14-R-34 - Ford Engineering-Borgfeld Detention PondRESOLUTION NO. 14 -R -34
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH FORD ENGINEERING, INC., RELATING TO
ENGINEERING DESIGN SERVICES TO FOR THE BORGFELD
DETENTION POND REME DIATION PROJECT, AND OTHER
MATTERS IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has determined that the City
requires professional services relating to engineering services to remediate eroded conditions in
the Borgfeld Detention Pond downstream of the culvert at the East Dietz Creek crossing of
Borgfeld Road; and
WHEREAS, City staff has determined that Ford Engineering, Inc., is uniquely qualified
to provide such services for the City; and
WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or
proposals with respect to a procurement for personal, professional, or planning purposes; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
contract with Ford Engineering, Inc., pursuant to the Engineering Services Agreement attached
hereto as Exhibit A (the "Agreement').
THAT: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver the Agreement with Ford Engineering, Inc., in substantially the form set forth on Exhibit
A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 8th day of April, 2014.
CITY OF SCHERTZ, TEXAS
David Scagliola avor Pro -Tem
ATTEST:
&'e da Dennis, City Secretary
(CITY SEAL)
EXHIBIT A
ENGINEERING SERVICES AGREEMENT
50077397.1 A -1
SSCHIERZ�a I OPPORTUNITY
Notice to Proceed
April 17, 2014
Ford Engineering, Inc.
Mark Hill
10927 Wye Dr., Ste. 104
San Antonio, Texas 78217
Dear Mark,
PUBLIC WORKS DEPT.
This is your notice to proceed with the East Dietz crossing of Borgfeld Drainage Project
per approval by Resolution No. 14 -R -34. A copy of the executed agreement is enclosed
for your files.
Please contact my office with your planned start and completion date for the project. If
you have any questions or concerns, please let us know.
Sincerely, 1
�J 9
am D. Willoughby
Public Works Director
Enclosure
cc: Doug Letbetter, Public Works Superintendent
Rita Duprat - Waldo, Purchasing Director
Cindy Raleigh, Public Works Coordinator
10 Commercial Place Schertz, Texas 78154 210.619.1800 schertz.com
AGREEMENT FOR PROVIDING LIMITED PROFESSIONAL SERVICES
Design Professional Firm:
Date: March 24, 2014
Ford Engineering, Inc.
10927 Wye Dr, Ste 104
San Antonio, TX 78217
TBPE No. F -1162
Ph: 210- 590 -4777
Fax: 210-590-4940
www.fordenqlneer!nQ.com
Client: City of Schertz
c/o Kathy Woodlee, P.E. - City Engineer
Address: 1400 Schertz Parkway
Schedz,Texas 78154
Phone: 210- 619.1823
small: kwoodleea),scheriz.com
Project No:
Project Name/Location: Culvert Erosion of the pilot channel downstream of the culvert at the East Dietz
crossing of Borgfeld Road, Schertz, Texas.
Scopellntent and Extent of Services: See Attachment A& Attachment S
Fee Arrangement: $8,000.00 Progress Invoices are due on receipt In order to prevent delays. This budget
figure will not be exceeded without authorization from Client. Should additional services within the original Scope be
required, such services will be billed at the following hourly rates:
Senior Professional Engineer (P.E.):
$160.00
Survey Tech:
$ 85.00
Registered Professional Engineer (PE):
$140.00
2 -Man Field Crew:
$126.00
Registered Professional Land Surveyor (RPLS):
$115.00
3- Man Field Crew:
$145.00
Design Engineer (E.I.T.):
$ 90.00
4 -Man Field Crew:
$165.00
CADDTech:
$ 75.00
Clerical:
$ 55.00
CHANGES TO THE ORIGINAL SCOPE/INTENT WILL BE NEGOTIATED AS AN AMENDED OR NEW
CONTRACT /AGREEMENT,
Direct Project Expenses will be billed to Client as follows:
Additional Prints: $10.00 (large) $5.00 (small)
Federal Express, Property Research, Courier Services and Other Expenses: Amount of Invoice PLUS 15%
Client Is expected to furnlsh FORD ENGINEERING, INC. with full Information as to the Client's requirements
Including any special or extraordinary considerations for the Project or special services needed end also to make
available all pertinent existing data.
Special Conditions: Client will be responsible for all fees In relation to, but not limited to, permit fees payable to the
City of Schertz, Guadalupe County, and /or any other agency.
Prepared by: Mark B. Hill, P.E.
Each individual executing (his Agreement on behalf of the CLIENT or FIRM, by this execution, acknowledges that he
Is duly authorized to commit the CLIENT or FIRM to this Agreement.'
Offered by:
n / -� .l
lure tp
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M�ratt ffr�l� �f' - Ikt'NC.yi1�
printed name /title
FORD ENGINEERING, INC.
�Ir�l DF SC.I+ 'EIi'_rz
name o/ enf
The Terms and Conditions on the reverse of this form (page 2) are a part of this Agreement.
PAGE 1 OF 4
TERMS AND CONDITIONS
Terms and Conditions: To be governed by the Agreement for Engineering Services"
between the City of Schertz, Texas and Ford Engineering, Inc. effective February 9,
2010.
Exception: Scope of Services In the Agreement for Engineering Services" between
the City of Schertz, Texas and Ford Engineering, Inc. effective February 9, 2010 will
defer to the hourly rates listed in the "Fee Arrangement" section on Page 1 of 4 in this
Agreement,
PAGE 20F4
a
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ATTACHMENT A
Our understanding of the scope of work is generally as follows: The City desires to correct the erosion of
the pilot channel downstream of the culvert at the East Dietz crossing of Borgfeld Road, and address the
failure of the concrete apron downstream of the culvert.
Project Scope
Ford Engineering, Inc, will survey the existing conditions of the area downstream of the Borgfeld Rd.
culvert to the concrete drop structure. An updated topographic map will be prepared. The survey will pick
up the general conditions of erosion of the channel, the concrete apron of the culvert, and the downstream
drop structure. Additional survey at the channel banks will be taken as necessary.
Ford Engineering, Inc. will perform a hydraulic analysis of this section of East Dietz Creek based on the
latest FEMA HEC RAS models for this section of East Dietz Creek with the improved survey added to
the models cross sections. Additional P contours will be used to supplement the survey data beyond the
limits of the channel.
The latest FEMA HEC RAS model is analyzed for the 10, 50, and 100 -year event. From a visit to the site,
it would appear that the erosion is caused by high frequency, low rainfall events. The hydrologic study,
HEC HMS model, will be adjusted to prepare peak flow rates for the 2 and 5 -year event which will then
be used in analyzing the hydraulic model.
A report of the drainage analysis and recommendations will be provided to the City for review. The report
will meet the requirements of the City for work within the floodplain and will be used by the City to
prepare the flood plain permit. All other permitting with the City, State, or outside agencies will be the
responsibility of others.
Ford Engineering, Inc. will prepare a set of construction plans, and quantity estimate, for review,
approval, and construction in accordance with the project as described above. Ford Engineering, Inc.
understands that the construction will be done by Schertz personnel, and no specification and bid
documents will be prepared. Plans will be in conformance with City of Schertz standards of construction
and materials. Plans will include the limits of grading for the channel, corrective measures for the
concrete apron of the culvert, typical sections, benchmarks, and recommended storm water erosion
control measures, and associated details for construction.
No easements are required.
Ford Engineering, Inc, will not be required to attend for 90% submittal, pre -bid, pre - construction, or
public/HOA meeting. Should the need arise for a representative of Ford Engineering, Inc. to attend a one
of these meetings; the time will be compensated at an hourly determined in the general contract.
Ford Engineering will provide a construction staking to consist of a line of stakes with guard stakes
showing the stationing, and offset of horizontal PI, PC and PT of the channel alignment. The setting of
the stakes will be performed once, and the preservation of such stakes as to position, elevation and
marking shall become the responsibility of the contractor selected by the City to perform the work
outlined above. Ford Engineering, Inc. will not be required to make site visits during construction or
other construction phase services.
Engineering Fee
Compensation for these services will be in the amount of $8,000.00 which will cover all costs associated
with the scope described above. See attached work -hours sheet for estimated time per task.
Page 3 of 4
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