06-24-2014 Agenda with backupREGULAR SESSION CITY COUNCIL
June 24, 2014, 6:00 P.M.
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
City of Schertz Core Values
Do the right thing
Do the best you can
Treat others the way you would want to be treated
Work together cooperatively as a team
==> CITY COUNCIL OFFICE 365 TRAINING - 5:00 P.M.
Call to Order — City Council Regular Session
Invocation and Pledges of Allegiance to the Flags of the United States and State of
Texas. (Councilmember Jim Fowler)
City Events and Announcements
• Announcements of upcoming City Events (J. Bierschwale /B. James)
• Announcements and recognitions by City Manager (J. Kessel)
Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each person
should fill out the speaker's register prior to the meeting. Presentations should be limited to
no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member
thereof. Any person making personal, impertinent, or slanderous remarks while
addressing the Council may be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of
specific factual information given in response to any inquiry, a recitation of existing policy in
response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding
officer, during the Hearing of Residents portion of the agenda, will call on those persons who
have signed up to speak in the order they have registered.
06 -24 -2014 Council Agenda
Workshop
• Presentation and discussion regarding the proposed Schertz Parks Masterplan. (B.
James /C. VanZandt)
• Discussion and information from staff on the man -hours spent having staff attend
four Council meetings per month and look at options of going to two meetings per
month. (Item requested by Councilmember Edwards) (J. Bierschwale)
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with
one motion. There will be no separate discussion of these items unless they are removed
from the Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes — Approve the minutes of the regular meeting of June 17, 2014. (J. KesselB.
Dennis)
2. Resolution No. 14 -R -52 — Approval of a Resolution authorizing an amendment to the
existing agreement for the upgrading of internet access services provided by Time
Warner Cable to the Schertz Public Library at 798 Schertz Parkway from a 10 MBPS
Services to a 50 MBPS Service. (B. James /M. Clauser)
3. Appointments/ Reappointments and Resignations to City Boards, Commissions
and Committees — Consideration and/or action regarding appointments to the
Library Board and the Transportation Safety Advisory Commission.
(Mayor/Council/B. Dennis)
Discussion and Action Items
4. Resolution No. 14 -R -53 — Approval of a Resolution acknowledging and supporting
the business plan of Cibolo Valley Local Government Corporation for the
development of water resources. (J. Bierschwale /S. Willoughby /A. Cockerell)
Roll Call Vote Confirmation
Requests and Announcements
5. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
6. Requests by Mayor and Councilmembers that items be placed on a future City
Council agenda.
7. Announcements by Mayor and Councilmembers
06 -24 -2014 City Council Agenda Page - 2 -
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
8. Information available in City Council packets — NO DISCUSSION TO OCCUR
• Update on the FEMA CRS Program.
Executive Session
9. City Council will meet in closed session under section 551.074 Evaluation of the City
Secretary and Deputy City Secretary.
Reconvene into Regular Session
9a. Take any necessary action based on discussions held in closed session under Agenda
Item number 9.
Roll Call Vote Confirmation
Adiournment
CERTIFICATION
I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO
HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON
THE OFFICIAL BULLETIN BOARDS ON THIS THE 20TH DAY OF JUNE 2014 AT 9:30
A.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES
AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551,
TEXAS GOVERNMENT CODE.
grevu' lR DevuvL"�s
Brenda Dennis CPM, TRMC, MMC, City Secreta
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE
CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE
OFFICIAL BULLETIN BOARD ON DAY OF 2014.
Title:
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped
parking spaces are available. If you require special assistance or have a request for sign
interpretative services or other services please call 210 - 619 -1030.
06 -24 -2014 City Council Agenda Page - 3 -
The City Council for the City of Schertz reserves the right to adjourn into executive session at
any time during the course of this meeting to discuss any of the matters listed above, as
authorized by the Texas Open Meetings Act.
Executive Sessions Authorized: This agenda has been reviewed and approved by the City's
legal counsel and the presence of any subject in any Executive Session portion of the agenda
constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel
for the governmental body and constitutes an opinion by the attorney that the items discussed
therein may be legally discussed in the closed portion of the meeting considering available
opinions of a court of record and opinions of the Texas Attorney General known to the
attorney. This provision has been added to this agenda with the intent to meet all elements
necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted
by all participants in reliance on this opinion.
COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS
Mayor Carpenter
Mayor Pro -Tem Scagliola — Place 2
Audit Committee
Animal Control Advisory Committee
Hal Baldwin Scholarship Committee
Cibolo Valley Local Government Corporation
Interview Committee for Boards and Commissions
Schertz Seguin Local Government Corporation
Investment Advisory Committee
Interview Committee for Boards and Commissions
TIRZ II Board
Sweetheart Advisory Committee
Councilmember Fowler — Place 1
Councilmember John - Place 3
Interview Committee for Boards and Commissions
Schertz Housing Board Liaison
Randolph Joint Land Use Study (JLUS) Executive
Committee
Councilmember Edwards — Place 4
Councilmember — Duke — Place 5
Audit Committee
Audit Committee
ASA Commuter Rail District Board — Lone Star
Investment Advisory Committee
Hal Baldwin Scholarship Committee
06 -24 -2014 City Council Agenda Page - 4 -
Agenda No. 1
CITY COUNCIL MEMORANDUM
City Council Meeting: June 24, 2014
Department:
Subject:
BACKGROUND
City Secretary
Minutes
The City Council held a regular meeting on June 17, 2014.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends Council approve the minutes of the regular meeting on June 17, 2014.
ATTACHMENT
Minutes — regular meeting June 17, 2014
MINUTES
REGULAR MEETING
June 17, 2014
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on June 17,
2014, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Jim Fowler
Councilmember Cedric Edwards
Staff Present:
Executive Director Brian James
Mayor Pro -Tem David Scagliola
Councilmember Daryl John
Councilmember Matthew Duke
Deputy City Manager John Bierschwale
Chief of Staff Bob Cantu
City Attorney Charles Zech City Secretary Brenda Dennis
Deputy City Secretary Donna Schmoekel
Call to Order
Mayor Carpenter called the Regular Meeting to order at 6:04 p.m.
Invocation and Pledges of Allegiance to the Flags of the United States and the State of Texas
Interim Pastor Don Snyder, Bracken United Methodist Church provided the invocation followed by
the Pledges of Allegiance to the Flags of the United States and the State of Texas.
City Events and Announcements
Announcements of upcoming City Events (J. Bierschwale /B. James)
Mayor Carpenter recognized Executive Director of Development Brian James who provided
the following announcements and upcoming events:
• Wednesday, June 18, 2014 — Schertz Chambers After Hours Mixer, Blue Bonnet
Palace, 17630 Lookout Road, Selma, 5:30 — 7:00 p.m.
• Saturday, June 21, 2014, Debbie Pape's Birthday Celebration, Schertz Senior Center,
7:00 — 11:00 p.m.
• Saturday, Friends 4 Fisher House 5K Run/Walk, Retama Park, registration begins at
6:00 a.m., Run /Walk begins at 8:00 a.m.
• Tuesday, June 24, 2014, Mayor /Council Office 365 Training, Council Chambers
Conference Room 5:00 to 6:00 p.m. (Please bring your iPads)
• Announcements and recognitions by Deputy City Manager (J. Bierschwale)
No announcements provided.
Mayor Carpenter welcomed City Councilmember Kevin Hadas, with the City of Selma who was in
the audience this evening.
06 -17 -2014 Minutes Page - 1 -
Hearing of Residents:
Mayor Carpenter recognized the following who spoke:
Ms. Lisa Connolly, Schertz Humane Society — Homes for Pets, who came forward,
thanking the City for their support and participation in the recent Doggie Dash. Ms.
Connolly presented the Mayor with a plaque of appreciation as well as T -shirts from
the event. Mayor Carpenter read the plaque and praised the Humane Society for all
their efforts especially helping the City maintain a no kill facility.
Mr. Robert Brockman, 1000 Elbel, who spoke on agenda item 6, stating that at last
week's meeting he had addressed concerns regarding the modifications to the UDC
and he doesn't believe he received a satisfactory answer to his questions.
Mayor Carpenter stated that when we get to the item, he will ask staff for the updates.
Ms. Maggie Titterington, Chamber President who introduced Intern Maria Gonzalez,
Senior at Clemens High School who is working with the Chamber this summer and
into the upcoming school year. �.
Ms. Titterington provided the following information on upcoming events:
- Wednesday, June 18, 2014, 5:30 to 7:00 p.m. — Chamber After Hours
Glow Mixer, Blue Bonnet Palace — 17630 Lookout Road — Selma. She
stated that this is a teaser as they are planning a 5K/Run in the dark to
raise fund for the Schertz Senior Center for their meal program.
- Wednesday, June 25, 2014, Biz Ed Class, Chamber Visitors Center, 7:30
a.m. to 9:00 a.m. Kelly Smith with Leapfrog Promotions will educate you
on narrowing your target market and identify the best marketing materials
for your business.
Wednesday, June 25, 2014, Encanto Grand Re- Opening, 6032 FM 3009,
Suite 100 — 5:00 p.m.
Thursday, June 26, 2014, 6:00 to 7:30 p.m., Dr. Fallons, President
Northeast Lakeview College is having a "Community Listening Session"
to find out what the workforce and educational needs are going to be in the
future.
Friday, August 8, 2014, - Senior Center 2nd Gala, Casino, cocktails and
dancing — Roaring 20's style. $25 per ticket. This event will also help
raise funds for the senior meal program.
Workshop
low
Presentation discussion and direction regarding invocations at Council meetings. (Item
requested by Councilmember Fowler) (B. Dennis /D. Schmoekel)
Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided a
Power Point presentation with background information as to what other cities do as well as,
concerns, and possible solutions regarding the current invocation process. She provided the
following options for Council to consider:
06 -17 -2014 Minutes Page - 2 -
• Option 1
Two days /month
Two days /month
• Option 2
Councilmember or Mayor
- Visiting Pastor /Minister
Three days /month - Councilmember or Mayor
One day /month - Visiting Pastor /Minister
• Option 3
Add a "moment of silence' to any of the above options.
Mayor Carpenter recognized Councilmember Fowler who stated that he had request staff
take a look at what other cities are doing and come back and provide information. Mayor
and Council discussed the options presented and it was in concurrence to go with Option 2.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes — Approve the minutes of the regular meeting of June 10, 2014 Q. KesselB.
Dennis) ,
2. Ordinance No. 14 -T -27 Consideration and/or action approving an Ordinance authorizing a
budget adjustment to establish additional expenditures in the FY 2013/14 Budget related to
the upgrading of Fiber provided by Time Warner Cable. Final Reading (B. James /M.
Clauser)
e following was read into record:
ORDINANCE NO. 14 -T -27
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A BUDGET ADJUSTMENT TO ESTABLISH ADDITIONAL
EXPENDITURES IN THE FY 2013 -14 BUDGET IN THE AMOUNT OF $2,712.00
RELATED TO THE UPGRADING OF FIBER PROVIDED BY TIME WARNER
CABLE FROM 2 MBPS TO 10 MBPS TO INCREASE BANDWIDTH TO COVER
THE DEMAND THAT PUBLIC SAFETY DEPARTMENTS AT STATION 2
LOCATED AT 19085 IH 35 HAVE ON OUR NETWORK; REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS
ORDINANCE AND PROVIDING AN EFFECTIVE DATE
3. Resolution No. 14 -R -50 — Consideration and/or action approving a Resolution authorizing
an amendment to the Existing Agreement for the upgrading of Fiber provided by Time
Warner Cable, and other matters in connection therewith. (B. James/M. Clauser)
06 -17 -2014 Minutes Page - 3 -
The following was read into record:
RESOLUTION NO. 14 -R -50
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING AN AMENDMENT TO THE EXISTING AGREEMENT FOR THE
UPGRADING OF FIBER PROVIDED BY TIME WARNER CABLE TO STATION 2
ERC AT 19085 IH 35 FROM A 2 MBPS SERVICE TO A 10 MBPS SERVICE TO
INCREASE BANDWIDTH FOR PUBLIC SAFETY, AND 'OTHER MATTERS IN
CONNECTION THEREWITH
4. Ordinance No. 14 -T -30 — Consideration and/or action approving an Ordinance authorizing a
budget amendment to establish additional expenditures in the FY 2013/14 budget related to
the Southern Watershed Regional Water Reclamation Plant. Final Reading (J.
Bierschwale /S. Willoughby /C. Raleigh)
The followin g was read into record:
ORDINANCE NO. 14 -T -3
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A BUDGET ADJUSTMENT TO ESTABLISH ADDITIONAL
EXPENDITURES IN THE FY 2013 -14 BUDGET RELATF TO THE SOUTHERN
WATERSHED REGIONAL WATER RECLAMATION PLANT, AND OTHER
MATTERS IN CONNECTION THEREWITH
5. Resolution No. 14 -R -51 Consideration and /or action approving a Resolution authorizing a
mowing and trimming contract services agreement with Maldonado Nursery & Landscaping,
Inc., for the Parks, Recreation, and Community Services Department. (B. James /C.
VanZandt)
The following was read into record:
RE UTION NO. 14 -R -51
A RESOLUTIO),R]EATION, HE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZINMOWING AND TRIMMING CONTRACT SERVICES
AGREEMENT MALDONADO NURSERY & LANDSCAPING, INC. FOR
THE PARKS, AND COMMUNITY SERVICES DEPARTMENT;
AND OTHER MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Councilmember Edwards, who moved, seconded by Fowler to
approve the consent agenda items 1 through 5. The vote was unanimous with Mayor Pro -
Tem Scagliola, Councilmembers Fowler, John, and Duke voting yes and no one voting no.
Cou n cilm em ber Edwards was absent. Motion Carried.
Discussion and Action Items
06 -17 -2014 Minutes Page - 4 -
6. Ordinance No. 14 -5 -29 — Consideration and /or action on a request to rezone approximately
434 acres of land, generally located on IH -35 Frontage Road approximately 350 ft. east of
the intersection of IH -35 Frontage Road and Covers Cove, from General Business (GB) to
Planned Development District (PDD). Final Reading (B. James/L. Wood /B. Cox)
The following was read into record:
ORDINANCE NO. 14 -5 -29
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE OFFICIAL ZONING MAP BY ZONING APPROXIMATELY 434
ACRES OF LAND FROM GENERAL BUSINESS TO PLANNED DEVELOPMENT
DISTRICT (PDD). 'AV 11461.
Mayor Carpenter stated that he thought this was a blic hearing and was mistaken and
requested staff get with Mr. Brockman to address his questions and concerns.
Mayor Carpenter recognized Executive Director of Development Brian James who came
forward addressing questions and concerns brought up last week regarding, access to the
subdivision, construction traffic, construction vehicles going through established
neighborhoods, construction vehicle speeding through neighborhoods, and the issue that the
developer does not have the frontage at the hard corner of Schwab Road and IH 35, and there
is not a requirement per our UDC for them to build that access. Mr. James stated that this
area will be challenging as are other areas because of the flood plain, it will not be an
inexpensive section. Mr. James also addressed and explained the phasing process of the
development from building the streets to building the first home and having the first resident
move in. Mr. James also addressed and explained the requirement of a maintenance bond.
Mr. James pointed out that the developer, while we focused on the Schertz portion of the
zoning case, is that the NorTex Farms development also extends up into Cibolo. Their
development pattern continues up into that area, and as they spoke the road will continue up
and eventually collect and provide another point of access.
Mayor Carpenter recognized Mayor Pro -Tem Scagliola who stated he was hoping to see
some different options to explore this evening as a result of comments he made last week.
He stated he still has a list of reasons to not approve it as is. He stated in his estimation it
does not meet our UDC requirements as to provide two entrances to a subdivision. He stated
at the very least we need a construction road to provide those two outlets. Mayor Pro -Tem
Scagliola explained the validity of having those entrances and outlets. He did not hear
confirmation that they would not open up Fairway Ridge to through traffic until after the
construction of the subdivision as well as in the Links of Scenic Hills. Mayor Pro -Tem
Scagliola again stated his concern of construction vehicles tearing up the roads. He stated
that it makes perfect sense to have Schwab Road open.
Mr. James answered Mayor Pro-Tern Scagliola in stating that the developer is aware that per
the requirement of the UDC they are require to improve half the width of roads of which
their property is adjacent. When they come in to plat the properties that are adjacent to a
future section of Schwab Road, they will improve those sections. While they will make those
improvements as development occurs, and to be clear, you may recall that the one tract that is
06 -17 -2014 Minutes Page - 5 -
furthest to the northwest is a commercial /multi- family piece and that is likely to come in
much further down the road. At some point they will do it, but it is doubtful that will come in
first that we will have the Schwab connection. Additionally there is an offsite section of
Schwab that they do not own that hard corner, and the City does not have the legal ability to
require them to make that improvement.
Finally, Mr. James stated that what the developer has is a layout of the zoning, when each
plat comes forward the City will confirm and verify that it meets the requirement of the UDC
for multiple points of access. What has been discussed is constructing that main spine
collector from the frontage road down to a point, say midway through the project, building
that first phase of unit 1, and with that unit one there will be a stub out to the existing
residential street. That will provide the second point °access. This does and has been
discussed comply with the UDC requirements for tw is of access.
Mayor Carpenter recognized Councilmember Fowler w o also expressed his concern with
the degradation of the roads but also expressed his concern on possible speeding of
construction vehicles. He stated it needs to be a controlled speed limit. Mr. James answered
Councilmember Fowlers concern that if there is speeding issues in any neighborhood our
Police Department takes this very seriously and will address. He stated that if there is
speeding issues the City will work with the developer and our Police Department. He also
stated that they would work with the Public Works Department to provide traffic count
information as well. 'T
Councilmember Fowler asked our Attorney is there anything wrong with us being able to tie
the speed indicators that we put on the side of the road with a camera. Mayor Carpenter
stated that before Mr. Zech answers he reminded Council that this is a zoning case we are
discussing and that item is germane to another agenda item on a future agenda. He would ask
the Council to limit discussion pertinent to this zoning case. Councilmember Fowler stated
that it is pertinent to the construction traffic and he will request this item be placed on a
future agenda.
"do"
City Attorney Charles Zech stated that the Mayor is correct while all of the things that are
being discussed started out very relevant then got more peripheral to the issue, but certainly
speed is regulated through our traffic regulations and not through zoning regulations, to this
extent it is not really relevant to this zoning case. Mayor Carpenter stated that he thinks it
would be appropriate when we finish our discussion that we may have a comment back to
staff that simply says that this Council would like receive periodic updates on the status of
what is going on with this project after we approve the zoning. We can ask staff to follow up
on the other issues and have separate discussions overtime to monitor this and work as a
partnership with the developer and the city as well as with the developer's builders.
Mayor Carpenter recognized Councilmember Duke who stated to validate it; this meets the
UDC the plan that has been brought before them. Mr. James qualified by stating you have a
zoning case, in reviewing it we looked knowing their phasing plan and what they thought we
looked with an eye to the UDC and what they have shown with regard to the UDC would
meet, and we will verify that on based on what they actually submit with the plat.
Councilmember Duke asked that as of now the plans seem to comply with the UDC, and that
is not what we have to decide tonight. Mr. James concurred.
06 -17 -2014 Minutes Page - 6 -
Councilmember Duke stated that the second part was a question regarding traffic. He thinks
the recommendation to work with the developer as an agreement verbally, that they will
reduce and minimize construction traffic the streets is fair, making sure that we are working
as a partner and also understanding if this do not come to fruition that we have means to take
action. His third comment is that he has looked at Schwab Road, this is really a microcosm
for an overall infrastructure issue that we have whether it be in this area or South Schertz,
and everywhere that is booming.
This needs to be germane in an overall look at the entire city and its infrastructure needs and
traffic flow as opposed to just this microcosm. Councilmember'_ e stated he appreciates
staff following up on his questions and is satisfied.
Mayor Carpenter recognized Edwards who moved, seconded by Councilmember Fowler, to
approve Ordinance No. 14 -5 -49 on final reading. Mayor Carpenter recognized Mayor Pro -
Tem Scagliola who stated that he is going to put is confidence in staff that they will manage
to work out any wrinkles. Mayor Carpenter called for the vote.. The vote was unanimous
with Mayor Pro -Tem Scagliola, Councilmembers Fowler, John, and Duke voting yes and
no one voting no. Councilmember Edwards was absent. Motion Carried.
J. ,r
Hearing of Residents:
Mayor Carpenter moved back to the Hearing of Residents sectio econize Chair of the Veterans
Memorial Plaza Committee, Mrs. Ruth Tienor. Mrs. Tienor came ' rd thanking members of the
Public Works Department for installing the steel cage for the placem of wind chimes.
Roll Call Vote Confirmation V
Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who recapped the votes of
items 1 through 6.
Executive S
May enter recessed the regular meeting into executive session at 7:05 p.m.
10. City Council will meet in closed session under section 551.074 Evaluation of the City
Secretary and Deputy City Secretary.
Reconvene into Regular Session
Mayor Carpenter reconvened into regular session at 7:28 p.m.
10.a. Take any necessary action based on discussions held in closed session under Agenda
Item number 10.
No action taken.
Requests and Announcements
06 -17 -2014 Minutes Page - 7 -
7. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
No further announcements were provided.
8. Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
Mayor Carpenter recognized Councilmember Edwards who requested at the staff's
convenience, having staff provide information on the man -hours spent having staff attend
four Council meetings and look at options of going to- two meetings per month.
Mayor Carpenter recognized Councilmember Fowler who requested staff look at traffic
devices that would trigger speed control and bring the inf ation back at a later time.
9. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Mayor Carpenter recognized Mayor Pro -Tem Scagliola who stated he attended the following:
• Monday, June 16, 2014, Ribbon Cutting Dental & Orthodontics, Cibolo
• Tuesday, June 17, 2014, Schertz Chamber of Commerce Luncheon
14 �+
M Carpenter recognized Councilmember Fowler who stated he attended the following:
VW
o Monday, June 16, 2014, Ribbon Cutting Dental & Orthodontics, Cibolo
• Tuesday, June 17, 2014, Schertz Chamber of Commerce Luncheon
Councilmember Fowler also stated that he has volunteered to be on the Parks, Recreation Sub-
committee regarding looking at lighting in the various City parks and other areas.
Adjournment
As there was no further business, the meeting was adjourned at 7:33 p.m.
Michael R. Carpenter, Mayor
ATTEST:
06 -17 -2014 Minutes Page - 8 -
Brenda Dennis, City Secretary
06 -17 -2014 Minutes Page - 9 -
Agenda No. 2
CITY COUNCIL MEMORANDUM
City Council Meeting: June 24, 2014
Department: Information Technologies
Subject: Resolution No. 14 -R -52 Consideration
and/or action approving a Resolution
authorizing an amendment to the existing
Agreement for the upgrading of Internet
Access Services provided by Time Warner
Cable to increase the bandwidth at Schertz
Public Library at 798 Schertz Pkwy, and
other matters in connection therewith.
BACKGROUND:
The I.T. Dept. is charged with ensuring reliable and efficient services to staff and residents of our
City. Part of our mandate is to provide reliable and responsive internet connectivity to support
our various departments, including our Public Library patrons, staff and residents. The current
connection, installed when the Library was opened, carries all internet traffic to and from our
Library, provides remote - access to staff, and acts as a conduit for most of our other business
related web communications, including email and Polaris (the software that notifies residents
about books being late or ready for pickup, provides online book reservations, customer accounts
access, etc.). The Library has regularly been experiencing slow service and this has had a
negative effect on Library's patrons and staff, as well as residents attempting to access the
Library's online services. In addition, the Library's ongoing training classes are negatively
impacted as a result of the current overloaded internet connection.
The City currently utilizes Time Warner Cable (TWC) for internet services at the Library. The
service from TWC to the Library at 798 Schertz Pkwy is currently rated at a maximum of
IOMbps x 512 kbps service. It no longer meets our current needs and does not allow for growth.
The City therefore needs to upgrade its internet access to this location.
The proposed TWC contract will increase our bandwidth from IOMbps by 512kbps to a 50 mbps
by 5 mbps (50x5) connection to the Schertz Public Library at 798 Schertz Pkwy. This increase
will allow us meet our current demands for access. However, it is anticipated that demand for
internet -based connectivity will continue to rise as the City continues to grow. As that demand
increases additional bandwidth will become necessary, and the I.T. department will return to
Council for authorization.
The I.T. Dept. is requesting approval of Resolution No. 14 -R -52 for the Library so that the City
can amend our current contract with Time Warner Cable to provide the increased bandwidth.
50492900.1
City Council Memorandum
Page 2
GOAL:
To increase our internet bandwidth for the Library to meet demands for reliable services for
patrons, staff and residents.
COMMUNITY BENEFIT:
The increase will allows us to meet the current demands that the Library's internet -based
services have on our existing systems, as well as provide a foundation designed to meet the ever -
increasing demand from our patrons, staff and residents at the Library for reliable, responsive
access to online services.
SUMMARY OF RECOMMENDED ACTION:
Acceptance of the Resolution 14 -R -52 to increase bandwidth with Time Warner Cable to the
Schertz Public Library at 798 Schertz Pkwy.
FISCAL IMPACT
The funds required for 4 months of upgraded service for this fiscal year, or $1,000.00 will be
provided from the 101 - 665 - 533330 Library General Fund Telephone /Internet. The remaining
expenses for FY 14 -15 will be $5,400.00 and FY 15 -16 will be $5,400.00 and eight months in
the FY 16 -17 for $3,600.00 will be budgeted under the I.T. Dept. account number 101 -853-
533330 for Telephone /Internet Services.
STAFF RECOMMENDATION
Approval of Resolution No. 14 -R -52
ATTACHMENT
Resolution No. 14 -R -52
RESOLUTION NO. 14 -R -52
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING AN AMENDMENT TO THE EXISTING AGREEMENT
FOR THE UPGRADING OF INTERNET ACCESS SERVICES PROVIDED BY
TIME WARNER CABLE TO SCHERTZ PUBLIC LIBRARY AT 798 SCHERTZ
PKWY FROM A 10 MBPS SERVICE TO A 50 MBPS SERVICE TO INCREASE
BANDWIDTH FOR PUBLIC USE AND STAFF USE, AND OTHER MATTERS IN
CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter
into an Agreement with Time Warner Cable, relating to increased bandwidth for internet access residents
and staff of the Schertz Public Library in the amount of $1,000.00 for the current fiscal year and
$5,400.00 per year for both FY 14 -15 and FY 15 -16 and $3,600.00 for the FY 16 -17; and
WHEREAS, this increase will allow us to meet the current reliability and responsiveness
expectations that residents and staff have when utilizing the Library's many online services; and
WHEREAS, the City Council has determined that it is in the best interest of the City to contract
with Time Warner Cable pursuant to the agreement attached hereto as Exhibit A (the "Agreement ".
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT:
The City Council hereby authorizes the City Manager to execute and deliver the Agreement with
Time Warner Cable for increased bandwidth in substantially the form set forth on Exhibit A.
Section 1. The recitals contained in the preamble hereof are hereby found to be true, and such
recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the
judgment and findings of the City Council.
Section 2. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this
Resolution shall be and remain controlling as to the matters resolved herein.
Section 3. This Resolution shall be construed and enforced in accordance with the laws of the
State of Texas and the United States of America.
Section 4. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the application of such
provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby
declares that this Resolution would have been enacted without such invalid provision.
Section 5. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and subject matter of
the public business to be considered at such meeting, including this Resolution, was given, all as required
by Chapter 551, Texas Government Code, as amended.
504)4755.1
Section 6. This Resolution shall be in force and effect from and after its final passage, and it is
so resolved.
PASSED AND ADOPTED, this 24th of June, 2014.
CITY OF SCHERTZ, TEXAS
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
504)4755.1
EXHIBIT A
SERVICE ORDER AGREEMENT
50494755.1 A -1
Account Executive: Tiffany Creamer
Phone: (210) 582 -9574 ext:
Cell Phone: (210) 347 -5419
Fax: (210) 384 -3489
Email: tiffany.creamer @twcable.com
Order # 4223989
Internet and Video Order Information For 798 Schertz Pkwy Schertz TX 78154
Customer Requested
Service Type Due Date
Video
High Speed Internet (HSD)
Page 1 of 3
Business Name
Schertz Library
Customer Type:
Federal Tax ID
Tax Exempt Status
Tax Exempt Certificate #
* * ** *9344
Billing Address
Attention To:
Account Number
798 Schertz Pkwy Schertz TX 78154
8260140190139347
Billing Contact
Billing Contact
Phone
Billing Contact Email Address
john c kessel
210 619 -1181
jkessel@schertz.com
Authorized Contact
Authorized Contact
Phone
Authorized Contact Email Address
john c kessel
210 619 -1181
jkessel@schertz.com
Technical Contact
Technical Contact
Phone
Technical Contact Email Address
Myles Clauser
210 619 -1181
mfc@schertz.com
Internet and Video Order Information For 798 Schertz Pkwy Schertz TX 78154
Customer Requested
Service Type Due Date
Video
High Speed Internet (HSD)
Page 1 of 3
Current Services and Monthly charges At 798 Schertz Pkwy , Schertz TX 78154
Description Quantity Sales Price
Monthly
Recurring Total
Basic
1
$26.78
$26.78
5 Static IP
1
$0.00
$0.00
*Total
$26.78
*Prices do not include taxes and fees.
New and Revised Services and Monthly Charges At 798 Schertz Pkwy , Schertz TX 78154
Description Quantity Sales Price
Monthly
Recurring Total
Contract Term
Standard XC001 Cable Promotion
1
$53.06
$53.06
Co- terminus
WBI 50X5
1
$365.75
$365.75
36 Months
*Total
$418.81
*Prices do not include taxes and fees.
Page 2 of 3
Special Terms
The services, products, prices and terms identified on this Service Order constitute Time Warner Cable's offer to provide such
services on such terms. Until Customer has accepted this offer by signing as appropriate below, Time Warner Cable reserves
the right to rescind this offer at any time, at its sole discretion.
Electronic Signature Disclosure
By signing and accepting below you are acknowledging that you have read and agree to the terms and conditions outlined in this document.
Authorized Signature for Time Warner Cable Enterprises LLC Authorized Signature for Customer
Printed Name and Title
Date Signed
Page 3 of 3
Printed Name and Title
Date Signed
Agenda No. 3
CITY COUNCIL MEMORANDUM
City Council Meeting: June 24, 2014
Department:
Subject:
BACKGROUND
City Secretary
Boards, Commissions and Committee
Member Appointments
As a result of the resignation of Sonia Samora of the Library Board, it is recommended that
Council move Mr. Howson Lau, who is currently serving as Alternate #1, to a regular position
on the Library Board.
The Transportation Safety Advisory Commission has an Alternate vacancy and we have received
an application from Mr. Richard Dziewit who has shown interest. This information was sent out
to the Interview Committee and at the time of this writing Mr. Brown from the Interview
Committee and Mayor Pro -Tem Scagliola responded and recommends appointment.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends appointing Mr. Howson Lau as a Regular Member to the Library Board and
appoint Mr. Richard Dziewit as an Alternate to the Transportation Safety Advisory Commission.
CITY COUNCIL MEMORANDUM
City Council Meeting: June 24, 2014
Department:
Public Works
Agenda No. 4
Subject: Resolution No. 14 -R -53 — A Resolution of
the City Council of the City of Schertz,
Texas acknowledging and supporting the
business plan of Cibolo Valley Local
Government Corporation for the
development of water resources; and
establishing an effective date
BACKGROUND
The City has been a member of Cibolo Valley Local Government (CVLGC) since 2010. On
May 22, 2014 a joint meeting of the City Councils of the member cities ( Schertz and Cibolo) was
held where CVLGC presented its business plan for securing, developing, and producing potable
water resources for use by the CVLGC member cities.
At this meeting, it was requested that each governing body of the member cities take action
approving a resolution committing to the CVLGC business plan and accepting the responsibility
of additional financial support in regards to the development of additional potable water
resources.
Goal:
Approve Resolution 14 -R -53 supporting the business plan of the CVLGC for the development of
water resources and commit future financial support in regards to this joint endeavor.
Community Benefit:
The development of alternative sources is vital to the continued growth and prosperity of the
City.
Summary of Recommended Action:
Approve Resolution 14 -R -53 acknowledging and supporting the business plan of the CVLGC.
FISCAL IMPACT
No fiscal impact to approve the resolution; however, by acknowledging and supporting the
business plan, the City will be accepting the responsibility of additional financial support in
regards to the development of additional potable water resources.
STAFF RECOMMENDATION
Staff recommends approval of Resolution 14 -R -53
ATTACHMENT(S)
Resolution 14 -R -53
RESOLUTION NO. 14 -R -53
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
ACKNOWLEDGING AND SUPPORTING THE BUSINESS PLAN OF CIBOLO VALLEY
LOCAL GOVERNMENT CORPORATION FOR THE DEVELOPMENT OF WATER
RESOURCES; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Cibolo Valley Local Government Corporation ( "CVLGC ") is a local government
corporation, created and existing under the provisions of Subchapter D of Chapter 431, Texas Transportation Code,
as amended ( "Chapter 431 "), and Chapter 394, Texas Local Government Code ( "Chapter 394" and together with
Chapter 431, the "Act ") and has and may exercise all of the rights, powers, privileges, authority, and functions given
by the general laws of the State of Texas to non - profit corporations incorporated under the Act including, without
limitation, the Texas Non - Profit Corporation Act, Chapter 22, Texas Business Organizations Code; and
WHEREAS, the City Council was invited to a joint workshop with CVLGC wherein CVLGC presented its
business plan for securing, developing, and producing potable water resources for use by the CVLGC member
cities; and
WHEREAS, the City believes that development of additional potable water resources is vital to the
continued growth and prosperity of the City; and
WHEREAS, the City understands and acknowledges that CVLGC is in the preliminary phases of water
resource development; and
WHEREAS, further commitment to the CVLGC business plan will require additional financial support for
the City; and
WHEREAS, the City understands that additional contracts will be presented as the water resources are
developed to delineate the responsibilities of CVLGC, the City, and other CVLGC member cities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF SCHERTZ, TEXAS:
Section 1. The recitals contained in the preamble of this Resolution are determined to be true and correct
and are hereby adopted as a part of this Resolution.
Section 2. The City hereby acknowledges and supports CVLGC's business plan and supports its effort to
develop additional potable water alternatives for the City.
Section 3. This Resolution shall take effect immediately upon adoption hereof.
PASSED AND APPROVED the 24th day of June, 2014.
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
SCHIERT� OPP RTUINITY
PUBLIC WORKS DEPT.
June 18, 2014
To: City Council
From: Sam D. Willoughby, Public Works Director afY-"'
Re: Update on FEMA CRS Program Presentation
The Public Works Department has been requested to make a
presentation to City Council regarding the FEMA Community Rating
System (CRS) Program that rewards communities who are doing more
than meeting the minimum National Flood Insurance Program
requirements to help citizens prevent or reduce flood issues. We have
contacted Deidra Mares who is with the Insurance Services Office (ISO),
who administer the CRS Program for FEMA, and requested that she
make this presentation to City Council due to her expertise and
knowledge on the program.
We feel that she would be better to present these materials as well as
answer specific questions regarding the program. We are currently
coordinating the presentation with Ms. Mares and plan to place this item
on a future Council Agenda in July.
cc: John C. Kessel, City Manager
John E. Bierschwale, Deputy City Manager
Brian James, Executive Director of Development
Bob Cantu, Chief of Staff
James A. Hooks, Asst. Public Works Director
Larry Busch, Jr., Stormwater Manager
Cindy Raleigh, Public Works Coordinator
10 Commercial Place Schertz, Texas 78154 210.619.1800 schertz.com