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4-22-2013 Minutes SCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING: April 22. 2013 Minutes LOCATION: 1400 Schertz Parkway, Schertz, Texas Bob Andrews Conference Room in City Hall Board Members present: Dr. Mustapha Debboun, Chairman, Robert Wallace, Vice-Chairman, Terry Armstrong, Aundra Davis, Mark Davis, Sm Henness, Harriet Higgs, Sally Macias, Johnie McDow and Fae Simmons. Staff present: Brian James, Executive Director Development Services, George Logan, Parks, Recreation and Community Services Director, Chuck VanZandt, Parks Manager and Sandy Bryant, Sr. Administrative Assistant. Others present: F. Branch Archer, Joel Tanner, Alex Wolf and Karen Wolf. Call to order. Meeting was called to order by Dr. Mustapha Debboun, Chairman at 5:30 p.m. Hearing of residents: There were no citizens to be heard. Re2Ular Agenda: Agenda Item No.1. Minutes. Consideration and/or action regarding the approval of the minutes of the March 25,2013 Schertz Parks and Recreation Advisory Board regular meeting. Motion was made to approve the minutes from the March 25, 2013 Schertz Parks and Recreation Advisory Board regular meeting. Motion: Second: Ayes: Harriet Higgs Sally Macias Harriet Higgs, Sally Macias, Dr. Mustapha Debboun, Chairman, Robert Wallace, Vice-Chairman, Terry Armstrong, Aundra Davis, Mark Davis, Sm Henness, Johnie McDow, and Fae Simmons. None None 10-0 Nays: Abstains: Approved: Agenda Item No.2. Parks Proiects Updates. Mr. Logan briefed the Board that the Athletic Field construction proposals are under evaluation. Construction on the Animal Services Adoption Facility construction was initiated April 8, 2013 and estimate 360 days for completion. Agenda Item No.3. Parks Maintenance Update. Mr. Chuck Van Zandt briefed the Board that the Schertz United Methodist Church's Faith in Action day was yesterday; they donated over 150man hours of labor and completed 95% of the winter maintenance for the playscapes. Mr. Van Zandt also briefed the Board that Texas State Youth Commission will be holding their conference in San Antonio in June and have contacted him about completing a community service project here in Schertz. He is coordinating with them on doing the cabling project at Crescent Bend Nature Park. Agenda Item No.4. Park and Recreation AD HOC Committees. Due to some restrictions in regards to the AD HOC Committees, the Board decided to replace the Committees with Advisory Board Reports given by individual members. Agenda Item No.5. Parks Advisory Board By-Laws. Mr. Mark Davis says he has the draft by-laws almost completed. No action was taken on this item. Agenda Item No.6. Parks Advisory Board Master Plan Update. Mr. Davis has completed a list of all the present parks in the City and their current amenities. He is incorporating the survey information into the plan. He is coordinating with the Parks Dept. on getting an update of all the existing trails and proposed trails for the City as well as classifications for the trails. Agenda Item No.7. Parks Advisory Board Recognition Committee Report. Chairman Debboun has signed the certificate recognizing Mr. Robert Brockman. Mr. Van Zandt is working on additional nominees. Requests and Announcements: Agenda Item No.8. Request by Advisory Board Chairman and Board members for items to be placed on a future Board agenda. The Board requested the following items be placed on future agendas : . Parks Advisory Board Recognition Committee . Parks Board By-laws . Parks Master Plan update . Members Reports . Float for the 4th of July Jubilee Agenda Item No. 10. Announcements by Advisory Board Chairman and members. Chairman Debboun thanked staff for their support. Ms. Sm Henness asked if there are dedicated wildlife protection areas in the City. Mr. Logan noted that Crescent Bend Nature Park is a wildlife protection area. Ms. Harriet Higgs asked about geocaching in the area. Mr. Logan stated the Parks Department would highly support geocaching in the parks if any group would like to conduct one in our parks. Mr. Logan mentioned that the Schertz Library is looking at doing a story book theme using QR codes at the Library Playscape. Ms. Fae Simmons asked about having a Grandparent event where they showed you how to churn butter or other activities at one of the parks. Mr. Logan mentioned this might be a great idea for a story time at the library. Chairman Debboun noted the Jazz Fest at Pickrell Park was a really nice family evening but they ran out of food early. Agenda Item No. 11. Announcements by City Staff. Mr. Van Zandt announced the Volunteer Fair is coming up on Thursday, April 25, 2013 at the Civic Center. The Board recognized Mr. Alex Wolf who is working on his Eagle Scout Badge. Ms. Sandy Bryant reminded all of the newly re- appointed Board members need to update their open meetings training. Ms. Bryant announced that due to the Memorial Day holiday the next Board meeting will be May 20, 2013. Adjournment: Motion was made to adjourn the meeting at 6:30p.m. Motion: Second: Ayes: Fae Simmons Harriet Higgs Fae Simmons, Harriet Higgs, Chairman Mustapha Debboun, Vice-Chairman Robert Wallace, Terry Armstrong, Aundra Davis, Mark Davis, Samm Henness, Sally Macias and J ohnie McDow. None None 10-0 Nays: Abstains: Approved: