04-01-2013SCHERTZ PUBLIC LIBRARY ADVISORY BOARD ~VIEETING
- April 1, 201-3 ~ -
Members Present: Sonia Samora, Mary McAllister, Pattie Lovelady, Joanne Ward, Carol Cyr, Bobbie
Boyce, Ruth Tienor, Laura Wilson, Margaret Riley, Juan Thorn, Shonale Burke, Gail Douglas, end
Melissa Uhlhorn. ~ ~ .. .
Visitors: Brian James, April Toman and Lizzi Bias:
CALL TO.ORDEi~: Sonia Samora called the meeting.to•order at 7:02 p.m...
RB iJLAR AGENDA:
1. Minutes _ Consideration and/or action regarding the approval of the minutes of January 7, 2813
and March 4, 2073 meetings.
Margaret Riley moved to accept the January~and March minutes.as presented. Pattie Lovelady
seconded. January 7 and March 4 minutes approved.
2. Treasurer's Report -Consideration and/or action regarding-the approval of the. February 2893
Treasurer's Report.
Cash account ending balance February 28, 2013 was $32,225.82.
Investment account ending balance February 28, 2013 was $30,786.65,
Ruth Tienor moved to accept the Treasurer's Report. Mary McAllister seconded. February 2013
Treasurer's Report was approved.
March bookstore sales were $1,251.89 and book sale was $508.50 for March total $1,760.39.
3. Librarian's Report -Librarians will report on the following items: ~.
March 2013 Library Usage Statistics aren't available until 5~' of month so nothing to report,
4. Bookstore Committee Report: Committee wiI! report an the following items: ~ ~ '
BIG thanks to all who Helped with March 22na book sale
Book sale was advertised in the Herald, on library's Facebook page, and Council made an _
announcement. Also banner was hung out front of library from trees. 3'hisworked well.
• Committee is looking for volunteers to organize future sales. They will prepare standing
operating procedures to make it easier,
• Sales envelopes for 3 days in March are missing. Changes to internal controls were
discussed.
DISCUSSIO & POSSIBLE ACTION:
5. Summer Read Club Request -The new summer program is a collaborative program across the
United States and cast less than previous year's program. Local prize donations were solicited
and are starting to come in. Lizzi Blasi requested the Board fund a purchase of give-aways and
decora#ions far the adult program not to exceed $700. April Toman provided a breakdown of the
request for the children's "Dig Into Reading" program not to exceed $2,000.000. She also
mentioned she'd tike agive-away for the teen's "Beneath the Surtace" program. Sonia Samora
suggested a Kindle as the teen give-away. April agreed that would interest teens. Ruth Tienar
moved the Board fund the summer reading program for an amount not to exceed $3,000,00.
Shonale Burke seconded the motion. The motion was approved.
6. Nal Baldwin Memorial -Gail Douglas explained she hadn't received estimates she'd requested
for sculptures. She explained Quality Fence could build a structure 18' x $' and then vines would
grow over it and provide shade in the courtyard. The estimated cast is $5,412. There was
discussion and it was decided to table the issue until next month,
7. Volunteers luuncheon - Apri120~h will be a volunteer appreciation luncheon for library volunteers
at La Cabana. The luncheon will be 11:3p -13:00. The bookstore employees will prepare the
invitations. Shonale Burke moved to fund the volunteer luncheon at an amount nod to exceeel~
$300. Bobbie Boyce seconded the motion. The motion was approved. Library Advisory Board
members will bring in crock pots with soups and deserts for library staff during the period April 16-
18'~.
$. Library Board Officers Nominations -Nominations for officers were made as follows:
• Ruth Tienor nominated Sonia Samora as Chair. Laura Wilson seconded.
• ~~'Pattie Loveiady nominated Juan Thorn as Vice-Chair. Mary McAllister seconded.
• Ruth Tienor nominated Laura Wilson as Treasurer. Carol Cyr seconded,
• Carol Cyr nominated Shonale Burke,as Secretary. Bobbie Boyce seconded.
The four nominatiohs'were approved and accepted.
ANNOUNCEMENTS:
• • Correspondence received -none.
• Announcements by Library Board members -April 25~ti is Schert.~ Volunteer Fair.
• Call for items to be included an next agenda -Baldwin memorial
ADJOURNMENT;
Juan Thorh moved to adjourn and Pattie Lovelady seconded. Motion carried. Meeting adjourned at 8:34
p. m.
Next eting is Monday, May 6, 2013 at 7:00 p.m... ~ ~ -
Sonia Samora, Chairman Shonale Burke, Secretary '