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RFQ for On Call Engineering Services 14-ENG-09-M-01CITY OF SCHERTZ REQUEST FOR QUALIFICATIONS # 14- ENG- 09 -M -01 ON CALL ENGINEERING SERVICES Sealed Requests for Qualifications addressed to the Director of Purchasing, will be received on March 18, 2014 until 10:00 a.m., at the Purchasing and Asset Management Department, 10 Commercial Place, Bldg. #1, Schertz, Texas 78154. All Requests for Qualifications must be in the City of Schertz's possession on or before the scheduled date and time (no late RFQ's will be accepted). Respondents receiving a "REQUEST FOR QUALIFICATIONS ", notice in the mail, or reading the announcement in the newspaper are advised that the RFQ documents can be obtained by contacting Purchasing and Asset Management, 10 Commercial Place, Schertz, TX 78154 or by calling the Department at (210) 619 -1160. Be advised that if your company downloaded the documents from the web page and is contemplating on responding to this RFQ you MUST register as a Schertz Vendor at www.DublicDurchase.com so any changes /additions via Addendum can be accessed by your company. Vendor registration instructions can be found at www.schertz.com, Departments, Purchasing, Open Bids and click on the words "Vendor Registration Instructions ". Any questions in reference to this RFQ may be directed to Rita Duprat - Waldo, Director of Purchasing & Asset Management at (210) 619 -1160. Request for Qualification responses received after the deadline will not be considered. The City shall evaluate the Request for Qualifications on the basis of technical ability, experience, and ability to perform the work and factors identified within the attached request for Request for Qualifications solicitation. The City of Schertz reserves the right to refuse and reject any or all responses, waive any or all formalities or technicalities, accept the response or portions of the response determined to be the best and most advantageous to the City, and hold the responses for a period of 120 days without taking action. The City of Schertz reserves the right to accept responses from more than one firm determined to be the best option for the City. Respondents are required to hold their submissions firm for the same period of time. Hand - deliver Bids: Purchasing & Asset Management Department, 10 Commercial Place, Bldg # 1, Schertz, TX 78154 If using Land Courier (i.e., FedEx, UPS): Purchasing & Asset Management Department, 10 Commercial Place, Bldg. #1, Schertz, Texas 78154. A Pre -Bid meeting will be held March 12, 2014 at 10:00 a.m. in the Schertz Administration Building Conference Room, 1400 Schertz Parkway, Building #2, Schertz, TX 78154. All prospective respondents are encouraged to attend. LABELING INSTRUCTIONS: Envelopes must be clearly marked: CITY OF SCHERTZ REQUEST FOR QUALIFICATIONS # 14- ENG- 09 -M -01 ON CALL ENGINEERING SERVICES CITY OF SCHERTZ INSTRUCTIONS TO RESPONDENTS DEVIATION FROM SPECIFICATION/ REQUIREMENTS Please read the requirements thoroughly and be sure that your response complies with all requirements /specifications noted. Any variation from the solicitation requirements /specifications must be clearly indicated by letter, on a point by point basis, attached to and made a part of your RFQ. If no exceptions are noted, and you are the successful respondent, the City of Schertz will require that the service(s) be provided as specified. PURPOSE: The purpose of these specifications /requirements and RFQ documents are to award a service agreement for: "ON CALL ENGINEERING SERVICES" INTENT: The services to be provided under this RFQ shall be in accordance with and shall meet all specifications and /or requirements as shown in this solicitation for Request for Qualifications (RFQ). There is no intention to disqualify any respondent who can meet the requirements. SUBMITTAL OF RFQ RFQ's shall be submitted in sealed envelopes as referenced on the attached solicitation. One (1) original marked "ORIGINAL, five (5) complete sets marked "COPY 1, COPY 2, etc. etc..." and (1) DVD or USB of the response is to be submitted complete with all supporting documentation. RFQ's submitted by facsimile (fax) or electronically WILL NOT be accepted. Submittal of a response to this Request for Proposal (RFQ) constitutes an offer by the respondent. Once submitted, RFQ's become the property of the City of Schertz and as such the City reserves the right to use any ideas contained in any proposal regardless of whether that respondent /firm is selected. Submission of a proposal in response to this solicitation, by any respondent, shall indicate that the respondent(s) has accepted the conditions contained in the RFQ, unless clearly and specifically noted in the RFQ submitted and confirmed in the contract between the City and the successful respondent. RFQ's which do not comply with these requirements may be rejected at the option of the City. RFQ's must be filed with the City of Schertz before the deadline day and hour. No late RFQ's will be accepted. They will be returned to respondent unopened (if properly identified). Failure to meet RFQ requirements may be grounds for disqualifying your response. Hand - deliver RFQ's: Purchasing & Asset Management Department, 10 Commercial Place, Building #1, Schertz, TX 78154 If using Land Courier (i.e., FedEx, UPS): Purchasing & Asset Management Department, 10 Commercial Place, Building #1, Schertz, Texas 78154 STATE SALES TAX MUST NOT BE INCLUDED IN RFQ SUBMISSION ASSIGNMENT: Respondent's are advised that the City of Schertz shall not allow the successful respondent to sell, assign, transfer, or convey any part of any contract resulting from this RFQ's in whole or in part, to a third party without the written approval of the Purchasing and Asset Management Department for the City of Schertz. PREPARATION OF RFQ's: Responses MUST give full firm name and address of respondent, and be manually signed. Failure to do so will disqualify your proposal. Person signing proposal must show title or AUTHORITY TO BIND HIS /HER FIRM IN A CONTRACT. Firm name and authorized signature must appear on each page that calls for this information. The legal status of the firm whether corporation, partnership, or individual, shall also be stated in the proposal. A corporation shall execute the proposal by its duly authorized officers in accordance with its corporate by -laws and shall also list the state in which it is incorporated. A partnership firm shall give full names and addresses of all partners. All partners shall execute the proposal. Partnership and Individual firms shall state in the proposal the names and addresses of all persons with a vested interest therein. The place of residence of each respondent, or the office address in the case of a firm or company, with county and state and telephone number, shall be given after the signature. Any costs associated with assembling this proposal will be at the sole expense of the respondent. TIME ALLOWED FOR ACTION TAKEN: The City of Schertz may hold RFQ reaponses 120 days after proposal deadline without taking action. Respondents are required to hold their RFQ firm for same period of time. RIGHT TO REJECT/ AWARD: The City of Schertz reserves the right to reject any or all RFQ's, to waive any or all formalities or technicalities, and to make such awards of contract as may be deemed to be the best and most advantageous to the City of Schertz. AWARD: Respondents are advised that the City of Schertz is soliciting Request for Qualifications in compliance with Local Government Code 252 "Purchasing and Contracting Authority of Municipalities," and award shall be made to the respondent(s) that in the opinion of the City of Schertz is the best qualified and provides the best value for the City. The City of Schertz reserves the right to award contracts to more than one vendor under this proposal. ALTERATIONS /AMENDMENTS TO RFQ: RFQ's CANNOT be altered or amended after the opening deadline. Alterations made before opening time must be initialed by respondent guaranteeing authenticity. No RFQ may be withdrawn after opening time without reasonable exception in writing and only after approval by the City of Schertz. NO RESPONSE TO RFQ: If unable to submit an RFQ, respondent should return a negative response specifying reasons LIST OF EXCEPTIONS: The respondent shall attach to his /her RFQ a list of any exceptions to the specifications /requirements, on a point by point basis. INTERPRETATIONS: Any questions concerning the requirements or scope of work with regards to this solicitation for statement(s) of qualifications shall be directed to the designated individuals as outlined in the RFQ. Such interpretations, which may affect the eventual outcome of this request for Request for Qualifications, shall be furnished in writing to all prospective Respondents via Addendum. No interpretation shall be considered binding unless provided in writing by the City of Schertz in accordance with paragraph entitled "Addenda and Modifications ". SYNONYM: Where in this solicitation, "RFQ for SERVICES" is used, its meaning shall refer to REQUEST FOR QUALIFICATIONS # 14- ENG- 09 -M -01 ON CALL ENGINEERING SERVICES I. PURPOSE The City of Schertz (City) is pursuing engineering services (general consulting, design, bid, and construction phase services) for City projects including, but not necessarily limited to, water transmission and distribution, wastewater collection and conveyance, streets, drainage facilities, and site work. Projects for which services will be needed may include new infrastructure, miscellaneous improvements, modifications, and upgrades to existing facilities, which will require a Scope of Services to be provided by a qualified consultant(s) or consulting firm(s) or team. II. SCOPE OF SERVICES REQUIRED, As individual projects are identified, selected qualified consultant shall provide a scope of work and cost proposal to provide design services as generally described herein. The selected consultant shall provide plans, technical specifications, bid and construction phase support, and other related services, as requested. All work shall be in accordance with all applicable local, state, and federal rules, regulations, and standards. The professional engineering services that may be requested on an as- needed basis may include, but are not limited to, the following tasks: a. General 1. Coordinate and meet with City staff and appropriate stakeholders as needed throughout the Master Project term. Assist staff at meetings with stakeholders, workshops, and presentations to advisory commissions and City Council. 2. Additional professional services as requested. b. Design 1. Meet with applicable City staff as required to discuss operational considerations, staff requirements, system preferences, prioritization of the project scope, and to coordinate the engineering design of the project. 2. Provide the necessary field survey services to determine the existing field conditions, including all utilities and surface features to the maximum extent possible. 3. Perform the necessary testing to determine the existing site conditions and proper methods of construction and demolition. 4. Provide alternative design concepts for implementation of the project. 5. At the direction of City staff, the Consultant may be required to attend public, City Council, board, commission, and other stakeholder meetings. 6. Provide Opinion of Probable Construction Cost. 7. Provide the design to the City at progress intervals in appropriate, requested formats (may include hard copy, .pdf, and .dwg) 8. Provide detailed plans and specifications for the project to be used in the award of a construction contract, or construction by City staff. 9. Other related services to design the project and prepare it to be bid. d. Permitting The Consultant shall prepare documents for, and coordinate with other utilities and associated local, state, and federal agencies (including TCEQ, EPA, TxDOT, ACOE, etc.) as required for the approval of all necessary permits. e. Bid Phase 1. Provide unit price bid quantities in City bid form format for use in bid documents. 2. Provide bid sets of contract, technical specifications, plans, and any other necessary documents in hard copy and digital format. 3. Attend pre -bid conference and prepare responses to questions and addenda as necessary. 4. Research qualifications and references of apparent low respondent(s) and provide a letter of recommendation for contract award. Construction Phase 1. Provide required construction staking if requested by Owner. 2. Prepare necessary change order plans and specifications and documentation. 3. Review and make recommendations on Contractor change order requests. 4. Attend progress meetings, monitor construction schedule. 5. Provide an appropriate level of observation and Owner representation during construction. 6. Review and process all submittals from the Contractor for compliance with project documents (contract administration and technical specification). 7. Observe and assist in performance tests and initial operations of the project as needed. 8. Recommend consideration of substantial completion of project. 9. Prepare record drawings from information submitted by the contractor in accordance with City standards. 10. Perform final inspection and report on final completion of project. III. ADDITIONAL REQUIREMENTS a. Interested consultant(s) or consulting firm(s) must demonstrate experience in engineering design for water production, storage, transmission, and distribution, wastewater collection and conveyance, treated effluent transmission and distribution, streets, drainage, and site work. Information for the design of representative projects in each category as completed in the past three years should be provided. References for the projects should be included in the Statement of Qualifications. b. The consultant's project manager(s) shall be a Professional Engineer (PE) licensed to practice in the State of Texas in a discipline applicable to the Scope of Services. IV. PROJECT SCHEDULE City staff will review and approve the proposed schedule for each individual project. Projects may need to be completed on an expedited schedule basis. Flexibility may be required to meet the City's needs in a timely manner. V. FEE Total estimated professional services fee to be determined on a project by project basis. VI. EVALUATION CRITERIA a. All responses received will be evaluated according to a two -tier process. This includes a Technical Evaluation Committee that will review, evaluate, and rank the responses according to a numerical scoring system based on the criteria listed below. Those firms deemed most qualified by the Technical Evaluation Committee will be forwarded to a Selection Committee for final selection and recommendation for award. The Selection Committee may select three or more firms to be interviewed, based wholly on qualifications. b. Evaluation criteria based in order of priority: 1. Understanding of the requirement; (0 -10) 2. Management ability; (0 -10) 3. Commitment to quality; (0 -15) 4. Qualifications and experience of key personnel; (0 -20) 5. Resources and facilities; (0 -10) 6. Relevant prior experience; (0 -15) 7. Past performance, particularly with City contracts. (0 -20) VII. SELECTION PROCESS Based on the Evaluation Committee review, several vendors may be short- listed for further consideration, and may be required to submit supplemental information and /or a presentation. The City reserves the right to select more than one vendor to provide the service detailed in this RFQ, or to reject all submissions. VIII. ADDITIONAL REQUIRED INFORMATION The following Items must be included as part of your RFQ Submittals: FORMAT a. Organization of Response 1. Project Submittal Identification form on the outside of each response 2. Cover Letter 3. Project Team and Resumes, including organizational chart 4. Team Experience including a summary of at least three representative projects in the last three years that are similar in nature 5. Project Approach 6. Quality Assurance /Quality Control 7. Statement of Insurance 8. Statement of Equal Employment Opportunity 9. Acknowledgement of Addenda (required only if addenda are issued for this RFQ) IX. CONTRACT AWARD The City does not guarantee that a contract (or contracts) will be awarded as a result of the RFQ. In the event that a contract award is made, but the contract is not executed, the City does not guarantee that the contract will be re- awarded. X. RESPONSE DEADLINE Responses to the RFQ must be addressed to Rita Duprat - Waldo, Director of Purchasing & Asset Management, City of Schertz, and received at the Purchasing and Asset Management Department, 10 Commercial Place, Building #1, Schertz, TX 78154, by 10:00 a.m., March 18, 2014 for consideration. One (1) Original, five (5) complete sets of the response and a DVD or USB copy must be submitted no later than this date and time in a sealed envelope indicating that its contents are in response to the Request for Statement(s) of Proposal Request, please refer to Notice for labeling instructions. RFQ's will be accepted in person, by United States Mail, or by private courier service. RFQ's will not be accepted by oral communication, telephone, electronic mail, telegraphic transmission, or facsimile transmission. RFQ's may be withdrawn prior to the above scheduled time set for closing. Alterations made before RFQ closing must be initiated by respondents guaranteeing authenticity. Hand - deliver Bids: Purchasing & Asset Management Department, 10 Commercial Place, Building #1, Schertz, TX 78154 If using Land Courier (i.e., FedEx, UPS): Purchasing & Asset Management Department, 10 Commercial Place, Building #1, Schertz, TX 78154 There is no expressed or implied obligation on the part of the City of Schertz to reimburse responding firms for any expenses incurred in preparing Request for Qualifications in response to the request. XI. CLARIFICATION OF REQUIREMENTS All requests for additional information or clarification concerning this RFQ must be submitted, in writing, no later than 1:00 P.M., March 13, 2014 and addressed to: Rita Duprat - Waldo, Director of Purchasing & Asset Management 10 Commercial Place, Bldg. #1 Schertz, TX 78154 Email: Purchasing @schertz.com Fax (210) 619 -1169 XII. ADDENDA AND MODIFICATIONS Any changes, additions, or clarifications to the RFQ are made by amendments (addenda) and will be posted on the Public Purchase website. Any respondent in doubt as to the true meaning of any part of the RFQ or other documents may request an interpretation from the Purchasing and Asset Management Department. At the request of the respondent, or in the event the Purchasing and Asset Management Department deems the interpretation to be substantive, the interpretation will be made by written addendum issued by the Purchasing and Asset Management Department. Such addendum will be attached to the original RFQ in the Public Purchase file and will become part of the RFQ package having the same binding effect as provisions of the original RFQ. It shall be the respondent(s) responsibility to ensure that they have received all Addenda in respect to this project. Furthermore, respondents are advised that they must recognize, comply with, and attach a signed copy of each Addendum which shall be made part of their submittal. Respondent(s) signature on Addenda shall be interpreted as the respondent's "recognition and compliance to" official changes as outlined by the City of Schertz and as such are made part of the original RFQ documents. Failure of any respondent to receive any such addendum or interpretation shall not relieve such Respondent from its terms and requirements. Addenda are available online at www.Dublicourchase.com No verbal explanations or interpretations will be binding. In order to have a request for interpretation considered, submit the request in writing. The request must be received by the City of Schertz Purchasing and Asset Management Department no later than 1:00 P.M., March 13, 2014. The City does not assume responsibility for the receipt of any addendum sent to respondents. XIII. REQUEST FOR QUALIFICATIONS PREPARATION COSTS Issuance of this RFQ does not commit the City of Schertz, in any way, to pay any costs incurred in the preparation and submission of an RFQ. All costs related to the preparation and submission of this RFQ shall be borne by the respondent. XIV. EQUAL EMPLOYMENT OPPORTUNITY Respondent agrees that it will not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based on race, sex, national origin, age, disability, or in any way violate Title VII of 1964 Civil Rights Act and amendments, except as permitted by said laws. IATAIIIIIIM_- Z41i 011- t- 91Re1U[Z91TWIL4311 During the period between RFQ submission date and the contract award, respondents, including their agents and representatives, shall not directly discuss or promote their RFQ with any member of the Schertz Council or City staff except in the course of City- sponsored inquiries, briefings, interviews, or presentations. Violation of this provision shall result in the rejection of the respondent's RFQ and disqualification from future consideration of similar RFQ's. THE CITY OF SCHERTZ RESERVES THE RIGHT TO REFUSE AND REJECT ANY OR ALL RFQ'S, AND TO WAIVE ANY OR ALL FORMALITIES OR TECHNICALITIES, AND TO MAKE SUCH AWARDS OF CONTRACT AS MAY BE DEEMED TO BE THE BEST AND MOST ADVANTAGEOUS TO THE CITY OF SCHERTZ. XVI. INDEMNIFICATION CLAUSE THE RESPONDENT HEREBY AGREES TO PROTECT, DEFEND, INDEMNIFY AND HOLD THE CITY AND ITS EMPLOYEES, AGENTS, OFFICERS AND SERVANTS FREE AND HARMLESS FROM ALL LOSSES, CLAIMS, LIENS, DEMANDS AND CAUSES OF ACTION OF EVERY KIND AND CHARACTER INCLUDING, BUT NOT LIMITED TO, THE AMOUNTS OF JUDGMENTS, PENALTIES, INTERESTS, COURT COSTS, LEGAL FEES, AND ALL OTHER EXPENSES INCURRED BY THE CITY ARISING IN FAVOR OF ANY PARTY, INCLUDING CLAIMS, LIENS, DEBTS, PERSONAL INJURIES, INCLUDING EMPLOYEES OF THE CITY, DEATH OR DAMAGES TO PROPERTY (INCLUDING PROPERTY OF THE CITY) AND WITHOUT LIMITATION BY ENUMERATION, ALL OTHER CLAIMS OR DEMANDS OF EVERY CHARACTER OCCURRING OR IN ANY WAYS INCIDENT TO, IN CONNECTION WITH OR ARISING DIRECTLY OR INDIRECTLY OUT OF THIS CONTRACT. RESPONDENT AGREES TO INVESTIGATE, HANDLE, RESPOND TO, PROVIDE DEFENSE FOR AND DEFEND ANY SUCH CLAIMS, DEMAND, OR SUIT AT THE SOLE EXPENSE OF THE RESPONDENT. IN ADDITION, THE RESPONDENT PROTECT, DEFEND, INDEMNIFY AND HOLD THE CITY AND ITS EMPLOYEES, AGENTS, OFFICERS AND SERVANTS FREE AND HARMLESS FROM ALL LOSSES, CLAIMS, LIENS, DEMANDS AND CAUSES OF ACTION RELATING TO, FOR, OR ON ACCOUNT OF THE USE OF PATENTED APPLIANCES, PRODUCTS OR PROCESSES, AND HE SHALL PAY ALL ROYALTIES AND CHARGES WHICH ARE LEGAL AND EQUITABLE. EVIDENCE OF SUCH PAYMENT OR SATISFACTION SHALL BE SUBMITTED UPON REQUEST OF THE DIRECTOR OF PURCHASING AND ASSET MANAGEMENT AS A NECESSARY REQUIREMENT IN CONNECTION WITH THE FINAL ESTIMATE FOR PAYMENT IN WHICH SUCH PATENTED APPLIANCE, PRODUCTS OR PROCESSES ARE USED. RESPONDENT ALSO AGREES TO BEAR ALL OTHER COSTS AND EXPENSES RELATED THERETO, EVEN IF THE CLAIM OR CLAIMS ALLEGED ARE GROUNDLESS, FALSE OR FRAUDULENT. THIS PROVISION IS NOT INTENDED TO CREATE ANY CAUSE OF ACTION IN FAVOR OF ANY THIRD PARTY AGAINST RESPONDENT OR THE CITY OR TO ENLARGE IN ANY WAY THE RESPONDENT'S LIABILITY BUT IS INTENDED SOLELY TO PROVIDE FOR INDEMNIFICATION OF THE CITY FROM LIABILITY FROM DAMAGES OR INJURIES TO THIRD PERSONS OR PROPERTY ARISING FROM RESPONDENT'S PERFORMANCE HEREUNDER. XVII. RESPONDENT'S EMPLOYEES Neither the Respondent nor his /her employees engaged in fulfilling the terms and conditions of any awarded Service Contract shall be employees of the City. The method and manner of performance of such undertakings shall be under the exclusive control of the vendor on contract. The City shall have the right of inspection of said undertakings at any time. XVIII. HUB CERTIFICATION State Certified "HUB Vendor(s)" are required to provide a copy of their certification, if they have not previously done so. Fax information to the Purchasing & Asset Management Department at 210 -619- 1169. XIX. VERBAL THREATS Any threats made to any employee of the City, be it verbal or written, to discontinue the providing of item /material /services for whatever reason and /or reasons shall be considered a breach of contract and the City will immediately sever the contract with the vendor. XX. CONFIDENTIAL INFORMATION Any information deemed to be confidential by the respondent should be clearly annotated on the pages where confidential information is contained. The City cannot guarantee that it will not be required to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential by the respondent may not be confidential under Texas Law, or pursuant to a Court order. XXI. RIGHT TO AUDIT The City of Schertz reserves the right to audit the vendor's books and records relating to the performance of this contract. The City of Schertz, at its own expense, shall have the right at all reasonable times during normal business hours and upon at least twenty -four (24) hours' advance notice, to audit, to examine, and to make copies of or extracts from the books of account and records maintained by the vendor(s) with respect to the Service Contract. If such audit shall disclose overpayment by City to vendor, written notice of such overpayment shall be provided to the vendor and the amount of the overpayment shall be promptly reimbursed to the City. In the event any such overpayment is not paid within ten (10) business days after receipt of such notice, the unpaid amount of such overpayment shall bear interest at the rate of one percent (1 %) per month from the date of such notice until paid. XXII. PAST PERFORMANCE Respondent's past performance will be taken into consideration in the evaluation of Request for Qualifications submittal. XXIII. JURISDICTION Contract(s) executed as part of this solicitation shall be subject to and governed under the laws of the State of Texas. Any and all obligations and payments are due and payable in Guadalupe County, Texas. XXIV. VENUE The parties agree that venue for purposes of any and all lawsuits, cause of action, arbitration, and /or any other dispute(s) shall be in Guadalupe County, Texas. XXV. CONFLICT OF INTEREST Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity must disclose in the Questionnaire Form CIQ, the vendor or person's affiliation or business relationship that might cause a conflict of interest with a local government entity. This questionnaire must be filed, by law, with the City Secretary of the City of Schertz not later than the 7th business day after the date the person becomes aware of facts that require the statement be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. For more information or to obtain the Questionnaire CIQ go to the Texas Ethics Commission web page at www.ethics.state.tx.us/forms/CIQ.i)df, IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS "C" MISDEMEANOR. XXVI. CONFIDENTIALITY OF INFORMATION AND SECURITY Should the successful respondent be awarded a contract and become the holder of, and have access to, confidential information, (in the process of fulfilling its responsibilities in connection with the contract), the successful respondent agrees that it shall keep such information confidential and will comply fully with the laws and regulations of the State of Texas, ordinances and regulations of the City, and any applicable federal laws and regulations relating to confidentiality. XXVII. SUBSTITUTIONS /CANCELLATIONS OF PROPOSAL No substitutions or cancellations are permitted without written approval of City of Schertz. XXVIII. TIME ALLOWED FOR EXECUTION OF CONTRACT Number of days required for the successful respondent to execute a contract for "ON CALL ENGINEERING SERVICES" after receiving notification of award of contract shall be thirty (30) days. XXIX. PERSONNEL The successful respondent shall ensure that the work being performed in response to an executed agreement shall be performed by competent and qualified personnel. Such personnel must be licensed or certified within the State of Texas. XXX.CONTRACT Successful Respondent shall be required to execute the Professional Services Agreement with the City attached hereto as Exhibit "A ". In addition the Successful Respond shall be required to execute a negotiated project contract for each Scope of Services.