04-02-2012SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
April 2, 2012
Members Presents: Sonia Samora, Laura Wilson, Bobbie Boyce, Neota Brady, Carol Cyr, Pattie
Lovelady, Mary McAllister Roger Stu •rdy;:Margaret.Riiey, Ruth Tienor, Juan Thorn, Shonale
Burke, Gail Douglas, Melissa.UhIHorn,
Visitors: None
CALL TO ORDER: Sonia Samora called the meeting to order at 7:02 pm
REGULAR AGENDA:
1. Minutes -Consideration and /or action regarding the approval of the minutes of
March 5, 2012.
Ruth Tienor moved to accept the March minutes as corrected. Bobbie Boyce
seconded. March 5, 2012'corrected minutes were approved.
2. Treasurer's Report- Consideration and /or action regarding the approval of the
March 2012 Treasurer's Report.
March book store sales were $ 1982.42 which includes 5 days with more than $100
in sales. With spring break, there were big fluctuations from day to day.
Ruth Tienor moved to accept the Treasurer's Report as presented. Mary McAllister
seconded. March Treasure's Report was approved.
3. Librarian's Report —Librarians will report on the following items:
Library usage statistics were presented.
• February — closed 2 days.
o Total circulation 31,273.
o Volunteer hours 502.75.
o ILL requests filled 95.
o Programs 1221.
o New cards
• March
o Total circulation 28,888.
o Adult programs 68.
Library programs and program statistics were presented as none.
Library Fundraising Statistics were presented as none.
The informational kiosk is well received. It's four sided with information.
4. Bookstore Committee Report: Committee will report on the following items:
General operation of the bookstore during the months of March 2012.
Ruth Tienor reported volunteers on Saturday are sporadic.
Juan Thorn has begun scanning the codes for consignment book sales.
Envelope with 4- $5.00 bills in to total 20.00 for petty cash is working well.
Book Sale for April was cancelled due to lack of donations. Next sale is scheduled for
July 25 -26. Set up will be Thursday July 24 "' from 4 -6pm with Boy Scouts helping.
Tear down will be Saturday July 261h from 5 -6pm.
DISCUSSION & POSSIBLE ACTION
5. Discussion and Possible Action on Library Expenditures
We discussed possible expenditures to include: Temporary Summer Hire for
Children's Area, E- books, Learning Express database, and Children's Catalog.
Gail and Melissa presented the priority as Summer Interns at a cost not to exceed
$2,500. Juan Thorn made a motion to approve the expense to cover Summer
Interns. Bobbie Boyce seconded the motion. The motion was approved.
Melissa presented the next priority as eBooks at a cost not exceed $1,800. Shonale
Burke made a motion to approve the expense to cover eBooks purchase. Laura
Wilson seconded the motion. The motion was approved.
Additional purchases will be put on the June agenda for discussion.
6. Discussion and Possible Action on Volunteer Luncheon-
Volunteer Luncheon will be April 14th at LaCabana Restaurant from 1130 -1400.
Pattie Lovelady, Laura Wilson, and Gail Douglas will set the menu. "White elephant"
should be brought into Bookstore before April 14th. The Bookstore will be closed on
the 14th.
7. Discussion and Possible Action on Thank You Gift-
A thank you for Johnny Bierschwale, in appreciation for numerous uses of his trailer
for library events, will be $100 Walmart gift card.
ANNOUNCEMENTS:
• Correspondence received by the Secretary — None received
• Announcements by Library Board Members —Juan Thorn expressed his thanks for
board's support and card.
• Call for items to be included on next agenda- Discuss additional library expenditures.
ADJOURNMENT:
Margaret Riley moved to adjourn and Ruth Tienor seconded. Motion carried. Meeting
adjourned 7:58pm.
Next meeting is Monday, May 7, 2012.
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Sonia Samora, Chairman
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Shonale Burke, Secretary