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09-27-2012 Regular Mtg MinutesSS(C1H[1C1RZ~['7L ECONOPi91C ®EVELOPMENT MINUTES CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS Regular Meeting September 27~, 2012 The City of Schertz Economic Development Corporation (SEDC) Board of Directors met for a Regular Meeting on Thursday, September 2T~~, 2012 at 6:00 pm. in the City Council Chambers, 1400 Schertz Parkway, Schertz, Texas. 1. Call to order President called the meeting to order at 6:00 p.m. and welcomed everyone in attendance. 2. Roll Call Board of Directors: Harry Whitney, President Angelina Kiser, Vice President Tim Brown, Tieasw:er/Secretary Roy Richard Marvin Thomas Matthew Duke -arrived at 6:05pm Staff: David Gavin, SEDC Executive Director James Walters, Finance Analyst Kyle Kinateder - ED Analyst Patty Horan, Administrative Assistant Absent: Director Rosemary Scott- excused absence. Others Present: Jim Fowler - Councilmember Maggie Titterington -President Chamber of Commerce Samantha Dyal -City Attorney's Office Robert Brockman 3. Public comment President acknowledged Ms. Titterington who provided a summary of current events being held by die Chamber of Commerce. Mr. Brockman requested information on the time frame to collect sales taxes from Sysco. Staff provided lym with a status report. ITEMS FOR INDNIDUAL CONSIDERATION: 4. Consider/Discuss/Act on approval of the Minutes for the Regular Meeting held on August 23=d, 2012. A motion to approve the Minutes for dze Regular Meeting held on August 23=d, 2012 was made by Mr. Richard. Seconded by Mr. Brown. Motion passed unanimously. Page 1 of 4 SEDC Reg. Mtg. Minutes 09/27/2012 5. Consider/Discuss/Act on approval. of Resolution 12-R-89 for applicable provisions of Texas State Law that grant Eminent Domain Authority to The City of Schertz Economic Development Corporation (Samantha Dyal representing City Attorney's Office) President recognized Ms. Dyal who explained that in the 2011 Legislative Session, an amendment was made to the Texas Government Code requiring all entities with eminent domain authority to file a form with the Texas State Comptroller's Office in order to preserve that authority. The form must be filed by December 31, 2012. The City Attorney's office advised on requesting approval of Resolution 12-R-89 from City Council. SEDC Board concurred. A motion to approve and recommend to the City Council of Resolution 12-R-89 for applicable provisions of Texas State Law that grant Eminent Domain Authority to The City of Schertz Economic Development Corporation was made by Mr. Richard. Seconded by Mr. Brown. Motion passed unanimously. 6. Updates on August 2012 Monthly Financial Reports. Qames Walters/Finance Analyst) Mr. Walters, Finance Analyst, provided a briefing on the S$DC Monthly Financial Revenue and Expense Reports for the Month of August 2012. He shared updates on current year to date debt services and cash investments. President asked for status on the joint financial venture with the City for the purchasing of the fire engine. Mr. Gavin responded by stating that the City Manager notified him that due to lack of funding from their side, they will not be pursuing that purchase at this time. No action was taken 7. Consider/Discuss/Act on approval of Resolution 12-R-88 authorizing funding for the amount of $49,500 dollar to continue Annual Membership in the Lone Star Rail District. (David Groin/ Executive Director) Mr. Gavin explained that this is a recurring approved budget item. Item was added to give the Board a status update on the renewal cost of this annual membership. Staff recommended continuous support. Board concurred. A motion recommending approval by City Council of Resolution 12-R-88 authofizing funding for the amount of $49,500 dollar to continue Annual Membership in the Lone Star Rail District was made by Mr. Duke. Seconded by Ms. Kiser. Motion passed unanimously. 8. Consider/Discuss/Act on approval of Chapter 380 Agreement with The Center for Entrepreneurship in New Braunfels to promote economic development and to stimulate business and commercial activity in Schertz through the UTSA/SBDC Satellite Office. Initial incentive cost for the project is $20,000. Additional incentive of $22,300 if the Center meets specific contractual performance. (David Gavin/Executive Director) Mr. Groin updated the Board on the status of the agreement with The Center for Entrepreneurship. He explained that the initial portion of the agreement to disburse the $20,000 has been readied fox processing; the contract and other supportive documents have been partially received. The second portion of the funding which is $23,300 requires the sigtiirig of the certification affidavit (Appendix C-2) by UTSA officials. It also requites meeting all the deliverables as committed in the agreement The Staff recommended approval as written. The Board held a discussion. A motion to recommend approval by City Council of the Chapter 380 Agreement with The Center for Entrepreneurship in New Braunfels to promote economic development and to stimulate business and commercial activity in Schertz through the UTSA/SBDC Satellite Office. Initial incentive cost for the project is X20,000. Additional incentive of $22,300 if the Center meets specific contractual performance was made by Ms. Kiser. Seconded by Mr. Richard. Motion passed unanimously. Page 2 of 4 SEDC Reg. Mtg. Minutes 09/27/2012 9. Consider/Discuss/Act on moving November 22nd, 2012 EDC Board Regular Meeting to Thursday, November 29th, 2012 (David Gavin/Executive Director) Mr. Gavin explained that due to a conflict of schedule with office closures during the Thanksgiving Holidays, die Mond~ly Regular Meeting scheduled for November 22nd needs to be moved to Thursday, November 29~. The Board concurred. A motion to approve moving the November 22nd, 2012 EDC Board Regular Meeting to Thwsday, November 29th, 2012 was made by die President and passed under unanimous consensus hom all present. 10. Consider/Discuss/Act on holding Team Building Meeting for Thursday, December 6th, 2012 (David Groin/Executive Director) Mr. Gavin asked for consensus to hold this years' Team Building Meeting on Thursday, December 6d', 2012. Mr. Richard proposed a new date of Thursday, December 13~. The Board concurred by unanimous consensus from all present. Mr. Whitney informed the Board and all present drat he had turned in lv letter of resignation as a Member of the Board. He explained that personal reasons and professional conuiiitments have put a lot of restraint in the amount of free time that he can use to dedicate serving our community. He thanked everyone for the past five years of service. NIr. Wlvtney's resignation will be effective on 11/30/2012. 11. Director's Report: Mr. Gavin provided brief updates on the following subjects: ® Update on volunteer service appointments/reappointments to die EDC Board o Board Members whose terms end 11/30/2012 need to follow up with City Secretary's Office Updates on existing projects: 1. Caterpillar Expansion o Fully weatherized and equipment is being installed 2. Baptist Emerus Hospital o Currently ahead of schedule 3. Mama Margie's o Looking to hire all employees 4. Schertz Plaza o All suites are in finish out stage 5. Salof Industries o Moved in and now operational Updates on events attended and to be attended: 1. TexasOne Business Recruitment Mission & US Open -New York - 9/6-9/2012 o Attended. Great opportunity for one-on-one contact with major site selectors 2. ED Analyst attended TEDC Basic ED Traitung-Austin - 9/11-14/2012 o Mr. Kinateder shared professional knowledge gained during this training 3. Northeast Partnership Monthly Meeting -Universal City - 9/13/2012 o Attended recurrent monthly event 4. Republic Beverage Site Visit 9/14/2012 o Attended -Part of local businesses meet and greet site visits 5. Dillard & Associates Site Visit 9/19/2012 o Attended -Part of local businesses meet and greet site visits 6. IEDC 2012 Annual Conference -Houston - 9/28-10/3/2012 o Attended -Required training to maintain professional certification Page 3 of 4 SEDC Reg. Mtg. Minutes 09/27/2012 12. Requests by Board Members to Director for information. None. 13. EXECUTIVE SESSION -Called in accordance with Section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial. or other incentive to a business prospect. ® Project Dragon Time Start: 6:53 p.m. Time End; 7:33 p.m. RECONVENE TO REGULAR SESSION 14. Discussion and appropriate action deemed necessary as discussed during Executive Session. No action was taken. 15. ADJOURN. President adjourned flee meeting at 7:35 p.m. PASSED AND APPROVED THIS 29th DAY OF NOVEMBER, 2012. Har Whitney -President Tr Brown -Secretary/Treasurer Page 4 of 4 SEDC Reg. Mtg. Minutes 09/27/2012