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08-13-2013 Agenda with backup
MEETING AGENDA City Council REGULAR SESSION CITY COUNCIL August 13, 2013, 6:00 P.M. HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 Call to Order — Regular Session Invocation and Pledges of Allegiance to the Flags of the United States and State of Texas. (Minister Chris Schaefer, Randolph Church of Christ, Universal City) City Events and Announcements Announcements of upcoming City Events (D. Harris /J. BierschwaleB. James) Announcements and recognitions by City Manager Q. Kessel) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshop • Presentation and discussion of the FY 2013 -14 Proposed Budget. Q. Kessel/ J. Walters) Discussion and /or action regarding the City Council Rules of Procedure, Code of Conduct and City Charter (Mayor and Council) 08 -13 -2013 Council Agenda The Consent Agenda is considered to be self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request by the Mayor or a Councilmember. Consent Agenda Items The Consent Agenda is considered to be self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request by the Mayor or a Councilmember. 1. Minutes - Consideration and /or action regarding the approval of the minutes of the Regular Meeting of August 6, 2013. (J. KesselB. Dennis) 2. Resolution No. 13 -R -65 — Consideration and /or action approving a Resolution authorizing contracts totaling no more than $100,000 with Robert's Concrete Construction, LLC for labor and related materials for various separate and unrelated concrete related projects during the 2012 -2013 fiscal year and other matters in connection therewith. (J. Bierschwale /S. Willoughby) Discussion and Action Items 3. Ordinance No. 13 -E -29— Consideration and /or action approving an Ordinance calling an Election to be held on November 5, 2013 for the purpose of electing Councilmembers for Place 3, Place 4 and Place 5 for said City; making provision for the conduct of the Election; authorizing contracts with the Elections Administrators of Bexar, Comal, and Guadalupe Counties to conduct this Election; authorizing the Election to be held as a Joint Election; resolving other matters incident and related to such Election; and declaring an effective date. First Reading (J. KesselB. Dennis) 4. Ordinance No. 13 -D -25 — Consideration and /or action approving an Ordinance amending the City of Schertz Code of Ordinance by revising Article V, Section 86- 149 Parking Prohibited on roadways maintained by the City of Schertz; and providing an effective date. First Reading (B. James/L. Busch) 5. Resolution No. 13 -R -55 — Consideration and /or action approving a Resolution authorizing a contract with D &D Construction relating to the reconstruction of Ware Seguin Road and Lower Seguin Road and authorizing the budget estimates for both projects and other matters in connection therewith. (B. James/L. Busch) 6. Ordinance No. 13 -F -26 — Conduct a Public Hearing and consideration and /or action PH approving an Ordinance amending the City's Drought Contingency Ordinance by adding Section XI.2: Single -Pass Cooling System Connections and Non - Recirculating Systems Prohibited; establishing penalties for the violation of and provisions for enforcement of these restrictions; establishing procedures for granting variances; and providing severability and an effective date First Reading (J. Bierschwale /J. Hooks) 08 -13 -2013 City Council Agenda Page - 2 - 7. Resolution No. 13 -R -66 — Consideration and /or action approving a Resolution authorizing a Definitive Interlocal Agreement with Schertz - Cibolo- Universal City Independent School District (SCUCISD) regarding a $1,650,000.00 contribution by SCUCISD to the City for the Natatorium project in exchange for a fifteen year rent free lease (for a specified amount of usage) of the facility to SCUCISD, provided that the City and SCUCISD are able to reach final agreement on (1) the specific terms of the lease including the number of hours and usage allowed and (2) the specific improvements that the City will make to the Natatorium facility in order for the facility to be suitable for use by SCUCISD's Swim Teams, and other matters in connection therewith. (B. James/K. Tapley) Roll Call Vote Confirmation Requests and Announcements 8. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives 9. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 10. Requests by Mayor and Councilmembers to City Manager and Staff for information. 11. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Executive Session Called under: Section 551.071 Texas Government Code Deliberation regarding litigation, pending or contemplated litigation; Section 551.072 Texas Government Code - Deliberation regarding the purchase, exchange, sale, lease, or value of real property, or real estate; Section 551.074 Texas Government Code - Deliberation regarding personnel matters, policies, duties, employment, and evaluation of certain public officials and employees; 08 -13 -2013 City Council Agenda Page - 3 - Section 551.087 Texas Government Code — Deliberation regarding Economic Development Negotiations. Reconvene into Regular Session 12. Take any action deemed necessary as a result of the Executive Session. Adiournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 9th DAY OF AUGUST 2013 AT 4:30 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. grewOla Aewwis renda Dennis CPM, TRMC, MMC, City Secretary I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2013. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210 619 -1030 at least 24 hours in advance of meeting. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Mayor Pro -Tem Fowler — Place 1 Audit Committee Interview Committee for Boards and Commissions Hal Baldwin Scholarship Committee Schertz Housing Board Liaison Interview Committee for Boards and Commissions Investment Advisory Committee TIRZ II Board Councilmember Scagliola — Place 2 Councilmember Antuna - Place 3 Animal Control Advisory Committee ASA Commuter Rail District Board — Lone Star Cibolo Valley Local Government Corporation Randolph Joint Land Use Study QLUS) Executive Interview Committee for Boards and Commissions Committee Sweetheart Advisory Committee Schertz Seguin Local Government Corporation Councilmember Edwards — Place 4 Councilmember — Verinder — Place 5 Audit Committee Hal Baldwin Scholarship Committee 08 -13 -2013 City Council Agenda Page - 4 - Audit Committee Investment Advisory Committee CITY OF SCHERTZ CITY COUNCIL RULES OF CONDUCT AND PROCEDURE These Rules of Conduct and Procedure (these "Rules ") are intended to provide an understandable and workable structure for City Council meetings. These Rules shall serve to aid the conduct of public business at Council meetings, to facilitate communication at Council meetings among Councilmembers and between Councilmembers and City staff and members of the public, and to promote confidence in the citizens that their government is performing its duties with the highest of ethical standards and with a genuine interest in the well -being of the community. - There Rules are in all events subject to the City Charter and applicable provisions of State law, including the Texas Open Meetings Act, As a part of these Rules, the Council has established the following Code of Conduct for the Mayor and all Councilmembers: • Address the merits of the issues —.no personal attacks • Focus on representing the interests of all citizens. • Attempt to resolve personal conflicts among Councilmembers internally before speaking publicly. • Assume positive intentions — don't look for hidden agendas. • Observe the City's written Rules of Conduct and Procedure. • When others are speaking, listen with an open mind. • Recognize that inappropriate public disclosure of confidential information can be detrimental to the City and its citizens. • Understand that "majority rules ". Once a vote is taken, if you were in. the minority agree to disagree and move on. Recognize that a majority view, when expressed in a vote, becomes an expression of City policy. • Coordinate all requests of the City staff through the City Manager. 20154321.8 TABLE OF CONTENTS 5.1 Appointment Procedure for the Mayor Pro Tem. ................................ ............................... 3 5.2 Appointment Procedure for a Councilmember ................................... ............................... 4 20159321.8 1 Page ARTICLE 1. AUTHORITY 1.1 City Charter.. ....................................................................................... ............................... 1 1.2 Effective Date; Amendment ............................................................... ............................... 1 ARTICLE 2. GENERAL RULES 2.1 Meetings to be Public .......................................................................... ............................... 1 2.2 Quorum ............................................................................................... ............................... 1 2.3 Minutes of Meetings ........................................................................... ............................... 1 2.4 Questions to Contain One Subject ...................................................... ............................... 1 2.5 Right to the Floor ................................................................................ ............................... 1 2.6 City Manager ...................................................................................... ............................... 1 2.7 City Attorney ...................................................................................... ............................... 2 2.8 City Secretary ...................................................................................... ............................... 2 2.9 Officers and Employees ...................................................................... ............................... 2 2.10 Rules of Order ..................................................................................... ............................... 2 2.1.1 Suspension of Rules ............................................................................ ............................... 2 2.12 Amendment to Rules ........................................................................... ............................... 2 2.13 Matters Not Addressed by Rules ........................................................ ............................... 2 ARTICLE 3. TYPES OF MEETINGS 3.1 Regular Meetings . ............................................................................... ............................... 2 3.2 Special Meetings ..................................................................... ............................... ........ 2 3.3 Recessed Meetings .............................................................................. ............................... 2 3.4 Adjourned Meetings ............................................................................ ............................... 2 3.5 Executive Sessions .............................................................................. ............................... 2 3.6 Emergency Meetings .......................................................................... ............................... 3 ARTICLE 4. PRESIDING OFFICER AND DUTIES 4.1 Mayor .................................................................................................. ............................... 3 4.2 Call to Order ....................................................................................... ............................... 3 4.3 Preservation of Order .......................................................................... ............................... 3 4.4 Rulings by Presiding Officer .............................................................. ............................... 3 4.5 Questions to be Stated ......................................................................... ............................... 3 4.6 Substitution of Mayor ......................................................................... ............................... 3 ARTICLE 5. APPOINTMENT PROCEDURES 5.1 Appointment Procedure for the Mayor Pro Tem. ................................ ............................... 3 5.2 Appointment Procedure for a Councilmember ................................... ............................... 4 20159321.8 1 TABLE OF CONTENTS (continued) 20159321.8 ii Page ARTICLE 6. ORDER OF BUSINESS 6.1 Agenda ................................................................................................ ............................... 5 6.2 Communication to Mayor and Council ............................................... ............................... 5 6.3 Approval of Minutes ........................................................................... ............................... 6 6.4 Presentations by Members of Council ................................................ ............................... 6 6.5 Consent Agenda .................................................................................. ............................... 6 ARTICLE 7. CONSIDERATION OF ORDINANCES, RESOLUTIONS, AND MOTIONS 7.1 Printed, Typewritten, or Electronic Form .............. ............ 6 7.2 City Manager Review ......................................................................... ............................... 6 7.3 City Attorney to Approve ................................................................... ............................... 6 7.4 Funding ............................................................................................... ............................... 6 7.5 Reading of Caption Only .......... .......................................................... ............................... 6 7.6 Ordinances -Two Readings; Emergencies ........................................ ............................... 6 7.7 Recording of Votes ............................................................................. ............................... 7 7.8 Vote Required ..................................................................................... ............................... 7 7.9 Tie Vote .............................................................................................. ............................... 7 7.10 Numbering Ordinances and Resolutions ............................................ ............................... 7 7.11 Ordinance Passage Procedure ........ ..................................................... ............................... 7 ARTICLE 8 RULES OF DECORUM 8.1 Recognition by presiding officer ........................................................ ............................... 7 8.2 Order ................................................................................................... ............................... 7 8.3 Presiding Officer ................................................................................. ............................... 7 8.4 Improper References to be Avoided ................................................... ............................... 8 8.5 Interruptions ........................................................................................ ............................... 8 ARTICLE 9. MOTIONS AND MEETING PROCEDURES 9.1 Motions ........................... ...................... ............................... 8 9.2 Debate ................................................................................................. ............................... 8 9.3 Motion Procedures ............................................................................... ..............................8 9.4 Point of Privilege ................................................................................ ............................... 9 9.5 Point of Procedure or Order ................................................................ ............................... 9 9.6 To Appeal a Ruling ............................................................................. ............................... 9 9.7 To Recess ............................................................................................ ............................... 9 9.8 To Withdraw ..................................................................................... ............................... 10 9.9 To Postpone or Extend ...................................................................... ............................... 10 9.10 To Refer ............................................................................................ ............................... 10 9.11 To Amend ......................................................................................... ............................... 10 9.12 To Limit or Close Debate or "Call the Question" ............................. ............................... 10 9.13 To Count the Vote ............................................................................. ............................... 11 9.14 To Take Action or Reconsider an Action; Main Motions ................ ............................... I 1 20159321.8 ii TABLE OF CONTENTS (continued) Page ARTICLE 10. ENFORCEMENT OF DECORUM 10.1 Warning . ........................................................................................... ............................... 11 10.2 Removal .............................................................................................. ........ ......................11 10.3 Resisting Removal ............................................................................ ............................... 11 10.4 Motions to Enforce ............... ............................... ......................... ............................... 11 10.5 Adjournment ..................................................................................... ............................... 11 ARTICLE 11. CREATION OF COMMITTEES, BOARDS, AND COMMISSIONS 11.1 Standing Committees ........................................................................ ............................... 12 11.2 Special Committees .......................................................................... ............................... 12 ARTICLE 12. CITIZENS' RIGHTS 12.1 Addressing the Council ..................................................................... ............................... 12 12.2 Manner of Addressing the Council — Time Limit ............................. ............................... 12 12.3 Personal and Slanderous Remarks .................................................... ............................... 12 12.4 Public Hearings ................................................................................. ............................... 12 12.5 Written Communications .................................................................. ............................... 13 12.6 Hearing of Residents ......................................................................... ............................... 13 ARTICLE 13. COUNCIL AND STAFF RELATIONS 13.1 City Manager to Provide Information ............................................... ............................... 13 13.2 City Manager's Responses to Requests ............................................ ............................... 13 13.3 Directions to City Manager ............................................................... ............................... 14 13.4 City Manager's Duty to Inform ........................................................ ............................... 14 13.5 Customer Concerns.... ...................................................................................................... 14 13.6' City Manager /Council Relations ....................................................... ............................... 14 20159321.8. iii ARTICLE 1. AUTHORITY 1.1 City Charter. Section 4.09 (d). of the City Charter provides that the Council shall, by ordinance, determine its own rules and order of business. 1.2 Effective Date, These Rules shall be in effect upon their adoption by the Council and until such time as they are amended or new rules are adopted. In the event of a conflict between these Rules and the Charter, the Charter shall govern over these Rules. In the event of a conflict between these Rules and State law, State law shall take precedence. ARTICLE 2. GENERAL RULES 2.1 Meetings to be Public. All meetings of the Council and all meetings of committees composed of a quorum of the Council shall be open to the public as provided by State law, except when State law allows closed or executive sessions for certain limited topics. 2.2 Quo rurn. Three members of the Council, not including the Mayor, shall constitute a quorum. In the absence of the Mayor, the Mayor Pro Tern or other presiding officer shall be counted for purpose of determining the existence of a quorum. If a quorum is not present, those in attendance will be named, and they may recess to a later time as permitted by State law or may hear business before them, taking no official action. 2.3 Minutes of Meetings. An account of all proceedings of the Council shall be kept by the City Secretary and shall constitute the official record of the Council. Such minutes, after being approved by the Council (except any closed or executive session portion), shall be open to public inspection. The City Secretary shall provide an index showing the action of the Council in regard to all matters before to it at both regular and special meetings. A recording or "certified agenda" of each closed or executive session shall be made and maintained as required by State law. 2.4 Questions to Contain One Subject. All questions submitted for a vote shall contain only one subject. If two or more subjects are involved, any Councilmember may require a division, if the subjects can be reasonably divided. 2.5 Right to the Floor. Subject to Section 8.5, any Councihnember or member of City staff desiring to speak shall be recognized by the Mayor. (or the presiding officer in the Mayor's absence) at an appropriate time, and shall confine his/her remarks to the subject under consideration or to be considered. 2.6 City Manager. The City Manager or the Acting City Manager shall attend all meetings of the Council unless excused. The City Manager may make recommendations to the Council and shall have the right to take part in all discussions of the Council, but shall have no vote. The City Manager shall be notified of all special meetings of the Council. 20159321.8 2.7 City Attorney. The City Attorney shall attend all meetings of the Council as required by the Council or as requested by the City Manager, and shall, upon request of the Council or the City Manager, give an opinion, either written or oral, on questions of law. 2.8 City Secretary. The City Secretary or the Deputy City Secretary shall attend all meetings of the Council, unless excused, and shall keep the official minutes. 2.9 Officers and Employ. Any officer or employee of the City, when requested by the City Manager, shall attend meetings of the Council. If requested to do so by the City Manager, they shall present information relating to matters before the Council. 2.10 Rules of Order. Part 8 of these Rules shall govern the proceedings of the Council. 2.11 Suspension of Rules. Any provision of these Rules not required by the Charter or State law may be temporarily suspended by a majority vote of the Councilmembers who are present. The vote of each person on any such suspension shall be entered in the minutes. 2.12 Amendment to Rules. These Rules may be amended, or new rules adopted, by a duly adopted ordinance. 2.13 Matters Not Addressed by Rules. Issues of the conduct or procedure of public meetings not addressed by these Rules, the Charter, or State law shall be determined by the Mayor (or the presiding officer in the Mayor's absence). ARTICLE 3. TYPES OF MEETINGS 3.1 Regular Meetings. The Council shall hold regularly scheduled meetings as provided by the Code of Ordinances, Part 11, Section 2 -2. The Council may also hold regularly scheduled meetings which may be designated by the Council as "workshop" sessions. 3.2 Special Meetings. Special meetings may be called by the Mayor, the City Manager, or any three (3) members of the Council. The call for a special meeting shall be filed with the City Secretary in written form, except that announcement of a special meeting during any regular meeting at which all members are present shall be sufficient notice of such special meeting. The call for a special meeting shall specify the day, hour, and place of the special meeting and shall identify the subject or subjects to be considered. 3.3 Recessed Meetings. Subject to State law, any meeting of the Council may be recessed to a later time, provided that no recess shall be for a longer period than until the next regular meeting. 3.4 Adiourned Meetings. Any meeting of the Council that has been adjourned may not be reconvened except by a motion to reconsider prior to any Councilmember's departure from the Council chamber. See Sections 93 and 9.4. 3.5 Executive Sessions. Executive or closed sessions may only be held in accordance with State law. 20159321.8- 2 3.6 Emergency Meetings. In case of emergency or urgent public necessity, an emergency meeting may be called as a special meeting as set forth in Section 3.2, however, an emergency meeting may not be held unless authorized by, and notice is given in accordance, with State law. ARTICLE 4. PRESIDING OFFICER AND DUTIES 4.1 Mayor. The Mayor, if present, shall preside as Mayor at all meetings of the Council. In the absence of the Mayor, the Mayor Pro -Tem shall preside. In the absence of both the Mayor and the Mayor Pro -Tem, the most senior Councilmember (by time of service on the Council) present shall be the chairperson. 4.2 Call to Order. Each meeting of the Council shall be called to order by the Mayor, or in the Mayor's absence, by -the Mayor Pro -Tem. In the absence of both the Mayor and the Mayor Pro -Tem, the meeting shall be called to order by the most senior Councilmember (by time of service on the Council) present. 4.3 Preservation of Order. The presiding officer shall preserve order and decorum, prevent personalities from becoming involved during debate or the impugning of members' motives, and confine Councilmembers in debate to the question under discussion. 4.4 Rulings by Presiding Officer. The presiding officer shall rule on points of privilege, points of procedure or order, and withdrawals of motions, subject to the right of any member to appeal to the Council as set forth in Article 9 of these Rules. See Sections 9.3, 9.4, 9.5, 9.6, and 9.8. 4.5 Questions to be Stated. The presiding officer shall state all questions submitted for a vote and announce the result. A roll tali vote shall be taken on all votes. 4.6 Substitution of Mayor, In the event the Mayor must relinquish the chair, the Mayor shall call upon the Mayor Pro -Tem to preside if the Mayor Pro -Tem is present. If the Mayor Pro -Tem is not present, the Mayor may call upon the most senior Councilmember (by time of service on the Council) present to preside, but such substitution shall not continue beyond adjournment of that meeting. ARTICLE 5. APPOINTMENT PROCEDURES 5.1 Appointment Procedure for the Mayor Pro Tem. (a) The Council will discuss, and with a majority vote, appoint the Councilmember to serve as the Mayor Pro Tem for the City. (b) The appointed Mayor Pro Tem must be a Councilmember and must meet the qualifications of Section 4.02 of the City Charter. In addition, to be appointed to the position of Mayor Pro Tem, a Councilmember must be an elected_ member of Council. 20159321.8 3 (c) Term dates for the Mayor Pro Tem position will begin in February and August of each year (the election dates offset by three (3) months). Terms will sequentially rotate according to Councilmember place. (d) If the Councilmember place that is up for appointment as Mayor Pro Tem is vacant or is held by a Councilmember who is not qualified to serve as Mayor Pro Tem, the Mayor Pro Tem appointment will go to the next qualified Councilmember. (e) The position will have a term of office of six (6) months. (f) The appointed Mayor Pro Tem may be removed by Council by a two- thirds (213) majority vote of the members of Council at any time during his or her term. (g) Council reserves the right to alter this procedure at any time by resolution or rule. 5.2 Appointment Procedure for a Councilmember. (a) The Council may appoint a Councilmember to a vacant seat as authorized by Section 4.06 of the City Charter. (b) The Council will announce and advertise on the City's website and in the City's newspaper of record that applications are being accepted for a vacant position on Council. (c) A due date for applications to be submitted will be set. (d) Applicants must meet the qualifications for a Councilmember set forth in Section 4.02 of the City Charter. (e) Applications will be received by the City Secretary's office and distributed to all Councilmembers. (f) An interview date will be set and posted for a public meeting. (g) Interviews of prospective candidates will be held in a public forum by a quorum of Councilmembers. (h) Councilmembers will discuss, and appoint by majority vote, the new member of Council at either the same meeting as the interviews or at a subsequent Council meeting. (i) The Council is the final judge of whether a candidate is qualified to serve as a Councilmember as set forth in Section 4.03 of the City Charter. 0) Council reserves the right to alter this procedure at any time by resolution or rule. 20159321.8 4 ARTICLE 6. ORDER OF BUSINESS 6.1 Agenda. The City Manager and the City Secretary shall prepare an agenda for each meeting of the Council. Items may be placed on the agenda by the City Manager (or in his absence any Assistant City Manager), the Mayor, or any Councilmember, except that a Councilmember directing that an item or items be placed on an agenda must do so in open session, during a properly posted meeting of the Council. Items placed on the agenda by the City Manager (or in his absence any Assistant City Manager) may be removed. only by the City Manager (or any Assistant City Manager) and he /she may do so at any time that permits the agenda for the Council meeting to be properly posted by the City Secretary's Office under the Texas Open Meetings Act. Items placed on an agenda by the Mayor may be removed only by the Mayor, and he /she may do so at any time that permits the agenda for the Council meeting to be properly posted by the City Secretary's Office under the Texas Open Meetings Act. Items placed on the agenda by a Councilmember may be removed only by that specific Councilmember, and he /she may do so at any time that permits the agenda for the Council meeting to be properly posted by the City Secretary's Office under the Texas Open Meetings Act. (a) Information Required. Any item to be on the agenda must be provided to the City Manager pursuant to a procedure established and modified by the City Manager from time to time. Each item on the agenda must contain sufficient information so that full disclosure of the item to be addressed is present so as to alert the Council and the public of the topic to be considered. (b) Order of Listing Items; Sponsor and Responsible Staff. The agenda shall Iist all items for consideration in a format recommended by the City Manager. The name of the person or persons placing an item on the agenda and the name of any expected staff presenter shall be stated on the agenda. (c) Copy Provided to Mayor and Council Members. The City Secretary shall furnish the Mayor and each Councilmember a copy of the agenda, including the proposed ordinances, resolutions, petitions, - notices, or other materials as required. Copies of attachments and background material will generally be provided for the initial presentation only and should be retained by the Mayor and the Councilmembers until such time as the item is finalized. (d) Copy Available to Public. A copy of the agenda, with or without attachments as determined by the City Manager, shall be made available to the public at City Hall prior to the meeting. Copies of the agenda shall be available to the public at the meeting. (e) Order; Exce tp ion. The ordinances, resolutions, and other proposed actions shall be taken up and disposed of by the Council in the order listed in the agenda, subject to the right of the presiding officer to take up matters in a different order. 6.2 Communication to Ma or and Council. The City Manager shall provide the Council with a copy of each ordinance or resolution and appropriate analysis of items proposed to be acted upon by the Council at a meeting. These communications shall be delivered to the 20159321.8 5 Mayor and Councilmembers along with the agenda. This information should also be retained by the Mayor and Councilmembers until such time as the item is finalized. Staff members, in making presentations to Council at a meeting of the Council, should endeavor to restrict their presentations to five (5) minutes, excluding responses to questions by the Mayor and/or Councilmembers. 6.3 Approval of Minutes. Minutes may be approved without public reading if the City Secretary has previously furnished the Mayor and each Councilmember with a copy thereof. 6.4 Presentations by Members of Council. The agenda shall provide a time when the Mayor and each Councilmember may bring before the Council any business that person believes should be brought up during the "Requests by Mayor and Councilmembers" and "Announcements by Mayor and Councilmembers" portions of the agenda. These matters need not be specifically listed on the agenda unless the person desiring to make a comment knows prior to posting of the agenda that he /she will make such comment. In response to an unposted comment, there (1) may only be a statement of factual information in response, (2) a recitation of existing City policy, or (3) discussion regarding a proposal to place the subject on the agenda for a subsequent meeting. 6.5 Consent Agenda. At the direction of the City Manager (or in his absence an Assistant City Manager) with respect to items believed to be non - controversial, the City Secretary shall place multiple items on a "Consent Agenda" portion of the agenda, subject to the right of the Mayor or any Councilmember to request at the meeting that any one or more of such items be removed from the Consent Agenda for individual consideration. First readings of ordinances shall in all events be posted for individual consideration and shall not be included on the Consent Agenda. ARTICLE 7. CONSIDERATION OF ORDINANCES, RESOLUTIONS, AND MOTIONS 7.1 Printed Typewritten, or Electronic Form. All ordinances and resolutions shall be presented to the Council only in printed, typewritten, or electronic form. 7.2 City Mana eg r Review. All ordinances and resolutions shall be reviewed by the City Manager or his designee. 7.3 City Attorney to Ap rp ove. All ordinances and resolutions shall be approved as to form and legal content by the City Attorney, when requested by the Mayor or the City Manager. 7.4 Funding. All actions authorizing an expenditure of money shall include the exact source of the funds to be expended, 7.5 Reading of Caption Ornlx. Upon being introduced, each proposed ordinance or resolution shall be read by caption only. 7.6 Ordinances —Two Readings, Emergencies. Ordinances introduced at a Council meeting shall not be finally acted upon until at least the next regular meeting, except that 20159321.8 6 immediate action - may be taken upon an emergency as determined by the Council in accordance the Charter or State law. 7.7 Recording of Votes. The ayes and nays shall be taken upon the consideration of all ordinances and resolutions and shall be entered in the minutes of the Council. 7.8 Vote Required. Approval of every ordinance, resolution, or motion, unless otherwise required by these Rules, the Charter, or State law, shall require the affirmative vote of three (3) Councilmembers who are present and eligible to vote. 79 Tie Vote. In the event of a tie in votes on any motion, the Mayor shall cast the decisive vote in accordance with Section 4.05 of the Charter. Other Councilmembers acting as presiding officer shall not be restricted to voting only in the event of a tie. 7.10 Numbering .Ordinances and Resolutions. After approval of a resolution or an ordinance on second reading or on a single reading as an emergency, the City Secretary shall assign a number to each ordinance or resolution within the records of the City. 7.11 Ordinance Passage Procedure. After passage, an ordinance shall be signed by the presiding officer and shall be attested by the City Secretary or Deputy City Secretary, and it shall be filed and thereafter preserved in the office of the City Secretary. ARTICLE 8. RULES OF DECORUM 8.1 Recognition by presiding officer. Subject to Section 8.5, No person shall address the Council without first being recognized by the presiding officer, 8.2 Order. While the Council is in session, the Councilmembers must preserve the order and decorum of the meeting, and a Councilmember shall neither, by statement or otherwise, delay or interrupt the proceedings or the peace of the Council or disturb any other Councilmember while speaking or refuse to obey the orders of the presiding officer. Councilmembers are expected to remain on the dais during a Council meeting unless they have good cause to vacate. 8.3 Presiding Officer. The Mayor or the Mayor Pro -Tem or such other member of the Council who is serving as the presiding officer may participate in debate, subject only to such limitations of debate as are the rights and privileges of a Councilmember by reason of such Councilmember acting as the presiding officer. If the presiding officer is engaged in debate and is, at the insistence of three (3) Council members, abusing the position of the presiding officer, the presiding officer must relinquish the chair to the Mayor Pro -Tem, or in his/her absence, to the next most senior Councilmember (by time of service on the Council) present. The Mayor Pro -Tem or such other member, other than the Mayor, who is serving as presiding officer may move, second, and debate from the chair, subject only to such limitations of debate as are the rights and privileges of a Councilmember by reason of the member acting as the presiding officer. 20159321.8 7 8.4 Improper References to be Avoided. When a Councilmember has the floor pursuant to Section 2.5 or 8.5, he /she shall avoid all references to personalities and indecorous language. 8.5 Interruptions. A Councilmember, once recognized, shall not be interrupted by the Mayor or another Councilmember when speaking unless it is to raise a point of privilege (Section 9.4) or a point of procedure or order (Section 9.5), or to enter a motion to withdraw a previously - stated motion (Section 9.8), or as otherwise provided in these Rules. If a Councilmember, while speaking, is interrupted as set forth herein, the Councilmember so interrupted should cease speaking until the question is determined. ARTICLE 9. MOTIONS AND MEETING PROCEDURES 9.1 Motions. A Councilmember; after he /she obtains the floor, or the Mayor may make a motion on the particular subject of discussion or a procedural point as permitted. A "Second" to the motion, if required, must be made by a Councilmember who did not make the motion within a reasonable but brief time period. The Mayor may not "Second" a motion. A motion or a "Second" merely implies that the maker of the motion and the person who "Seconds" agree that the motion should come before the meeting and not that he /she necessarily favors the motion. Without a "Second ", if required, the motion dies. 9.2 Debate. Debate, if permitted, must be limited to the merits of the issue under discussion as stated by the presiding officer. 9.3 Motion Procedures. There are twelve (12) types of motions in three (3) categories: Meeting Conduct Motions (4 types), Disposition Motions (7 types), and Main Motions(1 type) *, When any motion is pending, any motion listed above it on the chart below is in order; those below it are out of order. * Sections 9.3 through 9.14 are included by permission of Donald A. Tortorice, The Modern Rules of Order, ABA Publishing, 2°1 Edition. 20159321.8 8 Affirmative May Resolved Vote by 3 Interrupt Second by Chair Council - 213 Motion Speaker Required Debatable Amendable No Vote members Vote =A ll+[eet7nConduct�v%ttons _ _ - - 1. point of privilege yes no no no. yes no no 2, point of procedure or order yes no no no yes no no 3. to appeal a ruling no yes yes no no yes no 4. to recess no yes yes yes no yes no =B Dispos�tonlvhoILi_ - - - - - _ _ 5. to withdraw yes no no no yes no no 6. to postpone no yes yes yes no yes no 7. to refer no yes yes yes no yes no * Sections 9.3 through 9.14 are included by permission of Donald A. Tortorice, The Modern Rules of Order, ABA Publishing, 2°1 Edition. 20159321.8 8 8. to amend no yes yes yes no yes no 4. to limit or close debate or no yes yes yes no no yes "call the question" 10. to extend debate no yes yes yes no yes no 11. to Count the vote no yes no no no** no no C -Main Motions 12. to take action or reconsider no yes yes yes no yes action taken 9.4 Point of Privilege. A point of privilege, sometimes called a point of personal privilege, is a communication from a Councilmember to the presiding officer, drawing urgent attention to a -need for personal accommodation. For example, the point may relate to an inability to see or hear, a matter of comfort; a matter of requested convenience, or an overlooked right of privilege that should have been accorded to the Councilmember(s). In essence, it is a call to the presiding officer for the purpose of assuring a Councilmember's convenient and appropriate participation in the meeting. Because of its urgent nature, a point of privilege can interrupt a speaker. Because it is addressed to the attention of and action by the presiding officer, it cannot be debated or amended, and no vote is required. 9.5 Point of Procedure or Order. A point of procedure, sometimes called a point of order, is a question addressed to the presiding officer, no seconding is required, and either inquiring into the manner of conducting business or raising a question about the propriety of a particular procedure. It is simply an inquiry and is resolved by correction or clarification by the presiding officer. A point of procedure can interrupt a speaker. Because it is addressed to the attention of and action by the presiding officer, a second is not required, and it cannot be debated or amended, and no vote is taken. 9.6 To A peal- a Ruling. Decisions or rulings of-the presiding officer are final on questions of procedure, except that any ruling by the presiding officer's ruling can be appealed to a vote of the Council. Whenever a Councilmember questions the appropriateness or essential fairness of the presiding officer, that member can appeal the ruling to a vote of the meeting. If, however, a motion is out of order as a matter of law (not a proper subject of the meeting, improper notice given, etc.), the presiding officer's ruling cannot be appealed. A motion to appeal cannot interrupt a speaker. To prevent frivolous appeals, a second is required. The motion is subject to debate (which should be brief) and, by its nature, is not amendable. To overrule a procedural decision of the presiding officer, an affirmative vote of three (3) Councilmembers is required. 9.7 To Recess. A motion to recess requests a brief interruption of the meeting's business, usually so that an ancillary matter can be addressed, or simply to provide a needed break. Unless stated in the motion, the period of recess is decided by the presiding officer. If necessary, a recess can extend the meeting from one day to another, subject to State law. Mandatory if seconded; no vote required Unless a greater vote is required by the Charter or State law 20154321.8 9 The motion cannot interrupt a speaker, and a second is required. It is debatable, it can be amended, and an affirmative vote of three (3) Councilmembers is required. 9.8 To Withdraw. Only the maker of the motion can make a motion to withdraw it. It is essentially a communication to the presiding officer that the maker is withdrawing his/her proposal. This is the maker's privilege; thus, it does not require a second. Because the withdrawal motion obviates discussion, it can interrupt a speaker. In addition, because another Councilmember later can make a similar motion, a withdrawal motion is not subject to debate, amendment, or vote. The presiding officer should simply state that the motion is withdrawn, and the meeting should proceed with a new treatment of the issue at hand —or a new issue. 9.9 To Postpone or Extend. These motions may arise from a need for further information, a matter of convenience, or for any other reason that will enable the Council to deal with the issue more effectively during the same meeting or at a later time. Unless otherwise specifically provided in the motion itself, a postponed or extension motion can be renewed at a later appropriate time during the meeting or, if properly posted, at a later meeting. This motion cannot interrupt a speaker. It requires a second, it is debatable, and it is amendable (particularly as to postponement, timing), and an affirmative vote of three (3) Councilmembers is required. 9.10 To Refer. A motion to refer is typically used to submit an issue to a committee, usually for study leading to a subsequent recommendation. Because it ordinarily disposes the motion for purposes of the current meeting, a motion to refer is subject to the same rules that apply to a main motion. (See Section 9.14). This motion cannot interrupt a speaker, and a second is required. It is debatable and amendable, and an affirmative vote of three (3) Councilmembers is required. 9.11 To Amend. A motion to amend proposes a change in the wording of a motion then under consideration. When a motion to amend is pending and an amendment to the amendment is proposed, the presiding officer should focus discussion on the latest amendment, resolve that question, then proceed to the first amendment before continuing discussion on the main motion. Votes on amendments are thus in reverse order of the sequence in which they are proposed. A motion to amend cannot interrupt a speaker. It requires a second, and it is debatable and amendable. An affirmative vote of three (3) Councilmembers is required for approval of the amendment. Note that State law may restrict amendments to proposals that are required to be set forth in the notice of the meeting. 9.12 To Limit or Close Debate or "Call the Question ". Because the extent to which an issue is discussed rests primarily with discretion of the presiding officer, it is the presiding officer who carries the burden of ensuring that adequate time and discussion are given to differing points of view. A motion to limit or close debate is therefore an overruling of the presiding officer's determination. A motion to close debate is the same as a motion to "call the question ". Because this motion affects the. most fundamental right of any Councilmember, the right to speak one's views, it is the only procedural motion that requires an affirmative vote of two- thirds of participants voting. 20159321.8 10 9.13 To Count the Vote. A motion to count the vote should be limited to those circumstances where the convenient hearing of "yeas" and "nays" cannot clearly resolve the issue. It represents the right of a Councilmember to have a vote demonstrated by count. That count can be directed by the presiding officer either as a showing of hands or a standing of voting members while the vote is recorded. Upon completion of the count, the presiding officer announces the result—and final disposition of the issue voted upon. This motion cannot interrupt a speaker. It requires a second; it is neither debatable nor amendable; and, because of the importance of the matter, it should be considered mandatory; thus, no vote is required. 9.14 To Take Action or Reconsider an Action; Main Motions . These main motions state proposed policy or action on a substantive issue being considered by the Council. As such, the motion can be an initial call to take particular action; to reconsider action taken; or to rescind a prior decision. Although lowest in precedence among all motions, main motions are clearly the most important: through their content, the business decisions of the Council are determined. A main motion can be made only when a prior main motion has been disposed of It cannot interrupt a speaker; a second is required; it is debatable and amendable; and an affirmative vote of three (3) Councihmembers is required unless a greater vote is prescribed by the Charter or State law. ARTICLE 10. ENFORCEMENT OF DECORUM 10.1 Warning. All persons other than a recognized speaker shall, at the request of the presiding officer, be silent. If, after receiving a warning from the presiding officer, a person persists in disturbing the meeting, the presiding officer may order the person to leave the meeting. The Chief of Police, or such member or members of the Police Department or other persons as the presiding officer may designate, shall be sergeant -at- arms of the Council meetings. If the person so requested does not leave the meeting, the presiding officer may order the sergeant -at -arms to remove such person. 10.2 Removal. Any designated sergeant -at -arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting. Upon instruction of the presiding officer, it shall be the duty of the sergeant -at -arms to remove from the meeting any person who intentionally disturbs the proceedings of the Council (or successor provision of law). 10.3 Resisting Removal. Any person who resists removal by the sergeant -at -arms shall be charged with violating Section 42.05 (a) of the Texas Penal Code. 10.4 Motions to Enforce. Any Council member may move to require the presiding officer to enforce these Rules and the affirmative vote of a majority of the Councilmembers present and eligible to vote shall require the presiding officer to do so. 10.5 Adjournment. In the event that any meeting is willUly disturbed by a person or groups of persons so as to render the orderly conduct of such meeting unfeasible and when order cannot be restored by the removal of the individuals who are creating the disturbance, the meeting may be adjourned and the remaining business considered at the next regular or a special meeting or, subject to State law, may be recessed to a set time and date. 20159321.8 11 ARTICLE 11. CREATION OF COMMITTEES, BOARDS, AND COMMISSIONS 11.1 Standing Committees. The Council may create committees, boards and commissions to assist in the conduct of the operation of the City government with such duties as the Council may specify not inconsistent with the Charter, the Code of Ordinances, or State law. Membership and selection of members shall be as determined by the Council if not specified by the Charter, the Code of Ordinances, or State law. No person may concurrently serve on more than one Board unless, by virtue of his/her position on the Council, he /she also holds a position on another Board. Persons related within the second degree by affinity or consanguinity to the Mayor or any member of the Council shall not be eligible to serve on a standing committee. No standing committee so appointed shall have powers other than advisory to the Council or to the City Manager, except as otherwise specified by the Charter, the Code of Ordinances, or State law. 11.2 Special Committees. The Council may, as the need arises, authorize the appointment of "ad hoe" Council committees. Except where otherwise specifically provided by the Charter, the Mayor and the City Council shall appoint the members of the special committees. Any committee so created shall be given a "mission statement" directing its activities. Any special committee shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the Councilmembers present and entitled to vote. ARTICLE 12. CITIZENS' RIGHTS 12.1 Addressing the Council. Any person desiring to address the Council by oral communication shall first secure the permission of the presiding officer. 12.2 Manner of Addressing the Council = Time Limit. Each person addressing the Council shall speak at the podium into the microphone (or at another designated location), shall give his/her name and address it an audible tone of voice for the record, and, unless further time is granted by the Council, shall, subject to Section 12.4 below, limit his/her remarks to three (3) minutes or less. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. No person, other than members of the Council or City staff (when requested by the presiding officer) and the person having the floor, shall be permitted to enter into any discussion, either directly or through the members of the Council, unless requested or approved by the presiding officer. No questions shall be asked the Councilmembers, except through the presiding officer. Responses to questions may be limited as required by State law. 12.3 Personal and Slanderous Remarks. Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous, either while addressing the Council or_ otherwise while in attendance at a Council meeting, may be requested to leave the meeting, pursuant to Article 10 of these Rules, and may be removed from the meeting if necessary for the conduct of the remainder of the meeting. 12.4 Public Hearings. After being recognized by the presiding officer, interested persons, or their authorized representatives, may address the Council with respect to the subject 20159321.8 12 matter of a public hearing being conducted. The presiding officer may establish procedures at a public hearing to limit the amount of time (which, unless modified by the presiding officer, shall be as set forth in Section 12.2 above) interested persons may speak, subject to the Councilmembers' right to appeal the presiding officer's ruling pursuant to Section 9.6. Subject to modification by the presiding officer, and subject to the Councilmembers' right of appeal pursuant to Section 9.6, the normal order of a public hearing is as follows: (i) the opening of the hearing and the establishment, if any, of a modified public hearing procedure by the presiding officer; (ii) address to the Council by any interested person(s); (iii) discussion by the Mayor and Councilmembers, including requests for information from City staff or any person(s) who addressed the Council; and (iv) action by the Council, if any is posted on the agenda relating to the hearing. 12.5 Written Communications. Interested persons, or their authorized representatives, may address the Council by written communication in regard to any matter concerning the City's business or over which the Council has control at any time by direct mail or by addressing the City Secretary, who shall, on the request of the writer, distribute copies to the Councilmembers. 12.6 Hearing of Residents. There shall be included on the agenda of each City Council meeting an item labeled "Hearing of Residents ". After being recognized by the presiding officer, members of the public (giving precedence to residents of the City) may address the Council on items on or not on the agenda at that tune, providing they have completed the "Hearing of Residents" form, unless authorized by the presiding officer. The form shall be made available to persons wishing to address the Council prior to the calling of the meeting to order and such completed form shall be made available to the presiding officer prior to the calling of the meeting to order. The persons signed up for "Hearing of Residents" must speak during the "Hearing of Residents" portion of the meeting. Councilmembers and members of City staff may not discuss unposted items nor take any action thereon other than to (1) make a statement of factual information, (2) make a statement of existing City policy, or (3) discuss placing the item on a future agenda. Persons speaking shall be subject to the time limits set forth in Section 12.2, unless otherwise authorized by the presiding officer. ARTICLE 13. COUNCIL AND STAFF RELATIONS 13.1 City Manager to Provide Information. The City Manager is directly responsible for providing information to all the Councilmembers concerning any inquiries by a specific Councihnember. If the City Manager or his staff's time is being dominated or misdirected by a Councilmember, it is his responsibility to inform the Mayor or the Council as a whole. 13.2 Cfty Manager's Responses to Requests. The City Manager is expected to respond in a timely manner to the Council and Councilmember's requests. When information is requested, the City Manager will estimate a reasonable time frame for collecting the requested information. (a) If the City Manager disagrees with the request, he should say so and explain his position. 20154321.8 13 (b) If the City Manager disagrees with individual directives, he should initiate clarification of the Council's will with regard to the individual Councilmember's request. (c) The City Manager may delegate responsibility for the response as necessary and appropriate, but the City Manager will be responsible for its receipt by the Council in a timely manner. (d) The City Manager should maintain a checklist and timetable for requests and other directives of the Council. (e) All Councilmembers will be provided the same written information when any matter under consideration may be of general concern to the Council. There will be no preferential dissemination of information by the City Manager or his staff. 13.3 Directions to City Manager. During meetings of the Council, unless a vote is taken, a consensus of the Councilmembers present will be required to direct the City Manager to take any action. 13.4 City Manager's DpV to Inform. The City Manager is responsible for keeping the Council informed. The Council should be provided weekly reports outlining progress on outstanding issues as well as information on new issues and opportunities. Additionally, the Council should be informed of City news prior to release of such information to the community, newspaper(s), or other governmental entities, etc. 13.5 Customer Concerns. It is the responsibility of the City Manager to establish procedures for handling customer concerns in all departments with prompt feedback to citizens and Councilmembers. 13.6 City Manager/Council Relations. The. City Manager should strive to maintain positive relations with the Council by following these guidelines: (a) Work to establish mutual trust with the Council. (b) Maintain open lines of communication with the Council and keep Council informed. (c) Inform all Councilmembers of educational opportunities, recognizing that an educated Council is in the City's best interest. (d) Include the Council in City- sponsored employee social events. (e) Conduct orientation sessions for new Councilmembers, including a tour of City buildings and introductions to staff. Amended: January S, 2013 20159321.8 14 CITY OF SCHERTZ, TEXAS The City's Home Rule Charter is set out herein as adopted by the people at an election held on April 6, 1974, as amended by elections on April 7, 1979, May 6, 1989, May 7, 1994, May 3, 1997, May 13, 2006, November 4, 2008, and November 6, 2012. The parenthetical note at the end of certain sections indicates the election(s) at which that section was amended. 50116599.2 ARTICLE I NAME OF CITY AND BOUNDARIES .......................... ............................... 2 Section1.01 Name ...................................................................... ..............................2 Section 1.02 Boundaries; Extension, Annexation and Disannexation ...................... 2 ARTICLE IT POWERS OF THE CITY ................................................. ............................... 3 Section 2.01 General Powers ..................................................... ............................... 3 Section 2.02 Intergovernmental Relations ................................. ............................... 3 ARTICLE III FORM OF GOVERNMENT ............................................ ............................... 4 Section 3.01 Establishment ........................................................ ............................... 4 ARTICLE IV THE CITY COUNCIL ...................................................... ............................... 5 Section 4.01 Number, Selection and Term ................................ ............................... 5 Section4.02 Qualifications ........................................................ ............................... 5 Section 4.03 Judge of Election Qualifications ........................... ............................... 5 Section4.04 Compensation ....................................................... ............................... 5 Section 4.05 Mayor and Mayor Pro-Tem ........... ....................... ............................... 5 Section 4.06 Vacancies, Forfeiture, Filling of Vacancies .......... ............................... 6 Section4.07 Prohibitions ........................................................... ............................... 6 Section 4.08 Powers of the City Council ................................... ............................... 7 Section 4.09 Meetings and Procedure ........................................ ............................... 7 Section 4.10 Inquiry Powers ...................................................... 8 ............................... ARTICLE V CITY MANAGER ............................................................ ............................... 9 Section 5.01 Appointment; Qualifications; Compensation ....... ............................... 9 Section 5.02 Acting City Manager ............................................. ............................... 9 Section 5.03 Powers and Duties of City Manager ..................... ............................... 9 ARTICLE VI OTHER DEPARTMENTS, OFFICES OR AGENCIES ............................... 11 Section 6.01 General Provisions .............................................. 11 ............................... Section 6.02 Personnel Rules ................................................... ............................... 11 Section6.03 City Attorney ...................................................... ............................... I 1 Section 6.04 Judge of the Municipal Court ............................. ............................... I 1 Section 6.05 Terms of Office of City Attorney and Municipal Judge .................... 12 Section 6.06 City Secretary ...................................................... ............................... 12 Section 6.07 Tax Assessor - Collector ....................................... ............................... 12 ARTICLE VII FINANCIAL PROCEDURES ........................................ ............................... 14 Section7.01 Fiscal Year .......................................................... 14 ............................... 50116599.2 i aection 7.U1. Submission of Budget ......................................... ............................... 14 Section 7.03 Budget Message .................................................. ............................... 14 Section 7.04 Budget Contents .................................................. ............................... 14 Section 7.05 Capital Improvements Program .......................... ............................... 15 Section 7.06 City Council Action on Budget ........................... ............................... 15 Section 7.07 Amendments After Adoption .............................. ............................... 16 Section 7.08 Purchase Procedures ........................................... ............................... 16 Section 7.09 Lapse of Appropriations ..................................... ............................... 16 Section 7.10 Director of Finance ............................................. ............................... 17 Section7.11 Audit ................................................................... ............................... 18 ARTICLE Vffl PLANNING, ZONING AND ADJUSTMENTS ............ ............................... 19 Section 8.01 Planning and Zoning Commission ...................... ............................... 19 Section 8.02 Board of Adjustment ........................................... ............................... 19 ARTICLE 1X NOMINATIONS AND ELECTIONS ............................ ............................... 20 Section 9.01 City Elections ...................................................... ............................... 20 Section9.02 Candidates ........................................................... ............................... 20 Section 9.03 Determination of Election Results ...................... ............................... 20 Section 9.04 City Council Ballots ............................................ ............................... 21 Section 9.05 Ballots for Ordinances and Charter Amendments ............................. 21 ARTICLE X INITIATIVE, REFERENDUM AND RECALL ............ ............................... 22 Section 10.01 General Authority ............................................... ............................... 22 Jeetlon IU.U1. Commencement of Proceedings; Petitioners' C ominittee; Affidavit.............................................................. ............................... 22 Section10.03 Petitions ............................................................... ............................... 22 Section 10.04 Procedure After Filing ....................................... ............................... 23 Section 10.05 Referendum Petitions; Suspension of Effect of Ordinance ............... 24 Section 10.06 Action on Petitions .............................................. ............................... 24 Section 10.07 Results of Election .............................................. ............................... 25 Section 10.08 Limitation on Recall ........................................... ............................... 25 ARTICLE XI PUBLIC UTILITIES ...................................................... ............................... 26 Section 11.01 Powers of the City ............................................... ............................... 26 Section11.02 Franchises ........................................................... ............................... 26 Section 11.03 Franchise Value Not To Be Allowed .................. ............................... 26 50116599.2 ii Section 1 1.04 Right of Regulation ............................................. ............................... 26 Section 11.05 Franchise Records ............................................... ............................... 27 Section 11.06 Regulations of Rates and Service ....................... ............................... 27 ARTICLE XII GENERAL PROVISIONS ............................................. ............................... 29 Section 12.01 Personal Financial Interest .................................. ............................... 29 Section 12.02 Prohibitions ........................................................... .............................29 Section 12.03 Liability for Personal Injuries or Death .............. ............................... 30 Section 12.04 Chatter Amendment ............................................ ............................... 30 Section 12.05 Chatter Review Commission .............................. ............................... 31 Section12.06 Separability ......................................................... ............................... 31 Section12.07 State Law ............................................................ ............................... 31 Section12.08 Headings ............................................................. ............................... 32 50116599.2 lli PREAMBLE The citizens of the City of Schertz, in the Counties of Guadalupe, Bexar and Comal, State of Texas, being aware that their community is becoming ever larger and more prosperous and that ever increasing growth and prosperity are certain, desire to plan, regulate and control the affairs of the City to the fullest extent possible under the Constitution and general laws of this State. In this spirit, the citizens of the City of Schertz do hereby ordain this the Charter of the City of Schertz and accept the duties and responsibilities which it imposes and the privileges which it grants. (Election of 5 -6 -89, 5 -3 -97) [End of Preamble] 56116599.2 ARTICLE I NAME OF CITY AND BOUNDARIES Section 1,01 Name. Those persons residing within the limits of the City, as those limits now are or as they may be in the future changed, are hereby constituted and shall continue to be a municipal body politic to exist in perpetuity under the name "CITY OF SCHERTZ" hereinafter referred to as the "City ". (Election of 5 -3 -97) Section 1.02 Boundaries; Extension, Annexation and Disannexation. (a) Boundaries. The bounds and Limits of the City are hereby established and described as those which exist under authority of the current City ordinances and displayed on a map maintained by the City Secretary and those boundaries established and changed hereafter as provided; such map to be maintained hereafter by the City Manager and maintained in a public place. (b) Extension of Boundaries, of Territory. The City Council shall have the power by ordinance to annex territory lying adjacent to the City, with or without the consent of the owners or inhabitants thereof, thereby extending and enlarging the bounds and limits of the City. Such annexations shall be limited and controlled by the applicable annexation laws of the State. (c) Disannexation. Any area hereafter annexed under this Charter and the law of this State may be disannexed only in accordance with State law. (Election of 5 -3 -97, 5- 13 -06) [End of Article 1] 50116599.2 2 ARTICLE II POWERS OF THE CITY Section 2.01 General Powers. The City shall have all the powers granted to cities by the Constitution and general laws of the State together with all of the implied powers necessary to execute such granted powers. The City may use a corporate seal; may sue and be sued; may contract and be contracted with; may cooperate with the government of the State or any agency or any political subdivision thereof, or with the federal government or any agency thereof, to accomplish any lawful purpose for the advancement of the interest, welfare, health, morals, comfort, safety, and convenience of the City and its inhabitants; may acquire property within or without its corporate limits for any municipal purpose in fee simple, or in any lesser interest or estate, by purchase, gift, devise, lease or condemnation; may sell, lease, mortgage, hold, manage, improve, and control such property as may now or hereafter be owned by it; may issue bonds upon the credit of the City for the purpose of making permanent public improvements or for other public purposes in the amount and to the extent permitted by applicable law, subject to the approval of the voters of the City as required by State law; and may pass ordinances and enact such regulations as may be expedient for the maintenance of good government, order and peace of the City and the welfare, health, morals, comfort, safety, and convenience of its inhabitants. In addition to the powers enumerated herein, and subject only to the limitations imposed by the Constitution, the general laws of the State, and this Charter, the City shall have without the necessity of express enumeration in this Charter, each and every power, which by virtue of Article XI, Section 5 of the Constitution of Texas, the people of the City are empowered by election to grant to or confer upon the City by expressly and specifically granting and enumerating the same herein. (Election of 5 -6 -89, 5 -3 -97, 5- 13 -06) Section 2.02 Intergovernmental Relations. The City may exercise any of its powers or perform any of its functions and may participate in the financing thereof, jointly or in cooperation, by contract or otherwise, with any one or more state or civil divisions or agencies thereof, or the federal government or any agency thereof. (Election of 5 -6 -89, 5 -3 -97, 5- 13 -06) [End of Article II] 50H6599.2 3 ARTICLE III FORM OF GOVERNMENT Section 3.01 Establishment. The municipal government provided by this Charter shall consist of a Mayor and Councilmembers, elected by the people and responsible to the people, and a City Manager, appointed by and responsible to the City Council for proper administration of the affairs of the City. Pursuant to its provisions and subject only to the limitations imposed by the Constitution and general laws of the State and by this Charter, all powers of the City shall be vested in the elected Mayor and Councilmembers, who shall enact local legislation, adopt budgets and determine policies. All powers of the City shall be exercised in the manner prescribed by this Charter, or if not prescribed, then as may be prescribed by ordinance. (EIection of 5 -6 -89, 5 -3 -97, 5- 13 -06) [End of Article Ili] 50116599.2 4 ARTICLE IV THE CITY COUNCIL Section 4.01 Number, Selection and Term. The City Council shall be composed of the Mayor and five Councilmembers. The Mayor and all Councilmembers shall be elected from the City at large. Subject to Section 4.06(c), the Mayor and Councilmembers shall be elected in the manner provided in Section 9.01 of this Charter for two -year terms. Each Councilmember shall occupy a position on the City Council, such positions being numbered Place One through Place Five. At the first general election held under this Charter and each odd - numbered year thereafter, Councilmembers to fill Places Three, Four, and Five shall be elected. The following year and each even - numbered year thereafter, the Mayor and the Councilmembers filling Places One and Two shall be elected. (Election of 5 -6 -89, 5 -3 -97, 5- 13 -06) Section 4.02 Qualifications. The Mayor and each Councilmember must, at the time of filing for office, have attained the age of eighteen, be a registered voter, and have been a resident of the City for at least six consecutive months immediately preceding filing for office, and not be an obligor to the City on any obligation past due, provided, however, that a person may be elected and hold office if such obligation is being actively contested in the appropriate forum. (Election of 4 -7 -79, 5 -6 -89, 5 -3 -97, 5- 13 -06, 11 -4 -08) Section 4.03 Judge of Election Qualifications. The City Council is the final judge of all elections and the qualifications of its members and any other elected officials of the City. Section 4.04 Compensation. Members of the City Council shall serve with such compensation as determined by the City Council. An increase in compensation shall not be effective for any member of the City Council during the term for which he or she was elected and the increase was approved. Payment of expenses incurred in performance of official duty may be approved by the City Council. ( EIection of 5 -6 -89, 5- 13 -06) Section 4.05 Mayor and Mayor Pro -Tem. The Mayor shall be the official head of the City government. He or she shall be the chairman and shall preside at all meetings of the City Council. The Mayor may vote only in the event of a tie. He or she shall, when authorized by the City Council, sign all official documents such as ordinances, resolutions, conveyances, grant agreements, official plats, contracts, and bonds. He or she shall appoint special committees as instructed by City Council, with committee membership to be composed of nominees by the City Council. He or she shall perform such other duties consistent with this Charter or as may be imposed upon him or her by City Council. The Mayor shall not have veto powers. 50116599.2 5 The Mayor Pro -Tern shall be a Councilmember appointed by the City Council for a term and pursuant to procedures established by the City Council from time to time. The Mayor Pro - Tem shall act as Mayor during the absence or disability of the Mayor and in this capacity shall have the rights conferred upon the Mayor. While acting as Mayor, the Mayor Pro -Tem may vote on any matter before the City Council. (Election of 4 -7 -79, 5 -6 -89, 5 -3 -97, 5- 13 -06, 11 -06 -12) Section 4.06 Vacancies, Forfeiture, Filling of Vacancies. (a) Vacancies. The office of a Councilmember or the office of the Mayor shall become vacant upon his or her death, mental or physical disability, resignation, removal from office in any manner authorized by law, or forfeiture of his or her office. Determination of mental or physical disability shall be certified by two physicians qualified to practice medicine in the State. (b) Forfeiture. The Mayor or a Councilmember shall forfeit his or her office upon: (1) Final conviction of a felony or of an offense involving moral turpitude. (2) Ceasing to be a resident of the City. (3) Failure to regularly attend City Council meetings without good cause. Good cause shall be illness or temporary disability, absence from the City, or family emergency. There shall be a presumption of failure to regularly attend when more than three consecutive regular meetings are missed, (Election of 5 -6 -89, 5 -3 -97, 5 -13 -06) (c) Filling Vacancies. (1) In the event of a single vacancy in the City Council, if there are 365 days or more remaining on the term of the vacated City Council position, the City Council shall call a special election to fill such vacancy. If there are less than 365 days remaining in the term of the vacated City Council position, the City Council may, by majority vote of the remaining Councilmembers, at its discretion appoint a new Mayor or Councilmember to fill such vacancy or call a special election to fill such vacancy. (Election of 11 -4 -08) (2) When more than one vacancy on the City Council shall exist at any time, a special election to fill such vacancies shall be called by the City Council. (Election of 5- 13 -06) Section 4.07 Prohibitions (a) Holdiniz other Office. No Mayor or Councilmember shall hold any other public office or employment with the City nor have any financial interest, directly or indirectly, in any City contract or transaction; and no former Mayor or Councilmember shall hold any compensated City office or employment until two (2) years after the expiration of the term for which he or she was elected to the City Council. (Election of 11 -4 -08) 50t]6599.2 6 (b) Appointments and Removals. Neither the City Council nor any of its members shall in any manner dictate the appointment or removal of any City administrative officer or employee whom the City Manager or any of his or her subordinates are empowered to appoint, unless otherwise provided in this Charter, but the City Council may express its views and fully and freely discuss with the City Manager anything pertaining to appointment and removal of such officers and employees. (c) Interference with Administration. Except for the purpose of inquiries, unless otherwise provided in this Charter, the City Council or its members shall deal with City officers and employees who are subject to the direction and supervision of the City Manager solely through the City Manager, and neither the City Council nor its members shall give orders to any such officer or employee, either publicly or privately. (d) Admission of Liabilit . Neither the City Council nor any of its members or employees of the City shall accept or admit liability or pay any claim for damages asserted against the City without first obtaining a written opinion from the City Attorney regarding the City's liability therein. (Election of 5 -6 -89, 5 -3 -97, 5- 13 -06) Section 4.05 Powers of the City Council. All City powers shall be vested in the City Council, except as otherwise provided by law or this Charter. (Election of 5- 13 -06) Section 4.09 Meetings and Procedure. (a) Date Time Place and Notice. The City Council shall meet at least once each month at a time and place prescribed by ordinance. Special meetings may be called by the Mayor, the City Manager, or on application of three Councilmembers. Written notice of the date, place and subject of each meeting shall be posted in the City Hall and written notice of no Iess than twelve hours (two hours in the event of an emergency meeting of the City Council) shall be given to each Councilmember. (b) Open Meetings. Meetings shall be open to the public in accordance with applicable State law. (c) Quoru m. Three Councilmembers (excluding the Mayor) shall constitute a quorum, and no action shall be valid unless adopted by the affirmative vote of three or more members of the City Council. If the Mayor Pro -Tem is presiding, he or she shall be counted for purposes of determining a quorum. (d) Rules of Procedure. The City Council shall, by ordinance, determine its own rules and order of business, provided, however, that the citizens of the City shall have a reasonable opportunity to be heard at any meeting with regard to any matter relevant to the government of the City except at such meetings of the City Council as may be closed to the public as permitted by State law. Provision shall be made for the taking of minutes, which minutes shall be a public record. Voting, except on procedural matters, shall be by roll call and the ayes and nays shall be recorded in the minutes. 50116599.2 7 (e) Passage of Ordinances and Resolutions. Ordinances and resolutions shall be introduced to the City Council only in written or printed form. The subject or subjects of all ordinances and resolutions shall be clearly expressed in the title. Except as may otherwise be prescribed in this Charter, an ordinance shall not be passed at the meeting of the City Council at which it is first introduced, but instead the ordinance or its caption shall be read, and the City Council will determine whether it shall be rejected or further considered at a subsequent meeting of the City Council. If rejected, no further action shall be required. The City Council must take second and final consideration of any ordinance not later than sixty days after the first reading of such ordinance. Notwithstanding the foregoing provisions, if the City Council, by a vote of not less than two - thirds of the members, present at the meeting at which an ordinance is first introduced, determines that an emergency exists requiring immediate action, such ordinance may then be voted upon and rejected or passed at that meeting. The "ayes" and "nays" shall be taken upon the passage of all ordinances and resolutions and entered in the minutes of the City Council. The affirmative vote of three or more members of the City Council is required to enact any ordinance or resolution. The Mayor shall vote only in the event of a tie; the Mayor Pro -Tern may vote on any matter being considered by the City Council. The enacting clause of all ordinances shall be, "BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ", and every ordinance shall be authenticated by the signature of the Mayor and the City Secretary and shall be systematically recorded and indexed in an ordinance book in a manner approved by the City Council. (1) Franchise ordinances. All ordinances granting, confirming, extending, renewing or amending a franchise shall be accepted in writing by the grantees, and the full text thereof shall be placed on the City's website for at least one week prior to final adoption of the franchise ordinance. (2) Effective date. Every ordinance passed by the City Council shall be enrolled by the City Secretary as soon as practicable after its passage. If the ordinance was published, he or she shall note the time and place of publication which shall be prima facie proof of publication thereof. The affidavit by the printer or publisher shall also be prima facie proof of the publication. Enrollment of an ordinance shall be prima facie proof of its legal adoption and effect. (3) Codification of ordinances. The City Council shall have the power to cause the ordinances of the City to be corrected, amended, revised, codified and printed in code form as often as the City Council deems advisable, and such printed code, when adopted by the City Council, shall be in full force and effect without the necessity of publishing the same or any part thereof in a newspaper. All printed ordinances or codes of ordinances shall be admitted as evidence in all courts without further proof and shall have the same force and effect as did the original ordinance. (Election of 5 -6 -89, 5 -3 -97, 5- 13 -06, 11- 06 -12) Section 4.10 Inquiry Powers. The City Council shall have the authority to inquire into the affairs of the City and the conduct of any City department, office, or agency. (Election of 4 -7 -79, 5 -6 -89, 5 -3 -97, 5- 13 -06) 54! 16599.2 8 [End of Article 1V] ARTICLE V CITY MANAGER Section 5.01 Appointment; Qualifications; Compensation. The City Council shall appoint a City Manager and fix his or her compensation. He or she shall be chosen on the basis of his or her executive and administrative training, experience, ability and character. He or she need not be a resident of the City or State at the time of his or her appointment, but he or she must agree, prior to such appointment, to become a resident of the City within four months after the date of his or her appointment. If he or she thereafter fails to become a resident of the City within that four -month period, he or she shall be deemed to have forfeited his or her appointment and the office shall be declared vacant by announcement of the Mayor at the first meeting of the City Council following the expiration of the four -month period. The City Manager shall serve at the will and pleasure of the City Council. He or she shall be employed for or relieved from his or her duties by a vote of a majority of the members of the entire City Council. On the recommendation of the City Manager, the City Council may appoint one or more Assistant City Managers and set the compensation for such appointees. (Election of 5 -6 -89, 5 -3 -97, 5- 13 -06, 11 -4 -08) Section 5.02 Acting City Manager. By letter filed with the City Secretary the City Manager shall designate, subject to approval of the City Council, a qualified City administrative officer to exercise the powers and perform the duties of City Manager during his or her temporary absence or disability. During any vacancy in the office of City Manager, the City Council may appoint an Acting City Manager to perform the duties of City Manager. During such absence, disability, or vacancy, the City Council may revoke such designation at any time and appoint another officer of the City to serve as Acting City Manager until the City Manager shall return or his or her disability shall cease or such vacancy is filled. (Election of 5 -6 -89, 5- 13 -06) Section 5.03 Powers and Duties of City Manager. The City Manager shall be the chief administrative officer of the City. He or she shall be responsible to the City Council for the administration of all City affairs placed in his or her charge by or under this Charter. He or she shall have the following powers and duties: (a) He or she shall appoint and, when he or she deems it necessary for the good of the City, suspend or remove City employees and appointive administrative officers provided for, by or under this Charter, except as otherwise provided by Iaw, this Charter, or personnel rules adopted pursuant to this Charter. He or she may authorize any administrative officer who is subject to his or her direction and supervision to exercise these powers with respect to subordinates in that officer's department, office or agency. (b) He or she shall direct and supervise the administration of all departments, offices and agencies of the City, except as otherwise provided by this Charter or by law. 50116599.2 9 (c) He or she shall attend all City Council meetings and shall have the right to take part in discussion but may not vote. (d) He or she shall see that all laws, provisions of this Charter- and acts of the City Council, subject to enforcement by him or her or by officers subject to his or her direction and supervision, are faithfully executed. (e) He or she shall prepare and submit the annual budget and capital program to the City Council. (f) He or she shall submit to the City Council and make available to the public a complete report on the finances and administrative activities of the City as of the end of each fiscal year. (g) He or she shall make such other reports as the City Council may require concerning the operations of City departments, offices and agencies subject to his or her direction and supervision. (h) He or she shall keep the City Council fully advised as to the financial condition and future needs of the City and make such recommendations to the City Council concerning the affairs of the City. (i) He or she shall perform such other duties as are specified in this Chatter or may be required by the City Council. 0) He or she shall keep a written inventory of all real property and all permanent equipment belonging to the City, said inventory to be subject to annual audit. A system shall be established to control the use and replacement of expendable items. (k) He or she shall have the authority to sign documents in the name of the City as authorized by the City Council. (Election of 4 -7 -79, 5 -6 -89, 5- 13 -06) [End of Article V] 50116599.2 10 ARTICLE VI OTHER DEPARTMENTS, OFFICES OR AGENCIES Section 6.01 General Provisions. (a) Creation of Departments. The City Council may continue, discontinue or establish City departments, offices or agencies in addition to those created by this Charter and may prescribe the functions of all departments, offices and agencies. (b) Direction by City Manager. All departments, offices and agencies under the direction and supervision of the City Manager shall be administered by an officer appointed by and subject to the direction and supervision of the City Manager. With the consent of the City Council, the City Manager may serve as the head of one or more such departments, offices or agencies or may appoint one person as the head of two or more of them. (Election of 4-7 -79, 5- 13 -06) Section 6.02 Personnel Rules. The City Manager shall be responsible for the preparation of personnel rules, which rules shall be submitted by him or her to the City Council. The City Council may accept and adopt such rules as proposed or may adopt them with such amendments as the City Council deems necessary or may reject them in their entirety and direct the City Manager to further consider the rules and present new proposals at a subsequent meeting. (Election of 5 -6 -89, 5- 13 -06) Section 6.03 City Attorney. The City Council shall appoint a City Attorney for an indefinite term and fix his or her compensation. The City Attorney must be a member of the State Bar of Texas. He or she shall serve as chief legal advisor to the City, including the City Council, and, subject to applicable rules of the State Bar of Texas, the City Manager, supei visors of City departments and other City officers and agencies. He or she shall represent the City in all legal proceedings and shall perform any other duties prescribed by this Charter, ordinances of the City, or State laws. The City Council may retain an additional attorney or attorneys for the City when the City Attorney is absent or as other circumstances require. (Election of 5 -6 -89, 5- 13 -06) Section 6.04 Judge of the Municipal Court. The City Council shall establish a Municipal Court and shall appoint a Judge (and may appoint one or more deputy Judges) of the Municipal Court of the City and fix his or her compensation. Sessions of the Municipal Court shall be held at such times as may be determined by the Judge of the Municipal Court. When the Judge is absent, disabled or unable to perform his or her duties for any cause, or his or her office becomes vacant by reason of death, removal or resignation and no deputy Judge has been appointed, the City Council may appoint a special Judge of said court who shall serve until the Judge of said court returns to his or her duties or a successor is appointed and 50116599.2 11 qualifies or a deputy Judge is appointed and qualifies. (Election of 4 -7 -79, 5 -6 -89, 5 -3 -97, 5- 13 -06) Section 6.05 Terms of Office of City Attorney and Municipal Judge. Neither the City Attorney nor the Judge of the Municipal Court shall have any specified term of office, but each shall serve at the will and pleasure of the City Council. Either of such officers may be appointed to or relieved from office by a majority vote of the City Council. Section 6.06 City Secretary. The City Council shall appoint a City Secretary and his/her deputy or deputies who shall act as Secretary of the City Council and who shall hold office at the pleasure of the City Council. The City Secretary shall be the clerical officer of the City Council, and shall keep the minutes, agenda, ordinances and other official records of the City Council and the City. The City Secretary shall be the custodian of the official seal of the City, and shall have such other duties and powers prescribed in this Charter and by the City Council. The City Council will set the compensation for the City Secretary. The City Secretary shall report administratively to the City Manager but may be removed from office only by the City Council. (Election of 4 -7 -79, 5 -6 -89, 5 -3- 97,5- 13 -06) Section 6.07 Tax Assessor - Collector. (a) Assessor - Collector. The City Manager shall appoint, and may remove, the City's Assessor - Collector of taxes. The City Council may, in the interest of economy and efficiency and on the recommendation of the City Manager, authorize the City Manager to contract with an individual or another political subdivision as Assessor - Collector to handle the assessment and /or collection of taxes, and no separate Assessor - Collector need be appointed in such case. The Assessor - Collector shall give a surety bond for the faithful performance of his or her duties including compliance with all controlling provisions of the State law bearing upon the functions of his or her office in a sum which shall be fixed by the City Council, but in no event shall the amount be less than twenty thousand dollars, the cost to be borne by the City; provided, if the Assessor - Collector is an officer of another political subdivision providing services to the City by contract and if the City Council determines that the Assessor - Collector's existing surety bond sufficiently protects the City, no further surety bond shall be required. (b) Power to Levy, Assess and Collect Taxes. The City shall have the power to assess, levy and collect an annual tax upon taxable property within the City not to exceed the maximum provided by the Constitution and general laws of the State. (c) Taxes, When Due and Payable. All taxes due the City shall be payable at the Office of the Assessor - Collector and may be paid at any time after the tax rolls for the year have been completed and approved, which shall be not later than October first. Taxes shall be paid before February 1, and all such taxes not paid prior to such date shall be deemed delinquent and shall be subject to such penalty and interest as authorized by applicable State law. The City Council may, by ordinance, provide a discount for prompt payment of current taxes. The City Council may contract with an attorney or attorneys for the collection of delinquent taxes as authorized by applicable State law. 50116599.2 12 (d) Arrears of Taxes Offset of Debt Against City. The City shall be entitled to counterclaim and offset against any debt, claim, demand or account owed by the City to any person, partnership, association or corporation who is in arrears to the City for taxes, in the amount of taxes so in arrears, and no assignment or transfer of such debt, claim, demand or account after the said taxes are due, shall affect the right of the City to so offset the said taxes against the same. (e) Tax Remissions, Discounts and Compromises. Neither the City Manager nor the City Council shall have the right to forgive any current or delinquent taxes or penalty and interest related to taxation except in cases of error or otherwise as permitted by State law. (Election of 5 -6 -89, 5 -3 -97, 5- 13 -06, 11- 06 -12) [End of Article VI] 5GH6599.2 13 ARTICLE VII FINANCIAL PROCEDURES Section 7.01 Fiscal Year. The fiscal year of the City shall begin on the first day of October and end on the last day of the following September. (Election of 5- 13 -06) Section 7.02 Submission of Budget. The City Manager shall submit to the City Council a budget for the ensuing fiscal year and an accompanying message not later than sixty days prior to the beginning of each fiscal year. (Election of 5- 13 -06) Section 7.03 Budget Message. The City Manager's budget message shall outline the proposed financial policies of the City for the ensuing fiscal year; describe the important features of the budget; indicate any major changes from the current year in financial policies, expenditures, and revenues together with the reasons for such changes; and summarize the City's debt position and include such other material as the City Manager deems desirable. (Election of 4 -7 -79, 5 -6 -89, 5 -13 -06) Section 7.01 Budget Contents. The budget shall provide a complete financial plan for the ensuing fiscal year. It shall contain the following: (a) A budget message. (b) A consolidated statement of receipts and expenditures for all funds. (c) An analysis of property valuations. (d) An analysis of tax rate. (e) Tax levies and tax collections by years for the preceding five years. (f) General fund resources and all other fund resources in detail. (g) Summary of proposed expenditures by function, department and activity. (h) Summary of proposed expenditures by character and object. (i) Detailed estimates of expenditures shown separately for each activity to support the summaries mentioned in (g) and (h) above. Such estimates of expenditures are to include an itemization of positions showing the number of persons having each title and the rate of pay. 0) A revenue and expense statement for all types of bonds. 50116599.2 14 (k) A description of all bond issues outstanding, showing rate of interest, date of issue, maturity date, call date, if any, amount authorized, amount issued, and amount outstanding. (1) A schedule of requirements for the principal and interest on each issue of bonds. (m) A special funds section. (n) The appropriation ordinance. The total estimated expenditures of each fund shall not exceed the total estimated resources of each fund's prospective income plus cash on hand. The classification of revenues and expenditure accounts shall conform as nearly as local conditions will permit to the uniform classification as promulgated by the national committee on municipal accounting or some other nationally accepted classification. (Election of 4 -7 -79, 5- 13 -06) Section 7.05 Capital Improvements Program. The City Manager may prepare and submit to the City Council a five year capital improvements program on his or her own initiative and shall do so when so directed by the City Council. (Election of 4 -7 -79, 5 -6 -89, 5- 13 -06) Section 7.06 City Council Action on Budget. (a) Notice and hearing. The City Council shall have published as set forth in applicable State law a general summary of the budget and a notice stating: (1) the time and places where copies of the message and budget are available for inspection by the public, and (2) the time and place for a public hearing on the budget. (b) Amendment before Adoption. After the public hearing, the City Council may adopt the budget with or without amendment. In amending the budget, it may add or increase programs or amounts and may delete or decrease any programs or amounts, except expenditures required by law or for debt service or for estimated cash deficit, provided that no amendment to the budget shall increase the authorized expenditures to an amount greater than the total of estimated income. (c) Adoption. The City Council should adopt the budget, with or without amendments, after public hearings and before the first day of the ensuing fiscal year. Should the City Council take no final action, amounts appropriated for the current fiscal year shall be deemed adopted on a month to month basis. Final adoption shall constitute appropriation of the expenditures proposed from funds so indicated. (Election of 5 -6 -89, 5- 13 -06) 50116599.2 15 Section 7.07 Amendments After Adoption. (a) Supplemental Appropriations. If, during the fiscal year, the City Manager certifies that there are available for appropriation revenues in excess of those estimated in the budget, the City Council may make supplemental appropriations for the year up to the amount of such excess. (b) Emergency Appropriations. To meet a public emergency affecting life, health, property or the public peace, the City Council may make emergency appropriations. To the extent that there are no available unappropriated revenues to meet such appropriations, the City Council may by such ordinances authorize the issuance of emergency notes in accordance with applicable State law, which emergency notes may be renewed as necessary in accordance with applicable State law. (c) Reduction of Appropriations. If at any time during the fiscal year it appears probable to the City Manager that the revenues available will be insufficient to meet the amount appropriated, he or she shall report to the City Council without delay, indicating the estimated amount of the deficit, any remedial action taken by him or her and his or her recommendations as to any other steps to be taken. The City Council shall then take such further action as it deems necessary to prevent or minimize any deficit and for that purpose it may reduce one or more appropriations. (d) Transfer of Appropriations. Upon written request by the City Manager, the City Council may transfer part or all of any unencumbered appropriated balance among programs within a department, office or agency, or from departments, offices or agencies. (e) Limitations; Effective Date. No appropriation for debt service may be reduced or transferred, and no appropriation may be reduced below the amount required by law to be appropriated or by more than the amount of the unencumbered balance thereof. The supplemental and emergency appropriations and reduction or transfer of appropriations authorized by this Section may be made effective immediately upon adoption. (Election of 4 -7 -79, 5 -6 -89, 5- 13 -06) Section 7.08 Purchase Procedures. The City Manager shall be responsible for the preparation of purchase procedures, and the procedures shall be submitted by him or her to the City Council. The City Council may accept and adopt such procedures as proposed or may adopt them with such amendments as the City Council deems necessary or may reject them in their entirety and direct the City Manager to further consider the procedures and present new proposals at a subsequent meeting. The purchase procedures may be reviewed periodically. (Election of 4 -7 -79, 5 -6 -89, 5 -3 -97, 5- 13 -06) Section 7.09 Lapse of Appropriations. Every appropriation, except an appropriation for a capital expenditure, shall lapse at the close of the fiscal year to the extent that it has been expended or encumbered. An appropriation for capital expenditure shall continue in force until the purpose for which it was made has been 50116599.2 16 accomplished or abandoned; the purpose of any such appropriation shall be deemed abandoned if three years pass without any disbursement from or encumbrance of the appropriation. Section 7.14 Director of Finance. (a) Appointment: Surety Bond. There shall be a department of finance, the head of which shall be the City Manager or his designee who shall provide a bond with such surety and amount as the City Council may require, except that such bond shall be in an amount of not less than twenty thousand dollars, the cost to be borne by the City. (b) Power and Duties. The City Manager shall have charge of the administration of the financial affairs of the City, and to that end he or she shall supervise the head of the department of finance (if other than the City Manager) and shall have authority and shall be required to: (1) Compile the estimates of revenues and expenditures for the budget. (2) Supervise and be responsible for the disbursement of all money and have control over all expenditures to ensure that budget appropriations are not exceeded. Disbursement from the City's depository bank will require two signatures. (3) Maintain a general accounting system for the City and each of its offices, departments and agencies; keep books for and exercise financial budgetary control over each office, department and agency; keep separate accounts for the items of appropriation, the amounts paid therefrom, the unpaid obligations against it and the encumbered balance; and require reports of receipts and disbursements from each receiving and spending agency of the City to be made daily or at such intervals as he or she may deem expedient. (4) Submit to the City Council a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the City. (5) Prepare, as of the end of each fiscal year, a complete financial statement and report. (6) Supervise and be responsible for the collection of all taxes, special assessments, license fees and other revenues of the City or for whose collection the City is responsible and receive all money receivable by the City from the State or federal government, or from any court, or from any office, department or agency of the City. (7) Serve as Ex- Officio City Treasurer and have custody of all public funds belonging to or under the control of the City, or any office, department or agency of the City, and have deposited daily all funds coming into his or her hands in such depository(s) as may be designated by resolution of the City Council, as determined by subsection (11) below. (S) Have custody of all investments and invested funds of the City, or in possession of such government in a fiduciary capacity, and have the safekeeping of all 50116599.2 17 bonds and notes of the City and the receipt and delivery of City bonds and notes for transfer, registration or exchange. (9) Supervise and be responsible for the purchase, storage and distribution of all supplies, material, equipment and other articles used by any office, department or agency of the City. (10) Approve all proposed expenditures. No appropriation shall be encumbered and no expenditure shall be made unless he or she shall certify that there is an unencumbered balance of appropriation and available funds. (Election of 4 -7 -79, 5 -6 -59, 5 -3 -97, 5- 13 -06, 11 -4 -08) Section 7.11 Audit. The City Council shall cause an annual audit to be made of the books and accounts of each department of the City and shall have an annual financial statement prepared based on the audit. A complete audit shall be made at the end of each fiscal year, and at such other times as may be necessary, by an independent Certified Public Accountant who shall be selected by the City Council. The annual financial statement, including the auditor's opinion, shall be filed with the City Secretary and shall be available for public inspection. The auditor selected shall not maintain or keep any of the City accounts or records. (Election of 5 -3 -97, 5- 13 -06) [End of Article VH] 50116599.2 18 ARTICLE VIII PLANNING, ZONING AND ADJUSTMENTS Section 8A1 Planning and Zoning Commission. There shall be a Planning and Zoning Commission, composed of five or more members as determined and appointed by the City Council. Any such Commission shall be responsible for exercising planning and zoning functions as may now or hereafter be required or authorized by statutes of the State or ordinances of the City. Members shall be registered voters, residents of and own real property within the City. (Election of 4 -7 -79, 5 -3 -97, 11 -4 -08) Section 8.42 Board of Adjustment. The City Council may establish a Board of Adjustment in accordance with the applicable laws of the State. (Election of 5 -7 -94, 5 -3 -97, 5- 13 -06) [End of Article VIII] 50116599.2 19 ARTICLE IX NOMINATIONS AND ELECTIONS Section 9.01 City Elections. (a) Regular Elections. The regular City election shall be held on the uniform election date in November in each calendar year commencing in 2013 or as otherwise required by applicable State laws. If this provision is approved by the voters in the election of November 6, 2012, the terms of all members of the City Council serving following such approval shall end, and their successors' two -year terms shall commence, on the following dates: for Councilmembers Place 3, Place 4, and Place 5 — on the regular election date in November 2013 and as to their successors commencing on each odd - numbered year thereafter; and for Mayor and Councilmembers Place 1 and Place 2 — on the regular election date in November 2014 and as to their successors commencing on each even - numbered year thereafter. (b) Qualified Voters. All citizens qualified by the Constitution and general laws of the State to vote in the City and who satisfy the requirements for registration prescribed by law shall be qualified voters of the City within the meaning of this Charter. (c) Conduct of elections. The provisions of the general election laws of the State shall apply to elections held under this Charter. All elections provided for by the Charter shall be conducted by the election authorities established by law. For the conduct of City elections the City Council shall adopt all regulations which it considers desirable, consistent with the law, and this Charter. (d) Time of Elections. Regular and special elections may be conducted only on the dates permitted by applicable State law. (Election of 4 -7 -79, 5 -6 -89, 5 -3 -97, 5- 13 -06, 11- 06 -12) Section 9.02 Candidates. Any person having the qualifications set forth for Councilmember under Section 4.02 of this Charter shall have the right to file an application to have his or her name placed on the official ballot as a candidate for any one elective office such as Mayor, Councilmember - Place One, Councilmember - Place Two, etc. Such application, in writing, shall include the candidate's name, address, telephone number, date of birth, and date of residency, shall be signed by such candidate and accompanied by his or her loyalty affidavit and a statement that the candidate is aware of applicable State nepotism laws, as prescribed by Texas Election Code, and shall be filed with the City Secretary or appropriate authority within the time period required by applicable State law. A filing fee of five dollars, or such other amount as may hereafter be set by the City Council, must be paid to the City Secretary by each candidate upon presentation of his or her application. The filing fee shall be waived if the candidate states in writing that payment thereof will constitute a financial hardship. (Election of 5 -6 -89, 5 -3 -97, 5- 13 -06) Section 9.03 Determination of Election Results. At any regular or special municipal election the candidate for each office, such as Mayor, Councilmember -Place One, etc., who shall have received the most votes for each office cast in 50116599.2 20 such election, shall be declared elected. In the event a tie vote makes it impossible to determine the winning candidate or candidates, resolution of such tie shall be decided as provided in the Texas Election Code. (Election of 5 -6 -89, 5- 13 -06, 11 -4 -08) Section 9.04 City Council Ballots. The names of all candidates for office, except such as may have withdrawn, died or became ineligible, shall be printed on the official ballots in the order of Mayor, Councilmember -Place One, etc., without party designation, and the order of listing the candidates' names for each such office shall be determined in a drawing of lots conducted by the City Secretary. Early voting shall be governed by the general election laws of the State. (Election of 5 -6 -89, 5 -3 -97, 5-13 -06) Section 9.05 Ballots for Ordinances and Charter Amendments. An ordinance or Charter amendment to be voted on by the City shall be presented for voting by ballot title. The ballot title of a measure may differ from its legal title and shall be a clear, concise statement, describing the substance of the measure without argument or prejudice. Below the ballot title shall appear the following question: "Shall the above described (ordinance) (amendment) be adopted ?" Immediately below such question shall appear, in the following order, the words "yes" and "no ". Ballots shall include voting instructions. (Election of 5- 13 -06) [End of Article IX] 50116599.2 21 ARTICLE X INITIATIVE, REFERENDUM AND RECALL Section 10.01 General Authority. (a) Initiative. The qualified voters of the City shall have power to propose ordinances to the City Council. If the City Council fails to adopt an ordinance so proposed without any change in substance, the qualified voters shall have the power to adopt or reject it at a City election, provided that such power shall not extend to the budget or capital program or any ordinance relating to appropriation of money, levy of taxes or salaries of City officers or employees. (b) Referendum. The qualified voters of the City shall have power to require reconsideration by the City Council of any adopted ordinance. If the City Council fails to repeal an ordinance so reconsidered, the qualified voters shall have the power to approve or reject it at a City election, provided that such power shall not extend to the budget or capital program or any emergency ordinance or ordinance relating to appropriation of money or levy of taxes. (c) Recall. The qualified voters of the City shall have the power to petition for recall of the Mayor or any member of the City Council by name and Place. (Election of 4 -7 -79, 5- 13 -06) Section 10.02 Commencement of Proceedings; Petitioners' Committee; Affidavit. Any five qualified voters may commence initiative, referendum or recall proceedings by filing with the City Secretary an affidavit stating they will constitute the petitioners' committee and will circulate the petition and file it in proper form stating their names and addresses and specifying the address to which all notices to the committee are to be sent and setting out in full the proposed initiative ordinance or citing the ordinance sought to be reconsidered. The affidavit for recall must distinctly and specifically state the reason or reasons for which the petition for recall is predicated and include the other requirements set forth in Section 10.06(b). Promptly after the affidavit of the petitioners' committee is filed, the City Secretary shall issue the appropriate petition blanks to the petitioners' committee. (Election of 4 -7 -79, 5- 13 -06) Section 10.03 Petitions. (a) Number of Signatures. Initiative, referendum, or recall petitions must be signed by qualified voters of the City equal in number to at least fifty (50) percent of the total number of qualified voters who voted at the last Mayoral election, but no less than three hundred (300). (b) Form and Content. All pages of a petition shall be uniform in size and style and shall be assembled as one instrument for filing. For a petition signature to be valid, the petition must: (1) contain in addition to the signature: (A) the signor's printed name; and (B) the signor's 50116599.2 22 (i) date of birth; or (ii) voter registration number and the County of voter registration; and (C) the signor's residence address (including street address and County of voter registration); and (2) comply with any other applicable requirements prescribed by State law. Petitions shall contain or have attached thereto throughout their circulation the full text of the proposed ordinance or other subject matter of the petition. A recall petition must distinctly and specifically state the reason or reasons upon which the petition is predicated. (c) Affidavit of Circulator. Each page of a petition shall have attached to it when filed the following notarized affidavit, with all blanks properly completed: "STATE OF TEXAS § CITY OF SCHERTZ § 1, , being first duly sworn, on oath confirm that (i) I am one of the signers of the above petition, (ii) I personally circulated the foregoing page of said petition, (iii) there are _ signatures on such page, (iv) each of the signatures appearing on such page was signed in my presence on the day and date it purports to have been signed, (v) the same are the genuine signatures of the persons whose names they purport to be, and (vi) each signer had an opportunity to read the full text of the ordinance or other subject matter of the petition. Sworn and subscribed to before me, this the day of )20—. Signed and Sealed by a Notary Public in and for State of Texas" (d) Filing Recall Petition. Recall petitions shall be initiated and filed with the City Secretary within sixty days after the petitioners' committee files its affidavit. (e) Filing Referendum Petitions. Referendum petitions must be filed within sixty days after adoption by the City Council of the ordinance sought to be reconsidered. (Election of 4 -7 -79, 5 -6 -89, 5 -3 -97, 5- 13 -06) Section 10.04 Procedure After Filing. (a) Certificate of CiIy Secretary; Amendment. Within twenty days after the petition is filed, the City Secretary shall complete a certificate as to its sufficiency, specifying, if it is insufficient, the particulars wherein it is defective and shall promptly send a copy of the certificate to the petitioners' committee by registered mail. A petition certified insufficient for lack of the required number of valid signatures may be amended once if the petitioners' committee files a notice of intention to amend it with the City Secretary within two days after 501 16599.2 23 receiving the copy of his or her certificate and files a supplementary petition upon additional papers within ten days after receiving the copy of such certificate. Such supplementary petition shall comply with the requirements of subsections (b) and (c) of Section 10.03, and within five days after it is filed, the City Secretary shall complete a certificate as to the sufficiency of the petition as amended and promptly send a copy of such certificate to the petitioners' committee by registered mail as in the case of an original petition. If a petition or amended petition is certified insufficient and the petitioners' committee does not elect to amend or request City Council to review under subsection (b) of this Section within the time required, the City Secretary shall promptly present his or her certificate to the City Council and the certificate shall then be a final determination as to the sufficiency of the petition. (b) Cif Council Review. If a petition has been certified insufficient and the petitioners' committee does not file notice of intention to amend it or if an amended petition has been certified insufficient, the committee may, within two days after receiving the copy of such certificate, file a request that it be reviewed by the City Council. The City Council shall review the certificate at its next meeting following the filing of such request and approve or disapprove it, and the City Council's determination shall then be a final determination as to the sufficiency of the petition. (c) Court Review; New Petition. A final determination as to the sufficiency of a petition shall be subject to court review. A final determination of insufficiency, even if sustained upon court review, shall not prejudice the filing of a new petition for the same purpose. (Election of 5 -6 -89, 5- 13 -06) Section 10.05 Referendum Petitions; Suspension of Effect of Ordinance When a referendum petition complying with all the provisions of Sections 10.03 and 10.04 is filed with the City Secretary the ordinance sought to be reconsidered shall be suspended from taking effect. Such suspension shall terminate when: (a) there is a final determination of insufficiency of the petition, or (b) the petitioner's committee withdraws the petition, or (c) the City Council repeals the ordinance, or (d) voters sustain the ordinance in an election. Section 10.06 Action on Petitions. (a) Action by City Council on Initiative or Referendum. When an initiative or referendum petition has been fully determined sufficient, the City Council shall promptly consider' the proposed initiative ordinance in the manner provided in Article IV or reconsider the referred ordinance by voting its repeal. If the City Council fails to adopt a proposed initiative ordinance without any change in substance within sixty days or fails to repeal the referred ordinance within thirty days after the date the petition was finally determined sufficient, it shall submit the proposed or referred ordinance to the voters of the City at a special election. 50116599.2 24 (b) Action by Cit y Council on Petition for Recall. The recall petition must be addressed to the City Council of the City, must distinctly and specifically point out the ground or grounds upon which such petition for removal is predicated, and, if there be more than one ground, such as for incompetency, misconduct or malfeasance in office, shall specifically state each ground with such certainty as to give the officer sought to be removed notice of the matters and things with which he or she is charged. The officer whose removal is sought may, within five days after such recall petition has been presented to the City Council request that a public hearing be held to permit him or her to present facts pertinent to the charges specified in the recall petition. In this event, the City Council shall order such public hearing to be held, not less than five days nor more than fifteen days after receiving such request for a public hearing. If the officer whose removal is sought does not resign, then it shall become the duty of the City Council to order a recall election and fix a date for holding such recall election. (c) Submission to voters. The special election on a proposed or referred ordinance or petition for recall shall be held on the earliest date permitted by State and federal law after the date of the final City Council vote thereon. Copies of the proposed or referred ordinance shall be made available at the polls. (Election of 5 -3 -97, 5- 13 -06) Section 10.07 Results of Election. (a) Initiative. If a majority of the qualified voters voting on a proposed initiative ordinance vote in its favor, it shall be considered adopted upon certification of the election results and shall be treated in all respects in the same manner as ordinances of the same kind adopted by the City Council. If conflicting ordinances are approved at the same election, the one receiving the greatest number of affirmative votes shall prevail to the extent of such conflict. (b) Referendum. If a majority of the qualified voters voting on a referred ordinance vote against it, it shall be considered repealed upon certification of the election results. (c) Recall. If a majority of the votes cast at a recall election shall be against the recall of the person named on the ballot, he or she shall continue in office for the remainder of his or her unexpired term. If a majority of the votes cast at such election shall be for the recall of the person named on the ballot, he or she shall be deemed removed from office and the vacancy shall be filled as provided in Section 4.06(c) of this Charter. (Election of 5 -6 -89, 5 -3 -97, 5 -13 -06) Section 10.08 Limitation on Recall. No Councilmember shall be subject to recall within six months of his or her election to office nor more than once during one term of office. A recall election need not be ordered by the City Council against any Councilmember on whom a petition is filed if his or her term of office is to expire within ninety days after the petition is filed with the City Secretary. ( EIection of 4 -7- 79,5 -6 -89, 5 -3 -97, 5- 13 -06) [End of Article X] 50116599.2 25 ARTICLE XI PUBLIC UTILITIES Section 11.01 Powers of the City. The City shall have such powers with respect to public utilities as may now or hereafter be granted and defined under the Constitution and the general laws of the State. The City shall have the power through eminent domain proceedings to acquire any public utility operating with or without a franchise and furnishing a public service to the citizens of the City. In valuing the property, the measure of damages shall be the fair market value of the physical properties together with its franchise, if any, taken together as one system. This power shall be in addition to and cumulative of any other powers of acquisition granted to or reserved by the City in a franchise ordinance. Prior to the purchase of any existing franchised public utility system, either according to the terms of the franchise or by eminent domain, the City Council must submit the question of the purchase to the qualified voters of the City, and the same must be approved by a majority of those voting in such election. (Election of 5 -6 -89, 5 -3 -97, 5- 13 -06) Section 11.02 Franchises. The City Council shall have power by ordinance to grant, renew and extend all franchises of public utilities of every character operating within the City, and for such purpose is granted full power. The term "public utilities" as used herein is construed to mean any person, firm or corporation furnishing to the public any general public service, including, but not limited to heat, light, power, telephone service, community antenna or cable television service, refrigeration, steam, and the carrying of passengers for hire, or for any other purpose whereby a right to, in part, appropriate or use the streets, highways, or other property of the City is necessary or proper. All ordinances granting, renewing, or extending franchises for public utilities shall be read at two separate regular meetings of the City Council and shall not be passed until thirty days after the first reading; and no such ordinance shall take effect until thirty days after its passage; and the full text thereof shall be placed on the City's website for at least one week prior to final adoption of the franchise ordinance. (Election of 5- 13 -06, 11- 06 -12) Section 11.03 Franchise Value Not To Be Allowed. In fixing reasonable rates and charges for utility service within the City, nothing shall be included as the value of any franchise granted by the City under this Charter. Section 11.04 Right of Regulation. All grants, renewals, or extensions of public utility franchises, whether it be so provided in the franchise ordinance or not, shall be subject to the right of the City: (a) To require compliance with the terms of the franchise. 50116599.2 26 (b) To require reasonable extensions of plant and service, and the maintenance of the plant and fixtures at the highest reasonable standard of efficiency. (c) To establish reasonable standards of service and prevent unjust discrimination in service or rates. (d) To prescribe, for each franchised utility, the form of accounts to be kept or that the system of accounts shall conform to those prescribed by the appropriate State and /or federal utility regulatory agencies. (e) At any time to require annual and other reports by each such public utility pertaining to sales and operations within the City. (f) To impose such reasonable regulations and restrictions as may be desirable or conducive to the safety, welfare, and accommodation of the public. (g) To require such compensation and rental as may be permitted by the laws of the State. (h) To forfeit by ordinance any franchise at any time upon the failure of the grantee to comply with any provision of the franchise, such power to be exercised only after notice and hearing and under the conditions hereinafter provided; provided, however, that action may be taken hereunder only after the City has given to the grantee written notice of the particular or particulars in which it is claimed that the grantee is in default, and the grantee shall have a reasonable time after receipt of such notice, which time in no event shall be less than thirty days, to cure such alleged default or defaults; after the expiration of which time if said default or defaults are not cured the City may, at its option, by ordinance declare the franchise forfeited; and provided further, that such forfeiture shall, however, be subject to the orders of any court of competent jurisdiction in which the grantee may seek review of the forfeiture. (Election 4 -7 -79, 5-3.97, 5- 13 -06) Section 11.05 Franchise Records. The City shall maintain a public record of public utility franchises. (Election of 5 -3 -97, 5- 13 -06) Section 11,06 Regulations of Rates and Service. The City Council shall have full power after notice and hearing to regulate by ordinance the rates, charges, and fares of every public utility franchise holder operating in the City and of any other person, firm or corporation exercising any public privilege in the City. Every such utility or person, firm or corporation who shall request an increase in rates, charges or fares, shall have, at the hearing of the City Council called to consider such request, the burden of establishing by clear, competent and convincing evidence, the value of its investments properly allocable to service in the City, and the amount and character of its expenses and revenues connected with the rendering of such service. Such hearing of the City Council shall be held not later than thirty days from the date of the filing of a written request for an increase in 50116599.2 27 rates, charges or fares. If, upon such hearing, the City Council is not satisfied with the sufficiency of the evidence so furnished, it shall be entitled to call upon such utility, person, firm or corporation, for the furnishing of additional evidence at a subsequent date, to which said hearing may be adjourned, which adjourned hearing shall be held not later than thirty days from the date such original hearing. Upon calling for the furnishing of such additional evidence at such adjourned hearing the City Council shall have the right to select and employ, then and later, rate consultants, auditors, and attorneys to conduct investigations, present evidence, advise the City Council, and conduct litigation on such requested increase in rates, charges or fares. Such rate consultants, auditors and attorneys shall be qualified, competent, and of good standing in their professions. The City Council shall, within sixty days after the date of said adjourned hearing, determine and fix by ordinance the rates, charges, or fares to be charged by the applicant filing such request for an increase in rates, charges, or fares. No such utility, person, firm, or corporation shall institute any legal action to contest any rates, charges, or fares until the rates, charges or fares have been fixed by the City Council in accordance with the procedures herein contained; provided however, the failure of the City Council to make determination of rates, charges or fares by ordinance within the sixty day period herein specified shall be deemed a denial of the application for increase theretofore filed. Any time or times prescribed herein may be extended by resolution of the City Council and written agreement of the applicant. Upon failure of the City Council to hold any hearings or make determination of rates, charges or fares by ordinance within the times or extended times as herein provided, the request for increase shall be deemed denied, and no further action shall be prerequisite to institution of legal action by the applicant to contest such rates, charges, or fares as theretofore fixed by the City Council. (Election of 5 -3 -97, 5 -13 -06) [End of Article Xl] 50116599.2 28 ARTICLE XII GENERAL PROVISIONS Section 12.01 Personal Financial Interest. No officer or employee of the City shall have a financial interest, direct or indirect, in any contract with the City, nor shall be financially interested, directly or indirectly, in the sale to the City of any land, or rights or interest in any land, materials, supplies or service. The above provision shall not apply where the interest is represented by ownership of stock in a corporation involved, provided such stock ownership amounts to less than one percent of the corporation stock. Any violation of this Section shall constitute malfeasance in office, and any officer or employee of the City found guilty thereof shall thereby forfeit his or her office or position. Any violation of this Section with the knowledge, express or implied, of the person or corporation contracting with the City shall render the contract voidable by the City Manager or by the City Council. (Election of 5- 13 -06) Section 12.02 Prohibitions. (a) Activities Prohibited. (1) No person shall be appointed to or removed from or in any way favored or discriminated against with respect to any City position or appointive City administrative office because of race, sex, political or religious opinions or affiliations. (2) No person shall willfully make any false statement, certificate, mark, rating or report in regard to any test, certification or appointment under the personnel provisions of this Charter or the rules and regulations made thereunder, or in any manner commit or attempt to commit any fraud preventing the impartial execution of such provisions, rules and regulations. (3) No person who seeks appointment or promotion with respect to any City position or appointive City administrative office shall directly or indirectly give, render or pay any money, service or other valuable thing to any person for or in connection with his test, appointment, proposed appointment, promotion or proposed promotion. (4) No City employee or elected or appointed City official shall orally, by letter or otherwise solicit or assist in soliciting any assessment, subscription or contribution for any political party or political purpose whatever from any person holding any compensated City position. (Election of 11 -4 -08) (5) With respect to any campaign for election to an office in the City, no person who holds any compensated City position shall make, solicit or receive any contribution to the campaign funds of any political party or any candidate for such office or take any part in management, affairs or political campaign of any political party, but he may exercise his rights as a citizen to express his opinions and to cast his vote. (Election of 11 -4 -08) 50t]6599.2 29 (6) No person related within the second degree by affinity or within the third degree by consanguinity to any elected officer of the City, or to the City Manager, shall be employed by the City or be appointed to any office, position, or clerkship or other service of the City, but this prohibition shall not apply to any such person related in the prohibited degree who has been continuously employed by the City for not less than two years prior to the election or appointment of the officer. (Election of 11 -4 -08) (b) Penalties. Any person who by himself or herself or with others willfully violates any of the provisions of paragraphs (a)(1) through (a)(6) of this Section shall be guilty of misconduct and shall immediately forfeit his or her office or position upon order of the City Manager or the City Council. (Election of 4 -7 -79, 5 -6 -89, 5- 13-97, 5- 13 -06) Section 12.03 Liability for Personal Injuries or Death. The City shall be liable for money damages for personal injuries or death only to the extent required by the laws of the State. Before the City shall be liable for damages for the death or personal injuries of any person or for damages to or destruction of property of any kind, which does not constitute a taking or damaging of property under Article I, Section 17, Constitution of Texas, the person injured, if living, or his or her representative, if dead, or the owner of the property damaged or destroyed, shall give the City Council or City Manager notice in writing of such death, injury, damage or destruction, duly verified by affidavit, within forty -five days after same has been sustained, stating specifically in such written notice when, where, and how the death, injury, damage or destruction, occurred, and the apparent extent of any such injury, the amount of damages sustained, the actual residence of the claimant by street and number at the date the claim is presented, the actual residence of such claimant for six months immediately preceding the occurrence of such death, injury, damage or destruction, and the names and addresses of all witnesses upon whom it is relied to establish the claim for damages; and the failure to so notify the City Council or City Manager within the time and manner specified herein shall exonerate, excuse and exempt the City from any liability whatsoever. No act of any officer or employee of the City shall waive compliance, or stop the City from requiring compliance, with the provisions of this section as to notice, but such provisions may be waived by resolution of the City Council, passed before the expiration of the forty -five -day period herein provided, and evidenced by minutes of the City Council. (Election of 5 -3 -97, 5- 13 -06) Section 12.04 Charter Amendment. Amendments to this Charter may be framed and submitted to the voters of the City by a charter commission in the manner provided by law, by ordinance passed by a majority vote of the full membership of the City Council, or by a petition signed by not less than five percent of the qualified voters of the City. When a charter amendment petition shall have been filed in conformity with Section 10.03 of this Charter, the City Council shall, subject to applicable law, forthwith provide by ordinance for submitting such proposed amendment to a vote of the voters of the City. Any ordinance for submitting a charter amendment to the voters shall provide for submission of such amendments to the voters in accordance with applicable law. Not less than thirty days prior to such election the City Secretary shall make available at the City Offices a 50116599.2 30 copy of the proposed amendment or amendments. If a proposed amendment shall be approved by a majority of the voters voting thereon, it shall become a part of the Charter at the time fixed therein. Each amendment shall be confined to one subject; and, when more than one amendment shall be submitted at the same time, they shall be submitted so as to enable the voters to vote on each separately. (Election of 4 -7 -79, 5 -6 -89, 5 -3 -97, 5- 13 -06, 11 -4 -08) Section 12.05 Charter Review Commission. The City Council shall periodically appoint a Charter Review Commission of five citizens of the City, It shall be the duty of the Commission to: (a) Inquire into the operation of the City government under the Charter provisions and determine whether any such provisions require revision and to this end, public hearings may be held and the Commission shall have the power to compel the attendance of any officer or employee of the City to require the submission of any of the City records which it may consider necessary to the conduct of such hearing. (b) Make any recommendations it considers desirable to insure compliance with the provisions of this Charter by the several departments of the City. (c) Propose amendments to this Charter to improve its effective application to current conditions. (d) Report its findings and present its proposed amendments, if any, to the City Council. The City Council shall receive any report submitted by the Charter Review Commission, may comment on any proposed amendment recommendations made, and, if any amendment or amendments are presented as a part of such report, shall order such to be submitted to the voters of the City in the manner provided in Section 12.04. The term of office of the Charter Review Commission shall be 180 days after the date of appointment of the Commission, and, if during this term no report is presented to the City Council, then all records of the proceedings of the Commission shall be filed with the City Manager and the Charter Review Commission shall be dismissed. (Election of 4 -7 -79, 5 -3 -97, 5- 13 -06) Section 22.06 Separability. If any provision of this Charter is held invalid, the other provisions of the Charter shall not be affected thereby. If the application of this Charter or any of its provisions to any person or circumstances is held invalid, the application of the Charter and its provisions to other persons or circumstances shall not be affected thereby. (Election of 4 -7 -79, 5- 13 -06) Section 12,07 State Law. References in this Charter to "State law" shall refer to applicable provisions of State law in effect from time to time. (Election of 5- 13 -06) 50116599.2 31 Section 12.08 Headings. Headings and titles of Sections and subsections of this Charter are for convenience only and shall not affect the meaning of any provisions within such Sections. (Election of 5- 13 -06) [End of Article XII] 50116599.2 32 WORKSHOP B CITY COUNCIL MEMORANDUM City Council Meeting: August 13, 2013 Department: Mayor and Council Subject: Discussion and /or action regarding the City Council Rules of Procedure, Code of Conduct and City Charter BACKGROUND Council requested a workshop discussion and action item regarding the City Council Rules of Procedure, Code of Conduct, and the City Charter. FISCAL IMPACT None at this time RECOMMENDATION This item is for discussion and action. ATTACHMENT City Charter Council Rules of Procedure Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: August 13, 2013 Department: Subject: BACKGROUND City Secretary Minutes The City Council held a regular meeting on August 6, 2013. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the regular meeting of August 6, 2013. ATTACHMENT Minutes — regular meeting August 6, 2013 MINUTES REGULAR MEETING August 6, 2013 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 6, 2013, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Carpenter Councilmember David Scagliola Councilmember Cedric Edwards Staff Present: Executive Director David Harris Executive Director Brian James City Attorney Katherine Tapley Deputy City Secretary Donna Schmoekel Councilmember Sydney Verinder was absent. CALL TO ORDER: Mayor Carpenter called the Regular Meeting to ord INVOCATION AND PLEDGES OF ALLEGL STATES AND THE STATE OF TEXAS. Reverend Richard Young, Universal City United 1\ Pledges of Allegiance to the Flags of the United Sta Mayor Pro -Tem Jim Fowler Councilmember Georue Antuna Ci City 00 P.M. inager John Kessel ve Director John Bierschwale f Staff Bob Cantu s st Church gave the Invocation followed by the the State of Texas. Mayor Carpenter recognized Boy Scouts Jason Taylor, Troop 512 and Ben Sauder, Troop 228. Mayor Carpenter asked that they join him up front for the swearing in of the Mayor Pro -Tem. Mayor Carpenter explained his position and the position of the Mayor Pro -Tem. A. Mayor Pro -Tem Oath of Office — Oath of Office administered to Councilmember Jim Fowler. (Mayor Carpenter to administer oath) Mayor Carpenter provided the Oath of Office to Councilmember Jim Fowler. Mayor Pro - Tem Fowler introduced his wife Pat and son Phillip who were in the audience this evening. Presentations • Emergency Management Overview (J. Bierschwale /C. Meek) Mayor Carpenter recognized Captain and Emergency Management Coordinator Chris Meek who provided a brief overview regarding the Emergency Management Operations. Captain Meek recognized the Emergency Management team which consisted of: Assistant EMC Captain John Perry, Assistant Police Chief Michael Harris, Deputy Marshal Steve Pulaski, Public Education 08 -06 -2013 Minutes Page - 1 - EMS Michael Cosentino, Assistant Finance Director Robert Galindo, Assistant Public Works Director Jim Hooks, and Sr. Administrative Assistant for Fire Jessica Robinson. Captain Meek announced that on Monday, August 19, 2013, at 9:00 a.m.- Schertz Civic Center in the Bluebonnet room a presentation will be given by local Emergency Management Officials who were involved in the response and investigation of the West, Texas, chemical plant explosion. City Events and Announcements • Announcements of upcoming City Events (D. Harris /J Mayor Carpenter recognized Executive Director of following announcements of upcoming events: • Thursday, August 8, 2013 — Northeast Partnership Conference Center 11:30 a.m. • Saturday, August 10, 2013 — 8:00 a.m. City of Cibolo Grand Opening at the Schlather Disc Golf Course, 174 • Announcements and recognitions by City Manager (J. l Mayor Carpenter recognized City Management Team for their work. Mr. Kessel stated that this 15 years of service, and Sr City. Hearing of Residents: This time is set aside for any per out the speaker's register prior minutes. All remarks shall be addressed t Any person making personal, im; be requested to leave the meeting to e/B. James) who provided the —01 hosting a Rib - >Road in Cib( Hills Golf and tting and ager John Kessel who gave kudos to the Emergency ,ment awarded longevity pins to Captain John Perry for Specialist Jerry McFarland for 5 years of service to the wishes to address the City Council. Each person should fill eeing. Presentations should be limited to no more than 3 the Council as a body, and not to any individual member thereof. ,rtinent, or slanderous remarks while addressing the Council may Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Carpenter recognized the following who spoke: 08 -06 -2013 Minutes Page - 2 - • Mr. Louis Rojas, 2916 Cottonwood Drive, who spoke regarding the need for a sign for Woodland Oaks, street markings needed in Greenshire, and an eyesore of a half painted building at Clear Blue Car Wash. • Ms. Barbara Wells, 5708 Tuckatoe, who spoke regarding speeding on Country Club Blvd. and Columbia, the need for a stop sign, and a problem with basketball goals in the street. • Ms. Maggie Titterington, Schertz Chamber of Commerce, who provided an update on the upcoming Chamber events. Workshop • Presentation and discussion of the FY 2013 -14 Proposed Budget. (J. Kessel/ J. Walters) Mayor Carpenter recognized Budget Analyst James Walters who provided a Power Point presentation regarding the proposed FY 2013 -14 budget, noting that this is also a five -year budget projection, and answered questions from Council. The following information was included: FY 2013 -14 Proposed Budget Budget Goals: • Balanced Structurally • Conservative and Responsible • Follows Financial Policies • Maintains Current Service Levels • Focuses on Priorities Management Practices: • Focus on priorities • Maintain Appropriate Fund Balance • Team Input • Departments, Council, and Citizens • Forward Looking • Planning for Future Revenues & Expenses • Consider Project schedules • 5 Year Forecast' Key City 5 Year Goals: • Building Repairs • Rebuild Reserves' • Fire Station 3 • P25 Compliant Public Safety Radios • Master Facilities Plan • Hold Tax Rate Flat • Compensation Study Budget Highlights: • Elevated Water Tank Construction • Master Communication Plan Phase 1 08 -06 -2013 Minutes Page - 3 - • Council Chamber Improvements • New Vacuum & Router Truck for Public Works • Northcliffe Waterline Replacement Pre - Budget Community Requests: • Improved maintenance of Crescent Bend pathways • Provide a facility to pay utility bills farther south • Plan the Fire Station 3 as a multiuse facility • Fire & Public Safety be the top priority I &S Fund 5,596,775 Historical Committee 5,650 Parks & Rec Foundation 275,250 SEDC 3,074,554 Grand Total S61,980,797 08 -06 -2013 Minutes Page - 4 - Tax Rate Current M &O $0.2993 Funds General City Services I &S $0.2006 Pays for the City's Debt Total $0.4999 The combined tax rate seen on the tax bill Effective Tax rate: $0.4829 Current tax rate: $0.4999 — Proposed budget is balanced at this rate Proposed maximum rate: $0.4999 Rollback rate: $0.01 is equal t< At $0.4999 2012 Tax Bill = 2013 Tax Bill = Increase = $ 2012 Tax Bill = 2013 Tax Bill = Increase = $ Property Valu( 2012 Adjusted 2013 Equivalen 2013 New Prop, 2013 Adjusted Difference General Fund: 25% of Fun( g Fund Iund B ,uirement Policy M &0 $0.2993' Total change $ 231,000 $ 323,000 $ 551,000 $1,105,000 $ 506,000 $ 51637,149 i expenaitures: New programs Capital purchases Maintain current level of service Total Increase Reserve Funding Current M &O $0.2993 provides: New Programs: $ 125,000 Merit Program $ 47,000 Computer Technician 08 -06 -2013 Minutes Page - 5 - $ 14,000 Part -time Animal Adoption Facility Technician $ 45,000 New Animal Adoption Center Operations $ 231,000 Total New Programs General Fund Capital Purchases: • Replace Vehicle for Marshal Services • Purchase of 2 Vehicles for Streets (reimbursed by Water) • Council Chamber Improvements (reimbursed by court security, court technology, and hotel tax restricted funds) • New Email Server and Set up • Increase the amount of Desktop replacements Sales Tax: General Fund FY 2011 -12 Actual $5,309,018 +13% FY 2012 -13 Estimated $5,999,190 +3% Mr. James stated that not all of these changes are funded by one time sales tax from Amazon construction. Conservative year growth. General Fund: FY 2011 -12 Budget Revenue $22,281,893 Expenditures $(2),888,943' Reserve Funding $ 392,950 Reserve Shortfall $(2,278,345; Mr. James provided information re funding, and M &0 fund balance, as Target Tax Rate: Tax Rate Current Recc M &O I& S Total M &O Impact $0.2993 $0.2006 $0.4999 $0 $0.3035 $0.1964 $0.4999 $103,740 2012- $22,689,507 $(21,513,138) $ 1,176,369 FY 20 $6,179,166 xes. Year to date 26 %. 21% (4) months gives 13% current 2013 -14 $23,125,022 $(22,618,597) $ 506,425 $(1,494,926) $(1,154,015) the past five (5) years of revenues, expenses, reserve provided a five (5) year forecast. 08 -06 -2013 Minutes Page - 6 - Alternative $0.3010 $0.1964 $0.4974 $41,990 Expense $(25,547,867) $(25,547,867) $(25,547,867) Reserve $(157,669) $(33,012) $(107,213) Funding 25% Goal $6,371,967 $6,371,967 5 Year Summary — I &S Fund: ■ Recommended $0.1964 • Fire Station 3 ♦ New Fire Engine fu ♦ Station funding in 2 • Lowest Fund balance $398, $6,371,967 in 2015 • Additional project funding capabilities Mr. James provided the July 31 August 6 20 21 Septembe October 1 th Ci and schedule public First Community B Church, 6:00 p.m. First Public Hearin tion regarding the n FY 2016 -17 012 -13 budget calendar: to place preliminary tax rate on agenda, .rings ,t Presentation - Schertz United Methodist Second Community Budget Presentation — Hal Baldwin Municipal Complex — Council Chambers at 6:00 p.m. Second public Hearing and First Vote Second Vote and Adoption Budget goes into effect The Consent Agenda is considered to be self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request by the Mayor or a Councilmember. 1. Minutes - Consideration and /or action regarding the approval of the minutes of the Regular Meeting of July 30, 2013. (J. KesselB. Dennis) 08 -06 -2013 Minutes Page - 7 - 2. Ordinance No. 13 -T -28 - Consideration and /or action approving an Ordinance authorizing a budget adjustment to Economic Development Fund Consulting Services - Charrette for the Gateway Planning Group Contract; repealing all Ordinances or parts of Ordinances in conflict with the Ordinance; and providing an effective date. Final Reading (J. Kessel/D. Gwin) The following was read into record: ORDINANCE NO. 13 -T -28 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO CONSULTING SERVICES - CHARRETTE FOR THE GATEWAY PLANNING GROUP CONTRACT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE 3. Resolution No. 13 -R -61 - Consideration and /oi establishment of a Contractual Agreement bet County Supervision and Corrections Departm( Restitution Program administered through the Department of the City of Schertz, and other Logan) The following was read into record: RESOLUTIO A RESOLUTION BY THE CITY CO] AUTHORIZING THE ESTABLISHlV BETWEEN THE CITY OF SCHI SUPERVISION' AND CORRECTIONS COMMUNITY SE'' THE PARKS,_REI THE CITY OF THEREWITH 4. Resolution No. 13 -1 funding for VIA/AA The following was rf ,i,' , TZ, on approving a Resolution authorizing the the ,City of Schertz'' and the Guadalupe > retain /maintain the Community Service cs, Recreation, and Community Services ;rs in connection therewith. (B. James /G. 1 -"IL OF THE CITY OF SCHERTZ, TEXAS T OF A CONTRACTUAL AGREEMENT rZ AND THE GUADALUPE COUNTY iPARTMENT TO RETAIN/MAINTAIN THE f PROGRAM ADMINISTERED THROUGH VIMUNITY SERVICES DEPARTMENT OF OTHER MATTERS IN CONNECTION - Consideration and /or action approving a Resolution supporting the - for continuation of transit services. (B. James/B. James) record: RESOLUTION NO. 13 -R -64 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS INDICATING A WILLINGNESS TO PROVIDE FUNDING UP TO $22,500 AS A MATCH FOR THE CONTINUATION OF TRANSIT SERVICES IN SCHERTZ Mayor Carpenter recognized Councilmember Edwards, who moved, seconded by Mayor Pro- Tern Fowler, to approve consent agenda items 1 through 4. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Scagliola, Antuna, and Edwards voting yes and no one voting no. Councilmember Verinder was absent Motion Carried 08 -06 -2013 Minutes Page - 8 - Discussion and Action Items 5. Resolution No. 13 -R -62 — Consideration and /or action approving a Resolution authorizing the selection of Armstrong, Vaughn & Associates for Financial Audit Services. Q. Kessel/R. Galindo) The following was read into record: RESOLUTION NO. 13 -R -62 A RESOLUTION BY THE CITY COUNCIL OF TIC AUTHORIZING THE SELECTION OF Al ASSOCIATES FOR FINANCIAL AUDIT SERVICE Mayor Carpenter recognized Assistant Finance Director 7 item stating that on July 11, 2013, the City received pr( The request for proposal was for a three -year term with term. Seven proposals were submitted to the City for c proposals, the Audit Committee unanimously selecte Vaughan & Associates, P.C. to recommend for City Coun CITY OF SCHERTZ, TEXAS STRONG, VAUGHAN & )ert Galindo who introduced this isals for financial audit services. i option to renew for a two -year iideration. After a review of the the proposal from Armstrong, approval. Mr. Galindo stated action requested of Council is to approve the proposal from Armstrong, Vaughan & Associates, P.C. to provide financial audit services for a three -year term with an option to renew for a two -year term. Mayor Carpenter recognized Councilmember Edwards, who moved, seconded by Mayor Pro- Tern Fowler, to approve Resolution No. 13 -R -62. The vote was unanimous with Mayor Pro - Tem Fowler, Councilmembers Scagliola, Antuna, and Edwards voting yes and no one voting no. Councilmember Verinder was absent Motion Carried 6. Public Hearing Ordinance No. 13 -M -27 — Conduct a Public Hearing and consideration and /or action approving an Ordinance amending the City of Schertz Code of Ordinances and certain other Ordinances by amending and establishing fees for certain licenses, permits, and other services provided; by the City of Schertz, providing that this Ordinance shall be cumulative of all Ordinances as to such subject; providing for future amendments of this Ordinance by Resolution; providing a severability clause; providing for a penalty clause; providing a savings clause; and providing an effective date. Final reading Q. Kessel /J. Walters) The following was read into record: ORDINANCE NO. 13 -M -27 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES AND CERTAIN OTHER ORDINANCES BY AMENDING AND ESTABLISHING FEES FOR CERTAIN LICENSES, PERMITS, AND OTHER SERVICES PROVIDED BY THE CITY OF SCHERTZ; PROVIDING THAT THIS ORDINANCE SHALL BE 08 -06 -2013 Minutes Page - 9 - 7 CUMULATIVE OF ALL ORDINANCES AS TO SUCH SUBJECT; PROVIDING FOR FUTURE AMENDMENT OF THIS ORDINANCE BY RESOLUTION; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Carpenter opened the public hearing and recognized the following who spoke: • Mr. Grumpy Azzoz, 528 Wayward Pass, who addressed his concern regarding the fee increase. He requested Council look at where the City could limit fees and suggested that they show justification of the increased costs. • Mrs. Clare Layton, 12231 Lost Meadows Drive, who asked for clarification as to why this item was back on the agenda, as Council had approved it last week. City Manager John Kessel stated that this is for final reading. He stated that Ordinances require two readings. As no one else spoke, Mayor Carpenter closed the public hearing. Mayor and Council provided their comments regarding the proposed fee schedule. Mayor Carpenter recognized Councilmember Scagliola, who moved, seconded by Councilmember Antuna, to approve Ordinance 13 -M -27 final reading. The vote was unanimous with Mayor Pro -Tend Fowler, Councilmembers Scagliola, Antuna, and Edwards voting yes and no one voting no. Councilmember Verinder was absent Motion Carried Resolution No. 13 -R -63 - Property Tax Rate Consideration and /or action approving a Resolution taking a Record Vote on setting the Preliminary Tax Rate for FY 2013 -14 and Scheduling of Public Hearings on the proposed tax rate. (J. Kessel /J. Walters) The following wa SOLUTION NO. 13 -R -63 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PRELIMINARY MAXIMUM TAX RATE FOR FISCAL YEAR 2013 -14, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Budget Analyst James Walters who introduced this item stating action sets the preliminary tax rate for the FY 2013 -14 as $0.4999 per $100 valuation. This rate is not subject to rollback. Public hearings for August 20 and August 27 will also be set. Once this rate is established, the Council may not adopt a higher rate. Mayor Carpenter recognized Councilmember Scagliola, who moved, seconded by Mayor Pro -Tem Fowler, to approve Resolution No. 13 -R -63 setting the preliminary maximum tax rate of $.4999 per $100 valuation which is composed of the Maintenance & Operation Tax Rate of $0.3035 and the Interest & Sinking Tax Rate of $0.1964, and setting the public hearing dates for August 20, 2013, and August 27, 2013. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Scagliola, Antuna, and Edwards voting yes and no one voting no. Councilmember Verinder was absent Motion Carried 08 -06 -2013 Minutes Page - 10 - Mayor and Council congratulated Management and Staff for holding the current tax rate. Mayor and Council also gave kudos to the department heads for their work on the proposed budget. Roll Call Vote Confirmation Mayor Carpenter recognized City Secretary Brenda Dennis who recapped the votes for the agenda items 1 through 7. Reg 0 10 11 y Council lowing: sere State Representative Donna Campbell was present. He stated that he discussed with her the need to be able to collect internet sales tax dollars. Executive Session Council did not meet in executive session Reconvene into Regular Session 08 -06 -2013 Minutes Page - 11 - 12. Take any action deemed necessary as a result of the Executive Session. No action taken, as Council did not meet. Adjournment As there was no further business, the meeting was adjourned at 8:09 p.m. ATTEST: City Michael R. Carpenter, Mayor 08 -06 -2013 Minutes Page -12 - Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: August 13, 2013 Department: Public Works Subject: Resolution No. 13 -R -65 - a Resolution authorizing contracts totaling no more than $100,000 with Robert's Concrete Construction, LLC for labor and related materials for various separate and unrelated concrete related projects during the 2012 -2013 fiscal year BACKGROUND The City of Schertz (the "City ") has contracted with Robert's Concrete Construction, LLC ( "Robert's Concrete ") for labor and related materials for various separate and unrelated concrete related projects because Robert's Concrete has a reputation of consistently providing a quality job for a low price compared to other local contractors. The various contracts between the City and Robert's Concrete have been related to work for the City's Public Works Department, as well as for other departments of the City. The City's Purchasing Policy, adopted and approved by the City Council of the City pursuant to Resolution No. 11 -R -14, authorizes the City Manager, or his or her designee, to approve and execute contracts for amounts less than $50,000 without obtaining City Council approval for such contracts. The total amount of the various separate and unrelated contracts that the City has entered into with Robert's Concrete during the 2012 -2013 fiscal year is approaching $50,000. Due to Robert's Concrete's reputation of consistently providing a quality job for a low price, the City staff desires to continue to work with Robert's Concrete in connection with one or more additional separate and unrelated concrete related projects during the remainder of the 2012 -2013 fiscal year, for total expenditures with Robert's Concrete during the 2012 -2013 fiscal year of up to $100,000. As one of those additional projects, the Public Works Department needs to complete a concrete swale within the Laura Heights Detention Pond to alleviate the issues with standing water in the pond. By completing this concrete swale, water will drain properly and the pond can be managed by the Homeowners Association. The Public Works Department solicited three (3) phone bids from local concrete contractors that work in our area for the concrete swale within the Laura Heights Detention Pond. The lowest bid for the work for this project came from Robert's Concrete. The bid was in the amount of $10,000 to be paid out of the Drainage Channel Maintenance Account. Goal To obtain approval from City Council to approve and execute contracts with Robert's Concrete for additional separate and unrelated projects, including the Laura Heights Detention Pond project, during the remainder of the 2012 -2013 fiscal year for total expenditures with Robert's Concrete during the 2012 -2013 fiscal year of up to $100,000 and to complete the concrete swale within the Laura Heights Detention Pond to alleviate the issues with standing water in the pond to allow for proper drainage. Community Benefit To provide the best services at the lowest cost for labor and related materials for various separate and unrelated concrete related projects within the City of Schertz. Summary of Recommended Action Staff recommends that Council authorize the City Manager to approve and execute contracts with Robert's Concrete for additional separate and unrelated projects, including the Laura Heights Detention Pond project, during the remainder of the 2012 -2013 fiscal year for total expenditures with Robert's Concrete during the 2012 -2013 fiscal year of up to $100,000 (cumulative). FISCAL IMPACT No fiscal impact for approval of the Resolution. Costs associated with utilizing Robert's Concrete Construction, LLC will be paid for from the appropriate department. Funds are budgeted for these services as required. RECOMMENDATION Staff recommends Council approve Resolution 13 -R -65 ATTACHMENTS Resolution 13 -R -65 RESOLUTION NO. 13 -R -65 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING CONTRACTS TOTALING NO MORE THAN $100,000 WITH ROBERT'S CONCRETE CONSTRUCTION, LLC FOR LABOR AND RELATED MATERIALS FOR VARIOUS SEPARATE AND UNRELATED CONCRETE RELATED PROJECTS DURING THE 2012 -2013 FISCAL YEAR AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City ") has contracted with Robert's Concrete Construction, LLC ( "Robert's Concrete ") for labor and related materials for various separate and unrelated concrete related projects; and WHEREAS, City staff has received qualifications indicating that Robert's Concrete is qualified to provide such services for the City; and WHEREAS, the various contracts between the City and Robert's Concrete have been related to work for the City's Public Works Department, as well as for other departments of the City; and WHEREAS, Robert's Concrete has a reputation of consistently providing a quality job for a low price compared to other local contractors; and WHEREAS, the City's Purchasing Policy, adopted and approved by the City Council of the City (the "City Council ") pursuant to Resolution No. 11 -R -14, authorizes the City Manager, or his or her designee, to approve and execute contracts for amounts less than $50,000 without obtaining City Council approval for such contracts; and WHEREAS, the total amount of the various separate and unrelated contracts that the City has entered into with Robert's Concrete during the 2012 -2013 fiscal year is approaching $50,000; and WHEREAS, due to Robert's Concrete's reputation of consistently providing a quality job for a low price, the City staff desires to continue to work with Robert's Concrete in connection with one or more additional separate and unrelated concrete related projects during the remainder of the 2012 -2013 fiscal year, for total expenditures with Robert's Concrete during the 2012 -2013 fiscal year of up to $100,000; and WHEREAS, the City staff has obtained phone bids for one of the anticipated upcoming projects (the "Anticipated Project ") from various vendors, and Robert's Concrete has offered the lowest price to the City for the project; and WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City for the City to continue to be able to utilize Robert's Concrete for additional separate and unrelated projects, including the Anticipated Project, that may arise during the remainder of the 2012 -2013 fiscal year; and WHEREAS, the City Council desires to allow the City Manager to approve and execute contracts with Robert's Concrete for additional separate and unrelated projects, including the Anticipated Project, during the remainder of the 2012 -2013 fiscal year for total expenditures with Robert's Concrete during the 2012 -2013 fiscal year of up to $100,000. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to approve and execute contracts with Robert's Concrete for additional separate and unrelated projects, including the Anticipated Project, during the remainder of the 2012 -2013 fiscal year for total expenditures with Robert's Concrete during the 2012 -2013 fiscal year of up to $100,000. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. 50664954.1 - 2 - PASSED AND ADOPTED, this 13th day of August, 2013. CITY OF SCHERTZ, TEXAS Michael Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50664954.1 - 3 - Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: August 13, 2013 Department: City Secretary Subj ect: Ordinance No. 13 -E -29 - Calling the November 5, 2013 City of Schertz Joint Election with the City of Cibolo, Cibolo Creek Municipal Authority, Green Valley Special Utility District and the Schertz, Cibolo, Universal City (SCUCISD) Independent School District and approving the Guadalupe County Election Contract, Comal County Election MOU and Contract, and Bexar County Election MOU and Contract First Reading BACKGROUND Since Schertz voters changed the City's General Election from May to November in November 2012, the City Secretary's office has been working with the Elections Administrators of Guadalupe, Comal and Bexar counties to prepare for the November 2013 elections. Other cities, counties, districts, state and federal elections will be held that day as well. We have discussed placing Schertz on election ballots in each of the three counties thereby reducing voter confusion as to where to vote for Early Voting and on Election Day. In the past, entities such as SCUC, Cibolo, Green Valley SUD, and CCMA would contract with Schertz to run their elections. We used paper ballots and voted on the second Saturday in May. We would host early voting at one location and then Election Day voting at one location. Votes were tallied and sent to the other entities. Following the Presidential Election of 2004, Congress passed the Help America Vote Act (HAVA) that essentially mandated that elections be held using computer touchscreen voting equipment. Many entities that decided to hold elections suddenly were faced with purchasing equipment or contracting with a County Elections Administrator to run the election for them. Schertz chose to utilize Guadalupe County Elections Administrator for our City election. Since Schertz voters decided to move the election to November, the City has the opportunity to place our ballot along with Federal, State, County, Special District, and School District. As with the last November charter election, there was some voter confusion that came about as voters who lived in Bexar and Comal counties had to visit an Early Voting location in two locations and Election Day in one location, but two machines. This issue will only become more difficult as development and more voters become registered in Comal and Bexar county portions of the City. This is not ideal for voter participation. After discussing this issue with Election Administrators in the three counties, staff is recommending signing agreements with each county to run the City ballot in each county. What this means is that a person registered in one County will go to that County's Early Voting sites for Early Voting and then to their usual precinct on Election Day and vote one ballot with Schertz's ballot at the bottom of the longer ballot. City Council Memorandum Page 2 The City Secretary has taken the lead to work with Schertz - Cibolo- Universal City Independent School District, Cibolo Creek Municipal Authority, Green Valley Special Utility District, and the City of Cibolo about the future of elections in our jurisdictions, many of which are in more than one County. Discussions have revolved around these entities to sign agreements each with Bexar, Comal, and /or Guadalupe counties for their respective elections. By holding elections this way, many benefits are realized: • Entities will divide the costs proportionately thereby creating a savings to each entity • Utilize common Early Voting and Election Day poll locations • Utilize common voting equipment • Utilize common voting clerks • Reduce Voter confusion and difficulty by only having to go to one location for all elections • Open more Early Voting locations within the different counties On election night, the City Secretary will take results from the three counties and tally the results for posting at City Hall and on the City web site. Tonight's action will authorize staff to finalize agreements with Bexar, Comal, and Guadalupe counties and their respective Election Administrators to conduct the City election. FISCAL IMPACT Estimated Costs are: $ 6,264.50 Comal County (If we were the only entity) $16,948.80 Guadalupe County (If we were the only entity) $ 2,776.84 Bexar County (Our shared estimated cost) By comparison, the November 2012 election cost $19,049.95, plus advertising costs of $7,167.00. RECOMMENDATION It is recommended Council approve Ordinance No. 13 -E -29 calling the November 5, 2013 City of Schertz General Election and approving contracts with the Elections Administrators of Comal County, Guadalupe County, and Bexar County to conduct the election. ATTACHMENTS Ordinance No. 13 -E -29 Contract for Elections Services Agreement — Comal County Contract for Elections Services Agreement — Guadalupe County Memorandum of Understanding and Elections Services Agreement — Comal and Bexar County ORDINANCE NO. 13 -E -29 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, CALLING AN ELECTION TO BE HELD ON NOVEMBER 5, 2013 FOR THE PURPOSE OF ELECTING COUNCILMEMBERS FOR PLACE 3, PLACE 4 AND PLACE 5 FOR SAID CITY; MAKING PROVISION FOR THE CONDUCT OF THE ELECTION; AUTHORIZING CONTRACTS WITH THE ELECTIONS ADMINISTRATORS OF BEXAR, COMAL, AND GUADALUPE COUNTIES TO CONDUCT THIS ELECTION; AUTHORIZING THE ELECTION TO BE HELD AS A JOINT ELECTION; RESOLVING OTHER MATTERS INCIDENT AND RELATED TO SUCH ELECTION; AND DECLARING AN EFFECTIVE DATE WHEREAS, pursuant to Section 9.01(a) of the Home Rule Charter (the "Charter ") of the City of Schertz, Texas (the "City "), the regular elections of the City shall be held on the uniform election date in November of each calendar year, with the elections for Councilmembers for Place 3, Place 4, and Place 5 occurring in November 2013; and WHEREAS, the City Council of the City (the "Council') hereby finds and determines that holding a regular election on November 5, 2013, which is the uniform election date in November prescribed under the Texas Election Code, for the purpose of electing the Councilmembers for Place 3, Place 4, and Place 5 is in accordance with the provisions of the Charter and is in the best interests of the citizens of the City; and WHEREAS, the Council hereby finds and determines that a regular election should be held in the City on November 5, 2013, for the purpose of electing the Councilmembers for Place 3, Place 4, and Place 5; and WHEREAS, the City will contract with the Bexar County Elections Administrator, the Comal County Elections Administrator, and the Guadalupe County Elections Administrator (collectively, the "Elections Administrators ") to conduct this election; and WHEREAS, the City Secretary shall publish and post notice of this election as required by applicable law. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. An election shall held on November 5, 2013 in and throughout the City, for the purpose of electing the Councilmembers for Place 3, Place 4, and Place 5, which places are currently held by (i) Councilmember George Antuna, Jr. — Place 3, (ii) Councilmember Cedric Edwards — Place 4, and (iii) Councilmember Sydney Verinder — Place 5. Section 2. At said election, the candidate receiving the most votes for Councilmember for Place 3, Place 4, or Place 5, respectively, is declared elected for a term to expire in November 2015. Any candidate desiring to have his or her name on the Official Ballot for said election shall, no sooner than July 29, 2013, and no later than August 26, 2013, file with the City Secretary an application in writing in the form prescribed by the Texas Election Code requesting that his or her name be placed on the Official Ballot and declaring as a candidate for Councilmember for Place 3, Place 4, or Place 5. Any person failing to file said written application for candidacy by the time aforesaid shall not be entitled to have his or her name printed on the Official Ballot. The name of all eligible candidates whose applications have been duly and timely filed shall be placed on the ballot pursuant to a drawing as provided by law. Section 3. Pursuant to Section 61.012, Texas Election Code, as amended, the City shall provide at least one accessible voting system in each polling place used in the election. Such voting system shall comply with Texas and federal laws establishing the requirement for voting systems that permit voters with physical disabilities to cast a secret ballot. Touch screen machines may be used for early voting and Election Day voting by personal appearance. Certain early voting may be conducted by mail. The Elections Administrators shall also utilize a Central Counting Station (the "Station') as provided by Section 127.001, et seq., Texas Election Code, as amended. Comal County Election Administrator Julie Kassab, Bexar County Election Administrator Jacque Callanen, and Guadalupe County Administrator Sue Basham will serve as the Managers and Presiding Judges of the Stations, will appoint the Election Judges and Station Clerks for each Station location, and will establish a written plan for the orderly operation of the Station locations in accordance with the provisions of the Texas Election Code. The Elections Administrators will appoint the Tabulation Supervisors which will also serve as the Programmers for the Stations. Lastly, the Elections Administrators will publish notice and conduct testing on the automatic tabulation equipment relating to the Stations and conduct instruction for the officials and clerks for the Stations in accordance with the provisions of the Texas Election Code. Section 4. The City election precincts established for this election shall be the precincts named on Exhibit A attached hereto. A list of the City election precincts and the polling places designated for each such election precinct are identified on Exhibit A to this Ordinance, and this exhibit is incorporated by reference for all purposes. At least 63 days prior to the scheduled election date, the Council, in coordination with the Elections Administrators, will identify and formally approve the appointment of the Presiding Judges, Alternate Presiding Judges, Election Clerks, and all other election officials for this election. Each Presiding Judge shall appoint not less than two (2) resident qualified voters of the County to act as clerks to properly conduct the election. However, if the Presiding Judge appointed actually serves, the Alternate Presiding Judge shall serve as one of the clerks. The appointment of such clerks may include a person fluent in the Spanish language to serve as a clerk to render oral aid in the Spanish language to any voter desiring such aid at the polls on the day of the election. In the absence of the Presiding Judge named above, the Alternate Presiding Judge shall perform the duties of the Presiding Judge. The election shall be held at the precinct locations listed on Exhibit A on Tuesday, November 5, 2013, as prescribed by applicable law, and, on the day of the election, the polls shall be open from 7:00 a.m. to 7:00 p.m. The Bexar County Elections Office, 203 W. Nueva, Ste. 3.61, San Antonio, Texas 78207, the Comal County Elections Office, 178 E. Mill Street, Suite 101, New Braunfels, Texas 78130, and the Guadalupe County Elections Office, 1101 Elbel Road, Schertz, Texas 78154, are hereby designated as the main early voting places at which early voting shall be conducted for those living respectively in Bexar, Comal, and Guadalupe Counties. Jacquelyn Callanen, the Elections Administrator of Bexar County (whose mailing address is 203 W. Nueva, Ste. 3.61, San Antonio, Texas 78207), Julie Kassab, the Elections Administrator of Comal County (whose mailing address is 178 E. Mill Street, Suite 101, New Braunfels, Texas 78130), and Sue Basham, the Elections Administrator of Guadalupe County (whose mailing address is Post Office Box 1346, Seguin, Texas 78156) are hereby appointed as the Early Voting Clerks to conduct such early voting in the election in accordance with the provisions of the Texas Election Code. Each Early Voting Clerk shall appoint not less than two (2) Deputy Early Voting Clerks in accordance with the provisions of the Texas Election Code. Early voting shall be conducted from Monday, October 21, 2013 through Friday, November 1, 2013, with the exception of certain Saturdays, Sundays, and official State holidays. The locations and hours for the early voting are attached to this Ordinance on Exhibit A. Applications for ballots by mail must be received by the Early Voting Clerks of the appropriate Counties not later than the close of business on Friday, October 25, 2013. An Early Voting Ballot Board for each County is hereby established for the purpose of processing early voting results. Julie Kassab, Elections Administrator of Comal County, Jacquelyn Callanen, Elections Administrator of Bexar County, and Sue Basham, Elections Administrator will appoint the Presiding Judges of the applicable Early Voting Ballot Board. Each Presiding Judge shall appoint not less than two (2) nor more than ten (10) resident qualified voters of the applicable County to serve as members of the applicable Early Voting Ballot Board. Section 5. The anticipated fiscal impact of conducting the election is currently estimated to be $25,990.14. Section 6. All resident qualified voters of the City shall be permitted to vote at the early voting locations in their County of residence, and on the day of the election, such voters shall vote at any one of the applicable designated polling places. The election shall be held and conducted in accordance with the provisions of the Texas Election Code, as amended, and as may be required by any other law. All election materials and proceedings shall be printed in both English and Spanish. Section 7. A substantial copy of this Ordinance shall serve as a proper notice of the election. This notice, including a Spanish translation thereof, shall be posted at the City Hall not less than twenty -one (21) days prior to the date the election is to be held, and be published in a newspaper of general circulation in the City, (a) not more than thirty (30) days, and not less than ten (10) days prior to the day of the election, and (b) on the same day in each of two successive weeks with the first publication occurring not less than fourteen (14) full days prior to the day of the election. Section 8. The Council authorizes the City Manager, or his /her designee, to negotiate and enter into one or more joint election agreements with other governmental organizations in accordance with the provisions of the Texas Election Code in such form as shall be approved by the City Manager, or his /her designee, and the City Attorney. Section 9. The Council authorizes the City Manager, or his /her designee, to negotiate and enter into contracts with the Elections Administrators to conduct the election in accordance with the provisions of the Texas Election Code in such form as shall be approved by the City Manager, or his /her designee, and the City Attorney. Section 10. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 11. All ordinances and resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters ordered herein. Section 12. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 13. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and this Council hereby declares that this Ordinance would have been enacted without such invalid provision. The Council hereby authorizes the Mayor and the City Manager of the City to make such technical modifications to this Ordinance that are necessary for compliance with applicable Texas or federal law or to carry out the intent of this Council, as evidenced herein. Section 14. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 15. This Ordinance shall be in force and effect from and after its final passage and any publication required by law. PASSED AND APPROVED on first reading this 13th day of August, 2013. PASSED, APPROVED, AND ADOPTED on second and final reading this , day of August, 2013. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis TRMC, MMC, City Secretary (SEAL OF CITY) EXHIBIT "A" COMAL COUNTY, TEXAS 2013 CONSTITUTIONAL AMENDMENT JOINT ELECTION (2013 ENMIENDA CONSTITUCIONAL ELECTORAL CONJUNTA EN EL CONDADO DE COMAL) November 5, 2013 (Dla de la Elecci6n: 5 de noviembre de 2013) EARLY VOTING LOCATIONS (S/770S DE voTAc16N ANTICIPADA) Location. Dates & Hours of Main Early Voting Polling Location (Lugar. Fechas v Horas de los Centros Principales de Votaci6n Para la Votaci6n Anticipada) MAIN LOCATION: Landa Offices (los Centros Principales) 178 E. Mill St. Ste. 101 NEW BRAUNFELS, TX 78130 DATES and HOURS: October 21 -25, 2013 — 8 a.m. to 5:00 p.m. (Fechas y Horas) (21 -25 de octubre de 2013 - 8 a.m. - 5 :00 p.m.) October 26, 2013 — 9 a.m. to 1 p.m. (26 de octubre de 2013 - 9 a.m. - 1 p.m.) October 28 -30, 2013 — 8 a.m. to 5 p.m. (28 -30 de octubre de 2013 - 8 a.m. - 5 p.m.) October 31, 2013 — 7 a.m. to 7 p.m. (31 de octubre de 2013 - 7 a.m. - 7 p.m.) November 1, 2013 — 6 a.m. to 6 p.m. (1 de noviembre de 2013 - 6 a.m. - 6 p.m.) Garden Ridge City Hall October 21 -22, 2013 - 8 a.m. - 5:00 p.m. 9400 Municipal Parkway (21 -22 de octubre de 2013 - 8 a.m. - 5 :00 p.m.) Garden Ridge, Texas 78266 Bulverde /Spring Branch Library October 24 -25,, 2013 —10 a.m. to 5:00 p.m. 131 Bulverde Crossing (24-25 de octubre de 2013 - 10 a.m. - 5 :00 p.m.) Bulverde, Texas 78163 CRRC Community Center October 29 -30, 2013' —8 a.m. to 5:00 p.m. 125 Mabel Jones Dr. (29 -30 de octubre de 2013 - 8 a.m. - 5 :00 p.m.) Canyon Lake, Texas 78133 Applications for Ballot by Mail Shall be mailed to: (Las solicitudes para boletas que se votaran adelantada por correo deberan enviarse a:) Julie Kassab, 178 E. Mill St. Suite 101, New Braunfels TX 78130 Applications for Ballots by Mail must be received no later than the close of business on Oct. 25, 2013. (Las solicitudes para boletas que se votaran adelantada por correo deberan recibirse para el fin de las horas de negocio el 25 de Oct., 2013.) ELECION Y TACION EL DIA DE LA ELECCION) PCT' PCTO ) POLLING PLACE (LUGAR DE VOTACION ADDRESS DIREGCION CITY CIUDAD 101, 401 Comal County Senior Citizens Center 655 Lando New Braunfels 103,203 Freedom Fellowship Church 410 Oak Run Point New Braunfels 105,106 Canyon Lake Golf Club 405 Watts Lane Canyon Lake 201,202 Peace Lutheran Church 1147 S. Walnut Ave. New Braunfels 102, 204 Bulverde Community Center 1747 E. Ammann Rd. Bulverde 205 Jay F. Feibelman Garden Ridge Community Center 21340 FM 3009 Garden Ridge 206 Johnson Ranch Elementary School 30501 Johnson Way @ FM 1863 Bulverde 301, 302, 303 St. Paul Lutheran Church 181 South Santa Clara Ave. New Braunfels 104,402 Church in the Valley 14181 FM 306 Canyon City 304, 305 Frazier Elementary School 1441 E. Hwy 81 New Braunfels 403 Fischer Community Center 12400 FM 32 Fischer 404, 406 Cross Lutheran Church 2171 E. Common St. New Braunfels 405 Spring Branch Baptist Church 11755 Highway 281 N Spring Branch NOVEMBER 5, 2013 CITY OF SCHERTZ GENERAL ELECTION GUADALUPE COUNTY, TEXAS Location, Dates & Hours of Temporary Branch Early Voting Polling Locations (Lugar, Fechas v Horas de las Sucursales de los Centros temporal de Votacion papa la Votacion Anticipada) SEGUIN ELECTIONS OFFICE - Main Early Voting Location 215 So. Milam St. Seguin, TX 78155 Temporary Branch Early Voting Locations: 3240 FM 725 New Braunfels, 2333 FM 758 New Braunfels, TX 1101 Elbel Schertz, T Monday, Oct. 21 ST through Friday, Oct. 25th, 2013 Lunes, 21 de Oct. hasta el I/iemes, 25 de Oct. de 2073 8.•00 a.m, to 5.•00 p.m de 8.00 de la manna a las 5:00 de tarde Saturday, Oct. 26, 2013 - 7:00 a.m. to 7:00 p.m. Sabado, 26 de Oct., 2073 - de 7•00 de la manna a las 7.•00 de la tarde Sunday, Oct. 27, 2013 1 :00 p.m. to 6:00 p.m. Domingo, 27 de Oct., 2073 - de 1.00 de la tarde a las 6:00 de la tarde Monday, Oct. 28th through Friday, Nov. 1ST, 2013 Lunes, 28 de Oct. hasta el I/iemes, 7 de Nov. de 2073 7:00 a.m. to 7:00 p.m. de 7:00 de la manana a las 7:00 de tarde Open from 7:00 a.m. to 7:00 p.m. 303 Schertz Elections Office, 1101 Elbel Rd., Schertz 304 Schertz United Methodist Church, 3460 Roy Richard Dr., Schertz 305 Selma City Hall, 9375 Corporate Dr., Selma 306 Crosspoint Fellowship Church, 2600 Roy Richard Drive, Schertz 401 Immaculate Conception Catholic Church, 212 N. Barnett St., Marion 402 Schertz Community Center, 1400 Schertz Parkway, Schertz 403 Knights of Columbus Hall, 509 Schertz Pkwy., Schertz 404 Schertz Community Center North (formerly Northcliffe Fire Station), 3501 Morning Dr., Cibolo 409 Elaine S. Schlather Intermediate School, 230 Elaine S. Schlather Pkwy., Cibolo Applications for Ballot by Mail shall be mailed to: (Las solicitudes para boletas que se votaran adelantada por correo deberan enviarse a:) Sue Basham, Elections Administrator, P. 0. Box 1346, Seguin, TX 78156 -1346. Applications for Ballots by Mail must be received no later than the close of business on Oct. 25, 2013. (Las solicitudes para boletas que se votaran adelantada por correo deberan recibirse para el fin de las horas de negocio el 25 de Oct., 2013.) NOVEMBER 5, 2013 CITY OF SCHERTZ GENERAL ELECTION BEXAR COUNTY, TEXAS CONSTITUTIONAL AMENDMENT ELECTION ELECCION SOBRE ENMIENDAS A LA CONSTITUCION NOVEMBER 5, 2013 5 de noviembre de 2013 THE HOURS OF EARLY VOTING WILL BE: (LAS HORAS Y FECHAS DE VOTACION ADELANTADA SERAN:) Monday, October 21 thru Friday, October 25, 2013... Lunes 21 de octubre de 2013 hasta viernes 25 de Saturday, October 26, 2013 ... ............................... Sabado 26 de octubre de 2013 ........................!...... Sunday, October 27, 2013 .......................... Domingo 27 de octubre de 2013 ..................... .............8:00 a.m. to 6:00 p.m. 2013....8:00 a.m. to 6:00 p.m. .....10:00 a.m. to 6:00 p.m. 10:00 a.m. to 6:00 p.m. noon to 6:00 p.m. .......................12:00 noon to 6:00 p.m. Monday, October 28 thru Friday, November 1, 2013 ......... Lunes 28 de octubre de 2013 hasta viernes 1 de noviembr October 21. 2013 — November 1. ...............8:00 a.m. to 8:00 p.m. de 2013.8:00 a.m. to 8:00 p.m. SUN MON TUES WED THURS FRI SAT 20 21 22 23 24 25 26 27 28 * * * * ** , 29 30 31 1 2 3 4 5 6 7 8 9 ELECTION DAY Legend: * * * * * * ** Indicates dates open for early voting Main Early Voting Location: (Local idad Principal de Votacion Adelantada:) BEXAR COUNTY JUSTICE CENTER ........................ ............................... 300 Dolorosa DEAFLINK available for the hearing impaired In addition to the main early polling place, early voting will be conducted at the following locations: (Ademas de la localidad principal, votacion adelantada se Ilevara a cabo en las siguiente localidades:) BROOKHOLLOW LIBRARY ..... ............................... ............................530 Heimer Road CASTLE HILLS CITY HALL(SE CORNER OF COUNCIL CHAMBERS) ...............209 Lemonwood Dr. CLAUDE BLACK CENTER .............. ............................... ...........................2805 East Commerce CODY LIBRARY ............................... ............................... ..........................11441 Vance Jackson COLLINS GARDEN LIBRARY ................... ............................... ............................200 North Park CONVERSE ED KNEUPPER JUSTICE CENTER ..... ............................... 402 S. Seguin Rd COPERNICUS COMMUNITY CENTER ..................... ............................... 5003 Lord Rd. EAST CENTRAL ISD ADMIN BUILDING .... ...........................6634 New Sulphur Springs Road FAIR OAKS RANCH CITY HALL... (COUNCIL CHAMBERS ) ...................7286 Dietz Elkhorn GREAT NORTHWEST LIBRARY ............................... ............................... 9050 Wei Iwood HENRY A. GUERRA, JR. LIBRARY ............................ ...........................7978 W Military Drive JOHN IGO LIBRARY ................................... ............................... 13330 Kyle Seale Parkway JOHNSTON LIBRARY .................... ............................... ...........................6307 Sun Valley Drive JULIA YATES SEMMES LIBRARY @ Comanche Lookout Park ............. 15060 Judson Road LAS PALMAS LIBRARY .................. ............................... ............................515 Castroville Road LEON VALLEY COMMUNITY CENTER .......................... ........................6421 Evers Road LION'S FIELD ............................................. ...........................!... ..........................2809 Broadway MAURY MAVERICK, JR. LIBRARY ...... ............................... !..........................8700 Mystic Park MCCRELESS LIBRARY ...................................... .............................. 1023 Ada Street MEMORIAL LIBRARY ....................... ............................... ........................3222 Culebra MISSION LIBRARY ................ ............................`.. ...........................100 Roosevelt Ave. NORTHSIDE ACTIVITY CENTER ................ .............................. ...........................7001 Culebra OLMOS PARK CITY HALL ............................ ...........................120 West El Prado Drive PARMAN LIBRARY @Stone Oak ................... ............................... 20735 Wilderness Oak SHAVANO PARK CITY HALL... (COUNCIL CHAMB) ......................... 900 Saddletree Ct SOMERSET HIGH SCHOOL ................... ..........................7650 South 1604 West, Somerset SOUTH PARK MALL ............... ............................... ..........................2310 S.W. Military TOBIN LIBRARY @ OAKWELL ..................... .............................. 4134 Harry Wurzbach UNIVERSAL CITY — CITY HALL .................................................... 2150 Universal City Blvd. WINDCREST TAKAS PARK CIVIC CENTER .................... .......................9310 Jim Seal Dr. WONDERLAND MALL OF THE AMERICAS @ CROSSROADS ....`.......4522 Fredericksburg Applications for Ballot by Mail shall k enviarse a:) Jacquelyn F. Callanen, Eli Mail must be received no later than th por correo deberan recbirse papa el fin Precinct 3105130871310313170 40561410014158 4144140571405814126 407914194 4081 4104 4164140971410514116 (Las solicitudes .para boletas que se votaran adelantada por correo deberan iistrator, 203 W. Nueva, Ste. 3.61, San Antonio, 78207 Applications for Ballots by ;iness on Oct. 25, 2013. (Las solicitudes para boletas que se votaran adelantada de negocio e! ;25 de Oct., 2013.) 7:00 a.m. to 7:00 p.m. Fox Run Elementary, 6111 Fox Creek Ed Franz Elementary, 12301 Welcome Dr Universal City City Hall, 2150 Universal City Blvd Coronado Village Elementary, 213 Amistad Randolph AFB, Theater,1 Washington Circle John H. Wood Jr. Middle School, 14800 Judson Rd. Olympia Elementary, 8439 Athenian For more information contact the office of the Bexar County Elections Administrator, Jacquelyn F. Callanen, at (210) 335 -VOTE (8683) (Para mas informacion comuniquese con oficina del Condado de Bexar Administrador de Elecciones, Jacquelyn F. Callanen, al telefono (210) 335 -VOTE (8683) subject to change (sujeto a cambio) NOTICE OF GENERAL ELECTION To the registered voters of the City of Schertz: Notice is hereby given that the polling places listed below will be open from 7:00 a.m. to 7:00 p.m., November 5, 2013, for voting in the general election to elect Councilmembers for Place 3, Place 4 and for Place 5. Locations of Early Voting Polling Places: Early voting by personal appearance will be conducted as listed below: Applications for ballot by mail shall be mailed to: Guadalupe County Early Voting Clerk, P.O. Box 1346, Seguin, Texas 78156 -1346; Bexar County Early Voting Clerk, Jacque Callanen, 203 W. Nueva, Suite 3.6 1, San Antonio, Texas 78207- 4045; or Comal County Early Voting Clerk, Julie Kassab, 178 E. Mill St., New Braunfels, Texas 78130. Applications for ballots by mail must be received no later than the close of business on October 25, 2013. ADVISO DE ELECCION GENERAL A los votantes registrados de la Ciudad de Schertz: Se hace saber que las casillas electorales sitados abajo se abrirdn desde las 7:00 am a 7: 00 pm, 5 de noviembre de 2013 para votar en las elecciones generales para elegir a los concejales del Place 3, Place 4 y 5 Place. Direcciones de las Casillas Electorales: La votacidn adelantada par comparecencia personal se llevard a cabo se enumeran a continuacidn: Las solicitudes para boletas que se votaran adelantada por correo deberan enviarse a: Condado de Guadalupe que temprano vota a oficinista, P. 0. Box 1346, Seguin, Texas 78156 -1346 Condado de Bexar que temprano vota a oficinista, Jacque Callanen, 203 W. Nueva, Suite 3.61, San Antonio, ,Texas 78207 -4045; or Condado de Comal que temprano vota a oficinista, Julie Kassab, 178 E. Mill St., New Braunfels, Texas 78130. Las solicitudes para boletas que se votaran adelantada par correo deberan recibirse para elfin de las horas de;negocio el 25 de Octubre, 2013. Guadalupe County: SEGUIN ELECTIONS 215 So. Milam St. Seguin, TX 78155 Monday, Oct. 21sT through Friday, Oct. 251h, 2013 8:00 a.m. to 5:00 P.M. Saturday, Oct. 26, 2013 - 7:00 a.m. to 7:00 p.m. Sunday, Oct. 27, 2013 -1:00 p.m. Monday, Oct. 28th through 'Friday 7:00 a.m. to 7:00 p.m. Bexar County: BEXAR COUNTY JUI 300 Dolorosa San Antonio, TX Monday, Oct. 21ST through Friday, Oct. 25th, 2013 8:00 a.m. to 6:00 P.M. Saturday, Oct. 26, 2013 -10:00 a.m. to 6:00 p.m. Sunday, Oct. 27, 2013 -12:00 p.m. to 6:00 p.m. Monday, Oct. 28th through Friday, Nov. 1ST, 2013 8:00 a.m. to 8:00 p.m. Comal County: Landa Offices 178 E. Mill St., Suite 101 New Braunfels, TX Monday, Oct. 21ST through Friday, Oct. 25th, 2013 8.•00 a.m, to 5.•00 P.M. Saturday, Oct. 26th through Sunday, Oct. 27th 9.•00 a.m. to 1 :00 p.m. Lunes, 27 de Oct. hasta et Wornes, 25 de Oct. de 2073 de 8:00 de la manana a las 5:00 de tarde Sabado, 26 de Oct, 2073 - de 7•00 de la manana a las 7.00 de la tarde Domingo, 27 de Oct., 2073 - de 7:00 de la tarde a las 6:00 de la tarde Lunes, 28 de Oct. hasta el 1 omos, 7 de Nov. de 2073 de 7:00 de la manana a las 7:00 de tarde CENTER Lunes, 27 de Oct. hasta et Wornes, 25 de Oct. de 2073 de 8:00 de la manana a las 6:00 de tarde Sabado, 26 de Oct., 2073 - de 70 :00 de la manana a las 6 :00 de la tarde Domingo, 27 de Oct., 2073 - de 72 :00 de la tarde a las 6 :00 de la tarde Lunes, 28 de Oct. hasta et 1 omos, 7 de Nov. de 2073 de 8:00 de la manana a las 8:00 de tarde Lunes 25 de Oct. de 2073 de 8:00 de la manana a las 5 :00 de tarde Sabado 26 -27 de octubre de 2073 - 9 a.m. to 7 p.m. Monday, October 28 through Wednesday, October 30th 8.•00 a.m, to 5.•00 P.M. Thursday, October 31 7.•00 a.m, to 7.•00 p.m. Lunes 28 -30 de octubre de 2073 - 8 a.m. - 5 p.m. Jueves 37 de octubre de 2073 - 7a.m. - 7p.m. Friday, November 1 Viernes 7 de noviembre de 2073 - 6 a.m. to 6 p.m. 6.•00 a.m, to 6.•00 p.m. Location, Dates & Hours of Temporary Branch Early Voting Polling Locations (Lugar, Fechas V Horas de las Sucursales de los Centros temporal de Votacion Para la Votacion Ant/cipada) Guadalupe County: Grace Memorial Church -3240 FM725 -New Braunfels, TX New Braunfels Municipal Airport -2333 FM758 -New Braunfels, TX Schertz Elections Office Annex -1101 Elbel Rd.- Schertz, TX New Berlin City Hall -9180 FM775 -New Berlin, TX. Monday, Oct. 21ST through Friday, Oct. 25th, 2013 8:00 a.m. to 5:00 P.M. Saturday, Oct. 26, 2013 - 7:00 a.m. to 7:00 p.m. Sunday, Oct. 27, 2013 -1:00 p.m. to 6:00 p.m. Monday, Oct. 28th through Friday, Nov. 1ST, 2013 7:00 a.m. to 7:00 p.m. Bexar County: Brookhollow Library, 530 Heimer Road Castle Hills City Hall (SE Corner of Council Claude Black Center, 2805 East Commerc( Cody Library, 11441 Vance Jackson Collins Garden Library, 200 North Park Copernicus Community Center, 5003 Lord East Central Isd Admin Building, 6634 Ne w Fair Oaks Ranch City Hall, (Council Cham Great Northwest Library, 9050 Wellwood Henry A. Guerra, Jr. Library, 7978 W Milital John Igo Library, 3330 Kyle Seale Parkwal, Johnston.Librarv. 6307 Sun Vallev Drive Rd. Sulphur SI bers). 7286 Drive Julia Yates Semmes Library @ Comanche Lookout Las Palmas Library, 515 Castroville Road Leon Valley Community Center, Lion's Field, 2809 I Maury Maverick, Jr. Library, 8700 Mystic Park Mccreless Library, 1023 Ada Street Memorial Library, 3222 Culebra Lunes, 27 de Oct. de 8:00 Sabado, 26 de Oc.., la tarde o, 27 de la tarde sta e/ Vlernes, 25 de Oct. de 2073 la manana a las 5:00 de tarde 2073 - de 7•00 de la manana a las 2073 - de 7:00 de la tarde :a /as Lunes, 28 de Oct, hasta el Viemes, 7 de Nov. de de 7:00 de la manana a las 7:00 de tarde Drive 15060 Judson Road Mission Library, 100 Roosevelt Ave. Northside Activity Center, 7001 Culebra Olmos Park City Hall 120 West El Prado Drive Parman Library@Stone Oak, 20735 Wilderness Oak Shavano Park City Hall, (Council Chambers), 900 Saddletree Ct Somerset High School, 7650 South 1604 West, Somerset South Park Mall, 2310 S.W. Military Tobin Library @Oakwell, 4134 Harry Wurzbach Universal City — City Hall, 2150 Universal City Blvd. Windcrest Takas Park Civic Center, 9310 Jim Seal Dr. Wonderland Mall Of The Americas @ Crossroads, 4522 Fredericksburg Monday, Oct. 21ST through Friday, Oct. 25th, 2013 8:00 a.m. to 6:00 P.M. Saturday, Oct. 26, 2013 -10:00 a.m. to 6:00 p.m. Sunday, Oct. 27, 2013 -12:00 p.m. to 6:00 p.m. Monday, Oct. 28th through Friday, Nov. 1ST, 2013 8:00 a.m. to 8:00 p.m. Lunes, 27 de Oct. hasta et Vlernes, 25 de Oct. de 2073 de 8:00 de la manana a las 6:00 de tarde Sabado, 26 de Oct., 2073 - de 70:00 de la manana a las 6:00 de la tarde Domingo, 27 de Oct., 2073 - de 72:00 de la tarde a las 6:00 de la tarde Lunes, 28 de Oct. hasta el Vlomos, 7 de Nov. de 2073 de 8:00 de la manana a las 8:00 de tarde Comal County: Garden Ridge City Hall - 9400 Municipal Parkway- Garden Ridge, TX: Oct. 21ST through Tuesday, Oct. 22nd, 2013 27 de Oct. hasta et 22 de Oct. de 2073 8:00 a.m. to 4:30 p.m. de 8:00 de la manana a las 4:30 de tarde Bulverde /Spring Branch Library -131 Bulverde Cross ing- Bulverde, TX: Oct. 24th through Oct. 25th, 2013 24 de Oct. hasta et 25 de Oct. de 2073 10:00 a.m. to 5:00 p.m. de 10:00 de la manana a las 5:00 de tarde CRRC Community Center -125 Mabel Jones Dr.- Canyon Lake, TX Oct. 29th through Oct. 30th, 2013 29 de Oct. hasta et 30 de Oct. de 2073 8:00 a.m. to 5:00 P.M. de 8:00 de la manana a las 5:00 de tarde Guadalupe County: Precinct 301 302 303 304 305 306 401 402 403 404 405 409 Bexar County: ELECTION DAY POLLING PLACES Santa Clara City Hall, 1653 N. Santa Clara Rd., Santa Clara; Marion Dolford Learning Center, 200 W. Schlather Lane, Cibolo Schertz Elections Office, 1101 Elbel Rd., Schertz Schertz United Methodist Church, 3460 Roy Richard Dr., Scheo Selma City Hall, 9375 Corporate Dr., Selma Crosspoint Fellowship Church, 2600 Roy Richard Drive,_ Scnert: Immaculate Conception Catholic Church, 212 N. Barnett St., Ma Schertz Community Center, 1400 Schertz Parkway, Schertz'' Knights of Columbus Hall, 509 Schertz Pkwy., Schertz Schertz Community Center North (formerly Northcliffe Fire Stati St. John's Lutheran Church, 606 S. Center St., Marion Elaine S. Schlather Intermediate School. 230 Elaine S. SchlathE Precinct 3105/3087/3103/3170 /3183 Fox Run Elementary, 6111 Fox Creek 4056/4100/4158 Ed Franz Elementary, 12301 Welcome Dr 4144/4057/405814126 Universal City City Hall, 2150 Universal City Blvd 4079/4194 Coronado Village Elementary, 213 Amistad 4081 ` Randolph AFB, Theater, 1 Washington Circle 4104 John H. Woad Jr. Middle School, 14800 Judson Rd. 4164/4097/4105/4116 Olympia Elementary, 8439 Athenian Cibolo Dr., Cibolo Precinct 202 Peace Lutheran Church, 1147 S. Walnut, New Braunfels 78130 203 Freedom Fellowship Church, 410 Oak Run Point, New Braunfels 205 Jay F. Feibelman Garden Ridge Community Center, 21340 FM 3009, Garden Ridge 301 St. Paul Lutheran Chu5rch, 181 S. Santa Clara, New Braunfels 78130 Issued this the 21st day of August, 2013. (Emitada este dia 8 de August, 2013.) AUTHORITY SEAL Brenda Dennis City Secretary, City of Schertz Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: August 13, 2013 Department: Engineering / Public Works Subject: Ordinance No. 13 -D -25 - An Ordinance by the City Council of the City of Schertz, Texas providing that the Code of Ordinances of the City of Schertz, Texas be amended by revising Article V, Section 86 -149 Parking Prohibited on Roadways Maintained by the City of Schertz. (First Reading) BACKGROUND Certain residents from the Greenshire Subdivision presented a concern to staff regarding parking around the island in the cul -de -sac of Hickory Lane. The issue had been affecting certain residents who reside in the cul -de -sac for some time; however, they brought it to our attention because an emergency vehicle could not make it to a house in the cul -de -sac due to the cars that were parked around the island. At the Traffic Safety Advisory Commission meeting on August 1, 2013, the Commission discussed the recommendation from staff to prohibit parking in certain areas in the cul -de -sac. Concerns from residents were heard and the Commission unanimously voted to recommend that City Council amend the Code of Ordinances, Article V, Section 86 -149 Parking Prohibited by including the island and cul -de -sac area on Hickory Lane in the Greenshire Subdivision as described in Ordinance 13 -D -25 and shown in the attached exhibit. Goal To ensure that all streets maintained by the City are currently listed and up to date in the City Code Ordinance and to alleviate the parking issues around the island and in the cul -de -sac on Hickory Lane in the Greenshire Subdivision and to ensure that the City can provide proper health and safety services for the citizens of Greenshire by Emergency Services when the need arises. Community Benefit City Ordinances are current and up to date regarding all streets owned maintained by the City to strive to provide for the safety of the citizens of Schertz. Summary of Recommended Action Recommend approval on first reading to prohibit parking in certain areas around the island in the cul -de -sac on Hickory Lane in the Greenshire Subdivision as shown in Exhibit A. FISCAL IMPACT The fiscal impact will be $320.00 for no parking signs paid out of FY 2012 -2013 approved budget account number 101 - 359 - 551600 Street Maintenance RECOMMENDATION Staff recommends Council approve on first reading Ordinance No. 13 -D -25 to amend Article 5, Section 86 -149 Parking Prohibited of the Code of Ordinances to include specific areas around the island in the cul -de -sac on Hickory Lane in the Greenshire Subdivision as shown in Exhibit A. ATTACHMENT Ordinance No. 13 -D -25 Exhibit A — Hickory Lane Map TSAC Minutes August 1 Regular Meeting - Draft ORDINANCE NO. 13 -D -25 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BE AMENDED BY REVISING ARTICLE V, SECTION 86- 149 PARKING PROHIBITED ON ROADWAYS MAINTAINED BY THE CITY OF SCHERTZ; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it has been established that the island in the cul -de -sac on Hickory Lane in the Greenshire Subdivision is not covered under Article V, Section 86 -149 Parking Prohibited of the City Code of Ordinances. WHEREAS, it is recommended to add the island in the cul -de -sac on Hickory Lane in the Greenshire Subdivision to the City Code of Ordinances under Article V, Section 86 -149, Parking Prohibited. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. Article V, Section 86 -149 of the Code of Ordinances, Parking Prohibited on Roadways Maintained by the City of Schertz, Texas is amended to add the following: Street Extent Hickory Lane No Parking on cul -de -sac around the island in the cul -de -sac as outlined in Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance authorized herein are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication requited by law. PASSED ON FIRST READING, the 13th of August, 2013. PASSED, APPROVED and ADOPTED ON SECOND READING, the day of , 2013. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) w z co 0 Ln0 Ad � N �o � o 0 ^^L LL CP Ln VN Sa" a Ln cN-I T N oO J O L C 1/ ........... ...'` ...... .. .. ' l-I i ZEI an fl , ; c : d o > N 0 Q Y co O N ,. O Z CL O L CL NO ae° A 11 DR d o �a Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: August 13, 2013 Department: Public Works Subject: Resolution 13 -R -55 -- Bid Acceptance for Ware Seguin and Lower Seguin Road Reconstruction Proj ect BACKGROUND As part of the 2006 Street Bond Election, the City designated funding for the rehabilitation of various rural roads within the City. Ware Seguin and Lower Seguin Roads were to be improved using these funds (Water Seguin and Lower Seguin Road Project). Originally, these two segments were combined into one project (Ware Seguin and Lower Seguin Road Project). As a result of design issues on a portion of Ware Seguin Road, and the fact that the City's Public Works Department planned to do a majority of the work on Lower Seguin Road, construction began on only a portion of Ware Seguin Road. Construction of this section of Ware Seguin Road was completed in 2011. On May 29, 2012, Council authorized an agreement with Don McCrary and Associates to do additional work with regard to engineering, designing, and bidding the remaining portion of Ware Seguin Road and Lower Seguin Road. Five (5) bids were received on this project on June 4, 2013 and after reviewing all bids, D &D Contractors, Inc. submitted the lowest bid in the amount of $520,735.90 for the reconstruction of Ware Seguin and Lower Seguin Road. If the bid is approved, D &D will complete the entire reconstruction of Ware Seguin Road and perform the silt removal from drainage ditches and complete concrete work for driveways and culverts on Lower Seguin Road. The road construction for Lower Seguin Road will be completed by the Public Works Street Department. Budget Estimate Previously, these projects had been part of a lager project simply called the Rural Roads Bond Project. Going forward, staff is creating separate budgets for individual projects. This will aid in tracking expenses relative to the original project budget estimate and creating greater transparency for the public to more easily understand how much the City is spending on projects. In this case, staff is creating two separate project budgets, one for Ware Seguin Road and the other for Lower Seguin Road to provide for greater clarity and more detailed record keeping. The following are the budgets for each project: *Construction budget is based on bid amount from D &D Contractors, Inc. * *Construction budget is based on bid amount from D &D Contractors, Inc. of $98,137.55 and $379,803.75 for construction by the City's Public Works Department The engineering amounts in both budgets are lower than the typical engineering fees for projects of this size because design work had previously been done as part of constructing the initial section of Ware Seguin Road. Rural Roads Bond Project Estimated Totals: Ware Seguin Road $487,500 Lower Seguin Road $541,400 Lazy Oak $169,840 Total Estimated Expense $1,198,740 Rural Road Bond Project Reserve Balance (As of May 31, 2013): $1,673,961 Goal To enter into a contract with D &D Construction to complete the reconstruction of Ware Seguin and Lower Seguin Road in the amount of $520,735.90, with a not to exceed amount of $573,550. Community Benefit Reconstruction and widening of these roadways will allow for safer traffic conditions for vehicles traveling on this rural roadway. The improvement in the quality of the base and surface materials will also provide greater protection from the environmental conditions that caused the deterioration of the existing roadway and extend the acceptable service life of the pavement. Summary of Recommended Action The total cost for the Ware Seguin Road and Lower Seguin Road projects is $1,028,900, including contingency. D &D Contractor's portion of the two projects is $520,735.90, with a not to exceed amount of $573,550 and the City of Schertz's portion of the two projects is $508,164.10. Approve Resolution No. 13 -R -55 accepting the bid from D &D Construction to complete the reconstruction of Ware Seguin and Lower Seguin Road in the amount of $520,735.90, with a not to exceed amount of $573,550 and approve project expenditures not to exceed $487,500 for Ware Seguin Road and not to exceed $541,400 for Lower Seguin Road. Ware Seguin Road Lower Seguin Road Engineering $16,200 $8,900 Advertising/Legal $1000 $200 Construction $422,598.35* $477,941.30** Other Professional Services $2,700 $5,000 Construction Contingency $43,000 $47,800 Contingency $2,001.65 $1,558.70 $487,500 $541,400 *Construction budget is based on bid amount from D &D Contractors, Inc. * *Construction budget is based on bid amount from D &D Contractors, Inc. of $98,137.55 and $379,803.75 for construction by the City's Public Works Department The engineering amounts in both budgets are lower than the typical engineering fees for projects of this size because design work had previously been done as part of constructing the initial section of Ware Seguin Road. Rural Roads Bond Project Estimated Totals: Ware Seguin Road $487,500 Lower Seguin Road $541,400 Lazy Oak $169,840 Total Estimated Expense $1,198,740 Rural Road Bond Project Reserve Balance (As of May 31, 2013): $1,673,961 Goal To enter into a contract with D &D Construction to complete the reconstruction of Ware Seguin and Lower Seguin Road in the amount of $520,735.90, with a not to exceed amount of $573,550. Community Benefit Reconstruction and widening of these roadways will allow for safer traffic conditions for vehicles traveling on this rural roadway. The improvement in the quality of the base and surface materials will also provide greater protection from the environmental conditions that caused the deterioration of the existing roadway and extend the acceptable service life of the pavement. Summary of Recommended Action The total cost for the Ware Seguin Road and Lower Seguin Road projects is $1,028,900, including contingency. D &D Contractor's portion of the two projects is $520,735.90, with a not to exceed amount of $573,550 and the City of Schertz's portion of the two projects is $508,164.10. Approve Resolution No. 13 -R -55 accepting the bid from D &D Construction to complete the reconstruction of Ware Seguin and Lower Seguin Road in the amount of $520,735.90, with a not to exceed amount of $573,550 and approve project expenditures not to exceed $487,500 for Ware Seguin Road and not to exceed $541,400 for Lower Seguin Road. FISCAL IMPACT Fiscal impact of up to $487,500 for Ware Seguin and $541,400 for Lower Seguin road projects. RECOMMENDATION Staff recommends Council approve Resolution No. 13 -R -55. ATTACHMENTS Resolution 13 -R -55 Contract and Project Specifications Bid Tabulation Sheet Project Area Map RESOLUTION NO. 13 -R -55 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH D &D CONSTRUCTION RELATING TO THE RECONSTRUCTION OF WARE SEGUIN ROAD AND LOWER SEGUIN ROAD AND AUTHORIZING THE BUDGET ESTIMATES FOR BOTH PROJECTS AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, The City staff of the City of Schertz (the "City ") has recommended that the City accept the bid proposal from D &D Construction for the reconstruction of Ware Seguin Road and Lower Seguin Road and approve the project expenditures; and WHEREAS, City staff has received qualifications indicating that D &D Construction is qualified to provide such services for the City; and WHEREAS, this project will be funded from the 2009 Street Bonds; and D &D Construction will complete the entire reconstruction of Ware Seguin Road and the silt removal from drainage ditches as well as complete concrete work for driveways and culverts on Lower Seguin Road. The road construction project for Lower Seguin Road will be completed by the Public Works Street Department. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the contract with D &D Construction to complete the reconstruction of Ware Seguin and Lower Seguin Road in an amount of $520,735.90 and not exceed $573,550, and to approve project expenditures not to exceed $487,500 for Ware Seguin Road and not to exceed $541,400 for Lower Seguin Road. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 13th day of August, 2013. CITY OF SCHERTZ, TEXAS Michael R. 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AA Lr L• - ■ c [, 't i - •■ ■ �• ■ S - it ■ c - M — I M V S •❑❑ i N ► C ■ 7 L S - ■ C - n ■ - r A ■ .�- ■ -�l .r cJ R ■ n S "•T A [ c - 14 t 1 su s ■ N • V r. � �} ■ r K rc 1 O t p ■ ❑ ■ - � L fi ■ it « L. L � i A R • ] - L. ■ F r. Il _ � u •I �� f Agenda No. 6 CITY COUNCIL MEMORANDUM City Council Meeting: August 13, 2013 Department: Subject: BACKGROUND Public Works Ordinance No. 13 -F -26 — Amending the City's Drought Contingency Ordinance by adding Section XI.2: Single -Pass Cooling System Connections and Non - Recirculating Systems Prohibited; establishing penalties for the violations of and provisions for enforcement of these restrictions; establishing procedures for granting variances; and providing severability and an effective date. First Reading. Texas Water Development Board (TWDB) requires all cities to have a water conservation plan on file to satisfy the requirements of 30TAC Chapter 288. The City of Schertz adopted an amended Water Conservation Ordinance 09 -F -21 on June 23, 2009. The guidelines set forth by the TWDB for the conservation plan include a strategy or a combination of strategies for reducing the consumption of water, reducing the loss of waste of water, improving or maintaining the efficiency in the use of water, or increasing recycling and reuse of water. It contains Best Management Practices (BMP) measures to try to meet the targets and goals identified in the plan. In February 2013, the Public Works Department was notified by the Edwards Aquifer Authority that our Conservation Plan did not meet the new Best Management Practices (BMP) requiring that new single -pass cooling system connections and new non - recirculating systems for commercial laundry systems are prohibited. Staff reviewed the deficiency with the Edwards Aquifer Authority and found that this is a new requirement that all cities must add to their conservation plan. Even though the City only utilizes the Edwards Aquifer for emergency purposes, the City should comply with the conservation requirements set forth. After further review, Staff determined that there was need to also add language to the Conservation Plan that would allow for the enforcement of the requirement of all automated care wash facilities to implement recycle technology. Staff agrees that these additions to the Conservation Plan will additionally help to protect our water sources for the future of the City. Goal To ensure that the City of Schertz is in compliance with the Conservation requirements set forth by the Edwards Aquifer Authority's Municipal Conservation Plan as well as ensure that the City's Drought Contingency and Conservation Plans are up -to -date with the most current requirements. Community Benefit Through proper Drought Contingency and Conservation Plans, the City will be able to properly serve the residents with reliable drinking water and adequate pressure for years to come. Summary of Recommended Action Staff recommends approval of Ordinance 13 -F -26 Amending the City's Drought Contingency Ordinance No. 09 -F -21 by adding a new Section XI.2: Single -Pass Cooling System Connections and Non - Recirculating Systems Prohibited. FISCAL IMPACT No fiscal impact. RECOMMENDATION Staff recommends Council approve Ordinance 13 -F -26 on the first reading. ATTACHMENTS Ordinance 13 -F -26 Amended Water Conservation Plan ORDINANCE NO. 13 -F -26 AN ORDINANCE OF THE CITY OF SCHERTZ, TEXAS, AMENDING THE CITY'S DROUGHT CONTINGENCY ORDINANCE BY ADDING SECTION XL2: SINGLE -PASS COOLING SYSTEM CONNECTIONS AND NON - RECIRCULATING SYSTEMS PROHIBITED; ESTABLISHING PENALTIES FOR THE VIOLATION OF AND PROVISIONS FOR ENFORCEMENT OF THESE RESTRICTIONS; ESTABLISHING PROCEDURES FOR GRANTING VARIANCES; AND PROVIDING SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City of Schertz, Texas (the "City ") recognizes that the amount of water available to the City and its water utility customers is limited and subject to depletion during periods of extended drought; WHEREAS, the City recognizes that natural limitations due to drought conditions and other acts of nature cannot guarantee an uninterrupted water supply for all purposes; WHEREAS, the City Council had previously adopted Ordinance No. 09 -F -21, establishing a Drought Contingency and Water Emergency Response Plan; WHEREAS, Section 11.1272 of the Texas Water Code and applicable rules of the Texas Commission of Environmental Quality along with requirements of 30 TAC Chapter 288 require all public water supply systems in Texas to prepare a drought contingency and water conservation plan; and WHEREAS, all required public hearings have been held; and WHEREAS, as authorized under law, and in the best interests of the citizens of Schertz, Texas, the City Council deems it expedient and necessary to amend the City's rules and policies for the orderly and efficient management of limited water supplies continually and more aggressively during drought and other water supply emergencies; NOW THEREFORE, BE IT ORDAINED BY THE CITY OF SCHERTZ, TEXAS: Section 1. That the City Council hereby amends Ordinance No. 09 -F -21 by adding and adopting the following new Section XI.2 to the City's Drought Contingency and Water Emergency Response Plan: "Section XI.2: Single -Pass Cooling System Connections and Non - Recirculating Systems Prohibited Single -pass cooling system connections and non - recirculating systems for commercial laundry facilities, carwash facilities, and other business activities shall be prohibited in all facilities built or remodeled after the effective date of this Section XI.2." Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 13th of August 2013. PASSED, APPROVED, AND ADOPTED ON SECOND READING the day of August 2013. APPROVED: Michael Carpenter, Mayor ATTESTED TO: Brenda Dennis, City Secretary (Seal of City) Drought Contingency and Water Emergency Response Plan For The City of Schertz Public Water Supply DROUGHT CONTINGENCY AND WATER EMERGENCY RESPONSE PLAN FOR THE CITY OF SCHERTZ Section I: Declaration of Policy, Purpose, and Intent In order to conserve the available water supply and protect the integrity of water supply facilities, with particular regard for domestic water use, sanitation, and fire protection, and to protect and preserve public health, welfare, and safety and minimize the adverse impacts of water supply shortage or other water supply emergency conditions, the City of Schertz hereby adopts the following Drought Contingency and Water Emergency Response Plan (the Plan). Water uses regulated or prohibited under the Plan are considered to be non - essential, and continuation of such uses during times of water shortage or other emergency water supply condition are deemed to constitute a waste of water which subjects the offender(s) to penalties as defined in Section XII and XIII of the Plan. Section II: Public Involvement Opportunity for the public to provide input into the preparation of the Plan was provided by the City of Schertz by means of scheduling and providing public notice of a public meeting to accept input on the Plan. Section III: Public Education The City of Schertz will periodically provide the public with information about the Plan, including information about the conditions under which each stage of the Plan is to be initiated or terminated and the drought response measures to be implemented in each stage. This information will be provided by means of the City web site, newsletter and utility bill messages. Section IV: Coordination with Regional Water Planning Groups The service area of the City of Schertz is located within the Schertz Seguin Local Government Corporation ( SSLGC) and Edwards Aquifer Authority. The City of Schertz has provided a copy of this Plan to the Edwards Aquifer Authority, Texas Water Development Board, SSLGC and San Antonio River Authority representing Region "L" for the State. Section V: Authorization The City Manager or his/her designee is hereby authorized and directed to implement the applicable provisions of the Plan upon determination that such implementation is necessary to protect public health, safety and welfare. The City Manager, or his/her designee, shall have the authority to initiate or terminate drought or other water supply emergency response measures as described in this Plan. Section VI: Application Provisions of the Plan shall apply to all persons, customers, and property utilizing water provided by the City of Schertz. The terms "person" and "customer" as used in the Plan include individuals, corporations, partnerships, associations, and all other legal entities. Section VII: Definitions For the purposes of the Plan, the following definitions shall apply: Aesthetic Water Use: Water used for ornamental or decorative purposes such as fountains, reflecting pools, and water gardens. Athletic Field: A sports play field including playgrounds whose essential feature is a grass turf, other than a golf course. (a) Conforming athletic field — An athletic field with an approved groundwater conservation plan under section XI of this Plan. (b) Non - conforming athletic field — Any other athletic field that is not a conforming athletic field. Commercial and Institutional Water Use: Water use which is integral to the operations of commercial and non -profit establishments and governmental entities, public or private schools, retail establishments, hotels and motels, re staurants, office buildings and Homeowner/Neighborhood Associations. Conservation: Those practices, techniques, and technologies that reduce the consumption of water, reduce the loss or waste of water, improve the efficiency in the use of water or increase the recycling and reuse of water so that a supply is conserved and made available for future or alternative uses. Customer: Any person, company, or organization using water supplied by City of Schertz. Domestic Water Use: Water use for personal needs or for household or sanitary purposes such as drinking, bathing, heating, cooking, sanitation, or for cleaning a residence, business, industry, or institution. Golf Course: An area of land used for the game of golf. (a) Conforming Golf Course — A golf course with an approved groundwater conservation plan pursuant to Section X of this Plan. (b) Non - conforming golf course — Any other golf course that is not a conforming golf course. 2 Hand -held Watering: A hose or bucket physically attended by a person, fitted with a manual or automatic shutoff nozzle. Industrial Water Use: The use of water in processes designed to convert materials of lower value into forms having greater usability and value. Landscape irrigation use: Water used for the irrigation and maintenance of landscaped areas, whether publicly or privately owned, including residential and commercial lawns, gardens, golf courses, parks, and rights -of -way and medians, but does not include: (a) Non - discretionary use without waste of groundwater by a commercial nursery to the extent the water is used for production rather than decorative landscaping; (b) Application of groundwater without waste to a non - commercial family garden or orchard, the produce of which is for household consumption only; (c) Application of groundwater by means of hand -held bucket, hand -held hose; soaker hose or properly installed drip irrigation system; and (d) Application of groundwater by means of a soaker hose, hand -held hose, or properly installed drip irrigation system immediately next to a concrete foundation solely for the purpose of preventing, to the extent the watering is necessary, substantial damage to the foundation of the structure caused by movement of the foundation. Mobile Home Communities: Property owned by an individual or commercial establishment who rents such property for mobile or manufactured homes placement; must comply with the requirements and restrictions as a "Customer" in this section. Non - essential Water Use: Water uses that are not essential or required for the protection of public, health, safety, and welfare, including: (a) Irrigation of landscape areas, including parks, athletic fields, and golf courses, except otherwise provided under this Plan; (b) Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle; (c) Use of water to wash down any sidewalks, walkways, driveways, parking lots, tennis courts, or other hard - surfaced areas; (d) use of water to wash down buildings or structures for purposes other than immediate fire protection; (e) flushing gutters or permitting water to run or accumulate in any gutter or street; (f) use of water to fill, refill, or add to any indoor or outdoor swimming pools or Jacuzzi -type pools; (g) use of water in a fountain or pond for aesthetic or scenic purposes except where necessary to support aquatic life; (h) failure to repair a controllable leak(s) within a reasonable period after having been given notice directing the repair of such leak(s); and (i) use of water from hydrants for construction purposes or any other purposes other than fire fighting. ® Formatted: Indent: Left: 15 pt, No bullets or numbering Private Water Well: Well on private property that is not inter- connected with the City's water Re -Use Water: A treated non - potable water source used for irrigation. Wasting Water: Watering a non - pervious surface or landscape watering that goes beyond a customer's property. Waste of water also includes, but is not limited to, allowing water to run off into a gutter, ditch or drain, or failing to repair a controllable leak. Section VIIL• Triggering Criteria for Initiation and Termination of Drought Restriction Stages The City Manager, or his/her designee, shall monitor water supply and/or demand conditions on a daily basis and shall determine when conditions warrant initiation or termination of each stage of the Plan. Public notification of the initiation or termination of drought response stages shall be by means of publication in local newspaper and/or signs posted in public places. The triggering criteria described below are based on the analysis of system capability and the rules of the Gonzales Underground Water Conservation District (GCUWCD) and SSLGC. In the event that SSLGC can not provide water, the City of Schertz will immediately implement Stage 4 restrictions. Stage 1– Restrictions —MILD Water Shortage Conditions Requirements for Initiation – It is mandatory that customers conserve water and adhere to the prescribed restrictions on certain water uses, defined in Section VII – Definitions, when one or all of the following are reached (a) City of Schertz receives notification from the General Manager of SSLGC of Stage 1 conditions. (b) Water demand is projected to approach 100% of the monthly limit of the GCUWCD permitted supply. (c) Annual Monthly Average Drawdown as measured by GCUWCD rules equals 85% of allowable. (d) The City's water system has malfunctioned, but is still able to keep up with demand. Requirements for Termination - Stage 1 of the Plan may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period of thirty (30) consecutive days or when rescinded by the City Manager or his/her designee. Stage 2 – Restrictions -- MODERATE Water Shortage Conditions Requirements for Initiation - Customers shall be required to comply with the requirements and restrictions on certain non - essential water uses provided in Section VII of the Plan when one or all of the following are reached: (a) City of Schertz receives notification from the General Manager of SSLGC of Stage 2 conditions. (b) Water demand is projected to approach 110% of the monthly limit of the GCUWCD permitted supply. (c) Annual Monthly Average Drawdown as measured by GCUWCD rules equals 95% of allowable. (d) The City's water system has malfunctioned, and cannot keep up with demand. Requirements for Termination - Stage 2 of the Plan may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period of thirty (30) consecutive days or when rescinded by the City Manager or his/her designee. Upon termination of Stage 2, Stage 1 becomes operative. Stage 3 — Restrictions -- SEVERE Water Shortage Conditions Requirements for Initiation - Customers shall be required to comply with the requirements and restrictions on certain non - essential water uses for Stage 3 of the Plan when one or all of the following are reached: (a) City of Schertz receives notification from the General Manager of SSLGC of Stage 3 conditions. (b) Water demand is projected to approach 120% of the monthly limit of the GCUWCD permitted supply. (c) Annual Monthly Average Drawdown as measured by GCUWCD rules equals 100% of allowable. (d) Water quality is less than normal or is polluted. Health and safety standards may be jeopardized. (e) The imminent or actual failure of a major component of the City's water system would cause immediate health and safety hazard. Requirements for Termination - Stage 3 of the Plan may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period of thirty (30) consecutive days or when rescinded by the City Manager or his/her designee. Upon termination of Stage 3, Stage 2 becomes operative. Stage 4 — Emergency Restrictions -- CRITICAL Water Shortage Conditions Including System or Water Quality Failure Requirements for Initiation - Customers shall be required to comply with the requirements and restrictions for Stage 4 of the Plan when the Mayor, or his/her designee, determines that a water supply emergency exists based on: (a) The General Manager of SSLGC, with concurrence of the SSLGC Executive Committee or Board of Directors, finds that conditions warrant the declaration of Stage 4. (b) Water demand exceeds 125% of the monthly limit of the GCUWCD permitted supply. (c) Annual Monthly Average Drawdown as measured by GCUWCD rules exceeds 115% of allowable. (d) Major water line breaks, or pump or system failures occur, which cause unprecedented loss of capability of the City to provide water service. (e) Natural or man-made contamination of the water supply source(s). Requirements for Termination - Stage 4 of the Plan may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period of thirty (30) consecutive days, or when items (d) and (e) above have been repaired. Water Rationing Requirements for Initiation - Customers shall be required to comply with the water rationing allocation plan prescribed in Section XIII of the Plan when the Mayor and City Council determine that the water supply emergency exists and comply with the requirements and restrictions for Stage 4 of the Plan when: (a) Extreme drought conditions exist; (b) Major water line breaks, or pump or system failures occur, which cause unprecedented loss of capability to provide water service; or (c) Natural or man-made contamination of the water supply source occurs. Requirements for Termination - Water rationing may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period of thirty (30) consecutive days or when rescinded by the City Manager or his/her designee. Section IX: 1. Wasting Water: (a) It shall be unlawful for any person or customer to waste water. (b) Year round outdoor watering between 10:00 am - 8:00 pm is prohibited. (c) It shall be a violation if a person or customer allows water to run off into a non- pervious ditch, or failure to repair a controllable leak. (d) Re -use water usage is exempt from the plan. (e) Customers using water from a private water well must comply with all requirements of the plan. 2. Drought Response Stages The City Manager, or his/her designee, shall monitor water supply and/or demand conditions on a daily basis and, in accordance with the triggering criteria set forth in Section VIII of the Plan, shall detennine that Stage 1, 2, 3 or 4 conditions exist and shall implement the following actions upon publication of notice in a newspaper of general circulation and/or signs posted in public places and city web site: Stage 1— Restrictions -- MILD Water Shortage Conditions Goal: Achieve a mandatory ten percent (10 %) reduction in daily water demand. Supply Management Measures: Director of Public Works shall be responsible for overseeing the reduction or discontinued flushing of water mains, activation and use of an alternative supply source(s), use of reclaimed water for non - potable purposes, and blending of alternate sources. Water Use Restrictions: Under the threat of penalty for violation, the following water use restrictions shall apply to all persons: (a) Water customers shall comply with mandatory limits of irrigation of landscape areas. Watering days will be based on the last digit of the address: 0 -1 - Monday 2 -3 - Tuesday 4 -5 - Wednesday 6 -7 - Thursday 8 -9 - Friday (b) Athletic Fields and Golf Courses — Conforming 10% reduction in watering as per Section X & XI. Non - conforming 15% reduction in watering as per Section X & XI. (c) CommereiaVIndustrial/Schools /Institutional landscape watering is permitted on Wednesday only. (d) Watering of landscape is permitted only between the hours of 12:00 am to 10:00 am and 8:00 pm to midnight on designated watering days. (e) All operations of the City of Schertz shall adhere to water use restrictions prescribed for Stage 1 of the Plan. (f) Water customers are requested to practice water conservation and to minimize or discontinue water use for non - essential purposes. (g) Handheld, bucket or drip system is allowed. (h) New landscape may have 3 weeks variance for establishment. All variances must be reviewed and approved by the City Manager or Director of Public Works or their designee. (i) Operation of any ornamental fountain or pond for aesthetic or scenic purposes is prohibited except where necessary to support aquatic life or where such fountains or ponds are equipped with a re- circulation system. Stage 2 — Restrictions -- MODERATE Water Shortage Conditions Goal: Achieve a fifteen percent (15 %) reduction in daily water demand. Supply Management Measures: Director of Public Works shall see that reduced or discontinued flushing of water mains, reduced or discontinued irrigation of public landscaped areas; use of blending an alternative supply source(s); use of reclaimed water for non - potable purposes. Water Use Restrictions: Under threat of penalty for violation, the following water use restrictions shall apply to all persons, along with previous restrictions from Stage 1: (a) Water customers shall comply with mandatory limits of irrigation of landscape areas. Watering days will be based on the last digit of the address: 0 -1- Monday 2 -3 - Tuesday 4 -5 - Wednesday 6 -7 - Thursday 8 -9 - Friday (b) Athletic Fields and Golf Courses- Conforming 15% reduction watering as per Section X & XI. Non - conforming 20% reduction watering as per Section X & XI. (c) COnnnerciaVIndustrial/SchOOls /Institutional landscape watering is permitted on Wednesday only. (d) Watering of landscape is permitted only between the hours of 3:00 am to 8:00 am and 8:00 pm to 10:00 pm. (e) Filling of all new and existing swimming pools is prohibited, unless at least 30% of the water is obtained from a source other than the aquifer. Groundwater may be used to replenish swinuning pools to maintenance levels. Draining of swimming pools is permitted only onto a pervious surface or onto a pool deck where the water is transmitted directly to a pervious surface, and only if necessary to: (1) Remove excess water from the pool due to rain to lower the water to the maintenance level; (2) Repair, maintain, or replace a pool component that has become hazardous; or (3) Repair a pool leak. (f) Operation of any ornamental fountain or pond for aesthetic or scenic purposes is prohibited except where necessary to support aquatic life or where such fountains or ponds are equipped with a recirculation system. (g) Use of water from fire hydrants shall be limited to fire fighting and related activities, or other activities necessary to maintain public health, safety, and welfare, except that use of water from designated fire hydrants for construction purposes may be allowed under special permit from the City of Schertz. (h) All restaurants are prohibited from serving water to its patrons except when requested. (i) The following uses of water are defined as non - essential and are prohibited: 1. Wash down of any sidewalks, walkways, driveways, parking lots, tennis courts, or other hard - surfaced areas; 2. Use of water to wash down buildings or structures for purposes other than immediate fire protection; 3. Use of water for dust control; 4. Flushing gutters or permitting water to run or accumulate in any gutter or street; and 5. Failure to repair a controllable leak(s) within a reasonable period after having been given notice directing the repair of such leak(s). ® Deleted: ¶ © Stage 3 — Restrictions -- SEVERE Water Shortage Conditions Formatted: Indent: Left: 54 pt, Hanging: 18 pt Goal: Achieve a twenty -five percent (25 %) reduction in daily water demand. Deleted: q Supply Management Measures: Director of Public Works shall see that reduced or discontinued flushing of water mains, reduced or discontinued irrigation of public landscaped areas; use of blending an alternative supply source(s); use of reclaimed water for non - potable purposes. Water Use Restrictions: All requirements of Stages 1 & 2 shall remain in effect during Stage 3 except: (a) Landscape watering is prohibited except by handheld watering or drip irrigation during designated watering days as described in Stage 1 & 2. (b) The watering of golf course is prohibited unless the golf course utilizes a reuse water source. (c) The use of water for construction purposes from designated fire hydrants under special permit is to be discontinued. (d) The filling, refilling, or adding of water to swimming pools, wading pools, and jacuzzi -type pools are prohibited. (e) Operation of any ornamental fountain or pond for aesthetic or scenic purposes is prohibited except where necessary to support aquatic life or where such fountains or ponds are equipped with a recirculation system. (f) No applications for additional, expanded, or increased -in -size water service connections, meters, service lines, pipeline extensions, mains, or water service facilities of any kind shall be allowed or approved. (g) Application of groundwater in the morning before 8:00 am and in the evening after 8:00 pm by means of a handheld bucket, handheld hose, soaker hose or properly installed drip irrigation system, immediately next to a concrete foundation solely for the purpose of preventing, and to the extent the watering is necessary to prevent, substantial damage to the foundation or the structure caused by movement of the foundation. (h) Athletic field - Conforming 25% reduction watering as in Section XI Non - conforming 30% reduction watering as in Section XI. Stage 4 - Emergency Restrictions -- CRITICAL Water Shortage Conditions Goal: Achieve a forty percent (40 %) reduction in daily water demand. Supply Management Measures: Director of Public Works shall see that reduced or discontinued flushing of water mains, reduced or discontinued irrigation of public landscaped areas; use of blending an alternative supply source(s); use of reclaimed water for non - potable purposes. Water Use Restrictions: All requirements of Stages 1,2, and 3 shall remain in effect during Stage 4 except: (a) Irrigation of landscaped areas is absolutely prohibited. 10 (b) Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle is absolutely prohibited. (c) Implementation of additional drought contingency measures may be applied at the direction of the City of Schertz. Section X: Golf Courses Notwithstanding any other language in the-Plan, the owners of golf courses that are applicants or customers of an applicant shall be required to submit a groundwater conservation plan and shall be defined as "conforming" and "non- conforming" and shall reduce usage of aquifer groundwater under the following terms: 1. It shall be unlawful to water any golf course between the hours of 10:00 am and 8:00 pm. A conforming golf course is one that achieves enhanced conservation by utilizing a computer controlled irrigation system ( "CCIS "), or similar system, which may be comprised of a computer controller (digital operating system), software, interface modules, satellite, field controller, soil sensors, weather station, or similar devices, which is capable of achieving maximum efficiency and conservation in the application of water to the golf course, must accomplish the following restrictions listed in subparagraphs (A) -(C) of this paragraph: (A) Stage 1 Restrictions — 10% reduction in the replacement of daily evapotranspiration rate ( "ET rate ") or daily soil holding capacity; or use of not more than 95% of the metered amount for that corresponding month. (B) Stage 2 Restrictions — 15% reduction in the replacement of daily (ET) rate or daily soil holding capacity; or use of not more than 90% of the metered amount for that corresponding month. (C) Stage 3 Restrictions - 25% reduction in the replacement of daily (ET) rate or daily soil holding capacity, or use of not more than 75% of the metered amount for that corresponding month. (D) Stage 4 Restrictions — 40% reduction in the replacement of daily ET rate or daily soil holding capacity not to exceed 60% of metered amount. (3) A non - conforming golf course shall comply with the following reduction measures listed in paragraphs (A) -(C) of this subsection: (A) Stage 1 Restrictions - 15% reduction in the replacement of daily ET rate as monitored by a properly operating CCIS or use of not more than 95% of the metered amount for that corresponding month for golf courses that are not equipped with a CCIS; M (B) Stage 2 Restrictions - 20% reduction in the replacement of daily ET rate as monitored by a properly operating CCIS or use of not more than 90% of the metered amount for that corresponding month for golf courses that are not equipped with a CCIS; (C) Stage 3 Restrictions - 30% reduction in the replacement of daily ET rate as monitored by a properly operating CCIS or use of not more than 85% of the metered amount for that corresponding month for golf courses that are not equipped with a CCIS. (D) Stage 4 Restrictions — 40% reduction in the replacement of daily ET rate as monitored by a properly operating CCIS or use of not more than 60% of the metered amount for that corresponding month for golf courses that are not equipped with a CCIS; (4) The owner or operator of a golf course must comply with all rules relating to Stage 3 and 4. (5) The owner or operator of a golf course must maintain daily water use records which must be available for inspection upon request. (6) The owner or operator of a conforming golf course or a golf course with a CCIS must maintain daily water use records of their ET rate or daily soil holding capacity, which must be available for inspection upon request. (7) All daily records must be kept on site. Section XI: Athletic Fields Notwithstanding any other language in the Plan, the owners of athletic fields that are applicants or customers of an applicant shall be required to submit a groundwater conservation plan and shall be defined as "conforming" or "non- conforming" and shall reduce usage of City supplied groundwater under the following terms: It shall be unlawful to water any athletic field between the hours of 10:00 am and 8:00 pm 2. A conforming athletic field is one that achieves enhanced conservation by utilizing a CCIS, or similar system, which may be comprised of a computer controller (digital operating system), software, interface modules, satellite, field controller, soil sensors, weather station, or similar devices, which is capable of achieving maximum efficiency and conservation in the application of water to the athletic field, must accomplish the following restrictions listed in subparagraphs (A) -(C) of this paragraph: (A) Stage 1 Restrictions — 10% reduction in the replacement of daily evapotranspiration rate ( "ET rate ") or daily soil holding capacity, or use of not more than 95% of the metered amount for that corresponding month. 12 (B) Stage 2 Restrictions — 15% reduction in the replacement of daily ET rate or daily soil holding capacity; or use of not more than 90% of the metered amount for that corresponding month, (C) Stage 3 Restrictions - 25% reduction in the replacement of daily ET rate or daily soil holding capacity, or use of not more than 75% of the metered amount for that corresponding month. (D) Stage 4 Restrictions — 40% reduction in the replacement of daily ET rate or daily soil holding capacity, not to exceed 60% of metered amount. (3) A non - conforming athletic field shall comply with the following reduction measures listed in paragraphs (A) -(C) of this subsection: (A) Stage 1 Restrictions - 15% reduction in the replacement of daily ET rate as monitored by a properly operating CCIS, or use of not more than 95% of the metered amount for that corresponding month for athletic fields that are not equipped with a CCIS; (B) Stage 2 Restrictions - 20% reduction in the replacement of daily ET rate as monitored by a properly operating CCIS, or use of not more than 90% of the metered amount for that corresponding month for athletic fields that are not equipped with a CCIS; (C) Stage 3 Restrictions - 30% reduction in the replacement of daily ET rate as monitored by a properly operating CCIS, or use of not more than 85% of the metered amount for that corresponding month for athletic fields that are not equipped with a CCIS. (D) Stage 4 Restrictions — 40% reduction in the replacement of daily ET rate as monitored by a properly operating CCIS or use of not more than 60% of the metered amount for that corresponding month for athletic fields that are not equipped with a CCIS. (4) The owner or operator of an athletic field must comply with all rules relating to Stage 3 and 4. (5) The owner or operator of an athletic field must maintain daily water use records, which must be available for inspection upon request. (6) The owner or operator of a conforming athletic field or an athletic field with a CCIS must maintain daily water use records of their ET rate or daily soil holding capacity, which must be available for inspection upon request. (7) All daily records must be kept on site. 13 Persons per Household Gallons per Month 1 or 2 6,000 3 or 4 7,000 5 or 6 8,000 7 or 8 9,000 9 or 10 10,000 11 or more 12,000 "Household" means the residential premises served by the customer's meter. "Persons per household" includes only those persons currently physically residing at the premises and expected to reside there for the entire billing period. It shall be assumed that a particular customer's household is comprised of two (2) persons unless the customer notifies the City of Schertz of a greater number of persons per household on a form prescribed by the Director of Public Works. The Director of Public Works shall give his/her best effort to see that such forms are mailed, otherwise provided, or made available to every residential customer. If, however, a customer does not receive such a form, it shall be the customer's responsibility to go to the City of Schertz offices to complete and sign the form claiming more than two (2) persons per household. New customers may claim the number of persons per household at the time of applying for water service on the form prescribed by the Director of Public Works. When the number of persons per household increases so as to place the customer in a different allocation category, the customer may notify the City of Schertz on such form and the change will be implemented in the neat practicable billing period. If the number of persons in a household is reduced, the customer shall notify the City of Schertz in writing within two (2) days. In prescribing the method for claiming more than two (2) persons per household, the Director of Public Works shall adopt methods to insure the accuracy of the claim. Any person who knowingly, recklessly, or with criminal negligence falsely reports the number of persons in a household or fails to timely notify the City of Schertz of a reduction in the number of person in a household shall be fined not less than $200.00. Residential water customers shall pay the following surcharges: 14 $2.00 for the first 1,000 gallons over allocation. $3.00 for the second 1,000 gallons over allocation. $4.00 for the third 1,000 gallons over allocation. $5.00 for each additional 1,000 gallons over allocation. Surcharges shall be cumulative. Master - Metered Multi - Family Residential Customers The allocation to a customer billed from a master meter which jointly measures water to multiple permanent residential dwelling units (e.g., apartments, mobile homes) shall be allocated 6,000 gallons per month for each dwelling unit. It shall be assumed that such a customer's meter serves two dwelling units unless the customer notifies the City of Schertz of a greater number on a form prescribed by the Director of Public Works. The Director of Public Works shall give his/her best effort to see that such forms are mailed, otherwise provided, or made available to every such customer. If, however, a customer does not receive such a form, it shall be the customer's responsibility to go to the City of Schertz offices to complete and sign the form claiming more than two (2) dwellings. A dwelling unit may be claimed under this provision whether it is occupied or not. New customers may claim only those occupying the dwelling unit at the time of applying for water service on the form prescribed by the Director of Public Works. If the number of dwelling units served by a master meter is reduced, the customer shall notify the City of Schertz in writing within two (2) days. In prescribing the method for claiming more than two (2) dwelling units, the Director of Public Works shall adopt methods to insure the accuracy of the claim. Any person who knowingly, recklessly, or with criminal negligence falsely reports the number of dwelling units served by a master meter or fails to timely notify the City of Schertz of a reduction in the number of person in a household shall be fined not less than $200.00. Customers billed from a master meter under this provision shall pay the following monthly surcharges: $2.00 for the first 1,000 gallons over allocation. $3.00 for the second 1,000 gallons over allocation. $4.00 for the third 1,000 gallons over allocation. $5.00 for each additional 1,000 gallons over allocation. Surcharges shall be cumulative. Commercial Customers A monthly water usage allocation shall be established by the Director of Public Works, or his/her designee, for each nonresidential commercial customer other than an industrial customer who uses water for processing purposes. The non - residential customer's allocation shall be approximately seventy -five percent (75 %) of the customer's usage for corresponding month's billing period for the previous 12 months. If the customer's billing history is shorter than 12 months, the monthly average for the period for which there is a record shall be used for any monthly period for which no 15 history exists. The Director of Public Works shall give his/her best effort to see that notice of each non - residential customer's allocation is mailed to such customer. If, however, a customer does not receive such notice, it shall be the customer's responsibility to contact the City of Schertz to determine the allocation. Upon request of the customer or at the initiative of the Director of Public Works, the allocation may be reduced or increased if, (1) the designated period does not accurately reflect the customer's normal water usage, (2) one nonresidential customer agrees to transfer part of its allocation to another nonresidential customer, or (3) other objective evidence demonstrates that the designated allocation is inaccurate under present conditions. A customer may appeal an allocation established hereunder to the City Manager. Nonresidential commercial customers shall pay the following surcharges: $2.00 per thousand gallons for the first 1,000 gallons over allocation. $3.00 per thousand gallons for the second 1,000 gallons over allocation. $4.00 per thousand gallons for the third 1,000 gallons over allocation. $5.00 per thousand gallons for each additional 1,000 gallons over allocation. The surcharges shall be cumulative. As used herein, "block rate" means the charge to the customer per 1,000 gallons at the regular water rate schedule at the level of the customer's allocation. Industrial Customers and Commercial Nurseries A monthly water usage allocation shall be established by the Director of Public Works, or his /her designee, for each industrial customer, which uses water for processing purposes. The industrial customer's and commercial nurseries allocation shall be approximately ninety percent (90 %) of the customer's water usage baseline. Ninety (90) days after the initial imposition of the allocation for industrial customers and commercial nurseries, the industrial customer's and commercial nurseries allocation shall be further reduced to 85% percent of the customer's water usage baseline. The industrial customer's and commercial nurseries water usage baseline will be computed on the average water usage for the 12 month period ending prior to the date of implementation of Stage 2 of the Plan. If the industrial water customer's and commercial nurseries billing history is shorter than 12 months, the monthly average for the period for which there is a record shall be used for any monthly period for which no billing history exists. The Director of Public Works shall give his/her best effort to see that notice of each industrial customer and commercial nurseries allocation is mailed to such customer. If, however, a customer does not receive such notice, it shall be the customer's responsibility to contact the City of Schertz to determine the allocation, and the allocation shall be fully effective notwithstanding the lack of receipt of written notice. Upon request of the customer or at the initiative of the Director of Public Works, the allocation may be reduced or increased, (1) if the designated period does not accurately reflect the customer's normal water usage because the customer had shutdown a major processing unit for repair or overhaul during the period, (2) the customer has added or is in the process of adding significant additional processing capacity, (3) the customer has shutdown or significantly reduced the production of a major processing unit, (4) the customer has previously implemented significant permanent water conservation measures such that the ability to further reduce usage is limited, (5) the customer agrees to transfer part of its 16 allocation to another industrial customer and commercial nurseries, or (6) if other objective evidence demonstrates that the designated allocation is inaccurate under present conditions. A customer may appeal an allocation established hereunder to the City Manager. Industrial customers and commercial nurseries shall pay the following surcharges: Customers whose allocation is 90% of their twelve month average. $ 2.00 per thousand gallons for the first 1,000 gallons over allocation. $ 3.00 per thousand gallons for the second 1,000 gallons over allocation. $ 4.00 per thousand gallons for the third 1,000 gallons over allocation. $ 5.00 per thousand gallons for each additional 1,000 gallons over allocation. The surcharges shall be cumulative. As used herein "block rate" means the charge to the customer per 1,000 gallons at the regular water rate schedule at the level of the customer's allocation. Section XIII: Enforcement (a) No person shall knowingly or intentionally allow the use of water from the City of Schertz for residential, commercial, industrial, agricultural, governmental, or any other purpose in a manner contrary to any provision of this Plan, or in an amount in excess of that permitted by the drought response stage in effect at the time pursuant to action taken by the City Manager, or his/her designee, in accordance with provisions of this Plan. (b) Any person who violates this Plan is guilty of a misdemeanor and, upon conviction, shall be punished by a fine up to $200.00. Each day that one or more of the provisions in the Plan is violated shall constitute a separate offense. If a person is convicted of three or more distinct violations of this Plan, the Director of Public Works shall, upon due notice to the customer, be authorized to discontinue water service to the premises where such violations occur. Services discontinued under such circumstances shall be restored only upon payment of a re- connection charge, hereby established at $150.00, and any other costs incurred by the City of Schertz in discontinuing service. In addition, suitable assurance must be given to the Director of Public Works that the same action shall not be repeated while the Plan is in effect. Compliance with this Plan may also be sought through injunctive relief in the district court. (c) Any person, including a person classified as a water customer of the City of Schertz, in apparent control of the property where a violation occurs or originates shall be presumed to be the violator, and proof that the violation occurred on the person's property shall constitute a rebuttable presumption that the person in apparent control of the property committed the violation, but any such person shall have the right to show that he /she did not commit the violation. Parents shall be presumed to be responsible for violations of their minor children and proof that a violation, committed by a child, occurred on property within the parents' control shall constitute a rebuttable presumption that the parent committed the violation, but any such parent may be excused if he /she proves that he /she had previously directed the child not to use the water as it was used in violation of this Plan and that the parent could not have reasonably known of the violation. 17 (d) Any police officer, code enforcement officer, or other City of Schertz employee designated by the Director of Public Works, may issue a citation to a person he /she reasonably believes to be in violation of this Ordinance. The citation shall be prepared in duplicate and shall contain the name and addresss of the alleged violator, if known, the offense charged, and shall direct him/her to appear in the municipal court on or before the 14th day following the date the citation was issued. The alleged violator shall be served a copy of the citation. Service of the citation shall be complete upon delivery of the citation to the alleged violator, to an agent or employee of a violator, or to a person over 14 years of age who is a member of the violator's immediate family or is a resident of the violator's residence. The alleged violator shall appear in municipal court to enter a plea of guilty or not guilty for the violation of this Plan. If the alleged violator fails to appear in municipal court, a warrant for his /her arrest may be issued. A summons to appear may be issued in lieu of an arrest warrant. These cases shall be expedited and given preferential setting in municipal court before all other cases. Section XIV: Variances The City Manager, or his/her designee, may, in writing, grant temporary variance for existing water uses otherwise prohibited under this Plan if it is determined that failure to grant such variance would cause an emergency condition adversely affecting the health, sanitation, or fire protection for the public or the person requesting such variance and if one or more of the following conditions are met: (a) Compliance with this Plan cannot be technically accomplished during the duration of the water supply shortage or other condition for which the Plan is in effect. (b) Alternative methods can be implemented which will achieve the same level of reduction in water use. Persons requesting an exemption from the provisions of this Ordinance shall file a petition for variance with the City of Schertz within 5 days after the Plan or a particular drought response stage has been invoked. All petitions for variances shall be reviewed by the Director of Public Works, or his/her designee, and shall include the following: (a) Name and address of the petitioner(s). (b) Purpose of water use. (c) Specific provision(s) of the Plan from which the petitioner is requesting relief. (d) Detailed statement as to how the specific provision of the Plan adversely affects the petitioner or what damage or harm will occur to the petitioner or others if petitioner complies with this Ordinance. (e) Description of the relief requested. (f) Period of time for which the variance is sought. (g) Alternative water use restrictions or other measures the petitioner is taking or proposes to take to meet the intent of this Plan and the compliance date. (h) Other pertinent information. 18 Variances granted by the City of Schertz shall be subject to the following conditions, unless waived or modified by the City Manager or his/her designee: (a) Variances granted shall include an acceptable timetable for compliance. (b) Variances granted shall expire when the Plan is no longer in effect, unless the petitioner has failed to meet specified requirements. No variance shall be retroactive or otherwise justify any violation of this Plan occurring prior to the issuance of the variance. Section XV: Severability It is hereby declared to be the intention of the City of Schertz that the sections, paragraphs, sentences, clauses, and phrases of this Plan are severable and, if any phrase, clause, sentence, paragraph, or section of the Plan shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of the Plan, since the same would not have been enacted by the City of Schertz without the incorporation into the Plan of any such unconstitutional phrase, clause, sentence, paragraph, or section. 19 CITY COUNCIL MEMORANDUM City Council Meeting: August 13, 2013 Department: Development Services Agenda No. 7 Subject: Resolution No. 13 -R -66 — Consideration and /or action approving a Resolution authorizing a definitive Interlocal Agreement with Schertz - Cibolo- Universal City Independent School District (SCUCISD) regarding the Natatorium provided the City and SCUCISD are able to reach a final agreement on specific terms. (B. James /K. Tapley) BACKGROUND: For some time, City staff has been working with the Schertz - Cibolo- Universal City Independent School District (SCUCISD) about partnering on the future Schertz Natatorium. In November 2010, residents of Schertz approved general obligation bonds in the amount of $6,625,000 to construct a new playscape and construct an aquatic facility of competition quality. In an attempt to maximize the benefit to our residents, discussions began with SCUCISD about partnering on the facility. Given that SCUCISD does not currently have a pool facility, the Schertz Natatorium could be used by their high school swim teams. Prior to incurring additional costs associated with design, staff is seeking Council approval of a resolution authorizing the City to enter into an interlocal agreement with SCUCISD. The resolution indicates SCUCISD would contribute $1,650,000 to the project in order for the facility to be suitable for SCUCISD use. SCUCISD in exchange would be given a fifteen year rent free lease. City Staff will continue to work with SCUCISD to finalize specific terms of the lease and identify the specific improvements to be made to the facility. The definitive agreement must be brought back to City Council for approval once these terms have been finalized. FISCAL IMPACT With approval of this Resolution, the City can anticipate an additional $1,650,000 for the natatorium project, provided specific terms can be agreed upon. The City would be obligated per those terms to provide improvements to the facility so as to ensure the facility is suitable for use by the SCUCISD and provide the SCUCISD with 15 years use of the facility rent free. As the project proceeds and construction and operating costs are refined, staff may recommend reserving a portion of these funds to cover operating and maintenance costs during that term. RECOMMENDATION Approval of Resolution No. 13 -R -66 ATTACHMENTS Resolution No. 13 -R -66 RESOLUTION NO. 13 -R -66 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A DEFINITIVE INTERLOCAL AGREEMENT WITH SCHERTZ- CIBOLO- UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT REGARDING A $1,650,000.00 CONTRIBUTION BY SCUCISD TO THE CITY FOR THE NATATORIUM PROJECT IN EXCHANGE FOR A FIFTEEN YEAR RENT FREE LEASE (FOR A SPECIFIED AMOUNT OF USAGE) OF THE FACILITY TO SCUCISD, PROVIDED THAT THE CITY AND SCUCISD ARE ABLE TO REACH FINAL AGREEMENT ON (1) THE SPECIFIC TERMS OF THE LEASE INCLUDING THE NUMBER OF HOURS AND USAGE ALLOWED AND (2) THE SPECIFIC IMPROVEMENTS THAT THE CITY WILL MAKE TO THE NATATORIUM FACILITY IN ORDER FOR THE FACILITY TO BE SUITABLE FOR USE BY SCUCISD' S SWIM TEAMS, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City ") desires to construct a natatorium (the "Natatorium ") for use by residents of the City, which Natatorium will be funded in part from the proceeds of bonds previously authorized by the citizens of the City; and WHEREAS, the Schertz - Cibolo- Universal City Independent School District ( "SCUCISD ") desires to have access to the Natatorium for use by the SCUCISD swim teams; and WHEREAS, constructing the Natatorium in such a way that it will be suitable for use by the SCUCISD swim teams will result in additional costs to the City; and WHEREAS, SCUCISD desires to contribute $1,650,000.00 to the City for the construction, maintenance, and operation of the Natatorium in exchange for the facility being constructed in a manner to be suitable for use by SCUCISD's swim teams and a fifteen year rent free lease (for a specified amount of usage) of the facility to SCUCISD; and WHEREAS, the City and SCUCISD need to continue working together to reach final agreement on (1) the specific terms of the lease including the number of hours and usage allowed and (2) the specific improvements that the City will make to the Natatorium in order for the facility to be suitable for use by SCUCISD's swim teams; and WHEREAS, the City staff has recommended that the City enter into a definitive interlocal agreement with SCUCISD regarding a $1,650,000.00 contribution by SCUCISD to the City for the Natatorium in exchange for a fifteen year rent free lease (for a specified amount of usage) of the Natatorium to SCUCISD, provided that the City and SCUCISD are able to reach final agreement on (1) the specific terms of the lease including the number of hours and usage allowed and (2) the specific improvements that the City will make to the Natatorium in order for the facility to be suitable for use by SCUCISD's swim teams; and 50665160.1 1 WHEREAS, the City Council has determined that it is in the best interest of the City to enter into such a definitive interlocal agreement with SCUCISD provided that such terms can be agreed upon by the City and SCUCISD. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City will enter into a definitive interlocal agreement with SCUCISD regarding a $1,650,000.00 contribution by SCUCISD to the City for the Natatorium in exchange for a fifteen year rent free lease (for a specified amount of usage) of the facility to SCUCISD, provided that the City and SCUCISD are able to reach final agreement on (1) the specific terms of the lease including the number of hours and usage allowed and (2) the specific improvements that the City will make to the Natatorium in order for the facility to be suitable for use by SCUCISD's swim teams. The definitive interlocal agreement shall be brought back to City Council for final approval once the remaining terms have been finalized. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. 50665160.1 2 PASSED AND ADOPTED, this 13th day of August, 2013. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50665160.1 IC6 \ \' � �/� � 0 x i - m \ � � � ��� U ImMol :101616N 2 on :i III CITY OF SCHERTZ 2013 -14 BUDGET Table of Contents Executive Summary ---------------------------------------- - - - - -- 1 General Fund Summary--------------------------------------------------------- - - - - -- 10 Revenues--------------------------------------------------------- - - - - -- 12 CityCouncil ---------------------------------------------------- - - - - -- 17 CityManager ---------------------------------------------------- - - - - -- 21 Municipal Court ----------------------------------------------- - - - - -- 25 311 /Customer Relations ------------------------------------- - - - - -- 31 Planning & Zoning -------------------------------------------- - - - - -- 35 Legal Services ------------------------------------------------- - - - - -- 41 General Services ---------------------------------------------- - - - - -- 45 City Secretary ------------------------------------------------- - - - - -- 51 Non - Departmental -------------------------------------------- - - - - -- 55 Public Affairs ------------------------------------------------- - - - - -- 59 Records Management ---------------------------------------- - - - - -- 63 Schertz Magazine ----------------------------------------------- - - - - -- 67 Engineering---------------------------------------------------- - - - - -- 71 Geographic Information Systems ----------------------- - - - - -- 77 Police-------------------------------------------------------------- - - - - -- 81 Fire Rescue ------------------------------------------------------ - - - - -- 87 Inspections ------------------------------------------------------ - - - - -- 93 Marshal Services ----------------------------------------------- - - - - -- 99 Streets----------------------------------------------------------- - - - - -- 105 Parks, Recreation, & Community Services ----------- - - - - -- 111 Swim Pools ---------------------------------------------------- - - - - -- 117 Event Facilities ----------------------------------------------- - - - - -- 121 Library--------------------------------------------------------- - - - - -- 127 Animal Services -------------------------------------------- - - - - -- 135 Information Technology -------------------------------------- - - - - -- 141 Human Resources -------------------------------------------- - - - - -- 147 Finance---------------------------------------------------------- - - - - -- 153 Purchasing & Asset Management ----------------------- - - - - -- 159 Fleet Service ------------------------------------------------- - - - - -- 165 Building Maintenance --------------------------------------- - - - - -- 171 City Assistance ----------------------------------------------- - - - - -- 177 Court Restricted Funds -------------------------------------- - - - - -- 179 Special Events Fund ---------------------------------------- - - - - -- 183 Public, Educational, and Government (PEG) Access Fund -- 199 Interest & Sinking Fund ------------------------------------------- - - - - -- 203 Water & Sewer Summary-------------------------------------------------------- - - - - -- 207 Business Office ----------------------------------------------- - - - - -- 213 Water & Sewer Administration ---------------------------- - - - - -- 219 Projects--------------------------------------------------------- - - - - -- 227 CITY OF SCHERTZ 2013 -14 BUDGET Table of Contents Capital Recovery Summary ----------------------------------------- Revenues ----------------------------------------- Expenditures ---------------------------------- Drainage Summary ----------------------------------------- Revenues ----------------------------------------- Expenditures ---------------------------------- Emergency Medical Services (EMS) Summary ----------------------------------------- Revenues ----------------------------------------- Expenditures ---------------------------------- Schertz Economic Development Corporation Summary ----------------------------------------- Revenues ----------------------------------------- Expenditures ---------------------------------- Hotel Tax Summary ----------------------------------------- Revenues ----------------------------------------- Expenditures ---------------------------------- Park Fund Summary ----------------------------------------- Revenue ------------------------------------------ Expense ------------------------------------------ Tree Mitigation Summary ----------------------------------------- Revenues ----------------------------------------- Expenditures ------------------------------------ Historical Committee Summary ----------------------------------------- Revenues ----------------------------------------- Expenditures ---------------------------------- Parks & Recreation Foundation Summary ----------------------------------------- Revenue ----------------------------------------- Expenditures ----------------------------------- Glossary-------------------------------------------- - - - - -- - - - - - -- 231 - - - - - -- 235 - - - - - -- 236 243 248 249 253 259 260 265 270 271 -- 277 -- 280 -- 281 -- 283 -- 286 - 287 289 291 292 -- 293 -- 295 -- 296 -- 297 -- 299 - 300 - 305 Executive Summary General Fund Revenue The revenues for FY 2013 -14 are expected to increase by 1.9% from the FY 2012 -13 year end estimates. Revenue from Property Tax increased with an increase in property values and new development. Sales Tax is also expected to continue growing as the City continues to add business along with continued population growth in our local area. Expected increase in franchise payments and fees related to Municipal Court are offset by the expectation of fewer permits being filed and lower Fund Transfers as the one time transfer from the CPS Energy Community Infrastructure and Economic Development Fund. Expenses The Proposed FY 2013 -14 Budget increase by 5.1 % from FY 2012 -13 year end estimates. This includes the annual merit program and an estimated 8% increase in health insurance premiums. Other new programs include support for Information Technology with a new Computer Technician and support for the new Animal Adoption Center with an increase in facility maintenance expenses and a new part time Facility Technician. Capital purchases include a replacement vehicle for the Marshal Service, a new email server and set up, an increase in the amount of desktops to be replaced, 2 replacement vehicles funded by the Water & Sewer Fund for Streets, and improvements to the Council Chambers funded by restricted revenues. City Council The Proposed FY 2013 -14 Budget will decrease 1.2% from the FY 2012 -13 year end estimate. Having November elections only will decrease expenditures for notices and election support. Staff Support will decrease due to training costs being higher in FY 2012 -13 than average. Personnel will increase with the expectation the Council will be fully staffed all year long. City Manager No change in operations. There will be a slight increase in Training & Travel by attending more training seminars and in personnel with the merit and new health insurance rates. Municipal Court The Proposed FY 2013 -14 Budget increases by 11.0% from FY 2012 -13 estimates. This increase comes from full year funding for the new Court Clerk that was started midyear with the new Traffic Safety Program. Prosecutor and Judge services will also be increasing next fiscal year. 311 Customer Service The FY2013 -14 Proposed Budget increases 3.0% from the FY2012 -13 year end estimates. This increase is due to the merit and the expected higher health insurance rates. Planning & Zoning The FY 2013 -14 proposed budget will decrease by 14.2% from the FY 2012 -13 year end estimates. The decrease is due to the completion of the Gateway Planning study in FY 2012 -13. This decrease is partially offset by higher personnel expenses as this division returns to full staff in FY 2013 -14. Legal Services No change in operations. Current level of legal services is expected in FY 2013 -14. General Services The Proposed FY 2012 -13 Budget increases 2.2% from FY 2012 -13 year end estimates. Maintenance Services will decrease as the Building Maintenance Division takes over this function. Door lock replacements will be completed in the Emergency Services buildings and begun in the City Hall building. The Emergency Services building's maintenance and repair were paid for by the Economic Development Corporation. As of FY 2012 -13 these services will be recorded in the General Fund and reimbursed by the Economic Development Corporation. This reimbursement will decrease to zero over the course of 4 years. City Secretary The Proposed FY 2013 -14 Budget will increase 4.1 % from the FY 2012 -13 year end estimates. The City Secretary will begin to codify the UDC semiannually increasing the expenditures in City Support Services. Non - Departmental The Proposed FY 2013 -14 Budget will decrease 0.9% from the FY 2012 -13 year end estimates. This decrease is due to a one time transfer to assist in the construction of the new Animal Adoption Facility. Public Affairs The Proposed FY 2012 -13 Budget increases 7.9% from the FY 2012 -13 year end estimates. The Professional Services is related to general design services which were previously located in with the magazine. Personnel will also increase with the vacancy of the Public Affairs Director being filled. Records Management The Proposed FY 2013 -14 Budget increases 11.1% from FY 2012 -13 year end estimates. There will be an increase in the amount of outside scanning and shredding of documents with the assistance of a third party firm. 2 Schertz Magazine The Proposed FY 2013 -14 Budget will decrease by 8.2% from FY 2012 -13 year end estimates. The reduction is due to a new printing contract which will allow the City to print the magazine at a much lower cost. Non - magazine related design services were moved to the Public Affairs budget. Engineering The Proposed FY 2013 -14 Budget increases 4.9% from FY 2012 -13 year end estimates with the full year funding of the City Engineer position. GIS The Proposed FY 2013 -14 Budget increases by 6.1 % from the FY 2012 -13 year end estimates. The increase is due to a new 3 year lease agreement for a new plotter and travel to attended the Esri International User Conference. Police The Proposed FY 2013 -14 Budget increased by 2.6% from the FY 2012 -13 year end estimate. The increase in personnel due to merit, health insurance, and full year funding of the traffic safety program is partially offset by few equipment and capital purchases. Fire Rescue The Proposed FY 2013 -14 Budget increases by 5.5% from the FY 2012 -13 year end projections. Maintenance Services increased but is directly tied to revenue in the case of HAZ MAT clean up services. The personnel lines increased due to merit and the health insurance increase. Inspections The Proposed FY 2013 -14 Budget increases by 4.0% from FY 2012 -13 year end estimates. This increase is due to the promotion of the Administrative Assistant to an Executive Assistant who will also report to the Executive Director of Development. Marshal Services The Proposed FY 2013 -14 Budget increases by 7.3% from the FY 2012 -13 year end estimates. In FY 2013 -14 the Marshal Services will purchase a new police package Tahoe to replace the aging Impala. Personnel will increase with the merit, new health insurance premiums, and overtime for the increased security necessary at Council Meetings and City events. Streets The Proposed FY 2013 -14 Budget increases by 22.8% from the FY 2012 -13 year end estimate. In FY 2013 -14 the Streets Division will purchase 2 new which will be reimbursed by the Water & Sewer Fund. More street maintenance not related to bond projects will be performed. There was high turnover in personnel in FY 2012 -13 resulting in lower than normal expenditures. 3 Parks The Proposed FY 2013 -14 Budget decreases by 1.9% from the FY 2012 -13 year end estimates. The decrease is caused by the lower maintenance required while the soccer fields are under construction. Pools The Proposed FY 2013 -14 Budget remained constant with the FY 2012 -13 year end estimates. The service contract for pool operations will be in its last year. Event Facilities The Proposed FY 2013 -14 Budget decreases by 12.0% from FY 2012 -13 year end estimates. For FY 2013 -14 Event Facilities will discontinue the additional advertising reimbursed by the Hotel Tax Fund in order to boost bookings. The funds used to provide ancillary products will be reduced to match historical averages. Library The Proposed FY 2013 -14 Budget increases by 2.8% from the FY 2012 -13 year end estimate. The Library will increase its Operation Equipment line item in order to purchase more library materials to maintain our current level of service. This department will be sending representatives to the Texas Library Association Conference in 2014. Additional funds will be allocated to provide more landscaping services to the front of the Library. Animal Services The Proposed FY 2013 -14 Budget increases by 17.6% from the FY 2012 -13 year end estimate. This increase is due to the opening of the new Animal Adoption Facility. As the facility is larger and is expecting more activity expenditures related to its maintenance and operation will increase. A new part time position will be filled to assist with the ongoing maintenance of the building. Information Technology The Proposed FY 2013 -14 Budget will increase by 30.8% from the FY 2012 -13 year end estimate. The Administrative Assistant position in Engineering was reassigned to Information Technology in June, 2013. A Computer Technician will be added to provide additional support services as the City and technical demands grow. There will be an upgrade and replacement of the City's messaging systems, additional computer replacements for City employees and for citizen use in the library, and the purchase of a Computer Aided Dispatch reporting server. Human Resources The Proposed FY 2013 -14 Budget increases by 7.8% from FY 2012 -13 year end estimates. The Personnel expenditures will increase due to having lower than expected unemployment compensation in FY 2012 -13 and with the merit and health insurance increase. 4 Finance The Proposed FY 2013 -14 Budget increases by 3.3% from the FY 2012 -13 year end projections. The Accounting Division will send 2 employees to the Government Finance Officers Association Conference in 2014. Other increases are due to the merit and the health insurance increase. Purchasing & Asset Management The Proposed FY 2013 -14 Budget increases by 4.0% from the FY 2012 -13 year end estimate. The increase is due to the merit program and the increase in health insurance. Fleet The Proposed FY 2013 -14 Budget increases by 6.3% from the FY 2012 -13 year end estimate. The purchase of a diagnostic scanning tool for the emergency vehicles should help reduce the cost of outside repairs. Turnover in FY 2012 -13 resulted in lower than average expenditures in personnel. Building Maintenance The Proposed FY 2013 -14 Budget increases by 56.0% from the FY 2012 -13 year end estimate. This division was separated from Facilities Maintenance, now General Services, early in the FY 2012 -13. The FY 2013 -14 Budget reflects the full year funding of this function. In addition to recognizing a full year's worth of expenditures there will also be improvements made to the Council Chambers security measures and audio /visual systems. City Assistance The City will now also contract out for a new service to provide transportation for the elderly who would otherwise may not be able to get around on their own. Special Events Fund Revenue The revenues for FY 2013 -14 will increase 29.4% from FY 2012 -13 estimates. This increase is due to higher transfers to cover the expenditures related to these events. Expenses The Proposed FY 2013 -14 Budget increases by 36.7% from FY 2012 -13 year end estimate. In Other Events there is now funding for the Steve Simonson award luncheon and funding for retirements and receptions. Public, Educational, and Governmental Access (PEG) Fund Revenue The revenues in FY 2013 -14 will increase by 29.3% from FY 2012 -13 with a transfer from reserves to fund the Master Communications Plan. 5 Expenses The Proposed FY 2013 -14 Budget will increase 57.8% from the FY 2012 -13 year end estimate. This increase is for the continued funding of the Master Communications Plan. Interest & Sinking Fund Revenues The revenues for FY 2013 -14 increase by 5.1 % from the FY 2012 -13 year end estimate. Expenses The Proposed FY 2013 -14 Budget increases by 8.0% from the FY 2012 -13 year end estimate. This increase is due to the 2 new tax notes issued for the P25 compliant radios and the new fire engine. Water & Sewer Fund Revenue Revenue for the FY 2013 -14 Proposed Budget will increase by 12.0% from the FY 2012 -13 year end estimate. This increase is due to the fee increases and a growth in the customer base and a transfer in from reserves to fund new projects. Miscellaneous revenue will decrease as the San Antonio Water System (SAWS) will no longer be paying the City a reservation fee for the construction of waterlines within our City limits. Expenses The Proposed FY 2013 -14 Budget will increase by 17.1 % from FY 2012 -13 year end estimates. The Schertz Seguin Local Government, Cibolo Creek Municipal Authority, and Bexar Waste will all be raising their services fees they charge the City. Additionally the Water & Sewer Fund will fund half of the construction on a new water tower in the southeastern quadrant of the City to provide water utilities to the developing areas. Business Office The Proposed FY 2013 -14 Budget will increase by 0.2% from the FY 2012 -13 year end estimate. The budget for bad debt expense will now be assigned to the Water & Sewer Administration division instead of the Business Office. Offsetting that decrease is an increase in operational costs specifically in personnel with the merit and health insurance increase and City Support Services for the reverse 911 system annual maintenance. Administration The Proposed FY 2013 -14 Budget increases by 11.0% from the FY 2012 -13 year end estimate. Personnel expenses will increase in FY 2013 -14 through lower turnover and filling all vacancies. Fund Charges /Transfers increase with the addition of a contribution to the Cibolo Creek Municipal Authority to help with the construction of a new sewer treatment plan in the developing southern Schertz. The contribution to the Cibolo Valley 9 Local Government Corporation will increase along with addition of bad debt expense to this division. Maintenance Services increase with an increase in the cost of sewer treatment and garbage collection services. This division will also purchase 3 replacement vehicles, 2 new trucks, and a Vacuum & Router truck to help with the maintenance and repair of the sewer lines. These capital items will be purchased with the Water & Sewer vehicle and equipment replacement reserves. Capital Recovery Fund Revenues Revenues for FY 2013 -14 increase by 74.2% from FY 2012 -13 with a transfer in from water reserves to fund new projects. Expenses The Proposed FY 2013 -14 Budget decreases by 1.2% from the FY 2012 -13 year end estimate. The new projects to be funded through water capital recovery reserves are a new water tank and distribution lines in south Schertz. Projects to be completed FY 2013 -14 • Preliminary engineering for the south Schertz wastewater treatment plant • Engineering for the southeast elevated water tank Drainage Fund Revenue For the FY 2013 -14 Revenue will increase by 2.2% from the FY 2012 -13 year end estimate. This increase is due to growth in the number of customers served by the City. Expenses The Proposed FY 2013 -14 Budget increases by 17.6% from the FY 2012 -13 year end estimate. This increase is due to the full year funding of the new Stormwater Manager which was approved in FY 2012 -13 and drainage improvements for the Borgfeld Detention and Arroyo Verde Dietz Creek. EMS Fund Revenues Revenue for FY 2013 -14 will increase by 15.3% from FY 2012 -13 year end estimates due to an expected increase in service calls and transport fees. Expenses The Proposed FY 2013 -14 Budget will increase by 14.4% from the FY 2012 -13 year end estimate. The EMS Fund's bad debt expense will increase along with the increase in revenue. Additional equipment will be purchased and leased in FY 2013 -14 including driving computers, a new supervisor truck with emergency gear, and patient /defibrillator monitors. The EMS portion of the Computer Aided Dispatch service will now be paid out of the General Fund's Information Technology Department and be reimbursed by the EMS Fund. Schertz Economic Development Corporation (SEDC) Revenues The revenue for FY 2013 -14 will increase by 2.9% from the FY 2012 -13 year end estimate. Sales tax revenue is expected to increase by 3% from the FY 2012 -13 estimates as a result of the general improvements in the economy. Expenses The Proposed FY 2013 -14 Budget will increase by 12.6% from the FY 2012 -13 year end estimate. The SEDC has worked with the City Manager's Office to remove expenses related to the ongoing maintenance and basic services of the emergency services buildings from the Economic Development budget. Beginning in FY 2012 -13 these expenses were relocated to the General Fund and reimbursed by the Schertz Economic Development Corporation (SEDC). This reimbursement will be reduced by $86,245 for FY 2013 -14 as part of a 4 year plan to remove all related maintenance expenses for the emergency services buildings from the SEDC budget. Professional Services will also decrease with the completion of the Gateway Planning survey in FY 2012 -13 where the SEDC was responsible for 70% of the expenditures. Offsetting these decreases is an additional $500,000 in the Development Incentive Fund to meet anticipated financial responsibilities under the Economic Development Incentive Agreement with Amazon.com.kydc LLC. The SEDC has allocated funds to the TexasOne account to better reflect the SEDC's ongoing plan to fully utilize TexasOne as a major promotional avenue for the City. There will be no change in the overall budget due to this reprioritization of expenses Hotel Motel Tax Fund Revenue The FY 2013 -14 revenues increase by 5.8% from FY 2012 -13 year end estimates due to a transfer in from reserves to fund one time projects. Expenses The Proposed FY 2013 -14 Budget increases by 7.5% from the FY 2012 -13 year end estimate. The increase is to help fund the council chamber renovations and the purchase of facility management software for the Event Facilities division. a Park Fund Revenue In FY 2013 -14 revenues are expected to decrease by 32.0% from FY 2012 -13 year end estimates. This decrease is due to a one time transfer from reserves in FY 2012 -13 to fund projects such as improvements to the Animal Adoption Center. Expenses The Proposed FY 2013 -14 Budget will decrease by 71.8% from the FY 2012 -13 year end estimate due to budgeting for the construction of 2 pavilions and no other projects. Tree Mitigation Revenue Revenues for FY 2013 -14 increase by 378.8% from FY 2012 -13 year end estimates with a transfer from reserves to fund new projects. Expenses The Proposed FY 2013 -14 Budget increases by 126.8% from the FY 2012 -13 year end estimate. This increase is to fund ornamental trees for the soccer complex and Animal Adoption Center and shade trees for the soccer complex, Animal Adoption Center, and the Arroyo Verde drainage project. Historical Committee Revenues Revenues for FY 2013 -14 will be set at $5,650. Expenses The Proposed FY 2013 -14 Budget will be set to $5,650. Parks & Recreation Foundation Revenues The FY 2013 -14 revenues will decrease by 2.7% from FY 2012 -13 year end estimates. Expenses The Proposed FY 2013 -14 Budget will decrease 9.9% from the FY 2012 -13 year end estimate. The increase in festival funding will be offset by the one -time transfer out of the Veteran's Memorial donations into a separate fund in FY 2012 -13. 9 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Franchises Permits Licenses Fees Fines Inter - Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL CITY MANAGER MUNICIPAL COURT CUSTOMER RELATIONS -311 PLANNING 6 ZONING LEGAL SERVICES FACILITIES MAINTENANCE BUILDING 6 -8 MAINTENANCE CITY SECRETARY NONDEPARTMENTAL PUBLIC AFFAIRS RECORDS MANAGEMENT SCHERTZ TALES MAGAZINE ENGINEERING GIs TOTAL GENERAL GOVERNMENT PUBLIC SAFETY POLICE FIRE RESCUE INSPECTIONS MARSHAL SERVICE TOTAL PUBLIC SAFETY `1t (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 11,590,628 12,317,913 13,247,165 12,165,625 13,597,397 14,099,878 1,511,308 1,567,035 1,665,763 1,031,326 1,633,887 1,738,605 1,638,901 1,075,833 1,216,840 1,128,558 1,292,632 1,007,062 35,193 70,468 70,200 65,738 69,860 70,100 2,657,318 2,928,793 2,997,169 2,552,798 2,922,647 3,053,888 26,079 28,543 25,000 25,120 27,000 30,000 455,706 646,584 640,167 494,654 687,931 685,780 1,193,879 1,349,652 1,964,042 1,558,948 2,056,469 1,975,009 479,066 902,591 455,547 333,323 401,684 464,700 19,588,076 20,887,412 22,281,893 19,356,089 22,689,507 23,125,022 53,401 46,728 88,171 76,514 84,057 83,075 775,526 891,016 968,030 763,654 967,685 973,083 304,312 322,728 365,550 254,755 356,114 395,274 85,304 103,785 110,303 81,864 110,243 113,535 231,531 229,803 185,883 125,419 181,590 155,833 340,355 550,794 360,000 371,630 450,000 450,000 900,062 882,015 817,509 622,007 807,944 813,383 0 0 197,400 116,468 184,949 200,860 176,568 177,335 185,106 125,129 182,813 190,227 1,338,732 1,288,323 1,611,975 1,342,282 1,521,429 1,508,163 193,109 314,768 322,753 218,249 318,558 343,817 70,136 56,603 62,104 49,259 62,275 69,213 383,230 419,732 443,665 331,370 443,350 407,035 193,808 195,816 303,370 165,111 247,831 260,023 118,734 127,223 135,381 102,287 134,849 143,054 5,164,808 5,606,668 6,157,200 4,745,998 6,053,687 6,106,575 4,581,766 5,038,641 5,341,996 4,136,176 5,328,016 5,468,836 2,671,828 2,779,954 2,921,465 2,291,516 2,870,550 3,028,337 377,149 436,088 455,328 342,549 454,603 472,996 573,699 598,748 618,619 445,866 608,289 652,391 8,204,442 8,853,431 9,337,408 7,216,107 9,261,458 9,622,560 7 -29 -2013 12:14 PM 101 - GENERAL FUND FINANCIAL SUMMARY 2010 -2011 ACTUAL C I T Y PROPOSED AS OF: 2011 -2012 ACTUAL O F S C H E R T Z PAGE: 2 BUDGET WORKSHEET JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PUBLIC ENVIRONMENT STREETS 659,620 976,327 1,012,199 737,696 875,339 1,074,602 TOTAL PUBLIC ENVIRONMENT 659,620 976,327 1,012,199 737,696 875,339 1,074,802 PARKS S RECREATION PARKS 779,166 789,974 810,315 619,249 813,356 797,974 SWIM POOL 230,312 235,965 254,503 148,216 254,503 254,503 EVENT FACILITIES 162,617 131,211 163,394 99,465 162,062 142,609 SENIOR CITIZEN CENTER 278 0 0 0 0 0 TOTAL PARKS S RECREATION 1,172,372 1,157,170 1,228,212 866,930 1,229,923 1,195,086 CULTURAL LIBRARY 631,838 821,351 855,105 628,014 852,706 876,277 TOTAL CULTURAL 831,838 821,351 855,105 628,014 852,708 876,277 HEALTH ANIMAL SERVICES 365,297 346,318 391,348 259,929 386,933 455,189 TOTAL HEALTH 365,297 346,318 391,348 259,929 386,933 455,189 INTERNAL SERVICE INFORMATION TECHNOLOGY 1,030,761 918,510 989,354 669,503 965,016 1,262,467 HUMAN RESOURCES 272,714 346,134 409,546 271,943 365,005 415,122 FINANCE 431,646 447,861 465,396 353,059 456,750 472,030 PURCHASING S ASSET MGT 255,581 264,559 257,711 198,375 257,571 267,861 FLEET SERVICE 382,808 399,686 492,628 367,563 462,302 491,348 BUILDING MAINTENANCE 0 0 169,781 110,876 191,640 298,880 TOTAL INTERNAL SERVICE 2,373,510 2,376,750 2,804,418 1,971,319 2,718,264 3,207,708 MISC S PROJECTS CITY'S ASSISTANCE 52,214 52,281 52,000 47,000 52,000 74,000 COURT - RESTRICTED FUNDS 11,697 15,019 51,053 19,003 82,806 6,400 TOTAL MISC S PROJECTS 63,912 67,300 103,053 66,003 134,806 80,400 TOTAL EXPENDITURES 19,035,998 20,205,316 21,886,943 16,491,997 21,513,138 22,618,597 REVENUE OVER /(UNDER) EXPENDITURES 552,078 682,096 392,950 2,864,093 1,176,370 506,425 I`l 7 -29 -2013 12:14 PM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 3 fV (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411100 Advalorem Tax - Current 6,759,078 6,883,059 7,481,207 7,450,192 7,481,207 7,792,712 000 - 411200 Advalorem Tax - Delinquent 47,640 51,219 50,000 36,724 45,000 50,000 000 - 411300 Advalorem Tax -P &I 45,891 36,174 50,000 36,775 44,000 50,000 000 - 411400 Roll Back Property Tax 0 9,856 0 0 0 0 000 - 411500 Sales Tax Revenue -Gen Fund 4,702,217 5,309,018 5,637,958 4,611,513 5,999,190 6,179,166 000 - 411600 Bingo Tax 2,173 0 0 0 0 0 000 - 411700 Mixed Beverage Tax 33,630 28,586 28,000 30,421 28,000 28,000 TOTAL, Taxes 11,590,628 12,317,913 13,247,165 12,165,625 13,597,397 14,099,878 Franchises 000 - 421200 Center Point /Entex Energy 39,306 52,073 58,763 42,620 70,000 72,100 000 - 421220 City Public Service 318,212 366,987 375,000 235,190 408,580 420,837 000 - 421240 Guadalupe Valley Elec Co -op 417,557 405,517 430,000 245,888 400,000 400,000 000 - 421250 New Braunfels Utilities 28,643 55,203 50,000 36,352 60,000 61,800 000 - 421300 Time Warner -State Franchise 325,958 329,900 350,000 201,560 300,000 300,000 000 - 421350 Time Warner -PEG Fee 49,141 0 0 0 0 0 000 - 421460 AT &T Franchise Fee 173,535 198,647 190,000 154,185 238,800 260,868 000 - 421465 AT &T PEG Fees 18,261 0 0 25,904 0 0 000 - 421480 Other Telecom Franchise 41,321 55,721 110,000 17,491 50,000 115,000 000 - 421500 Solid Waste Franchise Fee 99,374 102,985 102,000 72,137 106,507 108,000 TOTAL, Franchises 1,511,308 1,567,035 1,665,763 1,031,326 1,633,887 1,738,605 Permits 000 - 431100 Home Occupation Permit 280 350 490 420 490 490 000 - 431200 Building Permit 1,255,382 26 0 0 0 0 000 - 431205 Bldg Permit- Residential 0 418,487 408,618 374,103 404,420 404,420 000 - 431210 Bldg Permit- Commercial 0 203,101 368,149 350,496 403,380 120,000 000 - 431215 Bldg Permit - General 0 112,395 118,714 113,465 135,296 135,296 000 - 431300 Mobile Home Permit 80 250 325 475 450 450 000 - 431400 Signs Permit 900 2,934 1,700 4,022 4,582 4,582 000 - 431500 Food Establishmnt Permit 38,845 42,875 33,000 14,345 39,900 45,000 000 - 431600 Garage Sale Permit 11,735 11,680 8,160 9,910 11,000 12,000 000 - 431700 Plumbing Permit 113,743 113,237 117,324 102,151 117,324 117,324 000 - 431750 Electrical Permit 68,860 47,711 45,020 49,840 50,000 50,000 000 - 431800 Mechanical Permit 82,600 54,600 48,440 45,860 50,000 50,000 000 - 431900 Solicitor /Peddler Permit 3,000 1,640 1,000 1,620 2,000 1,000 000 - 431950 Animal /Pet Permit 1,630 2,175 2,000 1,700 2,000 2,000 000 - 432000 Cert. of Occupancy Prmt 7,300 7,300 10,900 4,550 6,500 6,500 000 - 432100 Security Alarm Permit 45,733 48,747 45,000 39,400 45,290 45,000 000 - 432300 Grading /Clearing Permit 0 0 0 1,475 2,500 3,000 000 - 435000 Fire Permit 8,813 8,325 8,000 14,726 17,500 10,000 TOTAL Permits 1,638,901 1,075,833 1,216,840 1,128,558 1,292,632 1,007,062 Licenses 000 - 441000 Alcohol Beverage License 5,555 5,498 6,000 4,797 5,500 5,500 000 - 441300 Mobile Home License 0 80 200 160 160 200 000 - 442000 Contractors License 25,275 60,410 60,000 56,945 60,000 60,200 fV 7 -29 -2013 12:14 PM 101 - GENERAL FUND REVENUES 2010 -2011 ACTUAL C I T Y O PROPOSED AS OF: (-------- 2011 -2012 ACTUAL F S C H E R T Z PAGE: 4 BUDGET WORKSHEET JULY 31ST, 2013 - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 444000 Pet License 4,363 4,480 4,000 3,836 4,200 4,200 TOTAL Licenses 35,193 70,468 70,200 65,738 69,860 70,100 Fees 000 - 451000 Municipal Court Fines 1,048,404 1,479,053 1,610,000 1,195,868 1,448,034 1,662,300 000 - 451100 Arrest Fee 44,714 63,267 52,734 53,905 57,047 56,734 000 - 451110 Expunction Fee 30 30 120 30 60 120 000 - 451200 Warrant Fees 129,281 141,400 138,500 139,474 144,500 148,500 000 - 451210 Court - Claims & Judgements 0 1,642 0 ( 887) 0 0 000 - 451320 Civil Justice Fee -Court 67 100 82 84 88 97 000 - 451321 Civil Justice Fee -State 603 900 737 754 797 885 000 - 451340 Judicial Fee -City 5,995 8,300 7,022 7,205 7,689 8,562 000 - 451400 Traffic Fine Costs TTL 22,536 32,623 27,011 27,504 29,008 32,246 000 - 451500 Teen Court Admin Fee 300 440 500 220 500 200 000 - 451510 Juvenile Case Mgmt Fee 49,991 69,235 58,582 60,093 62,226 64,384 000 - 451600 Technology Fund Fee 40,384 55,634 47,122 48,142 51,540 59,500 000 - 451700 Security Fee 30,297 41,725 34,340 36,106 38,655 42,655 000 - 451800 Time Payment Fee -City 5,701 5,389 5,598 5,168 5,619 6,238 000 - 451850 State Fines 10% Service Fee 63,806 68,805 61,204 66,671 81,167 92,278 000 - 451900 DPS Payment -Local 10,500 11,135 10,956 10,984 12,637 13,981 000 - 452000 Child Safety Fee 11,207 24,951 23,000 17,907 19,921 22,076 000 - 452050 Indigent Defense Fee 19,369 26,957 22,524 .23,690 28,274 31,076 000 - 452100 Platting Fees 61,500 65,500 77,000 39,811 43,500 52,500 000 - 452200 Site Plan Fee 30,000 24,000 30,000 18,000 25,550 25,500 000 - 452300 Plan Check Fee 611,382 349,669 289,401 404,172 400,203 262,264 000 - 452310 Misc Review Fee 9,000 6,000 10,800 600 1,200 1,200 000 - 452320 Tree Mitigation Admin Fee 7,680 12,200 10,500 0 5,000 10,000 000 - 452400 BOA /Variance Fees 1,750 3,250 6,500 2,500 3,500 3,500 000 - 452500 Food Handlers Permit 7,240 17,150 3,000 17,174 26,304 26,400 000 - 452520 Fire Training Classes 0 0 1,000 0 0 0 000 - 452600 Specific Use /Zone Chng Fee 21,150 30,500 47,700 20,000 25,800 25,800 000 - 452710 Zoning Ltr & Dev Rights 600 1,950 2,100 1,350 1,500 1,050 000 - 453100 Reinspection Fees 40,580 40,200 39,500 25,925 36,700 36,700 000 - 453110 Swim Pool Inspection Fee 1,050 1,500 1,000 1,575 1,875 1,500 000 - 453200 Lot Abatement 12,111 2,798 5,000 8,523 10,000 7,000 000 - 453211 Admin Fee - Inspections 7,900 8,940 7,480 3,900 5,200 5,200 000 - 453215 3% Technology Fee 2 0 0 0 0 0 000 - 453310 Misc Inspection Fees 270 269 250 0 0 0 000 - 453500 SubContractor Registratn Fee 26,820 0 0 0 0 0 000 - 453710 Foster Care 850 700 750 1,000 1,400 1,400 000 - 454100 Swim Pool Reservation Fee 0 55 0 0 0 0 000 - 454200 Pool Gate Admission Fee 22,720 23,949 20,000 15,288 20,000 22,400 000 - 454300 Seasonal Pool Pass Fee 7,046 5,035 7,500 5,600 5,600 5,100 000 - 456500 HAZ MAT FEES 0 6,985 1,500 1,250 1,500 12,000 000 - 456600 Fire Re- inspection Fee 900 700 750 950 1,150 750 000 - 458100 Sale of Merchandise 17 37 0 0 0 0 000 - 458110 Sale of Merchandise- GovDeals 0 0 0 14,018 18,000 18,000 000 - 458300 Sale of Property /Auction 28,599 20,741 25,000 2,757 3,000 2,000 000 - 458400 Civic Center Rental Fees 153,559 110,064 132,200 136,098 135,000 140,916 000 - 458401 Capital Recovery Fee -Civic C 2,266 5,225 4,800 4,575 5,575 5,000 13 7 -29 -2013 12:14 PM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 5 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 - - - - -- 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 458450 North Center Rental Fees 12,815 22,093 23,000 15,910 17,000 20,600 000 - 458500 Community Center Rental Fees 21,938 25,532 26,000 24,011 26,000 27,026 000 - 458550 Pavilion Rental Fees 19,293 17,577 18,000 15,029 18,000 18,500 000 - 458560 Chamber of Comm Rent 7,800 7,800 11,700 7,800 7,800 7,800 000 - 458570 Non - Resident SYSA League 7,060 16,030 19,000 7,845 7,845 0 000 - 458600 Ball Field Use 2 0 0 0 0 0 000 - 458650 NonResident User Fee -BVYA 9,090 8,860 17,000 8,630 9,100 5,000 000 - 458660 BVYA Utility Reimbursement 0 9,518 5,000 2,953 5,000 8,400 000 - 458670 SYSA Utility Reimbursement 0 6,579 7,500 2,999 7,000 0 000 - 458675 Lions Futbol Utility Reimbrsm 0 0 0 9,288 10,540 14,000 000 - 458680 Tournament Fees 2,400 7,625 3,000 600 3,000 0 000 - 458700 Vehicle Impoundment 0 1,380 5,779 6,440 8,073 6,000 000 - 459200 NSF Check Fee 328 650 250 490 650 650 000 - 459300 Notary Fee 369 372 250 204 350 300 000 - 459400 Maps,Copies,UDC & Misc Fees 618 78 250 85 120 100 000 - 459600 Animal Adoption Fee 11,832 12,609 14,000 14,560 16,500 17,500 000 - 459700 Pet Impoundment Fee 19,618 16,882 14,000 12,568 14,000 14,000 000 - 459800 Police Reports Fee 5,976 6,206 8,677 5,405 6,350 6,000 TOTAL Fees 2,657,318 2,928,793 2,997,169 2,552,798 2,922,647 3,053,888 Fines 000 - 463000 Library Fines 26,079 28,543 25,000 25,120 27,000 30,000 TOTAL Fines 26,079 28,543 25,000 25,120 27,000 30,000 Inter - Jurisdictional 000 - 473100 Bexar Co - Fire 21,078 21,078 21,072 17,565 21,072 21,072 000 - 473200 City of Seguin -Fire Contract 40,263 40,263 31,452 33,553 40,263 30,000 000 - 473300 Guadalupe Co- Library 195,884 190,816 208,343 172,159 208,343 208,343 000 - 473400 Randolph AFB - Animal Control 2,300 600 1,000 1,400 2,000 1,500 000 - 474200 Library Services - Cibolo 0 20,000 20,000 0 20,000 25,000 000 - 474210 Library Services -Selma 0 18,393 18,393 26,560 26,560 26,560 000 - 474400 Dispatch Service- Cibolo 133,305 133,305 133,305 99,979 133,305 133,305 000 - 474600 School Crossing Guard - Bexar C 14,208 35,826 27,000 30,598 40,000 40,000 000 - 474610 School Cross Guard - Guadalupe 23,668 36,303 24,602 21,453 40,000 40,000 000 - 474620 School Crossing Guards - Coma 0 0 0 1,388 1,388 0 000 - 474700 School Officer Funding 25,000 150,000 155,000 90,000 155,000 160,000 TOTAL Inter - Jurisdictional 455,706 646,584 640,167 494,654 687,931 685,780 Fund Transfers 000 - 480000 Indirect Costs -EMS 87,840 87,840 87,840 73,200 87,840 137,038 000 - 480100 Indirect Costs - Hotel /Motel 170,221 142,626 157,517 131,264 157,517 145,385 000 - 482100 Transfer From Reserves -Ct Tec 0 0 0 0 0 10,278 000 - 482150 Transfer From Court Security 0 0 0 0 0 42,569 000 - 485000 Interfund Charge- Drainage -5% 38,888 35,480 49,708 41,423 49,708 51,800 000 - 486000 Interfund Chrges -Admin W &S 624,777 881,222 1,060,963 884,136 1,060,963 1,152,350 000 - 486106 Transfer In- Special Events 0 1,000 0 0 0 0 000 - 486202 Transfer In -W & S 25,869 0 80,000 0 80,000 136,000 000 - 486314 Transfer In Hotel /Motel 0 0 0 0 0 33,000 000 - 486322 Transfer -In- Library Grants 13,029 0 0 0 0 0 000 - 486402 Transfer from City Wide Projt 25,372 0 0 0 0 0 14 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 REVENUES 000 - 487000 Interfund Charges -Fleet 000 - 488000 Interfund Charges -4B 000 - 489000 Transfer In 000 - 489620 Contribution -SEDC TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 491800 Gain /Loss 000 - 491900 Unrealized Gain /Loss- CapitlO 000 - 492100 Proceeds -Sale of Land 000 - 493000 Donations - Others 000 - 493120 Donations - Public Library 000 - 493130 Donations - Writing Next Chapt 000 - 493400 Donations - Animal Control 000 - 493401 Donations -A /C Microchip 000 - 493402 Donations- SpaysNeuter 000 - 493502 Donations -PD 000 - 493503 Donation -Fire Rescue 000 - 494481 LawEnforcemtOfficers StndSEdu 000 - 494482 Grants- Police, Fire, Gen Fu 000 - 495040 Friends of N. Schertz Park P 000 - 495100 Mobile Stage Rental Fees 000 - 497000 Misc Income -Gen Fund 000 - 497005 Schertztales Advertising 000 - 497006 Misc Income -Kept Deposits 000 - 497007 Misc Income - Schertz Artz 000 - 497100 Misc Income - Police 000 - 497150 Misc Income -Fire Department 000 - 497200 Misc Income - Library 000 - 497210 Misc Income- Library Copier 000 - 497300 Misc Income - Animal Control 000 - 497400 Misc Income- Streets Dept 000 - 497500 Misc Income -TML Ins. Claims 000 - 497550 Misc Income -TML WC Reimburs 000 - 497600 Misc Income - Vending Mach 000 - 498000 Reimbursmnt -Gen Fund 000 - 498100 Reimburmnt Fire - Training 000 - 498105 Reimbursmt Police OT - DEA 000 - 498110 Reimburmnt Fire -Emg. Acti -OT 000 - 498300 Reimburmnt -City Property 000 - 498500 Settlement- Litigation TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 89,305 98,484 112,761 93,968 112,761 130,344 55,432 53,000 243,350 202,792 243,350 136,245 13,146 0 171,903 132,165 264,330 0 50,000 50,000 0 0 0 0 1,193,879 1,349,652 1,964,042 1,558,948 2,056,469 1,975,009 1,687 35,761 0 ( 20,468) 0 340 0 e 25,339 5,324 2,210 15,374 0 25 c 3,550 Fun 3,543 Pr 0 0 50,638 152,832 0 0 23,366 0 11,570) 11,878 1,506 20,178 49,729 mn 29,054 2,263 10,435 1,101 9,037 30,936 0 25,000 479,066 19,588,076 333 3 350 3 351 6 650 5 500 47,915 4 45,000 2 29,726 3 35,000 4 45,000 Ik THIS PAGE INTENTIONALLY LEFT BLANK IG: DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND VISION STATEMENT Community. Service. Opportunity. MISSION STATEMENT To ensure our community enjoys an exceptional quality of life and sustainable economic prosperity. GOALS AND OBJECTIVES • Quality of Life. • Sustainable Economic Prosperity. • Effective Land Use. • Regional Collaboration and Intergovernmental Cooperation. DEPARTMENT DESCRIPTION The Schertz City Council is made up of six elected officials. City residents elect a Mayor and five Council members at- large. A Mayor Pro - Tempore is appointed with a majority vote of the Council. Term dates for the Mayor Pro - Tempore position begin in February and August of each year (the election dates offset by three (3) months). Terms will sequentially rotate according to Councilmember place. The Mayor and five City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 7 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. 17 CITY COUNCIL ORGANIZATIONAL CHART PERFORMANCE INDICATORS Number of ordinances passed Number of resolutions passed Number of memos /resolutions processed *Discontinued use of Memo Resolutions 39 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Number of ordinances passed Number of resolutions passed Number of memos /resolutions processed *Discontinued use of Memo Resolutions 39 28 26 113 96 100 4* N/A N/A Meeting Attendance rate 90% 94% 94% 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Meeting Attendance rate 90% 94% 94% Number of Council Meetings 47 47 47 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Number of Council Meetings 47 47 47 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $20,917 $19,777 $23,575 Supplies 697 605 500 City Support Services 8,142 39,613 38,000 Operations Support 7 500 300 Staff Support 16,964 23,562 20,700 Operating Equipment 0 0 0 Total $46,728 $84,007 $83,075 18 CITY COUNCIL PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget will decrease 1.2% from the FY 2012 -13 year end estimate. Having November elections only will decrease expenditures for notices and election support. Staff Support will decrease due to training costs being higher in FY 2012 -13 than average. Personnel will increase with the expectation the Council will be fully staffed all year long. IK 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY COUNCIL Personnel Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: 8 ---------- )(-------- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET 150 - 511110 Regular 15,642 14,003 15,000 11,103 12,750 15,600 150 - 511240 Allowances 6,543 5,401 6,000 4,570 5,500 6,300 150 - 511310 FICA- Employer 1,680 1,484 1,606 1,191 1,500 1,675 150 - 511500 Workers' Compensation 0 30 0 27 27 0 TOTAL Personnel Services 23,865 20,917 22,606 16,889 19,777 23,575 Supplies 150 - 521000 Operating Supplies 501 669 400 494 600 500 150 - 521100 Office Supplies 191 29 0 5 5 0 TOTAL Supplies 692 697 400 499 605 500 City Support Services 150 - 532600 City Elections 11,783 5,142 26,264 26,262 26,262 25,000 150 - 532800 Special Events 2,412 3,000 13,951 13,317 13,351 13,000 TOTAL City Support Services 14,195 8,142 40,215 39,579 39,613 38,000 Utility Services 150 - 533330 Telephone /Internet 1,319 0 0 0 0 0 TOTAL Utility Services 1,319 0 0 0 0 0 Operations Support 150 - 534200 Printing 5 Binding 191 7 500 483 500 300 TOTAL Operations Support 191 7 500 483 500 300 Staff Support 150 - 535100 Uniforms 24 326 0 12 12 300 150 - 535200 Awards 0 82 600 31 400 300 150 - 535300 Memberships 6,109 6,223 7,100 6,682 7,100 7,100 150 - 535500 Training /Travel 7,006 10,334 16,050 12,339 16,050 13,000 TOTAL Staff Support 13,139 16,964 23,750 19,064 23,562 20,700 Professional Services Rental /Leasing Operating Equipment 150 - 571300 Computer 6 Periphe. G $5,000 0 TOTAL Operating Equipment 0 TOTAL CITY COUNCIL 53,401 0 0 0 700 700 0 0 0 0 0 0 46,728 88,171 76,514 84,057 83,075 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND VISION STATMENT Provide effective leadership and management of City staff and resources to efficiently meet the goals and objectives of the City Council and the public. MISSION STATEMENT To effectively lead, manage, and coordinate City staff and resources to meet the goals and needs of the City Council and public in a timely manner while delivering first -class municipal services for a thriving residential and business community. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth. • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. The department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. He serves as a focal point for the management of City staff. PAi CITY MANAGER ORGANIZATIONAL CHART CITY MANAGER 2011 -12 2012 -13 2013 -14 City Manager 1 1 1 Executive Director 3 3 3 Chief of Staff 1 1 1 Executive Assistant 2 2 2 TOTAL POSITIONS 7 7 7 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $861,685 $931,035 $933,433 Supplies 3,032 3,000 3,000 Operations Support Services 45 100 100 Staff Support 26,254 33,550 36,550 Total $891,016 $967,685 $973,083 PROGRAM JUSTIFICATION AND ANALYSIS No change in operations. There will be a slight increase in Training & Travel by attending more training seminars and in personnel with the merit and new health insurance rates. 0 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 9 (- ------- - - - - -- 2012 -2013 ------ --------- )( - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY MANAGER 674,109 Personnel Services 0 151 - 511110 Regular 549,912 151 - 511120 Overtime 0 151 - 511180 LTD 1,422 151 - 511210 Longevity 8,202 151 - 511230 Certification Allowance 535 151 - 511240 Allowances 25,154 151 - 511310 FICA - Employer 40,218 151 - 511350 TMRS- Employer 92,100 151 - 511355 ICMA Contributions - Employer 0 151 - 511410 Health - Employer 23,568 151 - 511500 Workers' Compensation 1,752 TOTAL Personnel Services 742,863 Supplies 4,100 151- 521100 Office Supplies 3,152 151 - 521300 Motor Veh. Supplies 0 TOTAL Supplies 3,152 City Support Services 3,000 Utility Services 0 Operations Support 0 151 - 534200 Printing & Binding 0 TOTAL Operations Support 0 Staff Support 151 - 535100 Uniforms 285 151 - 535200 Merit Incentive 0 151- 535300 Memberships 3,750 151 - 535400 Publications 392 151 - 535500 Training /Travel 23,344 151 - 535600 Professional Certification 141 TOTAL Staff Support 27,913 Rental /Leasing Operating Equipment 630,143 674,109 0 0 1,970 2,129 9,126 10,254 600 2,400 31,477 34,800 46,858 52,537 103,309 109,704 0 0 37,343 36,655 859 1,692 861,685 924,280 3,032 4,000 0 100 3,032 4,100 45 100 45 100 0 0 0 5,000 5,701 6,000 293 400 20,260 28,000 0 150 26,254 39,550 151- 571000 Furniture & Fixtures 1,597 0 0 TOTAL Operating Equipment 1,597 0 0 534,873 674,109 675,685 134 134 0 1,619 2,129 2,095 11,943 11,943 8,805 704 800 1,800 28,108 34,800 34,800 38,352 52,537 52,501 83,154 109,704 107,953 7,333 7,333 7,333 34,122 36,655 41,208 891 891 1,253 741,233 931,035 933,433 859 3,000 3,000 0 0 0 859 3,000 3,000 0 100 100 0 100 100 0 0 0 2,321 5,000 5,000 4,680 6,000 6,000 260 400 400 14,207 22,000 25,000 95 150 150 21,563 33,550 36,550 0 0 0 0 0 0 23 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 GENERAL GOVERNMENT -- EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay TOTAL CITY MANAGER 775,526 891,016 968,030 763,654 967,685 973,083 24 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND VISION STATEMENT To be the most effective, efficient, and impartial court in the State of Texas. MISSION STATEMENT To provide fair and equal access to citizens through the timely disposition of justice. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. • Implement the use of new technology and other innovative practices to maintain efficiency and security. • Improve use and presence of the Municipal Court web site by enhancing on -line information, on -line payments, and ability to print forms. • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Seek input from personnel to maintain a positive work environment. DEPARTMENT DESCRIPTION Municipal Court represents the judicial branch of the City's government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. Q MUNICIPAL COURT The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court's papers are accurate, orderly, and complete. The clerk's primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court's docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, ensure juror payment, deliver all case documents to County Courts -at -Law should an appeal occur, assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the warrant officer with roundups, and complete all required accounting reports. The prosecutor's duties include preparing and presenting the State's case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State's witnesses and requesting dismissal of cases under the appropriate circumstances. ORGANIZATIONAL CHART MUNICIPAL COURT 2011 -12 2012 -13 2013 -14 Director 1 1 1 Senior Deputy Clerk/Juvenile Case Mgr 1 1 1 Deputy Clerk 3 4 4 TOTAL POSITIONS 5 6 6 W, MUNICIPAL COURT PERFORMANCE INDICATORS Charges Filed Cases Disposed Total Amount Collected Amount Remitted to State 22,778 23,082 23,690 19,530 19,834 23,382 $2,284,451 $2,778,147 $2,870,563 $1,022,858 $1,516,554 $1,608,970 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Charges Filed Cases Disposed Total Amount Collected Amount Remitted to State 22,778 23,082 23,690 19,530 19,834 23,382 $2,284,451 $2,778,147 $2,870,563 $1,022,858 $1,516,554 $1,608,970 Charges Processed per clerk 13,983 14,483 15,483 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Charges Processed per clerk 13,983 14,483 15,483 Cases Disposed 80% 90% 80% 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Cases Disposed 80% 90% 80% Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $259,996 $280,954 $310,934 Supplies 1,910 2,600 2,500 City Support Services 1,000 1,000 1,000 Operations Support 2,767 4,360 4,000 Staff Support 2,764 6,900 7,340 Court Support 0 120 700 Professional Services 51,945 57,300 65,200 Maintenance Services 1,850 1,500 2,800 Operating Equipment 497 800 800 Total $322,728 $356,114 $395,274 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 11.0% from FY 2012 -13 estimates. This increase comes from full year funding for the new Court Clerk that was started midyear with the new Traffic Safety Program. Prosecutor and Judge services will also be increasing next fiscal year. 27 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 11 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET MUNICIPAL COURT Personnel Services 152 - 511110 Regular 173,632 182,546 195,181 140,217 195,181 213,638 152- 511180 LTD 539 555 624 409 450 662 152 - 511210 Longevity 3,064 3,753 4,578 4,578 4,578 5,298 152- 511230 Certification Allowance 1,212 1,500 1,500 1,212 1,500 1,500 152 - 511310 FICA - Employer 13,116 13,821 15,396 10,727 15,396 16,863 152 - 511350 T1,1RS- Employer 28,133 29,276 31,417 21,173 31,417 34,675 152 - 511410 Health - Employer 25,574 28,274 32,108 24,166 32,108 37,901 152- 511500 Workers' Compensation 519 270 496 324 324 397 TOTAL Personnel Services 245,789 259,996 281,300 202,806 280,954 310,934 Supplies 152 - 521100 Office Supplies 1,839 1,680 2,500 1,607 2,200 2,000 152 - 521600 Equip Maint Supplies 113 230 500 0 400 500 TOTAL Supplies 1,952 1,910 3,000 1,607 2,600 2,500 City Support Services 152- 532800 Special Events 303 1,000 1,000 0 1,000 1,000 TOTAL City Support Services 303 1,000 1,000 0 1,000 1,000 Utility Services Operations Support 152 - 534100 Advertising 0 0 0 960 960 0 152- 534200 Printing 6 Binding 1,951 2,767 3,500 2,230 3,400 4,000 TOTAL Operations Support 1,951 2,767 3,500 3,190 4,360 4,000 Staff Support 152 - 535100 Uniforms 25 204 500 0 500 500 152- 535300 Memberships 510 0 500 450 500 640 152 - 535400 Publications 354 5 500 36 400 500 152 - 535500 Training /Travel 1,379 1,555 4,100 1,214 4,000 4,000 152 - 535510 Meeting Expenses 891 999 1,500 817 1,500 1,700 TOTAL Staff Support 3,159 2,764 7,100 2,517 6,900 7,340 Court Support 152- 536500 Court /Jury Cost 0 0 800 120 700 700 TOTAL Court Support 0 0 800 120 700 700 28 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 12 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 152 - 541300 Other Consl /Prof Services 224 0 8,800 715 900 0 152 - 541310 Judges Services 21,263 22,829 26,100 18,537 26,100 32,000 152- 541320 Prosecutor Services 27,668 28,956 30,100 23,964 30,100 33,000 152- 541330 Interpreter Services 0 160 250 0 200 200 TOTAL Professional Services 49,154 51,945 65,250 43,216 57,300 65,200 Maintenance Services 152 - 551400 Minor 6 Other Equip. Maint. 0 100 800 0 0 800 152 - 551800 Other Maintenance Agreements 1,000 1,750 2,000 1,300 1,500 2,000 TOTAL Maintenance Services 1,000 1,850 2,800 1,300 1,500 2,800 Rental /Leasing Operating Equipment 152 - 571000 Furniture 6 Fixtures 104 497 800 0 800 800 152 - 571300 Computer 6 Periphe. < $5000 900 0 0 0 0 0 TOTAL Operating Equipment 1,004 497 800 0 800 800 Capital Outlay TOTAL MUNICIPAL COURT 304,312 322,728 365,550 254,755 356,114 395,274 %R%. THIS PAGE INTENTIONALLY LEFT BLANK W DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund VISION STATEMENT Provide a convenient, central point for customers to enjoy excellent and courteous customer service when calling, emailing, or visiting to request or inquire about municipal services. MISSION STATEMENT To provide high quality, courteous, and timely customer service in response to requests and inquiries from the public and fellow City employees. GOALS AND OBJECTIVES • Answer all customer requests in a friendly and professional manner. • Ensure Customer Relations /311 Representatives are knowledgeable and well trained. • Ensure each request, inquiry, and work order is processed through the appropriate department in a timely manner. • Provide convenient service to each customer and prevent call backs. • Meet and exceed each customer's expectations. DEPARTMENT DESCRIPTION Answer general incoming calls and direct them to the correct departments, when necessary. Accurately process customer requests and inquiries; create work orders and route to the appropriate department; monitor work order process through life cycle. Receive, process and answer incoming email traffic through the Customer Care email portal. Manage and update WebQA, the City's work order system. Serve as receptionist in the City Administration Building. This department is overseen by the Public Affairs Director. Kai CUSTOMER RELATIONS /311 ORGANIZATIONAL CHART CUSTOMER RELATIONS /311 2011 -12 2012 -13 2013 -14 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Rep (PT) 1 1 1 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Work Orders (311) 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Work Orders (311) 95 30* 35 Work Orders (For Other Depts) 450 300 400 Calls Received 68,324 47,306 50,000 Average Calls Per Day Received 300 198 300 Calls Exiting System (Answered by Other Staff) 7,000 1,300^ N/A Abandoned Calls (Hung Up) 5,982 5,230 4,000 Emails Processed for Customers 1,775 2,467 3,200 WebQA Searches by Customers 5,200 5,360 5,900 Customer at Window 2,444 4,950 5,600 *July 2012 these requests go Directly to Public Works ^no dedicated staff KA CUSTOMER RELATIONS /311 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $102,583 $107,793 $111,085 Supplies 279 200 200 Staff Support 710 1,750 1,750 Operating Equipment 213 500 500 Total $103,785 $110,243 $113,535 PROGRAM JUSTIFICATION AND ANALYSIS The FY2013 -14 Proposed Budget increases 3.0% from the FY2012 -13 year end estimates. This increase is due to the merit and the expected higher health insurance rates. 33 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 - - - - -- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CUSTOMER RELATIONS -311 Personnel Services 153 - 511110 Regular 61,755 76,273 77,124 60,259 77,124 78,652 153 - 511120 Overtime 0 82 500 276 500 1,000 153- 511180 LTD 190 193 201 142 201 199 153 - 511210 Longevity 1,510 1,894 2,158 2,158 2,158 2,422 153- 511310 FICA - Employer 4,804 5,958 6,065 4,771 6,065 6,279 153 - 511350 TMRS- Employer 9,996 12,150 12,376 8,718 12,376 12,910 153 - 511410 Health - Employer 5,390 5,936 9,234 5,052 9,234 9,475 153 - 511500 Workers' Compensation 190 96 195 135 135 148 TOTAL Personnel Services 83,836 102,583 107,853 81,511 107,793 111,085 Supplies 153 - 521100 Office Supplies 398 279 200 17 200 200 TOTAL Supplies 398 279 200 17 200 200 Staff Support 153 - 535100 Uniforms 102 74 150 0 150 150 153 - 535300 Memberships 0 0 100 0 100 100 153 - 535500 Training /Travel 968 636 1,500 336 1,500 1,500 TOTAL Staff Support 1,070 710 1,750 336 1,750 1,750 Operating Equipment 153 - 571500 Operating Equipment 0 213 500 0 500 500 TOTAL Operating Equipment 0 213 500 0 500 500 TOTAL CUSTOMER RELATIONS -311 34 85,304 103,785 110,303 81,864 110,243 113,535 DEPARTMENT: DEVELOPMENT SERVICES DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND VISION STATEMENT Respect natural and historic resources, encourage redevelopment, ensure an efficient use of land, promote mixed use and traditional neighborhood development, support alternative modes of transportation and accommodate a diverse economy. MISSION STATEMENT To encourage and guide dynamic development for future generations by creating an identity, growing responsibly, balance and harmony for the community. GOALS AND OBJECTIVES • Update Comprehensive Plan for the City that promotes all aspects of our vision to define Schertz as a destination place. • Ensure the vision of the Comprehensive Plan and Master Thoroughfare Plan throughout the community by providing alternative modes of transportation and related facilities including pedestrian and bicycle routes and public transit. • Support the Master Parks Plan to provide welcoming parks, trails, open space and recreational facilities providing for equal access to recreational areas, activities, and services • Promote the Gateway Sector Plan to support the future vision of the community. • Institute revisions to the Unified Development Code in collaboration with the Sector Plan. W PLANNING & ZONING DEPARTMENT DESCRIPTION The primary purpose of the Planning Division is to execute the Comprehensive Plan and the Unified Development Code. Staff reviews development plans for compliance, processes subdivision plats and zoning changes and assists with annexation and non - annexation agreements. Staff services support Planning and Zoning Commission and Board of Adjustment. ORGANIZATIONAL CHART PLANNING AND ZONING 2011 -12 2012 -13 2013 -14 Senior Planner 1 1 1 Planner 1 1 1 1 Planner Technician 1 * 1 * 1 TOTAL POSITIONS 1 31 31 3 * Positions are unfunded. W, PLANNING & ZONING PERFORMANCE INDICATORS Plats 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Plats 38 29 29 Site Plans and Master Plan 17 17 17 Variances 5 7 7 Zone Changes and Specific Use Permits 9 10 10 UDC/ Comp. Plan Revisions 0 1 1 Annexation 1 0 0 All Plats $65,500 $43,500 $52,500 Site Plan, Master Plan $24,000 $25,500 $25,500 Variance $3,250 $3,500 $3,500 Zone Change, Specific Use Permit $30,500 $25,800 $25,800 Other (Zoning Letters and Additional Admin fees) $7,950 $2,700 $2,250 Total Revenue $131,200 101,000 $109,550 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $139,028 $120,680 $133,474 Supplies 1,689 2,850 2,672 Operations Support 92 750 750 Staff Support 8,800 16,160 18,850 Professional Services 78,082 41,150 150 Operating Equipment 2,112 0 0 Total $229,803 $181,590 $155,833 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 proposed budget will decrease by 14.2% from the FY 2012 -13 year end estimates. The decrease is due to the completion of the Gateway Planning study in FY 2012 -13. This decrease is partially offset by higher personnel expenses as this division returns to full staff in FY 2013 -14. 37 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z 347 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 GENERAL GOVERNMENT 2,420 2,752 EXPENDITURES 7,868 (-------- - - - - -- 2012 -2013 15,836 2010 -2011 2011 -2012 CURRENT Y -T -D 10,223 ACTUAL ACTUAL BUDGET ACTUAL PLANNING 6 ZONING Personnel Services 154- 511110 Regular 154- 511120 Overtime 154 - 511180 LTD 154 - 511210 Longevity 154 - 511310 FICA - Employer 154 - 511350 TMRS- Employer 154 - 511410 Health - Employer 154- 511500 Workers, Compensation TOTAL Personnel Services Supplies 154 - 521000 Operating Supplies 154 - 521100 Office Supplies 154 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services Utility Services Operations Support 154 - 534100 Advertising 154 - 534200 Printing 6 Binding TOTAL Operations Support Staff Support 154 - 535100 Uniforms 154- 535300 Memberships 154 - 535400 Publications 154 - 535500 Training /Travel Staff 154- 535500.Training /Travel Commission 154 - 535510 Meeting Expenses TOTAL Staff Support Professional Services 154 - 541400 Consulting 154 - 541410 Consulting Svcs -N Charrette 154 - 541415 Consulting Svcs -S Charrette 154 - 541420 Consulting Svc- DwntwnCharrett 154 - 541500 State /County Admin Fees TOTAL Professional Services 38 97,742 100,319 78,246 347 568 2,000 298 306 316 2,156 2,420 2,752 7,628 7,868 7,956 15,836 16,086 16,234 10,223 11,309 12,218 296 152 251 134,525 139,028 119,973 30 103 200 763 1,587 2,500 0 0 150 792 1,689 2,850 0 0 50 78 92 700 78 92 750 200 148 200 706 635 800 459 412 900 2,694 3,853 6,280 7,057 3,731 7,880 0 22 100 11,116 8,800 16,160 0 0 5,000 79,682 75,166 41,000 4,283 1,366 0 0 1,193 0 0 356 150 83,965 78,082 46,150 PAGE: 14 ---------- )(-------- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET 60,385 78,246 92,490 1,643 2,000 2,000 191 316 287 3,532 3,532 3,028 4,985 7,956 7,460 9,965 16,234 15,340 7,730 12,218 12,634 178 178 172 88,609 120,680 133,411 0 200 200 733 2,500 2,322 0 150 150 733 2,850 2,672 0 50 50 172 700 700 172 750 750 0 200 470 295 800 800 479 900 900 521 6,280 6,280 317 7,880 10,300 40 100 100 1,651 16,160 18,850 1,524 5,000 0 32,611 36,000 0 0 0 0 0 0 0 119 150 150 34,254 41,150 150 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 15 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental /Leasing Operating Equipment 154 - 571000 Furniture & Fixtures 1,055 2,112 0 0 0 0 TOTAL Operating Equipment 1,055 2,112 0 0 0 0 Capital Outlay TOTAL PLANNING & ZONING 231,531 229,803 185,883 125,419 181,590 155,833 K THIS PAGE INTENTIONALLY LEFT BLANK Elt DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT To provide excellent legal advice and counsel to the City Council, City Manager and City Departments to fulfill the mission of the City. MISSION STATEMENT To provide expert legal services to the City Council, City Manager and City Departments for City in strategic planning, developing city policies and ordinances, contract negotiations, litigation, and developing legal documents for the management and operations of the City. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. III LEGAL SERVICES DEPARTMENT DESCRIPTION The City Attorney is the legal advisor to City Council and City Council's appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. ORGANIZATIONAL CHART Operations Support 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Operations Support 6,484 12,000 12,000 Professional Services 544,310 438,000 438,000 Total $550,794 $450,000 $450,000 PROGRAM JUSTIFICATION AND ANALYSIS No change in operations. Current level of legal services is expected in FY 2013- 14. Ey 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 16 (-------- - -- - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LEGAL SERVICES Operations Support 155 - 534100 Advertising /Legal Notices 9,199 6,484 12,000 3,970 12,000 12,000 TOTAL Operations Support 9,199 6,484 12,000 3,970 12,000 12,000 Professional Services 155- 541200 Legal Svcs 331,156 544,310 348,000 367,660 438,000 438,000 TOTAL Professional Services 331,156 544,310 348,000 367,660 438,000 438,000 TOTAL LEGAL SERVICES 340,355 550,794 360,000 371,630 450,000 450,000 43 THIS PAGE INTENTIONALLY LEFT BLANK 44 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 161 GENERAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in maintaining City Facilities. MISSION STATEMENT Provide safe, enjoyable and attractive facilities, allowing diverse programs and responsive services which enhance the health and well -being of the residents and City employees by managing building functions, facility care and security through quality facilities maintenance pursuits in a professional environment. GOALS AND OBJECTIVES • Provide a safe and clean environment through regular cleaning of facilities. • Promote and deploy energy efficiency programs to reduce utility consumption. • Provide set -up and take -down services for events and functions in City Facilities DEPARTMENT DESCRIPTION The department services and maintains 19 facilities totaling 202,847 square feet with a value of $25,277,765, consisting of carpet, tile floors, other flooring, offices, storage areas, rest rooms, cells, meeting /training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, exercise classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground breaking ceremonies and other special events. Provide function set up for private events such as weddings, birthdays, anniversaries, graduations, family reunions, retirements and other functions. Set up average of 137 events per month. Provide general services, cleaning and upkeep of City Hall, Administration Building, Police, Fire, EMS, Community Center Central, GENERAL SERVICES Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Fire /EMS station on I.H.35, Marion EMS station, Records and General Services building, Employee ID badges and building access This department was moved under Public Affairs in FY 2011 -12. Also in FY 2012 -13 this department's Building Maintenance division was moved under Public Works. For FY 2013 -14 this division will be renamed from Facilities Maintenance to General Services. ORGANIZATION CHART GENERAL SERVICES 2011 -12 2012 -13 2013 -14 Director 1 1 1 Supervisor 1 1 1 Administrative Assistant 1 1 1 Facilities Maintenance Foreman 1 0 0 Facilities Maintenance Worker 1 1 0 0 Facilities Tech 1 7 7 7 P/T Facilities Tech 1 4 4 4 TOTAL POSITIONS 16 14 14 EI: GENERAL SERVICES PERFORMANCE INDICATORS Square footage maintained Events set up City Buildings Maintained Completed work orders I. D. Badges made (City /Strac/YMCA ect) Pest Control Services Carpet Cleaning 202,847 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Square footage maintained Events set up City Buildings Maintained Completed work orders I. D. Badges made (City /Strac/YMCA ect) Pest Control Services Carpet Cleaning 202,847 202,847 202,847 1,644 1,325 1,330 19 19 19 500 250 250 220 240 260 10 12 15 6 8 12 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $603,986 $562,126 $569,186 Supplies 63,628 91,600 93,850 Utility Services 99,752 184,948 186,000 Staff Support 9,726 12,655 $12,147 Maintenance Services 96,696 126,907 104,950 Rental Equipment 332 458 0 Operating Equipment 7,895 14,199 48,110 Total $882,015 $992,893 $1,014,243 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2012 -13 Budget increases 2.2% from FY 2012 -13 year end estimates. Maintenance Services will decrease as the Building Maintenance Division takes over this function. Door lock replacements will be completed in the Emergency Services buildings and begun in the City Hall building. The Emergency Services building's maintenance and repair were paid for by the Economic Development Corporation. As of FY 2012 -13 these services will be recorded in the General Fund and reimbursed by the Economic Development Corporation. This reimbursement will decrease to zero over the course of 4 years. 47 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z 17,428 PAGE: 17 1,109 PROPOSED BUDGET WORKSHEET 161 - 511230 Certification Allowance 0 101 - GENERAL FUND AS OF: JULY 31ST, 2013 70,014 161 - 511410 Health - Employer GENERAL GOVERNMENT 161 - 511500 Workers' Compensation 14,291 TOTAL Personnel Services 617,208 EXPENDITURES 2,000 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 1,477 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 161 - 521600 Equip Maint Supplies ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FACILITIES MAINTENANCE Personnel Services 161 - 511110 Regular 409,509 161 - 511120 Overtime 17,428 161 - 511180 LTD 1,109 161 - 511210 Longevity 14,963 161 - 511230 Certification Allowance 0 161 - 511310 FICA - Employer 32,838 161 - 511350 TMRS- Employer 70,014 161 - 511410 Health - Employer 57,055 161 - 511500 Workers' Compensation 14,291 TOTAL Personnel Services 617,208 Supplies 2,000 161 - 521000 Operating Supplies 47,863 161 - 521100 Office Supplies 1,477 161 - 521200 Medical /Chem Supplies 6,893 161 - 521300 Motor Veh. Supplies 472 161 - 521600 Equip Maint Supplies 969 TOTAL Supplies 57,673 Utility Services 61,752 161 - 533100 Gas Utility Service 162 161 - 533200 Electric Utility Service 74,303 161 - 533410 Water Utility Service 14,679 161 - 533500 Vehicle Fuel 7,920 TOTAL Utility Services 97,064 Operations Support 442,004 Staff Support 569,186 161 - 535100 Uniforms 8,231 161 - 535300 Memberships 561 161 - 535500 Training /Travel 1,015 161 - 535510 Meeting Expenses 674 TOTAL Staff Support 10,480 Maintenance Services 12,700 161 - 551100 Building Maintenance 66,101 161 - 551400 Minor & Other Equip Maint 944 161 - 551700 Grounds Maintenance 1,981 161 - 551800 Other Maintenance Agreements 41,292 TOTAL Maintenance Services 110,319 48 407,385 376,349 290,774 376,349 377,011 15,461 14,576 11,154 13,000 15,000 1,081 988 761 988 961 10,833 12,503 12,503 12,503 11,625 0 2,000 969 2,000 1,170 32,562 29,406 22,892 29,406 30,917 67,389 60,004 45,536 60,004 63,571 61,752 59,736 49,275 59,736 61,589 7,525 8,141 8,140 8,140 7,342 603,986 563,703 442,004 562,126 569,186 55,209 53,590 43,143 52,000 54,000 439 850 756 650 1,000 7,045 12,700 9,694 9,700 9,200 0 257 178 250 250 935 1,500 753 1,000 1,000 63,628 68,897 54,523 63,600 65,450 973 1,300 619 1,300 1,300 70,165 77,400 48,725 77,000 75,000 19,075 18,500 13,480 17,000 17,000 9,539 6,648 6,073 5,648 6,000 99,752 103,848 68,897 100,948 99,300 7,436 8,944 3,640 8,900 7,900 476 380 380 380 972 1,139 2,600 2,407 2,600 2,500 675 775 215 775 775 9,726 12,699 6,642 12,655 12,147 56,299 23,191 22,995 22,995 0 373 500 85 450 450 0 3,000 0 2,500 2,500 40,025 36,262 26,403 37,262 40,300 96,696 62,953 49,483 63,207 43,250 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 18 PROPOSED BUDGET WORKSHEET 161 - 561100 Rental - Equipment 101 - GENERAL FUND AS OF: JULY 31ST, 2013 458 GENERAL GOVERNMENT 0 TOTAL Rental /Leasing 764 EXPENDITURES 459 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 0 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental /Leasing 161 - 561100 Rental - Equipment 764 332 459 458 458 0 TOTAL Rental /Leasing 764 332 459 458 458 0 Operating Equipment 161 - 571000 Furniture & Fixtures 698 896 0 0 0 950 161 - 571500 Operating Equipment 989 1,893 0 0 0 9,600 161 - 571700 Improvements under $5,000 4,867 5,106 4,950 0 4,950 13,500 TOTAL Operating Equipment 6,554 7,895 4,950 0 4,950 24,050 Capital Outlay TOTAL FACILITIES MAINTENANCE 900,062 882,015 817,509 622,007 807,944 813,383 1 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES BUILDING 6 -8 MAINTENANCE Supplies 163 - 521000 Operating Supplies 163 - 521200 Medical /Chem Supplies TOTAL Supplies Utility Services 163- 533100 Gas Utility Service 163 - 533200 Electricity Utility Service 163 - 533410 Water Utility Service 163 - 533500 Fuel- Diesel TOTAL Utility Services Maintenance Services 163 - 551100 Building Maintenance 163 - 551400 Minor G Other Equip Maint 163 - 551700 Ground Maintenance 163- 551800 Other Maintenance Agreements TOTAL Maintenance Services Operating Equipment 163 - 571700 Improvements Less $5,000 TOTAL Operating Equipment Capital Outlay TOTAL BUILDING 6 -8 MAINTENANCE 6 C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 19 (-------- - - -- -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 24,000 14,062 24,000 24,000 0 0 5,400 3,635 4,000 4,400 0 0 29,400 17,697 28,000 28,400 0 0 4,500 2,733 4,000 4,500 0 0 64,000 39,362 60,000 60,000 0 0 21,000 12,549 20,000 20,000 0 0 2,200 0 0 2,200 0 0 91,700 54,644 84,000 86,700 0 0 36,800 27,118 36,800 36,800 0 0 900 505 900 900 0 0 1,000 827 1,000 1,000 0 0 28,000 6,428 25,000 23,000 0 0 66,700 34,878 63,700 61,700 0 0 9,600 9,249 9,249 24,060 0 0 9,600 9,249 9,249 24,060 0 0 197,400 116,468 184,949 200,860 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND VISION STATEMENT Our Vision is to support, facilitate and strengthen the City of Schertz legislative process; and to exceed customer expectations through increased interaction, expanded services, technological improvements, and continuous learning. MISSION STATEMENT The mission of the City Secretary's Department is to provide necessary services in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision making. GOALS AND OBJECTIVES The goals and objectives of the City Secretary's Department are to provide the following services for the City of Schertz: • Public Information requests. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. • Proclamations from the Mayor's Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. 611 CITY SECRETARY DEPARTMENT DESCRIPTION The City Secretary's Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision - making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary's Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. ORGANIZATIONAL CHART CITY SECRETARY 2011 -12 2012 -13 2013 -14 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 6YA CITY SECRETARY PERFORMANCE INDICATORS Ordinances Passed and Processed Resolutions Passed and Processed Memo Resolutions Passed and Processed Council Meetings Attended *Discontinued use of Memo Resolutions 39 2011 -12 2012 -13 2013 -14 Workload Actual Estimated Budget Ordinances Passed and Processed Resolutions Passed and Processed Memo Resolutions Passed and Processed Council Meetings Attended *Discontinued use of Memo Resolutions 39 28 26 113 96 100 4* N/A N/A Ordinances & Resolutions Executed within 72 hours of Council Meeting 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% Documents completed, signed, scanned Actual Estimated Budget within 48 hours of council approval 95% 94% 94% Council meeting minutes transcribed within 48 0 0 150 hours following Council meeting 100% 100% 100% Agendas available to citizens within legally $177,335 $182,813 $190,227 required timeframe - Posted on website 100% 100% 100% Alcohol permits processed within the month of expiration 98% 96% 98% Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimated Budget Personnel $166,334 $168,413 $171,382 Supplies 1,000 1,100 1,200 City Support Services 2,607 7,500 9,500 Operations Support 0 0 150 Staff Support 7,394 5,800 7,995 Total $177,335 $182,813 $190,227 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget will increase 4.1 % from the FY 2012 -13 year end estimates. The City Secretary will begin to codify the UDC semiannually increasing the expenditures in City Support Services. 53 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 20 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY SECRETARY Personnel Services 164 - 511110 Regular 122,245 124,430 124,359 84,502 124,359 125,845 164 - 511180 LTD 378 375 391 254 391 390 164 - 511210 Longevity 2,260 1,615 1,867 1,867 1,867 2,318 164 - 511230 Certification Allowance 208 0 0 0 0 0 164 - 511310 FICA - Employer 8,801 8,769 9,656 6,011 9,656 9,804 164 - 511350 TMRS- Employer 19,725 19,646 19,704 12,964 19,704 20,160 164 - 511410 Health - Employer 10,229 11,309 12,218 8,217 12,218 12,634 164 - 511500 Workers' Compensation 386 189 311 218 218 231 TOTAL Personnel Services 164,232 166,334 168,506 114,033 168,413 171,382 Supplies 164 - 521100 Office Supplies 1,472 1,000 1,250 558 1,100 1,200 TOTAL Supplies 1,472 1,000 1,250 558 1,100 1,200 City Support Services 164 - 532700 Records Management 6,788 2,607 7,500 7,088 7,500 9,500 TOTAL City Support Services 6,788 2,607 7,500 7,088 7,500 9,500 Utility Services Operations Support 164 - 534200 Printing & Binding 0 0 0 0 0 150 TOTAL Operations Support 0 0 0 0 0 150 Staff Support 164 - 535100 Uniforms 0 58 100 0 50 100 164 - 535300 Memberships 747 426 600 600 600 645 164 - 535400 Publications 50 139 150 0 150 250 164- 535500 Training /Travel 3,280 6,770 7,000 2,851 5,000 7,000 TOTAL Staff Support 4,077 7,394 7,850 3,451 5,800 7,995 Professional Services Maintenance Services Operating Equipment Capital Outlay TOTAL CITY SECRETARY 176,568 177,335 185,106 125,129 182,813 190,227 54 DEPARTMENT: 167 NON - DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include audit cost, city insurance, appraisal district contracts, and emergency medical services. Supplies 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Supplies $201 $0 $0 City Support Services 289,505 363,902 $445,000 Operations Support 161,026 139,548 128,000 Staff Support 97 13 100 City Assistance 481,161 699,433 786,413 Professional Services 88,300 153,650 148,650 Fund Charges /Transfers 63,270 165,000 0 Operating Equipment 0 269 0 Capital Outlay 204,762 0 0 Total $1,288,323 $1,521,429 $1,508,183 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget will decrease 0.9% from the FY 2012 -13 year end estimates. This decrease is due to a one time transfer to assist in the construction of the new Animal Adoption Facility. 6V 7 -29 -2013 12:14 PM 101 - GENERAL, FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 21 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NONDEPARTMENTAL 29,500 Supplies 29,500 167 - 521000 Operating Supplies 405 TOTAL Supplies 405 City Support Services 120,000 167 - 532200 County Appraisal District 141,859 167 - 532500 City Insurance - Commercial 173,813 167 - 532900 Contingencies 4,432 TOTAL City Support Services 320,104 Utility Services 128,000 Operations Support 0 167 - 534000 Postage 33,338 167 - 534300 Equipment Maint - Copiers 98,795 167 - 534600 Annexation Costs 8,854 TOTAL Operations Support 140,987 Staff Support 395,830 167 - 535500 Training /Travel 80 TOTAL Staff Support 80 City Assistance 275,324 167 - 537100 Medical Services -EMS Contract 387,459 167- 537450 Tax Reimbursements /Abatements 35,48.E TOTAL City Assistance 422,942 Professional Services 786,413 167 - 541300 Other Consl /Prof Services 16,243 167 - 541400 Auditor /Accounting Service 11,000 167 - 541500 State /County Admin Fees 70 167 - 541502 Cost of Bond Issuance 100 167 - 541600 Misc Bank Charges 869 167 - 541650 Investment Management Fee 3,293 167 - 541800 Credit Card Service Fee 26,528 TOTAL Professional Services 58,103 Fund Charges /Transfers 0 167- 548000 Transfer Out 392,352 167 - 548700 Bad Debt Expense 3,759 TOTAL Fund Charges /Transfers 396,111 %'i: 201 0 0 0 0 201 0 0 0 0 145,091 170,000 133,208 174,649 180,000 126,002 130,000 128,666 130,000 135,000 18,413 59,253 53,665 59,253 130,000 289,505 359,253 315,539 363,902 445,000 33,630 29,500 7,154 29,500 8,000 126,351 115,000 97,707 110,048 120,000 1,045 10,000 0 0 0 161,026 154,500 104,860 139,548 128,000 97 0 13 13 100 97 0 13 13 100 384,188 395,830 395,830 395,830 395,830 96,973 303,603 275,324 303,603 390,583 481,161 699,433 671,154 699,433 786,413 40,395 108,300 48,802 110,641 85,000 20,995 40,000 10,700 10,700 30,000 35 70 3,266 3,223 4,000 100 150 0 150 150 359 1,500 553 750 1,000 3,318 3,500 2,221 2,800 3,500 23,098 25,000 19,905 25,000 25,000 88,300 178,520 85,447 153,264 148,650 63,270 220,000 165,000 165,000 0 0 0 0 0 0 63,270 220,000 165,000 165,000 0 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 22 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Operating Equipment 167 - 571000 Furniture & Fixtures 0 0 269 269 269 0 TOTAL Operating Equipment 0 0 269 269 269 0 Capital Outlay 167- 581800 Other Equipment 0 204,762 0 0 0 0 TOTAL Capital Outlay 0 204,762 0 0 0 0 TOTAL NONDEPARTMENTAL 1,338,732 1,288,323 1,611,975 1,342,282 1,521,429 1,508,163 57 THIS PAGE INTENTIONALLY LEFT BLANK 58 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND VISION STATEMENT Public Affairs will become the premier government information department in the State of Texas with a primary goal of expanding information dissemination beyond traditional means; Public Affairs will involve governmental and non- governmental entities and individuals in the collection, packaging, and distribution of information important to the whole community. MISSION STATEMENT The purpose of the Public Affairs Department is to keep internal and external audiences informed about city events, activities, policies, ordinances, leadership focus, economic growth and development, and other issues of public interest; and to promote a positive city image through development and release of professional products to news media outlets. The Public Affairs Department serves an internal audience of 329 budgeted employees and elected and appointed officials, as well as an estimated city population of 33,000. GOALS AND OBJECTIVES • Oversee the production of Schertz Magazine as the primary source of information for all current and potential residents and businesses in the Schertz sphere of influence. • Oversee the marketing of city rental properties: Civic, Community and North Centers. • Promote city activities throughout the region and the State of Texas. • Disseminate information to residents and the media during emergency and non - emergency situations efficiently. 6VI PUBLIC AFFAIRS DEPARTMENT DESCRIPTION Publish and distribute Schertz Magazine to over 12,000 households and area businesses; produce, coordinate, or promote all City events and activities, including: Sweetheart Court, Festival of Angels, 4th of July Jubilee, SchertzFest, Wilenchik Walk, Artz, Doggie Dash, Employee Remembrance Day, and other City programs. Public Affairs handles advertising and promotion of events held in Schertz, the production of television commercials, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. This office creates photographic /video /audio recording of City events and activities, designs city brochures, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. The Public Affairs Director oversees this budget along with the Customer Relations /311, Facilities Maintenance, Schertz Magazine, Records Management, and Event Facilities Divisions. ORGANIZATIONAL CHART PUBLIC AFFAIRS 2011 -12 2012 -13 2013 -14 Public Affairs Director 1 1 1 Senior Administrative Assistant 1 1 1 Client Affairs Specialist 1 1 1 Events Coordinator 1 1 1 TOTAL POSITIONS 41 41 4 [xt PUBLIC AFFAIRS PERFORMANCE INDICATORS Press Inquiries 800 900 900 City Sponsored Events 7 8 8 Website Postings 800 1,000 2011 -12 2012 -13 2013 -14 Workload /Output Measures Actual Estimate Budget Press Inquiries 800 900 900 City Sponsored Events 7 8 8 Website Postings 800 1,000 Marketing Materials Produced, per FTE Average cost per Advertising Run outside of the magazine Total hours spent fundraising per FTE Average Amount of Dollars Raised for Events, per FTE 11 2011 -12 2012 -13 2013 -14 Efficiency Measures Actual Estimate Budget Marketing Materials Produced, per FTE Average cost per Advertising Run outside of the magazine Total hours spent fundraising per FTE Average Amount of Dollars Raised for Events, per FTE 11 13 13 $1,045 $1,200 $1,300 $480 $480 $480 $3,850 $7,500 $9,000 Non - Magazine Advertisements 12 12 12 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Non - Magazine Advertisements 12 12 12 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $277,733 $283,558 $293,027 Supplies 2,800 3,500 3,500 Operations Support 30,650 27,100 27,050 Staff Support 3,585 4,400 5,240 Professional Services 0 0 15,000 Total $314,768 $318,558 $343,817 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2012 -13 Budget increases 7.9% from the FY 2012 -13 year end estimates. The Professional Services is related to general design services which were previously located in with the magazine. Personnel will also increase with the vacancy of the Public Affairs Director being filled. F'Yd 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 23 PROPOSED BUDGET WORKSHEET Personnel Services 101 - GENERAL FUND AS OF: JULY 31ST, 2013 GENERAL GOVERNMENT 170 - 511110 Regular 115,173 EXPENDITURES 206,348 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 209,438 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 0 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOM1,1ENDED BUDGET PUBLIC AFFAIRS Personnel Services 170 - 511110 Regular 115,173 203,297 206,348 145,891 206,348 209,438 170 - 511120 Overtime 0 0 0 0 0 1,000 170 - 511180 LTD 376 623 648 350 648 649 170 - 511210 Longevity 710 1,010 2,684 2,684 2,684 3,313 170 - 511240 Allowances 3,577 3,000 3,000 462 462 3,000 170 - 511310 FICA - Employer 9,109 15,745 15,991 11,303 15,991 16,352 170 - 511350 TMRS- Employer 19,154 32,146 32,630 22,292 32,630 33,623 170 - 511410 Health - Employer 11,911 21,732 24,437 15,446 24,437 25,267 170 - 511500 Workers' Compensation 511 181 515 358 358 385 TOTAL Personnel Services 160,521 277,733 286,253 198,786 283,558 293,027 Supplies 170 - 521010 Operating Supplies- Events ( 91) 360 2,000 1,206 2,000 2,000 170 - 521100 Office Supplies 2,027 2,440 1,500 1,156 1,500 1,500 TOTAL Supplies 1,936 2,800 3,500 2,363 3,500 3,500 Operations Support 170 - 534000 Postage 0 32 100 63 100 50 170 - 534100 Advertising 11,683 17,364 20,000 8,366 20,000 20,000 170 - 534200 Printing S Binding 13,850 13,254 7,000 5,658 7,000 7,000 TOTAL Operations Support 25,533 30,650 27,100 14,087 27,100 27,050 Staff Support 170 - 535100 Uniforms 0 0 100 0 0 100 170 - 535300 Memberships 185 568 1,500 900 1,000 840 170 - 535400 Publications 335 257 500 13 100 500 170 - 535500 Training /Travel 1,398 2,267 2,800 1,689 2,800 2,800 170 - 535510 Meeting Expenses 463 493 500 412 500 1,000 170 - 535600 Professional Certification 0 0 500 0 0 0 TOTAL Staff Support 2,382 3,585 5,900 3,013 4,400 5,240 Professional Services 170 - 541355 Design Services 0 0 0 0 0 15,000 TOTAL Professional Services 0 0 0 0 0 15,000 Operating Equipment 170 - 571500 Operating Equipment 2,737 0 0 0 0 0 TOTAL Operating Equipment 2,737 0 0 0 0 0 TOTAL PUBLIC AFFAIRS 193,109 314,768 322,753 218,249 318,558 343,817 IM DEPARTMENT: PUBLIC AFFAIRS DEPARTMENT DIVISION: 171 RECORDS MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT Under the supervision of the Public Affairs Director, this department is responsible for the coordination of an effective and efficient records management system. MISSION STATEMENT To provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use, and disposition of municipal records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and accepted records management practice. GOALS AND OBJECTIVES • Scan permanent documents. • Destroy records that meet retention. • Continue to locate historical documents for electronic storage. • Provide the information and training for departments to scan their own documents. 63 RECORDS MANAGEMENT DEPARTMENT DESCRIPTION The Records Management Division performs the following functions: • Scan permanent and historical documents to store as electronic documents. • Destroy records that meet the requirements of the records retention schedule. • Identify historical documents. • Provide stored records upon request to departments. • Maintain inventories of records stored offsite and onsite. • Train departments on record storage procedures. • Work with software vendors and Information Technology concerning the electronic storage system. • Conduct research for departments. ORGANIZATIONAL CHART RECORDS MANAGEMENT 2011 -12 2012 -13 2013 -14 Records Management Coordinator 1 1 1 1 TOTAL POSITIONS 1 1 1 64 RECORDS MANAGEMENT PERFORMANCE INDICATORS Number of Documents scanned 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Number of Documents scanned 16,404* 16,404* 16,404* Number of boxes stored offsite 298 298 298 Number of boxes inventoried 155 103 110 Number of cubic feet of documents 5,020 6,861 7,500 destroyed 0 495 0 Digitize Public Work Plans (pages) 32 21 21 Digitize Commercial Plans (pages) 333 222 245 *Scanned by Records Management and other Departments Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $48,230 $48,120 $49,953 Supplies 259 200 400 Staff Support 1,110 1,460 1,860 Professional Services 7,004 12,000 17,000 Operating Equipment 0 495 0 Total $56,603 $62,275 $69,213 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases 11.1 % from FY 2012 -13 year end estimates. There will be an increase in the amount of outside scanning and shredding of documents with the assistance of a third party firm. W 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES 2010 -2011 ACTUAL C I T Y PROPOSED AS OF: 2011 -2012 ACTUAL O F S C H E R T Z PAGE: 24 BUDGET WORKSHEET JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED BUDGET ACTUAL YEAR END RECOMMENDED BUDGET RECORDS MANAGEMENT Personnel Services 171 - 511110 Regular 32,318 33,523 32,871 25,499 32,871 33,522 171- 511120 Overtime 0 0 0 0 0 500 171 - 511180 LTD 100 101 105 74 105 104 171 - 511210 Longevity 814 946 1,078 1,078 1,078 1,210 171- 511310 FICA - Employer 2,478 2,579 2,597 1,961 2,597 2,695 171 - 511350 TMRS- Employer 5,235 5,377 5,300 3,855 5,300 5,542 171 - 511410 Health - Employer 5,115 5,655 6,109 4,833 6,109 6,317 171 - 511500 Workers' Compensation 99 50 84 60 60 63 TOTAL Personnel Services 46,159 48,230 48,144 37,360 48,120 49,953 Supplies 171 - 521000 Operating Supplies 0 134 0 0 0 200 171 - 521100 Office Supplies 360 126 5 5 200 200 TOTAL Supplies 360 259 5 5 200 400 Utility Services Operations Support Staff Support 171 - 535100 Uniforms 0 90 0 0 0 100 171 - 535300 Memberships 85 85 260 90 260 260 171 - 535500 Training /Travel 760 935 1,200 1,061 1,200 1,500 TOTAL Staff Support 845 1,110 1,460 1,151 1,460 1,860 Professional Services 171- 541310 Contractual Services 22,773 7,004 12,000 10,742 12,000 17,000 TOTAL Professional Services 22,773 7,004 12,000 10,742 12,000 17,000 Operating Equipment 171 - 571300 Computer & Periphe. < $5000 0 0 495 0 495 0 TOTAL Operating Equipment 0 0 495 0 495 0 TOTAL RECORDS MANAGEMENT 70,136 56,603 62,104 49,259 62,275 69,213 [Y: DEPARTMENT: PUBLIC AFFAIRS DIVISION: 172 SCHERTZ MAGAZINE FUND: 101 GENERAL FUND VISION STATEMENT Schertz Magazine is the primary source of information for all current and potential residents and businesses. With an evolving goal of expanding information dissemination beyond traditional means, Schertz Magazine will involve governmental and non - governmental entities and individuals in the collection, packaging, and distribution of information that is important to the whole community. MISSION STATEMENT The purpose of Schertz Magazine is to keep internal and external audiences informed about city events, activities, policies, ordinances, economic growth and development, and other issues of public interest, and to promote a positive city image through development and release of professional products to news media outlets. The Public Affairs Department serves an internal audience of 326+ employees and elected leaders, as well as a city population of 32,000 -plus. GOALS AND OBJECTIVES • Schertz Magazine will continue to acquire new revenue streams in order to provide superior information to readership. • Utilize new mediums of communication for enhanced information dissemination. • Promote city activities throughout the region and the State of Texas. 67 SCHERTZ MAGAZINE DEPARTMENT DESCRIPTION Publication and distribution of Schertz Magazine to over 10,000 households and businesses, including: writing of articles, photography, graphic design and layout, sales, advertising design, copy editing, billing, and collections; distribution of 4,000 copies to staff and select pick -up locations. Promote all City events and activities, including: Festival of Angels, 4th of July Jubilee, Wilenchik Walk, SchertzFest, Artz, Doggie Dash, Employee Remembrance Day, and other City programs. ORGANIZATIONAL CHART Schertz Magazine 2011 -12 2012 -13 2013 -14 Publications Editor 1 1 1 Account Manager 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Number of Staff, FTE (Full Time Equivalents) 2011 -12 2012 -13 2013 -14 Workload /Output Measures Actual Estimate Budget Number of Staff, FTE (Full Time Equivalents) 2 2 2 Number of potential advertisers approached 300 525 600 Number of customers served (advertisers) 479 480 480 Number of Magazines Distributed 168,000 168,000 168,000 68 SCHERTZ MAGAZINE Total Schertz Magazine 2011 -12 2012 -13 2013 -14 Efficiency Measures Actual Estimate Budget Total Schertz Magazine 2011 -12 2012 -13 2013 -14 Articles /Ads /Graphics /Photographs Produced Actual Estimate Budget per FTE 500 500 500 Customer Service / Retention / Design Hours 1,249 1,946 2,005 per FTE (Advertisers) 125 145 160 Percentage of Magazine Contracted 47% 46% 48% Hours Contracted for Magazine Production 0 0 600 (Writing, Ad Design, Photography, Layout, $419,732 $443,350 $407,035 Graphics) 1,700 1,700 1,700 Schertz Magazine Ad revenue City Sponsored /Non - Revenue $195,624 $220,000 $220,000 $32,000 $32,000 $32,000 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non - Revenue $195,624 $220,000 $220,000 $32,000 $32,000 $32,000 Personnel Services 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel Services $131,413 $130,504 $133,530 Supplies 176 200 200 Operations Support 0 200 200 Staff Support 1,249 1,946 2,005 Professional Services 286,894 300,500 260,500 Fund Charges /Transfers 0 10,000 10,000 Operating Equipment 0 0 600 Total $419,732 $443,350 $407,035 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget will decrease by 8.2% from FY 2012 -13 year end estimates. The reduction is due to a new printing contract which will allow the City to print the magazine at a much lower cost. Non - magazine related design services were moved to the Public Affairs budget. M. 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: 25 ---------- )( -- - - - - -- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET SCHERTZ TALES MAGAZINE 126,116 131,413 130,560 102,484 130,504 133,530 Personnel Services 172 - 511110 Regular 88,677 90,746 90,103 70,262 90,103 91,887 172 - 511180 LTD 278 295 281 216 281 285 172 - 511210 Longevity 150 390 630 630 630 870 172 - 511240 Allowances 5,769 6,000 6,000 4,846 6,000 6,000 172 - 511310 FICA - Employer 7,190 7,379 6,941 5,744 6,941 7,096 172 - 511350 TMRS- Employer 14,638 15,149 14,163 10,952 14,163 14,591 172 - 511410 Health - Employer 9,414 11,309 12,218 9,666 12,218 12,634 172 - 511500 Workers' Compensation 0 144 224 168 168 167 TOTAL Personnel Services 126,116 131,413 130,560 102,484 130,504 133,530 Supplies 172- 521100 Office Supplies 0 176 200 200 200 200 TOTAL Supplies 0 176 200 200 200 200 Operations Support 172 - 534000 Postage 3,267 0 200 0 200 200 TOTAL Operations Support 3,267 0 200 0 200 200 Staff Support 172 - 535100 Uniforms 0 0 100 41 41 100 172 - 535300 Memberships 0 275 405 153 405 405 172 - 535510 Meeting Expenses 15 974 1,500 537 1,500 1,500 TOTAL Staff Support 15 1,249 2,005 731 1,946 2,005 Professional Services 172 - 541305 Prof Services - Writers /Photogr 15,279 13,925 14,000 9,700 14,000 14,000 172 - 541350 Printing Services 104,919 113,063 125,000 120,450 125,000 105,000 172 - 541355 Design Services 100,709 117,735 120,200 75,165 120,000 100,000 172- 541360 Postage Services 32,926 42,171 40,000 21,615 40,000 40,000 172 - 541365 Delivery Services 0 0 1,500 1,025 1,500 1,500 TOTAL Professional Services 253,832 286,894 300,700 227,955 300,500 260,500 Fund Charges /Transfers 172 - 548700 Bad Debt Expense 0 0 10,000 0 10,000 10,000 TOTAL Fund Charges /Transfers 0 0 10,000 0 10,000 10,000 Operating Equipment 172 - 571310 Computer Software 0 0 0 0 0 600 TOTAL Operating Equipment 0 0 0 0 0 600 TOTAL SCHERTZ TALES MAGAZINE 383,230 419,732 443,665 331,370 443,350 407,035 0 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND VISION STATEMENT Provide the City of Schertz with the infrastructure needed to support the growth of residential, commercial and industrial developments anticipated in the foreseeable future and assist the Public Works Department in maintaining that infrastructure. MISSION STATEMENT To promote public health, safety and welfare by ensuring the appropriate design, review and implementation of the City's infrastructure plans and policies. The Department is dedicated to providing high quality engineering services, responsive project management, enhancing public knowledge of technical issues, and developing maintenance programs for the City's infrastructure. GOALS AND OBJECTIVES • Manage the ongoing Bond Program for Streets and Drainage to its satisfactory conclusion. • Establish Master Infrastructure Plans for 10 year build out of Capital Improvement Plan for water, sewer and drainage facilities. • Develop a 10 -year plan for street rehabilitation and an associated preventive maintenance program to extend the life of the City's street network. • Implement the 5 -year Storm Water Management Plan (SWMP) as required by the Texas Pollutant Discharge Elimination System (TPDES) and the Clean Water Act and establish new 5 -year SWMP program. • Manage the Capital Improvement Plan to ensure adequate infrastructure is available for future development. r`i ENGINEERING DEPARTMENT DESCRIPTION Serve as technical advisor to the City Manager, City Council, and Department Heads. Directs and reviews all Public Works engineering activities. Supervises and participates in the development and implementation of the Capital Improvement Program. Administer the implementation of the City's Storm Water Management Program under TPDES. Assist the Director of Public Works in developing and implementing the City's five and ten year maintenance and improvement plans. Meet with the public in small and large group forums to discuss City Public Works policies, practices and problems. Review for adherence to engineering principles and standards the design, construction, maintenance and operation activities for the City's water, sewer, street and storm drain systems. ORGANIZATIONAL CHART ENGINEERING 2011 -12 2012 -13 2013 -14 City Engineer 1 1 1 Assistant City Engineer *1 *1 *1 Engineer in Training 1 1 1 Senior Administrative Assistant 1 0 0 TOTAL POSITIONS 41 31 3 *Position is unfunded. r` ENGINEERING PERFORMANCE INDICATORS 2006 bond program projects completed 2 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget 2006 bond program projects completed 2 4 3 Complete SWMP through 2012 1 Update The 5 year CIP 1 Renew SWMP General Permit 1 Revise Flood Damage Prevention 0 Ordinance and development regulations 1 Establish Master Water Plan 1 Update UDC and Code of Ordinances 1 Establish Master Sewer Plan 1 Revise standard details and construction 0 specs, develop design specs 1 Establish Development Permit and 8,580 amend Grading and Clearing Permit 1 Complete Drainage Study for southern 43,000 Schertz 1 Establish 10yr Street Maintenance Plan 1 1 Complete Infrastructure Inventory 4,561 System 1 Establish Master Drainage Plan 1 Establish Roadway Impact Fees 1 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $70,808 $165,447 $199,663 Supplies 1,083 1,100 1,100 City Support Services 0 0 1,380 Utility Services 475 960 1,400 Operations Support 0 195 0 Staff Support 507 4,913 8,580 Professional Services 91,322 68,000 43,000 Maintenance Services 3,345 0 0 Operating Equipment 4,561 7,216 5,200 Capital Outlay 23,714 0 0 Total $195,816 $247,831 $260,023 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases 4.9% from FY 2012 -13 year end estimates with the full year funding of the City Engineer position. 73 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 - 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL ENGINEERING 1,100 Personnel Services 0 173 - 511110 Regular 125,612 173 - 511120 Overtime C 173- 511180 LTD 387 173 - 511210 Longevity 2,760 173- 511310 FICA - Employer 9,27E 173 - 511350 TMRS- Employer 20,284 173 - 511410 Health- Employer 5,370 173 - 511500 Workers' Compensation 419 TOTAL Personnel Services 164,108 Supplies 0 173 - 521100 Office Supplies 310 173- 521300 Motor Vehicle Supplies 0 TOTAL Supplies 310 City Support Services 2,120 173 - 532400 Computer Fees 6 Licenses 0 TOTAL City Support Services 0 Utility Services 6,741 173 - 533500 Vehicle Fuel 0 TOTAL Utility Services 0 Operations Support 3,000 173 - 534100 Advertising 0 TOTAL Operations Support 0 Staff Support 0 173- 535100 Uniforms 248 173 - 535300 Memberships 958 173- 535400 Publications 0 173 - 535500 Training /Travel 259 173- 535600 Professional Certification 12 TOTAL Staff Support 1,477 Professional Services 173 - 541100 Engineering Services 20,901 173 - 541300 Other Professional Services 2,729 173 - 541310 Prof Svcs - Engineer Consulting 0 173 - 541500 Surveying Service 1,440 TOTAL Professional Services 25,069 74 53,463 0 154 3,016 4,296 8,970 663 839 150,429 0 580 2,922 14,332 29,245 13,881 484 211,873 1.000 75,242 205 217 4,871 6,139 11,653 5,045 297 103,670 442 1,083 1,100 442 0 0 0 0 0 0 475 1,440 517 475 1,440 517 0 0 195 0 0 195 193 690 0 130 2,896 616 184 525 448 0 2,120 62 0 510 0 507 6,741 1,126 76,882 72,000 58,636 9,165 3,000 524 5,275 0 0 0 0 0 91,322 75,000 59,161 PAGE: 26 ---------- )(-------- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET 120,600 150,528 205 0 500 467 4,871 380 9,449 11,544 19,282 23,738 10,236 12,634 304 272 165,447 199,563 1,000 1,000 100 100 1,100 1,100 0 1,380 0 1,380 960 1,400 960 1,400 195 0 195 0 690 700 2,313 2,670 525 500 1,130 4,040 255 670 4,913 8,580 65,000 30,000 3,000 3,000 0 0 0 10,000 68,000 43,000 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES 2010 -2011 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- 2011 -2012 CURRENT Y -T -D ACTUAL BUDGET ACTUAL )( PROJECTED YEAR END PAGE: 27 -- - - - - -- 2013 -2014 -- - - - - -) CITY ADMIN. ADOPTED RECOIAENDED BUDGET Maintenance Services 173- 551800 Other Maintenance Agreements 2,844 3,345 0 0 0 0 TOTAL Maintenance Services 2,844 3,345 0 0 0 0 Rental /Leasing Operating Equipment 173 - 571000 Furniture 6 Fixtures 0 0 5,216 0 5,216 3,000 173 - 571200 Vehicle G Access. Less $5,000 0 2,193 0 0 0 0 173 - 571300 Computer G Periphe. G $5000 0 2,368 2,000 0 2,000 2,000 TOTAL Operating Equipment 0 4,561 7,216 0 7,216 5,000 Capital Outlay 173 - 581200 Vehicles G Access. OVER $5,00 0 23,714 0 0 0 0 TOTAL Capital Outlay 0 23,714 0 0 0 0 TOTAL ENGINEERING 193,808 195,816 303,370 165,111 247,831 260,023 rR THIS PAGE INTENTIONALLY LEFT BLANK OR DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND VISION STATEMENT Provide a map portal accessible to City departments and the public, enabling better decision making and quality service. MISSION STATEMENT Create, manage and maintain a robust geospatial platform that is accurate, reliable and easily accessible. Integrate the City's existing geographic data with new information to provide timely and dependable mapping products. GOALS AND OBJECTIVES • Promote the use of geographic data within the city and provide support and training to fully utilize the information and software. • Provide an interactive web mapping application accessible both internally and externally. • Design and Implement mobile applications for City Departments leveraging existing databases with GIS data. • Continue to improve web application and database management expertise • Continuing maintenance of the Regional Computer Aided Dispatch and Records Management project to enhance Police /Fire /Emergency Medical Services dispatching. • Provide new physical addresses in support of the Development Services Department. • Establish and refine data standards to aid data management and deployment. 77 GIS DEPARTMENTAL DESCRIPTION Designs, implements, and manages the City's geographic information system. Train staff to better understands and utilize current technology. ORGANIZATIONAL CHART GIS 2011 -12 2012 -13 2013 -14 GIS Coordinator 1 1 1 GIS Specialist 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Work orders processed, per month Document pages created, per month Property attributes updated, per month 34 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Work orders processed, per month Document pages created, per month Property attributes updated, per month 34 35 40 69 45 75 974 225 270 Hours per work order 7.7 7.8 7.0 Remaining non - updated data, percentage 18 13 10 78 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Hours per work order 7.7 7.8 7.0 Remaining non - updated data, percentage 18 13 10 78 GIS Mobile applications deployed to city departments 0 0 1 Map request turnaround time, days 7 7 7 New subdivision addressing turnaround time, days 14 14 14 2011 -12 1 2012 -13 2013 -14 Effectiveness Actual I Estimate Budget Mobile applications deployed to city departments 0 0 1 Map request turnaround time, days 7 7 7 New subdivision addressing turnaround time, days 14 14 14 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $125,472 $128,199 $131,394 Supplies 1,736 2,500 2,855 Staff Support 0 2,725 5,000 Professional Services 14 1,425 0 Rental /Leasing 0 0 3,805 Total $127,223 $134,849 $143,054 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 6.1 % from the FY 2012 -13 year end estimates. The increase is due to a new 3 year lease agreement for a new plotter and travel to attended the Esri International User Conference. rit 7 -29 -2013 12:14 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 28 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET GIS Personnel Services 174 - 511110 Regular 85,310 91,424 92,345 71,587 92,350 94,174 174 - 511180 LTD 263 277 290 207 290 292 174- 511210 Longevity 670 910 1,213 1,213 1,213 1,529 174 - 511310 FICA - Employer 5,801 6,874 7,157 5,491 7,160 7,321 174 - 511350 TMRS- Employer 13,592 14,379 14,604 10,551 14,600 15,054 174 - 511410 Health - Employer 10,229 11,309 12,218 9,666 12,220 12,634 174 - 511500 Workers' Compensation 594 300 529 366 366 390 TOTAL Personnel Services 116,459 125,472 128,356 99,081 128,199 131,394 Supplies 174 - 521000 Operating Supplies 1,383 411 1,600 977 1,600 1,630 174 - 521100 Office Supplies 68 202 240 55 100 245 174 - 521600 Equipment Supplies 823 1,124 960 297 800 980 TOTAL Supplies 2,275 1,736 2,800 1,329 2,500 2,855 City Support Services Staff Support 174- 535500 Training /Travel 0 0 2,725 1,570 2,725 5,000 TOTAL Staff Support 0 0 2,725 1,570 2,725 5,000 Professional Services 174- 541400 Other Prof Services 0 14 1,500 307 1,425 0 TOTAL Professional Services 0 14 1,500 307 1,425 0 Rental /Leasing 174 - 561200 Lease /Purchase Payments 0 0 0 0 0 3,805 TOTAL Rental /Leasing 0 0 0 0 0 3,805 Operating Equipment - TOTAL GIS 118,734 127,223 135,381 102,287 134,849 143,054 TOTAL GENERAL GOVERNMENT 5,164,808 5,606,668 6,157,200 4,745,998 6,053,687 6,106,575 80 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND VISION STATEMENT The vision of the Schertz Police Department is to partner with the citizens of Schertz in order to improve the quality of life and feeling of security within the city. In doing so, the Schertz Police Department is dedicated to providing a safe community in which to live, work, and raise a family. MISSION STATEMENT The mission of the Schertz Police Department is to provide community oriented law enforcement by utilizing teamwork of a professionally trained staff. The department is committed to crime prevention, protection of life and property while remaining sensitive and impartial to the citizens within the community. The Department strives for excellence in every service that we provide. GOALS AND OBJECTIVES • To promote public safety in our community through public education, community involvement, criminal investigations and enforcement action. • To promote a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. • To increase department participation in community programs and increase citizen interest and participation in police department programs. • To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested. 81 POLICE DEPARTMENT DESCRIPTION The Schertz Police Department patrols the 32.01 square miles of Schertz, with a current population of 33,478. The City of Schertz lies within three counties, with 243.06 centerline miles of roads. The police department receives thousands of calls for services annually. The communications division dispatches calls for Police, Fire, Emergency Medical Service and Animal Control. Additionally, the police department provides dispatch services for the City of Cibolo Police and Fire Departments, along with Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction and the promotion of public safety. The Criminal Investigations Division investigates offenses that occurred within the city, processes crime scenes and follows up through prosecution with the County and District Attorneys of all three counties. The Records Division receives and prepares cases for submission to County and District Attorneys. The School Resource Officers provide a visible presence on the campuses within the city; make educational presentations to the students and staff, along with investigating crimes on campus. The Special Projects Officer interacts with Home Owner Associations, provides education and crime prevention programs to the community and oversees the Citizens Police Academy and the Citizens on Patrol. ORGANIZATIONAL CHART 82 POLICE POLICE 2011 -12 2012 -13 2013 -14 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Captain 1 1 1 Criminal Investigation Department Lieutenant 1 1 1 Patrol Lieutenant 1 1 1 Criminal Investigation Department Sergeant 3 2 2 Patrol Sergeant 3 4 4 Criminal Investigation Department Corporal 4 5 5 Patrol Corporal 6 5 5 Special Projects Officer 1 1 1 School Resource Officer 1 1 1 School Resource Sergeant 1 1 1 Patrol Officer 24 24 24 Traffic Officer 0 4 4 Senior Administrative Assistant 1 1 1 Public Safety Technician 1 1 1 Office Manager 1 1 1 Records Clerk 2 2 2 Civilian Evidence Technician 0 1 1 Communications Manager 1 1 1 Communications Shift Supervisor 3 3 3 Communications Officer 12 12 12 Crossing Guards (Part Time) 7 7 7 TOTAL POSITIONS 76 81 81 LAW ENFORCEMENT COMMISSIONS 2011 -12 2012 -13 2013 -14 Fire Dept. Law Enforcement Commission 2 2 3 City Manager Law Enforcement Commission 1 0 0 Reserve Officer 1 1 3 TOTAL COMMISSIONS 41 3 1 6 83 POLICE PERFORMANCE INDICATORS Patrol Vehicles 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Patrol Vehicles 25 25 25 Traffic Vehicles (3 stealth, 3 motorcycles) 6 6 6 # Patrol Officers including supervisors 33 33 33 # Patrol Officers with supervisory position 9 9 9 Calls for Service - Schertz 19,434 19,450 19,465 Calls for Service - Accidents 1665 1908 2175 Tickets Issued 20,881 22,554 23,754 Cases Filed 730 858 1003 State Seizures 4,779 846 1000 Federal Seizures 42,451 47,852 53,929 Active Alarm Permits 1,838 2,248 2,749 Average time on tickets, per minute 9.09 9:14 9.10 Average response time to calls (minutes) 7:29 6:49 7:10 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Average time on tickets, per minute 9.09 9:14 9.10 Average response time to calls (minutes) 7:29 6:49 7:10 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $4,506,017 $4,674,537 $4,855,809 Supplies 46,484 40,821 31,492 City Support Services 19,518 20,657 23,800 Utility Services 120,733 133,235 136,704 Operations Support 1,565 2,487 2,000 Staff Support 45,127 56,461 80,709 City Assistance 9,733 5,304 8,080 Professional Services 5,531 28,337 27,988 Maintenance Services 43,700 50,163 46,540 Operating Equipment 97,711 140,971 108,411 Capital Outlay 142,521 175,044 147,600 Total $5,038,641 $5,328,016 $5,468,836 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increased by 2.6% from the FY 2012 -13 year end estimate. The increase in personnel due to merit, health insurance, and full year funding of the traffic safety program is partially offset by few equipment and capital purchases. 84 7 -29 -2013 12:14 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE Personnel Services 256 - 511110 Regular 256 - 511120 Overtime 256 - 511180 LTD 256 - 511210 Longevity 256 - 511220 Clothing Allowance 256 - 511230 Certification Allowance 256 - 511240 Allowance 256 - 511310 FICA - Employer 256 - 511350 TMRS- Employer 256- 511410 Health - Employer 256 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 256 - 521000 Operating Supplies 256 - 521100 Office Supplies 256 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 256 - 532500 City Insurance - Commercial TOTAL City Support Services Utility Services 256 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 256 - 534100 Advertising 256 - 534200 Printing & Binding TOTAL Operations Support Staff Support 256- 535100 Uniforms 256 - 535200 Awards 256 - 535210 Employee Recognition- Morale 256 - 535300 Memberships 256 - 535400 Publications 256 - 535500 Training /Travel 256- 535500.T -Class Training 256 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 29 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 ) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,929,045 3,088,470 3,187,431 2,461,889 3,171,307 3,313,505 19,972 130,570 60,000 90,862 135,458 60,000 8,698 9,321 10,439 7,218 9,918 10,167 60,015 60,733 66,622 66,080 65,767 75,284 54,696 53,480 58,204 47,445 58,849 58,609 19,495 24,202 22,651 21,828 26,339 27,466 0 0 0 395 636 1,140 226,632 245,148 259,468 202,952 258,470 270,158 465,813 504,366 525,647 382,589 528,359 551,844 307,449 352,286 424,175 319,848 377,921 443,442 74,129 37,441 62,923 41,511 41,511 44,194 4,165,944 4,506,017 4,677,560 3,642,616 4,674,537 4,855,809 22,182 43,372 30,608 21,430 30,533 21,207 2,134 3,112 2,500 1,574 2,202 2,500 2,927 0 5,500 4,000 8,085 7,785 27,243 46,484 38,608 27,004 40,821 31,492 0 19,518 25,800 20,657 20,657 23,800 0 19,518 25,800 20,657 20,657 23,800 107,990 120,733 133,735 94,707 133,235 136,704 107,990 120,733 133,735 94,707 133,235 136,704 0 0 0 446 446 0 763 1,565 2,150 1,922 2,041 2,000 763 1,565 2,150 2,368 2,487 2,000 7,981 15,954 16,056 4,756 16,023 19,759 90 261 0 0 0 1,000 0 389 1,000 191 499 2,500 700 255 695 552 552 1,875 0 0 250 0 250 575 10,064 28,080 36,260 28,468 38,978 53,600 2,900 0 0 0 0 0 301 187 200 216 159 1,400 22,037 45,127 54,461 34,183 56,461 80,709 85 7 -29 -2013 12:14 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES 2010 -2011 ACTUAL City Assistance 407 256- 537100 Medical Services 499 256 - 537800 Crime /Fire Prevention 5,732 TOTAL City Assistance 6,231 Professional Services 46,454 256 - 541300 Other Consl /Prof Services 7,230 TOTAL Professional Services 7,230 Maintenance Services 22,453 256 - 551400 Minor & Other Equip Maint 912 256- 551800 Other Maintenance Agreements 10,641 256 - 551810 Maintenance Agr. - Radios 20,475 TOTAL Maintenance Services 32,029 Debt Service Rental /Leasing Operating Equipment 256 - 571000 Furniture & Fixtures 5,994 256- 571200 Vehicles & Access. LESS $5,00 33,343 256- 571300 Computer & Periphe. < $5000 0 256- 571800 Equipment under $5,000 19,236 TOTAL Operating Equipment 58,573 Capital Outlay 256- 581200 Vehicles & Access. OVER $5,00 153,726 256 - 581800 Equipment over $5,000 0 TOTAL Capital Outlay 153,726 C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 - 2011 -2012 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PAGE: 30 ---------- )(-------- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET 3,172 3,500 ( 2,253) 2,299 3,500 6,561 3,005 3,004 3,005 4,580 9,733 6,505 751 5,304 8,080 5,531 27,837 6,619 28,337 27,988 5,531 27,837 6,619 28,337 27,988 602 3,000 2,923 2,923 2,900 15,144 690 690 5,540 5,540 27,955 41,700 21,360 41,700 38,100 43,700 45,390 24,973 50,163 46,540 4,129 407 407 2,487 9,350 49,606 53,933 50,051 48,132 46,454 21,523 47,597 27,945 53,005 23,980 22,453 48,019 33,310 37,346 28,330 97,711 149,956 111,713 140,971 108,114 142,521 159,070 159,070 159,070 111,600 0 20,924 11,515 15,974 36,000 142,521 179,994 170,585 175,044 147,600 TOTAL POLICE 4,581,766 5,038,641 5,341,996 4,136,176 5,328,016 5,468,836 f:I: DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND VISION STATEMENT Through selection, training, and professional development we will create a Fire Rescue Department that is a model to our peers, an asset to our community, and a valued place to work. MISSION STATEMENT Protect all we serve with an emergency service that promotes public education and prevention; emphasizes community involvement; and provides the safe, timely, and efficient delivery of fire and rescue resources. GOALS AND OBJECTIVES • Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained and high performing work force. • Enact a wellness fitness program for all firefighters. • Improve training opportunities and encourage involvement in specialized operations. • Build upon area -wide technical rescue team and wildland strike team. • Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Make contact with 40% of population annually. • Quarterly inspects all restaurants, schools, and nursing homes. • Encourage public speaking for all firefighters. 87 FIRE RESCUE o Maintain safe construction and occupancy within the city through code enforcement. • Attract and maintain a qualified and diverse workforce. • Encourage diverse applicants through career fairs and public education. • Continue to develop the area -wide cooperative hiring plan. DEPARTMENT DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. ORGANIZATIONAL CHART 88 FIRE RESCUE FIRE RESCUE 2011 -12 2012 -13 2013 -14 Fire Chief 1 1 1 Assistant Chief /Fire Marshal 1 1 1 Battalion Chief 3 3 3 Deputy Fire Marshal 1 1 1 Training /Safety Officer 1 1 1 Lieutenant 6 6 6 Fire Apparatus Operator 6 6 6 Firefighter 12 12 12 Senior Administrative Assistant 1 1 1 TOTAL POSITIONS 32 32 32 PERFORMANCE INDICATORS Population Serviced Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 32,500 2011 -12 2012 -13 2013 -14 Input Actual Estimate Budget Population Serviced Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 32,500 34,000 36,000 725 740 750 32 32 32 27 27 27 1 1 1 4 4 4 2 2 2 2 2 2 Number of incidents Unit Responses (# calls for all units responding to all emergencies) Buildings preplan contacts Community Contact (citizen contact) Fire Inspections Conducted Plan Reviews Completed Training Hours Provided 1,827 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Number of incidents Unit Responses (# calls for all units responding to all emergencies) Buildings preplan contacts Community Contact (citizen contact) Fire Inspections Conducted Plan Reviews Completed Training Hours Provided 1,827 2,000 2,100 2214 2,800 2,950 714 725 750 11,378 11,500 14,400 429 390 400 91 130 100 7,309 3,100 4,000 89 FIRE RESCUE Average Response Time (Minutes) 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Average Response Time (Minutes) 5.18 6.04 5.50 • Response Time > 5 Minutes 28.57 27.28 25.00 • of Buildings Preplanned 98.00 98.00 100.00 • Prevention Contacts 87.5 85.0 100.00 Inspections per Inspector 429 390 400 Training Hours /Employee 235.78 85.0 125.0 Total Fire Loss ($1,000)* 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Total Fire Loss ($1,000)* 322.1 94.6 100.0 Property Saved ($1,000)* 952.2 301.1 500.00 Fire Loss Ratio %* 25.3 23.9 20.0 Civilian Fire Injuries 3 1 0 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $2,468,152 Supplies 16,913 Utility Services 50,353 Operations Support 552 Staff Support 103,614 City Assistance 14,612 Professional Services 12,148 Maintenance Services 42,081 Operating Equipment 40,412 Capital Outlay 31,116 Total $2,779,954 PROGRAM JUSTIFICATION AND ANALYSIS $2,549,711 16,200 45,500 1,000 113,800 16,200 17,000 49,760 61,379 0 $2,870,550 $2,684,477 17,000 47,500 1,200 116,600 16,200 15,000 63,760 66,600 0 $3,028,337 The Proposed FY 2013 -14 Budget increases by 5.5% from the FY 2012 -13 year end projections. Maintenance Services increased but is directly tied to revenue in the case of HAZ MAT clean up services. The personnel lines increased due to merit and the health insurance increase. Olt 7 -29 -2013 12:14 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE Personnel Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 31 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 257 - 511110 Regular 1,549,100 257- 511120 Overtime 173,702 257 - 511180 LTD 5,411 257- 511210 Longevity 38,477 257 - 511220 Clothing Allowance 9,792 257- 511230 Certification Allowance 28,087 257 - 511310 FICA - Employer 134,140 257 - 511350 TMRS- Employer 282,008 257 - 511410 Health - Employer 155,033 257- 511500 Workers' Compensation 36,279 TOTAL Personnel Services 2,412,029 Supplies 148,772 152,338 257 - 521000 Operating Supplies 4,505 257 - 521100 Office Supplies 1,716 257- 521200 Medical /Chem Supplies 0 257 - 521300 Motor Veh. Supplies 1,015 257- 521600 Equip Maint Supplies 869 TOTAL Supplies 8,105 City Support Services 2,549,711 Utility Services 3,131 257 - 533100 Gas Utility Service 6,149 257- 533200 Electric Utility Service 9,581 257- 533410 Water Utility Service 1,895 257- 533500 Vehicle Fuel 33,279 TOTAL Utility Services 50,903 Operations Support 241 257 - 534100 Advertising 0 257- 534200 Printing & Binding 687 TOTAL Operations Support 687 Staff Support 2,689 257 - 535100 Uniforms 48,179 257- 535300 Memberships 1,489 257 - 535400 Publications 1,688 257- 535500 Training /Travel 31,985 257- 535510 Meeting Expenses 2,925 257- 535600 Professional Certification 1,820 TOTAL Staff Support 88,086 1,584,411 1,631,910 1,341,682 1,631,910 1,685,222 174,076 209,000 163,869 199,000 228,200 5,529 6,029 4,297 6,029 4,769 42,682 41,240 41,260 41,260 46,334 9,468 9,672 7,812 9,672 9,672 31,021 28,447 25,047 30,000 31,000 140,697 148,772 114,768 148,772 152,338 292,479 303,572 220,323 303,572 313,239 169,074 187,585 150,155 158,000 194,006 18,717 27,059 21,496 21,496 19,697 2,468,152 2,593,286 2,090,709 2,549,711 2,684,477 3,131 3,000 1,467 3,000 3,000 1,650 1,500 887 1,500 1,500 10,128 9,400 0 9,400 9,400 1,055 1,100 241 1,100 1,100 949 1,200 95 1,200 2,000 16,913 16,200 2,689 16,200 17,000 4,881 6,600 4,208 6,000 6,000 10,861 13,000 7,609 8,000 10,000 3,139 2,400 1,191 2,000 2,000 31,473 29,500 25,404 29,500 29,500 50,353 51,500 38,411 45,500 47,500 0 300 72 100 300 552 900 409 900 900 552 1,200 481 1,000 1,200 60,289 56,000 45,921 56,000 56,000 1,059 1,400 1,399 1,400 1,500 2,981 3,000 2,521 3,000 3,000 33,089 46,000 35,691 46,000 48,000 2,110 3,000 2,290 3,000 3,500 4,086 4,400 4,387 4,400 4,600 103,614 113,800 92,209 113,800 116,600 BSI 7 -29 -2013 12:14 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 32 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 16,200 257 - 537800 Crime /Fire Prevention 20,612 TOTAL City Assistance 20,612 Professional Services 3,151 257 - 541300 Other Professional Services 13,040 TOTAL Professional Services 13,040 Maintenance Services 17,000 257 - 551400 Minor & Other Equip Maint 5,889 257 - 551800 Other maintenance agreement 7,847 257 - 551810 Maintenance Agr. - Radios 6,150 257 - 551900 Construction- Office Spaces 17,112 TOTAL Maintenance Services 36,998 Debt Service 9,196 Rental /Leasing 5,528 Operating Equipment 25,000 257 - 571000 Furniture & Fixtures 0 257 - 571200 Vehicles & Access. LESS $5,00 0 257 - 571300 Computer & Periphe. < $5000 3,149 257 - 571310 Computer Software 617 257 - 571400 Communication Equip LESS $500 5,615 257 - 571600 Police /Fire /Medical Equipment 31,987 257- 571800 Equipment under $5,000 0 TOTAL Operating Equipment 41,369 Capital Outlay 0 257- 581200 Vehicles & Access. OVER $5,00 0 TOTAL Capital Outlay 0 TOTAL FIRE RESCUE OY 14,612 16,200 3,151 16,200 16,200 14,612 16,200 3,151 16,200 16,200 12,148 17,000 11,430 17,000 15,000 12,148 17,000 11,430 17,000 15,000 6,820 7,000 385 7,000 9,000 9,196 13,140 5,528 13,000 25,000 12,915 14,760 6,540 14,760 14,760 13,150 15,000 3,779 15,000 15,000 42,081 49,900 16,233 49,760 63,760 0 4,000 1,407 4,000 5,000 3,577 4,200 261 4,200 4,200 3,652 4,400 41 4,400 4,400 940 3,500 271 2,500 2,500 3,660 7,579 7,478 7,579 9,800 21,393 30,500 25,545 30,500 32,500 7,191 8,200 1,200 8,200 8,200 40,412 62,379 36,204 61,379 66,600 31,116 0 0 0 0 31,116 0 0 0 0 2,671,828 2,779,954 2,921,465 2,291,516 2,870,550 3,028,337 DEPARTMENT: DEVELOPMENT SERVICES DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND VISION STATEMENT To provide professional assistance and interpretation of city ordinances and building codes and to participate in the assurance of a safe and sustainable community. MISSION STATEMENT To provide premier, progressive and timely customer service and to ensure the safety and quality of life aspects of building construction. GOALS AND OBJECTIVES • Provide excellent customer service through knowledge, communication, guidance and a willing attitude to assist the general public. • Invest in employee knowledge and encourage educational training opportunities for staff. • Research opportunities for on line application and payment of building permits. • Obtain staff training on 2012 International Building Codes in anticipation of adopting codes. • Obtain inspector training through the Post Tensioning Institute (PTI) in support of newly adopted revisions to the building code /foundation requirements. DEPARTMENT DESCRIPTION The Inspections Division of Development Services will assist customers seeking permits for various types of building and improvement projects to include all aspects of residential and commercial construction. We will verify that contractors are licensed and insured to provide safe and efficient service to our citizens. We will coordinate and provide inspections in a timely manner and to protect, promote and assure safety to our citizens. 1:x] INSPECTIONS ORGANIZATIONAL CHART INSPECTIONS 2011 -12 2012 -13 2013 -14 Director of Development Services 1 1 1 Administrative Assistant 1 1 1 Chief Inspector 1 1 1 Assistant Chief Inspector 1 1 1 Assistant Inspector 1 1 1 Permit Technician 2 2 2 TOTAL POSITIONS 7 7 7 PERFORMANCE INDICATORS New Residential Construction 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget New Residential Construction 460 288 288 New Commercial Construction 12 10 5 Garage Sale Permits 548 492 492 Reroof Permits 98 180 180 Shed Permits 91 96 96 Deck/Patio Permits 113 96 96 Sign Permits 84 96 96 Fence Permits 116 144 144 All Other Permits 363 408 408 Mechanical Permits 762 609 609 Electric Permits 630 636 636 Plumbing Permits 976 1,033 1,033 Total Permit Revenue $738,892 $1,182,952 $900,572 0:r INSPECTIONS Avg. days to complete residential 5 5 5 plan review Avg. days to complete commercial 45 45 45 plan review 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Avg. days to complete residential 5 5 5 plan review Avg. days to complete commercial 45 45 45 plan review Standard Inspections (i.e. framing) 11,556 10,620 10,260 Re- Inspections 807 612 612 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Standard Inspections (i.e. framing) 11,556 10,620 10,260 Re- Inspections 807 612 612 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $423,245 $428,263 $452,858 Supplies 1,998 2,350 2,438 City Support Services 595 0 0 Utility Services 5,919 6,500 6,500 Operations Support 561 1,500 1,700 Staff Support 3,771 6,600 8,800 Professional Services 0 8,890 0 Operating Equipment 0 500 700 Total $436,088 $454,603 $472,996 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 4.0% from FY 2012 -13 year end estimates. This increase is due to the promotion of the Administrative Assistant to an Executive Assistant who will also report to the Executive Director of Development. 110 7 -29 -2013 12:14 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258- 511110 Regular 258- 511120 Overtime 258 - 511180 LTD 258- 511210 Longevity 258- 511310 FICA - Employer 258 - 511350 TMRS- Employer 258 - 511410 Health - Employer 258 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 258 - 521000 Operating Supplies 258- 521100 Office Supplies 258- 521300 Motor Vehicle Supplies 258- 521600 Equip Maint Supplies TOTAL Supplies City Support Services 258- 532400 Computer Fees S Licenses TOTAL City Support Services Utility Services 258- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 258 - 534100 Advertising 258 - 534200 Printing & Binding TOTAL Operations Support Staff Support 258- 535100 Uniforms 258- 535300 Memberships 258- 535400 Publications 258 - 535500 Training /Travel Staff 258- 535500.Training /Travel B.O.A. 258 - 535510 Meeting Expenses 258- 535600 Professional Certification TOTAL Staff Support OR C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 33 (-------- - - - - -- 2012 -2013 -- - - - - -- )(-- - - - - -- 2013 -2014 ) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 263,053 305,782 303,727 235,918 303,727 321,993 236 0 1,000 0 1,000 0 581 678 965 501 965 998 4,672 5,450 6,409 6,409 6,409 7,507 19,704 22,880 23,802 17,747 23,802 25,207 42,221 48,521 48,568 35,073 48,568 51,830 30,688 39,113 42,764 33,831 42,764 44,218 1,611 820 1,465 1,028 1,028 1,105 362,767 423,245 428,700 330,507 428,263 452,858 360 448 500 439 500 500 1,048 1,475 1,500 1,162 1,500 1,500 400 0 288 0 0 188 375 75 350 47 350 250 2,183 1,998 2,638 1,648 2,350 2,438 0 595 0 0 0 0 0 595 0 0 0 0 6,005 5,919 6,500 4,507 6,500 6,500 6,005 5,919 6,500 4,507 6,500 6,500 0 0 200 0 200 200 1,468 561 1,300 1,052 1,300 1,500 1,468 561 1,500 1,052 1,500 1,700 2,707 1,130 2,000 544 2,000 2,000 100 446 200 125 200 200 0 73 1,000 915 1,000 500 1,326 1,561 3,520 3,036 2,600 5,300 0 0 300 0 300 300 27 451 200 0 200 200 327 110 300 216 300 300 4,487 3,771 7,520 4,836 6,600 8,800 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 34 PROPOSED BUDGET WORKSHEET Professional Services 101 - GENERAL FUND AS OF: JULY 31ST, 2013 PUBLIC SAFETY 258- 541300 Other Consl /Prof Services 0 EXPENDITURES 7,970 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 0 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 7,970 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance Professional Services 258- 541300 Other Consl /Prof Services 0 0 7,970 0 8,890 0 TOTAL Professional Services 0 0 7,970 0 8,890 0 Maintenance Services Rental /Leasing Operating Equipment 258- 571000 Furniture S Fixtures 239 0 500 0 500 0 258- 571300 Computer S Periphe. < $5,000 0 0 0 0 0 700 TOTAL Operating Equipment 239 0 500 0 500 700 Capital Outlay TOTAL INSPECTIONS 377,149 436,088 455,328 342,549 454,603 472,996 [0A THIS PAGE INTENTIONALLY LEFT BLANK 01. DEPARTMENT: 259 MARSHAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT The Marshal's Department is accountable to our community for the highest quality of public service including court security, environmental health and safety. This will be achieved through continuous improvements to attain excellence, meet needs, and expedite service to the public. MISSION STATEMENT Our mission is to provide the community with efficient, professional and courteous service, and to enhance the quality of life for all who visit and live in the City. GOALS AND OBJECTIVES • To provide effective security for the Judiciary, Court personnel, and visitors to the court. • To compel compliance in the neighborhoods through effective environmental, health, and code enforcement. • To train deputies to perform their tasks /duties entrusted to them in a safe and effective manner. • To be effective through communication and cooperation with other City departments, and with Local, State, and National agencies. • To promote the integrity of the Marshal's Department and its personnel. MARSHAL SERVICES DEPARTMENT DESCRIPTION The Marshal's Department was created October 1, 2008. Through this act, the Marshal's Department has the authority to arrest violators of the city and state laws, and to enforce city ordinances and court orders. The deputies and code enforcement officers can issue citations for violations. The department's sworn personnel are recognized as Law Enforcement Officers by the State of Texas and the Texas Commission on Law Enforcement Standards and Education. The Marshal's Department is comprised of the Warrants, Sanitarian and Code Enforcement Division. The Marshal's Department is staffed by a City Marshal, three deputies assigned to warrants and court security, two code enforcement officers, a department clerk, and one Sanitarian. The Warrants division diligently provides for the safety and security of the Court, Judges and staff; executes warrants of arrest, subpoenas, summons and other legal process. The Deputies will relentlessly pursue and bring to justice those persons with outstanding warrants in order to ensure compliance and accountability. The City Code Enforcement and Sanitarian divisions will enforce laws that fall under the Texas Litter Abatement Act, Texas Water Code, Texas Health and Safety Code, and local City Ordinances. ORGANIZATIONAL CHART `11111 MARSHAL SERVICES MARSHAL SERVICES 2011 -12 2012 -13 2013 -14 Marshal 1 1 1 Deputy Marshal Lieutenant 1 1 1 Sanitarian 1 1 1 Code Enforcement Officer 2 2 2 Deputy Marshal Corporal 1 1 1 Deputy Marshal 1 1 1 Service Clerk 1 1 1 Total Personnel 8 8 8 COMMISSIONS 2011 -12 2012 -13 2013 -14 Marshal Services 5 4 4 Citizen Complaints 827 900 1050 TOTAL COMMISSIONS 5 4 4 PERFORMANCE INDICATORS Warrants Issued 2011 -12 2012 -13 2013 -14 Workload Actual Estimate Budget Warrants Issued 2888 3500 4000 Code Enforcement Violation Notices Sent 2148 2200 2500 Citizen Complaints 827 900 1050 Food Establishment Inspections 114 550 600 Food Handler Classes (# of classes, not 5 N/A N/A participants) 7,922 16,500 16,000 Warrants Cleared 4118 4900 5000 Code Enforcement Issues Resolved 426 430 430 without notice $598,748 $608,289 $652,391 Bandit Signs Removed 1166 1200 1200 Food Handler Permits 929 1200 1250 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $520,010 $542,389 $558,501 Supplies 3,091 4,000 4,840 Utility Services 15,363 16,000 16,000 Operations Support 1,478 10,900 10,550 Staff Support 7,372 10,900 10,550 Maintenance Services 7,922 16,500 16,000 Operating Equipment 17,967 16,000 8,000 Capital Outlay 25,545 0 35,000 Total $598,748 $608,289 $652,391 WE MARSHAL SERVICES PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 7.3% from the FY 2012 -13 year end estimates. In FY 2013 -14 the Marshal Services will purchase a new police package Tahoe to replace the aging Impala. Personnel will increase with the merit, new health insurance premiums, and overtime for the increased security necessary at Council Meetings and City events. 111% 7 -29 -2013 12:14 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T 2 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 35 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET MARSHAL SERVICE Personnel Services 259- 511110 Regular 327,096 364,665 375,765 292,370 375,765 383,206 259 - 511120 Overtime 312 827 2,000 379 1,000 3,000 259- 511180 LTD 1,001 1,118 1,233 866 1,233 1,188 259 - 511210 Longevity 8,823 9,791 10,449 10,449 10,449 11,656 259- 511220 Clothing Allowance 5,981 5,979 5,845 4,721 5,845 5,845 259 - 511230 Certification Allowance 2,365 2,470 2,730 2,230 2,730 3,380 259- 511310 FICA - Employer 26,174 29,026 30,431 23,516 30,341 31,219 259 - 511350 TMRS- Employer 53,173 58,915 62,095 44,284 62,095 64,192 259 - 511410 Health - Employer 34,205 43,768 48,872 38,600 48,872 50,535 259 - 511500 Worker' Compensation 5,832 3,451 5,799 4,059 4,059 4,280 TOTAL Personnel Services 464,961 520,010 545,219 421,474 542,389 558,501 Supplies 259 - 521000 Operating Supplies 9 392 600 600 600 600 259 - 521100 Office Supplies 776 1,574 2,000 145 2,000 2,000 259 - 521200 Medical /Chem Supplies 9 0 500 0 500 400 259 - 521300 Motor Vehicle Supplies 1,018 563 700 0 500 1,540 259 - 521600 Equip Maint Supplies 0 561 500 80 400 300 TOTAL Supplies 1,811 3,091 4,300 825 4,000 4,840 Utility Services 259 - 533500 Vehicle Fuel 11,507 15,363 16,000 12,168 16,000 16,000 TOTAL Utility Services 11,507 15,363 16,000 12,168 16,000 16,000 Operations Support 259 - 534200 Printing S Binding 3,889 1,478 4,000 245 2,500 3,500 TOTAL Operations Support 3,889 1,478 4,000 245 2,500 3,500 Staff Support 259- 535100 Uniforms 0 0 0 0 0 300 259- 535300 Memberships 365 705 900 0 500 650 259 - 535400 Publications 652 157 500 0 200 300 259- 535500 Training /Travel 3,107 6,280 10,000 2,603 10,000 9,000 259 - 535510 Meeting Expenses 336 230 200 0 200 300 TOTAL Staff Support 4,461 7,372 11,600 2,603 10,900 10,550 fNIC? 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 36 PROPOSED BUDGET WORKSHEET 259 - 551700 Abatement /Lot Cleaning 101 - GENERAL FUND AS OF: JULY 31ST, 2013 5,401 PUBLIC SAFETY 10,000 259 - 551800 Other Maintenance Agreements 0 EXPENDITURES 3,500 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 3,000 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 3,000 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 259 - 551700 Abatement /Lot Cleaning 8,526 4,252 10,000 5,401 10,000 10,000 259 - 551800 Other Maintenance Agreements 0 1,645 3,500 145 3,500 3,000 259 - 551810 Maintenance Agr. - Radios 1,725 2,025 3,000 1,440 3,000 3,000 TOTAL Maintenance Services 10,251 7,922 16,500 6,986 16,500 16,000 Operating Equipment 259- 571000 Furniture & Fuxtures < $5,000 0 0 0 0 0 2,000 259 - 571200 Vehicles & Access. LESS $5,00 11,403 5,477 0 0 0 0 259- 571300 Computer & Periphe. < $5,000 0 932 8,000 0 4,000 0 259 - 571400 Communication Equip. < $5,000 0 3,011 4,000 0 4,000 0 259- 571800 Equipment Less $5,000 18,962 8,547 9,000 1,566 8,000 6,000 TOTAL Operating Equipment 30,365 17,967 21,000 1,566 16,000 8,000 Capital Outlay 259 - 581200 Vehicles & Access. OVER $5,00 46,453 25,545 0 0 0 35,000 TOTAL Capital Outlay 46,453 25,545 0 0 0 35,000 TOTAL MARSHAL SERVICE 573,699 598,748 618,619 445,866 608,289 652,391 TOTAL PUBLIC SAFETY 8,204,442 8,853,431 9,337,408 7,216,107 9,261,458 9,622,560 `11111 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service and safe roadways. MISSION STATEMENT The Public Works Street Department is dedicated to ensuring a safe and inviting community by maintaining and improving our infrastructure through an empowered, engaged, and skilled workforce. GOALS AND OBJECTIVES • Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. • Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, street lights, street signs, street sweeping, and crosswalk signals. • Emphasize safety to our employees to reduce preventable accidents. • Provide traffic counts and speed information on specific streets as requested. • Design and prepare street maintenance plans, pothole patching, and sidewalk construction. 11110 PUBLIC WORKS - STREETS DEPARTMENT DESCRIPTION The Street Department provides high quality service in design, construction, and renovation of streets and continues to perform services in a customer service first manner to meet the needs of the citizens. Provides safe and efficient movement of the people and goods through a well designed, operated, and maintained transportation network. Evaluates affordability and efficiency options for providing street maintenance services. Chipping service is provided as requested by the residents. The Street Department assists other departments as needed. ORGANIZATIONAL CHART STREETS 2011 -12 2012 -13 2013 -14 Superintendent of Streets, Fleet & Solid Waste 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker II 3 3 3 Street Worker II /Sweeper Operator 1 1 1 Street Sweeper Operator 1 1 1 Street Worker 1 6 6 6 TOTAL POSITIONS 1 141 14 14 `11zj PUBLIC WORKS - STREETS PERFORMANCE INDICATORS Street Sweeping hours Number of signs produced Quantity of asphalt purchased (tons) Special projects (Hours) Street centerline miles 1,301 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Street Sweeping hours Number of signs produced Quantity of asphalt purchased (tons) Special projects (Hours) Street centerline miles 1,301 1,481 1,661 656 586 650 822 1,483 1,450 3464 2,899 3,600 133.62 135.00 138.00 Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation $98,525 $99,200 $100,450 $50 $55 $55 $4,148 $3,893 $4,031 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation $98,525 $99,200 $100,450 $50 $55 $55 $4,148 $3,893 $4,031 Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 6,059 5,987 6,075 1,324 1,410 1,500 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 6,059 5,987 6,075 1,324 1,410 1,500 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $668,663 $601,030 $683,622 Supplies 4,755 7,100 7,100 Utility Services 137,725 121,900 124,000 Staff Support 6,960 9,265 8,880 City Assistance 0 0 500 Maintenance Services 154,738 130,400 175,400 Rental Equipment 0 200 200 Operating Equipment 3,486 5,444 3,200 Capital Outlay 0 0 71,900 Total $976,327 $875,339 $1,074,802 fNfl PUBLIC WORKS - STREETS PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 22.8% from the FY 2012 -13 year end estimate. In FY 2013 -14 the Streets division will purchase new sign and welding trucks which will be reimbursed by the Water & Sewer Fund and perform more street maintenance not related to bond projects. There was also high turnover in personnel in FY 2012 -13 resulting in lower than normal expenditures. I[*] 7 -29 -2013 12:14 PM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359 - 511110 Regular 359 - 511120 Overtime 359- 511180 LTD 359 - 511210 Longevity 359- 511230 Certification Allowance 359- 511310 FICA - Employer 359 - 511350 TMRS- Employer 359- 511410 Health - Employer 359- 511500 Workers' Compensation TOTAL Personnel Services Supplies 359 - 521000 Operating Supplies 359- 521100 Office Supplies 359 - 521200 Medical /Chem Supplies 359 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services Utility Services 359 - 533200 Electric Utility Service 359 - 533410 Water Utility Service 359 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 359 - 534300 Copy Services TOTAL Operations Support Staff Support 359 - 535100 Uniforms 359- 535200 Awards 359 - 535300 Memberships 359- 535500 Training /Travel 359- 535510 Meeting Expenses 359 - 535600 Professional Certification TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 37 (------- - - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 369,784 453,225 451,221 337,711 410,216 448,652 4,292 5,651 6,000 2,349 3,000 4,900 1,094 1,333 1,450 917 1,200 1,391 10,509 8,075 8,856 9,165 8,836 10,758 577 2,446 2,700 2,170 2,700 2,700 28,003 34,725 35,513 25,920 33,000 35,432 60,780 73,264 73,004 50,918 58,000 73,388 59,583 75,319 85,527 62,316 67,000 86,225 30,258 14,623 24,563 17,078 17,078 20,176 564,881 668,663 688,834 508,543 601,030 683,622 3,030 2,921 3,500 3,421 3,500 3,500 344 250 300 296 300 300 622 867 1,500 668 1,500 1,500 496 718 1,800 819 1,800 1,800 4,491 4,755 7,100 5,204 7,100 7,100 56,337 84,012 73,000 56,554 73,000 73,000 413 993 900 765 900 1,000 59,186 52,720 48,000 43,164 48,000 50,000 115,936 137,725 121,900 100,483 121,900 124,000 21 0 0 0 0 0 21 0 0 0 0 0 6,604 5,454 7,500 3,638 6,500 6,000 200 0 200 39 200 200 0 0 180 141 180 180 152 645 1,500 406 1,500 1,500 374 551 585 327 585 600 100 311 300 265 300 400 7,430 6,960 10,265 4,814 9,265 8,880 `M 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 38 737,696 PROPOSED BUDGET WORKSHEET 359 - 551100 Building Maintenance 101 - GENERAL FUND AS OF: JULY 31ST, 2013 1,888 PUBLIC ENVIRONMENT 3,900 359 - 551400 Minor & Other Equip Maint 1,416 EXPENDITURES 1,500 (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 1,500 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 173,000 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 148,205 154,738 178,400 359 - 537100 Medical Services 0 0 0 0 0 500 TOTAL City Assistance 0 0 0 0 0 500 Professional Services Rental /Leasing Maintenance Services 859,820 976,327 1,012,199 737,696 875,339 1,074,802 359 - 551100 Building Maintenance 3,924 3,701 3,900 1,888 3,900 3,900 359 - 551400 Minor & Other Equip Maint 1,416 1,303 1,500 1,412 1,500 1,500 359 - 551600 Street Maintenance Materials 142,864 149,734 173,000 109,908 125,000 170,000 TOTAL Maintenance Services 148,205 154,738 178,400 113,207 130,400 175,400 Debt Service Rental /Leasing 359 - 561100 Rental - Equipment 0 0 200 0 200 200 TOTAL Rental /Leasing 0 0 200 0 200 200 Operating Equipment 359 - 571000 Furniture & Fixtures 180 0 0 0 0 200 359 - 571800 Equipment under $5,000 5,006 3,486 5,500 5,444 5,444 3,000 TOTAL Operating Equipment 5,186 3,486 5,500 5,444 5,444 3,200 Capital Outlay 359 - 581200 Vehicles & Access. OVER $5,00 0 0 0 0 0 66,000 359 - 581800 Equipment over $5,000 13,670 0 0 0 0 5,900 TOTAL Capital Outlay 13,670 0 0 0 0 71,900 TOTAL STREETS 859,820 976,327 1,012,199 737,696 875,339 1,074,802 TOTAL PUBLIC ENVIRONMENT 859,820 976,327 1,012,199 737,696 875,339- 1,074,802 `sK DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in the Parks and Recreation system to reflect and serve the unique cultural, historical, and leisure values of our community. MISSION STATEMENT Provide safe, enjoyable, and attractive parks and facilities with diverse programs and responsive services which enhance the health and well -being of the residents of Schertz by establishing a sense of community and promoting the needs of our citizens through quality recreational pursuits in a leisure environment. GOALS AND OBJECTIVES • Develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the Parks and Open Space Master Plan recommendations and priorities. • Implement the approved budgeted Capital Improvement Program for park projects. • Maintain high quality parks, recreation, and leisure service programs. • Develop trails and greenbelts to connect parks, neighborhoods, churches, schools, public facilities, and municipal buildings. "`i PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of 377.59 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, and oversight of athletic field maintenance by sports associations. Conduct community -wide tree planting and beautification programs. Acquire, design, construct, and renovate existing and additional park land and facilities. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys and community meetings. Support seasonal special events. The Director of Parks, Recreation, and Community Services also oversees the budgets for the Swimming Pools, Animal Services, Tree Mitigation, and Parkland Dedication. ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2011 -12 2012 -13 2013 -14 Director of Parks, Recreation & Community Services 1 1 1 Park Foreman 1 1 1 Parks Manager 1 1 1 Senior Administrative Assistant 1 1 1 Park Worker 1 41 4 4 Seasonal Park Workers 2 2 2 TOTAL POSITIONS 101 10 10 INK PARKS, RECREATION AND COMMUNITY SERVICES PERFORMANCE INDICATORS Acres of Parkland managed /1,000 population Cost per Resident for Park Maintenance Routine Park Maintenance Hours Crescent Bend Nature Park Estimated Annual Maintenance 11.6 11.29 11.29 $19.36 $17.49 $17.63 8,125 8,125 8,125 $50,000 $50,000 $50,000 2011 -12 2012 -13 2013 -14 Workload /Outputs Actual Estimate Budget Acres of Parkland managed /1,000 population Cost per Resident for Park Maintenance Routine Park Maintenance Hours Crescent Bend Nature Park Estimated Annual Maintenance 11.6 11.29 11.29 $19.36 $17.49 $17.63 8,125 8,125 8,125 $50,000 $50,000 $50,000 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution/Volunteer Service Hours of Athletic Association Service 21.6 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution/Volunteer Service Hours of Athletic Association Service 21.6 21.6 21.6 68.6 68.6 71.6 1,330 3,603 3,600 5,000 5,000 5,000 Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution/Volunteer Hours Percentage of Parks in good condition $92,650 $106,650 $106,650 $83,109 $83,340 $83,340 98% 98% 98% 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution/Volunteer Hours Percentage of Parks in good condition $92,650 $106,650 $106,650 $83,109 $83,340 $83,340 98% 98% 98% Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $488,160 $500,870 $502,296 Supplies 31,455 41,905 41,905 Utility Services 141,704 147,800 143,800 Operations Support 0 350 250 Staff Support 7,892 8,823 8,473 Professional Services 63,140 45,610 33,250 Maintenance Services 17,338 21,000 23,000 Rental /Leasing 39,786 44,000 44,000 Operating Equipment 0 3,000 1,000 Total $789,474 $813,358 $797,974 MCI PARKS, RECREATION AND COMMUNITY SERVICES PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget decreases by 1.9% from the FY 2012 -13 year end estimates. The decrease is caused by the lower maintenance required while the soccer fields are under construction. "E11 7 -29 -2013 12:14 PM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES PARKS Personnel Services 460 - 511110 Regular 460 - 511120 Overtime 460 - 511180 LTD 460 - 511210 Longevity 460 - 511230 Certification Allowance 460 - 511240 Allowances 460 - 511310 FICA - Employer 460 - 511350 TMRS- Employer 460 - 511410 Health - Employer 460- 511500 Workers' Compensation TOTAL Personnel Services Supplies 460 - 521000 Operating Supplies 460- 521100 Office Supplies 460 - 521200 Medical /Chem Supplies 460 - 521300 Motor Vehicle Supplies 460- 521400 Plumbing Supplies TOTAL Supplies City Support Services Utility Services 460 - 533200 Electric Utility Service 460 - 533410 Water Utility Service 460 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 460 - 534100 Advertising 460 - 534200 Printing & Binding TOTAL Operations Support Staff Support 460 - 535100 Uniforms 460- 535300 Memberships 460 - 535500 Training /Travel 460 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 39 (-- --- --- - - -- -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 313,219 330,669 325,027 259,266 325,027 331,463 14,306 7,880 11,740 7,746 11,740 5,330 1,003 1,060 1,071 797 1,071 1,028 6,734 7,622 8,977 8,977 8,977 10,045 4,985 8,286 11,400 7,086 11,400 11,400 5,608 5,400 5,400 4,361 5,400 5,400 25,891 26,853 29,566 21,400 29,566 27,818 54,603 56,041 56,593 41,648 56,593 57,200 34,448 39,955 45,889 34,160 45,889 47,376 8,836 4,395 7,664 5,207 5,207 5,236 469,633 488,160 503,327 390,649 500,870 502,296 29,180 28,154 35,000 20,195 35,000 35,000 317 445 550 468 550 550 1,195 754 2,355 857 2,355 2,355 400 0 0 0 0 0 1,009 2,101 4,000 2,810 4,000 4,000 32,100 31,455 41,905 24,330 41,905 41,905 62,759 53,371 60,000 36,429 60,000 60,000 64,884 66,777 62,200 63,413 66,200 62,200 22,615 21,556 21,600 15,183 21,600 21,600 150,258 141,704 143,800 115,025 147,800 143,800 145 0 100 0 100 0 736 0 250 0 250 250 881 0 350 0 350 250 3,274 3,115 3,873 1,912 3,873 3,873 455 830 1,250 493 1,250 1,250 3,167 3,644 3,350 2,181 3,350 3,350 280 303 350 302 350 0 7,176 7,892 8,823 4,888 8,823 8,473 MR 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 40 PROPOSED BUDGET WORKSHEET Professional Services 101 - GENERAL FUND AS OF: JULY 31ST, 2013 PARKS & RECREATION 460 - 541300 Other Consl /Prof Services 6,697 EXPENDITURES 5,000 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 0 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 40,610 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance Professional Services 460 - 541300 Other Consl /Prof Services 6,697 3,900 5,000 0 5,000 0 460- 541310 Contract Services 38,165 59,240 40,610 34,494 40,610 33,250 TOTAL Professional Services 44,861 63,140 45,610 34,494 45,610 33,250 Maintenance Services 460 - 551100 Building Maintenance 6,965 4,662 7,000 2,842 7,000 5,000 460 - 551400 Minor & Other Equip Maint 4,958 7,306 6,000 2,065 7,500 4,000 460 - 551500 Water & Sewer Maintenance 489 250 500 247 500 0 460 - 551600 Street Maintenance Materials 3,518 1,220 0 0 0 0 460 - 551710 Landscaping 8,070 3,899 6,000 6,015 6,000 14,000 TOTAL .Maintenance Services 24,000 17,338 19,500 11,169 21,000 23,000 Rental /Leasing 460 - 561200 Lease /Purchase Payments 4,473 39,786 44,000 36,518 44,000 44,000 460- 561210 Lease - Principal Payments 36,220 0 0 0 0 0 460 - 561211 Lease - Interest Payments 2,485 0 0 0 0 0 TOTAL Rental /Leasing 43,178 39,786 44,000 36,518 44,000 44,000 Operating Equipment 460 - 571000 Furniture & Fixtures 100 0 0 0 0 0 460- 571700 Improvements under $5,000 3,395 0 0 0 0 0 460 - 571800 Equipment under $5,000 3,392 0 3,000 2,176 3,000 1,000 TOTAL Operating Equipment 6,887 0 3,000 2,176 3,000 1,000 Capital Outlay 460 - 581800 Equipment over $5,000 191 0 0 0 0 0 TOTAL Capital Outlay 191 0 0 0 0 0 TOTAL PARKS 779,166 789,474 810,315 619,249 813,358 797,974 "P] DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND VISION STATEMENT Provide and maintain from mid -May through August a well- managed and safe environment for aquatic recreation for the citizens of the City of Schertz. In addition, provide a system of instruction in aquatic safety, recreational swimming, and physical fitness managed by the YMCA of Greater San Antonio. MISSION STATEMENT Provide safe, enjoyable, and attractive pool facilities with safe and diverse aquatic recreational programs that enhance the health and well -being of the residents of Schertz. In addition, accommodate the needs of our citizens through quality aquatic recreational programming. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. • Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. • Utilize the funding provided in the 2010 Bond Package to design and build a Natatorium in the City of Schertz. DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. "n POOL ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year 2011 -12 2012 -13 2013 -14 Workload /Outputs Actual Estimate Budget Revenue per year 29,700 29,000 27,500 Days open per year 67 74 66 In -House Pool Renovation Hours 32 40 32 Daily Admissions Northcliffe Pool 4,500 5,300 4,400 Daily Attendees Northcliffe Pool 4,400 4,500 4,300 Daily Admissions Schertz Pool 18,300 18,500 18,000 Daily Attendees Schertz Pool 14,200 14,000 14,000 Season Pool Pass Sales 6,900 5,100 5,100 Cost per resident Pool Operation $7.46 $7.58 $7.34 IMPQ 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Cost per resident Pool Operation $7.46 $7.58 $7.34 IMPQ POOL Supplies 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Supplies $16,423 $20,700 $20,700 Utility Services 25,810 29,000 29,000 Staff Support 750 925 925 Maintenance Services 192,794 203,378 203,378 Rental /Leasing 208 500 500 Total $235,985 $254,503 $254,503 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget remained constant with the FY 2012 -13 year end estimates. The service contract for pool operations will be in its last year. "K 7 -29 -2013 12:14 PM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T 2 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 41 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SWIM POOL Personnel Services Supplies 463 - 521000 Operating Supplies 3,182 3,322 5,500 617 5,500 5,500 463 - 521100 Office Supplies 44 67 0 0 0 0 463 - 521200 Chem /Med /Lab Supplies 12,266 12,528 14,000 4,890 14,000 14,000 463 - 521600 Equip Maint Supplies 772 506 1,200 311 1,200 1,200 TOTAL Supplies 16,264 16,423 20,700 5,818 20,700 20,700 City Support Services Utility Services 463- 533200 Electric Utility Service 14,453 16,154 20,000 10,214 20,000 20,000 463 - 533410 Water Utility Service 8,859 9,656 9,000 5,231 9,000 9,000 TOTAL Utility Services 23,312 25,810 29,000 15,445 29,000 29,000 Operations Support Staff Support 463 - 535500 Training /Travel 166 750 925 0 925 925 TOTAL Staff Support 166 750 925 0 925 925 Maintenance Services 463 - 551100 Building Maintenance 300 11 500 0 500 500 463 - 551400 Minor & Other Equip Maint 10,014 8,905 14,000 7,035 14,000 14,000 463 - 551700 Contract Maintenance 179,878 183,878 188,878 119,918 188,878 188,878 TOTAL Maintenance Services 190,192 192,794 203,378 126,953 203,378 203,378 Rental /Leasing 463- 561200 Lease /Purchase Payments 378 208 500 0 500 500 TOTAL Rental /Leasing 378 208 500 0 500 500 Capital Outlay TOTAL SWIM POOL 230,312 235,985 254,503 148,216 254,503 254,503 IN121] DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND VISION STATEMENT To offer superior facilities for meetings, events and receptions in a convenient, flexible and innovative environment while providing exceptional value and service to our customers. MISSION STATEMENT The Schertz Civic Center, Community Center and North Center are properties within the Public Affairs Department which provide quality education, meeting, and entertainment facilities for the enrichment and use of individuals, the community, and the region. The provision of rental space generates income to help offset the cost of operating the facilities. We are committed to excellence, economy, professionalism, innovation, and integrity. GOALS AND OBJECTIVES • Maintain quality Event Facilities to serve our internal and external customers. • Market the Event Facilities to off -set operation of the facilities. • Reinforce the `Affordable Luxury' brand. • Maintain membership in appropriate associations to increase exposure. • Maintain print advertising to maximize target markets. • Partner with ancillary service providers to generate income for the Event Facilities: ➢ Catering ➢ Photography ➢ Bartending ➢ Decorating Materials MAI EVENT FACILITIES • Utilize the Event Facilities as a catalyst to bring the art community to Schertz. DEPARTMENT DESCRIPTION The Event Facilities department performs all duties related to the rental of the Civic and Community Centers. By issuing marketing material as well as direct marketing to specific groups the department goal is to book events year -round as a service to the residential and business communities. This department also handles all contracts with clients to reduce liability to the City. Contracts also serve to track payments and deposits for services and coordinate logistics of items and services specific to each event. Facility inspections are conducted per event to maintain quality of facilities. ORGANIZATIONAL CHART EVENT FACILITIES 2011 -12 2012 -13 2013 -14 Civic and Community Centers Coordinator 1 1 1 TOTAL POSITIONS 1 1 1 IPA EVENT FACILITIES PERFORMANCE INDICATORS Number of events 1448 1025 1050 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Number of events 1448 1025 1050 Revenue Complimentary use value $162,914 $183,575 $193,542 $26,000 $32,000 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Revenue Complimentary use value $162,914 $183,575 $193,542 $26,000 $32,000 Percentage Revenue to Non - Revenue events 80% 80% 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Percentage Revenue to Non - Revenue events 80% 80% Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $55,840 $56,003 $57,282 Supplies 12,934 27,000 17,000 Utility Services 40,466 48,200 48,800 Operations Support 14,826 27,332 15,200 Staff Support 1,996 2,727 2,727 Professional Services 150 800 1,600 Operating Equipment 5,000 0 0 Total $131,211 $162,062 $142,609 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget decreases by 12.0% from FY 2012 -13 year end estimates. For FY 2013 -14 Event Facilities will discontinue the additional advertising reimbursed by the Hotel Tax Fund in order to boost bookings. The funds used to provide ancillary products will be reduced to match historical averages. 123 7 -29 -2013 12:14 PM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES EVENT FACILITIES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 42 (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 464- 511110 Regular 58,558 45,314 42,523 32,964 42,523 43,365 464- 511120 Overtime 437 0 500 0 0 0 464- 511180 LTD 115 128 132 95 132 134 464- 511210 Longevity 440 90 210 210 210 330 464 - 511240 Allowances 231 0 0 0 0 0 464 - 511310 FICA - Employer 4,545 3,245 3,269 2,523 3,269 3,343 464 - 511350 TMRS- Employer 8,554 6,625 6,671 4,804 6,671 6,873 464 - 511410 Health - Employer 3,142 358 3,125 328 3,125 3,158 464 - 511500 Workers' Compensation 164 80 105 73 73 79 TOTAL Personnel Services 76,185 55,840 56,535 40,998 56,003 57,282 Supplies 464 - 521000 Operating Supplies 4,913 4,800 5,000 3,985 5,000 5,000 464 - 521050 Ancillary Products 20,151 7,626 20,000 7,074 20,000 10,000 464- 521100 Office Supplies 773 508 1,500 476 1,500 1,500 464 - 521200 Medical /Chemical Supplies 62 0 500 136 500 500 TOTAL Supplies 25,898 12,934 27,000 11,671 27,000 17,000 Utility Services 464- 533100 Gas Utility Service 434 366 450 348 450 450 464- 533200 Electric Utility Service 38,554 35,825 42,000 28,638 42,000 42,600 464- 533410 Water Utility Service 3,910 4,275 5,750 2,843 5,750 5,750 TOTAL Utility Services 42,897 40,466 48,200 31,830 48,200 48,800 Operations Support 464 - 534100 Advertising 11,362 11,680 24,132 12,504 24,132 12,000 464- 534200 Printing & Binding 2,423 3,146 3,200 875 3,200 3,200 TOTAL Operations Support 13,784 14,826 27,332 13,379 27,332 15,200 Staff Support 464- 535100 Uniforms 0 342 100 0 100 100 464- 535300 Memberships 100 460 1,027 393 1,027 1,027 464- 535500 Training /Travel 0 731 1,000 699 1,000 1,000 464 - 535510 Meeting Expenses 745 463 600 406 600 600 TOTAL Staff Support 845 1,996 2,727 1,498 2,727 2,727 Professional Services 464- 541300 Professional Services 375 150 600 90 300 600 464- 541370 Audio /Visual Services 600 0 1,000 0 500 1,000 TOTAL Professional Services 975 150 1,600 90 800 1,600 124 7 -29 -2013 12:14 PM 101 - GENERAL FUND PARKS S RECREATION EXPENDITURES C I T Y O F S C H E R T Z PAGE: 43 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (------- - - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental /Leasing Operating Equipment 464 - 571000 Furniture and Fixtures < $500 2,032 0 0 - 0 0 0 464- 571400 Communication Equip LESS $500 0 5,000 0 0 0 0 TOTAL Operating Equipment 2,032 5,000 0 0 0 0 Capital Outlay TOTAL EVENT FACILITIES 162,617 131,211 163,394 99,465 162,062 142,609 125 THIS PAGE INTENTIONALLY LEFT BLANK 1p�:j DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND VISION STATEMENT Wisdom from yesterday, knowledge for today, dreams for tomorrow. MISSION STATEMENT The Schertz Public Library promotes the love of reading and the joy of discovery for persons of all ages, provides information and learning resources in a variety of formats for both education and leisure, and supports our customers in their life -long learning pursuits. The Public Library Association has identified eighteen of the most common clusters of services offered by public libraries and defined them as "service responses." The Schertz Public Library has chosen the following service responses as priorities. • Create Young Readers: Early Literacy Preschool children will have programs and services designed to ensure that they will enter school ready to learn to read, write, and listen. • Satisfy Curiosity: Lifelong Learning Residents will have the resources they need to explore topics of personal interest and continue to learn throughout their lives. • Stimulate Imagination: Reading, Viewing and Listening for Pleasure Residents who want materials to enhance their leisure time will find what they want when and where they want them and will have the help they need to make choices from among the options. • Connect to the Online World: Public Internet Access Residents will have high -speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever - growing resources and services available through the Internet. 127 Make Informed Decisions: Health, Wealth, and Other Life Choices Residents will have the resources they need to identify and analyze risks, benefits, and alternatives before making decisions that affect their lives. GOALS • Establish on -going training for staff in areas of technology and customer service. • Foster a team environment in which staff members enjoy their work, support one another, and know their contribution is valued, which ultimately ensures good customer service. • Carry out a needs assessment to obtain customer feedback on library materials and services. • Continue to enhance our web site and social media applications to improve usability and interactivity. • Improve the collection and acceptable items -to- customer ratio by adding and weeding titles in a variety of formats including electronic materials. • Maintain great children's programming as well as expand our initial adult programming offerings based on results of needs assessment. • Review and update policies and procedures with an eye toward improving the customers' ability to do business with us and to ensure we provide good customer service. • Increase the number of staff members to provide effective programming, to assist patrons in the use of the facility, to allow for adequate staffing during trainings, illnesses, and absences throughout the year and to allow ample amounts of time to plan and coordinate programs. • Provide access to numerous databases that will make searching for information easier and hassle -free for users as well as provide valid and reliable information. 128 DEPARTMENT DESCRIPTION The Schertz Public Library: • Reviews, acquires, catalogs and processes a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Circulates, tracks, repairs and stores library materials; • Provides internet access to the public; • Answers informational and reference questions; • Provides Inter - Library Loan service (ILL); • Provides access to a number of services and products to the public such as tax forms, electronic informational and research databases, and online book clubs; • Provides weekly story time programs for children from infants to teens, as well as winter and summer reading programs; • Provides instructional and recreational programming for adults in high - interest areas such as computers and computer software, health and fitness, financial planning, crafts, and literature; and • Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in CTLS, Inc. (Connecting Texas Libraries Statewide), a non - profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library's primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. ORGANIZATION CHART `R LIBRARY 2011 -12 2012 -13 2013 -14 Library Director 1 1 1 Assistant Director 1 1 1 Adult Services Librarian 1 1 1 Youth Services Librarian 1 1 1 Library Technical Assistant 1 1 1 Library Clerk II 4 4 4 Part -time Library Clerk -- Circulation (20 hours) 3 3 3 Part -time Library Clerk -- Circulation (10 hours) 2 2 2 Part -time Library Clerk -- Processing (20 hours) 1 1 1 Part -time Library Clerk -- Shelving (20 hours) 3 3 3 Part -time Library Clerk— Children's Programming (20 hours) 1 1 1 Part -time Library Page (10 hours) 2 2 2 TOTAL POSITIONS 21 21 21 PERFORMANCE INDICATORS Service population* 2011 -12 2012 -13 2013 -14 Input Actual Estimate Budget Service population* 77,631 Total Staffing FTE 13.5 Circulation Staffing FTE 6.5 Total Operating Budget ** $821,352 Total Materials Collection 81,468 Registered Borrowers 30,475 Materials Budget $59,102 80,137 14.0 7.0 $853,092 84,000 31,200 $75,000 81,000 14.0 7.0 $871,438 88,000 32,500 $80,130 Circulation per Capita 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Circulation per Capita 5.29 5.12 5.06 Library Visits per Capita 3.30 3.19 3.16 Program Attendance per Capita 0.21 0.17 0.20 Collection Turnover Rate 5.04 4.88 4.66 Total Circulation 410,312 410,000 410,000 Total Library Visits 256,349 256,000 256,000 Total Program Attendance 16,035 14,000 16,000 *Service population determined by Texas State Library * *Does not include capital items `16111 Cost per Person Served Cost per Circulation Circulation per Circulation FTE $10.58 $10.65 $10.76 $2.00 $2.08 $2.13 63,125 58,571 58,571 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE $10.58 $10.65 $10.76 $2.00 $2.08 $2.13 63,125 58,571 58,571 Percentage of Service Population With Library Cards 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 39.26% 38.93% 40.12% Materials Expenditures per Capita $0.76 $0.94 $0.99 Materials Expenditures as a Percentage 51,107 51,500 50,000 of Operating Budget (Striving for 20 %) 7.20% 8.79% 9.20% Items per Capita (Striving for 3 items per 1,555 4,040 5,940 Capita) 1.05 1.05 1.09 Personnel Services 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel Services $693,266 $703,928 $719,957 Supplies 9,425 12,000 12,000 Utility Services 51,107 51,500 50,000 Operations Support 1,157 3,500 3,500 Staff Support 1,555 4,040 5,940 Professional Services 3,340 2,140 2,350 Maintenance Services 2,400 600 2,400 Operating Equipment 59,102 75,000 80,130 Total $821,352 $852,708 $876,277 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 2.8% from the FY 2012 -13 year end estimate. The Library will increase its Operation Equipment line item in order to purchase more library materials to maintain our current level of service. This department will be sending representatives to the Texas Library Association Conference in 2014. Additional funds will be allocated to provide more landscaping services to the front of the Library. `K1i 7 -29 -2013 12:14 PM 101 - GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 45 (------- - -- - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- -- - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY Personnel Services 665 - 511110 Regular 502,968 512,013 510,203 383,416 510,203 520,307 665 - 511120 Overtime 1,168 892 2,000 469 2,000 1,000 665 - 511180 LTD 1,179 1,152 1,260 864 1,260 1,240 665 - 511210 Longevity 10,374 12,003 13,073 12,503 12,503 14,492 665 - 511230 Certification Allowance 439 600 1,800 1,454 1,800 1,800 665 - 511240 Allowances 3,000 462 0 0 0 0 665 - 511310 FICA - Employer 37,897 38,541 40,321 29,061 40,321 41,126 665 - 511350 TMRS- Employer 76,821 77,371 79,972 54,768 79,972 82,196 665 - 511410 Health - Employer 45,596 49,455 54,981 42,548 54,981 56,852 665- 511500 Workers' Compensation 1,419 777 1,330 888 888 944 TOTAL Personnel Services 680,861 693,266 704,940 525,971 703,928 719,957 Supplies 665 - 521000 Operating Supplies 11,304 6,861 9,000 7,339 9,000 9,000 665 - 521100 Office Supplies 3,610 2,564 3,000 2,009 3,000 3,000 TOTAL Supplies 14,914 9,425 12,000 9,347 12,000 12,000 City Support Services Utility Services 665 - 533100 Gas Utility Service 2,318 1,341 3,500 1,958 3,500 2,500 665- 533200 Electric Utility Service 46,089 41,445 40,000 29,399 40,000 40,000 665 - 533410 Water Utility Service 7,452 8,321 7,500 5,204 8,000 7,500 TOTAL Utility Services 55,859 51,107 51,000 36,561 51,500 50,000 Operations Support 665 - 534000 Postage 0 0 2,000 1,142 2,000 2,000 665 - 534200 Printing & Binding 1,526 1,157 1,500 288 1,500 1,500 TOTAL Operations Support 1,526 1,157 3,500 1,430 3,500 3,500 Staff Support 665 - 535100 Uniforms 376 210 500 199 500 500 665 - 535200 Awards 245 0 300 276 300 300 665 - 535300 Memberships 505 790 1,000 260 1,000 1,000 665 - 535500 Training /Travel 166 174 1,800 510 1,800 3,700 665 - 535510 Meeting Expenses 428 381 440 63 440 440 TOTAL Staff Support 1,720 1,555 4,040 1,308 4,040 5,940 `K %, 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 46 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 CULTURAL EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 665 - 541300 Other Consl /Prof Services 0 1,200 0 0 0 0 665 - 541365 Courier /Delivery Services 2,065 2,140 2,225 2,140 2,140 2,350 TOTAL Professional Services 2,065 3,340 2,225 2,140 2,140 2,350 Maintenance Services 665- 551800 Other Maintenance Agreements 1,800 2,400 2,400 600 600 2,400 TOTAL Maintenance Services 1,800 2,400 2,400 600 600 2,400 Operating Equipment 665 - 571300 Computer & Periphe. < $5000 10,500 0 0 215 0 0 665 - 571400 Library Materials 62,593 59,102 75,000 50,441 75,000 80,130 TOTAL Operating Equipment 73,093 59,102 75,000 50,656 75,000 80,130 Capital Outlay TOTAL LIBRARY 831,838 821,351 855,105 628,014 852,708 876,277 TOTAL CULTURAL 831,838 821,351 855,105 628,014 852,708 876,277 133 THIS PAGE INTENTIONALLY LEFT BLANK 134 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Envision a community that embraces the mutual benefit of the human - animal bond by providing superior service to the public. Promote education, safety, health, and recreation for animals and their RESPONSIBLE OWNERS. MISSION STATEMENT Our mission is to provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies. Our goal is to promote responsible pet ownership and to prevent the spread of animal borne diseases. In addition, we will provide services, care, registration, animal control and public safety for our community, as well as serve as a disaster relief center during times of emergency. We strive to promote adoptions of healthy, non - aggressive animals to the public and to work with approved rescue organizations, while providing temporary shelter for stray, unwanted or homeless animals. GOALS AND OBJECTIVES • To educate the community in public safety and humane issues regarding animals. • To enforce the City ordinances and State statues pertaining to animals. • To assist the public in resolving animal issues. • To rp otect the safety and welfare of the citizens and animals of this community. • To rp event the spread of animal illnesses and other zoonotic diseases. • To improve the co- existence of animals humans. iN ANIMAL SERVICES DEPARTMENT DESCRIPTION Animal Services Officers respond to calls for service in an area of approximately 35 square miles, with a population of over 50,500 including Joint Base San Antonio - Randolph AFB. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals. Animal Services Officers ensure public health and safety through disease and population control, while meeting the community's expectations for both. Provide daily care for animals housed at the animal facility, daily cleaning and disinfection of all animal cages, bedding, and feeding areas used by the animals. Hire qualified, caring employees and provide training to maintain certifications, ensure a competent workforce and retain employees. Promote humane treatment of animals by enforcing laws and educating the public. Promote responsible pet ownership through community outreach programs and animal placement programs. ORGANIZATIONAL CHART ANIMAL SERVICES 2011 -12 2012 -13 2013 -14 Manager 1 1 1 Officer 5 5 5 Facility Technician 0 0 1 TOTAL POSITIONS 1 61 6 7 IBI:i ANIMAL SERVICES PERFORMANCE INDICATORS Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 1089 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 1089 1150 1300 374 350 375 1664 1700 1750 752 900 1000 Training cost per staff member $833 $1000 $1100 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Training cost per staff member $833 $1000 $1100 Animals licensed 464 600 650 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Animals licensed 464 600 650 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $270,685 $298,443 $321,679 Supplies 23,308 22,300 30,700 Utility Services 10,977 11,50 20,110 Operations Support 0 500 1,000 Staff Support 8,643 12,860 7,450 City Assistance 10,958 11,500 17,550 Professional Services 12,482 13,500 21,500 Maintenance Services 4,625 7,280 23,200 Operating Equipment 4,639 9,000 12,000 Total $346,317 $386,933 $455,189 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 17.6% from the FY 2012 -13 year end estimate. This increase is due to the opening of the new Animal Adoption Facility. As the facility is larger and is expecting more activity expenditures related to its maintenance and operation will increase. A new part time position will be filled to assist with the ongoing maintenance of the building. 137 7 -29 -2013 12:14 PM 101 - GENERAL FUND HEALTH EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 47 (-------- - - ---- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ANIMAL SERVICES Personnel Services 762 - 511110 Regular 192,436 180,564 194,918 137,140 194,918 204,763 762 - 511120 Overtime 5,141 7,715 8,500 5,941 8,500 8,500 762- 511180 LTD 625 538 624 393 624 616 762 - 511210 Longevity 3,303 2,193 2,331 2,338 2,071 3,188 762- 511220 Clothing Allowance 6,240 480 0 0 0 6,240 762 - 511230 Certification Allowance 3,825 2,950 3,900 1,500 3,900 3,900 762- 511310 FICA - Employer 15,993 14,453 16,038 11,101 16,038 17,334 762 - 511350 TMRS- Employer 32,412 29,870 32,726 21,198 32,726 35,643 762- 511410 Health - Employer 28,681 29,070 36,655 22,731 36,655 37,901 762 - 511500 Workers' Compensation 5,357 2,853 4,416 3,011 3,011 3,594 TOTAL Personnel Services 294,012 270,685 300,108 205,353 298,443 321,679 Supplies 762 - 521000 Operating Supplies 10,507 12,539 12,000 9,387 12,000 15,600 762 - 521100 Office Supplies 1,407 1,102 1,400 824 1,200 2,000 762- 521200 Medical /Chem Supplies 8,406 9,667 10,000 6,888 9,000 13,000 762 - 521300 Motor Veh. Supplies 0 0 100 0 100 100 TOTAL Supplies 20,321 23,308 23,500 17,099 22,300 30,700 Utility Services 762- 533100 Gas Utility Service 0 289 0 216 350 0 762 - 533200 Electric Utility Service 1,995 2,002 2,500 2,270 2,500 8,440 762 - 533410 Water Utility Service 2,110 2,136 2,700 2,002 2,700 5,670 762- 533500 Vehicle Fuel 7,488 6,550 6,000 4,256 6,000 6,000 TOTAL Utility Services 11,592 10,977 11,200 8,743 11,550. 20,110 Operations Support 762- 534200 Printing & Binding 0 0 500 156 500 1,000 TOTAL Operations Support 0 0 500 156 500 1,000 Staff Support 762 - 535100 Uniforms 0 3,288 5,760 1,799 5,760 0 762 - 535300 Memberships 300 150 500 150 500 500 762 - 535500 Training /Travel 1,663 5,023 6,000 2,857 6,000 6,000 762- 535510 Meeting Expenses 40 181 0 70 100 200 762 - 535600 Professional Certification 0 0 500 0 500 750 TOTAL Staff Support 2,003 8,643 12,760 4,876 12,860 7,450 138 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 48 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 HEALTH EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 762- 537100 Medical Services 11,954 10,958 13,500 8,814 11,500 17,550 TOTAL City Assistance 11,954 10,958 13,500 8,814 11,500 17,550 Professional Services 762 - 541310 Contrct Svc- B1ueBonnet- Cremat 2,295 1,935 3,500 925 2,500 3,500 762 - 541700 Microchip Service 0 0 0 0 0 5,000 762 - 541702 Spay S Neuter 9,722 10,547 10,000 8,278 11,000 13,000 TOTAL Professional Services 12,017 12,482 13,500 9,203 13,500 21,500 Maintenance Services 762 - 551100 Building Maintenance 188 350 1,000 14 1,000 14,520 762 - 551400 Minor S Other Equip Maint 237 395 1,000 0 1,000 1,000 762 - 551800 Other Maintenance Agreements 2,340 2,340 2,400 2,340 2,400 4,800 762 - 551810 Maintenance Agr. - Radios 1,125 1,540 2,880 960 2,880 2,880 TOTAL Maintenance Services 3,891 4,625 7,280 3,314 7,280 23,200 Rental /Leasing Operating Equipment 762 - 571000 Furniture S Fixtures 0 0 0 0 0 3,000 762 - 571200 Vehicles S Access. Less $5,00 962 171 500 0 500 500 762 - 571300 Computer S Periphe. G $5000 0 0 2,500 0 2,500 2,500 762 - 571500 Equipment 4,551 4,469 6,000 2,371 6,000 6,000 762 - 571800 Equipment Under $5,000 3,995 0 0 0 0 0 TOTAL Operating Equipment 9,507 4,639 9,000 2,371 9,000 12,000 Capital Outlay TOTAL ANIMAL SERVICES 365,297 346,318 391,348 259,929 386,933 455,189 TOTAL HEALTH 365,297 346,318 391,348 259,929 386,933 455,189 `KR, THIS PAGE INTENTIONALLY LEFT BLANK 140 DEPARTMENT: 853 INFORMATION TECHNOLOGY (IT) FUND: 101 GENERAL FUND VISION STATEMENT To provide the optimum technology services to the City staff to enable efficient operations for the citizens of Schertz throughout the City's growth lifecycle. MISSION STATEMENT To design, develop, install, and maintain a full -scope information technology infrastructure for all City operations with prudent stewardship of the taxpayer's dollar. GOALS AND OBJECTIVES • Design, implement, and maintain efficient IT infrastructure. • Perform effective lifecycle management. • Provide strategic counsel to leadership. DEPARTMENT DESCRIPTION Provide network, phone, and email communications infrastructure to City facilities. Provide public safety communications to City staff and public citizens. Provide audiovisual services to City facilities. Provide IT training to City staff as applicable. Provide research and planning to evolve IT infrastructure to integrate new useful technology. Promote efficient staff operational processes using prudent technological solutions. ME INFORMATION TECHNOLOGY ORGANIZATIONAL CHART INFORMATION TECHNOLOGY 2011 -12 2012 -13 2013 -14 Director 1 1 1 Senior Systems Engineer 1 1 1 Computer / Web Technician 1 1 1 1 Computer Technician 1 1 1 2 Public Safety Tech (paid by PD) 1 1 1 Administrative Assistant 0 1 1 TOTAL POSITIONS 5 6 7 PERFORMANCE INDICATORS Work Orders per month 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Work Orders per month 168 277 400 Man -hours per month spent on work orders 185 353 450 Web development / management 121 270 350 New Systems Implementation Computers /Users /Devices managed 425 450 495 - Computers - Servers (Includes real and virtual servers) 46 45 48 - Cameras (security) 67 75 90 - Copiers / Printers / Multi- Function Printers 48 48 50 - Network devices (switches, wireless access points, etc.) 48 59 65 - Communications Equipment (phones, fax machines, aircards, etc.) 601 620 650 - Active Users / Email Accounts 305 378 400 `rya INFORMATION TECHNOLOGY Network Downtime Rate (unplanned) Response time for public safety vehicle IT issues Public safety communications uptime rate Average hours per work order Supported Burden : tech staff (Industry Standard 60:1, Gartner Group) 0 6 0 24 hrs 24 hrs 24 hrs 100% 100% 100% 1.1 1.3 1.3 308:1 324:1 291:1 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Network Downtime Rate (unplanned) Response time for public safety vehicle IT issues Public safety communications uptime rate Average hours per work order Supported Burden : tech staff (Industry Standard 60:1, Gartner Group) 0 6 0 24 hrs 24 hrs 24 hrs 100% 100% 100% 1.1 1.3 1.3 308:1 324:1 291:1 Number of days any city department operationally down due to planned IT maintenance issues annually 1.0 4 5 Number emails processed monthly (approx) (inbound only) 88,700 108,000 120,000 Number spam messages filtered monthly (approx) (inbound only) 45,000 52,000 61,000 2011 -12 2012 -13 2013 -14 Output Actual Estimate Budget Number of days any city department operationally down due to planned IT maintenance issues annually 1.0 4 5 Number emails processed monthly (approx) (inbound only) 88,700 108,000 120,000 Number spam messages filtered monthly (approx) (inbound only) 45,000 52,000 61,000 Prevention of virus attack attempts 100% 100% 100% 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Prevention of virus attack attempts 100% 100% 100% Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $285,642 $286,793 $403,002 Supplies 318 1,950 1,500 City Support Services 276,234 365,636 442,927 Utility Services 172,112 173,527 184,038 Staff Support 16,537 18,105 22,000 Professional Services 0 2,500 0 Maintenance Services 9,464 6,475 12,500 Operating Equipment 131,050 110,030 196,500 Capital Outlay 27,152 0 0 Total $918,510 $965,016 $1,262,467 143 INFORMATION TECHNOLOGY PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget will increase by 30.8% from the FY 2012 -13 year end estimate. The Administrative Assistant position in Engineering was reassigned to Information Technology in June, 2013. A Computer Technician will be added to provide additional support services as the City and technical demands grow. There will be an upgrade and replacement of the City's messaging systems, additional computer replacements for City employees and for citizen use in the library, and the purchase of a Computer Aided Dispatch reporting server. 144 7 -29 -2013 12:14 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 49 (-------- - - - --- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 853- 511110 Regular 183,988 193,876 198,643 153,797 197,385 269,732 853- 511120 Overtime 5,405 11,478 10,000 12,874 14,082 22,739 853- 511180 LTD 583 627 622 430 576 836 853- 511210 Longevity 5,400 1,269 1,761 1,992 1,992 1,230 853 - 511240 Allowance 4,184 6,794 1,140 921 1,140 1,140 853- 511310 FICA - Employer 14,407 15,430 16,096 12,261 16,417 22,555 853 - 511350 TMRS- Employer 31,298 33,250 32,844 24,811 33,499 46,379 853- 511410 Health - Employer 18,361 22,619 25,899 16,909 21,334 37,901 853- 511500 Workers' Compensation 538 300 471 368 368 490 TOTAL Personnel Services 264,163 285,642 287,476 224,363 286,793 403,002 Supplies 853- 521100 Office Supplies 175 78 500 456 450 500 853 - 521300 Motor Vehicle Supplies 100 0 0 0 0 0 853 - 521600 Equip Maint Supplies 815 240 2,500 0 1,500 1,000 TOTAL Supplies 1,091 318 3,000 456 1,950 1,500 City Support Services 853- 532300 Computer Consulting 0 0 14,500 0 5,000 25,000 853 - 532350 Software Maintenance 404,031 271,254 379,712 231,117 353,446 0 853 - 532355 Software Maint -City Wide 0 0 0 0 0 178,510 853 - 532360 Software Maint -Dept Specific 0 0 0 0 0 221,417 853- 532400 Computer Fees 6 Licenses 26,265 4,980 1,550 529 7,190 18,000 TOTAL City Support Services 430,296 276,234 395,762 231,646 365,636 442,927 Utility Services 853- 533300 Telephone /Land Line 34,531 36,379 54,196 37,794 53,882 55,000 853 - 533310 Telephone /Cell Phones 70,641 64,262 53,490 54,334 65,788 65,788- 853- 533320 Telephone /Air Cards 24,749 47,316 33,100 24,549 26,060 35,000 853 - 533330 Telephone /Internet 11,717 23,907 26,580 16,842 27,247 27,250 853 - 533500 Vehicle Fuel 627 247 500 429 550 1,000 TOTAL Utility Services 142,265 172,112 167,866 133,949 173,527 184,038 Operations Support Staff Support 853- 535100 Uniforms 322 140 500 148 400 500 853- 535300 Memberships 297 35 250 154 250 500 853 - 535500 Training /Travel 10,384 16,362 17,500 12,885 17,455 21,000 TOTAL Staff Support 11,003 16,537 18,250 13,187 18,105 22,000 MIR 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 50 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 853 - 541800 IT Services -Web Design /Maint 0 0 2,500 0 2,500 0 TOTAL Professional Services 0 0 2,500 0 2,500 0 Maintenance Services 853 - 551300 Computer Maintenance 14,037 7,889 6,000 3,126 4,500 10,000 853 - 551800 Other Maintenance Agreements 1,045 1,576 2,000 1,975 1,975 2,500 TOTAL Maintenance Services 15,083 9,464 8,000 5,101 6,475 12,500 Operating Equipment 853 - 571000 Furniture & Fixtures 1,595 0 0 0 0 2,000 853- 571300 Computer & Periphe. < $5000 116,827 103,271 87,000 50,060 87,000 185,000 853- 571401 Communication Equip LESS $500 2,659 2,296 19,500 7,211 19,500 9,500 853- 571800 Equipment under $5,000 45,780 25,483 0 3,530 3,530 0 TOTAL Operating Equipment 166,862 131,050 106,500 60,802 110,030 196,500 Capital Outlay 853- 581800 Equipment over $5,000 0 27,152 0 0 0 0 TOTAL Capital Outlay 0 27,152 0 0 0 0 TOTAL INFORMATION TECHNOLOGY f[fi 1,030,761 918,510 989,354 669,503 965,016 1,262,467 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND VISION STATEMENT Community Service Opportunity MISSION STATEMENT The mission of the Human Resources department is to advance the City's reputation as an employer of choice by attracting, developing, motivating, and retaining a diverse workforce within a supportive work environment. It is also our mission to develop an attitude of teamwork and quality, create an atmosphere focused on professional learning and development, foster a culture of employee ownership in work processes, accept responsibility for promoting ethical conduct, and communicate in a clear and fair manner with our fellow employees. GOALS AND OBJECTIVES • To coordinate and manage staffing needs • To respond to training and development needs • To coordinate compensation and benefits administration • To spearhead performance management initiatives • To ensure legal compliance in employment - related matters • To respond timely to information requests and needs ■ To spearhead employment policy administration • To promote health and wellness DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, compliance, performance management, employee development and relations, health and wellness, policy administration, and employee consultation. 147 HUMAN RESOURCES ORGANIZATIONAL CHART HUMAN RESOURCES 2011 -12 2012 -13 2013 -14 Director 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 1 41 41 4 PERFORMANCE INDICATORS Total No. of Employees # Full Time Employees Job Announcements Posted # Applications received for Open Positions # Full Time Positions Filled # Part Time Positions Filled Avg. Days to Fill Positions # Total Turnover # Full Time Turnover # Part Time Turnover # Retirements 148 314 2011 -12 2012 -13 2013 -14 Workload /Output Measures Actual Estimate Projected Total No. of Employees # Full Time Employees Job Announcements Posted # Applications received for Open Positions # Full Time Positions Filled # Part Time Positions Filled Avg. Days to Fill Positions # Total Turnover # Full Time Turnover # Part Time Turnover # Retirements 148 314 329 335 276 287 293 31 48 50 1,982 3,272 5,401 31 35 41 11 14 18 81 60 55 39 40 44 32 34 37 7 6 7 5 3 4 HUMAN RESOURCES Time to Process Job Postings (Hours) 16 10 10 In- processing time for new hires (Hours) 66 48 48 Out - processing time for new hires (Hours) 156 160 176 FTE absenteeism (Hours) 18,645 21,799 20,000 2011 -12 2012 -13 2013 -14 Efficiency Measures Actual Estimate Projected Time to Process Job Postings (Hours) 16 10 10 In- processing time for new hires (Hours) 66 48 48 Out - processing time for new hires (Hours) 156 160 176 FTE absenteeism (Hours) 18,645 21,799 20,000 Turnover Rate (Total) 2011 -12 2012 -13 2013 -14 Effectiveness Measures Actual Estimate Projected Turnover Rate (Total) 12.4% 12.2% 11% Full -Time Turnover Rate 11.6% 11.6% 10% Part -Time Turnover Rate 18.4% 16.2% 14% Retirement Rate 1.8% 1 % 1.4% Full -Time Absenteeism Cost $383,383 $444,428 $400,000 2011 -12 2012 -13 2013 -14 Cost Measures Actual Estimate Projected Full -Time Absenteeism Cost $383,383 $444,428 $400,000 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $270,981 $288,210 $311,603 Supplies 1,828 1,300 1,300 Human Services 40,512 57,025 62,900 Operations Support 7,773 14,500 14,500 Staff Support 10,034 13,970 14,813 City Assistance 8,717 10,000 10,000 Operating Equipment 6,289 0 0 Total $346,134 $385,005 $415,122 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 7.8% from FY 2012 -13 year end estimates. The Personnel expenditures will increase due to having lower than expected unemployment compensation in FY 2012 -13 and with the merit and health insurance increase. `« 7 -29 -2013 12:14 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 51 (-------- - - - - -- 2012-2013 --------------- )(-------- 2013 -2014 -- -- - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 866- 511110 Regular 136,607 186,938 199,502 154,953 199,502 204,355 866 - 511120 Overtime 341 800 350 702 950 350 866- 511180 LTD 420 499 625 454 625 634 866 - 511210 Longevity 2,874 4,000 2,270 2,290 2,290 2,774 866- 511240 Vehicle Allowance 0 577 0 2,019 2,500 2,500 866 - 511310 FICA - Employer 10,571 14,325 15,462 11,474 15,462 15,872 866 - 511350 TMRS- Employer - 22,003 28,173 31,551 23,092 31,551 32,636 866 - 511410 Health - Employer 15,344 14,535 21,453 14,827 15,000 22,109 866 - 511500 Workers' Compensation 387 211 497 330 330 373 866 - 511600 Unemployment Compensation 21,542 20,924 40,000 5,375 20,000 30,000 TOTAL Personnel Services 210,089 270,981 311,710 215,515 288,210 311,603 Supplies 866- 521100 Office Supplies 769 1,828 1,329 394 1,300 1,300 TOTAL Supplies 769 1,828 1,329 394 1,300 1,300 Human Services 866 - 531100 Pre - employment Check 1,227 1,474 1,540 831 1,500 1,900 866 - 531150 Interview Expenses 0 0 0 200 200 3,000 866 - 531200 Medical Co -pay 250 3,400 3,000 400 3,000 3,000 866- 531300 Employee Assistance 17,100 18,260 18,291 12,822 20,000 20,000 866 - 531400 Tuition Reimbursement 11,918 17,378 20,000 15,057 20,000 20,000 866 - 531500 Employee Wellness Program 0 0 8,000 929 8,000 8,000 866 - 531600 Training Classes 4,188 0 4,325 0 4,325 7,000 TOTAL Human Services 34,682 40,512 55,156 30,239 57,025 62,900 Operations Support 866 - 534100 Advertising 8,942 6,873 14,000 6,528 12,000 12,000 866 - 534200 Printing G Binding 1,946 900 2,596 1,563 2,500 2,500 TOTAL Operations Support 10,889 7,773 16,596 8,091 14,500 14,500 Staff Support 866- 535100 Uniforms 240 252 270 0 270 270 866 - 535210 Employee Recognition- Morale 2,642 3,390 5,500 5,437 5,500 5,500 866 - 535300 Memberships 385 815 1,205 861 1,200 2,200 866 - 535400 Publications 3,293 3,556 2,922 1,095 2,000 1,849 866 - 535500 Training /Travel 804 2,021 5,000 3,356 5,000 5,000 TOTAL Staff Support 7,364 10,034 14,897 10,749 13,970 14,819 W11 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 52 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 866 - 537100 Medical Services 8,922 8,717 9,860 6,955 10,000 10,000 TOTAL City Assistance 8,922 8,717 91860 6,955 10,000 10,000 Professional Services Maintenance Services Operating Equipment 866- 571000 Furniture 6 Fixtures 0 6,289 0 0 0 0 TOTAL Operating Equipment 0 6,289 0 0 0 0 TOTAL HUMAN RESOURCES 272,714 346,134 409,548 271,943 385,005 415,122 W11 THIS PAGE INTENTIONALLY LEFT BLANK IM DEPARTMENT: FINANCE DIVISION: 868 ACCOUNTING FUND: 101 GENERAL FUND VISION STATEMENT To efficiently manage and safeguard assets of the City by processing all expenditures, revenues, liabilities and debt management through the use of technology and best practices. This will ensure the City is in good financial standing so that staff can provide quality municipal services to the citizens of Schertz and to provide a good relationship with our citizens, City Council, bond holders, internal departments, and vendors. MISSION STATEMENT To provide financial information for the City that is accurate and representative of the actual operations in order for City staff, City Manager, and City Council to make decisions that will be of the most benefit for the City and its citizens. GOALS AND OBJECTIVES • Hire, train, and retain competent and caring employees. • Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. • Receive the Government Finance Officers Association Distinguished Budget Award for the first time. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 28th consecutive year. • Receive a Gold Scorecard from the State Comptroller's Office for leadership in financial transparency. • Initiate a 5 year budgeting and forecasting plan 153 ACCOUNTING DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, post vendor payable check registers online, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain, safeguard and prepare monthly report for the City's investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Purchasing & Asset Management Division. ORGANIZATIONAL CHART ACCOUNTING 2011 -12 2012 -13 2013 -14 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Senior Payroll Specialist 1 1 1 Senior AP Specialist 1 1 1 TOTAL POSITIONS 61 6 6 154 ACCOUNTING PERFORMANCE INDICATORS Accounts payable checks Payroll checks 4,712 4,684 4,700 9,412 9,486 9,200 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Accounts payable checks Payroll checks 4,712 4,684 4,700 9,412 9,486 9,200 Certificate of Achievement for Excellence in Financial Reporting Monthly Financials completed within 30 days Yes Yes Yes 7 8 12 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting Monthly Financials completed within 30 days Yes Yes Yes 7 8 12 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $436,913 $443,023 $453,725 Supplies 2,998 2,460 2,500 Operations Support 198 987 1,000 Staff Support 6,984 8,510 14,805 Rental /Leasing 502 0 0 Operating Equipment 266 1,770 0 Total $447,861 $456,750 $472,030 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 3.3% from the FY 2012 -13 year end projections. The Accounting Division will send 2 employees to the Government Finance Officers Association Conference in 2014. Other increases are due to the merit and the health insurance increase. W 7 -29 -2013 12:14 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services 868 - 511110 Regular 868- 511120 Overtime 868 - 511180 LTD 868- 511210 Longevity 868 - 511230 Certification Allowance 868- 511310 FICA - Employer 868 - 511350 TMRS- Employer 868- 511410 Health - Employer 868- 511500 Workers' Compensation TOTAL Personnel Services Supplies 868 - 521000 Operating Supplies 868- 521100 Office Supplies TOTAL Supplies Utility Services Operations Support 868- 534200 Printing s Binding TOTAL Operations Support Staff Support 868- 535100 Uniforms 868- 535300 Memberships 868- 535400 Publications 868- 535500 Training /Travel 868- 535600 Professional Certification TOTAL Staff Support Professional Services Rental /Leasing 868- 561200 Lease - Equipment TOTAL Rental /Leasing W-11 C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 - 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: 53 ---------- )(-------- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET 306,796 319,914 320,758 252,008 320,758 327,110 0 170 250 210 210 250 947 975 1,017 725 1,017 1,014 4,849 5,629 6,476 6,476 6,476 7,456 312 854 900 727 900 900 22,956 24,275 25,141 19,300 25,141 25,682 49,282 50,887 51,300 37,373 51,300 52,808 30,572 33,736 36,655 25,255 36,655 37,901 950 474 809 566 566 604 416,664 436,913 443,306 342,639 443,023 453,725 1,743 902 1,000 1,060 1,060 1,000 1,488 2,096 1,813 1,121 1,400 1,500 3,231 2,998 2,813 2,181 2,460 2,500 476 198 987 987 987 1,000 476 198 987 987 987 1,000 74 0 0 0 0 210 2,149 1,154 1,890 1,518 1,890 1,890 419 55 1,555 55 55 1,555 7,104 4,625 11,050 3,909 5,000 11,050 451 1,150 1,565 0 1,565 100 10,197 6,984 16,060 5,482 8,510 14,805 0 502 2,230 0 0 0 0 502 2,230 0 0 0 7 -29 -2013 12:14 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: 54 ---------- )( -- - - - - -- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET Operating Equipment 868 - 571000 Furniture & Fixtures 1,078 266 0 0 0 0 868- 571200 Office Equipment 0 0 0 1,770 1,770 0 TOTAL Operating Equipment 1,078 266 0 1,770 1,770 0 TOTAL FINANCE 431,646 447,861 465,396 353,059 456,750 472,030 157 THIS PAGE INTENTIONALLY LEFT BLANK 158 DEPARTMENT: FINANCE DIVISION: 872 PURCHASING &ASSET MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT To establish ethical guidelines and accountability for the expenditure of taxpayer funds in the procurement of goods and services for City Departments from the best qualified vendor. To manage the City's Capital and Fixed asset inventory program with a high level of accuracy. To provide a quality Risk Management and Safety program for the City and its employees. MISSION STATEMENT The Purchasing and Asset Management Department is committed to providing prompt and professional attention to each department's needs, while developing and managing systems, policies and procedures that ensure the best value for the City. We provide support, information, and analysis that assist in reducing the cost of materials and services to all departments and vendors. We provide goods and services of high quality, at the best value, with timely delivery to City staff members while complying with all city ordinances, state laws, and federal regulations. The department is committed to managing and reducing risk for the City through aggressive monitoring of facilities, and safety, as well as scheduling staff training programs. The department will insure prompt processing of insurance claims with maximum return to the City. The department performs the Contract Management function for the City. In addition, we provide accurate capital and fixed asset inventories of all City assets. GOALS AND OBJECTIVES • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. • Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. `W PURCHASING & ASSET MANAGEMENT • Maintain a professional relationship with all City departments and vendors insuring open communication. • Randomly audit purchase orders in the Incode system. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. • Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City property. • Manage disposal and auction activities for excess and damaged City property. • Manage insurance claims and accident /incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents, and mitigate risk. DEPARTMENTAL DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, and manages fleet vehicle registration and titles, and conducts random purchase order audits The department is responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims and insurance litigation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. Establish and update all associated City policies, manuals, and documentation as they pertain to this department. 1[:111 PURCHASING & ASSET MANAGEMENT ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2011 -12 2012 -13 2013 -14 Director 1 1 1 Senior Purchasing Specialist 1 1 1 Administrative Assistant 1 1 1 Risk & Safety Specialist 1 1 1 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Purchase Orders (Processed) 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Purchase Orders (Processed) 87 75 75 Bids 11 10 10 Contracts (Initiated) 32 50 50 Meeting with Vendors 119 125 125 Meetings (Internal) 42 50 50 Auction Revenue (Property) $7,103 $8,000 $7,000 Auction Revenue (Vehicles) $15,013 $11,000 $10,000 1F'Y� PURCHASING & ASSET MANAGEMENT Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $245,562 $247,803 $255,726 Supplies 6,457 950 1,200 Utility Services 420 600 600 Operations Support 5 108 300 Staff Support 4,524 7,860 7,985 Operating Equipment 7,591 2,270 2,050 Total $264,559 $257,571 $267,861 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 4.0% from the FY 2012 -13 year end estimate. The increase is due to the merit program and the increase in health insurance. I"M 7 -29 -2013 12:14 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES 2010 -2011 ACTUAL C I T Y O PROPOSED AS OF: (-------- 2011 -2012 ACTUAL F S C H E R T Z BUDGET WORKSHEET JULY 31ST, 2013 - - - - -- 2012 CURRENT BUDGET - -2013 --------------- Y -T -D ACTUAL )(-------- PROJECTED YEAR END 2013 CITY ADMIN. RECOMMENDED PAGE: 55 -2014 -- - - - - -) ADOPTED BUDGET PURCHASING 6 ASSET MGT Personnel Services 872- 511110 Regular 168,910 176,574 176,028 137,091 176,028 179,514 872 - 511120 Overtime 0 0 0 0 0 1,402 872- 511180 LTD 521 535 560 395 560 556 872- 511210 Longevity 3,197 3,833 4,480 4,480 4,480 5,150 872- 511310 FICA - Employer 13,141 13,616 13,609 10,414 13,609 14,234 872 - 511350 TMRS- Employer 27,166 28,124 26,177 20,544 28,177 29,266 872- 511410 Health - Employer 20,458 22,619 23,296 19,333 24,437 25,267 872 - 511500 Workers' Compensation 544 261 312 312 312 335 TOTAL Personnel Services 233,937 245,562 246,662 192,568 247,803 255,726 Supplies 872 - 521000 Operating Supplies 244 458 150 147 150 500 872- 521100 Office Supplies 14,851 5,999 467 371 600 600 872- 521300 Motor Veh. Supplies 50 0 2 2 200 100 TOTAL Supplies 15,144 6,457 619 520 950 1,200 Utility Services 872- 533500 Vehicle Fuel 410 420 500 376 600 600 TOTAL Utility Services 410 420 500 376 600 600 Operations Support 872 - 534000 Postage 0 5 25 6 100 100 872- 534200 Printing S Binding 0 0 0 0 0 200 872- 534710 Service Fees - GovDeals 61 0 0 8 6 0 TOTAL Operations Support 61 5 25 13 106 300 Staff Support 872- 535100 Uniforms 172 0 0 0 160 160 872- 535300 Memberships 850 1,506 1,500 1,023 1,500 1,500 872- 535400 Publications 15 15 15 0 0 0 872- 535500 Training /Travel 4,992 3,004 6,000 3,796 6,000 6,125 872 - 535510 Meeting Expenses 0 0 120 77 200 200 TOTAL Staff Support 6,029 4,524 7,635 4,696 7,860 7,985 Professional Services Rental /Leasing fW 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 56 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 872 - 571000 Furniture 6 Fixtures 0 7,591 2,270 0 0 1,800 872 - 571500 Operating Equipment 0 0 0 0 250 250 TOTAL Operating Equipment 0 7,591 2,270 0 250 2,050 Capital Outlay TOTAL PURCHASING & ASSET MGT 255,581 264,559 257,711 198,375 257,571 267,861 IBEI DEPARTMENT: PUBLIC WORKS DIVISION: 877 FLEET MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT The primary function of the Fleet Maintenance Department is to perform preventive maintenance and repair on all city owned vehicles and equipment. MISSION STATEMENT Maintain and repair of all city owned vehicles and equipment to reduce their down time and increase their lifespan. GOALS AND OBJECTIVES • Maintain and repair vehicles and equipment to increase their lifespan. • Optimize fleet availability by improving turn - around times. • Develop and implement fleet utilization guidelines and procedures. DEPARTMENT DESCRIPTION Maintain fleet vehicles including: transmission service, motor oil changes, state inspections, and tire repair and replacement. Troubleshoot, diagnose, and repair mechanical and electrical failures. i FLEET MAINTENANCE ORGANIZATIONAL CHART FLEET MAINTENANCE 2011 -12 2012 -13 2013 -14 Fleet Maintenance Supervisor 1 1 1 Fleet Maintenance Foreman 1 0 0 Fleet Mechanic II 0 1 1 Fleet Mechanic 1 2 2 2 TOTAL POSITIONS 4 4 4 111.%1 FLEET MAINTENANCE PERFORMANCE INDICATORS Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Maintenance vehicles -Fire vehicles and equipment -Fleet Service vehicles - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Drainage vehicles and equipment - Economic Development vehicles - Purchasing vehicles -Motor Pool vehicles Total Work Orders Issued Number of after -hour calls 423 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Maintenance vehicles -Fire vehicles and equipment -Fleet Service vehicles - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Drainage vehicles and equipment - Economic Development vehicles - Purchasing vehicles -Motor Pool vehicles Total Work Orders Issued Number of after -hour calls 423 404 426 328 534 420 251 352 300 7 8 10 21 28 25 55 60 65 132 250 265 60 37 40 12 30 35 49 45 49 119 161 165 265 239 249 182 203 216 4 7 13 5 12 13 10 12 14 1,923 2,382 43 46 2,305 I:E:3 % of all vehicles and equipment issues resolved without recall 97% 97% 97% 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget % of all vehicles and equipment issues resolved without recall 97% 97% 97% Average field service calls, vehicle and equipment Failures 160 198 192 Average response time for emergency repair, in minutes 25 25 25 `ff- A 2011 -12 2012 -13 2013 -14 Effectiveness Actual Budget Budget Average field service calls, vehicle and equipment Failures 160 198 192 Average response time for emergency repair, in minutes 25 25 25 `ff- A FLEET MAINTENANCE Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $186,525 $185,571 $222,793 Supplies 130,444 173,681 169,025 City Support Services 1,500 2,400 3,500 Utility Services 3,710 5,000 5,000 Operations Support 0 400 400 Staff Support 2,895 4,300 4,500 City Assistance 0 0 180 Maintenance Services 69,411 80,750 70,750 Rental /Leasing 270 200 200 Operating Equipment 4,932 10,000 5,000 Capital Outlay 0 0 10,000 Total $399,686 $462,302 $491,348 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 6.3% from the FY 2012 -13 year end estimate. The purchase of a diagnostic scanning tool for the emergency vehicles should help reduce the cost of outside repairs. Turnover in FY 2012 -13 resulted in lower than average expenditures in personnel. I11-fQ 7 -29 -2013 12:14 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877 - 511110 Regular 877 - 511120 Overtime 877 - 511180 LTD 877- 511210 Longevity 877 - 511310 FICA - Employer 877 - 511350 TMRS- Employer 877 - 511410 Health - Employer 877- 511500 Workers' Compensation TOTAL Personnel Services Supplies 877 - 521000 Operating Supplies 877- 521005 Supplies - Inspection Sticker 877- 521100 Office Supplies 877- 521200 Oil Lube Suppl, Chem Supplies 877- 521300 Motor Veh. Supplies 877- 521600 Equip Maint Supplies TOTAL Supplies City Support Services 877- 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 877- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 877- 534200 Printing & Binding TOTAL Operations Support Staff Support 877- 535100 Uniforms 877- 535200 Awards 877- 535500 Training /Travel 877- 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 57 (--- ----- -- - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - --- -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 112,418 125,830 150,906 100,078 135,550 153,894 3,440 3,657 2,000 2,225 2,500 2,000 347 366 472 187 350 477 5,326 5,868 1,394 1,399 1,364 1,766 9,230 10,322 11,804 7,897 10,400 12,061 19,062 21,145 24,086 15,022 19,750 24,800 15,965 17,667 24,437 10,668 13,500 25,267 2,964 1,669 3,429 2,157 2,157 2,528 168,751 186,525 218,528 139,634 185,571 222,793 2,506 2,943 3,000 2,448 3,000 3,000 0 750 782 781 781 1,125 3,698 477 300 172 300 300 1,456 1,508 13,500 11,727 13,500 13,500 110,788 123,714 145,000 115,024 155,000 150,000 1,064 1,052 1,100 730 1,100 1,100 119,512 130,444 163,682 130,883 173,681 169,025 1,500 1,500 2,400 2,388 2,400 3,500 1,500 1,500 2,400 2,388 2,400 3,500 5,223 3,710 7,200 2,861 5,000 5,000 5,223 3,710 7,200 2,861 5,000 5,000 750 0 368 142 400 400 750 0 368 142 400 400 1,892 1,327 2,200 1,068 2,000 2,200 0 35 100 67 100 100 126 1,398 2,000 335 2,000 2,000 122 135 200 95 200 200 2,140 2,895 4,500 1,564 4,300 4,500 `W, 7 -29 -2013 12:14 PM C I T Y O F S C H E R T Z PAGE: 58 PROPOSED BUDGET WORKSHEET 877- 551000 Outside Fleet Repair 101 - GENERAL FUND AS OF: JULY 31ST, 2013 75,608 INTERNAL SERVICE 65,000 877- 551100 Building Maintenance 741 EXPENDITURES 750 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 750 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 5,000 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 877- 537100 Medical Services 0 0 0 0 0 180 TOTAL City Assistance 0 0 0 0 0 180 Professional Services Maintenance Services 877- 551000 Outside Fleet Repair 51,454 64,365 85,000 75,608 75,000 65,000 877- 551100 Building Maintenance 741 794 750 283 750 750 877 - 551400 Minor 6 Other Equip Maint 2,569 4,253 5,000 4,750 5,000 5,000 TOTAL Maintenance Services 54,764 69,411 90,750 80,641 80,750 70,750 Rental /Leasing 877- 561100 Rental - Equipment 185 270 200 0 200 200 TOTAL Rental /Leasing 185 270 200 0 200 200 Operating Equipment 877 - 571500 Operating Equipment 4,114 4,932 5,000 9,451 10,000 5,000 TOTAL Operating Equipment 4,114 4,932 5,000 9,451 10,000 5,000 Capital Outlay 877- 581200 Vehicles 6 Access. OVER $5,00 25,869 0 0 0 0 0 877- 581500 Equipment Over $5,000 0 0 0 0 0 10,000 TOTAL Capital Outlay 25,869 0 0 0 0 10,000 TOTAL FLEET SERVICE frill 382,808 399,686 492,628 367,563 462,302 491,348 DEPARTMENT: PUBLIC WORKS DIVISION: 878 BUILDING MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT Building Maintenance ensures facilities are maintained and operated efficiently for the benefit of employees and the citizens of Schertz. MISSION STATEMENT Provide safe, enjoyable, and attractive facilities that allow diverse programs and responsive services that enhance the quality of life of citizens and employees by managing building functions, facility care, and security through quality maintenance in a professional environment. GOALS AND OBJECTIVES • Provide quality customer services in an effective and efficient manner. • Promote and implement energy efficiency programs to reduce utility consumption. • Provide high - quality preventative maintenance to extend the life of facilities. DEPARTMENT DESCRIPTION Building Maintenance services and maintains 19 facilities totaling 202,847 square feet with a value of $25,277,765, consisting of carpet, tile floors, other flooring, offices, storage areas, restrooms, meeting /training rooms. Provide facility maintenance repairs, and upkeep of City Hall, Administration Building, Police, Fire, EMS, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing, Public Works, Animal Control, Fire /EMS substation on I.H.35, Marion EMS substation, Records, and Facilities Maintenance. Provide preventive maintenance on HVAC units, stand -by generators, replacing light bulbs and ballasts, plumbing repairs, carpentry work, painting, employee ID ME BUILDING MAINTENANCE badges and building access, minor electric and general building and fixture repairs. This department was reorganized and restructured to report to the Director of Public Works in December of 2012. ORGANIZATION CHART FACILITIES MAINTENANCE 2011 -12 2012 -13 2013 -14 Facilities Maintenance Foreman 0 1 1 Facilities Maintenance Worker 1 0 1 1 TOTAL POSITIONS 0 2 2 IVA BUILDING MAINTENANCE PERFORMANCE INDICATORS Square footage maintained Events set up City Buildings Maintained Completed work orders HVAC units air filters replaced Light bulbs and ballasts replaced Miscellaneous Items (office moving etc.) Plumbing Repairs Electrical Repairs Preventive maintenance on Generators 202,847 202,847 202,847 19 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Square footage maintained Events set up City Buildings Maintained Completed work orders HVAC units air filters replaced Light bulbs and ballasts replaced Miscellaneous Items (office moving etc.) Plumbing Repairs Electrical Repairs Preventive maintenance on Generators 202,847 202,847 202,847 19 19 19 600 800 850 2291 2298 2300 353 600 620 310 378 380 65 162 180 144 205 220 3 12 12 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $0 $66,058 $93,317 Supplies 0 43 1,043 Utility Services 0 2,952 4,350 Staff Support 0 875 2,600 Maintenance Services 0 10,643 20,000 Rental Equipment 0 1,400 1,400 Capital Outlay 0 59,781 118,000 Total $0 $191,640 $298,880 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 56.0% from the FY 2012 -13 year end estimate. This division was separated from Facilities Maintenance, now General Services, early in the FY 2012 -13. The FY 2013 -14 Budget reflects the full year funding of this function. In addition to recognizing a full year's worth of expenditures there will also be improvements made to the Council Chambers security measures and audio /visual systems. 173 7 -29 -2013 12:14 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES BUILDING MAINTENANCE Personnel Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 59 (-------- - - - - -- 2012 -2013 --- - - - - -- )(-- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 878- 511110 Regular 0 0 48,699 35,710 38,965 61,488 878 - 511120 Overtime 0 0 0 335 650 0 878- 511180 LTD 0 0 194 96 194 191 878- 511210 Lonegevity 0 0 0 0 0 2,717 878- 511310 FICA - Employer 0 0 4,786 2,666 4,786 4,912 878 - 511350 TMRS- Employer 0 0 9,765 4,839 9,765 10,099 878- 511410 Health- Employer 0 0 11,698 6,798 11,698 12,634 878- 511500 Workman's Compensation 0 0 0 0 0 1,276 TOTAL Personnel Services 0 0 75,142 50,443 66,058 93,317 Supplies 878 - 521000 Operating Supplies 0 0 0 0 0 1,000 878- 521300 Motor Vehicle Supplies 0 0 43 0 43 43 TOTAL Supplies 0 0 43 0 43 1,043 Utility Services 878- 533500 Vehicle Fuel 0 0 2,952 1,711 2,952 4,350 TOTAL Utility Services 0 0 2,952 1,711 2,952 4,350 Staff Support 878- 535100 Uniforms 0 0 475 380 775 B00 878- 535200 Awards 0 0 0 0 0 100 878- 535300 Memberships 0 0 100 0 100 100 878- 535500 Training /Travel 0 0 0 0 0 1,500 878 - 535510 Meeting Expense 0 0 0 0 0 100 TOTAL Staff Support 0 0 575 380 875 2,600 Professional Services 878- 541310 Contractual Services 0 0 0 10,643 10,643 20,000 TOTAL Professional Services 0 0 0 10,643 10,643 20,000 Maintenance Services 878- 551100 Building Maintenance 0 0 58,350 42,675 40,350 45,000 878- 551400 Minor 6 Other Equip Maint 0 0 0 0 0 500 878 - 551800 Other Maintenance Agreements 0 0 9,538 2,670 9,538 12,038 878 - 551810 Maintenance Agr - Radios 0 0 0 0 0 632 TOTAL Maintenance Services 0 0 67,888 45,344 49,888 58,170 174 7 -29 -2013 12:14 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES Rental /Leasing 878 - 561100 Rental - Equipment TOTAL Rental /Leasing Operating Equipment Capital Outlay 878 - 581700 Improvements Over $5,000 TOTAL Capital Outlay C I T Y O F S C H E R T Z PAGE: 60 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 1,400 375 1,400 1,400 0 0 1,400 375 1,400 1,400 0 0 41,781 1,980 59,781 118,000 0 0 41,781 1,980 59,781 118,000 TOTAL BUILDING MAINTENANCE 0 0 189,781 110,876 191,640 298,880 TOTAL INTERNAL SERVICE 2,373,510 2,376,750 2,804,418 1,971,319 2,718,284 3,207,708 Hri: THIS PAGE INTENTIONALLY LEFT BLANK IrV DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled and administered at the Hospital's Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital's drug program. This contract is for $5,000. The City expanded the Hot Meals program to senior citizens through an agreement with the Comal County Senior Citizens Foundation. The partnership allows for seniors to get several hot meals five days a week at the former Library site. This agreement is for $42,000 annually. The City of Schertz also provides assistance to the Guadalupe Children's Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children's Advocacy Center's primary emphasis is placed on the well -being of the child to prevent further trauma. This agreement is for $5,000 Utility Services City Assistance Total $281 $0 $0 52,000 52,000 74,000 $52,281 $52,000 $74,000 PROGRAM JUSTIFICATION AND ANALYSIS The City will now also contract out for a new service to provide transportation for the elderly who would otherwise may not be able to get around on their own. 177 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Utility Services City Assistance Total $281 $0 $0 52,000 52,000 74,000 $52,281 $52,000 $74,000 PROGRAM JUSTIFICATION AND ANALYSIS The City will now also contract out for a new service to provide transportation for the elderly who would otherwise may not be able to get around on their own. 177 7 -29 -2013 12:14 PM C I T Y O F S C H E R T z PAGE: 62 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 MISC 6 PROJECTS EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY'S ASSISTANCE Utility Services 901 - 533200 Electric Utility Service 0 281 0 0 0 0 901 - 533410 Water Utility Service 214 0 0 0 0 0 TOTAL Utility Services 214 281 0 0 0 0 City Assistance 901- 537300 Patient Assistence, 5,000 5,000 5,000 5,000 5,000 5,000 901- 537400 Transportation Assistance 0 0 0 0 0 22,000 901 - 537500 Children's Advocacy Assistanc 5,000 5,000 5,000 0 5,000 5,000 901 - 537700 Senior Citizens Program 42,000 42,000 42,000 42,000 42,000 42,000 TOTAL City Assistance 52,000 52,000 52,000 47,000 52,000 74,000 TOTAL CITY'S ASSISTANCE 178 52,214 52,281 52,000 47,000 52,000 74,000 DEPARTMENT: 910 COURT RESTRICTED FUNDS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Court Technology 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Court Technology $15,019 $54,266 $6,400 Court Security 0 25,540 0 Total $15,019 $82,806 $6,400 Other Expenditures Building Maintenance Division $0 $0 $85,000 Marshal Services Department $30,409 $30,409 $30,409 PROGRAM JUSTIFICATION AND ANALYSIS In the Proposed FY 2013 -14 Budget the Technology Fund will purchase 4 new ticket writers for our police officers. The Building Maintenance Division will utilize these funds in FY 2013 -14 for the Council Chamber improvements while the Marshal Services Department uses these funds to partially fund the salary of a Marshal who provides court room security. `r!:. 7 -29 -2013 12:14 PM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 64 (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET COURT - RESTRICTED FUNDS Operating Equipment 910 - 571600 Court Technology Expenditure 11,697 15,019 47,122 15,187 57,266 6,400 910 - 571700 Court Security Expenditure 0 0 3,931 3,816 25,540 0 TOTAL Operating Equipment 11,697 15,019 51,053 19,003 82,806 6,400 TOTAL COURT - RESTRICTED FUNDS 11,697 15,019 51,053 19,003 82,806 6,400 IEY1] 7 -29 -2013 12 :14 PM C I T Y O F S C H E R T Z PAGE: 73 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2013 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY CAMPAIGN PROJECT Supplies Professional Services TOTAL MISC & PROJECTS 63,912 67,300 103,053 66,003 134,806 80,400 TOTAL EXPENDITURES 19,035,998 20,204,816 21,888,943 16,491,997 21,513,138 22,618,597 WE THIS PAGE INTENTIONALLY LEFT BLANK IM FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to pay for all events sponsored or co- sponsored by the City of Schertz. Events include: Wilenchik Walk for Life, Doggie Dash, Absolute Jazz, Trunk -or- Treat, Festival of Angels, and the Sweetheart Court Scholarship program. Revenues $84,540 $1131650 $147,100 Expenses Non Departmental 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenues $84,540 $1131650 $147,100 Expenses Non Departmental $2,385 $500 $5,150 Festival of Angels 14,000 16,018 15,000 Employee Appreciation 0 6,485 12,000 4t" of July Jubilee 218 0 0 National Night Out 0 150 150 Walk for Life 26,451 20,846 25,000 TML Events 195 0 0 Sweetheart Event 27,075 34,000 37,000 Jazzfest 0 15,538 25,000 Hal Baldwin Scholarship 4,767 11,740 13,800 Other Events 10,341 2,340 14,000 Total $85,433 $107,617 $147,100 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The revenues for FY 2013 -14 will increase 29.4% from FY 2012 -13 estimates. This increase is due to higher transfers to cover the expenditures related to these events. Expenses The Proposed FY 2013 -14 Budget increases by 36.7% from FY 2012 -13 year end estimate. In Other Events there is now funding for the Steve Simonson award luncheon and funding for retirements and receptions. 183 7 -30 -2013 11 :07 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2013 FINANCIAL SUMMARY (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fund Transfers 0 37,250 75,150 0 71,250 103,525 Miscellaneous 56,324 47,290 56,150 42,382 42,400 43,575 TOTAL REVENUES 56,324 84,540 131,300 42,382 113,650 147,100 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 3,230 2,385 5,150 0 500 5,150 TOTAL GENERAL GOVERNMENT 3,230 2,385 5,150 0 500 5,150 PUBLIC WORKS CULTURAL FESTIVAL OF ANGELS 12,654 14,000 14,750 16,018 16,018 15,000 EMPLOYEE APPRECIATION EV 1,105 0 6,485 6,385 6,485 12,000 4th OF JULY JUBILEE 694 218 0 0 0 0 NATIONAL, NIGHT OUT 0 0 150 0 150 150 WALK FOR LIFE 30,462 26,451 31,000 20,846 20,846 25,000 SCHERTZ FEST 1,856 0 0 0 0 0 TML EVENTS 0 195 0 0 0 0 SWEETHEART EVENT 44,386 27,075 37,500 27,995 34,000 37,000 JAZZFEST 0 0 20,000 15,538 15,538 25,000 HAL BALDWIN SCHOLARSHIP 10,354 4,767 12,000 11,740 11,740 13,800 SELMA- SCHERTZ 5K 400 0 0 0 0 0 OTHER EVENTS 200 10,341 4,265 2,337 2,340 14,000 TOTAL, CULTURAL 102,111 83,048 126,150 100,859 107,117 141,950 TOTAL EXPENDITURES 105,341 85,433 131,300 100,859 107,617 147,100 REVENUE OVER /(UNDER) EXPENDITURES ( 49,017) ( 893) 0 ( 58,477) 6,033 0 184 7 -30- 2013 11:07 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2013 REVENUES (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees Fund Transfers 000 - 481000 Transfer from Reserves 0 0 3,900 0 0 15,375 000 - 481314 Transfer From Hotel /Motel 0 37,250 71,250 0 71,250 82,150 000 - 486100 Transfer In 0 0 0 0 0 6,000 TOTAL Fund Transfers 0 37,250 75,150 0 71,250 103,525 Miscellaneous 000 - 491200 Investment Income 123 137 150 57 75 75 000 - 492200 Wilenchik Walk for Life 30,462 26,451 31,000 20,846 20,846 25,000 000 - 493018 TML DINNER 0 195 0 0 0 0 000 - 493100 Employee picnic 300 0 0 0 0 0 000 - 493150 SchertzFest 1,464 0 0 0 0 0 000 - 493256 Donations - Police Events 0 0 0 0 0 3,000 000 - 493455 Proceeds - Festival of Angels 290 710 500 850 850 850 000 - 493460 Schertz Sweetheart 0 570 500 830 830 850 000 - 493621 Hal Baldwin Scholarship 23,685 19,227 24,000 19,539 19,539 13,800 000 - 497000 Misc Income - Special Events 0 0 0 260 260 0 TOTAL Miscellaneous 56,324 47,290 56,150 42,382 42,400 43,575 TOTAL REVENUES 56,324 84,540 131,300 42,382 113,650 147,100 i NO 7 -30 -2013 11:07 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2013 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Fund Charges /Transfers 101 - 548615 Transfer Out - Hist. Committe 3,230 2,385 5,150 0 500 5,150 TOTAL Fund Charges /Transfers 3,230 2,385 5,150 0 500 5,150 TOTAL NON DEPARTMENTAL 3,230 2,3B5 5,150 0 500 5,150 TOTAL GENERAL GOVERNMENT 3,230 2,385 5,150 0 500 5,150 IW-11 7 -30 -2013 11:07 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: 4 ---------- )(-------- 2013 -2014 - - - -- --) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET FESTIVAL OF ANGELS City Support Services 601 - 532800 Festival of Angels 12,654 13,750 13,750 15,018 15,018 15,000 TOTAL City Support Services 12,654 13,750 13,750 15,018 15,018 15,000 Operations Support 601 - 534100 Advertising 0 250 1,000 1,000 1,000 0 TOTAL Operations Support 0 250 1,000 1,000 1,000 0 TOTAL FESTIVAL OF ANGELS 12,654 14,000 14,750 16,018 16,018 15,000 187 7 -30 -2013 11:07 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2013 CULTURAL EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET EMPLOYEE APPRECIATION EV City Support Services 602 - 532800 Employee Appreciation Events 126 0 4,985 4,985 4,985 12,000 602 - 532850 Employee Picnic 979 0 1,500 1,400 1,500 0 TOTAL City Support Services 1,105 0 6,485 6,385 6,485 12,000 TOTAL EMPLOYEE APPRECIATION EV 1,105 0 6,485 6,385 6,485 12,000 188 7 -30 -2013 11:07 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: 7 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4th OF JULY JUBILEE City Support Services 604 - 532800 4th of July Jubiilee 694 44 0 0 0 0 TOTAL City Support Services 694 44 0 0 0 0 Operations Support 604 - 534100 Advertising 0 174 0 0 0 0 TOTAL Operations Support 0 174 0 0 0 0 TOTAL 4th OF JULY JUBILEE 694 218 0 0 0 0 189 7 -30 -2013 11:07 AM C I T Y O F S C H E R T Z PAGE: 9 PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2013 CULTURAL EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NATIONAL NIGHT OUT City Support Services 607 - 532800 National Night Out 0 0 150 0 150 150 TOTAL City Support Services 0 0 150 0 150 150 TOTAL NATIONAL NIGHT OUT 0 0 150 0 150 150 190 7 -30 -2013 11:07 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET WALK FOR LIFE City Support Services 608 - 532800 Wilenchik Walk for Life 29,339 26,451 30,000 20,846 20,846 25,000 TOTAL City Support Services 29,339 26,451 30,000 20,846 20,846 25,000 Operations Support 608 - 534100 Advertising 1,123 0 1,000 0 0 0 TOTAL Operations Support 1,123 0 1,000 0 0 0 TOTAL WALK FOR LIFE 30,462 26,451 31,000 20,846 20,846 25,000 W11 7 -30 -2013 11:07 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: 18 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SCHERTZ FEST Supplies City Support Services 617- 532850 SchertzFest 1,856 0 0 0 0 0 TOTAL City Support Services 1,856 0 0 0 0 0 Operations Support Fund Charges /Transfers Operating Equipment TOTAL SCHERTZ FEST 1,856 0 0 0 0 0 192 7 -30 -2013 11:07 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: 19 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (------- - - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TML EVENTS City Support Services 618 - 532800 TML DINNER 0 195 0 0 0 0 TOTAL City Support Services 0 195 0 0 0 0 TOTAL TML EVENTS 0 195 0 0 0 0 193 7 -30 -2013 11:07 AM C I T Y O F S C H E R T Z PAGE: 20 PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2013 CULTURAL EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SWEETHEART EVENT City Support Services 619- 532800 Schertz Sweetheart 42,386 22,075 33,500 27,495 30,000 33,000 619- 532850 Scholarships- Sweethearts 2,000 5,000 4,000 500 4,000 4,000 TOTAL City Support Services 44,386 27,075 37,500 27,995 34,000 37,000 TOTAL SWEETHEART EVENT 44,386 27,075 37,500 27,995 34,000 37,000 IFi! 7 -30 -2013 11:07 AM C I T Y O F S C H E R T Z PAGE: 21 PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2013 CULTURAL EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET JAZZFEST City Support Services 620 - 532800 Jazzfest 0 0 20,000 15,538 15,538 25,000 TOTAL City Support Services 0 0 20,000 15,538 15,538 25,000 TOTAL JAZZFEST 0 0 20,000 15,538 15,538 25,000 iR-I 7 -30 -2013 11:07 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 22 (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET HAL BALDWIN SCHOLARSHIP City Support Services 621- 532800 Golf Tounament 8,354 0 10,000 7,990 7,990 10,000 621 - 532850 Hal Baldwin Scholarship 2,000 3,767 2,000 3,750 3,750 3,800 TOTAL City Support Services 10,354 3,767 12,000 11,740 11,740 13,800 Fund Charges /Transfers 621 - 548101 Transfer Out - General Fund 0 1,000 0 0 0 0 TOTAL Fund Charges /Transfers 0 1,000 0 0 0 0 TOTAL HAL BALDWIN SCHOLARSHIP 10,354 4,767 12,000 11,740 11,740 13,800 IFN] 7 -30 -2013 11:07 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: 23 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (------ -- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SELMA- SCHERTZ 5K City Support Services 622 - 532800 Selma - Schertz 5K 400 0 0 0 0 0 TOTAL City Support Services 400 0 0 0 0 0 TOTAL SELMA- SCHERTZ 5K 400 0 0 0 0 0 197 7 -30 -2013 11:07 AM C I T Y O E S C H E R T Z PAGE: 25 PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2013 CULTURAL EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL, BUDGET ACTUAL YEAR END RECOMMENDED BUDGET OTHER EVENTS City Support Services 626- 532600 Other Events -Mayor Baldwin Sv 0 10,341 0 919 919 0 626 - 532600 Other Events 0 0 4,000 1,291 1,293 11,000 626 - 532610 Police Events 0 0 0 0 0 3,000 TOTAL City Support Services 0 10,341 4,000 2,209 2,212 14,000 Operations Support 626- 534100 Advertising 200 0 265 126 128 0 TOTAL Operations Support 200 0 265 128 126 0 TOTAL OTHER EVENTS 200 10,341 4,265 2,337 2,340 14,000 TOTAL, CULTURAL 102,111 83,048 126,150 100,659 107,117 141,950 TOTAL, EXPENDITURES 105,341 65,433 131,300 100,659 107,617 147,100 ILT.] FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Current the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues $92,538 $981000 $361,500 Expenses Leases $0 $33,000 $38,046 Capital Outlay 0 50,052 323,454 Total $0 $83,052 $361,500 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The revenues in FY 2013 -14 will increase by 29.3% from FY 2012 -13 with a transfer from reserves to fund the Master Communications Plan. Expenses The Proposed FY 2013 -14 Budget will increase 57.8% from the FY 2012 -13 year end estimate. This increase is for the continued funding of the Master Communications Plan. `Dx 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenues $92,538 $981000 $361,500 Expenses Leases $0 $33,000 $38,046 Capital Outlay 0 50,052 323,454 Total $0 $83,052 $361,500 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The revenues in FY 2013 -14 will increase by 29.3% from FY 2012 -13 with a transfer from reserves to fund the Master Communications Plan. Expenses The Proposed FY 2013 -14 Budget will increase 57.8% from the FY 2012 -13 year end estimate. This increase is for the continued funding of the Master Communications Plan. `Dx 7 -29 -2013 12:17 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE _ AS OF: JULY 31ST, 2013 FINANCIAL SUMMARY (---- ---- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Franchises 23,287 92,519 98,000 43,505 98,000 100,950 Fund Transfers 294,166 0 33,000 0 0 260,550 Miscellaneous 1 19 0 0 0 0 TOTAL REVENUES 317,455 92,538 131,000 43,505 98,000 361,500 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 0 123 131,000 36,034 83,052 361,500 TOTAL GENERAL GOVERNMENT 0 123 131,000 36,034 83,052 361,500 TOTAL EXPENDITURES 0 123 131,000 36,034 83,052 361,500 REVENUE OVER /(UNDER) EXPENDITURES 317,455 92,415 0 7,471 14,948 0 Will 7 -29 -2013 12:17 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2013 REVENUES Franchises 000 - 421350 Time Warner -PEG Fee 000 - 421465 AT &T PEG Fee TOTAL Franchises Fund Transfers 000 - 481000 Transfer In - Reserves 000 - 489000 Transfer In TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 16,040 62,966 65,000 43,505 65,000 66,950 7,248 29,553 33,000 0 33,000 34,000 23,287 92,519 98,000 43,505 98,000 100,950 0 0 33,000 0 0 260,550 294,166 0 0 0 0 0 294,166 0 33,000 0 0 260,550 1 19 0 0 0 0 1 19 0 0 0 0 317,455 92,538 131,000 43,505 98,000 361,500 %pkiSI 7 -29 -2013 12:17 PM 110- PUBLIC, EDU, GOVMNT FEE GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- ---- -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL 0 123 131,000 36,034 83,052 361,500 Utility Services 0 123 131,000 36,034 83,052 361,500 101- 533300 Telephone 0 0 33,000 0 0 0 TOTAL Utility Services 0 0 33,000 0 0 0 Professional Services 101 - 541600 Bank Charges 0 123 0 0 0 0 TOTAL Professional Services 0 123 0 0 0 0 Rental /Leasing 101- 561200 Lease /Purcahse Payments 0 0 0 0 33,000 38,046 TOTAL Rental /Leasing 0 0 0 0 33,000 38,046 Capital Outlay 101- 581400 Communications Equipment 0 0 98,000 36,034 50,052 323,454 TOTAL Capital Outlay 0 0 98,000 36,034 50,052 323,454 TOTAL NON DEPARTMENTAL 0 123 131,000 36,034 83,052 361,500 TOTAL GENERAL GOVERNMENT 0 123 131,000 36,034 83,052 361,500 TOTAL EXPENDITURES 0 123 131,000 36,034 83,052 361,500 KIN FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor's Office into this fund. Revenue 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Taxes $4,306,882 Miscellaneous 390,726 Total $4,697,608 Expenses Professional Service 37,760 Debt Service 4,549,424 Total $4,587,185 PROGRAM JUSTIFICATION AND ANALYSIS $5,032,646 394,150 $5,426,838 22,000 5,159, 586 $5,181,586 $5,314,017 391,213 $5,705,230 42,350 5,554,425 $5,596,775 Revenues The revenues for FY 2013 -14 increase by 5.1 % from the FY 2012 -13 year end estimate. Expenses The Proposed FY 2013 -14 Budget increases by 8.0% from the FY 2012 -13 year end estimate. This increase is due to the 2 new tax notes issued for the P25 compliant radios and the new fire engine. Key.] 7 -29 -2013 12:19 PM 505 -TAX I &S FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL C I T Y O F S C H E R T Z 4,643,094 PAGE: 1 5,596,775 PROPOSED BUDGET WORKSHEET 4,587,185 5,201,936 4,643,094 5,181,586 AS OF: JULY 31ST, 2013 6,840,044 4,587,185 5,201,936 4,643,094 5,181,586 (-------- - - -- -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - --) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,433,642 4,306,882 5,032,646 5,031,328 5,032,646 5,314,017 6,792 0 55,000 0 0 0 3,230,645 390,726 381,625 364,997 394,150 391,213 6,671,079 4,697,608 5,469,271 5,396,325 5,426,796 5,705,230 NON DEPARTMENTAL 6,840,044 4,587,185 5,201,936 4,643,094 5,181,586 5,596,775 TOTAL GENERAL GOVERNMENT 6,840,044 4,587,185 5,201,936 4,643,094 5,181,586 5,596,775 TOTAL EXPENDITURES 6,840,044 4,587,185 5,201,936 4,643,094 5,181,586 5,596,775 REVENUE OVER /(UNDER) EXPENDITURES ( 168,965) 110,424 267,336 753,231 245,210 108,455 Kim, 7 -29 -2013 12:19 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JULY 31ST, 2013 REVENUES ( -- - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411900 Property Tax Revenue 3,433,642 4,306,882 5,032,646 5,031,328 5,032,646 5,314,017 TOTAL Taxes 3,433,642 4,306,882 5,032,646 5,031,328 5,032,646 5,314,017 Fund Transfers 000 - 486100 Transfer In 0 0 55,000 0 0 0 000 - 486401 Transfer In -Bond Project Fun 6,792 0 0 0 0 0 TOTAL Fund Transfers 6,792 0 55,000 0 0 0 Miscellaneous 000 - 491000 Interest Earned 253 41 50 54 75 75 000 - 491200 Investment Income 1,067 23,860 12,500 20,936 25,000 25,000 000 - 495015 Contribution from SED 364,325 366,825 369,075 344,006 369,075 366,138 000 - 497000 Misc Income 0 0 0 0 0 0 000 - 498000 Proceeds From Refunding Debt 2,865,000 0 0 0 0 0 TOTAL Miscellaneous 3,230,645 390,726 381,625 364,997 394,150 391,213 TOTAL REVENUES 6,671,079 4,697,608 5,469,271 5,396,325 5,426,796 5,705,230 %Q1b". 7 -29 -2013 12:19 PM 505 -TAX I &S GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 3 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services 101 - 541500 Paying Agent 1,550 101 - 541502 Cost of Bond Issuance 88,353 TOTAL Professional Services 89,903 Debt Service 101 - 555612 Bond -GO Refunding 2010 - Princi 285,000 101- 555612.Bond -GO Refundin 2010 - Interes 59,653 101 - 555622 Bond - Schertz CO SR2003- Princi 190,000 101- 555622.Bond -CO SR2003- Interest 60,820 101 - 555624 Bond -Comm Proj SR04- Principal 325,000 101- 555624.Bond -Comm Proj SR04- Interest 265,008 101 - 555626 Bond -GO Series 2006 - Principal 0 101- 555626.Bond -GO Series 2006 - Interest 650,981 101 - 555628 Bond -CO 2007 - Principal 99,850 101- 555628.Bond -CO 2007 - Interest 26,383 101 - 555629 Bond -GO 2007 Principal 275,000 101- 555629.Bond -GO 2007 Interest 209,096 101 - 555630 Bond -GO SR2008 Principal 355,000 101- 555630.Bond -GO SR2008 Interest 379,650 101 - 555631 Bond -GO SR2009 Principal 435,000 101- 555631.Bond -GO SR2009 Interest 352,388 101 - 555633 Bond -GO SR2011 Principal 0 101- 555633.Bond -GO SR2011 Interest 0 101 - 555634 Bond -GO 2011A Refund - Principa 0 101- 555634.Bond -GO 2011A Refund - Interest 0 101 - 555635 Bond -GO 2012 - Principal 0 101- 555635.Bond -GO 2012 - Interest 0 101 - 555636 Tax Note - SR2013 - Principal 0 101- 555636.Tax Note - SR2013 - Interest 0 101 - 555637 Tax Note - SR2013A - Principa 0 101- 555637.Tax Note - SR2013A - Interest 0 101 - 555800 Bond Premium ( 127,116) TOTAL Debt Service 3,841,713 Other Financing Sources 1,950 2,350 400 2,000 2,350 35,810 40,000 550 20,000 40,000 37,760 42,350 950 22,000 42,350 240,000 250,000 250,000 82,650 77,125 40,125 200,000 210,000 210,000 11,265 3,833 3,833 315,000 325,000 325,000 20,703 6,910 6,906 100,000 200,000 200,000 648,981 642,982 323,491 102,900 109,534 109,533 22,177 18,499 18,498 225,000 235,000 235,000 198,820 189,561 189,419 370,000 385,000 385,000 364,679 349,089 349,088 505,000 510,000 510,000 340,638 327,950 167,163 90,000 200,000 200,000 474,592 367,238 367,238 140,000 70,000 70,000 97,021 153,081 153,067 0 295,000 295,000 0 233,784 233,784 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,549,424 5,159,586 4,642,144 101 - 556300 Payment To Refund Debt 2,908,428 0 0 TOTAL Other Financing Sources 2,908,428 0 0 TOTAL NON DEPARTMENTAL 250,000 77,125 210,000 3,833 325,000 6,910 200,000 642,982 109,534 18,499 235,000 189,561 385,000 349,089 510,000 327,950 200,000 367,238 70,000 153,081 295,000 233,784 0 0 0 0 0 5,159,586 260,000 70,750 0 0 0 0 200,000 634,982 112,834 14,106 245,000 179,792 430,000 332,259 590,000 314,201 210,000 358,038 615,000 145,916 285,000 219,284 160,000 11,223 155,000 11,040 0 5,554,425 0 0 0 0 0 0 6,840,044 4,587,185 5,201,936 4,643,094 5,181,586 5,596,775 TOTAL GENERAL GOVERNMENT 6,840,044 4,587,185 5,201,936 4,643,094 5,181,586 5,596,775 TOTAL EXPENDITURES K11-11 6,840,044 4,587,185 5,201,936 4,643,094 5,181,586 5,596,775 FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City's water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the "retail" water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City's "wholesaler" for water production and transport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenues Franchises $184,016 $195,710 Permits 0 25,000 Fees 14,873,696 14,782,917 Fund Transfers 113,004 1,664,803 Miscellaneous 401,864 430,548 Total $15,572,580 $17,098,978 Expenses Business Office $525,592 $620,210 W &S Administration 15,451,102 14,727,059 Projects 0 885,258 Total $15,976,695 $16,232,527 PROGRAM JUSTIFICATION AND ANALYSIS $195,710 12,000 16,092,683 2,687,196 165,440 $19,153,029 $621,700 16,343,838 2,050,000 $19,015,038 Revenue Revenue for the FY 2013 -14 Proposed Budget will increase by 12.0% from the FY 2012 -13 year end estimate. This increase is due to the fee increases and a growth in the customer base and a transfer in from reserves to fund new projects. Miscellaneous revenue will decrease as the San Antonio Water System (SAWS) will no longer be paying the City a reservation fee for the construction of waterlines within our City limits. %INfl WATER & SEWER FUND Expenses The Proposed FY 2013 -14 Budget will increase by 17.1 % from FY 2012 -13 year end estimates. The Schertz Seguin Local Government, Cibolo Creek Municipal Authority, and Bexar Waste will all be raising their services fees they charge the City. Additionally the Water & Sewer Fund will fund half of the construction on a new water tower in the southeastern quadrant of the City to provide water utilities to the developing areas. KIM 7 -30 -2013 02:42 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2013 FINANCIAL SUMMARY REVENUE SUMMARY Franchises Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL, (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 525,592 615,844 423,084 620,210 621,700 PUBLIC WORKS 229,295 184,016 187,920 160,267 195,710 195,710 0 0 0 20,924 25,000 12,000 14,682,744 14,873,696 14,655,376 12,283,560 14,782,917 16,092,683 80,616 113,004 1,419,298 1,643,018 1,664,803 2,687,196 342,666 - 401,864 430,148 248,491 430,548 165,440 15,335,321 15,572,580 16,692,742 14,356,259 17,098,978 19,153,029 NON DEPARTMENTAL, 58,365 0 0 0 0 0 BUSINESS OFFICE 540,063 525,592 615,844 423,084 620,210 621,700 TOTAL GENERAL GOVERNMENT 598,428 525,592 615,844 423,084 620,210 621,700 PUBLIC WORKS W & S ADMINISTRATION 13,739,904 15,451,102 14,761,195 10,503,870 14,727,059 16,343,338 TOTAL PUBLIC WORKS 13,739,904 15,451,102 14,761,195 10,503,870 14,727,059 16,343,338 MISC & PROJECTS PROJECTS 0 0 1,269,519 705,091 844,759 2,050,000 AVIATION HEIGHTS WTR IMP 0 0 32,981 32,481 40,499 0 TOTAL, MISC & PROJECTS 0 0 1,302,500 737,572 885,258 2,050,000 TOTAL EXPENDITURES 14,338,332 15,976,695 16,679,539 11,664,526 16,232,527 19,015,038 REVENUE OVER /(UNDER) EXPENDITURES 996,989 ( 404,114) 13,203 2,691,733 866,451 137,991 RQ11% 7 -30 -2013 02:42 PM C I T Y O F S C H E R T Z .PAGE: 2 PROPOSED BUDGET WORKSHEET 202 -WATER 6 SEWER AS OF: JULY 31ST, 2013 REVENUES (------- - - - -- -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000 - 421490 Cell Tower Leasing TOTAL Franchises Permits 000 - 432400 Development Permit TOTAL Permits Fees 000 - 455200 Garbage Collection Fee 000 - 455600 Fire Line Fees 000 - 455700 Recycle Fee Revenue 000 - 455800 W&S Line Constructn Reimbur 000 - 457100 Sale of Water 000 - 457110 Edwards Water Lease 000 - 457120 Water Transfer Charge -Selma 000 - 457130 Water Transfer Charge -UC 000 - 457140 Water Transfer Charge- Conver 000 - 457200 Sale of Meters 000 - 457400 Sewer Charges 000 - 457500 Water Penalties 000 - 459200 NSF Check Fee- Water6Sewer TOTAL Fees Fund Transfers 000 - 481000 Transfer From Reserves 000 - 486100 Transfer In 000 - 486102 Transfer From Equip Reserves 000 - 486103 Transfer from Vehicle Reserve 000 - 486204 Interfnd Chrg- Drainage Billi 000 - 486411 Transfer In- Capital Recovery TOTAL Fund Transfers Miscellaneous 000 - 490000 Misc Charges 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 493400 Donations - Christmas Activiti 000 - 495013 Capital Contribution -W&S 000 - 496050 SSLG - SAWS RESERVATION 000 - 497000 Misc Income -WAS 000 - 497550 TML Re- imbursements 000 - 498110 Salary Reimb -SSLGC 000 - 498200 Reimbursmnt -W&S Project 000 - 498300 Reimbumnt -City Property TOTAL Miscellaneous TOTAL REVENUES PAIN] 229,295 1 184,016 1 187,920 1 160,267 1 195,710 1 195,710 229,295 1 184,016 1 187,920 1 160,267 1 195,710 1 195,710 0 0 0 0 0 2 20,924 2 25,000 1 12,000 0 0 0 0 0 2 20,924 2 25,000 1 12,000 3,279,901 3 3,427,008 3 3,600,000 2 2,947,647 3 3,500,000 3 3,600,000 24,371 2 20,414 2 20,000 2 20,635 2 20,635 2 22,000 225,058 2 244,054 2 250,000 2 209,405 2 250,000 2 262,983 30,090 2 24,500 3 30,000 1 17,648 1 16,532 3 30,000 7,816,710 7 7,657,695 7 7,279,626 6 6,100,362 7 7,500,000 8 8,043,200 199,613 2 204,399 1 166,250 9 96,942 1 166,250 1 127,000 2,668 2 25,344 2 20,000 2 29,292 4 42,000 4 42,000 1 2 2,200 2 2,000 3 3,979 5 5,000 5 5,000 7 -30 -2013 02:42 PM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )( -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services Fund Charges /Transfers 101 - 548318 Transfer Out - Recycling Fund 58,365 0 0 0 0 0 TOTAL Fund Charges /Transfers 58,365 0 0 0 0 0 Maintenance Services Capital Outlay TOTAL NON DEPARTMENTAL 58,365 0 0 0 0 0 211 THIS PAGE INTENTIONALLY LEFT BLANK PAN, DEPARTMENT: PUBLIC WORKS DIVISION: 176 WATER AND SEWER BUSINESS OFFICE FUND: 202 WATER AND SEWER VISION STATEMENT The Business Office is working to serve our customers and the community with exceptional service and customer satisfaction. MISSION STATEMENT To provide an exceptional customer service for all of our customers and to resolve any utility billing issues in a timely, reliable, and efficient manner. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services for all customers. • To encourage and educate our customers to use delivery of e-mail statements. • To encourage and educate our customers to pay their utility bill by using the City's automatic draft payments services and online web payments, and e- services through their financial institution. • To read water meters in a safe, reliable, and efficient manner • Provide accurate utility billing statements DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer's account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. 0149'. BUSINESS OFFICE ORGANIZATIONAL CHART BUSINESS OFFICE 2011 -12 2012 -13 2013 -14 Business Office Manager 1 1 1 Business Office Assistant Manager 1 1 1 Solid Waste Coordinator /Debt Collections Clerk 1 1 1 Senior Utility Billing Clerk/Cash Collections Clerk 1 1 1 Utility Billing Clerk 3* 3* 3* Meter Tech 1 2* 2 2 Meter Tech II 1 1 1 TOTAL POSITIONS 10 10 10 *One position is unfunded PERFORMANCE INDICATORS Water meter /accounts 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Water meter /accounts 12,192 12,748 12,867 Garbage accounts 11,237 11,740 12,084 Sewer accounts 11,386 11,429 11,500 PAC! BUSINESS OFFICE Meters per meter tech Accounts per clerks 4,064 4,249 4,289 3,048 3,187 3,216 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Meters per meter tech Accounts per clerks 4,064 4,249 4,289 3,048 3,187 3,216 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $383,991 $436,060 $446,455 Supplies 4,754 4,517 4,600 Human Services 40 183 183 City Support Services 0 1,000 6,375 Operations Support 96,538 115,000 117,000 Staff Support 3,893 7,150 7,100 Professional Services 23,383 23,000 24,000 Fund Charges /Transfers 0 20,000 0 Maintenance Services 7,060 11,000 13,440 Operating Equipment 5,933 2,300 2,547 Total $525,592 $620,210 $621,700 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget will increase by 0.2% from the FY 2012 -13 year end estimate. The budget for bad debt expense will now be assigned to the Water & Sewer Administration division instead of the Business Office. Offsetting that decrease is an increase in operational costs specifically in personnel with the merit and health insurance increase and City Support Services for the reverse 911 system annual maintenance. `AR 7 -30 -2013 02:42 PM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES BUSINESS OFFICE Personnel Services CI T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 4 (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 176 - 511110 Regular 282,049 267,290 291,795 209,901 291,795 297,573 176 - 511120 Overtime 2,853 3,480 6,000 2,528 6,000 6,000 176 - 511180 LTD 866 774 930 540 930 922 176 - 511210 Longevity 7,693 7,924 8,362 8,288 8,288 9,674 176 - 511310 FICA - Employer 22,032 19,967 23,421 16,681 23,421 23,963 176 - 511350 TMRS- Employer 45,618 41,399 47,791 31,965 47,791 49,274 176- 511410 Health - Employer 42,033 41,665 56,249 36,944 56,249 56,852 176 - 511500 Workers' Compensation 3,411 1,492 2,146 1,586 1,586 2,197 TOTAL Personnel Services 406,554 383,991 436,694 308,433 436,060 446,455 Supplies 176 - 521000 Operating Supplies 1,397 1,893 1,917 900 1,917 2,000 176- 521100 Office Supplies 1,913 2,808 2,500 1,524 2,500 2,500 176 - 521200 Medical /Chem Supplies 0 0 100 0 100 100 176 - 521300 Motor Vehicle Supplies 200 53 0 0 0 0 TOTAL Supplies 3,509 4,754 4,517 2,424 4,517 4,600 Human Services 176 - 531100 Pre - employment Check 0 40 183 122 183 183 TOTAL Human Services 0 40 183 122 183 183 City Support Services 176 - 532355 Software Maintenance 0 0 0 0 0 5,375 176 - 532900 Contingencies 0 0 1,000 0 1,000 1,000 TOTAL City Support Services 0 0 1,000 0 1,000 6,375 Utility Services Operations Support 176 - 534000 Postage 49,307 45,710 61,500 54,112 66,500 67,000 176 - 534200 Printing & Binding 42,444 47,049 43,500 27,395 43,500 45,000 176 - 534300 Equipment Maintenance - Copie 4,897 3,780 5,000 3,006 5,000 5,000 TOTAL Operations Support 96,649 96,538 110,000 84,512 115,000 117,000 Staff Support 176 - 535100 Uniforms 1,928 1,520 2,500 1,105 2,500 2,500 176 - 535300 Memberships 0 65 150 30 150 100 176 - 535500 Training /Travel 195 1,694 3,500 863 3,500 3,500 176 - 535510 Meeting Expenses 705 613 1,000 512 1,000 1,000 TOTAL Staff Support 2,829 3,893 7,150 2,510 7,150 7,100 PA 1.11 7 -30 -2013 02:42 PM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 5 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 176 - 541600 Misc bank charges 0 0 500 0 500 500 176 - 541650 Misc Expenses 195 395 500 0 500 500 176 - 541800 Credit Card Fees 18,002 22,988 22,000 13,829 22,000 23,000 TOTAL Professional Services 18,197 23,383 23,000 13,829 23,000 24,000 Fund Charges /Transfers 176 - 548700 Bad Debt Expense 0 0 20,000 0 20,000 0 TOTAL Fund Charges /Transfers 0 0 20,000 0 20,000 0 Maintenance Services 176 - 551800 Other Maintenance Agreements 6,208 7,060 11,000 9,800 11,000 13,440 TOTAL Maintenance Services 6,208 7,060 11,000 9,800 11,000 13,440 Rental /Leasing Operating Equipment 176- 571000 Furniture & Fixtures 0 500 500 0 500 500 176 - 571200 Vehicles & Access. LESS $5,00 0 5,433 100 0 100 100 176 - 571300 Computer & Periphe. LESS $500 5,960 0 1,500 1,452 1,500 800 176 - 571400 Communication Equip LESS $500 158 0 200 0 200 200 176 - 571500 Equipment under $5,000 0 0 0 0 0 947 TOTAL Operating Equipment 6,118 5,933 2,300 1,452 2,300 2,547 Capital Outlay TOTAL BUSINESS OFFICE 540,063 525,592 615,844 423,084 620,210 621,700 TOTAL GENERAL GOVERNMENT 598,428 525,592 615,844 423,084 620,210 621,700 %AI rl THIS PAGE INTENTIONALLY LEFT BLANK PAR] DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER VISION STATEMENT The Water & Sewer Administration takes pride in providing superior customer service and excellent water and wastewater services to the citizens of Schertz. MISSION STATEMENT WATER DISTRIBUTION SYSTEM OPERATIONS AND MAINTENANCE To provide operations and maintenance services to the water distribution system in order to continuously deliver a safe and adequate supply of drinking water. WASTEWATER COLLECTION SYSTEM OPERATIONS AND MAINTENANCE To provide operation and maintenance services to the wastewater collection system in order to prevent wastewater overflows and safely deliver wastewater to the treatment plants. GOALS AND OBJECTIVES • Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. • Maintain a sound water and sewer system. • Ensure an adequate future water supply. • Encourage staff to be active in making decision to strengthen our ability to respond promptly to daily events. • Emphasize safety to our employees to reduce preventable accidents. • Promote water conservation, delivery of quality services, and providing accurate and timely responses to customer requests. `SR, WATER AND SEWER ADMINISTRATION DEPARTMENT DESCRIPTION Provide water and wastewater services to all citizens. Conduct maintenance, repair, and expansion of water and wastewater services. Provide excellent customer service. Assist other departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Review plat and subdivision plans. Review water and wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability and Certificate of Convenience and Necessity. Meet with developers and utility providers. Conduct department training, education, and planning. ORGANIZATION CHART Pall WATER AND SEWER ADMINISTRATION WATER & SEWER ADMINISTRATION 2011 -12 2012 -13 2013 -14 Director 1 1 1 Coordinator 0 1 1 Senior Administrative Assistant 1 1 1 Inspector 1 2 2 Clerk/Dispatcher 1 1 1 Schertz- Seguin Local Government Corp Gen Mgr 1 1 1 Water & Sewer Supervisor 1 1 1 Water & Sewer Foreman 1 1 1 Serviceman III 2 1 1 Serviceman II 4 4 4 Serviceman 1 8 8 8 TOTAL POSITIONS 1 21 1 22 22 PERFORMANCE INDICATORS Water Accounts 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Water Accounts 12,192 12,748 12,867 Miles of Water Main 195 199 204 Miles of Sewer Main 85 87 89 Gallons Pumped (Edwards), acre feet 114 150 180 Gallons Received (SSLGC), acre feet 5,230 5,440 6,000 Gallons Distributed, acre feet 4,950 5,080 5,160 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Gallons Pumped (Edwards), acre feet 114 150 180 Gallons Received (SSLGC), acre feet 5,230 5,440 6,000 Gallons Distributed, acre feet 4,950 5,080 5,160 New Meter Installed 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget New Meter Installed 271 297 357 New Service Taps 3 9 18 Water Service Calls 346 409 512 Water Main Break, Service Repair Calls 380 433 445 Sewer Backup and Repair Calls 118 145 160 `10% WATER AND SEWER ADMINISTRATION Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $1,021,525 $990,216 1,202,040 Supplies 135,448 196,050 195,150 Human Services 596 1,000 1,000 City Support Services 35,390 77,500 78,100 Utility Services 3,358,895 3,245,900 3,339,800 Operations Support 6,746 8,750 9,250 Staff Support 19,759 25,400 28,200 City Assistance 769 1,912 1,900 Professional Services 249,432 212,440 249,113 Fund Charges /Transfers 4,613,468 2,801,554 3,356,760 Maintenance Services 5,786,836 5,585,250 5,924,250 Other Costs 30,956 35,000 35,000 Debt Service 167,959 1,353,891 1,458,925 Rental /Leasing 3,216 4,901 6,070 Operating Equipment 20,107 6,400 6,400 Capital Outlay 0 180,895 451,380 Total $15,451,102 $14,727,059 $16,343,338 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2013 -14 Budget increases by 11.0% from the FY 2012 -13 year end estimate. Personnel expenses will increase in FY 2013 -14 through lower turnover and filling all vacancies. Fund Charges /Transfers increase with the addition of a contribution to the Cibolo Creek Municipal Authority to help with the construction of a new sewer treatment plan in the developing southern Schertz. The contribution to the Cibolo Valley Local Government Corporation will increase along with addition of bad debt expense to this division. Maintenance Services increase with an increase in the cost of sewer treatment and garbage collection services. This division will also purchase 3 replacement vehicles, 2 new trucks, and a Vacuum & Router truck to help with the maintenance and repair of the sewer lines. These capital items will be purchased with the Water & Sewer vehicle and equipment replacement reserves. PW 7 -30 -2013 02:42 PM 202 -WATER G SEWER PUBLIC WORKS EXPENDITURES W G S ADMINISTRATION Personnel Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 6 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - --) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL, BUDGET ACTUAL, YEAR END RECOMMENDED BUDGET 575- 511110 Regular 773,16B 6B4,096 7B4,350 554,757 6B2,250 798,848 575- 511120 Overtime 35,850 22,056 20,000 13,170 1B4O00 17,500 575 - 511180 LTD 2,559 2,158 2,534 1,584 1,850 2,540 575- 511210 Longevity 28,903 24,665 18,84B 20,849 20,849 22,532 575 - 511230 Certification Allowance 19,480 15,325 14,101 12,509 16,500 14,101 575- 511240 Vehicle /phone Allowance 935 900 900 727 900 900 575 - 511310 FICA - Employer 62,553 53,891 63,977 43,366 58,500 65,150 575 - 511350 TMRS- Employer 135,929 117,350 130,546 87,688 95,000 133,961 575- 511410 Health - Employer 93,727 89,799 131,249 79,980 B5,250 129,337 575- 511500 Workers'.Compensation 24,OB3 11,2B5 17,508 11,117 11,117 17,171 TOTAL Personnel Services 1,177,187 1,021,525 1,184,013 825,748 990,216 1,202,040 Supplies 575 - 521000 Operating Supplies 5,356 B,7B6 9,020 8,378 9,500 9,100 575- 521100 Office Supplies 2,771 1,036 4,000 1,008 3,000 1,500 575- 521200 Medical /Chem Supplies 2,999 1,908 5,000 673 3,000 4,000 575- 521400 Plumbing Supplies 27,348 61,175 85,000 21,620 B5,000 B5,000 575 - 521405 Water Meters -New 108,6B1 61,969 95,000 94,917 95,000 95,000 575 - 521600 Equip Maint Supplies 56 573 550 0 550 550 TOTAL Supplies 147,211 135,448 198,570 126,596 196,050 195,150 Human Services 575- 531100 Pre - employment Check 64 596 1,000 141 1,000 1,000 TOTAL Human Services 64 596 1,000 141 1,000 1,000 City Support Services 575- 532400 Computer Fees s Licenses 9,661 0 5,500 5,375 5,500 5,500 575- 532410 Computer Consulting 4,106 1,010 7,000 3,211 7,000 7,000 575 - 532500 City Insurance - Commercial 29,104 28,639 30,000 29,108 30,000 35,600 575 - 532700 Records Management Service 0 0 10,000 2,606 10,000 10,000 575- 532800 Employee Appreciation Events 5,614 5,740 5,000 2,098 5,000 0 575- 532900 Contingencies 0 0 20,000 3,552 20,000 20,000 TOTAL City Support Services 48,485 35,390 77,500 45,950 77,500 78,100 Utility Services 575 - 533100 Gas Utility Service 654 1,842 3,200 671 3,200 2,100 575- 533200 Electric Utility Service 233,808 262,157 228,000 174,783 272,000 280,000 575 - 533300 Telephone /Land Line 0 0 5,000 0 0 0 575- 533310 Telephone /Cell Phones 3,914 2,644 4,000 2,199 4,000 4,000 575 - 533400 Water Purchase 2,517,949 3,027,035 2,421,813 2,106,764 2,901,000 2,988,000 575- 533410 Water Utility Service 1,739 2,099 1,700 1,790 2,100 2,100 575- 533500 Vehicle Fuel 62,850 63,119 63,600 42,987 63,600 63,600 TOTAL Utility Services 2,820,914 3,358,895 2,727,313 2,329,193 3,245,900 3,339,800 223 7 -30 -2013 02:42 PM 202 -WATER 6 SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 7 (-------- - - - - -- 2012 -2013 ----------- - - - -)( 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 575 - 534100 Advertising 911 0 1,750 0 1,750 1,750 575 - 534200 Printing 6 Binding 1,984 3,400 4,000 1,007 3,500 4,000 575 - 534300 Equipment Maintenance - Copie 3,230 3,346 3,500 1,792 3,500 3,500 TOTAL Operations Support 6,125 6,746 9,250 2,799 8,750 9,250 Staff Support 575 - 535100 Uniforms 7,219 7,513 13,000 5,301 9,500 9,500 575- 535200 Awards 325 0 600 195 500 600 575- 535300 Memberships 3,602 4,242 7,500 4,327 5,000 7,500 575- 535400 Publications 0 155 280 250 200 400 575 - 535500 Training /Travel 8,540 6,746 8,100 4,507 8,100 8,100 575 - 535510 Meeting Expenses 1,681 976 1,800 975 1,800 1,800 575- 535600 Professional Certification 72 127 300 84 300 300 TOTAL Staff Support 21,438 19,759 31,580 15,638 25,400 28,200 City Assistance 575 - 537100 Medical Services 789 769 1,912 453 1,912 1,900 TOTAL City Assistance 789 769 1,912 453 1,912 1,900 Professional Services 575 - 541200 Legal Svcs 79,460 77,096 50,000 30,281 50,000 80,000 575- 541300 Other Consl /Prof Services 22,426 34,478 35,000 20,374 35,000 35,000 575 - 541305 Cell Tower Management Fees 51,936 45,901 52,000 47,255 52,000 58,713 575- 541310 Contractual Services 40,656 4,979 99,126 43,575 50,000 50,000 575- 541400 Auditor /Accounting Service 24,000 24,000 24,000 24,000 24,000 24,000 575 - 541500 Paying Agent 1,400 950 1,400 600 1,400 1,400 575 - 541650 Misc Expenses 0 62,029 0 40 40 0 TOTAL Professional Services 219,878 249,432 261,526 166,126 212,440 249,113 Fund Charges /Transfers 575- 548040 Contribution To CVLGC 0 26,335 185,874 0 93,000 160,000 575- 548050 Contribution to SSLG 1,594,536 1,594,009 1,694,536 1,195,409 1,516,043 1,516,043 575- 548060 Contribution to CCMA 0 0 0 0 0 315,000 575- 548101 Transfer Out - General Fund 25,869 0 80,000 0 80,000 136,000 575 - 548106 Transfer Out - Special Events 0 0 0 0 0 3,000 575- 548204 Transfer Out - Drainage 12,800 0 0 0 0 0 575 - 548411 Transfer Out to Capital Recov 46,539 487,342 0 0 0 0 575- 548600 Inter Fund Charges -Admin 672,877 881,222 1,060,963 884,136 1,060,963 1,152,350 575 - 548610 Inter£und Charge -Fleet 0 47,749 51,548 42,957 51,548 54,367 575 - 548700 Bad Debt Expense 10,627 47,284 0 0 0 20,000 575- 548800 Depreciation Expense 1,411,551 1,503,526 0 0 0 0 575- 548900 Amortization Expense 10,204 26,002 0 0 0 0 TOTAL Fund Charges /Transfers 3,785,003 4,613,468 3,072,921 2,122,501 2,801,554 3,356,760 224 7 -30 -2013 02:42 PM 202 -WATER 6 SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 8 (-------- - - - - -- 2012 -2013 ------ ------ --- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 575- 551100 Building Maintenance 1,746 4,448 4,250 759 4,250 4,250 575 - 551300 Computer Maintenance 6,000 11,362 12,000 1,225 12,000 12,000 575 - 551400 Minor 6 Other Equip Maint 1,297 500 5,500 4,595 5,500 2,500 575 - 551500 Water Maintenance 18,271 49,984 27,000 10,262 15,000 15,000 575 - 551510 Waste Contractor Expense 3,019,915 3,307,186 3,138,000 2,582,581 3,138,000 3,300,000 575 - 551520 Sewer Treatment -COMA /MUD 2,207,949 2,358,369 2,352,000 1,844,914 2,352,000 2,528,000 575 - 551530 Sewer Maintenance 9,054 31,595 30,000 16,183 30,000 30,000 575 - 551600 Street Maintenance Materials 11,633 22,211 22,000 6,245 22,000 22,000 575 - 551720 Low Flow Rebate Program 2,200 1,100 3,000 500 1,500 3,000 575- 551740 Rebate -UB Customer 0 0 3,000 0 500 3,000 575- 551800 Other Maintenance Agreements 642 80 4,500 160 4,500 4,500 TOTAL Maintenance Services 5,278,708 5,786,836 5,601,250 4,467,425 5,585,250 5,924,250 Other Costs 575 - 554100 State Water Fees -TCEQ 29,832 30,956 40,000 29,542 35,000 35,000 TOTAL Other Costs 29,832 30,956 40,000 29,542 35,000 35,000 Debt Service 575- 555900 Debt Service 0 0 971,565 0 971,565 969,000 575- 555900.Interest Expense 176,579 167,959 382,326 283,886 382,326 489,925 TOTAL Debt Service 176,579 167,959 1,353,891 283,886 1,353,891 1,458,925 Rental /Leasing 575- 561000 Rental - Building 6 Land 2,263 2,331 3,570 2,401 2,401 3,570 575 - 561100 Rental - Equipment 0 885 2,500 1,170 2,500 2,500 575 - 561200 Lease /Purchase Payments 246 0 0 0 0 0 TOTAL Rental /Leasing 2,509 3,216 6,070 3,571 4,901 6,070 Operating Equipment 575 - 571000 Furniture 6 Fixtures 180 180 400 400 400 400 575- 571200 Vehicles 6 Access. LESS $5,00 1,940 1,659 0 0 0 0 575 - 571300 Computer 6 Periphe. < $5000 0 184 0 0 0 0 575 - 571500 Minor Equipment 2,243 2,413 3,000 1,008 3,000 3,000 575 - 571800 Equipment Under $5,000 20,819 15,672 3,000 0 3,000 3,000 TOTAL Operating Equipment 25,183 20,107 6,400 1,407 6,400 6,400 Capital Outlay 575 - 581200 Vehicles 6 Access. OVER $5,00 0 0 0 72,450 72,450 353,380 575 - 581400 Communication Equip MORE $500 0 0 98,000 0 98,000 98,000 575 - 581800 Equipment over $5,000 0 0 90,000 10,445 10,445 0 TOTAL Capital Outlay 0 0 188,000 82,895 180,895 451,380 RP 7 -30 -2013 02:42 PM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES Water Line Relocation Aviation Heights C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 9 (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 ) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TOTAL W & S ADMINISTRATION 13,739,904 15,451,102 14,761,195 10,503,870 14,727,059 16,343,338 TOTAL PUBLIC WORKS Pw.lj 13,739,904 15,451,102 14,761,195 10,503,870 14,727,059 16,343,338 7 -30 -2013 02:42 PM C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2013 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS City Support Services Operations Support Professional Services 900 - 541100 ENGINEERING 0 0 0 64,046 94,530 0 900 - 541200 LEGAL 0 0 0 229 229 0 TOTAL Professional Services 0 0 0 64,275 94,759 0 Fund Charges /Transfers 900 - 548406 Transfer Out - Public Imprvment 0 0 367,519 0 0 2,050,000 TOTAL Fund Charges /Transfers 0 0 367,519 0 0 2,050,000 Maintenance Services 900 - 551900 CONSTRUCTION 0 0 902,000 640,816 750,000 0 TOTAL Maintenance Services 0 0 902,000 640,816 750,000 0 TOTAL PROJECTS 0 0 1,269,519 705,091 844,759 2,050,000 227 7 -30 -2013 02:42 PM 202 -WATER & SEWER MISC & PROJECTS EXPENDITURES 2010 -2011 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- 2011 -2012 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PROJECTED YEAR END PAGE: 11 -------- 2013 -2014 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET AVIATION HEIGHTS WTR IMP Personnel Services City Support Services 940 - 532900 Contingencies- AviationHts -WL 0 0 1,018 1,018 1,018 0 TOTAL City Support Services 0 0 1,018 1,018 1,018 0 Operations Support Professional Services 940 - 541100 Engineering- Aviation Hgts -WL 0 0 27,608 27,608 35,625 0 940 - 541200 Legal Services 0 0 355 0 0 0 940 - 541300 Other Cons1 /Prof Services -A H 0 0 4,000 3,856 3,856 0 TOTAL Professional Services 0 0 31,963 31,463 39,481 0 Fund Charges /Transfers Maintenance Services TOTAL AVIATION HEIGHTS WTR IMP 0 0 32,981 32,481 40,499 0 228 7 -30 -2013 02:42 PM C I T Y O F S C H E R T Z PAGE: 12 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2013 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FM3009 RD &BRIDGE EXPNDSN Professional Services Maintenance Services TOTAL MISC & PROJECTS 0 0 1,302,500 737,572 885,258 2,050,000 TOTAL EXPENDITURES 14,338,332 15,976,695 16,679,539 11,664,526 16,232,527 19,015,038 %tea%. THIS PAGE INTENTIONALLY LEFT BLANK PAIL FUND: 411 CAPITAL RECOVERY FUND (Water & Sewer) VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service, safe and efficient streets, community services, development of community, cleanliness, and efficiency of storm water systems, and excellent water and sewer services to the citizens of Schertz. MISSION STATEMENT The purpose of the Capital Recovery Fund is to implement infrastructure projects, remain complaint with State requirements, and keep pace with city growth as outlined in the Water & Sewer Capital Improvement Plan. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. • Initiate and institute a study to implement reuse water throughout the City. • Provide citizens with quality projects completed on -time and on- budget. `AEI CAPITAL RECOVERY FUND DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. PERFORMANCE INDICATORS Water Storage Million Gallons 15.5 15.5 16.5 Water Connections 12,192 12,748 12,867 2011 -12 2012 -13 2013 -14 Input Actual Estimate Budget Water Storage Million Gallons 15.5 15.5 16.5 Water Connections 12,192 12,748 12,867 Gallons per connection 1,346 1,489 1,520 2011 -12 2012 -13 2013 -14 Effectiveness: Water Projects Actual Estimate Budget Gallons per connection 1,346 1,489 1,520 Revenue Fees $1,686,256 $1,365,440 $1,449,960 Fund Transfers 487,342 0 1,425,609 Miscellaneous 19,302 296,601 20,300 Total $2,192,901 $1,662,041 $2,895,869 Expenses Non Departmental $446,387 $2,212,166 $576,109 Water Projects 0 18,265 1,750,000 Sewer Projects 0 125,000 0 Total $446,387 $2,355,431 $2,326,109 PAN 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Fees $1,686,256 $1,365,440 $1,449,960 Fund Transfers 487,342 0 1,425,609 Miscellaneous 19,302 296,601 20,300 Total $2,192,901 $1,662,041 $2,895,869 Expenses Non Departmental $446,387 $2,212,166 $576,109 Water Projects 0 18,265 1,750,000 Sewer Projects 0 125,000 0 Total $446,387 $2,355,431 $2,326,109 PAN CAPITAL RECOVERY FUND PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2013 -14 increase by 74.2% from FY 2012 -13 with a transfer in from water reserves to fund new projects. Expenses The Proposed FY 2013 -14 Budget decreases by 1.2% from the FY 2012 -13 year end estimate. The new projects to be funded through water capital recovery reserves are a new water tank and distribution lines in south Schertz. Projects to be completed FY 2013 -14 • Preliminary engineering for the south Schertz wastewater treatment plant • Engineering for the southeast elevated water tank 233 7 -29 -2013 12:19 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY AS OF: JULY 31ST, 2013 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS SEWER PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES 234 (-------- - - - - -- 2012 -2013 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL ---------- )(-------- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET 2,064,057 1,686,256 1,924,200 1,160,389 1,365,440 1,449,960 46,539 487,342 1,542,674 0 0 1,425,609 236,711 19,302 298,750 6,964 296,601 20,300 2,367,307 2,192,901 3,765,624 1,167,354 1,662,041 2,695,869 560,713 446,387 671,624 1,552,542 2,212,166 576,109 560,713 446,387 671,624 1,552,542 2,212,166 576,109 0 0 1,680,000 9,746 18,265 1,750,000 0 0 1,414,000 121,626 125,000 0 0 0 3,094,000 131,574 143,265 1,750,000 580,713 446,387 3,765,624 1,684,116 2,355,431 2,326,109 1,786,595 1,746,513 0 ( 516,762) ( 693,390) 569,760 7 -29 -2013 12:19 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY AS OF: JULY 31ST, 2013 REVENUES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013-2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMIDENDED BUDGET Fees 000 - 455900 Cap Rcvey -Water 1,280,210 1,038,730 1,173,600 712,962 880,200 880,200 000 - 455910 CapRcvey- WasteWtr 803,808 571,926 667,200 370,027 400,240 500,400 000 - 455913 Cap Rcvey -North Sewer Treat 40 75,600 83,400 77,400 85,000 69,360 TOTAL Fees 2,084,057 1,686,256 1,924,200 1,160,389 1,365,440 11449,960 Fund Transfers 000 - 481000 Transfer From Reserves 0 0 1,542,674 0 0 1,425,609 000 - 486202 Transfer In from W&S 46,539 487,342 0 0 0 0 000 - 486406 Transfer In - Public Improvmn 0 0 0 0 0 0 TOTAL Fund Transfers 46,539 487,342 1,542,674 0 0 1,425,609 Miscellaneous 000 - 491000 Interest Earned 496 398 250 251 400 300 000 - 491200 Investment Income 39,009 54,389 40,000 37,457 45,000 45,000 000 - 491800 Gain /Loss Capital One Sewer 0 ( 18,314) 0 ( 20,299) ( 20,299) 0 000 - 491900 Unrealize Gain /Loss - CapitlO( 22,794) ( 17,221) ( 25,000) ( 10,444) ( 12,000) ( 25,000) 000 - 495013 Capital Contribution - W&S 220,000 0 0 0 0 0 000 - 497000 Misc Income 0 50 0 0 0 0 000 - 498200 Reimbursement -Water Meters 0 0 283,500 0 283,500 0 TOTAL Miscellaneous, 236,711 19,302 298,750 6,964 296,601 20,300 TOTAL REVENUES 2,367,307 2,192,901 3,765,624 1,167,354 1,662,041 2,895,869 PAP 7 -29 -2013 12:19 PM 411 - CAPITAL RECOVERY GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Supplies 101 - 521000 Operating Supplies 0 0 5,000 0 0 5,000 TOTAL Supplies 0 0 5,000 0 0 5,000 City Support Services Utility Services Operations Support 101 - 534100 Advertising 0 109 109 0 0 109 TOTAL Operations Support 0 109 109 0 0 109 Professional Services 101 - 541100 Engineering 0 68 0 0 0 0 101 - 541200 Legal Svcs - Water 0 293 5,000 0 5,000 5,000 101- 541200.Legal Svcs - Sewer 0 0 5,000 0 5,000 5,000 101 - 541300 Professional Services -Wtr Mat 0 0 74,000 2,048 74,000 74,000 101- 541300.Professional Services -Sewer 0 0 0 2,048 2,048 0 101 - 541305 CCMA- NorthCliffe Impact Fees 60,310 0 360,000 0 360,000 360,000 101 - 541400 Auditor /Accounting Service 2,000 2,000 2,000 2,000 2,000 2,000 101 - 541650 Investment Mgt Fee - Sewer 3,879 4,250 4,000 2,844 4,000 4,000 TOTAL Professional Services 66,189 6,610 450,000 8,939 452,048 450,000 Fund Charges /Transfers 101 - 548000 Transfer Out 0 0 0 1,543,603 0 0 101 - 548202 Transfer Out - Water & Sewer 0 0 0 0 1,543,603 120,000 101 - 548620 Contribution - EDC 100,000 0 0 0 0 0 101 - 548700 Bad Debt Expense ( 394) 0 0 0 0 0 101 - 548800 Depreciation Expense 177,258 215,429 0 0 0 0 101 - 548900 Amortization Expense 2,962 2,962 0 0 0 0 TOTAL Fund Charges /Transfers 279,826 218,391 0 1,543,603 1,543,603 120,000 Maintenance Services 101 - 551900 Construction 0 5,740 10,000 0 10,000 1,000 TOTAL Maintenance Services 0 5,740 10,000 0 10,000 1,000 Debt Service 101- 555628.Bond -CO SR2007- Interest 226,030 215,538 206,515 0 206,515 0 TOTAL Debt Service 226,030 215,538 206,515 0 206,515 0 PAI:i 7 -29 -2013 12:19 PM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY AS OF: JULY 31ST, 2013 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment Capital Outlay 101 - 581000 MAJOR PROJECTS -Cap Rec 8,667 0 0 0 0 0 TOTAL Capital Outlay 8,667 0 0 0 0 0 TOTAL NON DEPARTMENTAL 580,713 446,387 671,624 1,552,542 2,212,166 576,109 237 7 -29 -2013 12:19 PM 411 - CAPITAL RECOVERY GENERAL GOVERNMENT EXPENDITURES C I T Y O E S C H E R T Z PROPOSED BUDGET WORKSHEET AS OE: JULY 31ST, 2013 PAGE: 5 (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NONDEPARTMENTAL Professional Services TOTAL GENERAL GOVERNMENT 580,713 446,387 671,624 1,552,542 2,212,166 576,109 238 7 -29 -2013 12:19 PM 411 - CAPITAL RECOVERY MISC 6 PROJECTS EXPENDITURES 2010 -2011 ACTUAL C I T Y PROPOSED AS OF: 2011 -2012 ACTUAL O F S C H E R T Z BUDGET WORKSHEET JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- CURRENT Y -T -D BUDGET ACTUAL PAGE: 6 -------- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECO14MENDED BUDGET PROJECTS Personnel Services City Support Services 900 - 532900 Contingency - Water 0 0 300,000 0 0 0 TOTAL City Support Services 0 0 300,000 0 0 0 Utility Services Operations Support 900 - 534100 ADVERTISING - WATER 0 0 0 265 265 0 TOTAL Operations Support 0 0 0 265 265 0 Professional Services 900- 541100 ENGINEERING - WATER 0 0 125,000 9,483 18,000 0 900 - 541200 LEGAL - WATER 0 0 5,000 0 0 0 TOTAL Professional Services 0 0 130,000 9,483 18,000 0 Fund Charges /Transfers 900 - 548406 Transfer Out - Public Imprvment 0 0 0 0 0 1,750,000 TOTAL Fund Charges /Transfers 0 0 0 0 0 1,750,000 Maintenance Services 900 - 551900 CONSTRUCTION - WATER 0 0 1,250,000 0 0 0 TOTAL Maintenance Services 0 0 1,250,000 0 0 0 Rental /Leasing TOTAL PROJECTS 0 0 1,680,000 9,748 18,265 1,750,000 %AR%. 7 -29 -2013 12:19 PM 411 - CAPITAL RECOVERY MISC 6 PROJECTS EXPENDITURES 2010 -2011 ACTUAL C I T Y PROPOSED AS OF: 2011 -2012 ACTUAL O F S C H E R T Z PAGE: 7 BUDGET WORKSHEET JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SEWER PROJECTS Personnel Services City Support Services 902 - 532900 Contingency - Sewer 0 0 300,000 0 0 0 TOTAL City Support Services 0 0 300,000 0 0 0 Operations Support Professional Services 902 - 541100 Engineering - Sewer 0 0 1,114,000 121,826 125,000 0 TOTAL Professional Services 0 0 1,114,000 121,826 125,000 0 Fund Charges /Transfers Maintenance Services Rental /Leasing TOTAL SEWER PROJECTS 0 0 1,414,000 121,826 125,000 0 240 7 -29 -2013 12:19 PM C I T Y O F S C H E R T Z PAGE: 22 PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY AS OF: JULY 31ST, 2013 MISC 5 PROJECTS EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIVE OAK ELEVATED TANK Operations Support Professional Services Maintenance Services Rental /Leasing Capital Outlay TOTAL MISC 5 PROJECTS 0 0 3,094,000 131,574 143,265 1,750,000 TOTAL EXPENDITURES 580,713 446,387 3,765,624 1,684,116 2,355,431 2,326,109 `zsi THIS PAGE INTENTIONALLY LEFT BLANK PZI% FUND: 204 DRAINAGE FUND VISION STATEMENT To provide the infrastructure for managing storm water and drainage for the safety of the community. MISSION STATEMENT To operate, maintain, and improve the infrastructure for efficient and safe collection and discharge of storm water and drainage. GOALS AND OBJECTIVES • Protect lives and property. • Improve quality of the storm water system by adding a Storm Water Manager to implement & manage Phase II Storm Water Program to keep in compliance with local, state and federal regulations. Ensure compliance with program requirements associated with the National Pollutant Discharge Elimination System permit. • Institute best management practices in the maintenance of our natural creek ways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support. • Review storm water infrastructure plans • Maintain storm water data collection. • Continue to evaluate, consider, and pursue all available resources for improving management of the local storm water infrastructure. 243 PUBLIC WORKS DRAINAGE • Provide Storm water pollution and floodplain awareness to the community and city personnel. DEPARTMENT DESCRIPTION The Public Works Drainage Department is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of- ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to "users ". A "user" is any citizen or business that owns impervious surfaces, any man made structure, such as buildings, parking lots, or driveways. ORGANIZATIONAL CHART 244 PUBLIC WORKS DRAINAGE DRAINAGE 2011 -12 2012 -13 2013 -14 Assistant Public Works Director 1 1 1 Stormwater Manager 0 1 1 Drainage Foreman 1 1 1 Drainage Worker II 2 2 2 Drainage Worker 1 3 3 3 TOTAL POSITIONS 7 8 8 PERFORMANCE INDICATORS Acres of Alleys Mowed 6.25 Acres of Rights -of -Way (ROW) Mowed 45.39 Acres of Drainage Ditches Mowed 157.75 6.25 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Acres of Alleys Mowed 6.25 Acres of Rights -of -Way (ROW) Mowed 45.39 Acres of Drainage Ditches Mowed 157.75 6.25 6.25 47.40 48.50 159.25 164.50 Monthly Operating Expenditures $45,571 $68,257 $66,671 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Monthly Operating Expenditures $45,571 $68,257 $66,671 ROW Maintenance & Mowing, Hours 3,193 3,672 3,500 Drainage Mowing, Hours 1,191 1,205 1,300 Drainage Structure Maintenance, Hours 615 2,598 2,700 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget ROW Maintenance & Mowing, Hours 3,193 3,672 3,500 Drainage Mowing, Hours 1,191 1,205 1,300 Drainage Structure Maintenance, Hours 615 2,598 2,700 Revenue Fees Fund Transfers Miscellaneous Total Expenses Personnel Supplies Human Services City Support Services $734,530 $1,017,250 $1,041,000 4,034 0 0 1,573 3,050 1,700 $740,137 1,020,300 $1,042,700 $325,468 4,552 184 1,509 $362,499 8,300 325 17,500 $457,350 8,300 325 26,500 `zR Budget 2011 -12 Actual 2012 -13 Estimate 2013 -14 Budget Revenue Fees Fund Transfers Miscellaneous Total Expenses Personnel Supplies Human Services City Support Services $734,530 $1,017,250 $1,041,000 4,034 0 0 1,573 3,050 1,700 $740,137 1,020,300 $1,042,700 $325,468 4,552 184 1,509 $362,499 8,300 325 17,500 $457,350 8,300 325 26,500 `zR PUBLIC WORKS DRAINAGE Utility Services 21,375 26,500 29,500 Operations Support 0 2,460 2,460 Staff Support 3,705 6,400 7,625 City Assistance 378 840 840 Professional Services 20,759 72,800 23,500 Fund Charges /Transfers 165,046 188,336 197,302 Maintenance Services 42 22,000 22,000 Other Costs 100 200 200 Debt Services 3,169 18,091 18,574 Rental /Leasing 561 500 500 Operating Equipment 0 0 632 Capital Outlay 0 156,625 243,398 Total $546,848 $883,376 $1,039,006 PROGRAM JUSTIFICATION AND ANALYSIS Revenue For the FY 2013 -14 Revenue will increase by 2.2% from the FY 2012 -13 year end estimate. This increase is due to growth in the number of customers served by the City. Expenses The Proposed FY 2013 -14 Budget increases by 17.6% from the FY 2012 -13 year end estimate. This increase is due to the full year funding of the new Stormwater Manager which was approved in FY 2012 -13 and drainage improvements for the Borgfeld Detention and Arroyo Verde Dietz Creek. Pz1:j 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2013 FINANCIAL SUMMARY (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 714,443 734,530 998,157 832,426 1,017,250 1,041,000 Fund Transfers 23,297 4,034 0 0 0 0 Miscellaneous ( 21,437) 1,573 800 2,755 3,050 1,700 TOTAL REVENUES 716,303 740,137 998,957 835,181 1,020,300 1,042,700 EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE 575,634 546,848 959,088 633,685 883,376 1,039,006 TOTAL PUBLIC WORKS 575,634 546,848 959,088 633,685 883,376 1,039,006 MISC & PROJECTS TOTAL EXPENDITURES 575,634 546,848 959,088 633,685 883,376 1,039,006 REVENUE OVER /(UNDER) EXPENDITURES 140,669 193,289 39,869 201,496 136,924 3,694 247 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2013 REVENUES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 457500 Drainage Penalties 4,361 5,170 4,000 6,438 7,250 5,000 000 - 457600 Drainage Fee 710,082 729,360 994,157 825,988 1,010,000 1,036,000 TOTAL Fees 714,443 734,530 998,157 832,426 1,017,250 1,041,000 Fund Transfers 000 - 486100 Transfer In 10,496 4,034 0 0 0 0 000 - 486202 Transfer In -Water 12,800 0 0 0 0 0 TOTAL Fund Transfers 23,297 4,034 0 0 0 0 Miscellaneous 000 - 491000 Interest Earned 244 91 100 64 100 100 000 - 491200 Investment Income 625 811 600 617 750 600 000 - 495013 Capital Contributions- Draina( 22,492) 0 0 0 0 0 000 - 497000 Misc Income- Drainage 186 671 100 2,074 2,200 1,000 TOTAL Miscellaneous ( 21,437) 1,573 800 2,755 3,050 1,700 TOTAL REVENUES 716,303 740,137 998,957 835,181 1,020,300 1,042,700 248 7 -29 -2013 12:18 PM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES DRAINAGE Personnel Services 579 - 511110 Regular 579 - 511120 Overtime 579- 511180 LTD 579 - 511210 Longevity 579- 511230 Certification Allowance 579 - 511310 FICA - Employer 579 - 511350 TMRS- Employer 579 - 511410 Health - Employer 579- 511500 Workers' Compensation TOTAL Personnel Services Supplies 579 - 521000 Operating Supplies 579- 521100 Office Supplies 579 - 521200 Medical /Chem Supplies 579- 521300 Motor Vehicle Supplies 579 - 521600 Equip Maint Supplies TOTAL Supplies Human Services 579- 531100 Pre - employment Check TOTAL Human Services City Support Services 579- 532400 Computer Fees 6 Licenses 579 - 532500 City Insurance - Commercial 579 - 532900 Contingencies TOTAL City Support Services Utility Services 579 - 533310 Telephone /Cell Phones 579- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 579 - 534100 Advertising 579- 534200 Printing 6 Binding 579- 534300 Copy Services TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 - 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: 3 ---------- )(-------- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET 229,555 220,424 296,953 184,122 246,446 302,833 432 281 1,000 628 750 1,200 754 654 972 515 750 939 9,320 10,634 9,954 9,614 9,614 11,099 2,712 3,485 6,601 3,404 3,500 6,601 18,589 17,104 24,075 14,607 21,705 24,613 40,091 36,547 49,126 28,485 43,405 50,609 35,663 31,957 49,999 30,408 31,750 50,535 8,598 4,382 8,726 4,579 4,579 8,921 345,714 325,468 447,406 276,362 362,499 457,350 2,752 3,653 4,500 1,775 4,500 4,500 197 199 200 74 200 200 988 447 3,000 1,017 3,000 3,000 0 0 300 112 300 300 34 254 300 263 300 300 3,971 4,552 8,300 3,242 8,300 8,300 0 184 325 0 325 325 0 184 325 0 325 325 1,500 0 3,500 0 3,500 3,500 3,845 1,509 4,000 1,464 4,000 3,000 487 0 21,355 1,770 10,000 20,000 5,832 1,509 28,855 3,234 17,500 26,500 1,000 799 2,400 701 1,500 1,500 18,846 20,576 25,000 19,926 25,000 28,000 19,846 21,375 27,400 20,627 26,500 29,500 0 0 1,000 0 1,000 1,000 0 0 1,000 0 1,000 1,000 0 0 460 0 460 460 0 0 2,460 0 2,460 2,460 `z 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2013 PUBLIC WORKS EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED _ ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 579 - 535100 Uniforms 3,455 3,128 5,000 1,792 3,500 4,000 579 - 535500 Training /Travel 1,311 174 2,200 430 2,200 2,950 579 - 535510 Meeting Expenses 223 225 300 168 300 300 579- 535600 Professional Certification 219 179 375 262 400 375 TOTAL Staff Support 5,208 3,705 7,875 2,651 6,400 7,625 City Assistance 579 - 537100 Medical Services 15 378 840 75 840 840 TOTAL City Assistance 15 378 840 75 840 840 Professional Services 579- 541200 Legal Svcs 5,200 1,898 2,000 7,753 9,000 2,000 579 - 541310 Contractual Services 10,000 17,362 62,300 2,463 .62,300 20,000 579 - 541400 Auditor /Accounting Service 1,500 1,500 1,500 1,500 1,500 1,500 TOTAL Professional Services 16,700 20,759 65,800 11,715 72,800 23,500 Fund Charges /Transfers 579 - 548500 Inter -Fund Charge -Admin 50,033 35,480 49,708 41,423 49,708 51,798 579 - 548600 Inter -Fund Charge -Water 80,616 84,674 119,298 99,415 119,298 124,316 579 - 548610 Inter£und Charge -Fleet 0 14,922 19,330 16,108 19,330 20,388 579 - 548700 Bad Debt Expense ( 281) 663 800 0 0 800 579 - 548800 Depreciation Expense 42,041 29,241 0 0 0 0 579 - 548900 Amortization Expense 66 66 0 0 0 0 TOTAL Fund Charges /Transfers 172,475 165,046 189,136 156,947 188,336 197,302 Maintenance Services 579 - 551300 Computer Maintenance 0 0 2,000 0 2,000 2,000 579 - 551610 Drainage Channel Maintenance 2,031 42 20,000 2,242 20,000 20,000 TOTAL Maintenance Services 2,031 42 22,000 2,242 22,000 22,000 Other Costs 579- 554100 State Storm Water Fee -TCEQ 100 100 200 100 200 200 TOTAL Other Costs 100 100 200 100 200 200 Debt Service 579 - 555900 Debt Service 0 0 15,400 0 15,400 16,500 579- 555900.Interest Expense 3,742 3,169 2,691 2,691 2,691 2,074 TOTAL Debt Service 3,742 3,169 18,091 2,691 18,091 18,574 Rental /Leasing 579 - 561100 Rental - Equipment 0 561 500 0 500 500 TOTAL Rental /Leasing . 0 561 500 0 500 500 41-11] 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2013 PUBLIC WORKS EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 579 - 571500 Equipment Under $5,000 0 0 0 0 0 632 TOTAL Operating Equipment 0 0 0 0 0 632 Capital Outlay 579 - 581010 Land Purchase 0 0 0 16,725 16,725 0 579 - 581200 Vehicles S Access. Over $5,00 0 0 82,255 82,255 82,255 28,000 579 - 581500 Machinery /Equipment 0 0 57,645 54,820 57,645 0 579 - 581700 Improvements Over $5,000 0 0 0 0 0 215,398 TOTAL Capital Outlay 0 0 139,900 153,800 156,625 243,398 TOTAL DRAINAGE 575,634 546,848 959,088 633,685 883,376 1,039,006 TOTAL PUBLIC WORKS 575,634 546,848 959,088 633,685 883,376 1,039,006 %BSI 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2013 MISC & PROJECTS EXPENDITURES - (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Maintenance Services TOTAL EXPENDITURES 575,634 546,848 959,088 633,685 883,376 1,039,006 KM FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) MISSION STATEMENT Ensure immediate availability of quality emergency medical services to the community and to excel in emergency medical technician, paramedic, and citizen training and education. VISION STATEMENT Provide high quality pre - hospital healthcare and education to the greater Schertz area. GOALS AND OBJECTIVES • Provide efficient pre - hospital transportation services to the communities that we serve. • Provide appropriate and timely education and training to our employees and all of our first responders to ensure the highest, most current care is provided. • Provide high quality Emergency Medical Technician - Basic and Paramedic training for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre - hospital healthcare providers in the State of Texas • Be thoroughly prepared for man -made and natural disasters in our jurisdiction, regionally, and statewide. 253 EMERGENCY MEDICAL SERVICES (EMS) • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We educate our employees by providing over sixty hours of Continuing Education annually and over thirty six hours for our first responders. Provide ambulance demonstrations and stand -by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. ORGANIZATIONAL CHART EMS 2011 -12 2012 -13 2013 -14 Director 1 1 1 Assistant Director 1 1 1 Clinical Manager 1 1 1 Office Manager 1 1 1 Senior Administrative Asst. 1 1 1 Billing Specialist 1 1 1 Billing Clerk 1 1 1 EMS Supervisor 3 3 3 Field Training Officer 3 3 3 Paramedic 21 21 21 Training Academy Coordinator 1 1 1 P/T Paramedics 151 15 15 P/T EMT Intermediates 51 51 5 TOTAL POSITIONS 551 551 55 254 EMERGENCY MEDICAL SERVICES (EMS) PERFORMANCE INDICATORS Requests for EMS Service 2011 -12 2012 -13 2013 -14 Workload /Output Actual I Estimate I Budget Requests for EMS Service 7,543 8,347 8,698 Transports to Hospitals 4,785 5,373 5,741 Hospital to Hospital Transports 0 272 840 Collections per Transport 398.89 410.85 440.00 Students Enrolled in Certification 87 87 116 Classes Trips billed for Alamo Heights 0 885 930 Members of EMS Passport 336 410 500 Response Time 90% Reliability 2011 -12 2012 -13 2013 -14 Efficiency Actual I Estimate I Budget Response Time 90% Reliability 14:00 14:00 13:00 Total Time on Task (Minutes) 68.4 57.7 56.0 Transport Percentage 63.4% 64.4% 66.0% Days Sales Outstanding 60 61 60 Mutual Aid Requested N/A 72 60 Students Graduated from Certification Classes 43 39 55 Customer Service Card Scores (Percentage all positive) Critical Failures / 100,000 miles* Fleet Accidents / 100,000 miles* Cardiac Arrest Save %* Correct recognition of STEMI* EMS certification Pass Rate 98.01% 2011 -12 2012 -13 I 2013 -14 I Effectiveness Actual Estimate Budget Customer Service Card Scores (Percentage all positive) Critical Failures / 100,000 miles* Fleet Accidents / 100,000 miles* Cardiac Arrest Save %* Correct recognition of STEMI* EMS certification Pass Rate 98.01% 98.79% 99% N/A N/A 2.0 N/A N/A 1.13 N/A N/A 9.0% N/A N/A 90.0% 95% 80% 93% *EMS will begin reporting several new effectiveness measures in FY 2014. Customer Service Cards are mailed to all patients we encounter. We ask the patients 5 customer focused questions and measure the percentage of time they respond positively (Yes). Critical Failures are responses where the original dispatched ambulance could not respond or complete the call due to `i EMERGENCY MEDICAL SERVICES (EMS) a vehicle failure of any type (other than an accident). Both these failures and fleet ambulance accidents will be measured and reported per 100,000 fleet miles driven. From our Clinical Department, we will begin reporting our cardiac arrest save percentage and the percentage of time we correctly recognize patients who are experiencing an ST- segment Myocardial Infarction (STEMI). Both of these reflect time sensitive patient encounters and the clinical expertise of our medics in recognizing and treat them appropriately. Revenue Fees 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Fees $3,522,013 $4,758,189 $5,563,353 Inter - Jurisdictional 1,452,262 1,488,058 1,556,828 Fund Transfers 29,930 0 0 Miscellaneous 110,272 136,562 239,500 Total $5,114,477 $6,382,809 $7,359,681 Expenses Personnel $2,725,196 $2,775,333 $2,848,462 Supplies 296,156 350,435 359,284 Human Services 230 450 800 City Support Services 10,277 33,889 32,500 Utility Services 131,839 114,260 115,800 Operations Support 48,483 51,377 62,305 Staff Support 61,686 58,199 79,500 City Assistance 11,751 9,800 14,400 Professional Services 122,075 142,605 137,016 Fund Charges /Transfers 1,668,784 2,169,678 2,662,073 Maintenance Services 39,634 46,700 57,820 Debt Service 12,466 110,545 112,945 Rental /Leasing 0 0 82,000 Operating Equipment 43,008 111,876 188,500 Capital Outlay 0 0 80,000 Total $5,171,858 $5,975,147 $6,833,405 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenue for FY 2013 -14 will increase by 15.3% from FY 2012 -13 year end estimates due to an expected increase in service calls and transport fees. ��7-11 EMERGENCY MEDICAL SERVICES (EMS) Expenses The Proposed FY 2013 -14 Budget will increase by 14.4% from the FY 2012 -13 year end estimate. The EMS Fund's bad debt expense will increase along with the increase in revenue. Additional equipment will be purchased and leased in FY 2013 -14 including driving computers, a new supervisor truck with emergency gear, and patient /defibrillator monitors. The EMS portion of the Computer Aided Dispatch service will now be paid out of the General Fund's Information Technology Department and be reimbursed by the EMS Fund. 257 7 -29 -2013 12:18 PM 203 -EMS FINANCIAL SUMMARY REVENUE SUMMARY Fees Inter - Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS TOTAL PUBLIC SAFETY MISC S PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES 258 C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (------- - - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,232,044 3,522,013 4,149,402 3,086,867 4,758,189 5,563,353 1,407,551 1,452,262 1,486,723 1,413,449 1,488,058 1,556,828 0 29,930 0 0 0 0 178,462 110,272 236,500 89,417 136,562 239,500 4,818,057 5,114,477 5,872,625 4,589,733 6,382,809 7,359,681 4,804,846 5,171,585 5,857,199 3,600,740 5,975,147 6,833,405 4,804,846 5,171,585 5,857,199 3,600,740 5,975,147 6,833,405 4,804,846 5,171,585 5,857,199 3,600,740 5,975,147 6,833,405 13,211 ( 57,108) 15,426 988,993 407,662 526,276 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JULY 31ST, 2013 REVENUES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 456100 Ambulance /Mileage Transprt Fe 3,213,199 000 - 456110 Passport Membership Fees 18,845 000 - 456120 EMT Class - Fees 0 000 - 456125 Paramedic Class - Fees 0 000 - 456130 Immunization Fees 0 000 - 456140 Billing Fees -Alamo Heights EM 0 000 - 458110 Sale of Merchandise - GovDeal 0 000 - 459200 NSF Check Fee 0 TOTAL Fees 3,232,044 Inter - Jurisdictional 3,431,478 3,908,602 3,002,430 4,657,014 5,398,953 18,300 40,000 18,405 19,000 40,000 68,611 100,800 59,420 63,450 104,400 0 100,000 0 0 0 3,623 0 20 20 0 0 0 5,927 18,000 20,000 0 0 645 645 0 0 0 20 60 0 3,522,013 4,149,402 3,086,867 4,758,189 5,563,353 000 - 473500 Seguin /Guadalupe Co Support 286,126 286,127 286,126 214,870 286,126 286,126 000 - 474300 Cibolo Support 213,300 222,100 228,830 228,830 228,830 253,757 000 - 475100 Comal Co ESD #6 75,840 82,906 85,418 86,753 86,753 90,694 000 - 475200 Live Oak Support 148,125 160,330 165,188 165,188 165,188 170,178 000 - 475300 Universal City Support 204,413 227,101 233,107 233,107 233,107 240,149 000 - 475400 Selma Support 68,730 67,643 69,693 69,693 69,693 71,798 000 - 475500 Schertz Support 387,459 384,188 395,830 395,830 395,830 420,915 000 - 475600 Santa Clara Support 10,535 8,852 9,121 9,120 9,121 9,396 000 - 475800 Marion Support 13,023 13,016 13,410 10,058 13,410 13,815 TOTAL Inter - Jurisdictional 1,407,551 1,452,262 1,486,723 1,413,449 1,488,058 1,556,828 Fund Transfers 000 - 486100 Transfer In 0 29,930 0 0 0 0 TOTAL Fund Transfers 0 29,930 0 0 0 0 Miscellaneous 000 - 491200 Investment Income 555 667 500 333 400 0 000 - 493203 Donations -EMS 11,750 1,095 4,000 802 4,000 2,000 000 - 493204 Donations - Dilworth Fund 1,000 0 2,000 0 2,000 3,500 000 - 493205 Donations -Golf Tournament 4,430 15,550 0 14,162 14,162 4,000 000 - 497000 Misc Income 80,735 87,391 130,000 70,581 100,000 130,000 000 - 497100 Recovery of Bad Debt 11,422 6,179 100,000 4,964 16,000 100,000 000 - 497500 Misc Income -EMT Classes 68,570 ( 610) 0 ( 1,425) 0 0 TOTAL Miscellaneous 178,462 110,272 236,500 89,417 136,562 239,500 TOTAL REVENUES 4,818,057 5,114,477 5,872,625 4,589,733 6,382,809 7,359,681 PIP44. 7 -29 -2013 12:18 PM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 3 (-- ------ - - -- -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SCHERTZ EMS 1,541,060 Personnel Services 11,372 280 - 511110 Regular 1,479,964 280 - 511120 Overtime 488,710 280 - 511180 LTD 5,026 280 - 511210 Longevity 22,206 280 - 511220 Clothing Allowance 9,024 280 - 511230 Certification Allowance 8,335 280 - 511310 FICA - Employer 146,325 280 - 511350 TMRS- Employer 272,189 280- 511410 Health - Employer 163,593 280- 511500 Workers' Compensation 66,564 TOTAL Personnel Services 2,661,937 Supplies 1,541,060 280 - 521000 Operating Supplies 11,372 280 - 521010 Operating Supplies -EMT Class 27,815 280 - 521015 Operating Supplies -Pmedi Clas 0 280 - 521020 Operating Supplies -Cert. Clas 8,089 280- 521100 Office Supplies 2,886 280- 521200 Medical /Chem Supplies 216,402 280 - 521300 Motor Veh. Supplies 1,035 280 - 521600 Equip Maint Supplies 5,259 TOTAL Supplies 272,857 Human Services 280- 531100 Pre - employment Check 654 TOTAL Human Services 654 City Support Services 1,541,060 280 - 532350 Software Maintenance 0 280 - 532500 City Insurance - Commercial 14,214 280- 532900 Contingencies 0 TOTAL City Support Services 14,214 Utility Services 5,975 280 - 533100 Gas Utility Service 0 280 - 533200 Electric Utility Service 6,615 280- 533300 Telephone /Land Line 2,656 280 - 533310 Telephone /Cell Phones 8,374 280 - 533320 Telephone /Air Cards 2,833 280- 533330 Telephone /Internet 3,705 280- 533410 Water Utility Service 1,894 280- 533500 Vehicle Fuel 93,229 TOTAL Utility Services 119,306 %x:117 1,546,731 1,541,060 1,207,296 1,622,729 1,550,345 470,036 526,475 371,442 476,816 536,548 5,404 5,909 4,036 4,623 5,975 26,487 31,040 30,081 29,981 35,931 8,844 9,334 7,424 9,897 9,334 9,608 9,370 8,211 10,303 9,370 147,933 145,816 119,140 159,974 147,438 289,736 279,260 215,361 250,120 282,821 186,992 215,623 162,858 172,220 218,360 33,426 51,835 38,669 38,670 52,340 2,725,196 2,815,722 2,164,519 .2,775,333 2,848,462 4,498 7,200 3,888 6,800 8,100 29,738 20,554 15,614 19,835 21,284 2,953 2,285 63 0 0 9,672 13,000 9,241 12,800 13,000 4,509 5,400 1,515 5,000 5,400 234,736 260,000 196,764 285,000 300,000 5,217 4,250 3,120 5,000 5,000 4,832 4,400 14,738 16,000 6,500 296,156 317,089 244,943 350,435 359,284 230 800 193 450 800 230 800 193 450 800 0 20,000 1,683 20,000 0 10,277 12,500 13,889 13,889 12,500 0 0 0 0 20,000 10,277 32,500 15,572 33,889 32,500 0 4,200 20 60 4,200 5,210 4,000 3,208 4,000 4,000 2,728 6,200 2,931 6,000 6,200 12,752 6,600 6,434 7,000 6,850 3,858 3,500 6,826 4,000 3,750 692 1,000 0 1,000 0 1,716 1,000 1,788 2,200 1,000 104,883 81,100 83,862 90,000 89,800 131,839 107,600 105,069 114,260 115,800 7 -29 -2013 12:18 PM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 4 (-------- - - - - -- 2012 -2013--------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 280- 534000 Postage 8,270 19,355 22,000 19,766 21,000 27,100 280- 534100 Advertising 21,098 11,252 13,000 10,610 13,000 16,000 280- 534200 Printing 5 Binding 7,484 6,497 7,500 6,674 7,200 7,750 280 - 534300 Equipment Maintenance - Copie 10,459 11,379 10,152 9,685 10,152 11,455 280 - 534999 Misc Expenses 0 0 0 25 25 0 TOTAL Operations Support 47,311 48,483 52,652 46,760 51,377 62,305 Staff Support 280- 535100 Uniforms 14,916 13,394 15,000 11,080 11,500 17,000 280 - 535200 Awards 1,273 2,069 2,200 1,521 2,200 2,200 280- 535210 Employee Recognition- Morale 7,308 8,207 7,700 8,199 8,199 7,700 280 - 535250 Special Event 0 58 0 0 0 0 280- 535300 Memberships 3,298 3,434 4,000 3,949 4,700 4,500 280 - 535400 Publications 1,559 1,005 1,800 1,587 1,800 1,800 280- 535500 Training /Travel 27,343 24,130 25,800 21,939 23,800 32,900 280 - 535510 Meeting Expenses 1,581 1,824 2,400 1,541 2,400 2,400 280- 535600 Professional Certification 4,397 7,566 4,000 2,857 3,600 11,000 TOTAL Staff Support 61,675 61,686 62,900 52,673 58,199 79,500 City Assistance 280- 537100 Medical Services 9,691 7,908 5,600 4,927 5,400 10,000 280- 537800 Crime /Fire Prevention 3,140 3,844 4,400 4,800 4,400 4,400 TOTAL City Assistance 12,831 11,751 10,000 9,727 9,800 14,400 Professional Services 280 - 541200 Legal Svcs 4,551 2,786 10,000 6,171 10,000 10,000 280- 541300 Other Consl /Prof Services 67,551 77,666 108,000 88,544 90,000 82,000 280 - 541400 Auditor /Accounting Service 3,000 3,000 3,000 3,000 3,000 3,000 280- 541500 EMT Class Instructors 34,377 30,451 33,280 17,386 30,528 33,280 280- 541510 Paramedic Instructors 0 0 14,420 0 0 0 280- 541600 Professional Cert Instructors 3,680 6,049 6,800 6,137 6,800 6,800 280- 541800 Credit Card Fees 1,913 2,123 1,936 1,447 2,277 1,936 TOTAL Professional Services 115,071 122,075 177,436 122,684 142,605 137,016 Fund Charges /Transfers 280- 548106 Transfer Out - Special Events 0 0 0 0 0 3,000 280- 548600 Inter -Fund Charge- G /F -Admin 87,840 87,840 87,840 73,200 87,840 137,038 280- 548610 Inter -Fund Charge -Admin /Fleet 30,060 32,828 38,661 32,218 38,661 54,367 280- 548650 Interest Expense 150 1,621 0 790 1,621 0 280- 548700 Bad Debt Expense 1,145,817 1,413,161 1,693,202 552,595 1,881,204 2,467,668 280- 548800 Depreciation Expense 154,585 130,982 158,000 0 158,000 0 280 - 548900 Amortization Expense 2,352 2,352 2,352 0 2,352 0 TOTAL Fund Charges /Transfers 1,420,805 1,668,784 1,980,055 658,803 2,169,678 2,662,073 %P:1I1 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JULY 31ST, 2013 PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2012 -2013 - - - - -- --------- )( -------- 2013 -2014 -- - - -- -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 280- 551100 Building Maintenance 30 688 25,000 984 13,000 25,000 280 - 551800 Other Maintenance Agreements 11,216 27,296 20,000 21,333 25,000 24,000 280 - 551810 Maintenance Agr. - Radios 9,689 11,650 8,700 5,000 8,700 8,820 TOTAL Maintenance Services 20,934 39,634 53,700 27,317 46,700 57,820 Debt Service 280 - 555202 Repayment to W &S 0 0 9,945 0 9,945 9,945 280 - 555600 Principal -CO Bond 2007 2,150 0 31,667 0 31,667 31,667 280- 555600.Interest -CO Bond 2007 10,648 7,816 5,213 5,213 5,213 3,944 280 - 555632 Tax Notes SR2010- Principal 0 0 60,000 60,000 60,000 65,000 280- 555632.Tax Notes SR2010- Interest 5,377 4,649 3,720 2,160 3,720 2,389 TOTAL Debt Service 18,175 12,466 110,545 67,373 110,545 112,945 Rental /Leasing - 280 - 561200 Lease /Purchase Payments 0 0 12,000 0 0 82,000 TOTAL Rental /Leasing 0 0 12,000 0 0 82,000 Operating Equipment 280 - 571000 Furniture & Fixtures 4,265 1,663 2,700 0 4,200 5,000 280 - 571200 Vehicles&Access. < $5,000 0 58 0 18 18 4,500 280- 571300 Computer &Periphe. < $5000 26,436 33,123 62,000 36,001 60,000 125,000 280 - 571400 Communication Equip < $5000 5,684 680 8,000 8,403 8,403 6,000 280 - 571800 Equipment Under $5,000 2,691 7,484 51,500 40,685 39,255 48,000 TOTAL Operating Equipment 39,076 43,008 124,200 85,107 111,876 188,500 Capital Outlay 280 - 581200 Vehicles & Access. OVER $5,00 0 0 0 0 0 80,000 TOTAL Capital Outlay 0 0 0 0 0 80,000 TOTAL SCHERTZ EMS 4,804,846 5,171,585 5,857,199 3,600,740 5,975,147 6,833,405 TOTAL PUBLIC SAFETY 4,804,846 5,171,585 5,857,199 3,600,740 5,975,147 .6,833,405 K -W 7 -29 -2013 12:18 PM 203 -EMS MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 7 (-------- - - - --- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET DONATIONS City Support Services TOTAL EXPENDITURES 4,804,846 5,171,585 5,857,199 3,600,740 5,975,147 6,833,405 KP IM THIS PAGE INTENTIONALLY LEFT BLANK M-fl FUND: 620 SCHERTZ ECONOMIC DEVELOPMENT CORPORATION VISION STATEMENT To attract and expand business and industry to ensure a fiscally - responsible community that emphasizes a continued commitment to economic prosperity, workforce opportunities and high quality of life. MISSION STATEMENT The mission of the Schertz Economic create a proactive environment that development consistent with: • Attracting targeted industries. Development Corporation (EDC) is to encourages commercial and industrial • Fortifying Business Retention and Expansion Programs • Providing a supporting tax base to balance increasing residential growth • Generate investment in underdeveloped areas of the City. • Improving the Quality of Life. DEPARTMENT DESCRIPTION Promote the City of Schertz through a diversified and comprehensive marketing plan. Promote economic development opportunities for high value employers of all sizes. Educate and promote the adoption of land use policies that promote quality and sustainable economic development. Conduct incentive application analysis and field inquiries from public, prospects, and actively engage in business recruitment. `HR ECONOMIC DEVELOPMENT ORGANIZATIONAL CHART ECONOMIC DEVELOPMENT 2011 -12 2012 -13 2012 -13 Executive Director 1 1 1 Economic Development Analyst 1 1 1 Economic Development Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 1 41 41 4 PERFORMANCE INDICATORS Number of inquiries /prospects assisted 2011 -12 2012 -13 2013 -14 Workload /Output I Actual Estimate Budget Number of inquiries /prospects assisted 60 64 60 Number of companies visited in BRE (Business, Retention & Expansion) Program 10 16 15 Attendance at business seminars 10 35 20 Number of trade shows attended 12 11 10 Number of businesses from target industries interested in locating 8 21 15 Number of firms receiving assistance 15 43 20 0:1.11 ECONOMIC DEVELOPMENT Revenue Taxes $2,659,194 $3,004,889 $3,095,036 Fund Transfers 976 0 0 Miscellaneous 25,069 12,200 10,175 Total $2,685,238 $3,017,089 $3,105,211 Expenses- Non Departmental Supplies $26,227 $0 $0 Utility Services 83,431 0 0 Maintenance Services 52,368 0 0 Total Non Departmental $162,026 $0 $0 Expenses- Economic Development Personnel 2011 -12 2012 -13 2013 -14 Budget I Actual Estimate Budget Revenue Taxes $2,659,194 $3,004,889 $3,095,036 Fund Transfers 976 0 0 Miscellaneous 25,069 12,200 10,175 Total $2,685,238 $3,017,089 $3,105,211 Expenses- Non Departmental Supplies $26,227 $0 $0 Utility Services 83,431 0 0 Maintenance Services 52,368 0 0 Total Non Departmental $162,026 $0 $0 Expenses- Economic Development Personnel $248,531 $230,468 $326,237 Supplies 731 2,200 1,250 Human Services 0 200 200 City Support Services 9,128 16,500 16,545 Utility Services 1,417 5,950 2,795 Operations Support 101,297 166,100 148,200 Staff Support 33,959 20,250 18,050 City Assistance 10,000 995,000 1,525,000 Professional Services 245,481 184,093 102,500 Fund Charges /Transfers 472,810 615,647 503,605 Debt Service 428,329 428,504 427,672 Operating Equipment 372 2,000 2,500 Total Economic Development $1,552,056 $2,731,104 $3,074,554 Total Schertz Economic Development $1,714,082 $2,731,104 $3,074,554 PROGRAM JUSTIFICATION AND ANALYSIS Revenues The revenue for FY 2013 -14 will increase by 2.9% from the FY 2012 -13 year end estimate. Sales tax revenue is expected to increase by 3% from the FY 2012 -13 estimates as a result of the general improvements in the economy. `I MA ECONOMIC DEVELOPMENT Expenses The Proposed FY 2013 -14 Budget will increase by 12.6% from the FY 2012 -13 year end estimate. The SEDC has worked with the City Manager's Office to remove expenses related to the ongoing maintenance and basic services of the emergency services buildings from the Economic Development budget. Beginning in FY 2012 -13 these expenses were relocated to the General Fund and reimbursed by the Schertz Economic Development Corporation (SEDC). This reimbursement will be reduced by $86,245 for FY 2013 -14 as part of a 4 year plan to remove all related maintenance expenses for the emergency services buildings from the SEDC budget. Professional Services will also decrease with the completion of the Gateway Planning survey in FY 2012 -13 where the SEDC was responsible for 70% of the expenditures. Offsetting these decreases is an additional $500,000 in the Development Incentive Fund to meet anticipated financial responsibilities under the Economic Development Incentive Agreement with Amazon.com.kydc LLC. The SEDC has allocated funds to the TexasOne account to better reflect the SEDC's ongoing plan to fully utilize TexasOne as a major promotional avenue for the City. There will be no change in the overall budget due to this reprioritization of expenses. 01-U] 7 -29 -2013 04:03 PM 620 -SED CORPORATION FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL, REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT TOTAL GENERAL GOVERNMENT MISC 6 PROJECTS PROJECTS ECONOMIC DEVELOPMENT TOTAL MISC 6 PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES C I T Y O E S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: 1 ---------- )( -- - - - - -- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET 2,352,177 2,659,194 2,820,260 2,307,865 3,004,889 3,095,036 100,000 976 0 0 0 0 25,615 25,069 17,450 4,485 12,200 10,175 2,477,792 2,685,238 2,837,710 2,312,350 3,017,089 3,105,211 180,458 162,026 0 0 0 0 180,458 162,026 0 0 0 0 1,018,908 0 0 0 0 0 1,461,564 1,552,056 2,674,444 1,407,137 2,731,104 3,074,554 2,480,472 1,552,056 2,674,444 1,407,137 2,731,104 3,074,554 2,660,930 1,714,082 2,674,444 1,407,137 2,731,104 3,074,554 ( 183,137) 971,156 163,266 905,212 285,985 30,657 %P:R%. 7 -29 -2013 04:03 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2013 REVENUES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411500 Sales Tax Revenue (4B) 2,352,177 2,659,194 2,820,260 2,307,865 3,004,889 3,095,036 .TOTAL Taxes 2,352,177 2,659,194 2,820,260 2,307,865 3,004,889 3,095,036 Fund Transfers 000 - 486000 Transfer In 0 976 0 0 0 0 000 - 486411 Contribution Received -Cap Rec 100,000 0 0 0 0 0 TOTAL Fund Transfers 100,000 976 0 0 0 0 Miscellaneous 000 - 491000 Interest Earned 280 149 200 86 200 175 000 - 491200 Investment Income 12,798 9,046 12,250 4,399 12,000 10,000 000 - 497000 Misc Income 12,537 15,874 5,000 0 0 0 TOTAL Miscellaneous 25,615 25,069 17,450 4,485 12,200 10,175 TOTAL REVENUES 2,477,792 2,685,238 2,837,710 2,312,350 3,017,089 3,105,211 W11 7 -29 -2013 04:03 PM 620 -SED CORPORATION GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )( -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101 - 521000 Operating Supplies 17,528 22,903 0 0 0 0 101 - 521200 Medical /Chem Supplies 3,791 3,324 0 0 0 0 TOTAL Supplies 21,319 26,227 0 0 0 0 Utility Services Operating Equipment 101 - 533100 Gas Utility Service 3,498 3,824 0 0 0 0 101 - 533200 Electricity Utility Service 60,613 57,086 0 0 0 0 101 - 533410 Water Utility Service 14,880 19,372 0 0 0 0 101 - 533500 Fuel- Diesel 1,791 3,149 0 0 0 0 TOTAL Utility Services 80,782 83,431 0 0 0 0 Operations Support Fund Charges /Transfers Maintenance Services 101 - 551100 Building Maintenance 41,493 34,895 101 - 551400 Minor s Other Equip Maint 2,395 1,185 101 - 551700 Ground Maintenance 1,268 358 101 - 551800 Other Maintenance Agreements 26,201 15,930 TOTAL Maintenance Services 71,357 52,368 Debt Service Rental /Leasing Operating Equipment 101 - 571000 Furniture s Fixtures 6,999 0 TOTAL Operating Equipment 6,999 0 Capital Outlay 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL NON DEPARTMENTAL 180,458 162,026 0 0 0 0 271 7 -29 -2013 04:03 PM 620 -SED CORPORATION MISC S PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Utility Services Professional Services 900 - 541300 OTHER PROFESSIONAL SERVICES 13,228 0 0 0 0 0 TOTAL Professional Services 13,228 0 0 0 0 0 Maintenance Services 900 - 551900 CONSTRUCTION 1,005,680 0 0 0 0 0 TOTAL Maintenance Services 1,005,680 0 0 0 0 0 Rental /Leasing TOTAL PROJECTS 272 1,018,908 0 0 0 0 0 7 -29 -2013 04:03 PM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES ECONOMIC DEVELOPMENT C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 6 (- ------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 211,859 966 - 511110 Regular 114,187 966 - 511120 Overtime 456 966 - 511180 LTD 323 966 - 511210 Longevity 1,409 966 - 511240 Allowance 1,200 966 - 511310 FICA - Employer 8,824 966 - 511350 TMRS- Employer 18,511 966 - 511410 Health - Employer 10,742 966 - 511500 Workers' Compensation 579 TOTAL Personnel Services 156,231 Supplies 6,720 966 - 521000 Operating Supplies 0 966 - 521100 Office Supplies 2,087 966 - 521110 Office Supplies - Refreshment 0 TOTAL Supplies 2,087 Human Services 33,141 966 - 531100 Pre - employment Check 0 TOTAL Human Services 0 City Support Services 25,267 966 - 532500 City Insurance - Commercial 1,207 966 - 532800 Promotional Events 18,063 TOTAL City Support Services 19,270 Utility Services 230,468 966 - 533300 Telephone /Land Line 383 966 - 533310 Telephone /Cell Phones 1,689 966 - 533320 Telephone /Air Cards 0 966 - 533500 Vehicle Fuel 849 966 - 533550 Vehicle Maintenance 51 TOTAL Utility Services 2,973 Operations Support 1,000 966- 534000 Postage 2,080 966 - 534100 Advertising 47,279 966 - 534105 Goodwill 0 966 - 534150 TexasOne 0 966 - 534190 Trade Shows 0 966- 534200 Printing & Binding 120 966- 534300 Equipment Maintenance - Copie 3,048 966- 534400 Computer Licenses - Software 600 966 - 534500 Memberships - Organizations 0 966 - 534510 Membership - Commuter Rail Br 49,500 TOTAL Operations Support 102,627 181,297 211,859 168,500 211,859 236,612 0 0 0 0 0 529 658 485 658 733 1,241 450 450 450 810 6,720 6,720 5,428 6,720 6,720 14,382 16,242 12,905 16,242 18,163 29,180 33,141 24,765 33,141 37,347 14,938 25,000 17,345 25,000 25,267 243 523 590 590 585 248,531 294,593 230,468 294,660 326,237 174 0 0 0 0 557 1,200 292 1,200 750 0 1,000 190 1,000 500 731 2,200 482 2,200 1,250 0 200 0 200 200 0 200 0 200 200 1,181 1,500 1,172 1,500 1,545 7,947 15,000 40 15,000 15,000 9,128 16,500 1,212 16,500 16,545 388 450 445 450 495 313 1,000 0 1,000 0 0 1,000 30 1,000 500 682 3,000 436 3,000 1,500 34 500 25 500 300 1,417 5,950 936 5,950 2,795 140 2,000 132 2,000 1,000 42,483 19,000 4,210 19,000 15,000 0 1,000 627 1,000 1,200 0 50,000 36,536 50,000 60,000 0 24,000 2,727 24,000 10,000 370 8,000 58 8,000 1,000 4,052 3,600 2,656 3,600 5,000 4,751 7,000 0 7,000 4,000 0 2,000 100 2,000 1,500 49,500 49,500 49,500 49,500 49,500 101,297 166,100 96,545 166,100 148,200 273 7 -29 -2013 04:03 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2013 MISC 6 PROJECTS EXPENDITURES (-------- - - - - -- 2012 -2013 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL Staff Support 1,000 966 - 535100 Uniforms 72 966 - 535210 Employee Recognition- Morale 0 966 - 535300 Memberships - Staff Support 5,507 966 - 535400 Publications 0 966 - 535500 Training /Travel 17,110 966 - 535510 Meeting Expenses - EDC Board 2,029 TOTAL Staff Support 24,718 City Assistance 14,000 966 - 537600 Development Incentive Fund 0 966 - 537610 Impact Fee Matching Fund 0 966- 537650 Prospect Services 0 TOTAL City Assistance 0 Professional Services 480,000 966 - 541200 Legal Svcs 15,387 966 - 541300 Professional Services 1,105 966 - 541400 Auditor /Accounting Service 7,000 966- 541410 Consulting Services - Charrette 172,469 966 - 541415 Consulting Svcs -S Charrette 2,115 966 - 541420 Consulting Svc- DwntwnCharrett 0 966- 541450 Consulting Services 56,347 TOTAL Professional Services 254,422 Fund Charges /Transfers 15,000 966 - 548000 Contributions 50,000 966 - 548101 Contributions to General Fund 0 966 - 548505 Contribution to I S S 364,325 966 - 548600 Interfund Charges -Admin 55,432 966 - 548610 Interfund Charge - Fleet 0 TOTAL Fund Charges /Transfers 469,757 Fund Replenish PAGE: 7 ---------- )(-------- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET 200 1,000 0 1,000 300 0 750 38 750 750 4,132 2,000 1,670 2,000 2,500 119 500 386 500 500 28,066 14,000 772 14,000 12,000 1,443 2,000 771 2,000 2,000 33,959 20,250 3,637 20,250 18,050 10,000 480,000 0 480,000 1,000,000 0 500,000 0 500,000 500,000 0 15,000 588 15,000 25,000 10,000 995,000 588 995,000 1,525,000 29,112 65,000 54,935 65,000 50,000 171 15,000 0 15,000 25,000 7,000 7,500 7,000 7,500 7,500 175,328 40,000 39,233 96,593 0 3,188 0 0 0 0 2,785 0 0 0 0 27,897 0 0 0 20,000 245,481 127,500 101,168 184,093 102,500 0 0 0 0 0 50,000 0 0 0 0 366,825 369,075 344,006 369,075 366,138 53,000 243,350 202,792 243,350 136,245 2,985 3,222 2,685 3,222 1,222 472,810 615,647 549,483 615,647 503,605 Debt Service 966 - 555632 Tax Notes SR2010- Principal 245,000 250,000 255,000 255,000 255,000 255,000 966- 555632.Tax Notes SR2010- Interest 24,423 19,658 15,045 8,798 15,045 9,627 966 - 555650 Bond -CO 2007 - Principal 125,000 130,000 135,000 135,000 135,000 145,000 966- 555650.Bond -CO 2007- Interest 33,684 28,672 23,459 23,459 23,459 18,045 TOTAL Debt Service 428,107 428,329 428,504 422,256 428,504 427,672 274 7 -29 -2013 04:03 PM C I T Y O F S C H E R T Z PAGE: 8 248 PROPOSED BUDGET WORKSHEET 966- 571300 Computer & Periphe. < $5000 620 -SED CORPORATION AS OF: JULY 31ST, 2013 114 MISC & PROJECTS 1,500 966 - 571800 Operating Equipmt under $5,00 0 EXPENDITURES 0 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 0 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 2,000 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 966 - 571100 Furniture & Fixtures 1,372 20 1,500 248 1,500 1,000 966- 571300 Computer & Periphe. < $5000 0 142 500 114 500 1,500 966 - 571800 Operating Equipmt under $5,00 0 210 0 0 0 0 TOTAL Operating Equipment 1,372 372 2,000 362 2,000 2,500 Capital Outlay TOTAL ECONOMIC DEVELOPMENT 1,461,564 1,552,056 2,674,444 1,407,137 2,731,104 3,074,554 MAR 7 -29 -2013 04:03 PM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 14 (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SCHWAS RD PROJECT Maintenance Services TOTAL MISC & PROJECTS 2,480,472 1,552,056 2,674,444 1,407,137 2,731,104 3,074,554 TOTAL EXPENDITURES 2,660,930 1,714,082 2,674,444 1,407,137 2,731,104 3,074,554 MAI:1 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. These funds are also used to support City held events and organizations such as the Festival of Angels, a jazz festival, and the Schertz Sweethearts which also promote the City. Revenue Taxes 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Taxes $470,290 $480,000 $485,000 Fund Transfer 0 0 22,738 Miscellaneous 420 600 550 Total $470,710 $480,600 $508,288 Expenses Supplies $1,827 $2,000 2,000 City Support Services 65,318 78,378 65,128 Operations Support 45,429 74,000 75,500 Professional Services 2,500 11,685 5,625 Fund Charges /Transfers 199,876 248,750 284,035 Operating Equipment 66,718 50,000 56,000 Capital Outlay 0 8,000 20,000 Total $381,667 $472,813 $508,288 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The FY 2013 -14 revenues increase by 5.8% from FY 2012 -13 year end estimates due to a transfer in from reserves to fund one time projects. 277 HOTEL TAX FUND Expenses The Proposed FY 2013 -14 Budget increases by 7.5% from the FY 2012 -13 year end estimate. The increase is to help fund the council chamber renovations and the purchase of facility management software for the Event Facilities division. 278 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2013 FINANCIAL SUMMARY (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - --) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Taxes 391,181 470,290 492,417 341,656 480,000 485,000 Fund Transfers 0 0 10,000 0 0 22,738 Miscellaneous 985 420 300 366 600 550 TOTAL REVENUES 392,166 470,710 502,717 342,022 480,600 508,288 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 341,026 381,667 491,945 272,809 472,813 508,288 TOTAL GENERAL GOVERNMENT 341,026 381,667 491,945 272,809 472,813 508,288 TOTAL EXPENDITURES 341,026 381,667 491,945 272,809 472,813 508,288 REVENUE OVER /(UNDER) EXPENDITURES 51,141 89,043 10,772 69,212 7,787 0 Mit 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2013 REVENUES (-------- - - - - -- 2012 -2013 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL Taxes 000 - 411800 Hotel Occupancy Tax TOTAL Taxes Fund Transfers 000 - 481000 Transfer From Reserves TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 497000 Misc Income TOTAL Miscellaneous TOTAL REVENUES pe -111 PAGE: 2 ---------- )(-------- 2013 -2014 -- - - - - -) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET 391,181 470,290 492,417 341,656 480,000 485,000 391,181 470,290 492,417 341,656 480,000 485,000 0 0 10,000 0 0 22,738 0 0 10,000 0 0 22,738 261 90 150 41 150 50 124 329 150 325 450 500 600 0 0 0 0 0 985 420 300 366 600 550 392,166 470,710 502,717 342,022 480,600 508,288 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 3 0 PROPOSED BUDGET WORKSHEET TOTAL Supplies 314 -HOTEL TAX AS OF: JULY 31ST, 2013 0 GENERAL GOVERNMENT 2,000 City Support Services 2,500 EXPENDITURES 2,800 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2,600 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 62,376 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Personnel Services Supplies 101 - 521700 Materials 3,306 1,627 2,000 0 2,000 2,000 TOTAL Supplies 3,306 1,627 2,000 0 2,000 2,000 City Support Services 2,500 2,500 2,800 2,800 2,800 2,600 101 - 532800 Special Events 79,631 59,126 62,376 61,760 62,376 59,126 101 - 532620 Community Programs 0 6,190 16,000 10,000 16,000 6,000 TOTAL City Support Services 79,631 65,316 78,376 71,760 78,376 65,128 Operations Support 170,221 142,626 157,517 131,264 157,500 145,385 101 - 534100 Advertising 54,376 39,435 69,115 10,293 55,000 59,500 101 - 534120 Advertisting- Billboards 10,992 5,994 24,000 8,228 19,000 16,000 TOTAL Operations Support 65,368 45,429 93,115 18,522 74,000 75,500 City Assistance Professional Services 341,026 361,667 491,945 272,809 472,813 506,286 101 - 541300 Other Professional Services 0 0 8,885 6,885 6,685 2,825 101 - 541400 Auditor /Accounting Service 2,500 2,500 2,800 2,800 2,800 2,600 TOTAL Professional Services 2,500 2,500 11,685 11,685 11,685 5,625 Fund Charges /Transfers 101 - 546000 Transfer Out 0 0 0 0 0 33,000 101 - 546100 Inter£und Transfer Out 170,221 142,626 157,517 131,264 157,500 145,385 101 - 548106 Transfer Out - Special Events 0 37,250 71,250 0 71,250 82,150 101 - 548614 Contribution -Park 6 Rec Fundt 20,000 20,000 20,000 0 20,000 23,500 TOTAL Fund Charges /Transfers 190,221 199,876 246,767 131,264 246,750 284,035 Operating Equipment 101 - 571500 Operating Equipment 0 29,338 25,000 15,892 25,000 13,000 101 - 571700 Improvements Under $5,000 0 14,605 0 0 0 10,000 101 - 571810 Event Banners 0 22,775 25,000 23,687 25,000 33,000 TOTAL Operating Equipment 0 66,718 50,000 39,579 50,000 56,000 Capital Outlay 101 - 581750 Civic Center Improvements 0 0 0 0 0 20,000 101 - 561600 Equipment Over $5,000 0 0 6,000 0 6,000 0 TOTAL Capital Outlay 0 0 6,000 0 6,000 20,000 TOTAL NON DEPARTMENTAL 341,026 361,667 491,945 272,809 472,813 506,286 TOTAL GENERAL GOVERNMENT 341,026 381,667 491,945 272,809 472,813 508,288 TOTAL EXPENDITURES 341,026 381,667 491,945 272,609 472,813 508,288 RPM THIS PAGE INTENTIONALLY LEFT BLANK pe -W FUND: 317 PARK FUND DESCRIPTION The Parks Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local non profit neighborhood associations, home owners associations (HOA's), regional non - profit grants, and donations. Tree Mitigation was separated from this fund beginning FY2012 -13. Revenue Fees 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Fees $217,160 $221,000 $150,000 Miscellaneous 656 160 300 Total $217,816 $221,160 $150,300 Expenses Professional Services $23,350 $545 $0 Fund Charges /Transfers $100,000 138,884 0 Maintenance Services 136 0 0 Operating Equipment 67,902 2,386 0 Capital Outlay 23,416 0 40,000 Total $214,804 $141,815 $40,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue In FY 2013 -14 revenues are expected to decrease by 32.0% from FY 2012 -13 year end estimates. This decrease is due to a one time transfer from reserves in FY 2012 -13 to fund projects such as improvements to the Animal Adoption Center. 283 1�i Expenses The Proposed FY 2013 -14 Budget will decrease by 71.8% from the FY 2012 -13 year end estimate due to budgeting for the construction of 2 pavilions and no other projects. 284 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2013 FINANCIAL SUMMARY (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC ENVIRONMENT PARKLAND DEDICATION TREE MITIGATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES 121,573 217,160 150,000 192,000 221,000 150,000 639 656 127,184 154 160 300 122,212 217,816 277,184 192,154 221,160 150,300 85,428 214,804 246,484 143,815 141,815 40,000 33,945 26,236 0 221,360 221,360 0 119,372 241,039 246,484 365,176 363,175 40,000 119,372 241,039 246,484 365,176 363,175 40,000 2,839 ( 23,223) 30,700 ( 173,022) ( 142,015) 110,300 p1p e- 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2013 REVENUES (- ------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 221,000 150,000 0 000 - 458800 Parkland Dedication 78,053 148,025 150,000 000 - 458900 Tree Mitigation 43,520 69,135 0 TOTAL Fees 121,573 217,160 150,000 Miscellaneous 0 154 160 000 - 491000 Interest Earned 220 49 0 000 - 491200 Investment Income 419 607 300 000 - 499100 Transfer From Parks Reserves 0 0 126,884 TOTAL Miscellaneous 639 656 127,184 TOTAL REVENUES 122,212 217,816 277,184 192,000 221,000 150,000 0 0 0 192,000 221,000 150,000 31 0 0 123 160 300 0 0 0 154 160 300 192,154 221,160 150,300 7 -29 -2013 12:18 PM 317 -PARK FUND PUBLIC ENVIRONMENT EXPENDITURES PARKLAND DEDICATION Supplies Utility Services Professional Services 301 - 541300 Other Consl /prof Services TOTAL Professional Services Fund Charges /Transfers 301 - 548000 Transfer Out TOTAL Fund Charges /Transfers Maintenance Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 4 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 23,350 0 545 545 0 0 23,350 0 545 545 0 0 100,000 138,884 138,884 138,884 0 0 100,000 138,884 138,884 138,884 0 301 - 551110 Trees 16,165 0 0 0 0 0 301 - 551710 Landscaping 12,234 136 0 0 0 0 TOTAL Maintenance Services 28,399 136 0 0 0 0 Operating Equipment 301 - 571000 Sign /Fixtures 32,626 26,013 0 4,386 2,386 - 0 301 - 571700 Improvements Under $5,000 24,403 41,889 0 0 0 0 TOTAL Operating Equipment 57,029 67,902 0 4,386 2,386 0 Capital Outlay 301 - 581700 Improvements Over $5,000 0 23,416 107,600 0 0 40,000 TOTAL Capital Outlay 0 23,416 107,600 0 0 40,000 TOTAL PARKLAND DEDICATION 85,428 214,804 246,484 143,815 141,815 40,000 287 7 -29 -2013 12:18 PM 317 -PARK FUND PUBLIC ENVIRONMENT EXPENDITURES C I T Y O E S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TREE MITIGATION Supplies Professional Services Fund Charges /Transfers 302 - 548000 Transfer Out 0 0 0 221,360 221,360 0 TOTAL Fund Charges /Transfers 0 0 0 221,360 221,360 0 Maintenance Services 302 - 551110 Trees 11,958 5,853 0 0 0 0 302- 551710 Landscaping 21,987 483 0 0 0 0 TOTAL Maintenance Services 33,945 6,336 0 0 0 0 Operating Equipment Capital Outlay 302- 581700 Improvements Over $5,000 0 19,900 0 0 0 0 TOTAL Capital Outlay 0 19,900 0 0 0 0 TOTAL TREE MITIGATION 33,945 26,236 0 221,360 221,360 0 TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES 288 119,372 241,039 246,484 365,176 363,175 40,000 119,372 241,039 246,484 365,176 363,175 40,000 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Revenue Fees $0 $27,000 $35,000 Miscellaneous 0 2,140 104,525 Total $0 $29,140 $139,525 Expenses Maintenance Services $0 $38,300 $139,525 Capital Outlay 0 23,226 0 Total $0 $61,526 $139,525 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenues for FY 2013 -14 increase by 378.8% from FY 2012 -13 year end estimates with a transfer from reserves to fund new projects. Expenses The Proposed FY 2013 -14 Budget increases by 126.8% from the FY 2012 -13 year end estimate. This increase is to fund ornamental trees for the soccer complex and Animal Adoption Center and shade trees for the soccer complex, Animal Adoption Center, and the Arroyo Verde drainage project. `le-R, 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Fees $0 $27,000 $35,000 Miscellaneous 0 2,140 104,525 Total $0 $29,140 $139,525 Expenses Maintenance Services $0 $38,300 $139,525 Capital Outlay 0 23,226 0 Total $0 $61,526 $139,525 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenues for FY 2013 -14 increase by 378.8% from FY 2012 -13 year end estimates with a transfer from reserves to fund new projects. Expenses The Proposed FY 2013 -14 Budget increases by 126.8% from the FY 2012 -13 year end estimate. This increase is to fund ornamental trees for the soccer complex and Animal Adoption Center and shade trees for the soccer complex, Animal Adoption Center, and the Arroyo Verde drainage project. `le-R, 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2013 FINANCIAL SUMMARY (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - -- - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 0 0 35,000 600 27,000 35,000 Miscellaneous 0 0 61,725 223,154 223,500 104,525 TOTAL REVENUES 0 0 96,725 223,754 250,500 139,525 EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION 0 0 96,525 80,956 61,526 139,525 TOTAL PUBLIC ENVIRONMENT 0 0 96,525 80,956 61,526 139,525 TOTAL EXPENDITURES 0 0 96,525 80,956 61,526 139,525 REVENUE OVER /(UNDER) EXPENDITURES 0 0 200 142,798 188,974 0 %x%111 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2013 REVENUES (----- --- -- -- -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458900 Tree Mitigation 0 0 35,000 600 27,000 35,000 TOTAL Fees 0 0 35,000 600 27,000 35,000 Miscellaneous 000 - 491000 Interest Earned 0 0 0 17 200 50 000 - 491200 Investment Income 0 0 200 87 250 150 000 - 497000 Misc Income 0 0 0 1,690 1,690 0 000 - 499000 Transfer In 0 0 61,525 221,360 221,360 104,325 TOTAL Miscellaneous 0 0 61,725 223,154 223,500 104,525 TOTAL REVENUES 0 0 96,725 223,754 250,500 139,525 `BSI 7 -29 -2013 12:18 PM C I T Y O F S C H E R T Z PAGE: 3 33,430 PROPOSED BUDGET WORKSHEET 90,125 319 -TREE MITIGATION AS OF: JULY 31ST, 2013 26,174 PUBLIC ENVIRONMENT 0 49,400 TOTAL Maintenance Services EXPENDITURES 0 (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 38,300 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOh24ENDED BUDGET TREE MITIGATION Capital Outlay Supplies Professional Services 0 0 23,226 Fund Charges /Transfers 0 0 302- 581800 Equipment Over $5,000 Maintenance Services 0 0 23,226 302- 551110 Trees 0 0 47,125 33,430 38,300 90,125 302 - 551710 Landscaping 0 0 26,174 24,300 0 49,400 TOTAL Maintenance Services 0 0 73,299 57,730 38,300 139,525 Operating Equipment Capital Outlay 302 - 581700 Improvements Over $5,000 0 0 23,226 0 0 0 302- 581800 Equipment Over $5,000 0 0 0 23,226 23,226 0 TOTAL Capital Outlay 0 0 23,226 23,226 23,226 0 TOTAL TREE MITIGATION 0 0 96,525 80,956 61,526 139,525 TOTAL PUBLIC ENVIRONMENT 0 0 96,525 80,956 61,526 139,525 TOTAL EXPENDITURES 0 0 96,525 80,956 61,526 139,525 PUN FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. DESCRIPTION This fund is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Revenue Fees $391 $250 $500 Fund Transfers 2,385 500 $5,150 Total $2,776 $750 $5,650 Expenses Supplies 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Fees $391 $250 $500 Fund Transfers 2,385 500 $5,150 Total $2,776 $750 $5,650 Expenses Supplies $1,002 $750 $2,000 Operations Support 1,645 0 1,000 Staff Support 0 0 2,650 Operating Equipment 502 0 0 Total $3,149 $750 $5,650 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2013 -14 will be set at $5,650. Expenses The Proposed FY 2013 -14 Budget will be set to $5,650. KOW 7 -29 -2013 12:20 PM 615 - HISTORICAL COMMITTEE FINANCIAL SUMMARY 2010 -2011 ACTUAL C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY _ Fees 717 391 500 168 250 500 Fund Transfers 3,230 2,385 5,150 0 500 5,150 TOTAL REVENUES 3,947 2,776 5,650 168 750 5,650 EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE 3,947 3,149 5,650 677 750 5,650 TOTAL CULTURAL 3,947 3,149 5,650 677 750 5,650 TOTAL EXPENDITURES 3,947 3,149 5,650 677 750 5,650 REVENUE OVER /(UNDER) EXPENDITURES 0 ( 373) 0 ( 509) 0 0 PUZ,I 7 -29 -2013 12:20 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 615 - HISTORICAL COMMITTEE AS OF: JULY 31ST, 2013 REVENUES (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- -- - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 717 391 500 168 250 500 TOTAL Fees 717 391 500 168 250 500 Fund Transfers 000 - 486106 Transfer In From Spec Evnts F 3,230 2,385 5,150 0 500 5,150 TOTAL Fund Transfers 3,230 2,385 5,150 0 500 5,150 Miscellaneous TOTAL REVENUES 3,947 2,776 5,650 168 750 5,650 `UM 7 -29 -2013 12:20 PM 615 - HISTORICAL, COMMITTEE CULTURAL EXPENDITURES HISTORICAL COMMITTEE Supplies 609 - 521000 Operating Supplies TOTAL Supplies Operations Support 609 - 534200 Printing & Binding TOTAL Operations Support Staff Support 609- 535200 Awards 609 - 535300 Memberships 609 - 535500 Training /Travel TOTAL Staff Support C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 (-------- - - - - -- 2012 -2013 --------------- )( -- - - - - -- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,037 1,002 2,000 677 750 2,000 2,037 1,002 2,000 677 750 2,000 843 1,645 1,000 0 0 1,000 843 1,645 1,000 0 0 1,000 0 0 1,500 0 0 1,500 0 0 150 0 0 150 0 0 1,000 0 0 1,000 0 0 2,650 0 0 2,650 Operating Equipment 609 - 571000 Furniture & Fixtures 1,066 502 0 0 0 0 TOTAL Operating Equipment 1,066 502 0 0 0 0 TOTAL HISTORICAL COMMITTEE 3,947 3,149 5,650 677 750 5,650 TOTAL CULTURAL 3,947 3,149 5,650 677 750 5,650 TOTAL EXPENDITURES P4I:1 3,947 3,149 5,650 677 750 5,650 FUND: 616 PARKS & RECREATION FOUNDATION MISSION STATEMENT The Schertz Parks and Recreation Foundation, in partnership with the City of Schertz, raises funds, fosters partnerships, and advocates in support of specific projects and activities that improve and benefit our City parks; providing recreation and educational experiences to all. Funds raised by quality of life events hosted by the Foundation; the 4t" of July Jubilee and Schertz Fest, are used to improve city parks as well as provide for the cost of hosting future events. Both events include music, vendors, carnival, and a BBQ Cook -off. Revenue Fees $124,696 $248,198 $293,850 Fund Transfers 20,000 20,000 23,500 Miscellaneous 101,061 33,823 32,350 Total $245,758 $302,021 $293,850 Expenses Non Departmental 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Fees $124,696 $248,198 $293,850 Fund Transfers 20,000 20,000 23,500 Miscellaneous 101,061 33,823 32,350 Total $245,758 $302,021 $293,850 Expenses Non Departmental $16,013 $109,999 $20,700 4t" of July Jubilee 100,466 93,213 135,850 Schertz Fest 42,530 102,378 118,700 Total $159,008 $305,590 $275,250 PROGRAM JUSTIFICATION AND ANALYSIS Revenues The FY 2013 -14 revenues will decrease by 2.7% from FY 2012 -13 year end estimates. Expenses The Proposed FY 2013 -14 Budget will decrease 9.9% from the FY 2012 -13 year end estimate. The increase in festival funding will be offset by the one -time transfer out of the Veteran's Memorial donations into a separate fund in FY 2012- 13. RUM 7 -29 -2013 12:20 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 616 -PARKS S RECREATION FNDA AS OF: JULY 31ST, 2013 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT CULTURAL 4th OF JULY JUBILEE SCHERTZ FEST TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES PUT-1 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOhAENDED BUDGET 199,776 124,696 255,775 132,329 248,198 238,000 20,000 20,000 20,000 0 20,000 23,500 48,008 101,061 44,600 22,529 33,823 32,350 267,784 245,758 320,375 154,858 302,021 293,850 7,014 16,013 8,435 108,594 109,999 20,700 7,014 16,013 8,435 108,594 109,999 20,700 144,355 100,466 152,082 91,926 93,213 135,850 85,293 42,530 111,245 20,041 102,378 118,700 229,649 142,996 263,327 111,967 195,591 254,550 236,662 159,008 271,762 220,560 305,590 275,250 31,122 86,750 48,613 ( 65,702) ( 3,569) 18,600 7 -29 -2013 12:20 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 616 -PARKS & RECREATION FNDA AS OF: JULY 31ST, 2013 REVENUES (-------- - - - - -- 2012 -2013 2010 -2011 2011 -2012 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL Fees 120,000 000 - 450001 Sales - Schertz Fest 54,494 000 - 450002 Sales - Schertz Fest Raffle 2,271 000 - 450006 Sales -July Jubilee 125,576 000 - 450007 Sales -July Jubilee Raffle 0 000 - 450101 Fees - Schertz Fest BBQ Entry 5,925 000 - 450102 Fees - Informational Booths -Fes 0 000 - 450111 Fees - Jubilee BBQ Entry 940 000 - 450112 Fees - Informational Booths -4th 1,650 000 - 450113 Fees - Jubilee Parade Entry 635 000 - 450150 Fees Soccer Leagues 3,285 000 - 450152 Fees -BVYA 5,000 TOTAL Fees 199,776 Fund Transfers 2,325 000 - 486314 Contribution - Hotel /Motel 20,000 TOTAL Fund Transfers 20,000 Miscellaneous 2,290 000 - 491000 Interest Earned 69 000 - 493000 Donations -Parks Foundation 20,100 000 - 493001 Donations - Schertz Fest 7,730 000 - 493002 Donations - Schertz Fest BBQ 0 000 - 493010 Donations -4th of July Jubilee 19,250 000 - 493011 Donations - Jubilee BBQ 0 000 - 497000 Misc Income- Foundation 22 000 - 497001 Misc Income - Jubilee ATM 374 000 - 497002 Misc Income - Schertz Fest ATM 333 000 - 497604 Misc Income - Jubilee 0 000 - 497617 Misc Income - Schertz Fest 130 TOTAL Miscellaneous 48,008 TOTAL REVENUES 267,784 ---------- )(-------- 2013 -2014 -- - - - --) PROJECTED CITY ADMIN. ADOPTED YEAR END RECOMMENDED BUDGET 410 120,000 12,807 120,000 100,000 883 2,200 0 2,200 2,000 110,728 115,000 106,528 106,528 120,000 0 0 972 972 0 7,670 5,900 2,715 5,900 8,000 325 1,500 2,325 5,000 1,000 1,775 940 2,290 2,290 1,500 0 1,600 450 430 1,000 100 635 0 635 500 2,805 3,000 4,243 4,243 3,000 0 5,000 0 0 1,000 124,696 255,775 132,329 248,198 238,000 20,000 20,000 0 20,000 23,500 20,000 20,000 0 20,000 23,500 39 40 27 40 50 6,000 6,000 0 0 6,000 5,128 7,740 0 7,740 7,000 7,000 10,000 7,000 10,000 8,000 9,300 19,250 12,500 12,500 10,000 1,002 1,000 1,000 1,000 1,000 72,200 50 10 50 100 0 375 99 375 0 0 145 0 145 0 393 0 1,873 1,873 100 0 0 20 100 100 101,061 44,600 22,529 33,823 32,350 245,758 320,375 154,858 302,021 293,850 P141% 7 -29 -2013 12 :20 PM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET Supplies 616 -PARKS & RECREATION FNDA AS OF: JULY 31ST, 2013 GENERAL GOVERNMENT 101 - 521000 Operating Supplies 0 EXPENDITURES 0 ( - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 500 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 50 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Supplies 101 - 521000 Operating Supplies 0 236 0 1,729 1,729 500 101 - 521600 Equip Maint Supplies 46 0 50 259 259 50 TOTAL Supplies 46 236 50 1,988 1,988 550 City Support Services 101 - 532900 Contingencies 50 0 100 0 0 100 TOTAL City Support Services 50 0 100 0 0 100 Operations Support 101 - 534000 Postage 0 0 0 14 14 100 101 - 534100 Advertising 0 0 0 750 750 0 101 - 534999 Misc Expense- Administrative 899 260 835 125 835 200 TOTAL Operations Support 899 260 835 889 1,599 300 Staff Support 101 - 535100 Uniforms 209 417 210 671 671 300 101 - 535510 Meeting Expenses 152 159 150 ( 16) 150 150 TOTAL Staff Support 361 575 360 655 821 450 City Assistance 101 - 537901 Minor Events 0 499 0 15 15 100 101 - 537902 Appreciation Luncheon 0 1,200 1,200 0 1,200 1,200 TOTAL City Assistance 0 1,699 1,200 15 1,215 1,300 Professional Services 101- 541300 Professional Services 381 0 390 1,813 1,813 700 101 - 541400 Accounting Services 1,850 1,150 2,000 3,875 3,875 4,000 101 - 541960 Insurance Svcs - Administrative 0 744 0 869 869 800 TOTAL Professional Services 2,231 1,894 2,390 6,557 6,557 5,500 Fund Charges /Transfers 101 - 548318 Transfer Out - VMP 0 0 0 72,160 72,160 0 TOTAL Fund Charges /Transfers 0 0 0 72,160 72,160 0 Maintenance Services 101 - 551100 Building Maintenance 0 697 500 57 100 500 TOTAL Maintenance Services 0 697 500 57 100 500 0111 7 -29 -2013 12:20 PM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 616 -PARKS 6 RECREATION FNDA AS OF: JULY 31ST, 2013 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2012 -2013 --------------- -------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 101 - 571500 Operating Equipment 2,927 8,571 3,000 16,040 16,040 8,000 101 - 571900 Improvement To Parks 0 2,080 0 10,234 9,519 4,000 TOTAL Operating Equipment 2,927 10,651 3,000 26,274 25,559 12,000 Capital Outlay 101 - 581174 Buildings 500 0 0 0 0 0 TOTAL Capital Outlay 500 0 0 0 0 0 TOTAL NON DEPARTMENTAL 7,014 16,013 8,435 108,594 109,999 20,700 TOTAL GENERAL GOVERNMENT 7,014 16,013 8,435 108,594 109,999 20,700 191111 7 -29 -2013 12:20 PM 616 -PARKS & RECREATION FNDA CULTURAL EXPENDITURES 4th OF JULY JUBILEE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 5 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Utility Services 604 - 533500 Fuel 2,143 0 2,200 0 0 1,000 TOTAL Utility Services 2,143 0 2,200 0 0 1,000 Operations Support 604 - 534000 Postage 0 70 100 0 0 100 604 - 534100 Advertising 894 361 895 0 0 1,000 604 - 534110 Tickets 0 329 350 224 224 350 604 - 534900 Awards & Prizes 1,578 2,063 2,000 1,414 1,414 2,000 604 - 534902 Parade Candy 98 282 300 0 300 300 604 - 534905 Permits & Licenses 402 231 400 231 231 400 604 - 534910 Beer- Wine - Beverage Costs 3,157 2,979 3,200 3,211 3,211 3,500 604 - 534915 Ice Costs 685 600 685 690 690 1,000 604 - 534999 Misc Expense 2,042 736 1,000 1,261 769 1,000 TOTAL Operations Support 8,857 7,652 8,930 7,030 6,839 9,650 City Assistance Professional Services 604 - 541300 Professional Services 1,712 360 1,800 450 450 1,500 604 - 541910 Fireworks 6,250 7,750 12,500 6,250 6,250 12,500 604 - 541920 Entertainment Services 25,136 3,700 25,150 2,500 2,500 15,000 604 - 541922 Stage & Lighting 6,381 5,015 6,400 5,015 5,015 6,500 604 - 541930 Security Services 6,800 3,088 6,800 3,638 3,638 6,000 604 - 541931 Fencing 677 0 677 0 677 500 604 - 541932 Medical Standby Services 1,000 1,000 1,000 1,000 1,000 1,000 604 - 541933 Fire Standby Service 0 375 800 0 800 1,000 604 - 541934 Judging Services 0 0 0 0 0 500 604 - 541936 ATM Services 0 0 0 0 0 200 604 - 541940 Vendor Expense 34,672 25,139 35,000 29,496 29,496 30,000 604 - 541950 Carnival Expense 45,450 42,903 45,500 34,033 34,033 45,000 604 - 541960 Insurance Costs 1,836 2,675 1,850 1,705 1,705 2,500 604 - 541971 Portable Toilets 930 810 950 810 810 1,000 TOTAL Professional Services 130,843 92,814 138,427 84,896 86,374 123,200 Rental /Leasing 604 - 561100 Rental Equipment 2,512 0 2,525 0 0 2,000 TOTAL Rental /Leasing 2,512 0 2,525 0 0 2,000 TOTAL 4th OF JULY JUBILEE 144,355 100,466 152,082 91,926 93,213 135,850 0% 7 -29 -2013 12:20 PM 616 -PARKS S RECREATION FNDA CULTURAL EXPENDITURES 2010 -2011 ACTUAL SCHERTZ FEST 2,500 Utility Services 195 617 - 533500 Fuel 0 TOTAL Utility Services 0 Operations Support 1,000 617 - 534000 Postage 0 617- 534100 Advertising 8,928 617 - 534110 Tickets 162 617- 534900 Awards 6 Prizes 6,644 617- 534901 Awards 6 Prizes - Raffle 0 617 - 534905 Permits 6 Licenses 231 617 - 534910 Beer - Wine - Beverage Costs 2,666 617 - 534915 Ice Costs 438 617 - 534999 Misc Expense 1,395 TOTAL Operations Support 20,465 City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 6 (-------- - - - - -- 2012 -2013 --------------- )(-------- 2013 -2014 -- - - - - -) 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 2,500 195 195 1,000 0 2,500 195 195 1,000 0 100 0 100 100 6,640 5,060 5,557 5,557 7,000 329 165 0 250 350 6,852 6,175 120 6,175 7,000 0 0 1,038 1,038 0 251 235 0 235 300 0 2,700 1,362 2,700 3,000 0 450 438 450 500 89 1,275 280 1,275 1,000 14,161 16,160 8,794 17,780 19,250 617 - 537900 Participating Organizations 400 0 250 0 250 250 TOTAL City Assistance 400 0 250 0 250 250 Professional Services 617 - 541300 Professional Services 1,040 0 1,040 0 1,040 1,000 617- 541920 Entertainment Services 15,750 17,940 15,750 1,650 15,750 20,000 617 - 541921 Catering /Bar Service 1,878 776 1,900 15 1,900 2,500 617 - 541922 Stage 6 Lighting 6,220 0 6,500 0 6,500 6,500 617 - 541930 Security Services 3,225 3,413 3,225 0 3,225 3,500 617 - 541932 Medical Standby Services 2,000 0 1,000 1,000 1,000 1,000 617 - 541933 Fire Standby Service 800 0 1,000 0 1,000 1,000 617 - 541934 Judging Services 249 737 440 0 0 500 617 - 541936 ATM Services 0 0 0 99 100 200 617 - 541940 Vendor Expense 12,580 3,634 15,000 4,239 4,239 10,000 617 - 541945 BBQ Expense 0 114 0 1,624 1,624 3,000 617 - 541950 Carnival Expense 19,207 0 45,000 0 45,000 45,000 617 - 541960 Insurance Costs 0 0 0 1,705 1,705 0 617- 541970 Sanitation Costs 0 0 0 720 720 1,000 617 - 541971 Portable Toilets 350 0 350 0 350 1,000 TOTAL Professional Services 63,299 26,614 91,205 11,051 84,153 96,200 Rental /Leasing 617 - 561100 Rental Equipment 1,130 1,755 1,130 0 0 2,000 TOTAL Rental /Leasing 1,130 1,755 1,130 0 0 2,000 TOTAL SCHERTZ FEST 85,293 42,530 111,245 20,041 102,378 118,700 TOTAL CULTURAL 229,649 142,996 263,327 111,967 195,591 254,550 1911191 7 -29 -2013 12:20 PM 616 -PARKS & RECREATION FNDA CULTURAL EXPENDITURES TOTAL EXPENDITURES Mill C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2013 PAGE: 7 (-------- - - - - -- 2012 -2013--------------- )(-------- 2013 -2014 -- - - - - -) 2010 -2011 2011 -2012 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 236,662 159,008 271,762 220,560 305,590 275,250 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of dates used as a guide to complete various steps of the budget preparation and adoption processes. 191110 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method Tax supported bonds similar to general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter A document that establishes the city's governmental structure and provides distribution of powers and duties. In order to be implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting as the legislative and policy- making bod of the City. CRM Client Resource Management - a type of software for tracking dates, events, and clients. Debt Service Payments on debt made up of principle and interest following a set schedule Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified by law Department A functional group of the City with related activities aimed at accomplishing a major City service or program Depreciation Recognizes the expense related to a fixed asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount of property taxes from the properties on the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Equity The difference between assets and liabilities in the fund, usually made up of Fund Balance. Expenditure Any payment made by the City 01.11 Glossary Expense Any reduction in Fund Balance Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department/Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. [cI1fl Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Maintenance and Operations - The portion of the property tax that goes to fund general government activities of the City M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. O..] Glossary Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. 1911 Glossary Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Kai[+]