11-05-2013 Agenda with BackupMEETING AGENDA
City Council
REGULAR SESSION CITY COUNCIL
November 5, 2013, 6:00 P.M.
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
Call to Order — Regular Session
Invocation and Pledges of Allegiance to the Flags of the United States and State of
Texas. (Mayor Pro -Tem Fowler)
City Events and Announcements
Announcements of upcoming City Events (D. Harris /J. BierschwaleB. James)
Announcements and recognitions by City Manager Q. Kessel)
Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each person
should fill out the speaker's register prior to the meeting. Presentations should be limited to
no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member
thereof. Any person making personal, impertinent, or slanderous remarks while
addressing the Council may be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of
specific factual information given in response to any inquiry, a recitation of existing policy in
response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding
officer, during the Hearing of Residents portion of the agenda, will call on those persons who
have signed up to speak in the order they have registered.
Consent Agenda Items
The Consent Agenda is considered to be self - explanatory and will be enacted by the Council
with one motion. There will be no separate discussion of these items unless they are
removed from the Consent Agenda upon the request by the Mayor or a Councilmember.
Minutes - Consideration and /or action regarding the approval of the minutes of the
Regular Meeting of October 29, 2013. Q. KesselB. Dennis)
11 -05 -2013 Council Agenda
2. Ordinance No. 13 -T -55 — Consideration and /or action approving an Ordinance
authorizing a Budget Adjustment to fund additional lighting for the Maske Road
Soccer Complex; repealing all Ordinances or parts of Ordinances in Conflict with this
Ordinance; and providing an effective date. Final Reading (B. James/P. Gaudreau)
Discussion and Action Items
3. Appointment of a City Attorney — Consideration, discussion, and /or action
appointing a City Attorney. (Council)
Roll Call Vote Confirmation
Requests and Announcements
4. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
5. Requests by Mayor and Councilmembers that items be placed on a future City
Council agenda.
6. Requests by Mayor and Councilmembers to City Manager and Staff for information.
7. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Executive Session
Called under:
Section 551.071 Texas Government Code Deliberation regarding litigation, pending or
contemplated litigation; and Consultations with the City Attorney regarding advice on
legal matters;
Section 551.072 Texas Government Code - Deliberation regarding the purchase,
exchange, sale, lease, or value of real property, or real estate;
Section 551.074 Texas Government Code - Deliberation regarding personnel matters,
policies, duties, employment, and evaluation of certain public officials and employees;
11 -05 -2013 City Council Agenda Page - 2 -
Section 551.074 Texas Government Code — Deliberation regarding personnel matters
and the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of the City Attorney.
Reconvene into Regular Session
8. Take any action deemed necessary as a result of the Executive Session.
Adiournment
CERTIFICATION
I, DONNA SCHMOEKEL, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ,
TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND
POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 1st DAY OF
NOVEMBER 2013 AT 10:30 A.M., WHICH IS A PLACE READILY ACCESSIBLE TO
THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN
ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.
Aowwa SC'h V1&06&
Oonna Schmoekel, Deputy City Secretary
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE
CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE
OFFICIAL BULLETIN BOARD ON DAY OF 2013.
Title:
This facility is accessible in accordance with the Americans with Disabilities Act.
Handicapped parking spaces are available. If you require special assistance or
have a request for sign interpretative services or other services please call 210
619 -1030 at least 24 hours in advance of meeting.
COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS
Mayor Carpenter
Mayor Pro -Tem Fowler — Place 1
Audit Committee
Interview Committee for Boards and Commissions
Hal Baldwin Scholarship Committee
Schertz Housing Board Liaison
Interview Committee for Boards and Commissions
Investment Advisory Committee
TIRZ II Board
Councilmember Scagliola — Place 2
Councilmember Antuna - Place 3
Animal Control Advisory Committee
ASA Commuter Rail District Board — Lone Star
Cibolo Valley Local Government Corporation
Randolph Joint Land Use Study QLUS) Executive
Interview Committee for Boards and Commissions
Committee
Sweetheart Advisory Committee
Schertz Seguin Local Government Corporation
Councilmember Edwards — Place 4
Councilmember — Verinder — Place 5
Audit Committee
Audit Committee
Hal Baldwin Scholarship Committee
Investment Advisory Committee
11 -05 -2013 City Council Agenda Page - 3 -
11 -05 -2013 City Council Agenda Page - 4 -
Agenda No. I
CITY COUNCIL MEMORANDUM
City Council Meeting: November 5, 2013
Department:
Subject:
BACKGROUND
City Secretary
Minutes
The City Council held a Regular meeting on October 29, 2013.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends Council approve the minutes of the Regular meeting of October 29, 2013.
ATTACHMENT
Minutes — Regular meeting October 29, 2013.
MINUTES
REGULAR MEETING
October 29, 2013
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on October
29, 2013, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember George Antuna
Councilmember Sydney Verinder
Staff Present:
Executive Director John Bierschwale
Executive Director Brian James
City Attorney Katherine Tapley
Deputy City Secretary Donna Schmoekel
Councilmember David Scagliola was absent.
CALL TO ORDER:
Mayor Pro -Tem Jim Fowler
Councilmember Cedric Edwards
City Manager John Kessel
Executive Director David Harris
Chief of Staff Bob Cantu
City Secretary Brenda Dennis
Mayor Carpenter called the Regular Meeting to order at 6:01 p.m
INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED
STATES AND THE STATE OF TEXAS.
Reverend Brett Becker, St. Paul Evangelical Church, Cibolo, Texas provided the invocation followed by
the Pledges of Allegiance to the Flags' of the United States and the State of Texas.
Events and Announ
• Announcements of upcoming City Events (D. Harris /J. BierschwaleB. James)
Mayor Carpenter recognized Executive Director of Support David Harris who provided the
following announcements and upcoming events:
- Early Voting continues through Friday, November 1, 2013, see your County
Early Voting locations at www.schertz.com - click on election banner or call
City Secretary at 210 - 619 -1030.
- Flags at Half Staff ordered by President Obama to honor the late House
Speaker Tom Foley.
- Thursday, October 31, 2013 — Dedication Ceremony of the Hal Baldwin
Memorial Plaza — Hal Baldwin Municipal Complex - 11:00 a.m.
- Thursday, October 31, 2013 — Trunk or Treat, Pickrell Park — 6:00 p.m. to
8:00 P.M.
- Friday, November 1, 2013 — Hal Baldwin Golf Tournament — Olympia Hills
Golf & Conference Center — 8:00 a.m. registration and 10:00 a.m. shotgun
10 -29 -2013 Minutes Page - 1 -
start. Registration information can be found on our website at
www.schertz.com
- Tuesday, November 5, 2013 — Election Day — Vote at your County Precinct
7:00 a.m. to 7:00 p.m.
- Thursday, November 14, 2013 — Community Volunteer Banquet & Steve
Simonson Award — Schertz Civic Center 6:30 p.m. Please RSVP to 619 -1030.
Mayor Carpenter recognized Councilmember Verinder who announced he would be unable
to attend the Hal Baldwin Golf Tournament this coming Friday. He also apologized for not
attending several City events for the past two months. He shared that his adult daughter Amy
was recently diagnosed with an aggressive form of breast cancer and has been undergoing a
couple of surgeries to stop its progress. She will now begin a five to six month
chemotherapy treatment. He asked that everyone keep her in their thoughts and prayers.
• Announcements and recognitions by City
Mayor Carpenter recognized City Manager John Kessel
note from the Chief Medical Officer for the Baptist N
Schertz Baptist Emerus Hospital is a part of. A'72 yeas
emergency room a few weeks ago and because of
emergency personnel on duty that day, the patient on]
emergency room. The three EMS employees were Ke
Kellie Scurlock.
The second kudos to share came from Ron
Scenic Hill Community Association up by
some issues with their private streets. Privat
members of City staff assisted them with
individuals named were Sam Willoughby, Ji
and Mike Columbo (Public Works), Larry
Services -Code Enforcement). Staff was hela:
ho stated that he received a nice
lical Systems of which the local
d resident was transported to the
`exceptional clinical staff of
had to spend 14 minutes in the
eth Seidel, Stephen Darnell, and
oods, Chairman of the Facilities Committee at
rthcliffe. They needed assistance in regard to
streets are not subject to City maintenance but
formation on what they needed to do. The
imy Hooks, Doug Letbetter, Robert Martinez,
usch (Engineering), and Tom Eaton (Marshal
.1 and a credit to the Schertz team.
This time is set aside for any person who wishes to address the City Council. Each person should fill
out the speaker's register prior to the meeting. Presentations should be limited to no more than 3
minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member thereof.
Any person making personal, impertinent, or slanderous remarks while addressing the Council may
be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of specific
factual information given in response to any inquiry, a recitation of existing policy in response to an
inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the
Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak
in the order they have registered.
10 -29 -2013 Minutes Page - 2 -
Mayor Carpenter recognized the following who spoke:
• Mr. Grumpy Azzoz, 528 Wayward Pass, who spoke regarding the recent newspaper
articles regarding the community swimming pool project. He stated he has received
emails from concerned citizens who read these articles that have concerns that the
pool is not being built for the community but for the school district. Mr. Azzoz stated
the he could forward the emails from the voters for the Council to answer. He feels
the City should provide clarification to the residents.
• Ms. Monica Espinoza, 9562 Aranda Lane, who provided her idea of installing more
street lights, possibly lamp lights to provide a more eloquent appearance in the City.
• Mr. Freddie Nickson, 3608 Woodlawn Farms, who spoke on concerns of the Face of
our Town, in particular to our Police Officers hiding out on various roads, sometimes
in unmarked cars, shooting radar equipment tracking cars coming down FM 1518 and
Schertz Parkway. Citizens are coming home from work and then have to worry
about fighting traffic and the police officers pulling you over in your own town.
Consent Agenda Items
1. Minutes - Consideration and /or action regarding the all
meeting of October 22, 2013. Q. KesselB. Dennis)
2. Ordinance No. 13 -S -47 - ZC2013 -011 - _Consideration
on a request by Keith Sanders to rezone approximat(
Business (GB) to General Business — 2 (GB -2). The pro
a portion of Lot 2R, Block 1 of the Sanders Subdivisiot
Texas and located at 200 FM 3009. Final Reading (B. J
The followi
AMENDING THE
REZONING APPR
BUSINESS (GB)
PROPERTY IS MO
BLOCK I OF THE
COUNTY, TEXAS
CONNECTION'TH
ord:
13 -S -47
the minutes of the Regular
[nd or action approving an ordinance
y 7.57 acres of land from General
erty is more specifically described as
City of Schertz; Guadalupe County,
nes/L Wood)
'HE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
'FILIAL ZONING MAP ORDINANCE NO. 11 -S -15 BY
MATELY 7.57 +/- ACRES OF LAND FROM GENERAL
GENERAL BUSINESS DISTRICT — 2 (GB -2). THE
SPECIFICALLY DESCRIBED AS A PORTION OF LOT 2R,
vDERS SUBDIVISION, CITY OF SCHERTZ; GUADALUPE
LOCATED AT 200 FM 3009; AND OTHER MATTERS IN
,WITH AND PROVIDING AN EFFECTIVE DATE.
3. Ordinance No. 13 -S -48 - SUP2013 -002 — Consideration and or action as requested by Keith
Sanders for a Specific Use Permit to allow RV Storage & Mini- Warehouse/Public Storage on
approximately 7.57 acres of land. The property is more specifically described as a portion of
Lot 2R, Block 1 of the Sanders Subdivision, City of Schertz; Guadalupe County, Texas and
located at 200 FM 3009. Final Reading (B. James/L. Wood)
The following was read into record:
10 -29 -2013 Minutes Page - 3 -
ORDINANCE NO. 13 -S -48
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE UNIFIED DEVELOPMENT CODE (UDC) ORDINANCE NO. It-
S-15 BY GRANTING A SPECIFIC USE PERMIT FOR APPROXIMATELY 7.57
ACRES OF LAND. THE PROPERTY IS MORE SPECIFICALLY DESCRIBED AS
A PORTION OF LOT 2R, BLOCK 1 OF THE SANDERS SUBDIVISION, CITY OF
SCHERTZ; GUADALUPE COUNTY, TEXAS AND LOCATED AT 200 FM 3009;
AND OTHER MATTERS IN CONNECTION THEREWITH AND PROVIDING AN
EFFECTIVE DATE.
4. Ordinance No. 13 -S -49 - ZC2013 -013 — Consideration and or action as requested by
Petroleum Wholesale to rezone approximately 3.99 acres of land from Predevelopment
District (PRE) to General Business — 2 (GB -2). The property is more specifically described
as Lot 11, Block 200 of the M & W Travel Subdivision; Bexar County, Texas and located at
14425 IH 10 East. Final Reading (B. James/L. Wood)
The following was read into record:
ORDINANCE NO.
AN ORDINANCE BY THE CITY CO
AMENDING THE OFFICIAL ''ZO'`
REZONING APPROXIMATELY
PREDEVELOPMENT (PRE) TO GEI`
MORE SPECIFICALLY DESCRIBE]
TRAVEL SUBDIVISION; BEXAR CC
10 EAST; AND OTHER MATTE]
PROVIDING AN EFFECTIVE DATE.
5. Ordinance No. 1
e
— 2 (GB -2).'
Travel Subd
(B. James/L.
The following was
CIL OF THE CITY OF SCHERTZ, TEXAS
G MAP ORDINANCE NO. 11 -S -15 BY
)9 +/- ACRES OF LAND FROM
tAL BUSINESS (GB). THE PROPERTY IS
►S LOT 11, BLOCK 200 OF THE M & W
JTY, TEXAS AND LOCATED AT 14425 IH
IN CONNECTION THEREWITH AND
- SUP2013 -003 — Consideration and or action as request by
a. Specific Use Permit to allow a convenience store with gas pumps
icres of land from Predevelopment District (PRE) to General
property is more specifically described as Lot 11, Block 200 of the
on; Bexar County, Texas and located at 14425 1H 10 East. Final
od)
to record
ORDINANCE NO. 13 -S -50
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE UNIFIED DEVELOPMENT CODE (UDC) ORDINANCE NO. 11-
S-15 BY GRANTING A SPECIFIC USE PERMIT FOR APPROXIMATELY 3.99
ACRES OF LAND. THE PROPERTY IS MORE SPECIFICALLY DESCRIBED AS
LOT 11, BLOCK 200 OF THE M & W TRAVEL SUBDIVISION; BEXAR COUNTY,
TEXAS AND LOCATED AT 14425 IH 10 EAST; AND OTHER MATTERS IN
CONNECTION THEREWITH AND PROVIDING AN EFFECTIVE DATE.
10 -29 -2013 Minutes Page - 4 -
6. Resolution No. 13 -R -92 — Consideration and /or action approving a Resolution authorizing
grant acceptance of $75,000.00 from the FY2013 Homeland Security Grant Program, which
is to be utilized for technological improvements of the Computer Aided Dispatch and Report
Management Systems, and other matters in connection therewith. (J. Bierschwale/M.
Hansen)
The following was read into record:
RESOLUTION NO. 13 -R -92
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING GRANT ACCEPTANCE, AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized Councilmember Edwards, who moved, seconded by Mayor Pro-
Tern Fowler, to approve the Consent Agenda items 1 through 6. The vole was unanimous
with Mayor Pro -Tem Fowler, Councilmembers Antuna, Edwards, and Verinder :voting yes
and no one voting no. Motion CarrietL
Discussion and Action Items
7. Appointments/Reappointments and Resignations to City Boards, Commissions,
Committees — Consideration and /or action regarding appointments /reappointments and
resignations to City Boards, Commissions, and Committees. (J. KesselB. Dennis)
• Appointment of John Cook Regular Member, Transportation Safety Advisory
Commission
• Appointment of Terry Welch — Alternate No. 1 Member, Transportation Safety
Advisory Commission'
Mayor Carpenter stated action requested this evening is to move Mr. John Cook from
Alternate No. 1 to the vacant Regular position and appoint Mr. Terry Welch to the vacant
Alternate No. 1 position. Mayor Carpenter recognized Mr. Cook who was in the audience
this evening and stated that Mr. Welch was unable to attend this evening as he was called out
on business.
Mayor Carpenter recognized Mayor Pro -Tem Fowler, who moved, seconded by
Councilmeber Antuna, to ratify the appointment of Mr. John Cook as a regular member and
Mr. Terry Welch as Alternate No. 1 to the Transportation Safety Advisory Board. The vote
was unanimous with Mayor Pro -Tem Fowler, Councilmembers Antuna, Edwards, and
Verinder voting yes and no one voting no. Motion CarrietL
8. Ordinance No. 13 -T -55 — Consideration and /or action approving an Ordinance authorizing a
Budget Adjustment to fund additional lighting for the Maske Road Soccer Complex;
repealing all Ordinances or parts of Ordinances in Conflict with this Ordinance; and
providing an effective date. First Reading (B. James/P. Gaudreau)
The following was read into record:
10 -29 -2013 Minutes Page - 5 -
ORDINANCE NO. 13 -T -55
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A BUDGET ADJUSTMENT TO FUND ADDITIONAL LIGHTING
FOR THE MASKS ROAD SOCCER COMPLEX; REPEALING ALL ORDINANCES
OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND
PROVIDING AN EFFECTIVE DATE
Mayor Carpenter recognized Owner's Representative Phil Gaudreau who introduced this
item and answered questions from Council. Mr. Gaudreau stated that the Maske Road
Soccer Complex renovations were approved in a bond proposition package put before voters
in November 2010. The Bond requirements are to renovate the existing fields and add hard
surfaced parking, toilet facilities, and a concession area. There is not currently any field
lighting included in the Contract because of a lack of available funds. Public Works is going
to construct the waterline along Maske Road which allowed for a modification of the scope
of the contractors work. This has resulted in the contractor issuing a credit of approximately
$100,000 which City Staff intends to use to light Field #10, the field closest to a new parking
lot and concession building. It is the recommendation of City staff to also provide lighting for
field #9 funded by $115,000 of restricted Hotel ''Tax reserves., Hotel Tax revenues must be
used to promote travel to Schertz and can be used to make improvements to sport facilities.
The lighting cost for field #9 is somewhat more ''expensive due to the distance the
infrastructure has to be extended.
Staff recommends Council approve the
of Hotel Tax reserves for additional ligf
bond project. Funds would be allocat
estimated to be at $532,000 at the end c
the project the balance is estimated to be
Action requested of C
the Budget Adjustme
additional lighting in
recommends approval
Mr. Gaudreau stated
direction on and that i
et Adjustment of $115,000 authorizing the use
n the Maske Road Soccer Complex renovation
om the Hotel Tax Fund reserves which are
tember 30, 2013. After the transfer of funds to
,000.
inance No. 13 -T -55 on first reading approving
thorizing the use of Hotel Tax reserves for
;er Complex renovation bond project. Staff
are three options that we have for Council to provide us with
A. Keep the credit from contractor and don't spend anything.
B. Apply it towards lighting one field.
C. Additional funds plus contractor credit to light two fields.
Mayor Carpenter recognized Councilmember Edwards who asked if the light can be divided
and set higher to shine down on both fields. Mr. Gaudreau stated the lighting suppliers have
computer designed the light and it is satellite aimed.
Mayor Carpenter recognized Councilmember Antuna who was concerned about interference
with military night maneuvers. Mr. Gaudreau stated these lights come with covered hoods to
1) prevent broadcasting vertical light and 2) to focus the light directly on the playing fields.
10 -29 -2013 Minutes Page - 6 -
Mayor Carpenter recognized Mayor Pro -Tem Fowler who asked where the additional funds
would be coming from. Mr. Gaudreau answered it would come from the Hotel Occupancy
Tax.
Mayor Carpenter recognized Councilmember Edwards, who moved, seconded by Verinder,
to approve Ordinance No. 13 -T -55 first reading with the change in lighting of the two (2)
fields. The vote was unanimous with Mayor Pro -Tem Fowler, Councilmembers Antuna,
Edwards, and Verinder voting yes and no one voting no. Motion CarrietL
9. Resolution No. 13 -R -93 — Consideration and /or action approving a Resolution authorizing
changes to the City's Bereavement policy as contained in the City of Schertz Employee
Policy Handbook and the creation of the Employee Classification Policy to be added to the
Employee Policy Handbook. Q. KesselB. Cantu /J. Smith)
The following was read into record:
RESOLUTION NO. 13 -R -93
A RESOLUTION BY THE CITY COUNCIL'' OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING CHANGES TO THE CITY'S BEREAVMENT POLICY AS
CONTAINED IN THE CITY OF SCHERTZ EMPLOYEE POLICY HANDBOOK
AND THE CREATION OF THE EMPLOYEE CLASSIFICATION POLICY TO BE
ADDED TO THE EMPLOYEE POLICY HANDBOOK
Mayor Carpenter recognized Human Res
and answered questions from Council. 1
was last updated in May 2008. Staff 1
proposed changes to personnel policy are
)irector Josh Smith who introduced this item
th stated that the employee policy handbook
Formed' their due diligence in ensuring the
riate through the following process:
1. Benchmark best practices of other municipalities in the South - Central Texas
Region.
2. Solicit input from key, stakeholders and Subject Matter Experts (SME's)
The development of an ad -hoc review committee consisting of individuals
from various departments to ensure the policies fit the unique needs, culture,
and values of the City of Schertz.
4. Vet policies through other review committees consisting of:
a. Administrative Assistants (Gatekeepers)
b. Department Heads
C. City Management
d. City Employment Attorney
e. City Council
10 -29 -2013 Minutes Page - 7 -
Action requested of Council is to approve Resolution No. 13 -R -93 authorizing the following
changes to the Classification f Employment Policy and Bereavement Policy:
Classification of Employment Policy
• Provides definitions for various types of employment in order to provide uniformity
and equity in applying policies and benefits.
• Outlines terms of employment and benefits eligibility
Bereavement Policy
• Outlines procedures in regard to the use of b
• Clarifies which employees are eligible for b
• Provides appropriate uses for
• Discusses appropriate payment, notificati
Staff recommends approval.
and under what conditions
tion for bereavement leave
Mayor Carpenter recognized Mayor Pro -Tem Fowler, who moved, seconded by
Councilmember Edwards, to approve Resolution 13 -R -93. The vote was unanimous with
Mayor Pro -Tem Fowler, Councilmembers Antuna, Edwards, and Verinder voting yes and
no one voting no. Motion Carried
Roll Call Vote Confirmation
Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who recapped the votes for
agenda items 1 through 9.
Mayor Carpenter recessed the regular meeting into executive session at 6:3 7 p. m.
Called under:
Section 551.071 Texas Government Code Deliberation regarding litigation, pending or
contemplated litigation; and Consultations with the City Attorney regarding advice on legal
matters;
Section 551.072 Texas Government Code - Deliberation regarding the purchase, exchange,
sale, lease, or value of real property, or real estate;
Section 551.074 Texas Government Code - Deliberation regarding personnel matters, policies,
duties, employment, and evaluation of certain public officials and employees;
10 -29 -2013 Minutes Page - 8 -
Section 551.074 Texas Government Code — Deliberation regarding personnel matters and the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City
Attorney.
Reconvene into Regular Session
Mayor Carpenter reconvened into regular session at 11:46 P. m.
14. Take any action deemed necessary as a result of the Executive Session.
No action taken.
Requests and Announcements
10. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee
• New Departmental initiatives
No further announcements
11. Requests by Mayor and
agenda.
No items
12. Requests by Mayor and
Mayor Carpenter recogni
for the next strategic plan
being developed for the n
exercises, a review of las
These are scheduled for
made on whether to ca n
Tuesday, November 26,''
Tuesday, December 3120
items be placed on a future City Council
bers to City Manager and Staff for information.
zed Counclmember Edwards who stated it's time to set the dates
ning sessions. City Manager John Kessel stated that a calendar is
ext four months. He stated that it included team building, basic disc
t year's 5 year goals, and development of new vision statements.
December 5, 6, and 13, 2013. Also, he recommended a decision be
cel City Council meetings during the week of Thanksgiving,
Christmas Eve, Tuesday, December 24th and New Years Eve,
13.
13. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
10 -29 -2013 Minutes Page - 9 -
Mayor Carpenter recognized Mayor Pro -Tem Fowler who stated he attended the following:
• Monday, October 28, 2013, Parks, Recreation and Community Services meeting. He
stated the major discussion was regarding the upcoming Parks Master Plan
Mayor Carpenter recognized Councilmember Verinder who stated he attended the following:
• Friday, October 25, 2013 Gunn Buick GMC Ribbon Cutting on IH 35
Adjournment
As there was no further business, the meeting was adjourned at 11
Mayor, Michael R. Carpenter
ATTEST:
City Secretary, Brenda Dennis
10 -29 -2013 Minutes Page - 10 -
Agenda No. 2
CITY COUNCIL MEMORANDUM
City Council Meeting: November 5, 2013
Department: Public Works
Subject: Ordinance 13 -T -55 - An Ordinance by the City
Council of the City of Schertz, Texas Authorizing
a Budget Adjustment to fund additional lighting
for the Maske Road Soccer Complex; Repealing
all ordinance or parts of ordinances in conflict with
this ordinance; and providing an effective date.
Final Reading
BACKGROUND
The Maske Road Soccer Complex renovations were approved in a bond proposition package put
before voters in November 2010. The Bond requirements are to renovate the existing fields and add
hard surfaced parking, toilet facilities, and a concession area. There is not currently any field lighting
included in the Contract because of available funds. Public Works is going to construct the waterline
along Maske Road which allowed for a modification of the scope of the contractors work. This has
resulted in the contractor issuing a credit of approximately $100,000 which City Staff intends to use
to light Field #10, the field closest to a new parking lot and concession building. It is the
recommendation of City staff to also provide lighting for field #9 funded by $115,000 of restricted
Hotel Tax reserves. Hotel Tax revenues must be used to promote travel to Schertz and can be used to
make improvements to sport facilities. The lighting cost for field #9 is somewhat more expensive due
to the distance the infrastructure has to be extended.
City Council approved this on first reading at their meeting of October 29, 2013.
Goal
To provide additional funding for new lighting at the Maske Road Soccer Complex through the use
of the restricted Hotel Tax reserves.
Community Benefit
Provide for the health and safety of the soccer players and their families during evening play and
provide longer operating hours for the fields.
Summary of Recommended Action
Staff recommends Council approve the Budget Adjustment of $115,000 authorizing the use of Hotel
Tax reserves for additional lighting in the Maske Road Soccer Complex renovation bond project.
FISCAL IMPACT
Funds would be allocated from the Hotel Tax Fund reserves which are estimated to be at $532,000 at
the end of September 30, 2013. After the transfer of funds to the project the balance is estimated to be
$417,000.
RECOMMENDATION
Staff recommends Council approve Ordinance 13 -T -55 final reading.
ATTACHMENT
Ordinance 13 -T -55
Dwg E1 Soccer Electrical Site Plan Exhibit
ORDINANCE NO. 13 -T -55
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO
FUND ADDITIONAL LIGHTING FOR THE MASKS ROAD SOCCER
COMPLEX; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, pursuant to Ordinance 13 -T -34, the City of Schertz (the "Ljjy ") adopted the
budget for the City for the fiscal year 2013 -2014 (the "Budget , which provides funding for the
City's operations throughout the 2013 -2014 fiscal year; and
WHEREAS, the City needs to increase the Budget to authorize expenditures of $115,000
for additional lighting at the Maske Road Soccer Complex to be funded from the Hotel Tax Fund
reserves; and
WHEREAS, the City needs to increase the Hotel Tax Fund Budget to transfer $115,000
from reserves to fund the project; and
WHEREAS, City staff recommends that the City Council of the City adjust the Budget
and approve the transfer of funds from the Hotel Tax Fund 314 to the Bond Project Fund 401;
and
WHEREAS, the City Council of the City has determined that it is in the best interest of
the City to adjust the Budget and approve the transfer of funds from the Hotel Tax Fund 314 to
the Bond Project Fund for the additional lighting at the Maske Road Soccer Complex and
approve the Budget amount for the additional lighting in the Bond Project Fund, as more fully
set forth in this Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS:
Section 1. The City shall adjust the Maske Road Soccer Complex Budget by $115,000
for the construction additional lighting.
Section 2. The City shall adjust the Budget and shall transfer $115,000 from the Hotel
Tax Fund 314 reserves to the Bond Project Fund 401 to fund the construction of the additional
lighting at the Maske Road Soccer Complex.
Section 3. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part
of the judgment and findings of the Council.
Section 4. All ordinances and codes, or parts thereof, which are in conflict or
inconsistent with any provision of this Ordinance are hereby repealed to the extent of such
conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters
resolved herein.
Section 5. This Ordinance shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 6. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section 7. It is officially found, determined, and declared that the meeting at which this
Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 551, as amended, Texas Government Code.
Section 8. This Ordinance shall be effective upon the date of final adoption hereof and
any publication required by law.
PASSED ON FIRST READING, the 29th day of OCTOBER, 2013.
PASSED, APPROVED and ADOPTED ON SECOND READING, the 5th day of
NOVEMBER, 2013.
CITY OF SCHERTZ, TEXAS
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
50558021.1 - 2 -
zpa4�s 3o /q!:) �.S r-1
I . -- V ] o- $$ sue a i e�la �a
Id
xaldwoD aaDaoS tau :S w
w
`1
b
SUP
o �LL
_ ,.,...
A�
ID I
� � J
o
z
�o
�w
i
Ufl
O O O
Z
181
3
®6
� o
lli �y,
f- �