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TSAC By-Laws Revision 2-2013 ( ( ~ 1 Exhibit A BY LAWS CITY OF SCHERTZ TRANSPORTATION SAFETY ADVISORY COMMISSION Section 1: Purpose The purposes of the Transportation Safety Advisory Commission for the City of Schertz ("the Commission") are as follows: (a) Investigate safety issues and make reconunendations with respect to our city's roadways. (b) Improve our city's quality oflife through a citizen-government partnership. (c) Promote safe and secure roads which provide convenience, recreational and leisure activities and continued beautification of the City of Schertz. Section 2: Duties of the Commission The defined duties of the Schertz Transportation Safety Advisory Commission are outlined below. This listing is not intended to be limiting, however may be subject to approved funding by the City Council. Additional duties may be added by the City Council as needed. (a) Coordinate and communicate with the Schertz Planning and Zoning Commission, the Schertz Economic Development Corporation and similar bodies in the City of Scheliz on matters related to transportation safety. (b) Provide as needed safety materials i.e.: brochures, profiles, fact sheets, and similar materials or information to be used for promotional activity and transportation safety. (c) Provide as needed a transportation safety plan for the City of Schertz. (d) Review proposed traffic ordinances and maIce recommendations to City Council. (e) May participate in fact-finding trips, conferences, or seminars related to transportation safety. Ex A Ordn 09-M-45.doc TSAC Bylaws Feb 2013 Exhibit A Section 3: Appointment, Eligibility, Membership; Alternate Members (a) The Commission shall be composed of nine (9) regular members who are residents or employees ofthe City and who shall be appointed by the City Council. Each regular member of the Commission shall be appointed by the City Council for a two-yem' telli commencing on the expiration ofthe prior term of a regular member. (b) In addition, the City Council may from time to time appoint up to two (2) additional persons as alternate members of the Commission. Such persons shall also be residents or employees of the City and may be appointed for terms not exceeding two (2) years. Such persons shall be designated by the City Council as Alternate No.1 or No.2. Alternate members shall be entitled to receive notice of all Commission meetings. Alternate members may comment on matters coming before the Commission in the same mmmer that regular members may comment but, except as provided below, shall have no authority to vote and, unless serving in place of an absent regulm' member as provided below, shall not be considered in detelliining the presence of a quomm. (c) The City Council may remove a regular member or alternate or member of the Commission at any time, with or without cause. (d). There shall be no limit on the number of telliS an individual may serve on the Commission as a regular member or alternate. (e) Upon the death, resignation, or removal of a regular or alternate member, the City Council will appoint a replacement regular or alternate member to serve for the remainder of such member's telli. Section 4: Term of Office, Organization and Removal from Office (a) At the first meeting of each year the Commission will select a chairperson and vice chairperson from among the regulm' members to preside over meetings. The Commission may appoint other officers as deemed necessary by the Commission or City Council. (b) The terms of five (5) regular members and one (1) alternate member of the Commission will expire on 31 st day of May for each even-numbered year and the terms of four (4) regular members and one (1) alternate member of the Commission will expire on 31 st day of May for each odd-number year. (c) A regular member or alternate member may be removed from office by the City Council at any time with or without cause. Ex A Ordn 09-M.45.doc TSAC Bylaws Feb 2013 (d) The City Council may remove members of the TSAC from office for malfeasance, conviction of a crime involving moral turpitude, or failure to attend seventy-five percent (75%) of the regular meetings of the commission per fiscal year without good cause. Good cause shall include, but not be limited to, illness, temporary disability, and absence from the City, or family emergency. All members ofthe commission, including regular members and altemates, are required to notify the TSAC Recording Secretary and Chairperson of any proposed absences and shall provide the reason for absence. Failure to attend three (3) or more consecutive regular meetings for any reason shall constitute grounds for removal if approved by majority vote ofthe members ofthe TSAC. Section 5: Staff Support Staff support will be provided by the Executive Director of Development, Executive Director of Operations, City Engineer, Director of Public Works, Police Chief, Fire Chief, Director of EMS, and City Planner or his/her designees. City representatives shall serve as ad hoc members of the Commission. A recording secretary will be provided by City Staff Section 6: Meetings and Quorums (a) Meetings will be conducted on a regular basis. Special meetings will be at the call ofthe chairperson or any two regular members of the commission. (b) A quorum is required to conduct business. A quorum is a majority of the regular members of the commission. In the absence of one or more regular members, alternate members may serve and be counted as a quorum as set forth in Section 3 (3). For voting purposes, a majority ofthe members (five (5) including any alternate member or members acting in the absence of a regular member or members) present is required to have effect. (c) When a regular member can not stay for the full length of a meeting for any reason, then an altemate may be selected at the beginning of that meeting to serve as the voting member for the entire meeting. (d) Minutes will be recorded for each meeting by the Recording Secretmy. Such minutes will be distributed to regular and alternate Commission members and other interested parties. (e) For the Hearing of Residents portion of every meeting each resident wishing to speak will stand if able, give their full name, address and concerns, and shall be limited to no more than five (5) minutes. Questions will be addressed to the entire Commission. No questioning between individuals will be permitted except relevant factual information when allowed by the presiding chairperson. During this time no members shall discuss, debate or argue an issue with the resident, nor indicate any probable vote. Ex A Ordn 09-M-45.doc TSAC Bylaws Feb 2013 (f) Whenever any agenda item or application is denied that item or application shall not be accepted for filing for a period of six (6) months after the date of denial unless the subsequent application involves a proposal that is substantially different from the previously denied proposal. The Commission may, as its option, waive the six (6) month waiting period if, after due consideration ofthe matter at a schedule and posted meeting, it is determined that denial of the request was based upon erroneous or omitted infonnation, 01' if substantial new information pertaining to the request is discovered. Section 7: Disqualification from Voting A regular 01' alternate member shall be disqualified from voting if he/she finds the following conditions to exist: (a) A personal or monetary interest exists on the project being discussed. (b) The member will be directly affected, personally or monetarily, by the outcome of the vote. Section 8: Motions (a) A motion may be made by any seated member ofthe TSAC. (b) Each member ofthe TSAC shall have one (1) vote and shall vote on each item presented. (c) The Chairperson, or in his/her absence, the Vice-Chairperson, is a voting member and will vote on each motion presented. (d) A motion to approve any matter before TSAC shall require the concurring vote of at least a majority ofthe voting members of the TSAC (at least five (5) members). If a motion is not approved by a majority of the voting members the motion shall fail. Section 9: Public Record The official records peltaining to the Commission's regular and/or special meetings shall be on file in City Hall and shall be available in accordance with the Texas Open Meetings Act. Section 10: Compensation The regular and alternate members ofthe Commission will serve without compensation, except for previously budgeted reimbursement of authorized expenses attendant to the performance of their duties as outlined in Section 6 above. Ex A Ordn 09-M-45.doc TSAC Bylaws Feb 2013 Section 11: Committees The Chairperson may establish permanent committees and/or committees for a specific task. Membership on committees may include individuals who are not regular or alternate members on the Commission. Only a regular member ofthe Commission may chair a committee. Section 12: Amendments These bylaws may be amended or changed by a majority vote of City Council or by a majority vote of the Commission and approved by a majority vote of City Council. * * * Ex A Ordn 09-M-45.doc TSAC Bylaws Feb 2013