12-R-59 Authorizing a grant application to FEMA for assistance to Firefighters Grant to purchase fire apparatusRESOLUTION NO. 12-R-59
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXA5 AUTHORIZING A GRANT APPLICATION TO
FEMA FOR ASSISTANCE TO FIREFIGHTERS GRANT TO PURCHASE _
FIRE APPARATUS
WHEREAS, the Assistance to Firefighter Grant allows Fire Departments to file grants to
purchase fire vehicles: and
WHEREAS, the requesting agency will pay a 10% required grant match based on the
actual cost of the vehicle received by that agency; and
WHEREAS, the City staff of the City of Schertz (the "City") has recommended that the
City Council authorize the filing of a grant application with FEMA relating to vehicle purchase
for Schertz Fire Department; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
apply to FEMA for a grant to fund this vehicle as detailed in Exhibit A.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver a grant application with FEMA for the vehicle described on Exhibit A, provided,
acceptance of the grant (if awaz~ded to the City) and funding of the City's share of the cost of the
equipment shall not require further approval by the City Council.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and az~e adopted as a
part of the judgment-and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain conh•olling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
saas9oiz.i
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 26`h day of June, 2012.
CITY O CHERTZ, TEXAS
Mayor
ATTEST:
Ci~tyJ7Secr_etary
(CITY SEAL)
50459012.1
EXHIBIT A
VEHICLE
lea Type 1 Engine with seating for four personnel, 1250 gpm pump, 750 gallon water tank,
Compressed air foam system, dual foam tanks for Class A and Class B fires, and required hose,
ladders, and equipment.
Estimated Cost
$568,400
soas9oiz.i A-1
ApplicationNiunber: EivIW-2012-FV--02728 https://eservices.fema.gov/FemaFireGranUfiregrantljsp/fire2012/applicant...
Overview
Entire Application
•Did you attend one of the workshops conducted by DHS's regional fire program specialist?
Yes,l have attended workshop
•Was a workshop offered within 2 hours drive?
Yes
`Are you a member, or are you currently involved in the management, of the fire department or
non-affiliated EMS organization applying for this grant with this application?
Yes, I am amember/officer of this applicant
If you answered No, please complete the information below. If you answered Yes, please skip the Preparer Information
section.
Fields marked with an ~ are required.
Preparer Information
• Preparer's Name
• Address 1
Address 2
`City
•State
Zip
Need help for ZIP+4?
In the space below please list the person your organization has selected to be the primary point of contact for this grant.
This should be a Chief Officer or long time member of the organization who will see this grant through completion.
Reminder: if this person changes at any time during the period of pertormance please update this information. Please list
only phone numbers where we can get in direct contact wish the POC.
Primary Point of Contact
• Title
Prefix (check one)
• First Name
Middle Initial
• Last Name
Business Phone (e.g. 123-456-7890)
Home Phone (e.g. 123-456-7890)
Mobile Phone/Pager (e.g. 123-456-7890)
Fax(e.g. 123-456-7890)
• Email (e.g. user(a)jcyz.org)
Fire Chief
N/A
David
A
Covington
210-619-1300 Ext.
210-651-5411 Ext.
210-488-4230
210-619-1399
d cooing ton@schertz. com
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Application Number: EMW-2012-FV--02728 hnps://eservices.fema.gov/FerrraFireGranf/firegranUjsp/fire2012/applicati...
Contact Information
Alternate Conlact Information Number 1
' Title Assistant Chief
Prefix WA
'First Name Glen
Middle Initial
'Last Name Outlaw
Business Phone 210-619-1300 Ext.
•Home Phone 210-659-7830 Ext.
Mobile Phone/Pager 210-488-4231
Fax 210-619-1399
^Email goutlaw@schertz.com
Alternate Conlact Information Number 2
`Title Administrative Assistant
Prefix Ms.
'First Name Jessica
Middle Initial
'Last Name Robinson
`Business Phone 210-619-1300 Ext.
^Home Phone 830-632-5470 Ext.
Mobile Phone/Pager 407-353-5250
Fax 210-619-1399
'Email jobinson@schertz.com
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Application Number EMW-2012-FV--02728 https://eservices.fenm.gov/FemaFireCttant/firegrant/jsp/fire2012/applicati...
Applicant Information
EMW-2012-FV-02728
Originally submitted on 07/0612012 by David A. Covington (Userid: dmhughes)
Contact Information:
Address: 1400 Schertz Parkway, Building 8
City: Schertz
State: Texas
Zip: 78154
Day Phone: 2106191311
Evening Phone: 2104884230
Cell Phone:
Email: dcovington@schertz.com
Application number is EMW-2012-FV-02728
Organization Name
* Type of Applicant
* Type of Jurisdiction Served
If other, please enter the Type of Jurisdiction
City of Schertz Fire Department
Fire Department/Fire District
City
* Employer Identification Number
* What is your organization's DUNS Number?
Headquarters or Main Station Physical Address
* Physical Address 1
Physical Address 2
* City
* State
* Zip
Mailing Address is the same as the Physical Address
* Mailing Address 1
Mailing Address 2
* City
* State
* Zip
74-1469344
010534675 (call 1-866-705-5711 to get a DUNS number)
1400 Schertz Parkway
Building 8
Schertz
Texas
78154 - 1634
Need help for ZIP+4?
1400 Schertz Parkway
Building 8
Schertz
Texas
78154 - 1634
Need help for Z~+4~
• Please describe all grants that you have received from DHS, for example, 2008 AFG grant for a vehicle or 2010
HSGP grant for exercises. (Enter WA if Not Applicable).
2004 AFG grant for SCBAs in the amount of $113,544.
Account Information
* Type of bank account Checking
* Bank routing number - 9 digit number on the bottom left 114916103
hand corner of your check
'Your account number 51012
Additional I nformalion
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ApplicationNmnber: EMW-2012-FV--02728 bttps://eservices.fema.gov/FemaFireGrant/5regranF/jsp/Sre2012/applica6...
• For this fiscal year (Federal) is your organization
receiving Federal funding Trom any other grant program
that may duplicate the purpose and/or scope of this grant NO
request?
If awarded the AFG grant, will your organization expend
more than $500,000 in Federal funds during your Yes
organization's fiscal year in which this AFG grant was
awarded?
• Is the applicant delinouent on any Federal debt? No
If you answered yes to any of the additional questions above, please provide an explanation in the space provided
below:
Applying for multiple AFG grants in the amount of $694,921 (of which our amount is $173,686) for regional application
for interoperable radios; $568,400 for vehicle; $44,420 for fire equipment.
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AppiicationN~unber: Er~IW-2012-FV--02728 https://eservices.fema.gov/FemaFireGrandfiregranUjsp/fire2012/applicati...
Department Characteristics (Part I)
'Are you a member of a Federal Fire Department or
contracted by the Federal government and solely No
responsible for suppression of fires on Federal property?
'What kind of organization do you represent? All Paid/Career
If you answered combination, above, what is the %
percentage of career members in your organization?
If you answered volunteer or combination or paid on-call,
how many of your volunteer Firefighters are paid
members from another career department?
What type of community does your organization serve? Suburban
' Is your Organization considered a Metro Department? No
'What is the square mileage of your first-due response 40
area?
' Whal percentage of your response area is protected by 75 %
hydrants?
' In what county/parish is your organization physically
located? If you have more than one station, in what Guadalupe
county/parish is your main station located?
' Does your organization protect critical infrastructure of yes
the state?
' How much of your jurisdiction's land use is for
agriculture, wildland, open space, or undeveloped 30
properties?
'What percentage of your jurisdiction's land use is for 30
commercial and industrial purposes?
'What percentage of your jurisdiction's land is used for 40
residential purposes?
' How many occupied structures (commercial, industrial,
residential, or institutional) in your jurisdiction are more
than three stories tall? Do not include structures which 3
are not regularly occupied such as silos, towers,
steeples, etc.
' What is the permanent resident population of your 40000
Primary/First-Due Response Area or jurisdiction served?
Do you have a seasonal increase in population? No
If "Yes" what is your seasonal increase in population?
' How many active firefighters does your department have 31
who perform firefighting duties?
' How many ALS level trained members do you have in $
your department/organization?
* How many stations are operated by your organization? 2
' Is your department compliant to your local Emergency
Management standard for the National Incident Yes
Management System (NIMS)?
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ApplicationNtunber: EMW-2012-FV--02728 hltps://eservices.fema.gov/FemaFireGranUfiregranf/jsp/Sre2012/applicati...
' Do you currently report to the National Fire Incident Yes
Reporting System (NFIRS)?
If you answered yes above, please enter your FDI WFDID HS505
`What percent of your active firefighters are trained to 100
the level of Firefighter I?
`What percent.of your active firefighters are trained to 100
the level of Firefighter II?
If you answered less than 100% to either question above,
are you requesting for training funds in this application to
bring 100% of your firefighters into compliance with NFPA
1001?
If you indicated that less than 100% of your firefighters are trained to the Firefighter II level and you are not asking for
training funds in this application, please describe in the box below your training program and your plans to bring your
membership up to Firefighter II.
`What services does your organization provide?
Structural Fire Suppression Emergency Medical Responder Haz-Mat Operational Level
Wildland Fire Suppression Basic Life Support Haz-Mat Technical Level
Advanced Life Support Rescue Operational Level
Formal/Year-Round Fire Prevention Program Rescue Technical Level
Please describe your organization and/or community that you serve. We recommend typing your response in a Word
Document outside of this application, then copying and pasting it into the written field. There is a 4000 character limit.
Schertz is located in South Texas, east of San Antonio. We are situated within three counties, Bexar, Guadalupe, and
Comal, with obligations of primary and secondary emergency response to certain unincorporated areas of each. San
Antonio, with a population of 1.4 million is the largest city in Bexar County. New Braunfels to our northeast with a
population of 65,000 is the largest city in Comal County. Schertz with a population of 32,000, is the largest city in
Guadalupe County. Our city shares contiguous borders with the cities of San Antonio and New Braunfels, and we have
mutual aid agreements with each. Surrounding jurisdiction with which we share borders and automatic aid include the
cities of Cibolo, Selma, Universal City, Converse, and Randolph Air Force Base. Schertz Fire Rescue covers an
extended service area of more than 40 square miles through Interlocal agreements with the counties of Guadalupe and
Bexar, and our agreements with volunteer fire departments require us to respond into unincorporated Comal County as
well.
The shape of our city resembles an "S" and the physical layout creates long vehicle responses to our major high speed
thoroughfares, Interstate 10 and Interstate 35. Because of this sprawling layout, we are a suburban city, bordering
both urban and rural areas.
Interstate 35 is sometimes called the NAFTA Highway due to its high volume of heavy trucks moving freight to and from
Mexico. There are six pipelines traversing the city carrying natural gas aril flammable liquids, and there are critical
infrastructure in communications and utilities.
Schertz Fire Rescue has 31 uniformed positions, with 27 assigned to its two fire stations. All firefighters are full time
career firefighters. We have four persons assigned per crew to our two first line pumpers, and maintain a minimum
staffing of no less than 3 persons. A shift commander responds alone in a command vehicle. All firefighters are highly
trained and motivated with each having Firefighter II and Wildland Firefighter as a minimum. All drivers are required to
have Driver Operator certification and all Officers are required to have Fire Officer I arxf/or Fire Officer II depending
upon the rank. We have members on an area-wide hazmat team, and we host the technical rescue team for the region.
Schertz Fire Rescue is always ready to assist our neighbors and, with the exception of New Braunfels and San Antonio,
we respond to virtually all structure fires in surrounding cities and unincorporated areas of the three counties that abut
our borders. We support the larger cities as well. We have relocated units into New Braunfels to back fill their station
during flooding in their city and we routinely assist San Antonio along Interstate 10 with major accidents and Wildland
fires.
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Application Number: EMW-2012-FV--02728
https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/fire2012/applicati...
Fire Department Characteristics (Part II)
2011 2010 2009
' What is the total number of fire-related civilian fatalities in your 0
jurisdiction over the last three years? 0 0
'What is the total number of fire-related civilian injuries in your 0 0
jurisdiction over the last three years? 0
' What is the total number of line of duty member fatalities in your 0 0
jurisdiction over the last three years? 0
• What is the total number of line of duty member injuries in your 3 2
jurisdiction over the last three years? 2
• Over the last three years, what was your organizations average 2678717
operating budget?
' What percentage of your TOTAL budget is dedicated to personnel 85 %
costs (salary, overtime and fringe benefits)?
' What percentage of your annual operating budget is derived from
Enter numbers only, percentages mull sum up to 100%
Taxes? 100
EMS Billing? 0
Grants? p %
Donations? 0 %
Fund drives? p %
Fee for Service? 0
Other? p %
If you entered a value into Other field (other Ihan O), please explain
Please describe your organization's need for Federal financial assistance. We recommend typing your response in a
Word Document outside of this application, then copying and pasting it into the written field. There is a 4000 character
limit.
The Fire Department receives all of its funding through the general fund of the City of Schertz. The general fund is
primarily supported through taxes, both ad valorem and sales. For two of the past three years ad valorem taxes
dropped and the remaining year they stayed even. Sales taxes were off by 5% one year of the recession and were
overestimated the following causing a mid year reduction. We have no nonprofit status with which to raise donations
and we are not supported by an Emergency Services District, or ESD. Therefore, as the City goes, so goes the Fire
Department
During the recent recession, Texas appeared to fare better than many states, but we were not immune to the
reductions that were required to balance the budget. While we averted layoffs, our operating budget still took some
hits. We were required to reduce our budget by 5% in two cycles, and while we thought the worst was over, were
required to reduce 4% this current year.
We have begun to place annual money into a vehicle replacement fund, but it will be years before that has enough
money in it to be of any consequence. Our need for a vehicle is now. Our front line engine has 87,299 miles on it and
has been in repair almost 1/3 of the time this past year. Our mechanic estimates that the cost of repairs on this vehicle
has been close to $85,000. Our reserve engine is 17 years old and has accumulated an estimated $55,000 in repair
costs. These operating costs are becoming prohibitive and yet we cannot afford to finance a new vehicle at this time.
We are still paying on our radios which were financed over a ten year period and have become obsolete due to the P25
compliance issue. We have the commitment from City management not to lay off firefighters, but we are expected to
hold down our operating cost in other areas to make up for that.
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ApplicalionNiunbec EbIW-2012-FV--02728
https: //eservices.fema.gov/FemaFireGra nVfiregranUj sp/fire2012/applica [i...
How many vehicles does your organization have in each of the types or class of vehicle listed below? You must
include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or
otherwise currently under contract for purchase or lease by your organization but not yet in your possession.
(Enter numbers only and enter 0 if you do not have any of the vehicles below.)
Type or Class of Vehicle
Engines or Pumpers (pumping capacity of 750 gpm or greater and
water capacity of 300 gallons or more):
Pumper, Pumper ranker, RescuelPumper, Foam Pumper, CAFS Pumper, Type 1 or Type II
Engine Urban hledace
Ambulances for transport and/or emergency response
Tankers or Tenders (pumping capacity of less than 750 gallons per
minute (gpm) and water capacity of 1,000 gallons or more):
Aerial Apparatus:
Aerial Ladder Truck, Telescoping, Arficulafing, Ladder Towers, Plafionn, Tiller Ladder
Tnrdc, Quint
Brush/Quick attack (pumping capacity of less than 750 gpm and water
carrying capacity of at least 300 gallons):
Brush Truck, Pabol Unil (Pick up w/Skid Unit), Quick Attack Unit, Mini~PUmpen Type III
Ergirie, Type N Engine, Type V Engine, Type VI Engine, Type VIIEngine
Rescue Vehicles:
Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, Hazardous
Maledals Urul
Additional Vehicles:
EMS Chase Vehicle, AirlLight Unii, Rehab Units, Bomb Unit, Technical Support
(Command, Operafional SupporUSrgrply), Hose Tender, SaMage Truck, ARFF (Aircraft
Rescue Firefighting), CommardlMobile Communirafions Vehicle,
Number of Number of Number
Front Llne Reserve of Seated
Apparatus Apparatus Riding
Positions
2 1 12
0 0 0
0 0 0
1 0 6
3 0 6
0 0 0
1 0 2
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ApplicafionNiwber: EbiW-2012-FV--02725 hltps://eservices.fema.gov/FemaFireGranf/firegrant/jsp/fire2012/applicati...
Department Call Volume
2011 2010 2009
` HOW many responses per year by Category? (Enter vhwle numbers oNy. Ifyou have no calls forany of the categories, enter 0)
Working Structural Fires 30 20 21
False Alarms/Good Intent Calls 451 431 317
Vehicle Fires 14 19 24
Vegetation Fires 53 25 21
EMS-BLS Response Calls 784 803 819
EMS-ALS Response Calls 0 0 0
EMS-BLS Scheduled Transports 0 0 0
EMS-ALS Scheduled Transports 0 0 0
Vehicle Accidents wlo Extrication 189 0 0
Vehicle Extrications q4 242 223
Ocher Rescue 25 27 18
Hazardous ConditioNMaterials
Calls 58 69 68
Service Calls 86 92 70
Other Calls and Incidents 44 0 0
Total 1778 1728 1581
' HOW many reSpOn5e5 per year by Categ ory? (Enlervfiole numbers only ffynu have no calls For anyof t he categories, enter 0)
What is the total acreage of all
vegetation fires? 148 228 435
' HOW many responses per year by Category? (Enter wlmle numbers only If yvu have no calls forany of U ie categories, enter 0)
In a particular year, how many
times does your organization 33 39 47
receive mutual/automatic aid?
In a particular year, how many
times does your organization
provide mutual/automatic aid? (Do 51 65 86
not include first-due responses
claimed above).
Total Mutual /Automatic Aid 84 104 133
Out of the mutuaVautomatic aid
responses, how many were 30 99 99
structure fires?
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ApplicationNtunber: EiViW-2012-FV--02728
Request Information
https: //eservices. fema.gov/FemaFireGranf/firegrant/j sp/fire2012/applicati...
1. Select a program for which you are applying. If you are interested in applying under both Vehicle Acquisition and
Operations and Safety, and/or regional application you will need to submit separate applications.
Program Name
Vehicle Acquisition
2. Will this grant benefit more than one organization?
Yes
If you answered Yes to Question 2 above, please explain.
The City of Schertz rests in 3 counties. We have interlocal agreements to provide mutual aid to Guadalupe and Bexar
Counties and all cities therein. We have mutual aid agreements to respond to most of Comal County. We typically
respond to about 60 calls for mutual aid annually, with an average of 20 of !hose to structure fires.
3. Enter Grant-writing fee associated with the preparation of this request. Enter 0 if there is no fee.
$0
Request Details
The activities for program Vehicle Acquisition are listed in the table below.
Pumper with CAFS
Item
Total Funding for all EMS requested in this application
Total Cost
$ 538,400
Grant-writing fee associated with the preparation of this request.
Additional Funding
~0
$0
$ 30,000
Vehicle Inventory
• If you have 15 emergency response vehicles or less, list all of your EngineslPumpers, Tankers, Aerials,
Brush and Rescue Vehicles. List all vehlcles providing the type, the age, the pump capacity (GPM) if
applicable, the carrying capacity (gallons) if applicable.
Vehicle Type (possible terms: Engine or Age GPM Gallons
Pumper, Tanker, Aerial Apparatus,
Brush/Quick Attack, Rescue
Vehicles)
1 Engine (or Pumper) 7 1250 750
2 Engine (or Pumper) 12 1250 750
3 Engine (or Pumper) 17 1250 750
4 Aerial Apparatus 10 1500 300
5 Brush/Ouick attack 4 150 150
6 Brush/Quick attack 10 150 500
7 Additional Vehicles 15 0 0
8 Additional Vehicles 4 0 0
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10
11
12
13
14
15
Vehicle Details
*1. What type or class of vehicle will you use the grant funds to purchase? Pumper with CAFS
CAFS Pumper, 750ga1 water tank, A/B
*Please provide further description of the item selected above. foam, 1250gpm pump,seats
4,hose,ladders, equipt per NFPA 1901.
*2. COSt per unit: (vrt»le dollaramounts only) $ 538400
*3. Is the vehicle you propose to buy a refurbished, used or new response New never owned before
vehicle to meet current standards? ( )
*4. What is the age of fhe vehicle beirg replaced? 17 years
*5. What is the newest (age) vehicle you currently own in fhe class you
are purchasing? 5 ears
y
*6. How old is the oldest (age) vehicle you own in the class you are
purchasing? 17 years
*7. What is the average age of all vehicles in your fleet? 11 years
*8. Do you have adriver-training program equivalent to national or NFPA
standards? Yes
If you answered no, will you develop one prior to receipt of the vehicle per
the program guidance?
*Are you requesting funding for iraining specific to the vehicle acquisition? No
If you are not requesting Funding, will you obtain the appropriate training
through other sources?
*9. Is the vehicle you propose to buy:
*10. Is the vehicle you are replacing a converted vehicle not originally
designed for its current use?
*11. Does the vehicle you are replacing have an open cab configuration
*12. If awarded, will you permanently remove this substandard vehicle
from service?
If you are removing a vehicle from service, describe the vehicle you plan
to remove in the space provided. Please enter the type, year and model.
Please enter the VIN (Vehicle Identification Number) for the vehicle you
are requesting to replace:
*13. How long have you owned the vehicle you are replacing?
Yes
Replacement of an existing apparatus
No
No
No
1995 Freightliner FL70 Ferrara.750 gallon
water tank, 1250gpm pump. foam capable.
1FV6HLC86SL673706
17 Years (whole numberoNy)
*14. If you are removing a vehicle from service, what is the number of
calls that vehicle responded to during 2011 (documented through vehicle 63 twnoie numberonly)
or dispatch logs)?
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ApplicationNwnbec EbIW-2012-FV--02728
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*15. If awarded, will you develop aril/or enforce standard operating
policies/procedures that require: 1) all occupants to use seatbelts, 2) all Yes
drivers of the grantee's apparatus must adhere to all traffic signs, signals
and state traffic regulations.
*16. Will this vehicle be used for automatic and/or mutual aid? Both
*17. What percentage of your annual budget goes to vehicle replacement? 2 (o-tool)
Firefighting Vehicle -Additional Funding
Budget Object Class Definitions
Additional Funding
a. Personnel Belo $ 0
b. Fringe Benefits Field $ p
c. Travel Flelo $ 2200
d. Equipment tieip $ 27800
e. Supplies Field $ 0
f. Contractual Field $ p
g. Construction Belo $ p
h. Other Fiela $ 0
i. Indirect Charges Flelo $ 0
j. State Taxes Belo $ p
Explanation
2 persons to travel to factory during production of vehicle. Loose equipment per NFPA 1901 that will not be available
from replaced vehicle.
Firefighting Vehicle -Narrative
* Section # 1 Project Description: In the space provided below include clear and concise details regarding your
organization's project's description and budget. This includes proNding local statistics to justify the needs of your
department and a detailed plan for how your department will implement the proposed project. Further, please describe
what you are requesting funding for including budget descriptions of the major budget items, i.e., personnel, equipment,
contracts, etc.? *3000 characters
We serve a city of 32,000 people aril additional primary response area of 8,000 people. We are first-in to more than
40 square miles of city and county. In addition we are is considered to be part of the initial response to structure fires
as defined in NFPA 1710 Chapter 5.2 Fire Suppression Services in an additional 30 square mile area. Together, our two
engines, operating out of two stations, respond fo emergencies in a 70 square mile area. Last year we responded to 11
structural fires outside of our primary response area. Our vehicles make long runs, with response times as much as 23
minutes to parts of our city and even longer to our mutual aid partners and contracted response areas. Our fleet of
pumpers includes two first line units-a 2005 Ferrara engine referred to here as Engine 1 and a 2000 Ferrara engine
designated as Engine 2. We have one spare, a 1995 Freightliner engine, referred to here as Reserve.
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ApplicationNwnber: EbIW-2012-FV--02728 https://eservices.fema.gov/FemaFireCnant/firegrandjsp/fire2012/applicati...
At issue is the increasing unreliability of Engine 2 and the Reserve Engine. Engine 2, as a front line engine, has 87,735
miles on it. The 17 year old Reserve is being pressed into service more often, it too is becoming unreliable. It is our
intention to remove the Reserve engine from service. We feel that the 2000 Engine (Engine 2), once placed in reserve
status, can give us another five years as a spare engine. The vehicle we intend to purchase will be similar to our front
line pumpers with the addition of CAFS. We have no CAFS pumper at this time. Before the economic recession, we
investigated retrofitting our newest engine (Engine 1 2005 year model) with CAFS at a cost of $45,000, but found that
the configuration of our power take off did not allow room for the CAFS system. We found that Engine 2 (2000 model
year) could be retrofitted, but that would not have been cost effective as it would certainly have required that the engine
with the highest mileage would have to remain as a front line unit for many years to come to fully realize the benefit of
the retrofit.
The pumper will have a 750 gallon tank and a 1250 gpm pump. Seating will be for four persons. The pumper will have a
six Kw generator with electric hose reels. The hydraulic rescue tools and power supply are not part of this grant
application. Ladders and hose (included in equipment in additional furxfing of this grant) will be as required by NFPA
1901. Two cross lays, a trash line, and a redline will be included. For firefighter safety, the pump panel will be top
mounted as are our existing vehicles. The Engine will carry large diameter hose in a split bed with 2'/:inch hose as
large attack line. A portable ground monitor will be relocated from our existing Engine 2 to the new pumper. Loose
equipment as required by NFPA 1901 will be purchase under additional funding in this grant application. The e>asting
Reserve does not carry all of the required loose equipment. SCBAs will not be purchased as part of this grant
application, but relocated from the existing Reserve.
* Section # 2 Cost/Benefit: In the space provided below please explain, as clearly as possible, what will be the benefits
your department or your community will realize if the project described is funded (i.e. anticipated savings and/or
efficiencies)? Is there a high benefit for the cost incurred? Are the costs reasonable? Provide justification for the budget
items relating to the cost of the requested items. *3000 characters
It is reasonable to expect a 10-15 year life for a front line engine in a suburban community. Likewise it is generally
acceptable to expect 15-20 years of life from a reserve engine. These projections assume that the vehicle has been
driven an average amount of miles and has been maintained in lop condition over its life, neither of which can be
assumed for the City of Schertz. City owned vehicles, including fire trucks, are serviced by our Fleet Services. Fleet
Services until last year was manned by two heavy equipment mechanics and a single helper. They maintain public
works tractors, dump trucks, maintainers, pickups, as well as Parks Department's mowers, shredders, and other
equipment. Fire and EMS (non affiliated) and police vehicles were maintained with the same attention as dump trucks.
No mechanics were Emergency Vehicle Technician (EVT) certified. We have offered to pay for the mechanics to go to
schools but with such short staff, the supervisors would not allow it. It would seem that it would be unwise for to fund a
new engine that would not be adequately maintained. However, as of last year we have seen the turnover in the fleet
services that we had requested, and we are receiving much better service. We are contributing to their budget to fund
new software for vehicle maintenance and the new supervisor has agreed to begin sending mechanics to EVT modules.
While our previous repair history had much fo do with the state of our engines, we are adamant that any new equipment
will be maintained to a much higher standard.
Together, Engine 2 and reserve have cost us appro>amately $130,000 in repairs. That does not give any indication of
how disruptive it is to a two station operation when one of the crews is continually out of service, taking the engine in for
repair, or trading out between units, or stranded awaiting the mechanic onscene. While we have great mutual aid and
our neighboring fire departments have been quite supportive, it is not good practice, and its downright dangerous to rely
on mutual aid in place of adequately staffed and in service pumpers. In the last year, during four separate periods, we
had no pumper with which to respond within our own city and had to borrow a pumper from our neighboring volunteer
fire department. That we can.
Anew pumper gives us a reliable pumper that is in service and in district to provide proper response times. Our
average citywide response time for the first in engine is under 6 minutes. But our second and following units required at
a structure fire are an average of fifteen minutes or more. When an engine is out of service repeatedly our response
times are significantly delayed.
The cost of the new engine with equipment at $568,400 is not extravagant and, with the exception of adding CAFS, is a
near direct replacement of the existing engine. Adding CAFS in a city that has absolutely none is a cost effective
decision.
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Application Number: EibIW-2012-FV--02728
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https://eservices.fema.gov/FemaFireGranUfiregrant/j sp/fire2012/applicati...
Section # 3 Statement of Effect: How would this award affect the daily operations of your department (i.e., describe
how frequently the equipment will be used or what the benefits will provide the personnel in your department)? How
would this award affect your department's ability to protect lives and property in your community? *3000 characters
Engine 2 has the longest travel distances in its first alarm district due to the geographical layout of the city. With only
two stations in the city once one goes on a call, the other has to cover the entire 42 square miles (70 square miles if
you include our structural mutual aid response).
Our engine crews average about three calls per day. Bringing a new unit online and placing it at station 2 solves several
issues that affect our daily operations. Having a reliable unit that stays in service more often than not places our
resource in its intended position for response needs. Also, the crews have greater pride in ownership when they have
something that works for them and a unit that they stay in rather than alternate between the first line unit and Reserve
engines. We estimate that a first line reliable unit will increase our in-service time by almost 5%. This does not sound
like much but it is significant when considered that 5% of the lime we estimate that a major part of the city is without
adequate fire and first responder medical coverage due to equipment problems.
Because we have an intense preplan program our engines are on the road quite a bit, visiting the 725 businesses in our
city. Coupled with our fire prevention and education where the on duly crews provide most of our citizen contact and
school visits, it explains how a front line engine accumulates more than 87,000 miles in 12 years.
* Section # 4 In the space provided below include details regarding your organization's request not covered in any other
section. '3000 characters
We hope to soon move out of the economic cycle that has adversely affected our department's ability to replace worn
and outdated vehicles. Our problem is that we cannot afford to wait any longer. A fire engine ordered today will take six
to ten months to produce and delivery. By that time we will be approaching 100,000 miles or more on a front line engine
and will likely have spent an increasing amount of lime in a reserve that will be over 18 years old. Our intention of
moving the front line engine to reserve will become increasingly less cost effective as it accumulates additional wear.
We know that we have waited too long to move forward with the purchase of a replacement engine and that our past
fleet maintenance has played a significant role in our dilemma. We feel we have addressed cur maintenance issue and
with eventual EVT qualified mechanics, will prolong our vehicle reliability. Replacing an engine this year is paramount to
providing minimum service To our citizens. It buys us valuable time so that we may squeeze a few more years out of one
piece equipment while replacing an old piece of equipment.
Two weeks ago, as Engine crew 2 were once again in the reserve responding to a rollover on the Interstate highway in
the rain, one tap on the brakes caused the engine to grab violently to the left. The driver was unable to correct and the
vehicle went into a full 360 degree spin on the interstate at approximately 45 miles per hour, narrowly missing two
police officers. The engine was found to have a worn stabilizer arm. Too many of these types of issues are surtacing.
That near miss coupled with repeated repairs has caused the crews to become quite unsure of the operation of the
reserve unit, and it is now affecting response, operations, and firefighter safety. We feel that it is lime to remove the
Reserve engine from all service, move Engine 2 from front line to reserve service, purchase a new engine and place it in
service as our front line apparatus.
Budget
Budael Obiect Class
a. Personnel
b. Fringe Benefits
c. Travel
d. Equipment
e. Supplies
f. Contractual
$0
$0
$ 2,200
$ 566,200
^~0
$0
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ApplicationN/anber: EbiW-2012-FV--02728 hops://eservices.fema.gov/FemaFireGranUSregranUjsp/fire2012/applicati...
g. Construction $ 0
h. Other $ p
i. Indirect Charges $ 0
j. State Taxes $ 0
Federal and Applicant Share
Federal Share $ 511,560
Applicant Share $ 56,840
Federal Rate Sharing (%) 90/10
`Non-Federal ReSOUrCBS (The combined Non-Federal Resources must equal the Applicant Share of $ 56,840)
a. Applicant $ 56,840
b. Slate $ 0
c. Local $ p
d. Other Sources $ 0
If you entered a value in Other Sources other than zero (0), include your explanation below. You can use This space to
provide information on the project, cost share match, or if you have an irxlirect cost agreement with a federal agency.
Total Budget $ 568,400
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Applica6ouNmuber: &biW-2012-FV--02728 hops://eservices.fema.gov/FemaFireGrant/firegrandjsp/fire2012/applicati...
Narrative Statement
For 2011 and on, the Narrative section of the AFG application has been modified. You will enter Individual
narratives far the Protect Description, Cost-Benefit, Statement of Effect, and Additional Information in the
Request Details section for each Activity for which you are requesting funds. Please return to the Request
Details section for further instructions. You will address the Financial Need in Applicant Characteristics II
section of the application. We recommend that you type each response in a Word Document outside of the
grant application and then copy and paste it into the spaces provided within the application.
16 of 17 07/09/2012 9:35 AM
Application Number: E~IW-2012-FV--02728
Submit Application
https: //eservices. fema. gov/FemaFireGranVfiregranHj sp/fire2012/applicati...
Application Area Status
Overview Complete
Contact Information Complete
Applicant Informaiion Complete
Applicant Characteristics (I) Complete
Applicant Characteristics (II) Complete
Department Gall Volume Complete
Request Informaiion Complete
Request Details Complete
Budget Complete
Narrative Statement Complete
Assurances and Certifications Complete
PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT.
• YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you are
not yet ready to submit this application, save it, and log out until you feel that you have no more
changes.
• When you submit this application, you, as an authorized representative of the organization applying for
this grant, are certifying that the following statements are true:
To the best of my knowledge and belief, all data submitted in this application are true and correct.
This application has been duly authorized by the governing body of the applicant and the applicant will
comply to the Assurances and Certifications if assistance is awarded.
To sign your application, check the box below and enter your password in the space provided. To submit your
application, click the Submit Application button below to officially submit your application to FEMA.
Note: the primary contact will be responsible for signing and submitting the application. Fields marked with an
are required.
I, David Covington, am hereby providing my signature for this application as of O6-Jul-2012.
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