09-22-2011 Reg Mtg Minutes~[~~
~~~1I~
ECONOMIC DEVELOi'M1=NT
MINI7TES
CITY OF SCHERTz
ECONOMIC DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
Regular Meeting
September 22nd, 2011
The City of 5chertz Ecanaznic Development Corporation (EDC) rnet for a Regular Meeting on
Thursday, September 22°d, 2011 at 6:00 pm. in the City Council Chambers, 1400 Schettz
Parlnvay, Schettz, Texas.
1. Call to order
President called the meeting to order at approaitnately 6:01 p.m. and welcomed everyone in
attendance.
2. Roll CaII
Board of Directors:
Harry ~~~ltitney, President
Angelina Kiser, PhD -Vice President
Titn Brown, Treasurer/Secretary
Rosemary Scott
Marvin Thoanas
Roy Rtchard
Staff
John Kessel, Interim Executive Director
Da~dd Harris, Assistant City T~ianager
Juan Santoya, Finance Director
Patty Horan, Administrative Assistant
Absent:
Board Member: Holly 11~icBrearty and Staff Member: Erin IVlatloek.
Others Present:
Bobhie Proskine
Robert Brockman --Resident
Don Counts
Maggie Titterington/President of Schertz Chamber of Commerce
3. Public comment
No Cofnments.
4. Approval of Meeting Minutes for the August 25a', 2011 Regular Meeting
A motion to approve the Minutes for the Regular Meeting held on August 25`'', 2011 teas made by
Mr. M. Thomas. Seconded by Ms. A. Kiser, Motion passed unanimously,
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3E13C Reg. R4tg. R4inufes 912212 0 1 1
5. Update on August 2012 Monthly Financial Report (Juan Santoya/Finance Director)
1blr. Santoya briefed the Board on the Financial Revenue and Expense Report as of August 2011.
He stated that the EDC is at 92°/a percent of its budget, and revenue is coming in at 85% percent.
He forecasted a positive end of the fiscal year for the EDC wide a 9% of its budget. Mr. Santoya
went over tlae listing of accounts payables and noted that the only large noticeable expense was on
the professional seLVices account for about X24,000 that reflected payment for legal and consulting
fees. Flighlights included the following:
• Sales Tax Revenue came up to X225,000 (7% over the same period last year)
® Sales Tax Comparison in the area
6. Discuss on economic developmett incentive application frot~~ JavaNook, LLC located at
historic 13ui1ding 509 Main Street for infrastructure improvements and related costs and
expenses as part o£ downtown revitalization of Main Street Project {Don Counts/Owner)
President recognized Itlt:. Counts who briefed the Board on the progress and cost of all
infrastructure improvements made to his business, a coffee house on Maui Street. He expressed
enthusiasts and gratitude for the welcoming of the community and announced a grand opening
celebration on Oct. 6, 2011.
7. Discuss on economic development incentive application from Project Tadpole related to
request for assistance to bring sewer and water service to the proposed location (owner)
President recogtzed Ms. Proskitie who provided a brief summary of Project Tadpole, and
justification for her application requesting incentive assistance to start up the construction of her
business. She also answered questions from the public.
Out of considerakion to die attending public, President waved all action agenda items prior to going
into executive session in the Following order. The Board agreed.
23. Director's Report
Mr. Kessel made a brief reference to the written report that vas provided its die Board's Packet. He
announced that Mx. David Gjvin has been Hired as the new EDC Executive Director. A press
release to the media was issued and published. Mi. Kessel expressed contentment wide Mx. Gwin's
experience and qualifications.
12. Consider/Discuss/Act an Draft Strategic Plan dated May 2010 (John Kessel/Interim EDC
Director)
President made reference to last meeting's briefing froth l~litsu Yamasaki from TIP Strategies
relating to explanation of the process and criteria used to put toged~er the EDC Strategic Plan on
May 2010. He reminded the Board drat the document needs to be continuously updated. The
President asked the iblembers that if d~ere were no further questions or significant eiianges to be
nrtade the plan at this moment, he would like to proposed consideration to adopt it as is.
A motion to approve the Strategic Plan dated May 2010 was made by Ivli. M. Thomas. Seconded
by M. Rosemary Scott. Motion passed unanimously.
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SEDC Fteg. R4tg. A9inutes 9/22i20I !
14. Requests by Board members that items ate placed on a future SEDC agenda
No items were requested.
15, Requests by Board members to Director and Staff far information
No items were requested.
S. EXECUTIVE SESSION -Called in accordance with Section 551.p87 of the Texas Government
Code, Deliberation Regarding Economic Development Negotiations; Closed IVieeting. The
governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding
commercial or financial uzformation that the governmental body has received from a business
prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of
the governmental body and with jvhich the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or oilier incentive to a business
prospect described by Subdivision (1). QavaNook, LLC}
Both executive sessions items were discussed ~vidun the same titrie as recorded below.
9. EXECUTIVE SESSION -Called in accordance with Section 551.087 of the Texas Government
Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. Tlie
governmental body is not required to conduct an open meetuig (1) to discuss or deliberate regarding
commercial or financial information that dze governmental body has received From a business
prospect that die governmental body seeks to have locate, stay, or expand in or near the territory of
d-re governmental body and with which the govezxtmental body is conducting economic
development negotiations; or (Z} to deliberate the offer of a financial or other incentive to a business
prospect described by Subdivision (1). (Project Tadpole)
Start Tune: 6:42 p.m.
End Time: 7:05 p.m.
RECONVENE TO REGULAR SESSION
i~Teeting reconvened to regular session at 7:07 p.m.
14. Discussion and appropriate action to authorize the Executive Director to take appropriate
actions to proceed in regards to JavaNook, LLC as discussed during closed executive
session
The Board deferred action to subsequent meetings.
11, Discussion and appropriate action to authorize the Executive Director to take appropriate
actions to proceed in regards to Project Tadpole as discussed during closed executive
session
The Board deferred action to subsequent meetings.
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1G. Adjoi2tn
President adj'our~~ed the meeting at apl~roxitnatety 7:08 p.m.
PASSED AND APPROVED THIS 27~' DAY OF OCI`OBER, 2011.
W "*
arty Whit y -- President
f
Tim B'ro~n -~ Secretary/Treas~yter
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S&TJC Reg.114tg. Minutes 9YZ2Y1o11