CIAC 06-25-14 AGENDA with associated documentsCAPITAL IMPROVEMENTS ADVISORY COMMITTEE
MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
of Schertz Core Values
Do the right thing
Do the best you can
Treat others the way you would want to be treated
Work together cooperatively as a team
1. Call to order / roll call
2. Seat alternate to act if required.
3. Hold a public hearing, consider and file three (3) semiannual reports from October 1, 2012 thru
March 31, 2014 evaluating the progress of the city on achieving the capital improvements program
and identifying any problems in implementing the plans or administering the capital recovery fees.
4. Adjournment
CERTIFICATION
I, Lesa Wood, Senior Planner, of the City of Schertz, Texas, do hereby certify that the above agenda was posted on the official
bulletin boards on this the 20th day of June, 2014 at 5:00 p.m., which is a place readily accessible to the public at all times and that
said notice was posted in accordance with chapter 551, Texas Government Code.
3 vycer CoYv
Bryce Cox, Planner
I certify that the attached notice and agenda of items to be considered by the Schertz Planning & Zoning Commission was
removed from the official bulletin board on day of , 2014.
title:
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you
require special assistance or have a request for sign interpretative services or other services please call 619 -1030 at least 24 hours in
advance of meeting.
Capital Improvement Advisory Committee June 25, 2014 Page 1 of 1
TO: Capital Improvements Advisory Committee
THROUGH: Bob Cantu, Chief of Staff
PREPARED BY: Robert Galindo, Assistant Finance Director
SUBJECT: Hold a public hearing, consider and file three semi - annual reports evaluating the
progress of the city on achieving the capital improvements program and identifying
any problems in implementing the plans or administering the capital recovery fees.
W4k, l4 J_1aIk, I;[i7 7 T, rj imk,p
As per the June 11, 2014 CIAC meeting, the notes attached to the corrected Oct 1, 2012 to March 31, 2013 report
were updated and now reads $3,336,995.57 on the last paragraph. The formatting correction was done to the
footnotes #10 and #11 for the report from April 1, 2013 to September 30, 2013.
Section 395.058 (c) (4) of the Texas Local Government Code requires the Capital Improvements Advisory Committee
(CIAC) to file semi - annual reports with respect to the progress of the capital improvements plan and report to City Council
any perceived inequities in implementing the plan or imposing impact fees. Section 90 -158 of the City's Code of Ordinance
includes this same requirement.
The first report, is the corrected semi - annual report from October 1, 2012 through March 31, 2013, In order to finalize this
report, staff had to do several years of research on the history of the Capital Recovery Fund. During this review, staff found
an error when the loan was made to the Water Fund for water meters. This was corrected and coordinated with the
independent auditor. The correction resulted in a higher ending fund balance. In addition, the reporting format was reviewed
for consistency. Based on input from staff, footnotes are being included to provide a better understanding of the financial
information in the semi - annual report. The standardized formatting will be utilized in future reports.
The second semi - annual report is from April 1, 2013 through September 30, 2013. The third semi - annual report is for the
first six months of this fiscal year from October 1, 2013 through March 2014. This third report will bring the reporting up to
date.
STAFF ANALYSIS AND RECOMMENDATION:
Staff recommends the CIAC accept these reports and file the three semi - annual reports with City Council. The semi - annual
reports will consist of the items presented to the CIAC and the draft minutes from this meeting.
Attachments:
Original Impact Fee Report October 1, 2012 to March 31, 2013
Corrected Impact Fee Report October 1, 2012 to March 31, 2013
Impact Fee Report April 1, 2013 through September 30, 2013
Impact Fee Report October 1, 2013 through March 31, 2014
* Beginning Water Impact fee includes loan for water meters of $465,714.79
IMPACTS FEES
Water
Sewer
Total
Beginning Impact Fee Balance
2,953,706.10
21850,443.72
578041149.82
Revenues:
Impact Fees
3857821.00
2197586.68
6057407.68
Fund Transfers
0.00
0.00
0.00
Investments Gain/Loss
21275.61
47496.65
61772.26
Reimbursements
0.00
0.00
0.00
Expenses:
Capital Recovery Study Rate
(2,047.50)
(2,047.50)
(4,095.00)
CCMA-NorthCliffe Impact Fees
0.00
0.00
0.00
Auditor/Accounting Service
0.00
0.00
0.00
Investment Management Fee
0.00
(2,133.49)
(2,133.49)
East Oak Water Pump - Advertising
(264.64)
0.00
(264.64)
East Oak Water Pump - Engineering
(27495.00)
0.00
(2,495.00)
S. WW Treatment Plant - Pre-Design
0.00
(82,262.17)
(82,262.17)
Woman Hollering Creek Treatment Plant
0.00
0.00
0.00
Schaffer Road Water Line
0.00
0.00
0.00
Total Revenue Over /(Under) Expense
3837289.47
1377640.17
5207929.64
Ending Impact Fee Balance
�86` §1 1
95'' 57
'9`988b8 189
25:1017 6
* Beginning Water Impact fee includes loan for water meters of $465,714.79
�1 11111
IMPACTS FEES
Water Sewer Total
Beginning Impact Fee Balance* 312757410.20 21839,542.58 61114,952.78
Revenues:
Impact Fees 1 385,821.00 2191586.68
6057407.68
Interest Earned 2 132.26 45.99
178.25
Water Loan - Interest 3 141439.01 0.00
14,439.01
Investments Income 4 27144.62 910.89
3)055.51
Capital One - Investment Income 0.00 31538.50
37538.50
Expenses:
Capital Recovery Study Review 6 (2,047.50) (2,047.50)
(4,095.00)
Investment Management Fee 7 0.00 (2,133.49)
(2,133.49)
East Oak Water Pump - Advertising 8 (264.64) 0.00
(264.64)
East Oak Water Pump - Engineering 9 (2,495.00) 0.00
(21495.00)
S. Reg. Reclamation Plant - Pre-Design 10 0.00 (82,262.17)
(82,262.17)
Total Revenue Over/( Under) Expense 3971729.75 1371638.90
5357368.65
Ending Impact Fee Balance 316731139.95 279771181.48
61650,321.43
Beginning Water Impact fee includes loan for water meters of $450,506.76
1 Impact Fees collected between Oct 1, 2012 through Mar 31, 2013
2 Bank interest collected between Oct 1, 2012 through Mar 31, 2013. Based on ending bank cash
balance.
Water ending cash balance of $838,933.10 Sewer ending cash balance of $159,736.44
3 Interest from loan to Water department for purchase of water meters
4 Investment Income collected between Oct 1, 2012 through Mar 31, 2013
Water and Sewer have separate investment accounts.
Investment Income from the Capital One investment for Sewer recorded between Oct, 12012
through Mar 31, 2013.
6 Capital Recovery Study Review expenses 50% to Water and
% to Sewer. Conducted by Economist.com
7 Investment Management Fee charged on the Capital One Investment for Capital Recovery
SewerFund.
Advertising for engineering bids on the East Live Oak PlantIPump upgrades.
9 Engineering costs from Ford Engineering for the East Live Oak Plant[Pump upgrades
10 Design costs from Clbolo Creek Municipal Authority for the South Regional Water Reclamation
Plant.
The beginning balances in the previous report were Water $2,,953,706.10 and Sewer 443.72.
'The corrected beginning balances are Water $3,275,410.20 and Sewer $2,.839,542.58. The difference in th
Water balance was a correction to the water meter loan of $310,802.96. There was also an adjustment of
$10,901.14 for the reassignment of the cost of an asset to Sewer.
Total revenues in the previous report were Water $383.,289.47 and Sewer $137.,640.17. The corrected
total revenues are Water $397,,729.75 and Sewer $137,.638.90. The difference in the Water revenues were
the Water Loan Interest of $14.,439.01 and an adjustment to interest of $1.27. For Sewer total revenues, the
difference was interest adjustment of of -$1.27.
In the previous report, ending balances for Water were $3,336,.995.57 and Sewer $2,988,083.89 for a total of
$6.,325.,079.46. The corrected ending balances are Water $3,673,139.95 and $2,977,181.48 for a total of
$6,.650,321.43. A difference of $325,241.97.
Expenses:
Impact Fees 2
Interest Earned 3
Water Loan - Interest 4
Investment Income 5
Capital One - Investment Income 6
CC MA 7
Auditor /Accounting Service 8
Investment Management Fee 9
East Oak Water Pump - Engineering 10
S. Reg. Reclamation Plant - Pre - Design 11
Total Revenue Over /(Under) Expense
Total Impact Fee Balance
Beginning Impact Fee balance as of • 1
Total IMPACTS FEES
Water Sewer
37673Y139.95 279773181.48 67650)321.43
441, 567.00
388, 865.16
8301432.16
148.04
22.87
170.91
12, 362.65
0.00
12, 362.65
2,525.11
17115.77
33640.88
0.00
21270.48
21270.48
0.00
(11800.00)
(17800.00)
(11145.03)
(854.97)
(21000.00)
0.00
(21134.34)
(27134.34)
(12, 378.64)
0.00
(12, 378.64)
0.00
(49, 861.30)
(49, 861.30)
443, 079.13
337, 623.67
780, 702.80
Impact .• between Apr 1, 2013 • • -• 1 2011
4,116, 219.08 373141805.15* 7,431, 024.23
3 Bank interest collected between Apr 1, 2013 through Sept 30, 2013. Based on ending an cash balance.
Water cash balance of $434,858. 54 Sa er cash balance of $67,169.28
4 Interest from loan to Water department for purchase of water meters. Loan paid off in Sept 2013.
5 Investment Income collected between Apr 1, 2013 through Sept 30, 2013
Water and Sewer have separate investment accounts.
6 Investment Income from Capital One Investment for Sewer fund collected between Apr 1, 2013 thru Sept 30, 2011�2
7 Payment to CC MA - Correction
8 Auditor /Accounting Service expenses allocated by percentage of Water fund
balance and Sewer fund balance.
9 Investment Management Fee charged on the Capital One Investment for Sewer Fund.
10 Engineering costs from Ford Engineering for the East Oak Plant/Pump upgrades
Design costs from Cibolo Creek Municipal Authority for the South Regionz,
Water Reclamation Plant.
Revenues:
Impact Fees 7
1 nterest Earned 2
Investments Income 3
Capital One - Investment Income 4
Expenses:
Investment Management Fee 5
South East Quad Elevated Tank 6
S. Reg. Reclamation Plant - Pre - Design 7
Total Revenue Over /(Under) Expense
Ending Impact Fee Balance
1 Impact Fees collected between Oct 1, 2013 through Mar 31, 2014
2 Bank interest collected between Oct 1, 2013 through Mar 31, 2014.
IMPACTS FEES
Water
Sewer
Total
411161219.08
313141805.15
714311024.23
4001491.00
3867104.22
786,595.22
152.04
77.03
229.07
21647.64
11040.74
3,688.38
0.00
41438.63
41438.63
0.00
(2,142.65)
(27142.65)
(6.77)
0.00
(6.77)
0.00
(61042.30)
(61042.30)
403,283.91
3837475.67
7861759.58
415191502.99
376981280.82
812177783.81
3 Investment Income collected between Oct 1, 2013 through Mar 31, 2014
Water and Sewer have separate investment accounts.
4 Investment Income from the Capital One investment for Sewer recorded between Oct, 1 2013
through Mar 31, 2014.
5 Investment Management Fee charged on the Capital One Investment for Capital Recovery
Sewer Fund.
6 Engineering costs on the South East Quad Elevated Tank. (Postage- certifed mail to TCEQ)
7 Design costs from Cibolo Creek Municipal Authority for the South Regional Water Reclamation Plant.