13-R-24 - Professional Services agreement w/Ford Engineering design for Southeast Quadrant Elevated Tank and WaterlineRESOLUTION NO. 13 -R -24
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH FORD ENGINEERING, INC., RELATING TO
ENGINEERING AND DESIGN FOR THE SOUTHEAST QUADRANT
ELEVATED TANK AND WATERLINE TIE TO FM 1518 AND
SCHAEFER ROAD PROJECT, AND OTHER MATTERS IN
CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has determined that the City
requires professional services relating to engineering and design for the Southeast Quadrant
Elevated Tank and Waterline Tie to FM 1518 and Schaefer Road; and
WHEREAS, City staff has determined that Ford Engineering, Inc. is uniquely qualified to
provide such services for the City; and
WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or
proposals with respect to a procurement for personal, professional, or planning purposes; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
contract with Ford Engineering, Inc. pursuant to the Engineering Services Agreement attached
hereto as Exhibit A (the "Agreement ").
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
IreR u
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver the Agreement with Ford Engineering, Inc. in substantially the form set forth on Exhibit
A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 26th day of March, 2013.
CITY OF SCHERTZ, TEXAS
Michael '<. Carpenter, Mayor
ATTEST:
enda Dennis., City Secretary
(CITY SEAL)
W14 o
ENGINEERING SERVICES AGREEMENT
FEW
February 5, 2013
City of Schertz
Public Works Department
10 Commercial Place
Schertz, Texas 78154
Attn: Mr. Sam Willoughby
Public Works Director
Re: Southeast Quadrant Elevated Storage Tank
We are pleased to provide this proposal for professional engineering services to the City
of Schertz for design of the above referenced project.
Ford Engineering, Inc. understands the scope of work is generally as follows: Ford
Engineering Inc. and its team will provide professional engineering and surveying
services for the City to advertise for bids and to construct a 1.0 million gallon elevated
storage tank (EST), SCADA improvements, valves, meters, water mains to bring water
to the new EST, and site improvements. The supply main to the new tank .will have a
control valve on -site, and another control valve will be installed on the 12 inch main
located on FM 1518. Control valves and tank levels will be tied to the City's SCADA
system. The EST is to be a 1.0 million gallon composite tank similar to the existing
EST's located throughout the city. The new EST will be equipped to accommodate
future cellular equipment.
It is anticipated that the location of the project will be in the general vicinity of FM
1518 south FM 78 on a piece of undeveloped property near the intersection of Lisa
Meadow and Voges Pass. This property will need to be obtained by the City of Schertz.
Project Scone
Land Acquisition
It is anticipated that the proposed property will be located on property currently owned
by Cibolo Creek Municipal Authority. Current City code states that the subdivision of
property into two or more properties must have a plat of the subdivision prepared. Ford
Engineering will perform a boundary survey of the property, and prepare the legal
description of the area to be acquired by the City of Schertz; anticipated to be
approximately 1.0 acre in size. Our understanding of the City code is that there are two
options for platting the property; a preliminary_ plat for the entire property followed' by a
final plat of the area to be acquired, or a master plan of the entire property and a minor
plat of the area to be acquired by the City. A master plan/minor plat should be
acceptable because no infrastructure is necessary; there is an existing water main on
10927 WYE DRIVE, SUITE 104, SAN ANTONIO, TEXAS 78217 (210) 590 -4777 FAX: 590 -4940
1- 800 - 332 -3109 Web Site: www.fordengineering.com TBPE No. F -1162
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Lisa Meadows, the street Lisa Meadows is not currently located within the City Limits
and should not be required to be improved to current City Standards, and no sewer will
be required for the site. If improvements to Lisa Meadows are required for final plat
approval, then additional compensation to FEI will be necessary to provide that service.
Ford Engineering Inc. will provide the platting services as discussed above and included
in the City's Unified Development Code. The land acquisition is assumed to begin with
the preliminary design and be completed prior to issuance of plans and specifications
for bidding. Platting the acquired property will continue through the design process.
Design
Ford Engineering Inc will provide a topographic survey of the project site. The project
site will include the property acquired for the elevated storage tank. Also the
topographic survey will included survey within the right of way Lisa Meadows from
FM 1518 to Schaefer Road (approximately 3,000 linear feet) where the new supply and
distribution mains will be installed. The topographic survey will include the area where
the new mains will tie into the existing mains on FM 1518 and Schaefer Road. It is
anticipated that the new mains will be located within the right of way. The topographic
survey will include sufficient detail of existing features to situate the EST, perform the
necessary site improvements, and design the supply and distribution mains to the new
site.
Ford Engineering Inc's team will provide four geotechnical boring in the approximate
location of the new elevated storage tank. The borings and accompanying report will
indicate summarized laboratory data, groundwater levels observed during and after
completion drilling, boring location plan, encountered soils conditions, design values
for allowable bearing capacity for foundations, estimated settlement of foundations,
subgrade preparation/earthwork recommendations. The current conditions of the
property are agricultural, and there should be no environmental/archeological issues
associated with the proposed site.
The design will encompass the layout of the proposed elevated tank on the project site
and will take into consideration the following criteria in the design: the tank is initially
designed to be filled from the existing 12 inch water main FM 1518 and distribute to
existing main in Schaefer Road, future supply will come from the SSLGC waterline
near Cibolo Creek. An isolation valve will be installed on the FM 1518 main at the
point of tie -in. The City has indicated that no pumps are required at this time. A water
network analysis will performed by FEI to verify the ability of the EST to meet the
City's requirement of capacity and pressure for the City's water service area south of
Lisa Meadows. A report of the finding will be included with the 30% construction
plans.
Site work will be the sufficient to provide access, parking, and security for the EST.
Accommodations will be made within the EST for possible future cellular equipment.
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10927 WYE DRIVE, SUITE 104, SAN ANTONIO, TEXAS 78217 (210) 590 -4777 FAX: 590 -4940
1 -800- 332 -3109 Web Site: www.fordengineering.com TBFE No. F -1162
The site improvements will account for any increase in impervious cover per the current
requirements of the City of Schertz Unified Development Code, and provide storm
water detention as necessary.
The electrical engineering design team member will provide electrical and
instrumentation and controlslSCADA plans/specifications.
Ford Engineering, Inc. and its team will prepare construction plans, specifications, and
estimates of probable construction cost, for a 30°/x, 60% and 90% review and approval.
Final plans and specifications will be in conformance with City of Schertz standards of
construction and materials.
Ford Engineering Inc. will provide supporting plans, reports, and documents for the
acquisition of permits from TxDOT, TCEQ, and the FAA. Fees required by review
agencies, if any, are not included in this proposal and will be the City's responsibility.
With final approval from the City, a bid set of construction plans and specifications will
be provided to City for advertisement of bid. Ford Engineering Inc. will prepare and
distribute plans and specifications to interested bidders. Ford Engineering, Inc. will
have a representative available for pre -bid and bid opening meetings with the City of
Schertz. Upon receipt of bids, Ford Engineering Inc will prepare a tabulation of bids,
review references, and provide a recommendation to the City for awarding the project.
Construction
With the project awarded, the. design team will meet with the City and the Contractor
for a preconstruction conference. Ford Engineering Inc. will provide one set of staking .
as described in the in the contract documents. The design team will review shop
drawings and material submittals, and provide comments or recommendations of
approval.
Monitoring and testing of the fill placement and compaction, and field observations and
laboratory testing to evaluate the quality of construction materials for subgrade and
foundation preparation and construction is considered additional services and is not
included in this proposal. Estimated fee for these additional services may range from
$7,500 to $10,000, and may be requested by the City. All construction testing aside
from earthwork, reinforcing steel, and cast in place concrete, will be the responsibility
of others.
Ford Engineering, Inc. will have a representative available for pre - construction and
monthly project meetings during construction. It anticipated that construction and
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10927 WYE DRIVE, SUITE 104, SAN ANTONIO, TEXAS 78217 (210) 590 -4777 FAX. 590 -4940
1 -800 -332 -3109 Web Site. www.fordengineering_com TBPE No_ F -1162
installation will be approximately 6 months, with one site visit per month. Additional
site visits will be considered additional services.
After construction has been completed and work approved by the Owner, Ford
Engineering Inc. and its team will incorporate any changes made during construction, as
indicated by the contractor on a marked up set "ef plans, into a set of Project Record
Drawings. Ford Engineering, Inc. and its team will have representatives present at the
site for facility startup.
Based on our preliminary research, we anticipate that the design of these facilities can
be accomplished in 120 days broken down as follows:
30% Design 45 days
60% Design 30 days
90% Design 30 days
Final Plans and Specifications 15 days
Engineering Fee
Compensation for these services will be in the amount of $200,552.00 which will cover
all costs associated with the scope described above.
Additional services and significant changes will be compensated for as provided by
Attachment 1 to the Second Amendment to agreement for Engineering Services
between the City of Schertz and Ford Engineering, Inc. dated April 1, 2012 (the
"Second Amendment). Further, the services described in this letter shall be subject to
the terms of the Agreement for Engineering Services between the City of Schertz and
Ford Engineering, Inc. dated February 9, 2010, as amended by the First Amendment to
Agreement for Engineering Services dated October 1, 2011 and the Second
Amendment.
Should there be any questions or if further information is needed, please do not hesitate
to call me at 210 -590 -4777.
Sincerely,
FORD ENGINEERING INC.
fv
Mark B Hill, P.E.
Encl. Preliminary estimate of construction cost
Preliminary estimate of civil engineering man-hours
10927 WYE DRIVE, SUITE 104,
1 -800- 332 -3109
4
SAN ANTONIO, TEXAS 78217 (210) 590 -4777 FAX: 590 -4940
Web Site: www.fordengineering.com TBPE No. F -1162
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