06-03-2013SCHERTZ PlJBLIC LIBRARY ADVISORY BOARD MEETING
JUNE 3, 2013
Members Present: Sonia Samora, Juan Tharn, Mary McAllister, Pattie lovelady, Sandee Kelly, Laura
Wilson, 1aAnn Ward, Carol Cyr, Neota Brady, Ruth 7ienor, Gail Douglas, Melissa tJhlhorn, Patti
Dilworth
Visitors: none
CALL TQ ORDER: Sonia Samora tailed the meeting to order at 7:04 p.m.
REGULAR AGENDA:
Minutes- Consideration rrnd/or action regarding the approval of the minutes for May b, 2013 meetrng.
Pattie Lovelady maved to accept the May minutes as presented. Carol Cyr seconds the motion. The
May 6, 2013 minutes were approved as presented.
Treasurer's Report-Consideration and/or ocrion regarding the npprova! of the Treasurer's Repart.
The May bookstore sales were 1ti06.31. The consignment sales for May were 4.97. The total For the
month was 1161.28. There was a decrease in the overall sales for this May. Mary McAllister maved to
accept the treasurer's report as presented. Neota Brady seconds the motion. The report was approved
as presented.
Librarian's Report- librarians will report an the following items:
The April Statistics: Total library circulation 33,243, Total Library visits X0,713, 12b Library Loans, Visitors
to the Library 20,713, library program attendance 1105, Computer usage 3501 minutes, Self- clzeckaut
usage 13,404, lVew Library cards issued 343, Lihrary cards renewed 471, Volunteer hours 350'/x,
Meeting room usage 76 times, Collection titles in Library 77,663, Collection items in Library 84,641
The safe has arrived and is setup, but a protocol is not in place.
The heading Clubs will begin on Saturday, June S"'. There are three separate programs Pet Tales, Lego
Contest, and A No baking programs) that require individual sign up. Prizes for the summer reading clubs
are Starhueic and Target gift cards, Kindle lights, and Nano Ipods.
Gail Douglas discussed the need ro bok at the Library Advisory Board by-laws. The by-laws may need to
be rewritten to include the office terms and reappointments. Gail will read the by-laws and address any
concerns with Brenda Dennis. The Board will need to vote on any changes.
Bookstore Committee Report- Committee wil! report of the following items:
There is a large amount of books to be processed Far consignment. A large donation of book was
received by the bookstore, OveraA ail things are working fine.
D15CU5510N & POSSIBi-E ACTIQI~
Fo11ow-up Discussion on Books Sale Procedures- Finalization of procedures/plans for future book spies.
Juan Thorn, Bobble Bryce, and Shonaie Burke will oversee the July 26`" & July 27`" hook sale. The book
sale wiii be setup on July 25`", with the help of the volunteers. The group overseeing the October book
sale is still to be determined. The next book sale is set far October 25`" & 26`".
Report on FY13 Budget Expenditures - lieports and discussion regarding Library Board expenditurds and
enrurnbrances to date.
Tile 2012-201.3 budget was reported as: The current budget is Zz,460 and the Year-To-Date attual'is
t.4,912. The Library Advisory Qoard approved the funding in October for the winter reading progr2m,
January for the Promotion of the summer reading program and the digital reader and in April for the
summer reading program.
Report on FY14 Requested Budget- Discussion? regardrng Library Board FY14 budget.
The 2013-2014 budget is still in the protess, it began in January and should be approved in Septemfier.
The Library requested 25,260 and the city administration recommends 22,x60. Gall Douglas will speak
with the City officials to establish an incidental fund; this fund could be used for the Hal 13aidwin
memorial.
"Possible" needs for the Library far 2013-2014 are three security cameras to be added to the existing
ones currently in use, Children computers, and possible window tutting.
ANNOiJNCEMEiVT5:
Correspondence received- none
Announcements by kibrary Board members- none
Coil for items to be included on August agenda-
-The amount From the investment to revenue
-The cost for 3 security cameras to be placed by vending machine, copy machine, and the hall.
-expenditures for the next quarter
ADJOURNMENT:
Juan Thorn moved to adjourn the meatin$. Mary McAlEister seconded the motion. The motion was
carried. The meeting was adjourned at 8:02 p.m. The next meeting is August ~, 20113 at 7:00 p.m.
Sonia 5amora, Chairman
5honale Burke, Secretary