09-09-2013SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
SEPTEMBER 9, 2013
Members Present: Sonia Samara, Ruth Tienor, Sandy Keiser, Brian James, Laura Wilson, Joanne
Ward, Melissa Uhlhorn, Howson Lau, Mary McAllister, Carol Cyr, Margaret Riley, Neota Brady,
Gail Douglas, Juan Thorn, Patti Dilworth
Visitor: Jay Herrera — Interested in joining the library board
CALL TO ORDER: Sonia Samara called the meeting to order at 7:01p.m.
REGULAR AGENDA:
Minutes: Consideration and /or action regarding the approval of the minutes for August 5, 2013
meeting.
Margaret Riley moved to accept the August minutes after corrections. Sandy Keiser seconds
the motion.
The August 5, 2013 minutes were approved after corrections.
Treasurer's Report: Consideration and /or action regarding the approval of the Treasurer's
Report.
The May bookstore sales were 1878.51. The consignment sales for May were 95.82. The
overall total for May was 1975.29.
The July bookstore sales were 2349.97. The consignment sales for July were 24.91. The overall
total for July was 2,494.79.
Ruth Tlenor moved to accept the May and July Treasurer's Report. Sandy Keiser seconds the
motion.
The May and July Treasurer's Report s were approved as presented.
Librarian's Report: librarians will report on the following Items:
The July Statistics: Total Library circulation 42,073, Total Visitors 25,902, Library Program
Attendance 1554, Total Collection Items 86,132, Total Collection Titles 79,175, Regular
Borrowers 30,792, New Library Cards issued 540, Library Cards Renewed 767, Self- checkout
12,846, Electronic Resources 945, Volunteer hours 519.501 ILL (Inter Library Loans) 120,
Meeting room usage 72, Internet usage 4,579.
Bookstore Report: Committee report on the following items:
Clean -up day for the workroom was a success.
A donation of 8 boxes of vintage records was donated to the Bookstore. The estimated value of
the donation is $6,500. Sonia Samara volunteered to look into putting the donation on Craig's
List. The Book Sale Is scheduled for October 25 -26 with the setup on October 24`h. Sonia
Samara volunteered to do the flyers and articles in the Herald for the book sale. Patti Dilworth
volunteered to be in charge of the book sale on October 25`h.
The upcoming book sale Is scheduled for February 20 -22, 2014.
DISCUSSION &POSSIBLE ACTION
Budget Presentation: Discussion and possible action on Library Board budget for upcoming
fiscal year.
Melissa Uhlhorn presented the Library Board budget for the upcoming fiscal year. Ruth Tienor
moved to accept the budget as presented. Carol Cyr seconded the motion. The budget was
approved as presented.
Recycling Program: Discussion and possible action on adding an electronics recycling program
to the Library Board's fundroising efforts.
Gail Douglas presented electronic recycling as a fund raiser for the Library Board. The Board
was Interested, but needed more information. The discussion was tabled to allow Gail to get
more information on the topic.
Bylaws: Discussion and possible action on updates to the Library Board's bylaws.
Gail Douglas presented the sections of the Library Board bylaws that need to be revised. The
Board chose to table the discussion until the October meeting.
Officer Election: Nomination and election of new Library Board secretary.
Mary McAllister nominated and moved to appoint Patti Dilworth as the Library Board secretary.
Laura Wilson seconded the motion. Patti Dilworth was approved as the Library Board
secretary.
Melissa Uhlhorn announced the new members to the board. The new Board members are
Howson Lau and Timothy Mithofer.
ANNOUNCEMENTS:
Items by the Library Board Members:
- Correspondence received by the Secretary: None
- Library Foundation Fundraiser- Sandy Keiser handed out information to all those who are
interested in selling Holiday wreaths. Sales start now and end on October 30, 2013.
-Other announcements by the Library Board members: None
-Call for items to be included on next agenda:
- Bylaws wording
- Electronic recycling
ADJOURNMENT
Ruth Tienor moved to adjourn the meeting. Neota Brady seconded the motion. The motion
was carried. The meeting was adjourned at 8:38 p.m. The next meeting is October 7, 2013.
Sonia Samora, Chairman Patti Dilworth, Secretary