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FY 2013-14 Budget
• : a 0 w:%w FISCAL YEAR 2013 -14 OCTOBER 1, 2013 - SEPTEMBER 30, 2014 CITY COUNCIL MICHAEL CARPENTER Mayor JIM FOWLER Mayor Pro -Tem Council Member, Place 1 DAVID SCAGLIOLA Council Member, Place 2 GEORGE ANTUNA Council Member, Place 3 CEDRIC EDWARDS Council Member, Place 4 SYDNEY VERINDER Council Member, Place 5 JOHN C. KESSEL, CITY MANAGER JOHN E. BIERSCHWALE, EXECUTIVE DIRECTOR DAVID J. HARRIS, EXECUTIVE DIRECTOR BRIAN C. JAMES, EXECUTIVE DIRECTOR ROBERT J. CANTU, CHIEF OF STAFF JUAN F. SANTOYA JR., FINANCE DIRECTOR ROBERT J. GALINDO, FINANCE ASSISTANT DIRECTOR RENE A. ZARATE, STAFF ACCOUNTANT JAMES P. WALTERS, FINANCIAL /BUDGET ANALYST ELIZABETH WILEY, SENIOR PAYROLL SPECIALIST MARTHA CANSECO- AMESCUA, SENIOR ACCOUNTS PAYABLE SPECIALIST City of Schertz Our Vision Community. Service. Opportunity. Our Mission To ensure our community enjoys an exceptional quality of life and sustainable economic prosperity. Goals 1. Quality of Life 2. Sustainable Economic Prosperity 3. Effective Land Use 4. Regional Collaboration and Intergovernmental Cooperation City of Schertz Fiscal Year 2013-14 Budget Cover Page This budget will raise more total property taxes than last year's budget by $697,967 or a 6% increase, and of that amount, $350,248 is tax revenue to be raised from new property added to the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR: Mayor Pro-Tem Councilmembers Jim Fowler David Scagliola Cedric Edwards George Antuna Sidney Verinder AGAINST: N/A PRESENT and not voting: N/A ABSENT: N/A Property Tax Rate Comparison Total debt obligation for the City of Schertz secured by property taxes: $ 83,707,253 2013-2014 2012-2013 Property Tax Rate: $0.4974/100 $0.4999/100 Effective Rate: $0.4829/100 $0.4781/100 Effective Maintenance & Operations Tax Rate: $0.2892/100 $0.2955/100 Rollback Tax Rate: $0.5218/100 $0.5293/100 Debt Rate: $0,1964/100 $0.2006/100 Total debt obligation for the City of Schertz secured by property taxes: $ 83,707,253 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. SCHIERTZ I OPPORTUNITY CITY MANAGER E JOHN C. KESSEL September 30, 201 , The Honorable Mayor and Councilmernbers FROW John C. Kessel, City' Manager SUBJECT,- Adopted Budget for Fiscal Year 2013-14 1400 Schertz Parkway Schertz, Texas 78154 210,6191000 1400 Schertz Parkway Schertzd Toxas 76154 4 210.610.1000 A ,j_, €, ti.,,,,;, 1400 Schortz Parkway chertz, Texas 78154 m 2M619,1000 11 ,�, t f ,: ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. CITY OF SCHERTZ 2013 -14 BUDGET Table of Contents Executive Summary ---------------------------------------- - - - - -- 1 Budget & Tax Ordinances ---------------------------------- - - - - -- 11 Tax Rates & Property Valuations -------------------------- - - - - -- 19 All Funds Summary ------------------------------------------- - - - - -- 21 General Fund Summary--------------------------------------------------------- - - - - -- 24 Revenues--------------------------------------------------------- - - - - -- 29 CityCouncil ---------------------------------------------------- - - - - -- 35 CityManager ---------------------------------------------------- - - - - -- 41 Municipal Court ----------------------------------------------- - - - - -- 45 311 /Customer Relations ------------------------------------- - - - - -- 51 Planning & Zoning -------------------------------------------- - - - - -- 55 Legal Services ------------------------------------------------- - - - - -- 61 General Services ---------------------------------------------- - - - - -- 65 City Secretary ------------------------------------------------- - - - - -- 71 Non - Departmental -------------------------------------------- - - - - -- 75 Public Affairs ------------------------------------------------- - - - - -- 79 Records Management ---------------------------------------- - - - - -- 85 Schertz Magazine ----------------------------------------------- - - - - -- 89 Engineering---------------------------------------------------- - - - - -- 95 Geographic Information Systems ----------------------- - - - - -- 101 Police-------------------------------------------------------------- - - - - -- 105 FireRescue ------------------------------------------------------ - - - - -- 111 Inspections ------------------------------------------------------ - - - - -- 117 Marshal Services ----------------------------------------------- - - - - -- 123 Streets----------------------------------------------------------- - - - - -- 129 Parks, Recreation, & Community Services ----------- - - - - -- 135 SwimPools ---------------------------------------------------- - - - - -- 141 Event Facilities ----------------------------------------------- - - - - -- 145 Library--------------------------------------------------------- - - - - -- 151 Animal Services -------------------------------------------- - - - - -- 159 Information Technology -------------------------------------- - - - - -- 165 Human Resources -------------------------------------------- - - - - -- 171 Finance---------------------------------------------------------- - - - - -- 177 Purchasing & Asset Management ----------------------- - - - - -- 183 Fleet Service ------------------------------------------------- - - - - -- 189 Building Maintenance --------------------------------------- - - - - -- 195 City Assistance ----------------------------------------------- - - - - -- 201 Court Restricted Funds -------------------------------------- - - - - -- 203 Interest & Sinking Fund ------------------------------------------- - - - - -- 205 Water & Sewer Summary-------------------------------------------------------- - - - - -- 210 Business Office ----------------------------------------------- - - - - -- 219 Water & Sewer Administration ---------------------------- - - - - -- 225 Projects--------------------------------------------------------- - - - - -- 233 CITY OF SCHERTZ 2013 -14 BUDGET Table of Contents Capital Recovery Summary-------------------------------------------------------- - - - - -- 235 Revenues-------------------------------------------------------- - - - - -- 238 Expenditures -------------------------------------------------- - - - - -- 239 Drainage Summary-------------------------------------------------------- - - - - -- 242 Revenues-------------------------------------------------------- - - - - -- 249 Expenditures -------------------------------------------------- - - - - -- 250 Emergency Medical Services (EMS) Summary-------------------------------------------------------- - - - - -- 254 Revenues -------------------------------------------------------- - - - - -- 262 Expenditures -------------------------------------------------- - - - - -- 263 Schertz Economic Development Corporation Summary-------------------------------------------------------- - - - - -- 268 Revenues -------------------------------------------------------- - - - - -- 275 Expenditures -------------------------------------------------- - - - - -- 276 Special Revenue Funds Special Events ------------------------------------------------- - - - - -- 281 Public Education & Government Access Fund ------- - - - - -- 285 Hotel /Motel Tax ------------------------------------------------ - - - - -- 289 ParkFund ------------------------------------------------------- - - - - -- 295 Tree Mitigation ------------------------------------------------- - - - - -- 301 Library Fund ---------------------------------------------------- - - - - -- 304 Historical Committee ----------------------------------------- - - - - -- 307 Parks & Recreation Foundation --------------------------- - - - - -- 311 City Information Organizational Chart ------------------------------------------ - - - - -- 319 Position Authorization Table --------------------------------- - - - - -- 320 PayTable -------------------------------------------------------- - - - - -- 327 Working Capital Projects ------------------------------------ - - - - -- 337 Debt Service ---------------------------------------------------- - - - - -- 338 Glossary----------------------------------------------------------------- - - - - -- 363 Executive Summary General Fund Revenue The revenues for FY 2013 -14 are expected to increase by 1.1% from the FY 2012 -13 year end estimates. Revenue from Property Tax increased with an increase in property values and new development. Sales Tax is also expected to continue growing as the City continues to add business along with continued population growth in our local area. Expected increase in franchise payments and fees related to Municipal Court are offset by the expectation of fewer permits being filed and lower Fund Transfers as the one time transfer from the CPS Energy Community Infrastructure and Economic Development Fund. Expenses The FY 2013 -14 Budget increase by 4.5% from FY 2012 -13 year end estimates. This includes the annual merit program and an estimated 5% increase in health insurance premiums. Other new programs include support for Information Technology with a new Computer Technician and support for the new Animal Adoption Center with an increase in facility maintenance expenses and a new part time Facility Technician. Capital purchases include a replacement vehicle for the Marshal Service, a new email server and set up, an increase in the amount of desktops to be replaced, 2 replacement vehicles funded by the Water & Sewer Fund for Streets, and improvements to the Council Chambers funded by restricted revenues. City Council The FY 2013 -14 Budget will decrease 1.7% from the FY 2012 -13 year end estimate. Having November elections only will decrease expenditures for notices and election support. Staff Support will decrease due to training costs being higher in FY 2012 -13 than average. Personnel will increase with the expectation the Council will be fully staffed all year long. City Manager No change in operations. There will be a slight increase in Training & Travel by attending more training seminars and in personnel with the merit and new health insurance rates. Municipal Court The FY 2013 -14 Budget increases by 10.7% from FY 2012 -13 estimates. This increase comes from full year funding for the new Court Clerk that was started midyear with the new Traffic Safety Program. Prosecutor and Judge services will also be increasing next fiscal year. 311 Customer Service The FY 2013 -14 Budget increases 1.8% from the FY 2012 -13 year end estimates. This increase is due to the merit and the expected higher health insurance rates. Planning & Zoning The FY 2013 -14 Budget will decrease by 14.4% from the FY 2012 -13 year end estimates. The decrease is due to the completion of the Gateway Planning study in FY 2012 -13. This decrease is partially offset by higher personnel expenses as this division returns to full staff in FY 2013 -14. Legal Services No change in operations. Current level of legal services is expected in FY 2013 -14. General Services The FY 2012 -13 Budget increases 2.2% from FY 2012 -13 year end estimates. Maintenance Services will decrease as the Building Maintenance Division takes over this function. Door lock replacements will be completed in the Emergency Services buildings and begun in the City Hall building. The Emergency Services building's maintenance and repair were paid for by the Economic Development Corporation. As of FY 2012 -13 these services will be recorded in the General Fund and reimbursed by the Economic Development Corporation. This reimbursement will decrease to zero over the course of 4 years. City Secretary The FY 2013 -14 Budget will increase 3.9% from the FY 2012 -13 year end estimates. The City Secretary will begin to codify the UDC semiannually increasing the expenditures in City Support Services. Non - Departmental The FY 2013 -14 Budget will increase 6.0% from the FY 2012 -13 year end estimates. The decrease due to the one -time transfer to assist in the construction of the new Animal Adoption Facility will be offset with the increase in contingency for temporary employment and new projects using restricted child safety fees. Public Affairs The FY 2012 -13 Budget increases 7.7% from the FY 2012 -13 year end estimates. The Professional Services is related to general design services which were previously located in with the magazine. Personnel will also increase with the vacancy of the Public Affairs Director being filled. Records Management The FY 2013 -14 Budget increases 10.9% from FY 2012 -13 year end estimates. There will be an increase in the amount of outside scanning and shredding of documents with the assistance of a third party firm. K Schertz Magazine The FY 2013 -14 Budget will decrease by 8.3% from FY 2012 -13 year end estimates. The reduction is due to a new printing contract which will allow the City to print the magazine at a much lower cost. Non - magazine related design services were moved to the Public Affairs budget. Engineering The FY 2013 -14 Budget increases 7.0% from FY 2012 -13 year end estimates with the full year funding of the City Engineer position. GIS The FY 2013 -14 Budget increases by 5.8% from the FY 2012 -13 year end estimates. The increase is due to a new 3 year lease agreement for a new plotter and travel to attended the Esri International User Conference. Police The FY 2013 -14 Budget increased by 2.6% from the FY 2012 -13 year end estimate. The increase in personnel due to merit, health insurance, and full year funding of the traffic safety program is partially offset by few equipment and capital purchases. Fire Rescue The FY 2013 -14 Budget increases by 1.7% from the FY 2012 -13 year end projections. Maintenance Services increased but is directly tied to revenue in the case of HAZ MAT clean up services. The personnel lines increased due to merit and the health insurance increase. Inspections The FY 2013 -14 Budget increases by 4.1 % from FY 2012 -13 year end estimates. This increase is due to the promotion of the Administrative Assistant to an Executive Assistant who will also report to the Executive Director of Development. Marshal Services The FY 2013 -14 Budget increases by 7.0% from the FY 2012 -13 year end estimates. In FY 2013 -14 the Marshal Services will purchase a new police package Tahoe to replace the aging Impala. Personnel will increase with the merit, new health insurance premiums, and overtime for the increased security necessary at Council Meetings and City events. Streets The FY 2013 -14 Budget increases by 13.8% from the FY 2012 -13 year end estimate. In FY 2013 -14 the Streets division will purchase new sign and welding trucks which will be reimbursed by the Water & Sewer Fund and perform more street maintenance not related to bond projects. There was also high turnover in personnel in FY 2012 -13 resulting in lower than normal expenditures. 3 Parks The FY 2013 -14 Budget decreases by 3.1% from the FY 2012 -13 year end estimates. The decrease is caused by the lower maintenance required while the soccer fields are under construction. Pools The FY 2013 -14 Budget remained constant with the FY 2012 -13 year end estimates. The service contract for pool operations will be in its last year. Event Facilities The FY 2013 -14 Budget decreases by 12.1 % from FY 2012 -13 year end estimates. For FY 2013 -14 Event Facilities will discontinue the additional advertising reimbursed by the Hotel Tax Fund in order to boost bookings. The funds used to provide ancillary products will be reduced to match historical averages. Library The FY 2013 -14 Budget increases by 2.6% from the FY 2012 -13 year end estimate. The Library will increase its Operation Equipment line item in order to purchase more library materials to maintain our current level of service. This department will be sending representatives to the Texas Library Association Conference in 2014. Additional funds will be allocated to provide more landscaping services to the front of the Library. Animal Services The FY 2013 -14 Budget increases by 17.4% from the FY 2012 -13 year end estimate. This increase is due to the opening of the new Animal Adoption Facility. As the facility is larger and is expecting more activity expenditures related to its maintenance and operation will increase. A new part time position will be filled to assist with the ongoing maintenance of the building. Information Technology The FY 2013 -14 Budget will increase by 25.7% from the FY 2012 -13 year end estimate. The Administrative Assistant position in Engineering was reassigned to Information Technology in June, 2013. A Computer Technician will be added to provide additional support services as the City and technical demands grow. There will be an upgrade and replacement of the City's messaging systems, additional computer replacements for City employees and for citizen use in the library, and the purchase of a Computer Aided Dispatch reporting server. Human Resources The FY 2013 -14 Budget increases by 7.7% from FY 2012 -13 year end estimates. The Personnel expenditures will increase due to having lower than expected unemployment compensation in FY 2012 -13 and with the merit and health insurance increase. 4 Finance The FY 2013 -14 Budget increases by 3.0% from the FY 2012 -13 year end projections. The Accounting Division will send 2 employees to the Government Finance Officers Association Conference in 2014. Other increases are due to the merit and the health insurance increase. Purchasing & Asset Management The FY 2013 -14 Budget increases by 4.0% from the FY 2012 -13 year end estimate. The increase is due to the merit program and the increase in health insurance. Fleet The FY 2013 -14 Budget increases by 3.5% from the FY 2012 -13 year end estimate. The purchase of a diagnostic scanning tool for the emergency vehicles should help reduce the cost of outside repairs. Turnover in FY 2012 -13 resulted in lower than average expenditures in personnel. Building Maintenance The FY 2013 -14 Budget increases by 59.8% from the FY 2012 -13 year end estimate. This division was separated from Facilities Maintenance, now General Services, early in the FY 2012 -13. The FY 2013 -14 Budget reflects the full year funding of this function. In addition to recognizing a full year's worth of expenditures there will also be improvements made to the Council Chambers security measures and audio /visual systems. City Assistance The City will now also contract out for a new service to provide transportation for the elderly who would otherwise may not be able to get around on their own. Court Restricted Funds In the FY 2013 -14 Budget the Technology Fund will purchase 4 new ticket writers for our police officers. The Building Maintenance Division will utilize these funds in FY 2013 -14 for the Council Chamber improvements while the Marshal Services Department uses these funds to partially fund the salary of a Marshal who provides court room security. Interest & Sinking Fund Revenues The revenues for FY 2013 -14 increase by 2.7% from the FY 2012 -13 year end estimate. Expenses The FY 2013 -14 Budget increases by 8.0% from the FY 2012 -13 year end estimate. This increase is due to the 2 new tax notes issued for the P25 compliant radios and the new fire engine. f.7 Water & Sewer Fund Revenue Revenue for the FY 2013 -14 Budget will increase by 8.3% from the FY 2012 -13 year end estimate. This increase is due to the fee increases and a growth in the customer base and a transfer in from reserves to fund new projects. Miscellaneous revenue will decrease as the San Antonio Water System (SAWS) will no longer be paying the City a reservation fee for the construction of waterlines within our City limits. Expenses The FY 2013 -14 Budget will increase by 15.5% from FY 2012 -13 year end estimates. The Schertz Seguin Local Government, Cibolo Creek Municipal Authority, and Bexar Waste will all be raising their services fees they charge the City. Additionally the Water & Sewer Fund will fund half of the construction on a new water tower in the southeastern quadrant of the City to provide water utilities to the developing areas. Business Office The FY 2013 -14 Budget will increase by 0.2% from the FY 2012 -13 year end estimate. The budget for bad debt expense will now be assigned to the Water & Sewer Administration division instead of the Business Office. Offsetting that decrease is an increase in operational costs specifically in personnel with the merit and health insurance increase and City Support Services for the reverse 911 system annual maintenance. Administration The FY 2013 -14 Budget increases by 12.0% from the FY 2012 -13 year end estimate. Personnel expenses will increase in FY 2013 -14 through lower turnover and filling all vacancies. Fund Charges /Transfers increase with the addition of a contribution to the Cibolo Creek Municipal Authority to help with the construction of a new sewer treatment plan in the developing southern Schertz. The contribution to the Cibolo Valley Local Government Corporation will increase along with addition of bad debt expense to this division. Maintenance Services increase with an increase in the cost of sewer treatment and garbage collection services. This division will also purchase 3 replacement vehicles, 2 new trucks, and a Vacuum & Router truck to help with the maintenance and repair of the sewer lines. These capital items will be purchased with the Water & Sewer vehicle and equipment replacement reserves. Capital Recovery Fund Revenues Revenues for FY 2013 -14 increase by 74.6% from FY 2012 -13 with a transfer in from water reserves to fund new projects. Expenses The FY 2013 -14 Budget increases by 36.6% from the FY 2012 -13 year end estimate. The new projects to be funded through water capital recovery reserves are a new water tank and distribution lines in south Schertz. 1.1 Projects to be completed FY 2013 -14 • Preliminary engineering for the south Schertz wastewater treatment plant • Engineering for the southeast elevated water tank Drainage Fund Revenue For the FY 2013 -14 Revenue will increase by 2.2% from the FY 2012 -13 year end estimate. This increase is due to growth in the number of customers served by the City. Expenses The FY 2013 -14 Budget increases by 16.5% from the FY 2012 -13 year end estimate. This increase is due to the full year funding of the new Stormwater Manager which was approved in FY 2012 -13 and drainage improvements for the Borgfeld Detention and Arroyo Verde Dietz Creek. EMS Fund Revenues Revenue for FY 2013 -14 will increase by 15.3% from FY 2012 -13 year end estimates due to an expected increase in service calls and transport fees. Expenses The FY 2013 -14 Budget will increase by 15.0% from the FY 2012 -13 year end estimate. The EMS Fund's bad debt expense will increase along with the increase in revenue. Additional equipment will be purchased and leased in FY 2013 -14 including driving computers, a new supervisor truck with emergency gear, and patient/defibrillator monitors. Debt service will increase with a loan to purchase an additional ambulance. The EMS portion of the Computer Aided Dispatch service will now be paid out of the General Fund's Information Technology Department and be reimbursed by the EMS Fund. Schertz Economic Development Corporation (SEDC) Revenues The revenue for FY 2013 -14 will increase by 2.9% from the FY 2012 -13 year end estimate. Sales tax revenue is expected to increase by 3% from the FY 2012 -13 estimates as a result of the general improvements in the economy. rA Expenses The FY 2013 -14 Budget will increase by 88.5% from the FY 2012 -13 year end estimate. The SEDC has worked with the City Manager's Office to remove expenses related to the ongoing maintenance and basic services of the emergency services buildings from the Economic Development budget. Beginning in FY 2012 -13 these expenses were relocated to the General Fund and reimbursed by the Schertz Economic Development Corporation (SEDC). This reimbursement will be reduced by $86,245 for FY 2013 -14 as part of a 4 year plan to remove all related maintenance expenses for the emergency services buildings from the SEDC budget. Professional Services will also decrease with the completion of the Gateway Planning survey in FY 2012 -13 where the SEDC was responsible for 70% of the expenditures. Offsetting these decreases is an additional $500,000 in the Development Incentive Fund to meet anticipated financial responsibilities under the Economic Development Incentive Agreement with Amazon.com.kydc LLC. In FY 2012 -13 there was a budget of $1,000,000 between the Development Incentive Fund and the Impact Fee Matching Program; these funds weren't utilized and were again allocated for FY 2013 -14 creating the appearance of a large increase. The SEDC has allocated funds to the TexasOne account to better reflect the SEDC's ongoing plan to fully utilize TexasOne as a major promotional avenue for the City. There will be no change in the overall budget due to this reprioritization of expenses. Special Events Fund Revenue The revenues for FY 2013 -14 will increase 36.7% from FY 2012 -13 estimates. This increase is due to higher transfers to cover the expenditures related to these events. Expenses The FY 2013 -14 Budget increases by 36.7% from FY 2012 -13 year end estimate. In Other Events there is now funding for the Steve Simonson award luncheon and funding for retirements and receptions. Public, Educational, and Governmental Access (PEG) Fund Revenue The franchise revenues in FY 2013 -14 will increase by 5.2% from FY 2012 -13 year end estimates. The remaining increase stems from a transfer from reserves to fund the Master Communications Plan. Expenses The FY 2013 -14 Budget will increase 335.3% from the FY 2012 -13 year end estimate. This increase is for the continued funding of the Master Communications Plan. s Hotel Motel Tax Fund Revenue The FY 2013 -14 revenues increase by 7.6% from FY 2012 -13 year end estimates due to a transfer in from reserves to fund one time projects. Expenses The FY 2013 -14 Budget increases by 15.9% from the FY 2012 -13 year end estimate. The increase is to help fund the council chamber renovations and the purchase of facility management software for the Event Facilities division. Revenue In FY 2013 -14 revenues are expected to decrease by 21.8% from FY 2012 -13 year end estimates. This decrease is due to a one -time transfer from reserves in FY 2012 -13 to fund projects such as improvements to the Animal Adoption Center. Expenses The FY 2013 -14 Budget will decrease by 88.0% from the FY 2012 -13 year end estimate due to budgeting for the construction of 2 pavilions and no other projects. There was also a large refund of parkland dedication fees to developers in FY 2012 -13 which shows as a one -time expense. Tree Mitigation Revenue Revenues for FY 2013 -14 increase by 553.8% from FY 2012 -13 year end estimates with a transfer from reserves to fund new projects. Expenses The FY 2013 -14 Budget increases by 62.6% from the FY 2012 -13 year end estimate. This increase is to fund ornamental trees for the soccer complex and Animal Adoption Center and shade trees for the soccer complex, Animal Adoption Center, and the Arroyo Verde drainage project. Library Fund Revenues Revenues will increase with the use of reserves to fund one time projects in FY 2013- 14. Expenses The increase in budgeted expenditures in FY 2013 -14 is to fund a Hal Baldwin Memorial sculpture and additional computer replacements for the Library. 1*1 Historical Committee Revenues Revenues for FY 2013 -14 will be set at $5,650. Expenses The FY 2013 -14 Budget will be set to $5,650. Parks & Recreation Foundation Revenues The FY 2013 -14 revenues will increase by 25.3% from FY 2012 -13 year end estimates. Expenses The FY 2013 -14 Budget will decrease 5.0% from the FY 2012 -13 year end estimate. The increase in festival funding will be offset by the one -time transfer out of the Veteran's Memorial donations into a separate fund in FY 2012 -13. m ORDINANCE NO. 13 -T -34 AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the City Council prior to the beginning of the fiscal year, and in said budget proposal set forth the estimated revenues and expenditures and made the detailed classification as required by the City Charter of the City of Schertz, Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget contained in the City Charter have been in all things complied with; and WHEREAS, a Public Hearing was held by the City Council of the City of Schertz, Texas on the 20th day of August, 2013 and on the 27th day of August, 2013; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the budget should be approved and adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The budget of the Expenditures of the City of Schertz for the ensuing Fiscal Year beginning October 1, 2013 and ending September 30, 2014, as modified by the City Council, be, and the same is, in all things, adopted and approved as the said City of Schertz budget for the Fiscal Year beginning the first day of October, 2013 and ending the thirtieth day of September, 2014. is SECTION 2. The sums below are hereby appropriated from the respective funds for the payment of expenditures on behalf of the City government as established in the approved budget document: 2013 -2014 Budget General Fund $22,631,299 Special Events Fund $ 147,100 PEG Fund $ 361,500 Water & Sewer Fund $19,015,038 EMS Fund $ 6,873,232 Drainage Fund $ 1,039,008 Hotel Tax Fund $ 508,288 Park Fund $ 40,000 Tree Mitigation $ 139,525 Capital Recovery Fund $ 2,326,109 Tax F &S Fund $ 5,596,775 Historical Committee $ 5,650 Parks & Recreation Foundation $ 275,250 SEDC $ 3,074,554 Total $62,033,328 SECTION 3. A true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, shall be filed with the City Secretary. In addition, the City Manager is hereby directed to file or cause to be filed a true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, in the office of the County Clerk of Guadalupe, Comal and Bexar Counties, Texas, as required by law. SECTION 4. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas, as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 5. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality N shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 6. This ordinance shall be in full force and effect from and after its final passage, and it is so ordained. PASSED AND APPROVED ON FIRST READING THIS 27th DAY OF AUGUST 2013. J Michael R. Carpenter, Mayor ATTEST: r renda Dennis, City Secretary PASSED AND APPROVED ON SECOND READING THIS 3rd DAY OF SEPTEMBER 2013. ATTEST: a Dennis, City Secretary 13 (�z - - Michael R. Carpenter, Mayor ORDINANCE NO. 13 -T -42 AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014, FOR THE SCHERTZ LIBRARY BOARD; PROVIDING THAT IT HAS BEEN APPROVED BY THE BOARD; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND DECLARING AN EMERGENCY. WHEREAS, the City needs to Adopt a Budget for the Library Board; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget contained in the City Charter have been in all things complied with; and WHEREAS, the Library Board adopted their budget of $34,500 on September 9`h, 2013; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the budget should be approved and adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: Section 1. The budget of the Expenditures of the City of Schertz Library Board for the ensuing Fiscal Year beginning October 1, 2013 and ending September 30, 2014, be, and the same is, in all things, adopted and approved as the said City of Schertz Library Board budget for the Fiscal Year beginning the first day of October, 2013 and ending the thirtieth day of September, 2014. Section 2. The sums below are hereby appropriated from the respective categories for the payment of expenditures on behalf of the City government as established in the approved budget document: 2013 -2014 Budget Supplies $ 2,500 City Support Services $12,000 City Assistance $ .1,000 Operating Equipment $19,000 Total $34,500 Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. 14 Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. Pursuant to Section 4.09(e) of the City Charter, by vote of not less than two- thirds of the members of the City Council present at the meeting at which this Ordinance was first considered, the City Council has determined that an emergency exists which requires immediate action, and this Ordinance is hereby adopted on a single reading, and this Ordinance shall be effective upon the date hereof and any publication required by law. PASSED, APPROVED AND ADOPTED ON FIRST AND FINAL READING THIS 24th DAY OF SEPETMBER 2013. Mayor, Michael R. Carpenter ATTEST: (:;,) �'� a City Secretary, Brenda Dennis 15 ORDINANCE NO. 13 -T -35 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth the estimated necessary tax rate required to provide adequate revenues for the general use and support of the Municipal Government of the City of Schertz Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad valorem tax rate have been in all things complied with; and WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the 20th day of August, 2013 and a second Public Hearing was held on the 27th day of August 2013; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the tax rate and ad valorem tax appraisal roll should be approved and adopted; and WHEREAS, the taxes have been levied in accordance with the adopted 2013 -14 budget as required by state law; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The ad valorem tax appraisal roll and effective tax rate information as presented by the tax assessor for the tax year 2013, be and is hereby in all things approved and adopted. SECTION 2. This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate. SECTION 3. This tax rate will raise taxes for Maintenance and Operations on a $164,748 Home by approximately $2.80. io. SECTION 4. There is hereby levied and assessed and there shall be collected for the tax year 2013 for the general use and support of the Municipal Government of the City of Schertz, Texas a total ad valorem tax of Forty -Nine Seventy -Four Cents ($0.4974) on each One Hundred Dollars ($100.00) of valuation of property — real and personal — within the corporate limits of the City of Schertz, Texas, subject to taxation. The assessment ratio shall be One Hundred percent (100 %). SECTION 5. The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on $100.00 valuation for this city for tax year 2013 as follows: 1. 0.3010 for the purpose of maintenance and operation 1. 0.1964 for the payment of principal and interest on debt 2. 0.4974 total tax rate SECTION 6. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of the ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 7. This ordinance shall be in full force and effect from and after its passage, and it is so ordained. SECTION S. Ad valorem taxes for the year are due and payable on October 1, 2013 and shall become delinquent after January 31, 2014. A delinquent tax shall incur all penalty and interest authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain delinquent on and after July 1, 2014, incur an additional penalty of 15% of the amount of the taxes, penalty and interest due, such additional penalty to defray the cost of collection as authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION 9. 17 Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe. PASSED AND APPROVED ON FIRST READING THIS 27th DAY OF AUGUST 2013. Michael R. Carpenter, Mayor ATTEST: r -end ennis, City ecretary PASSED AND APPROVED ON SECOND READING THIS 3rd DAY OF SEPTEMBER 2013. ATTEST: Brenda Dennis, City ecretary 18 (I-- - - Michael R. Carpenter, Mayor ra TAX Year Rates and Proporty E�awtitlion Year Rate Total 'Valuation 2004 0.3760 1,442,558,442 2005 0,3977 1,463,051,566 2006 0.4317 1,728,052,742 2007 0.4090 2,032,143,323 2008 0.4090 2,025,086,726 2009 0.4342 2,279,124,755 2010 0.4493 2,330,508,707 2011. 0.4843 2,388,205,570 2012 0.4999 2,330,237,535 2013 0.4974 2,476,084,067 El 911 W. -W -��M `4 Expenditures - All Funds `Wa Fund balance - All Funds 23 Estimated - Budgeted Beginning Ending Balance Budgeted Balance 9130/2013 Change 9/30/2014 General Fund 4,726,056 487,855 5,213,911 Special Events 92,,555 (15,375) 77,180 Public, Ed., & Gov. Fund 422,817 (260,550) 162,267 Tax I &S Fund 496,830 (1,069)', 495,761 Water & Sewer Fund 3,942,841 (1,912,009) 2,030,832 Capital Recovery Fund 4,986,588 (855,849 +) 4,130,739 Drainage Fund 740,527 3,692 744,219 EMS Fund 660,9.10 486,449 1,147,359 SEDC Fund 5,872,499 30,657 5,903,156 Hotel Tax Fund; 424,590 (22,738) 401,852 Park Fund 9,695 110,300 119,995 `free Mitigation' Fund 176,340 (104,325) 72,1115 Library Board 68,284 (9,240)` 59,044 Historical Committee 9,567 9,567 Parks & Rec. Foundation 90,669 18,600 109,269 All Funds 22,720,768 (2,043,602) 20,677,166 23 General Fund Expenditures - by Function TOTAL 24 General Fun - Revenues 25 General Fund - Expenditures e 26 101 GENERAL FUND FINANCIAL SUMMARY REVENUE SUMMARY CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET Taxes 12,317,912 13,247,165 13,813,689 14,146,857 Franchises 1,567,033 1,665,763 1,633,887 1,738,605 Permits 1,075,833 1,216,840 1,322,738 1,007,062 Licenses 70,468 70,200 78,150 70,100 Fees 2,928,794 2,997,169 2,995,943 3,053,888 Fines 28,543 25,000 30,271 30,000 Inter - jurisdictional 646,584 640,167 695,376 685,780 Inter -Fund Transfers 1,349,652 1,964,042 1,948,575 1,975,009 Miscellaneous 902,590 455,547 390,864 464,700 EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL 46,730 88,171 84,523 83,075 CITY MANAGER 891,016 968,030 966,085 984,533 MUNICIPAL COURT 322,727 365,550 356,114 394,221 CUSTOMER RELATIONS -311 103,784 110,303 110,243 112,272 PLANNING & ZONING 229,804 185,883 181,590 155,482 LEGAL SERVICES 550,794 360,000 450,000 450,000 GENERAL SERVICES 882,018 1,014,909 992,893 1,012,532 CITY SECRETARY 177,333 185,106 182,813 189,876 NON DEPARTMENTAL 1,288,323 1,609,722 1,459,590 1,547,320 COMMUNITY & MEDIA RELATIONS 314,769 322,753 318,558 343,115 RECORDS MANAGEMENT 56,605 62,104 62,275 69,037 SCHERTZ TALES MAGAZINE 419,731 443,665 443,350 406,684 ENGINEERING 195,816 303,370 242,615 259,672 GEOGRAPHIC INFORMATION SYSTEMS 127,224 135,381 134,849 142,703 TOTAL GENERAL GOVERNMENT 5,606,674 6,154,947 5,985,498 6,150,522 PUBLIC SAFETY POLICE 5,038,640 5,344,249 5,317,530 5,456,518 FIRE & RESCUE 2,779,957 2,921,465 2,971,975 3,022,948 INSPECTIONS 436,088 455,328 453,307 471,768 MARSHAL SERVICE 598,747 618,619 608,289 650,987 TOTAL PUBLIC SAFETY 8,853,432 9,339,661 9,351,101 9,602,221 `A CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND PUBLIC ENVIRONMENT STREETS TOTAL PUBLIC ENVIRONMENT PARKS & RECREATION PARKS POOLS COMMUNITY /CIVIC CENTER SENIOR CENTER TOTAL PARKS & RECREATION CULTURAL LIBRARY TOTAL CULTURAL HEALTH ANIMAL CONTROL TOTAL HEALTH INTERNAL SERVICE INFORMATION TECHNOLOGY HUMAN RESOURCES FINANCE PURCHASING & ASSET MANAGEMENT FLEET SERVICE BUILDING MAINTENANCE TOTAL INTERNAL SERVICE MISCELLANEOUS CITIZENS ASSISTANCE COURT RESTRICTED FUNDS TOTAL MISCELLANEOUS FUNDING FROM RESERVES BEGINNING FUND BALANCE 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 976,327 1,012,199 942,650 1,072,407 976,327 1,012,199 942,650 1,072,407 789,474 810,315 822,153 796,658 235,985 254,503 254,503 254,503 131,212 163,394 162,062 142,522 1,156,671 1,228,212 1,238,718 1,193,683 821,352 855,105 852,923 874,697 821,352 855,105 852,923 874,697 346,318 391,348 386,933 454,136 346,318 391,348 386,933 454,136 918,510 989,354 1,003,827 1,261,414 346,135 409,548 385,005 414,508 447,862 465,396 457,440 470,977 264,560 257,711 256,888 267,159 399,687 492,628 474,197 490,646 - 189,781 186,844 298,529 2,376,754 2,804,418 2,764,201 3,203,233 52,281 52,000 52,000 74,000 15,019 51,053 82,806 6,400 67,300 103,053 134,806 80,400 682,581 392,950 1,252,663 540,702 - - - (52,847) 2,790,812 3,473,393 3,473,393 4,726,056 ENDING FUND BALANCE 3,473,393 3,866,343 4,726,056 5,213,911 28 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND REVENUES Taxes 7,481,207 000 - 411100 Advalorem Tax - Current 000 - 411200 Advalorem Tax - Delinquent 000 - 411300 Advalorem Tax - P &I 000 - 411400 Roll Back Property Tax 000 - 411500 Sales Tax Revenue - General Fund 000 - 411700 Mixed Beverage Total Taxes Franchises 000 - 421200 000 - 421220 000 - 421240 000 - 421250 000 - 421300 000 - 421460 000 - 421480 000 - 421500 Center Point /Entex Energy City Public Service Guadalupe Valley Elec Co -op New Braunfels Utilities Time Warner /Paragon Cable AT &T Franchise Fee Other Telecom Franchise Solid Waste Franchise Fee Total Franchises Permits 7,481,207 000 - 431100 Home Occupation Permit 000 - 431200 Building Permit 000 - 431205 Bldg Permit - Residential 000 - 431210 Bldg Permit - Commercial 000 - 431215 Bldg Permit - General 000 - 431300 Mobile Home Permit 000 - 431400 Signs Permit 000 - 431500 Food Establishment Permit 000 - 431600 Garage Sale Permit 000 - 431700 Plumbing Permit 000 - 431750 Electrical Permit 000 - 431800 Mechanical Permit 000 - 431900 Solicitor /Peddler Permit 000 - 431950 Animal /Pet Permit 000 - 432000 Certificate of Occupancy Permit 000 - 432100 Security Alarm Permit 000 - 432300 Grading /Clearing Permit 000 - 435000 Fire Permit Total Permits 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 6,883,059 7,481,207 7,472,831 7,839,691 51,219 50,000 48,491 50,000 36,174 50,000 41,477 50,000 9,856 - - - 5,309,018 5,637,958 6,220,469 6,179,166 28,586 28,000 30,421 28,000 12,317,912 13,247,165 13,813,689 14,146,857 52,073 58,763 70,000 72,100 366,987 375,000 408,580 420,837 405,517 430,000 400,000 400,000 55,203 50,000 60,000 61,800 329,900 350,000 300,000 300,000 198,647 190,000 238,800 260,868 55,721 110,000 50,000 115,000 102,985 102,000 106,507 108,000 1,567,033 1,665,763 1,633,887 1,738,605 350 490 490 490 26 - - - 418,487 408,618 455,678 404,420 203,101 368,149 352,983 120,000 112,395 118,714 136,837 135,296 250 325 575 450 2,934 1,700 6,139 4,582 42,875 33,000 43,165 45,000 11,680 8,160 12,070 12,000 113,237 117,324 124,215 117,324 47,711 45,020 59,320 50,000 54,600 48,440 56,120 50,000 1,640 1,000 1,670 1,000 2,175 2,000 1,895 2,000 7,300 10,900 5,700 6,500 48,747 45,000 46,024 45,000 - - 2,482 3,000 8,325 8,000 17,375 10,000 1,075,833 1,216,840 1,322,738 1,007,062 29 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET Licenses 000 - 451100 Arrest Fee 63,267 52,734 000 - 441000 Alcohol Beverage License 5,498 6,000 6,359 5,500 000 - 441300 Mobile Home License 80 200 160 200 000 - 442000 Contractors License 60,410 60,000 67,070 60,200 000 - 444000 Pet License 4,480 4,000 4,561 4,200 Total Licenses 70,468 70,200 78,150 70,100 Fees 000 - 451000 Municipal Court Fines 1,479,053 1,610,000 1,399,053 1,662,300 000 - 451100 Arrest Fee 63,267 52,734 63,287 56,734 000 - 451110 Expunction Fee 30 120 30 120 000 - 451200 Warrant Fees 141,400 138,500 160,737 148,500 000 - 451210 Court - Claims & Judgements 1,642 - - - 000- 451320 Civil Justice Fee -Court 100 82 98 97 000 - 451321 Civil Justice Fee -State 900 737 887 885 000 - 451340 Judicial Fee - City 8,300 7,022 8,445 8,562 000 - 451400 Traffic Fine Costs TTL 32,623 27,011 32,352 32,246 000 - 451500 Teen Court Admin Fee 440 500 220 200 000 - 451510 Juvenile Court Fee 69,235 58,582 70,435 64,384 000 - 451600 Technology Fund Fee 55,634 47,122 56,488 59,500 000 - 451700 Security Fee 41,725 34,340 42,366 42,655 000 - 451800 Time Payment Fee - City 5,389 5,598 6,328 6,238 000 - 451850 State Fines 10% Service Fee 68,805 61,204 88,442 92,278 000 - 451900 DPS Payment - Local 11,135 10,956 12,695 13,981 000 - 452000 Child Safety Fee 24,951 23,000 19,319 22,076 000 - 452050 Indigent Defense Fee 26,957 22,524 27,763 31,076 000 - 452100 Platting Fees 65,500 77,000 49,811 52,500 000 - 452200 Site Plan Fee 24,000 30,000 25,500 25,500 000 - 452300 Plan Check Fee 349,669 289,401 453,824 262,264 000 - 452310 Misc Review Fee 6,000 10,800 600 1,200 000 - 452320 Tree Mitigation Admin Fee 12,200 10,500 3,277 10,000 000 - 452400 BOA/Variance Fees 3,250 6,500 4,000 3,500 000 - 452500 Food Handler Class 17,150 3,000 18,094 26,400 000 - 452520 Fire Training Classes - 1,000 - - 000- 452600 Specific Use /Zone Chng Fee 30,500 47,700 22,500 25,800 000 - 452710 Zoning Ltr &Dev Rights 1,950 2,100 1,800 1,050 000 - 453100 Reinspection Fees 40,200 39,500 34,650 36,700 000 - 453110 Swim Pool Inspection Fee 1,500 1,000 1,725 1,500 000 - 453200 Lot Abatement 2,798 5,000 9,755 7,000 000 - 453211 Admin Fee - Inspections 8,940 7,480 5,300 5,200 000 - 453310 Misc Inspection Fees 269 250 - - 000- 453710 Foster Care 700 750 1,150 1,400 30 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND Fees continued 000 - 454200 Pool Gate Admission Fee 000 - 454300 Seasonal Pool Pass Fee 000 - 456500 Hazard Material Fee 000 - 456600 Fire Re- inspection Fee 000 - 458110 Sale of Merchandise -Gov Deals 000 - 458300 Sale of Property /Auction 000 - 458400 Civic Center Rental Fees 000 - 458401 Capital Recover Fee -Civic Center 000 - 458450 North Center Rental Fees 000 - 458500 Community Center Rental Fees 000 - 458550 Pavilion Rental Fees 000 - 458560 Chamber of Commerce Rent 000 - 458570 Non - Resident SYSA League 000 - 458650 Nonresident User Fee- BVYA 000 - 458660 BVYA Utility Reimbursement 000 - 458670 SYSA Utility Reimbursement 000 - 458675 Lions Futbol Utility Reimbursement 000 - 458680 Tournament Fees 000 - 458700 Vehicle Impoundment 000 - 459200 NSF Check Fee 000 - 459300 Notary Fee 000 - 459400 Maps, Copies, UDC Misc 000 - 459600 Animal Adoption Fee 000 - 459700 Pet Impoundment Fee 000 - 459800 Police Reports Fee Total Fees Fines 000 - 463000 Library Fines WSW 12= Inter - Jurisd 000 - 473100 000 - 473200 000 - 473300 000 - 473400 000 - 474200 000 - 474210 000 - 474400 000 - 474600 000 - 474610 000 - 474620 000 - 474700 ictional Bexar Co - Fire City of Seguin -Fire Contract Guad Co. Library Randolph AFB - Animal Control Library Services - Cibolo Library Services - Selma Dispatch Service - Cibolo School Crossing Guard - Bexar School Crossing Guard - Guadalupe School Crossing Guard -Coma) School Officer Funding Total Inter - Jurisdictional 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 24,004 20,000 23,163 22,400 5,035 7,500 5,665 5,100 6,985 1,500 1,250 12,000 700 750 1,100 750 37 - 14,414 18,000 20,741 25,000 2,756 2,000 110,064 132,200 170,792 140,916 5,225 4,800 4,825 5,000 22,093 23,000 20,035 20,600 25,532 26,000 26,905 27,026 17,577 18,000 19,053 18,500 7,800 11,700 7,800 7,800 16,030 19,000 7,845 - 8,860 17,000 9,550 5,000 9,518 5,000 2,953 8,400 6,579 7,500 2,999 - - - 9,288 14,000 7,625 3,000 600 - 1,380 5,779 6,440 6,000 650 250 517 650 372 250 234 300 78 250 115 100 12,609 14,000 16,564 17,500 16,882 14,000 13,728 14,000 6,206 8,677 6,421 6,000 2,928,794 2,997,169 2,995,943 3,053,888 28,543 25,000 30,271 30,000 28,543 25,000 30,271 30,000 21,078 21,072 21,078 21,072 40,263 31,452 40,263 30,000 190,816 208,343 224,244 208,343 600 1,000 1,400 1,500 20,000 20,000 20,000 25,000 18,393 18,393 26,560 26,560 133,305 133,305 133,305 133,305 35,826 27,000 37,138 40,000 36,303 24,602 40,000 40,000 - - 1,388 - 150,000 155,000 150,000 160,000 646,584 640,167 695,376 685,780 31 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET Fund Transfers 000 - 491200 Investment Income 47,915 45,000 000 - 480000 Indirect Costs -EMS 87,840 87,840 87,840 137,038 000 - 480100 Indirect Costs -Hotel 142,626 157,517 157,517 145,385 000 - 482100 Transfer -Court Tech. Reserve - - - 10,278 000 - 482150 Transfer From Court Security - - - 42,569 000 - 485000 Interfund Charge- Drainage -5% 35,480 49,708 49,708 51,800 000 - 486000 Interfund Charges - Water 881,222 1,060,963 1,060,963 1,152,350 000 - 486106 Transfer In - Special Events 1,000 - - - 000- 486202 Transfer In - W &S - 80,000 - 136,000 000 - 486314 Transfer In Hotel /Motel - - - 33,000 000 - 487000 Interfund Charges -Fleet 98,484 112,761 112,761 130,344 000 - 488000 Interfund Charges -413 53,000 243,350 215,456 136,245 000 - 489000 Transfer In - 171,903 264,330 - 000- 489620 Transfer In - SEDC 50,000 - - - Total Fund Transfers 1,349,652 1,964,042 1,948,575 1,975,009 Miscellaneous 000 - 491000 Interest Earned 333 350 465 500 000 - 491200 Investment Income 47,915 45,000 35,000 45,000 000 - 491800 Gain /Loss (9,810) - (17,662) - 000- 491900 Unrealized Gain /Loss -Cap One (19,285) (26,000) (15,000) (26,000) 000 - 492100 Proceeds -Sale of Land 194,468 - - - 000- 493120 Donations - Public Library - - 7,500 5,000 000 - 493130 Donations - Writing Next Chapter 5,331 2,000 325 - 000- 493400 Donations - Animal Control 4,473 4,000 2,220 4,000 000 - 493401 Donations -A/C Microchip 1,990 2,000 1,585 2,000 000 - 493402 Donations -Spay & Neuter 14,876 12,000 13,158 14,000 000 - 493502 Donations - Police Department - - 300 - 000- 493503 Donations - Fire Rescue - - 2,250 - 000- 494481 LawEnforcemtOfficersStnd &Ed 50 - - - 000- 494482 Grants- Police, Fire, General Fund 175,511 2,997 3,277 - 000- 495040 Friends of N. Schertz Park Proj 3,149 - 885 - 000- 495100 Mobile Stage Rental Fees 2,850 2,000 1,550 2,000 000 - 497000 Misc Income -Gen Fund 88,773 50,000 20,000 20,000 000 - 497005 Schertz Magazine Advertising 215,999 220,000 220,000 220,000 000 - 497007 Misc Income - Schertz Artz - - 50 - 000- 497100 Misc Income- Police 18,667 20,000 12,391 12,000 000 - 497150 Misc Income- Fire Department 292 - 292 - 000- 497200 Misc Income - Library 3,857 4,000 4,369 4,000 000 - 497210 Misc Income - Library Copier 13,434 12,000 14,571 13,000 000 - 497300 Misc Income - Animal Control 110 200 300 - 000- 497400 Misc Income - Streets Dept 18,280 15,000 19,396 18,000 000 - 497500 Misc Income - TML Insurance 14,333 2,000 17,116 25,000 000 - 497550 Misc Income - TML Reimbursement 18,978 15,000 19,792 15,000 000 - 497600 Misc Income - Parks Vending 1,755 2,000 2,433 2,200 000 - 498000 Reimbursement- General Fund 31,211 50,000 16,867 60,000 32 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE 000 - 498100 Reimbursement- Fire Training - 1,000 000 - 498105 Reimbursement- Police DEA 8,060 - 000- 498110 Reimbursement- Fire Emg Acti -OT 46,990 20,000 Total Miscellaneous 902,590 455,547 33 2013 -14 BUDGET 7,434 9,000 - 20,000 390,864 464,700 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 34 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND VISION STATEMENT Community. Service. Opportunity. MISSION STATEMENT To ensure our community enjoys an exceptional quality of life and sustainable economic prosperity. GOALS AND OBJECTIVES 0 Quality of Life. • Sustainable Economic Prosperity. • Effective Land Use. • Regional Collaboration and Intergovernmental Cooperation. DEPARTMENT DESCRIPTION The Schertz City Council is made up of six elected officials. City residents elect a Mayor and five Council members at-large. A Mayor Pro-Tempore is appointed with a majority vote of the Council. Term dates for the Mayor Pro-Tempore position begin in February and August of each year (the election dates offset by three (3) months). Terms will sequentially rotate according to Councilmember place. The Mayor and five City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 7 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. 35 CITY COUNCIL ORGANIZATIONAL CHART PERFORMANCE INDICATORS Number of ordinances passed Number of resolutions passed Number of memos /resolutions processed *Discontinued use of Memo Resolutions 39 2011 -12 2012 -13 1 2013 -14 Workload /Output Actual Estimate I Budget Number of ordinances passed Number of resolutions passed Number of memos /resolutions processed *Discontinued use of Memo Resolutions 39 28 26 113 96 100 4* N/A N/A Meeting Attendance rate 90% 94% 94% 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Meeting Attendance rate 90% 94% 94% Number of Council Meetings 47 47 47 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Number of Council Meetings 47 47 47 Personnel 2011 -12 2012 -13 1 2013 -14 Budget Actual Estimate I Budget Personnel $20,917 $19,777 $23,575 Supplies 697 605 500 City Support Services 8,142 40,079 38,000 Operations Support 7 500 300 Staff Support 16,964 23,562 20,700 Total $46,728 $84,523 $83,075 36 CITY COUNCIL PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013-14 Budget will decrease 1.7% from the FY 2012-13 year end estimate. Having November elections only will decrease expenditures for notices and election support. Staff Support will decrease due to training costs being higher in FY 2012-13 than average. Personnel will increase with the expectation the Council will be fully staffed all year long. 37 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY COUNCIL Personnel Services 150 - 511110 Regular 150 - 511240 Vehicle Allowance 150 - 511310 FICA-Employer 150 - 511500 Workers' Compensation Total Personnel Services Supplies 150 - 521000 Operating Supplies 150 - 521100 Office Supplies Total Supplies City Support Services 150 - 532600 City Elections 150 - 532800 Special Events Total City Support Services Operations Support 150 - 534200 Printing & Binding Total Operations Support CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 ACTUAL 2012 -13 2012 -13 2013 -14 BUDGET ESTIMATE BUDGET 14,003 15,000 12,750 15,600 5,401 6,000 5,500 6,300 1,484 1,606 1,500 1,675 30 - 27 - 20,918 22,606 19,777 23,575 669 400 600 500 29 - 5 - 698 400 605 500 5,142 26,264 26,262 25,000 3,000 13,951 13,817 13,000 8,142 40,215 40,079 38,000 7 500 500 300 7 500 500 300 38 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 150 - 535100 Uniforms 150 - 535200 Annual Awards 150 - 535300 Memberships 150 - 535500 Training /Travel Total Staff Support Operating Equipment 150 - 571000 Furniture & Fixtures 150 - 571300 Computer & Peripherals Total Operating Equipment 326 - 12 300 82 600 400 300 6,223 7,100 7,100 7,100 10,334 16,050 16,050 13,000 16,965 23,750 23,562 20,700 39 700 - 700 - ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. ali DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND VISION STATMENT Provide effective leadership and management of City staff and resources to efficiently meet the goals and objectives of the City Council and the public. MISSION STATEMENT To effectively lead, manage, and coordinate City staff and resources to meet the goals and needs of the City Council and public in a timely manner while delivering first -class municipal services for a thriving residential and business community. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth. • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. The department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. He serves as a focal point for the management of City staff. Cy CITY MANAGER 2011 -12 2012 -13 2013 -14 City Manager 1 1 1 Executive Director 3 3 3 Chief of Staff 1 1 1 Executive Assistant 2 2 2 TOTAL POSITIONS 7 1 71 7 Personnel Supplies Operations Support Services Staff Support Total PROGRAM JUSTIFICATION AND ANALYSIS $861,685 $931,035 $944,883 3,032 1,500 3,000 45 0 100 26,254 33,550 36,550 $891,016 $966,085 $984,533 No change in operations. There will be a slight increase in Training & Travel by attending more training seminars and in personnel with the merit and new health insurance rates. 11104 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel Supplies Operations Support Services Staff Support Total PROGRAM JUSTIFICATION AND ANALYSIS $861,685 $931,035 $944,883 3,032 1,500 3,000 45 0 100 26,254 33,550 36,550 $891,016 $966,085 $984,533 No change in operations. There will be a slight increase in Training & Travel by attending more training seminars and in personnel with the merit and new health insurance rates. 11104 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER Personnel Services 151 - 511110 Regular 151- 511120 Overtime 151- 511180 LTD 151- 511210 Longevity 151- 511230 Certification Allowance 151 - 511240 Vehicle Allowance 151 - 511310 FICA - Employer 151 - 511350 TMRS - Employer 151 - 511355 ICMA Contributions - Employer 151- 511410 Health - Employer 151 - 511500 Workers Compensation Total Personnel Services Supplies 151 - 521100 Office Supplies 151 - 521300 Motor Vehicle Supplies Total Supplies Operations Support 151 - 534200 Printing & Binding Total Operations Support Staff Support 151 - 535200 Merit Incentive 151 - 535300 Memberships 151 - 535400 Publications 151 - 535500 Training /Travel 151 - 535600 Professional Certification Total Staff Support 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 630,143 674,109 674,109 680,685 - - 134 - 1,970 2,129 2,129 2,110 9,126 10,254 11,943 8,805 600 2,400 800 1,800 31,477 34,800 34,800 34,800 46,858 52,537 52,537 52,884 103,309 109,704 109,704 108,740 - - 7,333 10,000 37,343 36,655 36,655 43,815 859 1,692 891 1,244 861,685 924,280 931,035 944,883 3,032 4,000 1,500 3,000 - 100 - - 3,032 4,100 1,500 3,000 45 100 - 100 45 100 - 100 - 5,000 5,000 5,000 5,701 6,000 6,000 6,000 293 400 400 400 20,260 28,000 22,000 25,000 - 150 150 150 26,254 39,550 33,550 36,550 43 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 44 VISION STATEMENT To be the most effective, efficient, and impartial court in the State of Texas. MISSION STATEMENT To provide fair and equal access to citizens through the timely disposition of justice. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. • Implement the use of new technology and other innovative practices to maintain efficiency and security. • Improve use and presence of the Municipal Court web site by enhancing on -line information, on -line payments, and ability to print forms. • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Seek input from personnel to maintain a positive work environment. DEPARTMENT DESCRIPTION Municipal Court represents the judicial branch of the City's government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. 45 The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court's papers are accurate, orderly, and complete. The clerk's primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court's docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, ensure juror payment, deliver all case documents to County Courts -at -Law should an appeal occur, assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the warrant officer with roundups, and complete all required accounting reports. The prosecutor's duties include preparing and presenting the State's case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State's witnesses and requesting dismissal of cases under the appropriate circumstances. ORGANIZATIONAL CHART MUNICIPAL COURT 2011 -12 2012 -13 2013 -14 Director 1 1 1 Senior Deputy Clerk /Juvenile Case Mgr 1 1 1 Deputy Clerk 3 4 4 TOTAL POSITIONS 5 6 6 46 Charges Filed Cases Disposed Total Amount Collected Amount Remitted to State 22,778 23,082 23,690 19,530 19,834 23,382 $2,284,451 $2,778,147 $2,870,563 $1,022,858 $1,516,554 $1,608,970 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Charges Filed Cases Disposed Total Amount Collected Amount Remitted to State 22,778 23,082 23,690 19,530 19,834 23,382 $2,284,451 $2,778,147 $2,870,563 $1,022,858 $1,516,554 $1,608,970 Charges Processed per clerk 13,983 14,483 15,483 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Charges Processed per clerk 13,983 14,483 15,483 Cases Disposed 80% 90% 80% 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Cases Disposed 80% 90% 80% Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $259,996 $280,954 $309,881 Supplies 1,910 2,600 2,500 City Support Services 1,000 1,000 1,000 Operations Support 2,767 4,360 4,000 Staff Support 2,764 6,900 7,340 Court Support 0 700 700 Professional Services 51,945 57,300 65,200 Maintenance Services 1,850 1,500 2,800 Operating Equipment 497 800 800 Total $322,728 $356,114 $394,221 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases by 10.7% from FY 2012 -13 estimates. This increase comes from full year funding for the new Court Clerk that was started midyear with the new Traffic Safety Program. Prosecutor and Judge services will also be increasing next fiscal year. ErA 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES Personnel Services 152 - 511110 Regular 152-511180 LTD 152 - 511210 Longevity 152 - 511230 Certification Allowance 152 - 511310 FICA - Employer 152 - 511350 TMRS - Employer 152 - 511410 Health - Employer 152 - 511500 Workers Compensation Total Personnel Services Supplies 152 - 521100 Office Supplies 152 - 521600 Equip Maint Supplies Total Supplies City Support Services 152 - 532800 Special Events Total City Support Services Operations Support 152 - 534100 Advertising 152 - 534200 Printing & Binding Total Operations Support CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 182,546 195,181 195,181 213,638 555 624 450 662 3,753 4,578 4,578 5,298 1,500 1,500 1,500 1,500 13,821 15,396 15,396 16,863 29,276 31,417 31,417 34,675 28,274 32,108 32,108 36,848 270 496 324 397 259,995 281,300 280,954 309,881 1,680 2,500 2,200 2,000 230 500 400 500 1,910 3,000 2,600 2,500 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 - - 960 - 2,767 3,500 3,400 4,000 2,767 3,500 4,360 4,000 48 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 152 - 535100 Uniforms 152 - 535300 Memberships 152 - 535400 Publications 152 - 535500 Training /Travel 152 - 535510 Meeting Expenses Total Staff Support Court Support 152 - 536500 Court/Jury Cost Total Court Support Professional Services 152 - 541300 Other Consul /Prof Service 152 - 541310 Judges Services 152 - 541320 Prosecutor Services 152 - 541330 Interpreter Services Total Professional Services 204 500 500 500 - 500 500 640 5 500 400 500 1,555 4,100 4,000 4,000 999 1,500 1,500 1,700 2,763 7,100 6,900 7,340 - 800 700 700 - 800 700 700 - 8,800 900 - 22,829 26,100 26,100 32,000 28,956 30,100 30,100 33,000 160 250 200 200 51,945 65,250 57,300 65,200 Maintenance Services 152 - 551400 Minor & Other Equip. Maint. 100 800 - 800 152 - 551800 Other Maintenance Agreements 1,750 2,000 1,500 2,000 Total Maintenance Services 1,850 2,800 1,500 2,800 Operating Equipment 152 - 571000 Furniture & Fixtures 497 800 800 800 Total Operating Equipment 497 800 800 800 49 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. me DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund VISION STATEMENT Provide a convenient, central point for customers to enjoy excellent and courteous customer service when calling, emailing, or visiting to request or inquire about municipal services. MISSION STATEMENT To provide high quality, courteous, and timely customer service in response to requests and inquiries from the public and fellow City employees. GOALS AND OBJECTIVES • Answer all customer requests in a friendly and professional manner. • Ensure Customer Relations /311 Representatives are knowledgeable and well trained. • Ensure each request, inquiry, and work order is processed through the appropriate department in a timely manner. • Provide convenient service to each customer and prevent call backs. • Meet and exceed each customer's expectations. DEPARTMENT DESCRIPTION Answer general incoming calls and direct them to the correct departments, when necessary. Accurately process customer requests and inquiries; create work orders and route to the appropriate department; monitor work order process through life cycle. Receive, process and answer incoming email traffic through the Customer Care email portal. Manage and update WebQA, the City's work order system. Serve as receptionist in the City Administration Building. This department is overseen by the Public Affairs Director. K CUSTOMER RELATIONS /311 CUSTOMER RELATIONS /311 2011 -12 2012 -13 2013 -14 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Rep (PT) 1 1 1 TOTAL POSITIONS 3 3 1 3 PERFORMANCE INDICATORS Work Orders (311) 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Work Orders (311) 95 30* 35 Work Orders (For Other Depts) 450 300 400 Calls Received 68,324 47,306 50,000 Average Calls Per Day Received 300 198 300 Calls Exiting System (Answered by Other Staff) 7,000 1,300" N/A Abandoned Calls (Hung Up) 5,982 5,230 4,000 Emails Processed for Customers 1,775 2,467 3,200 WebQA Searches by Customers 5,200 5,360 5,900 Customer at Window 2,444 4,950 5,600 *July 2012 these requests go Directly to Public Works ^no dedicated staff 52 CUSTOMER RELATIONS /311 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $102,583 $107,793 $109,822 Supplies 279 200 200 Staff Support 710 1,750 1,750 Operating Equipment 213 500 500 Total $103,785 $110,243 $112,272 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases 1.8% from the FY 2012 -13 year end estimates. This increase is due to the merit and the expected higher health insurance rates. 53 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS -311 Personnel Services CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 ACTUAL 2012 -13 2012 -13 2013 -14 BUDGET ESTIMATE BUDGET 153 - 511110 Regular 76,273 77,124 77,124 78,652 153 - 511120 Overtime 82 500 500 1,000 153 - 511180 LTD 193 201 201 199 153 - 511210 Longevity 1,894 2,158 2,158 2,422 153- 511310 FICA - Employer 5,958 6,065 6,065 6,279 153 - 511350 TMRS - Employer 12,150 12,376 12,376 12,910 153 - 511410 Health - Employer 5,936 9,234 9,234 8,212 153 - 511500 Workers Compensation 96 195 135 148 Total Personnel Services 102,582 107,853 107,793 109,822 Supplies 153 - 521100 Office Supplies 279 200 200 200 Total Supplies 279 200 200 200 Staff Support 153 - 535100 Uniforms 74 150 150 150 153 - 535300 Memberships - 100 100 100 153 - 535500 Training /Travel 636 1,500 1,500 1,500 Total Staff Support 710 1,750 1,750 1,750 Operating Equipment 153 - 571500 Operating Equipment 213 500 500 500 Total Operating Equipment 213 500 500 500 54 DEPARTMENT: . • • SERVICES PLANNING DIVISION: 154 • ZONING 101 GENERAL VISION STATEMENT Respect natural and historic resources, encourage redevelopment, ensure an efficient use of land, promote mixed use and traditional neighborhood development, support alternative modes of transportation and accommodate a diverse economy. MISSION STATEMENT To encourage and guide dynamic development for future generations by creating an identity, growing responsibly, balance and harmony for the community. GOALS AND OBJECTIVES • Update Comprehensive Plan for the City that promotes all aspects of our vision to define Schertz as a destination place. • Ensure the vision of the Comprehensive Plan and Master Thoroughfare Plan throughout the community by providing alternative modes of transportation and related facilities including pedestrian and bicycle routes and public transit. • Support the Master Parks Plan to provide welcoming parks, trails, open space and recreational facilities providing for equal access to recreational areas, activities, and services • Promote the Gateway Sector Plan to support the future vision of the community. • Institute revisions to the Unified Development Code in collaboration with the Sector Plan. Im PLANNING & ZONING The primary purpose of the Planning Division is to execute the Comprehensive Plan and the Unified Development Code. Staff reviews development plans for compliance, processes subdivision plats and zoning changes and assists with annexation and non - annexation agreements. Staff services support Planning and Zoning Commission and Board of Adjustment. ORGANIZATIONAL CHART PLANNING AND ZONING 2011 -12 2012 -13 2013 -14 Senior Planner 1 1 1 Planner 1 1 1 1 Planner Technician 1 * 1 * 1 * TOTAL POSITIONS 3 3 3 * Positions are unfunded. M PLANNING & ZONING �- �- Plats 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Plats 38 29 29 Site Plans and Master Plan 17 17 17 Variances 5 7 7 Zone Changes and Specific Use Permits 9 10 10 UDC/ Comp. Plan Revisions 0 1 1 Annexation 1 0 0 All Plats $65,500 $43,500 $52,500 Site Plan, Master Plan $24,000 $25,500 $25,500 Variance $3,250 $3,500 $3,500 Zone Change, Specific Use Permit $30,500 $25,800 $25,800 Other (Zoning Letters and Additional Admin fees) $7,950 $2,700 $2,250 Total Revenue $131,200 101,000 $109,550 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $139,028 $120,680 $133,060 Supplies 1,689 2,850 2,672 Operations Support 92 750 750 Staff Support 8,800 16,160 18,850 Professional Services 78,082 41,150 150 Operating Equipment 2,112 0 0 Total $229,803 $181,590 $155,482 1:3001 Ic7_ lL yl M111.31111WWIN1111NILI I_1LN II7_1zF -1WI 9F� The FY 2013 -14 Budget will decrease by 14.4% from the FY 2012 -13 year end estimates. The decrease is due to the completion of the Gateway Planning study in FY 2012 -13. This decrease is partially offset by higher personnel expenses as this division returns to full staff in FY 2013 -14. W CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET GENERAL GOVERNMENT 1,587 2,500 2,500 2,322 EXPENDITURES - 150 150 150 PLANNING AND ZONING 1,690 2,850 2,850 2,672 Personnel Services 154-511110 Regular 100,319 78,246 78,246 92,490 154-511120 Overtime 568 2,000 2,000 2,000 154-511180 LTD 306 316 316 287 154 - 511210 Longevity 2,420 2,752 3,532 3,028 154-511310 FICA - Employer 7,868 7,956 7,956 7,460 154-511350 TMRS - Employer 16,086 16,234 16,234 15,340 154 - 511410 Health - Employer 11,309 12,218 12,218 12,283 154-511500 Workers Compensation 152 251 178 172 Total Personnel Services 139,028 119,973 120,680 133,060 Supplies 154 - 521000 Operating Supplies 103 200 200 200 154 - 521100 Office Supplies 1,587 2,500 2,500 2,322 154 - 521600 Equipment Supplies - 150 150 150 Total Supplies 1,690 2,850 2,850 2,672 Operations Support 154 - 534100 Advertising - 50 50 50 154 - 534200 Printing & Binding 92 700 700 700 Total Operations Support 92 750 750 750 58 101 GENERAL FUND CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 ACTUAL Staff Support 154 - 535100 Uniforms 154 - 535300 Memberships 154 - 535400 Publications 154 - 535500 Training /Travel Staff 154 - 535501 Training /Travel Commission 154 - 535510 Meeting Expenses Total Staff Support Professional Services 154 - 541400 Consulting 154 - 541410 Consulting Services -N Charrette 154 - 541415 Consulting Services- S Charrette 154 - 541420 Consulting Services- DwntwnCharre 154 - 541500 State /County Admin Fees Total Professional Services Operating Equipment 154 - 571000 Furniture & Fixtures Total Operating Equipment 59 2012 -13 2012 -13 2013 -14 BUDGET ESTIMATE BUDGET 148 200 200 470 635 800 800 800 412 900 900 900 3,853 6,280 6,280 6,280 3,731 7,880 7,880 10,300 22 100 100 100 8,801 16,160 16,160 18,850 - 5,000 5,000 - 75,166 41,000 36,000 - 1,366 - - - 1,193 - - - 356 150 150 150 78,081 46,150 41,150 150 2,112 - - - 2,112 - - - ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. .e DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT To provide excellent legal advice and counsel to the City Council, City Manager and City Departments to fulfill the mission of the City. MISSION STATEMENT To provide expert legal services to the City Council, City Manager and City Departments for City in strategic planning, developing city policies and ordinances, contract negotiations, litigation, and developing legal documents for the management and operations of the City. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. 61 LEGAL SERVICES The City Attorney is the legal advisor to City Council and City Council's appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. ORGANIZATIONAL CHART Operations Support 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Operations Support 6,484 12,000 12,000 Professional Services 544,310 438,000 438,000 Total $550,794 $450,000 $450,000 PROGRAM JUSTIFICATION AND ANALYSIS No change in operations. Current level of legal services is expected in FY 2013- 14. 62 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES LEGAL SERVICES Operations Support 155 - 534100 Advertising /Legal Notices Total Operations Support Professional Services 155 - 541200 Legal Services Total Professional Services 63 6,484 12,000 12,000 12,000 6,484 12,000 12,000 12,000 544,310 348,000 438,000 438,000 544,310 348,000 438,000 438,000 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 64 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 161 GENERAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in maintaining City Facilities. MISSION STATEMENT Provide safe, enjoyable and attractive facilities, allowing diverse programs and responsive services which enhance the health and well -being of the residents and City employees by managing building functions, facility care and security through quality facilities maintenance pursuits in a professional environment. GOALS AND OBJECTIVES • Provide a safe and clean environment through regular cleaning of facilities. • Promote and deploy energy efficiency programs to reduce utility consumption. • Provide set -up and take -down services for events and functions in City Facilities DEPARTMENT DESCRIPTION The department services and maintains 19 facilities totaling 202,847 square feet with a value of $25,277,765, consisting of carpet, tile floors, other flooring, offices, storage areas, rest rooms, cells, meeting /training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, exercise classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground breaking ceremonies and other special events. Provide function set up for private events such as weddings, birthdays, anniversaries, graduations, family reunions, retirements and other functions. Set up average of 137 events per month. Provide general services, cleaning and upkeep of City Hall, Administration Building, Police, Fire, EMS, Community Center Central, 65 GENERAL SERVICES Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Fire /EMS station on I.H.35, Marion EMS station, Records and General Services building, Employee ID badges and building access This department was moved under Public Affairs in FY 2011 -12. Also in FY 2012 -13 this department's Building Maintenance division was moved under Public Works. For FY 2013 -14 this division will be renamed from Facilities Maintenance to General Services. ORGANIZATION CHART GENERAL SERVICES 2011 -12 2012 -13 2013 -14 Director 1 1 1 Supervisor 1 1 1 Administrative Assistant 1 1 1 Facilities Maintenance Foreman 1 0 0 Facilities Maintenance Worker 1 1 0 0 Facilities Tech 1 7 7 7 P/T Facilities Tech 1 41 41 4 TOTAL POSITIONS 161 141 14 66 GENERAL SERVICES Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Pest Control Services Carpet Cleaning 202,847 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Pest Control Services Carpet Cleaning 202,847 202,847 202,847 1,644 1,325 1,330 19 19 19 500 250 250 220 240 260 10 12 15 6 8 12 Personnel 2011 -12 2012 -13 1 2013 -14 Budget Actual Estimate I Budget Personnel $603,986 $562,126 $567,475 Supplies 63,628 91,600 93,850 Utility Services 99,752 184,948 186,000 Staff Support 9,726 12,655 12,147 Maintenance Services 96,696 126,907 104,950 Rental Equipment 332 458 0 Operating Equipment 7,895 14,199 48,110 Total $882,015 $992,893 $1,012,532 Zt*ICI _:_i� •► _►1 -Z' The FY 2012 -13 Budget increases 2.2% from FY 2012 -13 year end estimates. Maintenance Services will decrease as the Building Maintenance Division takes over this function. Door lock replacements will be completed in the Emergency Services buildings and begun in the City Hall building. The Emergency Services building's maintenance and repair were paid for by the Economic Development Corporation. As of FY 2012 -13 these services will be recorded in the General Fund and reimbursed by the Economic Development Corporation. This reimbursement will decrease to zero over the course of 4 years. 67 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND GENERALFUND EXPENDITURES GENERAL SERVICES Personnel Services 161 - 511110 Regular 161 - 511120 Overtime 161 - 511180 LTD 161- 511210 Longevity 161 - 511230 Certification Allowance 161 - 511310 FICA - Employer 161- 511350 TMRS - Employer 161- 511410 Health - Employer 161- 511500 Workers Compensation Total Personnel Services Supplies 376,349 161 - 521000 Operating Supplies 161 - 521100 Office Supplies 161 - 521200 Medical /Chemical Supplies 161 - 521300 Motor Veh. Supplies 161 - 521600 Equip Maint Supplies Total Supplies Utility Services 161 - 533100 Gas Utility Service 161 - 533200 Electric Utility Service 161 - 533410 Water Utility Service 161 - 533500 Vehicle Fuel Total Utility Services 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 407,385 376,349 376,349 377,011 15,461 14,576 13,000 15,000 1,081 988 988 961 10,833 12,503 12,503 11,625 - 2,000 2,000 1,170 32,562 29,406 29,406 30,917 67,389 60,004 60,004 63,571 61,752 59,736 59,736 59,878 7,525 8,141 8,140 7,342 603,988 563,703 562,126 567,475 55,209 53,590 52,000 54,000 439 850 650 1,000 7,045 12,700 9,700 9,200 - 257 250 250 935 1,500 1,000 1,000 63,628 68,897 63,600 65,450 973 1,300 1,300 1,300 70,165 77,400 77,000 75,000 19,075 18,500 17,000 17,000 9,539 6,648 5,648 6,000 99,752 103,848 100,948 99,300 68 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET Staff Support 450 450 - 3,000 161 - 535100 Uniforms 7,436 8,944 8,900 7,900 161 - 535300 Memberships 476 380 380 972 161- 535500 Training /Travel 1,139 2,600 2,600 2,500 161 - 535510 Meeting Expenses 675 775 775 775 Total Staff Support 9,726 12,699 12,655 12,147 Maintenance Services 161 - 551100 Building Maintenance 161 - 551400 Minor & Other Equip Maint 161 - 551700 Ground Maintenance 161 - 551800 Other Maint. Agreement Total Maintenance Services Rental Equipment 161 - 561100 Rental Equipment Total Rental Equipment Operating Equipment 161 - 571100 Furniture and Fixtures 161 - 571500 Operating Equipment 161 - 571700 Improvements under $5,000 Total Operating Equipment 56,299 23,191 22,995 - 373 500 450 450 - 3,000 2,500 2,500 40,025 36,262 37,262 40,300 96,697 62,953 63,207 43,250 332 459 458 - 332 459 458 - 896 - - 950 1,893 - - 9,600 5,106 4,950 4,950 13,500 7,895 4,950 4,950 24,050 69 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERALFUND EXPENDITURES BUILDINGS 6 -8 (POLICE, EMS, FIRE) MAINTENANCE Supplies 163 - 521000 Operating Supplies 163 - 521200 Medical /Chemical Supplies Total Supplies Utility Services 163 - 533100 Gas Utility Service 163 - 533200 Electric Utility Service 163 - 533410 Water Utility Service 163 - 533500 Fuel - Diesel Total Utility Services Maintenance Services 163 - 551100 Building Maintenance 163 - 551400 Minor & Other Equip Maint 163 - 551700 Ground Maintenance 163 - 551800 Other Maint. Agreement Total Maintenance Services Operating Equipment 163 - 571700 Improvements under $5,000 Total Operating Equipment Nei - 24,000 24,000 24,000 - 5,400 4,000 4,400 - 29,400 28,000 28,400 - 4,500 4,000 4,500 - 64,000 60,000 60,000 - 21,000 20,000 20,000 - 2,200 - 2,200 - 91,700 84,000 86,700 - 36,800 36,800 36,800 - 900 900 900 - 1,000 1,000 1,000 - 28,000 25,000 23,000 - 66,700 63,700 61,700 - 9,600 9,249 24,060 - 9,600 9,249 24,060 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND VISION STATEMENT Our Vision is to support, facilitate and strengthen the City of Schertz legislative process; and to exceed customer expectations through increased interaction, expanded services, technological improvements, and continuous learning. MISSION STATEMENT The mission of the City Secretary's Department is to provide necessary services in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision making. GOALS AND OBJECTIVES The goals and objectives of the City Secretary's Department are to provide the following services for the City of Schertz: • Public Information requests. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. • Proclamations from the Mayor's Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. rf CITY SECRETARY The City Secretary's Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision - making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary's Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. ORGANIZATIONAL CHART CITY SECRETARY 2011 -12 2012 -13 2013 -14 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 r &a CITY SECRETARY PERFORMANCE INDICATORS Ordinances Passed and Processed Resolutions Passed and Processed Memo Resolutions Passed and Processed Council Meetings Attended *Discontinued use of Memo Resolutions 39 2011 -12 2012 -13 2013 -14 Workload Actual Estimated Budget Ordinances Passed and Processed Resolutions Passed and Processed Memo Resolutions Passed and Processed Council Meetings Attended *Discontinued use of Memo Resolutions 39 28 26 113 96 100 4* N/A N/A Ordinances & Resolutions Executed within 72 hours of Council Meeting 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% Documents completed, signed, scanned Actual Estimated Budget within 48 hours of council approval 95% 94% 94% Council meeting minutes transcribed within 48 0 0 150 hours following Council meeting 100% 100% 100% Agendas available to citizens within legally $177,335 $182,813 $189,876 required timeframe - Posted on website 100% 100% 100% Alcohol permits processed within the month of expiration 98% 96% 98% Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimated Budget Personnel $166,334 $168,413 $171,031 Supplies 1,000 1,100 1,200 City Support Services 2,607 7,500 9,500 Operations Support 0 0 150 Staff Support 7,394 5,800 7,995 Total $177,335 $182,813 $189,876 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget will increase 3.9% from the FY 2012 -13 year end estimates. The City Secretary will begin to codify the UDC semiannually increasing the expenditures in City Support Services. 73 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY Personnel Services 164-511110 Regular 124,430 124,359 124,359 125,845 164- 511180 LTD 375 391 391 390 164- 511210 Longevity 1,615 1,867 1,867 2,318 164- 511310 FICA - Employer 8,769 9,656 9,656 9,804 164-511350 TMRS - Employer 19,646 19,704 19,704 20,160 164- 511410 Health - Employer 11,309 12,218 12,218 12,283 164- 511500 Workers Compensation 189 311 218 231 Total Personnel Services 166,333 168,506 168,413 171,031 Supplies 164-521100 Office Supplies 1,000 1,250 1,100 1,200 Total Supplies 1,000 1,250 1,100 1,200 City Support Services 164 - 532700 Records Management 2,607 7,500 7,500 9,500 Total City Support Services 2,607 7,500 7,500 9,500 Operations Support 164 - 534200 Printing & Binding - - - 150 Total Operations Support - - - 150 Staff Support 164 - 535100 Uniforms 58 100 50 100 164 - 535300 Memberships 426 600 600 645 164- 535400 Publications 139 150 150 250 164 - 535500 Training /Travel 6,770 7,000 5,000 7,000 Total Staff Support 7,393 7,850 5,800 7,995 74 DEPARTMENT: • NON-DEPARTMENTAL 101 GENERAL DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include audit cost, city insurance, appraisal district contracts, and emergency medical services. Supplies 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budge Supplies $201 City Support Services 289,505 Operations Support 161,026 Staff Support 97 City Assistance 481,161 Professional Services 88,300 Fund Charges /Transfers 63,270 Operating Equipment 0 Capital Outlay 204,762 Total $1,288,323 �Z�Zr77_1►�il�l��� � 1 � [d_� � [�P► I_1 � I X7_1 � /_1�'�� E� $0 363,902 139,548 13 699,433 91,425 165,000 269 0 $1,459,590 $0 484,157 128,000 100 786,413 148,650 0 0 0 $1,547,320 The FY 2013 -14 Budget will increase 6.0% from the FY 2012 -13 year end estimates. The decrease due to the one time transfer to assist in the construction of the new Animal Adoption Facility will be offset with the increase in contingency for temporary employment and new projects using restricted child safety fees. ra 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET Supplies 167 - 521000 Operating Supplies 201 - - - Total Supplies 201 - - - Citv Suaaort Services 167 - 532200 County Appraisal District 145,091 170,000 174,649 180,000 167 - 532500 City Ins - Commercial 126,002 130,000 130,000 135,000 167 - 532900 Contingencies 18,413 57,000 59,253 169,157 Total City Support Services 289,506 357,000 363,902 484,157 Operations Suraport 167 - 534000 Postage 33,630 29,500 29,500 8,000 167 - 534300 Equip. Maintenance 126,351 115,000 110,048 120,000 167 - 534600 Annexation Costs 1,045 10,000 - - Total Operations Support 161,026 154,500 139,548 128,000 Staff Support 167 - 535500 Travel /Training 97 - 13 100 Total Staff Support 97 - 13 100 City Assistance 167 - 537100 Emergency Medical Services 384,188 395,830 395,830 395,830 167 - 537450 Tax Reimbursements /Abatements 96,973 303,603 303,603 390,583 Total City Assistance 481,161 699,433 699,433 786,413 Professional Services 167 - 541300 Other Prof Services 40,395 108,300 48,802 85,000 167 - 541400 Auditor /Accounting Srvc 20,995 40,000 10,700 30,000 167 - 541500 State /County & Admin Fees 35 70 3,223 4,000 167 - 541502 Cost of Bond Issuance 100 150 150 150 167 - 541600 Miscellaneous Bank Charges 359 1,500 750 1,000 167 - 541650 Investment Management Fee 3,318 3,500 2,800 3,500 167 - 541800 Credit Card Service Fee 23,098 25,000 25,000 25,000 Total Professional Services 88,300 178,520 91,425 148,650 W CITY OF SCNERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 2013 -14 ESTIMATE BUDGET Fund Charges /Transfers 167- 548000 Transfer Out 63,270 220,000 165,000 - Total Transfers 63,270 220,000 165,000 - Operating Equipment 167 - 571000 Furniture & Fixtures - 269 269 - Total Operating Equipment - 269 269 - Capitalized Equipment 167 - 581800 Other Equipment 204,762 - - - Total Capitalized Equipment 204,762 - - - 77 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 78 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND VISION STATEMENT Public Affairs will become the premier government information department in the State of Texas with a primary goal of expanding information dissemination beyond traditional means; Public Affairs will involve governmental and non- governmental entities and individuals in the collection, packaging, and distribution of information important to the whole community. MISSION STATEMENT The purpose of the Public Affairs Department is to keep internal and external audiences informed about city events, activities, policies, ordinances, leadership focus, economic growth and development, and other issues of public interest; and to promote a positive city image through development and release of professional products to news media outlets. The Public Affairs Department serves an internal audience of 329 budgeted employees and elected and appointed officials, as well as an estimated city population of 33,000. GOALS AND OBJECTIVES • Oversee the production of Schertz Magazine as the primary source of information for all current and potential residents and businesses in the Schertz sphere of influence. • Oversee the marketing of city rental properties: Civic, Community and North Centers. • Promote city activities throughout the region and the State of Texas. • Disseminate information to residents and the media during emergency and non - emergency situations efficiently. Wj Publish and distribute Schertz Magazine to over 12,000 households and area businesses; produce, coordinate, or promote all City events and activities, including: Sweetheart Court, Festival of Angels, 4th of July Jubilee, SchertzFest, Wilenchik Walk, Artz, Doggie Dash, Employee Remembrance Day, and other City programs. Public Affairs handles advertising and promotion of events held in Schertz, the production of television commercials, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. This office creates photographic /video /audio recording of City events and activities, designs city brochures, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. The Public Affairs Director oversees this budget along with the Customer Relations /311, Facilities Maintenance, Schertz Magazine, Records Management, and Event Facilities Divisions. ORGANIZATIONAL CHART PUBLIC AFFAIRS 2011 -12 2012 -13 2013 -14 Public Affairs Director 1 1 1 Senior Administrative Assistant 1 1 1 Client Affairs Specialist 1 1 1 Events Coordinator 1 1 1 TOTAL POSITIONS 41 41 4 80 PERFORMANCE INDICATORS Press Inquiries 800 900 900 City Sponsored Events 7 8 8 Website Postings 800 1,000 2011 -12 2012 -13 2013 -14 Workload /Output Measures Actual Estimate Budget Press Inquiries 800 900 900 City Sponsored Events 7 8 8 Website Postings 800 1,000 Marketing Materials Produced, per FTE Average cost per Advertising Run outside of the magazine Total hours spent fundraising per FTE Average Amount of Dollars Raised for Events, per FTE 11 2011 -12 2012 -13 2013 -14 Efficiency Measures Actual Estimate Budget Marketing Materials Produced, per FTE Average cost per Advertising Run outside of the magazine Total hours spent fundraising per FTE Average Amount of Dollars Raised for Events, per FTE 11 13 13 $1,045 $1,200 $1,300 $480 $480 $480 $3,850 $7,500 $9,000 Non - Magazine Advertisements 12 12 12 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Non - Magazine Advertisements 12 12 12 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $277,733 $283,558 $292,325 Supplies 2,800 3,500 3,500 Operations Support 30,650 27,100 27,050 Staff Support 3,585 4,400 5,240 Professional Services 0 0 15,000 Total $314,768 $318,558 $343,115 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2012 -13 Budget increases 7.7% from the FY 2012 -13 year end estimates. The Professional Services is related to general design services which were previously located in with the magazine. Personnel will also increase with the vacancy of the Public Affairs Director being filled. 81 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS Personnel Services 170 - 511110 Regular 170 - 511120 Overtime 170 - 511180 LTD 170 - 511210 Longevity 170 - 511240 Vehicle Allowance 170 - 511310 FICA - Employer 170 - 511350 TMRS - Employer 170 - 511410 Health - Employer 170 - 511500 Workers Compensation Total Personnel Services Supplies 170 - 521010 Operating Supplies - Events 170 - 521100 Office Supplies Total Supplies Operations Support 170 - 534000 Postage 170 - 534100 Advertising 170 - 534200 Printing & Binding Total Operations Support Staff Support 170 - 535100 Uniforms 170 - 535300 Memberships 170 - 535400 Publications 170 - 535500 Training /Travel 170- 535510 Meeting Expenses 170 - 535600 Professional Certification Total Staff Support 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 203,297 206,348 206,348 209,438 - - - 1,000 623 648 648 649 1,010 2,684 2,684 3,313 3,000 3,000 462 3,000 15,745 15,991 15,991 16,352 32,146 32,630 32,630 33,623 21,732 24,437 24,437 24,565 181 515 358 385 277,734 286,253 283,558 292,325 360 2,000 2,000 2,000 2,440 1,500 1,500 1,500 2,800 3,500 3,500 3,500 32 100 100 50 17,364 20,000 20,000 20,000 13,254 7,000 7,000 7,000 30,650 27,100 27,100 27,050 - 100 - 100 568 1,500 1,000 840 257 500 100 500 2,267 2,800 2,800 2,800 493 500 500 1,000 - 500 - - 3,585 5,900 4,400 5,240 82 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Professional Services 170 - 541355 Design Services - - - 15,000 Total Professional Services - - - 15,000 83 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 84 DEPARTMENT: PUBLIC AFFAIRS . • 1 • DIVISION: RECORDS 1 1 101 GENERAL VISION STATEMENT Records Management will become the premier government information department in the State of Texas with a primary goal of expanding information retention and dissemination beyond traditional means. MISSION STATEMENT To provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use, and disposition of municipal records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and accepted records management practice. GOALS AND OBJECTIVES • Scan permanent documents. • Destroy records that meet retention. • Continue to locate historical documents for electronic storage. • Provide the information and training for departments to scan their own documents. 85 RECORDS The Records Management Division performs the following functions: • Scan permanent and historical documents to store as electronic documents. • Destroy records that meet the requirements of the records retention schedule. • Identify historical documents. • Provide stored records upon request to departments. • Maintain inventories of records stored offsite and onsite. • Train departments on record storage procedures. • Work with software vendors and Information Technology concerning the electronic storage system. • Conduct research for departments. ORGANIZATIONAL CHART RECORDS MANAGEMENT 2011 -12 2012 -13 2013 -14 Records Management Coordinator 1 1 1 1 TOTAL POSITIONS 1 1 1 86 RECORDS Number of Documents scanned 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Bud et Number of Documents scanned 16,404* 16,404* 16,404* Number of boxes stored offsite 298 298 298 Number of boxes inventoried 155 103 110 Number of cubic feet of documents 5,020 6,861 7,500 destroyed 0 495 0 Digitize Public Work Plans (pages) 32 21 21 Digitize Commercial Plans (pages) 333 222 245 *Scanned by Records Management and other Departments Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $48,230 $48,120 $49,777 Supplies 259 200 400 Staff Support 1,110 1,460 1,860 Professional Services 7,004 12,000 17,000 Operating Equipment 0 495 0 Total $56,603 $62,275 $69,037 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases 10.9% from FY 2012 -13 year end estimates. There will be an increase in the amount of outside scanning and shredding of documents with the assistance of a third party firm. M CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET GENERAL GOVERNMENT 260 260 935 1,200 EXPENDITURES 1,500 1,110 1,460 1,460 RECORDS MANAGEMENT 7,004 12,000 12,000 17,000 Personnel Services 12,000 12,000 17,000 - 171 - 511110 Regular 33,523 32,871 32,871 33,522 171 - 511120 Overtime - - - 500 171 - 511180 LTD 101 105 105 104 171- 511210 Longevity 946 1,078 1,078 1,210 171 - 511310 FICA - Employer 2,579 2,597 2,597 2,695 171 - 511350 TMRS - Employer 5,377 5,300 5,300 5,542 171- 511410 Health - Employer 5,655 6,109 6,109 6,141 171 - 511500 Workers Compensation 50 84 60 63 Total Personnel Services 48,231 48,144 48,120 49,777 Supplies 171 - 521000 Operating Supplies 134 - - 200 171 - 521100 Office Supplies 126 5 200 200 Total Supplies 260 5 200 400 Staff Support 171 - 535100 Uniforms 171 - 535300 Memberships 171 - 535500 Training /Travel Total Staff Support Professional Services 171- 541310 Contractual Services Total Professional Services Operating Equipment 171 - 571300 Computer Equipment Total Operating Equipment 90 - - 100 85 260 260 260 935 1,200 1,200 1,500 1,110 1,460 1,460 1,860 7,004 12,000 12,000 17,000 7,004 12,000 12,000 17,000 - 495 495 - - 495 495 - 88 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 172 SCHERTZ MAGAZINE FUND: 101 GENERAL FUND VISION STATEMENT Schertz Magazine is the primary source of information for all current and potential residents and businesses. With an evolving goal of expanding information dissemination beyond traditional means, Schertz Magazine will involve governmental and non - governmental entities and individuals in the collection, packaging, and distribution of information that is important to the whole community. MISSION STATEMENT The purpose of Schertz Magazine is to keep internal and external audiences informed about city events, activities, policies, ordinances, economic growth and development, and other issues of public interest, and to promote a positive city image through development and release of professional products to news media outlets. The Public Affairs Department serves an internal audience of 326+ employees and elected leaders, as well as a city population of 32,000 -plus. GOALS AND OBJECTIVES • Schertz Magazine will continue to acquire new revenue streams in order to provide superior information to readership. • Utilize new mediums of communication for enhanced information dissemination. • Promote city activities throughout the region and the State of Texas. 89 SCHERTZ MAGAZINE Publication and distribution of Schertz Magazine to over 10,000 households and businesses, including: writing of articles, photography, graphic design and layout, sales, advertising design, copy editing, billing, and collections; distribution of 4,000 copies to staff and select pick -up locations. Promote all City events and activities, including: Festival of Angels, 4th of July Jubilee, Wilenchik Walk, SchertzFest, Artz, Doggie Dash, Employee Remembrance Day, and other City programs. ORGANIZATIONAL CHART Schertz Magazine 2011 -12 2012 -13 2013 -14 Publications Editor 1 1 1 Account Manager 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Number of Staff, FTE (Full Time Equivalents) 2011 -12 2012 -13 2013 -14 Workload /Output Measures Actual Estimate 1 Budget Number of Staff, FTE (Full Time Equivalents) 2 2 2 Number of potential advertisers approached 300 525 600 Number of customers served (advertisers) 479 480 480 Number of Magazines Distributed 168,000 168,000 168,000 .l SCHERTZ MAGAZINE Total Schertz Magazine 2011 -12 2012 -13 2013 -14 Efficiency Measures Actual Estimate Budget Total Schertz Magazine 2011 -12 2012 -13 2013 -14 Articles /Ads /Graphics /Photographs Produced Actual Estimate Budget per FTE 500 500 500 Customer Service / Retention / Design Hours 1,249 1,946 2,005 per FTE (Advertisers) 125 145 160 Percentage of Magazine Contracted 47% 46% 48% Hours Contracted for Magazine Production 0 0 600 (Writing, Ad Design, Photography, Layout, $419,732 $443,350 $406,684 Graphics) 1,700 1,700 1,700 Schertz Magazine Ad revenue City Sponsored /Non- Revenue $195,624 $220,000 $220,000 $32,000 $32,000 $32,000 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non- Revenue $195,624 $220,000 $220,000 $32,000 $32,000 $32,000 Personnel Services 2011 -12 2012 -13 1 2013 -14 Budget Actual Estimate I Budget Personnel Services $131,413 $130,504 $133,179 Supplies 176 200 200 Operations Support 0 200 200 Staff Support 1,249 1,946 2,005 Professional Services 286,894 300,500 260,500 Fund Charges /Transfers 0 10,000 10,000 Operating Equipment 0 0 600 Total $419,732 $443,350 $406,684 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget will decrease by 8.3% from FY 2012 -13 year end estimates. The reduction is due to a new printing contract which will allow the City to print the magazine at a much lower cost. Non - magazine related design services were moved to the Public Affairs budget. a CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES SCHERTZ MAGAZINE Personnel Services 172 - 511110 Regular 90,746 90,103 90,103 91,887 172 - 511180 LTD 295 281 281 285 172 - 511210 Longevity 390 630 630 870 172 - 511240 Vehicle Allowance 6,000 6,000 6,000 6,000 172 - 511310 FICA - Employer 7,379 6,941 6,941 7,096 172 - 511350 TMRS - Employer 15,149 14,163 14,163 14,591 172 - 511410 Health - Employer 11,309 12,218 12,218 12,283 172 - 511500 Workers Compensation 144 224 168 167 Total Personnel Services 131,412 130,560 130,504 133,179 Supplies 172 - 521100 Office Supplies 176 200 200 200 Total Supplies 176 200 200 200 Operations Support 172 - 534000 Postage - 200 200 200 Total Operations Support - 200 200 200 Staff Support 172 - 535100 Uniforms - 100 41 100 172 - 535300 Memberships 275 405 405 405 172 - 535510 Meeting Expenses 974 1,500 1,500 1,500 Total Staff Support 1,249 2,005 1,946 2,005 92 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Professional Services 172 - 541305 Professional Services 172 - 541350 Schertz Tales- Printing 172 - 541355 Schertz Tales- Design 172 - 541360 Schertz Tales- Postage 172 - 541365 Delivery Services Total Professional Services Fund Charges /Transfers 172 - 548700 Bad Debt Expense Total Fund Charges/ Transfers Operating Equipment 172 - 571310 Computer Software Total Operating Equipment 13,925 14,000 14,000 14,000 113,063 125,000 125,000 105,000 117,735 120,200 120,000 100,000 42,171 40,000 40,000 40,000 - 1,500 1,500 1,500 286,894 300,700 300,500 260,500 - 10,000 10,000 10,000 - 10,000 10,000 10,000 - - - 600 - - - 600 93 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 94 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND VISION STATEMENT Provide the City of Schertz with the infrastructure needed to support the growth of residential, commercial and industrial developments anticipated in the foreseeable future and assist the Public Works Department in maintaining that infrastructure. MISSION STATEMENT To promote public health, safety and welfare by ensuring the appropriate design, review and implementation of the City's infrastructure plans and policies. The Department is dedicated to providing high quality engineering services, responsive project management, enhancing public knowledge of technical issues, and developing maintenance programs for the City's infrastructure. GOALS AND OBJECTIVES • Manage the ongoing Bond Program for Streets and Drainage to its satisfactory conclusion. • Establish Master Infrastructure Plans for 10 year build out of Capital Improvement Plan for water, sewer and drainage facilities. • Develop a 10 -year plan for street rehabilitation and an associated preventive maintenance program to extend the life of the City's street network. • Implement the 5 -year Storm Water Management Plan (SWMP) as required by the Texas Pollutant Discharge Elimination System (TPDES) and the Clean Water Act and establish new 5 -year SWMP program. • Manage the Capital Improvement Plan to ensure adequate infrastructure is available for future development. M ENGINEERING Serve as technical advisor to the City Manager, City Council, and Department Heads. Directs and reviews all Public Works engineering activities. Supervises and participates in the development and implementation of the Capital Improvement Program. Administer the implementation of the City's Storm Water Management Program under TPDES. Assist the Director of Public Works in developing and implementing the City's five and ten year maintenance and improvement plans. Meet with the public in small and large group forums to discuss City Public Works policies, practices and problems. Review for adherence to engineering principles and standards the design, construction, maintenance and operation activities for the City's water, sewer, street and storm drain systems. ORGANIZATIONAL CHART ENGINEERING 2011 -12 2012 -13 2013 -14 City Engineer 1 1 1 Assistant City Engineer *1 *1 *1 Engineer in Training 1 1 1 Senior Administrative Assistant 1 0 0 TOTAL POSITIONS 41 31 3 *Position is unfunded. M. ENGINEERING �- �- 2006 bond program projects completed 2 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate I Budget 2006 bond program projects completed 2 4 3 Complete SWMP through 2012 1 Update The 5 year CIP 1 Renew SWMP General Permit 1 Revise Flood Damage Prevention 0 Ordinance and development regulations 1 Establish Master Water Plan 1 Update UDC and Code of Ordinances 1 Establish Master Sewer Plan 1 Revise standard details and construction 0 specs, develop design specs 1 Establish Development Permit and 8,580 amend Grading and Clearing Permit 1 Complete Drainage Study for southern 43,000 Schertz 1 Establish 10yr Street Maintenance Plan 1 1 Complete Infrastructure Inventory 4,561 System 1 Establish Master Drainage Plan 1 Establish Roadway Impact Fees 1 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate I Budget Personnel $70,808 $165,447 $199,212 Supplies 1,083 1,100 1,100 City Support Services 0 0 1,380 Utility Services 475 960 1,400 Operations Support 0 195 0 Staff Support 507 4,913 8,580 Professional Services 91,322 68,000 43,000 Maintenance Services 3,345 0 0 Operating Equipment 4,561 2,000 5,000 Capital Outlay 23,714 0 0 Total $195,816 $242,615 $259,672 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases 7.0% from FY 2012 -13 year end estimates with the full year funding of the City Engineer position. M CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES ENGINEERING Personnel Services 173 - 511110 Regular 53,463 150,429 120,600 150,528 173 - 511120 Overtime - - 205 - 173- 511180 LTD 154 580 500 467 173 - 511210 Longevity 3,016 2,922 4,871 380 173 - 511310 FICA - Employer 4,296 14,332 9,449 11,544 173 - 511350 TMRS - Employer 8,970 29,245 19,282 23,738 173 - 511410 Health - Employer 663 13,881 10,236 12,283 173 - 511500 Workers Compensation 246 484 304 272 Total Personnel Services 70,808 211,873 165,447 199,212 Supplies 173- 521100 Office Supplies 839 1,000 1,000 1,000 173 - 521600 Motor Vehicle Supplies 245 100 100 100 Total Supplies 1,084 1,100 1,100 1,100 City Support Services 173- 532400 Computer Fees & Licenses - - - 1,380 Total City Support Services - - - 1,380 Utility Services 173 - 533500 Vehicle Fuel Total Utility Services Operations Support 173 - 534100 Advertising Total Operations Support Staff Support 173 - 535100 Uniforms 173 - 535300 Memberships 173 - 535400 Publications 173 - 535500 Training /Travel 173 - 535600 Professional Certification Total Staff Support 98 475 1,440 960 1,400 475 1,440 960 1,400 - - 195 - - - 195 - 193 690 690 700 130 2,896 2,313 2,670 184 525 525 500 - 2,120 1,130 4,040 - 510 255 670 507 6,741 4,913 8,580 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Professional Services 173-541100 Engineering Services 76,882 79,692 65,000 30,000 173 - 541400 Other Prof Services 9,165 524 3,000 3,000 173 - 541310 Prof Svcs -Engineer Consulting 5,275 - - - 173- 541500 Surveying Service - - - 10,000 Total Professional Services 91,322 80,216 68,000 43,000 Maintenance Services 173 - 551800 Other Maintenance Agreements 3,345 - - - Total Maintenance Services 3,345 - - - Operating Equipment 173 - 571000 Furniture & Fixtures - - - 3,000 173- 571200 Vehicles & Accessories less $5,000 2,193 - - - 173- 571300 Computer & Peripherals 2,368 2,000 2,000 2,000 Total Operating Equipment 4,561 2,000 2,000 5,000 Capitalized Equipment 173 - 581200 Vehicles & Accessories over $5,OOC 23,714 - - - Total Capitalized Equipment 23,714 - - - ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. Me DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND VISION STATEMENT Provide a map portal accessible to City departments and the public, enabling better decision making and quality service. MISSION STATEMENT Create, manage and maintain a robust geospatial platform that is accurate, reliable and easily accessible. Integrate the City's existing geographic data with new information to provide timely and dependable mapping products. GOALS AND OBJECTIVES • Promote the use of geographic data within the city and provide support and training to fully utilize the information and software. • Provide an interactive web mapping application accessible both internally and externally. • Design and Implement mobile applications for City Departments leveraging existing databases with GIS data. • Continue to improve web application and database management expertise • Continuing maintenance of the Regional Computer Aided Dispatch and Records Management project to enhance Police /Fire /Emergency Medical Services dispatching. • Provide new physical addresses in support of the Development Services Department. • Establish and refine data standards to aid data management and deployment. 101 GIS Designs, implements, and manages the City's geographic information system. Train staff to better understands and utilize current technology. ORGANIZATIONAL CHART GIS 2011 -12 2012 -13 2013 -14 GIS Coordinator 1 1 1 GIS Specialist 1 1 1 TOTAL POSITIONS 2 2 2 1:3=1 &INLYi /_1LlMQIkiIIII -A1101 Z+'I Work orders processed, per month 2011 -12 2012 -13 2013 -14 Workload /Output Actual 1 Estimate 1 Budget Work orders processed, per month 34 35 40 Document pages created, per month 69 45 75 Property attributes updated, per month 974 225 270 Hours per work order 7.7 7.8 7.0 Remaining non - updated data, percentage 18 13 10 102 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Hours per work order 7.7 7.8 7.0 Remaining non - updated data, percentage 18 13 10 102 GIS Mobile applications deployed to city departments Map request turnaround time, days New subdivision addressing turnaround time, days 0 0 1 7 7 7 14 14 14 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Mobile applications deployed to city departments Map request turnaround time, days New subdivision addressing turnaround time, days 0 0 1 7 7 7 14 14 14 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $125,472 $128,199 $131,043 Supplies 1,736 2,500 2,855 Staff Support 0 2,725 5,000 Professional Services 14 1,425 0 Rental /Leasing 0 0 3,805 Total $127,223 $134,849 $942,703 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases by 5.8% from the FY 2012 -13 year end estimates. The increase is due to a new 3 year lease agreement for a new plotter and travel to attended the Esri International User Conference. 103 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET GENERAL GOVERNMENT EXPENDITURES GEOGRAPHIC INFORMATION SYSTEMS Personnel Services 174 - 511110 Regular 91,424 92,345 92,350 94,174 174-511180 LTD 277 290 290 292 174-511210 Longevity 910 1,213 1,213 1,529 174-511310 FICA - Employer 6,874 7,157 7,160 7,321 174 - 511350 TMRS - Employer 14,379 14,604 14,600 15,054 174 - 511410 Health - Employer 11,309 12,218 12,220 12,283 174-511500 Workers Compensation 300 529 366 390 Total Personnel Services 125,473 128,356 128,199 131,043 Supplies 174 - 521000 Operating Supplies 411 1,600 1,600 1,630 174 - 521100 Office Supplies 202 240 100 245 174 - 521600 Equipment Supplies 1,124 960 800 980 Total Supplies 1,737 2,800 2,500 2,855 Staff Support 174 - 535500 Training /Travel Total Staff Support Professional Services 174 - 541400 Other Prof Services Total Professional Services Rental /Leasing 174 - 561200 Lease /Purchase Payments Total Rental /Leasing 104 2,725 2,725 5,000 - 2,725 2,725 5,000 14 1,500 1,425 - 14 1,500 1,425 - 3,805 3,805 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND VISION STATEMENT The vision of the Schertz Police Department is to partner with the citizens of Schertz in order to improve the quality of life and feeling of security within the city. In doing so, the Schertz Police Department is dedicated to providing a safe community in which to live, work, and raise a family. MISSION STATEMENT The mission of the Schertz Police Department is to provide community oriented law enforcement by utilizing teamwork of a professionally trained staff. The department is committed to crime prevention, protection of life and property while remaining sensitive and impartial to the citizens within the community. The Department strives for excellence in every service that we provide. GOALS AND OBJECTIVES • To promote public safety in our community through public education, community involvement, criminal investigations and enforcement action. • To promote a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. • To increase department participation in community programs and increase citizen interest and participation in police department programs. • To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested. 105 The Schertz Police Department patrols the 32.01 square miles of Schertz, with a current population of 33,478. The City of Schertz lies within three counties, with 243.06 centerline miles of roads. The police department receives thousands of calls for services annually. The communications division dispatches calls for Police, Fire, Emergency Medical Service and Animal Control. Additionally, the police department provides dispatch services for the City of Cibolo Police and Fire Departments, along with Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction and the promotion of public safety. The Criminal Investigations Division investigates offenses that occurred within the city, processes crime scenes and follows up through prosecution with the County and District Attorneys of all three counties. The Records Division receives and prepares cases for submission to County and District Attorneys. The School Resource Officers provide a visible presence on the campuses within the city; make educational presentations to the students and staff, along with investigating crimes on campus. The Special Projects Officer interacts with Home Owner Associations, provides education and crime prevention programs to the community and oversees the Citizens Police Academy and the Citizens on Patrol. ORGANIZATIONAL CHART 106 POLICE 2011 -12 2012 -13 2013 -14 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Captain 1 1 1 Criminal Investigation Department Lieutenant 1 1 1 Patrol Lieutenant 1 1 1 Criminal Investigation Department Sergeant 3 2 2 Patrol Sergeant 3 4 4 Criminal Investigation Department Corporal 4 5 5 Patrol Corporal 6 5 5 Special Projects Officer 1 1 1 School Resource Officer 1 1 1 School Resource Sergeant 1 1 1 Patrol Officer 24 24 24 Traffic Officer 0 4 4 Senior Administrative Assistant 1 1 1 Public Safety Technician 1 1 1 Office Manager 1 1 1 Records Clerk 2 2 2 Civilian Evidence Technician 0 1 1 Communications Manager 1 1 1 Communications Shift Supervisor 3 3 3 Communications Officer 12 12 12 Crossing Guards (Part Time) 7 7 7 TOTAL POSITIONS 76 81 81 LAW ENFORCEMENT COMMISSIONS 2011 -12 2012 -13 2013 -14 Fire Dept. Law Enforcement Commission 2 2 3 City Manager Law Enforcement Commission 1 0 0 Reserve Officer 1 1 3 TOTAL COMMISSIONS 4 3 6 107 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Patrol Vehicles 25 25 25 Traffic Vehicles (3 stealth, 3 motorcycles) 6 6 6 # Patrol Officers including supervisors 33 33 33 # Patrol Officers with supervisory position 9 9 9 Calls for Service - Schertz 19,434 19,450 19,465 Calls for Service - Accidents 1665 1908 2175 Tickets Issued 20,881 22,554 23,754 Cases Filed 730 858 1003 State Seizures 4,779 846 1000 Federal Seizures 42,451 47,852 53,929 Active Alarm Permits 1,838 2,248 2,749 2011 -12 2012 -13 2013 -14 Efficiencv I Actual Estimate Budaet Average time on tickets, per minute 9:09 9:14 9:10 Average response time to calls (minutes) 7:29 6:49 7:10 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $4,506,017 $4,642,965 $4,843,491 Supplies 46,484 46,071 31,492 City Support Services 19,518 20,657 23,800 Utility Services 120,733 133,235 136,704 Operations Support 1,565 2,487 2,000 Staff Support 45,127 56,461 80,709 City Assistance 9,733 3,005 8,080 Professional Services 5,531 18,767 27,988 Maintenance Services 43,700 50,163 46,540 Operating Equipment 97,711 132,758 108,114 Capital Outlay 142,521 210,961 147,600 Total $5,038,641 $5,317,530 $5,456,518 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increased by 2.6% from the FY 2012 -13 year end estimate. The increase in personnel due to merit, health insurance, and full year funding of the traffic safety program is partially offset by few equipment and capital purchases. 108 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES Personnel Services 256- 511110 Regular 256- 511120 Overtime 256 - 511180 LTD 256- 511210 Longevity 256- 511220 Clothing Allowance 256- 511230 Certification Allowance 256- 511240 Allowance 256- 511310 FICA - Employer 256- 511350 TMRS - Employer 256- 511410 Health - Employer 256- 511500 Workers Compensation Total Personnel Services Supplies 256- 521000 Operating Supplies 256- 521100 Office Supplies 256- 521300 Motor Veh. Supplies Total Supplies City- Support Services 256- 532500 City- Insurance - Commercial Total City Support Services Utility Services 256- 533500 Vehicle Fuel Total Utility Services 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 3,088,470 3,171,373 3,171,307 130,570 60,000 103,888 9,321 10,439 9,918 60,733 66,622 65,767 53,480 58,204 58,849 24,202 22,651 26,339 - - 636 245,148 259,468 258,470 504,366 525,647 528,359 352,286 424,175 377,921 37,441 62,923 41,511 4,506,017 4,661,502 4,642,965 43,372 39,481 35,784 3,112 2,830 2,202 - 5,500 8,085 46,484 47,811 46,071 19,518 20,657 19,518 20,657 9n F57 20,657 120,733 132,735 133,235 120,733 132,735 133,235 3,313,505 60,000 10,167 75,284 58,609 27,466 1,140 270,158 551,844 431,124 44,194 �I1 � Loll 2,500 7,785 31,492 23,800 23,800 136,704 119110 U11, 1 Operations Support 256- 534100 Advertising - 446 446 - 256- 534200 Printing & Binding 1,565 2,150 2,041 2,000 Total Operations Support 1,565 2,596 2,487 2,000 109 101 GENERAL FUND Staff Support 19,323 256- 535100 Uniforms 256- 535200 Annual Awards 256- 535210 Employee Recognition 256- 535300 Memberships 256- 535400 Publications 256- 535500 Training /Travel 256- 535510 Meeting Expense Total Staff Support City Assistance 256- 537100 Medical Services 256- 537800 Crime /Fire Prevention Total City Assistance Professional Services 256- 541300 Other Consult /Prof Serv. Total Professional Services Maintenance Services CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 ACTUAL 2012 -13 2012 -13 2013 -14 BUDGET ESTIMATE BUDGET 15,954 19,323 16,023 19,759 261 - - 1,000 389 6,457 499 2,500 255 623 552 1,875 - - 250 575 28,080 33,339 38,978 53,600 187 217 159 1,400 45,126 59,959 56,461 80,709 3,172 - - 3,500 6,561 3,005 3,005 4,580 9,733 3,005 3,005 8,080 5,531 18,767 18,767 27,988 5,531 18,767 18,767 27,988 256- 551400 Minor & Other Equip. Maint. 602 2,929 2,923 2,900 256- 551800 Other Maintenance Agrmt 15,144 690 5,540 5,540 256- 551810 Maintenance Arg. Radios 27,955 39,360 41,700 38,100 Total Maintenance Services 43,701 42,979 50,163 46,540 Operating El 256- 571000 256- 571200 256- 571300 256- 571800 Total Oper wipment Furniture & Fixtures Vehicle Accessories Computer & Peripherals Other Equipment ating Equipment Capitalized Equipment 256- 581200 Motor Vehicles 256- 581700 Improvements Over $5,000 256- 581800 Equipment Over $5,000 Total Capitalized Equipment 4,129 407 407 9,350 49,606 54,779 54,779 46,454 21,523 40,072 33,192 23,980 22,453 48,019 44,380 28,330 97,711 143,277 132,758 108,114 142,521 159,070 159,070 111,600 - 16,058 16,058 - - 35,833 35,833 36,000 142,521 210,961 210,961 14 7, 600 m DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND VISION STATEMENT Through selection, training, and professional development we will create a Fire Rescue Department that is a model to our peers, an asset to our community, and a valued place to work. MISSION STATEMENT Protect all we serve with an emergency service that promotes public education and prevention; emphasizes community involvement; and provides the safe, timely, and efficient delivery of fire and rescue resources. GOALS AND OBJECTIVES • Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained and high performing work force. • Enact a wellness fitness program for all firefighters. • Improve training opportunities and encourage involvement in specialized operations. • Build upon area -wide technical rescue team and wildland strike team. • Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Make contact with 40% of population annually. • Quarterly inspects all restaurants, schools, and nursing homes. • Encourage public speaking for all firefighters. 1111 FIRE RESCUE o Maintain safe construction and occupancy within the city through code enforcement. • Attract and maintain a qualified and diverse workforce. • Encourage diverse applicants through career fairs and public education. • Continue to develop the area -wide cooperative hiring plan. DEPARTMENT DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. ORGANIZATIONAL CHART "Pa FIRE RESCUE FIRE RESCUE 2011 -12 2012 -13 2013 -14 Fire Chief 1 1 1 Assistant Chief /Fire Marshal 1 1 1 Battalion Chief 3 3 3 Deputy Fire Marshal 1 1 1 Training /Safety Officer 1 1 1 Lieutenant 6 6 6 Fire Apparatus Operator 6 6 6 Firefighter 12 12 12 Senior Administrative Assistant 1 1 1 TOTAL POSITIONS 32 32 32 PERFORMANCE INDICATORS Population Serviced Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 32,500 2011 -12 2012 -13 2013 -14 Input Actual Estimate Budget Population Serviced Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 32,500 34,000 36,000 725 740 750 32 32 32 27 27 27 1 1 1 4 4 4 2 2 2 2 2 2 Number of incidents Unit Responses (# calls for all units responding to all emergencies) Buildings preplan contacts Community Contact (citizen contact) Fire Inspections Conducted Plan Reviews Completed Training Hours Provided 113 1,827 2011 -12 2012 -13 2013 -14 Workload /Output I Actual Estimate Budget Number of incidents Unit Responses (# calls for all units responding to all emergencies) Buildings preplan contacts Community Contact (citizen contact) Fire Inspections Conducted Plan Reviews Completed Training Hours Provided 113 1,827 2,000 2,100 2214 2,800 2,950 714 725 750 11,378 11,500 14,400 429 390 400 91 130 100 7,309 3,100 4,000 FIRE RESCUE Average Response Time (Minutes) % Response Time > 5 Minutes % of Buildings Preplanned % Prevention Contacts Inspections per Inspector Training Hours /Employee 5.18 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Average Response Time (Minutes) % Response Time > 5 Minutes % of Buildings Preplanned % Prevention Contacts Inspections per Inspector Training Hours /Employee 5.18 6.04 5.50 28.57 27.28 25.00 98.00 98.00 100.00 87.5 85.0 100.00 429 390 400 235.78 85.0 125.0 Total Fire Loss ($1,000)* Property Saved ($1,000)* Fire Loss Ratio %* Civilian Fire Injuries 322.1 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Total Fire Loss ($1,000)* Property Saved ($1,000)* Fire Loss Ratio %* Civilian Fire Injuries 322.1 94.6 100.0 952.2 301.1 500.00 25.3 23.9 20.0 3 1 0 Personnel Supplies Utility Services Operations Support Staff Support City Assistance Professional Services Maintenance Services Operating Equipment Capital Outlay Total $2,468,152 $2,678,239 $2,679,088 16,913 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel Supplies Utility Services Operations Support Staff Support City Assistance Professional Services Maintenance Services Operating Equipment Capital Outlay Total $2,468,152 $2,678,239 $2,679,088 16,913 11,200 17,000 50,353 55,750 47,500 552 1,000 1,200 103,614 109,800 116,600 14,612 12,000 16,200 12,148 12,500 15,000 42,081 38,260 63,760 40,412 53,226 66,600 31,116 0 0 $2,779,954 $2,971,975 $3,022,948 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases by 1.7% from the FY 2012 -13 year end projections. Maintenance Services increased but is directly tied to revenue in the case of HAZ MAT clean up services. The personnel lines increased due to merit and the health insurance increase. "EH CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE Personnel Services 257 - 511110 Regular 257 - 511120 Overtime 257 - 511180 LTD 257 - 511210 Longevity 257 - 511220 Clothing Allowance 257 - 511230 Certification Allowance 257 - 511310 FICA - Employer 257 - 511350 TMRS - Employer 257 - 511410 Health - Employer 257 - 511500 Workers Compensation Total Personnel Services Supplies 1,631,910 257 - 521000 Operating Supplies 257 - 521100 Office Supplies 257 - 521200 Medical /Chemical Supplies 257 - 521300 Motor Veh. Supplies 257 - 521600 Equip Maint Supplies Total Supplies Utility Services 257 - 533100 Gas 257 - 533200 Electricity 257 - 533410 Water Utility Service 257 - 533500 Vehicle Fuel Total Utility Services Operations Support 257 - 534100 Advertising 257 - 534200 Printing & Binding Total Operations Support 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 1,584,411 1,631,910 1,729,109 1,685,222 174,076 209,000 205,076 228,200 5,529 6,029 6,029 4,769 42,682 41,240 41,452 46,334 9,468 9,672 9,672 9,672 31,021 28,447 30,772 31,000 140,697 148,772 148,174 152,338 292,479 303,572 305,598 313,239 169,074 187,585 180,861 188,617 18,717 27,059 21,496 19,697 2,468,154 2,593,286 2,678,239 2,679,088 3,131 3,000 3,000 3,000 1,650 1,500 1,500 1,500 10,128 9,400 5,000 9,400 1,055 1,100 750 1,100 949 1,200 950 2,000 16,913 16,200 11,200 17,000 4,881 6,600 5,750 6,000 10,861 13,000 13,000 10,000 3,139 2,400 2,000 2,000 31,473 29,500 35,000 29,500 50,354 51,500 55,750 47,500 - 300 100 300 552 900 900 900 552 1,200 1,000 1,200 115 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Suaaort 257 - 535000 Uniforms 60,289 56,000 56,000 56,000 257 - 535300 Memberships 1,059 1,400 1,400 1,500 257 - 535400 Publications 2,981 3,000 3,000 3,000 257 - 535500 Training /Travel 33,089 46,000 42,000 48,000 257 - 535510 Meeting Expenses 2,110 3,000 3,000 3,500 257 - 535600 Professional Certifications 4,086 4,400 4,400 4,600 Total Staff Support 103,614 113,800 109,800 116,600 City Assistance 42,081 49,900 38,260 63,760 257 - 537800 Crime /Fire Prevention 14,612 16,200 12,000 16,200 Total City Assistance 14,612 16,200 12,000 16,200 Professional Services 257 - 541300 Other Professional Services 12,148 17,000 12,500 15,000 Total Professional Services 12,148 17,000 12,500 15,000 Maintenance Services 4,200 257 - 571300 Computer Equipment 3,652 257 - 551400 Minor & Other Equip Maint 6,820 7,000 4,500 9,000 257 - 551800 Other Maintenance Agreements 9,196 13,140 9,500 25,000 257 - 551810 Maintenance Arg. Radios 12,915 14,760 14,760 14,760 257 - 551900 Construction 13,150 15,000 9,500 15,000 Total Maintenance Services 42,081 49,900 38,260 63,760 Operatina Equiament 257 - 571000 Furniture & Fixtures - 4,000 2,097 5,000 257 - 571200 Vehicle Accessories 3,577 4,200 350 4,200 257 - 571300 Computer Equipment 3,652 4,400 2,000 4,400 257 - 571310 Computer Software 940 3,500 2,500 2,500 257 - 571400 Communications Equipment 3,660 7,579 7,579 9,800 257 - 571600 Police /Fire /Medical Equip. 21,393 30,500 30,500 32,500 257 - 571800 Other Equipment 7,191 8,200 8,200 8,200 Total Operating Equipment 40,413 62,379 53,226 66,600 Capitalized Equipment 257 - 581200 Vehicles & Access. over $5,000 31,116 - - - Total Capitalized Equipment 31,116 - - - 116 VISION STATEMENT To provide professional assistance and interpretation of city ordinances and building codes and to participate in the assurance of a safe and sustainable community. MISSION STATEMENT To provide premier, progressive and timely customer service and to ensure the safety and quality of life aspects of building construction. GOALS AND OBJECTIVES • Provide excellent customer service through knowledge, communication, guidance and a willing attitude to assist the general public. • Invest in employee knowledge and encourage educational training opportunities for staff. • Research opportunities for on line application and payment of building permits. • Obtain staff training on 2012 International Building Codes in anticipation of adopting codes. • Obtain inspector training through the Post Tensioning Institute (PTI) in support of newly adopted revisions to the building code /foundation requirements. DEPARTMENT DESCRIPTION The Inspections Division of Development Services will assist customers seeking permits for various types of building and improvement projects to include all aspects of residential and commercial construction. We will verify that contractors are licensed and insured to provide safe and efficient service to our citizens. We will coordinate and provide inspections in a timely manner and to protect, promote and assure safety to our citizens. INN INSPECTIONS INSPECTIONS 2011 -12 2012 -13 2013 -14 Director of Development Services 1 1 1 Executive Assistant 0 1 1 Administrative Assistant 1 0 0 Chief Inspector 1 1 1 Assistant Chief Inspector 1 1 1 Assistant Inspector 1 1 1 Permit Technician 2 2 2 TOTAL POSITIONS 71 7 7 New Residential Construction 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget New Residential Construction 460 288 288 New Commercial Construction 12 10 5 Garage Sale Permits 548 492 492 Reroof Permits 98 180 180 Shed Permits 91 96 96 Deck /Patio Permits 113 96 96 Sign Permits 84 96 96 Fence Permits 116 144 144 All Other Permits 363 408 408 Mechanical Permits 762 609 609 Electric Permits 630 636 636 Plumbing Permits 976 1,033 1,033 118 INSPECTIONS Total Permit Revenue $738,892 $1,182,952 $900,572 Avg. days to complete residential plan review Avg. days to complete commercial plan review 5 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Avg. days to complete residential plan review Avg. days to complete commercial plan review 5 5 5 45 45 45 Standard Inspections (i.e. framing) 11,556 10,620 10,260 Re- Inspections 807 612 612 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Standard Inspections (i.e. framing) 11,556 10,620 10,260 Re- Inspections 807 612 612 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $423,245 $428,263 $451,630 Supplies 1,998 2,350 2,438 City Support Services 595 0 0 Utility Services 5,919 6,500 6,500 Operations Support 561 1,500 1,700 Staff Support 3,771 6,600 8,800 Professional Services 0 7,594 0 Operating Equipment 0 500 700 Total $436,088 $453,307 $471,768 :• :_i _ •► _► _� The FY 2013 -14 Budget increases by 4.1 % from FY 2012 -13 year end estimates. This increase is due to the promotion of the Administrative Assistant to an Executive Assistant who will also report to the Executive Director of Development. 119 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258 - 511110 Regular 258 - 511120 Overtime 258 - 511180 LTD 258 - 511210 Longevity 258 - 511310 FICA - Employer 258 - 511350 TMRS - Employer 258 - 511410 Health - Employer 258 - 511500 Workers Compensation Total Personnel Services Supplies 258 - 521000 258 - 521100 258 - 521300 258 - 521600 Total Sup Operating Supplies Office Supplies Motor Vehicle Supplies Equip Maint Supplies plies CITY OF SCHERTZ OPERATING BUDGET 2013 -14 City Support Services 258 - 532400 Computer Fees & Licenses Total City Support Services Utility Services 258 - 533500 Vehicle Fuel Total Utility Services Operations Support 258 - 534100 Advertising 258 - 534200 Printing & Binding Total Operations Support 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 305,782 303,727 303,727 321,993 - 1,000 1,000 - 678 965 965 998 5,450 6,409 6,409 7,507 22,880 23,802 23,802 25,207 48,521 48,568 48,568 51,830 39,113 42,764 42,764 42,990 820 1,465 1,028 1,105 423,244 428,700 428,263 451,630 448 500 500 500 1,475 1,500 1,500 1,500 - 288 - 188 75 350 350 250 1,998 2,638 2,350 2,438 120 595 - - - 595 - - - 5,919 6,500 6,500 6,500 5,919 6,500 6,500 6,500 - 200 200 200 561 1,577 1,300 1,500 561 1,777 1,500 1,700 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET Staff Support 258 - 535100 Uniforms 1,130 2,000 2,000 2,000 258 - 535300 Memberships 446 200 200 200 258 - 535400 Publications 73 1,000 1,000 500 258 - 535500 Training /Travel 1,561 3,574 2,600 5,300 258 - 535501 Training /Travel BOA - 300 300 300 258 - 535510 Meeting Expense 451 200 200 200 258 - 535600 Professional Certifications 110 300 300 300 Total Staff Support 3,771 7,574 6,600 8,800 Professional Services 258- 541300 Other Consult/Prof Service - 7,594 7,594 - Total Professional Services - 7,594 7,594 - Operating Equipment 258 - 571000 Furniture & Fixtures - 545 500 - 258- 571300 Computer & Peripherals - - - 700 Total Operating Equipment - 545 500 700 121 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. L4Ll DEPARTMENT: 259 MARSHAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT The Marshal's Department is accountable to our community for the highest quality of public service including court security, environmental health and safety. This will be achieved through continuous improvements to attain excellence, meet needs, and expedite service to the public. MISSION STATEMENT Our mission is to provide the community with efficient, professional and courteous service, and to enhance the quality of life for all who visit and live in the City. GOALS AND OBJECTIVES • To provide effective security for the Judiciary, Court personnel, and visitors to the court. • To compel compliance in the neighborhoods through effective environmental, health, and code enforcement. • To train deputies to perform their tasks /duties entrusted to them in a safe and effective manner. • To be effective through communication and cooperation with other City departments, and with Local, State, and National agencies. • To promote the integrity of the Marshal's Department and its personnel. 123 MARSHAL SERVICES The Marshal's Department was created October 1, 2008. Through this act, the Marshal's Department has the authority to arrest violators of the city and state laws, and to enforce city ordinances and court orders. The deputies and code enforcement officers can issue citations for violations. The department's sworn personnel are recognized as Law Enforcement Officers by the State of Texas and the Texas Commission on Law Enforcement Standards and Education. The Marshal's Department is comprised of the Warrants, Sanitarian and Code Enforcement Division. The Marshal's Department is staffed by a City Marshal, three deputies assigned to warrants and court security, two code enforcement officers, a department clerk, and one Sanitarian. The Warrants division diligently provides for the safety and security of the Court, Judges and staff; executes warrants of arrest, subpoenas, summons and other legal process. The Deputies will relentlessly pursue and bring to justice those persons with outstanding warrants in order to ensure compliance and accountability. The City Code Enforcement and Sanitarian divisions will enforce laws that fall under the Texas Litter Abatement Act, Texas Water Code, Texas Health and Safety Code, and local City Ordinances. ORGANIZATIONAL CHART 124 MARSHAL SERVICES MARSHAL SERVICES 2011 -12 2012 -13 2013 -14 Marshal 1 1 1 Deputy Marshal Lieutenant 1 1 1 Sanitarian 1 1 1 Code Enforcement Officer 2 2 2 Deputy Marshal Corporal 1 1 1 Deputy Marshal 1 1 1 Service Clerk 1 1 1 Total Personnel 8 8 8 COMMISSIONS 2011 -12 2012 -13 2013 -14 Marshal Services 5 4 4 Citizen Complaints 827 900 1050 TOTAL COMMISSIONS 5 4 4 PERFORMANCE INDICATORS Warrants Issued 2011 -12 2012 -13 1 2013 -14 Workload Actual Estimate I Budget Warrants Issued 2888 3500 4000 Code Enforcement Violation Notices Sent 2148 2200 2500 Citizen Complaints 827 900 1050 Food Establishment Inspections 114 550 600 Food Handler Classes (# of classes, not 5 N/A N/A participants) 7,922 16,500 16,000 Warrants Cleared 4118 4900 5000 Code Enforcement Issues Resolved 426 430 430 without notice $598,748 $608,289 $650,987 Bandit Signs Removed 1166 1200 1200 Food Handler Permits 929 1200 1250 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $520,010 $542,389 $557,097 Supplies 3,091 4,000 4,840 Utility Services 15,363 16,000 16,000 Operations Support 1,478 2,500 3,500 Staff Support 7,372 10,900 10,550 Maintenance Services 7,922 16,500 16,000 Operating Equipment 17,967 16,000 8,000 Capital Outlay 25,545 0 35,000 Total $598,748 $608,289 $650,987 125 MARSHAL SERVICES PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013-14 Budget increases by 7.0% from the FY 2012-13 year end estimates. In FY 2013-14 the Marshal Services will purchase a new police package Tahoe to replace the aging Impala. Personnel will increase with the merit, new health insurance premiums, and overtime for the increased security necessary at Council Meetings and City events. 126 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES ,Ti F-11 4:/_1III&I =I ZITI I:N Personnel Services 259 - 511110 Regular 364,665 375,765 375,765 383,206 259 - 511120 Overtime 827 2,000 1,000 3,000 259 - 511180 LTD 1,118 1,233 1,233 1,188 259 - 511210 Longevity 9,791 10,449 10,449 11,656 259 - 511220 Clothing Allowance 5,979 5,845 5,845 5,845 259 - 511230 Certification Allowance 2,470 2,730 2,730 3,380 259 - 511310 FICA - Employer 29,026 30,431 30,341 31,219 259 - 511350 TMRS - Employer 58,915 62,095 62,095 64,192 259 - 511410 Health - Employer 43,768 48,872 48,872 49,131 259 - 511500 Workers Compensation 3,451 5,799 4,059 4,280 Total Personnel Services 520,010 545,219 542,389 557,097 Supplies 259 - 521000 Operating Supplies 392 600 600 600 259 - 521100 Office Supplies 1,574 2,000 2,000 2,000 259 - 521200 Medical /Chem Supplies - 500 500 400 259 - 521300 Motor Vehicle Supplies 563 700 500 1,540 259 - 521600 Equip Maint Supplies 561 500 400 300 Total Supplies 3,090 4,300 4,000 4,840 Utility Services 259 - 533500 Vehicle Fuel 15,363 16,000 16,000 16,000 Total Utility Services 15,363 16,000 16,000 16,000 Operations Support 259 - 534200 Printing & Binding 1,478 4,000 2,500 3,500 Total Operations Support 1,478 4,000 2,500 3,500 MA CITY OF SCNERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET Staff Support 1,645 3,500 3,500 3,000 259 - 535100 Uniforms - - - 300 259 - 535300 Memberships 705 900 500 650 259 - 535400 Publications 157 500 200 300 259 - 535500 Training /Travel 6,280 10,000 10,000 9,000 259 - 535510 Meeting Expenses 230 200 200 300 Total Staff Support 7,372 11,600 10,900 10,550 Maintenance Services 259 - 551700 Abatement /Lot Cleaning 4,252 10,000 10,000 10,000 259 - 551800 Other Maintenance Agreements 1,645 3,500 3,500 3,000 259 - 551810 Maintenance Agr Radios 2,025 3,000 3,000 3,000 Total Maintenance Services 7,922 16,500 16,500 16,000 Operating Equipment 259 - 571000 Furniture & Fixtures - 259- 571200 Vehicle Accessories 5,477 259 - 571300 Computer & Peripherals 932 259 - 571400 Communication Equipment 3,011 259 - 571800 Operating Equipment 8,547 Total Operating Equipment 17,967 Capital Overlay 259 - 581200 Vehicles 25,545 Total Capital Overlay 25,545 128 1I 8,000 4,000 4,000 4,000 9,000 8,000 6,000 21,000 16,000 8,000 35,000 - - 35,000 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service and safe roadways. MISSION STATEMENT The Public Works Street Department is dedicated to ensuring a safe and inviting community by maintaining and improving our infrastructure through an empowered, engaged, and skilled workforce. GOALS AND OBJECTIVES • Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. • Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, street lights, street signs, street sweeping, and crosswalk signals. • Emphasize safety to our employees to reduce preventable accidents. • Provide traffic counts and speed information on specific streets as requested. • Design and prepare street maintenance plans, pothole patching, and sidewalk construction. 129 The Street Department provides high quality service in design, construction, and renovation of streets and continues to perform services in a customer service first manner to meet the needs of the citizens. Provides safe and efficient movement of the people and goods through a well designed, operated, and maintained transportation network. Evaluates affordability and efficiency options for providing street maintenance services. Chipping service is provided as requested by the residents. The Street Department assists other departments as needed. ORGANIZATIONAL CHART STREETS 2011 -12 2012 -13 2013 -14 Superintendent of Streets, Fleet & Solid Waste 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker II 3 3 3 Street Worker II /Sweeper Operator 1 1 1 Street Sweeper Operator 1 1 1 Street Worker 1 6 6 6 TOTAL POSITIONS 14 141 14 130 •' •' Street Sweeping hours Number of signs produced Quantity of asphalt purchased (tons) Special projects (Hours) Street centerline miles 1,301 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Street Sweeping hours Number of signs produced Quantity of asphalt purchased (tons) Special projects (Hours) Street centerline miles 1,301 1,481 1,661 656 586 650 822 1,483 1,450 3464 2,899 3,600 133.62 135.00 138.00 Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation $98,525 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation $98,525 $99,200 $100,450 $50 $55 $55 $4,148 $3,893 $4,031 Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 6,059 5,987 6,075 1,324 1,410 1,500 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 6,059 5,987 6,075 1,324 1,410 1,500 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $668,663 $658,341 $681,227 Supplies 4,755 7,100 7,100 Utility Services 137,725 131,900 124,000 Staff Support 6,960 9,265 8,880 City Assistance 0 0 500 Maintenance Services 154,738 130,400 175,400 Rental Equipment 0 200 200 Operating Equipment 3,486 5,444 3,200 Capital Outlay 0 0 71,900 Total $976,327 $942,650 $1,072,407 131 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013-14 Budget increases by 13.8% from the FY 2012-13 year end estimate. In FY 2013-14 the Streets division will purchase new sign and welding trucks which will be reimbursed by the Water & Sewer Fund and perform more street maintenance not related to bond projects. There was also high turnover in personnel in FY 2012-13 resulting in lower than normal expenditures. 132 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359 - 511110 Regular 359 - 511120 Overtime 359-511180 LTD 359 - 511210 Longevity 359 - 511230 Certification Allowance 359 - 511310 FICA - Employer 359 - 511350 TMRS - Employer 359 - 511410 Health - Employer 359 - 511500 Workers Compensation Total Personnel Services Supplies 359 - 521000 Operating Supplies 359 - 521100 Office Supplies 359 - 521200 Medical /Chemical Supplies 359 - 521300 Motor Vehicle Supplies Total Supplies Utility Services 359 - 533200 Electricity Utility Service 359 - 533410 Water Utility Service 359 - 533500 Vehicle Fuel Total Utility Services 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 453,225 451,221 445,828 448,652 5,651 6,000 3,500 4,900 1,333 1,450 1,270 1,391 8,075 8,856 9,165 10,758 2,446 2,700 3,000 2,700 34,725 35,513 33,500 35,432 73,264 73,004 70,000 73,388 75,319 85,527 75,000 83,830 14,623 24,563 17,078 20,176 668,661 688,834 658,341 681,227 2,921 3,500 3,500 3,500 250 300 300 300 867 1,500 1,500 1,500 718 1,800 1,800 1,800 4,756 7,100 7,100 7,100 84,012 73,000 73,000 73,000 993 900 900 1,000 52,720 61,000 58,000 50,000 137,725 134,900 131,900 124,000 133 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 359 - 535100 Uniforms 359 - 535200 Annual Awards 359 - 535300 Memberships 359 - 535500 Training /Travel 359 - 535510 Meeting Expense 359 - 535600 Professional Certifications Total Staff Support City Assistance 359 - 537100 Medical Services Total City Assistance Maintenance Services 359 - 551100 Building Maintenance 359 - 551400 Minor & Other Equip. Maintenance 359 - 551600 Street Maintenance Total Maintenance Services Rental Equipment 359 - 561100 Rental Equipment Total Rental Equipment Operating Equipment 359 - 571000 Furniture & Fixtures 359 - 581800 Other Equipment Total Operating Equipment Capital Outlay 359 - 581200 Vehicles & Access. over $5,000 359 - 581800 Equipment over $5,000 Total Capital Outlay 5,454 7,500 6,500 6,000 - 200 200 200 - 180 180 180 645 1,500 1,500 1,500 551 585 585 600 311 300 300 400 6,961 10,265 9,265 8,880 500 - - - 500 3,701 3,900 3,900 3,900 1,303 1,500 1,500 1,500 149,734 160,000 125,000 170,000 154,738 165,400 130,400 175,400 - 200 200 200 - 200 200 200 - - - 200 3,486 5,500 5,444 3,000 3,486 5,500 5,444 3,200 134 - 66,000 5,900 - - - 71,900 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in the Parks and Recreation system to reflect and serve the unique cultural, historical, and leisure values of our community. MISSION STATEMENT Provide safe, enjoyable, and attractive parks and facilities with diverse programs and responsive services which enhance the health and well -being of the residents of Schertz by establishing a sense of community and promoting the needs of our citizens through quality recreational pursuits in a leisure environment. GOALS AND OBJECTIVES • Develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the Parks and Open Space Master Plan recommendations and priorities. • Implement the approved budgeted Capital Improvement Program for park projects. • Maintain high quality parks, recreation, and leisure service programs. • Develop trails and greenbelts to connect parks, neighborhoods, churches, schools, public facilities, and municipal buildings. 135 The Parks, Recreation, and Community Services department oversees the maintenance and management of 377.59 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, and oversight of athletic field maintenance by sports associations. Conduct community -wide tree planting and beautification programs. Acquire, design, construct, and renovate existing and additional park land and facilities. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys and community meetings. Support seasonal special events. The Director of Parks, Recreation, and Community Services also oversees the budgets for the Swimming Pools, Animal Services, Tree Mitigation, and Parkland Dedication. ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2011 -12 2012 -13 2013 -14 Director of Parks, Recreation & Community Services 1 1 1 Park Foreman 1 1 1 Parks Manager 1 1 1 Senior Administrative Assistant 1 1 1 Park Worker I 4 4 4 Seasonal Park Workers 2 2 2 TOTAL POSITIONS 101 10 10 136 Acres of Parkland managed /1,000 population Cost per Resident for Park Maintenance Routine Park Maintenance Hours Crescent Bend Nature Park Estimated Annual Maintenance 11.6 11.29 11.29 $19.36 $17.49 $17.63 8,125 8,125 8,125 2011 -12 2012 -13 2013 -14 Workload /Outputs Actual Estimate Budget Acres of Parkland managed /1,000 population Cost per Resident for Park Maintenance Routine Park Maintenance Hours Crescent Bend Nature Park Estimated Annual Maintenance 11.6 11.29 11.29 $19.36 $17.49 $17.63 8,125 8,125 8,125 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution /Volunteer Service Hours of Athletic Association Service 21.6 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution /Volunteer Service Hours of Athletic Association Service 21.6 21.6 21.6 68.6 68.6 71.6 1,330 3,603 3,600 5,000 5,000 5,000 Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution/Volunteer Hours Percentage of Parks in good condition $92,650 $106,650 $106,650 $83,109 $83,340 $83,340 98% 98% 98% 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution/Volunteer Hours Percentage of Parks in good condition $92,650 $106,650 $106,650 $83,109 $83,340 $83,340 98% 98% 98% Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $488,160 $500,870 $500,980 Supplies 31,455 41,905 41,905 Utility Services 141,704 157,600 143,800 Operations Support 0 350 250 Staff Support 7,892 8,823 8,473 Professional Services 63,140 45,610 33,250 Maintenance Services 17,338 19,995 23,000 Rental /Leasing 39,786 44,000 44,000 Operating Equipment 0 3,000 1,000 Total $789,474 $822,153 $796,658 137 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget decreases by 3.1 % from the FY 2012 -13 year end estimates. The decrease is caused by the lower maintenance required while the soccer fields are under construction. 138 101 GENERAL FUND CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET PARKS, RECREATION, & COMMUNITY SERVICES EXPENDITURES PARKS Personnel Services 460- 511110 Regular 460- 511120 Overtime 460 - 511180 LTD 460- 511210 Longevity 460- 511230 Certification Allowance 460- 511240 Vehicle Allowance 460- 511310 FICA - Employer 460- 511350 TMRS - Employer 460- 511410 Health - Employer 460- 511500 Workers Compensation Total Personnel Services Supplies 325,027 460- 521000 Operating Supplies 460- 521100 Office Supplies 460- 521200 Medical /Chemical Supplies 460- 521300 Motor Vehicle Supplies 460- 521400 Plumbing Supplies Total Supplies Utility Services 460- 533200 Electric Utility Service 460- 533410 Water Utility Service 460- 533500 Vehicle Fuel Total Utility Services Operations Support 460- 534100 Advertising 460- 534200 Printing & Binding Total Operations Support 330,669 325,027 325,027 331,463 7,880 11,740 11,740 5,330 1,060 1,071 1,071 1,028 7,622 8,977 8,977 10,045 8,286 11,400 11,400 11,400 5,400 5,400 5,400 5,400 26,853 29,566 29,566 27,818 56,041 56,593 56,593 57,200 39,955 45,889 45,889 46,060 4,395 7,664 5,207 5,236 488,161 503,327 500,870 500,980 28,154 35,000 35,000 35,000 445 550 550 550 754 2,355 2,355 2,355 2,101 4,000 4,000 4,000 31,454 41,905 41,905 41,905 53,371 60,000 50,000 60,000 66,777 62,200 86,000 62,200 21,556 21,600 21,600 21,600 141,704 143,800 157,600 143,800 - 100 100 - - 250 250 250 - 350 350 250 139 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND Staff Support 460- 535100 Uniforms 460- 535300 Memberships 460- 535500 Training /Travel 460- 535510 Meeting Expenses Total Staff Support Professional Services 460- 541300 Other Prof. Services 460- 541310 Contract Services Total Professional Services Maintenance Services 460- 551100 Building Maintenance 460- 551400 Minor & Other Equip Maintenance 460- 551500 Water & Sewer Maintenance 460- 551600 Street Maint. Material 460- 551710 Landscaping Total Maintenance Services Rental -ROW 460- 561200 Lease /Purchase Payments Total Rental -ROW Operating Equipment 460- 571800 Operating Equipment Total Operating Equipment 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 3,115 3,873 3,873 3,873 830 1,250 1,250 1,250 3,644 3,350 3,350 3,350 303 350 350 - 7,892 8,823 8,823 8,473 3,900 2,000 5,000 - 59,240 44,615 40,610 33,250 63,140 46,615 45,610 33,250 4,662 5,995 5,995 5,000 7,306 6,000 7,500 4,000 250 500 500 - 1,220 - - - 3,899 6,000 6,000 14,000 17,337 18,495 19,995 23,000 39,786 44,000 44,000 44,000 39,786 44,000 44,000 44,000 - 3,000 3,000 1,000 - 3,000 3,000 1,000 140 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND VISION STATEMENT Provide and maintain from mid -May through August a well- managed and safe environment for aquatic recreation for the citizens of the City of Schertz. In addition, provide a system of instruction in aquatic safety, recreational swimming, and physical fitness managed by the YMCA of Greater San Antonio. MISSION STATEMENT Provide safe, enjoyable, and attractive pool facilities with safe and diverse aquatic recreational programs that enhance the health and well -being of the residents of Schertz. In addition, accommodate the needs of our citizens through quality aquatic recreational programming. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. • Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. • Utilize the funding provided in the 2010 Bond Package to design and build a Natatorium in the City of Schertz. DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. 141 ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year 2011 -12 2012 -13 1 2013 -14 Workload /Outputs Actual Estimate I Budget Revenue per year 29,700 29,000 27,500 Days open per year 67 74 66 In -House Pool Renovation Hours 32 40 32 Daily Admissions Northcliffe Pool 4,500 5,300 4,400 Daily Attendees Northcliffe Pool 4,400 4,500 4,300 Daily Admissions Schertz Pool 18,300 18,500 18,000 Daily Attendees Schertz Pool 14,200 14,000 14,000 Season Pool Pass Sales 6,900 5,100 5,100 Cost per resident Pool Operation `rya $7.46 $7.58 $7.34 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Cost per resident Pool Operation `rya $7.46 $7.58 $7.34 Supplies 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Supplies $16,423 $20,700 $20,700 Utility Services 25,810 29,000 29,000 Staff Support 750 925 925 Maintenance Services 192,794 203,378 203,378 Rental /Leasing 208 500 500 Total $235,985 $254,503 $254,503 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget remained constant with the FY 2012 -13 year end estimates. The service contract for pool operations will be in its last year. 143 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET PARKS & RECREATION 11 500 500 500 EXPENDITURES 8,905 14,000 14,000 14,000 POOLS 183,878 188,878 188,878 188,878 Supplies 192,794 203,378 203,378 203,378 463- 521000 Operating Supplies 3,322 5,500 5,500 5,500 463- 521100 Office Supplies 67 - - - 463- 521200 Medical /Chemical Supplies 12,528 14,000 14,000 14,000 463- 521600 Equip Maint Supplies 506 1,200 1,200 1,200 Total Supplies 16,423 20,700 20,700 20,700 Utility Services 463- 533200 Electric Utility Service 16,154 20,000 20,000 20,000 463- 533410 Water Utility Service 9,656 9,000 9,000 9,000 Total Utility Services 25,810 29,000 29,000 29,000 Staff Support 463- 535500 Training /Travel 750 925 925 925 Total Staff Support 750 925 925 925 Maintenance Services 463- 551100 Building Maintenance 11 500 500 500 463- 551400 Minor & Other Equip Maintenance 8,905 14,000 14,000 14,000 463- 551700 Contract Maintenance 183,878 188,878 188,878 188,878 Total Maintenance Services 192,794 203,378 203,378 203,378 Rental -ROW 463- 561200 Lease /Purchase Payments 208 500 500 500 Total Rental -ROW 208 500 500 500 144 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND VISION STATEMENT To offer superior facilities for meetings, events and receptions in a convenient, flexible and innovative environment while providing exceptional value and service to our customers. MISSION STATEMENT The Schertz Civic Center, Community Center and North Center are properties within the Public Affairs Department which provide quality education, meeting, and entertainment facilities for the enrichment and use of individuals, the community, and the region. The provision of rental space generates income to help offset the cost of operating the facilities. We are committed to excellence, economy, professionalism, innovation, and integrity. GOALS AND OBJECTIVES • Maintain quality Event Facilities to serve our internal and external customers. • Market the Event Facilities to off -set operation of the facilities. • Reinforce the `Affordable Luxury' brand. • Maintain membership in appropriate associations to increase exposure. • Maintain print advertising to maximize target markets. • Partner with ancillary service providers to generate income for the Event Facilities: ➢ Catering ➢ Photography ➢ Bartending ➢ Decorating Materials 145 EVENT FACILITIES • Utilize the Event Facilities as a catalyst to bring the art community to Schertz. DEPARTMENT DESCRIPTION The Event Facilities department performs all duties related to the rental of the Civic and Community Centers. By issuing marketing material as well as direct marketing to specific groups the department goal is to book events year -round as a service to the residential and business communities. This department also handles all contracts with clients to reduce liability to the City. Contracts also serve to track payments and deposits for services and coordinate logistics of items and services specific to each event. Facility inspections are conducted per event to maintain quality of facilities. ORGANIZATIONAL CHART EVENT FACILITIES 2011 -12 2012 -13 2013 -14 Civic and Community Centers Coordinator 1 1 1 TOTAL POSITIONS 1 1 1 146 EVENT FACILITIES �- �- Number of events 1448 1025 1050 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Number of events 1448 1025 1050 Revenue Complimentary use value $162,914 $183,575 $193,542 $26,000 $32,000 2011 -12 2012 -13 2013 -14 Efficient Actual Estimate Budget Revenue Complimentary use value $162,914 $183,575 $193,542 $26,000 $32,000 Percentage Revenue to Non - Revenue events 80% 80% 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate I Budget Percentage Revenue to Non - Revenue events 80% 80% Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $55,840 $56,003 $57,195 Supplies 12,934 27,000 17,000 Utility Services 40,466 48,200 48,800 Operations Support 14,826 27,332 15,200 Staff Support 1,996 2,727 2,727 Professional Services 150 800 1,600 Operating Equipment 5,000 0 0 Total $131,211 $162,062 $142,522 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget decreases by 12.1 % from FY 2012 -13 year end estimates. For FY 2013 -14 Event Facilities will discontinue the additional advertising reimbursed by the Hotel Tax Fund in order to boost bookings. The funds used to provide ancillary products will be reduced to match historical averages. WIN CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND CULTURAL EXPENDITURES EVENT FACILITIES Personnel Services 464- 511110 Regular 464- 511120 Overtime 464- 511180 LTD 464- 511210 Longevity 464- 511310 FICA - Employer 464- 511350 TMRS - Employer 464- 511410 Health- Employer 464- 511500 Workers Compensation Total Personnel Services Supplies 42,523 464- 521000 Operating Supplies 464- 521050 Ancillary Products 464- 521100 Office Supplies 464- 521200 Medical /Chemical Supplies Total Supplies Utility Services 464- 533100 Gas Utility Service 464- 533200 Electric Utility Service 464- 533410 Water Utility Service Total Utility Services Operations Support 464- 534100 Advertising 464- 534200 Printing & Binding Total Operations Support Staff Support 464- 535100 Uniforms 464- 535300 Memberships 464- 535500 Training /Travel 464- 535510 Meeting Expenses Total Staff Support 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 45,314 42,523 42,523 43,365 - 500 - - 128 132 132 134 90 210 210 330 3,245 3,269 3,269 3,343 6,625 6,671 6,671 6,873 358 3,125 3,125 3,071 80 105 73 79 55,840 56,535 56,003 57,195 4,800 5,000 5,000 5,000 7,626 20,000 20,000 10,000 508 1,500 1,500 1,500 - 500 500 500 12,934 27,000 27,000 17,000 366 450 450 450 35,825 42,000 42,000 42,600 4,275 5,750 5,750 5,750 40,466 48,200 48,200 48,800 11,680 22,782 24,132 12,000 3,146 3,200 3,200 3,200 14,826 25,982 27,332 15,200 342 100 100 100 460 1,027 1,027 1,027 731 1,000 1,000 1,000 463 600 600 600 1,996 2,727 2,727 2,727 148 101 GENERAL FUND CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 ACTUAL Professional Services 464- 541300 Professional Services 464- 541370 AudioNisual Services Total Professional Services Operating Equipment 464- 571000 Furniture & Fixtures 464- 571400 Communication Equipment Total Operating Equipment 149 2012 -13 2012 -13 2013 -14 BUDGET ESTIMATE BUDGET 150 600 - 1,000 150 1,600 00 .00 00 1,000 800 1,600 - 1,350 - 5,000 - - 5,000 1,350 - ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. Me 1 02 1 Me VISION STATEMENT Wisdom from yesterday, knowledge for today, dreams for tomorrow. MISSION STATEMENT The Schertz Public Library promotes the love of reading and the joy of discovery for persons of all ages, provides information and learning resources in a variety of formats for both education and leisure, and supports our customers in their life -long learning pursuits. The Public Library Association has identified eighteen of the most common clusters of services offered by public libraries and defined them as "service responses." The Schertz Public Library has chosen the following service responses as priorities. • Create Young Readers: Early Literacy Preschool children will have programs and services designed to ensure that they will enter school ready to learn to read, write, and listen. • Satisfy Curiosity: Lifelong Learning Residents will have the resources they need to explore topics of personal interest and continue to learn throughout their lives. • Stimulate Imagination: Reading, Viewing and Listening for Pleasure Residents who want materials to enhance their leisure time will find what they want when and where they want them and will have the help they need to make choices from among the options. • Connect to the Online World: Public Internet Access Residents will have high -speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever - growing resources and services available through the Internet. 151 _� :_ • Make Informed Decisions: Health, Wealth, and Other Life Choices Residents will have the resources they need to identify and analyze risks, benefits, and alternatives before making decisions that affect their lives. GOALS • Establish on -going training for staff in areas of technology and customer service. • Foster a team environment in which staff members enjoy their work, support one another, and know their contribution is valued, which ultimately ensures good customer service. • Carry out a needs assessment to obtain customer feedback on library materials and services. • Continue to enhance our web site and social media applications to improve usability and interactivity. • Improve the collection and acceptable items -to- customer ratio by adding and weeding titles in a variety of formats including electronic materials. • Maintain great children's programming as well as expand our initial adult programming offerings based on results of needs assessment. • Review and update policies and procedures with an eye toward improving the customers' ability to do business with us and to ensure we provide good customer service. • Increase the number of staff members to provide effective programming, to assist patrons in the use of the facility, to allow for adequate staffing during trainings, illnesses, and absences throughout the year and to allow ample amounts of time to plan and coordinate programs. • Provide access to numerous databases that will make searching for information easier and hassle -free for users as well as provide valid and reliable information. 152 _� :_ The Schertz Public Library: • Reviews, acquires, catalogs and processes a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Circulates, tracks, repairs and stores library materials; • Provides internet access to the public; • Answers informational and reference questions; • Provides Inter - Library Loan service (ILL); • Provides access to a number of services and products to the public such as tax forms, electronic informational and research databases, and online book clubs; • Provides weekly story time programs for children from infants to teens, as well as winter and summer reading programs; • Provides instructional and recreational programming for adults in high - interest areas such as computers and computer software, health and fitness, financial planning, crafts, and literature; and • Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in CTLS, Inc. (Connecting Texas Libraries Statewide), a non - profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library's primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. ORGANIZATION CHART 153 _� :_ LIBRARY 2011 -12 2012 -13 2013 -14 Library Director 1 1 1 Assistant Director 1 1 1 Adult Services Librarian 1 1 1 Youth Services Librarian 1 1 1 Library Technical Assistant 1 1 1 Library Clerk II 4 4 4 Part -time Library Clerk -- Circulation (20 hours) 3 3 3 Part -time Library Clerk -- Circulation (10 hours) 2 2 2 Part -time Library Clerk -- Processing 20 hours) 1 1 1 Part -time Library Clerk -- Shelving 20 hours) 3 3 3 Part -time Library Clerk— Children's Programming (20 hours ) 1 1 1 Part -time Library Page (10 hours) 2 2 2 TOTAL POSITIONS 21 21 21 PERFORMANCE INDICATORS Service population* 2011 -12 2012 -13 2013 -14 Input Actual Estimate Budget Service population* 77,631 Total Staffing FTE 13.5 Circulation Staffing FTE 6.5 Total Operating Budget ** $821,352 Total Materials Collection 81,468 Registered Borrowers 30,475 Materials Budget $59,102 80,137 14.0 7.0 $853,092 84,000 31,200 $75,000 81,000 14.0 7.0 $871,438 88,000 32,500 $80,130 Circulation per Capita 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Circulation per Capita 5.29 5.12 5.06 Library Visits per Capita 3.30 3.19 3.16 Program Attendance per Capita 0.21 0.17 0.20 Collection Turnover Rate 5.04 4.88 4.66 Total Circulation 410,312 410,000 410,000 Total Library Visits 256,349 256,000 256,000 Total Program Attendance 16,035 14,000 16,000 *Service population determined by Texas State Library * *Does not include capital items 154 _� :_ Cost per Person Served Cost per Circulation Circulation per Circulation FTE $10.58 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE $10.58 $10.65 $10.76 $2.00 $2.08 $2.13 63,125 58,571 58,571 Percentage of Service Population With Library Cards 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 39.26% 38.93% 40.12% Materials Expenditures per Capita $0.76 $0.94 $0.99 Materials Expenditures as a Percentage 51,107 51,500 50,000 of Operating Budget (Striving for 20 %) 7.20% 8.79% 9.20% Items per Capita (Striving for 3 items per 1,555 4,040 5,940 Capita) 1.05 1.05 1.09 Personnel Services 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel Services $693,266 $703,928 $718,377 Supplies 9,425 12,000 12,000 Utility Services 51,107 51,500 50,000 Operations Support 1,157 3,500 3,500 Staff Support 1,555 4,040 5,940 Professional Services 3,340 2,140 2,350 Maintenance Services 2,400 600 2,400 Operating Equipment 59,102 75,215 80,130 Total $821,352 $852,923 $874,697 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases by 2.6% from the FY 2012 -13 year end estimate. The Library will increase its Operation Equipment line item in order to purchase more library materials to maintain our current level of service. This department will be sending representatives to the Texas Library Association Conference in 2014. Additional funds will be allocated to provide more landscaping services to the front of the Library. 155 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET CULTURAL EXPENDITURES LIBRARY Personnel Services 665 - 511110 Regular 512,013 510,203 510,203 520,307 665 - 511120 Overtime 892 2,000 2,000 1,000 665-511180 LTD 1,152 1,260 1,260 1,240 665 - 511210 Longevity 12,003 13,073 12,503 14,492 665 - 511230 Certification Allowance 600 1,800 1,800 1,800 665 - 511240 Vehicle Allowance 462 - - - 665- 511310 FICA - Employer 38,541 40,321 40,321 41,126 665- 511350 TMRS - Employer 77,371 79,972 79,972 82,196 665- 511410 Health - Employer 49,455 54,981 54,981 55,272 665- 511500 Workers Compensation 777 1,330 888 944 Total Personnel Services 693,266 704,940 703,928 718,377 Supplies 665 - 521000 Operating Supplies 6,861 9,000 9,000 9,000 665 - 521100 Office Supplies 2,564 3,000 3,000 3,000 Total Supplies 9,425 12,000 12,000 12,000 Utility Services 665 - 533100 Gas Utility Service 1,341 3,500 3,500 2,500 665 - 533200 Electric Utility Service 41,445 40,000 40,000 40,000 665 - 533410 Water Utility Service 8,321 7,500 8,000 7,500 Total Utility Services 51,107 51,000 51,500 50,000 Operations Support 665 - 534000 Postage - 2,000 2,000 2,000 665 - 534200 Printing & Binding 1,157 1,500 1,500 1,500 Total Operations Support 1,157 3,500 3,500 3,500 Staff Support 665 - 535100 Uniforms 210 500 500 500 665 - 535200 Annual Awards - 300 300 300 665 - 535300 Memberships 790 1,000 1,000 1,000 665 - 535500 Training /Travel 174 1,800 1,800 3,700 665 - 535510 Meeting Expenses 381 440 440 440 Total Staff Support 1,555 4,040 4,040 5,940 156 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET Professional Services 665 - 541300 Other Consl /Prof Srvcs 1,200 - - - 665- 541365 Courier Delivery Service 2,140 2,225 2,140 2,350 Total Professional Services 3,340 2,225 2,140 2,350 Maintenance Services 665 - 551800 Other Maint Agreement Total Maintenance Services Operating Equipment 665 - 571300 Computer /Peripherals 665 - 571400 Library Materials Total Operating Equipment Capital Outlay 665- 581300 Computer Equipment Total Capital Outlay 157 400 2,400 610 2,400 410 2,400 610 2,400 - - 215 - 59,102 75,000 75,000 80,130 59,102 75,000 75,215 80,130 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. M. DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Envision a community that embraces the mutual benefit of the human - animal bond by providing superior service to the public. Promote education, safety, health, and recreation for animals and their RESPONSIBLE OWNERS. MISSION STATEMENT Our mission is to provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies. Our goal is to promote responsible pet ownership and to prevent the spread of animal borne diseases. In addition, we will provide services, care, registration, animal control and public safety for our community, as well as serve as a disaster relief center during times of emergency. We strive to promote adoptions of healthy, non - aggressive animals to the public and to work with approved rescue organizations, while providing temporary shelter for stray, unwanted or homeless animals. GOALS AND OBJECTIVES • To educate the community in public safety and humane issues regarding animals. • To enforce the City ordinances and State statues pertaining to animals. • To assist the public in resolving animal issues. • To rp otect the safety and welfare of the citizens and animals of this community. • To prevent the spread of animal illnesses and other zoonotic diseases. • To improve the co- existence of animals humans. 159 ANIMAL SERVICES Animal Services Officers respond to calls for service in an area of approximately 35 square miles, with a population of over 50,500 including Joint Base San Antonio - Randolph AFB. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals. Animal Services Officers ensure public health and safety through disease and population control, while meeting the community's expectations for both. Provide daily care for animals housed at the animal facility, daily cleaning and disinfection of all animal cages, bedding, and feeding areas used by the animals. Hire qualified, caring employees and provide training to maintain certifications, ensure a competent workforce and retain employees. Promote humane treatment of animals by enforcing laws and educating the public. Promote responsible pet ownership through community outreach programs and animal placement programs. ORGANIZATIONAL CHART ANIMAL SERVICES 2011 -12 2012 -13 2013 -14 Manager 1 1 1 Officer 5 5 5 Facility Technician 0 0 1 TOTAL POSITIONS 1 61 6 7 160 ANIMAL SERVICES �- �- Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 1089 2011 -12 2012 -13 1 2013 -14 Workload /Output Actual Estimate I Budget Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 1089 1150 1300 374 350 375 1664 1700 1750 752 900 1000 Training cost per staff member $833 $1000 $1100 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Training cost per staff member $833 $1000 $1100 Animals licensed 464 600 650 2011 -12 2012 -13 1 2013 -14 Effectiveness Actual Estimate I Budget Animals licensed 464 600 650 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $270,685 $298,443 $320,626 Supplies 23,308 22,300 30,700 Utility Services 10,977 11,550 20,110 Operations Support 0 500 1,000 Staff Support 8,643 12,860 7,450 City Assistance 10,958 11,500 17,550 Professional Services 12,482 13,500 21,500 Maintenance Services 4,625 7,280 23,200 Operating Equipment 4,639 9,000 12,000 Total $346,317 $386,933 $454,136 1:2 :isle]:7_1Ly l MIIR ]11 W WTA11 [QkiI_1ki 1D7_1i!r-AW&i�'� The FY 2013 -14 Budget increases by 17.4% from the FY 2012 -13 year end estimate. This increase is due to the opening of the new Animal Adoption Facility. As the facility is larger and is expecting more activity expenditures related to its maintenance and operation will increase. A new part time position will be filled to assist with the ongoing maintenance of the building. 161 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 101 GENERAL FUND ACTUAL BUDGET ESTIMATE HEALTH EXPENDITURES ANIMAL SERVICES Personnel Services 762- 511110 Regular 762 - 511120 Overtime 762-511180 LTD 762- 511210 Longevity 762- 511220 Clothing Allowance 762 - 511230 Certification Allowance 762 - 511310 FICA - Employer 762 - 511350 TMRS- Employer 762- 511410 Health- Employer 762 - 511500 Workers Compensation Total Personnel Services Supplies 762- 521000 762- 521100 762- 521200 762- 521300 Total Sup Operating Supplies Office Supplies Medical /Chemical Supplies Motor Veh. Supplies plies Utility Services 762- 533100 Gas Utility Service 762- 533200 Electric Utility Service 762- 533410 Water Utility Service 762- 533500 Vehicle Fuel Total Utility Services Operations Support 762- 534200 Printing & Binding Total Operations Support 2013 -14 BUDGET 180,564 193,763 194,918 204,763 7,715 8,500 8,500 8,500 538 624 624 616 2,193 2,331 2,071 3,188 480 - - 6,240 2,950 3,900 3,900 3,900 14,453 16,038 16,038 17,334 29,870 32,726 32,726 35,643 29,070 36,655 36,655 36,848 2,853 4,416 3,011 3,594 270,686 298,953 298,443 320,626 12,539 12,000 12,000 15,600 1,102 1,400 1,200 2,000 9,667 10,000 9,000 13,000 - 100 100 100 23,308 23,500 22,300 30,700 289 - 350 - 2,002 2,500 2,500 8,440 2,136 2,700 2,700 5,670 6,550 6,000 6,000 6,000 10,977 11,200 11,550 20,110 - 500 500 1,000 - 500 500 1,000 162 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 Operating Equipment 762- 571000 Furniture & Fixtures 762- 571200 Vehicles & Access. Less $5,000 762- 571300 Computer & Periphe. < $5,000 762- 571500 Operating Equipment 762- 571800 Equipment Under $5,000 Total Operating Equipment 163 111 171 500 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET 9,000 12,000 Staff Support 762 - 535100 Uniforms 3,288 5,760 5,760 - 762- 535300 Memberships 150 500 500 500 762- 535500 Training /Travel 5,023 6,000 6,000 6,000 762- 535510 Meeting Expenses 181 - 100 200 762 - 535600 Professional Certification - 500 500 750 Total Staff Support 8,642 12,760 12,860 7,450 City Assistance 762- 537100 Medical Services 10,958 13,500 11,500 17,550 Total City Assistance 10,958 13,500 11,500 17,550 Professional Services 762 - 541300 Other Consult /Prof Service - 1,155 - - 762- 541310 Contractual Srvc -Blue Bonnet 1,935 3,500 2,500 3,500 762 - 541700 Microchip Service - - - 5,000 762- 541702 Spay & Neuter 10,547 10,000 11,000 13,000 Total Professional Services 12,482 14,655 13,500 21,500 Maintenance Services 762- 551100 Building Maintenance 350 1,000 1,000 14,520 762- 551400 Minor & Other Equip Maintenance 395 1,000 1,000 1,000 762- 551800 Other Maintenance Agreements 2,340 2,400 2,400 4,800 762- 551810 Maintenance Agr Radios 1,540 2,880 2,880 2,880 Total Maintenance Services 4,625 7,280 7,280 23,200 Operating Equipment 762- 571000 Furniture & Fixtures 762- 571200 Vehicles & Access. Less $5,000 762- 571300 Computer & Periphe. < $5,000 762- 571500 Operating Equipment 762- 571800 Equipment Under $5,000 Total Operating Equipment 163 111 171 500 500 500 - 2,500 2,500 2,500 4,469 6,000 6,000 6,000 4,640 9,000 9,000 12,000 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 164 DEPARTMENT: 853 INFORMATION TECHNOLOGY (IT) FUND: 101 GENERAL FUND VISION STATEMENT To provide the optimum technology services to the City staff to enable efficient operations for the citizens of Schertz throughout the City's growth lifecycle. MISSION STATEMENT To design, develop, install, and maintain a full -scope information technology infrastructure for all City operations with prudent stewardship of the taxpayer's dollar. GOALS AND OBJECTIVES 0 Design, implement, and maintain efficient IT infrastructure. • Perform effective lifecycle management. • Provide strategic counsel to leadership. Provide network, phone, and email communications infrastructure to City facilities. Provide public safety communications to City staff and public citizens. Provide audiovisual services to City facilities. Provide IT training to City staff as applicable. Provide research and planning to evolve IT infrastructure to integrate new useful technology. Promote efficient staff operational processes using prudent technological solutions. 165 INFORMATION TECHNOLOGY TECHNOLOGY 2011-12 2012-13 2013-14 -INFORMATION 1 1 1 -Director Senior Systems Engineer 1 1 1 Web Technician 1 1 1 1 -Computer/ Technician 1 1 1 2 -Computer Public Safety Tech (paid by PD) 1 1 1 Administrative Assistant 0 1 1 TOTAL POSITIONS 5 6 7 Work Orders per month Man-hours per month spent on work orders Web development / management New Systems Implementation Computers/Users/Devices managed -Computers -Servers (Includes real and virtual servers) -Cameras (security) -Copiers / Printers / Multi-Function Printers -Network devices (switches, wireless access points, etc.) -Communications Equipment (phones, fax machines, aircards, etc.) -Active Users / Email Accounts 166 168 2011-12 2012-13 2013-14 Workload/Output � Actual 1 Estimate 1 Budget Work Orders per month Man-hours per month spent on work orders Web development / management New Systems Implementation Computers/Users/Devices managed -Computers -Servers (Includes real and virtual servers) -Cameras (security) -Copiers / Printers / Multi-Function Printers -Network devices (switches, wireless access points, etc.) -Communications Equipment (phones, fax machines, aircards, etc.) -Active Users / Email Accounts 166 168 277 400 185 353 450 121 270 350 425 450 495 46 45 48 67 75 90 48 48 50 48 59 65 601 620 650 305 378 400 INFORMATION TECHNOLOGY Network Downtime Rate (unplanned) Response time for public safety vehicle IT issues Public safety communications uptime rate Average hours per work order Supported Burden : tech staff (Industry Standard 60:1, Gartner Group) 0 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Network Downtime Rate (unplanned) Response time for public safety vehicle IT issues Public safety communications uptime rate Average hours per work order Supported Burden : tech staff (Industry Standard 60:1, Gartner Group) 0 6 0 24 h rs 24 h rs 24 h rs 100% 100% 100% 1.1 1.3 1.3 308:1 324:1 291:1 Number of days any city department operationally down due to planned IT maintenance issues annually 1.0 4 5 Number emails processed monthly (approx) (inbound only) 88,700 108,000 120,000 Number spam messages filtered monthly (approx) (inbound only) 45,000 52,000 61,000 2011 -12 2012 -13 2013 -14 Output Actual Estimate Budget Number of days any city department operationally down due to planned IT maintenance issues annually 1.0 4 5 Number emails processed monthly (approx) (inbound only) 88,700 108,000 120,000 Number spam messages filtered monthly (approx) (inbound only) 45,000 52,000 61,000 Prevention of virus attack attempts 100% 100% 100% 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Prevention of virus attack attempts 100% 100% 100% Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $285,642 $300,604 $401,949 Supplies 318 1,950 1,500 City Support Services 276,234 365,636 442,927 Utility Services 172,112 197,527 184,038 Staff Support 16,537 18,105 22,000 Professional Services 0 2,500 0 Maintenance Services 9,464 7,475 12,500 Operating Equipment 131,050 110,030 196,500 Capital Outlay 27,152 0 0 Total $918,510 $1,003,827 $1,261,414 167 INFORMATION TECHNOLOGY PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget will increase by 25.7% from the FY 2012 -13 year end estimate. The Administrative Assistant position in Engineering was reassigned to Information Technology in June, 2013. A Computer Technician will be added to provide additional support services as the City and technical demands grow. There will be an upgrade and replacement of the City's messaging systems, additional computer replacements for City employees and for citizen use in the library, and the purchase of a Computer Aided Dispatch reporting server. 168 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY Personnel Services CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 853 - 511110 Regular 193,876 198,643 206,573 269,732 853 - 511120 Overtime 11,478 10,000 18,705 22,739 853 - 511180 LTD 627 622 576 836 853 - 511210 Longevity 1,269 1,761 1,992 1,230 853 - 511240 Vehicle Allowance 6,794 1,140 1,140 1,140 853 - 511310 FICA - Employer 15,430 16,096 16,417 22,555 853 - 511350 TMRS - Employer 33,250 32,844 33,499 46,379 853 - 511410 Health - Employer 22,619 25,899 21,334 36,848 853 - 511500 Workers Compensation 300 471 368 490 Total Personnel Services 285,643 287,476 300,604 401,949 Supplies 853 - 521100 Office Supplies 78 500 450 500 853 - 521300 Motor Vehicle Supplies - - - - 853- 521600 Equip Maint Supplies 240 2,420 1,500 1,000 Total Supplies 318 2,920 1,950 1,500 Citv Support Services 853 - 532300 Computer Consulting - 14,500 5,000 25,000 853 - 532350 Software Maintenance 271,254 379,712 353,446 - 853- 532355 Software Maintenance - Citywide - - - 178,510 853 - 532360 Software Maintenance - Department: - - - 221,417 853 - 532400 Computer Fees & Licenses 4,980 1,550 7,190 18,000 Total City Support Services 276,234 395,762 365,636 442,927 Utility Services 853 - 533300 Telephone /Lane Lines 36,379 54,196 53,882 55,000 853 - 533310 Telephone /Cell Phones 64,262 53,490 75,788 65,788 853- 533320 Telephone /Air Cards 47,316 33,100 40,060 35,000 853 - 533330 Telephone /Internet 23,907 26,580 27,247 27,250 853 - 533500 Vehicle Fuel 247 500 550 1,000 Total Utility Services 172,111 167,866 197,527 184,038 169 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 853 - 535100 Uniforms 853 - 535300 Memberships 853 - 535500 Training /Travel Total Staff Support Professional Services 853 - 541800 IT Svcs -Web Design /Maint Total Professional Services 140 500 400 500 35 330 250 500 16,362 17,500 17,455 21,000 16,537 18,330 18,105 22,000 - 2,500 2,500 - - 2,500 2,500 - Maintenance Services 853 - 551300 Computer Maintenance 7,889 6,000 5,500 10,000 853 - 551800 Other Maintenance Agreement 1,576 2,000 1,975 2,500 Total Maintenance Services 9,465 8,000 7,475 12,500 Operatina Equioment 853 - 571000 Furniture & Fixtures - - - 2,000 853 - 571300 Computer & Peripherals 103,271 87,000 87,000 185,000 853 - 571401 Communication Equipment 2,296 19,500 19,500 9,500 853 - 571800 Equipment 25,483 - 3,530 - Total Operating Equipment 131,050 106,500 110,030 196,500 Capital Outlay 853 - 581800 Equipment 27,152 - - - Total Capital Outlay 27,152 - - - WEI VISION STATEMENT Community Service Opportunity MISSION STATEMENT The mission of the Human Resources department is to advance the City's reputation as an employer of choice by attracting, developing, motivating, and retaining a diverse workforce within a supportive work environment. It is also our mission to develop an attitude of teamwork and quality, create an atmosphere focused on professional learning and development, foster a culture of employee ownership in work processes, accept responsibility for promoting ethical conduct, and communicate in a clear and fair manner with our fellow employees. GOALS AND OBJECTIVES • To coordinate and manage staffing needs • To respond to training and development needs • To coordinate compensation and benefits administration • To spearhead performance management initiatives • To ensure legal compliance in employment - related matters • To respond timely to information requests and needs ■ To spearhead employment policy administration • To promote health and wellness DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, compliance, performance management, employee development and relations, health and wellness, policy administration, and employee consultation. `r•i HUMAN RESOURCES ORGANIZATIONAL CHART HUMAN RESOURCES 2011 -12 2012 -13 2013 -14 Director 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Total No. of Employees 2011 -12 2012 -13 2013 -14 Workload /Output Measures Actual Estimate Projected Total No. of Employees 314 329 335 # Full Time Employees 276 287 293 Job Announcements Posted 31 48 50 # Applications received for Open Positions 1,982 3,272 5,401 # Full Time Positions Filled 31 35 41 # Part Time Positions Filled 11 14 18 Avg. Days to Fill Positions 81 60 55 # Total Turnover 39 40 44 # Full Time Turnover 32 34 37 # Part Time Turnover 7 6 7 # Retirements 5 3 4 `rya HUMAN RESOURCES Time to Process Job Postings (Hours) 16 10 10 In- processing time for new hires (Hours) 66 48 48 Out - processing time for new hires (Hours) 156 160 176 FTE absenteeism (Hours) 18,645 21,799 20,000 2011 -12 2012 -13 2013 -14 Efficiency Measures Actual Estimate Projected Time to Process Job Postings (Hours) 16 10 10 In- processing time for new hires (Hours) 66 48 48 Out - processing time for new hires (Hours) 156 160 176 FTE absenteeism (Hours) 18,645 21,799 20,000 Turnover Rate (Total) 2011 -12 2012 -13 2013 -14 Effectiveness Measures Actual Estimate Projected Turnover Rate (Total) 12.4% 12.2% 11% Full -Time Turnover Rate 11.6% 11.6% 10% Part -Time Turnover Rate 18.4% 16.2% 14% Retirement Rate 1.8% 1 % 1.4% Full -Time Absenteeism Cost $383,383 $444,428 $400,000 2011 -12 2012 -13 2013 -14 Cost Measures Actual Estimate Projected Full -Time Absenteeism Cost $383,383 $444,428 $400,000 Personnel 2011 -12 2012 -13 2013 -14 Budget I Actual I Estimate 1 Budget Personnel $270,981 $288,210 $310,989 Supplies 1,828 1,300 1,300 Human Services 40,512 57,025 62,900 Operations Support 7,773 14,500 14,500 Staff Support 10,034 13,970 14,819 City Assistance 8,717 10,000 10,000 Operating Equipment 6,289 0 0 Total $346,134 $385,005 $414,508 1:3 :161C] 7_1 Ly lMIIR] 111 J[a_A 11101 Ll I_1 ZTDl_1 Z /_W&I The FY 2013 -14 Budget increases by 7.7% from FY 2012 -13 year end estimates. The Personnel expenditures will increase due to having lower than expected unemployment compensation in FY 2012 -13 and with the merit and health insurance increase. 173 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES Personnel Services CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 866 - 511110 Regular 186,938 199,502 199,502 204,355 866- 511120 Overtime 800 350 950 350 866 - 511180 LTD 499 625 625 634 866- 511210 Longevity 4,000 2,270 2,290 2,774 866- 511240 Vehicle Allowance 577 - 2,500 2,500 866 - 511310 FICA - Employer 14,325 15,462 15,462 15,872 866- 511350 TMRS - Employer 28,173 31,551 31,551 32,636 866- 511410 Health - Employer 14,535 21,453 15,000 21,495 866- 511500 Workers Compensation 211 497 330 373 866- 511600 Unemployment Compensation 20,924 40,000 20,000 30,000 Total Personnel Services 270,982 311,710 288,210 310,989 Supplies 866 - 521000 Office Supplies 1,828 1,329 1,300 1,300 Total Supplies 1,828 1,329 1,300 1,300 Human Services 866 - 531100 Pre - Employment Check 1,474 1,540 1,500 1,900 866 - 531150 Interview Expenses - - 200 3,000 866 - 531200 Medical Co -Pay 3,400 3,000 3,000 3,000 866 - 531300 Employee Assistance 18,260 18,291 20,000 20,000 866 - 531400 Tuition Reimbursement 17,378 20,000 20,000 20,000 866 - 531500 Employee Wellness Program - 8,000 8,000 8,000 866 - 531600 Training Classes - 4,325 4,325 7,000 Total Human Services 40,512 55,156 57,025 62,900 Operations Support 866 - 534100 Advertising 6,873 14,000 12,000 12,000 866 - 534200 Printing & Binding 900 2,596 2,500 2,500 Total Operations Support 7,773 16,596 14,500 14,500 Staff Support 866 - 535100 Uniforms 252 270 270 270 866 - 535210 Employee Recognition 3,390 5,500 5,500 5,500 866 - 535300 Memberships 815 1,205 1,200 2,200 866 - 535400 Publications 3,556 2,922 2,000 1,849 866- 535500 Training /Travel 2,021 5,000 5,000 5,000 Total Staff Support 10,034 14,897 13,970 14,819 11011 101 GENERAL FUND City Assistance 866 - 537100 Medical Services Total City Assistance Operating Equipment 866 - 571000 Furniture & Fixtures Total Operating Equipment CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 ACTUAL 175 2012 -13 2012 -13 2013 -14 BUDGET ESTIMATE BUDGET • :.1 10,000 10,000 8,717 • :•1 10,000 10,000 6,289 - - - 6,289 - - - ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. M. VISION STATEMENT To efficiently manage and safeguard assets of the City by processing all expenditures, revenues, liabilities and debt management through the use of technology and best practices. This will ensure the City is in good financial standing so that staff can provide quality municipal services to the citizens of Schertz and to provide a good relationship with our citizens, City Council, bond holders, internal departments, and vendors. MISSION STATEMENT To provide financial information for the City that is accurate and representative of the actual operations in order for City staff, City Manager, and City Council to make decisions that will be of the most benefit for the City and its citizens. GOALS AND OBJECTIVES • Hire, train, and retain competent and caring employees. • Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. • Receive the Government Finance Officers Association Distinguished Budget Award for the first time. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 28th consecutive year. • Receive a Gold Scorecard from the State Comptroller's Office for leadership in financial transparency. • Initiate a 5 year budgeting and forecasting plan MAN ACCOUNTING Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, post vendor payable check registers online, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain, safeguard and prepare monthly report for the City's investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Purchasing & Asset Management Division. ORGANIZATIONAL CHART ACCOUNTING 2011 -12 2012 -13 2013 -14 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Senior Payroll Specialist 1 1 1 Senior AP Specialist 1 1 1 TOTAL POSITIONS 61 61 6 178 ACCOUNTING �- �- Accounts payable checks Payroll checks 4,712 4,684 4,700 9,412 9,486 9,200 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Accounts payable checks Payroll checks 4,712 4,684 4,700 9,412 9,486 9,200 Certificate of Achievement for Excellence in Financial Reporting Monthly Financials completed within 30 days Yes Yes Yes 7 8 12 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting Monthly Financials completed within 30 days Yes Yes Yes 7 8 12 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate I Budget Personnel $436,913 $443,023 $452,672 Supplies 2,998 2,554 2,500 Operations Support 198 987 1,000 Staff Support 6,984 9,081 14,805 Rental /Leasing 502 0 0 Operating Equipment 266 1,795 0 Total $447,861 $457,440 $470,977 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases by 3.0% from the FY 2012 -13 year end projections. The Accounting Division will send 2 employees to the Government Finance Officers Association Conference in 2014. Other increases are due to the merit and the health insurance increase. 179 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services 868 - 511110 Regular 868 - 511120 Overtime 868-511180 LTD 868 - 511210 Longevity 868 - 511230 Certification Allowance 868 - 511310 FICA - Employer 868- 511350 TMRS - Employer 868 - 511410 Health - Employer 868- 511500 Workers Compensation Total Personnel Services Supplies 868 - 521000 Operating Supplies 868 - 521100 Office Supplies Total Supplies Operations Support 868 - 534200 Printing & Binding Total Operations Support Staff Support 868 - 535100 Uniforms 868 - 535300 Memberships 868 - 535400 Publications 868 - 535500 Training /Travel 868 - 535600 Professional Certification Total Staff Support CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 319,914 320,758 320,758 327,110 170 250 210 250 975 1,017 1,017 1,014 5,629 6,476 6,476 7,456 854 900 900 900 24,275 25,141 25,141 25,682 50,887 51,300 51,300 52,808 33,736 36,655 36,655 36,848 474 809 566 604 436,914 443,306 443,023 452,672 902 1,061 1,060 1,000 2,096 1,671 1,494 1,500 2,998 2,732 2,554 2,500 198 987 987 1,000 198 987 987 1,000 210 1,154 2,406 2,461 1,890 55 1,555 55 1,555 4,625 11,050 5,000 11,050 1,150 1,565 1,565 100 6,984 16,576 9,081 14,805 180 101 GENERAL FUND Rental /Leasing 868 - 561200 Lease- Equipment Total Rental /Leasing Operating Equipment 868 - 571000 Furniture & Fixtures 868 - 571300 Computer & Peripherals Total Operating Equipment CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 ACTUAL 181 2012 -13 2012 -13 2013 -14 BUDGET ESTIMATE BUDGET 502 - - 502 - - 266 - - - 1,795 1,795 266 1,795 1,795 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 182 DEPARTMENT: FINANCE DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT To establish ethical guidelines and accountability for the expenditure of taxpayer funds in the procurement of goods and services for City Departments from the best qualified vendor. To manage the City's Capital and Fixed asset inventory program with a high level of accuracy. To provide a quality Risk Management and Safety program for the City and its employees. MISSION STATEMENT The Purchasing and Asset Management Department is committed to providing prompt and professional attention to each department's needs, while developing and managing systems, policies and procedures that ensure the best value for the City. We provide support, information, and analysis that assist in reducing the cost of materials and services to all departments and vendors. We provide goods and services of high quality, at the best value, with timely delivery to City staff members while complying with all city ordinances, state laws, and federal regulations. The department is committed to managing and reducing risk for the City through aggressive monitoring of facilities, and safety, as well as scheduling staff training programs. The department will insure prompt processing of insurance claims with maximum return to the City. The department performs the Contract Management function for the City. In addition, we provide accurate capital and fixed asset inventories of all City assets. GOALS AND OBJECTIVES • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. • Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. 183 PURCHASING & ASSET MANAGEMENT • Maintain a professional relationship with all City departments and vendors insuring open communication. • Randomly audit purchase orders in the Incode system. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. • Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City property. • Manage disposal and auction activities for excess and damaged City property. • Manage insurance claims and accident /incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents, and mitigate risk. The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, and manages fleet vehicle registration and titles, and conducts random purchase order audits The department is responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims and insurance litigation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. Establish and update all associated City policies, manuals, and documentation as they pertain to this department. 184 PURCHASING & ASSET MANAGEMENT ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2011 -12 2012 -13 2013 -14 Director 1 1 1 Senior Purchasing Specialist 1 1 1 Administrative Assistant 1 1 1 Risk & Safety Specialist 1 1 1 TOTAL POSITIONS 4 41 4 PERFORMANCE INDICATORS Purchase Orders (Processed) 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Purchase Orders (Processed) 87 75 75 Bids 11 10 10 Contracts (Initiated) 32 50 50 Meeting with Vendors 119 125 125 Meetings (Internal) 42 50 50 Auction Revenue (Property) $7,103 $8,000 $7,000 Auction Revenue (Vehicles) $15,013 $11,000 $10,000 185 PURCHASING & ASSET MANAGEMENT Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $245,562 $247,803 $255,024 Supplies 6,457 752 1,200 Utility Services 420 600 600 Operations Support 5 33 300 Staff Support 4,524 7,700 7,985 Operating Equipment 7,591 0 2,050 Total $264,559 $256,888 $267,159 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases by 4.0% from the FY 2012 -13 year end estimate. The increase is due to the merit program and the increase in health insurance. 186 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MANAGEMENT Personnel Services 872 - 511110 Regular 176,574 176,028 176,028 179,514 872 - 511120 Overtime - - - 1,402 872 - 511180 LTD 535 560 560 556 872 - 511210 Longevity 3,833 4,480 4,480 5,150 872 - 511310 FICA - Employer 13,616 13,809 13,809 14,234 872 - 511350 TMRS - Employer 28,124 28,177 28,177 29,268 872 - 511410 Health - Employer 22,619 23,296 24,437 24,565 872 - 511500 Workers Compensation 261 312 312 335 Total Personnel Services 245,562 246,662 247,803 255,024 Supplies 872 - 521000 Operating Supplies 458 150 150 500 872 - 521100 Office Supplies 5,999 467 600 600 872 - 521300 Motor Vehicle Supplies - 2 2 100 Total Supplies 6,457 619 752 1,200 Utility Services 872 - 533500 Vehicle Fuel 420 500 600 600 Total Utility Services 420 500 600 600 Operations Support 872 - 534000 Postage 5 25 25 100 872 - 534200 Printing & Binding - - - 200 872 - 534710 Service Fees - GovDeals - - 8 - Total Operations Support 5 25 33 300 Staff Support 872 - 535100 Uniforms - - - 160 872 - 535300 Memberships 1,506 1,500 1,500 1,500 872 - 535400 Publications 15 15 - - 872- 535500 Training /Travel 3,004 6,000 6,000 6,125 872 - 535510 Meeting Expenses - 120 200 200 Total Staff Support 4,525 7,635 7,700 7,985 187 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND 2011 -12 ACTUAL 2012 -13 2012 -13 BUDGET ESTIMATE 2013 -14 BUDGET Operating Equipment 872 - 571000 Furniture and Fixtures 7,591 2,270 - 1,800 872 - 571500 Operating Equipment - - - 250 Total Operating Equipment 7,591 2,270 - 2,050 188 . • � 1 1 VISION STATEMENT The primary function of the Fleet Maintenance Department is to perform preventive maintenance and repair on all city owned vehicles and equipment. MISSION STATEMENT Maintain and repair of all city owned vehicles and equipment to reduce their down time and increase their lifespan. GOALS AND OBJECTIVES • Maintain and repair vehicles and equipment to increase their lifespan. • Optimize fleet availability by improving turn - around times. • Develop and implement fleet utilization guidelines and procedures. DEPARTMENT DESCRIPTION Maintain fleet vehicles including: transmission service, motor oil changes, state inspections, and tire repair and replacement. Troubleshoot, diagnose, and repair mechanical and electrical failures. 189 FLEET MAINTENANCE 2011 -12 2012 -13 2013 -14 Fleet Maintenance Supervisor 1 1 1 Fleet Maintenance Foreman 1 0 0 Fleet Mechanic II 0 1 1 Fleet Mechanic 1 2 2 2 TOTAL POSITIONS 1 41 4 4 ., I:j4:1;[i]NT1I_1ki [* *1011 IOLAti] �•'� Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Maintenance vehicles -Fire vehicles and equipment -Fleet Service vehicles - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Drainage vehicles and equipment - Economic Development vehicles - Purchasing vehicles -Motor Pool vehicles Total Work Orders Issued Number of after -hour calls 423 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Maintenance vehicles -Fire vehicles and equipment -Fleet Service vehicles - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Drainage vehicles and equipment - Economic Development vehicles - Purchasing vehicles -Motor Pool vehicles Total Work Orders Issued Number of after -hour calls 423 404 426 328 534 420 251 352 300 7 8 10 21 28 25 55 60 65 132 250 265 60 37 40 12 30 35 49 45 49 119 161 165 265 239 249 182 203 216 4 7 13 5 12 13 10 12 14 1,923 2,382 2,305 43 46 48 % of all vehicles and equipment issues resolved without recall 97% 97% 97% 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget % of all vehicles and equipment issues resolved without recall 97% 97% 97% Average field service calls, vehicle and equipment Failures 160 198 192 Average response time for emergency repair, in minutes 25 25 25 191 2011 -12 2012 -13 2013 -14 Effectiveness Actual Budget Budget Average field service calls, vehicle and equipment Failures 160 198 192 Average response time for emergency repair, in minutes 25 25 25 191 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate I Budget Personnel $186,525 $185,571 $222,091 Supplies 130,444 173,681 169,025 City Support Services 1,500 2,400 3,500 Utility Services 3,710 5,000 5,000 Operations Support 0 400 400 Staff Support 2,895 4,300 4,500 City Assistance 0 0 180 Maintenance Services 69,411 92,645 70,750 Rental /Leasing 270 200 200 Operating Equipment 4,932 10,000 5,000 Capital Outlay 0 0 10,000 Total $399,686 $474,197 $490,646 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases by 3.5% from the FY 2012 -13 year end estimate. The purchase of a diagnostic scanning tool for the emergency vehicles should help reduce the cost of outside repairs. Turnover in FY 2012 -13 resulted in lower than average expenditures in personnel. 192 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877 - 511110 Regular 877 - 511120 Overtime 877-511180 LTD 877 - 511210 Longevity 877 - 511310 FICA - Employer 877 - 511350 TMRS - Employer 877 - 511410 Health - Employer 877 - 511500 Workers Compensation Total Personnel Services Supplies 150,906 877 - 521000 Operating Supplies 877 - 521005 Supplies - Inspection Stickers 877 - 521100 Office Supplies 877 - 521200 Medical /Chemical Supplies 877 - 521300 Motor Veh. Supplies 877 - 521600 Equip Maint Supplies Total Supplies 1,766 City Support Services 877 - 532400 Computer Fees & Licenses Total City Support Services Utility Services 877 - 533500 Vehicle Fuel Total Utility Services Operations Support 877 - 534200 Printing & Binding Total Operations Support 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 125,830 150,906 135,550 153,894 3,657 2,000 2,500 2,000 366 472 350 477 5,868 1,394 1,364 1,766 10,322 11,804 10,400 12,061 21,145 24,086 19,750 24,800 17,667 24,437 13,500 24,565 1,669 3,429 2,157 2,528 186,524 218,528 185,571 222,091 2,943 3,000 3,000 3,000 750 782 781 1,125 477 300 300 300 1,508 13,500 13,500 13,500 123,714 141,500 155,000 150,000 1,052 1,100 1,100 1,100 130,444 160,182 173,681 169,025 1,500 2,400 2,400 3,500 1,500 2,400 2,400 3,500 3,710 7,200 5,000 5,000 3,710 7,200 5,000 5,000 - 368 400 400 - 368 400 400 193 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Suaaort 877 - 535100 Uniforms 1,327 2,200 2,000 2,200 877 - 535200 Annual Awards 35 100 100 100 877 - 535500 Training /Travel 1,398 2,000 2,000 2,000 877 - 535510 Meeting Expenses 135 200 200 200 Total Staff Support 2,895 4,500 4,300 4,500 City Assistance 877 - 537100 Medical Services - - - 180 Total City Assistance - - - 180 Maintenance Services 877 - 551000 Outside Fleet Repair 64,365 88,500 86,895 65,000 877 - 551100 Building Maintenance 794 750 750 750 877 - 551400 Minor & Other Equip Maintenance 4,253 5,000 5,000 5,000 Total Maintenance Services 69,412 94,250 92,645 70,750 Rental -ROW 877 - 561100 Rental Equipment Total Rental -ROW Operating Equipment 877 - 571500 Operating Equipment Total Operating Equipment Capital Outlay 877 - 581200 Vehicles & Accessories Over $5,00( 877 - 581500 Equipment Over $5,000 Total Capital Outlay 270 200 200 200 270 200 200 200 4,932 5,000 10,000 5,000 4,932 5,000 10,000 5,000 194 10,000 - - - 10,000 DEPARTMENT: PUBLIC WORKS BUILDING DIVISION: 878 MAINTENANCE 101 GENERAL VISION STATEMENT Building Maintenance ensures facilities are maintained and operated efficiently for the benefit of employees and the citizens of Schertz. MISSION STATEMENT Provide safe, enjoyable, and attractive facilities that allow diverse programs and responsive services that enhance the quality of life of citizens and employees by managing building functions, facility care, and security through quality maintenance in a professional environment. GOALS AND OBJECTIVES • Provide quality customer services in an effective and efficient manner. • Promote and implement energy efficiency programs to reduce utility consumption. • Provide high - quality preventative maintenance to extend the life of facilities. NJ A •M 11 • Building Maintenance services and maintains 19 facilities totaling 202,847 square feet with a value of $25,277,765, consisting of carpet, the floors, other flooring, offices, storage areas, restrooms, meeting /training rooms. Provide facility maintenance repairs, and upkeep of City Hall, Administration Building, Police, Fire, EMS, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing, Public Works, Animal Control, Fire /EMS substation on I.H.35, Marion EMS substation, Records, and Facilities Maintenance. Provide preventive maintenance on HVAC units, stand -by generators, replacing light bulbs and ballasts, plumbing repairs, carpentry work, painting, employee ID 195 badges and building access, minor electric and general building and fixture repairs. This department was reorganized and restructured to report to the Director of Public Works in December of 2012. ORGANIZATION CHART FACILITIES MAINTENANCE 2011-12 2012-13 2013-14 Facilities Maintenance Foreman 0 1 1 Facilities Maintenance Worker 1 0 1 1 TOTAL POSITIONS 0 2 2 196 Square footage maintained Events set up City Buildings Maintained Completed work orders HVAC units air filters replaced Light bulbs and ballasts replaced Miscellaneous Items (office moving etc.) Plumbing Repairs Electrical Repairs Preventive maintenance on Generators 202,847 202,847 202,847 19 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Square footage maintained Events set up City Buildings Maintained Completed work orders HVAC units air filters replaced Light bulbs and ballasts replaced Miscellaneous Items (office moving etc.) Plumbing Repairs Electrical Repairs Preventive maintenance on Generators 202,847 202,847 202,847 19 19 19 600 800 850 2291 2298 2300 353 600 620 310 378 380 65 162 180 144 205 220 3 12 12 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $0 $66,058 $92,966 Supplies 0 43 1,043 Utility Services 0 2,952 4,350 Staff Support 0 875 2,600 City Assistance 0 12,623 20,000 Maintenance Services 0 60,572 58,170 Rental Equipment 0 1,400 1,400 Operating Equipment 0 540 0 Capital Outlay 0 41,781 118,000 Total $0 $186,844 $298, 529 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases by 59.8% from the FY 2012 -13 year end estimate. This division was separated from Facilities Maintenance, now General Services, early in the FY 2012 -13. The FY 2013 -14 Budget reflects the full year funding of this function. In addition to recognizing a full year's worth of expenditures there will also be improvements made to the Council Chambers security measures and audio /visual systems. 197 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET INTERNAL SERVICE EXPENDITURES -111 IN 911zIC2►T,I_1 l►k1114z /_L160 Personnel Services 878 - 511110 Regular - 48,699 38,965 61,488 878 - 511120 Overtime - - 650 - 878- 511180 LTD - 194 194 191 878 - 511210 Longevity - - - 2,717 878 - 511310 FICA - Employer - 4,786 4,786 4,912 878 - 511350 TMRS - Employer - 9,765 9,765 10,099 878 - 511410 Health - Employer - 11,698 11,698 12,283 878 - 511500 Workers Compensation - - - 1,276 Total Personnel Services - 75,142 66,058 92,966 Supplies 878 - 521000 Operating Supplies - - - 1,000 878 - 521300 Motor Veh. Supplies - 43 43 43 Total Supplies - 43 43 1,043 Utility Services 878 - 533500 Vehicle Fuel - 2,952 2,952 4,350 Total Utility Services - 2,952 2,952 4,350 198 101 GENERAL FUND CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 ACTUAL Staff Support 878 - 535100 Uniforms 878 - 535200 Annual Awards 878 - 535300 Memberships 878 - 535500 Training /Travel 878 - 535510 Meeting Expenses Total Staff Support City Assistance 878 - 537100 Medical Services Total City Assistance Maintenance Services 878 - 551100 Building Maintenance 878 - 551400 Minor & Other Equip Maintenance 878 - 551800 Other Maint Agreement 878 - 551810 Maintenance Agreement- Radios Total Maintenance Services Rental -ROW 878 - 561100 Rental Equipment Total Rental -ROW Operating Equipment 878 - 571700 Improvements Under $5,000 Total Operating Equipment Capital Outlay 878 - 581700 Improvements Over $5,000 Total Capital Outlay 199 2012 -13 2012 -13 2013 -14 BUDGET ESTIMATE BUDGET 575 775 800 - - 100 30 100 100 - - 1,500 70 - 100 675 875 2,600 12,623 20,000 12,623 20,000 - 58,250 51,034 45,000 - - 500 9,538 9,538 12,038 - - 632 67,788 60,572 58,170 - 1,400 1,400 1,400 1,400 1,400 1,400 540 - - - 540 - 41,781 41,781 118,000 41,781 41,781 118,000 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. me DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part-time intake and information office in Schertz. Prescriptions will be filled and administered at the Hospital's Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital's drug program. This contract is for $5,000. The City expanded the Hot Meals program to senior citizens through an agreement with the Comal County Senior Citizens Foundation. The partnership allows for seniors to get several hot meals five days a week at the former Library site. This agreement is for $42,000 annually. The City of Schertz also provides assistance to the Guadalupe Children's Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children's Advocacy Center's primary emphasis is placed on the well -being of the child to prevent further trauma. This agreement is for $5,000 Utility Services City Assistance Total $281 $0 $0 52,000 52,000 74,000 $52,281 $52,000 $74,000 PROGRAM JUSTIFICATION AND ANALYSIS The City will now also contract out for a new service to provide transportation for the elderly who would otherwise may not be able to get around on their own. 201 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Utility Services City Assistance Total $281 $0 $0 52,000 52,000 74,000 $52,281 $52,000 $74,000 PROGRAM JUSTIFICATION AND ANALYSIS The City will now also contract out for a new service to provide transportation for the elderly who would otherwise may not be able to get around on their own. 201 101 GENERAL FUND MISCELLANEOUS EXPENDITURES CITY ASSISTANCE CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 ACTUAL Utility Services 901 - 533200 Electric Utility Service Total Utility Services City Assistance 901 - 537300 Patient Assistance 901 - 537400 Transportation Assistance 901 - 537500 Children's Advocacy Assistance 901 - 537700 Senior Citizen Program Total City Assistance 202 281 281 2012 -13 2012 -13 2013 -14 BUDGET ESTIMATE BUDGET 5,000 5,000 5,000 5,000 - - - 22,000 5,000 5,000 5,000 5,000 DEPARTMENT: 910 COURT 101 GENERAL DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Court Technology $15,019 $54,266 $6,400 Court Security 0 25,540 0 Total $15,019 $82,806 $6,400 Other Expenditures Building Maintenance Division $0 $0 $85,000 Marshal Services Department $30,409 $30,409 $30,409 PROGRAM JUSTIFICATION AND ANALYSIS In the FY 2013 -14 Budget the Technology Fund will purchase 4 new ticket writers for our police officers. The Building Maintenance Division will utilize these funds in FY 2013 -14 for the Council Chamber improvements while the Marshal Services Department uses these funds to partially fund the salary of a Marshal who provides court room security. 203 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Court Technology $15,019 $54,266 $6,400 Court Security 0 25,540 0 Total $15,019 $82,806 $6,400 Other Expenditures Building Maintenance Division $0 $0 $85,000 Marshal Services Department $30,409 $30,409 $30,409 PROGRAM JUSTIFICATION AND ANALYSIS In the FY 2013 -14 Budget the Technology Fund will purchase 4 new ticket writers for our police officers. The Building Maintenance Division will utilize these funds in FY 2013 -14 for the Council Chamber improvements while the Marshal Services Department uses these funds to partially fund the salary of a Marshal who provides court room security. 203 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET MISCELLANEOUS EXPENDITURES 019111:4d :7 *11 7 lot 111141771PI h� Operating Equipment 910 - 571600 Court Technology 910 - 571700 Court Security Total Operating Equipment 204 15,019 47,122 57,266 - 3,931 25,540 15,019 51,053 82,806 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor's Office into this fund. Revenue Taxes $4,306,882 Fund Transfers 0 Miscellaneous 390,726 Total $4,697,608 Expenses Professional Service 37,760 Debt Service 4,549,424 Total $4,587,185 PROGRAM JUSTIFICATION AND ANALYSIS $5,056,448 0 394,131 $5,450,579 22,000 5,159,422 $5,181,422 $5,204,493 1,069 391,213 $5,596,775 42,350 5,554,425 $5,596,775 Revenues The revenues for FY 2013 -14 increase by 2.7% from the FY 2012 -13 year end estimate. Expenses The FY 2013 -14 Budget increases by 8.0% from the FY 2012 -13 year end estimate. This increase is due to the 2 new tax notes issued for the P25 compliant radios and the new fire engine. 205 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Taxes $4,306,882 Fund Transfers 0 Miscellaneous 390,726 Total $4,697,608 Expenses Professional Service 37,760 Debt Service 4,549,424 Total $4,587,185 PROGRAM JUSTIFICATION AND ANALYSIS $5,056,448 0 394,131 $5,450,579 22,000 5,159,422 $5,181,422 $5,204,493 1,069 391,213 $5,596,775 42,350 5,554,425 $5,596,775 Revenues The revenues for FY 2013 -14 increase by 2.7% from the FY 2012 -13 year end estimate. Expenses The FY 2013 -14 Budget increases by 8.0% from the FY 2012 -13 year end estimate. This increase is due to the 2 new tax notes issued for the P25 compliant radios and the new fire engine. 205 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 505 TAX INTEREST & SINKING ACTUAL BUDGET ESTIMATE BUDGET FINANCIAL SUMMARY Revenue Summary Taxes 4,306,882 5,032,646 5,056,448 5,204,493 Fund Transfers - 55,000 - 1,069 Miscellaneous 390,726 381,625 394,131 391,213 Expenditure Summary Professional Service 37,760 42,350 22,000 42,350 Debt Service 4,549,426 5,159,586 5,159,422 5,554,425 OVER /UNDER 110,422 267,335 269,157 - FUNDING FROM RESERVES - - - (1,069) BEGINNING FUND BALANCE 117,251 227,673 227,673 496,830 ENDING FUND BALANCE 227,673 495,008 496,830 495,761 206 CITY OF SCNERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 505 TAX INTEREST & SINKING ACTUAL BUDGET ESTIMATE REVENUES Taxes 000 - 411900 Property Tax Revenue Total Taxes Fund Transfers 000 - 486000 Transfer From Fund Balance 000 - 486100 Transfer In 000 - 486401 Transfer In - Bond Projects Total Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 492000 Investment Income 000 - 495015 Contribution from SED 000 - 497000 Misc Income 000 - 498000 Proceeds from Refunding Debt Total Miscellaneous 2013 -14 BUDGET 4,306,882 5,032,646 5,056,448 5,204,493 4,306,882 5,032,646 5,056,448 5,204,493 - - - 1,069 55,000 - - - 55,000 - 1,069 41 50 56 75 23,860 12,500 25,000 25,000 366,825 369,075 369,075 366,138 390,726 381,625 394,131 391,213 207 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 GENERAL GOVERNMENT EXPENDITURES Professional Services 101 - 541500 Paying Agent 101 - 541502 Cost of Bond Issuance Total Professional Services Debt Service 101- 555612 Bond -GO Refunding 2010 - Principal 101 - 555612.1 Bond -GO Refunding 2010 - Interest 101 - 555622 Bond -CO SR2003- Principal 101 - 555622.1 Bond -CO SR2003- Interest 101 - 555624 Bond -Comm Proj SR04- Principal 101 - 555624.1 Bond -Comm Proj SR04- Interest 101 - 555626 Bond -CO SR2006- Principal 101 - 555626.1 Bond -CO SR2006- Interest 101 - 555628 Bond -CO 2007 - Principal 101 - 555628.1 Bond -CO 2007 - Interest 101 - 555629 Bond -GO 2007 - Principal 101 - 555629.1 Bond -GO 2007 - Interest 101 - 555630 Bond -GO SR2008- Principal 101 - 555630.1 Bond -GO SR2008- Interest 101 - 555631 Bond -GO SR2009- Principal 101 - 555631.1 Bond -GO SR2009- Interest 101 - 555633 Bond -GO SR201 1 -Principal 101 - 555633.1 Bond -GO SR201 1 -Interest 101 - 555634 Bond -GO 2011A Refund - Principal 101 - 555634.1 Bond -GO 2011A Refund - Interest 101 - 555635 Bond -GO 2012 - Principal 101 - 555635.1 Bond -GO 2012 - Interest 101 - 555636 Tax Note - SR2013 - Principal 101 - 555636.1 Tax Note - SR2013 - Interest 101 - 555637 Tax Note - SR2013A - Principal 101 - 555637.1 Tax Note - SR2013A - Interest 101 - 555800 Bond Premium 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 1,950 35,810 37,760 240,000 82,650 200,000 11,265 315,000 20,703 100,000 648,981 102,900 22,177 225,000 198,820 370,000 364,679 505,000 340,638 90,000 474,592 140,000 97,021 2,350 40,000 42,350 250,000 77,125 210,000 3,833 325,000 6,910 200,000 642,982 109,534 18,499 235,000 189,561 385,000 349,089 510,000 327,950 200,000 367,238 70,000 153,081 295,000 233,784 2,000 20,000 22,000 250,000 77,125 210,000 3,833 325,000 6,906 200,000 642,981 109,533 18,498 235,000 189,419 385,000 349,088 510,000 327,950 200,000 367,238 70,000 153,067 295,000 233,784 2,350 40,000 42,350 260,000 70,750 200,000 634,982 112,834 14,106 245,000 179,792 430,000 332,259 590,000 314,201 210,000 358,038 615,000 145,916 285,000 219,284 160,000 11,223 155,000 11,040 Total Debt Service 4,549,426 5,159,586 5,159,422 5,554,425 208 EXAM Z 1110 P►1: /1il,V OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE CITY OF SCHERTZ OPERATING BUDGET 2013 -14 » ��• 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 209 110,422 267,335 269,157 - - - - (1,069) 117,251 227,673 227,673 496,830 227,673 495,008 496,830 495,761 W�t�r 84 so"i - !W�iwes Nut Water & Sewer Expenditures ME ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 212 FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City's water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the "retail" water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City's "wholesaler" for water production and transport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenues Franchises $184,016 $195,710 Permits 0 38,794 Fees 14,873,696 15,349,744 Fund Transfers 113,004 1,662,901 Miscellaneous 401,864 430,548 Total $15,572,580 $17,677,697 Expenses Business Office $525,592 $620,210 W &S Administration 15,451,102 14,596,839 Projects 0 1,252,777 Total $15,976,695 $16,469,826 • ►� •► _►l $195,710 12,000 16,092,683 2,687,196 165,440 $19,153,029 $621,700 16,343,838 2,050,000 $19,015,038 Revenue Revenue for the FY 2013 -14 Budget will increase by 8.3% from the FY 2012 -13 year end estimate. This increase is due to the fee increases and a growth in the customer base and a transfer in from reserves to fund new projects. Miscellaneous revenue will decrease as the San Antonio Water System (SAWS) will no longer be paying the City a reservation fee for the construction of waterlines within our City limits. 213 Expenses The FY 2013-14 Budget will increase by 15.5% from FY 2012-13 year end estimates. The Schertz Seguin Local Government, Cibolo Creek Municipal Authority, and Bexar Waste will all be raising their services fees they charge the City. Additionally the Water & Sewer Fund will fund half of the construction on a new water tower in the southeastern quadrant of the City to provide water utilities to the developing areas. ME CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE Revenue Summary Franchises Permits Fees Fund Transfers Miscellaneous Expenditure Summa t7:1011A U, WC1000:101IA1:3011111 2013 -14 BUDGET 184,016 187,920 195,710 195,710 - - 38,794 12,000 14, 873, 695 14, 655, 376 15, 349, 744 16, 092, 683 113,004 1,419,298 1,662,901 2,687,196 401,863 430,148 430,548 165,440 BUSINESS OFFICE 525,592 615,844 620,210 621,700 TOTAL GENERAL GOVERNMENT 525,592 615,844 620,210 621,700 PUBLIC WORKS TOTAL MISC & PROJECTS - 1,302,500 1,252,777 W & S ADMINISTRATION 15,451,103 14,761,196 14,596,839 16,343,338 TOTAL PUBLIC WORKS 15,451,103 14,761,196 14,596,839 16,343,338 MISC & PROJECTS PROJECTS - 1,269,519 1,212,278 2,050,000 AVIATION HEIGHTS - 32,981 40,499 - TOTAL MISC & PROJECTS - 1,302,500 1,252,777 2,050,000 TOTAL EXPENDITURES 15,976;65 X6,679,540 6469,86 1930115, ©8 OVER /UNDER (404,117) 13,202 1,207,871 137,991 FUNDING FROM RESERVES - (1,300,000) - (2,050,000) BEGINNING FUND EQUITY 3,139,087 2,734,970 2,734,970 3,942,841 ENDING FUND EQUITY 2,734,970 1,448,172 3,942,841 2,030,832 215 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE Frnnr_hicac 000 - 421490 Tower Leasing Permits 000 - 432400 Development Permit Fees 2013 -14 BUDGET 184,016 187,920 195,710 195,710 38,794 12,000 000 - 455200 Garbage Collection Fee 3,427,008 3,600,000 3,500,000 3,600,000 000 - 455600 Fire Line Fees 20,414 20,000 20,635 22,000 000 - 455700 Recycle Fee Revenue 244,054 250,000 250,000 262,983 000 - 455800 W &S Line Construction Reimb 24,500 30,000 22,475 30,000 000 - 457100 Sale of Water 7,657,695 7,279,626 7,864,154 8,043,200 000 - 457110 Edwards Water Lease 204,399 166,250 96,942 127,000 000 - 457120 Transfer Charge -Selma 25,344 20,000 42,000 42,000 000 - 457130 Transfer Charge -UC 2,200 2,000 8,072 5,000 000 - 457140 Transfer Charge- Converse - 15,000 35,000 30,000 000 - 457200 Sale of Meters 60,849 90,000 54,491 90,000 000 - 457400 Sewer Charges 3,023,567 3,000,000 3,271,096 3,658,000 000 - 457500 Water Penalties 180,795 180,000 182,379 180,000 000 - 459200 NSF Check Fee -Water &Sewer 2,870 2,500 2,500 2,500 T ©tai Fees 14,87,) 14,655,376 1 x,349,744 16,092,683 Fund Transfers 000 - 481000 Transfer From Reserves 000 - 486100 Transfer In 000 - 486102 Transfer From Equip Reserves 000 - 486103 Transfer From Vehicle Reserve; 000 - 486204 Interfund Chrg- Drainage Billing 000 - 486411 Transfer in- Capital Recovery - 1,300,000 - 2,050,000 28,330 - - - - - - 102,500 - - - 290,380 84,674 119,298 119,298 124,316 - - 1,543,603 120,000 216 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 NVA 2011 -12 2012 -13 2012 -13 2013 -14 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET Miscellaneous 000 - 490000 Misc Charges 780 200 6,200 700 000 - 491000 Interest Earned 1,868 1,600 1,000 2,000 000 - 491200 Investment Income 13,470 12,000 7,000 12,000 000 - 493400 Donations - Christmas Activities 750 - - - 000- 495013 Capital Contribution Reserve (35,862) - - - 000- 496050 SSLGC - SAWS Reservation 269,000 269,000 269,000 - 000- 497000 Miscellaneous Income W &S 47,833 40,000 40,000 40,000 000 - 498110 SSLGC Reimbursement 104,024 107,348 107,348 110,740 Total Misceo ne ©us 401 86 43x,148 4 48 165 440 NVA ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 218 WORKS • PUBLIC BUSINESS 202 WATER AND SEWER VISION STATEMENT The Business Office is working to serve our customers and the community with exceptional service and customer satisfaction. MISSION STATEMENT To provide an exceptional customer service for all of our customers and to resolve any utility billing issues in a timely, reliable, and efficient manner. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services for all customers. • To encourage and educate our customers to use delivery of e -mail statements. • To encourage and educate our customers to pay their utility bill by using the City's automatic draft payments services and online web payments, and e- services through their financial institution. • To read water meters in a safe, reliable, and efficient manner • Provide accurate utility billing statements DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer's account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. 219 BUSINESS OFFICE ORGANIZATIONAL CHART BUSINESS OFFICE 2011 -12 2012 -13 2013 -14 Business Office Manager 1 1 1 Business Office Assistant Manager 1 1 1 Solid Waste Coordinator /Debt Collections Clerk 1 1 1 Senior Utility Billing Clerk /Cash Collections Clerk 1 1 1 Utility Billing Clerk 3* 3* 3* Meter Tech 1 2* 2 2 Meter Tech II 1 1 1 TOTAL POSITIONS 10 10 10 *One position is unfunded PERFORMANCE INDICATORS Water meter /accounts Garbage accounts Sewer accounts 220 12,192 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Water meter /accounts Garbage accounts Sewer accounts 220 12,192 12,748 12,867 11,237 11,740 12,084 11,386 11,429 11,500 BUSINESS OFFICE Meters per meter tech Accounts per clerks 4,064 4,249 4,289 3,048 3,187 3,216 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Meters per meter tech Accounts per clerks 4,064 4,249 4,289 3,048 3,187 3,216 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $383,991 $436,060 $446,455 Supplies 4,754 4,517 4,600 Human Services 40 183 183 City Support Services 0 1,000 6,375 Operations Support 96,538 115,000 117,000 Staff Support 3,893 7,150 7,100 Professional Services 23,383 23,000 24,000 Fund Charges /Transfers 0 20,000 0 Maintenance Services 7,060 11,000 13,440 Operating Equipment 5,933 2,300 2,547 Total $525,592 $620,210 $621,700 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget will increase by 0.2% from the FY 2012 -13 year end estimate. The budget for bad debt expense will now be assigned to the Water & Sewer Administration division instead of the Business Office. Offsetting that decrease is an increase in operational costs specifically in personnel with the merit and health insurance increase and City Support Services for the reverse 911 system annual maintenance. 221 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE GENERAL GOVERNMENT BUSINESS OFFICE Personnel Services 176- 511110 Regular 176 - 511120 Overtime 176 - 511180 LTD 176 - 511210 Longevity 176- 511310 FICA - Employer 176 - 511350 TMRS - Employer 176 - 511410 Health- Employer 176 - 511500 Workers Compensation Total Personnel Services Supplies 176- 521000 176- 521100 176- 521200 176- 521300 Total Sup Operating Supplies Office Supplies Medical /Chem Supplies Motor Vehicle Supplies plies Human Services 176- 531100 Pre - employment Check Total Human Services City Support Services 176- 532355 Software Maintenance 176- 532900 Contingencies Total City Support Services Operations Support 176- 534000 Postage 176- 534200 Printing & Binding 176- 534300 Copy Services Total Operations Support 2013 -14 BUDGET 267,290 291,795 291,795 297,573 3,480 6,000 6,000 6,000 774 930 930 922 7,924 8,362 8,288 9,674 19,967 23,421 23,421 23,963 41,399 47,791 47,791 49,274 41,665 56,249 56,249 56,852 1,492 2,146 1,586 2,197 383,991 436,694 436,060 446,455 1,893 1,917 1,917 2,000 2,808 2,500 2,500 2,500 - 100 100 100 53 - - - 4,754 4,517 4,517 4,600 40 183 183 183 40 183 183 183 - - - 5,375 - 1,000 1,000 1,000 - 1,000 1,000 6,375 45,710 63,500 66,500 67,000 47,049 41,500 43,500 45,000 3,780 5,000 5,000 5,000 96,539 110,000 115,000 117,000 ��.a CITY OFSCHERTZ OPERATING BUDGET 2013 -14 202 -WATER & SEWER 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET Staff Support 7,060 11,000 11,000 13,440 176 - 535100 Uniforms 1,520 2,500 2,500 2,500 176- 535300 Memberships 65 150 150 100 176 - 535500 Training /Travel 1,694 3,500 3,500 3,500 176- 535510 Meeting Expense 613 1,000 1,000 1,000 Total Staff Support 3,892 7,150 7,150 7,100 Professional Services 176 - 541600 Misc bank charges 176- 541650 Misc Expenses 176 - 541800 Credit Card Fees Total Professional Services Fund Charges/Transfers 176 - 548700 Bad Debt Expense Total Fund Charges /Transfers - 500 500 500 395 500 500 500 22,988 22,000 22,000 23,000 23,383 23,000 23,000 24,000 20,000 20,000 - 20,000 20,000 - Maintenance Services 176- 551800 Other Maintenance Services 7,060 11,000 11,000 13,440 Total Maintenance Services 7,060 11,000 11,000 13,440 Operating Equipment 176- 571000 Furniture & Fixtures 500 500 500 500 176- 571200 Vehicles & Accessories 5,433 100 100 100 176- 571300 Computer & Peripheral - 1,500 1,500 800 176- 571400 Communication Equipment - 200 200 200 176- 571500 Equipment Under $5,000 - - - 947 Total Operating Equipment 5,933 2,300 2,300 2,547 223 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 224 DEPARTMENT: PUBLIC WORKS ADMINISTRATION DIVISION: 575 WATER & SEWER 202 WATER AND SEWER VISION STATEMENT The Water & Sewer Administration takes pride in providing superior customer service and excellent water and wastewater services to the citizens of Schertz. MISSION STATEMENT WATER DISTRIBUTION SYSTEM OPERATIONS AND MAINTENANCE To provide operations and maintenance services to the water distribution system in order to continuously deliver a safe and adequate supply of drinking water. WASTEWATER COLLECTION SYSTEM OPERATIONS AND MAINTENANCE To provide operation and maintenance services to the wastewater collection system in order to prevent wastewater overflows and safely deliver wastewater to the treatment plants. GOALS AND OBJECTIVES • Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. • Maintain a sound water and sewer system. • Ensure an adequate future water supply. • Encourage staff to be active in making decision to strengthen our ability to respond promptly to daily events. • Emphasize safety to our employees to reduce preventable accidents. • Promote water conservation, delivery of quality services, and providing accurate and timely responses to customer requests. 225 Provide water and wastewater services to all citizens. Conduct maintenance, repair, and expansion of water and wastewater services. Provide excellent customer service. Assist other departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Review plat and subdivision plans. Review water and wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability and Certificate of Convenience and Necessity. Meet with developers and utility providers. Conduct department training, education, and planning. ORGANIZATION CHART 226 WATER & SEWER ADMINISTRATION 2011 -12 2012 -13 2013 -14 Director 1 1 1 Coordinator 0 1 1 Senior Administrative Assistant 1 1 1 Inspector 1 2 2 Clerk /Dispatcher 1 1 1 Schertz- Seguin Local Government Corp Gen Mgr 1 1 1 Water & Sewer Supervisor 1 1 1 Water & Sewer Foreman 1 1 1 Serviceman 111 2 1 1 Serviceman II 4 4 4 Serviceman 1 8 8 8 TOTAL POSITIONS 21 22 22 PERFORMANCE INDICATORS Water Accounts 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Water Accounts 12,192 12,748 12,867 Miles of Water Main 195 199 204 Miles of Sewer Main 85 87 89 Gallons Pumped (Edwards), acre feet 114 150 180 Gallons Received (SSLGC), acre feet 5,230 5,440 6,000 Gallons Distributed, acre feet 4,950 5,080 5,160 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Gallons Pumped (Edwards), acre feet 114 150 180 Gallons Received (SSLGC), acre feet 5,230 5,440 6,000 Gallons Distributed, acre feet 4,950 5,080 5,160 New Meter Installed 2011 -12 2012 -13 2013 -14 Effectiveness I Actual Estimate I Budget New Meter Installed 271 297 357 New Service Taps 3 9 18 Water Service Calls 346 409 512 Water Main Break, Service Repair Calls 380 433 445 Sewer Backup and Repair Calls 118 145 160 0 -rA Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $1,021,525 $990,216 1,202,040 Supplies 135,448 146,050 195,150 Human Services 596 1,000 1,000 City Support Services 35,390 77,500 78,100 Utility Services 3,358,895 3,245,900 3,339,800 Operations Support 6,746 8,750 9,250 Staff Support 19,759 25,400 28,200 City Assistance 769 1,912 1,900 Professional Services 249,432 212,440 249,113 Fund Charges /Transfers 4,613,468 2,721,554 3,356,760 Maintenance Services 5,786,836 5,585,250 5,924,250 Other Costs 30,956 35,000 35,000 Debt Service 167,959 1,353,891 1,458,925 Rental /Leasing 3,216 4,901 6,070 Operating Equipment 20,107 6,180 6,400 Capital Outlay 0 180,895 451,380 Total $15,451,102 $14,596,839 $16,343,338 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget increases by 12.0% from the FY 2012 -13 year end estimate. Personnel expenses will increase in FY 2013 -14 through lower turnover and filling all vacancies. Fund Charges /Transfers increase with the addition of a contribution to the Cibolo Creek Municipal Authority to help with the construction of a new sewer treatment plan in the developing southern Schertz. The contribution to the Cibolo Valley Local Government Corporation will increase along with addition of bad debt expense to this division. Maintenance Services increase with an increase in the cost of sewer treatment and garbage collection services. This division will also purchase 3 replacement vehicles, 2 new trucks, and a Vacuum & Router truck to help with the maintenance and repair of the sewer lines. These capital items will be purchased with the Water & Sewer vehicle and equipment replacement reserves. 228 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET PUBLIC WORKS ADMINISTRATION Personnel Services 575 - 511110 Regular 684,096 784,350 682,250 798,848 575 - 511120 Overtime 22,056 20,000 18,000 17,500 575 - 511180 LTD 2,158 2,534 1,850 2,540 575 - 511210 Longevity 24,665 18,848 20,849 22,532 575 - 511230 Certification Allowance 15,325 14,101 16,500 14,101 575 - 511240 Vehicle Allowance 900 900 900 900 575 - 511310 FICA - Employer 53,891 63,977 58,500 65,150 575 - 511350 TMRS - Employer 117,350 130,546 95,000 133,961 575 - 511410 Health - Employer 89,799 131,249 85,250 129,337 575 - 511500 Workers Compensation 11,285 17,508 11,117 17,171 Total Personnel Services 1,021,525 1,184,013 990,216 1,202,040 Supplies 575 - 521000 Operating Supplies 8,786 9,020 9,500 9,100 575 - 521100 Office Supplies 1,036 4,000 3,000 1,500 575 - 521200 Medical Supplies 1,908 5,000 3,000 4,000 575 - 521400 Plumbing Supplies 61,175 85,000 35,000 85,000 575 - 521405 Water Meters -New 61,969 95,000 95,000 95,000 575 - 521600 Equip Maint Supplies 573 550 550 550 Total Supplies 135,447 198,570 146,050 195,150 Human Services 575 - 531100 Pre - employment Check 596 1,000 1,000 1,000 Total Human Services 596 1,000 1,000 1,000 Citv Support Services 575 - 532400 Computer Fees & Licenses - 5,500 5,500 5,500 575 - 532410 Computer Consulting 1,010 7,000 7,000 7,000 575 - 532500 City Insurance - Commercial 28,639 30,000 30,000 35,600 575 - 532700 Records Management Service - 10,000 10,000 10,000 575 - 532800 Employee Appreciation Events 5,740 5,000 5,000 - 575- 532900 Contingencies - 16,150 20,000 20,000 Total City Support Services 35,389 73,650 77,500 78,100 229 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET Utility Services 575- 533100 Gas Utility 575 - 533200 Electricity 575 - 533300 Telephone /Lane Line 575 - 533310 Telephone /Cell Phones 575 - 533400 Water Purchase 575 - 533410 Water Utility Service 575 - 533500 Vehicle Fuel Total Utility Services Operations Support 575 - 534100 Advertising 575 - 534200 Printing & Binding 575 - 534300 Copy Services Total Operations Support Staff Support 575 - 535100 Uniforms 575 - 535200 Annual Awards 575 - 535300 Memberships 575 - 535400 Publications 575 - 535500 Training /Travel 575 - 535510 Meeting Expenses 575 - 535600 Prof. Certifications Total Staff Support City Assistance 575- 537100 Medical Services Total City Assistance Professional Services 575 - 541200 Legal Services 575 - 541300 Other Consul /Prof Service 575 - 541305 Cell Tower Management Fees 575 - 541310 Contractual Services 575 - 541400 Auditor /Accounting Service 575 - 541500 Paying Agent 575- 541800 Misc Expenses Total Professional Services 1,842 262,157 2,644 3,027,035 2,099 R11 119 3,200 228,000 5,000 4,000 MEME. NMI •1 111 4,000 •:: 111 3,358,896 2,728,163 3,245,900 3,339,800 - 1,750 1,750 1,750 3,400 4,000 3,500 4,000 3,346 3,500 3,500 3,500 6,746 9,250 8,750 9,250 7,513 13,000 9,500 9,500 - 600 500 600 4,242 7,500 5,000 7,500 155 280 200 400 6,746 8,100 8,100 8,100 976 1,800 1,800 1,800 127 300 300 300 19,759 31,580 25,400 28,200 769 1,912 1,912 1,900 769 1,912 1,912 1,900 77,096 50,000 50,000 80,000 34,478 35,000 35,000 35,000 45,901 52,000 52,000 4,979 •• . 50,000 50,000 24,000 24,000 24,000 24,000 950 1,400 1,400 1,400 62,029 41 249,433 261,526 212,440 249,113 230 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET Fund Charaes 575- 548040 Contribution to CVLGC 26,335 185,874 93,000 160,000 575 - 548050 Contribution to SSLGC 1,594,009 1,694,536 1,516,043 1,516,043 575 - 548060 Contribution to CCMA - - - 315,000 575 - 548101 Transfer Out - General Fund - 80,000 - 136,000 575 - 548106 Transfer Out - Special Events - - - 3,000 575 - 548411 Transfer Out - Capital Recovery 487,342 - - - 575- 548600 Inter Fund Charges -Admin 881,222 1,060,963 1,060,963 1,152,350 575 - 548610 Inter Fund Charge - Fleet 47,749 51,548 51,548 54,367 575 - 548700 Bad Debt Expense 47,284 - - 20,000 575 - 548800 Depreciation Expense 1,503,526 - - - 575- 548900 Amortization Expense 26,002 - - - Total Fund Charges 4,613,469 3,072,921 2,721,554 3,356,760 Maintenance Services 575 - 551100 Building Maintenance 4,448 4,250 4,250 4,250 575 - 551300 Computer Maintenance 11,362 12,000 12,000 12,000 575 - 551400 Minor & Other Equip Maint 500 5,500 5,500 2,500 575 - 551500 Water Maintenance 49,984 30,000 15,000 15,000 575 - 551510 Waste Contractor Expense 3,307,186 3,138,000 3,138,000 3,300,000 575 - 551520 Sewer Treatment- CCMA/MUD 2,358,369 2,352,000 2,352,000 2,528,000 575 - 551530 Sewer Maintenance 31,595 30,000 30,000 30,000 575 - 551600 Street Maintenance Materials 22,211 22,000 22,000 22,000 575 - 551720 Low Flow Rebate Program 1,100 3,000 1,500 3,000 575 - 551740 Rebate UB Customer - 3,000 500 3,000 575 - 551800 Other Maintenance 80 4,500 4,500 4,500 Total Maintenance Services 5,786,835 5,604,250 5,585,250 5,924,250 Other Costs 575 - 554100 State Water Fees -TCEQ 30,956 40,000 35,000 35,000 Total Other Costs 30,956 40,000 35,000 35,000 Debt Service 575 - 555900 Debt Service - 971,565 971,565 969,000 575 - 555900. Interest Expense 167,959 382,326 382,326 489,925 Total Debt Service 167,959 1,353,891 1,353,891 1,458,925 231 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET Rental -ROW 575- 561000 Rental- Building & Land 575 - 561100 Rental -Equipment Total Rental -ROW Operating Equipment 575- 571000 Furniture & Fixtures 575 - 571200 Vehicles & Accessories 575 - 571300 Computer & Peripherals 575 - 571500 Minor Equipment 575 - 571800 Equipment Under $5,000 Total Operating Equipment Capitalized Equipment 575 - 581200 Vehicles & Accessories 575 - 581300 Computer & Peripherals 575 - 581800 Equipment Over $5,000 Total Capitalized Equipment 2,331 3,570 2,401 3,570 885 2,500 2,500 2,500 3,216 6,070 4,901 6,070 180 400 180 400 1,659 - - - 184 - - - 2,413 3,000 3,000 3,000 15,672 3,000 3,000 3,000 20,108 6,400 6,180 6,400 - - 72,450 353,380 - 98,000 98,000 98,000 - 90,000 10,445 - - 188,000 180,895 451,380 232 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET MISCELLANEOUS & PROJECTS PROJECTS Professional Services 900 - 541100 Engineering 900 - 541300 Other Consul /Prof Service Total Professional Services Fund Charges /Transfers 900 - 548406 Transfer Out - Public Improvemer Total Fund Charges /Transfers Maintenance Services 900 - 551900 Construction Total Maintenance Services 233 94,530 - - 94,759 - 367,519 367,519 2,050,000 367,519 367,519 2,050,000 902,000 750,000 - 902,000 750,000 - CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 202 -WATER & SEWER ACTUAL 2012 -13 BUDGET 2012 -13 2013 -14 ESTIMATE BUDGET MISCELLANEOUS & PROJECTS AVIATION HEIGHTS WATER IMPROVEMENT City Support Services 940 - 532900 Contingencies - 1,018 1,018 - Total City Support Services - 1,018 1,018 - Professional Services 940 - 541100 Engineering - 27,608 35,625 - 940- 541200 Legal Services - 355 - - 940- 541300 Other Consul /Prof Service - 4,000 3,856 - Total Professional Services - 31,963 39,481 - OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND EQUITY ENDING FUND EQUITY (404,117) 13,202 - (1,300,000) 3,139,087 2,734,970 2,734,970 1,448,172 234 1,207,871 137,991 - (2,050,000) 2,734,970 3,942,841 3,942,841 2,030,832 FUND: 411 CAPITAL RECOVERY FUND (Water & Sewer) VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service, safe and efficient streets, community services, development of community, cleanliness, and efficiency of storm water systems, and excellent water and sewer services to the citizens of Schertz. MISSION STATEMENT The purpose of the Capital Recovery Fund is to implement infrastructure projects, remain complaint with State requirements, and keep pace with city growth as outlined in the Water & Sewer Capital Improvement Plan. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. • Initiate and institute a study to implement reuse water throughout the City. • Provide citizens with quality projects completed on -time and on- budget. 235 DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. PERFORMANCE INDICATORS Water Storage Million Gallons 15.5 15.5 16.5 Water Connections 12,192 12,748 12,867 2011 -12 2012 -13 2013 -14 Input Actual Estimate Budget Water Storage Million Gallons 15.5 15.5 16.5 Water Connections 12,192 12,748 12,867 Gallons per connection 1,346 1,489 1,520 2011 -12 2012 -13 2013 -14 Effectiveness: Water Projects Actual Estimate Budget Gallons per connection 1,346 1,489 1,520 Revenue Fees $1,686,256 $1,365,440 Fund Transfers 487,342 0 Miscellaneous 19,302 293,601 Total $2,192,901 $1,659,041 Expenses Non Departmental $446,387 $1,559,603 Water Projects 0 18,265 Sewer Projects 0 125,000 Total $446,387 $1,702,868 236 $1,449,960 1,425,609 20,300 $576,109 1,750,000 0 $2,326,109 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Fees $1,686,256 $1,365,440 Fund Transfers 487,342 0 Miscellaneous 19,302 293,601 Total $2,192,901 $1,659,041 Expenses Non Departmental $446,387 $1,559,603 Water Projects 0 18,265 Sewer Projects 0 125,000 Total $446,387 $1,702,868 236 $1,449,960 1,425,609 20,300 $576,109 1,750,000 0 $2,326,109 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2013 -14 increase by 74.6% from FY 2012 -13 with a transfer in from water reserves to fund new projects. Expenses The FY 2013 -14 Budget increases by 36.6% from the FY 2012 -13 year end estimate. The new projects to be funded through water capital recovery reserves are a new water tank and distribution lines in south Schertz. Projects to be completed FY 2013 -14 • Preliminary engineering for the south Schertz wastewater treatment plant • Engineering for the southeast elevated water tank 237 411 - CAPITAL RECOVERY REVENUES Fees CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 000 - 455900 Capital Recovery-Water 1,038,730 1,173,600 880,200 880,200 000 - 455910 Capital Recovery-Waste Water 571,926 667,200 400,240 500,400 000 - 455913 Capital Recovery-N. Sewer Treatmt 75,600 83,400 85,000 69,360 Total Fees 1,686,256 1,924,200 1,365,440 1,449,960 Fund Transfers (25,000) (25,000) (25,000) 000 - 498100 000 - 481000 Transfer from Reserves - 1,542,674 - 1,425,609 000 - 486202 Transfer In from Water & Sewer 487,342 - - - Total Fund Transfers 487,342 1,542,674 - 1,425,609 Miscellaneous 000 - 491000 Interest Earned 398 250 400 300 000 - 491200 Investment Income 54,389 40,000 55,000 45,000 000 - 491800 Gain /Loss (18,314) - (20,299) - 000- 491900 Unrealized Gain /Loss (17,221) (25,000) (25,000) (25,000) 000 - 498100 Reimbursement -FM 78 Project 50 - - - 000- 498200 Reimbursement -Water Meters - 283,500 283,500 - Total Miscellaneous 19,302 298,750 293,601 20,300 238 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 411- CAPITAL RECOVERY ACTUAL BUDGET ESTIMATE BUDGET General Government NON - DEPARTMENTAL Supplies 101 - 521000 Operating Supplies Total Supplies Operations Support 101 - 534100 Advertising Total Operations Support Professional Services 101 - 541100 Engineering Services 101 - 541200 Legal Services -Water 101 - 541200.1 Legal Services - Sewer 101 - 541300 Professional Services -Water 101 - 541300.1 Professional Services - Sewer 101 - 541305 CCMA NorthCliffe Impact Fees 101 - 541400 Auditor Services 101 - 541650 Investment Management Fee Total Professional Services Fund Charges /Transfers 101 - 548000 Transfer Out 101 - 548202 Transfer Out - Water & Sewer 101 - 548800 Depreciation Expense 101 - 548900 Amortization Expense Total Fund Charges /Transfers Maintenance Services 101 - 551900 Construction Total Maintenance Services Debt Service 101 - 555628. Bond -CO SR2007- Interest Total Debt Service _ 5,000 - 5,000 5,000 - 5,000 109 109 - 109 109 109 - 109 68 - - - 293 5,000 - 5,000 - 5,000 - 5,000 - 74,000 5,000 74,000 - - 5,000 - - 360,000 - 360,000 2,000 2,000 2,000 2,000 4,250 4,000 4,000 4,000 6,611 450,000 16,000 450,000 239 - 1,543,603 - - - 120,000 215,429 - - - 2,962 - - - 218,391 - 1,543,603 120,000 5,740 10,000 - 1,000 5,740 10,000 - 1,000 215,538 206,515 - - 215,538 206,515 - - CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 411 - CAPITAL RECOVERY ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET General Government WATER PROJECTS City Support Services 900 - 532900 Contingency - 300,000 - - Total City Support Services - 300,000 - - Operations Support 900 - 534100 Advertising - - 265 - Total Operations Support - - 265 - Professional Services 900 - 541100 Engineering Services - 125,000 18,000 - 900- 541200 Legal Services - 5,000 - - Total Professional Services - 130,000 18,000 - Fund Charges/Transfers 900 - 548406 Transfer Out - Pubilc Improvement - - - 1,750,000 Total Fund Charges /Transfers - - - 1,750,000 Maintenance Services 900 - 551900 Construction - 1,250,000 - - Total Maintenance Services - 1,250,000 - - 240 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 411 - CAPITAL RECOVERY 2011 -12 2012 -13 ACTUAL BUDGET 2012 -13 2013 -14 ESTIMATE BUDGET General Government SEWER PROJECTS City Support Services 902 - 532900 Contingency - 300,000 - - Total City Support Services - 300,000 - - Professional Services 902 - 541100 Engineering Services - 1,114,000 125,000 - Total Professional Services - 1,114,000 125,000 - OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND EQUITY ENDING FUND EQUITY 1,746,511 - (43,827) 569,760 - (1,542,674) - (1,425,609) 3,283,904 5,030,415 5,030,415 4,986,588 5,030,415 3,487,741 4,986,588 4,130,739 241 Drain ge - Revenue 1,041,00 11 ?00 S 11042,700 242 Drainage - Expenditures TOTAL $1,039,008 243 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 244 ii 11 �� �0 VISION STATEMENT To provide the infrastructure for managing storm water and drainage for the safety of the community. MISSION STATEMENT To operate, maintain, and improve the infrastructure for efficient and safe collection and discharge of storm water and drainage. GOALS AND OBJECTIVES • Protect lives and property. • Improve quality of the storm water system by adding a Storm Water Manager to implement & manage Phase II Storm Water Program to keep in compliance with local, state and federal regulations. Ensure compliance with program requirements associated with the National Pollutant Discharge Elimination System permit. • Institute best management practices in the maintenance of our natural creek ways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support. • Review storm water infrastructure plans. • Maintain storm water data collection. • Continue to evaluate, consider, and pursue all available resources for improving management of the local storm water infrastructure. 245 Provide Storm water pollution and floodplain awareness to the community and city personnel. The Public Works Drainage Department is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of- ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to "users ". A "user" is any citizen or business that owns impervious surfaces, any man made structure, such as buildings, parking lots, or driveways. ORGANIZATIONAL CHART 246 DRAINAGE 2011 -12 2012 -13 2013 -14 Assistant Public Works Director 1 1 1 Stormwater Manager 0 1 1 Drainage Foreman 1 1 1 Drainage Worker II 2 2 2 Drainage Worker 1 3 3 3 TOTAL POSITIONS 71 81 8 PERFORMANCE INDICATORS Acres of Alleys Mowed 6.25 Acres of Rights -of -Way (ROW) Mowed 45.39 Acres of Drainage Ditches Mowed 157.75 6.25 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Acres of Alleys Mowed 6.25 Acres of Rights -of -Way (ROW) Mowed 45.39 Acres of Drainage Ditches Mowed 157.75 6.25 6.25 47.40 48.50 159.25 164.50 Monthly Operating Expenditures $45,571 $68,257 $66,671 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Monthly Operating Expenditures $45,571 $68,257 $66,671 ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 3,193 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 3,193 3,672 3,500 1,191 1,205 1,300 615 2,598 2,700 Revenue Fees Fund Transfers Miscellaneous Total Expenses Personnel Supplies Human Services City Support Services $734,530 $1,017,250 4,034 0 1,573 3,050 $740,137 1,020,300 $325,468 4,552 184 1,509 247 062,499 8,300 17,500 $1,041,000 0 1,700 $1,042,700 $457,350 8,300 325 26,500 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Fees Fund Transfers Miscellaneous Total Expenses Personnel Supplies Human Services City Support Services $734,530 $1,017,250 4,034 0 1,573 3,050 $740,137 1,020,300 $325,468 4,552 184 1,509 247 062,499 8,300 17,500 $1,041,000 0 1,700 $1,042,700 $457,350 8,300 325 26,500 Utility Services 21,375 26,552 29,500 Operations Support 0 0 2,460 Staff Support 3,705 6,400 7,625 City Assistance 378 840 840 Professional Services 20,759 72,800 23,500 Fund Charges /Transfers 165,046 188,336 197,304 Maintenance Services 42 22,000 22,000 Other Costs 100 200 200 Debt Services 3,169 18,091 18,574 Rental /Leasing 561 0 500 Operating Equipment 0 11,468 632 Capital Outlay 0 156,625 243,398 Total $546,848 $891,936 $1,039,008 PROGRAM JUSTIFICATION AND ANALYSIS Revenue For the FY 2013 -14 Revenue will increase by 2.2% from the FY 2012 -13 year end estimate. This increase is due to growth in the number of customers served by the City. Expenses The FY 2013 -14 Budget increases by 16.5% from the FY 2012 -13 year end estimate. This increase is due to the full year funding of the new Stormwater Manager which was approved in FY 2012 -13 and drainage improvements for the Borgfeld Detention and Arroyo Verde Dietz Creek. 248 204 - DRAINAGE FUND REVENUES Fees 000 - 457500 Drainage Penalties 000 - 457600 Drainage Fees Fund Transfers 000 - 486100 Transfer In Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 495013 Capital Contributions 000 - 497000 Misc Income - Drainage CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 5,170 4,000 7,250 5,000 729,360 994,157 1,010,000 1,036,000 249 91 811 100 100 100 600 750 600 100 2,200 1,000 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 204 - DRAINAGE FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET General Government 199 200 200 200 Expenditures 447 3,000 3,000 3,000 Personnel Services - 300 300 300 579 - 511110 Regular 220,424 296,953 246,446 302,833 579 - 511120 Overtime 281 1,000 750 1,200 579 - 511180 LTD 654 972 750 939 579 - 511210 Longevity 10,634 9,954 9,614 11,099 579 - 511230 Certification Allowance 3,485 6,601 3,500 6,601 579 - 511310 FICA - Employer 17,104 24,075 21,705 24,613 579 - 511350 TMRS - Employer 36,547 49,126 43,405 50,609 579 - 511410 Health - Employer 31,957 49,999 31,750 50,535 579 - 511500 Workers Compensation 4,382 8,726 4,579 8,921 Total Personnel Services 325,468 447,406 362,499 457,350 Supplies 579 - 521000 Operating Supplies 3,653 4,500 4,500 4,500 579 - 521100 Office Supplies 199 200 200 200 579 - 521200 Medical /Chem Supplies 447 3,000 3,000 3,000 579 - 521300 Motor Veh. Supplies - 300 300 300 579 - 521600 Equipment Maint. Supplies 254 300 300 300 Total Supplies 4,553 8,300 8,300 8,300 Human Services 579 - 531100 Pre - employment Check 184 325 325 325 Total Human Services 184 325 325 325 Citv Suaaort Services 579 - 532400 Computer Fees & Licenses - 3,500 3,500 3,500 579 - 532500 City Insurance Commercial 1,509 4,000 4,000 3,000 579 - 532900 Contingencies - 19,355 10,000 20,000 Total City Support Services 1,509 26,855 17,500 26,500 Utilitv Services 579 - 533300 Telephone /Land Lines - 1,488 52 - 579- 533310 Telephone /Cell Phones 799 2,400 1,500 1,500 579 - 533500 Vehicle Fuel 20,576 27,000 25,000 28,000 Total Utility Services 21,375 30,888 26,552 29,500 MCI CITY OF SCHERTZ OPERATING BUDGET 2013 -14 204 - DRAINAGE FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET Operations Support 17,362 62,300 62,300 20,000 579 - 534100 Advertising - 1,000 - 1,000 579 - 534200 Printing & Binding - 1,000 - 1,000 579 - 534300 Copy Services - 460 - 460 Total Operations Support - 2,460 - 2,460 Staff Support 165,046 189,136 188,336 197,304 579 - 535100 Uniforms 3,128 5,000 3,500 4,000 579 - 535500 Training /Travel 174 2,200 2,200 2,950 579 - 535510 Meeting Expenses 225 300 300 300 579 - 535600 Professional Certification 179 375 400 375 Total Staff Support 3,706 7,875 6,400 7,625 City Assistance 579 - 537100 Medical Services 378 840 840 840 Total City Assistance 378 840 840 840 Professional Services 579 - 541200 Legal Service 1,898 2,000 9,000 2,000 579 - 541310 Contractual Services 17,362 62,300 62,300 20,000 579 - 541400 Auditor /Accounting Service 1,500 1,500 1,500 1,500 Total Professional Services 20,760 65,800 72,800 23,500 Fund Charaes /Transfers 579 - 548500 Inter -Fund Charge -Gen Fund 35,480 49,708 49,708 51,800 579 - 548600 Inter -Fund Charge - Water 84,674 119,298 119,298 124,316 579 - 548610 Inter -Fund Charge - Fleet 14,922 19,330 19,330 20,388 579 - 548700 Bad Debt Expense 663 800 - 800 579 - 548800 Depreciation Expense 29,241 - - - 579- 548900 Amortization Expense 66 - - - Total Fund Charges /Transfers 165,046 189,136 188,336 197,304 Maintenance Services 579 - 551300 Computer Maintenance - 2,000 2,000 2,000 579 - 551610 Drainage Channel Maintenance 42 20,000 20,000 20,000 Total Maintenance Services 42 22,000 22,000 22,000 251 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 204 - DRAINAGE FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET Other Costs 579 - 554100 State Storm Water Fee 100 200 200 200 Total Other Costs 100 200 200 200 Debt Service 579 - 555900 Debt Service - 15,400 15,400 16,500 579 - 555900.1 Interest Expense 3,169 2,691 2,691 2,074 Total Debt Service 3,169 18,091 18,091 18,574 Rental -ROW 579 - 561100 Rental Equipment 561 500 - 500 Total Rental -ROW 561 500 - 500 Operating Equipment 579 - 571500 Equipment Under $5,000 - - 11,468 632 Total Operating Equipment - - 11,468 632 Capital Outlay 579 - 581010 Land Purchase - - 16,725 - 579- 581200 Vehicles & Access. Over $5,00( - 82,255 82,255 28,000 579 - 581500 Machinery /Equipment - 57,645 57,645 - 579- 581700 Improvements Over $5,000 - - - 215,398 Total Capital Outlay - 139,900 156,625 243,398 OVER /UNDER 193,286 38,381 128,364 3,692 FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 418,877 612,163 612,163 740,527 ENDING FUND EQUITY 612,163 650,544 740,527 744,219 252 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 253 254 Schertz E M S - Expenditures Personnel S 21848,462' Supplies 359,284 Professional & City Services 23117t6 16 Utility &. Maintenance Services 173,620 Operation Support & Services 2J561878 Capital Expense 350,500 Debt Service 152,7172 TOTAL S 61873,232 255 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 256 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) MISSION STATEMENT Ensure immediate availability of quality emergency medical services to the community and to excel in emergency medical technician, paramedic, and citizen training and education. VISION STATEMENT Provide high quality pre - hospital healthcare and education to the greater Schertz area. GOALS AND OBJECTIVES • Provide efficient pre - hospital transportation services to the communities that we serve. • Provide appropriate and timely education and training to our employees and all of our first responders to ensure the highest, most current care is provided. • Provide high quality Emergency Medical Technician - Basic and Paramedic training for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre - hospital healthcare providers in the State of Texas • Be thoroughly prepared for man -made and natural disasters in our jurisdiction, regionally, and statewide. 257 EMERGENCY MEDICAL SERVICES (EMS) • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We educate our employees by providing over sixty hours of Continuing Education annually and over thirty six hours for our first responders. Provide ambulance demonstrations and stand-by event coverage to further the knowledge of Emergency Medical Services and injury/illness prevention and preparedness. ORGANIZATIONAL CHART EMS 2011-12 2012-13 2013-14 Director 1 1 1 Assistant Director 1 1 1 Clinical Manager 1 1 1 Office Manager 1 1 1 Senior Administrative Asst. 1 1 1 Billing Specialist 1 1 1 Billing Clerk 1 1 1 EMS Supervisor 3 3 3 Field Training Officer 3 3 3 Paramedic 21 21 21 Training Academy Coordinator 1 1 1 PIT Paramedics 15 15 15 P/T EMT Intermediates 5 5 5� TOTAL POSITIONS 551 551 55 258 EMERGENCY MEDICAL SERVICES (EMS) �- �- Requests for EMS Service 2011 -12 2012 -13 2013 -14 Workload /Output Actual Estimate Budget Requests for EMS Service 7,543 8,347 8,698 Transports to Hospitals 4,785 5,373 5,741 Hospital to Hospital Transports 0 272 840 Collections per Transport 398.89 410.85 440.00 Students Enrolled in Certification 87 87 116 Classes Trips billed for Alamo Heights 0 885 930 Members of EMS Passport 336 410 500 Response Time 90% Reliability 2011 -12 2012 -13 2013 -14 Efficiency Actual Estimate Budget Response Time 90% Reliability 14:00 14:00 13:00 Total Time on Task (Minutes) 68.4 57.7 56.0 Transport Percentage 63.4% 64.4% 66.0% Days Sales Outstanding 60 61 60 Mutual Aid Requested N/A 72 60 Students Graduated from Certification Classes 43 39 55 Customer Service Card Scores (Percentage all positive) Critical Failures / 100,000 miles* Fleet Accidents/ 100,000 miles* Cardiac Arrest Save %* Correct recognition of STEMI* EMS certification Pass Rate 98.01% 2011 -12 2012 -13 2013 -14 Effectiveness Actual Estimate Budget Customer Service Card Scores (Percentage all positive) Critical Failures / 100,000 miles* Fleet Accidents/ 100,000 miles* Cardiac Arrest Save %* Correct recognition of STEMI* EMS certification Pass Rate 98.01% 98.79% 99% N/A N/A 2.0 N/A N/A 1.13 N/A N/A 9.0% N/A N/A 90.0% 95% 80% 93% *EMS will begin reporting several new effectiveness measures in FY 2014. Customer Service Cards are mailed to all patients we encounter. We ask the patients 5 customer focused questions and measure the percentage of time they respond positively (Yes). Critical Failures are responses where the original dispatched ambulance could not respond or complete the call due to MM EMERGENCY MEDICAL SERVICES (EMS) a vehicle failure of any type (other than an accident). Both these failures and fleet ambulance accidents will be measured and reported per 100,000 fleet miles driven. From our Clinical Department, we will begin reporting our cardiac arrest save percentage and the percentage of time we correctly recognize patients who are experiencing an ST- segment Myocardial Infarction (STEMI). Both of these reflect time sensitive patient encounters and the clinical expertise of our medics in recognizing and treat them appropriately. Revenue Fees 2011 -12 2012 -13 2013 -14 Budget Actual j Estimate Budget Revenue Fees $3,522,013 $4,758,189 $5,563,353 Inter - Jurisdictional 1,452,262 1,488,058 1,556,828 Fund Transfers 29,930 0 0 Miscellaneous 110,272 136,562 239,500 Total $5,114,477 $6,382,809 $7,359,681 Expenses Personnel $2,725,196 $2,775,333 $2,848,462 Supplies 296,156 350,435 359,284 Human Services 230 450 800 City Support Services 10,277 33,889 32,500 Utility Services 131,839 114,260 115,800 Operations Support 48,483 51,377 62,305 Staff Support 61,686 58,199 79,500 City Assistance 11,751 12,500 14,400 Professional Services 122,075 142,605 137,016 Fund Charges /Transfers 1,668,784 2,169,678 2,662,073 Maintenance Services 39,634 46,700 57,820 Debt Service 12,466 110,545 152,772 Rental /Leasing 0 0 82,000 Operating Equipment 43,008 111,876 188,500 Capital Outlay 0 0 80,000 Total $5,171,858 $5,977,847 $6,873,232 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenue for FY 2013 -14 will increase by 15.3% from FY 2012 -13 year end estimates due to an expected increase in service calls and transport fees. 260 EMERGENCY MEDICAL SERVICES (EMS) Expenses The FY 2013 -14 Budget will increase by 15.0% from the FY 2012 -13 year end estimate. The EMS Fund's bad debt expense will increase along with the increase in revenue. Additional equipment will be purchased and leased in FY 2013 -14 including driving computers, a new supervisor truck with emergency gear, and patient/defibrillator monitors. Debt service will increase with a loan to purchase an additional ambulance. The EMS portion of the Computer Aided Dispatch service will now be paid out of the General Fund's Information Technology Department and be reimbursed by the EMS Fund. 261 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2010 -11 2011 -12 2011 -12 2012 -13 203 - E M S ACTUAL BUDGET ESTIMATE BUDGET REVENUES Fees 000 - 456100 Ambulance /Mileage Transport 3,431,478 3,908,602 4,657,014 5,398,953 000 - 456110 Passport Membership Fees 18,300 40,000 19,000 40,000 000 - 456120 EMS Class - Fees 68,611 100,800 63,450 104,400 000 - 456125 Paramedic Class - Fees - 100,000 - - 000- 456130 Immunization Fees 3,623 - 20 - 000- 456140 Billing Fees - Alamo Heights - - 18,000 20,000 000 - 458110 Sale of Merchandise- GovDeal; - - 645 - 000- 459200 NSF Check Fee - - 60 - Total Fees 3,522,012 4,149,402 4,758,189 5,563,353 Inter - Jurisdictional 000 - 473500 Seguin /Goad Co Support 286,127 286,126 286,126 286,126 000 - 474300 Cibolo Support 222,100 228,830 228,830 253,757 000 - 475100 Comal Co ESD #6 82,906 85,418 86,753 90,694 000 - 475200 Live Oak Support 160,330 165,188 165,188 170,178 000 - 475300 Universal City Support 227,101 233,107 233,107 240,149 000 - 475400 Selma Support 67,643 69,693 69,693 71,798 000 - 475500 Schertz Support 384,188 395,830 395,830 420,915 000 - 475600 Santa Clara Support 8,852 9,121 9,121 9,396 000 - 475800 Marion Support 13,016 13,410 13,410 13,815 Total Inter - Jurisdictional 1,452,263 1,486,723 1,488,058 1,556,828 Fund Transfers 000 - 486100 Transfer In 29,930 - - - Total Fund Transfers 29,930 - - - Miscellaneous 000 - 491200 Investment Income 667 500 400 - 000- 493203 Donations- EMS 1,095 4,000 4,000 2,000 000 - 493204 Donations - Dilworth Fund - 2,000 2,000 3,500 000 - 493205 Donations -Golf Tournament 15,550 - 14,162 4,000 000 - 497000 Misc Income 87,391 130,000 100,000 130,000 000 - 497100 Recovery of Bad Debt 6,179 100,000 16,000 100,000 000 - 497500 Misc Income -EMT Classes (610) - - - Total Miscellaneous 110,272 236,500 136,562 239,500 262 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 203 -EMS PUBLIC SAFETY EXPENDITURES Personnel Services 280 - 511110 Regular 280 - 511120 Overtime 280 - 511180 LTD 280 - 511210 Longevity 280 - 511220 Clothing Allowance 280 - 511230 Certification Allowance 280 - 511310 FICA - Employer 280 - 511350 TMRS - Employer 280 - 511410 Health - Employer 280 - 511500 Workers Compensation Total Personnel Services Supplies 1,541,060 280 - 521000 Operating Supplies 280 - 521010 Operating Supplies -EMT Class 280 - 521015 Operating Supplies -Pmedi Class 280 - 521020 Operating Supplies -Cert Class 280 - 521100 Office Supplies 280 - 521200 Medical Supplies 280 - 521300 Motor Veh. Supplies 280 - 521600 Equip Maint Supplies Total Supplies Human Services 280 - 531100 Pre - employment Check Total Human Services City Support Services 280 - 532350 Software Maintenance 280 - 532500 City- Insurance - Commercial 280 - 532900 Contingencies Total City Support Services 2010 -11 2011 -12 2011 -12 2012 -13 ACTUAL BUDGET ESTIMATE BUDGET 1,546,731 1,541,060 1,622,729 1,550,345 470,036 526,475 476,816 536,548 5,404 5,909 4,623 5,975 26,487 31,040 29,981 35,931 8,844 9,334 9,897 9,334 9,608 9,370 10,303 9,370 147,933 145,816 159,974 147,438 289,736 279,260 250,120 282,821 186,992 215,623 172,220 218,360 33,426 51,835 38,670 52,340 2,725,197 2,815,722 2,775,333 2,848,462 4,498 7,200 6,800 8,100 29,738 20,554 19,835 21,284 2,953 2,285 - - 9,672 13,000 12,800 13,000 4,509 5,400 5,000 5,400 234,736 260,000 285,000 300,000 5,217 4,250 5,000 5,000 4,832 4,400 16,000 6,500 296,155 317,089 350,435 359,284 230 800 450 800 230 800 450 800 - 20,000 20,000 - 10,277 12,500 13,889 12,500 - - - 20,000 10,277 32,500 33,889 32,500 263 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2010 -11 2011 -12 2011 -12 2012 -13 203 - E M S ACTUAL BUDGET ESTIMATE BUDGET Utilitv Services 280 - 533100 Gas Utility Service - 4,200 60 4,200 280 - 533200 Electricity 5,210 4,000 4,000 4,000 280 - 533300 Telephone /Land Lines 2,728 6,200 6,000 6,200 280 - 533310 Telephone /Cell Phones 12,752 6,600 7,000 6,850 280 - 533320 Telephone /Air Cards 3,858 3,500 4,000 3,750 280 - 533330 Telephone /Internet 692 1,000 1,000 - 280- 533410 Water Utility Service 1,716 1,000 2,200 1,000 280 - 533500 Vehicle Fuel 104,883 81,100 90,000 89,800 Total Utility Services 131,839 107,600 114,260 115,800 Operations Support 280 - 534000 Postage 19,355 22,000 21,000 27,100 280 - 534100 Advertising 11,252 13,000 13,000 16,000 280 - 534200 Printing & Binding 6,497 7,500 7,200 7,750 280 - 534300 Equipment Maintenance Copiers 11,379 10,152 10,152 11,455 280 - 534999 Misc Expenses - - 25 - Total Operations Support 48,483 52,652 51,377 62,305 Staff Support 280 - 535100 Uniforms 13,394 15,000 11,500 17,000 280 - 535200 Annual Awards 2,069 2,200 2,200 2,200 280 - 535210 Employee Recognition /Morale 8,207 7,700 8,199 7,700 280 - 535250 Special Events 58 - - - 280- 535300 Memberships 3,434 4,000 4,700 4,500 280 - 535400 Publications 1,005 1,800 1,800 1,800 280 - 535500 Training /Travel 24,130 35,800 23,800 32,900 280 - 535510 Meeting Expense 1,824 2,400 2,400 2,400 280 - 535600 Prof. Certs 7,566 4,000 3,600 11,000 Total Staff Support 61,687 72,900 58,199 79,500 City Assistance 280 - 537100 Medical Services 7,908 7,150 7,500 10,000 280 - 537800 Crime /Fire Prevention 3,844 4,400 5,000 4,400 Total City Assistance 11,752 11,550 12,500 14,400 264 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2010 -11 2011 -12 2011 -12 2012 -13 203 - E M S ACTUAL BUDGET ESTIMATE BUDGET Professional Services 280 - 541200 Legal Services 2,786 10,000 10,000 10,000 280 - 541300 Other Consult /Prof Service 77,666 108,000 90,000 82,000 280 - 541400 Auditor /Accounting Srvc 3,000 3,000 3,000 3,000 280 - 541500 EMT Class Instructors 30,451 31,730 30,528 33,280 280 - 541510 Paramedic Instructors - 4,420 - - 280- 541600 ACLS Class Instructors 6,049 6,800 6,800 6,800 280 - 541800 Credit Card Fees 2,123 1,936 2,277 1,936 Total Professional Services 122,075 165,886 142,605 137,016 Fund Charaes 280 - 548106 Transfer Out - Special Events - - - 3,000 280 - 548600 Inter -Fund Charge - Admin 87,840 87,840 87,840 137,038 280 - 548610 Inter -Fund Charge - Fleet 32,828 38,661 38,661 54,367 280 - 548650 Interest Expense 1,621 - 1,621 - 280- 548700 Bad Debt Expense 1,413,161 1,693,202 1,881,204 2,467,668 280 - 548800 Depreciation Expense 130,982 158,000 158,000 - 280- 548900 Amortization Expense 2,352 2,352 2,352 - Total Fund Charges 1,668,784 1,980,055 2,169,678 2,662,073 Maintenance Services 280 - 551100 Building Maintenance 688 21,000 13,000 25,000 280 - 551800 Other Maintenance Agreement 27,296 24,000 25,000 24,000 280 - 551810 Maintenance Agr. Radios 11,650 8,700 8,700 8,820 Total Maintenance Services 39,634 53,700 46,700 57,820 Debt Service 280 - 555202 Loan from Water - 9,945 9,945 9,945 280 - 555600 Principal -CO Bond 2007 - 31,667 31,667 31,667 280 - 555600 Interest -CO Bond 2007 7,816 5,213 5,213 3,944 280 - 555632 Tax Notes SR2010- Principal - 60,000 60,000 65,000 280 - 555632 Tax Notes SR2010- Interest 4,649 3,720 3,720 2,389 280 - 555900 Debt Service - - - 39,827 Total Debt Service 12,465 110,545 110,545 152,772 Rental -ROW 280 - 561200 Lease /Purchase Payments - 12,000 - 82,000 Total Rental -ROW - 12,000 - 82,000 265 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2010 -11 2011 -12 2011 -12 2012 -13 203 - E M S ACTUAL BUDGET ESTIMATE BUDGET Operating Equipment 15,426 404,962 486,449 313,057 280 - 571000 Furniture & Fixtures 1,663 2,700 4,200 5,000 280 - 571200 Vehicle & Accessories < $5,000 58 - 18 4,500 280 - 571300 Computer & Peripherals 33,123 52,500 60,000 125,000 280 - 571400 Communications Equipment 680 8,000 8,403 6,000 280 - 571800 Operating Equipment 7,484 61,000 39,255 48,000 Total Operating Equipment 43,008 124,200 111,876 188,500 Capitalized Equipment 280 - 581200 Vehicles - - - 80,000 Total Capitalized Equipment - - - 80,000 OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND EQUITY ENDING FUND EQUITY (57,109) 15,426 404,962 486,449 313,057 255,948 255,948 660,910 255,948 271,374 660,910 1,147,359 266 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 267 Economic Development - Revenue 268 Economic Development - Expenditures 269 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. MCI I RIMY a X•1:1 "T 12 011 VISION STATEMENT To attract and expand business and industry to ensure a fiscally-responsible community that emphasizes a continued commitment to economic prosperity, workforce opportunities and high quality of life. MISSION STATEMENT The mission of the Schertz Economic create a proactive environment that development consistent with: • Attracting targeted industries. Development Corporation (EDC) is to encourages commercial and industrial • Fortifying Business Retention and Expansion Programs • Providing a supporting tax base to balance increasing residential growth • Generate investment in underdeveloped areas of the City. • Improving the Quality of Life. DEPARTMENT DESCRIPTION Promote the City of Schertz through a diversified and comprehensive marketing plan. Promote economic development opportunities for high value employers of all sizes. Educate and promote the adoption of land use policies that promote quality and sustainable economic development. Conduct incentive application analysis and field inquiries from public, prospects, and actively engage in business recruitment. US ECONOMIC DEVELOPMENT ORGANIZATIONAL CHART DEVELOPMENT 2011-12 2012-13 2012-13 -ECONOMIC Director 1 1 1 -Executive Development Analyst 1 1 1 -Economic Development Specialist 1 1 1 -Economic Administrative Assistant 1 1 1 TOTAL POSITIONS 1 41 41 4 PERFORMANCE INDICATORS Number of inquiries/prospects assisted Number of companies visited in BRE (Business, Retention & Expansion) Program Attendance at business seminars Number of trade shows attended Number of businesses from target industries interested in locating Number of firms receiving assistance WAI 60 2011-12 2012-13 2013-14 Workload/Output Actual � Estimate � Budget Number of inquiries/prospects assisted Number of companies visited in BRE (Business, Retention & Expansion) Program Attendance at business seminars Number of trade shows attended Number of businesses from target industries interested in locating Number of firms receiving assistance WAI 60 64 60 10 16 15 10 35 20 12 11 10 8 21 15 15 43 20 ECONOMIC DEVELOPMENT Revenue Taxes $2,659,194 $3,004,889 $3,095,036 Fund Transfers 976 0 0 Miscellaneous 25,069 12,200 10,175 Total $2,685,238 $3,017,089 $3,105,211 Expenses- Non Departmental Supplies $26,227 $0 $0 Utility Services 83,431 0 0 Maintenance Services 52,368 0 0 Total Non Departmental $162,026 $0 $0 Expenses- Economic Development Personnel 2011 -12 2012 -13 2013 -14 Budget I Actual Estimate Budget Revenue Taxes $2,659,194 $3,004,889 $3,095,036 Fund Transfers 976 0 0 Miscellaneous 25,069 12,200 10,175 Total $2,685,238 $3,017,089 $3,105,211 Expenses- Non Departmental Supplies $26,227 $0 $0 Utility Services 83,431 0 0 Maintenance Services 52,368 0 0 Total Non Departmental $162,026 $0 $0 Expenses- Economic Development Personnel $248,531 $294,660 $326,237 Supplies 731 1,250 1,250 Human Services 0 200 200 City Support Services 9,128 1,750 16,545 Utility Services 1,417 3,500 2,795 Operations Support 101,297 136,600 148,200 Staff Support 33,959 11,550 18,050 City Assistance 10,000 750 1,525,000 Professional Services 245,481 163,409 102,500 Fund Charges /Transfers 472,810 587,753 503,605 Debt Service 428,329 428,504 427,672 Operating Equipment 372 750 2,500 Total Economic Development $1,552,056 $1,630,676 $3,074,554 Total Schertz Economic Development $1,714,082 $1,630,676 $3,074,554 IJ :isle]c ,1►Tiffi iIR]11 W W174 11DIZl/_1ZlIO7_1ZF -1WI I�'� Revenues The revenue for FY 2013 -14 will increase by 2.9% from the FY 2012 -13 year end estimate. Sales tax revenue is expected to increase by 3% from the FY 2012 -13 estimates as a result of the general improvements in the economy. 273 ECONOMIC DEVELOPMENT Expenses The FY 2013 -14 Budget will increase by 88.5% from the FY 2012 -13 year end estimate. The SEDC has worked with the City Manager's Office to remove expenses related to the ongoing maintenance and basic services of the emergency services buildings from the Economic Development budget. Beginning in FY 2012 -13 these expenses were relocated to the General Fund and reimbursed by the Schertz Economic Development Corporation (SEDC). This reimbursement will be reduced by $86,245 for FY 2013 -14 as part of a 4 year plan to remove all related maintenance expenses for the emergency services buildings from the SEDC budget. Professional Services will also decrease with the completion of the Gateway Planning survey in FY 2012 -13 where the SEDC was responsible for 70% of the expenditures. Offsetting these decreases is an additional $500,000 in the Development Incentive Fund to meet anticipated financial responsibilities under the Economic Development Incentive Agreement with Amazon.com.kydc LLC. In FY 2012 -13 there was a budget of $1,000,000 between the Development Incentive Fund and the Impact Fee Matching Program; these funds weren't utilized and were again allocated for FY 2013 -14 creating the appearance of a large increase. The SEDC has allocated funds to the TexasOne account to better reflect the SEDC's ongoing plan to fully utilize TexasOne as a major promotional avenue for the City. There will be no change in the overall budget due to this reprioritization of expenses. ME CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 620 -SED CORPORATION ACTUAL BUDGET ESTIMATE BUDGET REVENUES Taxes 000 - 411500 Sales Tax Revenues (413) Total Taxes Fund Transfers 000 - 486000 Transfer In 000 - 486010 Transfer In - Reserves Total Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Earnings 000 - 497000 Misc Income Total Miscellaneous 2,659,194 2,820,260 3,004,889 3,095,036 2,659,194 2,820,260 3,004,889 3,095,036 976 - - - - 50,910 - - 976 50,910 - - 149 200 200 175 9,046 12,250 12,000 10,000 15,874 5,000 - - 25,069 17,450 12,200 10,175 275 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 620 -SED CORPORATION 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT NONDEPARTMENTAL Supplies 101 - 521000 Operating Supplies 22,903 - - - 101- 521200 Medical /Chemical Supplies 3,324 - - - Total Supplies 26,227 - - - Utilities 101 - 533200 Gas Utility Service 3,824 - - - 101- 533300 Electricity Utility Service 57,086 - - - 101- 533410 Water Utility Service 19,372 - - - 101- 533500 Fuel Supply (Diesel) 3,149 - - - Total Utilities 83,431 - - - Maintenance Services 101 - 551100 Building Maintenance 34,895 - - - 101- 551400 Minor & other Equip Maintenance 1,185 - - - 101- 551700 Ground Maintenance 358 - - - 101- 551800 Other Maint Agreement 15,930 - - - Total Maintenance Services 52,368 - - - 276 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 620 -SED CORPORATION ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES Personnel Services 966-511110 Regular 181,297 211,859 211,859 236,612 966- 511120 Overtime - - - - 966- 511180 LTD 529 658 658 733 966- 511210 Longevity 1,241 450 450 810 966- 511240 Vehicle Allowance 6,720 6,720 6,720 6,720 966- 511310 FICA - Employer 14,382 16,242 16,242 18,163 966- 511350 TMRS - Employer 29,180 33,141 33,141 37,347 966- 511410 Health - Employer 14,938 25,000 25,000 25,267 966- 511500 Workers Compensation 243 523 590 585 Total Personnel Services 248,530 294,593 294,660 326,237 Supplies 966- 521000 Operating Supplies 174 - - - 966- 521100 Office Supplies 557 1,200 750 750 966- 521110 Office Supplies- Refreshments - 1,000 500 500 Total Supplies 731 2,200 1,250 1,250 Human Services 966 - 531100 Pre - employment Check - 200 200 200 Total Human Services - 200 200 200 :91fm ,► 966- 532500 Eco Dev - Insurance 1,181 1,500 1,500 1,545 966- 532800 Promotional Events 7,947 15,000 250 15,000 Total City Support Services 9,128 16,500 1,750 16,545 Utility Services 966- 533300 Telephone /Land Lines 388 450 450 495 966- 533310 Telephone /Cell Phones 313 1,000 1,000 - 966- 533320 Telephone /Air Cards - 1,000 1,000 500 966- 533500 Vehicle Fuel 682 3,000 1,000 1,500 966 - 533550 Vehicle Maintenance 34 500 50 300 Total Utility Services 1,417 5,950 3,500 2,795 MAN CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 620 -SED CORPORATION ACTUAL BUDGET ESTIMATE BUDGET Operations SuDr)ort 966- 534000 Postage 140 2,000 2,000 1,000 966- 534100 Advertising 42,483 19,000 19,000 15,000 966- 534105 Goodwill - 1,000 1,000 1,200 966- 534150 TexasOne - 50,000 50,000 60,000 966- 534190 Trade Shows - 24,000 5,000 10,000 966- 534200 Printing & Binding 370 8,000 500 1,000 966- 534300 Copy Services 4,052 3,600 3,600 5,000 966- 534400 Computer Software 4,751 7,000 5,000 4,000 966- 534500 Memberships- Organizations - 2,000 1,000 1,500 966- 534510 Memberships - Communter Rail 49,500 49,500 49,500 49,500 Total Operations Support 101,296 166,100 136,600 148,200 Staff SuDDort 966 - 535100 Uniforms 200 1,000 - 300 966- 535210 Employee Recognition - Morale - 750 50 750 966- 535300 Memberships 4,132 2,000 2,000 2,500 966- 535400 Publications 119 500 500 500 966- 535500 Training /Travel 28,066 14,000 7,500 12,000 966- 535510 Meeting Expense 1,443 2,000 1,500 2,000 Total Staff Support 33,960 20,250 11,550 18,050 Citv Assistance 966- 537600 Development Incentive Program 10,000 480,000 - 1,000,000 966- 537610 Impact Fee Matching Program - 500,000 - 500,000 966- 537650 Prospect Services - 15,000 750 25,000 Total City Assistance 10,000 995,000 750 1,525,000 Professional Services 966- 541200 Legal Services 29,112 65,000 65,000 50,000 966- 541300 Professional Services 171 15,000 - 25,000 966- 541400 Auditor /Acct. Services 7,000 7,500 7,500 7,500 966- 541410 Consulting Services - Charrette 175,328 90,910 90,909 - 966- 541415 Consulting Services - S Charrette 3,188 - - - 966- 541420 Consulting Services - Downtown 2,785 - - - 966- 541450 Consulting Services 27,897 - - 20,000 Total Professional Services 245,481 178,410 163,409 102,500 278 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 620 -SED CORPORATION Fund Charges /Transfers 966- 548101 Contribution to General Fund 966- 548505 Contribution to I &S 966- 548600 Interfund Charges -Admin 966- 548610 Interfund Charges -Fleet Total Charges /Transfers Debt Service - 966- 555632 Tax Notes SR2010- Principal 966- 555632. Tax Notes SR2010- Interest 966- 555650 Bond -CO 2007 - Principal 966- 555650. Bond -CO 2007 - Interest Total Debt Service Operating Equipment 966- 571100 Furniture and Fixtures 966- 571300 Computer & Peripherals 966- 571800 Operating Equipment Under $5,000 Total Operating Equipment [9040(1P►174 7 FUNDING FROM RESERVES BEGINNING FUND BALANCE 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 50,000 - 366,825 369,075 53,000 243,350 2,985 3,222 472,810 615,647 250,000 255,000 19,658 15,045 130,000 135,000 28,672 23,459 428,330 428,504 369,075 366,138 215,456 136,245 3,222 1,222 587,753 503,605 15,045 9,627 135,000 145,000 23,459 18,045 428,504 427,672 20 1,500 500 1,000 142 500 250 1,500 210 - - - 372 2,000 750 2,500 971,158 163,266 1,386,413 - (50,910) - 30,657 � • i � �i• li• � �i• Ii• i �•• ENDING FUND BALANCE 4,486,086 4,598,442 5,872,499 5,903,156 279 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 280 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to pay for all events sponsored or co- sponsored by the City of Schertz. Events include: Wilenchik Walk for Life, Doggie Dash, Absolute Jazz, Trunk -or- Treat, Festival of Angels, and the Sweetheart Court Scholarship program. Revenues $84,540 $107,617 $147,100 Expenses Non Departmental 2011 -12 1 2012 -13 2013 -14 Budget Actual I Estimate Budget Revenues $84,540 $107,617 $147,100 Expenses Non Departmental $2,385 $500 $5,150 Festival of Angels 14,000 16,018 15,000 Employee Appreciation 0 6,485 12,000 4th of July Jubilee 218 0 0 National Night Out 0 150 150 Walk for Life 26,451 20,846 25,000 TML Events 195 0 0 Sweetheart Event 27,075 34,000 37,000 Jazzfest 0 15,538 25,000 Hal Baldwin Scholarship 4,767 11,740 13,800 Other Events 10,341 2,340 14,000 Total $85,433 $107,617 $147,100 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The revenues for FY 2013 -14 will increase 36.7% from FY 2012 -13 estimates. This increase is due to higher transfers to cover the expenditures related to these events. Expenses The FY 2013 -14 Budget increases by 36.7% from FY 2012 -13 year end estimate. In Other Events there is now funding for the Steve Simonson award luncheon and funding for retirements and receptions. 281 CITY OF SCHERTZ OPERATING BUDGET 2013-14 2011 -12 2012 -13 2012 -13 2013 -14 106 - SPECIAL EVENTS ACTUAL BUDGET ESTIMATE BUDGET REVENUES Fund Transfers 000 - 481000 Transfer from Reserves - 3,900 - 15,375 000 - 481314 Transfer from Hotel /Motel 37,250 71,250 56,807 82,150 000 - 486101 Transfer In- General Fund - - - 6,000 Total Fund Transfers 37,250 75,150 56,807 103,525 Miscellaneous 000 - 491200 Investment Income 137 150 75 75 000 - 492200 Wilenchik Walk For Life 26,451 31,000 20,846 25,000 000 - 493018 TML Dinner 195 - - - 000- 493100 Employee Picnic - - - - 000- 493150 Schertz Fest - - - - 000- 493256 Donations - Police Events - - - 3,000 000 - 493455 Proceeds - Festival of Angels 710 500 850 850 000 - 493460 Schertz Sweetheart 570 500 830 850 000 - 493621 Hal Baldwin Scholarship 19,227 24,000 19,539 13,800 000 - 493650 Donations - Hal Baldwin Legacy - - 7,410 - 000- 497000 Misc Income - Special Events - - 1,260 - Total Miscellaneous 47,290 56,150 50,810 43,575 282 CITY OF SCHERTZ OPERATING BUDGET 2013-14 2011 -12 2012 -13 2012 -13 2013 -14 106 - SPECIAL EVENTS ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES General Government 101 - 548615 Transfer Out Hist. Committee 2,385 5,150 Total General Government 2,385 5,150 Miscellaneous 601 - 532800 Festival of Angels 14,000 14,750 602 - 532800 Employee Appreciation - 6,485 604 - 532800 4th of July Jubilee 218 - 607- 532800 National Night Out - 150 608 - 532800 Walk for Life 26,451 31,000 618 - 532800 TML Dinner 195 - 619- 532800 Sweetheart Event 27,075 37,500 620 - 532800 Jazzfest - 20,000 621 - 532850 Hal Baldwin Scholarship 4,767 12,000 600 - 534100 Other Events 10,341 4,265 Tntal Micr_pllanpnuc 83 047 126 150 OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 283 500 5,150 500 5,150 16,018 15,000 6,485 12,000 150 150 20,846 25,000 34,000 37,000 15,538 25,000 11,740 13,800 (892) - - - - (3,900) - (15,375) 93,447 92,555 92,555 92,555 92,555 88,655 92,555 77,180 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 284 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenues $92,538 $96, 000 $361,500 Expenses Leases $0 $33,000 $38,046 Capital Outlay 0 50,052 323,454 Total $0 $83, 052 $361,500 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The franchise revenues in FY 2013 -14 will increase by 5.2% from FY 2012 -13 year end estimates. The remaining increase stems from a transfer from reserves to fund the Master Communications Plan. Expenses The FY 2013 -14 Budget will increase 335.3% from the FY 2012 -13 year end estimate. This increase is for the continued funding of the Master Communications Plan. 285 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 110 -PEG FUND ACTUAL BUDGET ESTIMATE BUDGET REVENUES Franchises 000 - 421350 Time Warner 000 - 421465 AT &T Total Franchises Fund Transfers 000 - 481000 Transfer In -Reserves Total Fund Transfers Miscellaneous 000 - 491000 Interest Earned Total Miscellaneous 62,966 65,000 60,000 66,95 29,553 33,000 36,000 34,00 92,519 98,000 96,000 100,9511 286 33,000 - 33,000 19 - 19 - 260,550 - 260,550 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 110 -PEG FUND 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET EXPENDITURES Utility Services 101- 533300 Telephone - 33,000 - - Total Utility Services - 33,000 - - Professional Services 101- 541600 Bank Charges 123 - - - Total Professional Services 123 - - - Rental /Leasing 101 - 561200 Lease /Purchase Payments - - 33,000 38,046 Total Rental /Leasing - - 33,000 38,046 Capital Outlay 101 - 581400 Communication Equipment - 98,000 50,052 323,454 Total Capital Outlay - 98,000 50,052 323,454 OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 92,415 - 12,948 - - (33,000) - (260,550) 317,454 409,869 409,869 422,817 409,869 376,869 422,817 162,267 287 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 288 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. These funds are also used to support City held events and organizations such as the Festival of Angels, a jazz festival, and the Schertz Sweethearts which also promote the City. Revenue Taxes 2011 -12 2012 -13 1 2013 -14 Budget Actual Estimate I Budget Revenue Taxes $470,290 $472,000 $485,000 Fund Transfer 0 0 22,738 Miscellaneous 420 600 550 Total $470,710 $472,600 $508,288 Expenses Supplies $1,827 $2,000 2,000 City Support Services 65,318 78,378 65,128 Operations Support 45,429 60,000 75,500 Professional Services 2,500 11,685 5,625 Fund Charges /Transfers 199,876 234,307 284,035 Operating Equipment 66,718 52,200 56,000 Capital Outlay 0 0 20,000 Total $381,667 $438,570 $508,288 PROGRAM JUSTIFICATION AND ANALYSIS Revenue The FY 2013 -14 revenues increase by 7.6% from FY 2012 -13 year end estimates due to a transfer in from reserves to fund one time projects. 289 Expenses The FY 2013-14 Budget increases by 15.9% from the FY 2012-13 year end estimate. The increase is to help fund the council chamber renovations and the purchase of facility management software for the Event Facilities division. 290 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 314 -HOTEL TAX ACTUAL BUDGET ESTIMATE BUDGET General Government REVENUES Taxes 000 - 411800 Hotel Occupancy Tax Total Taxes Fund Transfers 000 - 481000 Transfer From Reserves Total Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income Total Miscellaneous 470,290 492,417 472,000 485,000 470,290 492,417 472,000 485,000 10,000 - 22,738 - 10,000 - 22,738 90 150 150 50 329 150 450 500 419 300 600 550 291 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 Fund Charges /Transfers 101 - 548000 Transfer Out 101 - 548100 Interfund Transfer Out 101 - 548106 Transfer Out - Special Events 101 - 548614 Contribution -Park & Rec Foundation Total Fund Charges /Transfers Operating Equipment 101 - 571500 Operating Equipment 101 - 571700 Improvements Under $5,000 101 - 571810 Event Banners Total Operating Equipment 142,626 2011 -12 2012 -13 2012 -13 2013 -14 314 -HOTEL TAX ACTUAL BUDGET ESTIMATE BUDGET 20,000 23,500 199,876 248,767 234,307 General Government 29,338 29,772 25,000 13,000 EXPENDITURES 4,755 2,200 10,000 22,775 Supplies 25,000 33,000 66,718 59,527 101 - 521700 Materials 1,827 2,000 2,000 2,000 Total Supplies 1,827 2,000 2,000 2,000 City Support Services 101 - 532800 Special Events 59,128 62,378 62,378 59,128 101 - 532820 Community Programs 6,190 16,000 16,000 6,000 Total City Support Services 65,318 78,378 78,378 65,128 Operations Support 101 - 534100 Advertising 39,435 59,588 45,000 59,500 101 - 534120 Advertising -Billboards 5,994 24,000 15,000 16,000 Total Operations Support 45,429 83,588 60,000 75,500 Professional Services 101 - 541300 Other Consult/Prof Services - 8,885 8,885 2,825 101 - 541400 Auditor /Accounting Services 2,500 2,800 2,800 2,800 Total Professional Services 2,500 11,685 11,685 5,625 Fund Charges /Transfers 101 - 548000 Transfer Out 101 - 548100 Interfund Transfer Out 101 - 548106 Transfer Out - Special Events 101 - 548614 Contribution -Park & Rec Foundation Total Fund Charges /Transfers Operating Equipment 101 - 571500 Operating Equipment 101 - 571700 Improvements Under $5,000 101 - 571810 Event Banners Total Operating Equipment 142,626 157,517 157,500 145,385 37,250 71,250 56,807 82,150 20,000 20,000 20,000 23,500 199,876 248,767 234,307 284,035 29,338 29,772 25,000 13,000 14,605 4,755 2,200 10,000 22,775 25,000 25,000 33,000 66,718 59,527 52,200 56,000 292 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 314 -HOTEL TAX ACTUAL BUDGET ESTIMATE BUDGET Capital Outlay 101 - 581750 Civic Center Improvements - - - 20,000 101 - 581800 Equipment over $5,000 - 8,000 - - Total Capital Outlay - 8,000 - 20,000 OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 293 89,041 10,772 34,030 - - (10,000) - (22,738) 301,519 390,560 390,560 424,590 390,560 391,332 424,590 401,852 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 294 N . . The Parks Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local non profit neighborhood associations, home owners associations (HOA's), regional non - profit grants, and donations. Tree Mitigation was separated from this fund beginning FY2012 -13. Revenue Fees $217,160 $192,000 $150,000 Miscellaneous 656 234 300 Total $217,816 $192,234 $150,300 Expenses Non - Departmental 2011 -12 2012 -13 1 2013 -14 Budget Actual Estimate I Budget Revenue Fees $217,160 $192,000 $150,000 Miscellaneous 656 234 300 Total $217,816 $192,234 $150,300 Expenses Non - Departmental $0 $189,650 $0 Professional Services 23,350 545 0 Fund Charges /Transfers 100,000 138,884 0 Maintenance Services 136 0 0 Operating Equipment 67,902 4,386 0 Capital Outlay 23,416 0 40,000 Total $214,804 $333,465 $40,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue In FY 2013 -14 revenues are expected to decrease by 21.8% from FY 2012 -13 year end estimates. This decrease is due to a one time transfer from reserves in FY 2012 -13 to fund projects such as improvements to the Animal Adoption Center. 295 UNIMMIGNIPME Expenses The FY 2013-14 Budget will decrease by 88.0% from the FY 2012-13 year end estimate due to budgeting for the construction of 2 pavilions and no other projects. There was also a large refund of parkland dedication fees to developers in FY 2012-13 which shows as a one-time expense. 296 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 317 -PARK ACTUAL BUDGET ESTIMATE BUDGET General Government REVENUES Fees 000 - 458800 Parkland Dedication Total Fees Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Interest 000 - 499100 Transfer from Reserves Total Miscellaneous 148,025 150,000 192,000 150,000 148,025 150,000 192,000 150,000 297 49 - 34 - 607 300 200 300 - 316,534 - - 656 316,834 234 300 CITY OF SCHERTZ OPERATING BUDGET 2012 -13 2011 -12 2012 -13 2012 -13 2013 -14 317 -PARK ACTUAL BUDGET ESTIMATE BUDGET General Government EXPENDITURES NON - DEPARTMENTAL Fund Charges /Transfers 101 - 548900 Developer Refund - 189,650 189,650 - Total Fund Charges /Transfers - 189,650 189,650 - 298 General Government EXPENDITURES PARKLAND DEDICATION CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET Professional Services 301 - 541300 Other Consl /Prof Services 23,350 - Total Professional Services 23,350 - Fund Charges /Transfers 545 301 - 548000 Transfer Out 100,000 138,884 138,884 Total Fund Charges/Transfers 100,000 138,884 138,884 Maintenance Services 301 - 551710 Landscaping 136 Total Maintenance Services 136 Oaeratina Eauipment 301 - 571000 Signs /Fixtures 26,013 - 301- 571700 Improvements Under $5,00C 41,889 - Total Operating Equipment 67,902 - Capital Outlay 301 - 581700 Improvements Over $5,000 23,416 107,600 Total Capital Outlay 23,416 107,600 OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 40,000 40,000 (66,123) 30,700 (141,231) 110,300 - (316,534) - - 217,049 150,926 150,926 9,695 150,926 (134,908) 9,695 119,995 299 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 300 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Revenue Fees $0 $19,200 $35,000 Miscellaneous 0 2,140 104,525 Total $0 $21,340 $139,525 Expenses Maintenance Services $0 $62,600 $139,525 Capital Outlay 0 23,226 $0 Total $0 $85,826 $139,525 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenues for FY 2013 -14 increase by 553.8% from FY 2012 -13 year end estimates with a transfer from reserves to fund new projects. Expenses The FY 2013 -14 Budget increases by 62.6% from the FY 2012 -13 year end estimate. This increase is to fund ornamental trees for the soccer complex and Animal Adoption Center and shade trees for the soccer complex, Animal Adoption Center, and the Arroyo Verde drainage project. 301 2011 -12 2012 -13 1 2013 -14 Budget Actual Estimate I Budget Revenue Fees $0 $19,200 $35,000 Miscellaneous 0 2,140 104,525 Total $0 $21,340 $139,525 Expenses Maintenance Services $0 $62,600 $139,525 Capital Outlay 0 23,226 $0 Total $0 $85,826 $139,525 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenues for FY 2013 -14 increase by 553.8% from FY 2012 -13 year end estimates with a transfer from reserves to fund new projects. Expenses The FY 2013 -14 Budget increases by 62.6% from the FY 2012 -13 year end estimate. This increase is to fund ornamental trees for the soccer complex and Animal Adoption Center and shade trees for the soccer complex, Animal Adoption Center, and the Arroyo Verde drainage project. 301 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 2010 -11 2011 -12 2011 -12 2012 -13 319 -TREE MITIGATION ACTUAL BUDGET ESTIMATE BUDGET General Government REVENUES Fees 000 - 458900 Tree Mitigation Total Fees Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Interest 000 - 497000 Misc Income 000 - 499000 Transfer from Reserves Total Miscellaneous 302 69,135 35,000 19,200 35,000 69,135 35,000 19,200 35,000 - - 200 50 - 200 250 150 - - 1,690 - - 61,525 - 104,325 - 61,725 2,140 104,525 CITY OF SCHERTZ OPERATING BUDGET 2013 -14 303 2011 -12 2012 -13 2012 -13 2013 -14 319 -TREE MITIGATION ACTUAL BUDGET ESTIMATE BUDGET General Government EXPENDITURES TREE MITIGATION Maintenance Services 302 - 551110 Trees 5,853 47,125 38,300 90,125 302 - 551710 Landscaping 483 26,174 24,300 49,400 Total Maintenance Services 6,336 73,299 62,600 139,525 Capital Outlay 302 - 581700 Improvements Over $5,000 19,900 23,226 - - 302- 581800 Equipment Over $5,000 - - 23,226 - Total Capital Outlay 19,900 23,226 23,226 - TOTAL TREE MITIGATIOW 26;236 96,5 $6;8261 139;65 OVER /UNDER 42,899 200 (64,486) - FUNDING FROM RESERVES - (61,525) - (104,325) BEGINNING FUND BALANCE 174,701 217,600 217,600 153,114 ENDING FUND BALANCE 217,600 156,275 153,114 48,789 303 11101PX161�' II no] _1:1,ra II :4 1 . The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund- raising activities including the operation of the Read Before Bookstore, paper recycling and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Revenue Fees $21,515 $21,065 $21,200 Fund Transfers 0 0 10,000 Miscellaneous 1,134 1,824 4,060 Total $22,649 $22,889 $35,260 Expenses Supplies 2011 -12 2012 -13 1 2013 -14 Budget Actual Estimate I Budget Revenue Fees $21,515 $21,065 $21,200 Fund Transfers 0 0 10,000 Miscellaneous 1,134 1,824 4,060 Total $22,649 $22,889 $35,260 Expenses Supplies $3,526 $2,787 $2,500 City Support Services 6,895 6,461 12,000 City Assistance 0 0 1,000 Operating Equipment 1,310 1,198 19,000 Capital Outlay 5,750 0 0 Total $17,480 $10,446 $34,500 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues will increase with the use of reserves to fund one time projects in FY 2013 -14. Expenses The increase in budgeted expenditures in FY 2013 -14 is to fund a Hal Baldwin Memorial sculpture and additional computer replacements for the Library. 304 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 609 - LIBRARY BOARD ACTUAL BUDGET ESTIMATE BUDGET REVENUES Fees 000 - 458100 Sale of Merchandise 20,476 21,000 20,100 20,000 000 - 458200 Sale of Recyclable Material 1,038 1,400 965 1,200 Total Fees 21,514 22,400 21,065 21,200 Fund Transfers 000- 481000 Transfer From Reserves - - - 10,000 Total Fund Transfers - - - 10,000 Miscellaneous 000 - 491000 Interest Earned 4 10 10 10 000 - 491200 Investment Income 80 50 50 50 000 - 493000 Donations 1,050 - 1 ,764 4,000 Total Miscellaneous 1,134 60 1,824 4,060 305 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 609- LIBRARY BOARD ACTUAL BUDGET ESTIMATE BUDGET Supplies 101 - 521000 Operating Supplies Total Supplies City Support Services 101 - 532800 Special Events Total City Support Services City Assistance 101 - 537300 Contributions Total City Assistance Operating Equipment 101 - 571000 Furniture & Fixtures 101 - 571400 Library Materials 101 - 571500 Improvements Under $5,000 Total Operating Equipment Capital Outlay 101 - 581500 Improvements Over $5,000 Total Capital Outlay OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 306 3,526 3,400 2,787 2,500 3,526 3,400 2,787 2,500 6,895 7,800 6,461 12,000 6,895 7,800 6,461 12,000 1,000 - 1,000 1,000 - 1,000 - 1,000 - 1,000 1,310 7,200 1,198 8,000 - - - 10,000 1,310 8,200 1,198 19,000 5,750 - - - 5,750 - - - 5,167 2,060 12,443 760 (10,000) 55,841 57,901 68,284 59,044 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. DESCRIPTION This fund is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Revenue Fees $391 $250 $500 Fund Transfers 2,385 750 $5,150 Total $2,776 $1,000 $5,650 Expenses Supplies 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Revenue Fees $391 $250 $500 Fund Transfers 2,385 750 $5,150 Total $2,776 $1,000 $5,650 Expenses Supplies $1,002 $750 $2,000 Operations Support 1,645 250 1,000 Staff Support 0 0 2,650 Operating Equipment 502 0 0 Total $3,149 $1,000 $5,650 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2013 -14 will be set at $5,650. Expenses The FY 2013 -14 Budget will be set to $5,650. 307 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 615- HISTORICAL COMMITTEE 2011 -12 ACTUAL 2012 -13 BUDGET 2012 -13 ESTIMATE 2013 -14 BUDGET REVENUES Fees 000 - 458100 Sale of Merchandise 391 500 250 500 Total Fees 391 500 250 500 Fund Transfers 000 - 486106 Transfer In from Special Events Fund 2,385 5,150 750 5,150 Total Fund Transfers 2,385 5,150 750 5,150 308 615- HISTORICAL COMMITTEE IM to] 7t IMI$]►,ITlk III I =1 Supplies 609 - 521000 Operating Supplies Total Supplies Operations Support 609 - 534200 Printing and Binding Total Operations Support Staff Support 609 - 535200 Awards 609 - 535300 Memberships 609 - 535500 Travel /Training Total Staff Support Operating Equipment 609 - 571000 Furniture & Fixtures Total Operating Equipment OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 ACTUAL BUDGET ESTIMATE BUDGET 1,002 2,000 750 2,000 1,002 2,000 750 2,000 1,645 1,000 250 1,000 1,645 1,000 250 1,000 309 - 1,500 - 1,500 - 150 - 150 - 1,000 - 1,000 - 2,650 - 2,650 IPA (373) - - - 9,567 9,567 9,567 9,567 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. out FUND: 616 PARKS & RECREATION MISSION STATEMENT The Schertz Parks and Recreation Foundation, in partnership with the City of Schertz, raises funds, fosters partnerships, and advocates in support of specific projects and activities that improve and benefit our City parks; providing recreation and educational experiences to all. Funds raised by quality of life events hosted by the Foundation; the 4th of July Jubilee and Schertz Fest, are used to improve city parks as well as provide for the cost of hosting future events. Both events include music, vendors, carnival, and a BBQ Cook -off. Revenue Fees $124,696 $179,908 $238,000 Fund Transfers 20,000 20,000 23,500 Miscellaneous 101,061 34,529 32,350 Total $245,758 $234,437 $293,850 Expenses Non Departmental 2011 -12 2012 -13 1 2013 -14 Budget Actual Estimate I Budget Revenue Fees $124,696 $179,908 $238,000 Fund Transfers 20,000 20,000 23,500 Miscellaneous 101,061 34,529 32,350 Total $245,758 $234,437 $293,850 Expenses Non Departmental $16,013 $114,805 $20,700 4th of July Jubilee 100,466 99,100 135,850 Schertz Fest 42,530 75,842 118,700 Total $159,008 $289,747 $275,250 W zlelel ZT11 LT0111� II I J [«7_N 11 [0P► Revenues The FY 2013 -14 revenues will increase by 25.3% from FY 2012 -13 year end estimates. Expenses The FY 2013 -14 Budget will decrease 5.0% from the FY 2012 -13 year end estimate. The increase in festival funding will be offset by the one -time transfer out of the Veteran's Memorial donations into a separate fund in FY 2012 -13. 311 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET REVENUES Fees 120,000 000 - 450001 Sales - Schertz Fest 000 - 450002 Sales - Schertz Fest Raffle 000 - 450006 Sales- July Jubilee 000 - 450007 Sales- July Jubilee Raffle 000 - 450101 Fees - Schertz Fest BBQ Entry 000 - 450102 Fees Informational Booths Schertzfest 000 - 450102 Fees - Jubilee BBQ Entry 000 - 450112 Fees Informational Booths Jubilee 000 - 450103 Fees - Jubilee Parade Entry 000 - 450150 Fees - Soccer Leagues 000 - 450152 Fees -BVYA Total Fees 940 Fund Transfers 000 - 486314 Contribution - Hotel /Motel Tax Total Fund Transfers Miscellaneous 410 120,000 50,000 100,000 883 2,200 1,500 2,000 110,728 115,000 106,528 120,000 - - 972 - 7,670 5,900 11,400 8,000 325 1,500 2,500 1,000 1,775 940 2,290 1,500 - 1,600 450 1,000 100 635 25 500 2,805 3,000 4,243 3,000 - 5,000 - 1,000 124,696 255,775 179,908 238,000 20,000 20,000 20,000 23,500 20,000 20,000 20,000 23,500 000 - 491000 Interest Earned 39 40 40 50 000 - 493000 Donations /Contributions 6,000 6,000 - 6,000 000 - 493001 Donations - Schertz Fest 5,128 7,740 7,740 7,000 000 - 493002 Donations - Schertz Fest BBQ 7,000 10,000 10,000 8,000 000 - 493010 Donations - Jubilee 9,300 19,250 12,500 10,000 000 - 493011 Donations - Jubilee BBQ 1,002 1,000 1,000 1,000 000 - 497000 Misc Income - Foundation 72,200 50 50 100 000 - 497001 Misc Income - Jubilee ATM - 375 100 - 000- 497002 Misc Income - Schertz Fest ATM - 145 26 - 000- 497604 Misc (come - Jubilee 393 - 1,873 100 000 - 497617 Misc Income - Schertz Fest - - 1,200 100 Total Miscellaneous 101,062 44,600 34,529 32,350 312 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES NON DEPARTMENTAL Supplies 101 - 521000 Operating Supplies 101 - 521600 Equipment Maintenance Supplies Total Supplies City Support Services 101 - 532900 Contingencies Total City Support Services Operations Support 101 - 534000 Postage 101 - 534100 Advertising 101 - 534999 Misc Expense Administrative Total Operations Support Staff Support 101 - 535100 Uniforms 101 - 535510 Meeting Expense Total Staff Support City Assistance 101 - 537901 Minor Events 101 - 537902 Appreciation Luncheon Total City Assistance Professional Services 101 - 541300 Professional Services 101 - 541400 Accounting Services 101 - 541960 Insurance Svs- Administrative Total Professional Services Fund Charges /Transfers 101 - 548318 Transfer Out - VMP Total Fund Charges /Transfers 313 236 - 2,250 500 - 50 259 50 236 50 2,509 550 100 - 100 100 - 100 20 100 - - 4,000 - 260 835 250 200 260 835 4,270 300 417 210 671 300 159 150 286 150 576 360 957 450 499 - 15 100 - 390 2,193 700 1,150 2,000 3,875 4,000 744 - 869 800 1,894 2,390 6,937 5,500 - - 72,160 - - - 72,160 - CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET Maintenance Services 101 - 551100 Building Maintenance Total Maintenance Services Operating Equipment 101 - 571500 Operating Equipment 101 - 571900 Improvement To Parks Total Operating Equipment 314 697 697 1. 500 255 500 500 255 500 ili 16,212 :111 • / 4,000 3,000 27,702 12,000 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES 4th JULY JUBILEE Utility Services 604 - 533500 Fuel - 2,200 - 1,000 Total Utility Services - 2,200 - 1,000 Operations Support 604 - 534000 Postage 70 100 5 100 604 - 534100 Advertising 361 895 - 1,000 604 - 534110 Tickets 329 350 224 350 604 - 534900 Awards & Prizes 2,063 2,000 1,962 2,000 604 - 534902 Parade Candy 282 300 369 300 604 - 534905 Permits & Licenses 231 400 231 400 604 - 534910 Beer & Wine Costs 2,979 3,200 3,211 3,500 604 - 534915 Ice Costs 600 685 690 1,000 604 - 534999 Misc Expense 736 1,000 1,261 1,000 Total Operations Support 7,651 8,930 7,953 9,650 Professional Services 604 - 541300 Professional Services 360 1,800 450 1,500 604 - 541910 Fireworks 7,750 12,500 12,500 12,500 604 - 541920 Entertainment 3,700 25,150 2,500 15,000 604 - 541922 Stage & Lighting 5,015 6,400 5,015 6,500 604 - 541930 Security 3,088 6,800 3,638 6,000 604 - 541931 Fencing - 677 - 500 604 - 541932 Medical Services 1,000 1,000 1,000 1,000 604 - 541933 Fire Standby Service 375 800 - 1,000 604 - 541934 Judging Services - - - 500 604 - 541936 ATM Services - - - 200 604 - 541940 Vendor Expense 25,139 35,000 29,496 30,000 604 - 541950 Carnival Expense 42,903 45,500 34,033 45,000 604 - 541960 Insurance Costs 2,675 1,850 1,705 2,500 604 - 541971 Portable Toilets 810 950 810 1,000 Total Professional Services 92,815 138,427 91,147 123,200 315 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET Rental /Leasing 604 - 561100 Rental Equipment Total Rental /Leasing 316 2,525 - 2,000 2,525 - 2,000 CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES SCHERTZ FEST Utility Services 617 - 533500 Fuel Total Utility Services Operations Support 617 - 534000 Postage 617 - 534100 Advertising 617 - 534110 Tickets 617 - 534900 Awards & Prizes 617 - 534901 Awards & Prizes - Raffle 617 - 534905 Permits & Licenses 617 - 534910 Beer & Wine Costs 617 - 534915 Ice Costs 617 - 534999 Misc Expense Total Operations Support City Assistance 617 - 537900 Participating Organizations Total City Assistance Professional Services 617 - 541300 Professional Services 617 - 541920 Entertainment 617 - 541921 Catering /Bar Service 617 - 541921 Stage & Lighting 617 - 541930 Security 617 - 541932 Medical Services 617 - 541933 Fire Standby Services 617 - 541934 Judging Services 617 - 541936 ATM Services 617 - 541940 Vendor Expense 617 - 541945 BBQ Expense 617 - 541950 Carnival Expense 617 - 541960 Insurance Costs 317 2,500 195 1,000 2,500 195 1,000 - 100 46 100 6,640 5,060 9,597 7,000 329 165 300 350 6,852 6,175 11,000 7,000 - - 1,850 - 251 235 235 300 - 2,700 3,850 3,000 - 450 1,315 500 89 1,275 1,175 1,000 14,161 16,160 29,368 19,250 - 250 - 250 - 250 - 250 - 1,040 - 1,000 17,940 15,750 15,750 20,000 776 1,900 15 2,500 - 6,500 5,000 6,500 3,413 3,225 3,500 3,500 - 1,000 1,000 1,000 - 1,000 1,000 1,000 737 440 440 500 - - 100 200 3,634 15,000 4,239 10,000 114 - 2,460 3,000 - 45,000 10,000 45,000 - - 1,705 - CITY OFSCHERTZ OPERATING BUDGET 2013 -14 2011 -12 2012 -13 2012 -13 2013 -14 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET 617 - 541970 Sanitation Costs 617 - 541971 Portable Toilets Total Professional Services Rental /Leasing 617 - 537900 Participating Organizations Total Rental /Leasing OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE - 350 26,614 91,205 1,755 1,130 1,755 1,130 720 1,000 350 1,000 46,279 96,200 2,000 2,000 86,749 48,613 (55,310) 18,600 59,230 145,979 145,979 90,669 145,979 194,592 90,669 109,269 318 CITY OF SCHERTZ ORGANIZATIONAL FY 1 *Appointed by City Council m FY 2013 -2014 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F CITY MANAGER (151) Senior Planner 31 1 1 City Manager Council Discretion 1 1 1 Executive Director 50 3 3 3 Chief of Staff 44 1 1 1 Executive Assistant 28 2 2 2 ITotal 1 7 7 7 MUNICIPAL COURT 152 Senior Planner 31 1 1 Director 34 1 1 1 Senior Deputy Court Clerk 24 1 1 1 Deputy Court Clerk 17 3 4 4 Total 1 5 6 6 CUSTOMER RELATIONS 311(153 Senior Planner 31 1 1 1 Customer Relations /311 (2 UNFUNDED) 17 4 4 4 Customer Relations /311 (20 Hours) 17 1 1 1 Total General Services Foreman 5 5 5 PLANNING AND ZONING 154 Senior Planner 31 1 1 1 Planner I 26 1 1 1 Planning Technician (UNFUNDED) 22 1 1 1 Total General Services Foreman 3 3 3 GENERAL SERVICES (161) City Secretary 40 General Services Director 35 1 1 1 General Services Supervisor 28 1 1 1 General Services Foreman 22 1 1 1 Administrative Assistant 20 1 1 1 General Services Worker 1 14 1 1 1 General Services Tech 1 12 7 7 7 P/T General Services Tech 1 (28 Hours) 12 3 3 3 P/T General Services (24 Hours) 12 1 1 1 Total 16 16 16 CITY SECRETARY (164) City Secretary 40 1 1 1 Deputy City Secretary 28 1 1 1 Total 2 2 2 220 FY 2013 -2014 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F PUBLIC AFFAIRS (170) Director 41 1 1 1 Special Events Coordinator 28 1 1 1 Client Affairs Specialist 21 1 1 1 Senior Administrative Assistant 24 1 1 1 Total Total 1 4 4 4 RECORDS MANAGEMENT 171 Records Management Coordinator 1 17 1 1 1 Total 25 1 1 1 SCHERTZ TALES MAGAZINE (172) Publications Editor 30 1 1 1 Account Manager 25 1 1 1 Total 32 1 2 2 2 ENGINEERING 173` City Engineer 44 1 1 1 Assistant City Engineer (Unfunded) 42 1 1 1 Engineer in Training 32 1 1 1 Senior Administrative Assistant 24 1 0 0 Total Utility Billing Clerk (1 UNFUNDED) 1 4 3 3 GIS (174) GIS Coordinator 31 1 1 1 GIS Specialist 27 1 1 1 Total Solid Waste Coordinator /Debt Collections Clerk 2 2 2 BUSINESS OFFICE (176) Business Office Manager 32 1 1 1 Assistant Business Office Manager 25 1 1 1 Solid Waste Coordinator /Debt Collections Clerk 19 1 1 1 Senior Utility Billing /Cash Collections Clerk 19 1 1 1 Utility Billing Clerk (1 UNFUNDED) 17 3 3 3 Meter Tech II 17 1 1 1 Meter Tech 1 15 2 2 2 Total 10 10 10 321 FY 2013 -2014 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F POLICE (256) Police Chief 44 1 1 1 Assistant Police Chief 41 1 1 1 Captain 39 1 1 1 CID Lieutenant 36 1 1 1 Patrol Lieutenant 36 1 1 1 CID Sergeant 33 3 2 2 Patrol Sergeant 33 3 4 4 CID Corporal 30 4 5 5 Corporal 30 6 5 5 Special Projects Officer 30 1 1 1 School Resource Sergeant 33 1 1 1 School Resource Officer 26 1 1 1 Patrol Officer 26 24 28 28 Senior Administrative Assistant 24 1 1 1 Public Safety Technician 25 1 1 1 Office Manager 21 1 1 1 Records Clerk 14 2 2 2 Civilian Evidence Technician 20 0 1 1 Communications Manager 28 1 1 1 Communications Shift Supervisor 23 3 3 3 Communications Officer 19 12 12 12 Crossing Guards Seasonal (P /T) 267 hours Annual N/A 7 7 7 Total 76 81 81 FIRE RESCUE 257)' Fire Chief 44 1 1 1 Assistant Chief /Fire Marshal 41 1 1 1 Battalion Chief 35 3 3 3 Deputy Fire Marshal 34 1 1 1 Training/Safety Officer 34 1 1 1 Lieutenant 32 6 6 6 Fire Apparatus Operator 28 6 6 6 Firefighter 23 12 12 12 Senior Administrative Assistant 24 1 1 1 Total 32 32 32 322 FY 2013 -2014 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F INSPECTIONS 258 (Please see the note at the end of the Pay Tables) City Marshal Director of Deveo ment Services 43 1 1 1 Chief Inspector 30 1 1 1 Assistant Chief Inspector 28 1 1 1 Assistant Inspector 22 1 1 1 Administrative Assistant 20 1 1 1 Permit Technician 17 2 2 2 Total 1 7 7 7 MARSHAL SERVICES 259 (Please see the note at the end of the Pay Tables) City Marshal 40 1 1 1 Deputy Marshal Lieutenant 34 1 1 1 Deputy Marshal Corporal 30 1 1 1 Deputy Marshal 26 1 1 1 Sanitarian 28 1 1 1 Code Enforcement Officer 22 2 2 2 Marshal Services Clerk 12 1 1 1 Total 1 8 8 8 EMS 280 (Please see the note at the end of the Pay Tables) EMS Director 44 1 1 1 Assistant EMS Director 40 1 1 1 Clinical Manager 37 1 1 1 EMS Office Manager 33 1 1 1 EMS Senior Administrative Assistant 24 1 1 1 Billing Specialist 23 1 1 1 Billing Clerk 14 1 1 1 EMS Supervisor 35 3 3 3 Field Training Officer 31 3 3 3 Paramedic 23 21 21 21 Training Academy Coordinator 23 1 1 1 P/T Paramedics 23 15 15 15 P/T EMT Intermediates 18 5 5 5 Total 55 55 55 323 FY 2013 -2014 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F STREETS (359) Director of Parks, Recreation & Community Services Streets & Fleet Superintendent 34 1 1 1 Street Supervisor 30 1 1 1 Foreman 22 1 1 1 Street Worker II 17 3 3 3 Street Worker II /Sweeper Operator 17 1 1 1 Street Sweeper Operator 17 1 1 1 Street Worker 1 14 6 6 6 Total 14 14 14 PARKS, RECREATION, & COMMUNITY SERVICES 460 Director of Parks, Recreation & Community Services 43 1 1 1 Senior Administrative Assistant 24 1 1 1 Parks Manager 34 1 1 1 Parks Foreman 22 1 1 1 Park Worker 1 14 4 4 4 Seasonal Park Workers (980 hours Annual, 40 hours per week) 14 2 2 2 Total 10 10 10 EVENT FACILITIES 464 Event Facilities Coordinator 27 1 1 1 Total 23 1 1 1 PUBLIC WORKS 57 Public Works Director 44 1 1 1 PW Inspector 23 1 2 2 Public Works Coordinator 28 0 1 1 Senior Administrative Assistant 24 1 1 1 PW Reception i st/D is patcher 17 1 1 1 ITotal 14 4 6 6 WATER & SEWER 575 Schertz Seguin Local Government Corp Gen Mgr 44 1 1 1 Water & Sewer Supervisor 30 1 1 1 Water & Sewer Foreman 22 1 1 1 Serviceman III 18 2 1 1 Serviceman II 17 4 4 4 IServiceman 1 14 8 8 8 Total 17 16 16 324 FY 2013 -2014 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F DRAINAGE (579) Library Director 40 Assistant Director of Public Works 39 1 1 1 Stormwater Manager 30 0 1 1 Drainage Foreman 22 1 1 1 Drainage Worker II 17 2 2 2 Drainage Worker 1 14 3 3 3 Total 1 7 1 8 8 LIBRARY 665 Library Director 40 1 1 1 Assistant Library Director 35 1 1 1 Adult Services Librarian 28 1 1 1 Youth Services Librarian 28 1 1 1 Library Clerk II 17 4 4 4 Library Technical Aide 17 1 1 1 Part Time Library Clerk Circulations (20 hours) 12 3 3 3 Part Time Library Clerk Children's Programming (20 hours) 12 1 1 1 Part Time Library Clerk Circulations (10 hours) 12 2 2 2 Part Time Library Clerk Processing (20 hours) 12 1 1 1 Part Time Library Clerk Shelving (20 Hours) 12 3 3 3 Part Time Library Page (10 hours) 5 2 2 2 Total 21 21 21 ANIMAL SERVICES (762) Animal Services Manager 31 1 1 1 Animal Services Officer 17 5 5 5 Animal Facitities Technician 14 0 0 1 Total 20 6 6 7 INFORMATION TECHNOLOGY (853) IT Manager 42 1 1 1 Senior Systems Engineer 30 1 1 1 Administrative Assistant 20 0 1 1 Computer Technician 1 20 1 1 2 Computer Technician I - Web Technician 20 1 1 1 Total 1 4 5 6 325 FY 2013 -2014 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F HUMAN RESOURCES 866) Human Resources Director 42 1 1 1 Senior HR Generalist 27 1 1 1 HR Generalist 23 1 1 1 Administrative Assistant 20 1 1 1 Total Senior Accounts Payable Specialist 1 4 4 4 FINANCE 868 Purchasing & Asset Management Director Finance Director 44 1 1 1 Assistant Director of Finance 36 1 1 1 Staff Accountant 30 1 1 1 Budget /Financial Analyst 28 1 1 1 Senior Accounts Payable Specialist 23 1 1 1 Senior Payroll Specialist 23 1 1 1 Total 1 6 6 6 PURCHASING (872) Purchasing & Asset Management Director 40 1 1 1 Risk & Safety Specialist 24 1 1 1 Purchasing Manager (UNFUNDED) 30 1 1 1 Senior Purchasing Specialist 22 1 1 1 Administrative Assistant 20 1 1 1 Total 4 5 5 5 FLEET SERVICES (877) Fleet Services Supervisor 30 1 1 1 Fleet Mechanic II 22 0 1 1 Fleet Mechanic 1 19 2 2 2 Total Administrative Assistant 3 4 4 ECONOMIC DEVELOPMENT 966 Economic Development Director 50 1 1 1 Economic Development Specialist II 31 1 1 1 Economic Development Specialist 1 24 1 1 1 Administrative Assistant 20 1 1 1 Total 1 4 4 4 Total Approved Positions 345 1 354 1 356 326 FY 2013 -14 Pay Tables Effective 1 October 2013 327 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 5 Hour 8.47 8.64 8.81 8.99 9.17 9.35 9.54 9.73 9.92 10.12 10.32 10.53 10.74 10.96 11.17 BiWeek 677.52 691.07 704.89 718.99 733.36 748.03 762.99 778.25 793.82 809.69 825.89 842.41 859.25 876.44 893.97 Month 1467.95 149731 1527.26 1557.80 1588.96 1620.74 1653.15 1686.21 1719.94 1754.34 1789.42 1825.21 1861.72 1898.95 1936.93 Annual 17615 17968 18327 18694 19067 19449 19838 20235 20639 21052 21473 21903 22341 22787 23243 SG 6 Hour 8.81 8.99 9.17 9.35 9.54 9.73 9.92 10.12 10.32 10.53 10.74 10.96 11.17 11.40 11.63 BiWeek 704.89 718.99 733.36 748.03 762.99 778.25 793.82 809.69 825.89 842.41 859.25 876.44 893.97 911.85 930.08 Month 1527.26 1557.80 1588.96 1620.74 1653.15 1686.21 1719.94 1754.34 1789.42 1825.21 1861.72 1898.95 1936.93 1975.67 2015.18 Annual 18327 18694 19067 19449 19838 20235 20639 21052 21473 21903 22341 22787 23243 23708 24182 SG 7 Hour 9.17 9.35 9.54 9.73 9.92 10.12 10.32 10.53 10.74 10.96 11.17 11.40 11.63 11.86 12.10 BiWeek 733.36 748.03 762.99 778.25 793.82 809.69 825.89 842.41 859.25 876.44 893.97 911.85 930.08 948.69 967.66 Month 1588.96 1620.74 1653.15 1686.21 1719.94 1754.34 1789.42 1825.21 1861.72 1898.95 1936.93 1975.67 2015.18 2055.49 2096.60 Annual 19067 19449 19838 20235 20639 21052 21473 21903 22341 22787 23243 23708 24182 24666 25159 SG 8 Hour 9.54 9.73 9.92 10.12 10.32 10.53 10.74 10.96 11.17 11.40 11.63 11.86 12.10 12.34 12.58 BiWeek 762.99 778.25 793.82 809.69 825.89 842.41 859.25 876.44 893.97 911.85 930.08 948.69 967.66 987.01 1006.75 Month 1653.15 1686.21 1719.94 1754.34 1789.42 1825.21 1861.72 1898.95 1936.93 1975.67 2015.18 2055.49 2096.60 2138.53 2181.30 Annual 19838 20235 20639 21052 21473 21903 22341 22787 23243 23708 24182 24666 25159 25662 26176 SG 9 Hour 9.92 10.12 10.32 10.53 10.74 10.96 11.17 11.40 11.63 11.86 12.10 12.34 12.58 12.84 13.09 BiWeek 793.82 809.69 825.89 842.41 859.25 876.44 893.97 911.85 930.08 948.69 967.66 987.01 1006.75 1026.89 1047.43 Month 1719.94 1754.34 1789.42 1825.21 1861.72 1898.95 1936.93 1975.67 2015.18 2055.49 2096.60 2138.53 2181.30 2224.92 2269.42 Annual 20639 21052 21473 21903 22341 22787 23243 23708 24182 24666 25159 25662 26176 26699 27233 SG 10 Hour 10.32 10.53 10.74 10.96 11.17 11.40 11.63 11.86 12.10 12.34 12.58 12.84 13.09 13.35 13.62 BiWeek 825.89 842.41 859.25 876.44 893.97 911.85 930.08 948.69 967.66 987.01 1006.75 1026.89 1047.43 106837 1089.74 Month 1789.42 1825.21 1861.72 1898.95 1936.93 1975.67 2015.18 2055.49 2096.60 2138.53 2181.30 2224.92 2269.42 2314.81 2361.11 Annual 21473 21903 22341 22787 23243 23708 24182 24666 25159 25662 26176 26699 27233 27778 28333 327 FY 2013 -14 Pay Tables Effective 1 October 2013 328 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 11 Hour 10.74 10.96 11.17 11.40 11.63 11.86 12.10 12.34 12.58 12.84 13.09 13.35 13.62 13.89 14.17 BiWeek 859.25 876.44 893.97 911.85 930.08 948.69 967.66 987.01 1006.75 1026.89 1047.43 106837 1089.74 1111.54 1133.77 Month 1861.72 1898.95 1936.93 1975.67 2015.18 2055.49 2096.60 2138.53 2181.30 2224.92 2269.42 2314.81 2361.11 2408.33 2456.50 Annual 22341 22787 23243 23708 24182 24666 25159 25662 26176 26699 27233 27778 28333 28900 29478 SG 12 Hour 11.17 11.40 11.63 11.86 12.10 12.34 12.58 12.84 13.09 13.35 13.62 13.89 14.17 14.46 14.74 BiWeek 893.97 911.85 930.08 948.69 967.66 987.01 1006.75 1026.89 1047.43 1068.37 1089.74 1111.54 1133.77 1156.44 1179.57 Month 1936.93 1975.67 2015.18 2055.49 2096.60 2138.53 2181.30 2224.92 2269.42 2314.81 2361.11 2408.33 2456.50 2505.63 2555.74 Annual 23243 23708 24182 24666 25159 25662 26176 26699 27233 27778 28333 28900 29478 30068 30669 SG 13 Hour 11.63 11.86 12.10 12.34 12.58 12.84 13.09 13.35 13.62 13.89 14.17 14.46 14.74 15.04 15.34 BiWeek 930.08 948.69 967.66 987.01 1006.75 1026.89 1047.43 1068.37 1089.74 1111.54 1133.77 1156.44 1179.57 120116 1227.23 Month 2015.18 2055.49 2096.60 2138.53 218130 2224.92 2269.42 2314.81 2361.11 2408.33 2456.50 2505.63 2555.74 2606.85 2658.99 Annual 24182 24666 25159 25662 26176 26699 27233 27778 28333 28900 29478 30068 30669 31282 31908 SG 14 Hour 12.10 12.34 12.58 12.84 13.09 13.35 13.62 13.89 14.17 14.46 14.74 15.04 15.34 15.65 15.96 BiWeek 967.66 987.01 1006.75 1026.89 1047.43 1068.37 1089.74 1111.54 1133.77 1156.44 1179.57 120116 1227.23 1251.77 1276.81 Month 2096.60 2138.53 2181.30 2224.92 2269.42 2314.81 2361.11 2408.33 2456.50 2505.63 2555.74 2606.85 2658.99 2712.17 2766.41 Annual 25159 25662 26176 26699 27233 27778 28333 28900 29478 30068 30669 31282 31908 32546 33197 SG 15 Hour 12.58 12.84 13.09 13.35 13.62 13.89 14.17 14.46 14.74 15.04 15.34 15.65 15.96 16.28 16.60 BiWeek 1006.75 1026.89 1047.43 1068.37 1089.74 1111.54 1133.77 1156.44 1179.57 1203.16 1227.23 1251.77 1276.81 1302.34 1328.39 Month 2181.30 2224.92 2269.42 2314.81 2361.11 2408.33 2456.50 2505.63 2555.74 2606.85 2658.99 2712.17 2766.41 2821.74 2878.18 Annual 26176 26699 27233 27778 28333 28900 29478 30068 30669 31282 31908 32546 33197 33861 34538 SG 16 Hour 13.09 13.35 13.62 13.89 14.17 14.46 14.74 15.04 15.34 15.65 15.96 16.28 16.60 16.94 17.28 BiWeek 1047.43 106837 1089.74 1111.54 1133.77 1156.44 1179.57 1203.16 1227.23 1251.77 1276.81 130234 1328.39 1354.96 1382.06 Month 2269.42 2314.81 2361.11 240833 2456.50 2505.63 2555.74 2606.85 2658.99 2712.17 2766.41 2821.74 2878.18 2935.74 2994.45 Annual 27233 27778 28333 28900 29478 30068 30669 31282 31908 32546 33197 33861 34538 35229 35933 328 FY 2013 -14 Pay Tables Effective 1 October 2013 329 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 17 Hour 13.62 13.89 14.17 14.46 14.74 15.04 15.34 15.65 15.96 16.28 16.60 16.94 17.28 17.62 17.97 BiWeek 1089.74 1111.54 1133.77 1156.44 1179.57 1203.16 1227.23 1251.77 1276.81 1302.34 1328.39 1354.96 1382.06 1409.70 1437.89 Month 2361.11 240833 2456.50 2505.63 2555.74 2606.85 2658.99 2712.17 2766.41 2821.74 2878.18 2935.74 2994.45 3054.34 3115.43 Annual 28333 28900 29478 30068 30669 31282 31908 32546 33197 33861 34538 35229 35933 36652 37385 SG 18 Hour 14.17 14.46 14.74 15.04 15.34 15.65 15.96 16.28 16.60 16.94 17.28 17.62 17.97 18.33 18.70 BiWeek 1133.77 1156.44 1179.57 1203.16 1227.23 1251.77 1276.81 1302.34 1328.39 1354.96 1382.06 1409.70 1437.89 1466.65 1495.98 Month 2456.50 2505.63 2555.74 2606.85 2658.99 2712.17 2766.41 2821.74 2878.18 2935.74 2994.45 3054.34 3115.43 3177.74 3241.29 Annual 29478 30068 30669 31282 31908 32546 33197 33861 34538 35229 35933 36652 37385 38133 38896 SG 19 Hour 14.74 15.04 15.34 15.65 15.96 16.28 16.60 16.94 17.28 17.62 17.97 18.33 18.70 19.07 19.46 BiWeek 1179.57 1203.16 1227.23 1251.77 1276.81 1302.34 1328.39 1354.96 1382.06 1409.70 1437.89 1466.65 1495.98 1525.90 1556.42 Month 2555.74 2606.85 2658.99 2712.17 2766.41 2821.74 2878.18 2935.74 2994.45 3054.34 3115.43 3177.74 3241.29 3306.12 3372.24 Annual 30669 31282 31908 32546 33197 33861 34538 35229 35933 36652 37385 38133 38896 39673 40467 SG 20 Hour 15.34 15.65 15.96 16.28 16.60 16.94 17.28 17.62 17.97 18.33 18.70 19.07 19.46 19.84 20.24 BiWeek 1227.23 1251.77 1276.81 1302.34 1328.39 1354.96 1382.06 1409.70 1437.89 1466.65 1495.98 1525.90 1556.42 1587.55 1619.30 Month 2658.99 2712.17 2766.41 2821.74 2878.18 2935.74 2994.45 3054.34 3115.43 3177.74 3241.29 3306.12 3372.24 3439.69 3508.48 Annual 31908 32546 33197 33861 34538 35229 35933 36652 37385 38133 38896 39673 40467 41276 42102 SG 21 Hour 15.96 16.28 16.60 16.94 17.28 17.62 17.97 18.33 18.70 19.07 19.46 19.84 20.24 20.65 21.06 BiWeek 1276.81 1302.34 1328.39 1354.96 1382.06 1409.70 1437.89 1466.65 1495.98 1525.90 1556.42 1587.55 1619.30 1651.68 1684.72 Month 2766.41 2821.74 2878.18 2935.74 2994.45 3054.34 3115.43 3177.74 3241.29 3306.12 3372.24 3439.69 3508.48 3578.65 3650.22 Annual 33197 33861 34538 35229 35933 36652 37385 38133 38896 39673 40467 41276 42102 42944 43803 SG 22 Hour 16.60 16.94 17.28 17.62 17.97 18.33 18.70 19.07 19.46 19.84 20.24 20.65 21.06 21.48 21.91 BiWeek 1328.39 1354.96 1382.06 1409.70 1437.89 1466.65 1495.98 1525.90 1556.42 1587.55 1619.30 1651.68 1684.72 1718.41 1752.78 Month 2878.18 2935.74 2994.45 3054.34 3115.43 3177.74 3241.29 3306.12 3372.24 3439.69 3508.48 3578.65 3650.22 372123 3797.69 Annual 34538 35229 35933 36652 37385 38133 38896 39673 40467 41276 42102 42944 43803 44679 45572 329 FY 2013 -14 Pay Tables Effective 1 October 2013 330 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 23 Hour 17.28 17.62 17.97 18.33 18.70 19.07 19.46 19.84 20.24 20.65 21.06 21.48 21.91 22.35 22.79 BiWeek 1382.06 1409.70 1437.89 1466.65 1495.98 1525.90 1556.42 1587.55 161930 1651.68 168472 1718.41 1752.78 1787.84 1823.59 Month 2994.45 305434 3115.43 3177.74 3241.29 3306.12 3372.24 3439.69 3508.48 3578.65 3650.22 3723.23 3797.69 3873.65 3951.12 Annual 35933 36652 37385 38133 38896 39673 40467 41276 42102 42944 43803 44679 45572 46484 47413 SG 24 Hour 17.97 18.33 18.70 19.07 19.46 19.84 20.24 20.65 21.06 21.48 21.91 22.35 22.79 23.25 23.72 BiWeek 1437.89 1466.65 1495.98 1525.90 1556.42 1587.55 1619.30 1651.68 1684.72 1718.41 1752.78 1787.84 1823.59 1860.07 1897.27 Month 3115.43 317774 3241.29 3306.12 3372.24 3439.69 3508.48 3578.65 3650.22 3723.23 3797.69 3873.65 3951.12 4030.14 4110.74 Annual 37385 38133 38896 39673 40467 41276 42102 42944 43803 44679 45572 46484 47413 48362 49329 SG 25 Hour 18.70 19.07 19.46 19.84 20.24 20.65 21.06 21.48 21.91 22.35 22.79 23.25 23.72 24.19 24.67 BiWeek 1495.98 1525.90 1556.42 1587.55 1619.30 1651.68 1684.72 1718.41 1752.78 1787.84 1823.59 1860.07 1897.27 1935.21 1973.92 Month 3241.29 3306.12 3372.24 3439.69 3508.48 3578.65 3650.22 3723.23 3797.69 3873.65 3951.12 4030.14 4110.74 4192.96 4276.82 Annual 38896 39673 40467 41276 42102 42944 43803 44679 45572 46484 47413 48362 49329 50316 51322 SG 26 Hour 19.46 19.84 20.24 20.65 21.06 21.48 21.91 22.35 22.79 23.25 23.72 24.19 24.67 25.17 25.67 BiWeek 1556.42 1587.55 1619.30 1651.68 1684.72 1718.41 1752.78 1787.84 1823.59 1860.07 1897.27 1935.21 1973.92 2013.39 2053.66 Month 3372.24 3439.69 3508.48 3578.65 3650.22 3723.23 3797.69 3873.65 3951.12 4030.14 4110.74 4192.96 4276.82 4362.35 4449.60 Annual 40467 41276 42102 42944 43803 44679 45572 46484 47413 48362 49329 50316 51322 52348 53395 SG 27 Hour 20.24 20.65 21.06 21.48 21.91 22.35 22.79 23.25 23.72 24.19 24.67 25.17 25.67 26.18 26.71 BiWeek 1619.30 1651.68 1684.72 1718.41 1752.78 1787.84 1823.59 1860.07 1897.27 1935.21 1973.92 201339 2053.66 2094.74 2136.63 Month 3508.48 3578.65 3650.22 3723.23 3797.69 3873.65 3951.12 4030.14 4110.74 4192.96 4276.82 436235 4449.60 4538.59 4629.37 Annual 42102 42944 43803 44679 45572 46484 47413 48362 49329 50316 51322 52348 53395 54463 55552 SG 28 Hour 21.06 21.48 21.91 22.35 22.79 23.25 23.72 24.19 24.67 25.17 25.67 26.18 26.71 27.24 27.79 BiWeek 1684.72 1718.41 1752.78 1787.84 1823.59 1860.07 1897.27 1935.21 1973.92 2013.39 2053.66 209474 2136.63 217936 2222.95 Month 3650.22 3723.23 3797.69 3873.65 3951.12 4030.14 4110.74 4192.96 4276.82 4362.35 4449.60 4538.59 4629.37 4721.95 4816.39 Annual 43803 44679 45572 46484 47413 48362 49329 50316 51322 52348 53395 54463 55552 56663 57797 330 FY 2013 -14 Pay Tables Effective 1 October 2013 331 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 29 Hour 21.91 22.35 22.79 23.25 23.72 24.19 24.67 25.17 25.67 26.18 26.71 27.24 27.79 28.34 28.91 BiWeek 1752.78 1787.84 1823.59 1860.07 1897.27 1935.21 1973.92 2013.39 2053.66 2094.74 2136.63 2179.36 2222.95 2267.41 2312.76 Month 3797.69 387165 3951.12 4030.14 4110.74 4192.96 4276.82 4362.35 4449.60 4538.59 4629.37 4721.95 4816.39 4912.72 5010.97 Annual 45572 46484 47413 48362 49329 50316 51322 52348 53395 54463 55552 56663 57797 58953 60132 SG 30 Hour 22.79 23.25 23.72 24.19 24.67 25.17 25.67 26.18 26.71 27.24 27.79 28.34 28.91 29.49 30.08 BiWeek 1823.59 1860.07 1897.27 1935.21 1973.92 2013.39 2053.66 2094.74 2136.63 2179.36 2222.95 2267.41 2312.76 2359.01 2406.19 Month 3951.12 4030.14 4110.74 4192.96 4276.82 4362.35 4449.60 4538.59 4629.37 4721.95 4816.39 4912.72 5010.97 5111.19 5213.42 Annual 47413 48362 49329 50316 51322 52348 53395 54463 55552 56663 57797 58953 60132 61334 62561 SG 31 Hour 23.72 24.19 24.67 25.17 25.67 26.18 26.71 27.24 27.79 28.34 28.91 29.49 30.08 30.68 31.29 BiWeek 1897.27 1935.21 1973.92 2013.39 2053.66 2094.74 2136.63 2179.36 2222.95 2267.41 2312.76 2359.01 2406.19 245432 2503.40 Month 4110.74 4192.96 4276.82 4362.35 4449.60 4538.59 4629.37 4721.95 4816.39 4912.72 5010.97 5111.19 5213.42 5317.69 5424.04 Annual 49329 50316 51322 52348 53395 54463 55552 56663 57797 58953 60132 61334 62561 63812 65088 SG 32 Hour 24.67 25.17 25.67 26.18 26.71 27.24 27.79 28.34 28.91 29.49 30.08 30.68 31.29 31.92 32.56 BiWeek 1973.92 2013.39 2053.66 2094.74 2136.63 2179.36 2222.95 2267.41 2312.76 2359.01 2406.19 2454.32 2503.40 2553.47 2604.54 Month 4276.82 4362.35 4449.60 4538.59 4629.37 4721.95 4816.39 4912.72 5010.97 5111.19 5213.42 5317.69 5424.04 5532.52 5643.17 Annual 51322 52348 53395 54463 55552 56663 57797 58953 60132 61334 62561 63812 65088 66390 67718 SG 33 Hour 25.67 26.18 26.71 27.24 27.79 28.34 28.91 29.49 30.08 30.68 31.29 31.92 32.56 33.21 33.87 BiWeek 2053.66 2094.74 2136.63 2179.36 2222.95 2267.41 2312.76 2359.01 2406.19 2454.32 2503.40 255147 2604.54 2656.63 2709.76 Month 4449.60 4538.59 4629.37 4721.95 4816.39 4912.72 5010.97 5111.19 5213.42 5317.69 5424.04 5532.52 5643.17 5756.03 5871.15 Annual 53395 54463 55552 56663 57797 58953 60132 61334 62561 63812 65088 66390 67718 69072 70454 SG 34 Hour 26.71 27.24 27.79 28.34 28.91 29.49 30.08 30.68 31.29 31.92 32.56 33.21 33.87 34.55 35.24 BiWeek 2136.63 217936 2222.95 2267.41 2312.76 2359.01 2406.19 2454.32 2503.40 2553.47 2604.54 2656.63 2709.76 276196 2819.24 Month 4629.37 4721.95 4816.39 4912.72 5010.97 5111.19 5213.42 5317.69 5424.04 5532.52 5643.17 5756.03 5871.15 5988.58 6108.35 Annual 55552 56663 57797 58953 60132 61334 62561 63812 65088 66390 67718 69072 70454 71863 73300 331 SG 35 Hour BiWeek Month Annual SG 36 Hour BiWeek Month Annual SG 37 Hour BiWeek Month Annual SG 38 Hour BiWeek Month Annual SG 39 Hour BiWeek Month Annual SG 40 Hour BiWeek Month Annual Step 1 Step 2 27.79 28.34 2222.95 2267.41 4816.39 4912.72 57797 58953 28.91 29.49 2312.76 2359.01 5010.97 5111.19 60132 61334 30.08 30.68 2406.19 245432 5213.42 5317.69 62561 63812 31.29 31.92 2503.40 2553.47 5424.04 5532.52 65088 66390 32.56 33.21 2604.54 2656.63 5643.17 5756.03 67718 69072 33.87 34.55 2709.76 276196 5871.15 5988.58 70454 71863 Step 3 28.91 2312.76 5010.97 60132 30.08 2406.19 5213.42 62561 31.29 2503.40 5424.04 65088 32.56 2604.54 5643.17 67718 33.87 2709.76 5871.15 70454 35.24 2819.24 6108.35 73300 Step 4 29.49 2359.01 5111.19 61334 30.68 2454.32 5317.69 63812 31.92 2553.47 5532.52 66390 33.21 2656.63 5756.03 69072 34.55 2763.96 5988.58 71863 35.95 2875.62 6230.52 74766 Step 5 Step 6 30.08 30.68 2406.19 2454.32 5213.42 5317.69 62561 63812 31.29 31.92 2503.40 2553.47 5424.04 5532.52 65088 66390 32.56 33.21 2604.54 2656.63 5643.17 5756.03 67718 69072 33.87 34.55 2709.76 2763.96 5871.15 5988.58 70454 71863 35.24 35.95 2819.24 2875.62 6108.35 6230.52 73300 74766 36.66 37.40 2933.14 2991.80 6355.13 6482.23 76262 77787 FY 2013 -14 Pay Tables Effective 1 October 2013 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 31.29 31.92 32.56 33.21 33.87 34.55 35.24 35.95 36.66 2503.40 2553.47 2604.54 2656.63 2709.76 276196 2819.24 2875.62 2933.14 5424.04 5532.52 5643.17 5756.03 5871.15 5988.58 6108.35 6230.52 6355.13 65088 66390 67718 69072 70454 71863 73300 74766 76262 32.56 33.21 33.87 34.55 35.24 35.95 36.66 37.40 38.15 2604.54 2656.63 2709.76 2763.96 2819.24 2875.62 2933.14 2991.80 3051.63 5643.17 5756.03 5871.15 5988.58 6108.35 6230.52 6355.13 6482.23 6611.87 67718 69072 70454 71863 73300 74766 76262 77787 79342 33.87 34.55 35.24 35.95 36.66 37.40 38.15 38.91 39.69 2709.76 2763.96 2819.24 2875.62 2933.14 2991.80 3051.63 3112.67 3174.92 5871.15 5988.58 6108.35 6230.52 6355.13 6482.23 6611.87 6744.11 6878.99 70454 71863 73300 74766 76262 77787 79342 80929 82548 35.24 35.95 36.66 37.40 38.15 38.91 39.69 40.48 41.29 2819.24 2875.62 2933.14 2991.80 3051.63 3112.67 3174.92 3238.42 3303.19 6108.35 6230.52 6355.13 6482.23 6611.87 6744.11 6878.99 7016.57 7156.90 73300 74766 76262 77787 79342 80929 82548 84199 85883 36.66 37.40 38.15 38.91 39.69 40.48 41.29 42.12 42.96 2933.14 2991.80 3051.63 3112.67 3174.92 3238.42 3303.19 3369.25 3436.64 6355.13 6482.23 6611.87 6744.11 6878.99 7016.57 7156.90 7300.04 7446.04 76262 77787 79342 80929 82548 84199 85883 87601 89353 38.15 38.91 39.69 40.48 41.29 42.12 42.96 43.82 44.69 3051.63 3112.67 3174.92 3238.42 3303.19 3369.25 3436.64 350537 3575.48 6611.87 6744.11 6878.99 7016.57 7156.90 7300.04 7446.04 7594.96 7746.86 79342 80929 82548 84199 85883 87601 89353 91140 92962 332 FY 2013 -14 Pay Tables Effective 1 October 2013 333 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 41 Hour 35.24 35.95 36.66 37.40 38.15 38.91 39.69 40.48 41.29 42.12 42.96 43.82 44.69 45.59 46.50 BiWeek 2819.24 2875.62 2933.14 2991.80 3051.63 3112.67 3174.92 3238.42 3303.19 3369.25 3436.64 3505.37 3575.48 3646.99 3719.92 Month 6108.35 6230.52 6355.13 6482.23 6611.87 6744.11 6878.99 7016.57 7156.90 7300.04 7446.04 7594.96 7746.86 7901.80 8059.84 Annual 73300 74766 76262 77787 79342 80929 82548 84199 85883 87601 89353 91140 92962 94822 96718 SG 42 Hour 36.66 37.40 38.15 38.91 39.69 40.48 41.29 42.12 42.96 43.82 44.69 45.59 46.50 47.43 48.38 BiWeek 2933.14 2991.80 3051.63 3112.67 3174.92 3238.42 3303.19 3369.25 3436.64 3505.37 3575.48 3646.99 3719.92 3794.32 3870.21 Month 6355.13 6482.23 6611.87 6744.11 6878.99 7016.57 7156.90 7300.04 7446.04 7594.96 7746.86 7901.80 8059.84 8221.03 8385.45 Annual 76262 77787 79342 80929 82548 84199 85883 87601 89353 91140 92962 94822 96718 98652 100625 SG 43 Hour 38.15 38.91 39.69 40.48 41.29 42.12 42.96 43.82 44.69 45.59 46.50 47.43 48.38 49.35 50.33 BiWeek 3051.63 3112.67 3174.92 3238.42 3303.19 3369.25 3436.64 3505.37 3575.48 3646.99 3719.92 3794.32 3870.21 3947.61 4026.57 Month 6611.87 6744.11 6878.99 7016.57 7156.90 7300.04 7446.04 7594.96 7746.86 7901.80 8059.84 8221.03 8385.45 8553.16 8724.23 Annual 79342 80929 82548 84199 85883 87601 89353 91140 92962 94822 96718 98652 100625 102638 104691 SG 44 Hour 39.69 40.48 41.29 42.12 42.96 43.82 44.69 45.59 46.50 47.43 48.38 49.35 50.33 51.34 52.37 BiWeek 3174.92 3238.42 3303.19 3369.25 3436.64 3505.37 3575.48 3646.99 3719.92 3794.32 3870.21 3947.61 4026.57 4107.10 4189.24 Month 6878.99 7016.57 7156.90 7300.04 7446.04 7594.96 7746.86 7901.80 8059.84 8221.03 8385.45 8553.16 8724.23 8898.71 9076.69 Annual 82548 84199 85883 87601 89353 91140 92962 94822 96718 98652 100625 102638 104691 106785 108920 SG 45 Hour 41.29 42.12 42.96 43.82 44.69 45.59 46.50 47.43 48.38 49.35 50.33 51.34 52.37 53.41 54.48 BiWeek 3303.19 3369.25 3436.64 3505.37 3575.48 3646.99 3719.92 3794.32 3870.21 3947.61 4026.57 4107.10 4189.24 4273.02 4358.48 Month 7156.90 7300.04 7446.04 7594.96 7746.86 7901.80 8059.84 8221.03 8385.45 8553.16 8724.23 8898.71 9076.69 9258.22 9443.38 Annual 85883 87601 89353 91140 92962 94822 96718 98652 100625 102638 104691 106785 108920 111099 113321 SG 46 Hour 42.96 43.82 44.69 45.59 46.50 47.43 48.38 49.35 50.33 51.34 52.37 53.41 54.48 55.57 56.68 BiWeek 3436.64 350537 3575.48 3646.99 3719.92 3794.32 3870.21 3947.61 4026.57 4107.10 4189.24 427102 4358.48 4445.65 4534.57 Month 7446.04 7594.96 7746.86 7901.80 8059.84 8221.03 8385.45 8553.16 8724.23 8898.71 9076.69 9258.22 9443.38 9632.25 9824.90 Annual 89353 91140 92962 94822 96718 98652 100625 102638 104691 106785 108920 111099 113321 115587 117899 333 FY 2013 -14 Pay Tables Effective 1 October 2013 334 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 47 Hour 44.69 45.59 46.50 47.43 48.38 49.35 50.33 51.34 52.37 53.41 54.48 55.57 56.68 57.82 58.97 BiWeek 3575.48 3646.99 3719.92 3794.32 3870.21 3947.61 4026.57 4107.10 4189.24 4273.02 4358.48 4445.65 4534.57 4625.26 4717.76 Month 7746.86 7901.80 8059.84 8221.03 8385.45 8553.16 8724.23 8898.71 9076.69 9258.22 9443.38 9632.25 9824.90 10021.39 10221.82 Annual 92962 94822 96718 98652 100625 102638 104691 106785 108920 111099 113321 115587 117899 120257 122662 SG 48 Hour 46.50 47.43 48.38 49.35 50.33 51.34 52.37 53.41 54.48 55.57 56.68 57.82 58.97 60.15 61.35 BiWeek 3719.92 3794.32 3870.21 3947.61 4026.57 4107.10 4189.24 4273.02 4358.48 4445.65 4534.57 4625.26 4717.76 4812.12 4908.36 Month 8059.84 8221.03 8385.45 8553.16 8724.23 8898.71 9076.69 9258.22 9443.38 9632.25 9824.90 10021.39 10221.82 10426.26 10634.78 Annual 96718 98652 100625 102638 104691 106785 108920 111099 113321 115587 117899 120257 122662 125115 127617 SG 49 Hour 48.38 49.35 50.33 51.34 52.37 53.41 54.48 55.57 56.68 57.82 58.97 60.15 61.35 62.58 63.83 BiWeek 3870.21 3947.61 4026.57 4107.10 4189.24 4273.02 4358.48 4445.65 4534.57 4625.26 4717.76 4812.12 4908.36 5006.53 5106.66 Month 8385.45 855116 8724.23 8898.71 9076.69 9258.22 9443.38 9632.25 9824.90 10021.39 10221.82 10426.26 10634.78 10847.48 11064.43 Annual 100625 102638 104691 106785 108920 111099 113321 115587 117899 120257 122662 125115 127617 130170 132773 SG 50 Hour 50.33 51.34 52.37 53.41 54.48 55.57 56.68 57.82 58.97 60.15 61.35 62.58 63.83 65.11 66.41 BiWeek 4026.57 4107.10 4189.24 4273.02 4358.48 4445.65 4534.57 4625.26 4717.76 4812.12 4908.36 5006.53 5106.66 5208.79 5312.97 Month 8724.23 8898.71 9076.69 9258.22 9443.38 9632.25 9824.90 10021.39 10221.82 10426.26 10634.78 10847.48 11064.43 11285.72 11511.43 Annual 104691 106785 108920 111099 113321 115587 117899 120257 122662 125115 127617 130170 132773 135429 138137 SG 51 Hour 52.37 53.41 54.48 55.57 56.68 57.82 58.97 60.15 61.35 62.58 63.83 65.11 66.41 67.74 69.10 BiWeek 4189.24 4273.02 4358.48 4445.65 4534.57 4625.26 4717.76 4812.12 4908.36 5006.53 5106.66 5208.79 5312.97 5419.23 5527.61 Month 9076.69 9258.22 9443.38 9632.25 9824.90 10021.39 10221.82 10426.26 10634.78 10847.48 11064.43 11285.72 11511.43 11741.66 11976.49 Annual 108920 111099 113321 115587 117899 120257 122662 125115 127617 130170 132773 135429 138137 140900 143718 SG 52 Hour 54.48 55.57 56.68 57.82 58.97 60.15 61.35 62.58 63.83 65.11 66.41 67.74 69.10 70.48 71.89 BiWeek 4358.48 4445.65 4534.57 4625.26 4717.76 4812.12 4908.36 5006.53 5106.66 5208.79 5312.97 541923 5527.61 5638.17 5750.93 Month 9443.38 9632.25 9824.90 10021.39 10221.82 10426.26 10634.78 10847.48 11064.43 11285.72 11511.43 11741.66 11976.49 12216.02 12460.34 Annual 113321 115587 117899 120257 122662 125115 127617 130170 132773 135429 138137 140900 143718 146592 149524 334 FY 2013 -14 Pay Tables Effective 1 October 2013 335 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 53 Hour 56.68 57.82 58.97 60.15 61.35 62.58 63.83 65.11 66.41 67.74 69.10 70.48 71.89 73.32 74.79 BiWeek 4534.57 4625.26 4717.76 4812.12 4908.36 5006.53 5106.66 5208.79 5312.97 5419.23 5527.61 5638.17 5750.93 5865.95 5983.27 Month 9824.90 10021.39 10221.82 10426.26 10634.78 10847.48 11064.43 11285.72 11511.43 11741.66 11976.49 12216.02 12460.34 12709.55 12963.74 Annual 117899 120257 122662 125115 127617 130170 132773 135429 138137 140900 143718 146592 149524 152515 155565 SG 54 Hour 58.97 60.15 61.35 62.58 63.83 65.11 66.41 67.74 69.10 70.48 71.89 73.32 74.79 76.29 77.81 BiWeek 4717.76 4812.12 4908.36 5006.53 5106.66 5208.79 5312.97 5419.23 5527.61 5638.17 5750.93 5865.95 5983.27 6102.93 6224.99 Month 10221.82 10426.26 10634.78 10847.48 11064.43 11285.72 11511.43 11741.66 11976.49 12216.02 12460.34 12709.55 12963.74 13223.02 13487.48 Annual 122662 125115 127617 130170 132773 135429 138137 140900 143718 146592 149524 152515 155565 158676 161850 SG 55 Hour 61.35 62.58 63.83 65.11 66.41 67.74 69.10 70.48 71.89 73.32 74.79 76.29 77.81 79.37 80.96 BiWeek 4908.36 5006.53 5106.66 5208.79 5312.97 5419.23 5527.61 5638.17 5750.93 5865.95 5983.27 6102.93 6224.99 6349.49 6476.48 Month 10634.78 10847.48 11064.43 11285.72 11511.43 11741.66 11976.49 12216.02 12460.34 12709.55 12963.74 13223.02 13487.48 13757.23 14032.37 Annual 127617 130170 132773 135429 138137 140900 143718 146592 149524 152515 155565 158676 161850 165087 168388 SG 56 Hour 63.83 65.11 66.41 67.74 69.10 70.48 71.89 73.32 74.79 76.29 77.81 79.37 80.96 82.58 84.23 BiWeek 5106.66 5208.79 5312.97 5419.23 5527.61 5638.17 5750.93 5865.95 5983.27 6102.93 6224.99 6349.49 6476.48 6606.01 6738.13 Month 11064.43 11285.72 11511.43 11741.66 11976.49 12216.02 12460.34 12709.55 12963.74 13223.02 13487.48 13757.23 14032.37 14313.02 14599.28 Annual 132773 135429 138137 140900 143718 146592 149524 152515 155565 158676 161850 165087 168388 171756 175191 SG 57 Hour 66.41 67.74 69.10 70.48 71.89 73.32 74.79 76.29 77.81 79.37 80.96 82.58 84.23 85.91 87.63 BiWeek 5312.97 5419.23 5527.61 5638.17 5750.93 5865.95 5983.27 6102.93 6224.99 6349.49 6476.48 6606.01 6738.13 6872.89 7010.35 Month 11511.43 11741.66 11976.49 12216.02 12460.34 12709.55 12963.74 13223.02 13487.48 13757.23 14032.37 14313.02 14599.28 14891.27 15189.09 Annual 138137 140900 143718 146592 149524 152515 155565 158676 161850 165087 168388 171756 175191 178695 182269 SG 58 Hour 69.10 70.48 71.89 73.32 74.79 76.29 77.81 79.37 80.96 82.58 84.23 85.91 87.63 89.38 91.17 BiWeek 5527.61 5638.17 5750.93 5865.95 5983.27 6102.93 6224.99 6349.49 6476.48 6606.01 6738.13 6872.89 7010.35 7150.56 7293.57 Month 11976.49 12216.02 12460.34 12709.55 12963.74 13223.02 13487.48 13757.23 14032.37 14313.02 14599.28 14891.27 15189.09 15492.87 15802.73 Annual 143718 146592 149524 152515 155565 158676 161850 165087 168388 171756 175191 178695 182269 185914 189633 335 FY 2013 -14 Pay Tables Effective 1 October 2013 Note: This table does not apply to EMS Personel Working 24148 Shifts. Computation of Hourly rates and Overtime Compensation is governed by 29 CFR 778.114 - Fixed salary for fluctuating hours. 336 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 59 Hour 71.89 73.32 74.79 76.29 77.81 79.37 80.96 82.58 84.23 85.91 87.63 89.38 91.17 92.99 94.85 BiWeek 5750.93 5865.95 5983.27 6102.93 6224.99 6349.49 6476.48 6606.01 6738.13 6872.89 701035 7150.56 7293.57 7439.44 7588.23 Month 12460.34 12709.55 12963.74 13223.02 13487.48 13757.23 14032.37 14313.02 14599.28 14891.27 15189.09 15492.87 15802.73 16118.78 16441.16 Annual 149524 152515 155565 158676 161850 165087 168388 171756 175191 178695 182269 185914 189633 193425 197294 SG 60 Hour 74.79 76.29 77.81 79.37 80.96 82.58 84.23 85.91 87.63 89.38 91.17 92.99 94.85 96.75 98.68 BiWeek 5983.27 6102.93 6224.99 6349.49 6476.48 6606.01 6738.13 6872.89 7010.35 7150.56 7293.57 7439.44 7588.23 7739.99 7894.79 Month 12963.74 1322102 13487.48 13757.23 14032.37 14313.02 14599.28 14891.27 15189.09 15492.87 15802.73 16118.78 16441.16 16769.98 17105.38 Annual 155565 158676 161850 165087 168388 171756 175191 178695 182269 185914 189633 193425 197294 201240 205265 Note: This table does not apply to EMS Personel Working 24148 Shifts. Computation of Hourly rates and Overtime Compensation is governed by 29 CFR 778.114 - Fixed salary for fluctuating hours. 336 BUDGETED SUMMARY OF WORKING CAPITAL PROJECTS COSTS YTD COSTS STATUS 2007 BOND - $9,915,000 QA1 Towncreek Project ZA1 EMS - Vehicles & Equipment ZA1 Public Works - Machinery & Equipment ZA2 Communication Equipment 994 EDC Projects 6,600,000 $ 6,094,257 500,000 500,000 665,000 665,000 850,000 849,736 1,300,000 1,300,000 ON GOING COMPLETE COMPLETE COMPLETE ( (')KADI GTG 2009 BOND - $6,600,000 P12 RECREATION CENTER 1,000,000 $ 1,517,573 COMPLETE 960 STREETS PROJECTS 5,600,000 4,009,732 ON GOING TOTAL PROJECTS COST Y3 D $ 6,6{ifl,Ot3r $ 5,527,30 2011 BOND - $8,250,000 GA2 NATATORIUM PROJECT 2,535,500 $ 190,784 ON GOING GA3 SOCCER FIELDS IMPROVEMENTS 1,500,000 342,992 ON GOING GA4 ATHLETIC FIELDS IMPROVEMENTS 1,500,000 255,775 ON GOING GA6 SCHERTZ ANIMAL SERVICES FACILITY 2,250,000 1,185,136 ON GOING GA9 PLAYSCAPE RELOCATION PROJECT 464,500 393,558 COMPLETE TOTAL PROJECTS COST TD ...... 8 ,2,5q,,000_ $ 2,36,8,,2146,-, 2012 BOND - $7,625,000 GA2 NATATORIUM & PLAYSCAPE RELOCATION 3,625,000 - ON GOING GA3 SOCCER FIELDS IMPROVEMENTS 2,000,000 - ON GOING GA4 ATHLETIC FIELDS IMPROVEMENTS 1,000,000 - ON GOING GA7 FM 78 AND MAIN STREET 1,000,000 20,430 ON GOING 337 DEBT SERVICE REVIEW General Fund 2006 834,981 973,981 1,008,981 1,017,216 1,048,475 1,204,418 to 2031 20071 126,939 125,715 127,724 - - - to 2016 2007ii 424,792 424,617 424,035 427,945 426,345 424,339 to 2027 2008 762,259 734,706 736,947 738,362 734,054 738,921 - to 2028 2009 538,063 466,613 455,538 449,538 438,369 446,525 to 2028 2010 330,750 328,525 330,425 332,025 323,475 329,700 to 2021 2011 568,038 569,438 566,663 569,763 567,038 568,463 to 2036 2011 -A 760,101 740,830 721,675 722,404 722,783 559,735 to 2024 2012 504,284 501,443 504,721 501,755 503,095 502,945 to 2032 2013 171,222 172,543 175,950 173,995 171,445 - to 2018 2013 -A 166,039 167,345 165,265 163,185 166,073 - to 2018 2013i 268,205 272,238 272,488 272,638 272,688 272,319 to 2021 Total $ 5,455,672 $ 5,477,993 $ 5,490,412 $ 5,368,824 $ 5,373,839 $ 5,047,363 Water and Waste Water Debt Service 2005 147,900 - - 260,000 - 260,000 to 2014 20071 10,131 10,370 9,985 369,518 - - to 2016 2011 338,275 342,475 336,475 330,475 249,475 249,413 to 2021 2013 93,569 102,075 102,075 235,725 237,975 235,000 - to 2033 20131 74,660 227,697 223,182 223,602 218,958 224,185 to 2025 Total $ 664,535 $ 682,617 $ 671,717 $ 789,802 $ 706,408 $ 708,598 Schertz- Seguin Local Government Corporation Debt - Schertz Portion 2001 260,000 260,000 260,000 260,000 260,000 260,000 to 2041 2005 364,218 367,468 367,768 370,118 369,518 368,518 to 2025 2007 1,070,069 1,069,169 1,067,869 1,063,719 1,066,619 1,064,019 to 2041 2010 694,706 695,419 695,906 693,706 695,650 694,181 to 2041 Total $ 2,388,993 $ 2,392,056 $ 2,391,543 $ 2,387,543 $ 2,391,787 $ 2,386,718 Drainage Fund 2007i 18,573 19,012 18,306 - to 2016 Total $ 18,573 $ 19,012 $ 18,306 $ - $ - $ - Emergency Medical Services 20071 35,610 34,340 36,404 2010 67,389 65,829 - Total $ 102,999 $ 100,169 $ 36,404 $ - $ - $ - Economic Development Corporation 413 Debt to 2016 - to 2015 Year FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 2007i 163,045 162,231 161,216 - - to 2016 2009 366,138 367,188 367,138 366,788 360,769 to 2018 2010 264,626 268,379 - - - to 2015 Total $ 793,809 $ 797,797 $ 528,353 $ 366,788 $ 360,769 $ - Capital Recovery 20071 485,287 488,658 486,428 488,796 485,563 486,929 - to 2026 Total $ 485,287 $ 488,658 $ 486,428 $ 488,796 $ 485,563 $ 486,929 338 CITY OF SCHERTZ Certifcates of Obligation- Series 2005 Utility Fund Supported Date Principal Coupon Interest Period Total Fiscal Total 02/01/14 145,000.00 4.000% 2,900.00 147,900.00 09/30/14 147,900.00 $ 145,000.00 $ 2,900.00 $ 147,900.00 $ 147,900.00 339 CITY OF SCHERTZ General Obligation Bonds, Series 2006 Original Issue Amount $15,000,000 General Fund Supported Date Principal Coupon Interest Period Total Fiscal Total 02/01/14 200,000.00 4.000% 319,490.63 519,490.63 1,203,737.51 08/01/14 975,000.00 5.250% 315,490.63 315,490.63 834,981.26 02/01/15 350,000.00 4.000% 315,490.63 665,490.63 1,203,862.51 08/01/15 1,025,000.00 4.625% 308,490.63 308,490.63 973,981.26 02/01/16 400,000.00 4.000% 308,490.63 708,490.63 1,204,565.63 08/01/16 1,070,000.00 4.625% 300,490.63 300,490.63 1,008,981.26 02/01/17 425,000.00 4.125% 300,490.63 725,490.63 1,201,118.75 08/01/17 1,125,000.00 4.625% 291,725.00 291,725.00 1,017,215.63 02/01 /18 475,000.00 4.200% 291,725.00 766,725.00 1,205,359.38 08/01/18 1,175,000.00 4.625% 281,750.00 281,750.00 1,048,475.00 02/01 /19 655,000.00 4.300% 281,750.00 936,750.00 1,202,171.88 08/01/19 $13,455,000.00 267,667.50 267,667.50 1,204,417.50 02/01/20 685,000.00 4.375% 267,667.50 952,667.50 08/01/20 252,683.13 252,683.13 1,205,350.63 02/01/21 715,000.00 4.400% 252,683.13 967,683.13 08/01/21 236,953.13 236,953.13 1,204,636.26 02/01/22 750,000.00 5.250% 236,953.13 986,953.13 08/01/22 217,265.63 217,265.63 1,204,218.76 02/01/23 790,000.00 5.250% 217,265.63 1,007,265.63 08/01/23 196,528.13 196,528.13 1,203,793.76 02/01/24 835,000.00 5.250% 196,528.13 1,031,528.13 08/01/24 174,609.38 174,609.38 1,206,137.51 02/01/25 880,000.00 5.250% 174,609.38 1,054,609.38 08/01/25 151,509.38 151,509.38 1,206,118.76 02/01/26 925,000.00 5.250% 151,509.38 1,076,509.38 08/01/26 127,228.13 127,228.13 1,203,737.51 02/01/27 975,000.00 5.250% 127,228.13 1,102,228.13 08/01/27 101,634.38 101,634.38 1,203,862.51 02/01/28 1,025,000.00 4.625% 101,634.38 1,126,634.38 08/01/28 77,931.25 77,931.25 1,204,565.63 02/01/29 1,070,000.00 4.625% 77,931.25 1,147,931.25 08/01/29 53,187.50 53,187.50 1,201,118.75 02/01/30 1,125,000.00 4.625% 53,187.50 1,178,187.50 08/01/30 27,171.88 27,171.88 1,205,359.38 02/01/31 1,175,000.00 4.625% 27,171.88 1,202,171.88 09/30/31 1,202,171.88 $13,455,000.00 $ 7,084,123.25 $20,539,123.25 $20,539,123.25 340 CITY OF SCHERTZ Certifcates of Obligation Bonds, Series 2007 Original Issue Amount $8015.000 General Fund, Capital Recovery, EMS, Public Works, & EDC Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 117,202.50 117.292.50 08/01/14 605.000 4.01096 117.292.50 722.292.50 838.585.00 02/01/15 105.182.25 105.102.25 08/01/15 630.000 4.010% 105.182.25 735.102.25 840.324.50 02/01/16 92.530.75 82.530.75 08/01/16 655.000 4.01096 92.530.75 747.530.75 840.061,50 02/01/17 79.308.00 70.398.00 08/01/17 330.000 4.01096 78.398.00 400.398.00 488.786.00 02/01/18 72.781.50 72.781.50 08/01/18 340.000 4.010% 72.781.50 412.781.50 485.563.00 02/01/19 65.084,50 65.064.50 08/01/19 355.000 4.010% 65.084�50 420.064.50 486.929.00 02/01/20 58.84875 58.846.75 08/01/20 370.000 4.010% 58.84875 428.846.75 487.693.50 02/01/21 51.428.25 51.428.25 08/01/21 385.000 4.010% 51.428.25 436.428.25 487.856.50 02/01/22 43.700�00 43.700.00 08/01/22 400.000 4.010% 43.700.00 443.700.00 487.418.00 02/01/23 35.880.00 35.680.00 08/01/23 420.000 4,010% 35.880.00 455.680.00 401.378.00 02/01/24 27.288.00 27.268.00 08/01/24 435.000 4,010% 27.288.00 482.268.00 480.536.00 02/01/25 18.548.25 18.546.25 08/01/25 455.000 4,010% 18.548.25 473.546.25 402.092.50 02/01/28 9.423.50 0.423.50 08/01/26 470.000 4,010% 9.423.50 479.423.50 488.847.00 341 CITY OF SCHERTZ General Obligation Bonds, Series 2007 II Original Issue Amount $6,000,000 General Fund Supported Date Principal Coupon Interest Period Total Fiscal Total 02/01/14 245,000 4.070% 92,389.00 337,389.00 08/01/14 87,403.25 87,403.25 424,792.25 02/01/15 255,000 4.070% 87,403.25 342,403.25 08/01/15 82,214.00 82,214.00 424,617.25 02/01/16 265,000 4.070% 82,214.00 347,214.00 08/01/16 76,821.25 76,821.25 424,035.25 02/01/17 280,000 4.070% 76,821.25 356,821.25 08/01/17 71,123.25 71,123.25 427,944.50 02/01/18 290,000 4.070% 71,123.25 361,123.25 08/01/18 65,221.75 65,221.75 426,345.00 02/01/19 300,000 4.070% 65,221.75 365,221.75 08/01/19 59,116.75 59,116.75 424,338.50 02/01/20 315,000 4.070% 59,116.75 374,116.75 08/01/20 52,706.50 52,706.50 426,823.25 02/01/21 325,000 4.070% 52,706.50 377,706.50 08/01/21 46,092.75 46,092.75 423,799.25 02/01/22 340,000 4.070% 46,092.75 386,092.75 08/01/22 39,173.75 39,173.75 425,266.50 02/01/23 355,000 4.070% 39,173.75 394,173.75 08/01/23 31,949.50 31,949.50 426,123.25 02/01/24 370,000 4.070% 31,949.50 401,949.50 08/01/24 24,420.00 24,420.00 426,369.50 02/01/25 385,000 4.070% 24,420.00 409,420.00 08/01/25 16,585.25 16,585.25 426,005.25 02/01/26 400,000 4.070% 08/01/26 02/01/27 415,000 4.070% 09/30/27 16,585.25 416,585.25 8,445.25 8,445.25 425,030.50 8,445.25 423,445.25 423,445.25 $ 4,540,000.00 $ 1,414,935.50 $ 5,954,935.50 $ 5,954,935.50 342 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $800O.000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 430.000 4.130% 170.580.00 600.509.00 08/01/14 161.888.50 161.089.50 08/30/14 762.258.50 02/01/15 420.000 4.130% 101.889.50 581.089.50 08/01/15 153.018.50 153.010.50 08/30/15 734.706.00 02/01/16 440.000 4.13096 153.016.50 593.010.50 08/01/16 143.030.50 143.930.50 08/30/16 736.947.00 02/01/17 480.000 4.130Y6 143.030.50 603.030.50 08/01/17 134.431.50 134.431.50 00/30/17 738.362.00 02/01/18 475.000 4.130Y6 134.431.50 809.431.50 08/01/18 124.622.75 124.622.75 00/30/18 734.054.25 02/01/19 500.000 4.130Y6 124.622.75 624.622.75 08/01/19 114.207.75 114.207.75 00/30/19 738.920.50 02/01/20 520.000 4.130Y6 114.207.75 634.207.75 08/01/20 103.550.75 103.550.75 00/30/20 737.857.50 02/01/21 540.000 4.130% 103.550.75 643.550.75 08/01/21 92.408.75 02.408.75 00/30/21 735.968.50 02/01/22 565.000 4.130% 92.408.75 657.408.75 08/01/22 80.741.50 80.741.50 00/30/22 738.150.25 02/01/23 585.000 4.130% 80.741.50 665.741.50 08/01/23 68.881.25 68.661.25 00/30/23 734.402.76 02/01/24 610.000 4.13096 68.681.25 878.66125 08/01/24 56.084.75 58.064.75 00/30/24 734.726.00 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $800O.000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 640.000 4.130% 50,084.75 606.004.75 08/01/25 42.848.75 42.848.75 08/30/25 738.913.50 02/01/26 665.000 4.13096 42.848.75 707.848.75 08/01/26 29.116.50 29.110.50 08/30/26 736.965.25 02/01/27 680.000 4.130% 29.118.50 719.110.50 08/01/27 14.868.00 14.808.00 08/30/27 733.984.50 02/01/28 720.000 4.130Y6 14.888.00 734.868.00 00/30/28 734.868.00 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6.60O.000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 270.000 2.500% 135.718.75 405.718.75 08/01/14 132.343.75 132.343.75 08/30/14 538.062.50 02/01/15 205.000 3.00096 132.343.75 337.343.75 08/01/15 129.288.75 128.208.75 08/30/15 466.612.50 02/01/16 200.000 3.000% 129.288.75 329.268.75 08/01/16 126.288.75 126.208.75 08/30/16 455.537.50 02/01/17 200.000 3.000Y6 128.268.75 328.268.75 08/01/17 123.28875 123.268.75 00/30/17 449.537.50 02/01/18 105.000 3.250Y6 123.288.75 318.268.75 08/01/18 120.100.00 120.100.00 00/30/18 438.368.75 02/01/19 210.000 3.500Y6 120.100.00 330.100.00 08/01/19 116.425M 116.425.00 00/30/19 446.525.00 02/01/20 250.000 3.750Y6 118.425,00 368.425.00 08/01/20 111.737.50 111.737.50 00/30/20 478.162.50 02/01/21 100.000 4.050% 111.737.50 301.737.50 08/01/21 107.800.00 107.800.00 00/30/21 400.627.50 02/01/22 160.000 4.050% 107.800.00 267.800.00 08/01/22 104.850.00 104.650.00 00/30/22 372.540.00 02/01/23 175.000 4.250% 104.650.00 270.650.00 08/01/23 100.031.25 100.031.25 00/30/23 380.581.25 02/01/24 215.000 4.25096 100.031.25 315.03125 08/01/24 06.382.50 06.362.50 00/30/24 412.283.76 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6.60O.000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 200.000 4.500% 96.382.50 206.302.50 08/01/25 91.882.50 01.802.50 08/30/25 388.225.00 02/01/26 210.000 4.50096 91.882.50 301.802.50 08/01/26 87.137.50 87.137.50 08/30/26 389.000.00 02/01/27 220.000 4.50096 87.137.50 307.137.50 08/01/27 82.187.50 82.187.50 08/30/27 389.325.00 02/01/28 530.000 4.500Y6 82.187.50 612.187.50 08/01/28 70.282�50 70.262.50 00/30/28 682.450.00 02/01/29 455.000 5.500Y6 70.282.50 525.262.50 08/01/29 57.750.00 57.750.00 00/30/29 583.012.50 02/01/230 480.000 5.500Y6 57.750.00 537.750.00 08/01/30 44.550.00 44.550.00 00/30/30 582.300.00 02/01/31 510.000 5.500Y6 44.550.00 554.550.00 08/01/31 30.525.00 30.525.00 00/30/31 585.075.00 02/01/32 540.000 5,500% 30.525.00 570.525.00 08/01/32 15.875.00 15.675.00 00/30/32 586.200.00 02/01/33 570.000 5,500% 15.675.00 585.675.00 00/30/33 585.675.00 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $2,900,000 Sales Tax Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 320,000 2.500% 25,068.75 345,068.75 08/01/14 21,068.75 21,068.75 09/30/14 366,137.50 02/01/15 330,000 3.000% 21,068.75 351,068.75 08/01/15 16,118.75 16,118.75 09/30/15 367,187.50 02/01/16 340,000 3.000% 16,118.75 356,118.75 08/01/16 11,018.75 11,018.75 09/30/16 367,137.50 02/01/17 350,000 3.000% 11,018.75 361,018.75 08/01/17 5,76875 5,768.75 09/30/17 366,787.50 02/01/18 355,000 3.250% 5,768.75 360,768.75 09/30/18 360,768.75 $ 1,695,000.00 $ 133,018.75 $ 1,828,018.75 $ 1,828,018.75 347 CITY OF SCHERTZ Tax Notes, Series 2010 Original Issue Amount $310,000 EMS Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 65,000 2.250% 1,560.00 66,560.00 08/01/14 828.75 828.75 09/30/14 67,388.75 02/01/15 65,000 2.550% 828.75 65,828.75 09/30/15 65,828.75 $ 130,000.00 $ 3,217.50 $ 133,217.50 $ 133,217.50 348 CITY OF SCHERTZ Tax Notes, Series 2010 Original Issue Amount $1,270,000 Economic Development Corpration Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 255,000 2.250% 6,247.50 261,247.50 08/01/14 3,378.75 3,378.75 09/30/14 264,626.25 02/01/15 265,000 2.550% 3,378.75 268,378.75 09/30/15 268,378.75 $ 520,000.00 $ 13,005.00 $ 533,005.00 $ 533,005.00 349 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2010 Original Issue Amount $9,900,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 260,000 2.500% 37,000 297,000 08/01/14 33,750 33,750 09/30/14 330,750.00 02/01/15 265,000 3.000% 33,750 298,750 08/01/15 29,775 29,775 09/30/15 328,525.00 02/01/16 275,000 3.000% 29,775 304,775 08/01/16 25,650 25,650 09/30/16 330,425.00 02/01/17 285,000 3.000% 25,650 310,650 08/01/17 21,375 21,375 09/30/17 332,025.00 02/01/18 285,000 3.000% 21,375 306,375 08/01/18 17,100 17,100 09/30/18 323,475.00 02/01/19 300,000 3.000% 17,100 317,100 08/01/19 12,600 12,600 09/30/19 329,700.00 02/01/20 310,000 4.000% 12,600 322,600 08/01/20 6,400 6,400 09/30/20 329,000.00 02/01/21 320,000 4.000% 6,400 326,400 09/30/21 326,400.00 2,300,000 330,300 2,630,300 2,630,300 MCI CITY OF SCHERTZ General Obligation Bonds, Series 2011 Original Issue Amount $8,250,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 210,000 4.000% 181,118.75 391,118.75 08/01/14 176,918.75 176,918.75 09/30/14 568,037.50 02/01/15 220,000 4.000% 176,918.75 396,918.75 08/01/15 172,518.75 172,518.75 09/30/15 569,437.50 02/01/16 225,000 3.000% 172,518.75 397,518.75 08/01/16 169,143.75 169,143.75 09/30/16 566,662.50 02/01/17 235,000 3.000% 169,143.75 404,143.75 08/01/17 165,618.75 165,618.75 09/30/17 569,762.50 02/01/18 240,000 3.500% 165,618.75 405,618.75 08/01/18 161,418.75 161,418.75 09/30/18 567,037.50 02/01/19 250,000 3.500% 161,418.75 411,418.75 08/01/19 157,043.75 157,043.75 09/30/19 568,462.50 02/01/20 260,000 4.000% 157,043.75 417,043.75 08/01/20 151,843.75 151,843.75 09/30/20 568,887.50 02/01/21 270,000 5.000% 151,843.75 421,843.75 08/01/21 145,093.75 145,093.75 09/30/21 566,937.50 02/01/22 285,000 5.500% 145,093.75 430,093.75 08/01/22 137,256.25 137,256.25 09/30/22 567,350.00 02/01/23 300,000 5.500% 137,256.25 437,256.25 08/01/23 129,006.25 129,006.25 09/30/23 566,262.50 02/01/24 315,000 4.000% 129,006.25 444,006.25 08/01/24 122,706.25 122,706.25 09/30/24 566,712.50 02/01/25 330,000 4.125% 122,706.25 452,706.25 08/01/25 115,900.00 115,900.00 09/30/25 568,606.25 02/01/26 345,000 4.250% 115,900.00 460,900.00 08/01/26 108,568.75 108,568.75 351 CITY OF SCHERTZ General Obligation Bonds, Series 2011 Original Issue Amount $8,250,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 09/30/26 569,468.75 02/01/27 360,000 4.375% 108,568.75 468,568.75 08/01/27 100,693.75 100,693.75 09/30/27 569,262.50 02/01/28 375,000 4.500% 100,693.75 475,693.75 08/01/28 92,256.25 92,256.25 09/30/28 567,950.00 02/01/29 390,000 4.625% 92,256.25 482,256.25 08/01/29 83,237.50 83,237.50 09/30/29 565,493.75 02/01/30 410,000 4.750% 83,237.50 493,237.50 08/01/30 73,500.00 73,500.00 09/30/30 566,737.50 02/01/31 430,000 5.000% 73,500.00 503,500.00 08/01/31 62,750.00 62,750.00 09/30/31 566,250.00 02/01/32 455,000 5.000% 62,750.00 517,750.00 08/01/32 51,375.00 51,375.00 09/30/32 569,125.00 02/01/33 475,000 5.000% 51,375.00 526,375.00 08/01/33 39,500.00 39,500.00 09/30/33 565,875.00 02/01/34 500,000 5.000% 39,500.00 539,500.00 08/01/34 27,000.00 27,000.00 09/30/34 566,500.00 02/01/35 525,000 5.000% 27,000.00 552,000.00 08/01/35 13,875.00 13,875.00 09/30/35 565,875.00 02/01/36 555,000 5.000% 13,875.00 568,875.00 09/30/36 568,875.00 7,960,000 5,095,568.75 13,055,568.75 13,055,568.75 352 CITY OF SCHERTZ Private Placement Refunding Bonds, Series 2011 -A Original Issue Amount $6,745,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 615,000 2.330% 76,132.75 691,132.75 08/01/14 68,968.00 68,968.00 09/30/14 760,100.75 02/01/15 610,000 2.330% 68,968.00 678,968.00 08/01/15 61,861.50 61,861.50 09/30/15 740,829.50 02/01/16 605,000 2.330% 61,861.50 666,861.50 08/01/16 54,813.25 54,813.25 09/30/16 721,674.75 02/01/17 620,000 2.330% 54,813.25 674,813.25 08/01/17 47,590.25 47,590.25 09/30/17 722,403.50 02/01/18 635,000 2.330% 47,590.25 682,590.25 08/01/18 40,192.50 40,192.50 09/30/18 722,782.75 02/01/19 485,000 2.330% 40,192.50 525,192.50 08/01/19 34,542.25 34,542.25 09/30/19 559,734.75 02/01/20 475,000 2.330% 34,542.25 509,542.25 08/01/20 29,008.50 29,008.50 09/30/20 538,550.75 02/01/21 485,000 2.330% 29,008.50 514,008.50 08/01/21 23,358.25 23,358.25 09/30/21 537,366.75 02/01/22 670,000 2.330% 23,358.25 693,358.25 08/01/22 15,552.75 15,552.75 09/30/22 708,911.00 02/01/23 675,000 2.330% 15,552.75 690,552.75 08/01/23 7,689.00 7,689.00 09/30/23 698,241.75 02/01/24 660,000 2.330% 7,689.00 667,689.00 09/30/24 667,689.00 6,535,000 843,285.25 7,378,285.25 7,378,285.25 353 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2011 Original Issue Amount $2,675,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 03/01/14 290,000.00 2.000% 24,137.50 314,137.50 09/01/14 24,137.50 24,137.50 09/30/14 $ 338,275.00 03/01/15 300,000.00 2.000% 21,237.50 321,237.50 09/01/15 21,237.50 21,237.50 09/30/15 $ 342,475.00 03/01/16 300,000.00 2.000% 18,237.50 318,237.50 09/01/16 18,237.50 18,237.50 09/30/16 $ 336,475.00 03/01/17 300,000.00 2.000% 15,237.50 315,237.50 09/01/17 15,237.50 15,237.50 09/30/17 $ 330,475.00 03/01/18 225,000.00 2.000% 12,237.50 237,237.50 09/01/18 12,237.50 12,237.50 09/30/18 $ 249,475.00 03/01/19 230,000.00 2.500% 9,706.25 239,706.25 09/01/19 9,706.25 9,706.25 09/30/19 $ 249,412.50 03/01/20 235,000.00 2.750% 6,831.25 241,831.25 09/01/20 6,831.25 6,831.25 09/30/20 $ 248,662.50 03/01/21 240,000.00 3.000% 3,600.00 243,600.00 09/01/21 3,600.00 3,600.00 09/30/20 $ 247,200.00 $ 2,120,000.00 $ 222,450.00 $ 2,342,450.00 $ 2,342,450.00 354 CITY OF SCHERTZ General Obligation Bonds, Series 2012 Original Issue Amount $7,625,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 285,000 5.000% 113,204.38 398,204.38 08/01/14 106,079.38 106,079.38 09/30/14 504,283.76 02/01/15 295,000 3.875% 106,079.38 401,079.38 08/01/15 100,363.75 100,363.75 09/30/15 501,443.13 02/01/16 310,000 3.875% 100,363.75 410,363.75 08/01/16 94,357.50 94,357.50 09/30/16 504,721.25 02/01/17 320,000 4.350% 94,357.50 414,357.50 08/01/17 87,397.50 87,397.50 09/30/17 501,755.00 02/01/18 335,000 4.000% 87,397.50 422,397.50 08/01/18 80,697.50 80,697.50 09/30/18 503,095.00 02/01/19 345,000 2.000% 80,697.50 425,697.50 08/01/19 77,247.50 77,247.50 09/30/19 502,945.00 02/01/20 355,000 3.000% 77,247.50 432,247.50 08/01/20 71,922.50 71,922.50 09/30/20 504,170.00 02/01/21 365,000 3.000% 71,922.50 436,922.50 08/01/21 66,447.50 66,447.50 09/30/21 503,370.00 02/01/22 375,000 2.250% 66,447.50 441,447.50 08/01/22 62,228.75 62,228.75 09/30/22 503,676.25 02/01/23 385,000 2.250% 62,228.75 447,228.75 08/01/23 57,897.50 57,897.50 09/30/23 505,126.25 02/01/24 390,000 2.500% 57,897.50 447,897.50 08/01/24 53,022.50 53,022.50 09/30/24 500,920.00 02/01/25 400,000 2.700% 53,022.50 453,022.50 08/01/25 47,622.50 47,622.50 09/30/25 500,645.00 02/01/26 415,000 2.800% 47,622.50 462,622.50 08/01/26 41,812.50 41,812.50 355 CITY OF SCHERTZ General Obligation Bonds, Series 2012 Original Issue Amount $7,625,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 09/30/26 504,435.00 02/01/27 425,000 3.000% 41,812.50 466,812.50 08/01/27 35,437.50 35,437.50 09/30/27 502,250.00 02/01/28 440,000 3.000% 35,437.50 475,437.50 08/01/28 28,837.50 28,837.50 09/30/28 504,275.00 02/01/29 450,000 3.000% 28,837.50 478,837.50 08/01/29 22,087.50 22,087.50 09/30/29 500,925.00 02/01/30 465,000 3.000% 22,087.50 487,087.50 08/01/30 15,112.50 15,112.50 09/30/30 502,200.00 02/01/31 480,000 3.100% 15,112.50 495,112.50 08/01/31 7,672.50 7,672.50 09/30/31 502,785.00 02/01/32 495,000 3.100% 7,672.50 502,672.50 09/30/32 502,672.50 7,330,000 2,225,693.14 9,555,693.14 9,555,693.14 356 CITY OF SCHERTZ Tax Notes, Series 2013 Original Issue Amount $835,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 160,000 0.700% 7,079.88 167,079.88 08/01/14 4,142.50 4,142.50 09/30/14 171,222.38 02/01/15 165,000 0.900% 4,142.50 169,142.50 08/01/15 3,400.00 3,400.00 09/30/15 172,542.50 02/01/16 170,000 1.000% 3,400.00 173,400.00 08/01/16 2,550.00 2,550.00 09/30/16 175,950.00 02/01/17 170,000 1.300% 2,550.00 172,550.00 08/01/17 1,445.00 1,445.00 09/30/17 173,995.00 02/01/18 170,000 1.700% 1,445.00 171,445.00 09/30/18 171,445.00 835,000 30,154.88 865,154.88 865,154.88 357 CITY OF SCHERTZ Tax Notes, Series 2013A Original Issue Amount $800,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 155,000 1.300% 6,846.67 161,846.67 08/01/14 4,192.50 4,192.50 09/30/14 166,039.17 02/01/15 160,000 1.300% 4,192.50 164,192.50 08/01/15 3,152.50 3,152.50 09/30/15 167,345.00 02/01/16 160,000 1.300% 3,152.50 163,152.50 08/01/16 2,112.50 2,112.50 09/30/16 165,265.00 02/01/17 160,000 1.300% 2,112.50 162,112.50 08/01/17 1,072.50 1,072.50 09/30/17 163,185.00 02/01/18 165,000 1.300% 1,072.50 166,072.50 09/30/18 166,072.50 800,000 27,906.67 827,906.67 827,906.67 358 CITY OF SCHERTZ Certificate of Obligation Bonds, Series 2013 Original Issue Amount $7,625,000 General Fund and Utility Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 230,000 2.000% 60,942.71 290,942.71 08/01/14 70,831.25 70,831.25 09/30/14 361,773.96 02/01/15 235,000 2.000% 70,831.25 305,831.25 08/01/15 68,481.25 68,481.25 09/30/15 374,312.50 02/01/16 240,000 2.000% 68,481.25 308,481.25 08/01/16 66,081.25 66,081.25 09/30/16 374,562.50 02/01/17 380,000 2.000% 66,081.25 446,081.25 08/01/17 62,281.25 62,281.25 09/30/17 508,362.50 02/01/18 390,000 2.000% 62,281.25 452,281.25 08/01/18 58,381.25 58,381.25 09/30/18 510,662.50 02/01/19 395,000 2.250% 58,381.25 453,381.25 08/01/19 53,937.50 53,937.50 09/30/19 507,318.75 02/01/20 405,000 2.500% 53,937.50 458,937.50 08/01/20 48,875.00 48,875.00 09/30/20 507,812.50 02/01/21 415,000 3.000% 48,875.00 463,875.00 08/01/21 42,650.00 42,650.00 09/30/21 - 506,525.00 02/01/22 155,000 3.000% 42,650.00 197,650.00 08/01/22 40,325.00 40,325.00 09/30/22 237,975.00 02/01/23 160,000 3.000% 40,325.00 200,325.00 08/01/23 37,925.00 37,925.00 09/30/23 238,250.00 02/01/24 165,000 3.500% 37,925.00 202,925.00 08/01/24 35,037.50 35,037.50 09/30/24 237,962.50 02/01/25 170,000 3.500% 35,037.50 205,037.50 08/01/25 32,062.50 32,062.50 09/30/25 237,100.00 02/01/26 175,000 3.500% 32,062.50 207,062.50 08/01/26 29,000.00 29,000.00 K* CITY OF SCHERTZ Certificate of Obligation Bonds, Series 2013 Original Issue Amount $7,625,000 General Fund and Utility Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 09/30/26 236,062.50 02/01/27 185,000 4.000% 29,000.00 214,000.00 08/01/27 25,300.00 25,300.00 09/30/27 239,300.00 02/01/28 190,000 4.000% 25,300.00 215,300.00 08/01/28 21, 500.00 21, 500.00 09/30/28 236,800.00 02/01/29 200,000 4.000% 21,500.00 221,500.00 08/01/29 17,500.00 17,500.00 09/30/29 239,000.00 02/01/30 205,000 4.000% 17,500.00 222,500.00 08/01/30 13,400.00 13,400.00 09/30/30 235,900.00 02/01/31 215,000 4.000% 13,400.00 228,400.00 08/01/31 9,100.00 9,100.00 09/30/31 237,500.00 02/01/32 225,000 4.000% 9,100.00 234,100.00 08/01/32 4,600.00 4,600.00 09/30/32 238,700.00 02/01/33 230,000 4.000% 4,600.00 234,600.00 09/30/33 234,600.00 4,965,000 1,535,480.21 6,500,480.21 6,500,480.21 360 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2013 Original Issue Amount $2,160,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/14 30,000 2.580% 17,182.80 47,182.80 08/01/14 27,477.00 27,477.00 09/30/14 74,659.80 02/01/15 175,000 2.580% 27,477.00 202,477.00 08/01/15 25,219.50 25,219.50 09/30/15 227,696.50 02/01/16 175,000 2.580% 25,219.50 200,219.50 08/01/16 22,962.00 22,962.00 09/30/16 223,181.50 02/01/17 180,000 2.580% 22,962.00 202,962.00 08/01/17 20,640.00 20,640.00 09/30/17 223,602.00 02/01/18 180,000 2.580% 20,640.00 200,640.00 08/01/18 18,318.00 18,318.00 09/30/18 218,958.00 02/01/19 190,000 2.580% 18,318.00 208,318.00 08/01/19 15,867.00 15,867.00 09/30/19 224,185.00 02/01/20 190,000 2.580% 15,867.00 205,867.00 08/01/20 13,416.00 13,416.00 09/30/20 219,283.00 02/01/21 200,000 2.580% 13,416.00 213,416.00 08/01/21 10,836.00 10,836.00 09/30/21 - 224,252.00 02/01/22 205,000 2.580% 10,836.00 215,836.00 08/01/22 8,191.50 8,191.50 09/30/22 224,027.50 02/01/23 205,000 2.580% 8,191.50 213,191.50 08/01/23 5,547.00 5,547.00 09/30/23 218,738.50 02/01/24 215,000 2.580% 5,547.00 220,547.00 08/01/24 2,773.50 2,773.50 09/30/24 223,320.50 02/01/25 215,000 2.580% 2,773.50 217,773.50 09/30/25 217,773.50 2,160,000 359,677.80 2,519,677.80 2,519,677.80 361 The Schertz /Seguin Local Government Corporation Contract Revenue Bonds Paid 1/2 Schertz, 1/2 Seguin Fiscal Year Refunding Refunding Schertz Debt Ending 9/30 Series 2001 Series 2005 Series 2007 Series 2010 Total Payment 2014 520,000 728,436 2,140,138 1,389,413 4,777,986 2,388,993 2015 520,000 734,936 2,138,338 1,390,838 4,784,111 2,392,056 2016 520,000 735,536 2,135,738 1,391,813 4,783,086 2,391,543 2017 520,000 740,236 2,127,438 1,387,413 4,775,086 2,387,543 2018 520,000 739,036 2,133,238 1,391,300 4,783,574 2,391,787 2019 520,000 737,036 2,128,038 1,388,363 4,773,436 2,386,718 2020 520,000 738,844 2,131,419 1,389,813 4,780,075 2,390,038 2021 520,000 739,194 2,118,044 1,389,163 4,766,400 2,383,200 2022 520,000 738,201 2,123,188 1,391,263 4,772,651 2,386,326 2023 520,000 740,735 2,121,950 1,392,363 4,775,048 2,387,524 2024 520,000 741,661 2,124,331 1,387,563 4,773,555 2,386,778 2025 520,000 740,859 2,125,225 1,391,763 4,777,847 2,388,923 2026 520,000 2,912,525 1,389,434 4,821,959 2,410,980 2027 520,000 2,903,438 1,390,113 4,813,550 2,406,775 2028 520,000 2,908,900 1,389,088 4,817,988 2,408,994 2029 520,000 2,910,538 1,391,681 4,822,219 2,411,109 2030 520,000 2,903,463 1,391,769 4,815,231 2,407,616 2031 2,268,330 1,167,500 1,389,306 4,825,136 2,412,568 2032 2,272,390 1,169,113 1,390,156 4,831,659 2,415,829 2033 2,271,250 1,170,050 1,388,625 4,829,925 2,414,963 2034 2,269,780 1,170,313 1,389,572 4,829,664 2,414,832 2035 2,272,590 1,169,900 1,388,438 4,830,928 2,415,464 2036 3,426,838 1,389,438 4,816,275 2,408,138 2037 3,428,650 1,392,306 4,820,956 2,410,478 2038 3,434,613 1,387,681 4,822,294 2,411,147 2039 3,434,500 1,390,444 4,824,944 2,412,472 2040 3,433,200 1,390,356 4,823,556 2,411,778 2041 3,430,488 1,392,300 4,822,788 2,411,394 $20,194,340 $8,854,712 $66,521,106 $38,921,769 $134,491,927 $67,245,964 362 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 363 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar ho general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter Adocument that establishes the city's governmental structure and provides distribution of powers and duties. |n order tobe implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting ao the legislative and policy-making bodof the City. CRM Client Resource Management -a type of software for tracking dutos, events, and clients. Debt Service Payments on debt made up of principle and interest following o set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified bylaw. Department Afunotiuna| group of the City with related activities aimed at accomplishing a major City service or program. Depreciation |n accounting, this isonnnoesh expense that reduces the value ufa capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount ofproperty taxes from the properties nn the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 365 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 366 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 367 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 368