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10-16-2012 MinutesMINUTES REGULAR MEETING October 16, 2012 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on October 16, 2012, at 6:00 p.m., in the Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Mayor Pro-Tem George Antuna Councilmember David Scagliola Councilmember Michael Carpenter Staff Present: Executive Director John Bierschwale Executive Director Brian James City Attoi~ey Michael Spain City Secretary Brenda Dennis CALL TO ORDER: Councilmember Jim Fowler Councilmember Cedric Edwards City Manager John Kessel Executive Director David Hanis Chief of Staff Bob Cantu City Attorney Samantha Dyal Mayor Pro-Tem Antuna called the Regular Meeting to order at 6:00 p.m. and welcomed everyone. INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND THE STATE OF TEXAS. Councilmember Fowler gave the invocation followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. Presentations • Proclamation recognizing "Freedom from Bullies Week" (G. Antuna) Mayor Pro-Tem Antuna read and presented a Proclamation recognizing "Freedom from Bullies Week to Mr. Josh Smith, Schertz Youth Soccer Association Board Members -Presentation and introduction of new Schertz Youth Soccer Association (SYSA) Board members (B. JameslG. Logan) Mayor Pro-Tem Antuna recognized Parks, Recreation, and Community Services Director George Logan who introduced the SYSA outgoing President Robert Wallace who provided a brief PowerPoint presentation on the State of the Union of the Schertz Youth Soccer Association and answered questions from Council. Highlights included: • Brief History Challenges Mission and Purpose 10-16-2012 Minutes • Accomplishments Mr. Wallace recognized the following outgoing and incoming board members: Outgoing Garren Ritter, Vice President Heather Hurlbert, Secretary Emery Keliy, Treasw'er Incoming Heather Hurlbert, President Fredy Degollado, Vice President Waldon Woods, Secretary Dora Boyle, Field Commissioner Garren Ritter, Asst. Field Commissioner Emery Kelly, Treasurer Mayor Pro-Tem Antuna and Council thanked Mr. Wallace and the board members for their accomplishments and look forward to SYSA growing the organization. • Schertz Historical Preservation Committee -announcement regarding joint publication between Schertz Historical Preservation Committee and Comal Settlement Association. (J. KessellD. Weirtz) Mayor Pro-Tem Antuna recognized Historical Preservation Committee Chair Dean Weirtz who provided good news relating to matters of historical preservation within the City and its ETJ. 1Vfi•. Weirtz stated that over a year ago, the Schertz Historical Preservation Committee and the Comal Settlement Association began a collaborative effort to bring some visible recognition as to the historic importance of the small rural farm community once known as Corral, Texas. Those efforts led to the award and placement of historic markers for seven Schertz City Historic Landmark designations. Several of those already designated sites will soon be considered for candidacy as "National Historic Registry Sites." He stated the two organizations began researching the history of the community and its early settler families. That research culminated in the recent publication of a book on the history of Comal, Texas titled "Comal, Texas -Community Built on Faith, Family, and Sacrifice". Mr. Weirtz presented Council and Management with a copy of that book. Mayor Pro-Tem Antuna and Council thanked Mr. Weirtz and the Committees for their work on the project. • 2012 Steve Simonson Community Service Awarr3 -Briefing regarding the 2012 Steve Simonson Community Service Award (D. HarrisB. Bailey) Mayor Pro-Tem Antuna recognized Events Coordinator Mary Spence who came forward providing information on the upcoming 2012 Steve Simonson Community Service Award. Highlights included: • Background on Mr. Steve Simonson • Criteria for the award 10-1b-2012 Minutes • Past recipients • Eligibility year 10/1/2011 through 9/30/2012 • Deadline for nominations -October 19, 2012 • Award Luncheon • San Antonio -Bexar County Metropolitan Planning Organization -Presentation by Director Isidro Martinez with San Antonio - Bexar County Metropolitan Planning Organization (D. Harris/I. Martinez) Mayor Pro-Tem Antuna recognized Executive Director David Hands who introduced Director Isidro (Sid) Martinez with the San Antonio -Bexar County Metropolitan Planning Organization who provided a PowerPoint presentation regarding the regulations and activities of the San Antonio -Bexar County Metropolitan Planning Organization (MPO.} Highlights included: • What is an MPO • MPO Transportation Policy Board Members • MPO Issues • Overview of Urbanized areas • Overview of types of boundaries • Overview of Federal Definition • Overview of other options • Overview of the proposed ComallGuadalupe MPO • Overview of the designation of MPO's • Overview of San Marcos UZA • Technical Responsibilities • Funding formulas • Funding Category 2 funds • Funding Texas large MPO boundaries -Category 2 formula percentages • Recent funding distribution • Possible MPO boundary expansion Mayor Pro-Tem and Council provided their comments regarding the support and need for the MPO. Mr. Martinez addressed CounciI's questions. Mayor Pro-Tem Antuna moved to agenda item 2. Discussion and/or Action Items 2. Resolution No. 12-R-95 -Consideration and/or action approving a Resolution supporting the San Antonio -Bexar County Metropolitan Planning Organization (MPO), and other matters in connection therewith. (G. AntunalD. Harris) The following was read into record: 10-16-2012 Minutes RESOLUTION NO. 12-R-95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, SUPPORTING THE SAN ANTONIO - BEXAR COUNTY METROPOLITAN PLANNING ORGANIZATION, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Pro-Tem Antuna recognized Executive Director David Harris who provided three main points in the resolution, which included: • With the adoption of the Resolution, the City will be endorsing to the San Antonio - Bexar County Metropolitan Planning Organization (MPO) that we desire to continue our relationship with them. • We are stating that we da not support a separate Comal -Guadalupe County MPO. • The City Council is promoting the expansion of the boundaries of the existing San Antonio -Bexar County MPO to include multiple counties, including Comal and Guadalupe. Mayor Pro-Tem Antuna recognized Councilmember Scagiiola who moved, seconded by Couneilmember Edwards to approve Resolution No. 12-R-95. The vote was unanimous with Mayor Pro-Tem Antuna, Councilmembers Fowler, Scagliola, Edwm•ds, and Carpenter voting yes and no one voting no. Motion carried. City Events and Announcements Announcements of upcoming City Events (D. HarrislJ. BierschwalelB. James) Mayor Pro-Tern Antuna recognized Executive Director David Ha~~ris who provided the following announcements: • Wednesday, October 17, 2012, Meet the Candidates Forum, Schertz Civic Center, 6 to S p.m. • Friday, October 19, 2012 -Schertz Chamber Golf Tournament -Northcliffe Golf Course, registration begins at 10:30 a.m. • EMS Flu shots are available this week • Fall CIean up ends October 21, 2012 Mr. Harris introduced Sr. Administrative Assistant Linda Ervin and Publications Editor Chuck McCollough who came forward providing a map prepared for use for citizens in the counties of Bexar, Comal, and Guadalupe as it relates to where you go to vote during early voting and on Election Day. Announcements and recognitions by City Manager (J. Kessel) Mayor Pro-Tem Antuna recognized City Manager John Kessel who first thanked Mr. Martinez with the San Antonio -Bexar County Metropolitan Planning Organization far coming this evening and providing the information. 10-16-2012 Minutes Mr. Kessel stated that he wanted to recognize and praise two departments this evening for receiving record revenues. Mr. Kessel recognized the EMS Billing Department employees Allison Goxzell, Cody Vasbinder, and Domingo Miller for their outstanding achievement in hitting the 99% mark. What this means is every time they submit their information to claims, there are no errors; this translates into better revenues. Mr. Kessel complimented the team. Mx. Kesel also recognized Sanitarian Jesse Hamiliton. Mr. Kessel indicated that Mr. Harniliton was hired in May and has come up with innovative ways to bring up to speed our environmental health. Mi•. Kessel stated that the department use to average $200.00 per month in revenues in our Food Handlers permits, and now we are averaging $4,000 per month. Mr. Kessel thanked and congratulated Mr. Hamilton. Hearing of Residents This tame as set aside for any person who washes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item Trot on the agenda shall be limited to statements of specifac factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding offrcej; during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Pro-Tem Antuna recognized the following people who spoke; • Mrs. Clare Layton, 12231 Lost Meadows who addressed the Council on the following: - Thanking City staff for providing the updated information regarding voting locations - Spoke regarding staff addressing the men by their last name and that they are not addressing the women the same way. - The need for a History Center for the City. • Mr. Don Taylor, 2436 Tree Branch, who recommended the idea of honoring former Mayor Baldwin by renaming the Schertz Complex to the Hal Baldwin Municipal Complex. Mr. Taylor stated that he would obligate himself to raise the funds to design the proper signage. Mr. Taylor stated that he would like to sit down with staff to get this accomplished. Mx. Taylor also provided information regarding Mrs. Barbara Baldwin. Mr. Taylor stated that Mrs. Baldwin is at MD Anderson in Houston fighting an uphill battle and would like to accomplish the renaming of the Schertz Complex to the Hal Baldwin Municipal Complex within the next couple of weeks. 10-16-2012 Minutes Discussion andlox Action Items 3. Resolutionx Na. 12-R-96 -Consideration and/or action approving a Resolution authorizing an Interlocal Agreement for EMS Billing Services with the City of Alamo Heights, and other matters in connection therewith. (J. BierschwalelD. Wait) The following was read into record: RESOLUTION NO. 12-R-96 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN INTERLOCAL AGREEMENT FOR EMS BILLING SERVICES WITH THE CITY OF ALAMO HEIGHTS, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Pro-Tem Antuna recognized EMS Director Dudley Wait who stated that action authorizes an Interlocal Agreement between the City of Schertz and the City of Alamo Heights for EMS billing services. Under the terms of the agreement the City will be compensated at a rate of S% of total dollars collected, estimated at $19,000 annually. Staff recommends approval. Mayor Pro-Tem Antuna recognized Councilmember Scagliola who moved, seconded by Councilmember Fowler to approve Resolution No. 12-R-96. The vote was unanimous with Mayor Pro-Tem Antuna, Councilmembers Fowler, Scagliola, Edwards, and Carpenter voting yes and no one voting no. Motion carried 4. Resolution No. 12-R-97 -Employee Benefits -Renewal of Group Medical, Dental, Vision, Life, and Disability -Consideration andlor action approving a Resolution approving certain employee insurance modification, and other matters in connection therewith. (D. Hai7is/J. Smith) The following was read into record: RESOLUTION NO. 12-R-97 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING CERTAIN EMPLOYEE INSURANCE MODIFICATIONS, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Pro-Tem Antuna recognized Human Resources Director Josh Smith who stated action approves employee insurance modifications, including an increase of premiums for certain plans; including Medical PPO, Medical HMO, and Dental PPO plans. The City budgeted an estimated cast increase for insurance premiums at 10% for FY 2012-13. The renewal originally came in at an increase of 7.71%; however, due to a miscalculation on the part of the 10-16-2012 Minutes vendor, the actual premium xenewal for Group Medical is 3.17%, resulting in a savings of $86,384. Fiscal impact is $1,69b,954. This is a budgeted item. Staffrecommends approval. Mr. Smith provided a brief PowerPoint with the following highlights: • Insurance Budget • Medical Plan • Medical Plan Costs • Employee Medical Costs • Dental Changes • Other benefit charges • Summary of savings • Recommendations for savings Mayor Pro-Tem Antuna and Council discussed their ideas and recommendations for the savings. After some discussion, it was recommended that Council reserve action on this item until after executive session. 1. Minutes -Consideration andlor action regarding the approval of the minutes of the Joint Regular Meeting and Joint Executive Session with Schertz City Council and the City of Schertz Development Corporation of October 9, 2012. (J. Kessel/B. Dennis) Mayor Pro-Tem Antuna recognized Councilmember Fowler who moved, seconded by Mayor Pro-Tem Antuna to approve the regular meeting minutes of October 9, 2012. TI~e vote yeas unanimous wifli Mayor Pro-Tem Antuna, Corrncilmembers Fowler, Scagliola, Edwards, and Carpenter voting yes and no one voting no. Motion carried. Workshop Session • Presentation and discussion regarding the possibility of organizing a Tax Increment Reinvestment Zone {TIRZ) in Southern Schertz. (G. Antuna/B. James) Mayor Pro-Tem Antuna recognized Executive Director Brian James who provided a brief PowerPoint presentation regarding the Tax Increment Financing {TIF) tool. He explained the following: • What is a TIF is and how it works • Types of financing • How it can be initiated • Criteria for creating a City initiated Tax Increment Reinvestment Zone {TIRZ) • Tax Code restrictions • How is a TIRZ managed • What improvements can a TIRZ pay for • How can the City benefit from a TIRZ • Things to consider 10-16-2012 Minutes Mayor Pro-Tem Antuna recessed into Executive Session at 8:27p.m. Executive Session Called under: Section 551.071 Texas Government Code Litigation, pending or contemplated litigation; Section 551.072 Texas Government Code -Deliberation regarding the purchase, exchange, sale, lease, or value of real property, or real estate; Section 551.074 Deliberation regarding personnel matters, duties, employment, and evaluation of certain public officials and employees; Section 551A87 Texas Government Code -Deliberation regarding Economic Development Negotiations. Reconvene into Re~nlar Session Mayor Pro-Tem Anhcna reconvened into Regular Session at 9:09 p.m. 5. Take any action deemed necessary as a result of the Executive Session. 1Vo action taker. 4. Resolution No. 12-R-97 -Employee Benefits -Renewal of Group Medical, Dental, Vision, Life, and Disability -Consideration and/or action approving a Resolution approving certain employee insurance modification, and other matters in connection therewith. (D. HanislJ. Smith) The following was read into record: RESOLUTION NO. 12-R-97 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING CERTAIN EMPLOYEE INSURANCE MODIFICATIONS, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Pro-Tem Antuna recognized Councilmember Carpenter who moved, seconded 6y Councilmember Fowler to approve Resolution No. 12-R-97. The vote was unanimous with Mayor Pro-Tem Antuna, Councilmem6ers Fowler, Scagliola, Edwards, and Carpenter voting yes and no one voting no. Motion carried. Roll Call Vote Confirmation 10-16-2012 Minutes Mayor Pro-Tem Antuna recognized City Secretary Brenda Dennis who recapped the votes for agenda items 1 through 4. Requests and Announcements 6. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions No announcements given. 7. Requests by Mayor Pro-Tern and Councilmembers that items be placed on a future City Council agenda. Mayor Pro-Tem Antuna recognized Councilmember Carpenter who requested that the Council Rules of Procedure be placed on the November 19, 2012, agenda for discussion. S. Requests by Mayor Pro-Tem and Councilmemhers to City Manager and Staff for information. Mayor Pro-Tem Antuna recognized Councilmember Carpenter who requested a copy of the water cut-off notice that is mailed out. 9. Announcements by Mayor Pro-Tem and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Pro-Tem Antuna recognized Councilmember Fowler who stated that on Thursday, October 11, 2012, he attended the Ribbon Cutting and Open House at the Baptist Health Link Clinic. Mayor Pro-Tem Antuna recognized Councilmember Scagliola who stated he attended the following events: • Saturday, October 13, 2012, GBRA Pecan Fest in Seguin and the Cibolo Fest • Tuesday, October 16, 2012, Schertz Chamber of Commerce meeting Mayor Pro-Tem Antuna recognized Councilmember Edwards who stated he attended the following events: • SCUCISD Education Foundation Casino Night 10-16-2012 Minutes • Tuesday, October 16, 2012, Schertz Chamber of Commerce meeting Mayor Pro-Tem Antuna recognized Councilmember Carpenter who stated on Friday, October 12, 2012, he participated in the Hal Baldwin Scholarship Fundraising Golf Tournament. He thanked Mr. Robert Brockman for his contribution in support of the event. Adioi~rnment As there was no further business, the meeting was adjourned at 9:16 p. m. Mayor Pro-Tem George Antuna ATTEST: $reit Dennis TR~vIC, MMC, CPM, City Secretary 10-16-2012 Minutes