14-R-42 - Purchase MW 810 Computers & HardwareRESOLUTION NO. 14 -R•42
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A PURCHASE WITH MOTOROLA
SOLUTIONS, INC. FOR NEW MW 810 COMPUTERS AND HARDWARE
FOR PATROL VEHICLES TO BECOME COMPLIANT WITH THE
CRIMINAL JUSTICE INFORMATION SECURITY MANDATE, AND
OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City execute a purchase order with Motorola Solutions, Inc., relating to the purchase of new
Motorola MW810 computers and hardware; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
purchase computer hardware with Motorola Solutions, Inc. as they are a Sole Source vendor and
pursuant to the Pricing Quote attached hereto as Exhibit A (the "Pricing Quote ").
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver a purchase order to Motorola Solutions, Inc. based on the Pricing Quote in substantially
the form set forth on Exhibit A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
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Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 6th of May, 2014.
CITY O TEXAS
Michael R. Carpenter, Mayor
ATTEST:
Bren a Dennis, City Secretary
(CITY SEAL)
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EXHIBIT A
PRICING QUOTE
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COMMUNITY
SSCHHE R TZ I OPPORTUNITY
MEMORANDUM
IMENI0 TO: Rita Duprat- Waldo, Director, Purchasing & Asset Management
DATE: April 24, 2014
PROM: Myles Clauser, I.T. Dept. Director
SUBJECT: Sole /Single Somrce Justification for MW810 pes /monitors/keyboards purchase for CJIS Compliance
L7 accordance with tine City of Schertz Purchasing Procedures, unless justified and documented for business reasons, all
City of Schertz procurements exceeding $3,000 should be competed between two or more eligible suppliers. Separate,
sequential or component purchase request to avoid this threshold is prohibited. Consequently, every contracting action for
which competition does not occur must have a sole /single - source justification document it, file contract file. This applies
to all requests /requirements, not just "new" requirements. The fundamental issue is whether the procurement is
competitive or not. If not, a written documlent must he developed and filed in the contract file, which justifies or explains
wIq• it was not competitively acquired. This procurement cannot reasonably be competed because:
Check all applicable blocks and coinpletely explain.
I. Only one supplier (include the supplier name) produces or can produce this product or service.
2. Urgency of need limits the capability to compete the requirement. Please explain the urgency and negative
impact if timeline is extended to complete this requirenteut.
_X6 3. Standardization with existing products or services must be maintained. Use of any other type, brand, or service
process would be incompatible or too costly to modify. Explmtntion required.
_Y_ 4. Continuity with current or existing processes or services is necessary. Change to another supplier is not
possible for' the following rensmts:(s« tc >)
5. Statutory or regulatory requirements limit competition fort• the following reasons:
G. Other reasons why, competition for this requirement must be limited:
NOTES:
The Motorola MW81O's are being used for the City's Police Department vehicles. It is imperative that the City continue
to use the hardware that is compatible with our existing hardware.
Signed:
Positionlfitle: _LT. D rdckY,
1400 Schertz Parkway s Schartz. Texas 78154 s 219.619.1999 A schede.com