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Attachment A-Ambulance SpecificationsATTACHMENT A - SPECIFICATIONS The City of Schertz EMS prides itself on being a leading safety conscious EMS transport agency. We have been utilizing the latest in safety concepts for over the last decade as we purchase ambulances. The latest ambulances we have purchased do not have squad benches and have three seats for individual attendant seating with two forward facing seats (one curb side, one street side) and a rear facing "captain's chair'. This purchase specification will be for two additional ambulances with similar floor plans and seating arrangements. Although we will reference our current units, this is for REFERENCE ONLY and does not require a respondent to build this exact floor plan. We will use these references as a means of sharing our concept and expectations and the respondents solutions, as long as they are -in -line with our expectations will certainly be acceptable. It is our expectation that each respondent will submit proposals as requested and may do so for any manufacturer that they represent. This bid package is not constructed with any specific or particular ambulance manufacturer in mind. Therefore, each bid package should have the manufacturer's bid specifications included that will clearly delineate manufacturing processes and procedures for aspects of the ambulance. This should include but not be limited to construction of the module including walls, sub - floor, floor, roof, ceiling, cabinetry, compartments, doors, electrical components and oxygen and suction systems. These descriptions should be very detailed with appropriate schematics and examples included with the bid package. The details surrounding strength, reliability, and security of personnel in the module in an accident; insulation, sound - deadening and reduced or ease of maintenance features should all be clearly identified. Electrical system components should be the latest in technology that provides for a highly reliable and easily maintained electrical system for the life of the module. AMBULANCES: This bid process will result in the purchase of two (2) ambulances. Based upon proposed pricing additional ambulances may be purchased within the time frame stated in the bid package but this is not a guarantee. CHASSIS: For this bid process, the City of Schertz would like bid pricing on building an ambulance(s) on each of the following chassis types: Chevrolet G4500 Diesel Cutaway Van Chassis Mercedes Sprinter 3500 Cutaway Chassis — DRW 3.0 Diesel Dodge RAM 4500 Diesel It is understood that each particular chassis type may result in significant changes to the module placed on it. It is also expected that each bid will delineate between these differences so that they are clearly identified. Bids will include for each chassis type the following information: 1. GVW of the Chassis 2. Expected empty weight of the final ambulance upon delivery including: a. Front axle weight b. Rear axle weight c. Total weight d. Expected total available payload capacity ATTACHMENT A.- SPECIFICATIONS 3. Recommendations on modifications and non -OEM additional equipment to provide for a smooth, high quality ride for patients and crew in the patient compartment. 9. Based upon the estimated weights supplied above, the manufacturer shall provide an estimate of the life -span of the unit in total and the chassis based upon normal ambulance use. All expected chassis modifications should be clearly identified in your response. Also, you should clearly delineate techniques used to provide as much room for the 2- person crew and their equipment as possible in the cab area and the amount of seat adjustment and recline that will be available for each chassis type. CREW SEATING. There shall be at least three seats for crew /patients in the patient compartment The Captain's Chair will be a Serenity Safety Products Guardian Safety Seat with integrated child and infant safety seats. This seat shall be installed in accordance with manufacturer's requirements. It shall be placed in an appropriate position to allow for adjustment to move towards and away from the patient's head leaving adequate leg room for the medic. It shall have the capacity to rotate into a forward facing position where it shall lock in place. The curbside seat shall be a forward facing high -back seat with a 3 -point shoulder /lap belt restraint system identical to traditional automotive seatbelts. Seatbelt material should be dark blue or black. This seat shall have the capacity for forward /rear adjustment on a track system that has been properly crash tested. Additionally, this seat can rotate as much as 180 degrees to the rear but should only lock in the forward facing position. The street side seat shall be -a forward facing high -back seat with a 3- point - shoulder /lap belt restraint system identical to traditional automotive seatbelts: Seatbelt material should be dark blue or black. If possible, some forward /rear adjustment would be preferred but is not mandatory. Additionally, this seat should also rotate as much as 90 degrees but only lock in the forward facing position. If a street side seat is not possible due to chassis size or storage requirements, the bid should clearly identify how the Td seating position will be accomplished. Crew restraint will ONLY be done by seatbelts: There shall be no nets or other restraints in the vehicle for the purpose of securing crew members. All seats used in the ambulance shall be crash -test proven for the seat, adjustment mechanisms and how the seat is secured in the vehicle. All manufacturers' requirements for seat placement and mounting shall be followed. All equipment inside the patient module shall be capable of being stored in closed cabinets and /or drawers. Additionally, all cabinets shall be designed and placed for the greatest access by care providers without having to become unrestrained. Although ideal, we know this is not possible all of the time but the bid packages should clearly identify all storage locations inside the vehicle and how they are secured. In front of the curbside seat shall be a pedestal type storage cabinet with 3 or more drawers facing the seat. These shall be latched with positive latching mechanisms. Ideally this cabinet will also 2 ATTACHMENT A - SPECIFICATIONS have capacity for a sharps container and trash container in a "flip -out" door facing the patient that can be easily accessed from both the curbside and captain's chair seat. This cabinet shall have a crash - tested mounting bracket for Physic Control Lifepak 15 attached to the top of it. If possible, a second pedestal shall be in place in front of the street side seat, but if not, there shall be ample room between the street side seat and the action area to prevent head and body strikes in the event of an accident. Ideas for storage of frequently used items in the action area without them being left loose are encouraged. All internal supply cabinets shall have a "re- stocking feature" on them with positive latching mechanisms to keep the doors secured when not re- stocking. Each cabinet shall have LED lighting that is capable of providing sufficient light in each cabinet regardless of supplies in them. ALL cabinet lighting can be controlled with a single off -on switch. Each storage cabinet shall have clear plexi -glass and respondent shall clearly identify how these doors are built, the thickness of plexi -glass used and techniques used to insure that these doors slide easily when needed but stay closed during normal movement of the vehicle. Plexi -glass doors shall have holes for opening and closing the doors. Doors shall be capable of being sealed using a single plastic "drug seal" through holes in each door. There shall be one indoor- outdoor cabinet designed to Bold "jump" bags when transporting. It shall be easily accessed from outside the vehicle to encourage medics to place the bags in the compartment from the outside. Inside, it shall be immediately behind the curbside seat if possible to be reached by the medic seated there. The inside restraint system shall be one or two seatbelt type restraints that run shelf to shelf. This system will allow access to one bag or one shelf without opening all shelves. We will carry 2 'jump" bags, a LUCAS CPR device and a 12 v DC cooler. Power must ben this cabinet for both the 12 v DC cooler as well as to power our Knox Box narcotic storage vault. Each bid shall clearly identify all internal storage and the overall floorplan with drawings and clearly marked measurements of each cabinet and feature. Attached pictures are for reference only and should not be used as the final determination of internal layout or the City's desire for future layout. EXTERNAL STORAGE: As with most agencies, EMS carries a lot of equipment in our external compartments. This includes at minimum, 3 backboards, 1 plastic scoop, foam head blocks, up to 10 cervical collars; medical duct tape, KED's, a traction splint, vacuum splints and a Stryker Stair Pro stair chair. Each bid shall clearly identify all external storage with drawings and clearly marked measurements of the compartments. The location of the Stryker Stair Pro shall be clearly identified, wherever it is. Be advised, carrying the stair chair on the side door of the ambulance is not acceptable. Backboard and scoop storage should be stored in a manner to prevent them from falling out of the compartment when the door is opened and striking someone. This method of securing them MUST NOT include straps. It shall be a positive mechanism such as a floor lower than the door or a door lower than the top of the backboard. ATTACHMENT A - SPECIFICATIONS Oxygen storage shall be for an M cylinder compliant with NFPA 1917. The type of securing mechanism will be determined at the pre -build meeting. EMS is interested in a mechanism that is simple yet strong and quick. The method used to secure 2 D- cylinders shall be described. ELECTRONICS: The electronics systems of the ambulance must be very detailed in explanation. The integration of technology shall be identified. The location of the primary electronics storage shall be described. Every effort shall be made to do this with ease of maintenance in mind. Preference will be given to those who are making an effort to use technology to simplify the electronics systems making them more reliable. Lighting on the outside of the vehicle shall be all LED. We are requesting smart LED fixtures on the front, sides and rear. Our concept is seven (7) 400 series LED fixtures on the front of the unit if possible. The Dolor and lenses will be finalized at the pre -build meeting but will be a combination of red and white. We also require an Opticom light on the front of the module. It can be switched with all emergency lights but it must only operate when the vehicle transmission is in Drive. The sides of the module shall have two (2) 600 or 900 series LED fixtures. Also there shall be two Pioneer LED (or equivalent) load light fixtures. Final placement, color and lens shall be decided at the pre -build meeting. The rear of the module shall have two (2) 600 or 900 series LED fixtures at the highest and widest points of the module. Inside from this will be two (2) Pioneer LED load light fixtures (or equivalent). In the middle will be a flashing light that operates as a center mounted brake light. If this cannot be accomplished, we require both a center mounted emergency light and a center mounted brake light. Down the sides of the rear should be lights that include brake lights (as low and as large as possible), flashing LED lights positioned to flash through the rear windows when the doors are opened. Reverse lights and additional load lights can be placed as appropriate. It is also required that there be more than 3 lights acting as brake lights on the rear of the vehicle. Final lights, their location and flashing pattern and operation, will be determined at the pre -build meeting. There shall be additional lights in the grill of the chassis, on the front fenders and on the sides of the module above the tires. These shall also be LED fixtures. The vehicle shall be equipped with two sirens and a Howler (or equivalent). Headlights shall have a Wig -Wag flasher controlled by the emergency light switch but capable of being shut off by placing the lights on high -beam or switched completely off if needed. The vehicle shall be equipped with a back -up alarm per industry standards. It shall be capable of being temporarily shut off with a momentary switch but should activate every time the vehicle is placed in reverse, The vehicle shall have 12V outlets next to each seating position in the rear of the vehicle and in the jump bag storage cabinet. There should also be 110V AC outlets One should be located near to each seated position and one should be in the jump bag storage area. Final location of all outlets shall be determined at the pre -build meeting. Shore power shall be used. There should be two Kussmaul outlets; one for on -board systems and one for the 110 AC /Heat. The final location of these outlets shall be determined at the pre -build meeting. 4 ATTACHMENT A - SPECIFICATIONS There shall be a video monitoring system in the vehicle with cameras on the rear of the ambulance and inside the patient compartment. The system shalt be configured to automatically show the rear camera view when the vehicle is placed in reverse. If no user selections are made, the system should show the patient compartment while the vehicle is in drive. The system used should be able to interface with the Digital Ally video recording system or Digital Ally can be substituted. Final locations of cameras will be determined at the pre -build conference. ENVIRONMENTAL: The processes to protect the unit for its life from harmful bio- hazardous issues shall be fully described. Techniques used to prevent damage such as seamless interiors shall be fully described. Schertz is in South Texas. It is hot here. Air conditioning is critically important. A full explanation of the on- board AC system shall be described and how the system is vented into the module. Our medics demand this system be well designed to cool the unit quickly. The location of the outside condenser shall be clearly identified in the bid response, Every attempt should be made to not place this under the unit. The mechanism for heating the unit should also be fully described as we do not need it often; but when we do it is very important for our patients. The vehicle shall also have a 110 AC /Heat unit that is run from shore power MISCELLANEOUS: PAINT: Paint methods and warranty shall be very clearly described. Final paint colors will be determined at the pre -build meeting. Our unit is dark blue on the top and bright yellow on the bottom separated by a dark red stripe. Our units have traditionally had blue and yellow paint with a reflective red stripe. If your paint process does not allow a second paint color, we are willing to consider reflective graphics for the yellow section. The back of the vehicle will have a chevron reflective pattern with blue and yellow reflective graphics. This chevron pattern shall continue over the module window with the graphics used on windows that allow those inside to see out unobstructed but appears to be graphics on the outside. Currently our dark blue paint covers the entire roof of the module. We would like to continue this based upon the respondents insulation capabilities. GRAPHICS: Graphics included "City of Schertz Emergency Medical Services" in the sides of the module. "Schertz EMS" in as large graphic as possible on the roof surrounding the Star of Life. "Schertz Paramedics" on the rear of the module and Stars of Life on the rear. Also, "Schertz EMS" mirrored on the front of the chassis hood if possible. Final graphics will be determined in accordance with the attached pictures at the pre -bid meeting. MOUNTING PLATES: For forward facing seats to work correctly; the stretcher positions must be carefully designed. Schertz EMS will mandate that final stretcher positions (more than one) will be determined at the pre - build meeting. Additionally, we will require additional mounting plate locations to accommodate a bariatric loading system. ATTACHMENT A - SPECIFICATIONS CENTER CONSOLE: The center console shall be capable of holding one or two radios, both siren control heads and potentially other devices. Slots should be available for map books and other crew manuals. Drink holders shall be available in the center console as well as any OEM devices. Drink holders shall hold as large a drink cup as possible and be designed in a way that accidental spillage limits damage to electronics. ADDITIONAL EMS EQUIPMENT: Schertz EMS will have a mobile gateway, mobile computer and Road Safety System to install in the vehicle. If the builder is willing to install these items during the build process, please include that in your response. PLANT VISITS: Schantz EMS recognizes travel is expensive. We are requiring a pre -build meeting with the successful vendor; however technology that will allow manufacturing personnel to participate with the sales person can accomplish this function. If the vendor is not prepared to do this, then a pre -build trip may be required. A trip to do a final inspection of the units will be required. This shall be done at the plant and at a point where modifications and repairs can be accomplished prior to shipping the vehicle. BUILD TIME: Each response shall include an estimated build time for each chassis type. This estimate should be realistic as the respondent may asked to agree to fines or bonuses based upon this build time estimate.