Financial Audit Services RFP # 13-FIN-24-M-01THE CITY OF SCHERTZ TEXAS
REQUEST FOR PROPOSAL (RFP) for
FINANCIAL AUDIT SERVICES
#13- FIN- 24 -M -01
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June14, 2013
SSCHIE RTZ
COMMUNITY + SERVICE;, OPPORTUNITY
1400 SCHERTZ PARKWAY, SCHERTZ, TEXAS 78154
CITY OF SCHERTZ
INVITATION TO BID
The City of Schertz (the "City ") is accepting sealed proposals for "FINANCIAL AUDIT
SERVICES %
Sealed proposals should be received by the Purchasing Director of the City located at 10
Commercial Place, Building #1, Schertz, Texas 78154 by 10:00 a.m. (CT) on July 11,
2013 via hand delivery. * *No fax or E -mail bids will be accepted. Sealed Proposals
must be submitted with one (1) original and eight (8) copies, and one (1) electronic
(CD or USB) copy, and be clearly marked in a sealed envelope as "FINANCIAL AUDIT
SERVICES. #13- FIN- 24- M -01." Proposals submitted after the aforementioned date and
time will not be accepted.
A Pre - Submittal conference will be held on Tuesday July 2, 2013 at 10:00 AM (CT) in
the City of Schertz Admin. Conference Room, located at 1400 Schertz Parkway, Bldg.
#2, Schertz Tx. 78154.
Questions in reference to Request for Proposal procedures may be directed to the
Purchasing Department, 210- 619 -1160, questions in reference to the technical aspects
of the proposal may be directed to Juan Santoya, Finance Director at 210 -619 -1141.
All documents, including Addendums to this proposal, will be placed on the City's
website at www.schertz.com /Purchasing, Open Bids.
The City reserves the right to reject any or all proposals and to select the response
deemed in the best interest of the City from among those received.
Invitation to Bidders
Iv -I
11171.1;94
The City of Schertz is soliciting proposals from qualified firms of certified public
accountants to audit the City of Schertz's financial statements and preparation of the
Comprehensive Annual Financial Report (CAFR) for three (3) continuous fiscal year(s)
ending September 30, 2013, September 30, 2014 and September 30, 2015 with the
option of auditing the City of Schertz's financial statements for the two (2) additional
fiscal years.
Your proposal should contain, but not be limited to the following considerations:
1. Eligibility — licensed by the Texas State Board of Public Accountancy to conduct
audits.
2. Experience — minimum of 10 years municipal audit experience of cities of similar
size and complexity in relation to the City of Schertz; and include experience with
single audit of state and federal grants
3. A list of similar local governments or pertinent accounts served by your firm.
4. Your staff assignments and availability to complete the audit on a timely basis.
• Participation of senior audit personnel assigned to the engagement.
• Frequency of contact with fiscal personnel.
• Availability of staff to respond to questions within the scope of the engagement
and the hourly charge, if any, for services outside the scope of the audit.
5. Audit firm staff stability history - what assurances can you provide the City of Schertz
regarding the assignment of your permanent personnel to the engagement.
6. Describe capability to audit computerized accounts receivable systems and to audit
during the development of a completely computerized bookkeeping system.
Describe the experience of the assigned audit staff with INCODE financial software.
7. Procedures used for proposed audit adjusting journal entries with reasons and
management recommendations to the Finance Director.
8. Detailed audit plan with a list of all schedules to be prepared by City staff.
9. Your fee proposal to conduct the basic audit function, along with your fee schedule
for additional services that may be required beyond the scope of the audit
engagement. This is considered an all- inclusive, not -to- exceed fee estimate. The
City shall agree to make interim payments of the annual fee based on percentage of
work performed. The proposal should also state that any increase in the audit fee
will be immediately disclosed to the City of Schertz City Manager through the
Finance Director. This disclosure should include an estimation of the increased fees
and the reason for the increase. Proposers may be asked to provide additional
services. Examples of such services include additional audits or reviews, cost
studies, and consulting services.
Proposers must use the following standard format for their proposed fees:
Year 1 $
Year 2 $
Year 3 $
Year 4 Option $
Year 5 Option $
10. Estimated number of hours to complete the audit by classification of your
employees, i.e. partners, senior, junior.
11. Detail of expenses expected to be incurred, i.e. mileage, Per Diem, telephone, etc.
12. Audit firm to produce statements and to print annual report.
13. Proof that the firm is certified to conduct municipal audits by the State of Texas.
A copy of the most recent comprehensive annual financial report and the current
City budget can be viewed on the City's website at www.schertz.com
The final decision of the selection of the firm to conduct the audit will be made by the
City Council. The final agreement will be in the form of a written contract following the
standard agreement form used by the selected Certified Public Accountant (CPA) firm.
All questions and correspondence should be directed to Rita Duprat -Waldo in writing
no later than July 2, 2013, at 10 Commercial Place, Building #1, Schertz, TX 78154, or
by email at RDuprat- Waldo( rDschertz.com. Contact with City of Schertz personnel other
than Rita Duprat -Waldo or Juan Santoya regarding this RFP may be grounds for
elimination from the selection process.
II. Audit Proposal Information
Sealed audit proposals will be accepted by the Purchasing & Asset Management
Department at the City of Schertz until 10:00 a.m., on Thursday, July 11 20, 2013.
Please direct proposals to the attention of Purchasing and Asset Management. All
proposals become the property of the City of Schertz. Late proposals will be returned
unopened.
All proposals will become part of the requester's files without obligation. RFP's shall be
submitted in sealed envelopes as referenced on the attached solicitation. Eight (8)
complete sets and (1) CD of the response are to be submitted. (One (1) original marked
"ORIGINAL," and eight (8) copies marked "COPY 1, COPY 2, etc. etc..." of their
response, complete with all supporting documentation.) RFP's submitted by facsimile
(fax) or electronically WILL NOT be accepted. Submittal of a response to this Request
for Proposal (RFP) constitutes an offer by the respondent. Once submitted, RFP's
become the property of the City of Schertz and as such the City reserves the right to
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use any ideas contained in any Proposal regardless of whether that respondent/firm is
selected. Submission of a Proposal in response to this solicitation, by any respondent,
shall indicate that the respondent(s) has accepted the conditions contained in the RFP,
unless clearly and specifically noted in the RFP submitted and confirmed in the contract
between the City and the successful respondent. RFP's which do not comply with these
requirements may be rejected at the option of the City. RFP's must be filed with the
City of Schertz before the deadline day and hour. No late RFP's will be accepted. They
will be returned to respondent unopened (if properly identified). Failure to meet RFP
requirements may be grounds for declaring your response invalid.
III. Scope of Services Required:
1. Audit period will be from October 1, 2012 through September 30, 2013. (One fiscal
year)
2. Scope of Work to Be Performed:
The auditor is required to express an opinion on the fair presentation of its general -
purpose financial statements in conformity with generally accepted accounting
principles.
The auditor is required to audit the general purpose financial statements, consisting of
the combined statements for all fund types and account groups. However, the auditor is
to provide an "in- relation -to" statement on the combining and individual fund financial
statements and supplementary schedules based on the auditing procedures applied
during the audit of the general purpose financial statements. The auditor is not required
to audit the statistical section of the report; this section will remain unaudited but should
be reviewed.
The auditor shall also be responsible for performing certain limited procedures
involving required supplementary information required by the Governmental Accounting
Standards Board as mandated by generally accepted auditing standards.
The auditor is required to audit the information contained in the schedule of federal
financial assistance. This information should be subjected to the auditing procedures
applied in the audit of the general purpose financial statements and in accordance to
Governmental Auditing Standards, the Single Audit Act as amended in 1996, and
(OMB) Circular A -133. The auditor is to provide an opinion of the fair presentation of
this schedule in relation to the general purpose financial statements taken as a whole.
The scope of the City's annual audit, (or of any other work for which the Proposer is
Engaged), can only be broadened with the express written consent of the City. The City
will have the right to negotiate fees for work related to broadening the scope of any work
for which the Proposer is engaged.
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3. Reports to Be Issued:
Following the completion of the audit of the fiscal year's financial statements, the
auditor shall issue the Comprehensive Annual Financial Report and all reports currently
required by State and Federal grantors and by such as the American Institute of
Certified Public Accountants, the Governmental Accounting Standards Board, the
Government Finance Officers Association of the United States and Canada, and any
other regulatory agencies. The auditor shall likewise issue any other reports
subsequently required by these or similar entities following completion of the financial or
single audit.
The schedule of federal financial assistance and related auditor's reports, as well as the
reports on the internal control structure and compliance are not to be included in the
CAFR, but are to be issued separately.
In the required reports on internal controls, the auditor shall communicate any
reportable conditions found during the audit to the Finance Director. A reportable
condition shall be defined as a significant deficiency in the design or operation of the
internal control structure, which could adversely affect the organization's ability to
record, process, summarize, and report financial data consistent with the assertions of
management in the financial statements. Reportable conditions that are also material
weaknesses shall be identified as such in the report.
Non - reportable conditions discovered by the auditors shall be reported in a separate
letter to management, which shall be referred to in the reports on internal controls. The
report on compliance shall include all instances of noncompliance.
Auditors shall be required to make an immediate, written report of all irregularities and
illegal acts or indications of which they become aware to the City Manager and Finance
Director.
4. Preparation of Comprehensive Annual Financial Report (CAFR)
The auditor's staff also prepares all information included in the Comprehensive Annual
Financial Report (CAFR). The auditor reviews this information with City management
prior to printing and will provide the City with an electronic copy and up to 25 printed
copies of the CAFR. Because the CAFR must be released within six months after the
fiscal year end (March 31) to be eligible for the GFOA Certificate of Achievement,
coordination of schedules with the Finance Director will be essential for completing the
CAFR before February 28th of each year. A listing of the year end close schedule is as
follows:
TENTATIVE DATES
ACTIVITY OR DESCRIPTION
September 30, 2013
Fiscal year ends
September 30 to October 18,
Preliminary planning meetings and audit plan
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2013
development
November 22, 2013
Interim Audit Fieldwork and prepare year end close
December 2, 2013
Year -end system - generated reports available. Staff
prepares trial balances and schedules.
December 9, 2013
Auditors begin on -site field work
January 15, 2014
All audit fieldwork should be virtually completed and
auditors should withdraw from the field
January 15, 2014
CAFR returned to Finance Director's Office for review.
Draft management letter and single audit report due.
January 23, 2014
Meeting with City Manager and Executive Directors
February 11, 2014
Meeting with Audit Committee
February 11, 2014
Meeting with SEDC Executive Director
February 25, 2014
Audit reports and CAFR presented to Council
February 27, 2014
Audit report presented to SEDC Board
March 2014
Assist the Finance Director in submitting response to
GFOA
5. Supplementary Audit Reports
The auditor will issue supplementary audit reports for use by the governing bodies
of discretely presented component units that are part of the main audit. Entities
include, but are not restricted to the following:
• Schertz Economic Development Corporation
6. Meetings required prior to submission of the completed audit and comprehensive
annual financial report with:
• Finance Director and his staff
• City Manager and Executive Directors
• Schertz Economic Development Executive Director
• Audit Committee
Presentations required after completion of the Audit and Comprehensive Annual
Financial Report to:
City Council
Schertz Economic Development Board
7. Description of Entity and Records to be audited:
• The financial reporting entity includes all the funds and account groups of the
primary government. The City has the following component units:
Schertz Economic Development Corporation
The Library Advisory Board
• Parks & Recreation Foundation
General ledger, general journal, subsidiary records, fixed assets, accounts
receivable, accounts payable, cash collections, investments, investment reports,
bank reconciliations, payroll, accrual schedules, TMRS and payroll reports,
revenues, expenses, and related financial records
8. Available Manuals and Information Sources:
• Minutes of City Council meetings
• Minutes of the Schertz Economic Development Board
• Ordinances
• Agreements
• Accounting function work description of General Ledger
• By -laws.
Details of fixed assets are maintained. Fixed assets are based on cost when
available otherwise on estimates authorized by the Finance Director.
10. A budget is maintained and is available for examination
11. Staff members will be available to pull and reproduce documents. Legal counsel
will be made available with prior staff approval.
12. Work areas will be provided by the City of Schertz in close proximity with the
financial records on the premises.
13. Report Requirements: The report will be addressed to the Mayor and City Council
of the City of Schertz.
State the scope of the examination and that the audit was performed with
generally accepted accounting principles and include a statement of opinion as to
whether the statements conform to generally accepted accounting principles.
Reports of compliance examinations must include a statement that the audit was
conducted in accordance with applicable standards. The audit report must state
where the examination disclosed instances of significant non - compliance with
laws and generally accepted accounting principles. Findings of non - compliance
and ineligible expenditures must be presented in enough detail for management
to be able to understand them.
A management letter will be required. It should contain a statement of audit
findings and recommendations affecting financial systems and statements,
internal control, legality of actions, other instances of non - compliance with laws
and generally accepted accounting principles, and any other material matters.
14. Time Requirements
• Proposals will be delivered to the Purchasing Department office at 10
Commercial Place, Building #1 not later than10:00 a.m. on July 11, 2013.
• If presentations of possible finalists are necessary, no one with personal bias will
interview proposers.
• The Schertz City Council has not made a decision as to the date of the award of
the audit. All proposers will be notified of the City Council action date in a timely
manner through the website at www.Schertz.com /Purchasinq, Open Bids.
• Once a contract has been signed, preparatory work may begin immediately to
generate the audit in a progressive manner with costs to be billed to the City of
Schertz as the charges generated by the proposer in accordance with the original
agreement.
• Trial Balances will be prepared by City staff by December 1 and sent to the
auditors in excel format.
• The completed financial report and presentation to city council will be made prior
to February 28 th .
15. Report Review Timing and Number of Copies.
• Prior to the submission of the completed audit report the audit firm will be
required to deliver and review the draft and the proposed management letter with
the City of Schertz Management Staff.
• Original or Copies required:
- Comprehensive Annual Financial Report, 25 bound copies, 1 electronic copy
16. Working Papers
The firm selected shall maintain all working papers for a period of at least five years
after the fiscal year end. The auditor shall make available all original working
papers for examination by authorized representatives of Federal and State
agencies, the City's Finance Director, and any other entity to which access has
been granted in writing by the City's Finance Director. Before the audit is finalized,
the working papers, schedules and worksheets will be sent to Finance Director in
excel and /or word format. In addition, the firm shall respond to the reasonable
inquiries of successor auditors and allow successor auditors to review working
papers relating to matters of continuing financial significance.
17. The City of Schertz Reserves the Right:
• To reject any and all proposals submitted.
• To request additional information from all proposers.
IV. Evaluation Process
After the deadline for receipt of RFPs, an evaluation committee named by the
City Manager will review all proposals utilizing the evaluation criteria noted below. The
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Mayor and City Council reserve the right to have an outside Consultant review all
proposals and make recommendations to the City.
V. Selection Process
Based on the decision of the Audit Committee, firms may be short- listed for
further consideration, and may be required to submit supplemental information.
Additionally, after review of the findings of the audit committee, firms may be required to
make a formal presentation before a final decision is made by City Council.
VI. Evaluation Criteria
The following criteria and weight factors will generally be used to evaluate the RFP:
Demonstrated municipal audit experience with cities of similar size or larger and
with similar operations; qualifications of staff and respective professional
activities of the audit team and the firm including municipal experience, technical
expertise of supervisory staff available to perform "on- site" work and resources
readily available to the firm in key areas for the City. These key areas include
experience in municipal and Federal funding auditing (40 points).
2. Total evaluated Audit cost (20 points).
3. Responsiveness of the proposal in clearly stating an understanding of the work
to be performed; responsiveness to terms and conditions, including scheduling;
completeness and thoroughness of the technical data and documentation.
(20 points).
4. Effectiveness in Completing Audits, CAFR and Certificate of Achievement for
Excellence in Financial Reporting — because of the importance of having the
audit and reporting services completed in a timely manner, firms will be
evaluated on their ability to meet audit services and issuance of the CAFR
(20 points).
• References and contact information on similar audits from other
municipalities or governmental agencies will be contacted to assess
ability to complete engagements in a timely manner.
Proposer must provide number of requests made for Certificate of
Achievement for Excellence in Financial Reporting for clients and
number of actual Certificates for Achievement for Excellence in
Financial Reporting awarded to clients for the past 5 years.
Presentations /Interviews may be arranged at the discretion of the evaluation team
to assist in making the final selection. Firms invited to make presentations must
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attend, so it is strongly encouraged for respondents to reserve the week of July
15th. Failure to make a presentation will be grounds for disqualifying the proposal.
VII. Additional Information
The following Items must be included as part of your RFP Submittals:
Executive Summary
• List local office(s) and resources. Convey your organizations plan for
conferring on a regular basis with the City Finance Department
• Overview of services proposed
• Proposed work plan
• Describe your organization's personnel
• Specify the number of full -time employees for firm (not including attorneys)
• Identify the personnel who would handle the audit for the City of Schertz
• Provide biographies of key management
• References
• Provide at least two (2) references (entities) for which your firm provides
audit services. These references should include the name, address, and
phone number of the contact person
• Explanation of fees (include a sample contract)
• Any other information you consider germane to performing financial audit
services
VIII. Contract Award
The City does not guarantee that a contract (or contracts) will be awarded as a
result of this RFP. In the event that a contract award is made, but the contract is not
executed, the City does not guarantee that the contract will be re- awarded.
IX. Termination
This contract may be voided by mutual agreement by the City and the independent
auditor with 90 days written notification.
X. Response Deadline
Responses to the RFP must be addressed to Rita Duprat - Waldo, City of Schertz
and received at the Purchasing and Asset Management Department, 10 Commercial
Place, Building #1, Schertz, TX 78154, by 10:00 a.m., July 11, 2013 for consideration.
Eight (8) complete sets, and one (1) electronic copy (DVD, USB, etc.) of the response
must be submitted no later than this date and time in a sealed envelope indicating that
its contents are in response to the "Request for Proposal, #13- FIN- 24 -M -01 Financial
Audit Services ".
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RFPs will be accepted in person, by United States Mail, or by private courier service. No
RFPs will be accepted by oral communication, telephone, electronic mail, telegraphic
transmission, or facsimile transmission. RFPs may be withdrawn prior to the above
scheduled time set for closing. Alterations made before RFP closing must be initiated by
respondents guaranteeing authenticity. RFP responses received after the deadline
will be returned unopened.
Hand - deliver Bids: Purchasing & Asset Management Department,
10 Commercial Place, Building #1, Schertz, TX 78154
If using Land Courier (i.e., FedEx, UPS): Purchasing & Asset Management
Department, 10 Commercial Place, Building #1, Schertz, TX 78154
Envelopes must be clearly marked: PROJECT # 13- FIN- 24 -M -01
AUDIT SERVICES
There is no expressed or implied obligation on the part of the City of Schertz to
reimburse responding firms for any expenses incurred in preparing Request for
qualifications in response to the request.
The City of Schertz reserves the right to refuse and reject any or all responses, and to
waive any or all formalities or technicalities, and to accept the RFP to be the best and
most advantageous to the City, and hold the responses for a period of 120 days without
taking action. Respondents are required to hold their Proposal /RFP's firm for same
period of time.
XI. Clarification of Requirements
All requests for additional information or clarification concerning this RFP must
be submitted, in writing, (fax, email or mail), no later than July 2, 2013 and addressed
to:
Rita Duprat - Waldo, Purchasing & Asset Management
10 Commercial Place, Bldg. #1
Schertz, TX 78154
Email: RDuprat- Waldo @schertz.com
Fax (210) 619 -1169
XII. Addenda and Modifications
Any changes, additions, or clarifications to the RFP are made by amendments
(addenda) or written Q /A's.
Any respondent in doubt as to the true meaning of any part of the RFP or other
documents may request an interpretation from the Purchasing and Asset Management
Department. At the request of the respondent, or in the event the Purchasing and Asset
Management Department deems the interpretation to be substantive, the interpretation
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will be made by written addendum issued by the Purchasing and Asset Management
Department. Clarifications to any Questions will be answered online on the City of
Schertz website. Addenda will be mailed by to all respondents receiving the original
RFP and will become part of the RFP package having the same binding effect as
provisions of the original RFP. It shall be the respondent(s) responsibility to ensure that
they have received all Addenda in respect to this project. Furthermore, respondents are
advised that they must recognize, comply with, and attach a signed copy of each
Addendum which shall be made part of their Submittal. Respondent(s) signature on
Addenda shall be interpreted as the respondent's "recognition and compliance to"
official changes as outlined by the City of Schertz and as such are made part of the
original RFP documents. Failure of any respondent to receive any such addendum or
interpretation shall not relieve such Respondent from its terms and requirements.
Addendums are available online at www.schertz.com /Purchasinq, Open Bids.
No verbal explanations or interpretations will be binding. In order to have a request for
interpretation considered, the request must be submitted in writing and must be
received by the City of Schertz Purchasing and Asset Management Department no later
than July 2, 2013 The City does not assume responsibility for the receipt of any
addendum sent to respondents.
XIII. Request for Proposal Preparation Costs
Issuance of this RFP does not commit the City of Schertz, in any way, to pay any
costs incurred in the preparation and submission of an RFP. All costs related to the
preparation and submission of this RFP shall be borne by the respondent.
XIV. Insurance Requirements:
The Certificate of insurance should be addressed to the Risk Manager, City of Schertz,
10 Commercial Place, Building #1, Schertz, TX 78154, and should reference the
operation. All Certificates of insurance shall be received and approved by the City Risk
Manager and /or his /her designated representative prior to the commencement of any
work. In the event the insurance coverage expires prior to the completion of this
contract, a renewal certificate shall be issued thirty (30) days prior to the expiration date.
The City must be notified at least thirty (30) days prior to any material change in and /or
cancellation and /or non - renewals of such policies.
During the term of the Agreement, the successful respondent/firm shall acquire and
maintain, for the duration of the contract period the following insurances:
1. Professional Liability Insurance: coverage of at least $1,000,000 on a "Claims
Made Basis ". This coverage shall remain in effect for a two (2) year period following the
expiration of the contract with the City. This policy of insurance shall be considered
primary to and not contributing with any insurance maintained by the City of Schertz.
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2. Comprehensive Commercial General Liabilitv: The Respondent/Selected Firm
shall provide minimum limits of $1,000,000 each occurrence, $1,000,000 annual
aggregate combined single limit for bodily injury and property damage liability. This shall
include premises /operations, independent contractors, products, completed operations,
broad form property damage, personal and advertising injury, and contractual liability,
specifically confirming and insuring the indemnification and hold harmless clause of the
contract. This policy of insurance shall be considered primary to and not contributing
with any insurance maintained by the City of Schertz and shall name the City of Schertz
as an additional insured. The policy of insurance shall be written on an "occurrence"
form. This policy of insurance shall be considered primary to and not contributing with
any insurance maintained by the City of Schertz and shall name the City of Schertz as
an additional insured.
3. Umbrella/ Excess Liability: Respondent /Selected Firm shall provide
umbrella /excess coverage with limits of no less than $1,000,000 excess of Commercial
General Liability, Employer's Liability and Auto Liability.
4. Workers' Compensation: The Respondent/Selected Firm shall provide and
maintain workers' compensation insurance for all employees in the full amount required
by statute and full compliance with the applicable laws of the State of Texas. Employer's
Liability insurance shall be provided in amounts not less than $1,000,000 per accident
for bodily injury by accident; $1,000,000 policy limit by disease; and $1,000,000 per
employee for bodily injury by disease."
In addition, the contractor for Worker's Compensation Insurance shall provide a Waiver
of Subrogation Endorsement. Contractor shall further insure that all of its subcontractors
maintain appropriate levels of workers' compensation insurance.
5. Other Insurance Provisions: The City of Schertz is to be specifically included
on all certificates of insurance (with exception to Workers Compensation) as additional
insured. In addition, a Waiver of Subrogation Endorsement shall be provided by the
Respondent/Selected Firm in said policy on all certificates of insurance.
6. Deductible Clause: Respondent/Selected Firm must declare self- insured
retention or deductible amounts.
All insurance carriers shall be published on A.M. Best Rating Guide. Unless
otherwise specified, it shall be the responsibility of the contractor to insure that all
subcontractors comply with the same insurance requirements spelled out above. The
City may request a copy of the insurance policy according to the nature of the project.
City reserves the right to accept or reject the insurance carrier. All Certificates of
Insurance shall be provided on the Accord Form 25. All insurance requirements are
imposed and must be complied with by any and all sub - contractors, and /or lower -tier
sub - contractors.
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XV. Egual Employment Opportunity
Respondent agrees that it will not discriminate in hiring, promotion, treatment, or
other terms and conditions of employment based on race, sex, national origin, age,
disability, or in any way violate Title VII of 1964 Civil Rights Act and amendments,
except as permitted by said laws.
XVI. Anti - Lobbying Provision
During the period between RFP submission date and the contract award,
respondents, including their agents and representatives, shall not directly discuss or
promote their RFP with any member of the Schertz Council or City staff except in the
course of City- sponsored inquiries, briefings, interviews, or presentations. Violation of
this provision may result in the rejection of the respondent's RFP.
THE CITY OF SCHERTZ RESERVES THE RIGHT TO REFUSE AND REJECT ANY
OR ALL RFP'S, AND TO WAIVE ANY OR ALL FORMALITIES OR TECHNICALITIES,
AND TO MAKE SUCH AWARDS OF CONTRACT AS MAY BE DEEMED TO BE THE
BEST AND MOST ADVANTAGEOUS TO THE CITY OF SCHERTZ.
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