The URL can be used to link to this page

FY 2012-13 Budget40 ke I-A 4./ PL d 7 CITY OF SCHERTZ, TEXAS ADOPTED ANNUAL BUDGET FISCAL YEAR 2012 -13 OCTOBER 1, 2012 - SEPTEMBER 30, 2013 CITY COUNCIL JIM FOWLER Council Member, Place 1 DAVID SCAGLIOLA Council Member, Place 2 GEORGE ANTUNA Mayor Pro -Tem Council Member, Place 3 CEDRIC EDWARDS Council Member, Place 4 MICHAEL CARPENTER Council Member, Place 5 BARBARA BALDWIN, First Lady Emerita PREPARED BY JOHN C. KESSEL, CITY MANAGER JOHN E. BIERSCHWALE, EXECUTIVE DIRECTOR DAVID J. HARRIS, EXECUTIVE DIRECTOR BRIAN C. JAMES, EXECUTIVE DIRECTOR JUAN F. SANTOYA JR., FINANCE DIRECTOR ROBERT J. GALINDO, FINANCE ASSISTANT DIRECTOR RENE A. ZARATE, STAFF ACCOUNTANT JAMES P. WALTERS, FINANCIAL /BUDGET ANALYST ELIZABETH WILEY, SENIOR PAYROLL SPECIALIST MARTHA CANS ECO- AM ESC UA, ACCOUNTS PAYABLE SPECIALIST City of Schertz Our Vision Community. Service. Opportunity. Our Mission To ensure our community enjoys an exceptional quality of life and sustainable economic prosperity. Goals 1. Quality of Life 2. Sustainable Economic Prosperity 3. Effective Land Use 4. Regional Collaboration and Intergovernmental Cooperation This budget will raise more total property taxes than last year's budget by $1,175,212 or a 11 % increase, and of that amount, $696,118 is tax revenue to be raised from new property added to the tax roll this year. I IrT ;'� Yi.'L M• i �.r `� (��4- ��TMiy. + -�� ■f�.,� ice+, +��i,.Y.r -, i , i x �� .-�.�{i,�.I!'r�,�.'� •, ��,.' 1 4. tt I;- s Mir) ILL M61 .. r :lr._ AW ' u 5 4-A . .4b. ViA , � 1p. IVA V . 11*1 r 00 -i , rw -1. 1- r -.1111 r, (4 L I? MAN, W . , rip nw P-w ed lij Ids; j• A AZi -4 -19- 4 7V-1 dip .F' Q7,- ^,,;r. ; is F4 d —1 114 A;"' OW. 77 All, J&�W4d I =„r'' III t 1h. qIp :1Z w-j- I L.t 4 7R k 1A e ell ti fil ► k=- Q 44 1 *111,1 4qrL tl 4 -:1 E1 l -'d�4 , " jp 4:, leer Pro r m CITY OF SCHERTZ 2012 -13 BUDGET Table of Contents Executive Summary --------------- - - -- Ordinance- Budget --------------- - - - - -- Ordinance -Tax Rate --------------- - - -- Tax Rate and Property Evaluation - AII Funds Summary --------------- - - - - -- General Fund Summary ------------------------------------------ Revenues ------------------------------------------ City Council ------------------------------------- City Manager ------------------------------------- Municipal Court -------------------------------- Customer Relations /311 ----------------- - - - - -- Planning & Zoning ------------------------------ Legal Services ----------------------------------- Facilities Maintenance -------------------- - - - - -- City Secretary ----------------------------------- Non- Departmental ------------------------------ Public Affairs ----------------------------------- Records Management -------------------------- Schertz Tales ------------------------------------- Engineering ------------------------------------- Geographic Information Systems -- - - - - -- Police----------------------------------------------- Fire Rescue ---------------------------------------- Inspections ---------------------------------------- Marshal Services -------------------------------- Streets--------------------------------------------- Parks, Recreation, & Community Services Swim Pools ------------------------------------- Event Facilities -------------------------------- Library------------------------------------------ Animal Services ------------------------------ Information Technology ------------------ - - - - -- Human Resources ------------------------------ Finance ------------------------------------------- Purchasing & Asset Management -- - - - - -- Fleet Service ----------------------------------- City Assistance -------------------------------- Court Restricted Funds ----------------- - - - - -- Interest & Sinking Fund Water & Sewer Summary ------------------------- Business Office --------------- - Water & Sewer Administration 1 - 12 15 - 18 - 22 28 36 41 45 49 55 59 65 69 75 79 83 89 93 99 105 109 117 123 129 135 141 147 151 157 165 171 177 183 189 195 201 203 -- 205 210 219 225 CITY OF SCHERTZ 2012 -13 BUDGET Table of Contents Capital Recovery (Water & Sewer) Summary-------------------------------------------------------- - - - - -- 237 Revenues -------------------------------------------------------- - - - - -- 240 Expenditures -------------------------------------------------- - - - - -- 241 Drainage Summary-------------------------------------------------------- - - - - -- 246 Revenues -------------------------------------------------------- - - - - -- 254 Expenditures -------------------------------------------------- - - - - -- 255 Emergency Medical Services (EMS) Summary-------------------------------------------------------- - - - - -- 258 Revenues -------------------------------------------------------- - - - - -- 267 Expenditures -------------------------------------------------- - - - - -- 268 Schertz Economic Development Corporation Summary-------------------------------------------------------- - - - - -- 272 Revenues -------------------------------------------------------- - - - - -- 281 Expenditures -------------------------------------------------- - - - - -- 282 Special Revenue Funds - - - - -- 321 Special Events ---------------------------------------------- - - - - -- 287 Public, Educational, and Government Access Fund -- - - - - -- 291 Hotel Occupancy Tax ----------------------------------------- - - - - -- 295 ParkFund -------------------------------------------------------- - - - - -- 301 Tree Mitigation ------------------------------------------------ - - - - -- 305 Historical Committee ----------------------------------------- - - - - -- 309 Parks & Recreation Foundation -------------------------- - - - - -- 313 Organization Chart --------------------------------------------------- - - - - -- 321 Position Authorization Table ---------------------------------- - - - - -- 322 PayTable -------------------------------------------------------------- - - - - -- 329 Capital Projects --------------------------------------------------- - - - - -- 339 Debt Service Review ---------------------------------------------- - - - - -- 340 Budget Adjustment Ordinances -------------------------------- - - - - -- 362 Executive Summary All Funds Revenue Revenue for all funds is expected to decrease in FY 2012 -13 by 7.5% from FY 2011 -12 estimates. The decrease is due to the one time transfer from reserves to fund projects in the Capital Recovery Fund (Water & Sewer). Offsetting this decrease are increases in sales tax of 9% and property tax of 8.7% from a an increase in the taxable properties including full value of major new properties including Sysco and Caterpillar. Expenses The total budgeted expenses for all funds are expected to decrease in FY 2012 -13 by 8.5% compared with FY 2011 -12 estimates. This decrease is attributable to the Capital Recovery Fund (Water & Sewer); in FY 2011 -12, project funds were budgeted and expenses that are not reflected in FY2012 -13. This decrease was offset by increases in programs including the addition of a dedicated traffic unit in police. This new unit will be composed of an additional four officers, one evidence technician, and one court clerk and will be funded through self - generated revenue and not property taxes. The Water & Sewer Fund will increase with the addition of a new Public Works Inspector and with the funding of a Meter Technician position. This fund will also pay for new water line replacements and upgrades along with taking measures to solve the Northcliffe sewer infiltration issue. There will be additional waterline and pump upgrades taking place from Capital Recovery Fund (Water & Sewer). The Drainage Fund will be adding a Stormwater Manager position to assist in planning and maintenance of drainage channels as well as new equipment to better protect the City and citizens in the event of a flood. The Economic Development Corporation has made available $1 million in development incentives to assist business moving to Schertz. For all funds, a mid -year merit raise is available for employees as well as an expected increase in health insurance costs of 7.7 %. General Fund Revenue Total revenue is expected to increase in FY 2012 -13 by 7.4% from FY 2011 -12 estimates. The main contributors are sales and property tax, service fees, and fund transfers. Sales tax is expected to grow 9% which the City has been averaging historically. A conservative growth is expected for current business of 5% and the additional 4% is for new businesses, together they make up the 9% estimate. The other increase is from the Interfund charge to the Water & Sewer Fund. Beginning in FY 2012 -13, there will be a flat rate of 10% on the sale of water, 7.5% on sewer charges, and 3% on garbage charges. Previously the rates were 5% on the sale of water, 5% on the sewer charges, and 3% on garbage charges along with direct itemized billing for personnel, equipment, or services. Expenses Total budgeted expenses increased by 8.5% from FY 2011 -12 estimates. The first priority of the Budget is to replenish General Fund reserves to provide for three months or 25 percent of operating revenue in the case of an unforeseen circumstance; the FY 2012 -13 adopted budget adds $392,950 to reserves which will bring General Fund reserves to 14.7% by the end of the fiscal year. The budget also allows for the introduction of a Traffic Safety Program which will be funded through revenues generated by traffic enforcement. This program will add six positions: four patrol officers, a civilian evidence technician, and a deputy court clerk. This program puts more officers on the high traffic roadways to help increase public safety in these areas. The City will also be looking to purchase a new fire engine by issuing a seven year note. The first year's payment of the debt will be paid out of the General Non Departmental from a transfer from Economic Development. City Council No program changes. Increase is due to the special election to be held in November. City Manager The new Executive Director of Development was brought on board mid FY 2011 -12. The 10.1 % increase seen for the budget year 2012 -13 from the 2011 -12 estimates is for a full year funding of this new position. Municipal Court The Municipal Court FY 2012 -13 Budget increased 14.0% from the FY 2011 -12 Estimates. This increase is due to an additional Court Clerk to help process additional workloads from the new dedicated Traffic Safety Division in Police. Customer Service /311 The Customer Relations FY 2012 -13 Budget will increase 6.2% from the FY 2011 -12 Estimates with the new City wide merit program being introduced. There will be no change to existing operations. Planning & Zoning The FY 2012 -13 Budget decreased by 21.4% over FY 2011 -12 year end estimates. This decrease is due to the upcoming conclusion of the contract with Gateway Planning Group. Legal Services The FY 2012 -13 Budget decreased by 27.0% from FY 2011 -12 Estimates. FY 2011 -12 required more legal activity, increasing the expenditures to a level above average and which is not expected to be seen in the coming year. Facilities Maintenance The FY 2012 -13 Budget increased 29.9% from FY 2011 -12 Estimates. Beginning in FY 2012 -13 the building maintenance expenditures for the Police Building, Fire Station #1, and the EMS Building will be covered by the General Fund instead of the Economic 2 Development Corporation. The expenses related to those buildings will be reimbursed by the Corporation at 100% in FY 2012 -13, 50% in FY 2013 -14, 25% in FY 2014 -15, and be fully funded by the General Fund in FY 2015 -16. Building maintenance expenses increase 6.9% due to repairs needed on the YMCA building along with an increase in general operational expenses. City Secretary The FY 2012 -13 Budget increased 3.2% from FY 2011 -12 Estimates due to the aforementioned health insurance increases and potential merit increases which affect all departments. There will be no change in operations. Non - Departmental The FY 2012 -13 Budget increased 17.6% from the FY 2011 -12 Estimates due to the addition of the Street Impact Fee Study and the first year of Capital Group Inc.'s property tax credit per the economic development agreement. This amount is estimated at $150,000 each year until the end of the agreement in FY 2019 -20. Caterpillar will also be applying for its tax abatement which will last eight years from FY 2012 -13. This amount is estimated at $78,603. The City also has Tax Increment Reinvestment Zone II in the southern area of Schertz to fund infrastructure to support the development and surrounding area. The estimated amount of this will be $75,000. All together, the Tax Abatement line increased to $303,608 for FY 2012 -13. Another function of Non - Departmental is to provide the City's Emergency Medical Services (EMS). This amount is billed by the Schertz EMS department to participating local governments based on population. Schertz's portion for FY 2012 -13 will be $395,830. Public Affairs The FY 2012 -13 Budget increased by 2.4% from the FY 2011 -12 Estimate. During mid FY 2011 -12 a position was moved from the Event Facilities department to Public Affairs and was renamed the Client Affairs Specialist. This position will be funded for a full year in FY 2012 -13. Records Management The FY 2012 -13 Budget increased 4.1 % from year end estimates. There will be no change in operations. The increase is due to the merit program and health insurance increase. Schertz Tales The FY 2012 -13 Budget increased 6.5% from year end estimates. This increase is due to higher printing costs and accounting for a bad debt expense to offset uncollectable revenues from advertising sales. Engineering The FY 2012 -13 Budget increased by 58.8% from the FY 2011 -12 Estimate. Beginning in FY 2012 -13, the Engineer -in- Training will be paid out of the general fund instead of bond funds. Additionally, full year funding of the City Engineer position is included; this 3 position was vacant most of FY 2011 -12. Due to this vacant position the duties were contracted out resulting in higher professional services costs during last year. GIS The FY 2012 -13 Budget is 9.4% higher than the 2011 -12 Estimates due to higher personnel costs with the merit and health insurance increase. Professional services are budgeted for outside services should funding be needed. Police The Police Departments FY 2012 -13 Budget increased 10.2% when compared to the FY 2011 -12 estimates. With the addition of the Traffic Safety Program, personnel will increase with four new patrol officers with guns, ammunition, radios, and uniforms along with a civilian evidence technician position. The Vehicle Accessories line has seen an increase due to the cost of equipping and outfitting the new Chevy Tahoe police vehicles. With Ford no longer making the Crown Victoria Police Interceptor, many items from the Crown Victoria's will not transfer over to the Tahoes. The Computer and Peripherals line has seen a large increase when compared to last year's budget. This is to replace identified aging equipment that has become prone to malfunctions and breakdowns. While all of our patrol cars have mobile computers, the motorcycles do not. We have identified a mobile solution for the motorcycles and will be adding mobile computers to all 3 motorcycle units. Fire Rescue The FY 2012 -13 Budget increased 3.0% from the FY 2011 -12 Estimate. This increase is due to higher personnel costs due to increases in the aforementioned health insurance rates and potential merit increases. There will be no capital purchases in the FY 2012 -13 however there will be an increase in minor equipment purchases to replace aging stock. There will be no changes in operations. Inspections The FY 2012 -13 Budget increased by 6.2% from FY 2011 -12 year end estimates due to personnel expense increases with the merit and health insurance increase. There will be no change in operations. Marshal Services There is an increase in the FY 2012 -13 Budget of 1.1 % from the FY 2011 -12 Estimates. This increase is due to a one -time increase in operating equipment to outfit a Code Enforcement Officer upon completion of the police academy with a radio and other safety gear. Streets The FY 2012 -13 Budget increased by 5.7% from FY 2011 -12 year end estimates. This increase is due to higher electricity costs for street lighting and an increase in Street Maintenance Materials. With the streets project bond winding down more material expenses for road repairs will be needed in the General Fund. 4 Parks The FY 2012 -13 Budget increased 2.9% over the FY 2011 -12 year end estimates. The increase is due to higher personnel expenses with the merit program and the health insurance increase. There will be no change in operations. Pools The FY 2012 -13 Budget increased 2.4% from FY 2011 -12 year end estimates. The increase is due to an anticipated increase in pool chemicals to maintain water quality. Event Facilities The FY 2012 -13 Budget increases 20.1% from the FY 2011 -12 Estimate due to an increase in the operations support and supplies groups. The operations support group will increase with additional funds being budgeted for advertising. Using effective advertising the facilities should see an increase in rentals which will increase the expense for linens in the supplies group. The linen expenses will be offset by the revenue of additional rentals while the advertising will be covered by a transfer from the Hotel Tax Fund to the General Fund. Library The FY 2012 -13 Budget increased by 3.6% from FY 2011 -12 year end estimates with an increase in personnel expenditures for the merit and health insurance increase as well as library materials. Additional library materials are needed to meet our service population. Animal Services There is an increase in the FY 2012 -13 Budget from the FY 2011 -12 Estimate by 13.7 %. This increase is due to a higher than anticipated turnover rate in FY 2011 -12 which is not expected to take place in FY2012 -13. Information Technology The FY 2012 -13 Budget increased by 9.9% from the FY 2011 -12 Estimates. This increase is due to higher computer software maintenance fees and license expenses. This number is partially offset by a decrease in the capital outlay group. Human Resources The FY 2012 -13 Budget increased by 16.8% from FY 2011 -12 year end estimates. This increase is due to full -year funding of the Human Resources Director that was hired late in FY 2011 -12. Finance The FY 2012 -13 Budget increased 5.1% from FY 2011 -12 Estimate due to higher personnel costs with the upcoming merit program and higher health insurance costs. Purchasing & Asset Management The department's FY 2012 -13 budget increased by 0.8% from the FY 2011 -12 ending estimates. The general increase in personnel expenses is due to the merit and the 5 health insurance increase will be offset by fewer purchases in operating equipment as there was a one time purchase of furniture in FY 2011 -12. There is no change in operations. Fleet The FY 2012 -13 Budget increased by 3.9% from the FY 2011 -12 ending estimates. This increase is for more vehicle replacement parts and outside repairs. The department is seeing more service requests that are also more expensive than in years past. City Assistance This department funds the Patient Assistance Program with Guadalupe Regional Medical Center, Senior Citizens Hot Meals program at the Schertz Senior Citizen Center, and the Guadalupe County Children's Advocacy Center. No change in funding is planned. Court Restricted Funds There will be no change in operations. The court security fund will continue to fund half of a Marshal's salary in this budget year. At the beginning of FY2012 -13 there will be an estimated fund balance for court technology of $324,421 and $166,918 for court security. Interest & Sinking Fund Revenues Revenues will increase for the FY 2012 -13 Budget by 16.6% over the FY 2011 -12 ending estimates. This is a result of the Interest and Sinking Fund property tax rate increasing to support the second half of the bonds approved by voters in 2010 and sold in September 2012. The first half of these bonds was sold in April 2011. Expenses The FY 2012 -13 Budget increased by 12.0% from the FY 2011 -12 Estimate with the addition of new bond funds to complete the natatorium, soccer fields, baseball fields, and Main Street renovation projects. Water & Sewer Fund Revenue The revenue for the FY 2012 -13 Budget will increase 7.6% from the FY 2011 -12 Estimate. This increase is due from a transfer from reserves to fund capital projects. Expenses The expenses for the FY 2012 -13 Budget increased 7.7 %. This is mainly due to the start of new water line replacement projects and solving the Northcliffe sewer infiltration problem. 2 Business Office The FY 2012 -13 Budget increased 8.3% from the FY 2011 -12 year -end estimates. The increase in personnel expense is due to funding a previously unfunded Meter Technician I position; this increase is offset by fewer equipment purchases. Administration The FY 2012 -13 Budget increased 4.0% from FY 2011 -12 year end estimates. The Interfund charge for the Water & Sewer Fund changed. This charge was 5% of water and sewer revenue along with 3% of garbage fees and a list of direct itemized charges. The new model is a flat 10% on sale of water, 7.5% on sewer charges, 3% of the garbage revenue, and the itemized charges were removed. The Debt Service payments are scheduled to increase and a new tanker truck will be purchased in FY 2012 -13. Capital Recovery Fund (Water & Sewer) Revenues Revenues will increase by 90.8% with a transfer from reserves to fund the FY 2012 -13 sewer projects listed below. Expenses The Non - Departmental expenses for the FY 2012 -13 Budget increased 166.1 % with the addition and continuation of water and sewer capital projects. Below are a list of projects completed in FY 2011 -12 and the projects approved for FY 2012 -13. Projects Completed FY 2011 -12 • 5 year Capital Improvement Study Based on the Capital Improvement program and Impact fee analysis, Council approved to changes to the fees from $3,616 to $2,934 for water Living Unit Equivalent (LUE) of average daily water usage per household and $1,364 to $1,668 for sewer LUEs. Projects to be completed FY 2012 -13 • East Live Oak Pump Upgrades- High and Low pressure zone pumps from 250 to 300 horsepower (hp) and 100 to 150 hp. • Town Creek Waste Water Collection Phase III • Schaefer Road Waterline Upgrades • Preliminary Engineering for South Schertz WWTP Drainage Fund Revenue Revenue for the FY 2012 -13 Budget increased 40.6% from the FY 2011 -12 ending estimates. This increase is due to the fee increase of $1.40 per month for water customers to fund needed improvements to operations and the drainage channels. Expenses The expenses for the FY 2012 -13 Budget increased 50.0% from the FY 2011 -12 Estimate. This increase funds a Stormwater Manager position that will oversee the drainage channel maintenance and development and make sure state and federal guidelines are met in regards to storm water. The increase also represents replacement of aging equipment needed for the maintenance of the City's drainage channels and generates revenue needed for future capital improvements. EMS Fund Revenues Revenue for the FY 2012 -13 Budget increased 17.7% from the FY 2011 -12 Estimate due to an increase in the transport fees from participating jurisdictions. This increase is needed to cover expenses for the year. Expenses The expenses for the FY 2012 -13 Budget increased 11.7% from the FY 2011 -12 Estimate with an increase in bad debt expense related to the fee increases. This expense is based on a percentage of the transport fee revenue. The personnel will increase by budgeting for less turnover than in previous years along with an estimate for the merit program and the health insurance increase. Schertz Economic Development Corporation (SEDC) Revenues For FY 2012 -13, tax revenue is expected to increase by 9% from FY 2011 -12 estimates due to increases in existing and new store sales. Expenses The Non Departmental category supplied maintenance and general building supplies to the emergency service buildings. This expenditure category is being transferred to the General Fund; the Economic Development Corporation will fund 100% of these expenditures with the intent of the General Fund assuming the total cost of the maintenance in three years. The Economic Development Department's FY 2012 -13 Budget increased 53.4% from the FY 2011 -12 Estimate. Part of this increase is the reimbursement for the emergency service building maintenance which will decrease every year until the General Fund is responsible for these facilities. Currently the EDC pays the General Fund $190,350 to support the emergency services buildings and $53,000 for management support services such as accounting. The EDC has also created two major programs, the Development Incentive program and the Impact Fee Matching program. These programs will be used to assist economic development efforts in the coming year and will have a budget of $500,000 each. Other increases are in personnel with full year staffing of all approved positions. Many budgeted items related to Travel and the Commuter Rail Board were moved from the Staff Support category to the Operations a Support category. The new Trade Shows line item now hold all expenses related to trades shows which used to be divided between Travel and Advertising. The Economic Development has joined the Governor's Office recruiting efforts called TexasOne with a total expense expected to be $50,000. The membership fee will be $25,000 and the balance will fund travel related to this project. Special Events Fund Revenue The expenses are covered by transfers from the General Fund and the Hotel Fund. Expenses The expenses increased by 61 % in the FY 2012 -13 Budget from FY 2011 -12 year end estimates due to three programs. In FY 2012 -13, funding will include a new jazz festival in the spring. The Hal Baldwin Golf Tournament was moved to October which resulted in lower expenses in FY 2011 -12. The Sweetheart float will be changed out in FY2012- 13 as well. Public, Educational, and Governmental Access (PEG) Fund Revenue Revenues are expected to increase by 41.5% for the FY 2012 -13 Budget from FY 2011- 12 ending estimates. This increase is cause by a $33,000 transfer from reserves to help fund the infrastructure expenses related to the Information Technology Master Communication Plan. Expenses The FY 2012 -13 Budget increased 57.8% from the FY 2011 -12 year end estimates. This fund pays for Internet, cable television service, and institutional network infrastructure as allowed by law. The capital outlay is for the first phase of the Master Communication Plan which is scheduled to be completed in FY 2013 -14. Funding will purchase equipment and system upgrades related to the plan. Hotel Motel Tax Fund Revenue The revenue for the FY 2012 -13 Budget will increase by 4.9% from the FY 2011 -12 Estimates due to stronger hotel bookings. Expenses The FY 2012 -13 Budget will increase by 32.4% from the FY 2011 -12 Estimate. This increase will support advertising programs designed to reach out beyond and within Texas to promote Schertz as a destination to stay and provide for a new jazz festival in the spring. 0 Park Fund Revenue The revenues for the FY 2012 -13 Budget are expected to increase by 72.6% from FY 2011 -12 by pulling funds from reserves for playscape electrical upgrades and matching grant funds. Expenses The FY 2012 -13 Budget increased by 14.7% from the FY 2011 -12 Estimate. Offsetting decreases were the completion of previously approved Parkland Dedication projects such as the approval and transfer of fund for a skate park, two amenity centers, a rock climber for Northcliffe Park, new fences at Crescent Bend Park and the ball fields, and new signs for Forest Ridge, Woodland Oaks, and Ashley Parks. New projects are two additional amenity centers, tree accent lighting in Pickrell Park, Gutierrez Park stone monument sign purchase and installation, tree new pavilions, and a replacement drinking fountain at Pickrell Park. The Park Fund will also provide funding for playscape electrical upgrades in conjuncture with the natatorium construction and putting up matching funds for a new grant application. Tree Mitigation Revenue The revenues for the FY 2012 -13 Budget are expected to increase by 29.0% from FY 2011 -12. While a lower level of development resulting in Tree Mitigation fees is expected, there will be a transfer from reserves to fund new projects. Expenses The FY 2012 -13 Budget increase by 268% from the FY 2011 -12 Estimate for tree donations for the new soccer complex and the new Animal Adoption facility. Historical Committee Revenues No change in revenue. Every fiscal year a set amount is budgeted for this program to fund their activities throughout the year. Expenses No significant change in expenses. All office supplies, plaque awards, printed notices, and other expenditures related to identifying and preserving the history of Schertz in writing or dedications will remain at current levels. m Parks & Recreation Foundation Revenues Revenues decreased by 2.7% due to a one time donation from the Veteran's Memorial Committee in FY 2011 -12. However, higher attendance at at SchertzFest and the Fourth of July Jubilee are expected to increase fees collected by 41.4% which will offset the overall decrease in revenue. Expenses Expenses will increase by 36.4% for the FY 2012 -13 Budget from the FY 2011 -12 ending estimates to increase the size and scope of the two festivals due to their growing popularity. BE ORDINANCE NO. 12 -T -25 AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the City Council prior to the beginning of the fiscal year, and in said budget proposal set forth the estimated revenues and expenditures and made the detailed classification as required by the City Charter of the City of Schertz, Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget contained in the City Charter have been in all things complied with; and WHEREAS, a Public Hearing was held by the City Council of the City of Schertz, Texas on the 28th day of August, 2012, and on the 4th day of September, 2012; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the budget should be approved and adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning October 1, 2012, and ending September 30, 2013, as modified by the City Council, be, and the same is, in all things, adopted and approved as the said City of Schertz budget for the Fiscal Year beginning the first day of October, 2012, and ending the thirtieth day of September, 2013. 12 SECTION 2. The sums below are hereby appropriated from the respective funds for the payment of expenditures on behalf of the City government as established in the approved budget document: 2012 -2013 Budget General Fund $21,710,643 Special Events Fund $ 131,300 PEG Fund $ 131,000 Water & Sewer Fund $16,679,039 EMS Fund $ 5,857,199 Drainage Fund $ 960,576 Hotel Tax Fund $ 481,945 Park Fund $ 107,600 Tree Mitigation $ 96,525 Capital Recovery Fund $ 3,765,624 Tax I &S Fund $ 5,201,936 Historical Committee $ 5,650 Parks & Recreation Foundation $ 271,762 SEDC $ 2_,67444 Total $58,075,243 SECTION 3. A true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, shall be filed with the City Secretary. In addition, the City Manager is hereby directed to file or cause to be filed a true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, in the office of the County Clerk of Guadalupe, Comal, and Bexar Counties, Texas, as required by law. SECTION 4. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. 13 SECTION S. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 6. This ordinance shall be in full force and effect from and after its final passage, and it is so ordained. PASSED AND APPROVED ON FIRST READING THIS 4th DAY OF SEPTEMBER 2012. Mayor Pro -Tem, George Antuna ATTEST: .renda Dennis, City Secretary PASSED AND APPROVED ON FIRST READING THIS 11th DAY OF SEPTEMBER 2012. ATTEST: Brenda Dennis, City Secretary 14 f -, G71 a ro -Tem, George Antuna ORDINANCE NO. 12 -T -26 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth the estimated necessary tax rate required to provide adequate revenues for the general use and support of the Municipal Government of the City of Schertz Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad valorem tax rate have been in all things complied with; and WHEREAS, a Public Hearing was held by the City Council of the City of Schertz on the 28th day of August, 2012, and a second Public Hearing was held on the 4"' day of September 2012; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the tax rate and ad valorem tax appraisal roll should be approved and adopted; and WHEREAS, the taxes have been levied in accordance with the adopted 2012 -13 budget as required by state law; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The ad valorem tax appraisal roll and effective tax rate information as presented by the tax assessor for the tax year 2012, be and is hereby in all things approved and adopted. SECTION 2. This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate. SECTION 3. This tax rate will raise taxes for Maintenance and Operations on a $171,255 home by approximately $57. SECTION 4. 15 There is hereby levied and assessed and there shall be collected for the tax year 2012 for the general use and support of the Municipal Government of the City of Schertz, Texas a total ad valorem tax of forty -nine- ninety -nine cents ($0.4999) on each one hundred dollars ($100.00) of valuation of property — real and personal — within the corporate limits of the City of Schertz, Texas, subject to taxation. The assessment ratio shall be one hundred percent (100 %). SECTION 5. The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on $100.00 valuation for this City for tax year 2012 as follows: 1. 0.2993 for the purpose of maintenance and operation 1. 0.2006 for the payment of principal and interest on debt 2. 0.4999 total tax rate SECTION 6. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of the ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 7. This ordinance shall be in fall force and effect from and after its passage, and it is so ordained. SECTION S. Ad valorem taxes for the year are due and payable on October 1, 2012, and shall become delinquent after January 31, 2013. A delinquent tax shall incur all penalty and interest authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain delinquent on and after July 1, 2013, incur an additional penalty of 15% of the amount of the taxes, penalty, and interest due, such additional penalty to defray the cost of collection as authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this m ordinance. SECTION 9. Taxes are payable at the office of the counties of Comal, Bexar, and Guadalupe. PASSED AND APPROVED ON FIRST READING THIS 4th DAY OF SEPTEMBER 2012. 0� \ Mayor Pro -Tem, George Antuna ATTEST: � 5 renda Dennis, City Secretary PASSED AND APPROVED ON FIRST READING THIS 11th DAY OF SEPTEMBER 2012. yor Pro -Tem, George Antuna ATTEST: 4 Brenda Dennis, City Secretary 17 Tax Year Rates and Property Eval Year Rate Total Valua 2003 0.3825 19272965: 2004 0.3760 194429551 2005 0.3977 19463905 2006 0.4317 1,728,05 2007 0.4090 29032914: 2008 0.4090 2,025,08E 2009 0.4342 29071937' 2010 0.4493 2,103,024 . 2011 0.4843 29152984 2012 0.4999 29346962 18 Revenues -All Funds General Revenue $ 2,� Debt Services � Water &Sewer if Drainage Schertz EMS Capital Recovery Park/Recycle/Hotel /PEG Park &Recreation Foundation Historical Committee SED Corporation TOTAL 22 S 5(j 23 Expenditures -All Funds Debt Service � Personnel 2 Supplies Professional &City Services Utility &Maintenance Services 1 Operation Support &Services Capital Expense TOTAL 24 25 Fund Balance - All Funds O Estimated Beginning Balance 9/30/2012 Budgeted Change Bu E B 912 General Fund 297989757 3929950 3. Special Events 939545 (39900) Public, Ed., & Gov. Fund 3279018 (339000) Tax I &S Fund 1649378 2679335 Water & Sewer Fund 295199076 (192869298) 1. Capital Recovery Fund 798309286 (195429674) 6. Drainage Fund 4889348 389381 EMS Fund 1389698 159426 SEDC Fund 493869365 1639266 4. Hotel Tax Fund 3939712 109772 Park Fund 1669241 429700 Tree Mitigation Fund 2199167 (619325) Historical Committee 99940 - Parks & Rec. Foundation 1869177 489613 All Funds 1997219709 (199479754) 17, O THIS PAGE INTENTIONALLY LEFT BLANK 27 General Fund Expenditures - by Fun Public Safety $ 9,31 General Government 6,21 Health 3-1 Parks &Culture 29044 Public Environment 1,0: Internal Services 2,5: Miscellaneous Expense 11 TOTAL $ 21,7. 28 OR General Fund - Revenues Taxes $ 7,61 Sales Tax 5964'1 Franchises 1,6i Permits /License /Fees 290- Municipal Court 29114 Inter - Jurisdictional 64 Inter -Fund Transfers 199A. Miscellaneous Income 4: TOTAL $ 22,1i W ca General Fund - Expenditures Personnel $ 1! Supplies Professional &City Services Utility &Maintenance Services Operation Support &Services CaDital EXDense TOTAL 32 63� 33 101 GENERAL FUND FINANCIAL SUMMARY REVENUE SUMMARY CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET Taxes 11,590,629 11,803,725 12,200,024 13,247,165 Franchises 1,511,308 1,526,000 1,592,542 1,665,763 Permits 1,638,901 1,187,800 1,059,085 1,051,840 Licenses 35,193 31,300 71,070 70,200 Fees 2,657,316 3,341,727 2,890,265 2,997,169 Fines 26,079 30,000 28,000 25,000 Inter - jurisdictional 455,706 571,245 637,385 640,167 Inter -Fund Transfers 1,193,879 1,585,658 1,368,119 1,950,742 Miscellaneous 479,068 791,010 731,243 455,547 EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL 53,401 61,500 48,508 76,556 CITY MANAGER 775,524 888,194 878,899 968,030 MUNICIPAL COURT 304,313 346,369 320,534 365,550 CUSTOMER RELATIONS -311 85,303 112,657 103,908 110,303 PLANNING & ZONING 231,533 241,457 236,559 185,883 LEGAL SERVICES 340,355 258,000 493,309 360,000 GENERAL SERVICES 900,062 968,365 921,712 1,204,690 CITY SECRETARY 176,569 185,026 179,401 185,106 NON DEPARTMENTAL 1,338,732 1,363,827 1,296,205 1,524,153 COMMUNITY & MEDIA RELATIONS 193,108 313,786 315,111 322,753 RECORDS MANAGEMENT 70,137 65,531 59,675 62,104 SCHERTZ TALES MAGAZINE 383,231 434,500 416,403 443,665 ENGINEERING 193,808 246,744 199,064 316,206 GEOGRAPHIC INFORMATION SYSTEMS 118,733 132,491 123,772 135,381 TOTAL GENERAL GOVERNMENT 5,164,809 5,618,447 5,593,060 6,260,380 POLICE 4,581,764 5,090,947 4,817,655 5,311,412 FIRE & RESCUE 2,671,829 2,905,993 2,833,083 2,918,186 INSPECTIONS 377,148 453,115 428,671 455,328 MARSHAL SERVICE 573,699 654,073 611,660 618,619 TOTAL PUBLIC SAFETY 8,204,440 9,104,128 8,691,069 9,303,545 34 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND PUBLIC ENVIRONMENT STREETS TOTAL PUBLIC ENVIRONMENT PARKS & RECREATION PARKS POOLS COMMUNITY /CIVIC CENTER SENIOR CENTER TOTAL PARKS & RECREATION CULTURAL LIBRARY TOTAL CULTURAL HEALTH ANIMAL CONTROL TOTAL HEALTH INTERNAL SERVICE INFORMATION TECHNOLOGY HUMAN RESOURCES FINANCE PURCHASING & ASSET MANAGEMENT FLEET SERVICE TOTAL INTERNAL SERVICE MISCELLANEOUS CITIZENS ASSISTANCE COURT RESTRICTED FUNDS TOTAL MISCELLANEOUS OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 859,819 1,091,806 957,640 1,012,199 859,819 1,091,806 957,640 1,012,199 779,167 799,907 787,115 810,315 230,312 243,003 248,470 254,503 162,620 155,366 136,069 163,394 278 - - - 1,172,377 1,198,276 1,171,654 1,228,212 831,838 838,817 825,169 855,105 831,838 838,817 825,169 855,105 365,298 386,672 344,084 391,348 365,298 386,672 344,084 391,348 1,030,761 989,124 888,533 976,518 272,715 387,881 350,651 409,548 431,646 455,881 442,647 465,396 255,582 263,014 255,729 257,711 382,809 457,243 430,939 447,628 2,373,513 2,553,143 2,368,499 2,556,801 52,214 52,000 52,000 52,000 11,697 - 15,019 51,053 63,911 52,000 67,019 103,053 552,074 25,176 559,539 392,950 1,687,144 2,239,218 2,239,218 2,798,757 2,239,218 2,264,394 2,798,757 3,191,707 35 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET REVENUES Taxes 000 - 411100 Advalorem Tax - Current 6,759,078 6,884,454 6,899,955 7,481,207 000 - 411200 Advalorem Tax - Delinquent 47,640 50,000 52,000 50,000 000 - 411300 Advalorem Tax - P &I 45,891 50,000 45,000 50,000 000 - 411500 Sales Tax Revenue -Gen. Fund 4,702,217 4,784,071 5,172,439 5,637,958 000 - 411600 Bingo Tax 2,173 2,200 - - 000- 411700 Mixed Beverage 33,630 33,000 30,630 28,000 Total Taxes 11,590,629 11,803,725 12,200,024 13,247,165 Franchises 000 - 421200 Center Point/Entex Energy 39,306 36,000 54,330 58,763 000 - 421220 City Public Service 318,212 330,000 358,000 375,000 000 - 421240 Guadalupe Valley Elec Co -op 417,557 440,000 420,000 430,000 000 - 421250 New Braunfels Utilities 28,643 55,000 40,809 50,000 000 - 421300 Time Warner /Paragon Cable 325,958 345,000 343,065 350,000 000 - 421350 Time Warner /PEG Fee 49,141 - - - 000- 421460 AT &T Franchise Fee 173,535 185,000 180,234 190,000 000 - 421465 AT &T PEG Fees 18,261 - - - 000- 421480 Other Telecom Franchise 41,321 35,000 101,050 110,000 000 - 421500 Solid Waste Franchise Fee 99,374 100,000 95,054 102,000 Total Franchises 1,511,308 1,526,000 1,592,542 1,665,763 Permits 000 - 431100 Home Occupation Permit 280 500 490 490 000 - 431200 Building Permit 1,255,382 - - - 000- 431205 Bldg Permit - Residential - 600,000 408,618 408,618 000 - 431210 Bldg Permit - Commercial - 300,000 203,149 203,149 000 - 431215 Bldg Permit - General - - 118,714 118,714 000 - 431300 Mobile Home Permit 80 200 325 325 000 - 431400 Signs Permit 900 1,700 2,900 1,700 000 - 431500 Food Establishment Permit 38,845 30,000 32,675 33,000 000 - 431600 Garage Sale Permit 11,735 8,600 11,000 8,160 000 - 431700 Plumbing Permit 113,743 80,000 117,324 117,324 000 - 431750 Electrical Permit 68,860 55,000 45,020 45,020 000 - 431800 Mechanical Permit 82,600 59,000 52,000 48,440 000 - 431900 Solicitor /Peddler Permit 3,000 - 1,620 1,000 000 - 431950 Animal /Pet Permit 1,630 2,000 2,250 2,000 000 - 432000 Certificate of Occupancy Permit 7,300 3,800 8,500 10,900 000 - 432100 Security Alarm Permit 45,733 42,000 45,000 45,000 000 - 435000 Fire Permit 8,813 5,000 9,500 8,000 Total Permits 1,638,901 1,187,800 1,059,085 1,051,840 REP CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET Licenses 000 - 451100 Arrest Fee 44,714 50,694 000 - 441000 Alcohol Beverage License 5,555 6,300 6,100 6,000 000 - 441300 Mobile Home License - - 80 200 000 - 442000 Contractors License 25,275 22,000 60,000 60,000 000 - 444000 Pet License 4,363 3,000 4,890 4,000 Total Licenses 35,193 31,300 71,070 70,200 Fees 000 - 451000 Municipal Court Fines 1,048,404 1,665,009 1,450,000 1,610,000 000 - 451100 Arrest Fee 44,714 50,694 64,000 52,734 000 - 451110 Expunction Fee 30 90 60 120 000 - 451200 Warrant Fees 129,281 192,000 139,000 138,500 000 - 451210 Court - Claims & Judgements - - 1,843 - 000- 451320 Civil Justice Fee -Court 67 75 102 82 000 - 451321 Civil Justice Fee -State 603 - 885 737 000 - 451340 Judicial Fee - City 5,995 6,826 7,950 7,022 000 - 451400 Traffic Fine Costs TTL 22,536 25,984 32,000 27,011 000 - 451500 Teen Court Admin Fee 300 260 500 500 000 - 451510 Juvenile Court Fee 49,991 55,896 69,950 58,582 000 - 451600 Technology Fund Fee 40,384 45,601 56,550 47,122 000 - 451700 Security Fee 30,297 34,220 44,500 34,340 000 - 451800 Time Payment Fee - City 5,701 7,336 5,268 5,598 000 - 451850 State Fines 10% Service Fee 63,806 72,470 72,000 61,204 000 - 451900 DPS Payment- Local 10,500 11,858 10,914 10,956 000 - 452000 Child Safety Fee 11,207 12,243 26,125 23,000 000 - 452050 Indigent Defense Fee 19,369 21,655 27,792 22,524 000 - 452100 Platting Fees 61,500 98,000 77,000 77,000 000 - 452200 Site Plan Fee 30,000 74,000 22,000 30,000 000 - 452300 Plan Check Fee 611,382 465,000 299,401 289,401 000 - 452310 Misc Review Fee 9,000 13,500 7,500 10,800 000 - 452320 Tree Mitigation Admin Fee 7,680 10,500 14,564 10,500 000 - 452400 BOA/Variance Fees 1,750 4,000 4,500 6,500 000 - 452500 Food Handler Class 7,240 7,000 14,250 3,000 000 - 452520 Fire Training Classes - 400 - 1,000 000 - 452600 Specific Use /Zone Chng Fee 21,150 20,000 32,700 47,700 000 - 452710 Zoning Ltr &Dev Rights 600 1,500 2,100 2,100 000 - 453100 Reinspection Fees 40,580 30,000 39,500 39,500 000 - 453110 Swim Pool Inspection Fee 1,050 - 1,600 1,000 000 - 453200 Lot Abatement 12,111 12,000 3,000 5,000 000 - 453211 Admin Fee - Inspections 7,900 7,480 8,980 7,480 000 - 453215 3% Technology Fee 2 - - - 000- 453310 Misc Inspection Fees 270 - 100 250 000 - 453500 Subcontractor Registration Fee 26,820 17,000 - - 000- 453710 Foster Care 850 500 800 750 37 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 Inter - Jurisdictional 000 - 473100 Bexar Co - Fire 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET 31,452 000 - 473300 Guad Co. Library 195,884 180,000 Fees continued 208,343 000 - 473400 Randolph AFB - Animal Control 2,300 000 - 454200 Pool Gate Admission Fee 22,720 25,000 25,000 20,000 000 - 454300 Seasonal Pool Pass Fee 7,046 5,500 5,035 7,500 000 - 456500 Hazard Material Fee - 800 6,985 1,500 000 - 456510 Fire Plan Review - 3,000 - - 000- 456600 Fire Re- inspection Fee 900 180 750 750 000 - 458100 Sale of Merchandise 17 - 40 - 000- 458300 Sale of Property /Auction 28,599 22,000 25,000 25,000 000 - 458400 Civic Center Rental Fees 153,559 171,000 110,000 132,200 000 - 458401 Capital Recover Fee -Civic Center 2,266 7,500 4,750 4,800 000 - 458450 North Center Rental Fees 12,815 15,000 23,000 23,000 000 - 458500 Community Center Rental Fees 21,938 18,000 27,250 26,000 000 - 458550 Pavilion Rental Fees 19,293 18,500 18,000 18,000 000 - 458560 Chamber of Commerce Rent 7,800 11,700 7,800 11,700 000 - 458570 Non - Resident SYSA League 7,060 12,000 19,935 19,000 000 - 458600 Ball Field Use 2 - - - 000- 458650 Nonresident User Fee- BVYA 9,090 11,000 8,860 17,000 000 - 458660 BVYA Utility Reimbursement - - 8,822 5,000 000 - 458670 SYSA Utility Reimbursement - - 7,024 7,500 000 - 458680 Tournament Fees 2,400 15,000 15,250 3,000 000 - 458700 Vehicle Impoundment - 5,000 2,500 5,779 000 - 459200 NSF Check Fee 328 250 750 250 000 - 459300 Notary Fee 369 300 450 250 000 - 459400 Maps, Copies, UDC Misc 618 400 100 250 000 - 459600 Animal Adoption Fee 11,832 15,000 12,842 14,000 000 - 459700 Pet Impoundment Fee 19,618 15,000 16,402 14,000 000 - 459800 Police Reports Fee 5,976 6,500 6,286 8,677 Total Fees 2,657,316 3,341,727 2,890,265 2,997,169 Fines 000 - 463000 Library Fines 26,079 30,000 28,000 25,000 Total Fines 26,079 30,000 28,000 25,000 Inter - Jurisdictional 000 - 473100 Bexar Co - Fire 21,078 21,077 21,072 21,072 000 - 473200 City of Seguin -Fire Contract 40,263 40,263 40,263 31,452 000 - 473300 Guad Co. Library 195,884 180,000 190,816 208,343 000 - 473400 Randolph AFB - Animal Control 2,300 1,000 1,200 1,000 000 - 474200 Library Services - Cibolo - 20,000 20,000 20,000 000 - 474210 Library Services - Selma - 19,000 18,393 18,393 000 - 474400 Dispatch Service - Cibolo 133,305 133,305 133,305 133,305 000 - 474500 Dispatch Service - SCUCISD - - - - 000- 474600 School Crossing Guard - Bexar 14,208 6,600 35,000 27,000 000 - 474610 School Crossing Guard - Guadalupe 23,668 - 27,336 24,602 000 - 474700 School Officer Funding 25,000 150,000 150,000 155,000 Total Inter - Jurisdictional 455,706 571,245 637,385 640,167 38 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET Fund Transfers 000 - 480000 Indirect Costs -EMS 87,840 87,840 87,840 87,840 000 - 480100 Indirect Costs -Hotel 170,221 142,626 142,626 157,517 000 - 481000 Transfer from Reserves - 180,000 - - 000- 482100 Transfer -Court Tech. Reserve - 15,000 - - 000- 482150 Transfer From Court Security - 29,006 - - 000- 485000 Interfund Charge- Drainage -5% 38,888 35,480 41,835 49,708 000 - 486000 Interfund Charges - Water 624,777 881,222 881,222 1,060,963 000 - 486106 Transfer In - Special Events - - 1,000 - 000- 486202 Transfer In - W &S 25,869 - - 80,000 000 - 486317 Transfer From Park Fund - 13,000 5,819 - 000- 486322 Transfer -In - Library Grants 13,029 - 6,293 - 000- 486402 Transfer From City Wide Project 25,372 - - - 000- 487000 Interfund Charges -Fleet 89,305 98,484 98,484 112,761 000 - 488000 Interfund Charges -413 55,432 53,000 53,000 243,350 000 - 489000 Transfer In 13,146 - - 158,603 000 - 489620 Transfer In - SEDC 50,000 50,000 50,000 - Total Fund Transfers 1,193,879 1,585,658 1,368,119 1,950,742 Miscellaneous 000 - 491000 Interest Earned 1,687 3,000 350 350 000 - 491200 Investment Income 35,761 30,000 43,468 45,000 000 - 491800 Gain /Loss - - (6,057) - 000- 491900 Unrealized Gain /Loss -Cap One (20,468) - (20,578) (26,000) 000 - 492100 Proceeds -Sale of Land - - 57,868 - 000- 493000 Donations- Other 340 - - - 000- 493120 Donations - Public Library Building - - - - 000- 493130 Donations - Writing Next Chapter 25,339 - 5,500 2,000 000 - 493400 Donations - Animal Control 5,324 1,200 4,852 4,000 000 - 493401 Donations -A/C Microchip 2,210 500 2,050 2,000 000 - 493402 Donations -Spay & Neuter 15,374 13,500 14,516 12,000 000 - 493503 Donations - Fire Rescue 25 - - - 000- 494481 LawEnforcemtOfficersStnd &Ed 3,550 - 50 - 000- 494482 Grants- Police, Fire, General Fund 3,543 175,510 178,487 2,997 000 - 495040 Friends of N. Schertz Park Proj - - 3,074 - 000- 495100 Mobile Stage Rental Fees - 2,850 2,000 000 - 497000 Misc Income -Gen Fund 50,638 81,000 40,000 50,000 000 - 497005 Misc Income - Publications 152,832 290,000 220,000 220,000 000 - 497007 Misc Income - Schertz Artz - - - - 000- 497020 Misc Income -Fleet Recycled Oil - - - - 000- 497100 Misc Income- Police 23,366 25,000 20,000 20,000 000 - 497200 Misc Income - Library (11,570) 19,000 3,800 4,000 000 - 497210 Misc Income - Library Copier 11,878 13,500 13,700 12,000 000 - 497300 Misc Income - Animal Control 1,506 500 150 200 000 - 497400 Misc Income - Streets Dept 20,178 20,000 17,340 15,000 000 - 497500 Misc Income - TML Insurance 49,729 78,000 14,333 2,000 000 - 497550 Misc Income - TML Reimbursement 29,054 20,000 18,000 15,000 000 - 497600 Misc Income - Parks Vending 2,263 2,500 2,000 2,000 000 - 498000 Reimbursement- General Fund 10,435 5,000 40,000 50,000 000 - 498100 Reimbursement- Fire Training 1,101 800 500 1,000 39 40 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET 000 - 498105 Reimbursement- Police DEA 9,037 - 8,000 - 000- 498110 Reimbursement- Fire Emg Acti -OT 30,936 12,000 46,990 20,000 000 - 498500 Settlement - Litigation 25,000 - - - Total Miscellaneous 479,068 791,010 731,243 455,547 40 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND VISION STATEMENT To be the premier city in the region in quality of life and sustainable economic prosperity. MISSION STATEMENT To be a community where all aspire to live. GOALS AND OBJECTIVES • Quality of Life. • Sustainable Economic Prosperity. • Effective Land Use. • Regional Collaboration and Intergovernmental Cooperation. DEPARTMENT DESCRIPTION The Schertz City Council is made up of six elected officials. City residents elect a Mayor and five Council members at- large. A Mayor Pro - Tempore is rotated among Council members every six months. The Mayor and five City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. 41 CITY COUNCIL ORGANIZATIONAL CHART Citizens F Mayor & City Council PERFORMANCE INDICATORS Number of ordinances passed Number of resolutions passed Number of memos /resolutions processed *Discontinued use of Memo Resolutions 40 20 25 78 140 130 35 4* 0 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget Number of ordinances passed Number of resolutions passed Number of memos /resolutions processed *Discontinued use of Memo Resolutions 40 20 25 78 140 130 35 4* 0 Meeting Attendance rate 98% 98% 98% 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Meeting Attendance rate 98% 98% 98% Number of Council Meetings 50 47 50 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Number of Council Meetings 50 47 50 Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $23,865 $20,922 $22,606 Supplies 692 730 400 City Support Services 14,195 7,806 31,500 Operations Support 191 100 500 Staff Support 13,139 18,950 20,850 Operating Equipment 0 0 700 Total $53,401 $48,508 $76,556 PROGRAM JUSTIFICATION AND ANALYSIS No program changes. Increase is due to the special election to be held in November. 42 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY COUNCIL Personnel Services 150-511110 Regular 150-511240 Vehicle Allowance 150-511310 FICA - Employer 150-511500 Workers' Compensation Total Personnel Services Supplies 150 - 521000 Operating Supplies 150 - 521100 Office Supplies Total Supplies City Support Services 150 - 532600 City Elections 150 - 532800 Special Events Total City Support Services Utility Services 150 - 533330 Telephone /Internet Total Utility Services Operations Support 150 - 534200 Printing & Binding Total Operations Support CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 ACTUAL 2011 -12 2011 -12 2012 -13 BUDGET ESTIMATE BUDGET 15,642 15,600 13,937 15,000 6,543 6,300 5,470 6,000 1,680 900 1,485 1,606 - - 30 - 23,865 22,800 20,922 22,606 501 700 700 400 191 - 30 - 692 700 730 400 11,783 15,000 5,106 24,000 2,412 3,000 2,700 7,500 14,195 18,000 7,806 31,500 43 1,319 - - - 1,319 - - - 191 100 100 500 191 100 100 500 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 150 - 535100 Uniforms 150 - 535200 Annual Awards 150 - 535300 Memberships 150 - 535500 Training/Travel Total Staff Support Operating Equipment 150 - 571000 Furniture & Fixtures 150 - 571300 Computer & Peripherals Total Operating Equipment 24 500 500 - - 300 150 600 6,109 6,600 6,300 7,100 7,006 12,500 12,000 13,150 13,139 19,900 18,950 20,850 44 - - 700 - - - 700 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND VISION STATMENT Provide effective leadership and management of City staff and resources to efficiently meet the goals and objectives of the City Council and the public. MISSION STATEMENT To effectively lead, manage, and coordinate City staff and resources to meet the goals and needs of the City Council and public in a timely manner while delivering first -class municipal services for a thriving residential and business community. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth. • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. The department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. He serves as a focal point for the management of City staff. 45 CITY MANAGER ORGANIZATIONAL CHART Mayor & City Council City Manager CITY MANAGER 2010 -11 2011 -12 2012 -13 City Manager 1 1 1 Assistant City Manager 2 0 0 Executive Director 0 3 3 Chief of Staff 1 1 1 Executive Assistant 2 2 2 TOTAL POSITIONS 6 6 7 Personnel Supplies City and Operations Support Services Staff Support Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $742,863 $848,703 3,152 0 27,913 1,597 $775,526 4,000 45 26,151 0 $924,280 4,100 100 39,550 0 $878,899 $968,030 The new Executive Director of Development was brought on board mid FY 2011- 12. The 10.1% increase seen for the budget year 2012 -13 from the 2011 -12 estimates is for a full year funding of this new position. M 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel Supplies City and Operations Support Services Staff Support Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $742,863 $848,703 3,152 0 27,913 1,597 $775,526 4,000 45 26,151 0 $924,280 4,100 100 39,550 0 $878,899 $968,030 The new Executive Director of Development was brought on board mid FY 2011- 12. The 10.1% increase seen for the budget year 2012 -13 from the 2011 -12 estimates is for a full year funding of this new position. M CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES CITY MANAGER Personnel Services 151 - 511110 Regular 549,912 626,369 622,334 674,109 151 - 511180 LTD 1,422 1,959 1,950 2,129 151 - 511210 Longevity 8,202 9,126 9,126 10,254 151 - 511230 Certification Allowance 535 600 2,400 2,400 151 - 511240 Vehicle Allowance 25,154 27,600 31,200 34,800 151 - 511310 FICA - Employer 40,218 48,885 48,574 52,537 151 - 511350 TMRS - Employer 92,100 98,349 98,169 109,704 151 - 511410 Health - Employer 23,568 38,218 34,091 36,655 151 - 511500 Workers Compensation 1,752 1,957 859 1,692 Total Personnel Services 742,863 853,063 848,703 924,280 Supplies 151 - 521100 Office Supplies 3,152 4,631 4,000 4,000 151 - 521300 Motor Vehicle Supplies - 100 - 100 Total Supplies 3,152 4,731 4,000 4,100 Operations Support 151 - 534200 Printing & Binding - - 45 100 Total Operations Support - - 45 100 Staff Suaaort 151 - 535100 Uniforms 285 - - - 151- 535200 Merit Incentive - 200 - 5,000 151 - 535300 Memberships 3,750 5,850 5,701 6,000 151 - 535400 Publications 392 250 300 400 151 - 535500 Training /Travel 23,344 23,950 20,000 28,000 151 - 535600 Professional Certification 141 150 150 150 Total Staff Support 27,912 30,400 26,151 39,550 Operating Equipment 151 - 571000 Furniture & Fixtures 1,597 - - - Total Operating Equipment 1,597 - - - 47 THIS PAGE INTENTIONALLY LEFT BLANK 48 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND VISION STATEMENT To be the most effective, efficient, and impartial court in the State of Texas. MISSION STATEMENT To provide fair and equal access to citizens through the timely disposition of justice. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. • Implement the use of new technology and other innovative practices to maintain efficiency and security. • Improve use and presence of the Municipal Court web site by enhancing on -line information, on -line payments, and ability to print forms. • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Seek input from personnel to maintain a positive work environment. DEPARTMENT DESCRIPTION Municipal Court represents the judicial branch of the City's government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. 49 MUNICIPAL COURT The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court's papers are accurate, orderly, and complete. The clerk's primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court's docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, ensure juror payment, deliver all case documents to County Courts -at -Law should an appeal occur, assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the warrant officer with roundups, and complete all required accounting reports. The prosecutor's duties include preparing and presenting the State's case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State's witnesses and requesting dismissal of cases under the appropriate circumstances. ORGANIZATIONAL CHART City Manager Executive Director Operations Municipal Court MUNICIPAL COURT 2010 -11 2011 -12 2012 -13 Director 1 1 1 Senior Deputy Clerk/Juvenile Case Mgr 1 1 1 Deputy Clerk 1 3 1 3 1 4 TOTAL POSITIONS 1 51 5 6 50 MUNICIPAL COURT PERFORMANCE INDICATORS Charges Filed Cases Disposed Total Amount Collected Amount Remitted to State 15,101 2010 -11 2011 -12 2012 -13 Workload/Output Actual Estimate Budget Charges Filed Cases Disposed Total Amount Collected Amount Remitted to State 15,101 22,500 23,100 15,667 20,585 22,500 $2,213,265 $2,270,219 $2,320,219 $802,661 $909,396 $965,411 Charges Processed per clerk 3,916 4,625 4,775 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Charges Processed per clerk 3,916 4,625 4,775 Cases Disposed 90% 90% 90% 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Cases Disposed 90% 90% 90% Personnel Services 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel Services $245,789 $252,782 $281,300 Supplies 1,952 1,900 3,000 City Support Services 303 1,000 1,000 Operations Support 1,951 2,750 3,500 Staff Support 3,159 3,355 7,100 Court Support 0 0 800 Professional Services 49,154 56,250 66,450 Maintenance Services 1,000 2,000 1,600 Operating Equipment 1,004 497 800 Total $304,312 $320,534 $365,550 PROGRAM JUSTIFICATION AND ANALYSIS The Municipal Court FY 2012 -13 Budget increased 14.0% from the FY 2011 -12 Estimates. This increase is due to an additional Court Clerk to help process additional workloads from the new dedicated Traffic Safety Division in Police. 51 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES MUNICIPAL COURT Personnel Services 152 - 511110 Regular 152 - 511180 LTD 152 - 511210 Longevity 152 - 511230 Certification Allowance 152 - 511310 FICA - Employer 152 - 511350 TMRS - Employer 152 - 511410 Health - Employer 152 - 511500 Workers Compensation Total Personnel Services Supplies 152 - 521100 Office Supplies 152 - 521600 Equip Maint Supplies Total Supplies City Support Services 152 - 532800 Special Events Total City Support Services Operations Support 152 - 534200 Printing & Binding Total Operations Support CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 173,632 179,965 175,958 195,181 539 561 564 624 3,064 3,753 3,753 4,578 1,212 2,400 1,500 1,500 13,116 14,147 13,926 15,396 28,133 28,849 28,402 31,417 25,574 29,027 28,409 32,108 519 567 270 496 245,789 259,269 252,782 281,300 1,839 2,000 1,500 2,500 113 500 400 500 1,952 2,500 1,900 3,000 303 1,000 1,000 1,000 303 1,000 1,000 1,000 1,951 3,000 2,750 3,500 1,951 3,000 2,750 3,500 52 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET Staff Support 1,000 1,200 1,800 800 152 - 535100 Uniforms 25 500 400 500 152 - 535300 Memberships 510 - - 500 152 - 535400 Publications 354 1,000 400 500 152 - 535500 Training/Travel 1,379 3,000 1,555 4,100 152 - 535510 Meeting Expenses 891 1,000 1,000 1,500 Total Staff Support 3,159 5,500 3,355 7,100 Court Support 152 - 536500 Court /Jury Cost - 800 - 800 Total Court Support - 800 - 800 Professional Services 152 - 541300 Other Consul /Prof Service 224 15,000 5,000 10,000 152 - 541310 Judges Services 21,263 25,500 23,000 26,100 152- 541320 Prosecutor Services 27,668 30,100 28,000 30,100 152 - 541330 Interpreter Services - 500 250 250 Total Professional Services 49,155 71,100 56,250 66,450 Maintenance Services 152 - 551400 Minor & Other Equip. Maint. - 1,000 200 800 152 - 551800 Other Maintenance Agreements 1,000 1,200 1,800 800 Total Maintenance Services 1,000 2,200 2,000 1,600 Operating Equipment 152 - 571000 Furniture & Fixtures 104 500 497 800 152 - 571300 Computer Peripherals 900 500 - - Total Operating Equipment 1,004 1,000 497 800 53 THIS PAGE INTENTIONALLY LEFT BLANK 54 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund VISION STATEMENT Provide a convenient, central point for customers to enjoy excellent and courteous customer service when calling, emailing, or visiting to request or inquire about all municipal services. MISSION STATEMENT To provide high quality, courteous, and timely customer service in response to requests and inquiries from the public and fellow City employees. GOALS AND OBJECTIVES • Answer all customer requests in a friendly and professional manner. • Ensure Customer Relations /311 Representatives are knowledgeable and well trained. • Ensure each request, inquiry, and work order is processed through the appropriate department. • Provide convenient service to each customer and prevent call backs. • Meet and exceed each customer's expectations. DEPARTMENT DESCRIPTION Answer general incoming calls and direct them to the correct departments when necessary. Accurately process all customer requests and inquiries. Create work orders and route to the appropriate department; monitor work order process through life cycle. Receive, process and answer all incoming email traffic through the Customer Care email portal. Manage and update WebQA, the City's work order system. Serve as receptionist in the City Administration Building. This department is now overseen by the Public Affairs Director. 55 CUSTOMER RELATIONS /311 ORGANIZATIONAL CHART City Manager Executive Director Support Public Affairs Director Customer Relations /311 CUSTOMER RELATIONS /311 2010 -11 2011 -12 2012 -13 Customer Relations /311 Rep 4 2 2 Customer Relations /311 Re PT 0 1 1 TOTAL POSITIONS 4 3 3 PERFORMANCE INDICATORS Work Orders (311) 2010 -11 2011 -12 2012 -13 Workload/Output Actual Estimate Budget Work Orders (311) 77 82 102 Work Orders (For Other Depts) 390 242 254 Calls Received 58,316 51,560 54,138 Average Calls Per Day Received 232 200 214 Calls Exiting System (Answered by Other Staff) 6,677 1,206 1,146 Abandoned Calls (Hung Up) 3,446 1,345 1,278 Emails Processed for Customers 1,550 5,118 5,373 WebQA Searches by Customers 5,699 5,706 5,991 REP CUSTOMER RELATIONS /311 Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $83,836 $102,572 $107,853 Supplies 398 200 200 Staff Support 1,070 736 1,750 Operating Equipment 0 400 500 Total $85,304 $103,908 $110,303 PROGRAM JUSTIFICATION AND ANALYSIS The Customer Relations FY 2012 -13 Budget will increase 6.2% from the FY 2011 -12 Estimates with the new City wide merit program being introduced. There will be no change to existing operations. 57 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET GENERAL GOVERNMENT Total Staff Support 1,070 1,018 736 1,750 EXPENDITURES CUSTOMER RELATIONS -311 Personnel Services 153-511110 Regular 61,755 78,189 76,361 77,124 153-511120 Overtime - 82 82 500 153-511180 LTD 190 199 199 201 153- 511210 Longevity 1,510 1,894 1,894 2,158 153-511310 FICA- Employer 4,804 6,125 6,007 6,065 153-511350 TMRS - Employer 9,996 12,494 12,251 12,376 153 - 511410 Health - Employer 5,390 11,611 5,682 9,234 153-511500 Workers Compensation 190 245 96 195 Total Personnel Services 83,835 110,839 102,572 107,853 Supplies 153 - 521100 Office Supplies 398 300 200 200 Total Supplies 398 300 200 200 Staff Support 153 - 535100 Uniforms 102 100 100 150 153 - 535300 Memberships - - - 100 153 - 535500 Training/Travel 968 918 636 1,500 Total Staff Support 1,070 1,018 736 1,750 Operating Equipment 153 - 571500 Operating Equipment - 500 400 500 Total Operating Equipment - 500 400 500 58 DEPARTMENT: DEVELOPMENT SERVICES DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND VISION STATEMENT Respect natural and historic resources, encourage redevelopment, ensure an efficient use of land, promote mixed use centers and traditional neighborhood development, support alternative modes of transportation and accommodate a diverse economy. MISSION STATEMENT To encourage and guide dynamic development for future generations by creating an identity, growing responsibly, balance and harmony for the community. GOALS AND OBJECTIVES • Update Comprehensive Plan for the City that promotes all aspects of our vision to define Schertz as a destination place. • Ensure the vision of the Comprehensive Plan and Master Thoroughfare Plan throughout the community by providing alternative modes of transportation and related facilities including pedestrian and bicycle routes and public transit. • Support the Master Parks Plan to provide welcoming parks, trails, open space and recreational facilities providing for equal access to recreational areas, activities, and services • Complete Gateway Study • Prepare update of Unified Development Code • Improve Staff Development Review process to better staff knowledge and understanding of all projects proposed within the City 59 PLANNING & ZONING Continue to better the distribution of meeting materials and information to the Planning and Zoning Commission to include training opportunities. DEPARTMENT DESCRIPTION The primary purpose of the Planning Division is to execute the Comprehensive Plan and the Unified Development Code. Staff reviews development plans for compliance, processes subdivision plats and zoning changes and assists with annexation and non - annexation agreements. Staff services support Planning and Zoning Commission and Board of Adjustment. ORGANIZATIONAL CHART City Manager Executive Director Development Development Services Planning & Zoning PLANNING AND ZONING 2010 -11 2011 -12 2012 -13 Planning Manager 1* 0 0 Senior Planner 1 1 1 Planner 1 1 1 1 Planner Technician 1 * 1 * 1 * TOTAL POSITIONS 1 41 31 3 * Positions are unfunded. we PLANNING & ZONING PERFORMANCE INDICATORS Plats 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget Plats 32 60 60 Site Plans and Master Plan 26 24 24 Variances 5 8 8 Zone Changes and Specific Use Permits 5 8 8 UDC/ Comp. Plan Revisions 1 1 1 Annexation 2 1 1 All Plats $64,250 $77,000 $77,000 Site Plan, Master Plan $19,200 $30,000 $30,000 Variance $1,750 $6,500 $6,500 Zone Change, Specific Use Permit $22,150 $47,000 $47,000 Other (Zoning Letters and Additional Admin fees) $7,680 $12,900 $12,900 Total Revenue $115,030 $173,400 $173,400 Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $134,525 $138,162 $140,973 Supplies 792 1,603 2,850 Operations Support 78 100 750 Staff Support 11,116 10,783 16,160 Professional Services 83,965 83,799 25,150 Operating Equipment 1,055 2,112 0 Total $231,531 $236,599 $185,883 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget decreased by 21.4% over FY 2011 -12 year end estimates. This decrease is due to the upcoming conclusion of the contract with Gateway Planning Group. m CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET GENERAL GOVERNMENT EXPENDITURES PLANNING AND ZONING Personnel Services 154-511110 Regular 97,742 99,400 98,765 99,246 154-511120 Overtime 347 2,000 409 2,000 154-511180 LTD 298 311 311 316 154- 511210 Longevity 2,156 2,430 2,420 2,752 154-511310 FICA - Employer 7,628 7,789 7,741 7,956 154-511350 TMRS - Employer 15,836 15,885 15,786 16,234 154 - 511410 Health - Employer 10,223 12,578 12,578 12,218 154-511500 Workers Compensation 296 314 152 251 Total Personnel Services 134,526 140,707 138,162 140,973 Supplies 154 - 521000 Operating Supplies 30 103 203 200 154 - 521100 Office Supplies 763 2,219 1,400 2,500 154 - 521600 Equipment Supplies - 150 - 150 Total Supplies 793 2,472 1,603 2,850 Operations Support 154 - 534100 Advertising - 50 - 50 154 - 534200 Printing & Binding 78 385 100 700 Total Operations Support 78 435 100 750 WE 101 GENERAL FUND CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 ACTUAL Staff Support 154 - 535100 Uniforms 154 - 535300 Memberships 154 - 535400 Publications 154 - 535500 Training/Travel Staff 154 - 535501 Training/Travel Commission 154 - 535510 Meeting Expenses Total Staff Support Professional Services 154- 541400 154- 541410 154- 541415 154- 541420 154- 541500 Tota I P rof Consulting Consulting Services -N Charrette Consulting Services- S Charrette Consulting Services- DwntwnCharre State /County Admin Fees essional Services Operating Equipment 154 - 571000 Furniture & Fixtures 154 - 571200 Equipment Total Operating Equipment 63 2011 -12 2011 -12 2012 -13 BUDGET ESTIMATE BUDGET 200 300 148 200 706 800 635 800 459 412 450 900 2,694 6,800 5,000 6,280 7,057 9,000 4,500 7,880 - 100 50 100 11,116 17,412 10,783 16,160 - 5,000 500 5,000 79,682 71,500 80,590 20,000 4,283 - 1,366 - - - 1,193 - - 431 150 150 83,965 76,931 83,799 25,150 1,055 2,112 2,112 - - 1,388 - - 1,055 3,500 2,112 - THIS PAGE INTENTIONALLY LEFT BLANK 64 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT To provide excellent legal advice and counsel to the City Council, City Manager and City Departments to fulfill the mission of the City. MISSION STATEMENT To provide expert legal services to the City Council, City Manager and City Departments for City in strategic planning, developing city policies and ordinances, contract negotiations, litigation, and developing legal documents for the management and operations of the City. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. 65 LEGAL SERVICES DEPARTMENT DESCRIPTION The City Attorney is the legal advisor to City Council and City Council's appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. ORGANIZATIONAL CHART Mayor & City Council City Attorney Operations Support 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Operations Support $9,199 $3,000 $12,000 Professional Services 331,156 490,309 348,000 Total $340,355 $493,309 $360,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget decreased by 27.0% from FY 2011 -12 Estimates. FY 2011 -12 required more legal activity, increasing the expenditures to a level above average and which is not expected to be seen in the coming year. WV 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES LEGAL SERVICES Operations Support 155 - 534100 Advertising /Legal Notices Total Operations Support Professional Services 155 - 541200 Legal Services Total Professional Services CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 67 9,199 13,000 3,000 12,000 9,199 13,000 3,000 12,000 331,156 245,000 490,309 348,000 331,156 245,000 490,309 348,000 THIS PAGE INTENTIONALLY LEFT BLANK 68 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 161 FACILITIES MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in maintaining City Facilities. MISSION STATEMENT Provide safe, enjoyable and attractive facilities, allowing diverse programs and responsive services which enhance the health and well -being of the residents and City employees by managing building functions, facility care and security through quality facilities maintenance pursuits in a professional environment. GOALS AND OBJECTIVES • Provide a safe and clean environment through regular cleaning of facilities. • Promote and deploy energy efficiency programs to reduce utility consumption. • Provide high - quality preventative maintenance to extend the life of City Facilities. • Provide set -up and take -down services for events and functions in City Facilities DEPARTMENT DESCRIPTION The department services and maintains 19 facilities totaling 202,847 square feet with a value of $25,277,765, consisting of carpet, tile floors, other flooring, offices, storage areas, rest rooms, cells, meeting /training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, exercise classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground breaking ceremonies and other special events. Provide function set up for private events such as weddings, birthdays, anniversaries, W* FACILITIES MAINTENANCE graduations, family reunions, retirements and other functions. Set up average of 143 events per month. Provide facility maintenance, repairs and upkeep of City Hall, Administration Building, Police, Fire, EMS, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Fire /EMS station on I.H.35, Marion EMS station, Records and Facilities Maintenance building. Provide preventive maintenance work on HVAC units, stand by generators, replacing light bulbs and ballasts, plumbing repairs, carpentry work, painting, Employee ID badges and building access, minor electric and general building and fixture repairs. This department was moved under the Director of Public Affairs in FY 2011 -12. ORGANIZATION CHART City Manager Executive Director Public Affairs Director Facilities Maintenance FACILITIES MAINTENANCE 2010 -11 2011 -12 2012 -13 Director 1 1 1 Manager 1 0 0 Supervisor 0 1 1 Administrative Assistant 0 1 1 Facilities Maintenance Foreman 1 1 1 Facilities Tech Foreman 1 0 0 Facilities Maintenance Worker 1 1 1 1 Facilities Tech 1 7 7 7 P/T Facilities Tech 1 4 4 4 TOTAL POSITIONS 161 161 16 70 FACILITIES MAINTENANCE PERFORMANCE INDICATORS Square footage maintained 2010 -11 2011 -12 2012 -13 Workload/Output Actual Estimate Budget Square footage maintained 202,847 202,847 202,847 Events set up 1,301 1,716 1,720 City Buildings Maintained 19 19 19 Completed work orders 497 636 640 HVAC units air filters replaced 2,998 2,628 2,700 Light bulbs and ballasts replaced 1,154 552 560 Miscellaneous Items (office moving etc.) 340 336 340 Plumbing Repairs 84 72 75 Electrical Repairs 34 168 170 Preventive maintenance on Generators 36 36 36 Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $617,208 $635,882 $638,845 Supplies 57,673 66,585 94,340 Utility Services 97,064 104,300 201,100 Staff Support 10,480 12,030 12,455 Maintenance Services 110,319 99,119 182,000 Rental Equipment 764 400 1,400 Operating Equipment 6,554 3,396 14,550 Capital Outlay 0 0 60,000 Total $900,062 $927,712 $1,204,690 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased 29.9% from FY 2011 -12 Estimates. Beginning in FY 2012 -13 the building maintenance expenditures for the Police Building, Fire Station #1, and the EMS Building will be covered by the General Fund instead of the Economic Development Corporation. The expenses related to those buildings will be reimbursed by the Corporation at 100% in FY 2012 -13, 50% in FY 2013- 14, 25% in FY 2014 -15, and be fully funded by the General Fund in FY 2015 -16. Building maintenance expenses increase 6.9% due to repairs needed on the YMCA building along with increase general operational expenses. 71 101 GENERAL FUND GENERALFUND EXPENDITURES FACILITIES MAINTENANCE Personnel Services CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 161 - 511110 Regular 409,509 430,645 426,236 427,048 161 - 511120 Overtime 17,428 17,000 17,000 15,000 161 - 511180 LTD 1,109 1,184 1,184 1,182 161- 511210 Longevity 14,963 14,400 10,833 12,411 161- 511310 FICA - Employer 32,838 34,889 34,521 34,192 161- 511350 TMRS - Employer 70,014 71,147 70,402 69,769 161- 511410 Health - Employer 57,055 69,665 68,181 71,434 161- 511500 Workers Compensation 14,291 10,306 7,525 7,809 Total Personnel Services 617,207 649,236 635,882 638,845 Supplies 161 - 521000 Operating Supplies 47,863 55,500 55,500 53,790 161 - 521100 Office Supplies 1,477 300 350 650 161 - 521200 Medical /Chemical Supplies 6,893 9,500 9,500 9,700 161 - 521300 Motor Veh. Supplies 472 300 300 300 161 - 521600 Equip Maint Supplies 969 935 935 1,500 Total Supplies 57,674 66,535 66,585 65,940 Utility Services 161 - 533100 Gas Utility Service 161 - 533200 Electric Utility Service 161 - 533410 Water Utility Service 161 - 533500 Vehicle Fuel Total Utility Services 162 1,400 1,200 1,300 74,303 84,000 76,000 81,000 14,679 18,000 18,500 18,500 7,920 8,600 8,600 8,600 97,064 112,000 104,300 109,400 72 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET Staff Support 64,000 161 - 551400 Minor & Other Equip Maint 161 - 535100 Uniforms 8,231 9,949 8,800 9,200 161 - 535300 Memberships 561 480 480 480 161 - 535500 Training/Travel 1,015 2,000 2,000 2,000 161 - 535510 Meeting Expenses 674 750 750 775 Total Staff Support 10,481 13,179 12,030 12,455 Maintenance Services 161 - 551100 Building Maintenance 66,101 58,565 58,565 64,000 161 - 551400 Minor & Other Equip Maint 944 500 500 500 161 - 551700 Ground Maintenance 1,981 - - 3,000 161 - 551800 Other Maint. Agreement 41,292 40,054 40,054 46,800 Total Maintenance Services 110,318 99,119 99,119 114,300 Rental Eauioment 161- 561100 Rental Equipment 764 400 400 1,400 Total Rental Equipment 764 400 400 1,400 Operating Equipment 161 - 571100 Furniture and Fixtures 698 896 896 - 161- 571500 Operating Equipment 989 2,500 2,500 - 161- 571700 Improvements under $5,000 4,867 - - 4,950 Total Operating Equipment 6,554 3,396 3,396 4,950 Capitalized Equipment 161 - 581700 Improvements over $5,000 - 24,500 - 60,000 Total Capitalized Equipment - 24,500 - 60,000 73 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERALFUND EXPENDITURES BUILDINGS 6 -8 (POLICE, EMS, FIRE) MAINTENANCE Supplies 163 - 521000 Operating Supplies - - - 24,000 163 - 521200 Medical /Chemical Supplies - - - 4,400 Total Supplies - - - 28,400 Utility Services 163 - 533100 Gas Utility Service - - - 4,500 163 - 533200 Electric Utility Service - - - 64,000 163 - 533410 Water Utility Service - - - 21,000 163 - 533500 Fuel - Diesel - - - 2,200 Total Utility Services - - - 91,700 Maintenance Services 163 - 551100 Building Maintenance - - - 36,800 163 - 551400 Minor & Other Equip Maint - - - 900 163 - 551700 Ground Maintenance - - - 1,000 163 - 551800 Other Maint. Agreement - - - 29,000 Total Maintenance Services - - - 67,700 Operating Equipment 163 - 571700 Improvements under $5,000 - - - 9,600 Total Operating Equipment - - - 9,600 74 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND VISION STATEMENT The vision of the City Secretary's Department is to provide necessary services to the City Council in recording all actions of the City Council, guarantee the authenticity of all official documents and provide for their safekeeping and retrieval, administer City Elections and the City's Records Management Program, provide public information by personal contact and through media sources. MISSION STATEMENT The City Secretary's Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision - making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary's Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling its duties and responsibilities. GOALS AND OBJECTIVES The goals and objectives of the City Secretary's Department are to provide the following services for the City of Schertz: • Public Information requests. 75 CITY SECRETARY • Oversee a records management department for the City that provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. • Proclamations from the Mayor's Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. DEPARTMENT DESCRIPTION The City Secretary's Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision - making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary's Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. ORGANIZATIONAL CHART City Council City Secretary Iry CITY SECRETARY CITY SECRETARY 2010 -11 2011 -12 2012 -13 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Ordinances Passed and Processed Resolutions Passed and Processed Memo Resolutions Passed and Processed Council Meetings Attended *Discontinued use of Memo Resolutions 40 2010 -11 2011 -12 2012 -13 Workload Actual Estimated Budget Ordinances Passed and Processed Resolutions Passed and Processed Memo Resolutions Passed and Processed Council Meetings Attended *Discontinued use of Memo Resolutions 40 20 25 78 140 130 35 4* 0 50 47 50 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% Documents completed, signed, scanned Actual Estimate Budget within 48 hours of council approval 95% 97% 97% Council meeting minutes transcribed within 48 4,077 7,135 7,850 hours following Council meeting 100% 100% 100% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% Alcohol permits processed within the month of expiration 95% 99% 99% Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $164,232 $164,336 $168,506 Supplies 1,472 1,150 1,250 City Support Services 6,788 6,780 7,500 Staff Support 4,077 7,135 7,850 Total $176,568 $179,401 $185,106 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased 3.2% from FY 2011 -12 Estimates due to the aforementioned health insurance increases and potential merit increases which affect all departments. There will be no change in operations. 77 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY Personnel Services 164-511110 Regular 164-511180 LTD 164- 511210 Longevity 164 - 511230 Certification Allowance 164 - 511310 FICA - Employer 164-511350 TMRS - Employer 164- 511410 Health - Employer 164-511500 Workers Compensation Total Personnel Services Supplies 164 - 521100 Office Supplies Total Supplies City Support Services 164 - 532700 Records Management Total City Support Services Staff Support 164 - 535100 Uniforms 164 - 535300 Memberships 164 - 535400 Publications 164 - 535500 Training/Travel Total Staff Support CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 122,245 122,051 121,351 124,359 378 378 378 391 2,260 1,615 1,615 1,867 208 600 600 - 8,801 9,460 9,407 9,656 19,725 19,294 19,185 19,704 10,229 11,611 11,611 12,218 386 382 189 311 164,232 165,391 164,336 168,506 1,472 1,250 1,150 1,250 1,472 1,250 1,150 1,250 6,788 9,780 6,780 7,500 6,788 9,780 6,780 7,500 - 100 100 100 747 645 495 600 50 200 140 150 3,280 7,660 6,400 7,000 4,077 8,605 7,135 7,850 78 DEPARTMENT: 167 NON - DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include audit cost, city insurance, appraisal district contracts, and emergency medical services. Supplies City Support Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Total $405 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Supplies City Support Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Total $405 $11 $0 320,104 523,781 450,000 140,987 143,961 154,500 0 97 0 422,942 481,161 699,433 58,103 147,194 165,220 396,111 0 55,000 $1,338,652 $1,296,205 $1,524,153 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased 17.6% from the FY 2011 -12 Estimates due to the addition of the Street Impact Fee Study and the first year of Capital Group Inc.'s property tax credit per the economic development agreement. This amount is estimated at $150,000 each year until the end of the agreement in FY 2019 -20. Caterpillar will also be applying for its tax abatement which will last eight years from FY 2012 -13. This amount is estimated at $78,603. The City also has Tax Increment Reinvestment Zone II in the southern area of Schertz to fund infrastructure to support the development and surrounding area. The estimated amount of this will be $75,000. All together, the Tax Abatement line increased to $303,608 for FY 2012 -13. Another function of Non - Departmental is to provide the City's Emergency Medical Services (EMS). This amount is billed by the Schertz EMS department to participating local governments based on population. Schertz's portion for FY 2012 -13 will be $395,830. 79 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET Supplies 167 - 521000 Operating Supplies 405 2,500 11 - Total Supplies 405 2,500 11 - Citv Support Services 167 - 532200 County Appraisal District 141,859 120,000 154,000 170,000 167 - 532500 City Ins - Commercial 173,813 218,000 130,000 130,000 167 - 532900 Contingencies 4,432 239,781 239,781 150,000 Total City Support Services 320,104 577,781 523,781 450,000 Operations Support 167- 534000 Postage 33,338 30,000 29,848 29,500 167 - 534300 Equip. Maintenance 98,795 84,000 113,068 115,000 167 - 534600 Annexation Costs 8,854 25,000 1,045 10,000 Total Operations Support 140,987 139,000 143,961 154,500 Staff Support 167 - 535500 Travel /Training 80 - 97 - Total Staff Support 80 - 97 - City Assistance 167 - 537100 Emergency Medical Services 387,459 384,046 384,188 395,830 167 - 537450 Tax Reimbursements /Abatements 35,483 75,000 96,973 303,603 Total City Assistance 422,942 459,046 481,161 699,433 Professional Services 167 - 541300 Other Prof Services 16,243 94,500 94,500 95,000 167 - 541400 Auditor /Accounting Srvc 11,000 50,000 20,995 40,000 167 - 541500 State /County & Admin Fees 70 - 70 70 167 - 541502 Cost of Bond Issuance 100 150 100 150 167 - 541600 Miscellaneous Bank Charges 869 2,000 1,500 1,500 167 - 541650 Investment Management Fee 3,293 4,000 3,300 3,500 167 - 541800 Credit Card Service Fee 26,528 24,000 26,729 25,000 Total Professional Services 58,103 174,650 147,194 165,220 80 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Fund Charaes /Transfers 167 - 548000 Transfer Out 392,352 - - 55,000 167 - 548106 Transfer to Special Event Fund - 10,850 - - 167- 548700 Bad Debt Expense 3,759 - - - Total Transfers 396,111 10,850 - 55,000 81 THIS PAGE INTENTIONALLY LEFT BLANK 82 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND VISION STATEMENT Public Affairs will become the premier government information department in the State of Texas with a primary goal of expanding information dissemination beyond traditional means; Public Affairs will involve governmental and non- governmental entities and individuals in the collection, packaging, and distribution of information important to the whole community. MISSION STATEMENT The purpose of the Public Affairs Department is to keep internal and external audiences informed about city events, activities, policies, ordinances, leadership focus, economic growth and development, and other issues of public interest, and to promote a positive city image through development and release of professional products to news media outlets. The Public Affairs Department serves an internal audience of 354 budgeted employees and elected and appointed officials, as well as an estimated city population of 33,000. GOALS AND OBJECTIVES • Oversee the production of Schertz Tales Magazine as the primary source of information for all current and potential residents and businesses in the Schertz sphere of influence. • Oversee the marketing of city rental properties: Civic, Community and North Centers. • Promote city activities throughout the region and the State of Texas. • Disseminate information to residents and the media during emergency and non - emergency situations efficiently. 83 PUBLIC AFFAIRS DEPARTMENT DESCRIPTION Publish and distribute Schertz Tales Magazine to over 12,000 households and area businesses; produce, coordinate, or promote all City events and activities, including: Sweetheart Court, Festival of Angels, 4th of July Jubilee, Holiday Lock- up, SchertzFest, Wilenchik Walk, Artz, Doggie Dash, Employee Remembrance Day, and other City programs. Public Affairs handles advertising and promotion of events held in Schertz, the production of television commercials, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. This office creates photographic /video /audio recording of City events and activities, designs city brochures, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. The Public Affairs Director oversees this budget along with the Customer Relations /311, Facilities Maintenance, Schertz Tales, and Event Facilities Divisions. ORGANIZATIONAL CHART City Manager Executive Director Sur)[ Public Affairs Director Public Affairs PUBLIC AFFAIRS 2010 -11 2011 -12 2012 -13 Public Affairs Director 1 1 1 Senior Administrative Assistant 1 1 1 Client Affairs Specialist 0 1 1 1 1 Events Coordinator 1 1 1 TOTAL POSITIONS 3 4 4 84 PUBLIC AFFAIRS PERFORMANCE INDICATORS Press Inquiries (Emergency Service) 2010 -11 2011 -12 2012 -13 Workload/Output Measures Actual Estimate Budget Press Inquiries (Emergency Service) 49 200 200 Press Inquiries (General City) 38 800 100 City Sponsored Events 6 7 9 Marketing Materials Produced, per FTE Average cost per Advertising Run outside of the magazine Total hours spent fundraising per FTE Average Amount of Dollars Raised for Events, per FTE 9 2010 -11 2011 -12 2012 -13 Efficiency Measures Actual Estimate Budget Marketing Materials Produced, per FTE Average cost per Advertising Run outside of the magazine Total hours spent fundraising per FTE Average Amount of Dollars Raised for Events, per FTE 9 11 13 N/A $1045 $1200 N/A 480 480 N/A $3850 $7,222 Non - Magazine Advertisements N/A 12 12 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Non - Magazine Advertisements N/A 12 12 Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $160,521 $278,226 $286,253 Supplies 1,936 2,800 3,500 Operations Support 25,533 30,550 27,100 Staff Support 2,382 3,535 5,900 Operating Equipment 2,737 0 0 Total $193,109 $315,111 $322,753 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased by 2.4% from the FY 2011 -12 Estimate. During mid FY 2011 -12 a position was moved from the Event Facilities department to Public Affairs and was renamed the Client Affairs Specialist. This position will be funded for a full year in FY 2012 -13. 85 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS Personnel Services 170-511110 Regular 170-511120 Overtime 170-511180 LTD 170 - 511210 Longevity 170-511240 Vehicle Allowance 170-511310 FICA - Employer 170-511350 TMRS - Employer 170 - 511410 Health - Employer 170-511500 Workers Compensation Total Personnel Services Supplies 170 - 521010 Operating Supplies- Events 170 - 521100 Office Supplies Total Supplies Operations Support 170 - 534000 Postage 170 - 534100 Advertising 170 - 534200 Printing & Binding Total Operations Support Staff Support 170 - 535100 Uniforms 170 - 535300 Memberships 170 - 535400 Publications 170 - 535500 Training/Travel 170 - 535510 Meeting Expenses 170 - 535600 Professional Certification Total Staff Support 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 115,173 197,251 202,874 206,348 - 1,500 - - 376 580 637 648 710 1,010 1,010 2,684 3,577 3,000 3,000 3,000 9,109 14,547 15,725 15,991 19,154 29,664 32,072 32,630 11,911 23,098 22,727 24,437 511 486 181 515 160,521 271,136 278,226 286,253 (91) 500 400 2,000 2,027 2,400 2,400 1,500 1,936 2,900 2,800 3,500 - 100 50 100 11,683 19,600 18,250 20,000 13,850 14,885 12,250 7,000 25,533 34,585 30,550 27,100 - 150 - 100 185 765 618 1,500 335 500 150 500 1,398 2,450 2,267 2,800 463 500 500 500 - 500 - 500 2,381 4,865 3,535 5,900 WV CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Operating Equipment 170 - 571300 Computer Software - 300 - - 170- 571500 Operating Equipment 2,737 - - - Total Operating Equipment 2,737 300 - - 87 THIS PAGE INTENTIONALLY LEFT BLANK 88 DEPARTMENT: CITY SECRETARY DIVISION: 171 RECORDS MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT Under the supervision of the City Secretary, this department is responsible for the coordination of an effective and efficient records management system. MISSION STATEMENT To provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use, and disposition of municipal records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and accepted records management practice. GOALS AND OBJECTIVES • Scan permanent documents. • Provide Department Training on types of documents. • Destroy records that meet retention. • Continue to locate historical documents for electronic storage. • Provide the information and training for departments to scan their own documents. 89 RECORDS MANAGEMENT DEPARTMENT DESCRIPTION The Records Management Division performs the following functions: • Scan permanent and historical documents to store as electronic documents. • Destroy records that meet the requirements of the records retention schedule. • Identify historical documents. • Provide records upon request to departments that are stored. • Maintain inventories of records stored offsite and onsite. • Train departments on record storage procedures. • Work with software vendors and Information Technology concerning the electronic storage system. • Conduct research for departments. ORGANIZATIONAL CHART City Council City Manager City Secretary Records Manaaement RECORDS MANAGEMENT 2010 -11 2011 -12 2012 -13 Records Management Coordinator 1 1 1 1 TOTAL POSITIONS 1 1 1 RECORDS MANAGEMENT PERFORMANCE INDICATORS Number of Documents scanned 2010 -11 2011 -12 2012 -13 Workload/Output Actual Estimate Budget Number of Documents scanned 3,772 16,404* 16,404* Number of boxes stored offsite 470 298 298 Number of boxes inventoried 126 155 103 Number of cubic feet of documents 5020 5,020 6,861 destroyed $70,136 $59,675 $62,104 Digitize Public Work Plans (pages) 0 32 21 Digitize Commercial Plans (pages) 34 333 222 *Scanned by Records Management and other Departments Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $46,159 $47,795 $48,144 Supplies 360 500 400 Staff Support 845 1,380 1,560 Professional Services 22,773 10,000 12,000 Total $70,136 $59,675 $62,104 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased 4.1 % from year end estimates. There will be no change in operations. The increase is due to the merit program and health insurance increase. RE 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES RECORDS MANAGEMENT Personnel Services 171 - 511110 Regular 171 - 511180 LTD 171 - 511210 Longevity 171 - 511310 FICA - Employer 171 - 511350 TMRS - Employer 171 - 511410 Health - Employer 171 - 511500 Workers Compensation Total Personnel Services Supplies 171 - 521000 Operating Supplies 171 - 521100 Office Supplies Total Supplies Staff Support 171 - 535100 Uniforms 171 - 535300 Memberships 171 - 535500 Training/Travel Total Staff Support Professional Services 171 - 541310 Contractual Services Total Professional Services CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 32,318 33,347 32,997 32,871 100 104 104 105 814 946 946 1,078 2,478 2,624 2,597 2,597 5,235 5,350 5,296 5,300 5,115 5,805 5,805 6,109 99 105 50 84 46,159 48,281 47,795 48,144 - 500 300 200 360 250 200 200 360 750 500 400 - 100 95 100 85 200 85 260 760 1,200 1,200 1,200 845 1,500 1,380 1,560 22,773 15,000 10,000 12,000 22,773 15,000 10,000 12,000 WE DEPARTMENT: PUBLIC AFFAIRS DIVISION: 172 SCHERTZ TALES MAGAZINE FUND: 101 GENERAL FUND VISION STATEMENT Schertz Tales Magazine is the primary source of information for all current and potential residents and businesses. With an evolving goal of expanding information dissemination beyond traditional means, Schertz Tales will involve governmental and non - governmental entities and individuals in the collection, packaging, and distribution of information that is important to the whole community. MISSION STATEMENT The purpose of Schertz Tales Magazine is to keep internal and external audiences informed about city events, activities, policies, ordinances, economic growth and development, and other issues of public interest, and to promote a positive city image through development and release of professional products to news media outlets. The Public Affairs Department serves an internal audience of 326+ employees and elected leaders, as well as a city population of 32,000 - plus. GOALS AND OBJECTIVES • Schertz Tales Magazine will continue to acquire new revenue streams in order to make the Schertz Tales Magazine self- sufficient. • Utilize new mediums of communication for enhanced information dissemination. • Promote city activities throughout the region and the State of Texas. 93 SCHERTZ TALES MAGAZINE DEPARTMENT DESCRIPTION Publication and distribution of Schertz Tales Magazine to over 10,000 households and businesses, including: writing of articles, photography, graphic design and layout, sales, advertising design, copy editing, billing, and collections; distribution of 4,000 copies to staff and select pick -up locations. Promote all City events and activities, including: Festival of Angels, 4th of July Jubilee, Wilenchik Walk, Holiday Lock -up, SchertzFest, Artz, Doggie Dash, Employee Remembrance Day, and other City programs. ORGANIZATIONAL CHART City Manager Executive Director Surn Public Affairs Director Schertz Tales Magazine Schertz Tales 2010 -11 2011 -12 2012 -13 Publications Editor 1 1 1 Account Manager 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Number of Staff, FTE (Full Time Equivalents) 2 2 2 Number of potential advertisers approached 0 300 525 Number of customers served (advertisers) 462 479 480 Number of Magazines Distributed 168,000 168,000 168,000 94 2010 -11 2011 -12 2012 -13 Workload/Output Measures Actual Estimate Budget Number of Staff, FTE (Full Time Equivalents) 2 2 2 Number of potential advertisers approached 0 300 525 Number of customers served (advertisers) 462 479 480 Number of Magazines Distributed 168,000 168,000 168,000 94 SCHERTZ TALES MAGAZINE Total Schertz Tales 2010 -11 2011 -12 2012 -13 Efficiency Measures Actual Estimate Budget Total Schertz Tales 2010 -11 2011 -12 2012 -13 Articles /Ads /Graphics /Photographs Produced Actual Estimate Budget per FTE 397 500 500 Customer Service / Retention / Design Hours 15 1,525 2,005 per FTE (Advertisers) 121 125 125 Percentage of Magazine Contracted 47% 47% 46% Hours Contracted for Magazine Production $383,230 $416,403 $443,665 (Writing, Ad Design, Photography, Layout, Graphics) 1558 1700 1700 Schertz Tales Ad revenue City Sponsored /Non - Revenue $152,832 $220,000 $220,000 $15,425 $32,000 $32,000 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Schertz Tales Ad revenue City Sponsored /Non - Revenue $152,832 $220,000 $220,000 $15,425 $32,000 $32,000 Personnel Services 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel Services $126,116 $128,278 $130,560 Supplies 0 200 200 Operations Support 3,267 200 200 Staff Support 15 1,525 2,005 Professional Services 253,832 286,200 300,700 Fund Charges /Transfers 0 0 10,000 Total $383,230 $416,403 $443,665 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased 6.5% from year end estimates. This increase is due to higher printing costs and accounting for a bad debt expense to offset uncollectable revenues from advertising sales. 95 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET GENERAL GOVERNMENT EXPENDITURES SCHERTZ TALES MAGAZINE Personnel Services 172 - 511110 Regular 88,677 90,262 89,211 90,103 172 - 511180 LTD 278 278 279 281 172 - 511210 Longevity 150 390 390 630 172 - 511240 Vehicle Allowance 5,769 6,000 6,000 6,000 172 - 511310 FICA - Employer 7,190 6,935 6,873 6,941 172 - 511350 TMRS - Employer 14,638 14,143 14,017 14,163 172 - 511410 Health - Employer 9,414 11,611 11,364 12,218 172 - 511500 Workers Compensation - 281 144 224 Total Personnel Services 126,116 129,900 128,278 130,560 Supplies 172 - 521100 Office Supplies - 200 200 200 Total Supplies - 200 200 200 Operations Support 172 - 534000 Postage 3,267 200 200 200 Total Operations Support 3,267 200 200 200 Staff Support 172 - 535100 Uniforms - - - 100 172 - 535300 Memberships - 275 275 405 172 - 535510 Meeting Expenses 15 1,225 1,250 1,500 Total Staff Support 15 1,500 1,525 2,005 101 GENERAL FUND Professional Services 172 - 541305 Professional Services 172 - 541350 Schertz Tales- Printing 172 - 541355 Schertz Tales- Design 172 - 541360 Schertz Tales- Postage 172 - 541365 Delivery Services Total Professional Services Fund Charges /Transfers 172 - 548700 Bad Debt Expense Total Fund Charges/ Transfers CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 15,279 14,000 104,919 117,000 100,709 120,200 32,926 50,000 - 1,500 253,833 302,700 97 14,000 14,000 117,000 125,000 110,200 120,200 45,000 40,000 - 1,500 286,200 300,700 - 10,000 - 10,000 THIS PAGE INTENTIONALLY LEFT BLANK 98 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND VISION STATEMENT Provide the City of Schertz with the infrastructure needed to support the growth of residential, commercial and industrial developments anticipated in the foreseeable future and assist the Public Works Department in maintaining that infrastructure. MISSION STATEMENT To promote public health, safety and welfare by ensuring the appropriate design, review and implementation of the City's infrastructure plans and policies. The Department is dedicated to providing high quality engineering services, responsive project management, enhancing public knowledge of technical issues, and developing maintenance programs for the City's infrastructure. GOALS AND OBJECTIVES • Manage the ongoing Bond Program for Streets and Drainage to its satisfactory conclusion. • Establish Master Infrastructure Plans for 10 year build out of Capital Improvement Plan for water, sewer and drainage facilities. • Develop a 10 -year plan for street rehabilitation and an associated preventive maintenance program to extend the life of the City's street network. • Implement the 5 -year Storm Water Management Plan (SWMP) as required by the Texas Pollutant Discharge Elimination System (TPDES) and the Clean Water Act and establish new 5 -year SWMP program. • Manage the Capital Improvement Plan to ensure adequate infrastructure is available for future development. W* ENGINEERING DEPARTMENT DESCRIPTION Serve as technical advisor to the City Manager, City Council, and Department Heads. Directs and reviews all Public Works engineering activities. Supervises and participates in the development and implementation of the capital improvement program. Administer the implementation of the City's Storm Water Management Program under TPDES. Assist the Director of Public Works in developing and implementing the City's five and ten year maintenance and improvement plans. Meet with the public in small and large group forums to discuss City Public Works policies, practices and problems. Review for adherence to engineering principles and standards the design, construction, maintenance and operation activities for the City's water, sewer, street and storm drain systems. ORGANIZATIONAL CHART City Manager Executive Director Develoament Engineering ENGINEERING 2010 -11 2011 -12 2012 -13 City Engineer 1 1 1 Assistant City Engineer 0 *1 *1 Engineer in Training 0 1 1 Temporary Project Engineer 1 0 0 Senior Administrative Assistant 1 1 1 TOTAL POSITIONS 3 4 4 *Position is unfunded. m ENGINEERING PERFORMANCE INDICATORS 2006 bond program projects completed Complete year 3 of the SWMP Update The 5 year CIP Complete year 4 of the SWMP Establish Roadway Impact Fees Complete infrastructure inventory system Complete Year 5 of the SWMP Establish 10 yr Street Maintenance Plan Revise Public Works Standard details and Specifications Establish regional drainage study for South Schertz Establish regional Sewer Plan for South Schertz Complete Master Drainage Plan for South Schertz Complete Master Sewer Plan Complete Master Water Plan 5 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget 2006 bond program projects completed Complete year 3 of the SWMP Update The 5 year CIP Complete year 4 of the SWMP Establish Roadway Impact Fees Complete infrastructure inventory system Complete Year 5 of the SWMP Establish 10 yr Street Maintenance Plan Revise Public Works Standard details and Specifications Establish regional drainage study for South Schertz Establish regional Sewer Plan for South Schertz Complete Master Drainage Plan for South Schertz Complete Master Sewer Plan Complete Master Water Plan 5 3 6 N/A N/A 1 N/A 1 1 N/A N/A 1 N/A N/A 1 N/A N/A 1 N/A N/A 1 N/A 1 1 N/A 1 N/A N/A 1 N/A N/A 1 N/A N/A N/A 1 N/A N/A 1 N/A N/A 1 Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $164,108 $80,019 $258,709 Supplies 310 450 1,100 Utility Services 0 493 1,440 Staff Support 1,477 330 6,741 Professional Services 25,069 88,575 43,000 Maintenance Services 2,844 3,845 0 Operating Equipment 0 1,638 5,216 Capital Outlay 0 23,714 0 Total $193,808 $199,064 $316,206 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased by 58.8% from the FY 2011 -12 Estimate. Beginning in FY 2012 -13, the Engineer -in- Training will be paid out of the general fund instead of bond funds. Additionally, full year funding of the City Engineer position is included; this position was vacant most of FY 2011 -12. Due to this vacant position the duties were contracted out resulting in higher professional services costs during last year. IN CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET GENERAL GOVERNMENT EXPENDITURES ENGINEERING Personnel Services 173-511110 Regular 125,612 78,234 60,000 193,633 173-511180 LTD 387 404 252 609 173 - 511210 Longevity 2,760 3,036 3,016 2,922 173-511310 FICA - Employer 9,275 10,059 5,800 15,036 173-511350 TMRS - Employer 20,284 20,515 10,000 30,682 173 - 511410 Health - Employer 5,370 11,611 705 15,343 173-511500 Workers Compensation 419 408 246 484 Total Personnel Services 164,107 124,267 80,019 258,709 Supplies 173 - 521100 Office Supplies 310 1,300 350 1,000 173 - 521600 Motor Vehicle Supplies - 100 100 100 Total Supplies 310 1,400 450 1,100 Utility Services 173- 533500 Vehicle Fuel - 600 493 1,440 Total Utility Services - 600 493 1,440 Staff Support 173 - 535100 Uniforms 248 250 - 690 173 - 535300 Memberships 958 758 130 2,896 173 - 535400 Publications - 250 200 525 173 - 535500 Training/Travel 259 500 - 21120 173 - 535600 Professional Certification 12 255 - 510 Total Staff Support 1,477 2,013 330 6,741 102 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET Professional Services 173 - 541100 Engineering Services 20,901 73,000 65,000 30,000 173 - 541400 Other Prof Services 2,729 10,220 15,000 3,000 173 - 541310 Prof Svcs -Engineer Consulting - - 5,275 - 173- 541500 Surveying Service 1,440 2,000 3,300 10,000 Total Professional Services 25,070 85,220 88,575 43,000 Maintenance Services 173 - 551800 Other Maintenance Agreements 2,844 4,044 3,845 - Total Maintenance Services 2,844 4,044 3,845 - Operating Equipment 173 - 571000 Furniture & Fixtures - - - 5,216 173- 571200 Vehicles & Accessories less $5,000 - 200 1,638 - 173- 571300 Computer & Peripherals - 3,000 - - Total Operating Equipment - 3,200 1,638 5,216 Capitalized Equipment 173 - 581200 Vehicles & Accessories over $5,OOC - 26,000 23,714 - Total Capitalized Equipment - 26,000 23,714 - 103 THIS PAGE INTENTIONALLY LEFT BLANK 104 DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND VISION STATEMENT Provide dependable and punctual geographic information to City departments and the public, enabling better decision making and quality service. MISSION STATEMENT Create, manage and maintain a robust geospatial platform that is accurate, reliable and easily accessible. Integrate the City's existing geographic data with new information to provide timely and dependable mapping products. GOALS AND OBJECTIVES • Promote the use of geographic data within the city and provide training to fully utilize the information and software. • Provide an interactive web mapping application accessible both internally and externally. • Design and Implement a mobile application for the Fire Department leveraging fire preplan data with the GIS database. • Design and Implement a mobile application for the Business Office leveraging water billing data with the GIS database. • Continue to improve web application and database management expertise. • Continuing maintenance of the Regional Computer Aided Dispatch and Records Management project to enhance Police /Fire /Emergency Medical Services dispatching. • Provide new physical addresses in support of the Development Services Department • Establish and refine data standards to aid data management and deployment. 105 GEOGRAPHIC INFORMATION SYSTEMS (GIS) DEPARTMENT DESCRIPTION Designs, implements, and manages the City's geographic information system. Train staff to better understands and utilize current technology. ORGANIZATIONAL CHART City Manager Executive Director Development Geographic Information Svstems GIS 2010 -11 2011 -12 2012 -13 Coordinator 1 1 1 Specialist 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Work orders processed, per month 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget Work orders processed, per month 45 48 50 Document pages created, per month 242 260 260 Property attributes updated, per month 229 270 270 Hours per work order 6.2 6.0 6.0 Remaining non - updated data, percentage 20% 18% 15% Im 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Hours per work order 6.2 6.0 6.0 Remaining non - updated data, percentage 20% 18% 15% Im GEOGRAPHIC INFORMATION SYSTEMS (GIS) Mobile applications deployed to city departments N/A 2 4 Map request turnaround time, days 7 7 7 New subdivision addressing turnaround time, days 14 14 14 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget' Mobile applications deployed to city departments N/A 2 4 Map request turnaround time, days 7 7 7 New subdivision addressing turnaround time, days 14 14 14 Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $116,459 $120,458 $128,356 Supplies 2,275 1,750 2,800 Staff Support 0 1,550 2,725 Professional Services 0 14 1,500 Total $118,733 $123,772 $135,381 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget is 9.4% higher than the 2011 -12 Estimates due to higher personnel costs with the merit and health insurance increase. Professional services are budgeted for outside services should funding be needed. 107 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES GEOGRAPHIC INFORMATION SYSTEMS Personnel Services 174-511110 Regular 174-511180 LTD 174 - 511210 Longevity 174-511310 FICA - Employer 174-511350 TMRS - Employer 174 - 511410 Health - Employer 174-511500 Workers Compensation Total Personnel Services Supplies 174 - 521000 Operating Supplies 174 - 521100 Office Supplies 174 - 521600 Equipment Supplies Total Supplies Staff Support 174 - 535400 Publications 174 - 535500 Training/Travel Total Staff Support Professional Services 174 - 541400 Other Prof Services Total Professional Services 108 85,310 263 670 5,801 13,592 10,229 594 116,459 88,683 273 910 6,853 13,978 11,611 633 122,941 87,080 274 910 6,754 13,776 11,364 300 120,458 1,383 2,000 400 68 300 200 823 1,200 1,150 2,274 3,500 1,750 92,345 290 1,213 7,157 14,604 12,218 can l zo"53o 1,600 240 ncn L,ouu 50 50 - 4,000 1,500 2,725 4,050 1,550 2,725 - 2,000 14 1,500 - 2,000 14 1,500 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND VISION STATEMENT To continue to make the City of Schertz a safe community in which to live, work, and raise a family. MISSION STATEMENT The mission of the Schertz Police Department is to provide community oriented law enforcement by utilizing teamwork of a professionally trained staff. The department is committed to the prevention of crime, protection of life and property while remaining sensitive and impartial to the citizens within the community, while continuing to strive for excellence in every service that we provide. GOALS AND OBJECTIVES • To promote public safety in our community through enforcement action, criminal investigations, public education and community involvement. • To promote a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. • To increase department participation in community programs and increase citizen participation in police department programs. • To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested. Im POLICE DEPARTMENT DESCRIPTION The Schertz Police Department patrols the 32.13 square miles of Schertz, with a current population of 33,000. The City of Schertz lies within three counties, with 227.4 centerline miles of roads. The police department receives thousands of calls for services annually. The communications division dispatches calls for Police, Fire, Emergency Medical Service and Animal Control. Additionally, the police department provides dispatch services for the City of Cibolo Police and Fire Departments, along with Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction and the promotion of public safety. The Criminal Investigations Division investigates offenses that occurred within the city, processes crime scenes and follows up through prosecution with the County and District Attorneys of all three counties. The Records Division receives and prepares cases for submission to County and District Attorneys. The School Resource Officers provide a visible presence on the campuses within the city; make educational presentations to the students and staff, along with investigating crimes on campus. The Special Projects Officer interacts with Home Owner Associations, provides education and crime prevention programs to the community and oversees the Citizens Police Academy and the Citizens on Patrol. ORGANIZATIONAL CHART City Manager Executive Director Oaerations Police ow POLICE POLICE 2010 -11 2011 -12 2012 -13 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Captain 1 1 1 Criminal Investigation Department Lieutenant 1 1 1 Patrol Lieutenant 1 1 1 Criminal Investigation Department Sergeant 3 3 2 Patrol Sergeant 3 3 4 Criminal Investigation Department Corporal 2 4 5 Patrol Corporal 6 6 5 Special Projects Officer 1 1 1 School Resource Officer 0 1 1 School Resource Sergeant 0 1 1 Patrol Officer 24 24 28 Senior Administrative Assistant 1 1 1 Public Safety Technician 1 1 1 Office Manager 1 1 1 Records Clerk 2 2 2 Civilian Evidence Technician 0 0 1 Communications Manager 1 1 1 Communications Shift Supervisor 3 3 3 Communications Officer 9 12 12 Crossing Guards (Part Time) 6 7 7 TOTAL POSITIONS 68 76 81 LAW ENFORCEMENT COMMISSIONS 2010 -11 2011 -12 2012 -13 Fire Dept. Law Enforcement Commission 2 2 3 City Manager Law Enforcement Commission 1 0 0 Reserve Officer 1 1 2 TOTAL COMMISSIONS 1 41 3 5 HE POLICE PERFORMANCE INDICATORS Patrol Vehicles 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget Patrol Vehicles 25 25 25 Traffic Vehicles (3 stealth, 3 motorcycles) 6 6 6 # Patrol Officers including supervisors 33 33 33 # Patrol Officers with supervisory position 9 9 9 Calls for Service - Schertz 20,710 19,368 19,500 Calls for Service - Accidents 1,595 1,659 1,725 Tickets Issued 13,231 11,511 12,000 Cases Filed 652 753 775 State Seizures 3,684 4,778 4,500 Federal Seizures 19,797 41,891 50,000 Active Alarm Permits 1,838 2,435 2,450 Average time on tickets, per minute 10:00 9:25 9.19 Average response time on calls, minutes 13:00 18:57 18:00 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Average time on tickets, per minute 10:00 9:25 9.19 Average response time on calls, minutes 13:00 18:57 18:00 Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $4,165,944 $4,309,460 $4,677,560 Supplies 27,243 27,907 41,593 City Support Services 0 19,518 25,800 Utility Services 107,990 123,456 133,735 Operations Support 763 1,565 1,750 Staff Support 22,037 47,148 57,201 City Assistance 6,231 9,063 9,765 Professional Services 7,230 8,692 28,337 Maintenance Services 32,029 44,350 48,740 Operating Equipment 58,573 83,975 131,376 Capital Outlay 153,726 142,521 155,555 Total $4,581,766 $4,817,655 5,311,412 112 POLICE PROGRAM JUSTIFICATION AND ANALYSIS The Police Departments FY 2012 -13 Budget increased 10.2% when compared to the FY 2011 -12 estimates. With the addition of the Traffic Safety Program, personnel will increase with four new patrol officers with guns, ammunition, radios, and uniforms along with a civilian evidence technician position. The Vehicle Accessories line has seen an increase due to the cost of equipping and outfitting the new Chevy Tahoe police vehicles. With Ford no longer making the Crown Victoria Police Interceptor, many items from the Crown Victoria's will not transfer over to the Tahoes. The Computer and Peripherals line has seen a large increase when compared to last year's budget. This is to replace identified aging equipment that has become prone to malfunctions and breakdowns. While all of our patrol cars have mobile computers, the motorcycles do not. We have identified a mobile solution for the motorcycles and will be adding mobile computers to all 3 motorcycle units. 113 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE Personnel Services 256-511110 Regular 256-511120 Overtime 256-511180 LTD 256- 511210 Longevity 256- 511220 Clothing Allowance 256- 511230 Certification Allowance 256-511310 FICA - Employer 256- 511350 TMRS - Employer 256- 511410 Health - Employer 256- 511500 Workers Compensation Total Personnel Services Supplies 256- 521000 256- 521100 256- 521300 256- 521600 Total Sup Operating Supplies Office Supplies Motor Veh. Supplies Equip Maint Supplies plies CITY OF SCHERTZ OPERATING BUDGET 2012 -13 City- Support Services 256- 532500 City- Insurance - Commercial Total City Support Services Utility Services 256- 533500 Vehicle Fuel Total Utility Services Operations Support 256- 534200 Printing & Binding Total Operations Support 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 2,929,045 3,093,307 2,986,762 3,187,431 19,972 86,992 85,694 60,000 8,698 9,816 9,100 10,439 60,015 59,591 59,611 66,622 54,696 55,536 54,336 58,204 19,495 34,299 30,149 22,651 226,632 247,900 237,453 259,468 465,813 501,070 488,184 525,647 307,449 400,572 320,730 424,175 74,129 63,266 37,441 62,923 4,165,944 4,552,349 4,309,460 4,677,560 22,182 32,214 24,107 30,608 2,134 3,180 3,000 2,500 2,927 2,000 800 8,085 - 550 - 400 27,243 37,944 27,907 41,593 - 21,734 19,518 25,800 - 21,734 19,518 25,800 107,990 123,456 123,456 133,735 107,990 123,456 123,456 133,735 763 1,565 1,565 1,750 763 1,565 1,565 1,750 114 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 Professional Services 256- 541300 Other Consult/Prof Serv. 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Maintenance Services - 21,523 21,523 53,097 Staff Support 912 1,000 1,000 1,500 256- 535100 Uniforms 7,981 16,112 15,022 16,056 256- 535200 Annual Awards 90 500 500 500 256- 535210 Employee Recognition - 500 500 500 256- 535300 Memberships 700 700 700 695 256- 535400 Publications - 177 276 250 256- 535500 Training /Travel 10,064 29,401 29,800 39,000 256- 535500.5 T -Class Training 2,900 - - - 256- 535510 Meeting Expense 301 437 350 200 Total Staff Support 22,036 47,827 47,148 57,201 City Assistance 256- 537100 Medical Services 499 3,500 2,000 3,500 256- 537800 Crime /Fire Prevention 5,732 7,063 7,063 6,265 Total City Assistance 6,231 10,563 9,063 9,765 Professional Services 256- 541300 Other Consult/Prof Serv. 7,230 8,692 8,692 28,337 Total Professional Services 7,230 8,692 8,692 28,337 Maintenance Services - 21,523 21,523 53,097 256- 551400 Minor & Other Equip. Maint. 912 1,000 1,000 1,500 256- 551800 Other Maintenance Agrmt 10,641 15,644 15,500 5,540 256- 551810 Maintenance Arg. Radios 20,475 29,850 27,850 41,700 Total Maintenance Services 32,028 46,494 44,350 48,740 Operatina Eauipment 256- 571000 Furniture & Fixtures 5,994 4,219 4,185 2,500 256- 571200 Vehicle Accessories 33,343 49,606 45,068 41,745 256- 571300 Computer & Peripherals - 21,523 21,523 53,097 256- 571800 Other Equipment 19,236 22,453 13,199 34,034 Total Operating Equipment 58,573 97,801 83,975 131,376 Capitalized Equipment 256- 581200 Motor Vehicles 153,726 142,522 142,521 139,500 256- 581800 Equipment over $5,000 - - - 16,055 Total Capitalized Equipment 153,726 142,522 142,521 155,555 115 THIS PAGE INTENTIONALLY LEFT BLANK sm DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND VISION STATEMENT Through selection, training, and professional development we will create a Fire Rescue Department that is a model to our peers, an asset to our community, and a valued place to work. MISSION STATEMENT Protect all we serve with an emergency service that promotes public education and prevention; emphasizes community involvement; and provides the safe, timely, and efficient delivery of fire and rescue resources. GOALS AND OBJECTIVES • Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained and high performing work force. • Enact a wellness fitness program for all firefighters. • Improve training opportunities and encourage involvement in specialized operations. • Build upon area -wide technical rescue team and wildland strike team. • Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Make contact with 40% of population annually. • Quarterly inspects all restaurants, schools, and nursing homes. • Encourage public speaking for all firefighters. 117 FIRE RESCUE o Maintain safe construction and occupancy within the city through code enforcement. • Attract and maintain a qualified and diverse workforce. • Encourage diverse applicants through career fairs and public education. • Continue to develop the area -wide cooperative hiring plan. DEPARTMENT DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. ORGANIZATIONAL CHART City Manager Executive Director Oaerations Fire Rescue FIRE RESCUE 2010 -11 2011 -12 2012 -13 Fire Chief 1 1 1 Assistant Chief /Fire Marshal 1 1 1 Battalion Chief 3 3 3 Deputy Fire Marshal 1 1 1 Training/Safety Training/Safety Officer 1 1 1 Lieutenant 6 6 6 Fire Apparatus Operator 6 6 6 Firefighter 12 12 12 Senior Administrative Assistant 1 1 1 TOTAL POSITIONS 32 32 32 118 FIRE RESCUE PERFORMANCE INDICATORS Population Serviced Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 32,000 2010 -11 2011 -12 2012 -13 Input Actual Estimate Budget Population Serviced Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 32,000 32,500 34,000 700 725 725 32 32 32 27 27 27 1 1 1 4 4 4 2 2 2 2 2 2 Number of incidents Unit Responses (# calls for all units responding to all emergencies) Buildings preplan contacts Community Contact (citizen contact) Fire Inspections Conducted Plan Reviews Completed Training Hours Provided 1,767 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget Number of incidents Unit Responses (# calls for all units responding to all emergencies) Buildings preplan contacts Community Contact (citizen contact) Fire Inspections Conducted Plan Reviews Completed Training Hours Provided 1,767 1,775 1,775 2,224 2,091 2,091 536 725 725 9,882 11,000 13,600 608 475 600 73 80 80 6,105 9,500 6,200 Average Response Time (Minutes) 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Average Response Time (Minutes) 5.63 5.57 5.50 • Response Time > 5 Minutes 32.8 30.0 30.0 • of Buildings Preplanned 82.0 100.0 100.0 • Prevention Contacts 30.9 33.8 40.0 Inspections per Inspector 600 456 500 Training Hours /Employee 197 306 200 Total Fire Loss ($1,000)* 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Total Fire Loss ($1,000)* 455.2 230.0 230.0 Property Saved ($1,000)* 1,984 683 700 Fire Loss Ratio %* 22.9 34.0 30.0 Civilian Fire Injuries 1 1 0 ow FIRE RESCUE * Using structure fire data, we compare the value of the structure and its contents with the fire loss to arrive at a quantifiable value of property saved that could have been consumed had there been no intervention. The fire loss ratio is the fire loss as a percent of total property value with calls for service. For example, the estimated ratio for 2011 -12 is 34 %, meaning that the average loss in a structure fire in the City of Schertz resulted in a fire loss of 34% of the total value of the house and contents. This is a new measure and as such there are no national figures with which to compare. Personnel Services 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel Services $2,412,029 Supplies 8,105 Utility Services 50,903 Operations Support 687 Staff Support 88,086 City Assistance 20,612 Professional Services 13,040 Maintenance Services 36,998 Operating Equipment 41,369 Capital Outlay 0 Total $2,671,828 PROGRAM JUSTIFICATION AND ANALYSIS $2,529,046 $2,593,286 16,350 16,200 52,390 51,500 600 1,200 105,300 113,800 14,621 16,200 12,500 17,000 43,850 49,900 27,310 59,100 31,116 0 $2,833,083 $2,918,186 The FY 2012 -13 Budget increased 3.0% from the FY 2011 -12 Estimate. This increase is due to higher personnel costs due to increases in the aforementioned health insurance rates and potential merit increases. There will be no capital purchases in the FY 2012 -13 however there will be an increase in minor equipment purchases to replace aging stock. There will be no changes in operations. 120 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE Personnel Services 257-511110 Regular 257-511120 Overtime 257-511180 LTD 257 - 511210 Longevity 257 - 511220 Clothing Allowance 257 - 511230 Certification Allowance 257-511310 FICA - Employer 257 - 511350 TMRS - Employer 257 - 511410 Health - Employer 257 - 511500 Workers Compensation Total Personnel Services Supplies 1,615,141 257 - 521000 Operating Supplies 257 - 521100 Office Supplies 257 - 521200 Medical /Chemical Supplies 257 - 521300 Motor Veh. Supplies 257 - 521600 Equip Maint Supplies Total Supplies Utility Services 257 - 533100 Gas 257 - 533200 Electricity 257 - 533410 Water Utility Service 257 - 533500 Vehicle Fuel Total Utility Services Operations Support 257 - 534100 Advertising 257 - 534200 Printing & Binding Total Operations Support 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 1,549,100 1,615,141 1,595,000 1,631,910 173,702 217,000 217,000 209,000 5,411 4,939 5,918 6,029 38,477 41,462 42,682 41,240 9,792 9,672 9,672 9,672 28,087 38,032 34,500 28,447 134,140 123,507 141,820 148,772 282,008 251,878 299,580 303,572 155,033 185,772 164,157 187,585 36,279 34,065 18,717 27,059 2,412,029 2,521,468 2,529,046 2,593,286 4,505 5,000 3,000 3,000 1,716 2,100 1,500 1,500 - 10,000 9,750 9,400 1,015 1,400 1,100 1,100 869 2,000 1,000 1,200 8,105 20,500 16,350 16,200 6,149 7,200 5,400 6,600 9,581 16,000 11,000 13,000 1,895 - 2,990 2,400 33,279 33,800 33,000 29,500 50,904 57,000 52,390 51,500 - - - 300 687 800 600 900 687 800 600 1,200 121 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND Staff Support 257 - 535000 Uniforms 257 - 535300 Memberships 257 - 535400 Publications 257 - 535500 Training/Travel 257 - 535510 Meeting Expenses 257 - 535600 Professional Certifications Total Staff Support City Assistance 257 - 537800 Crime /Fire Prevention Total City Assistance Professional Services 257 - 541300 Other Professional Services Total Professional Services Maintenance Services 257 - 551400 Minor & Other Equip Maint 257 - 551800 Other Maintenance Agreements 257 - 551810 Maintenance Arg. Radios 257 - 551900 Construction Total Maintenance Services Operating Equipment 257 - 571000 Furniture & Fixtures 257 - 571200 Vehicle Accessories 257 - 571300 Computer Equipment 257 - 571310 Computer Software 257 - 571400 Communications Equipment 257 - 571600 Police /Fire /Medical Equip. 257 - 571800 Other Equipment Total Operating Equipment Capitalized Equipment 257 - 581200 Vehicles & Access. over $5,000 Total Capitalized Equipment 2010 -11 ACTUAL 2011 -12 2011 -12 2012 -13 BUDGET ESTIMATE BUDGET 48,179 60,000 60,000 56,000 1,489 1,600 1,100 1,400 1,688 3,000 3,000 3,000 31,985 47,000 34,000 46,000 2,925 3,200 2,900 3,000 1,820 5,385 4,300 4,400 88,086 120,185 105,300 113,800 20,612 18,600 14,621 16,200 20,612 18,600 14,621 16,200 13,040 18,140 12,500 17,000 13,040 18,140 12,500 17,000 5,889 8,000 8,000 7,000 7,847 15,700 9,700 13,140 6,150 12,300 13,000 14,760 17,112 20,000 13,150 15,000 36,998 56,000 43,850 49,900 122 3,149 617 5,615 31,987 41,368 4,200 7,400 4,400 4,600 30,500 7,200 58,300 3,560 80 940 336 18,376 4,018 27,310 35,000 31,116 35,000 31,116 4,000 4,200 4,400 3,500 4,300 30,500 8,200 59,100 DEPARTMENT: DEVELOPMENT SERVICES DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND VISION STATEMENT To provide professional assistance and interpretation of city ordinances and building codes and to participate in the assurance of a safe and sustainable community. MISSION STATEMENT To provide premier, progressive and timely customer service and to ensure the safety and quality of life aspects of building construction. GOALS AND OBJECTIVES • Provide excellent customer service through knowledge, communication and guidance. • Invest in employee knowledge and encourage educational training opportunities for staff. • Research opportunities for on -line application and payment of building perm its. • Obtain inspector training on 2012 International Building Codes in anticipation of adopting codes within fiscal year. DEPARTMENT DESCRIPTION The Inspections Division of Development Services will assist customers seeking permits for various types of building and improvement projects to include all aspects of residential and commercial construction. We will verify that contractors are licensed and insured to provide safe and efficient service to our citizens. We will coordinate and provide inspections to protect, promote and assure safety to our citizens. 123 INSPECTIONS ORGANIZATIONAL CHART City Manager Executive Director Development Development Services Inspections INSPECTIONS 2010 -11 2011 -12 2012 -13 Director of Development Services 1 1 1 Administrative Assistant 1 1 1 Chief Inspector 1 1 1 Assistant Chief Inspector 1 1 1 Assistant Inspector 1 1 1 Permit Technician 2 2 2 TOTAL POSITIONS 7 7 7 PERFORMANCE INDICATORS New Residential Construction 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget New Residential Construction 340 456 456 New Commercial Construction 23 12 12 Garage Sale Permits 529 444 444 Reroof Permits 101 96 96 Shed Permits 94 96 96 Deck/Patio Permits 132 120 120 Sign Permits 69 72 72 Fence Permits 122 108 108 All Other Permits 364 324 324 Mechanical Permits 873 732 732 Electric Permits 883 648 648 Plumbing Permits 1,137 996 996 Total Permit Revenue $1,540,880 $962,731 $962,731 124 INSPECTIONS Avg. days to complete residential 5 5 5 plan review Avg. days to complete commercial 45 45 45 plan review 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Avg. days to complete residential 5 5 5 plan review Avg. days to complete commercial 45 45 45 plan review Phased Inspections (i.e. framing) 12,254 12,240 12,240 Re- Inspections 577 540 540 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Phased Inspections (i.e. framing) 12,254 12,240 12,240 Re- Inspections 577 540 540 Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $362,767 $414,549 $428,700 Supplies 2,183 2,133 2,638 Utility Services 6,005 5,107 6,500 Operations Support 1,468 794 1,500 Staff Support 4,487 4,088 6,600 Professional Services 0 2,000 8,890 Operating Equipment 239 0 500 Total $377,149 $428,671 $455,328 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased by 6.2% from FY 2011 -12 year end estimates due to personnel expense increases with the merit and health insurance increase. There will be no change in operations. 125 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258-511110 Regular 258-511120 Overtime 258-511180 LTD 258 - 511210 Longevity 258-511310 FICA - Employer 258 - 511350 TMRS - Employer 258 - 511410 Health - Employer 258 - 511500 Workers Compensation Total Personnel Services Supplies 302,237 258 - 521000 Operating Supplies 258 - 521100 Office Supplies 258 - 521200 Medical Supplies 258 - 521300 Motor Vehicle Supplies 258 - 521600 Equip Maint Supplies Total Supplies City Support Services 258 - 532400 Computer Fees & Licenses Total City Support Services Utility Services 258 - 533500 Vehicle Fuel Total Utility Services Operations Support 258 - 534100 Advertising 258 - 534200 Printing & Binding Total Operations Support 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 263,053 302,237 297,013 303,727 236 1,000 - 1,000 581 938 941 965 4,672 5,450 5,450 6,409 19,704 23,537 23,212 23,802 42,221 48,002 47,341 48,568 30,688 40,638 39,772 42,764 1,611 1,813 820 1,465 362,766 423,615 414,549 428,700 360 448 558 500 1,048 1,500 1,446 1,500 - 75 - - 400 - - 288 375 100 129 350 2,183 2,123 2,133 2,638 126 - 595 - - - 595 - - 6,005 6,500 5,107 6,500 6,005 6,500 5,107 6,500 - 200 100 200 1,468 1,105 694 1,300 1,468 1,305 794 1,500 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 258 - 535100 Uniforms 2,707 3,700 862 2,000 258 - 535300 Memberships 100 446 225 200 258 - 535400 Publications - 300 300 1,000 258 - 535500 Training/Travel 1,326 2,300 1,650 2,600 258 - 535501 Training/Travel BOA - 480 200 300 258 - 535510 Meeting Expense 27 451 551 200 258 - 535600 Professional Certifications 327 300 300 300 Total Staff Support 4,487 7,977 4,088 6,600 Professional Services 258 - 541300 Other Consult/Prof Service - 10,000 2,000 8,890 Total Professional Services - 10,000 2,000 8,890 Operating Equipment 258 - 571000 Furniture & Fixtures 239 1,000 - 500 Total Operating Equipment 239 1,000 - 500 127 THIS PAGE INTENTIONALLY LEFT BLANK 128 DEPARTMENT: 259 MARSHAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT The Marshal's Department is accountable to our community for the highest quality of public service including court security, environmental health and safety. This will be achieved through continuous improvements to attain excellence, meet needs, and expedite service to the public. MISSION STATEMENT Our mission is to provide the community with efficient, professional and courteous service, and to enhance the quality of life for all who visit and live in the City. GOALS AND OBJECTIVES • To provide effective security for the Judiciary, Court personnel, and visitors to the court. • To compel compliance in the neighborhoods through effective environmental, health, and code enforcement. • To train deputies to perform their tasks /duties entrusted to them in a safe and effective manner. • To be effective through communication and cooperation with other City departments, and with Local, State, and National agencies. • To promote the integrity of the Marshal's Department and its personnel. 129 MARSHAL SERVICES DEPARTMENT DESCRIPTION The Marshal's Department was created October 1, 2008. Through this act, the Marshal's Department has the authority to arrest violators of the city and state laws, and to enforce city ordinances and court orders. The deputies and code enforcement officers can issue citations for violations. The department's sworn personnel are recognized as Law Enforcement Officers by the State of Texas and the Texas Commission on Law Enforcement Standards and Education. The Marshal's Department is comprised of the Warrants, Sanitarian and Code Enforcement Division. The Marshal's Department is staffed by a City Marshal, three deputies assigned to warrants and court security, two code enforcement officers, a department clerk, and one Sanitarian. The Warrants division diligently provides for the safety and security of the Court, Judges and staff; executes warrants of arrest, subpoenas, summons and other legal process. The Deputies will relentlessly pursue and bring to justice those persons with outstanding warrants in order to ensure compliance and accountability. The City Code Enforcement and Sanitarian divisions will enforce laws that fall under the Texas Litter Abatement Act, Texas Water Code, Texas Health and Safety Code, and local City Ordinances. ORGANIZATIONAL CHART City Manager Executive Director Oaerations Marshal Services MARSHAL SERVICES 2010 -11 2011 -12 2012 -13 Marshal 1 1 1 Deputy Marshal Lieutenant 0 1 1 Sanitarian 1 1 1 Code Enforcement Officer 2 2 2 Deputy Marshal Sergeant 1 0 0 Deputy Marshal Corporal 1 1 1 Deputy Marshal 1 1 1 Service Clerk 1 1 1 Total Personnel 8 8 8 130 MARSHAL SERVICES COMMISSIONS 2010 -11 2011 -12 2012 -13 Marshal Services 5 5 5 Citizen Complaints 1,127 1,528 1,000 TOTAL COMMISSIONS 5 5 5 PERFORMANCE INDICATORS Warrants Issued 2009 -10 2010 -11 2011 -12 Workload Actual Estimate Budget Warrants Issued 4,141 6,000 3,000 Code Enforcement Violation Notices Sent 2,567 2,400 2,100 Citizen Complaints 1,127 1,528 1,000 Food Establishment Inspections 244 240 240 Food Handler Classes (# of classes, not 14 28 0 participants) 10,251 12,345 16,500 Warrants Cleared 3,985 4,500 4,000 Code Enforcement Issues Resolved 442 400 440 without $573,699 $611,660 $618,619 notice Bandit Signs Removed 1,362 1,750 1,500 Personnel 2009 -10 2010 -11 2011 -12 Budget Actual Estimate Budget Personnel $464,961 $522,732 $545,219 Supplies 1,811 3,750 4,300 Utility Services 11,507 13,100 16,000 Operations Support 3,889 3,500 4,000 Staff Support 4,461 11,200 11,600 Maintenance Services 10,251 12,345 16,500 Operating Equipment 30,365 14,011 21,000 Capital Outlay 46,453 31,022 0 Total $573,699 $611,660 $618,619 PROGRAM JUSTIFICATION AND ANALYSIS There is an increase in the FY 2012 -13 Budget of 1.1 % from the FY 2011 -12 Estimates. This increase is due to a one -time increase in operating equipment to outfit a Code Enforcement Officer upon completion of the police academy with a radio and other safety gear. 131 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES MARSHAL SERVICES Personnel Services 259-511110 Regular 327,096 369,404 363,813 375,765 259-511120 Overtime 312 4,000 1,000 2,000 259-511180 LTD 1,001 1,184 1,190 1,233 259 - 511210 Longevity 8,823 9,791 9,791 10,449 259 - 511220 Clothing Allowance 5,981 6,323 6,323 5,845 259 - 511230 Certification Allowance 2,365 2,700 2,470 2,730 259-511310 FICA - Employer 26,174 29,681 29,360 30,431 259 - 511350 TMRS - Employer 53,173 60,603 59,880 62,095 259 - 511410 Health - Employer 34,205 46,443 45,454 48,872 259 - 511500 Workers Compensation 5,832 7,244 3,451 5,799 Total Personnel Services 464,962 537,373 522,732 545,219 Supplies 259 - 521000 Operating Supplies 9 800 800 600 259 - 521100 Office Supplies 776 2,000 1,500 2,000 259 - 521200 Medical /Chem Supplies 9 100 100 500 259 - 521300 Motor Vehicle Supplies 1,018 700 700 700 259 - 521600 Equip Maint Supplies - 1,000 650 500 Total Supplies 1,812 4,600 3,750 4,300 Utility Services 259 - 533500 Vehicle Fuel 11,507 12,000 13,100 16,000 Total Utility Services 11,507 12,000 13,100 16,000 Operations Support 259 - 534200 Printing & Binding 3,889 4,000 3,500 4,000 Total Operations Support 3,889 4,000 3,500 4,000 132 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 133 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 259 - 535300 Memberships 365 900 900 900 259 - 535400 Publications 652 1,000 800 500 259 - 535500 Training/Travel 3,107 13,000 9,000 10,000 259 - 535510 Meeting Expenses 336 500 500 200 Total Staff Support 4,460 15,400 11,200 11,600 Maintenance Services 259 - 551700 Abatement/Lot Cleaning 8,526 25,000 8,000 10,000 259 - 551800 Other Maintenance Agreements - 3,000 1,645 3,500 259 - 551810 Maintenance Agr Radios 1,725 2,700 2,700 3,000 Total Maintenance Services 10,251 30,700 12,345 16,500 Operating Equipment 259 - 571200 Vehicle Accessories 11,403 - - - 259- 571300 Computer & Peripherals - 7,000 2,000 8,000 259 - 571400 Communication Equipment - - 3,011 4,000 259 - 571800 Operating Equipment 18,962 9,000 9,000 9,000 Total Operating Equipment 30,365 16,000 14,011 21,000 Capital Overlay 259 - 581200 Vehicles 46,453 34,000 31,022 - Total Capital Overlay 46,453 34,000 31,022 - 133 THIS PAGE INTENTIONALLY LEFT BLANK 134 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service and safe and efficient streets. MISSION STATEMENT The purpose of the Street program is to move vehicles and pedestrians throughout the city, sweeping city streets and upkeep of street signs, roadways, curbs, sidewalks, and traffic control devices. GOALS AND OBJECTIVES • Apply preventative maintenance strategies in order to extend useful life of streets and reduce unscheduled maintenance. • Provide traffic control maintenance, including insuring proper operation of city owned streetlights, traffic signals, and crosswalk signals. • Provide Sign maintenance. • Provide traffic counts and speed information on specific streets as requested. DEPARTMENT DESCRIPTION The department provides Street Maintenance and Repair as well as Traffic Control device maintenance. The department also conducts street sweeping, sidewalk repair, sign repair and replacement if needed. Chipping service is provided as requested by the residents. The Street department also assists other city departments as needed. 135 PUBLIC WORKS - STREETS ORGANIZATIONAL CHART City Manager Executive Director Operations Public Works Streets STREETS 2010 -11 2011 -12 2012 -13 Superintendent of Streets, Fleet & Solid Waste 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker II 3 3 3 Street Worker II /Sweeper Operator 0 1 1 Street Sweeper Operator 2 1 1 Street Worker 1 6 6 6 TOTAL POSITIONS 141 141 14 PERFORMANCE INDICATORS Street Sweeping Hours Number of signs produced Quantity of asphalt purchased (tons) Special Projects (Hours) Street Centerline Miles 136 1,756 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget Street Sweeping Hours Number of signs produced Quantity of asphalt purchased (tons) Special Projects (Hours) Street Centerline Miles 136 1,756 1,950 2,700 389 636 685 1,242 1,150 1,460 4,330 4,025 4,200 130.35 135.00 138.00 PUBLIC WORKS - STREETS Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation $94,350 $98,750 $103,150 $50 $52 $55 $3,428 $3,453 $4,221 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation $94,350 $98,750 $103,150 $50 $52 $55 $3,428 $3,453 $4,221 Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 7,612 7,810 7,850 1,465 1,478 1,500 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 7,612 7,810 7,850 1,465 1,478 1,500 Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $564,881 $665,420 $688,834 Supplies 4,491 5,054 7,100 Utility Services 115,936 108,254 121,900 Staff Support 7,430 7,826 10,265 Maintenance Services 148,205 167,400 180,400 Rental Equipment 0 200 200 Operating Equipment 5,186 3,486 3,500 Capital Outlay 13,670 0 0 Total $859,820 $957,640 $1,012,199 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased by 5.7% from FY 2011 -12 year end estimates. This increase is due to higher electricity costs for street lighting and an increase in Street Maintenance Materials. With the streets project bond winding down more material expenses for road repairs will be needed in the General Fund. 137 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359-511110 Regular 369,784 451,506 447,526 451,221 359-511120 Overtime 4,292 5,000 5,750 6,000 359-511180 LTD 1,094 1,398 1,398 1,450 359 - 511210 Longevity 10,509 8,135 8,075 8,856 359 - 511230 Certification Allowance 577 593 2,500 2,700 359-511310 FICA - Employer 28,003 35,208 34,876 35,513 359 - 511350 TMRS - Employer 60,780 71,799 71,127 73,004 359 - 511410 Health - Employer 59,583 81,275 79,545 85,527 359 - 511500 Workers Compensation 30,258 30,427 14,623 24,563 Total Personnel Services 564,880 685,341 665,420 688,834 Supplies 359 - 521000 Operating Supplies 3,030 3,500 3,000 3,500 359 - 521100 Office Supplies 344 300 300 300 359 - 521200 Medical /Chemical Supplies 622 1,500 1,027 1,500 359 - 521300 Motor Vehicle Supplies 496 1,800 727 1,800 Total Supplies 4,492 7,100 5,054 7,100 Utility Services 359 - 533200 Electricity Utility Service 56,337 65,000 62,354 73,000 359 - 533410 Water Utility Service 413 900 900 900 359 - 533500 Vehicle Fuel 59,186 48,000 45,000 48,000 Total Utility Services 115,936 113,900 108,254 121,900 Operations Support 359 - 534300 Copy Services 21 - - - Total Operations Support 21 - - - 138 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 359 - 535100 Uniforms 359 - 535200 Annual Awards 359 - 535300 Memberships 359 - 535500 Training/Travel 359 - 535510 Meeting Expense 359 - 535600 Professional Certifications Total Staff Support Maintenance Services 359 - 551100 Building Maintenance 359 - 551400 Minor & Other Equip. Maintenance 359 - 551600 Street Maintenance Total Maintenance Services Rental Equipment 359 - 561100 Rental Equipment Total Rental Equipment Operating Equipment 359 - 571000 Furniture & Fixtures 359 - 581800 Other Equipment Total Operating Equipment Capital Outlay 359 - 581800 Equipment over $5,000 Total Capital Outlay 6,604 7,500 6,000 7,500 200 200 - 200 - 180 180 180 152 1,489 750 1,500 374 585 585 585 3,924 3,900 3,900 3,900 1,416 1,500 1,500 1,500 142,864 265,400 162,000 175,000 148,204 270,800 167,400 180,400 - 200 200 200 - 200 200 200 139 180 - - - 5,006 4,200 3,486 3,500 5,186 4,200 3,486 3,500 13,670 - - - 13,670 - - - THIS PAGE INTENTIONALLY LEFT BLANK 140 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in the Parks and Recreation system to reflect and serve the unique cultural, historical, and leisure values of our community. MISSION STATEMENT Provide safe, enjoyable, and attractive parks and facilities with diverse programs and responsive services which enhance the health and well -being of the residents of Schertz by establishing a sense of community and promoting the needs of our citizens through quality recreational pursuits in a leisure environment. GOALS AND OBJECTIVES • Develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the Parks and Open Space Master Plan recommendations and priorities. • Implement the approved budgeted Capital Improvement Program for park projects. • Maintain high quality parks, recreation, and leisure service programs. • Develop trails and greenbelts to connect parks, neighborhoods, churches, schools, public facilities, and municipal buildings. 141 PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of 377.59 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, and oversight of athletic field maintenance by sports associations. Conduct community -wide tree planting and beautification programs. Acquire, design, construct, and renovate existing and additional park land and facilities. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys and community meetings. Support seasonal special events. The Director of Parks, Recreation, and Community Services also oversees the budgets for the Swimming Pools, Animal Services, Tree Mitigation, and Parkland Dedication. ORGANIZATIONAL CHART City Manager Executive Director Development Parks, Recreation & Communitv Services PARKS, RECREATION & COMMUNITY SERVICES 2010 -11 2011 -12 2012 -13 Director of Parks, Recreation & Community Services 1 1 1 Park Foreman 1 1 1 Parks Manager 1 1 1 Senior Administrative Assistant 1 1 1 Park Worker 1 4 4 4 Seasonal Park Workers 2 2 2 TOTAL POSITIONS 10 10 10 142 PARKS, RECREATION AND COMMUNITY SERVICES PERFORMANCE INDICATORS Acres of Parkland managed /1,000 population Cost per Resident for Park Maintenance Routine Park Maintenance Hours Crescent Bend Nature Park Estimated Annual Maintenance 11.21 11.24 11.24 $18.69 $17.49 $17.73 7,996 7,240 8,100 $50,000 $50,000 $50,000 2010 -11 2011 -12 2012 -13 Workload/Outputs Actual Estimate Budget Acres of Parkland managed /1,000 population Cost per Resident for Park Maintenance Routine Park Maintenance Hours Crescent Bend Nature Park Estimated Annual Maintenance 11.21 11.24 11.24 $18.69 $17.49 $17.73 7,996 7,240 8,100 $50,000 $50,000 $50,000 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution/Volunteer Service Hours of Athletic Association Service 21.6 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution/Volunteer Service Hours of Athletic Association Service 21.6 21.6 21.6 68.6 68.6 68.6 1,330 3,911 4,000 5,000 5,000 5,000 Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution/Volunteer Hours Percentage of Parks in good condition $92,650 $106,650 $106,650 $24,645 $83,109 $85,000 98% 98% 98% 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution/Volunteer Hours Percentage of Parks in good condition $92,650 $106,650 $106,650 $24,645 $83,109 $85,000 98% 98% 98% Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $469,633 $479,402 $503,327 Supplies 32,100 37,050 41,905 Utility Services 150,258 139,000 143,800 Operations Support 881 250 350 Staff Support 7,176 8,103 8,823 Professional Services 44,861 60,610 45,610 Maintenance Services 24,000 20,500 19,500 Rental /Leasing 43,178 42,200 44,000 Operating Equipment 6,887 0 3,000 Capital Outlay 191 0 0 Total $779,166 $787,115 $810,315 143 PARKS, RECREATION AND COMMUNITY SERVICES PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased 2.9% over the FY 2011 -12 year end estimates. The increase is due to higher personnel expenses with the merit program and the health insurance increase. There will be no change in operations. 144 101 GENERAL FUND CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET PARKS, RECREATION, & COMMUNITY SERVICES EXPENDITURES PARKS Personnel Services 460-511110 Regular 460-511120 Overtime 460-511180 LTD 460- 511210 Longevity 460- 511230 Certification Allowance 460- 511240 Vehicle Allowance 460-511310 FICA - Employer 460- 511350 TMRS - Employer 460- 511410 Health - Employer 460- 511500 Workers Compensation Total Personnel Services Supplies 460- 521000 460- 521100 460- 521200 460- 521300 460- 521400 Operating Supplies Office Supplies Medical /Chemical Supplies Motor Vehicle Supplies Plumbing Supplies Total Supplies Utility Services 460- 533200 Electric Utility Service 460- 533410 Water Utility Service 460- 533500 Vehicle Fuel Total Utility Services Operations Support 460- 534100 Advertising 460- 534200 Printing & Binding Total Operations Support 313,219 344,576 318,108 325,027 14,306 11,740 11,740 11,740 1,003 1,017 1,017 1,071 6,734 7,722 7,622 8,977 4,985 4,801 7,800 11,400 5,608 5,400 5,400 5,400 25,891 27,318 25,293 29,566 54,603 52,012 51,584 56,593 34,448 46,443 46,443 45,889 8,836 9,240 4,395 7,664 469,633 510,269 479,402 503,327 29,180 31,500 31,500 35,000 317 550 550 550 1,195 4,505 1,500 2,355 400 - - - 1,009 4,000 3,500 4,000 32,101 40,555 37,050 41,905 62,759 50,000 60,000 60,000 64,884 45,000 60,000 62,200 22,615 18,000 19,000 21,600 150,258 113,000 139,000 143,800 145 200 - 100 736 500 250 250 881 700 250 350 145 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 460- 535100 Uniforms 3,274 3,873 3,873 3,873 460- 535300 Memberships 455 1,000 530 1,250 460- 535500 Training/Travel 3,167 3,350 3,350 3,350 460- 535510 Meeting Expenses 280 350 350 350 Total Staff Support 7,176 8,573 8,103 8,823 Professional Services 460- 541300 Other Prof. Services 6,697 4,000 8,000 5,000 460- 541310 Contract Services 38,165 58,610 52,610 40,610 Total Professional Services 44,862 62,610 60,610 45,610 Maintenance Services 460- 551100 Building Maintenance 6,965 7,000 7,000 7,000 460- 551400 Minor & Other Equip Maintenance 4,958 5,000 6,000 6,000 460- 551500 Water & Sewer Maintenance 489 500 500 500 460- 551600 Street Maint. Material 3,518 4,500 2,000 - 460- 551702 Schertz Parkway Maintenance - - - - 460- 551710 Landscaping 8,070 4,000 5,000 6,000 Total Maintenance Services 24,000 21,000 20,500 19,500 Rental -ROW 460- 561200 Lease /Purchase Payments 43,178 43,200 42,200 44,000 Total Rental -ROW 43,178 43,200 42,200 44,000 Operating Equipment 460- 571000 Furniture & Fixtures 460- 571700 Improvements under $5,000 460- 571800 Operating Equipment Total Operating Equipment Capital Outlay 460- 581800 Equipment Total Capital Outlay 146 100 - - - 3,395 - - - 3,392 - - 3,000 6,887 - - 3,000 191 - - - 191 - - - DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND VISION STATEMENT Provide and maintain from mid -May through August a well- managed and safe environment for aquatic recreation for the citizens of the City of Schertz as well as a system of instruction in aquatic safety, recreational swimming and physical fitness managed by the YMCA of Greater San Antonio. MISSION STATEMENT Provide safe, enjoyable and attractive pool facilities, with safe and diverse aquatic recreational programs which enhance the health and well -being of the residents of Schertz, and promote the needs of our citizens through quality aquatic recreational programming. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of an expanding community. • Maintain high quality of pool maintenance and excellent aquatic recreation and leisure service programs. • Develop and identify Capital Improvement funding for a future indoor pool. DEPARTMENT DESCRIPTION The management and maintenance of two outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. 147 POOL ORGANIZATIONAL CHART City Manager Executive Director Operations Parks, Recreation & Communitv Services Pools PERFORMANCE INDICATORS Revenue per year 2010 -11 2011 -12 2012 -13 Workload /Outputs Actual Estimate Budget Revenue per year $29,300 $29,700 $29,700 Days open per year 67 67 67 In -House Pool Renovation Hours 100 100 100 Daily Admissions Northcliffe Pool $5,000 $5,200 $5,200 Daily Attendees Northcliffe Pool 4,100 4,200 4,200 Daily Admissions Schertz Pool $18,000 $18,200 $18,200 Daily Attendees Schertz Pool 16,200 16,400 16,400 Season Pool Pass Sales $6,400 $6,500 $6,500 Cost per resident Pool Operation $7.43 $7.43 $7.43 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Cost per resident Pool Operation $7.43 $7.43 $7.43 Supplies 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Supplies $16,264 $18,767 $20,700 Utility Services 23,312 29,000 29,000 Staff Support 166 925 925 Maintenance Services 190,192 199,278 203,378 Rental /Leasing 378 500 500 Total $230,312 $248,470 $254,503 148 POOL PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased 2.4% from FY 2011 -12 year end estimates. The increase is due to an anticipated increase in pool chemicals to maintain water quality. 149 101 GENERAL FUND PARKS & RECREATION EXPENDITURES POOLS Supplies 463- 521000 463- 521100 463- 521200 463- 521600 Total Sup CITY OF SCHERTZ OPERATING BUDGET 2012 -13 Operating Supplies Office Supplies Medical /Chemical Supplies Equip Maint Supplies plies Utility Services 463- 533200 Electric Utility Service 463- 533410 Water Utility Service Total Utility Services Staff Support 463- 535500 Training/Travel Total Staff Support Maintenance Services 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 3,182 4,000 4,500 5,500 44 - 67 - 12,266 12,500 13,000 14,000 772 1,200 1,200 1,200 16,264 17,700 18,767 20,700 14,453 20,000 20,000 20,000 8,859 5,500 9,000 9,000 23,312 25,500 29,000 29,000 166 925 925 925 166 925 925 925 463- 551100 Building Maintenance 300 500 400 500 463- 551400 Minor & Other Equip Maintenance 10,014 9,000 10,000 14,000 463- 551700 Contract Maintenance 179,878 188,878 188,878 188,878 Total Maintenance Services 190,192 198,378 199,278 203,378 Rental -ROW 463- 561200 Lease /Purchase Payments 378 500 500 500 Total Rental -ROW 378 500 500 500 150 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND VISION STATEMENT To offer superior facilities for meetings, events and receptions in a convenient, flexible and innovative environment while providing exceptional value and service to our customers. MISSION STATEMENT The Schertz Civic Center, Community Center and North Center are properties within the Public Affairs Department which provide quality education, meeting, and entertainment facilities for the enrichment and use of individuals, the community, and the region. The provision of rental space generates income to help offset the cost of operating the facilities. We are committed to excellence, economy, professionalism, innovation, and integrity. GOALS AND OBJECTIVES • Maintain quality Event Facilities to serve our customers well: • Upgrade audio - visual capabilities in Civic Center. • Enhance the landscape, audio - visual at North Center. • Upgrade kitchen, electrical, flooring and audio - visual in Community Center. • Implement new or improve existing event /client resource management software to enhance functionality and communication • Continue to perform inspection of facilities and schedule necessary repairs in a timely manner. • Market the Event Facilities to off -set operation of the facilities and to generate income equal to 75% of operational expenses: • Branding campaign: Affordable Luxury • Maintain membership in appropriate associations to increase exposure of event facilities. • Target marketing packets to potential customers to increase weekday business. 151 EVENT FACILITIES • Advertising: ➢ Northeast Herald/ San Antonio Express News are used for advertising ➢ Regional Advertising ➢ Meeting Planners Guide advertising ➢ Association Leadership magazine • Maintain Chamber memberships in surrounding areas. • Attend various expositions to further promote the Event Facilities. • Make direct contact with potential customers through direct mail pieces and promotional material. • Partner with ancillary service providers to generate more income for the Event Facilities: ➢ Catering ➢ Bartending ➢ Decorating Materials • Utilize the Event Facilities as a catalyst to bring the art community to Schertz: • Host additional art exhibits, combined artist display. • Display local art from the high schools in facilities. • Host student art show for kick -off to art appreciation month. DEPARTMENT DESCRIPTION The Event Facilities department performs all duties related to the rental of the Civic and Community Centers. By issuing marketing material as well as direct marketing to specific groups the department goal is to book events all year around as a service to the residential and business communities. This department also handles all contracts with clients to reduce liability to the City. Contracts also serve to track payments and deposits for services and coordinate logistics of items and services specific to each event. When the event is concluded, and inspection is done to assess any damages which would result in a full or partial withholding of the deposit refund. 152 EVENT FACILITIES ORGANIZATIONAL CHART City Manager Executive Director Public Affairs Director Event Facilities EVENT FACILITIES 2010 -11 2011 -12 2012 -13 Event Facilities Coordinator 1 1 1 Administrative Assistant 1 0 0 TOTAL POSITIONS 2 1 1 PERFORMANCE INDICATORS Number of events 862 1,033 1,000 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget Number of events 862 1,033 1,000 Revenue Complimentary use value $188,518 $171,000 $186,000 $34,715 $19,000 $25,000 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Revenue Complimentary use value $188,518 $171,000 $186,000 $34,715 $19,000 $25,000 Percentage Revenue to Non - Revenue events 153 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Percentage Revenue to Non - Revenue events 153 EVENT FACILITIES Personnel Services 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel Services $76,185 $52,427 $56,535 Supplies 25,898 13,400 27,000 Utility Services 42,897 47,550 48,200 Operations Support 13,784 15,100 27,332 Staff Support 845 2,242 2,727 Professional Services 975 350 1,600 Operating Equipment 2,032 5,000 0 Total $162,617 $136,069 $163,394 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increases 20.1 % from the FY 2011 -12 Estimate due to an increase in the operations support and supplies groups. The operations support group will increase with additional funds being budgeted for advertising. Using effective advertising the facilities should see an increase in rentals which will increase the expense for linens in the supplies group. The linen expenses will be offset by the revenue of additional rentals while the advertising will be covered by a transfer from the Hotel Tax Fund to the General Fund. 154 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND CULTURAL EXPENDITURES EVENT FACILITIES Personnel Services 464-511110 Regular 464-511120 Overtime 464-511180 LTD 464- 511210 Longevity 464- 511240 Vehicle Allowance 464-511310 FICA - Employer 464- 511350 TMRS - Employer 464- 511410 Health- Employer 464- 511500 Workers Compensation Total Personnel Services Supplies 42,653 464- 521000 Operating Supplies 464- 521050 Ancillary Products 464- 521100 Office Supplies 464- 521200 Medical /Chemical Supplies Total Supplies Utility Services 464- 533100 Gas Utility Service 464- 533200 Electric Utility Service 464- 533410 Water Utility Service Total Utility Services Operations Support 464- 534100 Advertising 464- 534200 Printing & Binding Total Operations Support Staff Support 464- 535100 Uniforms 464- 535300 Memberships 464- 535500 Training/Travel 464- 535510 Meeting Expenses Total Staff Support 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 58,558 42,653 42,102 42,523 437 1,000 - 500 115 131 131 132 440 90 90 210 231 - - - 4,545 3,274 3,237 3,269 8,554 6,677 6,602 6,671 3,142 511 185 3,125 164 80 80 105 76,186 54,416 52,427 56,535 4,913 5,000 4,800 5,000 20,151 22,000 8,000 20,000 773 800 500 1,500 62 500 100 500 25,899 28,300 13,400 27,000 434 400 400 450 38,554 41,400 41,400 42,000 3,910 5,750 5,750 5,750 42,898 47,550 47,550 48,200 11,362 12,000 12,000 24,132 2,423 3,158 3,100 3,200 13,785 15,158 15,100 27,332 - 342 342 100 100 500 500 1,027 - 1,000 800 1,000 745 1,500 600 600 845 3,342 2,242 2,727 155 101 GENERAL FUND CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 ACTUAL Professional Services 464- 541300 Professional Services 464- 541370 AudioNisual Services Total Professional Services Operating Equipment 464- 571000 Furniture & Fixtures 464- 571400 Communication Equipment 464- 571401 AudioNisual Equipment Total Operating Equipment 156 2011 -12 2011 -12 2012 -13 BUDGET ESTIMATE BUDGET 375 600 600 1,000 975 1,600 2,032 2,032 5,000 5,000 350 600 - 1,000 350 1,600 5,000 5,000 DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND VISION STATEMENT Wisdom from yesterday, knowledge for today, dreams for tomorrow. MISSION STATEMENT The Schertz Public Library promotes the love of reading and the joy of discovery for persons of all ages, provides information and learning resources in a variety of formats for both education and leisure, and supports our customers in their life -long learning pursuits. The Public Library Association has identified eighteen of the most common clusters of services offered by public libraries and defined them as "service responses." The Schertz Public Library has chosen the following service responses as priorities. • Create Young Readers: Emergent Literacy Preschool children will have programs and services designed to ensure that they will enter school ready to learn to read, write, and listen. • Satisfy Curiosity: Lifelong Learning Residents will have the resources they need to explore topics of personal interest and continue to learn throughout their lives. • Stimulate Imagination: Reading, Viewing and Listening for Pleasure Residents who want materials to enhance their leisure time will find what they want when and where they want them and will have the help they need to make choices from among the options. • Connect to the Online World: Public Internet Access Residents will have high -speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever - growing resources and services available through the Internet. 157 Make Informed Decisions: Health, Wealth, and Other Life Choices Residents will have the resources they need to identify and analyze risks, benefits, and alternatives before making decisions that affect their lives. GOALS • Establish on -going training for staff in areas of technology and customer service. • Foster a team environment in which staff members enjoy their work, support one another, and know their contribution is valued, which ultimately ensures good customer service. • Carry out a needs assessment to obtain customer feedback on library materials and services. • Continue to enhance our web site and social media applications to improve usability and interactivity. • Improve the collection and acceptable items -to- customer ratio by adding and weeding titles in a variety of formats including electronic materials. • Maintain great children's programming as well as expand our initial adult programming offerings based on results of needs assessment. • Review and update policies and procedures with an eye toward improving the customers' ability to do business with us and to ensure we provide good customer service. • Increase the number of staff members to provide effective programming, to assist patrons in the use of the facility, to allow for adequate staffing during trainings, illnesses, and absences throughout the year and to allow ample amounts of time to plan and coordinate programs. • Locate at the library an on -site Information Technology employee or intern who is trained in handling routine computer hardware /software /technology issues — robust IT support will help keep the library at the forefront of rapid technological changes and lessen customer dissatisfaction. • Provide access to numerous databases that will make searching for information easier and hassle -free for users as well as provide valid and reliable information. 158 DEPARTMENT DESCRIPTION The Schertz Public Library: • Reviews, acquires, catalogs and processes a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Circulates, tracks, repairs and stores library materials; • Provides internet access to the public; • Answers informational and reference questions; • Provides Inter - Library Loan service (ILL); • Provides access to a number of services and products to the public such as tax forms, Free Application for Federal Student Aid (FAFSA) booklets and forms, a large number of electronic informational and research databases, and online book clubs; • Provides weekly story time programs for children from infants to teens, as well as winter and summer reading programs; • Provides instructional and recreational programming for adults in high - interest areas such as computers and computer software, health and fitness, financial planning, and literature; and • Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participated in the Alamo Area Library System (AALS), one of ten regional public library systems in Texas until it was dissolved by the Texas State Library and Archives Commission in FY 2011 -12 due to lack of funding by the Legislature. The library's primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. ORGANIZATION CHART City Manager Executive Director Library 159 LIBRARY 2010 -11 2011 -12 2012 -13 Library Director 1 1 1 Assistant Director 1 1 1 Adult Services Librarian 1 1 1 Youth Services Librarian 1 1 1 Library Technical Assistant 1 1 1 Library Clerk II 4 4 4 Part -time Library Clerk -- Circulation (20 hours) 4 3 3 Part -time Library Clerk -- Circulation (10 hours) 2 2 2 Part -time Library Clerk -- Processing (20 hours) 1 1 1 Part -time Library Clerk -- Shelving (20 hours) 1 3 3 Part -time Library Clerk— Children's Programming (20 hours) 1 1 1 Part -time Library Page 10 hours 2 2 2 Temporary Library Clerk 1 0 0 TOTAL POSITIONS 21 21 21 PERFORMANCE INDICATORS Service population* 2010 -11 2011 -12 2012 -13 Input Actual Estimate Budget Service population* 60,869 Total Staffing FTE 13.5 Circulation Staffing FTE 7.5 Total Operating Budget ** $831,838 Total Materials Collection 79,904 Registered Borrowers 28,589 Materials Budget $62,593 77,631 13.5 6.5 $824,219 85,000 29,000 $65,000 77,631 13.5 6.5 $857,229 89,000 30,000 $80,000 Circulation per Capita 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget Circulation per Capita 6.80 5.33 5.35 Library Visits per Capita 4.19 3.28 3.30 Program Attendance per Capita .23 .19 .21 Collection Turnover Rate 5.18 4.87 4.66 Total Circulation 414,074 414,000 415,000 Total Library Visits 254,934 255,000 256,000 Total Program Attendance 13,767 14,500 16,000 *Service population determined by Texas State Library * *Does not include capital items Im Cost per Person Served Cost per Circulation Circulation per Circulation FTE $13.67 $10.62 $11.04 $2.01 $1.99 $2.07 55,210 63,692 63,846 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE $13.67 $10.62 $11.04 $2.01 $1.99 $2.07 55,210 63,692 63,846 Percentage of Service Population With Library Cards 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 46.97 37.36 38.64 Materials Expenditures per Capita 1.01 0.84 1.03 Materials Expenditures as a Percentage 55,859 50,750 51,000 of Operating Budget (Striving for 20 %) 7.52 7.89 9.33 Items per Capita (Striving for 3 items per 1,720 2,770 4,040 Capita) 1.31 1.09 1.15 Personnel Services 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel Services $680,861 $688,209 $704,940 Supplies 14,914 10,500 12,000 Utility Services 55,859 50,750 51,000 Operations Support 1,526 1,200 3,500 Staff Support 1,720 2,770 4,040 Professional Services 2,065 3,340 2,225 Maintenance Services 1,800 2,400 2,400 Operating Equipment 73,093 66,000 75,000 Total $831,838 $825,169 $855,105 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased by 3.6% from FY 2011 -12 year end estimates with an increase in personnel expenditures for the merit and health insurance increase as well as library materials. Additional library materials are needed to meet our service population. lu CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 101 GENERAL FUND ACTUAL BUDGET ESTIMATE CULTURAL EXPENDITURES LIBRARY Personnel ; 665-511110 665-511120 665-511180 665 - 511210 665 - 511230 665 - 511240 665-511310 665 - 511350 665- 511410 665 - 511500 services Regular Overtime LTD Longevity Certification Allowance Vehicle Allowance FICA - Employer TMRS - Employer Health- Employer Workers Compensation Total Personnel Services Supplies 665 - 521000 Operating Supplies 665 - 521100 Office Supplies Total Supplies Utility Services 665 - 533100 Gas Utility Service 665 - 533200 Electric Utility Service 665 - 533410 Water Utility Service Total Utility Services Operations Support 665 - 534000 Postage 665 - 534200 Printing & Binding Total Operations Support Staff Support 665 - 535100 Uniforms 665 - 535200 Annual Awards 665 - 535300 Memberships 665 - 535500 Training/Travel 665 - 535510 Meeting Expenses Total Staff Support 2012 -13 BUDGET 502,968 507,505 502,959 510,203 1,168 2,000 1,000 2,000 1,179 1,231 1,231 1,260 10,374 11,683 11,683 13,073 439 600 600 1,800 3,000 3,000 462 - 37,897 39,764 39,416 40,321 76,821 78,510 77,833 79,972 45,596 52,248 52,248 54,981 1,419 1,561 777 1,330 680,861 698,102 688,209 704,940 11,304 10,000 8,000 9,000 3,610 4,000 2,500 3,000 14,914 14,000 10,500 12,000 2,318 4,000 2,500 3,500 46,089 32,000 40,000 40,000 7,452 5,000 8,250 7,500 55,859 41,000 50,750 51,000 - - - 2,000 1,526 2,000 1,200 1,500 1,526 2,000 1,200 3,500 376 500 250 500 245 300 300 300 505 1,150 955 1,000 166 1,825 825 1,800 428 440 440 440 1,720 4,215 2,770 4,040 162 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Professional Services 665 - 541300 Other Consl /Prof Srvcs 665 - 541365 Courier Delivery Service Total Professional Services Maintenance Services 665 - 551800 Other Maint Agreement Total Maintenance Services Operating Equipment 665 - 571300 Computer /Peripherals 665 - 571400 Library Materials Total Operating Equipment Capital Outlay 665 - 581300 Computer Equipment Total Capital Outlay 163 - - 1,200 - 2,065 2,100 2,140 2,225 2,065 2,100 3,340 2,225 1,800 2,400 2,400 2,400 1,800 2,400 2,400 2,400 10,500 - - - 62,593 75,000 66,000 75,000 73,093 75,000 66,000 75,000 THIS PAGE INTENTIONALLY LEFT BLANK 164 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Promote Health, Safety and Welfare by providing quality service while dedicating ourselves to improving the coexistence of animals and humans. MISSION STATEMENT Our mission is to provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies and other zoonotic diseases from the community's animal population. Provide services, care, registration, animal control, and public safety for our community. Provide resources and assistance to capture and relocate wildlife. Serve as a disaster relief center for pets during natural disasters in our region. Provide an enriched adoption facility that is both educational and customer oriented while maintaining comfort and care for all pets during their stay. GOALS AND OBJECTIVES • Control and prevent rabies and other zoonotic diseases. • Hire, train and retain competent and caring employees. • Increase animal placements of adoptable pets and provide care for homeless animals. 165 ANIMAL SERVICES DEPARTMENT DESCRIPTION Animal Services Officers respond to calls for service in an area of approximately 35 square miles, with a population of over 50,500 including Joint Base San Antonio - Randolph AFB. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals. Animal Services Officers ensure public health and safety through disease and population control, while meeting the community's expectations for both. Provide daily care for animals housed at the animal facility, daily cleaning and disinfection of all animal cages, bedding, and feeding areas used by the animals. Hire qualified, caring employees and provide training to maintain certifications, ensure a competent workforce and retain employees. Promote humane treatment of animals by enforcing laws and educating the public. Promote responsible pet ownership through community outreach programs and animal placement programs. ORGANIZATIONAL CHART City Manager Executive Director Development Parks, Recreation, & Communitv Services Animal Services ANIMAL SERVICES 2010 -11 2011 -12 2012 -13 Manager 1 1 1 Officer 5 5 5 TOTAL POSITIONS 1 6 6 6 M ANIMAL SERVICES PERFORMANCE INDICATORS Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 734 2010 -11 2011 -12 2012 -13 Workload/Output Actual Estimate Budget Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 734 1131 1,300 592 470 530 1,710 1,770 1,800 1,150 772 1,000 Training cost per staff member $277 $833 $1,000 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Training cost per staff member $277 $833 $1,000 Animals licensed 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Animals licensed Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $294,012 $262,056 $300,108 Supplies 20,321 22,450 23,500 Utility Services 11,592 11,475 11,200 Operations Support 0 250 500 Staff Support 2,003 11,433 12,760 City Assistance 11,954 12,000 13,500 Professional Services 12,017 11,500 13,500 Maintenance Services 3,891 6,420 7,280 Operating Equipment 9,507 6,500 9,000 Total $365,297 $344,084 $391,348 PROGRAM JUSTIFICATION AND ANALYSIS There is an increase in the FY 2012 -13 Budget from the FY 2011 -12 Estimate by 13.7 %. This increase is due to a higher than anticipated turnover rate in FY 2011 -12 which is not expected to take place in FY2012 -13. 167 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 101 GENERAL FUND ACTUAL BUDGET ESTIMATE HEALTH EXPENDITURES ANIMAL SERVICES Personnel Services 762-511110 Regular 762-511120 Overtime 762-511180 LTD 762- 511210 Longevity 762- 511220 Clothing Allowance 762- 511230 Certification Allowance 762-511310 FICA - Employer 762- 511350 TMRS - Employer 762- 511410 Health- Employer 762- 511500 Workers Compensation Total Personnel Services Supplies 762- 521000 762- 521100 762- 521200 762- 521300 Total Sup Operating Supplies Office Supplies Medical /Chemical Supplies Motor Veh. Supplies plies Utility Services 762- 533100 Gas Utility Service 762- 533200 Electric Utility Service 762- 533410 Water Utility Service 762- 533500 Vehicle Fuel Total Utility Services Operations Support 762- 534200 Printing & Binding Total Operations Support 2012 -13 BUDGET 192,436 195,331 170,000 194,918 5,141 7,000 7,000 8,500 625 630 630 624 3,303 2,575 2,193 2,331 6,240 480 480 - 3,825 3,900 3,900 3,900 15,993 15,724 15,000 16,038 32,412 32,068 30,000 32,726 28,681 34,832 30,000 36,655 5,357 5,672 2,853 4,416 294,013 298,212 262,056 300,108 10,507 13,000 11,250 12,000 1,407 1,400 1,200 1,400 8,406 10,500 10,000 10,000 - 100 - 100 20,320 25,000 22,450 23,500 - - 275 - 1,995 2,500 2,500 2,500 2,110 2,700 2,700 2,700 7,488 6,000 6,000 6,000 11,593 11,200 11,475 11,200 168 - 500 250 500 - 500 250 500 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 762- 535100 Uniforms - 5,760 5,760 5,760 762- 535300 Memberships 300 300 300 500 762- 535500 Training/Travel 1,663 6,000 5,023 6,000 762- 535510 Meeting Expenses 40 500 350 - 762- 535600 Professional Certification - - - 500 Total Staff Support 2,003 12,560 11,433 12,760 Citv Assistance 762- 537100 Medical Services 11,954 10,000 12,000 13,500 Total City Assistance 11,954 10,000 12,000 13,500 Professional Services 2,340 2,400 2,340 2,400 762- 541310 Contractual Srvc -Blue Bonnet 2,295 3,500 3,500 3,500 762- 541702 Spay & Neuter 9,722 10,000 8,000 10,000 Total Professional Services 12,017 13,500 11,500 13,500 Maintenance Services 762- 551100 Building Maintenance 188 400 1,000 1,000 762- 551400 Minor & Other Equip Maintenance 237 1,000 680 1,000 762- 551800 Other Maintenance Agreements 2,340 2,400 2,340 2,400 762- 551810 Maintenance Agr Radios 1,125 2,400 2,400 2,880 Total Maintenance Services 3,890 6,200 6,420 7,280 Oaeratina Eauiament 762- 571200 Vehicles & Access. Less $5,000 962 1,500 500 500 762- 571300 Computer & Periphe. < $5,000 - - - 2,500 762- 571500 Operating Equipment 4,551 8,000 6,000 6,000 762- 571800 Equipment Under $5,000 3,995 - - - Total Operating Equipment 9,508 9,500 6,500 9,000 Im THIS PAGE INTENTIONALLY LEFT BLANK 170 DEPARTMENT: 853 INFORMATION TECHNOLOGY (IT) FUND: 101 GENERAL FUND VISION STATEMENT To provide the optimum technology services to the City staff to enable efficient operations for the citizens of Schertz throughout the City's growth lifecycle. MISSION STATEMENT To design, develop, install, and maintain a full -scope information technology infrastructure for all City operations with prudent stewardship of the taxpayer's dollar. GOALS AND OBJECTIVES • Design, implement, and maintain efficient IT infrastructure. • Perform effective lifecycle management. • Provide strategic counsel to leadership. DEPARTMENT DESCRIPTION Provide network, phone, and email communications infrastructure to City facilities. Provide public safety communications to City staff and public citizens. Provide audiovisual services to City facilities. Provide IT training to City staff as applicable. Provide research and planning to evolve IT infrastructure to integrate new useful technology. Promote efficient staff operational processes using prudent technological solutions. 171 INFORMATION TECHNOLOGY ORGANIZATIONAL CHART City Manaaer Executive Director Information Technoloav (IT) INFORMATION TECHNOLOGY 2010 -11 2011 -12 2012 -13 Director 1 1 1 Senior Systems Engineer 1 1 1 Computer / Web Technician 1 1 1 1 Computer Technician 1 1 1 1 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Work Orders per month 2010 -11 2011 -12 2012 -13 Workload/Output Actual Estimate Budget Work Orders per month 93 153 165 Man -hours per month spent on work orders 300 282 350 Web development / management 580 455 650 New Systems Implementation N/A 1,250 2,500 Computers /Users /Devices managed - Computers 400 425 430 - Servers (Includes real and virtual servers) 42 28 35 - Cameras (security) 42 67 75 - Copiers / Printers / Multi- Function Printers 48 49 49 - Network devices (switches, wireless access points, etc.) 28 32 48 - Communications Equipment (phones, fax machines, aircards, etc.) 740 760 775 - Active Users 305 320 330 172 INFORMATION TECHNOLOGY Network Downtime Rate (unplanned) Maintenance requests resolved in 2 workdays Response time for public safety vehicle IT issues Public safety communications uptime rate Average hours per work order Supported Burden : staff (Industry Standard 60:1, Gartner Group) 0% 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Network Downtime Rate (unplanned) Maintenance requests resolved in 2 workdays Response time for public safety vehicle IT issues Public safety communications uptime rate Average hours per work order Supported Burden : staff (Industry Standard 60:1, Gartner Group) 0% 0% 0% 85% 90% 90% 24 hours 24 hours 24 hours 100% 100% 100% 2.7 3.2 2.5 325:1 350:1 353:1 Number of days any city department operationally down due to planned IT maintenance issues annually 1.0 1.0 1.0 Number clean emails processed monthly (approx) 59,663 88,774 115,000 Number spam messages filtered monthly (approx) 25,540 43,362 55,000 2010 -11 2011 -12 2012 -13 Output Actual Estimate Budget Number of days any city department operationally down due to planned IT maintenance issues annually 1.0 1.0 1.0 Number clean emails processed monthly (approx) 59,663 88,774 115,000 Number spam messages filtered monthly (approx) 25,540 43,362 55,000 Prevention of virus attack attempts 91% 100% 100% 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Prevention of virus attack attempts 91% 100% 100% Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $264,163 $275,173 $274,640 Supplies 1,091 638 3,000 City Support Services 430,296 300,000 395,762 Utility Services 142,265 148,681 167,866 Staff Support 11,003 14,614 18,250 Professional Services 0 0 2,500 Maintenance Services 15,083 11,927 8,000 Operating Equipment 166,862 106,234 106,500 Capital Outlay 0 31,266 0 Total $1,030,761 $888,533 $976,518 173 INFORMATION TECHNOLOGY PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased by 9.9% from the FY 2011 -12 Estimate. This increase is due to higher computer software maintenance fees and license expenses. This number is partially offset by a decrease in the capital outlay group. 174 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY Personnel Services CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 853-511110 Regular 183,988 187,434 187,563 189,439 853-511120 Overtime 5,405 - 10,000 10,000 853-511180 LTD 583 575 581 593 853 - 511210 Longevity 5,400 1,269 1,269 1,761 853 - 511240 Vehicle Allowance 4,184 4,800 6,794 1,140 853-511310 FICA - Employer 14,407 14,436 15,114 15,392 853 - 511350 TMRS - Employer 31,298 29,439 30,825 31,407 853 - 511410 Health - Employer 18,361 23,222 22,727 24,437 853 - 511500 Workers Compensation 538 581 300 471 Total Personnel Services 264,164 261,756 275,173 274,640 Supplies 853 - 521100 Office Supplies 175 500 138 500 853 - 521300 Motor Vehicle Supplies 100 - - - 853- 521600 Equip Maint Supplies 815 1,500 500 2,500 Total Supplies 1,090 2,000 638 3,000 Citv Support Services 853 - 532300 Computer Consulting - 2,500 - 14,500 853 - 532350 Software Maintenance 404,031 337,349 275,000 372,512 853 - 532400 Computer Fees & Licenses 26,265 21,005 25,000 8,750 Total City Support Services 430,296 360,854 300,000 395,762 Utilitv Services 853 - 533300 Telephone /Lane Lines 34,531 45,859 38,000 54,196 853 - 533310 Telephone /Cell Phones 70,641 54,100 58,094 53,490 853 - 533320 Telephone /Air Cards 24,749 40,090 27,500 33,100 853 - 533330 Telephone /Internet 11,717 24,400 24,837 26,580 853 - 533500 Vehicle Fuel 627 500 250 500 Total Utility Services 142,265 164,949 148,681 167,866 175 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET Staff Support Maintenance Services - 7,562 - 166,861 853 - 551300 Computer Maintenance 853 - 535100 Uniforms 322 500 140 500 853 - 535300 Memberships 297 250 150 250 853 - 535500 Training/Travel 10,384 16,000 14,324 17,500 Total Staff Support 11,003 16,750 14,614 18,250 Professional Services 853 - 541800 IT Svcs -Web Design /Maint - 2,500 - 2,500 Total Professional Services - 2,500 - 2,500 Maintenance Services - 7,562 - 166,861 853 - 551300 Computer Maintenance 14,037 10,500 8,926 6,000 853 - 551800 Other Maintenance Agreement 1,045 2,000 3,001 2,000 Total Maintenance Services 15,082 12,500 11,927 8,000 Operating Equipment 853 - 571000 Furniture & Fixtures 853 - 571300 Computer & Peripherals 853 - 571401 Communication Equipment 853 - 571800 Equipment Total Operating Equipment Capital Outlay 853 - 581800 Equipment Total Capital Outlay 1,595 - - - 116,827 111,475 95,972 87,000 2,659 17,840 2,700 19,500 45,780 - 7,562 - 166,861 129,315 106,234 106,500 176 38,500 31,266 38,500 31,266 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND VISION STATEMENT To be a proactive HR Department providing change management, planning, consultation and effective and efficient HR Support to the City Staff for dealing with short and long range organizational change. MISSION STATEMENT To provide proactive change management support services in Human Resources' eight functional areas of Recruiting, Training, Compensation and Benefits, Administration and HR Information Systems, Employee Relations, Safety and Health, Organizational Departure, and Research to the City Staff. GOALS AND OBJECTIVES • To Meet Staffing Needs • To Respond to Training Needs • To Coordinate Compensation & Benefits Changes & Information • To respond timely to information requests and needs ■ To provide timely policy change recommendations & Information • To support injured workers and promote safety and health • To coordinate required information for Departing Employees • To conduct research for managing Staffing and Salary changes DEPARTMENT DESCRIPTION Provides services in eight functional areas of Recruiting, Training, Compensation and Benefit, Administration and HR Information Systems, Employee Relations, Safety and Health, Organizational Departure, and Research to the City Staff. 177 HUMAN RESOURCES ORGANIZATIONAL CHART City Manager Executive Director Human Resources HUMAN RESOURCES 2010 -11 2011 -12 2012 -13 Director 1 1 1 Senior Generalist 1 1 1 Generalist 0 1 1 Administrative Assistant 0 1 1 Clerk 1 0 0 TOTAL POSITIONS 3 4 4 PERFORMANCE INDICATORS Job Announcements Posted Applications received for Open Positions Positions Filled Full Time Positions Filled Part Time Positions Filled Number of Workers Comp Reports Completed Terminations Full Time Terminations Part Time Terminations Past Due Evaluations YTD Evaluations coordinated FMLA Offers Job Description Coordination Position Assignments Tracked Average Staffing 178 52 2010 -11 2011 -12 2012 -13 Workload/Output Actual Estimate Budget Job Announcements Posted Applications received for Open Positions Positions Filled Full Time Positions Filled Part Time Positions Filled Number of Workers Comp Reports Completed Terminations Full Time Terminations Part Time Terminations Past Due Evaluations YTD Evaluations coordinated FMLA Offers Job Description Coordination Position Assignments Tracked Average Staffing 178 52 58 65 1,730 2,600 3,458 62 76 90 45 56 67 17 20 23 59 36 30 38 54 70 28 46 64 10 8 6 842 474 538 318 356 359 19 26 34 32 28 25 87 130 173 313 316 319 HUMAN RESOURCES Hours Spent Processing Job Announcements Hours Processing New Full Time Hires Hours Processing New Part Time Hires Hours Processing Full Time Terminations Hours Processing Part Time Terminations Time to Track Evaluations (hours) Time to Track Past Due Evaluations (hours) Background checks (hours) Applications HR Screened (hours) E- Verify 1 -9 Checks (hours) Training Recorded (hours) Certifications Recorded (hours) Education Recorded (hours) Driving Records Tracked (hours) Training Time (hours) 26 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Hours Spent Processing Job Announcements Hours Processing New Full Time Hires Hours Processing New Part Time Hires Hours Processing Full Time Terminations Hours Processing Part Time Terminations Time to Track Evaluations (hours) Time to Track Past Due Evaluations (hours) Background checks (hours) Applications HR Screened (hours) E- Verify 1 -9 Checks (hours) Training Recorded (hours) Certifications Recorded (hours) Education Recorded (hours) Driving Records Tracked (hours) Training Time (hours) 26 14 32.5 360 464 720 68 88 108 112 168 223 20 16 12 318 356 395 842 538 237 186 228 270 288 433 576 13 14.5 16.25 2 2 2 4 6 8 10 6 4 156.5 316 474 56 48 40 Turnover Rate 13.1% 15% 17% 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Turnover Rate 13.1% 15% 17% Personnel Services 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel Services $210,089 $273,265 $311,710 Supplies 769 1,329 1,329 Human Services 34,682 40,831 55,156 Operations Support 10,889 9,800 16,596 Staff Support 7,364 10,865 14,897 City Assistance 8,922 9,860 9,860 Operating Equipment 0 4,701 0 Total $272,714 $350,651 $409,548 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased by 16.8% from FY 2011 -12 year end estimates. This increase is due to full -year funding of the Human Resources Director that was hired late in FY 2011 -12. 179 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES Personnel Services CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 866-511110 Regular 136,607 185,844 180,000 199,502 866-511120 Overtime 341 350 900 350 866-511180 LTD 420 581 500 625 866- 511210 Longevity 2,874 3,568 4,000 2,270 866 - 511240 Vehicle Allowance - 300 500 - 866-511310 FICA - Employer 10,571 14,340 13,638 15,462 866- 511350 TMRS - Employer 22,003 29,551 29,074 31,551 866 - 511410 Health - Employer 15,344 23,222 19,442 21,453 866- 511500 Workers Compensation 387 587 211 497 866- 511600 Unemployment Compensation 21,542 40,000 25,000 40,000 Total Personnel Services 210,089 298,343 273,265 311,710 Supplies 866 - 521000 Office Supplies 769 2,329 1,329 1,329 Total Supplies 769 2,329 1,329 1,329 Human Services 866 - 531100 Pre - Employment Check 1,227 2,540 1,540 1,540 866 - 531200 Medical Co -Pay 250 4,200 3,000 3,000 866 - 531300 Employee Assistance 17,100 18,291 18,291 18,291 866- 531400 Tuition Reimbursement 11,918 20,000 18,000 20,000 866 - 531500 Employee Wellness Program - - - 8,000 866 - 531600 Training Classes 4,188 - - 4,325 Total Human Services 34,683 45,031 40,831 55,156 Operations Support 866 - 534100 Advertising 8,942 8,750 8,000 14,000 866 - 534200 Printing & Binding 1,946 2,596 1,800 2,596 Total Operations Support 10,888 11,346 9,800 16,596 Staff Support 866- 535100 Uniforms 240 270 270 270 866 - 535210 Employee Recognition 2,642 5,500 5,500 5,500 866 - 535300 Memberships 385 1,005 255 505 866 - 535400 Publications 3,293 3,622 3,622 3,622 866 - 535500 Training/Travel 804 3,000 1,218 5,000 Total Staff Support 7,364 13,397 10,865 14,897 180 101 GENERAL FUND CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 ACTUAL City Assistance 866 - 537100 Medical Services Total City Assistance Operating Equipment 866 - 571000 Furniture & Fixtures 866 - 571300 Computer & Periphe. < $5,000 Total Operating Equipment 181 2011 -12 2011 -12 2012 -13 BUDGET ESTIMATE BUDGET 8,922 9,860 9,860 9,860 8,922 9,860 9,860 9,860 - 7,575 4,701 - - 7,575 4,701 - THIS PAGE INTENTIONALLY LEFT BLANK 182 DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND VISION STATEMENT To efficiently manage and safeguard assets of the City by processing all expenditures, revenues, liabilities and debt management through the use of technology and best practices. This will ensure the City is in good financial standing so that staff can provide quality municipal services to the citizens of Schertz and to provide a good relationship with our citizens, City Council, bond holders, internal departments, and vendors. MISSION STATEMENT To provide financial information for the City that is accurate and representative of the actual operations in order for City staff, City Manager, and City Council to make decisions that will be of the most benefit for the City and its citizens. GOALS AND OBJECTIVES • Hire, train, and retain competent and caring employees. • Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. • Implement Financial Systems Inventory Module and provide training. • Receive the Government Finance Officers Association Distinguished Budget Award for the first time. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 25th consecutive year. • Receive a Gold Scorecard from the State Comptroller's Office for leadership in financial transparency. • Initiate a 5 year Capital Improvement Plan. 183 FINANCE DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, post vendor payable check registers online, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain, safeguard and prepare monthly report for the City's investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Purchasing & Asset Management Department. ORGANIZATIONAL CHART City Manager Executive Director Finance FINANCE 2010 -11 2011 -12 2012 -13 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Senior Payroll Specialist 0 1 1 Senior AP Specialist 0 1 1 Finance Clerk 2 0 0 TOTAL POSITIONS 1 61 6 6 184 FINANCE PERFORMANCE INDICATORS Accounts payable checks Payroll checks 4,620 4,578 4,692 9,095 9,338 9,570 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget Accounts payable checks Payroll checks 4,620 4,578 4,692 9,095 9,338 9,570 Certificate of Achievement for Excellence in Financial Reporting Monthly Financials completed within 30 days Yes Yes Yes 7 8 12 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting Monthly Financials completed within 30 days Yes Yes Yes 7 8 12 Personnel Services 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel Services $416,664 $429,291 $443,306 Supplies 3,231 2,900 3,500 Operations Support 476 500 300 Staff Support 10,197 8,190 16,060 Rental /Leasing 0 1,500 2,230 Operating Equipment 1,078 266 0 Total $431,646 $442,647 $465,396 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased 5.1 % from FY 2011 -12 Estimate due to higher personnel costs with the upcoming merit program and higher health insurance costs. 185 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 868-511110 Regular 306,796 315,925 313,825 320,758 868-511120 Overtime - 500 200 250 868-511180 LTD 947 983 983 1,017 868- 511210 Longevity 4,849 5,629 5,629 6,476 868 - 511230 Certification Allowance 312 300 600 900 868-511310 FICA - Employer 22,956 24,621 24,461 25,141 868- 511350 TMRS - Employer 49,282 50,213 49,887 51,300 868 - 511410 Health - Employer 30,572 33,232 33,232 36,655 868 - 511500 Workers Compensation 950 993 474 809 Total Personnel Services 416,664 432,396 429,291 443,306 Supplies 868 - 521000 Operating Supplies 1,743 1,000 950 1,000 868 - 521100 Office Supplies 1,488 2,600 1,950 2,500 Total Supplies 3,231 3,600 2,900 3,500 Operations Support 868- 534200 Printing & Binding 476 850 500 300 Total Operations Support 476 850 500 300 Staff Support 868 - 535100 Uniforms 74 360 - - 868- 535300 Memberships 2,149 1,215 1,215 1,890 868 - 535400 Publications 419 1,555 1,555 1,555 868 - 535500 Training/Travel 7,104 11,350 4,625 11,050 868 - 535600 Professional Certification 451 1,325 795 1,565 Total Staff Support 10,197 15,805 8,190 16,060 Maintenance Services 868 - 551800 Other Maintenance Agreements - 2,230 1,500 2,230 Total Maintenance Services - 2,230 1,500 2,230 186 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Operating Equipment 868 - 571000 Furniture & Fixtures 1,078 - 266 - 868- 571300 Computer & Peripherals - 1,000 - - Total Operating Equipment 1,078 1,000 266 - 187 THIS PAGE INTENTIONALLY LEFT BLANK 188 DEPARTMENT: FINANCE DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT To establish ethical guidelines and accountability for the expenditure of taxpayer funds in the procurement of goods and services for City Departments from the best qualified vendor. To manage the City's Capital and Fixed asset inventory program with a high level of accuracy. To provide a quality Risk Management and Safety program for the City and its employees. MISSION STATEMENT The Purchasing and Asset Management Department is committed to providing prompt and professional attention to each department's needs, while developing and managing systems, policies and procedures that ensure the best value for the City. We provide support, information, and analysis that assist in reducing the cost of materials and services to all departments and vendors. We provide goods and services of high quality, at the best value, with timely delivery to City staff members while complying with all city ordinances, state laws, and federal regulations. The department is committed to managing and reducing risk for the City through aggressive monitoring of facilities, and safety, as well as scheduling staff training programs. The department will insure prompt processing of insurance claims with maximum return to the City. The department performs the Contract Management function for the City. In addition, we provide accurate capital and fixed asset inventories of all City assets. GOALS AND OBJECTIVES • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. 189 PURCHASING & ASSET MANAGEMENT • Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. • Maintain a professional relationship with all City departments and vendors insuring open communication. • Randomly audit purchase orders in the Incode system. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. • Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City property. • Manage disposal and auction activities for excess and damaged City property. • Manage insurance claims and accident /incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents, and mitigate risk. DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, and manages fleet vehicle registration and titles, and conducts random purchase order audits The department is responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims and insurance litigation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. W PURCHASING & ASSET MANAGEMENT Establish and update all associated City policies, manuals, and documentation as they pertain to this department. ORGANIZATIONAL CHART City Manager Executive Director Finance Director Purchasing & Asset Manaaement PURCHASING & ASSET MGMT. 2010 -11 2011 -12 2012 -13 Director 1 1 1 Senior Purchasing Specialist 1 1 1 Administrative Assistant 1 1 1 Risk & Safety Specialist 1 1 1 TOTAL POSITIONS 4 41 4 PERFORMANCE INDICATORS Purchase Orders (Processed) 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget Purchase Orders (Processed) 91 80 85 Bids 7 8 9 Contracts (Initiated) 28 25 25 Meeting with Vendors 96 100 100 Meetings (Internal) 26 33 35 Auction Revenue (Property) $3,692 $6,501 $5,000 Auction Revenue (Vehicles) $23,210 $15,013 $18,000 fln PURCHASING & ASSET MANAGEMENT Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel $233,937 $239,927 $247,936 Supplies 15,144 915 950 Utility Services 410 600 600 Operations Support 61 25 100 Staff Support 6,029 6,671 7,875 Operating Equipment 0 7,591 250 Total $255,581 $255,729 $257,711 PROGRAM JUSTIFICATION AND ANALYSIS The department's FY 2012 -13 budget increased by 0.8% from the FY 2011 -12 ending estimate. The general increase in personnel expenses is due to the merit and the health insurance increase will be offset by fewer purchases in operating equipment as there was a one time purchase of furniture in FY 2011 -12. There is no change in operations. 192 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MANAGEMENT Personnel Services 872 - 511110 Regular 168,910 174,137 171,383 176,028 872 - 511180 LTD 521 543 543 560 872 - 511210 Longevity 3,197 3,833 3,833 4,480 872 - 511310 FICA- Employer 13,141 13,615 13,453 13,809 872 - 511350 TMRS - Employer 27,166 27,765 27,727 28,177 872 - 511410 Health - Employer 20,458 23,222 22,727 24,437 872 - 511500 Workers Compensation 544 549 261 445 Total Personnel Services 233,937 243,664 239,927 247,936 Supplies 872 - 521000 Operating Supplies 244 315 315 150 872 - 521100 Office Supplies 14,851 788 600 600 872 - 521300 Motor Vehicle Supplies 50 - - 200 Total Supplies 15,145 1,103 915 950 Utility Services 872 - 533500 Vehicle Fuel 410 650 600 600 Total Utility Services 410 650 600 600 Operations Support 872 - 534000 Postage - 150 25 100 872 - 534200 Printing & Binding - 159 - - 872- 534710 Service Fees - GovDeals 61 600 - - Total Operations Support 61 909 25 100 Staff Support 872 - 535100 Uniforms 172 400 - 160 872 - 535300 Memberships 850 1,500 1,506 1,500 872 - 535400 Publications 15 50 15 15 872 - 535500 Training/Travel 4,992 6,997 5,000 6,000 872 - 535510 Meeting Expenses - 150 150 200 Total Staff Support 6,029 9,097 6,671 7,875 193 101 GENERAL FUND Operating Equipment 872 - 571000 Furniture and Fixtures Total Operating Equipment CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 194 - 7,591 7,591 250 - 7,591 7,591 250 DEPARTMENT: PUBLIC WORKS DIVISION: 877 FLEET MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT The primary function of the Fleet Maintenance Division is to perform preventive maintenance and repair on all city owned vehicles and equipment. MISSION STATEMENT Maintain and repair of all city owned vehicles and equipment to reduce their down time and increase their potential lifespan. GOALS AND OBJECTIVES • Maintain and repair vehicles and equipment to increase their potential lifespan. DEPARTMENT DESCRIPTION Maintain city fleet vehicles: transmission service and motor oil changes, State inspections, and tire repair and replacement. Troubleshoot, diagnose, and repair mechanical and electrical failures. ORGANIZATIONAL CHART City Manager Executive Director Operations Public Works Fleet Services 195 FLEET MAINTENANCE FLEET MAINTENANCE 2010 -11 2011 -12 2012 -13 Fleet Maintenance Supervisor 0 1 1 Fleet Maintenance Foreman 1 1 0 Fleet Mechanic II 0 0 1 Mechanic 1 1 2 2 Mechanic Helper 1 0 0 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Work Orders: - Police Department Vehicles and Equipment -EMS Vehicles and Equipment - Streets Vehicles and Equipment - Administration - Animal Control - Facilities Maintenance -Fire Vehicles and Equipment -Fleet Service - Inspection - Marshal Service -Parks Vehicles and Equipment -Water & Sewer Vehicles and Equipment - Drainage Vehicles and Equipment - Economic Development - Purchasing -Motor Pool Total Work Orders Issued Number of after hour calls 385 2010 -11 2011 -12 2012 -13 Workload/Output Actual Estimate Budget Work Orders: - Police Department Vehicles and Equipment -EMS Vehicles and Equipment - Streets Vehicles and Equipment - Administration - Animal Control - Facilities Maintenance -Fire Vehicles and Equipment -Fleet Service - Inspection - Marshal Service -Parks Vehicles and Equipment -Water & Sewer Vehicles and Equipment - Drainage Vehicles and Equipment - Economic Development - Purchasing -Motor Pool Total Work Orders Issued Number of after hour calls 385 402 406 246 250 241 213 218 199 3 3 3 16 16 17 25 25 26 106 115 111 10 9 10 14 16 17 24 23 23 94 94 97 213 205 209 112 119 123 3 3 3 3 2 2 11 9 9 1,479 1,509 1,496 46 46 48 % of all vehicles and equipment issues resolved without recall M 97% 97% 97% 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget % of all vehicles and equipment issues resolved without recall M 97% 97% 97% FLEET MAINTENANCE Average Field Service Calls, Vehicle and Equipment Failures 123 143 150 Average response time for emergency repair, minutes 40 40 40 2010 -11 2011 -12 2012 -13 Effectiveness Actual Budget Budget Average Field Service Calls, Vehicle and Equipment Failures 123 143 150 Average response time for emergency repair, minutes 40 40 40 Personnel Services 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel Services $168,752 $217,448 $218,528 Supplies 119,512 142,006 143,650 City Support Services 1,500 1,500 2,400 Utility Services 5,223 7,200 7,200 Operations Support 750 750 400 Staff Support 2,140 3,835 4,500 Maintenance Services 54,764 52,700 65,750 Rental /Leasing 185 500 200 Operating Equipment 4,114 5,000 5,000 Capital Outlay 25,869 0 0 Total $382,808 $430,939 $447,628 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased by 3.9% from the FY 2011 -12 ending estimates. This increase is for more vehicle replacement parts and outside repairs. The department is seeing more service requests that are also more expensive than in years past. 197 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877-511110 Regular 877-511120 Overtime 877-511180 LTD 877 - 511210 Longevity 877-511310 FICA - Employer 877 - 511350 TMRS - Employer 877 - 511410 Health - Employer 877 - 511500 Workers Compensation Total Personnel Services Supplies 877 - 521000 877 - 521005 877 - 521100 877 - 521200 877 - 521300 877 - 521600 Total Supt CITY OF SCHERTZ OPERATING BUDGET 2012 -13 Operating Supplies Supplies - Inspection Stickers Office Supplies Medical /Chemical Supplies Motor Veh. Supplies Equip Maint Supplies dies City Support Services 877 - 532400 Computer Fees & Licenses Total City Support Services Utility Services 877 - 533500 Vehicle Fuel Total Utility Services Operations Support 877 - 534200 Printing & Binding Total Operations Support 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 112,418 147,744 147,031 150,906 3,440 2,000 3,750 2,000 347 471 471 472 5,326 5,370 5,868 1,394 9,230 11,713 11,659 11,804 19,062 23,889 23,778 24,086 15,965 23,222 23,222 24,437 2,964 4,349 1,669 3,429 168,752 218,758 217,448 218,528 2,506 2,956 2,956 3,000 - 750 750 750 3,698 1,170 700 300 1,456 1,500 1,500 13,500 110,788 143,100 135,000 125,000 1,064 1,100 1,100 1,100 119,512 150,576 142,006 143,650 1,500 1,500 1,500 2,400 1,500 1,500 1,500 2,400 5,223 7,200 7,200 7,200 5,223 7,200 7,200 7,200 750 25 750 400 750 25 750 400 198 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET Staff Support 741 794 900 750 877 - 535100 Uniforms 1,892 2,200 2,200 2,200 877 - 535200 Annual Awards - 100 100 100 877 - 535500 Training/Travel 126 1,400 1,400 2,000 877 - 535510 Meeting Expenses 122 135 135 200 Total Staff Support 2,140 3,835 3,835 4,500 Maintenance Services 877 - 551000 Outside Fleet Repair 51,454 65,000 48,000 60,000 877 - 551100 Building Maintenance 741 794 900 750 877 - 551400 Minor & Other Equip Maintenance 2,569 4,285 3,800 5,000 Total Maintenance Services 54,764 70,079 52,700 65,750 Rental -ROW 877 - 561100 Rental Equipment 185 270 500 200 Total Rental -ROW 185 270 500 200 Oaeratina Eauiament 877 - 571500 Operating Equipment 4,114 5,000 5,000 5,000 Total Operating Equipment 4,114 5,000 5,000 5,000 Capital Outlay 877 - 581200 Vehicles & Accessories Over $5,00( 25,869 - - - Total Capital Outlay 25,869 - - - 199 THIS PAGE INTENTIONALLY LEFT BLANK Ro DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled and administered at the Hospital's Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital's drug program. This contract is for $5,000. The City expanded the Hot Meals program to senior citizens through an agreement with the Comal County Senior Citizens Foundation. The partnership allows for seniors to get several hot meals five days a week at the former Library site. This agreement is for $42,000 annually. The City of Schertz also provides assistance to the Guadalupe Children's Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children's Advocacy Center's primary emphasis is placed on the well -being of the child to prevent further trauma. This agreement is for $5,000 Utility Services City Assistance Total $214 $0 $0 52,000 52,000 52,000 $52,214 $52,000 $52,000 PROGRAM JUSTIFICATION AND ANALYSIS This department funds the Patient Assistance Program with Guadalupe Regional Medical Center, Senior Citizens Hot Meals program at the Schertz Senior Citizen Center, and the Guadalupe County Children's Advocacy Center. No change in funding is planned. 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Proposed Utility Services City Assistance Total $214 $0 $0 52,000 52,000 52,000 $52,214 $52,000 $52,000 PROGRAM JUSTIFICATION AND ANALYSIS This department funds the Patient Assistance Program with Guadalupe Regional Medical Center, Senior Citizens Hot Meals program at the Schertz Senior Citizen Center, and the Guadalupe County Children's Advocacy Center. No change in funding is planned. CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET MISCELLANEOUS EXPENDITURES CITY ASSISTANCE Utility Services 901 - 533410 Water Utility Service Total Utility Services City Assistance 901 - 537300 Patient Assistance 901 - 537500 Children's Advocacy Assistance 901 - 537700 Senior Citizen Hot Meals Total City Assistance 214 - - - 214 - - - 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 42,000 42,000 42,000 42,000 52,000 52,000 52,000 52,000 202 DEPARTMENT: 910 COURT RESTRICTED FUNDS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The court security fee and court technology fees have restricted uses. The court technology may only be used of continuing education and training for court staff regarding technological enhancements, the purchase and maintenance of computer systems, networks, hardware, software, imaging systems, electronic kiosks and docket management systems. The court security fee may be used only for security personnel, services, and items related to buildings that house or operate municipal courts. Revenues Technology Fund Fee 40,384 56,550 47,122 Security Fee 30,297 44,500 34,340 Expenses Court Technology $11,697 $15,019 $47,122 Court Security 0 0 3,931 Total $11,697 $15,019 $51,053 PROGRAM JUSTIFICATION AND ANALYSIS There will be no change in operations. The court security fund will continue to fund half of a Marshal's salary in this budget year. At the beginning of FY2012 -13 there will be an estimated fund balance for court technology of $324,421 and $166,918 for court security. 203 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Proposed Revenues Technology Fund Fee 40,384 56,550 47,122 Security Fee 30,297 44,500 34,340 Expenses Court Technology $11,697 $15,019 $47,122 Court Security 0 0 3,931 Total $11,697 $15,019 $51,053 PROGRAM JUSTIFICATION AND ANALYSIS There will be no change in operations. The court security fund will continue to fund half of a Marshal's salary in this budget year. At the beginning of FY2012 -13 there will be an estimated fund balance for court technology of $324,421 and $166,918 for court security. 203 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 101 GENERAL FUND 2010 -11 2011 -12 ACTUAL BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET MISCELLANEOUS EXPENDITURES COURT RESTRICTED FUNDS Operating Equipment 910 - 571600 Court Technology 11,697 - 15,019 47,122 910 - 571700 Court Security - - - 3,931 Total Operating Equipment 11,697 - 15,019 51,053 204 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor's Office into this fund. Revenue Taxes $3,433,642 Fund Transfers 6,792 Miscellaneous 3,230,645 Total $6,671,079 Expenses Professional Service $89,903 Debt Service 3,841,713 Other Financing Sources 2,908,428 Total $6,840,044 PROGRAM JUSTIFICATION AND ANALYSIS $4,309,098 $5,032,646 0 55,000 382,923 381,625 $4,692,021 $5,469,271 $37,760 $42,350 4,607,132 5,159, 586 0 0 $4,644,892 $5,201,936 Revenues Revenues will increase for the FY 2012 -13 Budget by 16.6% over the FY 2011- 12 ending estimates. This is a result of the Interest and Sinking Fund property tax rate increasing to support the second half of the bonds approved by voters in 2010 and sold in September 2012. The first half of these bonds was sold in April 2011. Expenses The FY 2012 -13 Budget increased by 12.0% from the FY 2011 -12 Estimate with the addition of new bond funds to complete the natatorium, soccer fields, baseball fields, and Main Street renovation projects. 205 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenue Taxes $3,433,642 Fund Transfers 6,792 Miscellaneous 3,230,645 Total $6,671,079 Expenses Professional Service $89,903 Debt Service 3,841,713 Other Financing Sources 2,908,428 Total $6,840,044 PROGRAM JUSTIFICATION AND ANALYSIS $4,309,098 $5,032,646 0 55,000 382,923 381,625 $4,692,021 $5,469,271 $37,760 $42,350 4,607,132 5,159, 586 0 0 $4,644,892 $5,201,936 Revenues Revenues will increase for the FY 2012 -13 Budget by 16.6% over the FY 2011- 12 ending estimates. This is a result of the Interest and Sinking Fund property tax rate increasing to support the second half of the bonds approved by voters in 2010 and sold in September 2012. The first half of these bonds was sold in April 2011. Expenses The FY 2012 -13 Budget increased by 12.0% from the FY 2011 -12 Estimate with the addition of new bond funds to complete the natatorium, soccer fields, baseball fields, and Main Street renovation projects. 205 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 505 TAX INTEREST & SINKING ACTUAL BUDGET ESTIMATE BUDGET REVENUES Taxes 000 - 411900 Property Tax Revenue 3,433,642 4,281,098 4,309,098 5,032,646 Total Taxes 3,433,642 4,281,098 4,309,098 5,032,646 Fund Transfers 000 - 486000 Transfer From Fund Balance - - - - 000- 486100 Transfer In - - - 55,000 000 - 486401 Transfer In - Bond Projects 6,792 - - - Total Fund Transfers 6,792 - - 55,000 Miscellaneous 000 - 491000 Interest Earned 253 750 60 50 000 - 492000 Investment Income 1,067 1,500 24,154 12,500 000 - 495015 Contribution from SED 364,325 - 366,825 369,075 000 - 497000 Misc Income - - (8,116) - 000- 498000 Proceeds from Refunding Debt 2,865,000 - - - Total Miscellaneous 3,230,645 2,250 382,923 381,625 I CITY OF SCHERTZ OPERATING BUDGET 2012 -13 505 TAX INTEREST & SINKING GENERAL GOVERNMENT EXPENDITURES Professional Services 101 - 541500 Paying Agent 101 - 541502 Cost of Bond Issuance Total Professional Services Debt Service - 1,950 101 - 555612 Bond -GO Refunding 2010 - Principal 101 - 555612. Bond -GO Refunding 2010 - Interest 101 - 555622 Bond -CO SR2003- Principal 101 - 555622. Bond -CO SR2003- Interest 101 - 555624 Bond -Comm Proj SR04- Principal 101 - 555624. Bond -Comm Proj SR04- Interest 101 - 555626 Bond -CO SR2006- Principal 101 - 555626. Bond -CO SR2006- Interest 101 - 555628 Bond -CO 2007 - Principal 101 - 555628. Bond -CO 2007 - Interest 101 - 555629 Bond -GO 2007 - Principal 101 - 555629. Bond -GO 2007 - Interest 101 - 555630 Bond -GO SR2008- Principal 101 - 555630. Bond -GO SR2008- Interest 101 - 555631 Bond -GO SR2009- Principal 101 - 555631. Bond -GO SR2009- Interest 101 - 555633 Bond -GO SR201 1 -Principal 101 - 555633. Bond -GO SR201 1 -Interest 101 - 555634 Bond -GO 2011A Refund - Principal 101 - 555634. Bond -GO 2011A Refund - Interest 101 - 555635 Bond -GO 2012 - Principal 101 - 555635. Bond -GO 2012 - Interest 101 - 555800 Bond Premium Total Debt Service 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 1,550 - 1,950 2,350 88,353 - 35,810 40,000 89,903 - 37,760 42,350 285,000 59,653 190,000 60,820 325,000 265,008 650,981 99,850 26,383 275,000 209,096 355,000 379,650 435,000 352,388 240,000 82,650 200,000 53,800 315,000 251,009 100,000 648,982 102,900 22,625 225,000 198,922 370,000 364,679 200,000 278,813 90,000 532,287 240,000 82,650 200,000 11,265 315,000 20,704 100,000 648,982 102,900 22,177 225,000 198,820 370,000 364,679 505,000 340,638 90,000 532,287 140,000 97,030 (127,116) - - 3,841,713 4,276,667 4,607,132 207 250,000 77,125 210,000 3,833 325,000 6,910 200,000 642,982 109,534 18,499 235,000 189,561 385,000 349,089 510,000 327,950 200,000 367,238 70,000 153,081 295,000 233,784 5,159,586 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 505 TAX INTEREST & SINKING ACTUAL BUDGET ESTIMATE BUDGET Other Financing Sources 101 - 556300 Payment to Refund Debt 2,908,428 - - - Total Other Financing Sources 2,908,428 - - - OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE (168,965) 6,681 47,129 267,335 286,214 117,249 117,249 164,378 117,249 123,930 164,378 431,713 208 THIS PAGE INTENTIONALLY LEFT BLANK r Water &Sewer - Revenues Sale of Water $ 7,2' Garbage Collection 3,61 Sewer Charges 3,01 Other Fees &Charges 7' Miscellaneous Income 29041 TOTAL $ 1696-1 210 211 Water &Sewer Expenditures Personnel Supplies Professional &City Services Utility &Maintenance Services Operation Support &Services Capital Expense Debt Service TOTAL 212 �0 im 213 THIS PAGE INTENTIONALLY LEFT BLANK 214 FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City's water, sewer, and solid waste functions and is managed by the Public Works Department. They are responsible for the planning, operation, and maintenance of the "retail" water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City's "wholesaler" for water production and transport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenues Franchises $229,295 $182,447 Fees 14, 682, 744 14, 410, 690 Fund Transfers 80,616 484,674 Miscellaneous 342,666 432,038 Total $15,335,321 $15,509,849 Expenses Non Departmental $58,365 $0 Business Office 540,063 568,693 W &S Administration 13,739,904 14,188,707 Projects 0 725,160 Total $14,338,332 $15,482,560 PROGRAM JUSTIFICATION AND ANALYSIS $187,920 14, 655, 376 1,419,298 430,148 $16,692,742 $0 615,844 14, 761,195 1,302,000 $16,679,039 Revenue The revenue for the FY 2012 -13 Budget will increase 7.6% from the FY 2011 -12 Estimate. This increase is due from a transfer from reserves to fund capital projects. Expenses The expenses for the FY 2012 -13 Budget increased 7.7 %. This is mainly due to the start of new water line replacement projects and solving the Northcliffe sewer infiltration problem. 215 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET Franchises 000 - 421490 Tower Leasing 229,295 180,000 182,447 187,920 Fees 000 - 455200 Garbage Collection Fee 3,279,901 3,400,000 3,400,000 3,600,000 000 - 455600 Fire Line Fees 24,371 19,000 19,690 20,000 000 - 455700 Recycle Fee Revenue 225,058 241,000 241,000 250,000 000 - 455800 W &S Line Construction Reimb 30,090 50,000 15,000 30,000 000 - 457100 Sale of Water 7,816,710 7,210,000 7,300,000 7,279,626 000 - 457110 Edwards Water Lease 199,613 166,250 195,000 166,250 000 - 457120 Transfer Charge -Selma 2,668 5,000 20,000 20,000 000 - 457130 Transfer Charge -UC 1 1,000 2,500 2,000 000 - 457140 Transfer Charge- Converse - - 10,000 15,000 000 - 457200 Sale of Meters 69,147 90,000 75,000 90,000 000 - 457400 Sewer Charges 2,855,310 2,800,000 2,950,000 3,000,000 000 - 457500 Water Penalties 177,199 180,000 180,000 180,000 000 - 459200 NSF Check Fee -Water &Sewer 2,676 2,000 2,500 2,500 Total Fees 14,682, 744 14,164, 250 14,410, 690 14,655, 376 Fund Transfers 000 - 481000 Transfer From Reserves - 550,000 400,000 1,300,000 000 - 486204 Interfund Chrg- Drainage Billing 80,616 84,674 84,674 119,298 Miscellaneous 000 - 490000 Misc Charges 6,964 10,000 450 200 000 - 491000 Interest Earned 1,509 1,000 1,800 1,600 000 - 491200 Investment Income 17,817 6,000 10,000 12,000 000 - 493400 Donations - Christmas Activities 1,000 - 750 - 000- 495013 Capital Contribution Reserve Acct (26,428) - - - 000- 496050 SSLGC - SAWS Reservation 134,500 - 269,000 269,000 000 - 497000 Miscellaneous Income W &S 60,593 - 33,000 40,000 000 - 498100 TML Re- imbursements 2,291 - - - 000- 498100 Reimbursement EMS Loan - 9,945 9,945 - 000- 498110 SSLGC Reimbursement 102,014 76,315 107,093 107,348 000 - 498200 W &S Project Reimbursement 42,406 - - - o 202 -WATER & SEWER GENERAL GOVERNMENT NON DEPARTMENTAL CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET Fund Charges /Transfers 101 - 548318 Transfer Out Recycling Fund 58,365 27,366 Total Fund Charges /Transfers 58,365 27,366 217 THIS PAGE INTENTIONALLY LEFT BLANK 218 DEPARTMENT: PUBLIC WORKS DIVISION: 176 WATER AND SEWER BUSINESS OFFICE FUND: 202 WATER AND SEWER VISION STATEMENT The Business Office is working to serve our customers and the community with outstanding service. MISSION STATEMENT Provide friendly and efficient services for all customers of the City and to resolve any utility billing issues in a timely and efficient manner. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services for all customers. • The Business Office is striving to go green by becoming a paper free work environment and encouraging the use of e- commerce with electronic billing statements, automatic draft payments, and online web payments. DEPARTMENT DESCRIPTION Prepare all utility bills for mailing. Collect utility payments and post to customer account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely manner. Read meter for billing. Take care of meter box maintenance. O BUSINESS OFFICE ORGANIZATIONAL CHART City Manager Executive Director Operations Public Works Business Office BUSINESS OFFICE 2010 -11 2011 -12 2012 -13 Business Office Manager 1 1 1 Business Office Assistant Manager 1 1 1 Solid Waste Coordinator /Debt Collections Clerk 1 1 1 Senior Utility Billing Clerk/Cash Collections Clerk 1 1 1 Utility Billing Clerk 3 3* 3* Meter Tech 1 2 2* 2 Meter Tech II 1 1 1 Administrative Floating Clerk 1 0 0 TOTAL POSITIONS 11 101 10 *One position is unfunded PERFORMANCE INDICATORS Water meter /accounts Garbage accounts Sewer accounts 11,962 2010 -11 2011 -12 2012 -13 Workload /Output Actual Estimate Budget Water meter /accounts Garbage accounts Sewer accounts 11,962 12,169 12,519 11,042 11,392 11,742 10,839 11,189 11,539 Meters per meter tech Accounts per clerks 220 3,987 4,056 4,173 2,991 3,042 3,129 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Meters per meter tech Accounts per clerks 220 3,987 4,056 4,173 2,991 3,042 3,129 BUSINESS OFFICE Personnel Services 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel Services $406,554 $381,729 $436,694 Supplies 3,509 5,400 4,600 Human Services 0 100 100 City Support Services 0 0 1,000 Operations Support 96,649 109,500 113,000 Staff Support 2,829 5,636 7,150 Professional Services 18,197 20,895 23,000 Fund Charges /Transfers 0 20,000 20,000 Maintenance Services 6,208 9,300 9,500 Operating Equipment 6,118 6,133 800 Capital Outlay 0 10,000 0 Total $540,063 $568,693 $615,844 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased 8.3% from the FY 2011 -12 year -end estimates. The increase in personnel expense is due to funding a previously unfunded Meter Technician I position; this increase is offset by fewer equipment purchases. 221 202 -WATER & SEWER GENERAL GOVERNMENT BUSINESS OFFICE Personnel Services 176-511110 Regular 176-511120 Overtime 176-511180 LTD 176- 511210 Longevity 176- 511310 FICA - Employer 176- 511350 TMRS - Employer 176- 511410 Health- Employer 176- 511500 Workers Compensation Total Personnel Services Supplies 176- 521000 176-521100 176- 521200 176- 521300 Total Sup Operating Supplies Office Supplies Medical /Chem Supplies Motor Vehicle Supplies plies Human Services 176-531100 Pre - employment Check Total Human Services City Support Services 176- 532900 Contingencies Total City Support Services Operations Support 176- 534000 Postage 176- 534200 Printing & Binding 176- 534300 Copy Services Total Operations Support Staff Support 176- 535100 Uniforms 176- 535300 Memberships 176- 535500 Training/Travel 176- 535510 Meeting Expense Total Staff Support CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 282,049 261,818 259,855 291,795 2,853 4,000 4,000 6,000 866 820 820 930 7,693 7,977 7,834 8,362 22,032 20,657 20,489 23,421 45,618 42,090 41,785 47,791 42,033 46,443 45,454 56,249 3,411 2,525 1,492 2,146 406,555 386,330 381,729 436,694 1,397 2,300 2,300 2,000 1,913 3,000 3,000 2,500 - 100 100 100 200 - - - 3,510 5,400 5,400 4,600 - 100 100 100 - 100 100 100 49,307 42,444 4,897 96,648 52,000 45,000 9,000 106,000 1,928 2,500 - 100 195 3,105 705 1,000 2,828 6,705 222 1,000 - 1,000 60,000 63,000 45,000 45,000 4,500 5,000 109,500 113,000 2,000 2,500 136 150 2,500 3,500 1,000 1,000 5,636 7,150 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET Professional Services 176- 541600 Misc bank charges - 1,000 500 500 176- 541650 Misc Expenses 195 395 395 500 176- 541800 Credit Card Fees 18,002 23,000 20,000 22,000 Total Professional Services 18,197 24,395 20,895 23,000 Fund Charges /Transfers 176- 548700 Bad Debt Expense - 20,000 20,000 20,000 Total Fund Charges /Transfers - 20,000 20,000 20,000 Maintenance Services 176- 551800 Other Maintenance Services 6,208 9,300 9,300 9,500 Total Maintenance Services 6,208 9,300 9,300 9,500 Operating Equipment 176- 571000 Furniture & Fixtures - - 500 500 176- 571200 Vehicles & Accessories - 6,000 5,433 100 176- 571300 Computer & Peripheral 5,960 - - - 176- 571400 Communication Equipment 158 200 200 200 176- 571500 Equipment Under $5,000 - - - - Total Operating Equipment 6,118 6,200 6,133 800 Capital Equipment 176- 581800 Equipment over $5,000 - 42,000 10,000 - Total Capital Equipment - 42,000 10,000 - 223 THIS PAGE INTENTIONALLY LEFT BLANK 224 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER VISION STATEMENT The Water & Sewer Administration takes pride in providing superior customer service and excellent water and wastewater services. MISSION STATEMENT WATER DISTRIBUTION SYSTEM OPERATIONS AND MAINTENANCE To provide operations and maintenance services to the water distribution system in order to continuously deliver a safe and adequate supply of drinking water from the treatment plants to the customers. WASTEWATER COLLECTION SYSTEM OPERATIONS AND MAINTENANCE To provide operation and maintenance services to the wastewater collection system in order to prevent wastewater overflows and safely deliver wastewater from the customers to the treatment plants. GOALS AND OBJECTIVES • Provide an efficient and reliable water and wastewater system that meets all of the State of Texas rules and regulations. • Maintain a sound water and sewer system. • Ensure an adequate future water supply. 225 WATER AND SEWER ADMINISTRATION DEPARTMENT DESCRIPTION Provide water and wastewater services to all citizens. Conduct maintenance, repair and expansion of water and wastewater services. Provide excellent customer service. Assist other City departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Review plat and subdivision plans. Review water /wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability — Certificate of Convenience and Necessity. Meet with developers /utility providers. Conduct department training, education, and planning. ORGANIZATION CHART City Manager Executive Director Operations Public Works Water & Sewer Administration WATER & SEWER ADMINISTRATION 2010 -11 2011 -12 2012 -13 Director 1 1 1 Superintendent of Streets and Fleet 1 0 0 Coordinator 1 0 0 Senior Administrative Assistant 0 1 1 Inspector 1 1 2 Clerk/Dispatcher 1 1 1 Schertz- Seguin Local Government Corp Gen Mgr 1 1 1 Water & Sewer Supervisor 1 1 1 Water & Sewer Foreman 1 1 1 Serviceman III 2 2 2 Serviceman II 4 4 4 Serviceman 1 8 8 8 TOTAL POSITIONS 1 221 21 1 22 226 WATER AND SEWER ADMINISTRATION PERFORMANCE INDICATORS Water Accounts 2010 -11 2011 -12 2012 -13 Workload/Output Actual Estimate Budget Water Accounts 11,962 12,169 12,519 Miles of Water Main 192 194 198 Miles of Sewer Main 84 86 90 Gallons Pumped (Edwards), acre feet 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Gallons Pumped (Edwards), acre feet 329 200 200 Gallons Received (SSLGC), acre feet 5,112 5,919 6,400 Gallons Distributed, acre feet 5,003 4,792 4,900 New Meter Installed 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget New Meter Installed 373 312 357 New Service Taps 10 15 25 Water Service Calls 504 505 515 Water Main Break, Service Repair Calls 409 433 485 Sewer Backup and Repair Calls 144 160 185 227 WATER AND SEWER ADMINISTRATION Personnel Services 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Personnel Services $1,177,187 $1,175,383 $1,184,013 Supplies 147,211 198,100 $199,050 Human Services 64 1,000 1,000 City Support Services 48,485 73.999 77,500 Utility Services 2,820,914 2,877,444 2,727,313 Operations Support 6,125 7,350 9,250 Staff Support 21,438 23,900 31,500 City Assistance 789 1,000 1,912 Professional Services 219,878 187,400 212,400 Fund Charges /Transfers 3,785,003 2,657,007 3,137,047 Maintenance Services 5,278,708 5,583,900 5,586,250 Other Costs 29,832 35,000 40,000 Debt Service 176,579 1,230,353 1,353,891 Rental /Leasing 2,509 4,900 6,070 Operating Equipment 25,183 8,364 6,000 Capital Outlay 0 113,607 188,000 Total $13,739,904 $14,188,707 $14,761,196 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increased 4.0% from FY 2011 -12 year end estimates. The Interfund charge for the Water & Sewer Fund changed. This charge was 5% of water and sewer revenue along with 3% of garbage fees and a list of direct itemized charges. The new model is a flat 10% on sale of water, 7.5% on sewer charges, 3% of the garbage revenue, and the itemized charges were removed. The Debt Service payments are scheduled to increase and a new tanker truck will be purchased in FY 2012 -13. 228 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET PUBLIC WORKS ADMINISTRATION Personnel Services 575-511110 Computer Fees & Licenses Regular 773,168 790,800 785,432 784,350 575-511120 4,106 Overtime 35,850 20,000 20,000 20,000 575-511180 30,000 LTD 2,559 2,540 2,540 2,534 575 - 511210 Longevity 28,903 24,428 24,355 18,848 575 - 511230 Certification Allowance 19,480 18,200 18,200 14,101 575 - 511240 Vehicle Allowance 935 - - 900 575-511310 FICA - Employer 62,553 63,417 63,056 63,977 575 - 511350 TMRS - Employer 135,929 129,327 128,602 130,546 575 - 511410 Health - Employer 93,727 121,913 121,913 131,249 575 - 511500 Workers Compensation 24,083 20,727 11,285 17,508 Total Personnel Services 1,177,187 1,191,352 1,175,383 1,184,013 Supplies 575 - 521000 Operating Supplies 5,356 9,320 9,500 9,500 575 - 521100 Office Supplies 2,771 5,466 3,000 4,000 575 - 521200 Medical Supplies 2,999 5,000 5,000 5,000 575 - 521400 Plumbing Supplies 27,348 85,000 85,000 85,000 575 - 521405 Water Meters -New 108,681 95,000 95,000 95,000 575 - 521600 Equip Maint Supplies 56 573 600 550 Total Supplies 147,211 200,359 198,100 199,050 Human Services 575 - 531100 Pre - employment Check 64 1,000 1,000 1,000 Total Human Services 64 1,000 1,000 1,000 Citv Support Services 575 - 532400 Computer Fees & Licenses 9,661 5,500 5,500 5,500 575 - 532410 Computer Consulting 4,106 7,000 7,000 7,000 575 - 532500 City Insurance - Commercial 29,104 30,000 30,000 30,000 575 - 532700 Records Management Service - 10,000 10,000 10,000 575 - 532800 Employee Appreciation Events 5,614 5,740 5,740 5,000 575 - 532900 Contingencies - 6,869 15,759 20,000 Total City Support Services 48,485 65,109 73,999 77,500 229 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE Utility Services 575 - 533100 Gas Utility 575 - 533200 Electricity 575 - 533300 Telephone /Lane Line 575 - 533310 Telephone /Cell Phones 575 - 533400 Water Purchase 575 - 533410 Water Utility Service 575 - 533500 Vehicle Fuel Total Utility Services Operations Support 575 - 534100 Advertising 575 - 534200 Printing & Binding 575 - 534300 Copy Services Total Operations Support Staff Support 575 - 535100 Uniforms 575 - 535200 Annual Awards 575 - 535300 Memberships 575 - 535400 Publications 575 - 535500 Training/Travel 575 - 535510 Meeting Expenses 575 - 535520 Meetings - Water Symposium 575 - 535600 Prof. Certifications Total Staff Support City Assistance 575 - 537100 Medical Services Total City Assistance Professional Services 575 - 541200 Legal Services 575 - 541300 Other Consul /Prof Service 575 - 541305 Cell Tower Management Fees 575 - 541310 Contractual Services 575 - 541400 Auditor /Accounting Service 575 - 541500 Paying Agent Total Professional Services 2012 -13 BUDGET 654 3,200 2,000 3,200 233,808 228,000 228,000 228,000 - 5,000 5,000 5,000 3,914 4,000 4,000 4,000 2,517,949 2,266,344 2,582,844 2,421,813 1,739 1,700 2,000 1,700 62,850 63,600 63,600 63,600 2,820,914 2,571,844 2,887,444 2,727,313 911 1,750 750 1,750 1,984 4,000 3,600 4,000 3,230 3,000 3,000 3,500 6,125 8,750 7,350 9,250 7,219 13,000 9,000 13,000 325 600 - 600 3,602 9,500 5,000 7,500 - 200 200 200 8,540 7,600 7,600 8,100 1,681 1,800 1,800 1,800 72 300 300 300 21,439 33,000 23,900 31,500 789 1,912 1,000 1,912 789 1,912 1,000 1,912 79,460 22,426 51,936 40,656 24,000 1,400 219,878 230 40,000 25,000 50,000 60,400 35,000 35,000 52,000 52,000 52,000 30,340 50,000 50,000 24,000 24,000 24,000 1,400 1,400 1,400 208,140 187,400 212,400 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET Fund Charaes 575 - 548040 Contribution to CVLGC - 62,500 62,500 250,000 575 - 548050 Contribution to SSLGC 1,594,536 1,694,536 1,694,536 1,694,536 575 - 548101 Transfer Out - General Fund 25,869 - - 80,000 575 - 548204 Transfer Out - Drainage 12,800 - - - 575- 548411 Transfer Out - Capital Recovery 46,539 3,131,000 3,131,000 3,138,000 575 - 548600 Inter Fund Charges -Admin 672,877 852,222 852,222 1,060,963 575 - 548610 Inter Fund Charge - Fleet - 47,749 47,749 51,548 575 - 548700 Bad Debt Expense 10,627 - - - 575- 548800 Depreciation Expense 1,411,551 - - - 575- 548900 Amortization Expense 10,204 - - - Total Fund Charges 3,785,003 2,657,007 2,657,007 3,137,047 Maintenance Services 575 - 551100 Building Maintenance 1,746 4,450 4,250 4,250 575 - 551300 Computer Maintenance 6,000 12,000 12,000 12,000 575 - 551400 Minor & Other Equip Maint 1,297 1,477 2,500 2,500 575 - 551500 Water Maintenance 18,271 49,400 48,400 15,000 575 - 551510 Waste Contractor Expense 3,019,915 3,131,000 3,131,000 3,138,000 575 - 551520 Sewer Treatment -CCMA /MUD 2,207,949 2,300,000 2,330,000 2,352,000 575 - 551530 Sewer Maintenance 9,054 30,000 30,000 30,000 575 - 551600 Street Maintenance Materials 11,633 25,000 22,000 22,000 575 - 551720 Low Flow Rebate Program 2,200 3,000 3,000 3,000 575 - 551740 Rebate UB Customer - 3,000 50 3,000 575 - 551800 Other Maintenance 642 4,500 700 4,500 Total Maintenance Services 5,278,707 5,563,827 5,583,900 5,586,250 Other Costs 575 - 554100 State Water Fees -TCEQ 29,832 35,000 35,000 40,000 Total Other Costs 29,832 35,000 35,000 40,000 Debt Service 575 - 555900 Debt Service - 710,000 710,000 971,565 575 - 555900. Interest Expense 176,579 520,353 520,353 382,326 Total Debt Service 176,579 1,230,353 1,230,353 1,353,891 Rental -ROW 575 - 561000 Rental- Building & Land 2,263 3,570 2,400 3,570 575 - 561100 Rental- Equipment - 2,500 2,500 2,500 575 - 561200 ROW & Easements 246 - - - Total Rental -ROW 2,509 6,070 4,900 6,070 231 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE Operating Equipment 575 - 571000 Furniture & Fixtures 575 - 571200 Vehicles & Accessories 575 - 571300 Computer & Peripherals 575 - 571500 Minor Equipment 575 - 571800 Equipment Under $5,000 Total Operating Equipment Capitalized Equipment 575 - 581200 Vehicles & Accessories 575 - 581300 Computer & Peripherals 575 - 581800 Equipment Over $5,000 Total Capitalized Equipment 2012 -13 BUDGET 180 180 180 - 1,940 1,660 - - - 184 184 - 2,243 3,000 3,000 3,000 20,819 15,672 5,000 3,000 25,182 20,696 8,364 6,000 232 - 33,328 43,607 - - - - 98,000 - 70,000 70,000 90,000 - 103,328 113,607 188,000 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET MISCELLANEOUS & PROJECTS PROJECTS Citv Suaaort Services 940 - 532900 Contingencies - 29,000 - - Total City Support Services - 29,000 - - Operations Support 940 - 534100 Advertising - 1,000 - - Total Operations Support - 1,000 - - Professional Services 940 - 541100 Engineering - 44,790 79,200 - 940- 541300 Other Consul /Prof Service - 500 - - Total Professional Services - 45,290 79,200 - Maintenance Services 940 - 551900 Construction - 312,750 350,000 902,000 Total Maintenance Services - 312,750 350,000 902,000 233 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET MISCELLANEOUS & PROJECTS AVIATION HEIGHTS WATER IMPROVEMENT Citv Suaaort Services 940 - 532900 Contingencies - - 17,000 17,000 Total City Support Services - - 17,000 17,000 Operations Support 940 - 534100 Advertising - - 500 500 Total Operations Support - - 500 500 Professional Services 940 - 541100 Engineering - 21,210 23,000 44,000 940 - 541300 Other Consul /Prof Service - 4,000 4,000 4,000 Total Professional Services - 25,210 27,000 48,000 Maintenance Services 940 - 551900 Construction - 136,750 175,000 334,500 Total Maintenance Services - 136,750 175,000 334,500 234 202 -WATER & SEWER CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET MISCELLANEOUS & PROJECTS FM3009 ROAD & BRIDGE EXPANSION Professional Services 994 - 541100 Engineering - - 5,371 - Total Professional Services - - 5,371 - Maintenance Services 994 - 551900 Construction - - 71,089 - Total Maintenance Services - - 71,089 - OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND EQUITY ENDING FUND EQUITY 996,988 641 27,289 13,702 - (550,000) (400,000) (1,300,000) 3,543,985 4,540,973 4,540,973 4,168,262 4,540,973 3,991,614 4,168,262 2,881,964 235 THIS PAGE INTENTIONALLY LEFT BLANK 236 FUND: 411 CAPITAL RECOVERY FUND (Water & Sewer) VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service, safe and efficient streets, community services, development of community, cleanliness and efficiency of storm water systems, and excellent water and sewer services. MISSION STATEMENT The purpose of the Capital Recovery Fund is to implement infrastructure projects to keep up with state requirements and city growth as outlined in the Water & Sewer Capital Improvement Plan. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve an efficient and reliable water and wastewater system that meets all of the state of Texas rules and regulations and future growth in the community. • Create a better and a more sound water and sewer system. • Preliminary Engineering and land acquisition for a Waste Water Treatment Plant for South Schertz. Initiate plans for the Southeast Quad Pump Station, a Ground Storage and Distribution Main for South Schertz. • Initiate a study to Implement Reuse Water throughout the City. 237 CAPITAL RECOVERY FUND DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within five years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. PERFORMANCE INDICATORS Water Storage Million Gallons Water Connections 15.5 15.5 15.5 11,962 12,169 12,519 2010 -11 2011 -12 2012 -13 Input Actual Estimate Budget Water Storage Million Gallons Water Connections 15.5 15.5 15.5 11,962 12,169 12,519 Gallons per connection 1,362 1,481 1,596 2010 -11 2011 -12 2012 -13 Effectiveness: Water Projects Actual Estimate Budget Gallons per connection 1,362 1,481 1,596 Revenue Fees 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenue Fees $2,084,057 Fund Transfers 46,539 Miscellaneous 236,711 Total $2,367,307 Expenses Non Departmental $580,713 Water Projects 0 Sewer Projects 0 Schaefer Road Water Improvements 0 Total $580,713 238 $1,670,000 0 303,100 $1,973,100 $252,432 146,200 267,000 5,000 $670,632 $1,924,200 1,542,674 298,750 $3,765,624 $671,624 1,680,000 1,414,000 0 $3,765,624 CAPITAL RECOVERY FUND PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues will increase by 90.8% with a transfer from reserves to fund the FY 2012 -13 sewer projects listed below. Expenses The Non - Departmental expenses for the FY 2012 -13 Budget increased 166.1 % with the addition and continuation of water and sewer capital projects. Below are a list of projects completed in FY 2011 -12 and the projects approved for FY 2012 -13. Projects Completed FY 2011 -12 • 5 year Capital Improvement Study Based on the Capital Improvement program and Impact fee analysis, Council approved to changes to the fees from $3,616 to $2,934 for water Living Unit Equivalent (LUE) of average daily water usage per household and $1,364 to $1,668 for sewer LUEs. Projects to be completed FY 2012 -13 • East Live Oak Pump Upgrades- High and Low pressure zone pumps from 250 to 300 horsepower (hp) and 100 to 150 hp. • Town Creek Waste Water Collection Phase III • Schaefer Road Waterline Upgrades • Preliminary Engineering for South Schertz WWTP 239 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 411 - CAPITAL RECOVERY ACTUAL BUDGET ESTIMATE BUDGET REVENUES Fees 000 - 455900 Capital Recovery-Water 1,280,210 1,479,600 1,080,000 1,173,600 000 - 455910 Capital Recovery-Waste Water 803,808 613,800 510,000 667,200 000 - 455913 Capital Recovery-N. Sewer Treatmt 40 632,000 80,000 83,400 Total Fees 2,084,058 2,725,400 1,670,000 1,924,200 Fund Transfers 000 - 481000 Transfer from Reserves - 10,673,600 - 1,542,674 000 - 486202 Transfer In from Water & Sewer 46,539 - - - Total Fund Transfers 46,539 10,673,600 - 1,542,674 Miscellaneous 000 - 491000 Interest Earned 496 500 400 250 000 - 491200 Investment Income 39,009 30,000 55,000 40,000 000 - 491800 Gain /Loss - (7,800) - 000- 491900 Unrealized Gain /Loss (22,794) - (28,000) (25,000) 000 - 495013 Capital Contribution - Water & Sewer 220,000 - - - 000- 498100 Reimbursement -FM 78 Project - - - - 000- 498200 Reimbursement -Water Meters - 283,500 283,500 283,500 Total Miscellaneous 236,711 314,000 303,100 298,750 240 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 411 - CAPITAL RECOVERY 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET General Government NON - DEPARTMENTAL Supplies 101 - 521000 Operating Supplies - 5,000 - 5,000 Total Supplies - 5,000 - 5,000 Operations Support 101 - 534100 Advertising - 1,000 109 109 Total Operations Support - 1,000 109 109 Professional Services 101 - 541100 Engineering Services - 10,000 10,000 - 101- 541200 Legal Services -Water - - 293 5,000 101 - 541200.1 Legal Services - Sewer - - - 5,000 101 - 541300 Professional Services - 10,000 - 74,000 101 - 541305 CCMA NorthCliffe Impact Fees 60,310 - - 360,000 101 - 541400 Auditor Services 2,000 2,000 2,000 2,000 101 - 541650 Investment Management Fee 3,879 - 4,000 4,000 Total Professional Services 66,189 22,000 16,293 450,000 Fund Charges /Transfers 101 - 548620 Contribution - EDC 100,000 - - - 101- 548700 Bad Debt Expense (394) - - - 101- 548800 Depreciation Expense 177,258 - - - 101- 548900 Amortization Expense 2,962 - - - Total Fund Charges /Transfers 279,826 - - - Maintenance Services 101- 551900 Construction Total Maintenance Services - 10,000 10,000 10,000 - 10,000 10,000 10,000 Debt Service 101 - 555628. Bond -CO SR2007- Interest 226,030 - 226,030 206,515 Total Debt Service 226,030 - 226,030 206,515 241 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 411 - CAPITAL RECOVERY ACTUAL BUDGET ESTIMATE BUDGET Capital Outlay 101 - 581000 Major Projects- Cap Rec 8,667 - - - Total Capital Outlay 8,667 - - - 242 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 411 - CAPITAL RECOVERY ACTUAL BUDGET ESTIMATE BUDGET General Government WATER PROJECTS City Support Services 900 - 532900 Contingency Total City Support Services Professional Services 900 - 541100 Engineering Services 900 - 541200 Legal Services 900 - 541300 Other Professional Services Total Professional Services Maintenance Services 900 - 551900 Construction Total Maintenance Services 243 600,000 - 300,000 600,000 - 300,000 - 475,000 45,000 125,000 - - - 5,000 - - 1,200 - - 475,000 46,200 130,000 - 11,950,000 100,000 1,250,000 - 11,950,000 100,000 1,250,000 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 411 - CAPITAL RECOVERY 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET General Government SEWER PROJECTS City Support Services 902 - 532900 Contingency - - - 300,000 Total City Support Services - - - 300,000 Professional Services 902 - 541100 Engineering Services - - 267,000 1,114,000 Total Professional Services - - 267,000 1,114,000 OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND EQUITY ENDING FUND EQUITY 1,786,596 50,357 1,302,468 - - - - (1,542,674) 4,741,222 6,527,818 6,527,818 7,830,286 6,527,818 6,578,175 7,830,286 6,287,612 244 THIS PAGE INTENTIONALLY LEFT BLANK 245 Drainage - Revenue Drainage Fees Miscellaneous Income TOTAL 246 i�, i�, 247 Drainage - Expenditures Personnel Supplies Professional &City Services Utility &Maintenance Services Operation Support &Services Capital Expense Debt Service TOTAL 248 �0 �0 249 THIS PAGE INTENTIONALLY LEFT BLANK 250 FUND: 204 DRAINAGE FUND VISION STATEMENT To provide the infrastructure for managing storm water and drainage for the safety of the community. MISSION STATEMENT To operate, maintain, and improve the infrastructure for efficient and safe collection and discharge of storm water and drainage. GOALS AND OBJECTIVES • Protect lives and property. • Improve quality of storm water system by adding a Storm water Manager to implement & manage Phase II Storm Water Program to keep in compliance with the state. • Reduce flood risk by maintaining channels (concrete and earthen). • Adding capacity for future development. • Compliance with local, state and federal regulations. DEPARTMENT DESCRIPTION The Public Works Drainage Division is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of- ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to "users ". A "user" is any citizen or business that owns impervious surfaces, any man made structure, such as buildings, parking lots, or driveways. 251 PUBLIC WORKS DRAINAGE ORGANIZATIONAL CHART City Manager Executive Director Operations Public Works Drainage DRAINAGE 2010 -11 2011 -12 2012 -13 Assistant Public Works Director 0 1 1 Stormwater Manager 0 0 1 Superintendent of Utilities 1 0 0 Drainage Foreman 1 1 1 Drainage Worker II 2 2 2 Drainage Worker 1 3 3 3 TOTAL POSITIONS 7 7 8 PERFORMANCE INDICATORS Acres of Alleys Mowed Acres of Rights -of -Way (ROW) Mowed Acres of Drainage Ditches Mowed 6.25 2010 -11 2011 -12 2012 -13 Workload/Output Actual Estimate Budget Acres of Alleys Mowed Acres of Rights -of -Way (ROW) Mowed Acres of Drainage Ditches Mowed 6.25 6.25 6.25 45.39 54.26 57.50 157.75 204.75 209.84 Monthly Operating Expenditures $47,972 $53,100 $67,617 2010 -11 2011 -12 2012 -13 Efficiency Actual Estimate Budget Monthly Operating Expenditures $47,972 $53,100 $67,617 ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 252 2,755 2010 -11 2011 -12 2012 -13 Effectiveness Actual Estimate Budget ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 252 2,755 3,200 3,500 1,341 1,567 1,600 3,540 3,000 3,000 PUBLIC WORKS DRAINAGE Revenue Fees $714,443 $709,600 $998,157 Fund Transfers 23,297 0 0 Miscellaneous (21,437) 900 800 Total $716,303 $710,500 $998,957 Expenses Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenue Fees $714,443 $709,600 $998,157 Fund Transfers 23,297 0 0 Miscellaneous (21,437) 900 800 Total $716,303 $710,500 $998,957 Expenses Personnel $345,714 $320,389 $447,406 Supplies 3,971 8,300 8,300 Human Services 0 325 325 City Support Services 5,832 17,500 28,855 Utility Services 19,875 24,188 28,888 Operations Support 0 1,460 2,460 Staff Support 5,208 7,800 7,875 City Assistance 15 300 840 Professional Services 16,700 20,800 65,800 Fund Charges /Transfers 172,475 199,276 189,136 Maintenance Services 2,031 22,000 22,000 Other Costs 100 100 200 Debt Services 3,742 17,564 18,091 Rental /Leasing 0 500 500 Capital Outlay 0 0 139,900 Total $575,663 $640,502 $960,576 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue for the FY 2012 -13 Budget increased 40.6% from the FY 2011 -12 ending estimates. This increase is due to the fee increase of $1.40 per month for water customers to fund needed improvements to operations and the drainage channels. Expenses The expenses for the FY 2012 -13 Budget increased 50.0% from the FY 2011 -12 Estimate. This increase funds a Stormwater Manager position that will oversee the drainage channel maintenance and development and make sure state and federal guidelines are met in regards to storm water. The increase also represents replacement of aging equipment needed for the maintenance of the City's drainage channels and generates revenue needed for future capital improvements. 253 204 - DRAINAGE FUND REVENUES Fees 000 - 457500 Drainage Penalties 000 - 457600 Drainage Fees Fund Transfers 000 - 486100 Transfer In 000 - 486202 Transfer In - Water Miscellaneous CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 4,361 4,000 4,000 4,000 710,082 705,600 705,600 994,157 10,496 - 12,800 - 000 - 491000 Interest Earned 244 100 100 100 000 - 491200 Investment Income 625 600 700 600 000 - 495013 Capital Contributions (22,492) - - - 000- 497000 Misc Income - Drainage 186 200 100 100 Total Miscellaneous (21,437) 900 900 800 254 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 204 - DRAINAGE FUND ACTUAL BUDGET ESTIMATE BUDGET General Government Expenditures Personnel Services 579-511110 Regular 229,555 247,766 200,000 296,953 579 - 511120 Overtime 432 1,500 500 1,000 579 - 511180 LTD 754 802 802 972 579 - 511210 Longevity 9,320 10,462 10,264 9,954 579 - 511230 Certification Allowance 2,712 4,201 3,000 6,601 579 - 511310 FICA- Employer 18,589 20,123 20,005 24,075 579 - 511350 TMRS - Employer 40,091 40,996 40,798 49,126 579 - 511410 Health - Employer 35,663 40,638 40,638 49,999 579 - 511500 Workers Compensation 8,598 9,158 4,382 8,726 Total Personnel Services 345,714 375,646 320,389 447,406 Supplies 579 - 521000 Operating Supplies 2,752 4,500 4,500 4,500 579 - 521100 Office Supplies 197 200 200 200 579 - 521200 Medical /Chem Supplies 988 3,000 3,000 3,000 579 - 521300 Motor Veh. Supplies - 300 300 300 579 - 521600 Equipment Maint. Supplies 34 300 300 300 Total Supplies 3,971 8,300 8,300 8,300 Human Services 579 - 531100 Pre - employment Check - 325 325 325 Total Human Services - 325 325 325 Citv Support Services 579 - 532400 Computer Fees & Licenses 1,500 3,500 3,500 3,500 579 - 532500 City Insurance Commercial 3,845 4,000 4,000 4,000 579 - 532900 Contingencies 487 13,361 10,000 21,355 Total City Support Services 5,832 20,861 17,500 28,855 Utility Services 579 - 533300 Telephone /Land Lines 29 1,488 1,488 1,488 579 - 533310 Telephone /Cell Phones 1,000 2,400 2,400 2,400 579 - 533500 Vehicle Fuel 18,846 20,300 20,300 25,000 Total Utility Services 19,875 24,188 24,188 28,888 255 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 204 - DRAINAGE FUND ACTUAL BUDGET ESTIMATE BUDGET Operations Support 579 - 534100 Advertising - 1,000 - 1,000 579 - 534200 Printing & Binding - 1,000 1,000 1,000 579 - 534300 Copy Services - 460 460 460 Total Operations Support - 2,460 1,460 2,460 Staff Support 20,800 65,800 Fund Charges /Transfers 579 - 535100 Uniforms 3,455 5,505 5,000 5,000 579 - 535500 Training/Travel 1,311 2,200 2,200 2,200 579 - 535510 Meeting Expenses 223 225 225 300 579 - 535600 Professional Certification 219 375 375 375 Total Staff Support 5,208 8,305 7,800 7,875 City Assistance 200 800 579 - 548800 Depreciation Expense 579 - 537100 Medical Services 15 840 300 840 Total City Assistance 15 840 300 840 Professional Services 579 - 541200 Legal Service 5,200 1,898 2,000 2,000 579 - 541310 Contractual Services 10,000 17,300 17,300 62,300 579 - 541400 Auditor /Accounting Service 1,500 1,500 1,500 1,500 Total Professional Services 16,700 20,698 20,800 65,800 Fund Charges /Transfers 579 - 548500 Inter -Fund Charge -Gen Fund 50,033 35,480 35,480 49,708 579 - 548600 Inter -Fund Charge - Water 80,616 84,674 84,674 119,298 579 - 548610 Inter -Fund Charge - Fleet - 14,922 14,922 19,330 579 - 548700 Bad Debt Expense (281) 800 200 800 579 - 548800 Depreciation Expense 42,041 64,000 64,000 - 579- 548900 Amortization Expense 66 - - - Total Fund Charges /Transfers 172,475 199,876 199,276 189,136 Maintenance Services 579 - 551300 Computer Maintenance - 2,000 2,000 2,000 579 - 551610 Drainage Channel Maintenance 2,031 20,000 20,000 20,000 Total Maintenance Services 2,031 22,000 22,000 22,000 256 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 204 - DRAINAGE FUND 2010 -11 ACTUAL 2011 -12 BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET Other Costs 579 - 554100 State Storm Water Fee 100 100 100 200 Total Other Costs 100 100 100 200 Debt Service 579 - 555900 Debt Service - 13,900 13,900 15,400 579 - 555900. Interest Expense 3,742 3,664 3,664 2,691 Total Debt Service 3,742 17,564 17,564 18,091 Rental -ROW 579 - 561100 Rental Equipment - 562 500 500 Total Rental -ROW - 562 500 500 Capital Outlay 579 - 581500 Machinery/Equipment - - - 139,900 Total Capital Outlay - - - 139,900 TOTAL DRAINAGE' 575,663 701,725 640,502 960,576 OVER/UNDER 140,639 8,775 69,998 38,381 FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 277,711 418,350 418,350 488,348 ENDING FUND EQUITY 418,350 427,125 488,348 526,729 257 Schertz E M S - Revenues Ambulance /Mileage Fees $ 4,1 Miscellaneous Income 2 Inter - Jurisdictional Contracts 194� TOTAL $ 5,8' 258 259 Schertz E M S - Expenditure. Personnel $ Supplies Professional &City Services Utility &Maintenance Services Operation Support &Services Capital Expense Debt Service TOTAL $ 260 261 THIS PAGE INTENTIONALLY LEFT BLANK 262 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) MISSION STATEMENT Ensure immediate availability of quality emergency medical services to the community and to excel in emergency medical technician, paramedic, and citizen training and education. VISION STATEMENT Provide high quality pre - hospital healthcare and education to the greater Schertz area. GOALS AND OBJECTIVES • Provide efficient pre - hospital transportation services to the communities that we serve. • Provide appropriate and timely education and training to our employees and all of our first responders to ensure the highest, most current care is provided. • Provide high quality Emergency Medical Technician - Basic and Paramedic training for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre - hospital healthcare providers in the State of Texas • Be thoroughly prepared for man -made and natural disasters in our jurisdiction, regionally, and statewide. 263 EMERGENCY MEDICAL SERVICES (EMS) • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We educate our employees by providing over sixty hours of Continuing Education annually and over thirty six hours for our first responders. Provide ambulance demonstrations and stand -by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. ORGANIZATIONAL CHART City Manager Executive Director Oaerations Emergency Medical Services EMS 2010 -11 2011 -12 2012 -13 Director 1 1 1 Assistant Director 1 1 1 Clinical Manager 1 1 1 Office Manager 1 1 1 Senior Administrative Asst. 1 1 1 Billing Specialist 1 1 1 Billing Clerk 1 1 1 EMS Supervisor 3 3 3 Field Training Officer 3 3 3 Paramedic 21 21 21 Training Academy Coordinator 1 1 1 P/T Paramedics 151 151 15 P/T EMT Intermediates 5 1 5 1 5 TOTAL POSITIONS 551 551 55 264 EMERGENCY MEDICAL SERVICES (EMS) PERFORMANCE INDICATORS Requests for EMS Service Transports to Hospitals Collections per Transport Students Enrolled 7,443 4,801 $384.63 84 7,285 4,577 $383.68 104 7,511 4,747 $431.97 132 2010 -11 2011 -12 2012 -13 Workload /Output Actual I Estimate I Budget Requests for EMS Service Transports to Hospitals Collections per Transport Students Enrolled 7,443 4,801 $384.63 84 7,285 4,577 $383.68 104 7,511 4,747 $431.97 132 Students Graduated 55 50 88 2010 -11 2011 -12 2012 -13 Efficiency Actual I Estimate I Budget Students Graduated 55 50 88 EMS certification Pass Rate 90% 92% 92% 2010 -11 2011 -12 2012 -13 Effectiveness Actual I Estimate I Budget EMS certification Pass Rate 90% 92% 92% Revenue Fees $3,232,044 $3,353,541 $4,149,402 Inter - Jurisdictional 1,407,551 1,451,412 1,486,723 Miscellaneous 178,462 186,500 236,500 Total $4,818,057 $4,991,453 $5,872,625 Expenses Personnel 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenue Fees $3,232,044 $3,353,541 $4,149,402 Inter - Jurisdictional 1,407,551 1,451,412 1,486,723 Miscellaneous 178,462 186,500 236,500 Total $4,818,057 $4,991,453 $5,872,625 Expenses Personnel $2,661,937 $2,544,712 $2,815,722 Supplies 272,857 313,037 345,089 Human Services 654 280 800 City Support Services 14,214 10,277 32,500 Utility Services 119,306 98,775 107,600 Operations Support 47,311 43,834 45,152 265 EMERGENCY MEDICAL SERVICES (EMS) Staff Support 61,675 54,535 60,900 City Assistance 12,831 8,900 9,200 Professional Services 115,071 126,418 166,936 Fund Charges /Transfers 1,420,077 1,835,246 1,980,055 Maintenance Services 20,934 38,700 53,700 Debt Service 18,175 111,671 110,545 Rental /Leasing 0 0 12,000 Operating Equipment 39,076 55,800 117,000 Total $4,804,120 $5,242,185 $5,857,199 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenue for the FY 2012 -13 Budget increased 17.7% from the FY 2011 -12 Estimate due to an increase in the transport fees from participating jurisdictions. This increase is needed to cover expenses for the year. Expenses The expenses for the FY 2012 -13 Budget increased 11.7% from the FY 2011 -12 Estimate with an increase in bad debt expense related to the fee increases. This expense is based on a percentage of the transport fee revenue. The personnel will increase by budgeting for less turnover than in previous years along with an estimate for the merit program and the health insurance increase. CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 203- E M S ACTUAL BUDGET ESTIMATE BUDGET REVENUES Fees 000 - 456100 Ambulance /Mileage Transport 3,213,199 3,818,733 3,159,741 3,908,602 000 - 456110 Passport Membership Fees 18,845 55,000 21,000 40,000 000 - 456120 EMS Class - Fees - 95,200 72,800 100,800 000 - 456125 Paramedic Class - Fees - 120,000 100,000 100,000 000 - 459200 NSF Check Fee - - - - Total Fees 3,232,044 4,088,933 3,353,541 4,149,402 Inter - Jurisdictional 000 - 473500 Seguin /Guad Co Support 286,126 286,126 286,126 286,126 000 - 474300 Cibolo Support 213,300 222,018 222,100 228,830 000 - 475100 Comal Co ESD #6 75,840 82,875 82,906 85,418 000 - 475200 Live Oak Support 148,125 148,125 160,330 165,188 000 - 475300 Universal City Support 204,413 226,168 226,251 233,107 000 - 475400 Selma Support 68,730 67,618 67,643 69,693 000 - 475500 Schertz Support 387,459 384,046 384,188 395,830 000 - 475600 Santa Clara Support 10,535 8,849 8,852 9,121 000 - 475800 Marion Support 13,023 13,011 13,016 13,410 Total Inter - Jurisdictional 1,407,551 1,438,836 1,451,412 1,486,723 Miscellaneous 000 - 491200 Investment Income 555 - 500 500 000 - 493203 Donations- EMS 11,750 6,000 4,000 4,000 000 - 493204 Donations - Dilworth Fund 1,000 - 2,000 2,000 000 - 493205 Donations -Golf Tournament 4,430 - - - 000- 497000 Misc Income 80,735 150,000 80,000 130,000 000 - 497100 Recovery of Bad Debt 11,422 100,000 100,000 100,000 000 - 497500 Misc Income -EMT Classes 68,570 - - - Total Miscellaneous 178,462 256,000 186,500 236,500 267 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 203-E M S ACTUAL BUDGET ESTIMATE BUDGET PUBLIC SAFETY EXPENDITURES Personnel Services 280 - 511110 Regular 1,479,964 1,396,797 1,370,000 1,541,060 280 - 511120 Overtime 488,710 459,811 450,000 526,475 280 - 511180 LTD 5,026 5,735 5,551 5,909 280 - 511210 Longevity 22,206 26,237 26,397 31,040 280 - 511220 Clothing Allowance 9,024 9,672 8,967 9,334 280 - 511230 Certification Allowance 8,335 8,720 9,570 9,370 280 - 511310 FICA - Employer 146,325 143,254 138,164 145,816 280 - 511350 TMRS - Employer 272,189 273,925 284,304 279,260 280 - 511410 Health - Employer 163,593 203,189 184,907 215,623 280 - 511500 Workers Compensation 66,564 73,531 66,852 51,835 Total Personnel Services 2,661,936 2,600,871 2,544,712 2,815,722 Supplies 280 - 521000 Operating Supplies 11,372 10,000 5,000 7,200 280 - 521010 Operating Supplies -EMT Class 27,815 23,754 27,000 20,554 280 - 521015 Operating Supplies -Pmedi Class - 30,285 7,763 30,285 280 - 521020 Operating Supplies -Cert Class 8,089 12,500 11,500 13,000 280 - 521100 Office Supplies 2,886 5,200 5,200 5,400 280 - 521200 Medical Supplies 216,402 235,000 249,574 260,000 280 - 521300 Motor Veh. Supplies 1,035 6,500 2,000 4,250 280 - 521600 Equip Maint Supplies 5,259 4,000 5,000 4,400 Total Supplies 272,858 327,239 313,037 345,089 Human Services 280 - 531100 Pre - employment Check 654 800 280 800 Total Human Services 654 800 280 800 Citv Support Services 280 - 532350 Software Maintenance - - - 20,000 280 - 532500 City- Insurance - Commercial 14,214 12,500 10,277 12,500 280 - 532900 Contingencies - 5,025 - - Total City Support Services 14,214 17,525 10,277 32,500 268 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 203-E M S ACTUAL BUDGET ESTIMATE BUDGET Utilitv Services 280 - 533100 Gas Utility Service - - - 4,200 280 - 533200 Electricity 6,615 4,000 3,645 4,000 280 - 533300 Telephone /Land Lines 2,656 6,200 5,700 6,200 280 - 533310 Telephone /Cell Phones 8,374 6,600 6,138 6,600 280 - 533320 Telephone /Air Cards 2,833 3,500 3,510 3,500 280 - 533330 Telephone /Internet 3,705 4,600 1,000 1,000 280 - 533410 Water Utility Service 1,894 1,200 600 1,000 280 - 533500 Vehicle Fuel 93,229 86,400 78,182 81,100 Total Utility Services 119,306 112,500 98,775 107,600 Operations Support 280 - 534000 Postage 8,270 17,000 15,000 16,000 280 - 534100 Advertising 21,098 21,000 13,000 13,000 280 - 534200 Printing & Binding 7,484 9,000 5,634 6,000 280 - 534300 Equipment Maintenance Copiers 10,459 5,600 10,200 10,152 Total Operations Support 47,311 52,600 43,834 45,152 Staff Support 280 - 535100 Uniforms 14,916 21,500 13,535 15,000 280 - 535200 Annual Awards 1,273 2,000 1,800 2,200 280 - 535210 Employee Recognition /Morale 7,308 7,700 6,000 7,700 280 - 535300 Memberships 3,298 4,500 3,500 4,000 280 - 535400 Publications 1,559 1,800 1,000 1,800 280 - 535500 Training /Travel 27,343 28,500 23,000 23,800 280 - 535510 Meeting Expense 1,581 2,400 2,400 2,400 280 - 535600 Prof. Certs 4,397 4,000 3,300 4,000 Total Staff Support 61,675 72,400 54,535 60,900 City Assistance 280 - 537100 Medical Services 9,691 5,000 5,200 4,800 280 - 537800 Crime /Fire Prevention 3,140 4,000 3,700 4,400 Total City Assistance 12,831 9,000 8,900 9,200 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 203-E M S ACTUAL BUDGET ESTIMATE BUDGET Professional Services 280 - 541200 Legal Services 4,551 10,000 4,500 10,000 280 - 541300 Other Consult/Prof Service 67,551 80,000 78,028 80,000 280 - 541400 Auditor /Accounting Srvc 3,000 3,000 3,000 3,000 280 - 541500 EMT Class Instructors 34,377 33,280 24,960 33,280 280 - 541510 Paramedic Instructors - 19,860 7,980 31,920 280 - 541600 ACLS Class Instructors 3,680 4,200 6,100 6,800 280 - 541800 Credit Card Fees 1,913 1,800 1,850 1,936 Total Professional Services 115,072 152,140 126,418 166,936 Fund Charges 280 - 548600 Inter -Fund Charge - Admin 87,840 87,840 87,840 87,840 280 - 548610 Inter -Fund Charge - Fleet 30,060 32,828 32,828 38,661 280 - 548650 Interest Expense 150 - - - 280- 548700 Bad Debt Expense 1,145,817 1,806,117 1,554,226 1,693,202 280 - 548800 Depreciation Expense 154,858 158,000 158,000 158,000 280 - 548900 Amortization Expense 2,352 - 2,352 2,352 Total Fund Charges 1,421,077 2,084,785 1,835,246 1,980,055 Maintenance Services 280 - 551100 Building Maintenance 30 7,000 2,000 25,000 280 - 551800 Other Maintenance Agreement 11,216 22,000 30,500 20,000 280 - 551810 Maintenance Agr. Radios 9,689 10,560 6,200 8,700 Total Maintenance Services 20,935 39,560 38,700 53,700 Debt Service 280 - 555202 Loan from Water - 9,945 9,945 9,945 280 - 555600 Principal -CO Bond 2007 2,150 30,000 30,000 31,667 280 - 555600 Interest -CO Bond 2007 10,648 6,416 6,416 5,213 280 - 555632 Tax Notes SR2010- Principal - 60,000 60,000 60,000 280 - 555632 Tax Notes SR2010- Interest 5,377 4,815 5,310 3,720 Total Debt Service 18,175 111,176 111,671 110,545 Rental -ROW 280 - 561200 Lease /Purchase Payments - 20,000 - 12,000 Total Rental -ROW - 20,000 - 12,000 270 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 203-E M S ACTUAL BUDGET ESTIMATE BUDGET Operating Equipment 280 - 571000 Furniture & Fixtures 280 - 571200 Vehicle & Accessories < $5,000 280 - 571300 Computer & Peripherals 280 - 571400 Communications Equipment 280 - 571800 Operating Equipment Total Operating Equipment OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND EQUITY 4,265 7,500 2,400 5,000 26,436 58,000 42,000 65,000 5,684 6,500 4,200 8,000 2,691 41,000 7,200 39,000 39,076 113,000 55,800 117,000 12,937 70,173 (250,732) 15,426 376,493 389,430 389,430 138,698 ENDING FUND EQUITY 389,430 459,603 138,698 154,124 271 Economic Development - Revej 4B Sales Tax $ 2,F Miscellaneous Income TOTAL $ 2,E 272 273 Economic Development - Expendit Personnel 0 Supplies Professional &City Services 14, Utility &Maintenance Services Operation Support &Services Capital Expense Debt Service TOTAL 274 275 THIS PAGE INTENTIONALLY LEFT BLANK 276 FUND: 620 SCHERTZ ECONOMIC DEVELOPMENT CORPORATION VISION STATEMENT To attract and expand business and industry to ensure a fiscally - responsible community that emphasizes a continued commitment to economic prosperity, workforce opportunities and high quality of life. MISSION STATEMENT The mission of the Schertz Economic Development Corporation (EDC) is to create a proactive environment that encourages commercial and industrial development consistent with: • Attracting targeted industries. • Fortifying Business Retention and Expansion Programs • Providing a supporting tax base to balance increasing residential growth • Generate investment in underdeveloped areas of the City. • Improving the Quality of Life. 277 ECONOMIC DEVELOPMENT DEPARTMENT DESCRIPTION Promote the City of Schertz through a diversified and comprehensive marketing plan. Promote economic development opportunities for high value employers of all sizes. Educate and promote the adoption of land use policies that promote quality and sustainable economic development. Conduct incentive application analysis and field inquiries from public, prospects, and actively engage in business recruitment. ORGANIZATIONAL CHART City Manager Economic Development ECONOMIC DEVELOPMENT 2010 -11 2011 -12 2012 -13 Executive Director 1 1 1 Economic Development Analyst 1 1 1 Economic Development Specialist II 1 0 0 Economic Development Specialist 1 0 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 4 4 4 278 ECONOMIC DEVELOPMENT PERFORMANCE INDICATORS Number of inquiries /prospects assisted Number of companies visited in BRE (Business, Retention & Expansion) Program Attendance at business seminars Number of trade shows attended Number of businesses from target industries interested in locating Number of firms receiving assistance 16 2010 -11 2011 -12 2012 -13 Workload/Output Actual Estimate Budget Number of inquiries /prospects assisted Number of companies visited in BRE (Business, Retention & Expansion) Program Attendance at business seminars Number of trade shows attended Number of businesses from target industries interested in locating Number of firms receiving assistance 16 60 75 5 10 25 6 10 20 3 12 10 4 8 15 12 15 15 Revenue Taxes Fund Transfers Miscellaneous Total Expenses- Non Departmental Supplies Utility Services Maintenance Services Operating Equipment Total Non Departmental Expenses- Economic Development Personnel Services Supplies Human Services City Support Services Utility Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Debt Service Operating Equipment 279 $2,352,177 $2,587,395 $2,837,710 100,000 0 0 25,615 26,937 17,450 $2,477,792 $2,614,332 $2,837,710 $21,319 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenue Taxes Fund Transfers Miscellaneous Total Expenses- Non Departmental Supplies Utility Services Maintenance Services Operating Equipment Total Non Departmental Expenses- Economic Development Personnel Services Supplies Human Services City Support Services Utility Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Debt Service Operating Equipment 279 $2,352,177 $2,587,395 $2,837,710 100,000 0 0 25,615 26,937 17,450 $2,477,792 $2,614,332 $2,837,710 $21,319 $26,278 $0 80,782 86,991 0 71,357 48,543 0 6,999 0 0 $180,458 $161,812 $0 $156,231 $239,224 $294,593 2,087 719 2,200 0 0 200 19,270 9,876 16,500 2,973 1,409 5,950 53,127 53,033 166,100 74,218 87,876 20,250 0 10,000 1,025,000 254,422 277,525 97,500 469,757 472,810 615,647 428,107 428,330 428,504 1,372 283 2,000 ECONOMIC DEVELOPMENT Total Economic Development Total Projects Total Schertz Economic Development $1,461,564 $1,581,085 $2,674,444 $1,005,680 $0 $0 $2,660,930 $1,742,897 $2,674,444 PROGRAM JUSTIFICATION AND ANALYSIS Revenues For FY 2012 -13, tax revenue is expected to increase by 9% from FY 2011 -12 estimates due to increases in existing and new store sales. Expenses The Non Departmental category supplied maintenance and general building supplies to the emergency service buildings. This expenditure category is being transferred to the General Fund; the Economic Development Corporation will fund 100% of these expenditures with the intent of the General Fund assuming the total cost of the maintenance in three years. The Economic Development Department's FY 2012 -13 Budget increased 53.4% from the FY 2011 -12 Estimate. Part of this increase is the reimbursement for the emergency service building maintenance which will decrease every year until the General Fund is responsible for these facilities. Currently the EDC pays the General Fund $190,350 to support the emergency services buildings and $53,000 for management support services such as accounting. The EDC has also created two major programs, the Development Incentive program and the Impact Fee Matching program. These programs will be used to assist economic development efforts in the coming year and will have a budget of $500,000 each. Other increases are in personnel with full year staffing of all approved positions. Many budgeted items related to Travel and the Commuter Rail Board were moved from the Staff Support category to the Operations Support category. The new Trade Shows line item now hold all expenses related to trades shows which used to be divided between Travel and Advertising. The Economic Development has joined the Governor's Office recruiting efforts called TexasOne with a total expense expected to be $50,000. The membership fee will be $25,000 and the balance will fund travel related to this project. 280 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 620 -SED CORPORATION ACTUAL BUDGET ESTIMATE BUDGET REVENUES Taxes 000 - 411500 Sales Tax Revenues (413) Total Taxes Fund Transfers 000 - 486000 Transfer In Total Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Earnings 000 - 497000 Misc Income Total Miscellaneous 2,352,177 2,392,042 2,587,395 2,820,260 2,352,177 2,392,042 2,587,395 2,820,260 100,000 - - - 100,000 - - - 280 200 200 200 12,798 15,000 10,881 12,250 12,537 2,000 15,856 5,000 25,615 17,200 26,937 17,450 281 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 620 -SED CORPORATION ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT NONDEPARTMENTAL Supplies 101 - 521000 Operating Supplies 101 - 521200 Medical /Chemical Supplies Total Supplies Utilities 101- 533200 101- 533300 101- 533410 101- 533500 Total Utili- Gas Utility Service Electricity Utility Service Water Utility Service Fuel Supply (Diesel) ties Maintenance Services 101 - 551100 Building Maintenance 101 - 551400 Minor & other Equip Maintenance 101 - 551700 Ground Maintenance 101 - 551800 Other Maint Agreement Total Maintenance Services Operating Equipment 101 - 571000 Furniture & Fixtures Total Operating Equipment 282 17,528 24,500 22,954 3,791 3,500 3,324 21,319 28,000 26,278 3,498 5,000 4,039 60,613 65,000 61,650 14,880 19,700 18,153 1,791 4,600 3,149 80,782 94,300 86,991 41,493 36,800 31,068 2,395 2,500 1,186 1,268 1,000 358 26,201 18,200 15,931 71,357 58,500 48,543 6,999 - - 6,999 - - CITY OFSCHERTZ OPERATING BUDGET 2012 -13 620 -SED CORPORATION 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT PROJECTS Professional Services 900 - 541100 Engineering - - - - 900- 541300 Other Professional Services 13,228 - - - Total Professional Services 13,228 - - - Maintenance Services 900 - 551900 Construction 1,005,680 - - - Total Maintenance Services 1,005,680 - - - 283 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 620 -SED CORPORATION ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES Personnel Services 966-511110 Regular 114,187 175,226 175,226 211,859 966-511120 Overtime 456 - - - 966-511180 LTD 323 544 544 658 966- 511210 Longevity 1,409 1,311 1,241 450 966- 511240 Vehicle Allowance 1,200 6,000 6,720 6,720 966-511310 FICA - Employer 8,824 13,502 13,502 16,242 966- 511350 TMRS - Employer 18,511 27,544 27,544 33,141 966- 511410 Health - Employer 10,742 17,416 14,204 25,000 966- 511500 Workers Compensation 579 549 243 523 Total Personnel Services 156,231 242,092 239,224 294,593 Supplies 2,972 7,200 1,409 5,950 966- 521000 Operating Supplies - - 174 - 966- 521100 Office Supplies 2,087 1,000 545 1,200 966- 521110 Office Supplies- Refreshments - - - 1,000 966- 521300 Motor Vehicle Supplies - 100 - - Total Supplies 2,087 1,100 719 2,200 Human Services 966- 531100 Pre - employment Check - 200 - 200 Total Human Services - 200 - 200 Citv Support Services 966- 532500 Eco Dev - Insurance 1,207 1,500 1,182 1,500 966- 532800 Special Events 18,063 40,000 8,694 15,000 966- 532900 Contingencies - 413 - - Total City Support Services 19,270 41,913 9,876 16,500 Utility Services 966- 533300 Telephone /Land Lines 383 450 375 450 966- 533310 Telephone /Cell Phones 1,689 3,000 375 1,000 966- 533320 Telephone /Air Cards - 1,500 - 1,000 966- 533500 Vehicle Fuel 849 1,250 625 3,000 966- 533550 Vehicle Maintenance 51 1,000 34 500 Total Utility Services 2,972 7,200 1,409 5,950 284 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 620 -SED CORPORATION ACTUAL BUDGET ESTIMATE BUDGET Operations SUDDort 966- 534000 Postage 2,080 2,000 141 2,000 966- 534100 Advertising 47,279 45,000 43,250 20,000 966- 534150 TexasOne - - - 50,000 966- 534190 Trade Shows - - - 24,000 966- 534200 Printing & Binding 120 3,000 370 8,000 966- 534300 Copy Services 3,048 3,600 5,000 3,600 966- 534400 Computer Software 600 10,000 4,272 7,000 966- 534500 Memberships- Organizations - - - 2,000 966- 534510 Memberships - Communter Rail - - - 49,500 Total Operations Support 53,127 63,600 53,033 166,100 Staff SUDDort 966- 535100 Uniforms 72 200 200 1,000 966- 535210 Employee Recognition - Morale - - - 750 966- 535300 Memberships 5,507 7,600 4,132 2,000 966- 535302 Memberships- Commuter Rail Board 49,500 49,500 49,500 - 966- 535400 Publications - 500 119 500 966- 535500 Training/Travel 17,110 53,000 32,500 14,000 966- 535510 Meeting Expense 2,029 2,000 1,425 2,000 Total Staff Support 74,218 112,800 87,876 20,250 Citv Assistance 966- 537600 Development Incentive Program - 300,000 10,000 500,000 966- 537610 Impact Fee Matching Program - - - 500,000 966- 537650 Prospect Services - - - 25,000 Total City Assistance - 300,000 10,000 1,025,000 Professional Services 966- 541100 Engineering - 5,000 - - 966- 541200 Legal Services 15,387 45,000 32,600 25,000 966- 541300 Professional Services 1,105 3,285 120 25,000 966- 541400 Auditor /Acct. Services 7,000 7,500 7,000 7,500 966- 541410 Consulting Services - Charrette 172,469 184,715 184,715 40,000 966- 541415 Consulting Services - S Charrette 2,115 - 3,189 - 966- 541420 Consulting Services - Downtown - - 2,785 - 966- 541450 Consulting Services 56,347 58,000 47,116 - Total Professional Services 254,423 303,500 277,525 97,500 285 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 620 -SED CORPORATION ACTUAL BUDGET ESTIMATE BUDGET Fund Charges /Transfers 966- 548500 Transfer Out 966- 548505 Contribution to I &S 966- 548600 Interfund Charges -Admin 966- 548610 Interfund Charges -Fleet Total Charges /Transfers Fund Replenish 966- 549000 Fund Replenish - Fund Balance Total Fund Replenish Debt Service 50,000 966- 555600 Bond -GO SR09- Principal 966- 555600. Bond -GO SR09- Interest 966- 555632 Tax Notes SR2010- Principal 966- 555632. Tax Notes SR2010- Interest 966- 555650 Bond -CO 2007 - Principal 966- 555650. Bond -CO 2007 - Interest Total Debt Service Operating Equipment 966- 571100 Furniture and Fixtures 966- 571300 Computer & Peripherals Total Operating Equipment OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE 50,000 50,000 50,000 - 364,325 - 366,825 369,075 55,432 53,000 53,000 243,350 - 2,985 2,985 3,222 469,757 105,985 472,810 615,647 - 220,000 - - - 220,000 - - - (183,137) 32,547 871,435 163,266 3,698,067 3,514,930 3,514,930 4,386,365 ENDING FUND BALANCE 3,514,930 3,547,477 4,386,365 4,549,631 286 305,000 - - - 61,825 - - 245,000 250,000 250,000 255,000 24,423 19,658 19,658 15,045 125,000 130,000 130,000 135,000 33,684 28,672 28,672 23,459 428,107 795,155 428,330 428,504 1,372 1,350 142 1,500 - 1,000 141 500 1,372 2,350 283 2,000 (183,137) 32,547 871,435 163,266 3,698,067 3,514,930 3,514,930 4,386,365 ENDING FUND BALANCE 3,514,930 3,547,477 4,386,365 4,549,631 286 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to pay for all events sponsored by the City of Schertz. Events such as: Trunk or Treat, the Festival of Angels, and the Sweethearts. Revenues $56,324 $811653 $131,300 Expenses Non Departmental 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenues $56,324 $811653 $131,300 Expenses Non Departmental $3,230 $2,385 $5,150 Festival of Angels 12,654 14,000 14,750 Employee Appreciation 1,105 0 6,000 4t" of July Jubilee 694 218 0 National Night Out 0 0 150 Walk for Life 30,462 26,451 31,000 Schertzfest 1,856 700 0 TML Events 0 195 0 Sweetheart Event 44,386 22,498 37,500 Jazzfest 0 0 20,000 Hal Baldwin Scholarship 10,354 4,767 12,000 Other Events 200 10,341 4,750 Total $105,341 $81,555 $131,300 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The expenses are covered by transfers from the General Fund and the Hotel Fund. Expenses The expenses increased by 61 % in the FY 2012 -13 Budget from FY 2011 -12 year end estimates. In FY 2012 -13 the City will hold a new jazz festival in the spring which may feature a crawfish boil and jazz music. The Hal Baldwin Golf Tournament was moved to October which resulted in lower expenses in FY2011- 12. The Sweetheart float will be changed out in FY2012 -13 as well. 287 CITY OF SCHERTZ OPERATING BUDGET 2012-13 106 - SPECIAL EVENTS 2010 -11 2011 -12 ACTUAL BUDGET 2011 -12 ESTIMATE 2012 -13 BUDGET REVENUES TML Dinner 000 - 493100 Employee Picnic Fund Transfers Schertz Fest 000 - 493450 Proceeds - Holiday Lock -up 000 - 481000 Transfer from Reserves - - - 3,900 000 - 481314 Transfer from Hotel /Motel - 51,250 37,250 71,250 000 - 486101 Transfer In- General Fund - 10,850 - - Total Fund Transfers - 62,100 37,250 75,150 Miscellaneous 000 - 491200 Investment Income 000 - 492200 Wilenchik Walk For Life 000 - 493018 TML Dinner 000 - 493100 Employee Picnic 000 - 493150 Schertz Fest 000 - 493450 Proceeds - Holiday Lock -up 000 - 493455 Proceeds - Festival of Angels 000 - 493460 Schertz Sweetheart 000 - 493621 Hal Baldwin Scholarship Total Miscellaneous 123 175 150 150 30,462 28,000 26,451 31,000 - - 195 - 300 - - 1,464 - - - 290 - 710 500 - - 570 500 23,685 24,000 16,327 24,000 56,324 52,175 44,403 56,150 288 CITY OF SCHERTZ OPERATING BUDGET 2012-13 2010 -11 2011 -12 2011 -12 2012 -13 106 - SPECIAL EVENTS ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES General Government 101 - 548615 Transfer Out Hist. Committee 3,230 5,150 2,385 5,150 Total General Government 3,230 5,150 2,385 5,150 Miscellaneous 601 - 532800 Festival of Angels 12,654 14,250 14,000 14,750 602 - 532800 Employee Appreciation 1,105 5,000 - 6,000 604 - 532800 4th of July Jubilee 694 - 218 - 607- 532800 National Night Out - 100 - 150 608 - 532800 Walk for Life 30,462 31,500 26,451 31,000 617- 532800 Schertz Fest 1,856 - 700 - 618- 532800 TML Dinner - - 195 - 619- 532800 Sweetheart Event 44,386 37,000 22,498 37,500 620 - 532800 Jazzfest - - - 20,000 621 - 532850 Hal Baldwin Scholarship 10,354 11,000 4,767 12,000 622 - 532800 Selma - Schertz 5k 400 - - - 600- 534100 Other Events 200 4,750 10,341 4,750 Total Miscellaneous 102,111 103,600 79,170 126,150 TOTAL EXPENDITURES 105,341 108,750 81,555 131,300 OVER/UNDER (49,017) 5,525 98 - FUNDING FROM RESERVES - - - (3,900) BEGINNING FUND BALANCE 142,464 93,447 93,447 93,545 ENDING FUND BALANCE 93,447 98,972 93,545 89,645 289 THIS PAGE INTENTIONALLY LEFT BLANK FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Current the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues $317,455 $921563 $131,000 Expenses Utility Services 0 33,000 33,000 Capital Outlay 0 50,000 98,000 Total $0 $83,000 $131,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenues are expected to increase by 41.5% for the FY 2012 -13 Budget from FY 2011 -12 ending estimates. This increase is cause by a $33,000 transfer from reserves to help fund the infrastructure expenses related to the Information Technology Master Communication Plan. Expenses The FY 2012 -13 Budget increased 57.8% from the FY 2011 -12 year end estimates. The utility services pay for City Administration telephone agreement. The capital outlay is for the first phase of the Master Communication Plan which is scheduled to be completed in FY 2013 -14. This purchases equipment and system upgrades approved in the plan. 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenues $317,455 $921563 $131,000 Expenses Utility Services 0 33,000 33,000 Capital Outlay 0 50,000 98,000 Total $0 $83,000 $131,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenues are expected to increase by 41.5% for the FY 2012 -13 Budget from FY 2011 -12 ending estimates. This increase is cause by a $33,000 transfer from reserves to help fund the infrastructure expenses related to the Information Technology Master Communication Plan. Expenses The FY 2012 -13 Budget increased 57.8% from the FY 2011 -12 year end estimates. The utility services pay for City Administration telephone agreement. The capital outlay is for the first phase of the Master Communication Plan which is scheduled to be completed in FY 2013 -14. This purchases equipment and system upgrades approved in the plan. CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 110 -PEG FUND ACTUAL BUDGET ESTIMATE BUDGET REVENUES 000 - 421350 Time Waner 16,040 65,000 64,018 65,000 000 - 421465 AT &T 7,248 26,000 28,445 33,000 Total Franchises 23,288 91,000 92,463 98,000 Fund Transfers 000 - 481000 Transfer In -Reserves - 175,000 - 33,000 000 - 489000 Transfer In 294,166 - - - Total Fund Transfers 294,166 175,000 - 33,000 Miscellaneous 000 - 491000 Interest Earned 1 - 100 - Total Miscellaneous 1 - 100 - 292 CITY OF SCHERTZ OPERATING BUDGET 2012-13 2010 -11 2011 -12 2011 -12 2012 -13 110 -PEG FUND ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES Utility Services 101 - 533300 Telephone - - 33,000 33,000 Total Utility Services - - 33,000 33,000 Capital Outlay 101 - 581400 Communication Equipment Total Capital Outlay OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE - 175,000 50,000 98,000 - 175,000 50,000 98,000 317,455 91,000 9,563 - - (175,000) - (33,000) - 317,455 317,455 327,018 317,455 233,455 327,018 294,018 293 THIS PAGE INTENTIONALLY LEFT BLANK 294 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are four hotels in Schertz; the Atrium Inn with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield with 118 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns for to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. These funds are also used to support City held events and organizations such as the Festival of Angels, an upcoming jazz festival, and the Schertz Sweethearts which also promote the City. Revenue Taxes $391,181 $469,417 $492,417 Miscellaneous 985 300 300 Total $392,166 $469,717 $492,717 Expenses Supplies 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenue Taxes $391,181 $469,417 $492,417 Miscellaneous 985 300 300 Total $392,166 $469,717 $492,717 Expenses Supplies $3,306 $2,200 $2,000 City Support Services 79,631 85,548 68,378 Operations Support 65,368 43,000 102,000 Professional Services 2,00 2,500 2,800 Fund Charges /Transfers 190,221 193,876 248,767 Operating Equipment 0 50,000 50,000 Capital Outlay 0 0 8,000 Total $341,026 $364,124 $481,945 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The revenue for the FY 2012 -13 Budget will increase by 4.9% from the FY 2011- 12 Estimates due to stronger hotel bookings. 295 HOTEL TAX FUND Expenses The FY 2012 -13 Budget will increase by 32.4% from the FY 2011 -12 Estimate. This increase will support advertising programs designed to reach out beyond and within Texas to promote Schertz as a destination to stay and provide for a new jazz festival in the spring. ORPM CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 314 -HOTEL TAX ACTUAL BUDGET ESTIMATE BUDGET General Government REVENUES Taxes 000 - 411800 Hotel Occupancy Tax Total Taxes Fund Transfers 000 - 481000 Transfer From Reserves Total Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 497000 Miscellaneous Income Total Miscellaneous 391,181 390,754 469,417 492,417 391,181 390,754 469,417 492,417 - 20,132 - - - 20,132 - - 261 300 150 150 124 200 250 150 297 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 314 -HOTEL TAX ACTUAL BUDGET ESTIMATE BUDGET General Government EXPENDITURES Supplies 101 - 521700 Materials Total Supplies City Support Services 101- 532800 Special Events 101- 532820 Community Programs Total City Support Services Operations Support 101 - 534100 Advertising 101 - 534120 Advertising -Billboards Total Operations Support Professional Services 101- 541400 Auditor /Accounting Services Total Professional Services Fund Charaes /Transfers 3,306 2,500 1,827 2,000 3,306 2,500 1,827 2,000 79,631 79,048 59,128 62,378 - 6,900 2,500 6,000 79,631 85,948 61,628 68,378 54,376 45,000 37,481 78,000 10,992 11,425 5,994 24,000 65,368 56,425 43,475 102,000 2,500 2,500 2,500 2,800 2,500 2,500 2,500 2,800 101 - 548100 Interfund Transfer Out 170,221 101- 548106 Transfer Out - Special Events - 101- 548614 Contribution -Park & Rec Foundation 20,000 Total Fund Charges /Transfers 190,221 Operating Equipment 101 - 571500 Operating Equipment 101 - 571700 Improvements Under $5,000 101- 571810 Event Banners Total Operating Equipment 298 142,626 142,626 51,250 37,250 - 20,000 193,876 199,876 157,517 71,250 20,000 248,767 - 32,562 30,937 25,000 - 14,800 14,605 - - 22,775 22,775 25,000 - 70,137 68,317 50,000 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 314 -HOTEL TAX ACTUAL BUDGET ESTIMATE BUDGET Capital Outlay 101 - 581800 Equipment over $5,000 - - - 8,000 Total Capital Outlay - - - 8,000 OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE AL1IQIL1102111L1 IQ-- fi1 Will L1 [614 51,140 - 92,194 10,772 - (20,132) - - 250,378 301,518 301,518 393,712 301,518 281,386 393,712 404,484 THIS PAGE INTENTIONALLY LEFT BLANK r FUND: 317 PARK FUND DESCRIPTION The Parks Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues and tree mitigation revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local non profit neighborhood associations, home owners associations (HOA's), regional non- profit grants, and donations. Tree Mitigation was separated from this fund for FY2012 -13. Revenue Fees $78,053 $160,000 $150,000 Miscellaneous 639 600 127,184 Total $78,692 $160,600 $277,184 Expenses Professional Services 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenue Fees $78,053 $160,000 $150,000 Miscellaneous 639 600 127,184 Total $78,692 $160,600 $277,184 Expenses Professional Services $0 $23,350 $0 Fund Charges /Transfers 0 5,819 138,884 Maintenance Services 28,399 136 0 Operating Equipment 57,029 53,683 0 Capital Outlay 0 131,816 107,600 Total $85,428 $214,804 $246,484 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The revenues for the FY 2012 -13 Budget are expected to increase by 72.6% from FY 2011 -12 by pulling funds from reserves for playscape electrical upgrades and matching grant funds. rM 1�i Expenses The FY 2012 -13 Budget increased by 14.7% from the FY 2011 -12 Estimate. Offsetting decreases were the completion of previously approved Parkland Dedication projects such as the approval and transfer of fund for a skate park, two amenity centers, a rock climber for Northcliffe Park, new fences at Crescent Bend Park and the ball fields, and new signs for Forest Ridge, Woodland Oaks, and Ashley Parks. New projects are two additional amenity centers, tree accent lighting in Pickrell Park, Gutierrez Park stone monument sign purchase and installation, tree new pavilions, and a replacement drinking fountain at Pickrell Park. The Park Fund will also provide funding for playscape electrical upgrades in conjuncture with the natatorium construction and putting up matching funds for a new grant application. 302 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 317 -PARK ACTUAL BUDGET ESTIMATE BUDGET General Government REVENUES Fees 000 - 458800 Parkland Dedication Total Fees Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Interest 000 - 499100 Transfer from Reserves Total Miscellaneous 303 78,053 250,000 160,000 150,000 78,053 250,000 160,000 150,000 220 100 50 - 419 500 550 300 - - - 126,884 639 600 600 127,184 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 317 -PARK ACTUAL BUDGET ESTIMATE BUDGET General Government EXPENDITURES PARKLAND DEDICATION Professional Services 301 - 541300 Other Consl /Prof Services - - 23,350 - Total Professional Services - - 23,350 - Fund Charges /Transfers 301 - 548000 Transfer Out - - - 138,884 301 - 548101 Transfer to General Fund - 13,000 5,819 - Total Fund Charges /Transfers - 13,000 5,819 138,884 Maintenance Services 301 - 551110 Trees 16,165 - - - 301- 551710 Landscaping 12,234 3,500 136 - Total Maintenance Services 28,399 3,500 136 - Operating Equipment 301 - 571000 Signs /Fixtures 32,626 32,000 26,013 - 301- 571700 Minor Improvements 24,403 - 27,670 - Total Operating Equipment 57,029 32,000 53,683 - Capital Outlay 301 - 581700 Other Improvements - 169,000 131,816 107,600 Total Capital Outlay - 169,000 131,816 107,600 OVERWNDER (6,736) 33,100 (54,204) 30,700 FUNDING FROM RESERVES - - - (126,884) BEGINNING FUND BALANCE 227,181 220,445 220,445 166,241 ENDING FUND BALANCE 220,445 253,545 166,241 70,057 304 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands and SCUCISD school property. Revenue Fees $43,520 $75,000 $35,000 Miscellaneous 0 0 61,725 Total $43,520 $75,000 $96,725 Expenses Maintenance Services $33,945 $6,336 $96,525 Capital Outlay 0 19,900 0 Total $33,945 $26,236 $96,525 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The revenues for the FY 2012 -13 Budget are expected to increase by 29.0% from FY 2011- 12.While a lower level of development resulting in Tree Mitigation fees is expected, there will be a transfer from reserves to fund new projects. Expenses The FY 2012 -13 Budget increase by 268% from the FY 2011 -12 Estimate for tree donations for the new soccer complex and the new Animal Adoption facility. 305 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenue Fees $43,520 $75,000 $35,000 Miscellaneous 0 0 61,725 Total $43,520 $75,000 $96,725 Expenses Maintenance Services $33,945 $6,336 $96,525 Capital Outlay 0 19,900 0 Total $33,945 $26,236 $96,525 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The revenues for the FY 2012 -13 Budget are expected to increase by 29.0% from FY 2011- 12.While a lower level of development resulting in Tree Mitigation fees is expected, there will be a transfer from reserves to fund new projects. Expenses The FY 2012 -13 Budget increase by 268% from the FY 2011 -12 Estimate for tree donations for the new soccer complex and the new Animal Adoption facility. 305 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 319 -TREE MITIGATION ACTUAL BUDGET ESTIMATE BUDGET General Government REVENUES Fees 000 - 458900 Tree Mitigation Total Fees Miscellaneous 000 - 491200 Investment Interest 000 - 499000 Transfer from Reserves Total Miscellaneous Im 43,520 75,000 75,000 35,000 43,520 75,000 75,000 35,000 - - - 200 - - - 61,525 - - - 61,725 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 319 -TREE MITIGATION ACTUAL BUDGET ESTIMATE BUDGET General Government EXPENDITURES TREE MITIGATION Maintenance Services 302 - 551110 Trees 302 - 551710 Landscaping Total Maintenance Services Capital Outlay 302 - 581700 Improvements Over $5,000 Total Capital Outlay 11,958 16,000 21,987 12,500 33,945 28,500 5,853 47,125 483 49,400 6,336 96,525 - 18,000 19,900 - 18,000 19,900 TOTAL TREE MITIGATION 33,945 46,500 26,236 96,525 OVER/UNDER 9,575 28,500 48,764 200 FUNDING FROM RESERVES - - - (61,525) BEGINNING FUND BALANCE 160,828 170,403 170,403 219,167 ENDING FUND BALANCE 170,403 198,903 219,167 157,842 307 THIS PAGE INTENTIONALLY LEFT BLANK 308 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. DESCRIPTION This fund is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Revenue Fees $717 $500 $500 Fund Transfers 3,230 2,802 5,150 Total $3,947 $3,302 $5,650 Expenses Supplies 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenue Fees $717 $500 $500 Fund Transfers 3,230 2,802 5,150 Total $3,947 $3,302 $5,650 Expenses Supplies $2,037 $1,000 $2,000 Operations Support 843 1,800 1,000 Staff Support 0 0 2,650 Operating Equipment 1,066 502 0 Total $3,947 $3,302 $5,650 PROGRAM JUSTIFICATION AND ANALYSIS Revenues No change in revenue. Every fiscal year a set amount is budgeted for this program to fund their activities throughout the year. Im HISTORICAL COMMITTEE Expenses No significant change in expenses. All office supplies, plaque awards, printed notices, and other expenditures related to identifying and preserving the history of Schertz in writing or dedications will remain at current levels. ON CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 615- HISTORICAL COMMITTEE ACTUAL BUDGET ESTIMATE BUDGET REVENUES Fees 000 - 458100 Sale of Merchandise 717 1,000 500 500 Total Fees 717 1,000 500 500 Fund Transfers 000 - 486106 Transfer In from Special Events Fund 3,230 5,150 2,802 5,150 Total Fund Transfers 3,230 5,150 2,802 5,150 311 615- HISTORICAL COMMITTEE EXPENDITURES HISTORICAL COMMITTEE Supplies 609 - 521000 Operating Supplies Total Supplies Operations Support 609 - 534200 Printing and Binding Total Operations Support Staff Support 609 - 535200 Awards 609 - 535300 Memberships 609 - 535500 Travel/Training Total Staff Support Operating Equipment 609 - 571000 Furniture & Fixtures Total Operating Equipment OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 ACTUAL 312 2011 -12 2011 -12 2012 -13 BUDGET ESTIMATE BUDGET 2,037 2,000 1,000 2,000 2,037 2,000 1,000 2,000 843 1,000 1,800 1,000 843 1,000 1,800 1,000 - 2,000 - 150 - 1,000 - 3,150 - 1,500 - 150 - 1,000 - 2,650 1,066 - 502 - 1,066 - 502 - 9,939 9,940 9,940 9,940 9,940 9,940 9,940 9,940 FUND: 616 PARKS & RECREATION FOUNDATION MISSION STATEMENT The Schertz Parks and Recreation Foundation, in partnership with the City of Schertz, raises funds, fosters partnerships, and advocates in support of specific projects and activities that improve and benefit our City parks; providing recreation and educational experiences to all. Funds raised by quality of life events hosted by the Foundation; the 4t" of July Jubilee and Schertz Fest, are used to improve city parks as well as provide for the cost of hosting future events. Both events include music, vendors, carnival, and a BBQ Cook -off. Revenue Fees $199,776 $180,908 $255,775 Fund Transfers 20,000 20,000 20,000 Miscellaneous 48,008 128,280 44,600 Total $267,784 $329,188 $320,375 Expenses Non Departmental 2010 -11 2011 -12 2012 -13 Budget Actual Estimate Budget Revenue Fees $199,776 $180,908 $255,775 Fund Transfers 20,000 20,000 20,000 Miscellaneous 48,008 128,280 44,600 Total $267,784 $329,188 $320,375 Expenses Non Departmental $7,014 $11,320 $8,435 4t" of July Jubilee 144,355 100,466 152,082 Schertz Fest 85,293 87,454 111,245 Total $236,662 $199,240 $271,762 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues decreased by 2.7% due to a one time donation from the Veteran's Memorial Committee in FY 2011 -12. However, higher attendance at at SchertzFest and the Fourth of July Jubilee are expected to increase fees collected by 41.4% which will offset the overall decrease in revenue. Expenses Expenses will increase by 36.4% for the FY 2012 -13 Budget from the FY 2011- 12 ending estimates to increase the size and scope of the two festivals due to their growing popularity. 313 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET REVENUES Fees 000 - 450000 Sales - 100,000 - - 000- 450001 Sales - Schertz Fest 54,494 - 55,000 120,000 000 - 450002 Sales - Schertz Fest Raffle 2,271 - 2,250 2,200 000 - 450006 Sales- July Jubilee 125,576 - 110,728 115,000 000 - 450100 Fees - 1,000 - - 000- 450101 Fees - Schertz Fest BBQ Entry 5,925 - 7,250 5,900 000 - 450102 Fees Informational Booths Schertzfesi - - 1,000 1,500 000 - 450102 Fees - Jubilee BBQ Entry 940 1,000 1,775 940 000 - 450112 Fees Informational Booths Jubilee 1,650 - - 1,600 000 - 450103 Fees - Jubilee Parade Entry 635 335 100 635 000 - 450150 Fees - Soccer Leagues 3,285 - 2,805 3,000 000 - 450152 Fees -BVYA 5,000 - - 5,000 Total Fees 199,776 102,335 180,908 255,775 Fund Transfers 000 - 486314 Contribution - Hotel /Motel Tax 20,000 20,000 20,000 20,000 Total Fund Transfers 20,000 20,000 20,000 20,000 Miscellaneous 000 - 491000 Interest Earned 69 50 50 40 000 - 493000 Donations /Contributions 20,100 50,000 6,000 6,000 000 - 493001 Donations - Schertz Fest 7,730 20,000 20,000 7,740 000 - 493002 Donations - Schertz Fest BBQ - - 15,000 10,000 000 - 493010 Donations - Jubilee 19,250 10,000 9,300 19,250 000 - 493011 Donations - Jubilee BBQ - - 1,002 1,000 000 - 497000 Misc Income - Foundation 22 100 76,535 50 000 - 497001 Misc Income - Jubilee ATM 374 - - 375 000 - 497002 Misc Income - Schertz Fest ATM 333 - - 145 000 - 497604 Misc Icome - Jubilee - - 393 - 000- 497617 Misc Income - Schertz Fest 130 - - - Total Miscellaneous 48,008 80,150 128,280 44,600 314 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES NON DEPARTMENTAL Supplies 101 - 521600 Equipment Maintenance Supplies Total Supplies City Support Services 101 - 532900 Contingencies Total City Support Services Operations Support 101 - 534999 Misc Expense Administrative Total Operations Support Staff Support 101 - 535100 Uniforms 101 - 535510 Meeting Expense Total Staff Support City Assistance 101 - 537902 Appreciation Luncheon Total City Assistance Professional Services 101 - 541300 Professional Services 101 - 541400 Accounting Services 101 - 541960 Insurance Svs- Administrative Total Professional Services Maintenance Services 101 - 551100 Building Maintenance Total Maintenance Services 315 46 - - 50 46 - - 50 50 - - 100 50 - - 100 899 750 300 835 899 750 300 835 209 - - 210 152 50 100 150 361 50 100 360 - - 1,200 1,200 - - 1,200 1,200 381 - - 390 1,850 - 1,150 2,000 - - 744 - 2,231 - 1,894 2,390 - 500 525 500 - 500 525 500 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET Operating Equipment 101 - 571500 Operating Equipment 101 - 571900 Improvement To Parks Total Operating Equipment Capital Outlay 101 - 581174 Buildings Total Capital Outlay 316 2,927 3,000 7,282 3,000 - - 19 - 2,927 3,000 7,301 3,000 500 - - - 500 - - - CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES 4th JULY JUBILEE Utility Services 604 - 533500 Fuel 2,143 - - 2,200 Total Utility Services 2,143 - - 2,200 Operations Suaaort 604 - 534000 Postage - - 70 100 604 - 534100 Advertising 894 1,500 361 895 604- 534110 Tickets - - 329 350 604 - 534900 Awards & Prizes 1,578 100 2,063 2,000 604 - 534902 Parade Candy 98 - 282 300 604 - 534905 Permits & Licenses 402 450 231 400 604 - 534910 Beer & Wine Costs 3,157 - 2,979 3,200 604 - 534915 Ice Costs 685 - 600 685 604 - 534999 Misc Expense 2,042 - 736 1,000 Total Operations Support 8,856 2,050 7,651 8,930 Professional Services 604 - 541300 Professional Services 1,712 - 360 1,800 604 - 541910 Fireworks 6,250 12,500 7,750 12,500 604 - 541920 Entertainment 25,136 15,000 3,700 25,150 604 - 541922 Stage & Lighting 6,381 - 5,015 6,400 604 - 541930 Security 6,800 7,000 3,088 6,800 604 - 541931 Fencing 677 - - 677 604- 541932 Medical Services 1,000 - 1,000 1,000 604 - 541933 Fire Standby Service - - 375 800 604 - 541940 Vendor Expense 34,672 24,000 25,139 35,000 604 - 541950 Carnival Expense 45,450 27,000 42,903 45,500 604 - 541960 Insurance Costs 1,836 - 2,675 1,850 604 - 541971 Portable Toilets 930 - 810 950 Total Professional Services 130,844 85,500 92,815 138,427 317 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET Rental /Leasing 604 - 561100 Rental Equipment 2,512 - - 2,525 Total Rental /Leasing 2,512 - - 2,525 318 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 2011 -12 2011 -12 2012 -13 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES SCHERTZ FEST Utility Services 617 - 533500 Fuel Total Utility Services Operations Support 617 - 534000 Postage 617 - 534100 Advertising 617 - 534110 Tickets 617- 534900 Awards & Prizes 617- 534905 Permits & Licenses 617- 534910 Beer & Wine Costs 617 - 534915 Ice Costs 617- 534999 Misc Expense Total Operations Support City Assistance 617 - 537900 Participating Organizations Total City Assistance Professional Services 617 - 541300 Professional Services 617 - 541920 Entertainment 617 - 541921 Catering /Bar Service 617 - 541921 Stage & Lighting 617 - 541930 Security 617- 541931 Fencing 617 - 541932 Medical Services 617 - 541933 Fire Standby Services 617 - 541934 Judging Services 617 - 541940 Vendor Expense 617 - 541950 Carnival Expense 617 - 541971 Portable Toilets Total Professional Services - - - 2,500 - - - 2,500 - - 50 100 8,928 4,000 4,000 5,060 162 - 329 165 6,644 5,000 5,000 6,175 231 - - 235 2,666 2,000 2,000 2,700 438 400 400 450 1,395 500 500 1,275 20,464 11,900 12,279 16,160 HE 400 - - 250 400 - - 250 1,040 - - 1,040 15,750 10,000 10,000 15,750 1,878 - - 1,900 6,220 - - 6,500 3,225 6,000 6,000 3,225 - 1,500 1,500 - 2,000 1,000 1,000 1,000 800 - 375 1,000 249 100 300 440 12,580 25,000 25,000 15,000 19,207 30,000 30,000 45,000 350 1,000 1,000 350 63,299 74,600 75,175 91,205 CITY OFSCHERTZ OPERATING BUDGET 2012 -13 2010 -11 616 -PARKS & RECREATION FOUNDATION ACTUAL 2011 -12 2011 -12 2012 -13 BUDGET ESTIMATE BUDGET Rental /Leasing 617 - 537900 Participating Organizations 1,130 - - 1,130 Total Rental /Leasing 1,130 - - 1,130 OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 31,122 24,135 129,948 48,613 25,107 56,229 56,229 186,177 56,229 80,364 186,177 234,790 320 CITY OF SCHERTZ ORGANIZATIONAL CHART FY 2012 -13 *Appointed by City Council 321 FY 2012 -2013 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE FY2010 -11 1FY2011-1jFY2012-13 CITY MANAGER (151) Senior Planner 31 1 1 1 City Manager Council Discretion 1 1 1 Assistant City Manager Council Discretion 2 0 0 Executive Director 50 0 3 3 Chief of Staff 44 1 1 1 Executive Assistant 28 2 2 2 Total 20 6 7 7 MUNICIPAL COURT (152) Senior Planner 31 1 1 1 Director 34 1 1 1 Senior Deputy Court Clerk 24 1 1 1 Deputy Court Clerk 17 3 3 4 Total 22 5 5 6 CUSTOMER RELATIONS 311(153) Senior Planner 31 1 1 1 Customer Relations /311 (2 UNFUNDED) 17 4 4 4 Customer Relations /311 (20 Hours) 17 0 1 1 Total 28 4 5 5 PLANNING AND ZONING (154) Senior Planner 31 1 1 1 Planner 26 1 1 1 Planning Technician (UNFUNDED) 22 1 1 1 Total 28 3 3 3 FACILITIES MAINTENANCE (161) Facilities Maintenance Director 35 1 1 1 Facilities Maintenance Manager 28 1 0 0 Facilities Maintenance Supervisor 28 0 1 1 Facilities Tech Foreman 22 1 0 0 Facilities Maintenance Foreman 22 1 1 1 Administrative Assistant 20 0 1 1 Facilities Maintenance Worker 1 14 1 1 1 Facilities Tech 1 12 7 7 7 P/T Facilities Tech 1 (28 Hours) 12 3 3 3 P/T Facilities Tech 1 (24 Hours) 12 1 1 1 Total 16 16 16 CITY SECRETARY (164) City Secretary 40 1 1 1 Deputy City Secretary 30 1 1 1 Total 2 2 2 322 FY 2012 -2013 POSITION AUTHORIZATION POSITION TITLE SERVICE GRADE FY2010 -11 FY2011 -12 FY2012 -13 PUBLIC AFFAIRS (170) Records Management Coordinator 1 17 1 1 1 Director 41 1 1 1 Special Events Coordinator 28 1 1 1 Client Affairs Specialist 21 0 1 1 Senior Administrative Assistant 24 1 1 1 Total 17 3 4 4 RECORDS MANAGEMENT (171) Records Management Coordinator 1 17 1 1 1 Total 25 1 1 1 SCHERTZ TALES MAGAZINE (172) Publications Editor 30 1 1 1 Account Manager 25 1 1 1 Total 32 2 2 2 ENGINEERING (173) City Engineer 44 1 1 1 Assistant City Engineer (Unfunded) 42 0 1 1 Engineer in Training 32 0 1 1 Temporary Project Engineer 32 1 0 0 Senior Administrative Assistant 24 1 1 1 1 1 Total 17 3 1 4 1 4 GIS (174) GIS Coordinator 31 1 1 1 GIS Specialist 27 1 1 1 Total 19 2 2 2 BUSINESS OFFICE (176) Business Office Manager 32 1 1 1 Assistant Business Office Manager 25 1 1 1 Solid Waste Coordinator /Debt Collections Clerk 19 1 1 1 Senior Utility Billing/Cash Collections Clerk 19 1 1 1 Utility Billing Clerk (1 UNFUNDED) 17 3 3 3 Meter Tech II 17 1 1 1 1 Meter Tech 1 15 2 2 2 Floating Clerk 15 1 0 0 Total 11 10 10 323 FY 2012 -2013 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE FY2010 -11 1FY2011-1jFY2012-13 POLICE (256) Police Chief 44 1 1 1 Assistant Police Chief 41 1 1 1 Captain 39 1 1 1 CID Lieutenant 36 1 1 1 Patrol Lieutenant 36 1 1 1 CID Sergeant 33 3 3 2 Patrol Sergeant 33 3 3 4 CID Corporal 30 2 4 5 Corporal 30 6 6 5 Special Projects Officer 30 1 1 1 School Resource Sergeant 33 0 1 1 School Resource Officer 26 0 1 1 Detective 26 2 0 0 Patrol Officer 26 24 24 28 Senior Administrative Assistant 24 1 1 1 Public Safety Technician 25 1 1 1 Office Manager 21 1 1 1 Records Clerk 14 2 2 2 Civilian Evidence Technician 20 0 0 1 Communications Manager 28 1 1 1 Communications Shift Supervisor 23 3 3 3 Communications Officer 19 9 12 12 Crossing Guards Seasonal (P/T) (267 hours Annual) N/A 6 7 7 Total 70 76 81 FIRE RESCUE (257) Fire Chief 44 1 1 1 Assistant Chief /Fire Marshal 41 1 1 1 Battalion Chief 35 3 3 3 Deputy Fire Marshal 34 1 1 1 Training /Safety Officer 34 1 1 1 Lieutenant 32 6 6 6 Fire Apparatus Operator 28 6 6 6 Firefighter 23 12 12 12 Senior Administrative Assistant 24 1 1 1 Total 32 32 32 324 FY 2012 -2013 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE FY2010 -11 1FY2011-1jFY2012-13 INSPECTIONS (258) (Please see the note at the end of the Pay Tables) Director of Deveo ment Services 43 1 1 1 Chief Inspector 30 1 1 1 Assistant Chief Inspector 28 1 1 1 Assistant Inspector 22 1 1 1 Administrative Assistant 20 1 1 1 1 1 Permit Technician 17 2 2 2 Total 22 7 7 7 MARSHAL SERVICES 259 (Please see the note at the end of the Pay Tables) City Marshal 40 1 1 1 Deputy Marshal Lieutenant 34 0 1 1 -Deputy -beputy Marshal Sergeant 31 1 0 0 Deputy Marshal Corporal 30 1 1 1 Deputy Marshal 26 1 1 1 Sanitarian 28 1 1 1 Code Enforcement Officer 22 2 2 2 Marshal Services Clerk 12 1 1 1 Total 3 8 8 8 EMS 280 (Please see the note at the end of the Pay Tables) EMS Director 44 1 1 1 Assistant EMS Director 40 1 1 1 Clinical Manager 37 1 1 1 EMS Office Manager 33 1 1 1 EMS Senior Administrative Assistant 24 1 1 1 Billing Specialist 23 1 1 1 Billing Clerk 14 1 1 1 EMS Supervisor 35 3 3 3 Field Training Officer 31 3 3 3 Paramedic 23 21 21 21 Training Academy Coordinator 23 1 1 1 P/T Paramedics 23 15 15 15 P/T EMT Intermediates 18 5 5 5 Total 55 55 55 325 FY 2012 -2013 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE FY2010 -11 1FY2011-1jFY2012-13 STREETS (359) Event Facilities Coordinator Streets & Fleet Superintendent 34 1 1 1 Street Supervisor 30 1 1 1 Foreman 22 1 1 1 Street Worker II 17 3 3 3 Street Worker I I /Sweeper Operator 17 1 1 1 Street Sweeper Operator 17 1 1 1 Street Worker 1 14 6 6 6 Total 14 14 14 PARKS, RECREATION, & COMMUNITY SERVICES (460) Event Facilities Coordinator Director of Parks Recreation & Community Services 43 1 1 1 Senior Administrative Assistant 24 1 1 1 Parks Manager 34 1 1 1 Parks Foreman 22 1 1 1 Park Worker 1 14 4 4 4 Seasonal Park Workers (980 hours Annual, 40 hours per week) 14 2 2 2 Total 10 10 10 EVENT FACILITIES 464 Event Facilities Coordinator 27 1 1 1 Administrative Assistant 20 1 0 0 Total Public Works Coordinator 2 1 1 PUBLIC WORKS (575) Public Works Director 44 1 1 1 Public Works Superintendent of Fleet, Streets and Waste Management 37 1 0 0 Public Works Coordinator 36 1 0 0 PW Inspector 23 1 1 2 Senior Administrative Assistant 24 0 1 1 PW Reception ist/Dis atcher 17 1 1 1 Total 5 4 5 WATER & SEWER 575 Schertz Seguin Local Government Corp Gen Mgr 44 1 1 1 Water & Sewer Supervisor 30 1 1 1 Water & Sewer Foreman 22 1 1 1 Serviceman III 18 2 2 2 Serviceman II 17 4 4 4 Serviceman 1 14 8 8 8 Total 17 17 17 326 FY 2012 -2013 POSITION AUTHORIZATION POSITION TITLE SERVICE GRADE FY2010 -11 FY2011 -12 FY2012 -13 DRAINAGE (579) Library Director 40 1 1 1 Assistant Director of Public Works 39 0 1 1 Stormwater Manager 30 0 0 1 Drainage Foreman 22 1 1 1 Drainage Worker II 17 2 2 2 Drainage Worker 1 14 3 3 3 Public Works Superintendent 33 1 0 0 Total 12 7 7 8 LIBRARY (665) Library Director 40 1 1 1 Assistant Library Director 35 1 1 1 Adult Services Librarian 28 1 1 1 Youth Services Librarian 28 1 1 1 Library Clerk II 17 0 4 4 Library Technical Aide 17 0 1 1 Library Technician 14 4 0 0 Library Circulation Clerk 12 1 0 0 Part Time Library Clerk Circulations (20 hours) 12 4 3 3 Part Time Library Clerk Children's Programming (20 hours) 12 1 1 1 Part Time Library Clerk Circulations (10 hours) 12 2 2 2 Part Time Library Clerk Processing (20 hours) 12 1 1 1 Part Time Library Clerk Shelving (20 Hours) 12 1 3 3 Part Time Library Page (10 hours) 5 2 2 2 Temporary Library Clerk 12 1 0 0 Total 21 1 21 1 21 ANIMAL SERVICES (762) Animal Services Manager 31 1 1 1 Animal Services Officer 17 5 5 5 Total 15 6 6 6 INFORMATION TECHNOLOGY (853) IT Manager 42 1 1 1 Senior Systems Engineer 30 1 1 1 Computer Technician 1 15 1 1 1 Computer Technician I - Web Technician 15 1 1 1 Total 4 1 4 1 4 327 FY 2012 -2013 POSITION AUTHORIZATION POSITION TITLE SERVICE GRADE FY2010 -11 FY2011 -12 FY2012 -13 HUMAN RESOURCES (866) Finance Director 44 1 1 1 Human Resources Director 42 1 1 1 Senior HR Generalist 27 1 1 1 HR Generalist 23 0 1 1 Administrative Assistant 20 0 1 1 Clerk 13 1 0 0 Total 18 3 4 4 FINANCE (868) Finance Director 44 1 1 1 Assistant Director of Finance 36 1 1 1 Staff Accountant 30 1 1 1 Budget/Financial Analyst 28 1 1 1 Senior Accounts Payable Specialist 23 0 1 1 Senior Payroll Specialist 23 0 1 1 Finance Clerk 18 2 0 0 Total 6 6 6 PURCHASING (872) Purchasing & Asset Management Director 40 1 1 1 Risk & Safety Specialist 24 1 1 1 Purchasing Manager (UNFUNDED) 30 1 1 1 Senior Purchasing Specialist 22 1 1 1 Administrative Assistant 20 1 1 1 1 1 Total 5 1 5 1 5 FLEET SERVICES (877) Fleet Services Supervisor 30 0 1 1 Fleet Services Foreman 24 1 1 0 Fleet Mechanic II 22 0 0 1 Fleet Mechanic 1 19 2 2 2 Total 1 3 1 4 1 4 ECONOMIC DEVELOPMENT (966) Economic Development Director 44 1 1 1 Economic Development Specialist II 31 1 1 1 Economic Development Specialist 1 24 1 1 1 Administrative Assistant 20 1 1 1 Total 1 4 1 4 1 4 Total Approved Positions 337 1 346 1 354 328 FY 2012 -13 Pay Tables Effective 1 October 2012 329 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 1 SG 5 Hour 8.47 8.64 8.81 8.99 9.17 9.35 9.54 9.73 9.92 10.12 10.32 10 BiWeek 677.52 691.07 704.89 718.99 733.36 748.03 762.99 778.25 793.82 809.69 825.89 842 Month 1467.95 1497.31 1527.26 1557.80 1588.96 1620.74 1653.15 1686.21 1719.94 1754.34 1789.42 1825 Annual 17615 17968 18327 18694 19067 19449 19838 20235 20639 21052 21473 21� SG 6 Hour 8.81 8.99 9.17 9.35 9.54 9.73 9.92 10.12 10.32 10.53 10.74 10 BiWeek 704.89 718.99 733.36 748.03 762.99 778.25 793.82 809.69 825.89 842.41 859.25 876 Month 1527.26 1557.80 1588.96 1620.74 1653.15 1686.21 1719.94 1754.34 1789.42 1825.21 1861.72 1898 Annual 18327 18694 19067 19449 19838 20235 20639 21052 21473 21903 22341 221 SG 7 Hour 9.17 9.35 9.54 9.73 9.92 10.12 10.32 10.53 10.74 10.96 11.17 11 BiWeek 733.36 748.03 762.99 778.25 793.82 809.69 825.89 842.41 859.25 876.44 893.97 911 Month 1588.96 1620.74 1653.15 1686.21 1719.94 1754.34 1789.42 1825.21 1861.72 1898.95 1936.93 1975 Annual 19067 19449 19838 20235 20639 21052 21473 21903 22341 22787 23243 231 SG 8 Hour 9.54 9.73 9.92 10.12 10.32 10.53 10.74 10.96 11.17 11.40 11.63 11 BiWeek 762.99 778.25 793.82 809.69 825.89 842.41 859.25 876.44 893.97 911.85 930.08 948 Month 1653.15 1686.21 1719.94 1754.34 1789.42 1825.21 1861.72 1898.95 1936.93 1975.67 2015.18 2055 Annual 19838 20235 20639 21052 21473 21903 22341 22787 23243 23708 24182 24( SG 9 Hour 9.92 10.12 10.32 10.53 10.74 10.96 11.17 11.40 11.63 11.86 12.10 12 BiWeek 793.82 809.69 825.89 842.41 859.25 876.44 893.97 911.85 930.08 948.69 967.66 987 Month 1719.94 1754.34 1789.42 1825.21 1861.72 1898.95 1936.93 1975.67 2015.18 2055.49 2096.60 2138 Annual 20639 21052 21473 21903 22341 22787 23243 23708 24182 24666 25159 25( SG 10 Hour 10.32 10.53 10.74 10.96 11.17 11.40 11.63 11.86 12.10 12.34 12.58 12 BiWeek 825.89 842.41 859.25 876.44 893.97 911.85 930.08 948.69 967.66 987.01 1006.75 1026 Month 1789.42 1825.21 1861.72 1898.95 1936.93 1975.67 2015.18 2055.49 2096.60 2138.53 2181.30 2224 Annual 21473 21903 22341 22787 23243 23708 24182 24666 25159 25662 26176 26( 329 FY 2012 -13 Pay Tables Effective 1 October 2012 330 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 1 SG 11 Hour 10.74 10.96 11.17 11.40 11.63 11.86 12.10 12.34 12.58 12.84 13.09 13 BiWeek 859.25 876.44 893.97 911.85 930.08 948.69 967.66 987.01 1006.75 1026.89 1047.43 1068 Month 1861.72 1898.95 1936.93 1975.67 2015.18 2055.49 2096.60 2138.53 2181.30 2224.92 2269.42 2314 Annual 22341 22787 23243 23708 24182 24666 25159 25662 26176 26699 27233 271 SG 12 Hour 11.17 11.40 11.63 11.86 12.10 12.34 12.58 12.84 13.09 13.35 13.62 13 BiWeek 893.97 911.85 930.08 948.69 967.66 987.01 1006.75 1026.89 1047.43 1068.37 1089.74 1111 Month 1936.93 1975.67 2015.18 2055.49 2096.60 2138.53 2181.30 2224.92 2269.42 2314.81 2361.11 2408 Annual 23243 23708 24182 24666 25159 25662 26176 26699 27233 27778 28333 28� SG 13 Hour 11.63 11.86 12.10 12.34 12.58 12.84 13.09 13.35 13.62 13.89 14.17 14 BiWeek 930.08 948.69 967.66 987.01 1006.75 1026.89 1047.43 1068.37 1089.74 1111.54 1133.77 1156 Month 2015.18 2055.49 2096.60 2138.53 2181.30 2224.92 2269.42 2314.81 2361.11 2408.33 2456.50 2505 Annual 24182 24666 25159 25662 26176 26699 27233 27778 28333 28900 29478 30( SG 14 Hour 12.10 12.34 12.58 12.84 13.09 13.35 13.62 13.89 14.17 14.46 14.74 15 BiWeek 967.66 987.01 1006.75 1026.89 1047.43 1068.37 1089.74 1111.54 1133.77 1156.44 1179.57 1203 Month 2096.60 2138.53 2181.30 2224.92 2269.42 2314.81 2361.11 2408.33 2456.50 2505.63 2555.74 2606 Annual 25159 25662 26176 26699 27233 27778 28333 28900 29478 30068 30669 31: SG 15 Hour 12.58 12.84 13.09 13.35 13.62 13.89 14.17 14.46 14.74 15.04 15.34 15 BiWeek 1006.75 1026.89 1047.43 1068.37 1089.74 1111.54 1133.77 1156.44 1179.57 1203.16 1227.23 1251 Month 2181.30 2224.92 2269.42 2314.81 2361.11 2408.33 2456.50 2505.63 2555.74 2606.85 2658.99 2712 Annual 26176 26699 27233 27778 28333 28900 29478 30068 30669 31282 31908 32`. SG 16 Hour 13.09 13.35 13.62 13.89 14.17 14.46 14.74 15.04 15.34 15.65 15.96 16 BiWeek 1047.43 1068.37 1089.74 1111.54 1133.77 1156.44 1179.57 1203.16 1227.23 1251.77 1276.81 1302 Month 2269.42 2314.81 2361.11 2408.33 2456.50 2505.63 2555.74 2606.85 2658.99 2712.17 2766.41 2821 Annual 27233 27778 28333 28900 29478 30068 30669 31282 31908 32546 33197 33i 330 FY 2012 -13 Pay Tables Effective 1 October 2012 331 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 1 SG 17 Hour 13.62 13.89 14.17 14.46 14.74 15.04 15.34 15.65 15.96 16.28 16.60 16 BiWeek 1089.74 1111.54 1133.77 1156.44 1179.57 1203.16 1227.23 1251.77 1276.81 1302.34 1328.39 1354 Month 2361.11 2408.33 2456.50 2505.63 2555.74 2606.85 2658.99 2712.17 2766.41 2821.74 2878.18 2935 Annual 28333 28900 29478 30068 30669 31282 31908 32546 33197 33861 34538 35: SG 18 Hour 14.17 14.46 14.74 15.04 15.34 15.65 15.96 16.28 16.60 16.94 17.28 17 BiWeek 1133.77 1156.44 1179.57 1203.16 1227.23 1251.77 1276.81 1302.34 1328.39 1354.96 1382.06 1409 Month 2456.50 2505.63 2555.74 2606.85 2658.99 2712.17 2766.41 2821.74 2878.18 2935.74 2994.45 3054 Annual 29478 30068 30669 31282 31908 32546 33197 33861 34538 35229 35933 36( SG 19 Hour 14.74 15.04 15.34 15.65 15.96 16.28 16.60 16.94 17.28 17.62 17.97 18 BiWeek 1179.57 1203.16 1227.23 1251.77 1276.81 1302.34 1328.39 1354.96 1382.06 1409.70 1437.89 1466 Month 2555.74 2606.85 2658.99 2712.17 2766.41 2821.74 2878.18 2935.74 2994.45 3054.34 3115.43 3177 Annual 30669 31282 31908 32546 33197 33861 34538 35229 35933 36652 37385 38' SG 20 Hour 15.34 15.65 15.96 16.28 16.60 16.94 17.28 17.62 17.97 18.33 18.70 19 BiWeek 1227.23 1251.77 1276.81 1302.34 1328.39 1354.96 1382.06 1409.70 1437.89 1466.65 1495.98 1525 Month 2658.99 2712.17 2766.41 2821.74 2878.18 2935.74 2994.45 3054.34 3115.43 3177.74 3241.29 3306 Annual 31908 32546 33197 33861 34538 35229 35933 36652 37385 38133 38896 39( SG 21 Hour 15.96 16.28 16.60 16.94 17.28 17.62 17.97 18.33 18.70 19.07 19.46 19 BiWeek 1276.81 1302.34 1328.39 1354.96 1382.06 1409.70 1437.89 1466.65 1495.98 1525.90 1556.42 1587 Month 2766.41 2821.74 2878.18 2935.74 2994.45 3054.34 3115.43 3177.74 3241.29 3306.12 3372.24 3439 Annual 33197 33861 34538 35229 35933 36652 37385 38133 38896 39673 40467 41: SG 22 Hour 16.60 16.94 17.28 17.62 17.97 18.33 18.70 19.07 19.46 19.84 20.24 20 BiWeek 1328.39 1354.96 1382.06 1409.70 1437.89 1466.65 1495.98 1525.90 1556.42 1587.55 1619.30 1651 Month 2878.18 2935.74 2994.45 3054.34 3115.43 3177.74 3241.29 3306.12 3372.24 3439.69 3508.48 3578 Annual 34538 35229 35933 36652 37385 38133 38896 39673 40467 41276 42102 4Z 331 FY 2012 -13 Pay Tables Effective 1 October 2012 332 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 1 SG 23 Hour 17.28 17.62 17.97 18.33 18.70 19.07 19.46 19.84 20.24 20.65 21.06 21 BiWeek 1382.06 1409.70 1437.89 1466.65 1495.98 1525.90 1556.42 1587.55 1619.30 1651.68 1684.72 1718 Month 2994.45 3054.34 3115.43 3177.74 3241.29 3306.12 3372.24 3439.69 3508.48 3578.65 3650.22 3723 Annual 35933 36652 37385 38133 38896 39673 40467 41276 42102 42944 43803 44( SG 24 Hour 17.97 18.33 18.70 19.07 19.46 19.84 20.24 20.65 21.06 21.48 21.91 22 BiWeek 1437.89 1466.65 1495.98 1525.90 1556.42 1587.55 1619.30 1651.68 1684.72 1718.41 1752.78 1787 Month 3115.43 3177.74 3241.29 3306.12 3372.24 3439.69 3508.48 3578.65 3650.22 3723.23 3797.69 3873 Annual 37385 38133 38896 39673 40467 41276 42102 42944 43803 44679 45572 462 SG 25 Hour 18.70 19.07 19.46 19.84 20.24 20.65 21.06 21.48 21.91 22.35 22.79 23 BiWeek 1495.98 1525.90 1556.42 1587.55 1619.30 1651.68 1684.72 1718.41 1752.78 1787.84 1823.59 1860 Month 3241.29 3306.12 3372.24 3439.69 3508.48 3578.65 3650.22 3723.23 3797.69 3873.65 3951.12 4030 Annual 38896 39673 40467 41276 42102 42944 43803 44679 45572 46484 47413 48: SG 26 Hour 19.46 19.84 20.24 20.65 21.06 21.48 21.91 22.35 22.79 23.25 23.72 24 BiWeek 1556.42 1587.55 1619.30 1651.68 1684.72 1718.41 1752.78 1787.84 1823.59 1860.07 1897.27 1935 Month 3372.24 3439.69 3508.48 3578.65 3650.22 3723.23 3797.69 3873.65 3951.12 4030.14 4110.74 4192 Annual 40467 41276 42102 42944 43803 44679 45572 46484 47413 48362 49329 50: SG 27 Hour 20.24 20.65 21.06 21.48 21.91 22.35 22.79 23.25 23.72 24.19 24.67 25 BiWeek 1619.30 1651.68 1684.72 1718.41 1752.78 1787.84 1823.59 1860.07 1897.27 1935.21 1973.92 2013 Month 3508.48 3578.65 3650.22 3723.23 3797.69 3873.65 3951.12 4030.14 4110.74 4192.96 4276.82 4362 Annual 42102 42944 43803 44679 45572 46484 47413 48362 49329 50316 51322 52: SG 28 Hour 21.06 21.48 21.91 22.35 22.79 23.25 23.72 24.19 24.67 25.17 25.67 26 BiWeek 1684.72 1718.41 1752.78 1787.84 1823.59 1860.07 1897.27 1935.21 1973.92 2013.39 2053.66 2094 Month 3650.22 3723.23 3797.69 3873.65 3951.12 4030.14 4110.74 4192.96 4276.82 4362.35 4449.60 4538 Annual 43803 44679 45572 46484 47413 48362 49329 50316 51322 52348 53395 542 332 FY 2012 -13 Pay Tables Effective 1 October 2012 333 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 1 SG 29 Hour 21.91 22.35 22.79 23.25 23.72 24.19 24.67 25.17 25.67 26.18 26.71 27 BiWeek 1752.78 1787.84 1823.59 1860.07 1897.27 1935.21 1973.92 2013.39 2053.66 2094.74 2136.63 2179 Month 3797.69 3873.65 3951.12 4030.14 4110.74 4192.96 4276.82 4362.35 4449.60 4538.59 4629.37 4721 Annual 45572 46484 47413 48362 49329 50316 51322 52348 53395 54463 55552 56( SG 30 Hour 22.79 23.25 23.72 24.19 24.67 25.17 25.67 26.18 26.71 27.24 27.79 28 BiWeek 1823.59 1860.07 1897.27 1935.21 1973.92 2013.39 2053.66 2094.74 2136.63 2179.36 2222.95 2267 Month 3951.12 4030.14 4110.74 4192.96 4276.82 4362.35 4449.60 4538.59 4629.37 4721.95 4816.39 4912 Annual 47413 48362 49329 50316 51322 52348 53395 54463 55552 56663 57797 58� SG 31 Hour 23.72 24.19 24.67 25.17 25.67 26.18 26.71 27.24 27.79 28.34 28.91 29 BiWeek 1897.27 1935.21 1973.92 2013.39 2053.66 2094.74 2136.63 2179.36 2222.95 2267.41 2312.76 2359 Month 4110.74 4192.96 4276.82 4362.35 4449.60 4538.59 4629.37 4721.95 4816.39 4912.72 5010.97 5111 Annual 49329 50316 51322 52348 53395 54463 55552 56663 57797 58953 60132 61: SG 32 Hour 24.67 25.17 25.67 26.18 26.71 27.24 27.79 28.34 28.91 29.49 30.08 30 BiWeek 1973.92 2013.39 2053.66 2094.74 2136.63 2179.36 2222.95 2267.41 2312.76 2359.01 2406.19 2454 Month 4276.82 4362.35 4449.60 4538.59 4629.37 4721.95 4816.39 4912.72 5010.97 5111.19 5213.42 5317 Annual 51322 52348 53395 54463 55552 56663 57797 58953 60132 61334 62561 63( SG 33 Hour 25.67 26.18 26.71 27.24 27.79 28.34 28.91 29.49 30.08 30.68 31.29 31 BiWeek 2053.66 2094.74 2136.63 2179.36 2222.95 2267.41 2312.76 2359.01 2406.19 2454.32 2503.40 2553 Month 4449.60 4538.59 4629.37 4721.95 4816.39 4912.72 5010.97 5111.19 5213.42 5317.69 5424.04 5532 Annual 53395 54463 55552 56663 57797 58953 60132 61334 62561 63812 65088 66: SG 34 Hour 26.71 27.24 27.79 28.34 28.91 29.49 30.08 30.68 31.29 31.92 32.56 33 BiWeek 2136.63 2179.36 2222.95 2267.41 2312.76 2359.01 2406.19 2454.32 2503.40 2553.47 2604.54 2656 Month 4629.37 4721.95 4816.39 4912.72 5010.97 5111.19 5213.42 5317.69 5424.04 5532.52 5643.17 5756 Annual 55552 56663 57797 58953 60132 61334 62561 63812 65088 66390 67718 69( 333 FY 2012 -13 Pay Tables Effective 1 October 2012 334 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 1 SG 35 Hour 27.79 28.34 28.91 29.49 30.08 30.68 31.29 31.92 32.56 33.21 33.87 34 BiWeek 2222.95 2267.41 2312.76 2359.01 2406.19 2454.32 2503.40 2553.47 2604.54 2656.63 2709.76 2763 Month 4816.39 4912.72 5010.97 5111.19 5213.42 5317.69 5424.04 5532.52 5643.17 5756.03 5871.15 5988 Annual 57797 58953 60132 61334 62561 63812 65088 66390 67718 69072 70454 71i SG 36 Hour 28.91 29.49 30.08 30.68 31.29 31.92 32.56 33.21 33.87 34.55 35.24 35 BiWeek 2312.76 2359.01 2406.19 2454.32 2503.40 2553.47 2604.54 2656.63 2709.76 2763.96 2819.24 2875 Month 5010.97 5111.19 5213.42 5317.69 5424.04 5532.52 5643.17 5756.03 5871.15 5988.58 6108.35 6230 Annual 60132 61334 62561 63812 65088 66390 67718 69072 70454 71863 73300 741 SG 37 Hour 30.08 30.68 31.29 31.92 32.56 33.21 33.87 34.55 35.24 35.95 36.66 37 BiWeek 2406.19 2454.32 2503.40 2553.47 2604.54 2656.63 2709.76 2763.96 2819.24 2875.62 2933.14 2991 Month 5213.42 5317.69 5424.04 5532.52 5643.17 5756.03 5871.15 5988.58 6108.35 6230.52 6355.13 6482 Annual 62561 63812 65088 66390 67718 69072 70454 71863 73300 74766 76262 771 SG 38 Hour 31.29 31.92 32.56 33.21 33.87 34.55 35.24 35.95 36.66 37.40 38.15 38 BiWeek 2503.40 2553.47 2604.54 2656.63 2709.76 2763.96 2819.24 2875.62 2933.14 2991.80 3051.63 3112 Month 5424.04 5532.52 5643.17 5756.03 5871.15 5988.58 6108.35 6230.52 6355.13 6482.23 6611.87 6744 Annual 65088 66390 67718 69072 70454 71863 73300 74766 76262 77787 79342 80� SG 39 Hour 32.56 33.21 33.87 34.55 35.24 35.95 36.66 37.40 38.15 38.91 39.69 40 BiWeek 2604.54 2656.63 2709.76 2763.96 2819.24 2875.62 2933.14 2991.80 3051.63 3112.67 3174.92 3238 Month 5643.17 5756.03 5871.15 5988.58 6108.35 6230.52 6355.13 6482.23 6611.87 6744.11 6878.99 7016 Annual 67718 69072 70454 71863 73300 74766 76262 77787 79342 80929 82548 84' SG 40 Hour 33.87 34.55 35.24 35.95 36.66 37.40 38.15 38.91 39.69 40.48 41.29 42 BiWeek 2709.76 2763.96 2819.24 2875.62 2933.14 2991.80 3051.63 3112.67 3174.92 3238.42 3303.19 3369 Month 5871.15 5988.58 6108.35 6230.52 6355.13 6482.23 6611.87 6744.11 6878.99 7016.57 7156.90 7300 Annual 70454 71863 73300 74766 76262 77787 79342 80929 82548 84199 85883 87( 334 FY 2012 -13 Pay Tables Effective 1 October 2012 335 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 1 SG 41 Hour 35.24 35.95 36.66 37.40 38.15 38.91 39.69 40.48 41.29 42.12 42.96 43 BiWeek 2819.24 2875.62 2933.14 2991.80 3051.63 3112.67 3174.92 3238.42 3303.19 3369.25 3436.64 3505 Month 6108.35 6230.52 6355.13 6482.23 6611.87 6744.11 6878.99 7016.57 7156.90 7300.04 7446.04 7594 Annual 73300 74766 76262 77787 79342 80929 82548 84199 85883 87601 89353 91' SG 42 Hour 36.66 37.40 38.15 38.91 39.69 40.48 41.29 42.12 42.96 43.82 44.69 45 BiWeek 2933.14 2991.80 3051.63 3112.67 3174.92 3238.42 3303.19 3369.25 3436.64 3505.37 3575.48 3646 Month 6355.13 6482.23 6611.87 6744.11 6878.99 7016.57 7156.90 7300.04 7446.04 7594.96 7746.86 7901 Annual 76262 77787 79342 80929 82548 84199 85883 87601 89353 91140 92962 94i SG 43 Hour 38.15 38.91 39.69 40.48 41.29 42.12 42.96 43.82 44.69 45.59 46.50 47 BiWeek 3051.63 3112.67 3174.92 3238.42 3303.19 3369.25 3436.64 3505.37 3575.48 3646.99 3719.92 3794 Month 6611.87 6744.11 6878.99 7016.57 7156.90 7300.04 7446.04 7594.96 7746.86 7901.80 8059.84 8221 Annual 79342 80929 82548 84199 85883 87601 89353 91140 92962 94822 96718 98( SG 44 Hour 39.69 40.48 41.29 42.12 42.96 43.82 44.69 45.59 46.50 47.43 48.38 49 BiWeek 3174.92 3238.42 3303.19 3369.25 3436.64 3505.37 3575.48 3646.99 3719.92 3794.32 3870.21 3947 Month 6878.99 7016.57 7156.90 7300.04 7446.04 7594.96 7746.86 7901.80 8059.84 8221.03 8385.45 8553 Annual 82548 84199 85883 87601 89353 91140 92962 94822 96718 98652 100625 102( SG 45 Hour 41.29 42.12 42.96 43.82 44.69 45.59 46.50 47.43 48.38 49.35 50.33 51 BiWeek 3303.19 3369.25 3436.64 3505.37 3575.48 3646.99 3719.92 3794.32 3870.21 3947.61 4026.57 4107 Month 7156.90 7300.04 7446.04 7594.96 7746.86 7901.80 8059.84 8221.03 8385.45 8553.16 8724.23 8898 Annual 85883 87601 89353 91140 92962 94822 96718 98652 100625 102638 104691 1061 SG 46 Hour 42.96 43.82 44.69 45.59 46.50 47.43 48.38 49.35 50.33 51.34 52.37 53 BiWeek 3436.64 3505.37 3575.48 3646.99 3719.92 3794.32 3870.21 3947.61 4026.57 4107.10 4189.24 4273 Month 7446.04 7594.96 7746.86 7901.80 8059.84 8221.03 8385.45 8553.16 8724.23 8898.71 9076.69 9258 Annual 89353 91140 92962 94822 96718 98652 100625 102638 104691 106785 108920 111( 335 FY 2012 -13 Pay Tables Effective 1 October 2012 336 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 1 SG 47 Hour 44.69 45.59 46.50 47.43 48.38 49.35 50.33 51.34 52.37 53.41 54.48 55 BiWeek 3575.48 3646.99 3719.92 3794.32 3870.21 3947.61 4026.57 4107.10 4189.24 4273.02 4358.48 4445 Month 7746.86 7901.80 8059.84 8221.03 8385.45 8553.16 8724.23 8898.71 9076.69 9258.22 9443.38 9632 Annual 92962 94822 96718 98652 100625 102638 104691 106785 108920 111099 113321 115`. SG 48 Hour 46.50 47.43 48.38 49.35 50.33 51.34 52.37 53.41 54.48 55.57 56.68 57 BiWeek 3719.92 3794.32 3870.21 3947.61 4026.57 4107.10 4189.24 4273.02 4358.48 4445.65 4534.57 4625 Month 8059.84 8221.03 8385.45 8553.16 8724.23 8898.71 9076.69 9258.22 9443.38 9632.25 9824.90 10021 Annual 96718 98652 100625 102638 104691 106785 108920 111099 113321 115587 117899 120: SG 49 Hour 48.38 49.35 50.33 51.34 52.37 53.41 54.48 55.57 56.68 57.82 58.97 60 BiWeek 3870.21 3947.61 4026.57 4107.10 4189.24 4273.02 4358.48 4445.65 4534.57 4625.26 4717.76 4812 Month 8385.45 8553.16 8724.23 8898.71 9076.69 9258.22 9443.38 9632.25 9824.90 10021.39 10221.82 10426 Annual 100625 102638 104691 106785 108920 111099 113321 115587 117899 120257 122662 125' SG 50 Hour 50.33 51.34 52.37 53.41 54.48 55.57 56.68 57.82 58.97 60.15 61.35 62 BiWeek 4026.57 4107.10 4189.24 4273.02 4358.48 4445.65 4534.57 4625.26 4717.76 4812.12 4908.36 5006 Month 8724.23 8898.71 9076.69 9258.22 9443.38 9632.25 9824.90 10021.39 10221.82 10426.26 10634.78 10847 Annual 104691 106785 108920 111099 113321 115587 117899 120257 122662 125115 127617 130' SG 51 Hour 52.37 53.41 54.48 55.57 56.68 57.82 58.97 60.15 61.35 62.58 63.83 65 BiWeek 4189.24 4273.02 4358.48 4445.65 4534.57 4625.26 4717.76 4812.12 4908.36 5006.53 5106.66 5208 Month 9076.69 9258.22 9443.38 9632.25 9824.90 10021.39 10221.82 10426.26 10634.78 10847.48 11064.43 11285 Annual 108920 111099 113321 115587 117899 120257 122662 125115 127617 130170 132773 1352 SG 52 Hour 54.48 55.57 56.68 57.82 58.97 60.15 61.35 62.58 63.83 65.11 66.41 67 BiWeek 4358.48 4445.65 4534.57 4625.26 4717.76 4812.12 4908.36 5006.53 5106.66 5208.79 5312.97 5419 Month 9443.38 9632.25 9824.90 10021.39 10221.82 10426.26 10634.78 10847.48 11064.43 11285.72 11511.43 11741 Annual 113321 115587 117899 120257 122662 125115 127617 130170 132773 135429 138137 140 336 FY 2012 -13 Pay Tables Effective 1 October 2012 337 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 1 SG 53 Hour 56.68 57.82 58.97 60.15 61.35 62.58 63.83 65.11 66.41 67.74 69.10 70 BiWeek 4534.57 4625.26 4717.76 4812.12 4908.36 5006.53 5106.66 5208.79 5312.97 5419.23 5527.61 5638 Month 9824.90 10021.39 10221.82 10426.26 10634.78 10847.48 11064.43 11285.72 11511.43 11741.66 11976.49 12216 Annual 117899 120257 122662 125115 127617 130170 132773 135429 138137 140900 143718 146`. SG 54 Hour 58.97 60.15 61.35 62.58 63.83 65.11 66.41 67.74 69.10 70.48 71.89 73 BiWeek 4717.76 4812.12 4908.36 5006.53 5106.66 5208.79 5312.97 5419.23 5527.61 5638.17 5750.93 5865 Month 10221.82 10426.26 10634.78 10847.48 11064.43 11285.72 11511.43 11741.66 11976.49 12216.02 12460.34 12709 Annual 122662 125115 127617 130170 132773 135429 138137 140900 143718 146592 149524 152`. SG 55 Hour 61.35 62.58 63.83 65.11 66.41 67.74 69.10 70.48 71.89 73.32 74.79 76 BiWeek 4908.36 5006.53 5106.66 5208.79 5312.97 5419.23 5527.61 5638.17 5750.93 5865.95 5983.27 6102 Month 10634.78 10847.48 11064.43 11285.72 11511.43 11741.66 11976.49 12216.02 12460.34 12709.55 12963.74 13223 Annual 127617 130170 132773 135429 138137 140900 143718 146592 149524 152515 155565 158( SG 56 Hour 63.83 65.11 66.41 67.74 69.10 70.48 71.89 73.32 74.79 76.29 77.81 79 BiWeek 5106.66 5208.79 5312.97 5419.23 5527.61 5638.17 5750.93 5865.95 5983.27 6102.93 6224.99 6349 Month 11064.43 11285.72 11511.43 11741.66 11976.49 12216.02 12460.34 12709.55 12963.74 13223.02 13487.48 13757 Annual 132773 135429 138137 140900 143718 146592 149524 152515 155565 158676 161850 165( SG 57 Hour 66.41 67.74 69.10 70.48 71.89 73.32 74.79 76.29 77.81 79.37 80.96 82 BiWeek 5312.97 5419.23 5527.61 5638.17 5750.93 5865.95 5983.27 6102.93 6224.99 6349.49 6476.48 6606 Month 11511.43 11741.66 11976.49 12216.02 12460.34 12709.55 12963.74 13223.02 13487.48 13757.23 14032.37 14313 Annual 138137 140900 143718 146592 149524 152515 155565 158676 161850 165087 168388 171. SG 58 Hour 69.10 70.48 71.89 73.32 74.79 76.29 77.81 79.37 80.96 82.58 84.23 85 BiWeek 5527.61 5638.17 5750.93 5865.95 5983.27 6102.93 6224.99 6349.49 6476.48 6606.01 6738.13 6872 Month 11976.49 12216.02 12460.34 12709.55 12963.74 13223.02 13487.48 13757.23 14032.37 14313.02 14599.28 14891 Annual 143718 146592 149524 152515 155565 158676 161850 165087 168388 171756 175191 178( 337 FY 2012 -13 Pay Tables Effective 1 October 2012 Note: This table does not apply to EMS Personel Working 24/48 Shifts. Computation of Hourly rates and Overtime Compensation is governed by 29 CFR 778.114 - Fixed salary for fluctuating hours. 338 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 1 SG 59 Hour 71.89 73.32 74.79 76.29 77.81 79.37 80.96 82.58 84.23 85.91 87.63 89 BiWeek 5750.93 5865.95 5983.27 6102.93 6224.99 6349.49 6476.48 6606.01 6738.13 6872.89 7010.35 7150 Month 12460.34 12709.55 12963.74 13223.02 13487.48 13757.23 14032.37 14313.02 14599.28 14891.27 15189.09 15492 Annual 149524 152515 155565 158676 161850 165087 168388 171756 175191 178695 182269 185 SG 60 Hour 74.79 76.29 77.81 79.37 80.96 82.58 84.23 85.91 87.63 89.38 91.17 92 BiWeek 5983.27 6102.93 6224.99 6349.49 6476.48 6606.01 6738.13 6872.89 7010.35 7150.56 7293.57 7439 Month 12963.74 13223.02 13487.48 13757.23 14032.37 14313.02 14599.28 14891.27 15189.09 15492.87 15802.73 16118 Annual 155565 158676 161850 165087 168388 171756 175191 178695 182269 185914 189633 1932 Note: This table does not apply to EMS Personel Working 24/48 Shifts. Computation of Hourly rates and Overtime Compensation is governed by 29 CFR 778.114 - Fixed salary for fluctuating hours. 338 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 BUDGETED SUMMARY OF WORKING CAPITAL PROJECTS COSTS YTD COSTS STATUS 2005 BOND - PUBLIC IMPROVEMENTS ($3,200,000) 2007 BOND - $9,915,000 911 Towncreek Project 6,600,000 $ 6,094,257 ON GOING 912 EMS - Vehicles & Equipment 500,000 500,000 COMPLETE 912 Public Works - Machinery & Equipment 665,000 665,000 COMPLETE 913 Communication Equipment 850,000 849,736 COMPLETE 994 EDC Projects 1,300,000 1,300,000 COMPLETE 2009 BOND - $6,600,000 969 Recreation Center 1,000,000 $ 1,517,573 COMPLETE 960 Streets 5,600,000 3,879,651 ON GOING 2011 BOND - $8,250,000 GA2 NATATORIUM & PLAYSCAPE RELOCATION 2,535,500 $ 132,384 ON GOING GA3 SOCCER FIELDS IMPROVEMENTS 1,500,000 216,059 ON GOING GA4 ATHLETIC FIELDS IMPROVEMENTS 1,500,000 21,850 ON GOING GA6 SCHERTZ ANIMAL SERVICES FACILITY 2,250,000 204,767 ON GOING GA9 PLAYSCAPE RELOCATION PROJECT 464,500 15,964 ON GOING 2012 BOND - $7,625,000 GA10 NATATORIUM & PLAYSCAPE RELOCATION 3,625,000 - ON GOING GA11 SOCCER FIELDS IMPROVEMENTS 2,000,000 - ON GOING GA12 ATHLETIC FIELDS IMPROVEMENTS 1,000,000 - ON GOING GA7 FM 78 AND MAIN STREET 1,000,000 20,430 ON GOING 339 DEBT SERVICE REVIEW General Fund Year FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2003 213,833 234,331 238,331 237,031 235,531 233,831 -to 2025 20071 9,868 to 2013 2004 331,906 338,975 338,275 342,475 336,475 330,475 249,475 -to 2021 Total $ to 2013 2006 842,981 834,981 973,981 1,008,981 1,017,216 1,048,475 to 2031 20071 128,031 126,939 125,715 127,724 - - - to 2016 2007ii 424,560 424,792 424,617 424,035 427,945 426,345 - to 2027 2008 734,088 762,259 734,706 736,947 738,362 734,054 - to 2028 2009 468,875 538,063 466,613 455,538 449,538 438,369 - to 2028 2010 327,125 330,750 328,525 330,425 332,025 323,475 to 2021 2011 567,238 568,038 569,438 566,663 569,763 567,038 - to 2036 2011 -A 223,081 760,101 740,830 721,675 722,404 722,783 to 2024 2012 528,784 504,284 501,443 504,721 501,755 503,095 to 2032 Total $ 4,790,502 $ 4,850,206 $ 3,623,595 $ 3,650,313 $ 4,759,006 $ 4,763,633 Water and Waste Water Debt Service Year FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2005 235,031 234,331 238,331 237,031 235,531 233,831 -to 2025 20071 9,868 10,131 10,370 9,985 - - -to 2016 2011 338,975 338,275 342,475 336,475 330,475 249,475 -to 2021 Total $ 235,031 $ 234,331 $ 591,176 $ 583,491 $ 566,006 $ 483,306 Schertz- Seguin Local Government Corporation Debt - Schertz Portion Year FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2001 260,000 260,000 260,000 260,000 260,000 260,000 - to 2041 2005 363,018 364,218 367,468 367,768 370,118 369,518 to 2025 2007 1,070,569 1,070,069 1,069,169 1,067,869 1,063,719 1,066,619 - to 2041 2010 475,544 694,706 695,419 695,906 693,706 695,650 - to 2041 Total $ 2,169,131 $ 2,388,993 $ 2,392,056 $ 2,391,543 $ 2,387,543 $ 2,391,787 Drainage Fund Year FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 20071 18,091 18,573 19,012 18,306 - to 2016 Total $ 18,091 $ 18,573 $ 19,012 $ 18,306 $ $ Emergency Medical Services Year FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 20071 $ 36,880 $ 35,610 $ 34,340 $ 36,404 -to 2016 2010 $ 63,720 $ 67,389 $ 65,829 $ - -to 2015 Total $ 100,600 $ 102,999 $ 34,340 $ 36,404 $ $ Economic Development Corporation 413 Debt Year FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 20071 158,459 163,045 162,231 161,216 - - -to 2016 2009 369,075 366,138 367,188 367,138 366,788 360,769 -to 2018 2010 270,045 264,626 268,379 - - - -to 2015 Total $ 797,579 $ 793,809 $ 797,797 $ 528,353 $ 366,788 $ 360,769 Capital Recovery Year FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 20071 486,515 485,287 488,658 486,428 488,796 485,563 -to 2026 Total $ 486,515 $ 485,287 $ 488,658 $ 486,428 $ 488,796 $ 485,563 340 CITY OF SCHERTZ Certificates of Obligation, Series 2003 Original Issue Amount $3,360,000 General Fund Supported Date Principal Coupon Interest Period Total Fiscal Total 02/01/13 210,000.00 3.650% 3,832.50 213,832.50 08/01/13 - 213,832.50 $ 210,000.00 $ 3,832.50 $ 213,832.50 $ 213,832.50 Paying Agent: J.P. Morgan Chase Bank REFUNED IN SR2011 -A. LAST PAYMENT FEB 2013 341 CITY OF SCHERTZ Certificates of Obligation, Series 2004 Original Issue Amount $7,750,000 General Fund Supported Date Principal Coupon Interest Period Total Fiscal Total 02/01/13 325,000.00 4.250% 6,906.25 331,906.25 08/01/13 - 331, 906.25 $ 325,000.00 $ 6,906.25 $ 331,906.25 $ 331,906.25 REFUNED IN SR2011 -A. LAST PAYMENT FEB 2013 342 CITY OF SCHERTZ General Obligation Bonds, Series 2006 Original Issue Amount $15,000,000 General Fund Supported Date Principal Coupon Interest Period Total Fiscal Total 02/01/13 200,000.00 4.000% 323,490.63 523,490.63 1,203,737.51 08/01/13 975,000.00 5.250% 319,490.63 319,490.63 842,981.26 02/01/14 200,000.00 4.000% 319,490.63 519,490.63 1,203,862.51 08/01/14 1,025,000.00 4.625% 315,490.63 315,490.63 834,981.26 02/01/15 350,000.00 4.000% 315,490.63 665,490.63 1,204,565.63 08/01/15 1,070,000.00 4.625% 308,490.63 308,490.63 973,981.26 02/01/16 400,000.00 4.000% 308,490.63 708,490.63 1,201,118.75 08/01/16 1,125,000.00 4.625% 300,490.63 300,490.63 1,008,981.26 02/01/17 425,000.00 4.125% 300,490.63 725,490.63 1,205,359.38 08/01/17 1,175,000.00 4.625% 291,725.00 291,725.00 1,017,215.63 02/01 /18 475,000.00 4.200% 291,725.00 766,725.00 1,202,171.88 08/01/18 $13,655,000.00 281,750.00 281,750.00 1,048,475.00 02/01 /19 655,000.00 4.300% 281,750.00 936,750.00 08/01/19 267,667.50 267,667.50 1,204,417.50 02/01/20 685,000.00 4.375% 267,667.50 952,667.50 08/01/20 252,683.13 252,683.13 1,205,350.63 02/01/21 715,000.00 4.400% 252,683.13 967,683.13 08/01/21 236,953.13 236,953.13 1,204,636.26 02/01/22 750,000.00 5.250% 236,953.13 986,953.13 08/01/22 217,265.63 217,265.63 1,204,218.76 02/01/23 790,000.00 5.250% 217,265.63 1,007,265.63 08/01/23 196,528.13 196,528.13 1,203,793.76 02/01/24 835,000.00 5.250% 196,528.13 1,031,528.13 08/01/24 174,609.38 174,609.38 1,206,137.51 02/01/25 880,000.00 5.250% 174,609.38 1,054,609.38 08/01/25 151,509.38 151,509.38 1,206,118.76 02/01/26 925,000.00 5.250% 151,509.38 1,076,509.38 08/01/26 127,228.13 127,228.13 1,203,737.51 02/01/27 975,000.00 5.250% 127,228.13 1,102,228.13 08/01/27 101,634.38 101,634.38 1,203,862.51 02/01/28 1,025,000.00 4.625% 101,634.38 1,126,634.38 08/01/28 77,931.25 77,931.25 1,204,565.63 02/01/29 1,070,000.00 4.625% 77,931.25 1,147,931.25 08/01/29 53,187.50 53,187.50 1,201,118.75 02/01/30 1,125,000.00 4.625% 53,187.50 1,178,187.50 08/01/30 27,171.88 27,171.88 1,205,359.38 02/01/31 1,175,000.00 4.625% 27,171.88 1,202,171.88 09/30/31 1,202,171.88 $13,655,000.00 $ 7,727,104.51 $21,382,104.51 $21,382,104.51 343 CITY OF SCHERTZ Certifcates of Obligation Bonds, Series 2007 Original Issue Amount $9,915,000 General Fund, Capital Recovery, EMS, Public Works, & EDC Date Principal Coupon Interest Debt Service Fiscal Total 02/01/13 128,921.50 128,921.50 08/01/13 580,000 4.010% 128,921.50 708,921.50 837,843.00 02/01/14 117,292.50 117,292.50 08/01/14 605,000 4.010% 117,292.50 722,292.50 839,585.00 02/01/15 105,162.25 105,162.25 08/01/15 630,000 4.010% 105,162.25 735,162.25 840,324.50 02/01/16 92,530.75 92,530.75 08/01/16 655,000 4.010% 92,530.75 747,530.75 840,061.50 02/01/17 79,398.00 79,398.00 08/01/17 330,000 4.010% 79,398.00 409,398.00 488,796.00 02/01 /18 72,781.50 72,781.50 08/01/18 340,000 4.010% 72,781.50 412,781.50 485,563.00 02/01/19 65,964.50 65,964.50 08/01/19 355,000 4.010% 65,964.50 420,964.50 486,929.00 02/01/20 58,846.75 58,846.75 08/01/20 370,000 4.010% 58,846.75 428,846.75 487,693.50 02/01/21 51,428.25 51,428.25 08/01/21 385,000 4.010% 51,428.25 436,428.25 487,856.50 02/01 /22 43,709.00 43,709.00 08/01/22 400,000 4.010% 43,709.00 443,709.00 487,418.00 02/01/23 35,689.00 35,689.00 08/01/23 420,000 4.010% 35,689.00 455,689.00 491,378.00 02/01/24 27,268.00 27,268.00 08/01/24 435,000 4.010% 27,268.00 462,268.00 489,536.00 02/01/25 18, 546.25 18, 546.25 08/01/25 455,000 4.010% 18,546.25 473,546.25 492,092.50 02/01/26 9,423.50 9,423.50 08/01/26 470,000 4.010% 9,423.50 479,423.50 488,847.00 $ 6,430,000 $ 1,813,923.50 $ 8,243,923.50 $ 8,243,923.50 344 CITY OF SCHERTZ General Obligation Bonds, Series 2007 II Original Issue Amount $6,000,000 General Fund Supported Date Principal Coupon Interest Period Total Fiscal Total 02/01/13 235,000 4.070% 97,171.25 332,171.25 08/01/13 92,389.00 92,389.00 424,560.25 02/01/14 245,000 4.070% 92,389.00 337,389.00 08/01/14 87,403.25 87,403.25 424,792.25 02/01/15 255,000 4.070% 87,403.25 342,403.25 08/01/15 82,214.00 82,214.00 424,617.25 02/01/16 265,000 4.070% 82,214.00 347,214.00 08/01/16 76,821.25 76,821.25 424,035.25 02/01/17 280,000 4.070% 76,821.25 356,821.25 08/01/17 71,123.25 71,123.25 427,944.50 02/01/18 290,000 4.070% 71,123.25 361,123.25 08/01/18 65,221.75 65,221.75 426,345.00 02/01/19 300,000 4.070% 65,221.75 365,221.75 08/01/19 59,116.75 59,116.75 424,338.50 02/01/20 315,000 4.070% 59,116.75 374,116.75 08/01/20 52,706.50 52,706.50 426,823.25 02/01/21 325,000 4.070% 52,706.50 377,706.50 08/01/21 46,092.75 46,092.75 423,799.25 02/01/22 340,000 4.070% 46,092.75 386,092.75 08/01/22 39,173.75 39,173.75 425,266.50 02/01/23 355,000 4.070% 39,173.75 394,173.75 08/01/23 31,949.50 31,949.50 426,123.25 02/01/24 370,000 4.070% 31,949.50 401,949.50 08/01/24 24,420.00 24,420.00 426,369.50 02/01/25 385,000 4.070% 24,420.00 409,420.00 08/01/25 16,585.25 16,585.25 426,005.25 02/01/26 400,000 4.070% 08/01/26 02/01/27 415,000 4.070% 09/30/27 16,585.25 416,585.25 8,445.25 8,445.25 425,030.50 8,445.25 423,445.25 - 423,445.25 $ 4,775,000.00 $ 1,604,495.75 $ 6,379,495.75 $ 6,379,495.75 345 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $9,900,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/13 385,000 4.130% 178,519.25 563,519.25 08/01/13 170,569.00 170,569.00 09/30/13 734,088.25 02/01/14 430,000 4.130% 170,569.00 600,569.00 08/01/14 161,689.50 161,689.50 09/30/14 762,258.50 02/01/15 420,000 4.130% 161,689.50 581,689.50 08/01/15 153,016.50 153,016.50 09/30/15 734,706.00 02/01/16 440,000 4.130% 153,016.50 593,016.50 08/01/16 143,930.50 143,930.50 09/30/16 736,947.00 02/01/17 460,000 4.130% 143,930.50 603,930.50 08/01/17 134,431.50 134,431.50 09/30/17 738,362.00 02/01/18 475,000 4.130% 134,431.50 609,431.50 08/01/18 124,622.75 124,622.75 09/30/18 734,054.25 02/01/19 500,000 4.130% 124,622.75 624,622.75 08/01/19 114,297.75 114,297.75 09/30/19 738,920.50 02/01/20 520,000 4.130% 114,297.75 634,297.75 08/01/20 103,559.75 103,559.75 09/30/20 737,857.50 02/01/21 540,000 4.130% 103,559.75 643,559.75 08/01/21 92,408.75 92,408.75 09/30/21 735,968.50 02/01/22 565,000 4.130% 92,408.75 657,408.75 08/01 /22 80,741.50 80,741.50 09/30/22 738,150.25 02/01/23 585,000 4.130% 80,741.50 665,741.50 08/01/23 68,661.25 68,661.25 09/30/23 734,402.75 02/01/24 610,000 4.130% 68,661.25 678,661.25 08/01/24 56,064.75 56,064.75 09/30/24 734,726.00 346 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $9,900,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 640,000 4.130% 56,064.75 696,064.75 08/01/25 42,848.75 42,848.75 09/30/25 738,913.50 02/01/26 665,000 4.130% 42,848.75 707,848.75 08/01/26 29,116.50 29,116.50 09/30/26 736,965.25 02/01/27 690,000 4.130% 29,116.50 719,116.50 08/01/27 14,868.00 14,868.00 09/30/27 733,984.50 02/01/28 720,000 4.130% 14,868.00 734,868.00 09/30/28 734.868.00 $ 8,645,000.00 $ 3,160,172.75 $11,805,172.75 $11,805,172.75 347 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6,600,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/13 195,000 2.500% 138,156.25 333,156.25 08/01 /13 135,718.75 135,718.75 09/30/13 468,875.00 02/01/14 270,000 2.500% 135,718.75 405,718.75 08/01/14 132,343.75 132,343.75 09/30/14 538,062.50 02/01/15 205,000 3.000% 132,343.75 337,343.75 08/01/15 129,268.75 129,268.75 09/30/15 466,612.50 02/01/16 200,000 3.000% 129,268.75 329,268.75 08/01/16 126,268.75 126,268.75 09/30/16 455,537.50 02/01/17 200,000 3.000% 126,268.75 326,268.75 08/01/17 123,268.75 123,268.75 09/30/17 449,537.50 02/01/18 195,000 3.250% 123,268.75 318,268.75 08/01/18 120,100.00 120,100.00 09/30/18 438,368.75 02/01/19 210,000 3.500% 120,100.00 330,100.00 08/01/19 116,425.00 116,425.00 09/30/19 446,525.00 02/01/20 250,000 3.750% 116,425.00 366,425.00 08/01/20 111,737.50 111,737.50 09/30/20 478,162.50 02/01 /21 190,000 4.050% 111,737.50 301,737.50 08/01/21 107,890.00 107,890.00 09/30/21 409,627.50 02/01/22 160,000 4.050% 107,890.00 267,890.00 08/01/22 104,650.00 104,650.00 09/30/22 372,540.00 02/01/23 175,000 4.250% 104,650.00 279,650.00 08/01/23 100,931.25 100,931.25 09/30/23 380,581.25 02/01/24 215,000 4.250% 100,931.25 315,931.25 08/01/24 96,362.50 96,362.50 09/30/24 412,293.75 348 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6,600,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 200,000 4.500% 96,362.50 296,362.50 08/01/25 91,862.50 91,862.50 09/30/25 388,225.00 02/01/26 210,000 4.500% 91,862.50 301,862.50 08/01/26 87,137.50 87,137.50 09/30/26 389,000.00 02/01/27 220,000 4.500% 87,137.50 307,137.50 08/01/27 82,187.50 82,187.50 09/30/27 389,325.00 02/01/28 530,000 4.500% 82,187.50 612,187.50 08/01/28 70,262.50 70,262.50 09/30/28 682,450.00 02/01/29 455,000 5.500% 70,262.50 525,262.50 08/01 /29 57,750.00 57,750.00 09/30/29 583,012.50 02/01/230 480,000 5.500% 57,750.00 537,750.00 08/01/30 44,550.00 44,550.00 09/30/30 582,300.00 02/01/31 510,000 5.500% 44,550.00 554,550.00 08/01/31 30,525.00 30,525.00 09/30/31 585,075.00 02/01/32 540,000 5.500% 30,525.00 570,525.00 08/01/32 15,675.00 15,675.00 09/30/32 586,200.00 02/01/33 570,000 5.500% 15,675.00 585,675.00 09/30/33 585,675.00 $ 6,180,000.00 $ 3,907,986.25 $10,087,986.25 $10,087,986.25 349 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $2,900,000 Sales Tax Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/13 315,000 2.500% 29,006.25 344,006.25 08/01/13 25,068.75 25,068.75 09/30/13 369,075.00 02/01/14 320,000 2.500% 25,068.75 345,068.75 08/01/14 21,068.75 21,068.75 09/30/14 366,137.50 02/01/15 330,000 3.000% 21,068.75 351,068.75 08/01/15 16,118.75 16,118.75 09/30/15 367,187.50 02/01/16 340,000 3.000% 16,118.75 356,118.75 08/01/16 11,018.75 11,018.75 09/30/16 367,137.50 02/01/17 350,000 3.000% 11,018.75 361,018.75 08/01 /17 5,768.75 5,768.75 09/30/17 366,787.50 02/01/18 355,000 3.250% 5,768.75 360,768.75 09/30/18 360,768.75 $ 2,010,000.00 $ 187,093.75 $ 2,197,093.75 $ 2,197,093.75 350 CITY OF SCHERTZ Tax Notes, Series 2010 Original Issue Amount $310,000 EMS Date Principal Coupon Interest Debt Service Fiscal Total 02/01/13 60,000 2.000% 2,160.00 62,160.00 08/01/13 1,560.00 1,560.00 09/30/13 63,720.00 02/01/14 65,000 2.250% 1,560.00 66,560.00 08/01/14 828.75 828.75 09/30/14 67,388.75 02/01/15 65,000 2.550% 828.75 65,828.75 09/30/15 65,828.75 $ 190,000.00 $ 6,937.50 $ 196,937.50 $ 196,937.50 351 CITY OF SCHERTZ Tax Notes, Series 2010 Original Issue Amount $1,270,000 Economic Development Corpration Date Principal Coupon Interest Debt Service Fiscal Total 02/01/13 255,000 2.000% 8,797.50 263,797.50 08/01/13 6,247.50 6,247.50 09/30/13 270,045.00 02/01/14 255,000 2.250% 6,247.50 261,247.50 08/01/14 3,378.75 3,378.75 09/30/14 264,626.25 02/01/15 265,000 2.550% 3,378.75 268,378.75 09/30/15 268.378.75 $ 775,000.00 $ 28,050.00 $ 803,050.00 $ 803,050.00 352 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2010 Original Issue Amount $9,900,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/13 250,000 2.500% 40,125 290,125 08/01/13 37,000 37,000 09/30/13 327,125.00 02/01/14 260,000 2.500% 37,000 297,000 08/01 /14 33,750 33,750 09/30/14 330,750.00 02/01/15 265,000 3.000% 33,750 298,750 08/01 /15 29,775 29,775 09/30/15 328,525.00 02/01/16 275,000 3.000% 29,775 304,775 08/01/16 25,650 25,650 09/30/16 330,425.00 02/01/17 285,000 3.000% 25,650 310,650 08/01/17 21,375 21,375 09/30/17 332,025.00 02/01/18 285,000 3.000% 21,375 306,375 08/01/18 17,100 17,100 09/30/18 323,475.00 02/01/19 300,000 3.000% 17,100 317,100 08/01/19 12,600 12,600 09/30/19 329,700.00 02/01/20 310,000 4.000% 12,600 322,600 08/01/20 6,400 6,400 09/30/20 329,000.00 02/01/21 320,000 4.000% 6,400 326,400 09/30/21 326,400.00 2,550,000 407,425 2,957,425 2,957,425 353 CITY OF SCHERTZ General Obligation Bonds, Series 2011 Original Issue Amount $8,250,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/13 200,000 5.000% 186,118.75 386,118.75 08/01/13 181,118.75 181,118.75 09/30/13 567,237.50 02/01/14 210,000 4.000% 181,118.75 391,118.75 08/01/14 176,918.75 176,918.75 09/30/14 568,037.50 02/01/15 220,000 4.000% 176,918.75 396,918.75 08/01/15 172,518.75 172,518.75 09/30/15 569,437.50 02/01/16 225,000 3.000% 172,518.75 397,518.75 08/01/16 169,143.75 169,143.75 09/30/16 566,662.50 02/01/17 235,000 3.000% 169,143.75 404,143.75 08/01/17 165,618.75 165,618.75 09/30/17 569,762.50 02/01/18 240,000 3.500% 165,618.75 405,618.75 08/01/18 161,418.75 161,418.75 09/30/18 567,037.50 02/01/19 250,000 3.500% 161,418.75 411,418.75 08/01/19 157,043.75 157,043.75 09/30/19 568,462.50 02/01/20 260,000 4.000% 157,043.75 417,043.75 08/01/20 151,843.75 151,843.75 09/30/20 568,887.50 02/01/21 270,000 5.000% 151,843.75 421,843.75 08/01/21 145,093.75 145,093.75 09/30/21 566,937.50 02/01/22 285,000 5.500% 145,093.75 430,093.75 08/01/22 137,256.25 137,256.25 09/30/22 567,350.00 02/01/23 300,000 5.500% 137,256.25 437,256.25 08/01/23 129,006.25 129,006.25 09/30/23 566,262.50 02/01/24 315,000 4.000% 129,006.25 444,006.25 08/01/24 122, 706.25 122, 706.25 09/30/24 566,712.50 02/01/25 330,000 4.125% 122,706.25 452,706.25 08/01/25 115,900.00 115,900.00 354 CITY OF SCHERTZ General Obligation Bonds, Series 2011 Original Issue Amount $8,250,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 09/30/25 568,606.25 02/01/26 345,000 4.250% 115,900.00 460,900.00 08/01/26 108,568.75 108,568.75 09/30/26 569,468.75 02/01/27 360,000 4.375% 108,568.75 468,568.75 08/01/27 100,693.75 100,693.75 09/30/27 569,262.50 02/01/28 375,000 4.500% 100,693.75 475,693.75 08/01/28 92,256.25 92,256.25 09/30/28 567,950.00 02/01/29 390,000 4.625% 92,256.25 482,256.25 08/01/29 83,237.50 83,237.50 09/30/29 565,493.75 02/01/30 410,000 4.750% 83,237.50 493,237.50 08/01/30 73,500.00 73,500.00 09/30/30 566,737.50 02/01/31 430,000 5.000% 73,500.00 503,500.00 08/01 /31 62,750.00 62,750.00 09/30/31 566,250.00 02/01/32 455,000 5.000% 62,750.00 517,750.00 08/01/32 51,375.00 51,375.00 09/30/32 569,125.00 02/01/33 475,000 5.000% 51,375.00 526,375.00 08/01/33 39,500.00 39,500.00 09/30/33 565,875.00 02/01/34 500,000 5.000% 39,500.00 539,500.00 08/01/34 27,000.00 27,000.00 09/30/34 566,500.00 02/01/35 525,000 5.000% 27,000.00 552,000.00 08/01/35 13,875.00 13,875.00 09/30/35 565,875.00 02/01/36 555,000 5.000% 13,875.00 568,875.00 08/01/36 - 09/30/36 568,875.00 8,160,000 5,462,806.25 13,622,806.25 13,622,806.25 355 CITY OF SCHERTZ Private Placement Refunding Bonds, Series 2011 -A Original Issue Amount $6,745,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/13 70,000 2.330% 76,948.25 146,948.25 08/01/13 76,132.75 76,132.75 09/30/13 223,081.00 02/01/14 615,000 2.330% 76,132.75 691,132.75 08/01/14 68,968.00 68,968.00 09/30/14 760,100.75 02/01/15 610,000 2.330% 68,968.00 678,968.00 08/01/15 61,861.50 61,861.50 09/30/15 740,829.50 02/01/16 605,000 2.330% 61,861.50 666,861.50 08/01/16 54,813.25 54,813.25 09/30/16 721,674.75 02/01/17 620,000 2.330% 54,813.25 674,813.25 08/01/17 47,590.25 47,590.25 09/30/17 722,403.50 02/01/18 635,000 2.330% 47,590.25 682,590.25 08/01/18 40,192.50 40,192.50 09/30/18 722,782.75 02/01/19 485,000 2.330% 40,192.50 525,192.50 08/01/19 34,542.25 34,542.25 09/30/19 559,734.75 02/01/20 475,000 2.330% 34,542.25 509,542.25 08/01/20 29,008.50 29,008.50 09/30/20 538,550.75 02/01/21 485,000 2.330% 29,008.50 514,008.50 08/01/21 23,358.25 23,358.25 09/30/21 537,366.75 02/01/22 670,000 2.330% 23,358.25 693,358.25 08/01/22 15,552.75 15,552.75 09/30/22 708,911.00 02/01/23 675,000 2.330% 15,552.75 690,552.75 08/01/23 7,689.00 7,689.00 09/30/23 698,241.75 02/01/24 660,000 2.330% 7,689.00 667,689.00 08/01/24 - - 09/30/24 667,689.00 6,605,000 996,366.25 7,601,366.25 7,601,366.25 356 CITY OF SCHERTZ General Obligation Bonds, Series 2012 Original Issue Amount $7,625,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/13 295,000 5.000% 120,579.38 415,579.38 08/01/13 113,204.38 113,204.38 09/30/13 528,783.76 02/01/14 285,000 5.000% 113,204.38 398,204.38 08/01/14 106,079.38 106,079.38 09/30/14 504,283.76 02/01/15 295,000 3.875% 106,079.38 401,079.38 08/01/15 100,363.75 100,363.75 09/30/15 501,443.13 02/01/16 310,000 3.875% 100,363.75 410,363.75 08/01/16 94,357.50 94,357.50 09/30/16 504,721.25 02/01/17 320,000 4.350% 94,357.50 414,357.50 08/01/17 87,397.50 87,397.50 09/30/17 501,755.00 02/01/18 335,000 4.000% 87,397.50 422,397.50 08/01/18 80,697.50 80,697.50 09/30/18 503,095.00 02/01/19 345,000 2.000% 80,697.50 425,697.50 08/01/19 77,247.50 77,247.50 09/30/19 502,945.00 02/01/20 355,000 3.000% 77,247.50 432,247.50 08/01/20 71,922.50 71,922.50 09/30/20 504,170.00 02/01/21 365,000 3.000% 71,922.50 436,922.50 08/01/21 66,447.50 66,447.50 09/30/21 - 503,370.00 02/01/22 375,000 2.250% 66,447.50 441,447.50 08/01/22 62,228.75 62,228.75 09/30/22 503,676.25 02/01/23 385,000 2.250% 62,228.75 447,228.75 08/01/23 57,897.50 57,897.50 09/30/23 505,126.25 02/01/24 390,000 2.500% 57,897.50 447,897.50 08/01/24 53,022.50 53,022.50 09/30/24 500,920.00 02/01/25 400,000 2.700% 53,022.50 453,022.50 08/01/25 47,622.50 47,622.50 357 CITY OF SCHERTZ General Obligation Bonds, Series 2012 Original Issue Amount $7,625,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 09/30/25 500,645.00 02/01/26 415,000 2.800% 47,622.50 462,622.50 08/01/26 41,812.50 41,812.50 09/30/26 504,435.00 02/01/27 425,000 3.000% 41,812.50 466,812.50 08/01/27 35,437.50 35,437.50 09/30/27 502,250.00 02/01/28 440,000 3.000% 35,437.50 475,437.50 08/01/28 28,837.50 28,837.50 09/30/28 504,275.00 02/01/29 450,000 3.000% 28,837.50 478,837.50 08/01/29 22,087.50 22,087.50 09/30/29 500,925.00 02/01/30 465,000 3.000% 22,087.50 487,087.50 08/01/30 15,112.50 15,112.50 09/30/30 502,200.00 02/01/31 480,000 3.100% 15,112.50 495,112.50 08/01/31 7,672.50 7,672.50 09/30/31 502,785.00 02/01/32 495,000 3.100% 7,672.50 502,672.50 08/01/32 - - 09/30/32 502,672.50 7,625,000 2,459,476.90 10,084,476.90 10,084,476.90 358 CITY OF SCHERTZ Certifcates of Obligation- Series 2005 Utility Fund Supported Date Principal Coupon Interest Period Total Fiscal Total 02/01/13 140,000.00 4.000% 48,915.63 188,915.63 08/01/13 46,115.63 46,115.63 235,031.26 02/01/14 145,000.00 4.000% 46,115.63 191,115.63 08/01/14 43,215.63 43,215.63 234,331.26 02/01/15 155,000.00 4.000% 43,215.63 198,215.63 08/01/15 40,115.63 40,115.63 238,331.26 02/01/16 160,000.00 4.000% 40,115.63 200,115.63 08/01/16 36,915.63 36,915.63 237,031.26 02/01/17 165,000.00 4.000% 36,915.63 201,915.63 08/01/17 33,615.63 33,615.63 235,531.26 02/01/18 170,000.00 4.000% 33,615.63 203,615.63 08/01/18 30,215.63 30,215.63 233,831.26 02/01/19 180,000.00 4.000% 30,215.63 210,215.63 08/01/19 26,615.63 26,615.63 236,831.26 02/01/20 185,000.00 4.125% 26,615.63 211,615.63 08/01/20 22,800.00 22,800.00 234,415.63 02/01/21 195,000.00 4.200% 22,800.00 217,800.00 08/01/21 18,705.00 18,705.00 236,505.00 02/01/22 205,000.00 4.350% 18,705.00 223,705.00 08/01/22 14,246.25 14,246.25 237,951.25 02/01/23 210,000.00 4.350% 14,246.25 224,246.25 08/01/23 9,678.75 9,678.75 233,925.00 02/01/24 220,000.00 4.350% 9,678.75 229,678.75 08/01/24 4,893.75 4,893.75 234,572.50 02/01/25 225,000.00 4.350% 4,893.75 229,893.75 09/30/25 - 229,893.75 $ 2,355,000.00 $ 703,181.95 $ 3,058,181.95 $ 3,058,181.95 359 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2011 Original Issue Amount $2,675,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 03/01/13 285,000.00 2.000% 26,987.50 311,987.50 09/01/13 26,987.50 26,987.50 09/30/13 $ 338,975.00 03/01/14 290,000.00 2.000% 24,137.50 314,137.50 09/01/14 24,137.50 24,137.50 09/30/14 $ 338,275.00 03/01/15 300,000.00 2.000% 21,237.50 321,237.50 09/01/15 21,237.50 21,237.50 09/30/15 $ 342,475.00 03/01/16 300,000.00 2.000% 18,237.50 318,237.50 09/01/16 18,237.50 18,237.50 09/30/16 $ 336,475.00 03/01/17 300,000.00 2.000% 15,237.50 315,237.50 09/01/17 15,237.50 15,237.50 09/30/17 $ 330,475.00 03/01/18 225,000.00 2.000% 12,237.50 237,237.50 09/01/18 12,237.50 12,237.50 09/30/18 $ 249,475.00 03/01/19 230,000.00 2.500% 9,706.25 239,706.25 09/01/19 9,706.25 9,706.25 09/30/19 $ 249,412.50 03/01/20 235,000.00 2.750% 6,831.25 241,831.25 09/01/20 6,831.25 6,831.25 09/30/20 $ 248,662.50 03/01/21 240,000.00 3.000% 3,600.00 243,600.00 09/01/21 3,600.00 3,600.00 09/30/20 $ 247,200.00 $ 2,405,000.00 $ 276,425.00 $ 2,681,425.00 $ 2,681,425.00 GM The Schertz /Seguin Local Government Corporation Contract Revenue Bonds Paid 1/2 Schertz, 1/2 Seguin Fiscal Year Refunding Refunding Schertz Debt Ending 9/30 Series 2001 Series 2005 Series 2007 Series 2010 Total Payment 2013 520,000 726,036 2,141,138 951,088 4,338,261 2,169,131 2014 520,000 728,436 2,140,138 1,389,413 4,777, 986 2,388,993 2015 520,000 734,936 2,138, 338 1,390,838 4,784,111 2,392,056 2016 520,000 735,536 2,135,738 1,391,813 4,783, 086 2,391,543 2017 520,000 740,236 2,127,438 1,387,413 4,775,086 2,387,543 2018 520,000 739,036 2,133,238 1,391,300 4,783, 574 2,391,787 2019 520,000 737,036 2,128,038 1,388,363 4,773,436 2,386,718 2020 520,000 738,844 2,131,419 1,389,813 4,780, 075 2,390,038 2021 520,000 739,194 2,118, 044 1,389,163 4,766,400 2,383,200 2022 520,000 738,201 2,123,188 1,391,263 4,772,651 2,386,326 2023 520,000 740,735 2,121, 950 1,392,363 4,775, 048 2,387,524 2024 520,000 741,661 2,124,331 1,387,563 4,773,555 2,386,778 2025 520,000 740,859 2,125,225 1,391,763 4,777,847 2,388,923 2026 520,000 2,912,525 1,389,434 4,821,959 2,410,980 2027 520,000 2,903,438 1,390,113 4,813,550 2,406,775 2028 520,000 2,908,900 1,389,088 4,817,988 2,408,994 2029 520,000 2,910,538 1,391,681 4,822,219 2,411,109 2030 520,000 2,903,463 1,391,769 4,815,231 2,407,616 2031 2,268,330 1,167, 500 1,389,306 4,825,136 2,412,568 2032 2,272,390 1,169,113 1,390,156 4,831,659 2,415,829 2033 2,271,250 1,170,050 1,388,625 4,829,925 2,414,963 2034 2,269,780 1,170,313 1,389,572 4,829,664 2,414,832 2035 2,272,590 1,169,900 1,388,438 4,830,928 2,415,464 2036 3,426,838 1,389,438 4,816,275 2,408,138 2037 3,428,650 1,392,306 4,820,956 2,410,478 2038 3,434,613 1,387,681 4,822,294 2,411,147 2039 3,434,500 1,390,444 4,824,944 2,412,472 2040 3,433,200 1,390,356 4,823,556 2,411,778 2041 3,430,488 1,392,300 4,822,788 2,411,394 $20,714,340 $9,580,748 $68,662,244 $39,872,856 $138,830,188 $69,415,094 iM WHEREAS, pursuant to Ordinance 12 -T -25, the City of Schertz (the " Lq ") adopted the budget for the City for the fiscal year 2012 -2013 (the "Bud et , which provides funding for the City's operations throughout the 2012 -2013 fiscal year; and WHEREAS, pursuant to Resolution 12 -R -105, the City has authorized construction of a skateboard park using City funds from the Capital Project Fund 404 to finance the construction of the skateboard park; and WHEREAS, the City has by Resolution 12 -R -106, contracted with an "Owner's Representative" for $12,000.00 (the "Owner's Representative Contract") in connection with the construction of the skateboard park to be paid from the Capital-Project Fund 404; and WHEREAS, the City needs to adjust the Budget to transfer $12,000.00 for the Owner's Representative Contract to the Capital Project Fund 404 from the Parkland Dedication Fund 317 reserves; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the transfer of funds from the Parkland Dedication Fund 317 to the Capital Project Fund 404 for the Owner's Representative Contract; and WHEREAS, the City Council of the City has determined that it is in the best interests of the City to adjust the Budget and approve the transfer of funds from the Parkland Dedication Fund 317 to the Capital Project Fund 404 for the Owner's Representative Contract, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall adjust the Budget and shall transfer $12,000.00 from the Parkland Dedication Fund 317 reserves to the Capital Project Fund 404 to fund an Owner's Representative Contract in connection with the construction of a skateboard park. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the-judgment and findings of the Council. 362 Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the. application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. 50558021.1 - 2 - 363 PASSED ON FIRST READING, the 27th day of November, 2012. PASSED, APPROVED and ADOPTED ON SECOND READING, the 4th day of December, 2012. ATTEST: . - Q-X� xu'n City Secretary (CITY SEAL) 50558021.1 - 3 - 364 C� ' 1 J► : <iTDi►Cl�i ft�1 f�l WHEREAS, pursuant to Ordinance 12 -T -25, the City of Schertz (the "C "} adopted the budget for the City for the fiscal year 2012 -2013 (the "Bud et , which provides funding for the City's operations throughout the 2012.2013 fiscal year; and WHEREAS, pursuant to Resolution 12 -R -53, the City has authorized construction of a new Playscape using City funds from the Capital Project Fund 401, New Playscape Project, to finance the construction of the Playscape; and WHEREAS, the City needs to adjust the Budget to transfer $65,000.00 to the Capital Project Fund 401, New Playscape Project, from the Parkland Dedication Fund 317 reserves; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the transfer of funds from the Parkland Dedication Fund 317 to the Capital Project Fund 401, New Playscape Project for Electrical and Security Capital Improvements for the new Playscape; and WHEREAS, the City Council of the City has determined that it is in the best interests of the City to adjust the Budget and approve the transfer of funds from the Parkland Dedication Fund 317 to the Capital Project Fund 401, New Playscape Project, for Electrical and Security Capital Improvements for the new Playscape, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall adjust the Budget and shall transfer $65,000 from the Parkland Dedication Fund 317 reserves to the Capital Project Fund 401, New Playscape Project, to fund electrical and security capital improvements for the new Playscape. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. 365 Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 19th day of February, 2013. PASSED, APPROVED and ADOPTED ON SECOND READING, the 26th day of February, 2013. CITY OF XAS Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) 50558021.1 - 2 - GM WHEREAS, pursuant to Ordinance 12 -T -25, the City of Schertz (the "City") adopted the budget for the City for the fiscal year 2012 -2013 (the "Budge , which provides funding for the City's operations throughout the 2012 -2013 fiscal year; and WHEREAS, the City needs to adjust the Budget to transfer $61,884.00 to the Capital Project Fund 405, CDBG Matching Grant Project CA2, from the Parkland Dedication Fund 317 reserves; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the transfer of fiends from the Parkland Dedication Fund 317 to the Capital Project Fund 405, CDBG Matching Grant Project CA2; and WHEREAS, the City Council of the City has determined that it is in the best interests of the City to adjust. the Budget and approve the transfer of funds from the Parkland Dedication Fund 317 to the Capital Project Fund 405, CDBG Matching Grant Project CA2, to accomplish readily achievable (ADA) barrier removal at five (5) park locations, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall adjust the Budget and shall transfer $61,884.00 from the Parkland Dedication Fund 317 reserves to the Capital Project Fund 405, CDBG Matching Grant Project CA2, to accomplish (ADA) barrier removal at Crescent Bend Nature Park, Pickrell Park, Ashley Park, Woodland Oaks Park, and Lone Oak Park. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. 367 Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section T This Qrdinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the I9th day of February, 2013. PASSED, APPROVED and ADOPTED ON SECOND READING, the 26h day of February, 2013. ATTEST: 'City Secretary, Brenda Dennis (CITY SEAL) 54558021.1 - 2 - 368