CIAC 06-11-14 AGENDA with associated documentsCAPITAL IMPROVEMENTS ADVISORY COMMITTEE
MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
of Schertz Core Values
Do the right thing
Do the best you can
Treat others the way you would want to be treated
Work together cooperatively as a team
1. Call to order / roll call
2. Seat alternate to act if required.
3. Hold a public hearing, consider and file three (3) semiannual reports from October 1, 2012 thru
March 31, 2014 evaluating the progress of the city on achieving the capital improvements program
and identifying any problems in implementing the plans or administering the capital recovery fees.
4. Adjournment
CERTIFICATION
I, Lesa Wood, Senior Planner, of the City of Schertz, Texas, do hereby certify that the above agenda was posted on the official
bulletin boards on this the 6th day of June, 2014 at 5:00 p.m., which is a place readily accessible to the public at all times and that said
notice was posted in accordance with chapter 551, Texas Government Code.
'�i� t IlIlI/I
Lesa Wood, Senior Planner
I certify that the attached notice and agenda of items to be considered by the Schertz Planning & Zoning Commission was
removed from the official bulletin board on day of , 2014.
title:
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you
require special assistance or have a request for sign interpretative services or other services please call 619 -1030 at least 24 hours in
advance of meeting.
Capital Improvement Advisory Committee June 11, 2014 Page 1 of 1
TO: Capital Improvements Advisory Committee
THROUGH: Bob Cantu, Chief of Staff
PREPARED BY: Robert Galindo, Assistant Finance Director
SUBJECT: Hold a public hearing, consider and file three semi - annual reports evaluating the
progress of the city on achieving the capital improvements program and identifying
any problems in implementing the plans or administering the capital recovery fees.
GENERAL INFORMATION:
Section 395.058 (c) (4) of the Texas Local Government Code requires the Capital Improvements Advisory
Committee (CIAC) to file semi - annual reports with respect to the progress of the capital improvements plan and
report to City Council any perceived inequities in implementing the plan or imposing impact fees. Section 90-
158 of the City's Code of Ordinance includes this same requirement.
The first report, is the corrected semi - annual report from October 1, 2012 through March 31, 2013, In order to
finalize this report, staff had to do several years of research on the history of the Capital Recovery Fund. During
this review, staff found an error when the loan was made to the Water Fund for water meters. This was
corrected and coordinated with the independent auditor. The correction resulted in a higher ending fund
balance. In addition, the reporting format was reviewed for consistency. Based on input from staff, footnotes are
being included to provide a better understanding of the financial information in the semi - annual report. The
standardized formatting will be utilized in future reports.
The second semi - annual report is from April 1, 2013 through September 30, 2013. The third semi - annual report
is for the first six months of this fiscal year from October 1, 2013 through March 2014. This third report will bring
the reporting up to date.
1. G G►G GlN : x,N ►I' 0
Staff recommends the CIAC accept these reports and file the three semi - annual reports with City Council. The
semi - annual reports will consist of the items presented to the CIAC and the draft minutes from this meeting.
Attachments:
Original Impact Fee Report October 1, 2012 to March 31, 2013
Corrected Impact Fee Report October 1, 2012 to March 31, 2013
Impact Fee Report April 1, 2013 through September 30, 2013
Impact Fee Report October 1, 2013 through March 31, 2014
* Beginning Water Impact fee includes loan for water meters of $465,714.79
IMPACTS FEES
Water
Sewer
Total
Beginning Impact Fee Balance
2,953,706.10
21850,443.72
578041149.82
Revenues:
Impact Fees
3857821.00
2197586.68
6057407.68
Fund Transfers
0.00
0.00
0.00
Investments Gain/Loss
21275.61
47496.65
61772.26
Reimbursements
0.00
0.00
0.00
Expenses:
Capital Recovery Study Rate
(2,047.50)
(2,047.50)
(4,095.00)
CCMA-NorthCliffe Impact Fees
0.00
0.00
0.00
Auditor/Accounting Service
0.00
0.00
0.00
Investment Management Fee
0.00
(2,133.49)
(2,133.49)
East Oak Water Pump - Advertising
(264.64)
0.00
(264.64)
East Oak Water Pump - Engineering
(27495.00)
0.00
(2,495.00)
S. WW Treatment Plant - Pre-Design
0.00
(82,262.17)
(82,262.17)
Woman Hollering Creek Treatment Plant
0.00
0.00
0.00
Schaffer Road Water Line
0.00
0.00
0.00
Total Revenue Over /(Under) Expense
3837289.47
1377640.17
5207929.64
Ending Impact Fee Balance
�86` §1 1
95'' 57
'9`988b8 189
25:1017 6
* Beginning Water Impact fee includes loan for water meters of $465,714.79
IMPACTS FEES�°������
Water Sewer
Total
Beginning Impact Fee Balance 312757410.20 21839.542.58
6.114.952.78
Revenues:
Impact Fees 3851821.00 2191586.68 5��8
605.407.68
|�e�a Earned 132.26 45.90
178.25
VVeterLoan - |nterea ~ 141439.01 0.00
141439.01
Investments Income 2.144.O2 910.89
32055.51
Cap�a|Dne-|nvee��ent|ncome* 0.00 37538.50
37538.50
Expenses:
Capital Recovery Study Review~ (Z.O47.5O) (2.047.50)
(4.085.00)
Investment W1anngementFee ' 0.00 (2.133.49)
(2.133.49)
East Oak Water Pump -AdvorUaing o (284.64) 0.00
(264.04)
EastOokVVoterPump - Engineehng~ (2.485.00) 0.00
(2.495.00)
S. Reg. Reclamation Plant -P�+Deaign "o 0.00 (82.283.17)
(82.262.17)
Total Revenue Oven(Under)Expense 39772975 13703800
535736805
Ending Impact Fee Balance 316787139.95 2.9777181.40
0.6501321.43
° Beginning Water Impact fee includes loan for water meters of$45O.5U0.76
1 Impact Fees collected between Oct 1,2012 through Mar 31,2O13
u Bank interest collected between Oct 1,2012 through Mar 31.2O13. Based on ending bank cash balance.
Water ending cash balance of$838,S33.1O Sewer ending cash balance of$159.736.44
» Interest from loan to Water department for purchase of water meters.
4 Investment Income collected between Oct Y.2O12 through Mar 31,2U13
Water and Sewer have separate investment accounts.
» Investment Income from the Capital One investment for Sewer recorded between Oct, 12Oi2
through Mar 31,2O13.
~ Capital Recovery Study Review expenses 5OY6to Water end
5UY6toSewer. Conducted byEconom1mtcom
' Investment Management Fee charged nnthe Capital One Investment for Capital Recovery
SuwnrFund.
o Advert1min8 for engineering bids on the East Live Oak Plant/Pump upgrades.
» Engineering costs from Ford Engineering for the East Live Oak p|ontIPumpupgrades
m Design costs from C1bo|o Creek Municipal Authority for the South Regional Water Reclamation
Plant.
Explanation of changes/revisions for report submitted June 2013
The beginning balances in the previous report were Water $2,953,706.10 and Sewer $2,,850,.443.72.
The corrected beginning balances are Water $3,275,,410.20 and Sewer $2,839,542.58 . The difference in the
Water balance was a correction to the water meter loan of $310,802.96. There was also an adjustment of
$10,,901.14 for the reassignment of the cost of an asset to Sewer.
Total revenues in the previous report were Water $383,289.47 and Sewer $137,640.17. The corrected
total revenues are Water $397,329.75 and Sewer $137,638.90. The difference in the Water revenues were
the Water Loan Interest of $14,439.01 and an adjustment to interest of $1.27. For Sewer total revenues, the
difference was interest adjustment of of -$1.27.
In the previous report, ending balances for Water were $3,396.,995.57 and Sewer $2,988,083.89 for a total of
$6,325,,079.46. The corrected ending balances are Water $3,673,139.95 and $2,977,181.48 for a total of
$6.,650,.321.43. A difference of $325,241.97.
Apr 1, 2013 to Sept 30, 2013
Beginning Impact Fee Balance'
Revenues:
Expenses:
Impact Fees 2
Interest Earned 3
Water Loan - Interest 4
Investment Income 5
Capital One - Investment Income 6
CCMA7
Auditor /Accounting Service 8
Investment Management Fee 9
East Oak Water Pump - Engineering 10
S. Reg. Reclamation Plant - Pre - Design's
Total Revenue Over /(Under) Expense
Total Impact Fee Balance
Beginning Impact Fee balance as of Apr 1, 2013
* * * * * * * * * * * * ** IMPACTS FEES * * * * * * * * * * * * **
Water
Sewer
Total
3,673,139.95
2,977,181.48
6,650,321.43
441,567.00
388,865.16
830,432.16
148.04
22.87
170.91
12,362.65
0.00
12,362.65
2,525.11
1,115.77
3,640.88
0.00
2,270.48
2,270.48
0.00
(1,800.00)
(1,800.00)
(1,145.03)
(854.97)
(2,000.00)
0.00
(2,134.34)
(2,134.34)
(12,378.64)
0.00
(12,378.64)
0.00
(49,861.30)
(49,861.30)
443,079.13
337,623.67
780,702.80
z Impact Fees collected between Apr 1, 2013 through Sept 30, 2013
4,116,219.08 3,314,805.15 7,431,024.23
a Bank interest collected between Apr 1, 2013 through Sept 30, 2013. Based on ending bank cash balance.
Water cash balance of $434,858.54 Sewer cash balance of $67,169.28
a Interest from loan to Water department for purchase of water meters. Loan paid off in Sept 2013.
s Investment Income collected between Apr 1, 2013 through Sept 30, 2013
Water and Sewer have separate investment accounts.
s Investment Income from Capital One Investment for Sewer fund collected between Apr 1, 2013 thru Sept 30, 2013
' Payment to CCMA - Correction
$ Auditor /Accounting Service expenses allocated by percentage of Water fund
balance and Sewer fund balance.
s Investment Management Fee charged on the Capital One Investment for Sewer Fund.
* Engineering costs from Ford Engineering for the East Oak Plant /Pump upgrades
# Design costs from Cibolo Creek Municipal Authority for the South Regional
Water Reclamation Plant.
Revenues:
Impact Fees 7
1 nterest Earned 2
Investments Income 3
Capital One - Investment Income 4
Expenses:
Investment Management Fee 5
South East Quad Elevated Tank 6
S. Reg. Reclamation Plant - Pre - Design 7
Total Revenue Over /(Under) Expense
Ending Impact Fee Balance
1 Impact Fees collected between Oct 1, 2013 through Mar 31, 2014
2 Bank interest collected between Oct 1, 2013 through Mar 31, 2014.
IMPACTS FEES
Water
Sewer
Total
411161219.08
313141805.15
714311024.23
4001491.00
3867104.22
786,595.22
152.04
77.03
229.07
21647.64
11040.74
3,688.38
0.00
41438.63
41438.63
0.00
(2,142.65)
(27142.65)
(6.77)
0.00
(6.77)
0.00
(61042.30)
(61042.30)
403,283.91
3837475.67
7861759.58
415191502.99
376981280.82
812177783.81
3 Investment Income collected between Oct 1, 2013 through Mar 31, 2014
Water and Sewer have separate investment accounts.
4 Investment Income from the Capital One investment for Sewer recorded between Oct, 1 2013
through Mar 31, 2014.
5 Investment Management Fee charged on the Capital One Investment for Capital Recovery
Sewer Fund.
6 Engineering costs on the South East Quad Elevated Tank. (Postage- certifed mail to TCEQ)
7 Design costs from Cibolo Creek Municipal Authority for the South Regional Water Reclamation Plant.