Attachment B-Mowing & Trimming Services102iiiii'V3471910gri'm
This Mowing and Trimming Services Performance Standards clocurnent shall become
effective upon the date Mowing and Trimming Services Agreement is signed.
1. ADDITIONS/ DELETIONS /SUBSTITUTIONS
& The Parks & Recreation Director or their designee is designated as the Ordering
Officer and will have the authority to add or delete work, subject to the
Purchasing Procedures of the City.
b. All Work added or deleted will be specified by location and approximate acreage.
Jointly, the Parks & Recreation Director or their designee, and the Vendor shall
measure areas added or deleted to determine the exact coverage. Such
measurements shall be documented and signed by both representatives, and will
be the basis for determining the final scope of work and payment due to the
Vendor under the contract price.
c. All documentation pertaining to the additions or deletions to the work shall be
maintained in a project file by the Parks & Recreation Director or their designee.
d. The Vendor shall advise the Parks & Recreation Director or their designee, in
)A�, of ANY changes that need to be made to the outlined maintenance
program in this contract and shall not proceed with any work until such time as
he has received written concurrence from the Parks & Recreation Director or
their designee.
2. SUPERVISION
a. The Vendor shall personally supervise all work as specified in the contract, If the
Vendor cannot or will not personally supervise the work a competent foreman or
superintendent is to be assigned the responsibilities of supervision of all work in
progress as specified in the contract.
b, The Vendor will be required to designate, in writing, to the City, the name and cell
phone andfor pager number of anyone serving as foreman or superintendent in
the absence of the successful bidder. The designated foreman or superintendent
may not commence work duties until approved by the City.
c. The designated foreman or superintendent will be given full authority and power
to act for the Vendor on items pertaining to overall work performance,
management, coordination, and supervision, whenever work specified herein is
being performed.
d. The designated foreman or superintendent may also serve as the Quality Control
Inspector; provided that his/her job performance is maintained at an acceptable
level to the City.
e. The foreman or superintendent and/or Quality Control Inspector will be required
to have a copy of the contract in their possession at all time work is in progress
for referral concerning questions of contracting responsibility.
Mowing and Trimming Performance Standards
The Vendor shall provide supervision of all work crews at all times while
performing work under this contract. Personal supervision is not required
provided that communication equipment or other means are provided that enable
the work crew to communicate with the Vendor at all times, Each work crew
shall have a designated person on the work site that has the authority to respond
to inquiries about work details or priorities,
a. Vendor will require all employees to report to work in clean uniforms, including
shirt and pants. Uniforms shall have the Vendor's name in a manner clearly
identifiable to the public. Vendor must ensure that employees properly wear a
shirt at all times.
b. Vendor's employees must be courteous to the public at all times while at the
work site.
c. Vendor shall remove any personnel that is incompetent or endangers persons or
property.
d. Vendor's employees will not consume/possess alcohol or use/possess any illegal
drugs, or be under the influence of such while on City property and/or carrying on
the requirement of this contract, The Vendor shall immediately remove any such
employee from the work site.
e. Conflicts, or potential conflicts due to required work and public use of a location,
shall be reported to the Parks & Recreation Director or their designee.
f. Notification to Vendor of complaints concerning the aforementioned shall be in
writing if time and circumstance permits. Otherwise, notification shall be verbal
or by telephone, and shall be confirmed in writing as soon as possible.
4. EQUIPMENT: Responses shall include a complete "list of machinery and
equipment available" in order to determine whether or not the Vendor can
adequately perform the:
& necessary work. All equipment the Vendor anticipates committing to this
contract if awarded should be included in the listing. Past experience has shown
that it is absolutely essential to have adequate back-up equipment in reserve to
allow for breakdowns.
b. The City reserves the right to inspect the Vendor's equipment prior to award of a
contract.
c. Insufficient and/or inadequate equipment as determined by the Parks and
Recreation Department is cause for rejection of a bid.
S. VEHICLES:
a, All vehicles utilized under this contract will be clean, free of mud, dirt, and grime,
and shall comply with safety standards required by the State of Texas.
b, All vehicles used by the Vendor will be identified with company name or logo,
conspicuously displayed on door panels. Professionally done hand lettering,
magnetic signs, or pressure sensitive decals may be used to comply with this
specification.
Mowing and Trimming Performance Standards
ATTACHMENT B
G. All vehicles operating from a public road shall have a rotating amber caution light
mounted on the top of the vehicle.
a. The Vendor is responsible for establishing and maintaining an adequate quality
control system to satisfactorily inspect and ensure that all work performed in
each service is in full compliance with the contract,
b. The Vendor shall designate, in writing, a Quality Control Inspector, whose main
duty shall be to verify contract conformity of all work performed.
c. At the start of each workweek the Vendor will identify the areas his employees
will be working in that week and fax/e-mail a list of the areas to the Parks &
Recreation Director or their designee no later than 9:00 A.K
cl� The Vendor will be required to fill out a report form (form provided by the City) of
work completed on a DAILY basis. These daily forms will be hand-delivered,
faxed, or e-mailed to the Parks Administration Office, 1400 Schertz Parkway,
Building #2, Schertz, Texas 78154 before 5:00 PM each day.
a. The Vendor will be required to fax/e-mail a weekly work surnmary to the Parks &
Recreation Director or their designee outlining the maintenance activities
accomplished that week concerning this contract.
f. The Parks & Recreation Director or their designee will make a quality inspection
of completed areas within 24 hours, following receipt of daily form.
g. If completed areas do not meet contractual specifications:
1, The Parks & Recreation Director or their designee will contact the Vendor to
rework areas.
2. Parks & Recreation Director or their designee will then re-inspect areas within
24 hours of notification of completion,
3. Areas requiring re-inspection MAY NOT be considered for payment for that
billing cycle.
A monthly "walk" of all properties will be conducted with the Vendor and the
Parks & Recreation Director or their designee. This will be documented in writing
as to the status of the performance
The City may inspect required equipment, supplies and safety items at any time
when in use on City property. Any individual, crew, or equipment found deficient
shall be removed from service immediately until faulty conditions have been
corrected and passed by the City. No such removal will reduce the Venclor's
obligation to perform all work required under this contract and within the time
schedule.
a. The Vendor and the Vendor's foreman/superintenclent and the Parks &
Recreation Director or their designee shall meet either monthly, weekly or as
often as determined necessary by, the City to discuss performance.
b� A meeting shall be held not later than one normal workday after a contract
deficiency is noticed. Mutual effort will be made to resolve any and all problerns
identified,
Mowing and Trimming Performance Standards
ATTACHMENT B
c. The minutes of this meeting will be documented in writing for both parties.
MWIFTA
a. Vendor will provide all required safety signage, barricades, traffic cones, and
flashers/strobes.
b. All employees shall have proper safety devices and equipment including hearing
and eye protection, and safety vests. All personal protective equipment shall
meet OSHA and TXDOT safety standards.
c. The Vendor shall exercise extreme caution while working on medians, roadsides,
and high traffic areas. TXDOT approved "men working" signage; safety vests
and cones are rqgy�ired when crews are working in AU traffic situations.
d. Vendor will park vehicles and equipment off city streets where possible. Under
no circumstances shall any vehicle or equipment be parked on the inside lane of
any street. Any vehicle or equipment parked in the far right lane of any street
shall have safety flashers on and working properly. The area behind the parked
unit must be coned off with safety cones spaced ten (10) feet apart and a
minimum of one hundred (100) feet behind the unit,
e. The vehicles shall be clearly identified with the Vendor's company name and
telephone number.
f. Vendors discovered working without necessary safety devices or equipment in
place will be required to stop all work in progress until adequate equipment has
been obtained and approved by to the Parks & Recreation Director or their
designee.
g. Any hazardous condition or any damage to City property is to be immediately
reported to the Parks & Recreation Director or their designee.
9. DAMAGE:
a. The City shall not be liable for any loss or damage sustained by the Vendor. The
Vendor shall save the City whole and harmless from any and all claims for
liability or damage of whatsoever nature and kind, including cost of court and
attorney's fees, suffered or asserted to have been suffered by any person or to
any property of any person whomsoever, growing out of or resulting from or in
any way connected with the performance of work under this agreement. The
Vendor shall exercise every necessary precaution for the safety of work site and
the protection of any and all persons and/or property located adjacent to or
making passage through the work site,
b. The Vendor shall be responsible for any property damage caused by the use of
vehicles or other equipment while engaged in this contract,
c. The Vendor will be responsible for any damages to the irrigation system due to
negligence on the part of the Vendor or the Vendor's representative,
d. Any damage to public or private property shall be reported immediately to the
Parks & Recreation Director or their designee,
Mowin,-and Trimming Performance Standards