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13-R-56 - Bexar Metro 911 BudgetRESOLUTION NO. 13-R-56 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE APPROVAL OF THE BEXAR METRO 911 BUDGET FOR FISCAL YEAR 2014, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schel•tz {the "City") has recommended that the City send its approval to the Bexar Metro 911 Board of Directors of its Fiscal Year 2014 budget; and WHEREAS, the City Council has determined that rt is in the best interest of the City to support the growth and expansion of the 911 telephone access systems as planned for in the 2014 budget attached hereto as Exhibit A, for the public safety of Schertz citizens. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TI-IAT: Section 1. The City Council hereby authorizes the approval of the Bexar Metro 911 budget as presented in Exhibit A. Section 2. The recitals contained in the preamble hereof are heI•eby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a paI•t of the judgment and findings of the City Council. Section 3. All resolutions, or parts theleof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and I•emain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance wifih the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any peI•san or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section b, It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and aftel• its final passage, and It 15 s0 Iesolved, .. - V. -, - - . . ~ExAR n~~T~o 9-1-1 Network District MEMORANDUM TO: County Judges and City Mayors FROM: W. H, Buchholtz, Executive Director SUBJECT: Fiscal Year 2014 Proposed Budget DATE: May 28, 2013 Enclosed far your review and comment is the Bexar Metre 8~1-1 Network District's Proposed Fiscai Year 2014 Budget. The Bexar Metro Board approved ibis prooposed budget at their regularly scheduled and properly noticed meeting held on May 20, 2013. Please address your written comments to the Chairman of the Board a# the address on the bottom of this memorandum. The Bexar Metro Board will review your comments, make changes as necessary, and adopt the Fiscal Year 2014 Budget at the board meeting scheduled on August 6, 2013, Please forward your comments to ensure arrival at the Bexar Metro office no later than 4:00 p.m, on August 2, 2013. Enclosed is a post card to faciiita#e your response. The contents of this post card are consistent with the provisions of the Texas Health & Safety Cade, Chapter 772.31)9, which enables each participating jurisdiction to either approve ar disapprove the Bexar Metro Fiscai Year 2014 Budget. Should a jurisdiction choose #a take na action, budget approval is by operation of law on the sixty-first day following the jurisdiction's receipt of the proposed budget. Please tail me if you have questions or require further information or clarification. ~~~~ ~~~ s-~ .~~~ ~~~ I~~~ ~~~ __._..,. Sincerely, ..--~ W. .Buchholtz Execu#ive Director 911 Saddletree Court • San AnEon[o, Texas 78231.1523 E9.1•! Phone: (210y 4Q8-3911 ~ Fax: (210) ~10t3-3912 Bexar iVtetro 9-'!-'I Network District Fiscal Year 2t}'l~ Budget PURPOSE; The purpose of this document is to obtain consensus approval of the district's Fiscal Year 2014 operational and financial plans by the district's board of directors and the governing bodies of the #hirty-seven participating jurisdictions; and provide the continuing operational and fiscal authority necessary for the staff to aggressively establish and maintain a "world-class" 9-1-1 system. .. AUTHORITY: The authority for the Bexar Metro and Safety Code, Ghapter 772, Subchapter D, 5e~ Civic Statutes Article 1432e, as approved by the Senate Bill 750 on May 21, 1985; and subsequar 17, 1987. Th€s legislation's purpose is to ~_~I countywide Enhanced 9-1-1 service througlimf districts. ~.~, MANAGEMENT: A governing bo,~~# Hof di enabling legislation, establishes po~~d members and their appointing author~j%iric Member -- _ -_ =~- James C. Hass(ocher (Char)~_ Stephen R, Schn~~cler =- Sherman Krause _ kT< _ - DudlEy.~_ alt __ - __ H~s~o Gutierre~s StE~_ J. Jewell T ~4 _ Cathy~C._Talcoit - __ _ - =_ Suzanne.d~ Leon -- =- ~~`= ~-~ Principal Service Provider=(Non-Voting) 9-1-'~i~~vork District is the Texas Health tio_~:01-formerly Vernon's Annotated Texas 6'9~Regular Legislative Session in Iy. approved ~"yra local election on January the provisio~~of affordable, high quality, lamentation of ~~rgency communication ed according ~~o criteria in the fight of the district. The board _ _-= Bexa~r~=County - Bexar County -_-_ ~ Comal County Guadalupe County -_ '~~ City of San Antonio City of San Antonio City of New Braunfels Member at Large Vacant To implement board policy and~~otnanage the conduct of day-to-day operations, the board of directors appointed W. H=I~.t~e~hdltz as Execukive Director, MISSION.:. The district's mission is to deploy and maintain astate-of-the~art 9-1-1 emergency communication system that enables citizens in distress to quickly communicate their request far police, fire, or emergency medical assistance; and to ensure member jurisdictions have the appropriate 9-1-1 tools necessary to efficiently and accurately receive and process those requests, RESPONSIBILITY: To successfully accomplish the mission, the district must deploy and manage a technology neutral network that routes all 9-1-1 requests to the appropriate answering and responding jurisdiction; create and maintain atime-sensitive, highly accurate database that displays the location, callback number, and owner's name of the specific instrument used to call 9-1-1; procure, install, and maintain the specialized 9-1-1 equipmen# utilized by each authorized answering and responding jurisdiction; coordinate with municipal and jurisdicfional addressing authorities to ensure the database contains accurate, standardized, and Iogica! location information to ensure each citizen is easily and quickly locatable during time critical emergencies; and construct, deploy, and mainlain a spatially accurate geographic digital map to support location determination technologies and enhance computer aided dispatch systems. FUNDING: The district's source of revenue is the 9-1-1 emergency service fee applied to specified telephone access lines located In Bexar, Gomel, and Guadalupe Counties. The Texas Health and Safety Code, Chapter 772, Section 772.314, authorizes the board to impose a 9-1-1 emergency service fee not exceeding six percent of the monthly base rate charged I}y the principal service supplier. The fee applies to ail residential lines and up to the first one hundred business lines at one location. The fie does not apply to state and federal lines. Each year the board calculates the amount of the fee in conjunction with development and approval of the annual budge#. By law, ~ the fee has uniform application in each participating Jurisdiction and must generate revenue sufficient to match current and projected opera#ional expenses directly related to the district's m[ssion and responsibilities, as well as providing reasonable reserves for contingencies and equipment replacement. The board of directors initially established the emergency.-service fee on March fi, 1987, and it remains unchanged. The Fiscal Year 2014 emergency service fee is; Residential Lines $ 0.22 Business Lines $ 0:59 Business Trunks $ 0,77 Nomadic V©IP $ 0.50 !n addition fo fees assessed, on wir~line telephones, the district also receives an emergency service fee from each wireless access line in the district. This monthly fee, set by Texas law at $0,50 per link, recognises that the wireless telephone is a link to 9-1-1 services and a wireless telephone .user should therefore share a portion of the financial burden for provisioning the network. It also is in recognition of the cost recovery mechanism required to defray a fair and reasonable portion of the network Infrastructure expense the wireless providers incur in meeting the federal mandate for wireless Enhanced 9-1-1. The current fee structure is adequate to support programmed spending in Fiscal Year 2014, OVr~RVIEW: The District`s provision of 9-1-9 service to member entities began in January 9987 wish the provision of Basic 9-1-1, Since that time we made a number of significant upgrades that enabled keeping pace with the explosion in communication and computer technology that is the fioundation of our current next generation network. We also devebped and deployed a saphislicated Geographic Information System chat is the backbone of our tali delivery system; and we installed and managed various iterations of Customer Premise Equipment culminating in the current state-of the-art IP equipment. Collectively these enhancements position us for Next Generation 9-1-1 implementation, Our Call Delivery network has grown In features and functionality concurrent with the technology changes and 2 complexity of emergency communications. Now, as we s#and on the threshold of full implementation of next generation capability, nearly all the pieces are in puce: a fully redundant high-speed fail-safe optical IP network #ies the SAPQISAFD PSAPs, the BCSO PSAP, and the REOC together with two fully redundant and geographically separated control facilities, and a dedicated MPLS optical IP network with dual route copper backup and two fully redundant and geographically separated control facilities connects each of the remaining PSAPs serving all other jurisdictions. Perhaps the best news is that we paid cash for ail of this development and expansion using the service fee structure established in 1887. Finally, in the not-too-distant future we will apply the final touch and become truly survivable by incorporating a backup facili#y into the network. [n the interim we have a transportable PSAP capability that can be in place and operational in less than twenty-four hours of a significant incident. The journey has not been without obstacles and pitfalls, but the result is one of the mast capable emergency communication systems in the country. The Fiscal Year 2014 budget is comprised of operations and maintenance (O&M} expense, capita! projects, and capital reserve, in addition to funding burrent operations, the 0 & M budget continues to focus on our most critical resource-our employees. We plan to Increase funding #o our personnel account #o enable modest salary adjdstments and to defray a significant increase in health care premiums; and as we have for the past several years, we will sat-aside $250 thousand for a year and lump sum TCDRS contribution to mitigate a decline in investment return. Last year-this action enabled the District to retain a fully funded (107%) pension plan. The capita[=.biadget funds the remaining outstanding items in our strategic survivability plan: the completion 'of our I;Slnet (IP Selective Routing) and the alternate physical facility; and while not~wholiy satisfactory, t[•ie current transportable facility is a near-term solution to a permanent facility. ConSQquently, the previously authorized $15 million for a survivable. physical facility, as well as the remaining $1 million grant money for PSAP special projects will roll forward ko Fiscal Year 2014, EXPENDITURES:. The Fiscal .Year 2014 budget total is $12,400,000. The budget total includes $6,156,452 far operations and maintenance; $5,250,000 for capital improvements; and $993;548 for capital recovery. 0 & M supports current opera#ions, capital improvements include Esinet implementation and, .headquarters facility projects including parking lot maintenance, :U.PS and generator upgrades, and HVAC system replacement; and capital recovery is reserve accumulation. The district has zero debt (it operates in acash-and-carry, net 30 mode) and i.s not au#horized to incur debt. Therefore, capital recovery is an expense item into reserves to ensure the .timely avallabllity of sufficient funds necessary for technology advancemen#, modernization, aid general equipment rep[acemen#. Projected revenue fully funds the O & M and new'capitail improvements, while continuing to invest in reserves. This budget matches projected revenue and expense as required by Texas lave To ensure responsiveness and operational flexibility, the Executive D[rectar may authorize the transfer of funds among budget line items as long as the overall annual budget amonn# remains unchanged. This budget does not necessitate an adjustment to the current emergency service fee; and based on known and projected requirements, anear-term adjustment to the emergency service fee, provided capital recovery remains fully' funded, is not projected. The remainder of this page is intentionally blank 3 Proposed Fiscal Year 2014 Budget Income Wireline Service Fees $ 2,755,000 Wireless Service l=ees $ 9,600,000 Interest Earned $ 44,000 Miscellaneous $ 1,000 Total Avaiiabfe Funds $12,400,000 Proposed Fiscal Year 2014 Operations &'Maintenance Expense Personnel $ ,.1;669,852 Operations $ 3,791,6DD 1=acilities ~ 95,000 Education & Training $ 100,000 Contingencies $ _ _ a00,DOa Total O & M Expense $ 6,156;452 Proposed Fiscal Year 2014 Capital Budget Facilities Projects $ ~ ~ 750,000 ESlnet implementation $ 4,500,000 Capital Recovery ~. 993,548 Total Capital Expense $ '6,243,548 Total FY 2014 Budget . ~ 12.400.000 BEXAR METRO 9-1-1 NETWORK DISTRCCT Approved by the Bexar Matro Board this Twentieth Day of May 2413, Name: James C. Hasslocher Title: Chairman Bexar Metro 9-1-1 Network Fiscal Year 2014 Budget Qctober 1, 2013 through September 30, 2014 Current as of April 30, 2013 Ca#egary FY 2013 Budget FY 2013 Protected FY 2014 Budget Revenue Wireline Fees $ 3,000,000 $ 2,780,000 $ 2,755,000 Wireless Fees $ 9,500,000 ; $ 9,550,000 $ 9,600,000 interest $ 60,000 $ 45,000 $ 44,000 Miscellaneous $ 1,000 ,~.~.,__ 1,000 $ 1,000 ,_ Total Revenue $ 12,561_;000 $ 12,3T6,OOa $ '(2,400,000 Reserve Transfer ~. $ 0 $ 0 $ 0 Total Available Funds $ 12,56,1,000 $ ~ 12,376,000 $ 12,400,000 expense . Personnel ~ $ 1,617;284 $ '1,606,821 $ 1,669,852 Operations $ 5,500,0.00 $ 2,862,000 $ 3,791,600 Facilities $ 60,000 $ 87,000 $ 95,000 Education & Training $ 80,000 $ 80,000 $ 100,000 Contingencies- ~_ 500L000 ~_ 500,OQ0 $ 500,000 TatalO&M $ 7,757,284 $ 5,137,821 $ 6,156,452 Capital Expense $ 750,000 $ 750,000 $ 5,250,400 Reserve $ 4,053.716 $_-___ 5,488 179 ~--. _ 99 ,,,,.-- 3 548 Total Capital $ 4,803,718 $ 7,238,179 $ 6,243,548 Total Expense $__...12.561.000 12.376A00 ~ 12.400.000 5 HON. M3CHAEI, CARPEI~ITER CITY OF SCHERTZ, MAYOR 1400 SCHERTZ PARKWAY SCHERTZ, TEXAS 78154-0$90 ` ;, s ;~ ~ ~. ~= ~.. t _ ~s •=r- ~oa~v~R B~~AR METRO 9-1-1 NE~rWORx DISTR [C'I' 911 SAnn~~RE~ COURT SAN ANTOAIIO, TEXAS 78231 azat~usrs ~~ ~rr..a BEXAR METRO 9-1-1 NETWORK DISTRICT FISCAL YEAR 201 BUDGET APPROVAL APPROVED ~/ DISAPPROVED NO ACTION TAKEN U5A DATE