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Draft P&Z Minutes 12-12-12 PLANNING AND ZONING MINUTES December 12, 2012 The Schertz Planning and Zoning Commission convened on December 12, 2012 at 6:00 P.M. at the Municipal Complex, Council Chambers, 1400 Schertz Parkway Building #4, Schertz, Texas. PLANNING & ZONING COMMISSIONCITY STAFF David Richmond, Chairman Brian James, Executive Director Development Ken Greenwald Michelle Sanchez, Director Development Services Bert Crawford, Jr. Misty Kara, Senior Planner Richard Braud Lesa Wood, Planner I Christian Glombik Jim Hooks, Assistant PW Director Michael Dahle, Alternate Larry Busch, Jr., Engineer in Training Patti White, Admin. Asst. Development Services COMMISSIONERS ABSENTOTHERS PRESENT Ernie Evans, Vice-Chairman Mike Denuccio, Winstead Brian Crowell, Briones Engineers 1.CALL TO ORDER/ROLL CALL Mr. Richmond called the meeting to order at 6:00 P.M. 2.SEAT ALTERNATE TO ACT IF REQUIRED Mr. Dahle was seated as voting member. 3.HEARING OF RESIDENTS Steve Layton, 12231 Lost Meadows, spoke on the UDC and the flood code. 4.CONSENT AGENDA Mr. Richmond stated that he was pulling 4B for further discussion. A. Minutes for November 6, 2012 Joint Special Meeting and November 14, 2012 Regular Meeting. Mr. Dahle moved to approve the minutes in the consent item as presented. Mr. Greenwald seconded the motion. Vote was 5-0-1 with Mr. Crawford abstaining. Motion carried. B. PC2012-051 The Reserve at Schertz, Unit 1 ? Final Plat Consider and act upon a request for approval of a final plat of The Reserve at Schertz, Unit 1, a 23.487+ acre tract of land out of 153.85 acre tract and situated in the Stacy B. Lewis Survey No. 317 and the Antonio Zamora Survey No. 36, City of Schertz, Bexar County, Texas and located on N. Graytown Road approximately 1100 + feet north of the IH 10. This property is currently zoned Residential Agriculture (RA). Minutes Planning and Zoning Commission December 12, 2012 1 of 4 Page Ms. Wood presented the item stating that the preliminary plat was previously approved on October 10, 2012, and the Commission is being asked tonight to approve a final plat. Ms. Wood had an opportunity to go with Public Works onsite, and although this does not have any bearing on the final plat, she did take a picture of a sample fence in the area. The UDC states that the fencing be an 8 foot masonry wall, and she believes the pictures she is presenting to the Commission show what the applicant is proposing. Staff will continue to review the UDC to properly interpret the fencing requirement. Mr. Richmond reminded the Commission that they have reviewed the preliminary plat before, and that there is a rough proportionality waiver attached to the request regarding construction of the road adjacent to the subdivision. Ms. Wood stated that the Commission also approved a waiver with the preliminary plat to install an onsite sewage facility on each residential lot because a public wastewater system currently is not installed in the area. Discussion followed between the Staff and the Commission. Mr. Greenwald moved to approve the consent item with the waivers as requested. Mr. Glombik seconded the motion. Vote was 6-0. Motion carried. 5.DISCUSSION: A. Discussion and Public Hearing to discuss Drainage Ordinance. Mr. James discussed that the UDC will be modified to reference compliance in the Public Works Manual. The Illicit Discharge and Connection Storm Water Ordinance would apply everywhere in the City and the ETJ and define requirements. Mr. James presented the item with the following points: Purpose and Intent Applicability Responsibility for Administration Severability Ultimate Responsibility Prohibitions Suspension of Storm Drainage System Access Industrial or Construction Activity Discharges Monitoring of Discharges Requirement to Prevent, Control and Reduce Storm Water Pollutants by the Use of Best Management Practices Watercourse Protection Notification of Spills Violation, Enforcement, Penalties and Appeals Remedies Not Exclusive Mr. James also discussed the Construction Storm Water Management Ordinance, which is triggered by a grading or clearing permit, with the following points: Purpose and Intent Applicability Responsibility for Administration Severability Minutes Planning and Zoning Commission December 12, 2012 2 of 4 Page Ultimate Responsibility Permits Applications Review and Approval Grading Plan Design Requirements Inspection Enforcement Mr. Richmond opened the Public Hearing at 6:54 P.M and recognized the following to speak: Steve Layton, 12231 Lost Meadows, spoke on the UDC and Federal Code. Public Hearing was closed at 7:02 P.M. Mr. James stated that Staff will bring to the January 9, 2013 meeting, the Capital Improvements Advisory Report of impact fees, draft of the building ordinance and the Gateway plan for review. Additionally, Staff will bring various ordinances (drafts of flood plain ordinance, UDC, drainage ordinance) to the January 23, 2013 meeting for discussion, and schedule a joint meeting with City Council on January 29, 2013, if possible. B. Discussion and Public Hearing to discuss Impact Fees. Mr. James presented information on impact fees. He stated that the City charges impact fees for water and sewer based on a study that determines the eligible cost needed for new development. State law, along with the City?s ordinance, requires a semi-annual report to the Capital Improvement Advisory Committee (P&Z Commission plus two appointees) which will be recommended to City Council. Staff is planning to provide the Committee with a Fiscal Year 2011 ? 2012 Report, and later in May 2013, a six month report. The reports will show assets, amounts collected, disbursements on various projects, and remaining balance. Public Hearing was opened at 7:18 P.M. No one spoke. Public Hearing was closed at 7:18 P.M. 7.REQUESTS AND ANNOUNCEMENTS: A.Requests by Commissioners to place items on a future Planning and Zoning Agenda. Mr. Braud asked if Staff can ask SARA when they will expand in the Graytown area. Ms. Wood stated that Staff met with SARA, and they are building trunk lines to be completed by March 2013. She will get a preliminary map of the service area, and will email it to the Commission. Mr. Richmond asked if the map contained in the most recent Crossvine spiral binder of rezoning ordinances and specifications was approved by the Planning and Zoning Commission. He is concerned that the proposed Healthcare Village south of the Tyrannus School of the Arts in Module III, which contained space for independent and assisted living, and a medical center, has been replaced by additional single family residential housing. Mr. James stated that Staff will add this item to the January 23, 2013 meeting. Minutes Planning and Zoning Commission December 12, 2012 3 of 4 Page Mr. Dahle asked if the final plat on Willow Grove and Willow Grove Estates has been completed. Ms. Sanchez stated that they have preliminary approval on the infrastructure and there is no application for building permits as of yet. B.Requests by Commissioners to Staff for information. Mr. Dahle stated that he attended the last school district community advisory meeting and sometime in 2013 there may be a bond election. Mr. Greenwald stated that he attended the Festival of Angels and the turnout was tremendous. C.Announcements by Commissioners. None D.Announcements by City Staff. Ms. Sanchez noted the Christmas holiday schedule for City offices. Ms. Sanchez stated that the playscape soft opening would be on December 17, 2012. Ms. Sanchez stated that the next City Council meeting would be January 9, 2013. Ms. Sanchez stated that the quarterly report of January 9, 2013 will be provided to the Commission. Ms. Wood stated that she will send out the SARA maps to the Commission along with a copy of the Master Calendar for 2013. 9.ADJOURNMENT OF THE REGULAR MEETING The meeting adjourned at 7:30 P.M. ___________________________________ ________________________________ Chairman, Planning and Zoning Commission Recording Secretary, City of Schertz Minutes Planning and Zoning Commission December 12, 2012 4 of 4 Page