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12-19-2013 MinutesMINUTES OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION THE STATE OF TEXAS COUNTY OF GUADALUPE g SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION On this the 19th day of December, 2013, the Schertz /Seguin Local Government Corporation (SSLGC) convened at 1:30 p.m. in the City of Seguin Council Chambers located at 210 E. Gonzales, Seguin Texas. The following directors being present and in attendance: Ken Greenwald President Andrew Koenig Vice- President Larry Dublin Secretary Robin Dwyer Assistant Secretary David Scaghola Ex- Officio and the following member(s) being absent: Public Works Director (City of Schertz) Kerry Koehler Treasurer Mayor Keil Ex- Officio constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were: Doug Faseler City Manager (City of Seguin) John Bierschwale Executive Director (City of Schertz) Susan Caddell Director of Finance (city of Seguin) Sam Willoughby Public Works Director (City of Schertz) Emery Gallagher Water Utility Manager (city of Seguin) Patrick Lindner General Counsel (Davidson, Troo, Ream & Garza) Steven Siebert San Antonio Water System (SAWS John Winkler Consultant (Walker Partners) Billy Phenix Legislative Consultant Crockett Camp Consultant Bill Klemt Consultant /Hydrologist Alan Cockerel) General Manager (SSLGC) Shawn Shimek Water Superintendent (SSLGC) Regina Franke Administrative Assistant (SSLGC) The first order of business was to Call the Meeting to Order. President Ken Greenwald called the meeting to order at 1:30 PM The second order of business was Public Comment. There were no public comments. 1of6 The third order of business was Approval of the Minutes for the Board Meeting held on November 21, 2013. Secretary Dublin made a motion to approve the November 21, 2013 minutes as read. Vice - President Koenig seconded the motion. Upon a vote being called, the motion carried by unanimous decision. Assistant Secretary Dwyer arrived at 1.32 PM after the minutes were approved. The fourth order of business was Presentation of the General Manager's Report - Alan Cockerell, General Manager. General Manager Cockerell's written report was included in the board agenda packets. He added the following items to his written report: ➢ Water Production Seasonal pumping and monthly water sales charts were included in the board agenda packets. Water production for the month of November was 58.4% of Gonzales County Underground Water Conservation District's (GCUWCD) monthly allowable. ➢ GCUWCD Monthly Meeting.• The meeting was December 10, 2013; Mr. Cockerell attended. A copy of the meeting agenda was included in the board packet. Pub& Hearing. The public hearing was scheduled for January 7, 2014; a copy of the agenda was included in the board packet. SSLGC will submit written comments as requested. ➢ GCGCD There was no meeting in December 2013. The next meeting was scheduled for January 9, 2014. ➢ Region L /GMA -13 CarriZo .Aaui{ r Work Group: The work group met November 25, 2013. They decided to combine the Carrizo and Wilcox aquifers to provide a short term solution for current projects to meet the MAG in Gonzales County. That solution still had a slight (3 %) reduction in the 2030 decade. Included in the board packet was a listing of permits in Gonzales County by decade along with the draft language to be included in the regional plan. That short term solution would provide for very little Wilcox development in the county. ➢ CVLGC The CVLGC meeting was held on December 10, 2013 in Converse. The meeting agenda was included in the board packet. The next meeting was scheduled for January 23, 2014. 2of6 SIGNED ORIGINAL(S): 1 The fifth order of business was Schertz /Seguin Local Government Corporation Investment Polijy - Public Funds Investment Act, Texas Government Code, Chapter 2256 - Susan Caddell, Finance Director & Alan Cockerell, General Manager. )�, Resolution # SSLGC R13 -24 Mrs. Caddell advised that there were no changes to the SSLGC Investment Policy. Staff recommended approval. Assistant Secretary Dwyer made a motion to approve Resolution # SSLGC R13 -24 regarding the SSLGC Investment Policy. Vice - President Koenig seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The sixth order of business was Schertz /Seguin Local Government Corporation's Brokers /Dealers list - Susan Caddell, Finance Director & Alan Cockerell, General Manager. ➢ Resolution # SSLGC R13 -25 Mrs. Caddell advised that there were no changes to the Brokers /Dealers list. Staff recommended approval. Assistant Secretary Dwyer made a motion to approve Resolution # SSLGC R13 -25 regarding the SSLGC Brokers /Dealers list. Secretary Dublin seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The seventh order of business was Consultant Agreement re -oardin-a Bill Klemt (Tan 1, 2014 through Dec 31, 2015) - Alan Cockerell, General Manager. ➢ Resolution #SSLGC R13 -26 Mr. Cockerell advised that Mr. Klemt's Consultant Agreement would expire December 31, 2013. There are no changes to the agreement, with the exception of adjustment of the dates. Staff recommended approval. Assistant Secretary Dwyer made a motion to approve Resolution # SSLGC R13 -26 regarding the Consultant Agreement with Bill Klemt. Vice - President Koenig seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The eiLyhth order of business was Consultant Agreement reL),ardinsr Crockett CamU (Tan 1, 2014 through Dec 31, 2015) - Alan Cockerell, General Manager. Mr. Cockerell advised that at some point Mr. Camp's agreement was delayed by a month, resulting in a February 1 start date. He recommended syncing the timing of the Consultant Agreement with Mr. Klernt's for continuity. There were no additional changes to the Consultant Agreement. Staff recommended approval.. Secretary Dublin made a motion to approve Resolution # SSLGC R13 -27 regarding the Consultant Agreement with Crockett Camp. Vice - President Koenig seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The ninth order of business was SAWS Expansion Project Update /Well Maintenance reement /Budget Amendment -,john Winkler, Walker Partners & Alan Cockerell, General Manager. y' Resolution # SSLGC R13 -28 3of6 Mr. Cockerell advised that the SAWS wells have now received a seven month conditional approval from TCEQ. SAWS has planned to begin their thirty day testing through the SSLGC system. Mr. Cockerell noted that he would know more definitive dates and information after the Friday, December 19, 2013 monthly meeting with SAWS. Mr. Cockerell stated that it seemed that Pepper- Lawson was working to gain ground regarding the timing of their construction deadline. They are approximately thirty days behind, at this point. Counselor Lindner recommended Executive Session to offer legal advice prior to action on Resolution # SSLGC R13 -28. President Greenwald deferred agenda item nine to Executive Session. The tenth order of business was SSLGC Construction U12date/Segnin Connection — John Winkler, Walker Partners & Alan Cockerell. Mr. Cockerel.] advised that the SSLGC filter expansion was complete and they were online /operational. The current valve at the delivery point to the City of Seguin is a manual valve. The valve needs to be replaced to ensure sustainability of that connection. Mr. Winkler advised that the appropriate solution would be to replace it with the same type of valve located at Terminus # 1 & # 2 and Springs Hill delivery points. Those valves are all on the SCADA system, as well. Mr. Winkler also noted that in the event of a flood, that current connection would be unreachable and an elevated connection point would be necessary. Mr. Gallagher added that the manual valve does wear out in approximately 1 to 1 1/2 year time -frame at a cost of $30,000 to $60,000 each time it must be replaced. He also added that this current valve was in danger of failure. The Board requested that Mr. Winkler and Mr. Cockerell researched additional/ other locations to determine if there was a more appropriate site for the new valve. They agreed to check into different locations and the costs difference. Staff will advise the Board at a later board meeting. The eleventh order of business was Old Fire Station in downtown Seguin for administrative office — Alan Cockerell, General Manager. Mr. Cockerell advised that the data cables have been installed. Requests for Proposals were advertised in the Seguin, Schertz and San Marcos newspapers and a pre -bid meeting was held December 10, 2013. Mr. Cockerell noted that there were seven general contractors which attended. The due date for the RFPs was scheduled for January 7, 2014 at 2:00 PM at the SSLGC Office. He anticipated a recommendation for the Board at the January 16, 2014 board meeting. The twelfth order of business was Legislative Update — Billy Phenix, Legislative Consultant & Alan Cockerell, Executive Director. Counselor Lindner recommended this item be deferred to Executive Session. President Greenwald deferred agenda item twelve to Executive Session. The thirteenth order of business Wholesale Water Contract ( s) — Patrick Lindner, General Counsel. Executive Session Recommended President Greenwald deferred item thirteen to Executive Session. 4of6 The fourteenth order of business was Gonzales Coun1y & Guadalupe Coun Carrizo and Wilcox Water Leases — Alan Cockerell, General Manager. Executive Session Recommended President Greenwald deferred item fourteen to Executive Session. The fifteenth order of business was Executive Session called under Chapter 551 Government Code, Section 551.071, to seek the advice of its attorney on legal matters, and Section 551.472, for deliberations regarding real estate. President Greenwald closed General Session at 2:02 PM Executive Session was held from 2:94 PM to 3.37PM The sixteenth order of business was to Consider and Take Action as Result of Agenda Item Number fifteen. President Greenwald reopened General Session at 3:37 PM Agenda Item # 9 ➢ Resolution # SSLGC R13 -28 Secretary Dublin made a motion to approve Resolution # SSLGC R13 -28 with substantive change to paragraph six regarding the financial amount from $69,505 to $72,275. Assistant Secretary Dwyer seconded the motion. Upon a vote being called, the motion carried by unanimous decision. Agenda Item # 10 No action requested /No action taken Agenda Item # 12: No action requested /No action taken Agenda Item # 13: No action requested /No action taken Agenda Item # 14: No action requested /No action taken The seventeenth order of business was Consideration and /or Action on Questions and Possible Items to be placed on the Next Agenda. ❖ The next board meeting was scheduled for January 16, 2014 in the City of Schertz at 1:30 PM •;• Andrew Koenig final meeting... Schertz to appoint new director (Officer Election) •: Seguin Connection alternatives ❖ More info from Mr. Klemt to address the impact of the Eagle Ford on the Carrizo - Wilcox Aquifers The eighteenth order of business was Adjournment. President Greenwald declared the meeting adjourned at 3 :42 PM 5 of 6 MINUTES APPROVED THIS 16TH DAY OF JANUARY 2014. r OR Secretary, Board of Directors Assistant Secretary, Board of Directors 6of6