14-R-15 - P-25 Compliant Radios from MotorolaRESOLUTION NO. 14 -R -15
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING THE PURCHASE OF MOTOROLA
RADIOS, AND OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City purchase P25 compliant radios from Motorola Solutions, Inc.; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
purchase the P -25 compliant radios from Motorola Solutions, Inc.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to purchase P -25
compliant, Phase 2 radio from Motorola Solutions, Inc. in the amount of $761,530.55.
Section 2. The recitals contained in the preamble hereof are hereby found to be hue,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this I Ith day of February, 2014.
OF SCHERTZ, TEXAS
Mayor Pro -Tem
ATTEST:
of
r y Secretary, Brenda Dennis
(CITY SEAL)
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Account Manager: Stephen Sampb
1901 Eeet ftonquln ad
9 r. n
Dale: 12/20119
Quotes: Mulupte
Prepared
Far. CI of SChsHZ
H-UAG
Shl to Addrosa:
elllto Addreaa:
000000253690 000000253789
Cllyof Seherk
1400 Schack Pkwy
Cllyorsehar
Enlalll urbane pnscherL COm
000000253779
14 Sehark P'
000000253692
Me&, TX 78164
scherk, TX 78164
Email:
Agency: cllyofechenz
The MOL ordedng/quote system will not allow me to show the credits because the offer expired In November. We are currently able
to extend the $99,450 in credit towards your project. The credit amount Is based on quantity and type of units being purchased.
Reference Quotes;
000000253546
QU0000243662 000000253968
QU0000251338
000000253690 000000253789
0000002536SG
000000253787
QU0000251334
000000253779
000000253542
000000253692
Please feel free to contact me with any questions
Stephen Sample
PURCHASE AGREEMENT
This Agreement is between the City of Schertz, Texas ('City" or "Purchaser ") and
Motorola Solutions Inc. ('Motorola" or "Vendor "), each individually a "Party" and collectively
the "Parties ", to be effective as of February. 2014 ('Effective Date ").
GENERAL RECITALS
WHEREAS, the City is required to meet the Federal Communications Commission, (FCC),
mandates by January 2015, where systems in 700 MHz must demonstrate a 6.25 1{Hz operating
mode and deploy a Project 25 Phase II 6.25kIlz compliant radio system prior to the January
2017 deadline.
WHEREAS, The City will need to procure P -25 Phase 11 compliant radios in order to meet
the P25 Phase II regulations, along with the need to maintain interoperability with our
communication partners.
WHEREAS, The Vendor meets all of the requirements mandated by the FCC.
WHEREAS, Houston - Galveston Area Council ( "H- GAC "), acting as the agent for various local
governmental entities who are "End Users" under interlocal agreements (including the
Purchaser) has solicited proposals for radio communications equipment and conducted
discussions with Motorola concerning its proposal and, where applicable, in accordance with
the competitive procurement procedures of Texas law; and
WHEREAS, H -GAC and Motorola entered into that certain Contract dated as of May 1, 2012
(the "Contract"), which provided that End Users may purchase radio communications
equipment from Motorola pursuant to certain terms contained therein; and
WHEREAS, the City desires to enter into an agreement with Vendor to purchase such
equipment pursuant to the terms and conditions of the H -GAC Contract.
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE FOLLOWING MUTUAL
PROMISES AND THE MUTUAL BENEFITS TO BE DERIVED BY THE PARTIES HERETO, IT IS
UNDERSTOOD, CONTRACTED AND AGREED AS FOLLOWS:
SECTION I
SERVICES GENERALLY
1.1 The City hereby contracts with Vendor to provide the equipment and
accessories described in the Proposal, attached hereto as Attachment A and incorporated
herein for all purposes (the `Proposal'), in accordance with the terms set forth in the
Proposal. Contractor shall provide the services associated with such matters.
1
SECTION It
INTEGRATION; MODIFICATION: SEVERABILITY: GOVERNING LAW
2.1 This Agreement embodies the entire understanding of the Parties; there are no
further or other agreements or understandings, written or oral, in effect between the
Parties. The drafting, execution, and delivery of this Agreement by the parties have been
induced by no representations, statements, warranties, or agreements other than those
expressed in this Agreement, and except as expressly provided to the contrary, the
provisions of this Agreement are for the benefit of the Parties solely and not for the benefit of
any other person(s) or entities.
2.2 A waiver, alteration, or modification of any of the provisions of this Agreement
will not be binding unless in writing and signed by authorized representatives of the
Parties to this Agreement.
2.3 A determination by a court of law with competent jurisdiction that a section
or any part of a section of this Agreement is void, invalid, or unenforceable for any
reason, shall not render void, invalid, or unenforceable any other section or any part of
any other section of this Agreement.
2.4 Except to (he extent governed by United States law that preempts state law,
this Agreement shall be governed by and construed in accordance with the laws of the State
of Texas and Guadalupe County.
SECTION III
NOTICE
3.01 All notices, requests, demands, or other communications affecting the terms of
this Agreement shall be in writing, and shall be deemed to have been duly given if delivered
in person, by facsimile or within ten (10) days after deposited in the United States mail,
postage prepaid, certified, with return receipt requested. Notice shall be addressed to the
Parties as follows:
The City: City of Schertz, Texas
1400 Schertz Parkway
Schertz, TX 78154
Attention: City Manager
(210) 619 -1000
Facsimile No. (210) 619 -1050
Contractor: Motorola Solutions Inc,
1301 East Algonquin Road
Schaumburg, IL 60196
(512) 924 -3891
[Remainder of page intentionally left blank]
17
IN WITNESS WHRR130R, the parties have executed this Agreement;
CITY OA SCHERTZ
By:
John C, Itessol, City Manager
Date.
Title; /II55S1 /� /L� &S, "1/
Dates z'� /
S =1
TERMS AND CONDITIONS
PURCHASE OF GOODS
The City of Schertz agrees to purchase Motorola Brand Project 25 Phase 2 radios
and accessory goods (the goods) from Motorola Solutions Inc through the H -GAC
(Houston Galveston Area Council) contract. Motorola Solutions Inc. agrees to deliver
Project 25 Phase 2 compliant public service radios and accessories in the itemized
quantities and under the conditions shown in the quotes in Attachment A.
PURCHASE PRIC .
The City of Schertz agrees to pay Motorola the sum of seven hundred sixty -one
thousand, five hundred and thirty dollars and fifty five cents ($761,530.55) USD.
Motorola agrees to pay all fees associated with the H -GAC purchase. Pricing is
considered FOB (free on board), with no additional shipping or delivery fees
charged to the City of Schertz. The price is fixed and will not increase during the
purchase and delivery period.
ORDERING
Motorola Solutions Inc. will sell, transfer and deliver the goods to the City of Schertz
upon receiving the City of Schertz purchase order. The City of Schertz purchase
order must be on City letterhead, identify Motorola Solutions, Inc. as the vendor. The
purchase order will contain a "bill to" address with a contact name and phone
number, and include a "ship to" address with contact name and phone number. The
purchase order will be equal to the value of the order. The purchase order will
identify the City of Schertz's tax exempt status, be in a non - editable format, and
include a signature as required.
DELIVERY
Motorola shall deliver all goods within 45 days of receipt of a delivered City of
Schertz purchase order. Partial deliveries will be accepted.
PAYMENT TERMS
Partial deliveries will be accepted; however partial payments will not be made.
Payment is due net 30 after completion of delivery of all items.
WARRANTY
All equipment will be warranted according to the manufacturer's standard warranty
for a period not less than one year from the date of receipt of the entire delivery.
The warranty is in Attachment B.
TRAINING
Motorola shall provide training, at no cost to the City of Schertz, in the use and end
user programming (1f any) at a City of Schertz property. Training shall cover each
type of equipment provided and be geared toward the end user. Training will
commence after all radios have been received, installed, and programmed, and will
be conducted over a period of several clays to accommodate shift assignments.
MANUALS
Motorola shall supply the City of Schertz with user and programming manuals (as
appropriate) for each model of equipment provided,
INSTALLATION
Installation will be performed by Consolidated Telecom Services who is a Motorola
Solutions authorized installation center,
PROGRAMMING & ENCRYPTION
Programming and encryption of the equipment into the Schertz /Live Oak Talk
Group shall be performed by the Lower Colorado RiverAuthorlty.
TERMINATION 110E CAUSE
The City of Schertz may terminate this agreement, without penalty, for cause based
upon the failure of Motorola Solutions Inc, to comply with the terms and /or
conditions of this agreement.
CONDITIONS
Conditions of this agreement will be governed by the laws of the State of Texas.
Venue claim regarding this contract will lie in Guadalupe County, Texas, No
additional terms or conditions will be binding upon Motorola Solutions Inc, or'the
Cit3� of Schertz, unless agreed in writing and signed by a duly authorized officer If
each party.
ENTIRE AGRIMMENT
This instrument sets forth the entire agreement between the parties, and no
representation, promise or condition not contained herein shall modify these terms
whether made prior to or subsequent to the execution of this agreement.
This agreement will be considered final and agreed to by the City of Schertz and
Motorola Solutions Lic, when (S) a fully executed final agreement, including
Attachments A &B, is delivered to each party; and, (2) Motorola receives a properly
executed purchase order from the Csity of Schertz.
Motorola Solutions Representative bate
FdOard Fu�ersf /Vl SS6f li«'e
City of Schertz Representative Date