-12 EffectivenessActualEstimateBudget 2006 bond program projects completed 653 Establish Road and Street Rehabilitation Program n/an/a1 Complete The 5 year CIP n/an/a1 Complete year 3 of the SWMP 1n/an/a Complete infrastructure inventory system1n/an/a Complete Road and Street Rehabilitation Program 1n/an/a Complete Year 4 of the SWMP n/a11 Establish 10 Street Maintenance Plann/a11 Revise Public Works Standard details and Specificationsn/a1n/a Establish regional drainage study for South Schertz n/a1n/a Establish regional Sewer Plan for South Schertz n/an/a1 Begin 2010 Bond Projects n/an/a3 2009-10 2010-112011-12 BudgetActualEstimateBudget Personnel$159,542$158,241$173,069 Supplies$59$300$400 City Support Services $3,995$0$0 Utility Services $0$0$600 Staff Support $1,517$1,831$2,213 Professional Services $8,253$24,000$39,000 Maintenance Services $2,400$3,544$4,044 Capital Outlay $0$0$26,000 Total$175,767$187,916$245,326 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will increase by 30.6% from FY 2010-11 estimates. There will be a Plat, Plan, and Drainage review in professional services and truck for the new engineers in capital outlay. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES ENGINEERING Personnel Services 173-511110Regular123,133 127,303 125,249 121,109 173-511180LTD 404 331 397 349 173-511210Longevity 3,036 2,306 2,760 2,760 173-511310FICA - Employer 9,971 9,055 9,793 8,909 173-511350TMRS - Employer 20,336 19,122 20,209 19,544 173-511410Health - Employer 11,611 5,249 10,660 5,150 173-511500Workers Compensation 408 346 401 419 Total Personnel Services 159,542 173,069 169,469 158,240 Supplies 173-521000Operating Supplies - - - 200 173-521100Office Supplies 300 59 300 100 173-521600Motor Vehicle Supplies 100 - - - Total Supplies 400 59 300 300 City Support Services - 173-532400Computer Fees & Licenses - - 3,995 Total City Support Services - 3,995 - - Utility Services 600 173-533500Vehicle Fuel - - - Total Utility Services 600 - - - Staff Support 173-535100Uniforms 250 - 250 - 173-535300Memberships 958 930 958 958 173-535400Publications 250 - 250 100 173-535500Training/Travel 500 552 500 518 255 173-535600Professional Certification 255 255 35 Total Staff Support 2,213 1,517 2,213 1,831 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Professional Services 173-541100Engineering Services 30,000 7,518 15,000 15,000 173-541400Other Prof Services 3,000 637 3,000 3,000 173-541500Surveying Service 6,000 - 6,000 6,000 173-541650Misc Expenses - 99 - - Total Professional Services 39,000 8,254 24,000 24,000 Maintenance Services 3,544 173-551800Other Maintenance Agreements 2,400 3,544 3,544 173-551820Maintenance Arg. Computers 500 - 500 - Total Maintenance Services 4,044 2,400 4,044 3,544 Capitalized Equipment 173-581200Vehicles & Accessories over $5,000 26,000 - - - Total Capitalized Equipment - - -26,000 TOTAL ENGINEERING DEPARTMENT 175,767 245,326 200,026 187,915 DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND VISION STATEMENT Provide a map portal accessible to City departments and the public, enabling better decision making and quality service. MISSION STATEMENT Create, manage and maintain a robust geospatial platform that is accurate, reliable and easily accessible. Integrate the City?s existing geographic data with new information to provide timely and dependable mapping products. GOALS AND OBJECTIVES Support implementation of the Regional Computer Aided Dispatch and Records Management project to enhance Police/Fire/Emergency Medical Services dispatching. Provide new physical addresses in support of the Development Services Department. Provide an interactive web mapping application accessible both internally and externally. Provide geographic information to the public through a Web based map catalog. Create an address point database to assist departments with a need for spatial referencing. Create a Public Works inventory database to improve tracking, maintenance, and cost analysis for projects. Integrate water billing data with the spatial database. Promote the use of geographic data within the city and provide training to fully utilize the information and software. GIS DEPARTMENTAL DESCRIPTION Designs, implements, and manages the City?s geographic information system. Train staff to better understands and utilize current technology. ORGANIZATIONAL CHART City Manager Assistant City Manager GIS Coordinator GIS2009-102010-11 2011-12 GIS Coordinator 11 1 GIS Specialist 11 1 TOTAL POSITIONS 22 2 PERFORMANCE INDICATORS 2009-102010-11 2011-12 Workload/OutputActualEstimateBudget Website visits to online interactive map, per month 9001,200 1,500 Work orders processed, per month 454545 Properties incorporated in digital data, per month 757575 2009-102010-112011-12 EfficiencyActualEstimateBudget Percentage of non-updated data 30%15%10% Percentage of distributable data available55%85%95% online GIS 2009-102010-112011-12 EffectivenessActualEstimateBudget Percentage of master addresses verified for municipal limit 95%99% 99% Percentage of Public Works inventory converted from manual to digital format 40%60% 80% Map request turnaround time, days 77 7 New subdivision addressing turnaround time, days 1414 14 2009-102010-11 2011-12 BudgetActualEstimateBudget Personnel$113,129$111,807$120,967 Supplies$378$2,000$3,500 Staff Support $0$1,050$4,050 Professional Services $250$800$2,000 Total$113,757$115,657$130,517 PROGRAM JUSTIFICATION AND ANALYSIS This program will increase 12.8% from the FY 2010-11 estimates to the FY 2011- 12 Budget. Cost of personnel and training are the main causes of this increase. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES GEOGRAPHIC INFORMATION SYSTEMS Personnel Services 174-511110Regular83,617 82,243 87,080 85,054 174-511180LTD 273 2 25 266 237 174-511210Longevity 910 4 30 670 430 174-511310FICA - Employer 6,731 5 ,666 6,558 5,574 174-511350TMRS - Employer12,692 12,984 13,729 13,534 174-511410Health - Employer 9,746 11,611 9 ,92910,660 174-511500Workers Compensation 633 570 616 594 Total Personnel Services 113,129111,808 120,967 117,358 Supplies 174-521000Operating Supplies 2,000 - 2,000 1,500 174-521100Office Supplies 300 1 08 300 200 174-521600Equipment Supplies 1,200 270 1,000 300 Total Supplies 3,500 3 78 3,300 2,000 Staff Support 174-535400Publications 50 - 50 50 4,000 174-535500Training/Travel 1,000 1,000 - Total Staff Support 4,050 - 1,050 1,050 Professional Services 2,000 174-541400Other Prof Services 2,000 800 250 Total Professional Services 2,000 2 50 2,000 800 TOTAL GEOGRAPHIC INFORMATION SYSTEMS 113,757115,658 130,517 123,708 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND VISION STATEMENT To continue to make the City of Schertz a safe community in which to live, work, and raise a family. MISSION STATEMENT Provide community oriented law enforcement by utilizing teamwork of a professionally trained staff. The Department is committed to the prevention of crime, protection of life and property while remaining sensitive and impartial to the citizens within the community, while continuing to strive for excellence in every service that we provide. GOALS AND OBJECTIVES To provide community based law enforcement committed to the prevention of crime, protection of life and property and to meet the needs of an expanding community. To promote a feeling of safety for all citizens in all areas of the City, including neighborhoods, commercial areas, parks and public facilities. To investigate criminal activity and participate in the prosecution of cases. To increase citizen participation in programs within the Police Department and community. To enhance the recruitment of high quality officers/personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested. To provide incentives for residential and business alarm owners to reduce the City's overall number of false alarms. POLICE DEPARTMENTAL DESCRIPTION Patrol approximately 30.78 square miles with a population of 31,465 lying in three counties with 227.4 centerline miles of roads. Receive service calls and respond to calls within a timely manner. Criminal Investigations Division processes crime scenes and follow-up through prosecution with County and District Attorneys in three different counties. Communications dispatches calls for Police, Fire, Emergency Medical Service, and Animal Control in addition to providing dispatch services for the City of Cibolo fire and police, the Schertz Cibolo Universal City School District ? Police Department and Emergency Medical Service coverage for Cibolo, Marion, Seguin, Santa Clara, and other county areas. Record, receive, and prepare cases for submission to County and District Attorneys. Special Projects Officer interacts with Home Owner Associations, provides education and crime prevention. Conduct Citizens Police Academy and the Citizens on Patrol. ORGANIZATIONAL CHART City Manager Assistant City Manager Police POLICE POLICE2009-102010-112011-12 Chief of Police 111 Assistant Chief of Police 111 Captain111 CID Lieutenant 111 Patrol Lieutenant 111 CID Sergeant 333 Patrol Sergeant334 CID Corporal 223 Patrol Corporal 667 Special Projects Officer 111 Detective222 Patrol Officer (Assigned to Traffic) 465 Patrol Officer (Non Supervisor) 201818 Senior Administrative Assistant 111 Office Manager 111 Records Clerk 222 Public Safety Systems Engineer111 Communications Manager 111 Communications Shift Supervisor 333 Communications Officer 9912 School Resource Officer 002 Crossing Guards (P/T)667 TOTAL POSITIONS 707076 LAW ENFORCEMENT COMMISSIONS 2009-102010-112011-12 Fire Dept. Law Enforcement Commission 322 City Manager Law Enforcement Commission 110 Reserve Officer 111 TOTAL COMMISSIONS 544 POLICE PERFORMANCE INDICATORS 2009-10 2010-112011-12 Workload/OutputActualEstimateBudget Patrol Vehicles 171717 Traffic Vehicles (3 stealth, 3 motorcycles)566 # Patrol Officers including supervisors 343434 # Patrol Officers with supervisory 101010 position Calls for Service - Schertz 37,42539,00040,500 Calls for Service ? other 18,42319,20020,000 Tickets Issued 19,25816,92418,091 Cases Filed 601675750 Tickets Issued-Traffic Officers 8,0458,3648,683 Tickets Issued -Patrol Officers 11,21310,30410,758 State Seizures9,6668,0008,000 Federal Seizures 90,50690,00090,000 Active Alarm Permits 2,5872,5952,750 2009-102010-112011-12 EfficiencyActualEstimateBudget Average time on tickets, per minute 10:0010:0010:00 Average response time on calls, minutes 4:004:004:00 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$4,070,214$3,990,939$4,509,076 Supplies$17,308$35,600 $39,337 City Support Services $32,003$30,000 $35,000 Utility Services $94,945$95,000 $123,456 Operations Support $365$1,000 $1,500 Staff Support $6,538$21,219 $58,372 City Assistance $5,236$7,000 $10,914 Professional Services $4,903$8,000 $20,000 Maintenance Services $49,528$42,500 $44,435 Operating Equipment$38,350$66,221 $47,532 Capital Outlay $138,143$153,726 $145,500 Total$4,457,533$4,451,205 $5,035,122 POLICE PROGRAM JUSTIFICATION AND ANALYSIS The Police Department?s FY 2011-12 Budget will be an increase of 13.1% over the previous year?s estimates. The budget includes the addition of two officers to cover the school district and all of their equipment and related costs. The City is receiving funding for the officers which covers these expenditures. Also included are additional three communications officers to cover the additional call workload and ensure the minimum staff level is always kept. The last personnel that will be added is an additional Crossing Guard due to the school remodel a new section of street must now be staffed for child safety. Staff Support will increase with the replacement of body armor and SWAT gear. As stated earlier gasoline purchases will be budgeted at a 20% increase causing the Utility Services to show an increase. The police will also be implementing a Selective Traffic Enforcement Program (STEP) which will put additional officers on the road during high traffic volume days throughout the year. The additional revenues brought in will cover the overtime and fuel costs associated with this program. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE Personnel Services 256-511110Regular2,838,3683,047,985 2,815,039 2,800,000 256-511120Overtime 86,992 50,771 17,000 20,670 256-511180LTD 9,816 7,657 9,074 8,200 256-511210Longevity 59,591 51,765 57,655 59,553 256-511220Clothing Allowance 55,536 57,766 51,350 53,070 256-511230Certification Allowance 34,299 16,495 28,607 18,500 256-511310FICA - Employer224,169 244,431 225,823 205,246 256-511350TMRS - Employer446,265 494,036 462,140 446,300 256-511410Health - Employer309,699 400,572 343,054 305,200 256-511500Workers Compensation 75,818 67,260 73,288 74,200 Total Personnel Services 4,070,2154,509,076 4,083,030 3,990,939 Supplies 256-521000Operating Supplies 33,487 14,058 41,270 31,000 256-521100Office Supplies 2,500 2,892 3,400 1,400 256-521300Motor Veh. Supplies 2,800 - 3,838 3,200 256-521600Equip Maint Supplies 550 359 550 - Total Supplies 39,337 17,309 49,058 35,600 City-Support Services 256-532500City-Insurance-Commercial 35,000 32,003 30,000 30,000 Total City Support Services 35,000 32,003 30,000 30,000 Utility Services 256-533500Vehicle Fuel 123,456 94,945 100,000 95,000 Total Utility Services 100,000 95,000 123,456 94,945 Operations Support 256-534200Printing & Binding 1,500 365 2,000 1,000 Total Operations Support 1,500 365 2,000 1,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 256-535100Uniforms 20,022 - 9,850 2,019 256-535200Annual Awards 500 - 100 200 256-535210Employee Recognition - - -500 256-535300Memberships 700 628 700 700 256-535400Publications - 1,500 -1,500 256-535500Training/Travel 34,800 2,725 18,000 15,000 256-535500.5T-Class Training - 3,185 3,000 3,000 256-535510Meeting Expense 350 - 1,300 300 Total Staff Support 58,372 6,538 34,450 21,219 City Assistance 256-537100Medical Services 2,000 4,132 7,000 2,000 256-537800Crime/Fire Prevention 8,914 1,104 6,000 5,000 Total City Assistance 10,914 5,236 13,000 7,000 Professional Services 256-541300Other Consult/Prof Serv. 20,000 4,903 8,000 8,000 Total Professional Services 20,000 4,903 8,000 8,000 Maintenance Services 256-551400Minor & Other Equip. Maint. 1,000 828 1,500 1,000 256-551800Other Maintenance Agrmt 13,585 48,699 47,449 13,000 256-551810Maintenance Arg. Radios 29,850 - 28,500 28,500 Total Maintenance Services 44,435 49,527 77,449 42,500 Operating Equipment 256-571000Furniture & Fixtures 1,225 - 1,575 5,900 256-571200Vehicle Accessories 27,938 37,725 37,764 34,064 256-571300Computer & Peripherals 3,871 - 6,600 6,600 14,498 256-571800Other Equipment 19,657 19,657 625 Total Operating Equipment 47,532 38,350 65,596 66,221 Capitalized Equipment 145,500 256-581200Motor Vehicles 166,298 153,726 138,143 Total Capitalized Equipment 138,143 145,500 166,298 153,726 TOTAL POLICE 4,457,5345,035,122 4,628,881 4,451,205 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND VISION STATEMENT Through selection, training, and professional development we will create a Fire Rescue Department that is a model to our peers, an asset to our community, and a valued place to work. MISSION STATEMENT Protect all we serve with an emergency service that promotes public education and prevention; emphasizes community involvement; and provides the safe, timely, and efficient delivery of fire and rescue resources. GOALS AND OBJECTIVES Deliver comprehensive safety services of the highest quality. Respond to 90% of City within 5 minutes. o Pre-fire plan all commercial occupancies in the city once per year, o and extra hazard occupancies twice per year. Support and maintain a safe, healthy, well trained and high performing work force. Enact a wellness fitness program for all firefighters. o Improve training opportunities and encourage involvement in o specialized operations. Build upon area-wide technical rescue team and wildland strike o team. Provide high quality medical first responder service as part of an integrated emergency medical service. Encourage advanced medical training and certifications. o Support emergency medical operations through interdepartmental o cooperation. Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. Make contact with 40% of population annually. o Quarterly inspects all restaurants, schools, and nursing homes. o Encourage public speaking for all firefighters. o FIRE RESCUE Maintain safe construction and occupancy within the city through o code enforcement. Attract and maintain a qualified and diverse workforce. Encourage diverse applicants through career fairs and public o education. Continue to develop the area-wide cooperative hiring plan. o DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi-discipline specialized certifications. Schertz Fire Rescue has an active public education/fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. ORGANIZATIONAL CHART CityManager Assistant CityManager Fire Rescue FIRE RESCUE 2009-102010-112011-12 Fire Chief 111 Assistant Chief/Fire Marshal 111 Battalion Chief 333 Deputy Fire Marshal 111 Training/Safety Officer 111 Lieutenant 666 Fire Apparatus Operator 666 Firefighter 121212 Senior Administrative Assistant 111 TOTAL POSITIONS 323232 FIRE RESCUE PERFORMANCE INDICATORS 2009-102010-11 2011-12 InputActualEstimateBudget Population Serviced 30,00032,00035,000 Number of Commercial Occupancies651620630 Total staffing 333232 Suppression staffing 272727 Prevention staffing 1.51.5 1.5 Support staffing (command/training/admin)3.53.5 3.5 Number of fire stations 22 2 Number of full-time engine companies 22 2 2009-102010-112011-12 Workload/OutputActualEstimateBudget Number of incidents1,7471,730 1,750 Unit Responses (# calls for all units responding to all emergencies) 2,4212,240 2,400 Buildings preplan contacts 642620 645 Community Contact (citizen contact) 6,0195,500 7,000 Fire Inspections Conducted 425650 700 Plan Reviews Completed 8680 100 Training Hours Provided 4,0005,200 5,300 2009-102010-11 2011-12 EfficiencyActualEstimateBudget Average Response Time (Minutes) 5.85.6 5.9 % Response Time > 5 Minutes 45.834.932.0 % of Buildings Preplanned 98.6100100 % Prevention Contacts 20.117.222.0 Inspections per Inspector 283433467 Training Hours/Employee206.5371.88120.00 2009-102010-112011-12 Effectiveness*ActualEstimateBudget Total Fire Loss ($1,000) 14.0360330 Property Saved ($1,000) 4,846630700 Fire Loss Ratio % .33632 Civilian Fire Injuries 01 0 FIRE RESCUE * Using structure fire data, we compare the value of the structure and its contents with the fire loss to arrive at a quantifiable value of property saved that could have been consumed had there been no intervention. The fire loss ratio is the fire loss as a percent of total property value. For example, the estimated ratio for 2010-11 is 36 %, meaning that the average loss in a structure fire in the City of Schertz resulted in a fire loss of 36% of the total value of the house and contents. This is a new measure and as such there are no national figures with which to compare. 2009-102010-11 2011-12 BudgetActualEstimateBudget Personnel$2,225,228$2,405,325$2,495,242 Supplies$10,380$19,850$20,500 Utility Services $51,096$53,400$57,000 Operations Support $420$600$800 Staff Support $71,122$113,850$120,185 City Assistance $5,883$18,600$18,600 Professional Services $0$17,200$18,140 Maintenance Services $25,511$59,000$56,000 Operating Equipment$28,948$50,250$58,300 Capital Outlay $0$0$35,000 Total$2,418,588$2,738,075$2,879,767 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will increase 5.2% over year end estimates. The majority of these costs will come from personnel cost increases, a replacement vehicle, foam systems for the brush trucks, and training cost increases. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE Personnel Services 257-511110Regular1,502,2811,593,857 1,555,195 1,555,195 257-511120Overtime105,234 217,000 197,000 191,200 257-511180LTD 4,939 4,309 4,806 4,806 257-511210Longevity 41,462 36,130 38,727 38,727 257-511220Clothing Allowance 9,672 9,228 9,551 9,551 257-511230Certification Allowance 38,032 25,295 36,529 34,670 257-511310FICA - Employer124,127 121,875 118,604 118,604 257-511350TMRS - Employer252,354 248,568 244,766 244,766 257-511410Health - Employer133,968 185,772 171,527 171,527 257-511500Workers Compensation 34,065 32,301 34,131 36,279 Total Personnel Services 2,225,2272,495,242 2,410,836 2,405,325 Supplies 257-521000Operating Supplies 5,000 3,033 5,000 5,000 257-521100Office Supplies 2,100 1,162 2,100 2,100 257-521200Medical/Chemical Supplies 10,000 5,071 10,000 10,000 257-521300Motor Veh. Supplies 1,400 35 1,100 950 257-521600Equip Maint Supplies 2,000 1,077 2,000 1,800 Total Supplies 20,500 10,378 20,200 19,850 Utility Services 257-533100Gas 7,200 6,082 7,200 6,900 257-533200Electricity 16,000 20,126 12,500 16,000 257-533410Water Utility Service - 1,439 700 2,300 257-533500Vehicle Fuel 33,800 23,448 23,500 28,200 Total Utility Services 57,000 51,095 43,900 53,400 Operations Support 257-534100Advertising - - 300 - 257-534200Printing & Binding 800 420 800 600 Total Operations Support 800 420 1,100 600 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 257-535000Uniforms 60,000 46,365 60,000 58,500 257-535300Memberships 1,600 1,774 1,600 1,600 257-535400Publications 3,000 1,668 3,000 2,100 257-535500Training/Travel 47,000 18,927 39,000 46,500 257-535510Meeting Expenses 3,200 834 3,200 3,200 257-535600Professional Certifications 5,385 1,554 2,000 1,950 Total Staff Support108,800 120,185 71,122 113,850 City Assistance 257-537800Crime/Fire Prevention 18,600 5,883 18,600 18,600 Total City Assistance 18,600 5,883 18,600 18,600 Professional Services 257-541300Other Professional Services 18,140 - 18,140 17,200 Total Professional Services 18,140 - 18,140 17,200 Maintenance Services 257-551400Minor & Other Equip Maint 8,000 4,108 8,000 12,000 15,700 257-551800Other Maintenance Agreements 21,403 13,700 13,700 257-551810Maintenance Arg. Radios 12,300 - 12,300 12,300 257-551900Construction 20,000 - 21,000 21,000 Total Maintenance Services 56,000 25,511 55,000 59,000 Operating Equipment 257-571200Vehicle Accessories 4,200 742 3,000 9,000 257-571300Computer Equipment 7,400 - 3,600 3,450 257-571310Computer Software 4,400 - 800 800 257-571400Communications Equipment 4,600 3,470 6,500 6,500 257-571600Police/Fire/Medical Equip. 30,500 24,736 38,500 30,500 257-571800Other Equipment 7,200 - - - Total Operating Equipment 58,300 28,948 52,400 50,250 Capitalized Equipment 257-581200Vehicles & Access. over $5,000 35,000 - - - Total Capitalized Equipment - - -35,000 TOTAL FIRE RESCUE 2,418,5842,879,767 2,728,976 2,738,075 DEPARTMENT: DEVELOPMENT SERVICES 258 BUILDING INSPECTIONS DIVISION FUND: 101 GENERAL FUND VISION STATEMENT To preserve the natural resources and environment of the City by educating the public in the safety and quality of life aspects of building construction. MISSION STATEMENT To strive at providing premier, progressive and timely customer service by assisting our customers in understanding and complying with city ordinances, building codes and by maintaining a safe and sustainable community. GOALS AND OBJECTIVES Provide excellent customer service through communication and guidance. Continuously improve customer service process. Facilitate an efficient and effective application process. Invest in employee knowledge and encourage educational opportunities for staff. DEPARTMENTAL DESCRIPTION The Inspections Division of Development Services will assist customers seeking permits for projects, to include all aspects of residential and commercial construction and improvements. Residential remodeling, residential new construction, decks, demolition, mechanical, plumbing, electrical, commercial construction, signs and advertising devices, and garage sales. We will verify that contractors are licensed and insured to provide safe and efficient service to our citizens. We will coordinate and provide inspections to protect, promote and assure safety to our citizens. INSPECTIONS ORGANIZATIONAL CHART City Manager Assistant City Manager Development Services Inspections DEVELOPMENT SERVICES 2009-102010-112011-12 Director of Development Services 111 Administrative Assistant 011 Chief Inspector 111 Assistant Chief Inspector 111 Assistant Inspector 111 Permit Technician 222 TOTAL POSITIONS 677 PERFORMANCE INDICATORS 2009-102010-11 2011-12 Workload/OutputActualEstimateBudget New Residential Construction 400294338 New Commercial Construction 20225 Garage Sale Permits 538302347 Reroof Permits 89110127 Shed Permits 854653 Deck/Patio Permits 927890 Sign Permits 926271 Fence Permits 986070 *All Other Permits 188150173 Mechanical Permits 1,028800920 Electric Permits 701600690 Plumbing Permits 1,0711,0001,150 Total Permit Revenue $1,817,192$1,873,779$1,600,000 INSPECTIONS 2009-102010-11 2011-12 EfficiencyActualEstimateBudget Avg. days to complete residential plan review1455 Avg. days to complete commercial plan review 304530 2009-102010-112011-12 EffectivenessActualEstimateBudget Phased Inspections (such as framing) 12,1748,3769,632 Re-Inspections846357411 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$344,885$363,194$417,182 Supplies$1,442$1,800$2,500 Utility Services $4,996$5,300$6,500 Operations Support $811$1,100$1,500 Staff Support $4,473$4,316$8,000 Professional Services $5,240$10,000$10,000 Operating Equipment $0$0$1,000 Total$361,847$385,710$446,682 *All Other Permits include driveways/flatwork, gutters, window replacement, siding, pools, temporary buildings, demolition, foundation repair, residential and commercial remodels and additions. PROGRAM JUSTIFICATION AND ANALYSIS The Inspections Department FY2011-12 Budget will increase by 15.8% over the previous year estimates with the addition of an administrative assistant. This position was approved in FY 2010-11. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258-511110Regular253,129 297,013 261,619 261,619 258-511120Overtime 33 1,000 -1,000 258-511180LTD 938 486 826 826 258-511210Longevity 5,450 4,074 4,672 4,672 258-511310FICA - Employer 23,138 18,959 20,371 20,371 258-511350TMRS - Employer 47,192 38,398 42,041 42,041 258-511410Health - Employer 40,638 28,258 31,980 31,980 258-511500Workers Compensation 1,813 1,548 1,685 1,685 Total Personnel Services 344,885 417,182 364,194 363,194 Supplies 258-521000Operating Supplies 425 698 2,000 500 258-521100Office Supplies 1,500 744 3,500 500 258-521200Medical Supplies 75 - 150 - 258-521300Motor Vehicle Supplies - - - 400 258-521600Equip Maint Supplies 500 - 1,100 400 Total Supplies 2,500 1,442 6,750 1,800 Utility Services 258-533500Vehicle Fuel 6,500 4,996 7,600 5,300 Total Utility Services 6,500 4,996 7,600 5,300 Operations Support 258-534100Advertising 200 - 200 200 258-534200Printing & Binding 1,300 811 3,000 900 Total Operations Support 1,500 811 3,200 1,100 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 258-535100Uniforms 3,700 2,235 3,200 2,400 258-535300Memberships 200 - 500 200 258-535400Publications 300 950 2,000 200 258-535500Training/Travel 2,300 1,103 4,000 800 258-535501Training/Travel BOA 1,000 - 2,500 200 258-535510Meeting Expense 200 76 1,000 300 258-535600Professional Certifications 300 110 1,500 216 Total Staff Support 8,000 4,474 14,700 4,316 Professional Services 258-541300Other Consult/Prof Service 10,000 5,240 10,000 10,000 Total Professional Services 10,000 5,240 10,000 10,000 Operating Equipment 1,000 258-571000Furniture & Fixtures - - - Total Operating Equipment - - -1,000 TOTAL INSPECTIONS 361,848 446,682 406,444 385,710 DEPARTMENT: 259 MARSHAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT The Marshal?s Department is accountable to our community for the highest quality of public service including court security, emergency management and environmental health and safety. This will be achieved through continuous improvements to attain excellence, meet needs, and expedite service to the public. MISSION STATEMENT In the interest of integrity and justice the Marshal?s Department will diligently protect and defend the dignity of the Municipal Court by ensuring the safety of the judges, staff and citizens. The Marshal?s Department will protect persons and property by enforcing state statutes and providing essential code enforcement. GOALS AND OBJECTIVES To provide effective security for the Judiciary, Court personnel, and visitors to the court. To compel compliance in the neighborhoods through effective environmental, health, and code enforcement. To train deputies to perform their tasks/duties entrusted to them in a safe and effective manner. To ensure the City regularly exercises their response to disasters and encourage emergency planning, the development of operating plans, annexes and procedures for the city. To retain the City?s compliancy to the National Incident Management System, through conducting workshops, disaster drills, and exercises. To be effective through communication and cooperation with other City departments, and with Local, State, and National agencies. MARSHAL SERVICES To promote the integrity of the Marshal?s Department and its personnel. DEPARTMENTAL DESCRIPTION The Marshal?s Department was created October 1, 2008. Through this act, the Marshal?s Department has the authority to arrest violators of the city and state laws, and to enforce city ordinances and court orders. The deputies and code enforcement officers can issue citations for violations. The department?s sworn personnel are recognized as Law Enforcement Officers by the State of Texas and the Texas Commission on Law Enforcement Standards and Education. The Marshal?s Department is comprised of the Warrants, Environmental Services, Code Enforcement Division and Emergency Management Coordinator. The Marshal?s Department is staffed by a City Marshal, three deputies assigned to warrants and court security, two code enforcement officers, a department clerk, and one environmental services deputy who also serves as the Sanitarian. The Marshal also services as Emergency Management Coordinator (EMC) and will coordinate the response to large scale emergencies requiring the activation of the City?s Emergency Management System and Emergency Operations Center (EOC). The EMC will also maintain relationships with local, regional, state and federal agencies that deal with emergencies. Implement training to better prepare for disasters will be implemented by the EMC. The Warrants division diligently provides for the safety and security of the Judges and staff, execute warrants of arrest, subpoenas, summons and other legal process. The Deputies will relentlessly pursue and bring to justice those persons with outstanding warrants in order to ensure compliance and accountability. The City Code Enforcement and Environmental Services divisions will enforce laws that fall under the Texas Litter Abatement Act, Texas Water Code, Texas Health and Safety Code, and local City Ordinances. ORGANIZATIONAL CHART City Manager Assistant City Manager Marshal Services MARSHAL SERVICES MARSHAL SERVICES2009-102010-11 2011-12 Marshal/Emergency Management Coordinator 11 1 Deputy Marshal Lieutenant 00 1 Sanitarian11 1 Code Enforcement Officer 12 2 Deputy Marshal Sergeant 11 0 Deputy Marshal Corporal 11 1 Deputy Marshal 01 1 Service Clerk 01 1 Total Personnel 58 8 COMMISSIONS2009-102010-112011-12 Marshal Service 45 5 Animal Service Commision 100 TOTAL COMMISSIONS 55 5 PERFORMANCE INDICATORS 2009-102010-11 2011-12 Workload/OutputActualEstimateBudget Warrants Issued 5,4445,5006,000 Code Enforcement Violation Notices Sent 1,6861,8372,400 Citizen Complaints 1,1171,3061,528 Food Establishment Inspections 202220240 Food Handler Classes (# of classes, not 132428 participants) Warrants Cleared 4,0234,1004,500 Code Enforcement Issues Resolved without 339386440 notice Bandit Signs Removed 1,6541,7001,750 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$361,651$485,567$529,908 Supplies$1,402$5,900$4,600 Utility Services $5,896$9,000$12,000 Operations Support $435$4,000$4,000 Staff Support $2,653$9,250$15,400 Maintenance Services $5158$15,400$30,700 Operating Equipment$650$23,139$16,000 Capital Outlay $0$65,600$34,000 Total$377,843$617,856$646,608 MARSHAL SERVICES PROGRAM JUSTIFICATION AND ANALYSIS There will be an increase in the FY 2011-12 Budget of 4.7% from the FY 2010-11 estimates. The increases in training, personnel expenses, lot cleaning, and gasoline will be offset somewhat by less capital and equipment expenditures. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES MARSHAL SERVICE Personnel Services 259-511110Regular255,897363,343 326,044 326,044 259-511120Overtime 921 4,000 2,000 4,000 259-511180LTD 704 1,172 1,172 1,184 259-511210Longevity 8,115 8,853 8,853 9,791 259-511220Clothing Allowance 3,120 6,340 6,340 6,323 259-511230Certification Allowance 1,730 2,210 2,210 2,700 259-511310FICA - Employer20,490 29,217 28,231 28,919 259-511350TMRS - Employer40,270 59,663 59,051 59,680 259-511410Health - Employer24,823 46,443 42,641 42,641 259-511500Workers Compensation 7,708 7,708 7,244 5,581 Total Personnel Services 361,651529,908 486,250 485,567 Supplies 259-521000Operating Supplies 127 800 800 800 259-521100Office Supplies 504 2,050 2,000 2,000 259-521200Medical/Chem Supplies - 100 100 100 259-521300Motor Vehicle Supplies - 2,500 2,000 700 259-521600Equip Maint Supplies 1,000 1,000 1,000 770 Total Supplies 1,401 6,450 5,900 4,600 Utility Services 259-533500Vehicle Fuel 12,000 5,896 9,000 9,000 Total Utility Services 5,896 9,000 9,000 12,000 Operations Support 259-534200Printing & Binding 4,000 435 4,000 4,000 Total Operations Support 435 4,000 4,000 4,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 259-535100Uniforms 794 - - - 259-535300Memberships - 900 900 900 259-535400Publications - 1,000 850 1,000 259-535500Training/Travel 1,827 7,000 7,000 13,000 259-535510Meeting Expenses 500 33 500 500 Total Staff Support 2,654 9,400 9,250 15,400 Maintenance Services 259-551700Abatement/Lot Cleaning 25,000 5,013 7,00010,000 259-551800Other Maintenance Agreements 145 3,000 3,000 3,000 259-551810Maintenance Agr Radios 2,700 - 2,400 2,400 Total Maintenance Services 30,700 5,158 12,400 15,400 Operating Equipment 259-571200Vehicle Accessories - - 1,659 - 259-571300Computer & Peripherals - - - 7,000 9,000 259-571800Operating Equipment 21,480 21,480 650 Total Operating Equipment 16,000 650 21,480 23,139 Capital Overlay 259-581200Vehicles 34,000 - 65,600 65,600 Total Capital Overlay 34,000 - 65,600 65,600 TOTAL MARSHAL 377,845646,608 614,580 617,856 DEPARTMENT: 359 STREETS - PUBLIC WORKS FUND: 101 GENERAL FUND VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service and safe and efficient streets. MISSION STATEMENT The purpose of the Street program is to move vehicles and pedestrians throughout the city, sweeping city streets and upkeep of street signs, roadways, curbs, sidewalks, and traffic control devices. GOALS AND OBJECTIVES Apply preventative maintenance strategies in order to extend useful life of streets and reduce unscheduled maintenance. Provide traffic control maintenance, including insuring proper operation of city owned streetlights, traffic signals, and crosswalk signals. Provide sign maintenance. Provide traffic counts and speed information on specific streets as requested. PUBLIC WORKS STREETS DEPARTMENTAL DESCRIPTION The department provides Street Maintenance and Repair. As well as Traffic Control device maintenance. The department also conducts street sweeping, sidewalk repair, sign repair and replacement if needed. Chipping service is provided as requested by the residents. The Street department also assists other city departments as needed. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Streets STREETS2009-102010-112011-12 Superintendent of Streets and Fleet011 Street Supervisor 111 Foreman111 Street Worker II 233 Street Worker II/Sweeper Operator 111 Street Sweeper Operator 111 Street Worker I 766 TOTAL POSITIONS 131414 PUBLIC WORKS STREETS PERFORMANCE INDICATORS 2009-10 2010-112011-12 Workload/OutputActualEstimateBudget Street Sweeping Hours2,9193,200 3,500 Number of signs produced437450 475 Quantity of asphalt purchased (tons) 7021454 1460 Special Projects (Hours)1,0011,100 1,200 Centerline Miles124.2144.8 148.9 2009-10 2010-112011-12 EfficiencyActualEstimateBudget Annual cost to operate street sweepers (operators and fuel)$95,000$98,000 $100,000 Cost per ton of asphalt $50$55 $60 Approved daily budget expenditures for operation$3,704$6,924 $7,000 2009-10 2010-112011-12 EffectivenessActualEstimateBudget Hours spent on roadway maintenance8,3237,573 8,400 Hours spent on traffic control device maintenance and repair 1,7671,752 1,800 2009-10 2010-112011-12 BudgetActualEstimateBudget Personnel$577,342$596,591$674,240 Supplies$4,732$6,120$7,100 Utility Services $109,391$111,450$113,900 Staff Support $6,516$7,595$10,265 Maintenance Services $119,645$155,400$268,400 Rental/Leasing$174$200$200 Operating Equipment$-861$4,380$4,200 Capital Outlay $0$13,670$0 Total$816,939$895,406$1,078,305 PUBLIC WORKS STREETS PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget increases by 18.6% from the FY 2010-11 estimates. This is the result of the new Superintendent of Streets and Fleet and returning the street maintenance materials budget to $250,000 from $150,000. This line item was suppressed to meet budgetary requirements the past few years and can now be put raised to resume full services. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359-511110Regular384,861 442,560 3 84,872 384,872 359-511120Overtime 5,000 3,800 5 ,000 5,000 359-511180LTD 1,398 958 1 ,251 1,251 359-511210Longevity 8,135 9,363 1 0,299 10,299 359-511230Certification Allowance 593 600 5 93 593 359-511310FICA - Employer 34,496 28,314 3 0,878 30,878 359-511350TMRS - Employer 70,356 59,692 6 3,724 63,724 359-511410Health - Employer 81,275 60,376 6 9,683 69,683 359-511500Workers Compensation 30,427 29,378 30,291 30,291 Total Personnel Services 577,342 674,240 5 96,591 596,591 Supplies 359-521000Operating Supplies 3,500 2,749 3 ,000 3,000 359-521100Office Supplies 300 300 3 00 300 359-521200Medical/Chemical Supplies 1,500 489 1 ,320 1,320 359-521300Motor Vehicle Supplies 1,800 1,193 1,500 1,500 Total Supplies 7,100 4,731 6 ,120 6,120 Utility Services 359-533200Electricity Utility Service 65,000 63,706 6 5,000 65,000 359-533410Water Utility Service 900 856 9 00 450 359-533500Vehicle Fuel 48,000 44,828 36,000 46,000 Total Utility Services 109,390 113,900 1 01,900 111,450 Operations Support 359-534300Copy Services - - 1,380 - Total Operations Support - - 1 ,380 - C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 359-535100Uniforms 7,500 5,455 7 ,000 6,000 359-535200Annual Awards 200 - 2 00 200 359-535300Memberships - 1 80 -180 359-535500Training/Travel 1,500 575 1 ,000 710 359-535510Meeting Expense 585 401 5 85 585 359-535600Professional Certifications 300 86 300 100 Total Staff Support 10,265 6,517 9 ,265 7,595 Maintenance Services 359-551100Building Maintenance 3,900 993 3 ,900 3,900 1,500 359-551400Minor & Other Equip. Maintenance 1,526 1 ,500 1,500 359-551600Street Maintenance 263,000 117,126 151,475 150,000 Total Maintenance Services 119,645 268,400 1 56,875 155,400 Rental-RO W 359-561100Rental Equipment 200 174 200 200 Total Rental-ROW 200 174 2 00 200 Operating Equipment 359-571000Furniture & Fixtures - - 1 80 180 359-581800Other Equipment 4,200 (861) 4,200 4,200 Total Operating Equipment 4,200 ( 861) 4 ,380 4,380 Capital Outlay 359-581800Equipment over $5,000 - - 14,500 13,670 Total Capital Outlay - - 1 4,500 13,670 TOTAL STREETS 816,9381,078,305 8 91,211 895,406 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in the Parks and Recreation system to reflect and serve the unique cultural, historical, and leisure values of our community. MISSION STATEMENT Provide safe, enjoyable, and attractive parks and facilities with diverse programs and responsive services which enhance the health and well-being of the residents of Schertz by establishing a sense of community and promoting the needs of our citizens through quality recreational pursuits in a leisure environment. GOALS AND OBJECTIVES Develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. Implement the Parks and Open Space Master Plan recommendations and priorities. Implement the approved budgeted Capital Improvement Program for park projects. Maintain high quality parks, recreation, and leisure service programs. Develop trails, greenbelts to connect parks, neighborhoods, churches, schools, public facilities, and municipal buildings. PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENTAL DESCRIPTION The maintenance of 364.59 acres of parks, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, and oversight of athletic field maintenance by sports associations. Conduct community-wide tree planting and beautification programs. Acquire, design, construct, and renovate existing and additional parkland. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys and community meetings. Support seasonal special events. ORGANIZATIONAL CHART City Manager Assistant City Manager Parks, Recreation & Community Services PARKS, RECREATION & COMMUNITY SERVICES 2009-102010-11 2011-12 Director of Parks, Recreation & Community Services 11 1 Park Foreman 11 1 Parks Manager 11 1 Senior Administrative Assistant 11 1 Park Worker I 44 4 Seasonal Park Workers 02 2 TOTAL POSITIONS 81010 PARKS, RECREATION AND COMMUNITY SERVICES PERFORMANCE INDICATORS 2009-10 2010-112011-12 Workload/OutputsActualEstimateBudget Acres of Park Maintenance 357365*378** Cost per Resident for Park Maintenance $20.56$24.06$23.58 In-House Staff Renovation Hours 18888100 Crescent Bend Nature Park Estimated Annual Maintenance $50,000$50,000$50,000 2009-102010-112011-12 EfficiencyActualEstimateBudget Acres of Contractual Mowing 121313 Acres of Athletic Association Maintenance 68.668.668.6 Hours of Community restitution/Volunteer Service711.510081100 Hours of Athletic Association Service 5,0005,0005,000 2009-102010-112011-12 EffectivenessActualEstimateBudget Cost Benefit for Athletic Association Field Maintenance$90,846$92,700 $92,700 Cost Benefit for Community Restitution/Volunteer Hours $13,191$18,688 $20,394 Percentage of Parks in good Condition 98%98% 98% 2009-10 2010-112011-12 BudgetActualEstimateBudget Personnel$459,004$480,330$503,534 Supplies$63,907$53,955$40,555 City Support Services $475$0$0 Utility Services $124,124$110,000$113,000 Operations Support $0$936$700 Staff Support $7,960$8,573$8,573 Professional Services $3,662$62,875$62,610 Maintenance Services $34,278$26,232$22,000 Rental/Leasing$20,208$42,200$42,200 Operating Equipment$5,974$3,495$0 Capital Outlay $0$7,000$0 Total$719,593$795,596$793,172 PARKS, RECREATION AND COMMUNITY SERVICES *Total includes 6 acres of undeveloped park land in the Northcliffe subdivision. **Total includes13 acres of undeveloped park land in the Sedona subdivision. PROGRAM JUSTIFICATION AND ANALYSIS The will be no change from FY 2010-11 estimates to the FY 2011-12 Budget. The increase in personnel is offset by few supplies and equipment purchases. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND PARKS, RECREATION, & COMMUNITY SERVICES EXPENDITURES PARKS Personnel Services 460-511110Regular308,374 339,107 319,895 319,114 460-511120Overtime 11,740 16,609 9,500 11,740 460-511180LTD 1,017 829 986 986 460-511210Longevity 7,722 5,862 6,784 6,734 460-511230Certification Allowance 4,801 4,385 4,741 4,741 460-511240Vehicle Allowance 5,400 5,400 5,400 5,400 460-511310FICA - Employer 26,900 25,324 26,401 26,401 460-511350TMRS - Employer 51,164 48,297 50,196 50,196 460-511410Health - Employer 46,443 36,783 42,882 40,134 9,240 460-511500Workers Compensation 9,077 14,884 7,141 Total Personnel Services 459,004 503,534 475,862 480,330 Supplies 460-521000Operating Supplies 31,500 59,270 31,500 31,500 460-521100Office Supplies 550 673 350 550 460-521200Medical/Chemical Supplies 4,505 543 1,205 4,505 460-521300Motor Vehicle Supplies - - - 400 460-521400Plumbing Supplies 4,000 3,421 4,000 17,000 Total Supplies 40,555 63,907 37,055 53,955 City Support Services 460-532800Special Events - 475 - - Total City Support Services - 475 - - Utility Services 460-533200Electric Utility Service 50,000 49,732 50,000 50,000 460-533410Water Utility Service 45,000 60,884 45,000 45,000 460-533500Vehicle Fuel 18,000 13,509 18,300 15,000 Total Utility Services 124,125 113,000 113,300 110,000 Operations Support 460-534100Advertising 200 - 200 200 500 460-534200Printing & Binding 500 736 - Total Operations Support 700 - 700 936 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 460-535100Uniforms 3,873 2,947 2,986 3,873 460-535300Memberships 1,000 517 1,000 1,000 460-535500Training/Travel 3,350 4,317 3,350 3,350 460-535510Meeting Expenses 350 179 350 350 Total Staff Support 8,573 7,960 7,686 8,573 Professional Services 460-541300Other Prof. Services 10,000 3,662 10,000 10,000 460-541310Contract Services 52,610 - 43,278 52,875 Total Professional Services 62,610 3,662 53,278 62,875 Maintenance Services 460-551100Building Maintenance 7,000 6,501 7,000 7,000 5,000 460-551400Minor & Other Equip Maintenance 5,810 5,000 5,000 460-551500Water & Sewer Maintenance 500 662 500 662 460-551600Street Maint. Material 5,500 304 5,500 5,500 - 460-551702Schertz Parkway Maintenance 18,059 - - 460-551710Landscaping 4,000 2,941 3,000 8,070 Total Maintenance Services 22,000 34,277 21,000 26,232 Rental-ROW 460-561200Lease/Purchase Payments 42,200 20,208 30,531 42,200 Total Rental-ROW 42,200 20,208 30,531 42,200 Operating Equipment 460-571000Furniture & Fixtures - - 200 100 460-571700Improvements under $5,000 - - - 3,395 460-571800Operating Equipment - 5,974 - - Total Operating Equipment - 5,974 200 3,495 Capital Outlay 460-581800Equipment - - 7,000 7,000 Total Capital Outlay - - 7,000 7,000 TOTAL PARKS 719,592 793,172 746,612 795,596 DEPARTMENT: 463 POOLS FUND: 101 GENERAL FUND VISION STATEMENT Provide and maintain from mid-May through August a well-managed and safe environment for aquatic recreation for the citizens of the City of Schertz as well as a system of instruction in aquatic safety, recreational swimming and physical fitness managed by the YMCA of Greater San Antonio. MISSION STATEMENT Provide safe, enjoyable and attractive pool facilities, with safe and diverse aquatic recreational programs which enhance the health and well-being of the residents of Schertz, and promote the needs of our citizens through quality aquatic recreational programming. GOALS AND OBJECTIVES Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of an expanding community. Maintain high quality of pool maintenance and excellent aquatic recreation and leisure service programs. Develop and identify Capital Improvement funding for a future indoor pool. DEPARTMENTAL DESCRIPTION The management and maintenance of two outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. POOL ORGANIZATIONAL CHART City Manager Assistant City Manager Parks, Recreation, and Community Services Pools PERFORMANCE INDICATORS 2009-10 2010-112011-12 Workload/OutputsActualEstimateBudget Revenue per year $29,240$29,300$29,700 Days open per year 646767 In-House Pool Renovation Hours 125100100 Daily Admissions Northcliffe Pool $4,930$5,000$5,200 Daily Attendees Northcliffe Pool 3,9354,1004,200 Daily Admissions Schertz Pool $17,890$18,000$18,200 Daily Attendees Schertz Pool 15,23016,20016,400 Season Pool Pass Sales $6,400$6,500$6,500 2009-102010-112011-12 EfficiencyActualEstimateBudget Cost per resident Pool Operation$7.43$7.43 $7.72 2009-10 2010-112011-12 BudgetActualEstimateBudget Supplies$20,311$16,300$16,700 Utility Services $26,272$26,800$25,500 Staff Support $440$800$925 Maintenance Services $194,119$197,178$199,378 Rental/Leasing$300$500$500 Total$241,442$241,578$243,003 POOL PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will increase 0.6% from FY 2010-11 estimates for additional maintenance. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND PARKS & RECREATION EXPENDITURES POOLS Supplies 463-521000Operating Supplies 4,500 4,002 4,500 4,500 463-521200Medical/Chemical Supplies 11,000 16,309 11,000 11,000 463-521600Equip Maint Supplies 1,200 - 1,200 800 Total Supplies 16,700 20,311 16,700 16,300 Utility Services 463-533200Electric Utility Service 20,000 17,497 20,000 20,000 463-533410Water Utility Service 5,500 8,775 5,500 6,800 Total Utility Services 25,500 26,272 25,500 26,800 Staff Support 463-535500Training/Travel 925 440 925 800 Total Staff Support 925 440 925 800 Maintenance Services 463-551100Building Maintenance 500 409 500 300 10,000 463-551400Minor & Other Equip Maintenance 13,832 10,000 8,000 463-551700Contract Maintenance 188,878 179,878 188,878 188,878 Total Maintenance Services 194,119 199,378 199,378 197,178 Rental-ROW 463-561200Lease/Purchase Payments 500 300 500 500 Total Rental-ROW 500 300 500 500 TOTAL POOLS 241,442 243,003 243,003 241,578 DEPARTMENT: 464 EVENT FACILITIES FUND: 101 GENERAL FUND VISION STATEMENT To offer superior facilities for meetings, events and receptions in a convenient, flexible and innovative environment while providing exceptional value and service to our customers. MISSION STATEMENT The Schertz Civic Center, Community Center and North Center are properties within the Public Affairs Department whichprovide quality education, meeting, and entertainment facilities for the enrichment and use of individuals, the community and the region. The provision of rental space generates income to help offset the cost of operating the facilities. We are committed to excellence, economy, professionalism, innovation, and integrity. GOALS AND OBJECTIVES Maintain quality Event Facilities to serve our customers well: Enhance delivery door access in Ballroom for aesthetic appeal. o Upgrade lighting options in Bluebonnet Hall. o Landscape, audio-visual and flooring renovation at North Center. o Upgrade kitchen, electrical, flooring and audio-visual in Community o Center. Continue to perform inspection of facilities and schedule necessary o repairs in a timely manner. To market the Event Facilities to off-set operation of the facilities and to generate income to obtain a 75% recovery rate: Branding campaign: Affordable Luxury o Join appropriate associations to increase exposure of event o facilities. Targeted marketing packets for potential customers to increase o weekday business. Advertising: o Texas Meetings + Events Advertising Herald/ San Antonio Express Advertising Regional Advertising EVENT FACILITIES San Antonio Current Advertising San Antonio Wedding magazine and website Join Chambers in surrounding areas. o Attend various expositions to further promote the Event Facilities. o Co-sponsor annual Wedding Parade. o Make direct contact with potential customers through direct mail o pieces and promotional material. Implement ancillary services to generate more income for the Event Facilities: Caterers DJ Service Decorating Materials Utilize the Event Facilities as a catalyst to bring the art community to Schertz: Host community musical events in Pickrell Park. o Host additional art exhibits, combined artist display. o Display local art from the high schools in facilities. o Host student art show for kick-off to art appreciation month. o DEPARTMENTAL DESCRIPTION Perform facility tours for potential customers. o Provide information on facilities for in-bound interested leads. o Collection of payments rendered to the City for each event. o Assessment of refunds for each event. o Ensure contracts are properly signed to reduce liability to the City. o Manage upcoming events in facilities: work closely with customers on o logistics of facility and needs. Constant communication with vendors to ensure proper items and o services are being reserved for each event and collection of payments from vendors. Work closely with Facilities Maintenance regarding revenue generating o and City sponsored events to ensure logistics of each event are executed properly for the customer?s satisfaction. Target marketing material to potential customers. o Direct marketing to specific groups and leads for rentals. o Participate in vendor and public expositions for promotion of the Event o Facilities. Host various events for City representation and marketing purposes. o Attend association meetings and functions to increase visibility. o EVENT FACILITIES ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs Director Event Facilities EVENT FACILITIES 2009-102010-11 2011-12 Civic & Communities Coordinator 11 1 Administrative Assistant 01 1 TOTAL POSITIONS 12 2 PERFORMANCE INDICATORS 2009-102010-112011-12 Workload/OutputActualEstimateBudget Number of events 698862723 2009-102010-112011-12 EfficiencyEstimateEstimateBudget Revenue$161,000$181,000$190,000 Complimentary use value$40,000$44,000$44,000 2009-102010-112011-12 EffectivenessEstimateEstimateBudget Percentage of events generating revenue N/A83% 87% EVENT FACILITIES 2009-102010-11 2011-12 BudgetActualEstimateBudget Personnel$74,263$111,753$106,977 Supplies$5,278$9,724$7,300 Utility Services $47,958$47,550$47,550 Operations Support $17,620$14,300$15,200 Staff Support $782$2,500$3,300 Professional Services $0$1,350$1,600 Operating Equipment$33,303$7,172$5,000 Total$179,205$194,349$186,927 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will decrease 3.8% from FY 2010-11 estimates. The main cause is reduced personnel expenditure due to staffing changes. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND CULTURAL EXPENDITURES EVENT FACILITIES Personnel Services 464-511110Regular 74,010 51,369 80,000 80,000 464-511120Overtime 1,000 - 1,500 1,000 464-511180LTD 230 172 250 250 464-511210Longevity 150 380 510 510 464-511240Vehicle Allowance 2,500 3,000 300 300 464-511310FICA - Employer 5,673 4,199 6,159 6,159 464-511350TMRS-Employer 11,571 10,040 12,710 12,710 464-511410Health-Employer 11,611 4,965 10,660 10,660 464-511500Workers Compensation 232 139 252 164 Total Personnel Services 112,341 106,977 74,264 111,753 Supplies 464-521000Operating Supplies 5,000 4,898 5,123 5,100 464-521050Ancillary Products 1,000 25 - 3,624 464-521100Office Supplies 800 355 800 800 464-521200Medical/Chemical Supplies 500 - 500 200 Total Supplies 7,300 5,278 6,423 9,724 Utility Services 464-533100Gas Utility Service 400 219 - 400 464-533200Electric Utility Service 41,400 42,538 41,400 41,400 464-533410Water Utility Service 5,750 5,201 5,750 5,750 Total Utility Services 47,550 47,958 47,150 47,550 Operations Support 464-534100Advertising 12,000 14,620 11,532 11,200 464-534200Printing & Binding 3,200 3,000 3,150 3,100 Total Operations Support 15,200 17,620 14,682 14,300 Staff Support 464-535100Uniforms 300 - 300 300 464-535300Memberships 500 115 200 200 464-535500Training/Travel 1,000 514 1,250 500 464-535510Meeting Expenses 1,500 153 1,500 1,500 Total Staff Support 3,300 782 3,250 2,500 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Professional Services 600 464-541300Professional Services - 600 600 464-541370udio/Visual Services 1,000 A - - 750 Total Professional Services 1,600 - 600 1,350 Operating Equipment 464-571000Furniture & Fixtures - 23,198 2,500 2,500 464-571400Communication Equipment 5,000 4,451 4,672 4,672 464-571401Audio/Visual Equipment - 5,654 - - Total Operating Equipment 5,000 33,303 7,172 7,172 TOTAL EVENT FACILITIES 179,205 186,927 191,618 194,349 DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND VISION STATEMENT Wisdom from yesterday, knowledge for today, dreams for tomorrow. MISSION STATEMENT The Schertz Public Library promotes the love of reading and the joy of discovery for persons of all ages, provides information and learning resources in a variety of formats for both education and leisure, and supports our customers in their life-long learning pursuits. GOALS Create Young Readers: Emergent Literacy Preschool children will have programs and services designed to ensure that they will enter school ready to learn to read, write, and listen. Satisfy Curiosity: Lifelong Learning Residents will have the resources they need to explore topics of personal interest and continue to learn throughout their lives. Stimulate Imagination: Reading, Viewing and Listening for Pleasure Residents who want materials to enhance their leisure time will find what they want when and where they want them and will have the help they need to make choices from among the options. Connect to the Online World: Public Internet Access Residents will have high-speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever-growing resources and services available through the Internet. Make Informed Decisions: Health, Wealth, and Other Life Choices Residents will have the resources they need to identify and analyze risks, benefits, and alternatives before making decisions that affect their lives. LIBRARY DEPARTMENTAL DESCRIPTION The Schertz Public Library: Reviews, acquires, catalogs and processes a wide variety of library materials in print and audiovisual formats for users of all ages; Circulates, tracks, repairs and stores library materials; Provides internet access to the public; Answers informational and reference questions; Provides Inter-Library Loan service (ILL); Provides access to a number of services and products to the public such as tax forms, Free Application for Federal Student Aid (FAFSA) booklets and forms, a large number of electronic informational and research databases, and online book clubs; Provides weekly story time programs for children from infants to teens, as well as winter and summer reading programs; Provides instructional and recreational programming for adults in high- interest areas such as computers and computer software, health and fitness, financial planning, and literature; and Actively participates in the Alamo Area Library System (AALS), one of ten regional public library systems in Texas. AALS encompasses a twenty-one county area and has forty-five member libraries. The library?s primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. ORGANIZATION CHART City Manager Assistant City Manager Library LIBRARY LIBRARY2009-102010-11 2011-12 Library Director 11 1 Assistant Director 11 1 Adult Services Librarian 01 1 Youth Services Librarian 11 1 Library Technical Aide 11 1 Library Clerk II 44 4 Part-time Library Clerk--Circulation (20 hours) 64 3 Part-time Library Clerk--Circulation (10 hours) 22 2 Part-time Library Clerk--Processing (20 hours) 11 1 Part-time Library Clerk--Shelving (20 hours) 11 2 Part-time Library Clerk?Children?s Programming 11 1 (20 hours) Part-time Library Page (10 hours) 22 2 Temporary Library Clerk 01 1 TOTAL POSITIONS 212121 PERFORMANCE INDICATORS 2009-102010-112011-12 InputActualEstimateBudget Service population*53,21657,883 60,869 Total Staffing FTE 13.5 13.5 13.5 Circulation Staffing FTE 8.5 8.5 8.5 Total Operating Budget**$765,049$809,234 $826,765 Total Materials Collection 71,929 80,000 88,000 Registered Borrowers 24,628 27,500 29,000 Materials Budget $67,178 $65,000 $75,000 2009-102010-11 2011-12 Workload/OutputActualEstimateBudget Circulation per Capita7.387.317.23 Library Visits per Capita 4.83 4.49 4.32 Program Attendance per Capita.2.21 .22 Collection Turnover Rate 5.46 5.29 5.00 Total Circulation 392,528 423,000 440,000 Total Library Visits 257,235 260,000 263,000 Total Program Attendance 10,610 12,000 13,200 LIBRARY 2009-102010-112011-12 EfficiencyActualEstimateBudget Cost per Person Served$14.38$13.98$13.37 Cost per Circulation $1.95 $1.91 $1.85 Circulation per Circulation FTE 46,180 49,765 51,765 2009-102010-11 2011-12 EffectivenessActualEstimateBudget Percentage of Service Population 46.2847.5147.64 With Library Cards Materials Expenditures per 1.261.121.23 Capita Materials Expenditures as a Percentage of Operating Budget 8.788.039.22 (Striving for 20%) Items per Capita (Striving for 3 1.351.381.45 items per Capita) 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$610,002$667,684$686,050 Supplies$14,773$16,400$14,000 Utility Services $58,221$49,000$41,000 Operations Support $1,290$2,500$2,000 Staff Support $2,851$4,185$4,215 Professional Services $201$2,065$2,100 Maintenance Services $3,696$2,400$2,400 Operating Equipment$74,016$65,000$75,000 Capital Outlay $0$10,500$0 Total$765,049$819,734$826,765 *Service population determined by Texas State Library **Does not include capital items PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will increase by 0.9% from FY 2010-11 estimates with personnel expenditure increases. These will be offset with a reduction coming from utility services. The new solar panels will help lower utility expenses. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND CULTURAL EXPENDITURES LIBRARY Personnel Services 665-511110Regular453,115 497,655 486,974 486,974 665-511120Overtime 2,000 2,851 2,000 2,000 665-511180LTD 1,231 857 1,216 1,216 665-511210Longevity 11,683 9,726 10,972 10,374 665-511230Certification Allowance 600 - - 450 665-511240Vehicle Allowance 3,000 3,000 3,000 3,000 665-511310FICA - Employer 39,010 34,014 38,093 38,093 665-511350TMRS-Employer 77,062 67,885 75,199 75,199 665-511410Health-Employer 52,248 37,280 48,853 48,853 665-511500Workers Compensation 1,561 1,274 1,525 1,525 Total Personnel Services 610,002 686,050 667,832 667,684 Supplies 665-521000Operating Supplies 10,000 11,394 11,500 11,500 665-521100Office Supplies 4,000 3,378 4,900 4,900 Total Supplies 14,000 14,772 16,400 16,400 Utility Services 665-533100Gas Utility Service 4,000 3,714 4,500 4,000 665-533200Electric Utility Service 32,000 49,281 32,000 40,000 665-533410Water Utility Service 5,000 5,226 3,000 5,000 Total Utility Services 41,000 58,221 39,500 49,000 Operations Support 665-534200Printing & Binding 2,000 1,290 2,500 2,500 Total Operations Support 2,000 1,290 2,500 2,500 Staff Support 665-535100Uniforms 500 460 500 500 665-535200Annual Awards 300 - 300 300 665-535300Memberships 1,150 380 945 945 665-535500Training/Travel 1,825 1,737 2,000 2,000 665-535510Meeting Expenses 440 273 440 440 Total Staff Support 4,215 2,850 4,185 4,185 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Professional Services 665-541300Other Consl/Prof Srvcs - 201 - - 665-541365Courier Delivery Service 2,100 - 2,100 2,065 Total Professional Services 2,100 201 2,100 2,065 Maintenance Services 665-551800Other Maint Agreement 2,400 3,696 3,500 2,400 Total Maintenance Services 2,400 3,696 3,500 2,400 Operating Equipment 665-571300Computer/Peripherals - 6,838 - - 665-571400Library Materials 75,000 67,178 65,000 65,000 Total Operating Equipment 75,000 74,016 65,000 65,000 Capital Outlay 665-581300Computer Equipment - - - 10,500 Total Capital Outlay - - - 10,500 TOTAL LIBRARY 765,048 826,765 801,017 819,734 DEPARTMENT: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Promote Health, Safety and Welfare by providing quality service while dedicating ourselves to improving the coexistence of animals and humans. MISSION STATEMENT Our mission is to provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies and other zoonotic diseases from the community?s animal population. Provide services, care, registration, animal control, and public safety for our community. Provide resources and assistance to capture and relocate wildlife. Serve as a disaster relief center for pets during natural disasters in our region. Provide an enriched adoption facility that is both educational and customer oriented while maintaining comfort and care for all pets during their stay. GOALS AND OBJECTIVES Control and prevent rabies and other zoonotic diseases. . Hire, train and retain competent and caring employees Increase animal placements of adoptable pets and provide care for homeless animals. . . ANIMAL SERVICES DEPARTMENTAL DESCRIPTION Animal Services Officers respond to calls for service in an area of approximately 35 square miles, with a population of over 50,500 including Randolph AFB. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals. Animal Services Officers ensure public health and safety through disease and population control, while meeting the community's expectations for both. Provide daily care for animals housed at the animal facility, daily cleaning and disinfection of all animal cages, bedding, and feeding areas used by the animals. Hire qualified, caring employees and provide training to maintain certifications, ensure a competent workforce and retain employees. Promote humane treatment of animals by enforcing laws and educating the public. Promote responsible pet ownership through community outreach programs and animal placement programs. ORGANIZATIONAL CHART City Manager Assistant City Manager Parks, Recreation, & Community Services Animal Services ANIMAL SERVICES 2009-102010-112011-12 Manager11 1 Officer55 5 TOTAL POSITIONS 66 6 ANIMAL SERVICES PERFORMANCE INDICATORS 2009-10 2010-112011-12 Workload/OutputActualEstimateBudget Animals brought in by staff 1,1751,1001,200 Animals brought in by public 766610800 Calls for service per year 1,5391,6001,700 Animals saved via adoption, redemption, transfer 8891,1011,200 2009-102010-112011-12 EfficiencyActualEstimateBudget Expenses per each adopted animal $159$208$200 Training cost per staff member $751$570$750 2009-102010-112011-12 EffectivenessActualEstimateBudget Animals Spay or Neutered 659442600 Animals licensed 8936001,000 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$268,866$303,083$301,087 Supplies$22,384$17,065$25,000 Utility Services $8,913$10,346$11,200 Operations Support $263$526$500 Staff Support $5,038$4,383$5,800 City Assistance $6,862$9,000$10,000 Professional Services $17,132$11,140$14,500 Maintenance Services $2,402$5,224$6,200 Operating Equipment$866$8,462$9,500 Capital Outlay $0$3,995$0 Total$332,726$373,225$383,787 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will increase by 2.2% from FY 2010-11 estimates. The increase is due to a general increase to support the growing demand on this department. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND HEALTH EXPENDITURES ANIMAL SERVICES Personnel Services 762-511110Regular178,116 192,988 195,990 198,990 762-511120Overtime 7,000 5,076 7,000 5,000 762-511180LTD 630 500 631 631 762-511210Longevity 2,575 2,855 2,648 2,648 762-511220Clothing Allowance 6,240 5,528 6,240 6,240 762-511230Certification Allowance 3,900 3,300 3,900 3,900 762-511310FICA - Employer 15,545 14,779 15,781 15,781 762-511350TMRS-Employer 31,705 28,543 32,156 32,156 762-511410Health-Employer 34,832 25,866 31,980 31,980 762-511500Workers Compensation 5,672 4,302 5,757 5,757 Total Personnel Services 268,865 301,087 302,083 303,083 Supplies 762-521000Operating Supplies 13,000 12,373 13,000 8,711 762-521100Office Supplies 1,400 742 1,400 1,130 762-521200Medical/Chemical Supplies 10,500 9,216 10,500 7,224 762-521300Motor Veh. Supplies 100 53 - - Total Supplies 25,000 22,384 24,900 17,065 Utility Services 762-533200Electric Utility Service 2,500 1,784 2,200 1,966 762-533410Water Utility Service 2,700 2,077 2,500 1,381 762-533500Vehicle Fuel 6,000 5,053 6,200 7,000 Total Utility Services 11,200 8,914 10,900 10,347 Operations Support 762-534200Printing & Binding 500 263 800 526 Total Operations Support 500 263 800 526 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 762-535300Memberships 300 250 300 300 762-535500Training/Travel 5,000 4,507 5,000 3,802 762-535510Meeting Expenses 500 281 500 281 Total Staff Support 5,800 5,038 5,800 4,383 City Assistance 762-537100Medical Services 10,000 6,862 13,000 9,000 Total City Assistance 10,000 6,862 13,000 9,000 Professional Services 3,500 762-541310Contractual Srvc-Blue Bonnet 3,038 3,500 1,600 762-541700Microchip Service 1,000 970 1,000 1,000 762-541702Spay & Neuter 10,000 13,125 10,000 8,540 Total Professional Services 14,500 17,133 14,500 11,140 Maintenance Services 762-551100Building Maintenance 400 46 320 100 1,000 762-551400Minor & Other Equip Maintenance 796 1,000 624 2,400 762-551800Other Maintenance Agreements 1,560 2,380 2,100 762-551810Maintenance Agr Radios 2,400 - 2,400 2,400 Total Maintenance Services 6,200 2,402 6,100 5,224 Operating Equipment 762-571200Vehicles & Access. Less $5,000 1,500 - 1,000 962 8,000 762-571500Operating Equipment 7,000 7,500 866 Total Operating Equipment 9,500 866 8,000 8,462 Capital Outlay 762-581800Equipment - - 4,000 3,995 Total Capital Outlay - - 4,000 3,995 TOTAL ANIMAL SERVICES 332,727 383,787 390,083 373,225 DEPARTMENT: 853 INFORMATION TECHNOLOGY (IT) FUND: 101 GENERAL FUND VISION STATEMENT To provide the optimum technology services to the City staff to enable efficient operations for the citizens of Schertz throughout the City?s growth lifecycle. MISSION STATEMENT To design, develop, install, and maintain a full-scope information technology infrastructure for all City operations with prudent stewardship of the taxpayer?s dollar. GOALS AND OBJECTIVES Design, implement, and maintain efficient IT infrastructure. Perform effective lifecycle management. Provide strategic counsel to leadership. DEPARTMENTAL DESCRIPTION Provide network, phone, and email communications infrastructure to City facilities. Provide public safety communications to City staff and public citizens. Provide audiovisual services to City facilities. Provide IT training to City staff as applicable. Provide research and planning to evolve IT infrastructure to integrate new useful technology. Promote efficient staff operational processes using prudent technological solutions. INFORMATION TECHNOLOGY ORGANIZATIONAL CHART Mayor & City Council City Manager Assistant City Manager Information Technology (IT) INFORMATION TECHNOLOGY 2009-102010-11 2011-12 Director111 Senior Systems Engineer 111 Customer Service Coordinator10 0 Computer Technician I 022 Public Safety Tech (paid by PD) 111 TOTAL POSITIONS 455 PERFORMANCE INDICATORS 2009-102010-11 2011-12 Workload/OutputActualEstimateBudget Work Orders per month9193150 Man-hours per month spent on work orders254300375 Computers/Users/Devices managed 1,5351,6421,735 -Computers385400425 -Servers (Includes real and virtual servers) 424248 -Cameras (security) 424252 -Copiers / Printers / Multi-Function Printers 484850 -Network devices (switches, wireless application protocols, etc.) 285060 -Communications Equipment (phones, fax machines, aircards, etc.) 685740760 -Active Users 305320340 INFORMATION TECHNOLOGY 2009-102010-11 2011-12 EfficiencyActualEstimateBudget Network Downtime Rate (unplanned) 0%0%0% Maintenance requests resolved in 2 workdays85%90%90% Response time for public safety vehicle IT issues24 hours24 hours 24 hours Public safety communications uptime rate 100%100%100% Average hours per work order2.73.2 2.5 Supported Burden : staff (Industry Std 60:1) 511.6:1410.5:1347:1 2009-102010-112011-12 OutputActualEstimateBudget Number of days any city department operationally down due to planned IT maintenance issues annually 1.51.0 1.0 Number emails processed monthly (approx) 59,66367,290 75,300 Number spam messages filtered monthly (approx)28,59725,480 29,000 2009-102010-11 2011-12 EffectivenessActualEstimateBudget Prevention of virus attack attempts 91%100%100% 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$226,085$266,545$257,808 Supplies$654$1,300$2,000 City Support Services $374,552$339,608$372,354 Utility Services $127,017$144,338$154,949 Staff Support $6,323$10,700$15,250 Professional Services $0$0$2,500 Maintenance Services $25,466$20,300$12,500 Operating Equipment$89,042$115,495$129,315 Capital Outlay $10,527$45,809$213,500 Total$859,675$944,295$1,160,176 INFORMATION TECHNOLOGY PROGRAM JUSTIFICATION AND ANALYSIS The Budget for FY 2011-12 is 22.9% greater than the estimates for FY 2010-11. The major cause is a capital purchase to upgrade the City?s phone system. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY Personnel Services 853-511110Regular166,503 184,228 188,667 188,667 853-511180LTD 575 447 605 605 853-511210Longevity 1,269 4,268 4,486 5,400 853-511240Vehicle Allowance 4,800 1,140 - 4,546 853-511310FICA - Employer 14,191 12,541 14,749 14,749 853-511350TMRS - Employer 28,942 25,854 30,647 30,647 853-511410Health - Employer 23,222 14,893 21,320 21,320 853-511500Workers Compensation 581 449 611 611 Total Personnel Services 226,095 257,808 261,085 266,545 Supplies 853-521100Office Supplies 500 146 500 350 853-521300Motor Vehicle Supplies - - - 100 853-521600Equip Maint Supplies 1,500 508 1,000 850 Total Supplies 2,000 654 1,500 1,300 City Support Services 853-532300Computer Consulting - - -2,500 853-532350Software Maintenance260,915 342,749 311,473 311,473 853-532400Computer Fees & Licenses 27,105 113,637 26,479 28,135 Total City Support Services 374,552 372,354 337,952 339,608 Utility Services 853-533300Telephone/Lane Lines 45,859 41,172 50,051 41,810 853-533310Telephone/Cell Phones 54,100 53,657 54,100 53,746 853-533320Telephone/Air Cards 40,090 20,383 29,100 34,902 853-533330Telephone/Internet 14,400 11,782 13,380 13,380 853-533500Vehicle Fuel 500 23 500 500 Total Utility Services 127,017 154,949 147,131 144,338 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 853-535100Uniforms 500 - 250 250 853-535300Memberships 250 - 150 450 853-535500Training/Travel 14,500 6,323 10,000 10,000 Total Staff Support 15,250 6,323 10,400 10,700 Professional Services 853-541800IT Svcs-Web Design/Maint 2,500 - - - Total Professional Services - - -2,500 Maintenance Services 853-551300Computer Maintenance 10,500 20,606 19,300 19,300 2,000 853-551800Other Maintenance Agreement 1,800 1,200 4,860 Total Maintenance Services 12,500 25,466 21,100 20,500 Operating Equipment 853-571000Furniture & Fixtures - - 2,000 1,595 853-571300Computer & Peripherals125,500 111,475 64,405 105,570 853-571401Communication Equipment 17,840 13,458 8,336 8,330 853-571800Equipment - 11,179 - - Total Operating Equipment 135,836 129,315 89,042 115,495 Capital Outlay 853-581800Equipment 213,500 10,527 45,809 45,809 Total Capital Outlay 213,500 10,527 45,809 45,809 TOTAL INFORMATION TECHNOLOGY 859,676944,2951,160,176 960,813 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND VISION STATEMENT To be a proactive HR Department providing change management, planning, consultation and effective and efficient HR Support to the City Staff for dealing with short and long range organizational change. MISSION STATEMENT To provide proactive change management support services in Human Resources' eight functional areas of Recruiting, Training, Compensation & Benefits, Administration & HR Information Systems, Employee Relations, Safety & Health, Organizational Departure and Research to the City Staff. GOALS AND OBJECTIVES To Meet Staffing Needs To Respond to Training Needs To Coordinate Compensation & Benefits Changes & Information To respond timely to information requests and needs To provide timely policy change recommendations & Information To support injured workers and promote safety and health To coordinate required information for Departing Employees To conduct research for managing Staffing and Salary changes DEPARTMENTAL DESCRIPTION Provides services in eight functional areas of Recruiting, Training, Compensation & Benefit, Administration & HR Information Systems, Employee Relations, Safety & Health, Organizational Departure and Research to the City Staff. HUMAN RESOURCES ORGANIZATIONAL CHART City Manager Assistant City Manager Human Resources HUMAN RESOURCES 2009-102010-112011-12 Director111 Senior Generalist 111 Journey Generalist 001 Clerk110 Administration Assistant 001 Floating Clerk 110 TOTAL POSITIONS 444 PERFORMANCE INDICATORS 2009-102010-112011-12 Workload/Output:ActualEstimateBudget Job Announcements Posted 333435 Applications received for Open Positions 2,05914885,000 Positions Filled 627575 Full Time Positions Filled 285050 Part Time Positions Filled 302525 Number of Workers Comp Reports Completed773835 Terminations552635 Full Time Terminations 371925 Part Time Terminations 18710 Past Due Evaluations YTD 506914930 Evaluations coordinated 299427440 FMLA Offers 101420 Job Description Coordinations 21235 Position Assignments Tracked 333760 Average Staffing 306314320 HUMAN RESOURCES 2009-102010-112011-12 Efficiency:ActualEstimateBudget Job Announcements Processed (hours) 22.5 17 20 Full Time Hires Time per Hire (hours) 240 346 400 Part Time Hires Time per Hire (hours) 152 67 80 Full Time Terminations Time per Term (hours)9677 100 Part Time Terminations Time per Term (hours)5414 20 Time to Track Evaluations (hours) 332 427 440 Time to Track Past Due Evaluations (hours)414914 930 Background checks (hours)171101 180 Applications HR Screened (hours) 339 248 834 E-Verify I-9 Checks (hours) 18.5 19 19 Training Recorded (hours) 53 9 65 Certifications Recorded (hours) 7 7 20 Education Recorded (hours) 6 3 12 Driving Records Tracked (hours) 143.5 120 130 Training Time (hours) 1264 220 1500 2009-102010-11 2011-12 Effectiveness:ActualEstimateBudget Turnover Rate 17.97%2.5%7% 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$217,698$228,086$295,638 Supplies$537$1,700$1,329 Human Services $33,626$39,635$47,156 Operations Support $15,577$12,545$16,596 Staff Support $6,164$8,827$14,897 City Assistance $11,801$9,425$9,860 Operating Equipment $1,492$0$0 Total$286,894$300,218$385,476 HUMAN RESOURCES PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will increase by 28.4% from the FY 2010-11 estimates. Training will increase to allow for additional conferences needed to keep staff knowledge up to date. More employees will receive longevity pins in 2011-12 and tuition reimbursement will increase as we expect more employees to take advantage of this benefit. The clerk will be promoted to a Journey Generalist and the department will hire an Administration Assistant. These changes will help with the additional stress put on this department by a growing city employment base. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES Personnel Services 866-511110Regular131,283 183,891 136,415 137,183 866-511120Overtime 350 51 255 255 866-511180LTD 581 348 405 428 866-511210Longevity 3,568 2,511 2,874 2,874 866-511310FICA - Employer 14,191 10,116 9,990 10,561 866-511350TMRS - Employer 29,248 20,180 20,617 21,796 866-511410Health - Employer 23,222 15,238 15,990 15,990 866-511500Workers Compensation 587 482 409 433 40,000 866-511600Unemployment Compensation 37,488 35,566 38,566 Total Personnel Services 217,697 295,638 222,521 228,086 Supplies 866-521000Office Supplies 1,329 537 1,700 1,700 Total Supplies 1,329 537 1,700 1,700 Human Services 866-531100Pre-Employment Check 1,540 1,231 1,481 1,481 866-531200Medical Co-Pay 3,000 1,750 3,000 1,500 866-531300Employee Assistance 18,291 12,922 17,466 17,466 866-531400Tuition Reimbursement 20,000 12,614 20,000 15,000 866-531600Training Classes 4,325 5,109 4,175 4,188 Total Human Services 47,156 33,626 46,122 39,635 Operations Support 866-534100Advertising 14,000 13,392 10,000 10,000 866-534200Printing & Binding 2,596 2,184 2,545 2,545 Total Operations Support 16,596 15,576 12,545 12,545 Staff Support 866-535100Uniforms 270 - 240 240 866-535210Employee Recognition 5,500 2,510 3,964 3,964 866-535300Memberships 505 485 485 330 866-535400Publications 3,622 3,169 3,293 3,293 866-535500Training/Travel 5,000 - 3,000 1,000 Total Staff Support 14,897 6,164 10,982 8,827 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND City Assistance 866-537100Medical Services 9,860 11,801 9,425 9,425 Total City Assistance 9,860 11,801 9,425 9,425 Professional Services 866-541300Other Consul/Prof Service - - 190 - Total Professional Services - - 190 - Operating Equipment 866-571000Furniture & Fixtures - 1,156 - - 866-571300Computer & Periphe. < $5,000 - 336 - - Total Operating Equipment - 1,492 - - TOTAL HUMAN RESOURCES 286,893 385,476 303,485 300,218 DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND VISION STATEMENT To efficiently manage and safeguard assets of the City by processing all expenditures, revenues, liabilities and debt management through the use of technology and best practices to ensure the City is in good financial standing in order to provide quality municipal services to the citizens of Schertz and to maintain a good relationship with stakeholders including citizens, City Council, bond holders, internal departments, and vendors. MISSION STATEMENT To provide financial information for the City that is accurate and representative of the actual operations in order for City staff, City Manager, and City Council to make decisions that will be of the most benefit for the City and its citizens. GOALS AND OBJECTIVES Hire, train, and retain competent and caring employees. Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. Begin using crystal reports for management reports Implement Financial Systems Inventory Module and provide training. Receive GFOA Distinguished Budget Award for the first time. Receive a Gold Scorecard from the State Comptroller?s Office for leadership in transparency. Initiate a 5 year CIP budget. FINANCE DEPARTMENTAL DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, post vendor payable check registers online, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain, safeguard and prepare monthly report for the City?s investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. ORGANIZATIONAL CHART City Manager Assistant City Manager Finance FINANCE2009-102010-112011-12 Finance Director 111 Assistant Director 111 Staff Accountant 111 Financial Analyst 111 Senior Payroll Specialist 001 Senior AP Specialist 001 Finance Clerk 220 TOTAL POSITIONS 666 FINANCE PERFORMANCE INDICATORS 2009-102010-11 2011-12 EfficiencyActualEstimateBudget Accounts payable checks/full time employee 5,0614,4144,500 Payroll checks/full time employee 8,2918,5508,628 2009-102010-112011-12 EffectivenessActualEstimateBudget Certificate of Achievement for Excellence in Financial Reporting YesYes Yes Monthly Financials completed within 30 days 119 12 2009-102010-11 2011-12 BudgetActualEstimateBudget Personnel$406,620$416,382$428,074 Supplies$3,373$2,624$3,600 Operations Support $490$643$850 Staff Support $8,914$9,211$15,805 Maintenance Services $0$0$630 Operating Equipment$0$1,078$1,000 Total$419,397$429,938$449,959 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will increase by 4.7% from FY 2010-11 estimates. Personnel and training expenses are responsible for the increase. Training will go up as we start Incode training again and we expect higher travel expenses related to the 2012 Government Finance Officers Association conference. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services 868-511110Regular303,726 311,116 307,047 306,940 868-511120Overtime 500 - 500 - 868-511180LTD 983 767 968 922 868-511210Longevity 5,629 5,945 4,869 4,849 868-511230Certification Allowance 300 300 300 300 868-511310FICA - Employer 24,254 22,703 23,885 23,008 868-511350TMRS - Employer 49,467 46,442 49,291 48,431 868-511410Health - Employer 34,832 25,828 31,980 30,954 868-511500Workers Compensation 993 908 978 978 Total Personnel Services 406,619 428,074 419,818 416,382 Supplies 868-521000Operating Supplies 1,000 557 1,000 1,870 868-521100Office Supplies 2,600 2,816 2,600 754 Total Supplies 3,600 3,373 3,600 2,624 Operations Support 868-534100Advertising - - 200 - 868-534200Printing & Binding 850 490 850 643 Total Operations Support 850 490 1,050 643 Staff Support 868-535100Uniforms 360 - 360 74 868-535300Memberships 1,215 894 2,555 1,215 868-535400Publications 1,555 1,555 1,555 419 868-535500Training/Travel 11,350 5,790 8,000 7,052 868-535600Professional Certification 1,325 675 900 451 Total Staff Support 15,805 8,914 13,370 9,211 Maintenance Services 868-551800Other Maintenance Agreements 630 - 630 - Total Maintenance Services 630 - 630 - C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Operating Equipment 868-571000Furniture & Fixtures - - 900 1,078 868-571200Office Equipment - - 4,699 - 868-571300Computer & Peripherals 1,000 - 100 - Total Operating Equipment 1,000 - 5,699 1,078 TOTAL FINANCE 419,396 449,959 444,167 429,938 DEPARTMENT: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT To establish ethical guidelines and accountability for the expenditure of taxpayer funds in the procurement of goods and services for City Departments from the best qualified vendor. To manage the City?s Capital and Fixed asset inventory program with a high level of accuracy. To provide a quality Risk Management and Safety program for the City and its employees. MISSION STATEMENT The Purchasing and Asset Management Department is committed to providing prompt and professional attention to each department?s needs, while developing and managing systems, policies and procedures that ensure the best value for the City. We provide support, information, and analysis that assist in reducing the cost of materials and services to all departments and vendors. We provide goods and services of high quality, at the best value, with timely delivery to City staff members while complying with all city ordinances, state laws, and federal regulations. The department is committed to managing and reducing risk for the City through aggressive monitoring of facilities, and safety, as well as scheduling staff training programs. The department will insure prompt processing of insurance claims with maximum return to the City. The department performs the Contract Management function for the City. In addition, we provide accurate capital and fixed asset inventories of all City assets. GOALS AND OBJECTIVES Maintain the highest levels of ethical practices for all department functions. All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. Use supply contracts and co-ops in order to improve delivery time of particular items and to take advantage of quantity discounts. PURCHASING & ASSET MANAGEMENT Maintain a professional relationship with all City departments and vendors insuring open communication. Randomly audit purchase orders in the Incode system. Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City property. Manage disposal and auction activities for excess and damaged City property. Manage insurance claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. Program and oversee safety training for employees to minimize accidents and incidents, and mitigate risk. DEPARTMENTAL DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, and manages fleet vehicle registration and titles, and conducts random purchase order audits The department is responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims and insurance litigation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. Establish and update all associated City policies, manuals, and documentation as they pertain to this department. PURCHASING & ASSET MANAGEMENT ORGANIZATIONAL CHART City Manager Assistant City Manager Purchasing & Asset Management PURCHASING & ASSET MGMT. 2009-102010-112011-12 Director111 Senior Purchasing Specialist 111 Administrative Assistant 111 Risk & Safety Specialist 111 TOTAL POSITIONS 444 PERFORMANCE INDICATORS 2009-102010-112011-12 Workload/OutputActualEstimateBudget Purchase Orders (Processed) 777680 Bids71215 Contracts (Initiated) 163535 Meeting with Vendors 87108100 Meetings (Internal) 353030 Auction Revenue (Property) 9,9723,0003,000 Auction Revenue (Vehicles)8,86910,00010,000 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$231,172$228,526$240,272 Supplies$641$1,325$800 Utility Services $409$450$750 Operations Support $0$61$850 Staff Support $5,024$6,228$9,450 Operating Equipment $0$0$7,500 Total$237,246$236,590$259,622 PURCHASING & ASSET MANAGEMENT PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget increased by 9.7% from the FY 2010-11 estimates. This department needed new furniture and additional training for the next year. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MANAGEMENT Personnel Services 872-511110Regular166,383 171,383 168,412 163,729 872-511180LTD 543 463 532 487 872-511210Longevity 3,833 4,013 3,197 4,013 872-511310FICA - Employer 13,404 13,005 13,128 12,803 872-511350TMRS - Employer 27,338 26,575 27,093 27,125 872-511410Health - Employer 23,222 20,156 21,320 19,791 872-511500Workers Compensation 549 578 538 578 Total Personnel Services 231,173 240,272 234,220 228,526 Supplies 872-521000Operating Supplies 200 - 246 275 872-521100Office Supplies 600 641 2,054 1,000 872-521300Motor Vehicle Supplies - - 50 50 Total Supplies 800 641 2,350 1,325 Utility Services 872-533500Vehicle Fuel 750 409 1,150 450 Total Utility Services 750 409 1,150 450 Operations Support 872-534200Printing & Binding 250 - 150 - 872-534710Service Fees - GovDeals 600 - - 61 Total Operations Support 850 - 150 61 Staff Support 872-535100Uniforms 400 - 200 200 872-535300Memberships 1,500 1,013 1,500 1,013 872-535400Publications 50 - 200 15 872-535500Training/Travel 7,500 4,011 5,000 5,000 Total Staff Support 9,450 5,024 6,900 6,228 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Operating Equipment 872-571000Furniture and Fixtures 7,500 - 150 - Total Operating Equipment - 150 -7,500 TOTAL PURCHASING & ASSET MANAGEME N237,247 259,622 244,920 236,590 DEPARTMENT: 877 FLEET MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT Perform preventive maintenance and repair on all city owned vehicles and equipment. MISSION STATEMENT Maintain and repair of all city owned vehicles and equipment to reduce their down time and increase their potential lifespan. GOALS AND OBJECTIVES Maintain and repair vehicles and equipment to increase their potential lifespan. DEPARTMENTAL DESCRIPTION Maintain City Fleet Vehicles: transmission service and motor oil changes, state inspections, and tire repair and replacement. Troubleshoot, diagnose, and repair mechanical and electrical failures. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Fleet Services FLEET MAINTENANCE FLEET SERVICES 2009-102010-11 2011-12 Fleet Services Supervisor 00 1 Fleet Services Foreman 01 1 Fleet Mechanic 12 2 Mechanic/Foreman10 0 Mechanic Helper 10 0 TOTAL POSITIONS 33 4 PERFORMANCE INDICATORS 2009-102010-11 2011-12 Workload/OutputActualEstimateBudget Police Department Vehicles and Equipment399402 406 EMS Vehicles and Equipment 235237 241 Streets Vehicles and Equipment 193196 199 Administration 33 3 Animal Control1416 17 Facilities Maintenance 2325 26 Fire Vehicles and Equipment 104107 111 Fleet Service99 10 Inspection1416 17 Marshal Service2123 23 Parks Vehicles and Equipment 9194 97 Water & Sewer Vehicles and Equipment 202205 209 Drainage Vehicles and Equipment 117119 123 Economic Development33 3 Purchasing12 2 Motor Pool99 9 Total Work Orders Issued 1,4381,466 1,496 Number of after hour calls 4646 48 2009-102010-11 2011-12 EfficiencyActualEstimateBudget % of all vehicles and equipment issues resolved without recall. 97%97% 97% FLEET MAINTENANCE 2009-102010-11 2011-12 EffectivenessActualBudgetBudget Average Field Service Calls, Vehicle and Equipment Failures5560 64 Average response time for emergency repair, minutes 4040 40 2009-102010-11 2011-12 BudgetActualEstimateBudget Personnel$147,055$148,863$217,324 Supplies$103,406$101,400$109,600 City Support Services $1,500$1,500$1,500 Utility Services $6,471$6,000$7,200 Operations Support $0$375$400 Staff Support $1,624$2,335$3,835 Maintenance Services $43,371$53,750$65,750 Rental/Leasing$0$200$200 Operating Equipment $0$6,000$5,000 Total$303,428$319,423$410,809 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will increase over the FY 2010-11 estimates by 28.6%. This increase is due to the addition of a Fleet Supervisor position, supplemented by the Water & Sewer Fund, and an increase in outside fleet repair. The increase in outside fleet repair is from a change in accounting polices. Reimbursements will be recognized as revenue and not as a reduction in expenses. This change is offset by a corresponding increase in revenue. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877-511110Regular 146,580 98,870 98,606 98,606 877-511120Overtime 2,000 2,342 2,000 2,322 877-511180LTD 471 272 316 316 877-511210Longevity 5,370 4,188 4,666 4,666 877-511310FICA - Employer 11,624 8,056 7,900 7,900 877-511350TMRS - Employer 23,708 15,905 16,099 16,099 877-511410Health - Employer 23,222 14,893 15,990 15,990 877-511500Workers Compensation 4,349 2,528 2,956 2,964 Total Personnel Services147,054 217,324 148,533 148,863 Supplies 877-521000Operating Supplies 3,000 1,999 2,500 3,000 877-521100Office Supplies 900 855 900 800 877-521200Medical/Chemical Supplies 1,500 169 1,500 1,000 877-521300Motor Veh. Supplies 103,100 99,592 95,000 95,000 877-521600Equip Maint Supplies 1,100 791 1,100 600 Total Supplies 103,406 109,600 101,000 100,400 City Support Services 877-532400Computer Fees & Licenses 1,500 1,500 1,500 1,500 Total City Support Services 1,500 1,500 1,500 1,500 Utility Services 877-533300Telephone - - 1,000 - 877-533500Vehicle Fuel 7,200 6,471 6,000 6,000 Total Utility Services 7,200 6,471 7,000 6,000 Operations Support 877-534200Printing & Binding 400 - 400 375 Total Operations Support 400 - 400 375 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND Staff Support 877-535100Uniforms 2,200 1,412 2,000 1,500 877-535200Annual Awards - 100 -100 877-535500Training/Travel 1,400 137 700 700 877-535510Meeting Expenses 135 75 135 135 Total Staff Support 3,835 1,624 2,935 2,335 Maintenance Services 877-551000Outside Fleet Repair 60,000 41,462 40,000 48,000 877-551100Building Maintenance 750 56 750 750 5,000 877-551400Minor & Other Equip Maintenance 1,853 4,500 5,000 Total Maintenance Services 65,750 43,371 45,250 53,750 Rental-ROW 877-561100Rental Equipment 200 - 200 200 Total Rental-ROW 200 - 200 200 Operating Equipment 877-571500Operating Equipment 5,000 - 6,000 6,000 Total Operating Equipment 5,000 - 6,000 6,000 TOTAL FLEET SERVICE 303,426 410,809 312,818 319,423 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part-time intake and information office in Schertz. Prescriptions will be filled and otherwise administered at the Hospital?s Seguin facility. The City agrees to pay the hospital an agreed upon amount on final execution of this Agreement. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital?s drug program. The City expanded the hot meals program to senior citizens through an agreement with the Comal County Senior Citizens? Foundation. The partnership allows for seniors to get several hot meals a week at the former Library site. The City of Schertz also provides assistance to the Guadalupe Children?s Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children?s Advocacy Center?s primary emphasis is placed on the well-being of the child to prevent further trauma. 2009-102010-11 2011-12 BudgetActualEstimateProposed Utility Services $47$214$0 City Assitance $10,000$52,000$52,000 Total$10,047$52,214$52,000 PROGRAM JUSTIFICATION AND ANALYSIS No significant change. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 ACTUALBUDGETESTIMATEBUDGET 101 GENERAL FUND MISCELLANEOUS EXPENDITURES CITY ASSISTANCE Utility Services 901-533410Water Utility Service - 47 - 214 Total Utility Services - 47 - 214 City Assistance 901-537300Patient Assistance 5,000 5,000 5,000 5,000 5,000 901-537500Children's Advocacy Assistance 5,000 5,000 5,000 901-537700Senior Citizen Hot Meals 42,000 - 42,000 42,000 Total City Assistance 52,000 10,000 52,000 52,000 TOTAL CITY ASSISTANCE 52,000 10,047 52,000 52,214 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to pay for all events sponsored by the City of Schertz. Events such as: Trunk or Treat, Blue Santa, and Sweetheart Event. 2009-102010-11 2011-12 BudgetActualEstimateBudget Revenues$173,970$139,705$114,275 Non Departmental $0$5,150$5,150 Other Events $708$0$4,750 Festival Of Angels $10,359$12,646$14,250 Employee Appreciation $1,758$1,626$5,000 th 4 of July Jubilee $2,211$0$0 National Night Out $0$0$100 Walk for Life $29,059$30,462$31,500 Blue Santa $5,277$0$0 Schertz Fest $3,382$456$0 TML Events $4,037$0$0 Sweetheart Event $35,979$32,500$37,000 Hal Baldwin Scholarship $1,000$10,354$11,000 Total$93,769$93,194$108,750 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenues will decrease by 18.2% from the FY 2010-11 estimates to the FY 2011-12 Budget to better meet expenditures. Expenses The expenditures will increase by 16.7% from the FY 2010-11 estimates to the FY 2011-2 Budget. The increase gives more funds for the Sweetheart Events and advertising for all the events. C I T Y OF S C H E R T Z OPERATING BUDGET 2011 - 12 2009-102010-112010-112011-12 106 - SPECIAL EVENTS ACTUALBUDGETESTIMATEBUDGET FINANCIAL SUMMARY Revenue Summary Fund Transfers 134,344 85,614 85,614 62,100 Miscellaneous39,626 52,175 53,400 54,091 TOTAL REVENUES 173,970 139,705 114,275 1 39,014 Expenditure Summary GENERAL GOVERNMENT TRANSFER OUT HIST. COMMITTEE- 5,150 5,150 5,150 TOTAL GENERAL GOVERNMENT- 5,150 5,150 5 ,150 CULTURAL OTHER EVENTS708 4,750- 4 ,750 FESTIVAL OF ANGELS 10,359 13,250 12,646 14,250 EMPLOYEE CHRISTMAS PARTY 1,758 5,000 1,626 5,000 4th OF JULY JUBILEE 2,211 - - - NATIONAL NIGHT OUT - 100 - 100 WILENCHIK WALK FOR LIFE 29,059 30,500 30,462 31,500 BLUE SANTA 5,277 - - - 50th ANNIVERSARY 3,382 - 456 - TML EVENTS 4,037 - - - SWEETHEART EVENT 35,979 42,945 32,500 37,000 HAL BALDWIN SCHOLARSHIP 1,000 9,355 10,354 11,000 SELMA-SCHERTZ 5K - 400 500 - TOTAL CULTURAL 93,770 106,300 88,544 103,600 TOTAL EXPENDITURE S93,770 93,694 108,750 1 11,450 C I T Y OF S C H E R T Z OPERATING BUDGET 2011 - 12 2009-102010-112010-112011-12 106 - SPECIAL EVENTS ACTUALBUDGETESTIMATEBUDGET REVENUES Fund Transfers 000-481314Transfer from Hotel/Motel 51,250 8 5,244 6 1,264 6 1,264 000-486101Transfer In-General Fund 10,850 49,100 24,350 24,350 Total Fund Transfers 62,100 1 34,344 8 5,614 8 5,614 Miscellaneous 000-491200Investment Income 175 1 72 1 00 1 50 000-492200Wilenchik Walk For Life 28,000 2 8,926 2 8,000 3 0,462 000-493000Donations-July 4th - - 2 00 - 000-493018TML Dinner - 3 ,974 2 ,100 - 000-493100Employee Picnic - 3 45 - - 000-493150Schertz Fest - ( 64) 1 6,000 6 4 000-493450Proceeds-Holiday Lock-up - 5 ,988 6 ,000 - 000-493455Proceeds-Festival of Angels - - - 2 90 000-493621Hal Baldwin Scholarship 24,000 285 1,000 23,125 Total Miscellaneous 52,175 3 9,626 5 3,400 5 4,091 TOTAL REVENUES 114,275 1 73,970 1 39,014 1 39,705 C I T Y OF S C H E R T Z OPERATING BUDGET 2011 - 12 2009-102010-112010-112011-12 106 - SPECIAL EVENTS ACTUALBUDGETESTIMATEBUDGET EXPENDITURES General Government 101-548615Transfer Out Hist. Committee 5,150 - 5,150 5,150 Total General Governmen t 5,150 - 5,150 5,150 Miscellaneous 600-534100Other Events 708 4,750 -4,750 601-532800Festival of Angels 14,250 10,359 13,250 12,646 602-532800Employee Appreciation 5,000 1,758 5,000 1,626 604-5328004th of July Jubilee - 2,211 - - 607-532800National Night Out - 100 -100 608-532800Relay for Life 31,500 29,059 30,500 30,462 615-532800Blue Santa - 5,277 - - 617-532800Schertz Fest - 3,382 - 456 618-532800TML Dinner - 4,037 - - 619-532800Sweetheart Event 37,000 35,979 42,945 32,500 621-532850Hal Baldwin Scholarship 11,000 1,000 9,355 10,354 622-532800Selma-Schertz 5k - - 400 500 Total Miscellaneous 103,600 93,770 106,300 88,544 TOTAL EXPENDITURES 108,750 93,770 111,450 93,694 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor?s Office into this fund. 2009-102010-11 2011-12 BudgetActualEstimateBudget Revenue Taxes$3,363,046$3,450,000 $4,281,098 Fund Transfers $0$243,000 $0 Miscellaneous$3,364$18,000 $2,250 Total$3,366,410$3,711,000 $4,283,348 Expenses Professional Service $3,550$3,000 $0 Debt Service $3,521,014$3,620,644$4,276,667 Total$3,524,564$3,623,644 $4,276,667 PROGRAM JUSTIFICATION AND ANALYSIS Revenues The FY 2011-12 revenue will increase by 15.4% from the FY 2010-11 estimate with the increase in the tax rate to cover the recent bond issue. Expenses The FY 2011-12 Budget will increase by 18.0% from the FY 2010-11 estimate as the first payment of the recent bond issue comes due. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 505 TAX INTEREST & SINKING ACTUALBUDGETESTIMATEBUDGET FINANCIAL SUMMARY Revenue Summary Taxes 3,363,046 3,368,794 3,450,000 4,281,098 Fund Transfers 243,000- 243,000 - Miscellaneous3,364 3,000 18,000 2,250 TOTAL REVENUES 3,614,7943,366,410 3,711,000 4,283,348 Expenditure Summary Professional Service 3,550 3,200 3,000 - Debt Service 3,611,1243,521,014 3,625,308 4,276,667 TOTAL EXPENDITURES 3,614,3243,524,564 3,628,308 4,276,667 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 505 TAX INTEREST & SINKING ACTUALBUDGETESTIMATEBUDGET REVENUES Taxes 000-411900Property Tax Revenue 3,363,046 3,368,794 3,450,000 4,281,098 Total Taxes 3,368,7943,363,046 3,450,000 4,281,098 Fund Transfers 000-486000Transfer From Fund Balance 243,000- 243,000 - Total Fund Transfers- 243,000 - 243,000 Miscellaneous 000-491000Interest Earned 1,693 16,000 750 1,500 000-492000Investment Income 1,5001,671 2,000 1,500 Total Miscellaneous3,364 18,000 2,250 3,000 TOTAL REVENUES 3,366,4103,614,794 3,711,000 4,283,348 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 505 TAX INTEREST & SINKING ACTUALBUDGETESTIMATEBUDGET GENERAL GOVERNMENT EXPENDITURES Professional Services 101-541500Paying Agent 3,200 3,000 - 3,550 Total Professional Services - 3,550 3,200 3,000 Debt Service 101-555612Bond-GO Refunding 2010-Principal200,000 240,000 210,000 285,000 101-555612.Bond-GO Refunding 2010-Interest149,980141,318 80,502 82,650 101-555622Bond-CO SR2003-Principal180,000 200,000 190,000 190,000 101-555622.Bond-CO SR2003- Interest 53,800 67,480 60,820 60,820 101-555624Bond-Comm Proj SR04-Principal325,000 315,000 325,000 325,000 101-555624.Bond-Comm Proj SR04-Interest279,227 251,009 265,009 265,009 101-555626Bond-CO SR2006-Principal100,000 - -100,000 101-555626.Bond-CO SR2006-Interest652,981 648,982 650,982 650,982 101-555628Bond-CO 2007-Principal 102,900 92,933 99,567 99,567 101-555628.Bond-CO 2007-Interest 22,625 15,031 26,617 26,617 101-555629Bond-GO 2007-Principal250,000 225,000 275,000 275,000 101-555629.Bond-GO 2007-Interest234,678 198,922 209,097 209,097 101-555630Bond-GO SR2008-Principal235,000 370,000 355,000 355,000 101-555630.Bond-GO SR2008-Interest349,224 364,679 379,651 379,651 101-555631Bond-GO SR2009-Principal140,000 200,000 80,000 140,000 101-555631.Bond-GO SR2009-Interest309,480 278,813 283,063 283,063 101-555633Bond-GO SR2011-Principal - - -532,287 101-555633.Bond-GO SR2011-Interest - - 90,000 - Total Debt Service 3,521,0144,276,667 3,611,124 3,625,308 TOTAL INTEREST & SINKING 3,524,5644,276,667 3,614,324 3,628,308 FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City?s water, sewer, and solid waste functions. The Public Works Department is responsible for the planning, operation, and maintenance of the ?retail? water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office.The City?s ?wholesaler? for water production and transport is the Schertz-Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. 2009-102010-11 2011-12 BudgetActualEstimateBudget Revenues Franchises $153,684$164,766$180,000 Fees$12,692,170$13,797,841$14,164,250 Fund Transfers $79,000$480,616$484,674 Miscellaneous$1,124,048$220,669$103,260 Total$14,048,903$14,663,892$14,932,184 Expenses Non Departmental $0$31,000$27,366 Business Office $566,749$614,041$600,102 W&S Administration $13,131,456$13,029,536$13,904,075 Projects$0$435,037$400,000 Total$13,698,205$14,109,614$14,931,543 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenues will increase by 1.8% from the FY 2010-11 estimates to FY 2011-12. Increases come from home and residential construction of new buildings and the water fee increase. WATER & SEWER FUND Expenses Overall expenses will increase by 5.8% from the FY 2010-11 estimates to the FY 2011-12 Budget. The increase comes from the Water & Sewer Administration department and is the result of higher fees for water and the addition of a Superintendant of Streets and Fleet and the Fleet Supervisor which are located in the General Fund. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 202-WATER & SEWER ACTUALBUDGETESTIMATEBUDGET Revenue Summar y Franchises 153,684 138,000 164,766 180,000 Fees12,692,17213,679,75013,844,930 14,164,250 Fund Transfers 79,000 503,886 480,616 484,674 Miscellaneous1,124,04855,445288,444 103,260 TOTAL REVENUES 14,377,08114,048,904 14,778,756 14,932,184 Expenditure Summary GENERAL GOVERNMENT NON DEPARTMENTAL 31,000- 31,000 27,366 BUSINESS OFFICE566,750654,940614,041600,102 TOTAL GENERAL GOVERNMEN T 685,940566,750 645,041 627,468 PUBLIC WORKS W & S ADMINISTRATION13,131,45813,515,26513,029,53613,904,075 TOTAL PUBLIC WORKS 13,515,26513,131,458 13,029,536 13,904,075 MISC & PROJECTS AVIATION HEIGHTS 397,444- 387,187 400,000 FM3009 ROAD & BRIDGE EXPANSI-216,76147,850 - O TOTAL MISC & PROJECTS 614,205- 435,037 400,000 TOTAL EXPENDITURES 14,815,41013,698,208 14,109,614 14,931,543 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 202-WATER & SEWER ACTUALBUDGETESTIMATEBUDGET Franchises 000-421490Tower Leasing 180,000 153,684 138,000 164,766 Total Franchises 138,000153,684 164,766 180,000 Fees 000-455200Garbage Collection Fee3,010,5513,300,0003,300,000 3,400,000 000-455600Fire Line Fees 18,379 18,500 18,430 19,000 000-455700Recycle Fee Revenue 151,228 155,000 206,000 241,000 000-455800W&S Line Construction Reimb33,522 50,000 50,000 50,000 000-457100Sale of Water6,361,4017,200,0007,200,000 7,210,000 000-457110Edwards Water Lease 71,998 127,250 200,000 166,250 000-457120Transfer Charge-Selma 780 5,000 3,000 5,000 000-457130Transfer Charge-UC 3,914 1,000 500 1,000 000-457200Sale of Meters 67,341 86,000 90,000 90,000 000-457400Sewer Charges2,808,2792,560,0002,600,000 2,800,000 000-457500Water Penalties 161,793 175,000 175,000 180,000 000-459200NSF Check Fee-Water&Sewer2,986 2,000 2,000 2,000 Total Fees 13,679,75012,692,172 13,844,930 14,164,250 Fund Transfers 000-481000Transfer From Reserves 423,270- 400,000 400,000 84,674 000-486204Interfund Chrg-Drainage Billing 79,000 80,616 80,616 Total Fund Transfers 503,88679,000 480,616 484,674 Miscellaneous 000-490000Misc Charges 11,843 15,000 9,000 10,000 000-491000Interest Earned 1,031 500 1,200 1,000 000-491200Investment Income 25,582 5,000 9,000 6,000 000-493130Library Donations 6 - - - 000-493400Donations - Christmas Activities - 1,000- - 000-495013Capital Contribution Reserve Acct973,437 - - - 000-496050SSLGC - SAWS Reservation - 134,500- 000-497000Miscellaneous Income W&S 35,213 20,000 4,000 - 000-498100TML Re-imbursements - 2,291- - 000-498100Reimbursement EMS Loan 9,945- 9,945 9,945 000-498110SSLGC Reimbursement 75,047 76,315- 76,315 000-498200W&S Project Reimbursement - 1,889 5,000 41,193 Total Miscellaneous 55,4451,124,048 288,444 103,260 TOTAL REVENUES 14,377,08114,048,904 14,778,756 14,932,184 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 202-WATER & SEWER ACTUALBUDGETESTIMATEBUDGET GENERAL GOVERNMENT NON DEPARTMENTAL Fund Charges/Transfers 101-548318Transfer Out Recycling Fund-31,00031,000 27,366 Total Fund Charges/Transfers 31,000- 31,000 27,366 TOTAL NON DEPARTMENTAL 31,000- 31,000 27,366 DEPARTMENT: 176 WATER AND SEWER BUSINESS OFFICE FUND: 202 WATER AND SEWER VISION STATEMENT The Business Office is working to serve our customers and the community with outstanding service. MISSION STATEMENT Provide friendly and efficient services for all customers of the City and to resolve any utility billing issues in a timely and efficient manner. GOALS AND OBJECTIVES Continue to provide friendly and efficient services for all. We are including e-mail statements and the ability to pay your utility bill by bank draft from your credit card, checking and saving accounts. Also online web payments. The Business Office is striving to go green by becoming a paper free work environment. DEPARTMENTAL DESCRIPTION Prepare all utility bills for mailing. Collect utility payments and post to customer account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely manner. Read meter for billing. Take care of meter box maintenance. BUSINESS OFFICE ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Business Office BUSINESS OFFICE2009-102010-11 2011-12 Business Office Manager 11 1 Business Office Assistant Manager 11 1 Solid Waste Coordinator/Debt Collections Clerk 11 1 Senior Utility Billing Clerk/Cash Collections Clerk 11 1 Utility Billing Clerk 33 3* Meter Tech I 22 2 Meter Tech II 11 1* Administrative Floating Clerk 01 0 TOTAL POSITIONS 101110 *One position is unfunded PERFORMANCE INDICATORS 2009-10 2010-112011-12 Workload/OutputActualEstimateBudget Water meter/accounts 12,02112,52113,021 Sewer accounts 10,34210,84211,342 Garbage accounts 10,76211,26211,762 2009-102010-112011-12 EfficiencyActualEstimateBudget Meters per meter tech 4,0074,1746,511 Accounts per clerks 3,0063,1313,256 BUSINESS OFFICE 2009-10 2010-112011-12 BudgetActualEstimateBudget Personnel$429,380$444,840$380,002 Supplies$4,231$5,800$5,400 Human Services $0$0$100 Operations Support $101,122$105,000$114,000 Staff Support $2,228$6,400$7,100 Professional Services $16,535$13,501$16,000 Fund Charges/Transfers $0$20,000$20,000 Maintenance Services $12,477$12,000$9,300 Operating Equipment$776$6,500$6,200 Capital Outlay $0$0$42,000 Total$566,749$614,041$600,102 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2011-12 Budget will decrease by 2.3% from the FY 2010-11 estimates. The capital outlay will increase with the purchase of the new kiosks which will take utility bill payments. This increase is offset by the removal of the floating clerk position and by not hiring a new meter tech. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 202-WATER & SEWER ACTUALBUDGETESTIMATEBUDGET GENERAL GOVERNMENT BUSINESS OFFICE Personnel Services 176-511110Regular 290,170 309,558 297,558 256,695 176-511120Overtime 3,451 5,000 3,200 4,000 176-511180LTD 780 989 989 820 176-511210Longevity 15,363 9,555 9,555 7,977 176-511310FICA - Employer 23,303 24,412 24,412 20,247 176-511350TMRS-Employer 47,022 50,380 50,380 41,295 176-511410Health-Employer 42,956 54,281 54,281 46,443 176-511500Workers Compensation6,3354,4654,465 2,525 Total Personnel Services 458,640429,380 444,840 380,002 Supplies 176-521000Operating Supplies 1,434 2,400 2,000 2,300 176-521100Office Supplies 2,798 2,749 3,450 3,000 176-521200Medical/Chem Supplies 200- 150 200 176-521300Motor Vehicle Supplies-200200 - Total Supplies 5,5494,232 5,800 5,500 Operations Support 176-534000Postage 57,377 57,000 58,000 60,000 176-534200Printing & Binding 40,059 43,500 42,500 45,000 176-534300Copy Services3,6868,0004,500 9,000 Total Operations Suppor 108,500101,122 105,000 114,000 t Staff Support 176-535100Uniforms 1,974 4,000 2,500 2,500 176-535300Memberships 100- - 100 176-535500Training/Travel 3,500- 3,500 3,500 -eengxpense, 176535510MtiE2548504001000 Total Staff Support 8,4502,228 6,400 7,100 roessonaervces PfilSi 176-541600Misc bank charges 3,523 1,000 1,000- 176-541650Misc Expenses - 1 1 - -rearees,,,, 176541800CditCdF13012135001350015000 Total Professional Services 14,50116,535 13,501 16,000 Fund Charges/Transfers 176-548700Bad Debt Expense-40,00020,000 20,000 Total Fund Charges/Transfers 40,000- 20,000 20,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 202-WATER & SEWER ACTUALBUDGETESTIMATEBUDGET Maintenance Services 176-551800Other Maintenance Services12,47712,00012,000 9,300 Total Maintenance Services 12,00012,477 12,000 9,300 Operating Equipment 176-571000Furniture & Fixtures 500- - - 176-571200Vehicles & Accessories - - 6,000- 176-571300Computer & Peripheral 6,300- 6,300 - 176-571400Communication Equipment 500- 200 200 176-571500Equipment Under $5,000776-- - Total Operating Equipmen 7,300776 6,500 6,200 t Capital Equipment 176-581800Equipment over $5,000--- 42,000 Total Capital Equipmen -- - 42,000 t TOTAL BUSINESS OFFICE 654,940566,750 614,041 600,102 DEPARTMENT: 575 PUBLIC WORKS ADMINISTRATION FUND: 202 WATER AND SEWER VISION STATEMENT The Public Works Department takes pride in providing superior customer service and excellent water and wastewater services. MISSION STATEMENT WATER DISTRIBUTION SYSTEM OPERATIONS AND MAINTENANCE To provide operations and maintenance services to the water distribution system in order to continuously deliver a safe and adequate supply of drinking water from the treatment plants to the customers. WASTEWATER COLLECTION SYSTEM OPERATIONS AND MAINTENANCE To provide operation and maintenance services to the wastewater collection system in order to prevent wastewater overflows and safely deliver wastewater from the customers to the treatment plants GOALS AND OBJECTIVES Provide an efficient and reliable water and wastewater system that meets all of the state of Texas rules and regulations. Maintain a sound water and sewer system. Ensure an adequate future water supply. PUBLIC WORKS WATER AND SEWER DEPARTMENTAL DESCRIPTION Provide water and wastewater services to all citizens. Conduct maintenance, repair and expansion of water and wastewater services. Provide Excellent Customer Service. Assist other City departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Plat and subdivision plan review. Review water/wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability ? Certificate of Convenience and Necessity. Meet with developers/utility providers. Conduct Department training, education, and planning. ORGANIZATION CHART City Manager Assistant City Manager Public Works Administration PUBLIC WORKS 2009-102010-11 2011-12 Director11 1 Assistant Director 10 0 Superintendent of Streets and Fleet 01 0 Coordinator11 1 Senior Clerk 10 0 Inspector11 1 Receptionist/Dispatcher11 1 Schertz-Seguin Local Government Corp Gen Mgr 11 1 Water & Sewer Supervisor 11 1 Water & Sewer Foreman 11 1 Serviceman III 12 2 Serviceman II 44 4 Serviceman I 88 8 TOTAL POSITIONS 222221 PUBLIC WORKS WATER AND SEWER PERFORMANCE INDICATORS 2009-102010-11 2011-12 Workload/OutputActualEstimateBudget Water Accounts 12,02112,52113,021 Miles of Water Main 188189190 Miles of Sewer Main787980 2009-102010-112011-12 EfficiencyActualEstimateBudget Gallons Pumped (Edwards), acre ft 133150150 Gallons Received (SSLGC), acre ft 3,9184,5004,750 Gallons Distributed ACFT, acre ft 3,6284,4504,700 2009-102010-112011-12 EffectivenessActualEstimateBudget New Meter Installed 430500500 New Service Taps 62525 Water Service Calls 312400400 Water Maintenance Calls 411550550 Sewer Maintenance Calls 143200200 2009-102010-112011-12 BudgetActualEstimateBudget Personnel$1,181,090$1,212,507$1,178,781 Supplies$107,644$197,900$200,700 Human Services $0$200$1,000 City Support Services $23,926$46,218$144,008 Utility Services $2,196,818$2,519,500 $2,634,344 Operations Support $4,635$6,000$8,750 Staff Support $21,764$23,975$33,000 City Assistance $778$500$1,912 Professional Services $312,597$201,516$187,400 Fund Charges/Transfers $3,717,322$2,368,176$2,623,507 Maintenance Services $5,150,933$4,829,050$5,497,250 Other Costs $23,672$28,912$35,000 Debt Service $379,726$1,435,165$1,230,353 Rental/Leasing$2,903$3,746$6,070 Operating Equipment$7,648$21,780$8,000 PUBLIC WORKS WATER AND SEWER Capital Outlay $0$134,391$114,000 Total$13,131,456$13,029,536$13,904,075 PROGRAM JUSTIFICATION AND ANALYSIS The Water & Sewer Administration FY 2011-12 Budget will be an increase of 6.7% from the FY 2010-11 estimates. Service contracts for sewer, water, and garbage services will be increasing. The fund transfers will also increase with the addition of the Superintendent of Streets and Fleet and the Fleet Supervisor positions in the General Fund. Those positions will be paid out of the General Fund and the expenses will be covered by a transfer from the Water & Sewer Fund. Contingencies will be increased back to its starting amount for the next year. Schertz Seguin Local Government Corporation issued a new bond and payments from both cities will begin in 2011-12 which contributes to a budget increase. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 202-WATER & SEWER ACTUALBUDGETESTIMATEBUDGET PUBLIC WORKS ADMINISTRATION Personnel Services 575-511110Regular 814,237 780,466 8 00,023 8 15,741 575-511120Overtime 20,000 20,000 2 1,043 2 0,000 575-511180LTD 2,657 2,540 2 ,244 2 ,657 575-511210Longevity 28,210 24,428 3 0,584 2 7,295 575-511230Certification Allowance 14,102 18,200 1 8,210 1 4,102 575-511240Vehicle Allowance - 8 08 -589 575-511310FICA - Employer 65,538 62,676 6 4,679 6 5,538 575-511350TMRS - Employer 135,104 127,831 1 32,842 1 35,104 575-511410Health - Employer 112,607 121,913 9 5,607 1 12,607 575-511500Workers Compensation 20,727 15,050 19,463 19,463 Total Personnel Services 1,181,0901,212,507 1,178,781 1 ,212,507 Supplies 575-521000Operating Supplies 8,600 9,500 8 ,561 9 ,500 575-521100Office Supplies 2,000 5,650 1 ,798 5 ,470 575-521200Medical Supplies 3,000 5,000 1 ,604 5 ,000 575-521400Plumbing Supplies 75,000 85,000 4 1,828 8 5,000 575-521405Water Meters-New 109,000 95,000 5 3,520 1 08,000 575-521600Equip Maint Supplies 550 334 550 300 Total Supplies 197,900 200,700 1 07,645 2 13,520 Human Services 575-531100Pre-employment Check 1,000 - 338 200 Total Human Services 200 1,000 - 3 38 City Support Services 575-532400Computer Fees & Licenses 3,000 5,500 3 68 1 2,240 575-532410Computer Consulting 5,000 7,000 3 ,975 7 ,000 575-532500City Insurance-Commercial 29,104 30,000 1 9,583 2 0,000 575-532700Records Management Service 3,500 10,000 - 6 ,500 575-532800Employee Appreciation Events 5,614 5,000 - 5 ,000 575-532900Contingencies 86,508 - 586 - Total City Support Services 46,218 144,008 2 3,926 5 1,326 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 202-WATER & SEWER ACTUALBUDGETESTIMATEBUDGET Utility Services 575-533100Gas Utility 1,000 1,200 1 ,024 1 ,200 575-533200Electricity 220,000 230,000 2 01,637 2 30,000 575-533300Telephone/Lane Line 1,000 5,000 6 0 5 ,000 575-533310Telephone/Cell Phones 3,000 4,000 3 ,227 3 ,000 575-533330Telephone/Internet - - 1 33 - 575-533400Water Purchase1,945,7882,240,000 2,328,844 2 ,500,000 575-533410Water Utility Service 1,500 1,700 1 ,695 1 ,700 575-533500Vehicle Fuel 63,600 43,254 58,000 53,000 Total Utility Services 2,196,8182,519,500 2,634,344 2 ,798,900 Operations Support 575-534100Advertising 700 1,750 5 96 1 ,750 575-534200Printing & Binding 2,500 4,000 2 ,100 4 ,000 575-534300Copy Services 3,000 1,939 3,000 2,800 Total Operations Support 6,000 8,750 4 ,635 8 ,750 Staff Support 575-535100Uniforms 9,500 13,000 8 ,005 1 3,000 575-535200Annual Awards 325 600 1 51 6 00 575-535300Memberships 5,000 9,500 4 ,488 9 ,500 575-535400Publications 200 200 3 49 2 00 575-535500Training/Travel 7,000 7,600 4 ,530 7 ,600 575-535510Meeting Expenses 1,800 1,800 3 ,446 1 ,800 575-535520Meetings - Water Symposium - - 6 85 - 575-535600Prof. Certifications 300 111 300 150 Total Staff Support 23,975 33,000 2 1,765 3 3,000 City Assistance 575-537100Medical Services 1,912 778 1,912 500 Total City Assistance 500 1,912 7 78 1 ,912 Professional Services 575-541200Legal Services 49,116 25,000 4 2,439 2 0,000 575-541300Other Consul/Prof Service 25,000 35,000 1 8,685 3 0,000 50,000 52,000 575-541305Cell Tower Management Fees 5 4,404 4 9,694 575-541310Contractual Services 52,000 50,000 5 ,610 5 2,074 575-541400Auditor/Accounting Service 24,000 24,000 2 4,000 2 4,000 575-541500Paying Agent 1,400 1,400 1 ,400 1 ,400 575-541800Misc Expenses - 166,060 - - Total Professional Services 201,516 187,400 3 12,598 1 77,168 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 202-WATER & SEWER ACTUALBUDGETESTIMATEBUDGET Fund Charges 575-548050Contribution to SSLGC1,599,8861,695,299 1,694,536 1 ,695,299 575-548101Transfer Out - General Fund - - 1 5,421 - 575-548600Inter Fund Charges-Admin 672,877 881,222 6 76,548 6 72,877 575-548610Inter Fund Charge - Fleet 47,749- - - 575-548700Bad Debt Expense - - 1 8,897 - 575-548800Depreciation Expense1,394,381 - - - 575-548900mortization Expense - A 12,189 - - Total Fund Charges 3,717,3222,368,176 2,623,507 2 ,368,176 Maintenance Services 575-551100Building Maintenance 1,600 4,250 2 ,249 4 ,250 575-551300Computer Maintenance 12,000 12,000 1 1,350 1 2,000 575-551400Minor & Other Equip Maint 2,500 2,500 4 ,937 2 ,500 575-551500Water Maintenance 15,000 15,000 2 2,506 2 0,000 575-551510Waste Contractor Expense2,752,2243,045,000 3,131,000 3 ,045,000 575-5515202,335,8461,727,000 2,300,000 Sewer Treatment-CCMA/MUD 1 ,727,000 575-551530 10,000 10,000 Sewer Maintenance - 1 0,000 12,000 12,000 575-551600Street Maintenance Materials 1 9,047 1 2,000 575-551720Low Flow Rebate Program 2,750 3,000 2 ,250 3 ,000 575-551740Rebate UB Customer 3,000- 5 0 3 ,000 575-551800Other Maintenance 4,500 473 4,500 1,200 Total Maintenance Services 5,150,9324,829,050 5,497,250 4 ,843,250 Other Costs 575-554100State Water Fees-TCEQ 35,000 23,672 25,000 28,912 Total Other Costs 28,912 35,000 2 3,672 2 5,000 Debt Service 575-555900Debt Service 909,131 710,000 - 9 09,131 575-555900.Interest Expense 520,353 379,726 526,034 526,034 Total Debt Service 1,435,165 1,230,353 3 79,7261,435,165 Rental-RO W 575-561000Rental-Building & Land 2,500 3,570 2 ,197 3 ,570 575-561100Rental - Equipment 1,000 2,500 4 60 2 ,500 575-561200ROW & Easements - 246 - 246 Total Rental-ROW 3,746 6,070 2 ,903 6 ,070 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 202-WATER & SEWER ACTUALBUDGETESTIMATEBUDGET Operating Equipment 575-571000Furniture & Fixtures 180 - - 1 80 575-571300Computer & Peripherals - - 1 78 - 575-571500Minor Equipment 3,000 3,000 2 ,663 3 ,000 575-571800Equipment Under $5,000 5,000 4,807 18,600 18,600 Total Operating Equipment 21,780 8,000 7 ,648 2 1,780 Capitalized Equipment 575-581200Vehicles & Accessories 80,432 44,000 - 5 8,000 575-581800Equipment Over $5,000 70,000 - -53,959 575-588500FM3009 Water Line Relocation - - 260,403 - Total Capitalized Equipment 134,391 114,000 - 3 18,403 TOTAL PUBLIC WORKS ADMINISTRATION 13,131,458 13,515,265 13,029,536 13,904,075 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 202-WATER & SEWER ACTUALBUDGETESTIMATEBUDGET MISCELLANEOUS & PROJECTS AVIATION HEIGHTS WATER IMPROVEMENT City Support Services 940-532900Contingencies 17,000 - 3,862 - Total City Support Services - 3 ,862 -17,000 Operations Support 940-534100dvertising 500 A - 500 500 Total Operations Support 500 - 5 00 5 00 Professional Services 940-541100Engineering 44,000 - 5 2,188 5 2,187 4,000 940-541300Other Consul/Prof Service 11,850 4,500 - Total Professional Services 48,000 - 6 4,038 5 6,687 Maintenance Services 940-551900Construction 334,500 - 329,044 330,000 Total Maintenance Services 334,500 - 3 29,044 3 30,000 TOTAL AVIATION HEIGHTS IMPROVEMENT 400,000 - 3 97,444 3 87,187 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 202-WATER & SEWER ACTUALBUDGETESTIMATEBUDGET MISCELLANEOUS & PROJECTS FM3009 ROAD & BRIDGE EXPANSION Professional Services 994-541100Engineering - - 5 7,063 3 6,591 994-541300Other Consul/Prof Service - - 22,442 11,221 Total Professional Services - - 7 9,505 4 7,812 Maintenance Services 994-551900Construction - - 137,256 38 Total Maintenance Services - - 1 37,256 3 8 TOTAL FM3009 ROAD & BRIDGE EXPANSION - - 2 16,761 4 7,850 FUND: 204 DRAINAGE FUND VISION STATEMENT To provide the infrastructure for managing storm water and drainage for the safety of the community. MISSION STATEMENT To operate, maintain, and improve the infrastructure for efficient and safe collection and discharge of storm water and drainage. GOALS AND OBJECTIVES Protect lives and property. Improve quality of storm water system. Reduce flood risk by maintaining channels (concrete and earthen). Adding capacity for future development. Compliance with local, state and federal regulations. DEPARTMENTAL DESCRIPTION The Public Works Drainage Division is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right-of- ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. PUBLIC WORKS DRAINAGE ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Drainage DRAINAGE2009-102010-11 2011-12 Assistant Director of Public Works 00 1 Superintendent of Utilities 11 0 Drainage Foreman 11 1 Drainage Worker II 22 2 Drainage Worker I 33 3 TOTAL POSITIONS 77 7 PERFORMANCE INDICATORS 2009-102010-11 2011-12 Workload/OutputActualEstimateBudget Acres of Alleys Mowed 6.256.256.25 Acres of Rights-Of-Way Mowed 45.3945.3945.39 Acres of Drainage Ditches Mowed 157.75195.84195.84 2009-102010-112011-12 EfficiencyActualEstimateBudget Approved Monthly Operating Expenditures$55,359$56,376 $57,391 Total Drainage Fee Collected $665,070$676,600 $705,600 2009-102010-11 2011-12 EffectivenessActualEstimateBudget Hours ROW Maintenance & Mowing 3,7903,5003,500 Hours Drainage Mowing 1,0551,2001,200 PUBLIC WORKS DRAINAGE Hours Drainage Structure Maintenance1,4593,000 3,000 2009-102010-11 2011-12 BudgetActualEstimateBudget Revenue Fees$680,267$704,000 $709,600 Miscellaneous$1,653$1,000 $900 Total$681,919$705,000 $710,500 Expenses Personnel$343,585$349,518$371,068 Supplies$3,362$6,450$8,300 Human Services $0$0$325 City Support Services $4,981$11,177$35,899 Utility Services $15,455$14,338$14,688 Operations Support $0$958$2,460 Staff Support $4,231$6,350$8,305 City Assistance $102$50$840 Professional Services $6,819$15,171$19,800 Fund Charges/Transfers $122,912$195,449$199,876 Maintenance Services $11,663$5,500$22,000 Other Costs $100$100$100 Debt Services $4,367$18,138$17,564 Rental/Leasing$0$0$500 Operating Equipment $116$0$0 Total$517,694$623,199$710,725 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenues will increase by 0.8% from FY 2010-11 estimates to the FY 2011-12 Budget. Increase due to increased residents in Schertz. Expenses Expenses will increase by 14.0% from FY 2010-11 estimates to the FY 2011-12 Budget. The increase is due to raising contingencies and channel maintenance to previously budgeted levels and personnel expense increase. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 204-DRAINAGE FUND ACTUALBUDGETESTIMATEBUDGET SUMMARY RECAP Revenue Summary Fees 680,266 675,300 704,000 709,600 Miscellaneous 1,3001,652 1,100 900 TOTAL REVENUES 676,600681,918 705,100 710,500 Expenditure Summary Personnel Services 343,584 361,183 349,518 371,068 Supplies 3,361 8,300 6,450 8,300 Human Services - 100 - 325 City Support Services 4,981 20,000 11,177 35,899 Utility Services 15,455 19,388 15,988 14,688 Operations Support 2,458- 958 2,460 Staff Support 4,230 8,255 6,350 8,305 City Assistance 102 840 50 840 Professional Services 6,819 19,800 15,171 19,800 Fund Charges/Transfers 122,913 195,449 195,449 199,876 Maintenance Services 11,663 22,000 5,500 22,000 Other Costs 100 100 100 100 Debt Service 4,367 18,138 18,138 17,564 Rental-ROW - 500 - 500 Operating Equipment -116 - - TOTAL EXPENDITURES 676,511517,691 624,849 701,725 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 204-DRAINAGE FUND ACTUALBUDGETESTIMATEBUDGET REVENUES Fees 000-457500Drainage Penalties 3,849 3,500 4,000 4,000 671,800 700,000 705,600 000-457600Drainage Fees676,417 Total Fees 675,300680,266 704,000 709,600 Miscellaneous 000-491000Interest Earned 237 100 300 100 000-491200Investment Income 749 600 600 600 600 200 200 000-497000Misc Income-Drainage666 Total Miscellaneous 1,3001,652 1,100 900 TOTAL REVENUES 676,600681,918 705,100 710,500 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 204-DRAINAGE FUND ACTUALBUDGETESTIMATEBUDGET General Government Expenditures Personnel Services 579-511110Regular236,858 244,131 2 40,769 234,865 579-511120Overtime 1,500 310 1 ,500 1,500 579-511180LTD 802 637 7 85 763 579-511210Longevity 10,462 8,122 9 ,320 9,320 579-511230Certification Allowance 4,201 138 3 ,000 3,000 579-511310FICA - Employer17,749 19,798 1 9,361 18,837 579-511350TMRS - Employer37,108 40,378 3 9,956 38,099 579-511410Health - Employer34,422 40,638 3 7,536 34,894 8,956 8,240 9,158 579-511500Workers Compensation 8,240 Total Personnel Services 343,584 371,068 3 61,183 349,518 Supplies 579-521000Operating Supplies 4,500 2,418 4 ,500 3,000 579-521100Office Supplies 200 137 2 00 200 579-521200Medical/Chem Supplies 3,000 781 3 ,000 3,000 579-521300Motor Veh. Supplies 300 - 3 00 150 300 100 300 579-521600Equipment Maint. Supplies 25 Total Supplies 8,300 3,361 8 ,300 6,450 Human Services 579-531100Pre-employment Check 100 - 325 - Total Human Services - 1 00 - 325 City Support Services 3,500 579-532400Computer Fees & Licenses 4,000 3 ,500 3,000 4,000 579-532500City Insurance Commercial 981 3 ,845 3,845 12,655 4,332 28,399 579-532900Contingencies - Total City Support Services 35,899 4,981 2 0,000 11,177 Utility Services 579-533300Telephone/Land Lines 1,488 60 1 ,488 1,488 579-533310Telephone/Cell Phones 2,400 1,490 2 ,400 1,500 15,500 13,000 10,800 579-533500Vehicle Fuel 13,905 Total Utility Services 15,455 14,688 1 9,388 15,988 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 204-DRAINAGE FUND ACTUALBUDGETESTIMATEBUDGET Operations Support 579-534100Advertising 1,000 - 1 ,000 250 579-534200Printing & Binding 1,000 - 1 ,000 250 458 458 460 579-534300Copy Services - Total Operations Support 2,460 - 2 ,458 958 Staff Support 579-535100Uniforms 5,505 3,328 5 ,505 4,800 579-535300Memberships - 170 - - 579-535500Training/Travel 2,200 609 2 ,200 1,000 579-535510Meeting Expenses 225 123 2 25 225 325 325 375 579-535600Professional Certification - Total Staff Support 8,305 4,230 8 ,255 6,350 City Assistance 579-537100Medical Services 840 50 840 102 Total City Assistance 840 102 8 40 50 Professional Services 579-541200Legal Service 1,000 - 1 ,000 3,671 579-541310Contractual Services 17,300 5,319 1 7,300 10,000 1,500 1,500 1,500 579-541400Auditor/Accounting Service 1,500 Total Professional Services 19,800 6,819 1 9,800 15,171 Fund Charges/Transfers 579-548000Transfer Out - 4 - - 579-548500Inter-Fund Charge-Gen Fund50,298 35,480 5 0,033 50,033 579-548600Inter-Fund Charge - Water79,000 84,674 8 0,616 80,616 579-548610Inter-Fund Charge - Fleet - - - 14,922 579-548700Bad Debt Expense 800 221 8 00 800 579-548800Depreciation Expense 64,000(6,676) 64,000 64,000 - - - 579-548900Amortization Expense 66 Total Fund Charges/Transfers 122,913 199,876 1 95,449 195,449 Maintenance Services 579-551300Computer Maintenance 2,000 150 2 ,000 500 20,000 5,000 20,000 579-551610 Drainage Channel Maintenance 11,513 Total Maintenance Services 22,00011,663 5,500 22,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 204-DRAINAGE FUND ACTUALBUDGETESTIMATEBUDGET Other Costs 579-554100 100 100 100 State Storm Water Fee 100 Total Other Costs 100 100 1 00 100 Debt Service 579-555900Debt Service 13,900 - 1 4,300 14,300 3,838 3,838 3,664 579-555900.Interest Expense 4,367 Total Debt Service 17,564 4,367 1 8,138 18,138 Rental-ROW 579-561100Rental Equipment 500 - 500 - Total Rental-ROW - 5 00 - 500 Operating Equipment 579-571300Computer & Peripherals - - - 116 Total Operating Equipment - 116 - - TOTAL DRAINAGE 517,691 701,725 6 76,511 624,849 FUND: 411 CAPITAL RECOVERY FUND VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service, safe and efficient streets, community services, development of community, cleanliness and efficiency of storm water systems, and excellent water and sewer services. MISSION STATEMENT The purpose of the Capital Projects program is to implement infrastructure projects to keep up with state requirements and city growth as outlined in the Capital Improvement Plan. GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Initiate a 5 year Capital Recovery Study. Continue to improve an efficient and reliable water and wastewater system that meets all of the state of Texas rules and regulations and future growth in the community. Create a better and more sound water and sewer system. DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater CAPITAL RECOVERY FUND programs. Impact funds (Capital Recovery) must be used within five years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. PERFORMANCE INDICATORS 2009-102010-11 2011-12 InputActualEstimateBudget Water Storage Million Gallons15.515.5 15.5 Water Connections 12,02112,521 13,021 2009-102010-11 2011-12 Effectiveness: Water ProjectsActualEstimate Budget Gallons per connection 1,2891,2381,190 2009-102010-112011-12 BudgetActualEstimateBudget Revenue Fees$1,356,977$2,625,800$2,725,400 Fund Transfers $347,025$0 $10,673,600 Miscellaneous$10,369$364,000 $314,000 Total$1,776,140$2,989,800$13,713,000 Expenses Non Departmental $253,244$1,129,928 $38,000 Projects$0$198,329 $13,025,000 Schaefer Rd Water Improvement $0$0 $599,643 Live Oak Water Plant $0$204,531 $0 Aviation Heights Water Improvement $0$344,234 $0 Total$253,244$1,877,022$13,662,643 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues will increase from FY 2010-11 estimates to FY 2011-12 by a significant amount. This increase is caused by a transfer from reserves to fund upcoming projects. CAPITAL RECOVERY FUND Expenses Expenses will show a significant increase from FY 2010-11 estimates to the FY 2011-12 Budget as the City budgets for new projects. Upcoming will be for a Southeast Water Quadrant booster tanks, Naco pump site improvements, and a south Schertz wastewater treatment plant. The budget shows the full amount for these projects however the completion dates will not be for a few years out. The tanks have the longest project time with an estimated completion date of FY 2018-19. Projects Completed in FY 2010-11 Town Creek Wastewater Collection System Phase 2 Projects to be Completed in FY 2011-12 Town Creek Wastewater Collection System Phase 3 Schaefer Road East Water Line Upgrade Naco Well Improvements C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 411-CAPITAL RECOVERY ACTUALBUDGETESTIMATEBUDGET SUMMARY RECAP Revenue Summary Fees1,356,977 2,725,4002,643,868 1,190,640 Fund Transfers 347,025 - -10,673,600 Miscellaneous 585,500 364,000 314,000 10,370 TOTAL REVENUES1,714,372 13,713,0003,007,868 1,776,140 Expenditure Summary Supplies - - -5,000 Operations Support - 1,000 -1,000 Professional Services 22,000 3,978 26,8001,121,500 Fund Transfers - 130,370 - 100,000 Maintenance Services - - -10,000 Debt Service - 118,897 - - Capital Outlay - - - 8,428 Misc & Projects 918,095 747,338 13,624,643 - TOTAL EXPENDITURES 13,662,643 253,245 945,8951,977,266 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 411-CAPITAL RECOVERY ACTUALBUDGETESTIMATEBUDGET REVENUES Fees 000-455900Capital Recovery-Water 1,479,600 880,386 904,2001,233,000 613,800 000-455910Capital Recovery-Waste Water 475,391 272,800 778,068 y - 000-455911Capital Recover -Waste Water Zone 1 - 13,640 - - 632,800 632,000 000-455913Capital Recovery-N. Sewer Treatmt 1,200 Total Fees1,356,977 2,725,400 1,190,6402,643,868 Fund Transfers 000-481000Transfer from Reserves - - -10,673,600 - - - 000-486406Transfer In - Public Improvement 347,025 Total Fund Transfers 347,025 - -10,673,600 Miscellaneous 000-491000Interest Earned 500 3,660 2,000 500 000-491200Investment Income 30,000 5,039 250,000 30,000 000-497000Misc Income - 1,671 - - 000-498100Reimbursement-FM 78 Project - - 50,000 50,000 000-498200Reimbursement-Water Meters 283,500 283,500 283,500 - Total Miscellaneous 314,000 10,370 585,500 364,000 TOTAL REVENUES1,714,372 13,713,000 1,776,1403,007,868 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 411-CAPITAL RECOVERY ACTUALBUDGETESTIMATEBUDGET General Governmen t EXPENDITURES Supplies 101-521000Operating Supplies 5,000 - - - Total Supplies -- - 5,000 Operations Support 101-534100dvertising 1,000 A - 1,000 - Total Operations Suppor t 1,000- - 1,000 Professional Services 101-541100Engineering Services 17,800- 10,000- 101-541300Professional Services 3,978 7,000 10,000- 101-541305CCMA NorthCliffe Impact Fees - 1,116,000- - 101-541400Auditor Services 2,000- 2,000 2,000 - 101-541650Investment Management Fee - 3,500 - Total Professional Services 26,8003,978 1,121,500 22,000 Fund Charges/Transfers 101-548000Transfer Out - 100,000- - 101-548700Bad Debt Expense (110) - - - 101-548800Depreciation Expense 127,518 - - - mortization Expense - 101-548900A 2,962 - - Total Fund Charges/Transfers -130,370 100,000 - Maintenance Services 101-551900Construction 10,000 - - - Total Maintenance Services -- - 10,000 Debt Service 101-555628Bond-CO SR2007-Principal - - - - 101-555628.Bond-CO SR2007-Interest - 118,897 - - Total Debt Service -118,897 - - Capital Outla y 101-581000Major Projects- Cap Rec - - - 8,428 Total Capital Outla y -- 8,428 - TOTAL EXPENDITURES 253,245 1,229,92827,800 38,000 EMERGENCY MEDICAL SERVICES (EMS) FUND: 203 EMS MISSION STATEMENT Ensure immediate availability of quality emergency medical services to the community and to excel in emergency medical technician, paramedic, and citizen training and education. VISION STATEMENT Provide high quality pre-hospital healthcare and education to the Greater Randolph area. GOALS AND OBJECTIVES Provide efficient pre-hospital transportation services to the communities that we serve. Provide appropriate and timely education and training to our employees and all of our first responders to ensure the highest, most current care is provided. Provide high quality Emergency Medical Technician - Basic training for the communities we serve and the region as a whole. Provide education and assistance to the community to both prevent and prepare themselves for medical emergencies through community education, demonstrations, immunizations and Automatic External Defibrillator program. Be the preferred employer for pre-hospital healthcare providers in the State of Texas Be thoroughly prepared for man-made and natural disasters of all types both in our jurisdiction, regionally, and statewide. EMERGENCY MEDICAL SERVICES (EMS) Strive to always meet the needs of all our customers and to solidify relationships and agreements with all 8 cities, 3 counties and 1 Emergency Services District for which we provide service. DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services (EMS) responds to 911 requests for ambulance service across our entire 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We educate our employees by providing over 60 hours of Continuing Education annually. Educate our first responders by providing over 36 hours of Continuing Education annually. Provide ambulance demonstrations and stand-by event coverage to further the knowledge of Emergency Medical Services (EMS) and injury/illness prevention and preparedness. ORGANIZATIONAL CHART City Manager Assistant City Manager Emergency Medical Services (EMS) EMS2009-102010-112011-12 Director111 Assistant Director 111 Clinical Manager 111 Office Manager 111 Senior Administrative Asst. 111 Billing Specialist 111 Billing Clerk 111 EMS Supervisor 333 Field Training Officer 333 Paramedic 212121 Training Academy Coordinator P/T Paramedics 151516 P/T EMT Intermediates 556 TOTAL POSITIONS 545456 EMERGENCY MEDICAL SERVICES (EMS) PERFORMANCE INDICATORS 2009-102010-112011-12 Workload/Output ActualEstimateBudget Requests for EMS Service 7,2817,4687,898 Transports to Hospitals4,5754,8915,131 Collections per Transport $391.52$406.52$471.15 Students Enrolled 8181120 2009-102010-112011-12 Efficiency ActualEstimateBudget Unit Hour Utilization .1306.1396 .1464 Students Graduated 4862 72 2009-102010-112011-12 Effectiveness ActualEstimateBudget 90% Fractal Response Time 131413 EMS certification Pass Rate 91.39090 2009-102010-112011-12 BudgetActualEstimateBudget Revenue Fees$4,575,033$3,351,559$4,088,933 Inter-Jurisdictional$1,398,528$1,406,218 $1,438,836 Miscellaneous$159,532$208,265 $256,000 Total$6,133,093$4,966,042 $5,783,769 Expenses Personnel$2,557,316$2,475,770$2,572,989 Supplies$280,228$288,000 $324,039 Human Services $0$783 $800 City Support Services $14,909$10,974 $45,407 Utility Services $89,120$100,500 $112,500 Operations Support $30,124$47,089 $45,600 EMERGENCY MEDICAL SERVICES (EMS) Staff Support $89,462$67,092$72,400 City Assistance $13,246$11,500$9,000 Professional Services $116,888$116,241$164,200 Fund Charges/Transfers $3,166,496$1,528,487$2,084,785 Maintenance Services $32,829$40,500$37,700 Debt Service $19,048$249,562$111,176 Rental/Leasing$9,989$10,682$20,000 Operating Equipment$73,907$31,000$113,000 Total$6,493,560$4,978,179$5,713,596 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues will increase by 16.5% from FY 2010-11 estimates to the FY 2011-12 Budget. The main cause of the higher revenues is an increase in service fees. Expenses The expenses will increase by 14.8% from the FY 2010-11 estimates to the FY 2011-12 Budget. With the budgeted increase in service calls and revenue, bad debt expense has to be increased as well. The EMS Department will also host a paramedic class along side its EMT class and certification class. The additional services and supplies for these classes will go up. There is also a request to update the computers in three vehicles. This request has been put into the budget for the past few years but weren?t purchased due to revenue shortfalls. These increases are offset somewhat by a decrease in debt payments. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 203 - E M S ACTUALBUDGETESTIMATEBUDGET SUMMARY RECAP Revenue Summary Fees 4,575,033 5,436,537 3,351,559 4,088,933 Inter-Jurisdictional 1,398,528 1,432,345 1,406,218 1,438,836 Miscellaneous 334,850159,533 214,715 256,000 TOTAL REVENUES 7,203,7326,133,094 4,972,492 5,783,769 Expenditure Summary Personnel Services 2,557,315 2,391,410 2,475,769 2,572,989 Supplies 280,228 327,874 288,000 324,039 Human Services - 847 783 800 City Support Services 14,909 15,000 10,974 45,407 Utility Services 89,120 80,438 100,500 112,500 Operations Support 30,123 33,500 47,089 45,600 Staff Support 89,461 75,600 67,092 72,400 City Assistance 13,246 11,753 12,000 9,000 Professional Services 116,888 136,390 116,241 164,200 Fund Charges 3,166,496 3,576,092 1,528,487 2,084,785 Maintenance Service 32,828 42,320 40,500 37,700 Debt Service 19,048 248,502 249,562 111,176 Rental Lease 9,989 40,000 10,682 20,000 Operating Equipment 76,60073,907 31,000 113,000 TOTAL EXPENDITURES 7,056,3266,493,558 4,978,679 5,713,596 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 203 - E M S ACTUALBUDGETESTIMATEBUDGET REVENUES Fees 000-456100Ambulance/Mileage Transport4,561,966 5,336,537 3,332,059 3,818,733 000-456110Passport Membership Fees13,047 100,000 19,500 55,000 000-456120EMS Class - Fees- - - 95,200 000-456125Paramedic Class - Fees- - - 120,000 - - - 20 000-459200NSF Check Fee Total Fees 5,436,5374,575,033 3,351,559 4,088,933 Inter-Jurisdictional 000-473500Seguin/Guad Co Support285,576 286,126 286,126 286,126 000-474300Cibolo Support213,300 219,699 213,300 222,018 000-475100Comal Co ESD #673,174 75,369 74,507 82,875 000-475200Live Oak Support148,125 152,569 148,125 148,125 000-475300Universal City Support204,413 210,545 204,413 226,168 000-475400Selma Support62,805 64,689 68,730 67,618 000-475500Schertz Support387,459 399,083 387,459 384,046 000-475600Santa Clara Support10,653 10,851 10,535 8,849 13,414 13,01113,023 000-475800Marion Support13,023 Total Inter-Jurisdictional1,398,5281,432,3451,406,218 1,438,836 Miscellaneous 000-491200Investment Income 294 550- - 000-493203Donations- EMS 1,253 6,000 11,450 6,000 000-493204Donations-Dilworth Fund - 1,000- - 000-493205Donations-Golf Tournament - 4,430- - 000-497000Misc Income 93,868 150,000 75,000 150,000 000-497100Recovery of Bad Debt 100,000- 62,000 100,000 64,11878,850 -60,285 000-497500Misc Income-EMT Classe s Total Miscellaneous 334,850159,533 214,715 256,000 TOTAL REVENUES 7,203,7326,133,094 4,972,492 5,783,769 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 203 - E M S ACTUALBUDGETESTIMATEBUDGET PUBLIC SAFETY EXPENDITURES Personnel Services 280-511110Regular1,353,7821,374,161 1 ,296,366 1 ,338,384 280-511120Overtime 459,811 5 35,222 4 47,629 4 84,046 280-511180LTD 5,735 4 ,377 4 ,804 4 ,579 280-511210Longevity 26,237 1 9,181 2 2,116 2 2,026 280-511220Clothing Allowance 9,672 9 ,324 9 ,048 8 ,592 280-511230Certification Allowance 8,720 9 ,605 9 ,900 7 ,230 280-511310FICA - Employer 141,522 1 44,485 1 23,551 1 37,214 280-511350TMRS - Employer 270,411 2 64,700 2 39,778 2 48,475 280-511410Health - Employer 203,189 1 58,390 1 89,982 1 58,659 48,236 66,564 73,531 280-511500Workers Compensation 58,249 Total Personnel Services 2,557,3152,572,989 2 ,391,410 2 ,475,769 Supplies 280-521000Operating Supplies 10,000 8 ,032 1 2,000 1 2,000 20,554 280-521010Operating Supplies-EMT Class 3 0,876 2 7,874 2 7,000 280-521015Operating Supplies-Pmedi Class - - -30,285 12,500 280-521020Operating Supplies-Cert Class 7 ,720 1 6,000 9 ,000 280-521100Office Supplies 5,200 3 ,420 6 ,000 4 ,500 280-521200Medical Supplies 235,000 2 24,665 2 55,000 2 25,000 280-521300Motor Veh. Supplies 6,500 1 ,496 6 ,500 5 ,500 4,500 5,000 4,000 280-521600Equip Maint Supplies 4,019 Total Supplies 324,039 2 80,228 3 27,874 2 88,000 Human Services 280-531100Pre-employment Check 847 783 800 - Total Human Services 800 - 8 47 7 83 City Support Services 12,500 280-532500City-Insurance-Commercial 1 4,909 1 5,000 1 0,974 - - 32,907 280-532900Contingencies - Total City Support Services 45,407 1 4,909 1 5,000 1 0,974 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 203 - E M S ACTUALBUDGETESTIMATEBUDGET Utility Services 280-533200Electricity 4,000 4 ,914 4 ,000 6 ,000 280-533300Telephone/Land Lines 6,200 2 ,182 6 ,500 6 ,067 280-533310Telephone/Cell Phones 6,600 6 ,982 5 ,538 6 ,587 280-533320Telephone/Air Cards 3,500 2 ,986 2 ,500 3 ,112 280-533330Telephone/Internet 4,600 5 ,366 4 ,600 4 ,334 280-533350Pager Service - 5 85 1 ,100 - 280-533410Water Utility Service 1,200 - 1 ,200 2 ,400 55,000 72,000 86,400 280-533500Vehicle Fuel 66,105 Total Utility Services 112,500 8 9,120 8 0,438 1 00,500 Operations Support 280-534000Postage 10,000 1 8,006 1 2,000 7 ,919 280-534100Advertising 21,000 7 ,949 1 3,500 2 4,636 280-534200Printing & Binding 9,000 4 ,168 8 ,000 9 ,000 s - 5,534 5,600 280-534300Equipment Maintenance Copier - Total Operations Support 45,600 3 0,123 3 3,500 4 7,089 Staff Support 280-535100Uniforms 22,000 1 5,498 2 2,000 1 8,366 280-535200Annual Awards 2,000 1 ,287 2 ,000 2 ,000 7,700 280-535210Employee Recognition/Morale 6 ,656 7 ,700 7 ,700 280-535250Special Events - 4 ,422 - - 280-535300Memberships 4,500 8 ,999 4 ,500 4 ,250 280-535400Publications 1,800 1 ,584 1 ,800 1 ,800 280-535500Training/Travel 28,000 4 3,003 3 0,000 2 7,500 280-535510Meeting Expense 2,400 2 ,032 2 ,400 2 ,400 5,200 3,076 4,000 280-535600Prof. Certs 5,980 Total Staff Support 72,400 8 9,461 7 5,600 6 7,092 City Assistance 280-537100Medical Services 5,000 5 ,480 7 ,753 8 ,000 4,000 4,000 4,000 280-537800Crime/Fire Prevention 7,766 Total City Assistance 9,000 1 3,246 1 1,753 1 2,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 203 - E M S ACTUALBUDGETESTIMATEBUDGET Professional Services 280-541200 Legal Services 20,624 10,000 1 1,000 6 ,000 80,000 280-541300Other Consult/Prof Service 5 2,870 8 6,500 7 0,000 280-541400Auditor/Accounting Srvc 3,000 1 0,568 3 ,000 3 ,000 280-541500EMT Class Instructors 33,280 3 1,329 3 4,240 3 1,278 280-541510Paramedic Instructors - - -31,920 280-541600ACLS Class Instructors 4,200 - - 4 ,200 1,650 1,763 1,800 280-541800Credit Card Fees 1,497 Total Professional Services 164,200 1 16,888 1 36,390 1 16,241 Fund Charges 280-548500Contractual Allowables - - 3 69,4761,574,405 87,840 280-548600Inter-Fund Charge - Admin 8 7,840 8 7,840 8 7,840 280-548610Inter-Fund Charge - Fleet 32,828 3 0,060 3 0,060 3 0,060 280-548700Bad Debt Expense2,542,6711,806,117 1 ,725,787 1 ,252,587 280-548800Depreciation Expense 158,000 1 34,097 1 58,000 1 58,000 - - - 280-548900Amortization Expense 2,352 Total Fund Charges 3,166,4962,084,785 3 ,576,092 1 ,528,487 Maintenance Services 280-551100Building Maintenance 7,000 8 ,148 8 ,000 5 ,500 22,000 280-551800Other Maintenance Agreement 2 4,680 2 6,220 2 5,000 8,100 10,000 8,700 280-551810Maintenance Agr. Radios - Total Maintenance Services 37,700 3 2,828 4 2,320 4 0,500 Debt Service 280-555202Loan from Water 9,945 - 9 ,945 9 ,945 280-555600Principal-CO Bond 2007 30,000 - 1 63,334 1 63,334 280-555600Interest-CO Bond 2007 6,416 1 9,048 9 ,251 1 2,966 280-555632Tax Notes SR2010-Principal 60,000 - 6 0,000 6 0,000 5,972 3,317 4,815 280-555632Tax Notes SR2010-Interest - Total Debt Service 111,176 1 9,048 2 48,502 2 49,562 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 203 - E M S ACTUALBUDGETESTIMATEBUDGET Rental-ROW 280-561200Lease/Purchase Payments 40,000 10,682 20,000 9,989 Total Rental-ROW 40,000 20,000 9 ,989 1 0,682 Operating Equipment 280-571000Furniture & Fixtures10,000 4,500 6 ,195 7,500 280-571200Vehicle & Accessories < $5,000 2 ,788 - - - 280-571300Computer & Peripherals19,214 58,000 5 6,200 1 6,000 6,500 280-571400Communications Equipment 4 0,173 6 ,400 7 ,000 4,000 3,500 41,000 280-571800Operating Equipment 5,537 Total Operating Equipment 113,000 7 3,907 7 6,600 3 1,000 TOTAL SCHERTZ EMS 6,493,5585,713,596 7 ,056,326 4 ,978,679 SCHERTZ ECONOMIC DEVELOPMENT CORPORATION FUND: 620-SED CORPORATION VISION STATEMENT Develop a premier Texas community that promotes a family atmosphere sustained by foresight and innovation. MISSION STATEMENT The mission of the Schertz Economic Development Corporation is to create a proactive environment that encourages commercial and industrial development consistent with: Attracting targeted industries. Fortifying Business Retention and Expansion Programs Providing a supporting tax base to balance increasing residential growth Generate investment in underdeveloped areas of the City. Improving the Quality of Life. ECONOMIC DEVELOPMENT DEPARTMENTAL DESCRIPTION Promote the City of Schertz through a diversified and comprehensive marketing plan. Promote economic development opportunities for high value employers of all sizes. Educate and promote the adoption of land use policies that promote quality and sustainable economic development. Conduct incentive application analysis and field inquiries from public, prospects, and actively engage in business recruitment. ORGANIZATIONAL CHART City Manager Assistant City Manager Economic Development ECONOMIC DEVELOPMENT 2009-102010-11 2011-12 Executive Director 10 1 Director of Intergovernmental Affairs 10 0 Economic Development Analyst 10 0 Economic Development Specialist II 11 1 Administrative Assistant 01 1 TOTAL POSITIONS 42 3 ECONOMIC DEVELOPMENT PERFORMANCE INDICATORS 2009-102010-11 2011-12 Workload/OutputActualEstimateBudget Number of inquiries/prospects assisted 6545 75 Number of companies visited in BRE (Business, Retention & Expansion) Program2515 60 Attendance at business seminars 015 25 Number of Trade shows attended 86 8 Number of businesses from target industries interested in locating 1510 20 Number of firms receiving assistance from ED (by type of assistance) 2012 15 2009-102010-11 2011-12 BudgetActualEstimateBudget Revenue Taxes$2,080,254$2,184,266 $2,392,042 Miscellaneous$1,453,698$21,200 $17,200 Total$3,533,952$2,205,466 $2,409,242 Expenses- Non Departmental Supplies$16,607$21,000 $21,000 Utility Services $87,257$87,500 $87,500 Maintenance Services $42,791$65,800 $72,300 Operating Equipment$18,494$7,000 $0 Total Non Departmental $165,149$181,300 $180,800 Expenses- Economic Development Personnel$241,095$207,600 $240,677 Supplies$782$1,000 $1,100 Human Services $0$200 $200 City Support Services $48,461$34,500 $43,328 Utility Services $3,945$5,550 $7,200 Operations Support $83,965$65,100 $63,600 Staff Support $102,483$105,300 $112,800 City Assistance $60,000$72,500 $300,000 Professional Services $255,055$395,500 $303,500 Fund Charges/Transfers $105,500$105,432 $105,985 Fund Replenish $0$216,000 $220,000 Maintenance Services $782$0 $0 Debt Service $536,177$792,432 $795,154 ECONOMIC DEVELOPMENT Operating Equipment$248,231$8,850 $2,350 Total Economic Development $1,706,474$2,010,964 $2,194,066 Total Projects $507,275$1,031,249 $0 Total Schertz Economic Development$2,378,898$3,192,764 $2,376,694 PROGRAM JUSTIFICATION AND ANALYSIS Revenues For FY 2011-12, tax revenue is expected to increase by 9.2% from FY 2010-11 estimates. The main cause of this increase is the new Sysco operation in Schertz. Expenses No significant change to Non Departmental. The Economic Development FY 2011-12 Budget will increase from FY 2010-11 estimates by 9.1%. The increase will include Personnel cost, office furniture and partnership costs in the I-10/I-35 Alliance. Operations support will increase for advertising at tradeshows, print and online advertising and marketing collateral. Training/Travel expenses will increase to allow two staff members to attend eight trade shows. There will also be a higher budget for Business Development programs to aide local businesses and potential businesses here in Schertz. The Sysco Road construction is complete and there are no new projects for this Fund for the next budget year. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 620-SED CORPORATION ACTUALBUDGETESTIMATEBUDGET SUMMARY RECAP Revenue Summary Taxes 2,080,254 2,035,795 2,184,266 2,392,042 28,000 17,20021,200 Miscellaneous1,453,698 TOTAL REVENUES 2,063,7953,533,952 2,205,466 2,409,242 Expenditure Summary General Government Non-Departmental 165,151 182,598 181,800 180,800 Projects 507,275 1,031,249- - Economic Development1,686,4761,959,976 2,195,8952,021,824 TOTAL GENERAL GOVERNMEN T 2,142,5742,358,902 3,234,873 2,376,695 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 620-SED CORPORATION ACTUALBUDGETESTIMATEBUDGET REVENUES Taxes 000-411500Sales Tax Revenues (4B)2,080,2542,035,795 2,392,042 2,184,266 Total Taxes 2,080,2542,184,266 2,392,042 2 ,035,795 Fund Transfers 000-486000Transfer In - - - 1 00,000 - 000-486010Transfer In - Reserves 80,000 - - Total Fund Transfers - - 8 0,000 1 00,000 Miscellaneous 000-490420Donations from Escrow Fund - 4 2 - - 000-491000Interest Earned 200 6 73 1 ,000 2 00 000-491200Investment Earnings 15,000 2 4,666 1 2,000 1 5,000 000-492000Proceeds from Bond SR20071,270,000 - - - 000-497000Misc Income 2,000 8 ,237 1 5,000 6 ,000 000-497050Misc Income - Sysco Project - 150,080 - - Total Miscellaneous 28,0001,453,698 17,200 2 1,200 TOTAL REVENUES 3,533,9522,305,466 2,409,242 2 ,143,795 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 620-SED CORPORATION ACTUALBUDGETESTIMATEBUDGET GENERAL GOVERNMEN T NONDEPARTMENTAL Supplies 101-521000Operating Supplies 17,500 13,678 17,500 17,500 101-521200Medical/Chemical Supplies 3,500 2,929 5,500 4,000 Total Supplies 21,000 16,607 23,000 21,500 Utilities 101-533200Gas Utility Service5,000 5,386 8,500 5,000 101-533300Electricity Utility Service 65,000 64,414 65,000 65,000 101-533410Water Utility Service 16,000 16,333 10,500 16,000 101-533500Fuel Supply (Diesel) 1,500 1,125 1,800 1,500 Total Utilities 87,500 87,258 85,800 87,500 Maintenance Services 101-551100Building Maintenance 36,800 32,445 36,800 36,800 2,500 101-551400Minor & other Equip Maintenance 1,719 2,500 2,500 101-551700Ground Maintenance 1,000 85 1,000 1,500 101-551800Other Maint Agreement 32,000 8,543 25,000 25,000 Total Maintenance Services 72,300 42,792 65,300 65,800 Operating Equipment 101-571000Furniture & Fixtures - 3,625 - 7,000 5,000 - 101-571700Improvements Less $ 14,869 8,498 - Total Operating Equipment - 18,494 8,498 7,000 TOTAL NONDEPARTMENTAL 165,151 180,800 182,598181,800 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 620-SED CORPORATION ACTUALBUDGETESTIMATEBUDGET GENERAL GOVERNMEN T PROJECTS Professional Services 900-541100Engineering - 1,493 - - 900-541300Other Professional Services - 3,275 - 5,638 Total Professional Services - 4,768 - 5,638 Maintenance Services 900-551900Construction502,5071,025,611- - Total Maintenance Services -502,507 1,025,611 - TOTAL PROJECT S -507,275 1,031,249 - C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 620-SED CORPORATION ACTUALBUDGETESTIMATEBUDGET GENERAL GOVERNMEN T EXPENDITURES Personnel Services 966-511110Regular 174,075 176,273 148,457 150,000 966-511180LTD 544 498 465 600 966-511210Longevity 1,311 1,737 1,449 1,500 966-511240Vehicle Allowance 6,000 4,777 - 3,500 966-511310FICA - Employer 13,417 13,833 11,468 11,500 966-511350TMRS - Employer 27,365 27,462 23,666 24,000 966-511410Health - Employer 17,416 15,940 16,087 16,500 966-511500Workers Compensation 549 575 470 - Total Personnel Services 241,095 240,677 202,062207,600 Supplies 966-521000Operating Supplies - 93 - - 966-521100Office Supplies 1,000 689 2,000 1,000 966-521300Motor Vehicle Supplies 100 - - - Total Supplies 1,100 782 2,000 1,000 Human Services 966-531100Pre-employment Chec 200 k - 100 200 Total Human Services 200 - 100 200 City Support Services 966-532500Eco Dev - Insurance 1,500 1,508 1,500 1,500 966-532800Special Events 40,000 46,953 32,000 33,000 966-532900Contingencies 1,828 - - - Total City Support Services 43,328 48,461 33,500 34,500 Utility Services 966-533300Telephone/Land Lines 450 370 200 450 966-533310Telephone/Cell Phones 3,000 2,479 3,000 3,000 966-533320Telephone/Air Cards - - -1,500 966-533500Vehicle Fuel 1,250 992 1,000 1,200 966-533550Vehicle Maintenance 1,000 104 650 900 Total Utility Services 7,200 3,945 4,850 5,550 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 620-SED CORPORATION ACTUALBUDGETESTIMATEBUDGET Operations Support 966-534000Postage 2,000 963 2,500 3,500 966-534100Advertising 45,000 74,727 58,500 46,000 966-534200Printing & Binding 3,000 5,321 3,000 3,000 966-534300Copy Services 3,600 2,953 3,600 3,600 966-534400Computer Software 10,000 - 8,500 10,000 Total Operations Suppor t 63,600 83,964 76,100 66,100 Staff Support 966-535100Uniforms 200 - 200 200 966-535300Memberships 7,600 16,088 7,000 7,200 49,500 966-535302Memberships-Commuter Rail Board 49,500 49,500 49,500 966-535400Publications 500 350 300 300 966-535500Training/Travel 53,000 33,397 38,000 46,000 966-535510Meeting Expense 2,000 3,149 2,000 2,100 Total Staff Support 112,800 102,484 97,000 105,300 City Assistance 300,000 966-537600Business Development Program 60,000 80,000 72,500 Total City Assistanc e 300,000 60,000 80,000 72,500 Professional Services 966-541100Engineering 5,000 4,743 5,000 5,000 966-541200Legal Services 45,000 53,329 40,000 45,000 966-541300Professional Services 45,000 9,541 2,000 4,500 966-541400Auditor/Acct. Services 7,500 7,000 6,000 7,000 966-541410Consulting Services - Charrette 143,000 - 234,000 234,000 966-541450Consulting Services 58,000 180,443 62,000 100,000 Total Professional Services 303,500 255,056 349,000 395,500 Fund Charges/Transfers 966-548500Transfer Out 50,000 50,000 50,000 50,000 966-548600Interfund Charges-Admin 53,000 55,500 55,432 55,432 966-548610Interfund Charges-Fleet 2,985 - - - Total Charges/Transfers 105,985 105,500 105,432 105,432 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 620-SED CORPORATION ACTUALBUDGETESTIMATEBUDGET Fund Replenish 966-549000Fund Replenish - Fund Balance 220,000 - 216,000 216,000 Total Fund Replenish 220,000 - 216,000 216,000 Maintenance Services 966-551800Other Maintenance Agreements - 782 - - Total Maintenance Services - 782 - - Debt Service 966-555600Bond-GO SR09-Principal 305,000 290,000 295,000 295,000 966-555600.Bond-GO SR09-Interest 61,825 82,480 69,325 69,325 966-555632Tax Notes SR2010-Principal 250,000 - 245,000 245,000 966-555632.Tax Notes SR2010-Interest 19,658 - 24,423 24,423 966-555650Bond-CO 2007-Principal 130,000 125,000 125,000 125,000 -.on--nterest,,,, 966555650BdCO2007I38697336844454428672 Total Debt Service 795,155 536,177 792,432 803,292 Operating Equipment 966-571100Furniture and Fixtures 1,350 778 500 6,350 966-571300Computer & Peripherals 1,000 - 1,000 2,000 966-571800Field Equipment - - - 500 966-571900Improvements to Parks - 247,452 - - Total Operating Equipmen 2,350 t 248,230 1,500 8,850 TOTAL ECONOMIC DEVELOPMENT 1,686,476 2,195,895 1,959,9762,021,824 FUND: 314 HOTEL/MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented at local hotels/motels. There are four hotels in Schertz. The Atrium Inn and the Hampton Inn represent 157 rooms. The two newest hotels La Quinta with 81 rooms and Fairfield with 119 rooms were completed mid-year 2009. 2009-102010-11 2011-12 BudgetActualEstimateBudget Revenue Taxes348,147372,147 390,754 Fund Transfers 055,000 20,132 Miscellaneous4,8181,025 500 Total352,965428,172 411,386 Expenses Supplies02,526 2,500 City Support Services 65,46678,228 85,948 Operations Support 3,51074,798 74,000 Professional Services 9022,500 2,500 Fund Charges/Transfers 212,876231,485 193,876 Operating Equipment 5430 52,562 Total283,297389,537 411,386 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue will decrease by 3.9% from FY 2010-11 estimates to the FY 2011-12 Budget. Hotel taxes are expected to increase, however the transfer from reserves will be much less as we need less to cover some one time expenditures. HOTEL TAX FUND Expenses Expenses will increase by 5.6% from the FY 2010-11 estimates to the FY 2011- 12 Budget. This increase is driven by one time equipment purchases for the civic center and new banners for the streets. Also the City will begin reducing the amount of funding of Civic Center personnel from this fund; the fund transfers line will reduce over the next few years the General Fund absorbs these expenses. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 314-HOTEL TAX ACTUALBUDGETESTIMATEBUDGET SUMMARY RECAP Revenue Summary Taxes 348,147 385,000 372,147 390,754 Miscellaneous 5,5504,818 1,025 500 TOTAL REVENUES 445,550352,965 428,172 411,386 Expenditure Summary Personnel Services 31,841- - - Supplies 8,312- 2,526 2,500 City Support Services 65,466 78,228 78,228 85,948 Operations Support 3,510 80,112 74,798 74,000 Professional Services 902 2,500 2,500 2,500 Fund Charges 212,876 231,485 231,485 193,876 Operating Equipment -543 - 52,562 TOTAL EXPENDITURES 432,478283,297 389,537 411,386 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 314-HOTEL TAX ACTUALBUDGETESTIMATEBUDGET General Government REVENUES Taxes 000-411800Hotel Occupancy Tax 385,000348,147 372,147 390,754 Total Taxes 385,000348,147 372,147 390,754 Fund Transfers 000-481000Transfer From Reserves 55,000- 55,000 20,132 Total Fund Transfers 55,000- 55,000 20,132 Miscellaneous 000-491000Interest Earned 280 250 275 300 000-491200Investment Income 144 300 150 200 000-497000Miscellaneous Income 5,0004,394 600 - Total Miscellaneous 5,5504,818 1,025 500 TOTAL REVENUES 445,550352,965 428,172 411,386 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 314-HOTEL TAX ACTUALBUDGETESTIMATEBUDGET General Government EXPENDITURES Personnel Services 101-511110Regular - - 23,472 - 101-511180LTD - - 73 - 101-511210Longevity - - 5 - 101-511310FICA - Employer - - 1,796 - 101-511350TMRS - Employer - - 3,707 - 101-511410Health - Employer - - 2,714 - 101-511500Workers Compensation 74 - - - Total Personnel Services - 31,841 - - Supplies 101-521700Materials 8,312 2,526 2,500 - Total Supplies 2,500 - 8 ,312 2 ,526 City Support Services 101-532800Special Events 79,048 65,466 78,228 78,228 101-532820Community Programs - - 6,900 - Total City Support Services 85,948 65,466 78,228 78,228 Operations Support 101-534100Advertising 50,000 1,624 56,112 61,898 101-534120Advertising - Billboards 24,000 12,900 24,000 1,886 Total Operations Support 74,000 3,510 80,112 74,798 Professional Services 101-541300Other Consult/Prof Services - 902 - - 101-541400Auditor/Accounting Services 2,500 2,500 2,500 - Total Professional Services 2,500 902 2,500 2,500 Fund Charges/Transfers 101-548100Interfund Transfer Out 142,626 127,632 170,221 170,221 101-548106Transfer Out-Special Events 61,264 61,264 51,250 85,244 Total Fund Charges 193,876 212,876 231,485 231,485 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 314-HOTEL TAX ACTUALBUDGETESTIMATEBUDGET Operating Equipment 101-571500Operating Equipment 543 - -32,562 101-571810Event Banners - - 20,000 - Total Operating Equipment 543 - -52,562 TOTAL NONDEPARTMENTAL 411,386 283,297 432,478 389,537 FUND: 317 PARK FUND DESCRIPTION The Parks Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues and tree mitigation revenues. Revenues are derived from developer fees (in lieu of parkland dedication), tree mitigation payments by residents and developers, local citizen groups, state, local non profit neighborhood associations, home owners associations (HOA?s), regional non-profit grants, and donations. 2009-102010-11 2011-12 BudgetActualEstimateBudget Revenue Fees$273,756$276,000 $325,000 Miscellaneous$3,481$833 $600 Total$277,237$276,833 $325,600 Expenses Parkland Dedication $80,490$85,971 $217,500 Tree Mitigation $84,521$67,965 $46,500 Total$165,011$153,936 $264,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue will grow 17.6% from FY 2010-11 estimates to the FY 2011-12 Budget. This increase is caused by more development and higher fees. Expenses Expenses will increase 71.5% from the FY 2010-11 estimates to the FY 2011-12 Budget. The City has many new projects and renovations planned for the City parks such as, new public water fountains, new playscapes, and a skate park. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 317-PARK ACTUALBUDGETESTIMATEBUDGET General Government SUMMARY RECAP Revenue Summary Fees 273,756 80,000 276,000 325,000 405 600833 Miscellaneous3,481 TOTAL REVENUES 80,405277,237 276,833 325,600 Expenditure Summary Parkland Dedication Supplies -106 - - Fund Charges/Transfers- - - 13,000 Maintenance Services1,621 8,000 28,399 3,500 Operating Equipment78,763 30,000 61,261 32,000 Capital Outlay-6,0007,976 169,000 Total Parkland Dedication 44,00080,490 97,636 217,500 Tree Mitigation Fund Charges/Transfers -4,133 - - Maintenance Services80,388 36,000 67,965 28,500 Capital Outlay--- 18,000 Total Tree Mitigation 36,00084,521 67,965 46,500 TOTAL EXPENDITURES 80,000165,011 165,601 264,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 317-PARK ACTUALBUDGETESTIMATEBUDGET General Government REVENUES Fees 000-458800 Parkland Dedication 220,000 196,000 40,000 2 50,000 80,000 75,000 000-458900Tree Mitigation 40,000 53,756 Total Fees 276,000 273,756 80,000 3 25,000 Miscellaneous 000-491000 Interest Earned 251 250 60 1 00 000-491200Investment Interest 450 440 280 5 00 000-497000Misc Income -133 2,790 65 Total Miscellaneous 833 3,481 405 6 00 TOTAL REVENUES 276,833 277,237 80,405 3 25,600 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 317-PARK ACTUALBUDGETESTIMATEBUDGET General Government EXPENDITURES PARKLAND DEDICATION Supplies 301-521000Operating Supplies106-- - Total Supplies -106 - - Fund Charges/Transfers 301-548101Transfer to General Fund--- 13,000 Total Fund Charges/Transfers -- - 13,000 Maintenance Services 301-551110Trees 1,621 4,500 16,165 - 3,50012,234 3,500 301-551710Landscaping- Total Maintenance Services 8,0001,621 28,399 3,500 Operating Equipment 301-571000Signs/Fixtures 36,490 20,000 32,626 32,000 10,00028,635 - 301-571700Minor Improvements42,273 Total Operating Equipment 30,00078,763 61,261 32,000 Capital Outlay 301-581700Other Improvements-6,0007,976 169,000 Total Capital Outlay 6,000- 7,976 169,000 TOTAL PARKLAND DEDICATION 44,00080,490 97,636 217,500 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 317-PARK ACTUALBUDGETESTIMATEBUDGET General Government EXPENDITURES TREE MITIGATION Fund Charges/Transfers 302-548101Transfer to General Fund4,133-- - Total Fund Charges/Transfers -4,133 - - Maintenance Services 302-551110Trees 21,383 19,078 15,238 16,000 16,92252,727 12,500 302-551710Landscaping59,005 Total Maintenance Services 36,00080,388 67,965 28,500 Capital Outlay 302-581700Improvements Over $5,000--- 18,000 Total Capital Outlay -- - 18,000 TOTAL TREE MITIGATION 36,00084,521 67,965 46,500 FUND: 318 RECYCLING FUND DEPARTMENTAL DESCRIPTION This Fund was responsible for the city wide fall and spring collection days and encouraging participation in recycling. This fund was supposed to be self sustaining through the sale of recyclables; however this became unviable when the economy went into recession. As such the Water & Sewer Fund will make one more transfer to cover the past years costs and close the fund. Future funding for the fall and spring collection days will be funded through the Water & Sewer Fund. PERFORMANCE INDICATORS 2009-102010-112011-12 BudgetActualEstimateBudget Revenue Fund Transfers $0$31,000 $27,366 Total$0$31,000 $27,366 Expenses Maintenance Services $33,454$0 $0 Total$33,454$0 $0 PROGRAM JUSTIFICATION AND ANALYSIS Revenues The revenue in the FY 2011-12 Budget is a transfer from the Water & Sewer Fund in order to close out this fund. Expenses Bexar Waste incurs all the costs of the fall and spring clean-ups. There will be no more expenses budgeted in this fund. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 318-RECYCLING ACTUALBUDGETESTIMATEBUDGET SUMMARY RECAP Revenue Summary Fund Transfers - 31,000 31,000 27,366 Fees 25,000- - - TOTAL REVENUES 27,366 - 56,000 31,000 Expenditure Summary Maintenance Services 56,00033,454 - - TOTAL EXPENDITURES - 33,454 56,000 - C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 318-RECYCLING ACTUALBUDGETESTIMATEBUDGET REVENUES Fund Transfers 000-486202Transfer In Water & Sewer 31,000- 31,000 27,366 Total Fund Transfers 31,000- 31,000 27,366 Fees 000-458200Sale of Recycle Materials 25,000- - - Total Fees 25,000- - - TOTAL REVENUES 56,000- 31,000 27,366 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 318-RECYCLING ACTUALBUDGETESTIMATEBUDGET EXPENDITURES Maintenance Services 101-551510Payable to Waste Contractor 56,00033,454 - - Total Maintenance Services 56,00033,454 - - TOTAL RECYCLING 56,00033,454 - - FUND: 614 PARKS & RECREATION FOUNDATION MISSION STATEMENT The mission of the Foundation is to raise funds to improve and expand our community parks, trails, venues, and recreational programs providing access, adventure, and opportunity for all. One of our main goals is to construct a 58,000 square foot multi-purpose state-of-the-art event facility which would accommodate 5,000 people. The facility will be perfect for concerts, rodeos, craft shows, exhibitions, private and corporate events, graduations, car & boat shows, sporting tournaments, festivals, and children?s educational and recreational th programs-like SchertzFest and the 4 of July Jubilee. 2009-102010-11 2011-12 BudgetActualEstimateBudget Revenue Fees$9,320$148,722 $102,335 Miscellaneous$2,081$80,150 $80,150 Total$11,401$228,872 $185,485 Expenses Non Departmental $1,314$4,500 $4,300 th 4 of July Jubilee $0$131,987$87,550 Schertz Fest $6,801$85,100$86,500 Total$8,115$221,587$178,350 PROGRAM JUSTIFICATION AND ANALYSIS Revenues No significant change. Expenses No significant change. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 614-PARKS & RECREATION FOUNDATION ACTUALBUDGETESTIMATEBUDGET SUMMARY RECAP Revenue Summar y Fees102,335 9,320101,000 1 48,722 Miscellaneous 80,150 2,081 74,715 80,150 TOTAL REVENUES 175,71511,401182,485 2 28,872 Expenditure Summar y Non Departmental 4,300 1,314 - 4 ,500 4th of July Jubilee87,550 -93,000 1 31,987 Schertz Fes 86,500 t 6,801 72,000 85,100 TOTAL EXPENDITURES 165,0008,115178,350 2 21,587 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 614-PARKS & RECREATION FOUNDATION ACTUALBUDGETESTIMATEBUDGET REVENUES Fees 000-450000Sales100,000 -100,000 2 0,000 000-450001Sales-Schertz Fest - 1 ,035 - - 000-450002Sales-Schertz Fest Raffle - - - 8 11 000-450006Sales- July Jubilee - - -125,576 000-450100Fees 1,000 - 1 ,000 5 00 000-450101Fees-Schertz Fest BBQ Entry - - - 5 00 000-450102Fees - Jubilee BBQ Entry 1,000 - - 1 ,000 000-450103Fees - Jubilee Parade Entry 335 - - 3 35 000-450150Fees-Soccer Leagues - 3 ,285 - - -ees-, - 000450152FBVYA5000 - - Total Fees 102,335 9 ,320101,000 1 48,722 Miscellaneous 000-491000Interest Earned 50 3 1 - 5 0 000-493000Donations/Contributions50,000 1 0074,715 4 0,000 000-493001Donations - Schertz Fest20,000 1 ,630 -20,000 000-493002Donations - Jubilee10,000 - -20,000 000-497000Misc Income - Foundation 100 - - 1 00 000-497002Misc Income - Schertz Fest ATM - 1 90 - - -scncome - cerzes - 000497617MiIShtFt130 - - Total Miscellaneous 74,71580,150 2 ,081 8 0,150 TOTAL REVENUES 11,401182,485 1 75,715 2 28,872 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 614-PARKS & RECREATION FOUNDATION ACTUALBUDGETESTIMATEBUDGET EXPENDITURES NON DEPARTMENTAL Supplies 101-521600Equipment Maintenance Supplies - - - 50 Total Supplies - - 5 0 - City Support Services 101-532900Contingencies - - - 50 Total City Support Services - - 5 0 - Operations Support 101-534999Misc Expense Administrative 750 64 - 800 Total Operations Support 6 4 - 8 00 7 50 Staff Support 101-535510Meeting Expense 50 - - 100 Total Staff Support - - 1 00 5 0 Professional Services 101-541400Accounting Services - 1,250 - - Total Professional Services 1 ,250 - - - Maintenance Services 101-551100Building Maintenance 500 - - 500 Total Maintenance Services - - 5 00 5 00 Operating Equipment 101-571500Operating Equipmen 3,000 t - - 3,000 Total Operating Equipment - - 3 ,000 3 ,000 TOTAL NON DEPARTMENTAL 1 ,314 - 4 ,500 4 ,300 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 614-PARKS & RECREATION FOUNDATION ACTUALBUDGETESTIMATEBUDGET EXPENDITURES 4th JULY JUBILEE Utility Services 604-533500Fuel - - - 2,143 Total Utility Services - - - 2 ,143 Operations Support 604-534100Advertising 1,500 - 1 ,500 1 ,500 604-534900Awards & Prizes 100 - - 1 ,233 604-534905Permits & Licenses 450 - - 4 50 604-534910Beer & Wine Costs - - - 3 ,157 604-534915Ice Costs - - - 6 85 604-534999Misc Expense - - - 2,042 Total Operations Support 2,050 - 1 ,500 9 ,067 Professional Services 604-541300Professional Services - - - 1 ,712 604-541910Fireworks 12,500 -12,500 1 2,500 604-541920Entertainment 15,000 -15,000 1 5,000 604-541930Security 7,000 - 7 ,000 7 ,000 604-541931Fencing - - - 6 77 604-541932Medical Services - - 1 ,000 604-541940Vendor Expense 24,000 -27,000 3 4,672 604-541950Carnival Expense 27,000 -30,000 4 5,450 604-541960Insurance Costs - - - 1 ,836 604-541970Sanitation Costs - - - - 604-541971Portable Toilets - - - 930 Total Professional Services 85,500 - 9 1,500 1 20,777 TOTAL 4TH JULY JUBILEE 87,550 -93,000 1 31,987 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 614-PARKS & RECREATION FOUNDATION ACTUALBUDGETESTIMATEBUDGET EXPENDITURES SCHERTZ FEST Operations Support 617-534100Advertising 4,000 3 ,869 1 ,000 4 ,000 617-534110Tickets - - - 4 00 617-534900Awards & Prizes 5,000 4 92 - 5 ,100 617-534910Beer & Wine Costs 2,000 - - 2 ,000 617-534915Ice Costs 400 - - 4 00 617-534999Misc Expense 500 120 - 500 Total Operations Support 12,400 11,900 4 ,481 1 ,000 City Assistance 617-537900Participating Organizations - 150 - - Total City Assistance - 1 50 - - Professional Services 617-541920Entertainment 10,000 -10,000 1 6,000 617-541921Stage & Lighting - 1 ,170 - - 617-541930Security 6,000 - 6 ,000 8 ,000 617-541931Fencing 1,500 - - 1 ,500 617-541932Medical Services 1,000 1 ,000 - 1 ,000 617-541934Judging Services 100 - - 1 00 617-541936ATM Services - - - 1 00 617-541940Vendor Expense 25,000 -25,000 2 0,000 617-541950Carnival Expense 30,000 -30,000 2 5,000 617-541971Portable Toilets 1,000 - - 1,000 Total Professional Services 71,000 74,600 2 ,170 7 2,700 TOTAL SCHERTZ FEST 72,000 86,500 6 ,801 8 5,100 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public ??historical information regarding people, places, and events that have contributed to the development of the City of Schertz.? 2009-102010-11 2011-12 BudgetActualEstimateBudget Revenue Fees$1,126$1,000 $1,000 Fund Transfers $0$5,150 $5,150 Total$1,126$6,150 $6,150 Expenses Supplies$1,335$2,000 $2,000 Operations Support $0$1,000 $1,000 Staff Support $0$3,150 $3,150 Operating Equipment $0$263 $0 Total$1,335$6,413 $6,150 PROGRAM JUSTIFICATION AND ANALYSIS Revenues No change in revenue. Expenses No significant change in expenses. C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 615-HISTORICAL COMMITTEE ACTUALBUDGETESTIMATEBUDGET SUMMARY RECAP Revenue Summary Fees 1,000 1,000 1,000 1,126 5,150 5,150 5,150 Fund Transfers- TOTAL REVENUES 1,126 6 ,150 6 ,150 6 ,150 Expenditure Summary Historical Committee 5,150 6,150 6,150 1,335 TOTAL EXPENDITURES 1,335 5 ,150 6 ,150 6 ,150 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 615-HISTORICAL COMMITTEE ACTUALBUDGETESTIMATEBUDGET REVENUES Fees 000-458100Sale of Merchandise 1,000 1,000 1,000 1,126 Total Fees 1,000 1,000 1,000 1,126 Fund Transfers 000-486106Transfer In from Special Events Fund 5,150- 5,150 5,150 Total Fund Transfers 5,150- 5,150 5,150 TOTAL REVENUES 6,150 6,150 6,150 1,126 C I T Y OF S C H E R T Z OPERATING BUDGET 2011-12 2009-102010-112010-112011-12 615-HISTORICAL COMMITTEE ACTUALBUDGETESTIMATEBUDGET EXPENDITURES HISTORICAL COMMITTEE Supplies 609-521000Operating Supplies 2,000 2,000 2,000 1,335 Total Supplies 2,000 2,000 2,000 1,335 Operations Support 609-534200Printing and Binding -- 1,000 1,000 Total Operations Support -- 1,000 1,000 Staff Support 609-535200Awards 2,000- 2,000 2,000 609-535300Memberships 150- 150 150 1,000 1,000 1,000 609-535500Travel/Training- Total Staff Support 3,150- 3,150 3,150 TOTAL EXPENDITURES 5,150 6,150 6,150 1,335 C I T Y OF S C H E R T Z OPERATING BUDGET 2011 - 12 BUDGETED COSTSYTD COSTSSTATUS SUMMARY OF WORKING CAPITAL PROJECTS 2005 BOND - PUBLIC IMPROVEMENTS ($3,200,000) Elevated Storage Tank for Lower Zone 944Elevated Tank 1.5 MMG Live Oa3,200,0003,200,000 COMPLETE k TOTAL PROJECTS COST YTD$ 3,200,0003,200,000$ 2006 BOND - $15,000,000 968Library Building6,000,0008,311,107$ COMPLETE 930Streets7,000,0007,000,000 COMPLETE 931Drainage2,000,0002,000,000 COMPLETE TOTAL PROJECTS COST YTD$ 17,311,10715,000,000$ 2007 BOND - $9,915,000 911Towncreek Project6,600,0006,204,958$ ON GOING 912EMS - Vehicles & Equipment500,000500,000 COMPLETE 912Public Works - Machinery & Equipment665,000665,000 COMPLETE 913Communication Equipment850,000850,000 COMPLETE 994EDC Projects1,300,0001,300,000 COMPLETE TOTAL PROJECTS COST YTD$ 9,519,9589,915,000$ 2007 BOND - $6,000,000 DE1Drainage2,000,0002,000,000$ COMPLETE P11Recreation Center2,000,0002,000,000 COMPLETE SA2Streets2,000,0002,000,000 COMPLETE TOTAL PROJECTS COST YTD$ 6,000,0006,000,000$ 2008 BOND - $9,900,000 P10Recreation Center4,500,0004,500,000$ COMPLETE SA3Streets5,400,0005,400,000 COMPLETE TOTAL PROJECTS COST YTD$ 9,900,0009,900,000$ C I T Y OF S C H E R T Z OPERATING BUDGET 2011 - 12 BUDGETED COSTSYTD COSTSSTATUS SUMMARY OF WORKING CAPITAL PROJECTS 2009 BOND - $6,600,000 P12Recreation Center1,000,0001,581,861$ COMPLETE SA4Streets5,600,0002,982,815 ON GOING TOTAL PROJECTS COST YTD$ 4,564,6776,600,000$ 2011 BOND - $8,250,000 GA2NATATORIUM PROJECT2,500,000$ ON GOING- GA3SOCCER FIELDS IMPROVEMENTS1,500,000 ON GOING- GA4ATHLETIC FIELDS IMPROVEMENTS1,500,000 ON GOING- GA6SCHERTZ ANIMAL SERVICES FACILITY2,250,000 ON GOING- ON GOING GA9PLAYSCAPE RELOCATION PROJECT500,000- TOTAL PROJECTS COST YTD$ -8,250,000$ FY 2011-2012 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2009-10FY2010-11FY2011-12 CITY MANAGER (151) Council City ManagerDiscretion 111 Council Discretion Assistant City Manager222 Assistant to City Manager40 100 Chief of Staff44 011 Executive Assistant28 222 Total666 MUNICIPAL COURT (152) Director34 111 Senior Deputy Court Clerk24 111 Deputy Court Clerk17 333 Total555 CUSTOMER RELATIONS 311(153) Customer Relations/311 (2 UNFUNDED)17 444 Customer Relations/311 (20 Hours)17 001 Total445 PLANNING AND ZONING (154) Planning Manager (*UNFUNDED)40 *1*11 Senior Planner31 111 Planner I 26 111 Planning Technician (UNFUNDED)22 111 4 Total44 FACILITIES MAINTENANCE (161) Facilities Maintenance Director 35111 Facilities Maintenance Manager 28111 Facilities Maintenance Foreman 22111 Facilities Tech Foreman 22111 Facilities Maintenance Worker I14 111 Facilities Tech I12 777 P/T Facilities Tech I (28 Hours)12 333 P/T Facilities Tech I (24 Hours)12 111 16 Total1616 CITY SECRETARY (164) Council Discretion City Secretary111 Council Discretion Deputy City Secretary 111 Total222 PUBLIC AFFAIRS (170) Director41 111 Special Events Coordinator28 011 Senior Administrative Assistant24 111 2 Total33 FY 2011-2012 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2009-10FY2010-11FY2011-12 RECORDS MANAGEMENT (171) Records Management Coordinator I17 111 Total111 SCHERTZ TALES MAGAZINE (172) Publications Editor30 111 P/A Account Manager25 111 Total222 ENGINEERING (173) City Engineer44 111 Assistant City Engineer42 001 Engineer in Training32 001 Temporary Project Engineer32 010 Senior Administrative Assistant24 111 2 Total34 GIS (174) GIS Coordinator31111 GIS Specialist27 111 Total222 BUSINESS OFFICE (176) Business Office Manager32111 Assistant Business Office Manager25 111 Solid Waste Coordinator/Debt Collections Clerk 19111 Senior Utility Billing/Cash Collections Clerk 19111 Utility Billing Clerk (1 UNFUNDED)17 333 Meter Tech II (UNFUNDED)17 111 Meter Tech I15 222 Floating Clerk15 010 10 Total1110 POLICE (256) Police Chief44 111 Assistant Police Chief41 111 Captain39 111 CID Lieutenant36 111 Lieutenant36 111 CID Sergeant33 333 Sergeant33 334 CID Corporal30 223 FY 2011-2012 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2009-10FY2010-11FY2011-12 Corporal30 667 Special Projects Officer30 111 Detective26 222 Patrol Officer26 242423 Public Safety Systems Engineer25 111 Senior Administrative Assistant24 111 Office Manager21 111 14 Records Clerk222 Communications Manager28 111 Communications Shift Supervisor23 333 Communications Officer19 9912 Crossing Guards Seasonal (P/T) (267 hours Annual)N/A 667 0 Fire Department Law Enforcement Commission 322 0 City Manager Commission 110 0 Reserve Officer Commission 111 Total707076 (Total Not including Commissions whose headcounts are in their own department) FIRE RESCUE (257) Fire Chief44 111 Assistant Chief/Fire Marshal 41111 Battalion Chief 35333 Deputy Fire Marshal 34111 Training/Safety Officer 32111 Lieutenant 32666 Fire Apparatus Operator 28666 Firefighter 23121212 Senior Administrative Assistant24 111 Total323232 INSPECTIONS (258) 43 Director of Dev Services111 Chief Inspector30 111 Assistant Chief Inspector28 111 Assistant Inspector22 111 Administrative Assistant20 011 Permit Technician17 222 Total677 MARSHAL SERVICES (259) 40 City Marshal/Emergency Management Coordinator111 Deputy Marshal Lieutenant34 001 Deputy Marshal Sergeant31 110 Deputy Marshal Corporal30 111 Deputy Marshal26 011 Sanitarian28 111 Code Enforcement Officer22 122 Marshal Services Clerk12 011 0 Animal Services Manager Commission 100 Total588 FY 2011-2012 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2009-10FY2010-11FY2011-12 EMS (280) (Please see the note at the end of the Pay Tables) EMS Director 44111 Assistant EMS Director 40111 Clinical Manager 37111 EMS Office Manager33 111 EMS Senior Administrative Assistant24 111 Billing Specialist23 111 Billing Clerk14 111 EMS Supervisor 35333 Field Training Officer31 333 Paramedic23 212020 Training Academy Coordinator23 011 P/T Paramedics23 151516 P/T EMT Intermediates18 556 Total545456 STREETS (359) Streets & Fleet Superintendent 34011 Street Supervisor 30111 Foreman 22111 Street Worker II17 233 Street Worker II/Sweeper Operator17 111 Street Sweeper Operator17 111 Street Worker I14 766 Total131414 PARKS, RECREATION, & COMMUNITY SERVICES (460) Director of Parks, Recreation & Community Services43111 Senior Administrative Assistant24011 Parks Manager34111 Parks Foreman22 111 Park Worker I14 444 Seasonal Park Workers (980 hours Annual, 40 hours per week)14 022 Administrative Assistant20 100 Total81010 EVENT FACILITIES (464) Event Facilities Coordinator27 011 Administrative Assistant20 011 Civic Center Manager & Account Manager 30100 1 Total22 PUBLIC WORKS (575) Public Works Director44 111 Public Works Superintendent of Fleet, Streets and Waste Management37 010 Public Works Coordinator36 111 PW Inspector23 111 PW Receptionist/Dispatcher17011 Public Works Assistant Director38 100 Public Works Senior Clerk18 100 Total 554 FY 2011-2012 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2009-10FY2010-11FY2011-12 WATER & SEWER (575) Schertz Seguin Local Government Corp Gen MgrN/A111 Water & Sewer Supervisor30 111 Water & Sewer Foreman22 111 Serviceman III18 222 Serviceman II17 444 Serviceman I14 888 17 Total1717 DRAINAGE (579) Assistant Director of Public Works 39001 Drainage Foreman22 111 Drainage Worker II17 222 Drainage Worker I14 333 Public Works Superintendent33 110 7 Total77 LIBRARY (665) Library Director40111 Assistant Library Director 35111 Adult Services Librarian 28011 Youth Services Librarian28 111 Library Clerk II17 004 Library Technical Aide17 001 Library Technician 14 440 Library Circulation Clerk12 110 Part Time Library Clerk Circulations (20 hours) 12 643 Part Time Library Clerk Children's Programming (20 hours)12 111 Part Time Library Clerk Circulations (10 hours)12 222 Part Time Library Clerk Processing (20 hours)12 111 Part Time Library Clerk Shelving (20 Hours)12 112 Part Time Library Page (10 hours)5 222 Temporary Library Clerk12 011 21 Total2121 ANIMAL SERVICES (762) Animal Services Manager30 111 Animal Services Officer17 555 6 Total66 INFORMATION TECHNOLOGY (853) IT Manager42111 Senior Systems Engineer30111 Computer Technician I15111 Computer Technician I - Web Technician15011 Total344 HUMAN RESOURCES (866) Human Resources Director41 111 Senior HR Generalist27 111 HR Generalist23 001 Administrative Assistant20 001 Clerk13 110 Floating Clerk13 110 4 Total44 FY 2011-2012 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2009-10FY2010-11FY2011-12 FINANCE (868) Finance Director44 111 Assistant Director of Finance36011 Staff Accountant30 111 Budget/Financial Analyst28 111 Senior Accounts Payable Specialist23 001 Senior Payroll Specialist23 001 Finance Clerk18 220 Finance Office Manager35 100 Total666 PURCHASING (872) Purchasing & Asset Management Director40 111 Risk & Safety Specialist24 111 Purchasing Manager (UNFUNDED)30 111 Senior Purchasing Specialist22 111 Administrative Assistant20 111 5 Total55 FLEET SERVICES (877) Fleet Services Supervisor30 001 Fleet Services Foreman24 111 Fleet Mechanic19 222 334 Total ECONOMIC DEVELOPMENT (966) Economic Development Director44111 Economic Development Specialist II31 111 Administrative Assistant20 011 2 Total33 DEBT SERVICE REVIEW General Fund YearFY 2012FY 2013FY 2014FY 2015FY 2016FY 2017 2003253,800 256,368 258,630 255,675 247,463 239,025 - to 2018 2004566,008 562,211 548,805 535,643 522,155 532,805 - to 2024 2006748,981 842,981 834,981 973,981 1,008,981 1,017,216 - to 2031 2007i125,524 128,031 126,939 125,715 127,724 - - to 2016 2007ii423,921 424,560 424,792 424,617 424,035 427,945 - to 2027 2008734,679 734,088 762,259 734,706 736,947 738,362 - to 2028 2009478,813 468,875 538,063 466,613 455,538 449,538 - to 2028 2010322,650 327,125 330,750 328,525 330,425 332,025 - to 2021 2011622,286 567,238 568,038 569,438 566,663 569,763 - to 2036 Total4,276,663$ 4,311,478$ 4,393,257$ 4,414,912$ 4,419,931$ 4,306,678$ Water and Waste Water Debt Service YearFY 2012FY 2013FY 2014FY 2015FY 2016FY 2017 2005235,363 235,031 234,331 238,331 237,031 235,531 - to 2025 2007i9,580 9,868 10,131 10,370 9,985 - - to 2016 2011344,219 338,975 338,275 342,475 336,475 330,475 - to 2021 Total235,363$ 235,031$ 234,331$ 591,176$ 583,491$ 235,531$ Schertz-Seguin Local Government Corporation Debt - Schertz Portion YearFY 2012FY 2013FY 2014FY 2015FY 2016FY 2017 2001260,000 260,000 260,000 260,000 260,000 260,000 - to 2041 2005363,709 363,018 364,218 367,468 367,768 370,118 - to 2025 20071,070,669 1,070,569 1,070,069 1,069,169 1,067,869 1,063,719 - to 2041 2010475,544 475,544 694,706 695,419 695,906 693,706 - to 2041 Total2,169,921$ 2,169,131$ 2,388,993$ 2,392,056$ 2,391,543$ 2,387,543$ Drainage Fund YearFY 2012FY 2013FY 2014FY 2015FY 2016FY 2017 2007i 17,564 18,09118,57319,01218,306 - to 2016- Total$ 17,564$ 18,091$18,573$19,012$18,306$ - Emergency Medical Services YearFY 2012FY 2013FY 2014FY 2015FY 2016FY 2017 2007i$ 36,416$ 36,880$35,610$34,340$36,404 - to 2016- 2010$ 64,815$ 63,720$67,389$65,829$- - to 2015- Total$ 101,231$ 100,600$102,999$34,340$36,404$ - Economic Development Corporation 4B Debt YearFY 2012FY 2013FY 2014FY 2015FY 2016FY 2017 2007i158,672 158,459 163,045 162,231 161,216 - - to 2016 2009366,825 369,075 366,138 367,188 367,138 366,788 - to 2018 2010269,658 270,045 264,626 268,379 - - - to 2015 Total795,154$ 797,579$ 793,809$ 797,797$ 528,353$ 366,788$ Capital Recovery YearFY 2012FY 2013FY 2014FY 2015FY 2016FY 2017 2007i487,342 486,515 485,287 488,658 486,428 488,796 - to 2026 Total487,342$ 486,515$ 485,287$ 488,658$ 486,428$ 488,796$ CITY OF SCHERTZ Certificates of Obligation, Series 2003 Original Issue Amount $3,360,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 02/01/12200,000.00 3.600%28,700.00 228,700.00 08/01/1225,100.00 25,100.00 253,800.00 02/01/13210,000.00 3.650%25,100.00 235,100.00 08/01/1321,267.50 21,267.50 256,367.50 02/01/14220,000.00 3.550%21,267.50 241,267.50 08/01/1417,362.50 17,362.50 258,630.00 02/01/15225,000.00 3.600%17,362.50 242,362.50 08/01/1513,312.50 13,312.50 255,675.00 02/01/16225,000.00 3.700%13,312.50 238,312.50 08/01/169,150.00 9,150.00 247,462.50 02/01/17225,000.00 3.800%9,150.00 234,150.00 08/01/174,875.00 4,875.00 239,025.00 02/01/18250,000.00 3.900%4,875.00 254,875.00 08/01/18254,875.00 $ 210,835.001,555,000.00$ 1,765,835.00$ 1,765,835.00$ Paying Agent: J.P. Morgan Chase Bank CITY OF SCHERTZ Certificates of Obligation, Series 2004 Original Issue Amount $7,750,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 02/01/12315,000.00 4.375%128,949.38 443,949.38 08/01/12122,058.75 122,058.75 566,008.13 02/01/13325,000.00 4.250%122,058.75 447,058.75 08/01/13115,152.50 115,152.50 562,211.25 02/01/14325,000.00 4.000%115,152.50 440,152.50 08/01/14108,652.50 108,652.50 548,805.00 02/01/15325,000.00 4.100%108,652.50 433,652.50 08/01/15101,990.00 101,990.00 535,642.50 02/01/16325,000.00 4.200%101,990.00 426,990.00 08/01/1695,165.00 95,165.00 522,155.00 02/01/17350,000.00 4.300%95,165.00 445,165.00 08/01/1787,640.00 87,640.00 532,805.00 02/01/18350,000.00 4.375%87,640.00 437,640.00 08/01/1879,983.75 79,983.75 517,623.75 02/01/19460,000.00 4.400%79,983.75 539,983.75 08/01/1969,863.75 69,863.75 609,847.50 02/01/20460,000.00 4.500%69,863.75 529,863.75 08/01/2059,513.75 59,513.75 589,377.50 02/01/21480,000.00 4.550%59,513.75 539,513.75 08/01/2148,593.75 48,593.75 588,107.50 02/01/22675,000.00 4.650%48,593.75 723,593.75 08/01/2232,900.00 32,900.00 756,493.75 02/01/23700,000.00 4.700%32,900.00 732,900.00 08/01/2316,450.00 16,450.00 749,350.00 02/01/24700,000.00 4.700%16,450.00 716,450.00 09/30/24716,450.00 $ 2,004,876.885,790,000.00$ 7,794,876.88$ 7,078,426.88$ CITY OF SCHERTZ General Obligation Bonds, Series 2006 Original Issue Amount $15,000,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 02/01/12100,000.00 4.000%325,490.63 425,490.63 08/01/12 323,490.63 323,490.63 748,981.26 02/01/13200,000.00 4.000%323,490.63 523,490.63 08/01/13 319,490.63 319,490.63 842,981.26 02/01/14200,000.00 4.000%319,490.63 519,490.63 08/01/14 315,490.63 315,490.63 834,981.26 02/01/15350,000.00 4.000%315,490.63 665,490.63 08/01/15 308,490.63 308,490.63 973,981.26 02/01/16400,000.00 4.000%308,490.63 708,490.63 08/01/16 300,490.63 300,490.631,008,981.26 02/01/17425,000.00 4.125%300,490.63 725,490.63 08/01/17 291,725.00 291,725.001,017,215.63 02/01/18475,000.00 4.200%291,725.00 766,725.00 08/01/18 281,750.00 281,750.001,048,475.00 02/01/19655,000.00 4.300%281,750.00 936,750.00 08/01/19 267,667.50 267,667.501,204,417.50 02/01/20685,000.00 4.375%267,667.50 952,667.50 08/01/20 252,683.13 252,683.131,205,350.63 02/01/21715,000.00 4.400%252,683.13 967,683.13 08/01/21 236,953.13 236,953.131,204,636.26 02/01/22750,000.00 5.250%236,953.13 986,953.13 08/01/22 217,265.63 217,265.631,204,218.76 02/01/23790,000.00 5.250%217,265.63 1,007,265.63 08/01/23 196,528.13 196,528.131,203,793.76 02/01/24835,000.00 5.250%196,528.13 1,031,528.13 08/01/24 174,609.38174,609.38 1,206,137.51 02/01/25880,000.00 5.250%174,609.38 1,054,609.38 08/01/25 151,509.38151,509.381,206,118.76 925,000.005.250%151,509.38 1,076,509.38 02/01/26 08/01/26 127,228.13 127,228.131,203,737.51 02/01/27975,000.00 5.250%127,228.13 1,102,228.13 08/01/27 101,634.38 101,634.381,203,862.51 02/01/281,025,000.004.625%101,634.38 1,126,634.38 08/01/28 77,931.25 77,931.251,204,565.63 02/01/291,070,000.004.625% 77,931.251,147,931.25 08/01/29 53,187.50 53,187.501,201,118.75 02/01/301,125,000.004.625% 53,187.501,178,187.50 08/01/30 27,171.88 27,171.881,205,359.38 02/01/311,175,000.004.625% 27,171.881,202,171.88 09/30/311,202,171.88 $ 8,376,085.7713,755,000.00$$ 22,131,085.7722,131,085.77$ CITY OF SCHERTZ Certifcates of Obligation Bonds, Series 2007 Original Issue Amount $9,915,000 General Fund, Capital Recovery, EMS, Public Works, & EDC DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/12 140,049.25 140,049.25 08/01/12 555,0004.010%140,049.25 695,049.25 835,098.50 02/01/13 128,921.50 128,921.50 08/01/13 580,0004.010%128,921.50 708,921.50 837,843.00 02/01/14 117,292.50 117,292.50 08/01/14 605,0004.010%117,292.50 722,292.50 839,585.00 02/01/15 105,162.25 105,162.25 08/01/15 630,0004.010%105,162.25 735,162.25 840,324.50 02/01/16 92,530.75 92,530.75 08/01/16 655,0004.010% 92,530.75 747,530.75 840,061.50 02/01/17 79,398.00 79,398.00 08/01/17 330,0004.010% 79,398.00 409,398.00 488,796.00 02/01/18 72,781.50 72,781.50 08/01/18 340,0004.010% 72,781.50 412,781.50 485,563.00 02/01/19 65,964.50 65,964.50 08/01/19 355,0004.010% 65,964.50 420,964.50 486,929.00 02/01/20 58,846.75 58,846.75 08/01/20 370,0004.010% 58,846.75 428,846.75 487,693.50 02/01/21 51,428.25 51,428.25 08/01/21 385,0004.010% 51,428.25 436,428.25 487,856.50 02/01/22 43,709.00 43,709.00 08/01/22 400,0004.010% 43,709.00 443,709.00 487,418.00 02/01/23 35,689.00 35,689.00 08/01/23 420,0004.010% 35,689.00 455,689.00 491,378.00 02/01/24 27,268.00 27,268.00 08/01/24 435,0004.010% 27,268.00462,268.00 489,536.00 02/01/25 18,546.25 18,546.25 08/01/25 455,0004.010% 18,546.25473,546.25492,092.50 02/01/26 9,423.50 9,423.50 08/01/26 470,0004.010% 9,423.50 479,423.50 488,847.00 $ 6,985,000$2,094,022.00$9,079,022.00$9,079,022.00 CITY OF SCHERTZ General Obligation Bonds, Series 2007 II Original Issue Amount $6,000,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 02/01/12 225,0004.070%101,750.00 326,750.00 08/01/12 97,171.25 97,171.25 423,921.25 02/01/13 235,0004.070% 97,171.25 332,171.25 08/01/13 92,389.00 92,389.00 424,560.25 02/01/14 245,0004.070% 92,389.00 337,389.00 08/01/14 87,403.25 87,403.25 424,792.25 02/01/15 255,0004.070% 87,403.25 342,403.25 08/01/15 82,214.00 82,214.00 424,617.25 02/01/16 265,0004.070% 82,214.00 347,214.00 08/01/16 76,821.25 76,821.25 424,035.25 02/01/17 280,0004.070% 76,821.25 356,821.25 08/01/17 71,123.25 71,123.25 427,944.50 02/01/18 290,0004.070% 71,123.25 361,123.25 08/01/18 65,221.75 65,221.75 426,345.00 02/01/19 300,0004.070% 65,221.75 365,221.75 08/01/19 59,116.75 59,116.75 424,338.50 02/01/20 315,0004.070% 59,116.75 374,116.75 08/01/20 52,706.50 52,706.50 426,823.25 02/01/21 325,0004.070% 52,706.50 377,706.50 08/01/21 46,092.75 46,092.75 423,799.25 02/01/22 340,0004.070% 46,092.75 386,092.75 08/01/22 39,173.75 39,173.75 425,266.50 02/01/23 355,0004.070% 39,173.75 394,173.75 08/01/23 31,949.50 31,949.50 426,123.25 02/01/24 370,0004.070% 31,949.50 401,949.50 08/01/24 24,420.0024,420.00 426,369.50 02/01/25 385,0004.070% 24,420.00 409,420.00 08/01/25 16,585.2516,585.25426,005.25 02/01/26 400,0004.070% 16,585.25 416,585.25 08/01/26 8,445.25 8,445.25 425,030.50 02/01/27 415,0004.070% 8,445.25 423,445.25 09/30/27 423,445.25- $5,000,000.00$1,803,417.00$6,803,417.00$6,803,417.00 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $9,900,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/12 370,0004.130%186,159.75 556,159.75 08/01/12 178,519.25 178,519.25 09/30/12 734,679.00 02/01/13 385,0004.130%178,519.25 563,519.25 08/01/13 170,569.00 170,569.00 09/30/13 734,088.25 02/01/14 430,0004.130%170,569.00 600,569.00 08/01/14 161,689.50 161,689.50 09/30/14 762,258.50 02/01/15 420,0004.130%161,689.50 581,689.50 08/01/15 153,016.50 153,016.50 09/30/15 734,706.00 02/01/16 440,0004.130%153,016.50 593,016.50 08/01/16 143,930.50 143,930.50 09/30/16 736,947.00 02/01/17 460,0004.130%143,930.50 603,930.50 08/01/17 134,431.50 134,431.50 09/30/17 738,362.00 02/01/18 475,0004.130%134,431.50 609,431.50 08/01/18 124,622.75 124,622.75 09/30/18 734,054.25 02/01/19 500,0004.130%124,622.75 624,622.75 08/01/19 114,297.75 114,297.75 09/30/19 738,920.50 02/01/20 520,0004.130%114,297.75 634,297.75 08/01/20 103,559.75 103,559.75 09/30/20 737,857.50 02/01/21 540,0004.130%103,559.75 643,559.75 08/01/21 92,408.75 92,408.75 09/30/21 735,968.50 02/01/22 565,0004.130%92,408.75 657,408.75 08/01/22 80,741.50 80,741.50 09/30/22 738,150.25 02/01/23 585,0004.130%80,741.50665,741.50 08/01/23 68,661.25 68,661.25 09/30/23 734,402.75 02/01/24 610,0004.130% 68,661.25 678,661.25 08/01/24 56,064.75 56,064.75 09/30/24 734,726.00 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $9,900,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/25 640,0004.130% 56,064.75 696,064.75 08/01/25 42,848.75 42,848.75 09/30/25 738,913.50 02/01/26 665,0004.130% 42,848.75 707,848.75 08/01/26 29,116.50 29,116.50 09/30/26 736,965.25 02/01/27 690,0004.130% 29,116.50 719,116.50 08/01/27 14,868.00 14,868.00 09/30/27 733,984.50 02/01/28 720,0004.130% 14,868.00 734,868.00 09/30/28 734,868.00 $9,015,000.00$3,524,851.75$ 12,539,851.7512,539,851.75$ CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6,600,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/12 200,0002.500%140,656.25 340,656.25 08/01/12 138,156.25 138,156.25 09/30/12 478,812.50 02/01/13 195,0002.500%138,156.25 333,156.25 08/01/13 135,718.75 135,718.75 09/30/13 468,875.00 02/01/14 270,0002.500%135,718.75 405,718.75 08/01/14 132,343.75 132,343.75 09/30/14 538,062.50 02/01/15 205,0003.000%132,343.75 337,343.75 08/01/15 129,268.75 129,268.75 09/30/15 466,612.50 02/01/16 200,0003.000%129,268.75 329,268.75 08/01/16 126,268.75 126,268.75 09/30/16 455,537.50 02/01/17 200,0003.000%126,268.75 326,268.75 08/01/17 123,268.75 123,268.75 09/30/17 449,537.50 02/01/18 195,0003.250%123,268.75 318,268.75 08/01/18 120,100.00 120,100.00 09/30/18 438,368.75 02/01/19 210,0003.500%120,100.00 330,100.00 08/01/19 116,425.00 116,425.00 09/30/19 446,525.00 02/01/20 250,0003.750%116,425.00 366,425.00 08/01/20 111,737.50 111,737.50 09/30/20 478,162.50 02/01/21 190,0004.050%111,737.50 301,737.50 08/01/21 107,890.00 107,890.00 09/30/21 409,627.50 02/01/22 160,0004.050%107,890.00 267,890.00 08/01/22 104,650.00 104,650.00 09/30/22 372,540.00 02/01/23 175,0004.250%104,650.00 279,650.00 08/01/23 100,931.25 100,931.25 09/30/23 380,581.25 02/01/24 215,0004.250%100,931.25 315,931.25 08/01/24 96,362.50 96,362.50 09/30/24 412,293.75 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6,600,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/25 200,0004.500% 96,362.50 296,362.50 08/01/25 91,862.50 91,862.50 09/30/25 388,225.00 02/01/26 210,0004.500% 91,862.50 301,862.50 08/01/26 87,137.50 87,137.50 09/30/26 389,000.00 02/01/27 220,0004.500% 87,137.50 307,137.50 08/01/27 82,187.50 82,187.50 09/30/27 389,325.00 02/01/28 530,0004.500% 82,187.50 612,187.50 08/01/28 70,262.50 70,262.50 09/30/28 682,450.00 02/01/29 455,0005.500% 70,262.50 525,262.50 08/01/29 57,750.00 57,750.00 09/30/29 583,012.50 02/01/230 480,0005.500% 57,750.00 537,750.00 08/01/30 44,550.00 44,550.00 09/30/30 582,300.00 02/01/31 510,0005.500% 44,550.00 554,550.00 08/01/31 30,525.00 30,525.00 09/30/31 585,075.00 02/01/32 540,0005.500% 30,525.00 570,525.00 08/01/32 15,675.00 15,675.00 09/30/32 586,200.00 02/01/33 570,0005.500% 15,675.00 585,675.00 09/30/33 585,675.00 $6,380,000.00$4,186,798.75$ 10,566,798.7510,566,798.75$ CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $2,900,000 Sales Tax Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/12 305,0002.500% 32,818.75 337,818.75 08/01/12 29,006.25 29,006.25 09/30/12 366,825.00 02/01/13 315,0002.500% 29,006.25 344,006.25 08/01/13 25,068.75 25,068.75 09/30/13 369,075.00 02/01/14 320,0002.500% 25,068.75 345,068.75 08/01/14 21,068.75 21,068.75 09/30/14 366,137.50 02/01/15 330,0003.000% 21,068.75 351,068.75 08/01/15 16,118.75 16,118.75 09/30/15 367,187.50 02/01/16 340,0003.000% 16,118.75 356,118.75 08/01/16 11,018.75 11,018.75 09/30/16 367,137.50 02/01/17 350,0003.000% 11,018.75 361,018.75 08/01/17 5,768.75 5,768.75 09/30/17 366,787.50 02/01/18 355,0003.250% 5,768.75 360,768.75 09/30/18 360,768.75 $2,315,000.00$ 248,918.75$2,563,918.75$2,563,918.75 CITY OF SCHERTZ Tax Notes, Series 2010 Original Issue Amount $310,000 EMS DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/12 60,0001.650% 2,655.00 62,655.00 08/01/12 2,160.00 2,160.00 09/30/12 64,815.00 02/01/13 60,0002.000% 2,160.00 62,160.00 08/01/13 1,560.00 1,560.00 09/30/13 63,720.00 02/01/14 65,0002.250% 1,560.00 66,560.00 08/01/14 828.75 828.75 09/30/14 67,388.75 02/01/15 65,0002.550% 828.75 65,828.75 09/30/15 65,828.75 $ 250,000.00$ 11,752.50$ 261,752.50$ 261,752.50 CITY OF SCHERTZ Tax Notes, Series 2010 Original Issue Amount $1,270,000 Economic Development Corpration DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/12 250,0001.650% 10,860.00 260,860.00 08/01/12 8,797.50 8,797.50 09/30/12 269,657.50 02/01/13 255,0002.000% 8,797.50 263,797.50 08/01/13 6,247.50 6,247.50 09/30/13 270,045.00 02/01/14 255,0002.250% 6,247.50 261,247.50 08/01/14 3,378.75 3,378.75 09/30/14 264,626.25 02/01/15 265,0002.550% 3,378.75 268,378.75 09/30/15 268,378.75 $1,025,000.00$ 47,707.50$1,072,707.50$1,072,707.50 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2010 Original Issue Amount $9,900,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/12 240,0002.000% 42,525.00 282,525.00 08/01/12 40,125.00 40,125.00 09/30/12 322,650.00 02/01/13 250,0002.500% 40,125.00 290,125.00 08/01/13 37,000.00 37,000.00 09/30/13 327,125.00 02/01/14 260,0002.500% 37,000.00 297,000.00 08/01/14 33,750.00 33,750.00 09/30/14 330,750.00 02/01/15 265,0003.000% 33,750.00 298,750.00 08/01/15 29,775.00 29,775.00 09/30/15 328,525.00 02/01/16 275,0003.000% 29,775.00 304,775.00 08/01/16 25,650.00 25,650.00 09/30/16 330,425.00 02/01/17 285,0003.000% 25,650.00 310,650.00 08/01/17 21,375.00 21,375.00 09/30/17 332,025.00 02/01/18 285,0003.000% 21,375.00 306,375.00 08/01/18 17,100.00 17,100.00 09/30/18 323,475.00 02/01/19 300,0003.000% 17,100.00 317,100.00 08/01/19 12,600.00 12,600.00 09/30/19 329,700.00 02/01/20 310,0004.000% 12,600.00 322,600.00 08/01/20 6,400.00 6,400.00 09/30/20 329,000.00 02/01/21 320,0004.000% 6,400.00 326,400.00 09/30/21 326,400.00 2,790,000$ 490,075.00$3,280,075.00$3,280,075.00 CITY OF SCHERTZ General Obligation Bonds, Series 2011 Original Issue Amount $8,250,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/12 90,0006.000%346,167.71 436,167.71 08/01/12 186,118.75 186,118.75 09/30/12 622,286.46 02/01/13 200,0005.000%186,118.75 386,118.75 08/01/13 181,118.75 181,118.75 09/30/13 567,237.50 02/01/14 210,0004.000%181,118.75 391,118.75 08/01/14 176,918.75 176,918.75 09/30/14 568,037.50 02/01/15 220,0004.000%176,918.75 396,918.75 08/01/15 172,518.75 172,518.75 09/30/15 569,437.50 02/01/16 225,0003.000%172,518.75 397,518.75 08/01/16 169,143.75 169,143.75 09/30/16 566,662.50 02/01/17 235,0003.000%169,143.75 404,143.75 08/01/17 165,618.75 165,618.75 09/30/17 569,762.50 02/01/18 240,0003.500%165,618.75 405,618.75 08/01/18 161,418.75 161,418.75 09/30/18 567,037.50 02/01/19 250,0003.500%161,418.75 411,418.75 08/01/19 157,043.75 157,043.75 09/30/19 568,462.50 02/01/20 260,0004.000%157,043.75 417,043.75 08/01/20 151,843.75 151,843.75 09/30/20 568,887.50 02/01/21 270,0005.000%151,843.75 421,843.75 08/01/21 145,093.75 145,093.75 09/30/21 566,937.50 02/01/22 285,0005.500%145,093.75 430,093.75 08/01/22 137,256.25 137,256.25 09/30/22 567,350.00 02/01/23 300,0005.500%137,256.25 437,256.25 08/01/23 129,006.25 129,006.25 09/30/23 566,262.50 02/01/24 315,0004.000%129,006.25 444,006.25 08/01/24 122,706.25 122,706.25 CITY OF SCHERTZ General Obligation Bonds, Series 2011 Original Issue Amount $8,250,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 09/30/24 566,712.50 02/01/25330,000 4.125%122,706.25 452,706.25 08/01/25115,900.00 115,900.00 09/30/25 568,606.25 02/01/26345,000 4.250%115,900.00 460,900.00 08/01/26108,568.75 108,568.75 09/30/26 569,468.75 02/01/27360,000 4.375%108,568.75 468,568.75 08/01/27100,693.75 100,693.75 09/30/27 569,262.50 02/01/28375,000 4.500%100,693.75 475,693.75 08/01/2892,256.25 92,256.25 09/30/28 567,950.00 02/01/29390,000 4.625%92,256.25 482,256.25 08/01/2983,237.50 83,237.50 09/30/29 565,493.75 02/01/30410,000 4.750%83,237.50 493,237.50 08/01/3073,500.00 73,500.00 09/30/30 566,737.50 02/01/31430,000 5.000%73,500.00 503,500.00 08/01/3162,750.00 62,750.00 09/30/31 566,250.00 02/01/32455,000 5.000%62,750.00 517,750.00 08/01/3251,375.00 51,375.00 09/30/32 569,125.00 02/01/33475,000 5.000%51,375.00 526,375.00 08/01/3339,500.00 39,500.00 09/30/33 565,875.00 02/01/34500,000 5.000%39,500.00 539,500.00 08/01/3427,000.00 27,000.00 09/30/34566,500.00 02/01/35 525,0005.000% 27,000.00 552,000.00 08/01/35 13,875.0013,875.00 09/30/35565,875.00 02/01/36 555,0005.000% 13,875.00 568,875.00 08/01/36 - 09/30/36 568,875.00 8,250,000$5,995,092.71$ 14,245,092.7114,245,092.71$ CITY OF SCHERTZ Certifcates of Obligation- Series 2005 Utility Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 02/01/12135,000.00 3.750%51,446.88 186,446.88 08/01/1248,915.63 48,915.63 235,362.51 02/01/13140,000.00 4.000%48,915.63 188,915.63 08/01/1346,115.63 46,115.63 235,031.26 02/01/14145,000.00 4.000%46,115.63 191,115.63 08/01/1443,215.63 43,215.63 234,331.26 02/01/15155,000.00 4.000%43,215.63 198,215.63 08/01/1540,115.63 40,115.63 238,331.26 02/01/16160,000.00 4.000%40,115.63 200,115.63 08/01/1636,915.63 36,915.63 237,031.26 02/01/17165,000.00 4.000%36,915.63 201,915.63 08/01/1733,615.63 33,615.63 235,531.26 02/01/18170,000.00 4.000%33,615.63 203,615.63 08/01/1830,215.63 30,215.63 233,831.26 02/01/19180,000.00 4.000%30,215.63 210,215.63 08/01/1926,615.63 26,615.63 236,831.26 02/01/20185,000.00 4.125%26,615.63 211,615.63 08/01/2022,800.00 22,800.00 234,415.63 02/01/21195,000.00 4.200%22,800.00 217,800.00 08/01/2118,705.00 18,705.00 236,505.00 02/01/22205,000.00 4.350%18,705.00 223,705.00 08/01/2214,246.25 14,246.25 237,951.25 02/01/23210,000.00 4.350%14,246.25 224,246.25 08/01/239,678.75 9,678.75 233,925.00 02/01/24220,000.00 4.350%9,678.75 229,678.75 08/01/244,893.75 4,893.75 234,572.50 02/01/25225,000.00 4.350% 4,893.75 229,893.75 229,893.75 09/30/25- $2,490,000.00$ 803,544.46$3,293,544.46$3,293,544.46 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2011 Original Issue Amount $2,675,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 03/01/12270,000.00 2.000%44,531.25 314,531.25 09/01/1229,687.50 29,687.50 09/30/12 344,218.75 03/01/13285,000.00 2.000%26,987.50 311,987.50 09/01/1326,987.50 26,987.50 09/30/13$ 338,975.00 03/01/14290,000.00 2.000%24,137.50 314,137.50 09/01/1424,137.50 24,137.50 09/30/14 338,275.00 03/01/15300,000.00 2.000%21,237.50 321,237.50 09/01/1521,237.50 21,237.50 09/30/15 342,475.00 03/01/16300,000.00 2.000%18,237.50 318,237.50 09/01/1618,237.50 18,237.50 09/30/16$ 336,475.00 03/01/17300,000.00 2.000%15,237.50 315,237.50 09/01/1715,237.50 15,237.50 09/30/17 330,475.00 03/01/18225,000.00 2.000%12,237.50 237,237.50 09/01/1812,237.50 12,237.50 09/30/18 249,475.00 03/01/19230,000.00 2.500%9,706.25 239,706.25 09/01/199,706.25 9,706.25 09/30/19$ 249,412.50 03/01/20235,000.00 2.750%6,831.25 241,831.25 09/01/206,831.25 6,831.25 09/30/20 248,662.50 03/01/21240,000.00 3.000%3,600.00 243,600.00 09/01/213,600.00 3,600.00 09/30/20 247,200.00 $2,675,000.00$350,643.75$3,025,643.75$3,025,643.75 The Schertz/Seguin Local Government Corporation Contract Revenue Bonds Paid 1/2 Schertz, 1/2 Seguin Fiscal YearRefundingRefundingSchertz Debt Ending 9/30Series 2001 Series 2005Series 2007Series 2010TotalPayment 2012520,000727,4182,141,338951,0884,339,8432,169,921 2013520,000726,0362,141,138951,0884,338,2612,169,131 2014520,000728,4362,140,1381,389,4134,777,9862,388,993 2015520,000734,9362,138,3381,390,8384,784,1112,392,056 2016520,000735,5362,135,7381,391,8134,783,0862,391,543 2017520,000740,2362,127,4381,387,4134,775,0862,387,543 2018520,000739,0362,133,2381,391,3004,783,5742,391,787 2019520,000737,0362,128,0381,388,3634,773,4362,386,718 2020520,000738,8442,131,4191,389,8134,780,0752,390,038 2021520,000739,1942,118,0441,389,1634,766,4002,383,200 2022520,000738,2012,123,1881,391,2634,772,6512,386,326 2023520,000740,7352,121,9501,392,3634,775,0482,387,524 2024520,000741,6612,124,3311,387,5634,773,5552,386,778 2025520,000740,8592,125,2251,391,7634,777,8472,388,923 2026520,0002,912,5251,389,4344,821,9592,410,980 2027520,0002,903,4381,390,1134,813,5502,406,775 2028520,0002,908,9001,389,0884,817,9882,408,994 2029520,0002,910,5381,391,6814,822,2192,411,109 2030520,0002,903,4631,391,7694,815,2312,407,616 20312,268,3301,167,5001,389,3064,825,1362,412,568 20322,272,3901,169,1131,390,1564,831,6592,415,829 20332,271,2501,170,0501,388,6254,829,9252,414,963 20342,269,7801,170,3131,389,5724,829,6642,414,832 20352,272,5901,169,9001,388,4384,830,9282,415,464 20363,426,8381,389,4384,816,2752,408,138 20373,428,6501,392,3064,820,9562,410,478 20383,434,6131,387,6814,822,2942,411,147 20393,434,5001,390,4444,824,9442,412,472 20403,433,2001,390,3564,823,5562,411,778 20413,430,4881,392,3004,822,7882,411,394 $21,234,340$10,308,166$70,803,581$40,823,944$143,170,031$71,585,015