FY 1998-99 BudgetCITY OF SCHERTZ
Operating Budget
s�HE12T2
11401, V. v -
- OnA
Fiscal Year
October 1998 — September 1999
THIS PAGE INTENTIONALLY LEFT BLANK
September 1, 1998
TO: Mayor and City Council
FROM: Kerry R. Sweatt, City Manager
SUBJECT: FY 1998 -99 Operating Budget Recommendations
September 15, 1998 Public Hearing
Budget recommendations for FY 1998 were filed with the city secretary on July
31, 1998 in accordance with the terms of the city charter and state law. The total
budgeted expenditures for all funds is recommended to be $9,583,680.
Revenues in each fund meet or exceed proposed expenditures.
Workshops were held during the month of August and the required public hearing
on the tax rate was held September 9. The proposed budget anticipates more ad
valorem tax income than was received for tax year 1997; and the recommended
tax rate is in fact the calculated Effective Tax Rate and is below the 1997 rate.
Details for the general fund include a recommended tax rate of 35.44¢ per $100
value. The tax rate is based on an assessed value certified by the appraisal
district of $524,913,816. The recommended 1998 tax rate is broken down as
3.75¢ per $100 value for debt service and 31.69¢ per $100 value for operating
and maintenance expense. Calculations indicate that each one (1) cent in the
tax rate, at the current collection rate is equal to approximately $52,000 in ad
valorem tax revenue. The 1998 rate of 35.440 compares to the 1997 rate of
35.54¢ per $100 value, 1.75¢ below the 37.19¢ rate of 1996 and 5.280 below the
40.72¢ rate of 1995. The general fund portion of the budget contains specific
expenditure recommendations including:
1. addition of one (1) new patrol sergeant position in the police service
to accommodate the transfer and establishment of a full -time
warrant officer/baliff position;
2. continuation of the vehicle replacement program in the police
service by purchase of four (4) vehicles together with related
equipment;
3. replacement of five (5) self- contained breathing apparatus units and
other items in the fire service;
4. expanded rehabilitation and maintenance street work in the street
department to provide for overlay and seal coating activities in the
Buffalo South, Aviation Heights, Westland Park, Valverde and
Parkland Village Subdivisions;
5. replacement of a pickup in the street department;
adoption has a significant impact on the overall personnel cost. The proposed
personnel increase also includes a change in the retirement participation from
the current one -to -one agreement to a one - and - one -half to one deposit
arrangement.
While each year I express appreciation to each of our employees and specifically
to department heads for their sincere efforts to produce a working and
meaningful recommendation, this year special thanks and appreciation are due
to L.J. Cott, Comptroller for his untiring efforts to further systematize and develop
current and projected information and complete the budget recommendations in
a timely, efficient manner. Mark Marquez has also contributed significantly in the
evaluations and projections for implementation of the salary plan program. I
commend L.J., Mark and all employees of this organization as dedicated, loyal
and productive participants in this team.
Thank you.
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CITY OF SCHERTZ -1998 -1999 BUDGET
INDEX
ILLUSTRATIONS............................................. ..............................v
BUDGETRECAP ........................................... ............................... 1
GENERAL FUND
Revenues ...................................................... ............................... 4
Expenditures
CityCouncil ............ ..........................Dept. 50... ............................... 7
CityManager ..... ............................... Dept. 51..... .............................10
MunicipalCourt . ............................... Dept. 52..... .............................14
Tax.................. ............................... Dept. 53... ............................... 18
Planning............ ............................... Dept. 54... ............................... 21
Legal................ ............................... Dept 55... ............................... 25
Police............... ............................... Dept. 56...... .............................28
Fire................. ............................... Dept. 57... ............................... 32
Inspection.......... ............................... Dept. 58... ............................... 36
Parks................ ............................... Dept. 60... ............................... 43
FacilityMaintenance ........................... Dept. 61... ............................... 47
AnimalControl ... ............................... Dept. 62... ............................... 53
SwimmingPool ... ............................... Dept. 63...... .............................57
Administration... ............................... Dept. 64...... .............................60
Library............. ............................... Dept. 65...... .............................64
ManagementServices .......................... Dept. 66..... .............................68
NonDepartmental .............................. Dept. 67...... .............................72
Finance............ ............................... Dept. 68...... .............................75
WATER/WASTEWATER FUND
Revenues....................................................... ............................... 78
Expenditures .................................................. ............................... 79
WaterService .... ............................... Dept. 75... ............................... 80
Water Billing Department ................... Dept. 76... ............................... 83
CITY OF SCHERTZ-1998 -1999
INDEX (continued)
SAFES FUND
Revenues................................................. .............................86
Expenditures........................... Dept. 80..... .............................87
FLEET SERVICES
Revenues................................................. .............................94
Expenditures........................... Dept. 77..... .............................92
CAPITAL RECOVERY
Revenues............................................... ............................... 97
Expenditures............................ Dept. 78... ............................... 95
HOTEL OCCUPANCY TAX
Revenues................................................. .............................99
Expenditures ........................... Dept. 70..... .............................98
PARK FUND
Revenues.................... ............................... ............................101
Expenditures............... ............................... ............................100
RECYCLING FUND
Revenues............................................... ............................... 103
Expenditures ............................ Dept. 73....... ............................102
PERSONNEL
Tableof Orginazation ............................... ............................... 105
PositionAuthorization .............................. ............................... 106
Pay Tables .............................................. ..............................ill
CompensationPlan .................................. ............................... 119
ii
CITY OF SCHERTZ -1998 -1999 BUDGET
INDEX (CONTINUED)
BONDS
GENERAL BONDS
Summaryof Debt Service Requirements ................. ...............................
123
GeneralObligation
series 1962 . ............................... ............................124
GeneralObligation series 1987
. ............................... ............................125
StreetImprovement series 1992
............................ ...............................
General Obligation Refunding series1995
126
................... ............................127
GeneralObligation series 1998
. ............................... ............................128
COMBINATION TAX AND REVENUE CERTIFICATE
Summaryof Debt Service Requirements ................ ............................... 129
Combination Tax and Limited Pledge
Revenue Certificates series 1990 ..................... ............................130
Combination Tax and Jr. Lien Revenue
Certificates Obligation series 1992 ................... ............................131
UTILITY SYSTEM REVENUE BONDS
Summaryof Debt Service Requirements .................... ............................132
Utility System Revenue series 1973 ........................... ............................133
Utility System Revenue series 1987 ........................... ............................134
iii
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1998 -1999 BUDGET RECAPITULATION
FUND BALANCE $ 764,069.88 $ 24,962.00 $ 29,178.00
WATER & WASTEWATER FUND
REVENUES $ 2,805,647.96 $ 2,542,102.00 $ 2,710,112.00
EXPENDITURES
Service
$
ACTUAL
$
BUDGET
$
BUDGET
Billing
$
1996 -97
$
1997 -98
$
1998 -99
GENERALFUND
$
2,054,677.32
$
2,541,402.00
$
2,605,532.00
REVENUES
$
4,680,441.43
$
4,390,820.00
$
4,851,474.00
EXPENDITURES
CITY COUNCIL
$
27,685.48
$
16,915.00
$
14,750.00
MANAGEMENT
$
257,759.60
$
129,258.00
$
134,933.00
MUNICIPAL COURT
$
92,631.51
$
108,617.00
$
172,338.00
TAX
$
96,362.00
$
101,124.00
$
105,070.00
PLANNING
$
153,981.99
$
129,053.00
$
151,158.00
LEGAL
$
68,559.03
$
48,000.00
$
52,500.00
POLICE
$
1,194,808.89
$
1,290,024.00
$
1,330,173.00
FIRE
$
493,492.43
$
563,849.00
$
583,022.00
INSPECTION
$
89,952.13
$
100,729.00
$
130,442.00
STREETS
$
394,136.18
$
349,804.00
$
578,733.00
PARKS
$
97,775.46
$
100,801.00
$
133,288.00
FACILITY MAINT.
$
147,718.30
$
148,357.00
$
158,469.00
ANIMAL CONTROL
$
153,486.60
$
252,955.00
$
258,512.00
SWIMMING POOL
$
62,887.87
$
90,475.00
$
73,798.00
ADMINISTRATION
$
117,267.22
$
105,707.00
$
88,234.00
LIBRARY
$
196,843.49
$
181,334.00
$
195,944.00
ECONOMIC DEVELOPMENT
$
82,359.22
$
80,859.00
$
85,834.00
NON - DEPARTMENTAL
$
188,664.15
$
439,761.00
$
421,018.00
FINANCE
$
-
$
128,236.00
$
154,080.00
EXPENDITURE TOTAL
$
3,916,371.55
$ 4,365,858.00
$
4,822,296.00
FUND BALANCE $ 764,069.88 $ 24,962.00 $ 29,178.00
WATER & WASTEWATER FUND
REVENUES $ 2,805,647.96 $ 2,542,102.00 $ 2,710,112.00
EXPENDITURES
Service
$
1,940,320.77
$
2,354,077.00
$
2,399,136.00
Billing
$
114,356.55
$
187,325.00
$
206,396.00
Expenditure Total
$
2,054,677.32
$
2,541,402.00
$
2,605,532.00
FUND BALANCE $ 750,970.64 $ 700.00 $ 104,580.00
1998 -1999 BUDGET RECAPITULATION (CONT)
ACTUAL BUDGET BUDGET
1996 -97 1997 -98 1998 -99
SAFES FUND
REVENUES $ 734,704.00 $ 793,288.00 = 895,980.00
EXPENDITURES $ 734,214.89 $ 794,843.00 $ 894,354.00
FUND BALANCE $ 489.11 s (1,555.00) $ 1,626.00
FLEET SERVICES
REVENUES $ 79,772.00 $ 102,427.00 $ 117,616.00
EXPENDITURES $ 79,772.00 $ 103,374.00 $ 117,616.00
FUND BALANCE $ - $ (947.00) $ -
CAPITAL RECOVERY
REVENUES $ 550,311.00 $ 106,500.00 $ 1,029,050.00
EXPENDITURES $ 548,155.00 $ 43,760.00 $ 1,029,050.00
FUND BALANCE $ 2,156.00 $ 62,740.00 $ -
HOTEUMOTEL TAX FUND
REVENUES
$
53,000.00
$
70,000.00
$
52,600.00
EXPENDITURES
$
11,750.00
$
20,200.00
$
25,300.00
FUND BALANCE
$
41,250.00
$
49,800.00
$
27,300.00
2
1998 -1999 BUDGET RECAPITULATION (CONT)
ACTUAL BUDGET BUDGET
1996 -97 1997 -98 1998 -99
PARK FUND
REVENUES
$
38,250.00
$ 26,500.00
$ 21,500.00
EXPENDITURES
$
46,235.00
$ 44,605.00
$ 50,000.00
Difference
$
(7,985.00)
$ (18,105.00)
$ (28,500.00)
Transfer In (Audit)
$
83,134.00
-
$
Rev or Exp as of 7/31/98
Adjustment Correction
$ 56,131.00
$
Reserve Forward
$
-
$ 75,149.00
$ 131,280.00
Fund Balance
$
75,149.00
$ 131,280.00
$ 102,780.00
RECYCLING FUND
REVENUES
$
14,768.00
$
16,000.00
$
16,000.00
EXPENDITURES
$
4,187.00
$
16,000.00
$
16,000.00
Difference
$
10,581.00
$
-
$
-
Adjustment Correction
$
52,623.00
Reserve Forward
$
-
$
10,581.00
$
63,204.00
Fund Balance
$
10,581.00
$
63,204.00
$
63,204.00
3
GENERAL FUND REVENUE DETAILS
REVUNUES
TAX REVENUE
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
40010
Tax - Advalorem Current
$1,494,986.27
$1,320,889.00
$1,630,183.00
40011
Debit Service
$
14,287.21
$
218,999.00
$
196,828.00
40012
Tax - Advalorem Delinquent
$
20,125.02
$
20,000.00
$
20,000.00
40014
Tax - Advalorem P&I
$
13,853.54
$
12,000.00
$
12,500.00
40020
Tax - Bingo
$
5,296.35
$
4,000.00
$
4,500.00
40022
Tax - City Sales
$
916,556.30
$
865,000.00
$
900,000.00
40026
Tax - Alcohol Beverages
$
-
$
-
$
2,000.00
40036
Tax - Payment in Lieu Of
$
265,000.00
$
265,000.00
$
265,000.00
40040
Roll Back Franchise Fee
$
5,158.07
$
10,000.00
$
10,000.00
41012
Franchise - City Publice Service
$
38,888.14
$
26,000.00
$
35,000.00
41014
Franchise - Entex
$
7,961.23
$
8,200.00
$
8,800.00
41016
Franchise - GVEC
$
128,238.01
$
140,000.00
$
145,000.00
41018
Franchise - Paragon Cable
$
84,781.07
$
64,000.00
$
75,000.00
41020
Franchise - SW Bell
$
52,707.00
$
50,000.00
$
52,000.00
41022
Franchise - Solide Waste
$
16,014.67
$
19,000.00
$
19,000.00
42010
License - Alcoholic Beverage
$
1,800.00
$
2,600.00
$
2,600.00
42011
Contractors License
$
6,705.00
$
6,500.00
$
5,500.00
42012
License - Electrical
$
5,245.00
$
5,000.00
$
5,500.00
42014
License - Pet
$
4,298.00
$
4,000.00
$
4,000.00
42016
Permit Building
$
351,149.13
$
270,000.00
$
286,200.00
42017
Mobile Home Inspection
$
1,425.00
$
1,000.00
$
1,000.00
42018
Permit - Electrical
$
42,846.90
$
33,600.00
$
35,600.00
42019
Permit - Gate
$
160.00
$
-
$
-
42020
Permit - Health
$
2,900.00
$
1,500.00
$
1,500.00
42021
Health Cards
$
1,229.00
$
1,200.00
$
1,200.00
42022
Reinspection Fees
$
33,074.00
$
26,000.00
$
30,000.00
42023
Permits - Animals
$
320.00
$
-
$
200.00
42024
Permit - Plumbing
$
32,609.00
$
25,200.00
$
26,700.00
42025
Permit - Mechanical
$
18,471.73
$
13,800.00
$
14,600.00
42026
Permit - Solicitor /Peddler
$
320.00
$
500.00
$
500.00
42027
Permit - Garage Sale
$
2,765.50
$
2,200.00
$
2,200.00
42028
Platting Fees
$
10,112.50
$
6,750.00
$
8,000.00
42029
Notary Fees
$
288.00
$
250.00
$
250.00
42030
Plan Check Fee
$
114,527.92
$
90,000.00
$
100,000.00
42031
BOA/Zoning Fees
$
-
$
750.00
$
750.00
43012
Animal Adoption
$
4,907.50
$
4,500.00
$
4,500.00
43014
Due To Humane Society
$
9.00
$
-
$
-
43016
Ballfield Use
$
105.00
$
5,000.00
$
500.00
43018
Building Rental
$
6,333.00
$
6,800.00
$
7,500.00
43019
Property Rental
$
5,249.70
$
3,500.00
$
3,800.00
43026
Pet Impoundment
$
16,928.87
$
12,000.00
$
14,000.00
43028
Police Reports
$
3,863.00
$
2,800.00
$
3,000.00
43029
Pool Reservations
$
1,305.69
$
4,000.00
$
3,000.00
43030
Pool Gate Admission
$
16,518.90
$
15,500.00
$
20,000.00
5
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
43038
Season Pool Passes
$
5,635.50
$
9,000.00
$
7,600.00
43048
Pool Locker Rental
$
7.00
$
-
$
-
43050
Swimming Lessons
$
6,414.70
$
11,750.00
$
8,550.00
43054
Vehicle Impoundment
$
-
$
100.00
$
100.00
43058
Tax Certificates
$
1,590.00
$
1,500.00
$
1,500.00
43060
Alarm Permits Police
$
3,630.00
$
4,500.00
$
4,800.00
43080
Street Repair Charges
$
-
$
5,000.00
$
5,000.00
44010
Municipal Court Fines
$
249,869.94
$
205,000.00
$
225,000.00
44012
M.C, /Arrest Fees
$
19,595.67
$
18,000.00
$
19,000.00
44014
Warrant Fees
$
33,100.87
$
29,000.00
$
31,000.00
44016
Library Fines
$
10,929.21
$
12,000.00
$
12,000.00
44018
State Fines
$
18,471.79
$
14,500.00
$
15,200.00
44020
CS
$
4,446.74
$
5,000.00
$
500.00
44022
TFC Total
$
8,778.40
$
7,700.00
$
7,900.00
44024
MC Teen Court Admin.
$
77.34
$
500.00
$
500.00
44026
MC Security Fee
$
10,829.25
$
7,000.00
$
8,500.00
44028
MS Optional Fee (Child)
$
1,168.00
$
1,400.00
$
1,550.00
44029
Credit Card Fee
$
-
$
300.00
$
600.00
44030
Court DIPS Payment
$
-
$
-
$
30,000.00
44031
Court Time Payment Fee
$
-
$
-
$
-
45200
County Library
$ .
71,649.54
$
79,000.00
$
84,813.00
45310
County Fire Contract
$
29,400.00
$
26,800.00
$
29,600.00
45311
Guad Cty Animal Ctrl
$
137,710.00
$
93,000.00
$
49,500.00
45312
Guad Cty Animal Control Bldg.
$
-
$
-
$
15,000.00
45313
Guad Cty Animal Cont Veh Repl
$
-
$
-
$
7,000.00
45314
Guad Cty Anim Cont(Vet,Imp,Etc
$
-
$
-
$
28,500.00
46110
Income -Misc General Fund
$
27,868.03
$
22,000.00
$
22,000.00
46111
Income -Misc Library
$
2,090.20
$
2,500.00
$
2,500.00
46112
Interest EDTF
$
1,022.19
$
1,000.00
$
-
46212
Donation- Park/Landscaping
$
-
$
500.00
$
-
46214
Donations -Float
$
-
$
500.00
$
-
46216
Donations -Crime Prevention
$
-
$
100.00
$
-
46218
Donations -Xmas Decorations
$
1,149.00
$
1,200.00
$
-
46220
Donations - Police Academy
$
-
$
500.00
$
-
46224
Animal Control Donations
$
377.00
$
350.00
$
450.00
46310
Library Services/Cibolo
$
2,000.00
$
-
$
1,000.00
46410
Dispatching Services - Cibolo
$
12,690.00
$
8,000.00
$
12,600.00
46411
Dispatching Services - SCUCISD
$
2,400.00
$
1,200.00
$
1,200.00
47018
Interest Income - General Fund
$
48,670.31
$
53,000.00
$
65,000.00
47019
INT Income Debt Service
$
-
$
400.00
$
-
47020
Interest -Crime Prevention
$
21.93
$
-
$
-
47022
Interest -Park Landscaping
$
117.45
$
-
$
-
47030
Interest -PD Forfeitures
$
180.38
$
-
$
-
47067
Int- Federal Drug Enforcement
$
53.41
$
-
$
-
48030
Indirect Cost (Safes)
$
7,800.00
$
7,800.00
$
7,800.00
48035
Indirect Cost (Hotel)
$
-
$
2,100.00
$
2,100.00
5
$ 4,680,441.43 $ 4,390,820.00 $ 4,851,474.00
11
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
48060
Lease (CCMA)
$
5,921.64
$
6,200.00
$
6,200.00
48067
Federal Drug Enforcement
$
19,694.42
$
-
$
-
48108
Guadalupe County -Eton Dev.
$
11,282.57
$
-
$
-
48110
Sale of Property
$
15,197.40
$
-
$
5,000.00
48112
Sale of Merchandise
$
708.46
$
700.00
$
700.00
48116
Reimbursements
$
37,009.45
$
25,000.00
$
26,500.00
48119
Federal Grant Police
$
32,066.21
$
32,800.00
$
3,500.00
48120
LEOSE
$
2,558.74
$
2,500.00
$
2,800.00
48121
911 Grant
$
-
$
3,750.00
$
-
48122
MPO Grant
$
-
$
20,000.00
$
20,000.00
49034
Park Gate Receipts
$
-
$
2,000.00
$
-
49112
Guad CTY A/C Reserve
$
-
$
50,000.00
$
90,000.00
49113
Guad CTY Econ Dev Reserve
$
-
$
7,532.00
$
-
49114
ADP Reserve
$
-
$
10,000.00
$
-
49115
Salary Study Reserve
$
-
$
30,000.00
$
30,000.00
$ 4,680,441.43 $ 4,390,820.00 $ 4,851,474.00
11
DEPARTMENT COMMENTARY
CITY COUNCIL
FUNCTION:
The City Council consists of five members and the Mayor and is the
governing and legislative body of the City of Schertz. The Mayor and City
Council are responsible for policy, leadership and general direction of City
Government. The Mayor and all Councilmembers are elected from the City
at large, with each Councilmember occupying a numbered position. Terms of
the Mayor and members of the Council are staggered with the Mayor and
Councilmembers filling positions number one and two, elected in even
numbered years, and positions three and four and five elected during odd -
numbered years. Elections to the positions are held in May of each year for a
two -year term.
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
27,685.00 16,915.00 14,750.00
CATEGORY SUMMARY
EXPENDITURE ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
50 CITY COUNCIL
PERSONNEL
$ -
$ -
$ -
SUPPLIES
$ 61.66
$ 200.00
$ 150.00
CONTRACTUAL SVR.
$ 27,623.82
$ 16,715.00
$ 14,600.00
MAINTENANCE
$ -
$ -
$ -
CAPITAL
$ -
$ -
$ -
CITY COUNCIL TOT. $ 27,685.48 $ 16,915.00 $ 14,750.00
0
GENERAL FUND EXPENDITURE DETAILS
CITY COUNCIL
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
SUPPLIES
50110 OFFICE SUPPLIES
$
61.66
$
200.00
$
150.00
TOT. SUPPLIES
$
61.66
$
200.00
$
150.00
CONTRACTUAL SERVICES
50216 OTHER CONSULT /PROF SVR
$
-
$
1,400.00
$
1,400.00
50250 ANNUAL AWARDS
$
-
$
200.00
$
200.00
50252 MEMBERSHIPS PROF ORG.
$
5,446.36
$
2,720.00
$
3,000.00
50254 CONFERENCEJTRAVELfrRNG.
$
5,358.61
$
7,000.00
$
3,000.00
50264 SPECIAL EVENTS
$
9,105.43
$
1,700.00
$
4,500.00
50272 CITY ELECTIONS
$
7,713.42
$
3,695.00
$
2,500.00
TOT. CONTRACTUAL SERVICES
$
27,623.82
$
16,715.00
$
14,600.00
CITY COUNCIL TOTAL
$
27,685.48
$
16,915.00
$
14,750.00
9
DEPARTMENT COMMENTARY
CITY MANAGER
FUNCTION:
The City Manager is appointed by the City Council and is Chief Executive Officer
of the City. The City Manager's Department consists of the City Manager, Finance
Officer, Deputy City Secretary/ Secretary to the City Manager, and the Finance
Clerks. Responsibility of this department includes personnel appointment and
removal, budget preperation and execution, as well as overall administration of City
Ordinances and policy as adopted by the City Council.
ACTUAL BUDGET BUDGET
96-97 97 -98 98-99
257,760.00 129,258.00 124,933.00
10
EXPENDITURE
51 CITY MANAGER
PERSONNEL
SUPPLIES
CONTRACTUAL SERVICES
MAINTENANCE
CAPITAL
CATEGORY SUMMARY
BUDGET
96 -97
$ 210, 344.08
$ 3,913.94
$ 23,863.42
$ 859.85
$ 458.98
BUDGET
97 -98
$ 108,252.00
$ 2,000.00
$ 12,459.00
$ 832.00
$ 5,715.00
CITY MANAGER TOT. $ 239,440.27 $ 129,258.00
11
BUDGET
98 -99
$ 111,002.00
$ 2,100.00
$ 13,181.00
$ 832.00
$ 350.00
$ 127,465.00
GENERAL FUND EXPENDITURE DETAILS
MANAGEMENT ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
PERSONNEL
51010
SLARIES
$174,630.23
$
91,610.00
$
92,314.00
51012
SALARIES O/T
$
560.57
$
155.00
$
200.00
51014
FICA
$
13,466.85
$
7,097.00
$
7,217.00
51016
WORKERS COMP.
$
337.07
$
152.00
$
157.00
51018
GROUP INS.
$
8,603.40
$
2,928.00
$
2,988.00
51020
RETIREMENT RES.
$
9,769.96
$
4,678.00
$
6,302.00
51024
LONGEVITY
$
2,976.00
$
1,632.00
$
1,824.00
TOTAL PERSONNEL
$ 210,344.08
$108,252.00
$
111,002.00
SUPPLIES
51110 OFFICE SUPPLIES
$
2,609.39
$
1,000.00
$
1,000.00
51112 POSTAGE
$
598.64
$
400.00
$
400.00
51118 MOTOR VEHICLE FUEL
$
705.71
$
600.00
$
700.00
TOT. SUPPLIES
$
3,913.94
$
2,000.00
$
2,100.00
CONTRACTUAL SERVICES
51213
COMPUTER FEES & LICENSES
$
4,467.46
$
-
$
-
51216
OTHER CONSULT /PROF SVR
$
2,800.00
$
2,400.00
$
2,400.00
51222
OFFICE COPY SVR
$
199.00
$
100.00
$
100.00
51224
CITY INSURANCE COMMERCIAL
$
1,441.39
$
1,111.00
$
1,111.00
51230
TELEPHONE SVR.
$
3,704.62
$
2,404.00
$
2,404.00
51238
COMP & SUP EQ MAINT (AG)
$
625.11
$
26.00
$
26.00
51240
OTHER REPAIR MAINT AGREE
$
612.20
$
450.00
$
500.00
51250
ANNUAL AWARDS
$
1,802.79
$
1,350.00
$
2,000.00
51252
MEMBERSHIP PROF. ORG.
$
1,248.43
$
740.00
$
740.00
51253
SUBSCRIPT/PUBLICATIONS
$
718.99
$
400.00
$
500.00
51254
CONFERENCE/TRAVEL/TRNG
$
6,177.69
$
3,400.00
$
3,400.00
51260
LEASE PURCHASE PYMTS
$
65.74
$
78.00
$
-
TOT. CONTRACTUAL SERVICES
$
23,863.42
$
12,459.00
$
13,181.00
MAINTENANCE
51314
OTHER MOTOR VEH. MAINT.
$
446.12
$
200.00
$
200.00
51315
MOTOR VEH. (FLEET SVR.)
$
413.83
$
632.00
$
632.00
TOTAL MAINTENANCE
$
859.95
$
832.00
$
832.00
12
GENERAL FUND EXPENDITURE DETAILS
MANAGEMENT
CAPITAL
51416 FURNITURE/FIXTURES
51422 OFFICE EQUIPMENT
51423 COMPUTER & SUPPORT EQ.
TOTAL CAPITAL
MANAGEMENT TOTAL
BUDGET
96 -97
$ 459.98
$ 459.98
$ 239,559.04
13
BUDGET BUDGET
97 -98 98 -99
$ 350.00 $ 350.00
$ 5,365.00 $ -
$ 5,715.00 $ 350.00
$129,258.00 $ 127,465.00
DEPARTMENT COMMENTARY
MUNICIPAL COURT
FUNCTION:
The purpose of the Court is to file complaints and adjudicate Class `C'
misdeameanors within the jurisdiction of the Schertz Municipal Court. Warrants
will be issued as needed and be served by the Warrant Officer. Court Clerks are
responsible for the receipt of fines, fees and court costs. These Personnel also
maintain court records, files of a confidential nature, and prepare reports in timely
fashion to the City Manager and Texas State offices. The adjudication process is
divided into contested and non - contested trials as well as jury trials. Additionally,
there are Truancy and Teen Court Trials. There are two Municipal Judges, a Court
Clerk and a Deputy Court Clerk who work in the Court offices and courtroom. One
of two prosecutors is present for contested trial dates. The Warrant Officer serves
as the Bailin as needed. The police department dispatchers are also Deputy Court
Clerks for the purpose of accepting court fines and fees during non -duty hours of
the court. The judge magistrates adults and juveniles who are charged by law;
attends deceased persons when called; issues arrest warrants; conducts hearings for
emergency protection orders and issues commitment orders when needed. The
Municipal Court also processes and adjudicates complaints received from the ISD
Police Department in the same manner as the Schertz Police Department.
PROGRAM MEASUREMENT:
In the Municipal Court there are hearings other than the contested or non - contested
courts. There is a Truancy Court, a Teen Court and a Magistrates Hearing. The
Teen Court, which was deactivated for a time, now has a new Teen Court
Administrator and will function while school is in session. The below listed figures
reflect the activity in each court function.
Complaints filed in Municipal Court
Warrants Issued
PROGRAM MEASUREMENTS:
Warrants Served
Truancy Court
Hearings
Teen Court
S- C -UC -ID Police Department
Magistrate's Office
14
FY%-97 FY97 -98
DEPARTMENT COMMENTARY
MUNICIPAL COURT (continued)
PROGRAM COMMENTS:
With the growth of new residents, growth of home and business construction, and
the growth in traffic figures, the demand for increased judicial activity together
with expected administration functions is requiring consideration for changes. Such
changes embody additional man hours, equipment and possibly space to achieve the
level of efficiency and production that is now required. Establishment of a full time
court administrator position which includes the functions of an Associate Judge, has
been added in FY 1997-1998.
ACTUAL BUDGET BUDGET
96-97 97 -98 98 -99
92,631.00 108,617.00 172,338.00
15
CATEGORY SUMMARY
EXPENDITURE
52 MUNICIPAL COURT
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
PERSONNEL
$
59,884.38
$
72,464.00
$
109,975.00
SUPPLIES
$
1,349.93
$
1,900.00
$
4,050.00
CONTRACTUAL SVR.
$
30,171.30
$
30,038.00
$
56,763.00
MAINTENANCE
$
-
$
-
$
1,550.00
CAPITAL
$
1,187.97
$
4,215.00
$
-
MUNI CRT TOTAL $ 92,593.58 $ 108,617.00
16
$ 172,338.00
GENERAL FUND EXPENDITURE DETAILS
ACTUAL BUDGET
96-97 97.98
MUNICIPAL COURT
PERSONNEL
52010
SALARIES
52012
SALARIES O/T
52014
FICA
52016
WORKERS COMP
52018
GROUP INSURANCE
52020
RETIREMENT RESERVE
52024
LONGEVITY
TOTAL PERSONNEL
SUPPLIES
$
52110
OFFICE SUPPLIES
52112
POSTAGE
52116
CLOTHING/LAUNDRY
52118
MOTOR VEHICLE FUEL
52130
MINOR EQUIP. SUPPLIES
TOTAL SUPPLIES
$
CONTRACTUAL SERVICES
52213
COMPUTER FEES & LICENSES
52214
MEDICAL SERVICES
52216
OTHER CONSULT/PROF SVR.
52218
ADVERTISING
52220
PRINTING & BINDING
52222
OFFICE COPY SERVICE
52224
CITY INSURANCE COMMERCIAL
52230
TELEPHONE SERVICES
52238
COMP & SUP EQUIP MAINT AG
52240
OTHER REPAIR/MAINT AGREE
52246
COURT & JURY COSTS
52252
MEMBERSHIP PROF ORGNS.
52253
SUBSCRIPT/PUBLICATIONS
52254
CONFERENCE/TRAVEL/TRAIN.
52255
PROF. CERTIFICATIONS
52270
COLLECTION EXPENSE
52271
STATE COMP/TIME PYMT FEE
52272
STATE COMP/FTA SYSTEM
52273
OMNI BASE SVR/FTA SYSTEM
TOTAL CONTRACTUAL SERVICES
MAINTENANCE
$ 2,022.74
52312
RADIO/ELECTRONICS EQUIP
52314
OTHER MTR VEH MAINT
52315
FLEET SERVICE
TOTAL MAINTENANCE
CAPITAL
165.00
52416
FURNITURE/FIXTURES
52423
COMPUTER & SUPPORT EQ.
TOTAL CAPITAL
$ 123.00
MUNICIPAL COURT TOTAL
BUDGET
98-69
$ 48,753.33
$
58,335.00
$
88,300.00
$ 73.06
$
515.00
$
700.00
$ 3,900.42
$
4,614.00
$
6,948.00
$ 100.99
$
146.00
$
153.00
$ 2,540.23
$
4,148.00
$
5,976.00
$ 2,356.35
$
3,086.00
$
6,170.00
$ 2,160.00
$
1,620.00
$
1,728.00
$ 59,884.38
S
72,464.00
$
109,975.00
$ 858.90
$
1,000.00
$
1,200.00
$ 491.03
$
600.00
$
600.00
$ -
$
-
$
1,300.00
$
$
-
$
650.00
$ -
$
300.00
$
300.00
$ 1,349.93
$
1,900.00
$
4,050.00
$ 2,022.74
$
2,092.00
$
2,092.00
$ 201.00
$
165.00
$
165.00
$ 8,400.00
$
7,400.00
$
7,400.00
$ 123.00
$
125.00
$
125.00
$ 491.30
$
1,000.00
$
1,200.00
$ -
$
25.00
$
25.00
$ 697.24
$
971.00
$
971.00
$ 864.81
$
3,290.00
$
3,500.00
$ 25.11
$
35.00
$
35.0
$ 432.24
$
380.00
$
360.0
$ 1,538.50
$
1,480.00
$
1,460.00
$ 55.00
$
160.00
$
200.0
$ 43.90
$
120.00
$
120.0
$ 548.46
$
575.00
$
650.00
$ -
$
240.00
$
240.00
$ 14,728.00
$
12,000.00
$
12,000.00
$ -
$
-
$
200.00
$ -
$
-
$
20,000.00
$ -
$
-
$
6,000.00
$ 30,171.30
$
30,038.00
$
56,763.00
$ -
$
-
$
200.00
$ -
$
-
$
350.00
$ -
$
-
$
1,000.00
$ -
$
-
$
1,660.00
$ 749.97
$
300.00
$
-
$ 438.00
$
3,915.00
$
-
S 1,187.97
$
4,215.00
$
-
S 92,593.58
$
108,617.00
S
172,338.00
17
DEPARTMENT COMMENTARY
TAX DEPARTMENT
FUNCTION:
To assess and collect property taxes for the City of Schertz. To maintain an open
line of communication with the citizens of our City and the Guadalupe County
Appraisal District so that every effort can be made to correct errors and
disseminate information. To notify City of Schertz citizens of corrections to there
tax accounts. To maintain contact with mortgage companies and make every effort
to make sure that these companies receive correct and timely information.
PROGRAM MEASUREMENT:
To make sure that all property owners are notified of the taxes due for the current
Tax Year, whether through a tax statement or the Mortgage Company responsible
for paying the taxes. To notify property owner of all delinquent taxes due. To collect
and post all payments received. To make sure that the cities' Property Owners have
a contact to answer questions and to assist them with any problems concerning their
taxes.
PROGRAM COMMENTS:
Through correspondence and phone calls this department has made corrections in a
timely manner. This department is in close contact with the Tax Attorney to take
action to collect on delinquent accounts and to intervene on bankruptcy accounts
and other agencies on court cases involving city tax accounts.
ACTUAL BUDGET BUDGET
96-97 97 -98 9 8-99
96,326.00 101,124.00 105,070.00
18
EXPENDITURE
53 TAX
CATEGORY SUMMARY
ACTUAL BUDGET
96-97 97 -98
PERSONNEL
$ 60,016.73
$
579257.00 $
SUPPLIES
$ 2,790.54
$
3,200.00 $
CONTRACTUAL SVR.
$ 33,554.73
$
38,102.00 $
MAINTENANCE
$ -
$
_ $
CAPITAL
$ -
$
2,565.00 $
TAX TOTAL $ 96,362.00 $ 101,124.00
I -- 19
BUDGET
98 -99
61,671.00
3,550.00
39,849.00
$ 105,070.00
GENERAL FUND EXPENDITURE DETAILS
TAX
OFFICE SUPPLIES
ACTUAL
559.01
BUDGET
BUDGET
$
800.00
96 -97
POSTAGE
97 -98
2,207.10
98 -99
PERSONNEL
$
2,500.00
53128
OPERATING SUPPLIES
$
-
53010
SALARIES
$48,350.86
$
46,993.00
$
50,193.00
53012
SALARIES /OT
$ 55.59
$
52.00
$
100.00
53014
FICA
$ 3,647.56
$
3,682.00
$
3,921.00
53016
WORKERS COMP.
$ 97.33
$
115.00
$
85.00
53018
GROUP INSURANCE
$ 3,632.30
$
2,928.00
$
2,988.00
53020
RETIREMENT RESERVE
$ 2,745.09
$
2,431.00
$
3,424.00
53024
LONGEVITY
$ 1,488.00
$
1,056.00
$
960.00
TOTAL PERSONNEL
$ 60,016.73
$
57,257.00
$
61,671.00
SUPPLIES
53110
OFFICE SUPPLIES
$
559.01
$
600.00
$
800.00
53112
POSTAGE
$
2,207.10
$
2,500.00
$
2,500.00
53128
OPERATING SUPPLIES
$
-
$
100.00
$
100.00
53130
MNOR EQUIP. SUPPLIES
$
24.43
$
-
$
150.00
TOTAL SUPPLIES
$
2,790.54
$
3,200.00
$
3,550.00
CONTRACTUAL SERVICES
53213
COMPUTER FEES & LICENSES
$
2,255.67
$
2,358.00
$
2,358.00
53216
OTHER CONSULT /PROF SVR.
$
-
$
500.00
$
-
53218
ADVERTISING
$
-
$
-
$
-
53220
PRINTING & BINDING
$
671.78
$
700.00
$
700.00
53222
OFFICE COPY SVR.
$
25.00
$
50.00
$
75.00
53224
CITY INSURANCE COMMERCIAL
$
743.62
$
1,021.00
$
1,021.00
53230
TELEPHONE SERVICES
$
473.69
$
766.00
$
766.00
53234
APPRAISAL DISTRICT
$27,933.19
$
30,506.00
$
32,031.00
53238
COMP & SUP EQ MAINT AG
$
169.11
$
200.00
$
300.00
53240
OTHER REPAIR/MAINT AG
$
241.31
$
200.00
$
200.00
53252
MEMBERSHIPS PROF ORGNS
$
150.00
$
115.00
$
115.00
53254
CONFERENCE/TRAVEL/TRNG.
$
160.63
$
534.00
$
1,705.00
53255
PROF. CERTIFICATIONS
$
698.93
$
1,074.00
$
500.00
53260
LEASE/PURCHASE PYMTS
$
31.80
$
78.00
$
78.00
TOTAL CONTRACTUAL SERVICES
$ 33,554.73
$
38,102.00
$
39,849.00
CAPITAL
53416 FURNITURE/FIXTURES
$ -
$ 200.00
$ -
53423 COMPUTER & SUPPORT EQ.
$ -
$ 2,365.00
$ -
TOTAL CAPITAL
$ -
$ 2,565.00
$ -
TAX TOTAL
$ 96,362.00
$101,124.00
$105,070.00
20
DEPARTMENT COMMENTARY
PLANNING DEPARTMENT
FUNCTION:
This department is tasked with three main areas of responsibility: (1) Coordinate
and assist the Planning and Zoning Commission in their administration of
Subdivision, Zoning, Mobile Home and Sign Ordinances along with coordinating
plat and construction plans with developers, engineers and Staff in conjunction with
the Planning and Zoning Commission; (2) Provide overall supervisor control for
the following Departments- Inspection, Building Maintenance, Public Works and
Facilities Repair; (3) Assist City Manager as Flood Plain Manager, ADA
Coordinator, Landscape Committee Chairman, Christmas Committee Chairman,
Communications Coordinator and provides central control functions for office
equipment repair needs and assists all departments as required in planning for
future data processing needs.
PROGRAM MEASUREMENT:
E xhibits the knowledge and ability to communicate effectively with all levels of
Federal, State , County and Municipal elected and appointed officials along with
engineers, developers, lawyers and citizens pertaining to all aspects of expansion or
development. Provides timely and thorough reports and studies as required.
PROGRAM COMMENTS:
The Planning and Zoning Commission is well along in its scheduled review of the
City Comprehensive Plan and is expected to submit a draft of the plan to City
Council by the end of 1997. This Department will also be involved with the
purchasing of ROW for FM 78 and Lower Seguin improvement and expansion
projects scheduled for 1998.
ACTUAL BUDGET BUDGET
96 -97 97 -98 98-99
153,982.00 129,053.00 151,158.00
21
CATEGORY SUMMARY
EXPENDITURE ACTUAL EXP. BUDGET BUDGET
96-97 97 -98 98 -99
54 PLANNING
PERSONNEL
$
109,149.66
$
74,832.00
$
80,360.00
SUPPLIES
$
3,155.12
$
2,380.00
$
2,560.00
CONTRACTUAL SVR.
$
38,918.68
$
50,311.00
$
65,716.00
MAINTENANCE
$
622.53
$
1,530.00
$
2,522.00
CAPITAL
$
. 2,136.00
$
-
$
_
PLANNING TOT. $ 153,981.99 $ 129,053.00 $ 151,158.00
22-
GENERAL FUND EXPENDITURE DETAILS
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
PLANNING
PERSONNEL
OFFICE SUPPLIES
$
654.61
$
650.00
$
710.00
54010
SALARIES
$
88,481.08
$59,982.00
$65,185.00
54012
SALARIES O/T
$
1,098.15
$
800.00
$
958.00
54014
FICA
$
7,045.21
$
4,677.00
$
5,170.00
54016
WORKERS COMP
$
1,085.40
$
149.00
$
112.00
54018
GROUP INSURANCE
$
3,682.10
$
2,928.00
$
2,988.00
54020
RETIREMENT RESERVE
$
5,069.72
$
3,084.00
$
4,507.00
54024
LONGEVITY
$
2,688.00
$
1,152.00
$
1,440.00
TOTAL PERSONNEL
$109,149.66
$ 72,772.00
$ 80,360.00
SUPPLIES
54110
OFFICE SUPPLIES
$
654.61
$
650.00
$
710.00
54112
POSTAGE
$
475.25
$
450.00
$
450.00
54118
MOTOR VEHICLE FUEL
$
462.45
$
350.00
$
350.00
54124
MOTOR VEHICLE SUPPLIES
$
11.97
$
80.00
$
50.00
54128
OPERATING SUPPLIES
$
1,500.20
$
750.00
$
900.00
54130
MINOR EQUIP. SUPPLIES
$
50.64
$
100.00
$
100.00
TOTAL SUPPLIES
$
3,155.12
$
2,380.00
$
2,560.00
CONTRACTUAL SERVICES
54211
ENGINEERING SERVICES
$
27,970.25
$ 20,000.00
$ 20,000.00
54216
OTHER CONSULT /PROF SVR.
$
-
$ 20,000.00
$ 20,000.00
54222
OFFICE COPY SVR.
$
309.00
$
400.00
$
400.00
54224
CITY INSURANCE COMMERCIAL
$
774.00
$
1,182.00
$
1,217.00
54230
TELEPHONE SERVICES
$
1,910.51
$
1,575.00
$
1,575.00
54236
UNIFORM & LAUNDRY
$
145.00
$
-
$
-
54238
COMP & SUP EQ MAINT AG
$
25.11
$
26.00
$
26.00
54240
OTHER REPAIR/MAINT AG
$
236.72
$
230.00
$
230.00
54252
MEMBERSHIPS PROF ORGNS
$
983.00
$
805.00
$
700.00
54253
SUBSCRIPTIONS/PUBLICATIONS
$
360.48
$
300.00
$
375.00
54254
CONFERENCE/TRAVEL/TRNG.
$
4,476.88
$
4,615.00
$
4,615.00
54260
LEASE/PURCHASE PYMTS
$
25.29
$
78.00
$
78.00
54262
CONTINGENCIES
$
616.91
$
575.00
$
500.00
54263
PLANNING CONSULTING
$
-
$
-
$15,000.00
54264
SPECIAL EVENTS
$
913.33
$
525.00
$
1,000.00
TOTAL CONTRACTUAL SERVICES
$
38,746.48
$ 50,311.00
$ 65,716.00
23
GENERAL FUND EXPENDITURE DETAILS
24
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
PLANNING
MAINTENANCE
54312 RADIO /ELECTRONIC EQ.
$
77.00
$
-
$
100.00
54314 OTHER MOTOR VEH. MAINT.
$
21.00
$
100.00
$
50.00
54315 MOTOR VEH. FLEET SVR.
$
524.53
$
1,430.00
$
2,372.00
TOTAL MAINTENANCE
$
622.53
$
1,530.00
$
2,522.00
CAPITAL
54423 COMPUTER & SUPPORT EQ.
$
2,120.00
$
-
$
-
54438 OTHER EQUIPMENT
$
-
$
-
$
-
TOTAL CAPITAL
$
2,120.00
$
-
$
-
PLANNING TOTAL
$137,417.00
$126,993.00
$151,158.00
24
DEPARTMENT COMMENTARY
LEGAL DEPARTMENT
FUNCTION:
The Legal Department is responsible for legal transactions of the City of Schertz.
The City Attorney is appointed by the City Council and serves as the legal advisor
to the City Council and City Operations. It is the duty and responsibility of the City
Attorney to examine and approve or disapprove, as to form and legality , all
documents, contracts and legal instruments in which the City has an interest. The
City Attorney, through his law firm, represents the City of Schertz in areas of
litigation, contract dispute and other civil matters.
ACTUAL
96-97
68,559.00
BUDGET
97 -98
48,000.00
25
BUDGET
98-99
52,500.00
CATEGORY SUMMARY
EXPENDITURE ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
55 LEGAL
PERSONNEL
$ -
$ -
$ -
SUPPLIES
$ -
$ -
$ -
CONTRACTUAL SVR.
$ 68,559.03
$ 48,000.00
$ 52,500.00
MAINTENANCE
$ -
$ -
$ -
CAPITAL
$ -
$ -
$ -
LEGAL TOTAL $ 68,559.03 $ 48,000.00 $ 52,500.00
- 3&-
GENERAL FUND EXPENDITURE DETAILS
LEGAL
CONTRACTUAL SERVICES
55215 LEGAL SERVICES
55218 ADVERTISING
TOTAL CONTRACTUAL SERVICES
LEGAL TOTAL
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
$ 54,857.99
$ 42,000.00
$ 45,000.00
$13,701.04
$ 6,000.00
$ 7,500.00
68,559.03
$ 48,000.00
$ 52,500.00
$ 68,559.03
$ 48,000.00
$ 52,500.00
DEPARTMENT COMMENTARY
POLICE DEPARTMENT
FUNCTION:
Traditionally the police function has entailed the responsibilities of the prevention of
crime, the protection of life and property, and the keeping of the public peace. These
are still the vital parts of the police role and include satelite duties such as proper
reporting, investigation of offenses, and court testimony. However, the police
function within the community has evolved into one involving great sociological
impact. Law enforcement is called upon to make more decisions daily which more
seriously affect people's lives than any other government entity. Therefore, the
functions of enforcement, prevention, protection and peacekeeping must be
conducted in conjunction with a responsiveness to, and a compassion for, the needs
and rights of the community and the individual..
PROGRAM MEASUREMENT:
10/98 -9/99 Projected totals- Current and projected measurements included: Caps
for Service (14,512) Traffic Stops (8,637) Citations Issued (5,675) Arrest (660) and
Accidents (756) .
Yr. Patrol Mileage - 279,619.92
PROGRAM COMMENTS:
To meet the increasing demands for service from a growing community, the Police
Department needs additional officers, equipment and replacement of equipment.
An emphasis on officer training will ensure a professional policy agency responding
properly to the community.
ACTUAL
96-97
1,194,809.00
BUDGET
97 -98
1,290,024.00
28
BUDGET
98-99
1,330,173.00
CATEGORY SUMMARY
EXPENDITURE
56 POLICE
PERSONNEL $
SUPPLIES $
CONTRACTUAL SVR. $
MAINTENANCE $
CAPITAL $
BUDGET
96 -97
995,416.32
56,638.53
113,732.33
12,897.81
13,741.96
BUDGET
97 -98
$ 1,019,618.00
$ 66,775.00
$ 68,856.00
$ 30,000.00
$ 104,775.00
BUDGET
98 -99
$ 1,081,059.00
$ 66,595.00
$ 72,956.00
$ 30,713.00
$ 99,850.00
POLICE DEPT. TOT. $ 1,192,426.95 $ 1,290,024.00 $ 1,351,173.00
29
GENERAL FUND EXPENDITURE DETAILS
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
POLICE
�l :IZ�6-1•I►I.1=I>A
56010
SALARIES
$ 785,636.67
$
809,623.00
$
858,315.00
56012
SALARIES O/T
$
5,984.38
$
8,240.00
$
8,240.00
56014
FICA
$
61,456.71
$
63,375.00
$
67,819.00
56016
WORKERS COMP
$
20,164.40
$
29,521.00
$
15,579.00
56018
GROUP INSURANCE
$
54,414.17
$
50,133.00
$
52,290.00
56019
CERTIFICATION
$
-
$
-
$
2,400.00
56020
RETIREMENT RESERVE
$
44,575.99
$
41,926.00
$
58,848.00
56024
LONGEVITY
$
23,184.00
$
16,800.00
$
17,568.00
TOTAL PERSONNEL
$ 995,416.32
$1,019,618.00
$1,081,059.00
SUPPLIES
56110
OFFICE SUPPLIES
$
2,495.07
$
2,300.00
$
2,400.00
56112
POSTAGE
$
423.64
$
700.00
$
600.00
56114
CHEM/MED /LAB SUPPLIES
$
91.50
$
275.00
$
275.00
56116
CLOTHING
$
13,314.17
$
20,100.00
$
13,200.00
56118
MOTOR VEHICLE FUEL
$
24,763.15
$
25,000.00
$
28,000.00
56124
MOTOR VEHICLE SUPPLIES
$
5,967.48
$
9,000.00
$
11,220.00
56128
OPERATING SUPPLIES
$
9,144.42
$
7,200.00
$
8,200.00
56130
MINOR EQ. SUPPLIES
$
-
$
1,200.00
$
1,200.00
56132
FIRE/CRIME PREY. SUPPLIE
$
100.50
$
500.00
$
1,000.00
56136
CITIZEN POLICE ACADEMY
$
338.60
$
500.00
$
500.00
TOTAL SUPPLIES
$
56,638.53
$
66,775.00
$
66,595.00
CONTRACTUAL
56213
COMPUTER FEES & LICENS
$
2,317.19
$
2,470.00
$
2,470.00
56214
MEDICAL SERVICES
$
983.41
$
2,000.00
$
1,600.00
56216
OTHER CONSULT/PROF SVF
$
2,024.90
$
2,300.00
$
2,500.00
56218
ADVERTISING
$
575.35
$
800.00
$
1,000.00
56220
PRINTING & BINDING
$
1,392.94
$
2,100.00
$
2,500.00
56224
CITY INSURANCE COMMER(
$
18,964.34
$
23,277.00
$
23,277.00
56228
ELECTRICITY
$
313.54
$
400.00
$
400.00
56230
TELEPHONE SVR.
$
8,919.52
$
5,300.00
$
7,000.00
56236
UNIFORM/LAUNDRY
$
16,500.00
$
15,250.00
$
15,250.00
56238
COMP & SUP EQ. MAINT AG
$
25.11
$
26.00
$
26.00
56240
OTHER REPAIR/MAINT AG.
$
2,794.33
$
2,750.00
$
2,750.00
56242
RENTAL- BLDG.LAND
$
150.00
$
75.00
$
75.00
56244
RENTAL - EQUIPMENT ETC.
$
3,562.94
$
3,500.00
$
3,500.00
56250
ANNUAL AWARDS
$
97.50
$
150.00
$
150.00
56252
MEMBERSHIPS PROF. ORG.
$
380.00
$
780.00
$
780.00
56253
SUBSCRIPT/PUBLICATIONS
$
904.18
$
650.00
$
650.00
56254
CONFERENCE/TRAVELJTRN
$
6,320.63
$
5,000.00
$
7,000.00
56260
LEASEIPURCHASE PAYMEN
$
47,506.45
$
2,028.00
$
2,028.00
TOTAL CONTRACTUAL SERVICES
$113,732.33
$
68,856.00
$
72,956.00
317
31
GENERAL FUND EXPENDITURE DETAILS
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
POLICE
MAINTENANCE
56310
BUILDING MAINT.
$
6.92
$
1,000.00
$
1,000.00
56312
RADIO /ELECTRONIC EQ.
$
2,134.05
$
2,100.00
$
2,100.00
56314
OTHER MOTOR VEH. MAINT.
$
4,077.54
$
3,500.00
$
4,500.00
56315
MOTOR VEH. FLEET SVR.
$
6,679.30
$
23,400.00
$
23,113.00
TOTAL MAINTENANCE
$
12,897.81
$
30,000.00
$
30,713.00
CAPITAL
56416
FURNITURE/FIXTURES
$
374.94
$
750.00
$
750.00
56420
MOTOR VEHICLES
$
3,931.14
$
84,000.00
$
84,000.00
56423
COMPUTER & SUPPORT EQ.
$
-
$
6,600.00
$
2,500.00
56426
RADIO & COMM. EQ.
$
9,050.68
$
10,000.00
$
5,600.00
56438
OTHER EQUIPMENT
$
385.20
$
3,425.00
$
7,000.00
TOTAL CAPITAL
$
13,741.96
$
104,775.00
i
99,850.00
POLICE TOTAL
$ 1,194,808.89
$1,290,024.00
$1,351,173.00
31
DEPARTMENT COMMENTARY
FIRE DEPARTMENT
FUNCTION:
The function of the Schertz Fire Department is to protect lives and property in the
city. Department responsibilities include responding to residential and commercial
structure fires, hazardous material incidents, motor vehicle accidents with injured
or trapped persons, and as first. responder on all life threatening medical
emergencies. The department is also responsible for conducting fire prevention
activities including inspections, plan review, and public education.
PROGRAM MEASUREMENT:
The Schertz Fire Department provides 24 -hour fire and rescue services to a
population of over 14,500 people within the city limits, and another 5,000 in
unincorporated county are; covering an area of a 34 square miles; It conducts, fire
inspection on over 200 commercial and public buildings; and presents fire safety
programs to schools and community groups. The number of emergency calls
reached an all -time high in 1997 at 1,012. 1998 is shaping up to be another record
year. These activities are accomplished using 15 full -time employees augmented by 6
volunteer fire fighters.
PROGRAM COMMENTS:
Residential and commercial growth is proceeding at a rapid pace. Current projects
include eight active residential subdivisions and numerous large industrial and
commercial buildings. Adequate fire protection for this growth requires additional
manpower and equipment.
ACTUAL BUDGET BUDGET
96-97 97 -98 98-99
493,492.00 563,849.00 583,022.00
32
EXPENDITURE
57 FIRE
CATEGORY SUMMARY
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
PERSONNEL
$
382,834.20
$
429,460.00
$
489,546.00
SUPPLIES
$
24,019.46
$
33,250.00
$
36,056.00
CONTRACTUAL SVR.
$
22,014.15
$
26,468.00
$
28,070.00
MAINTENANCE
$
13,086.98
$
20,925.00
$
16,350.00
CAPITAL
$
51,537.64
$
53,746.00
$
13,000.00
FIRE DEPT. TOTAL $ 493,492.43 $ 563,849.00 $ 583,022.00
33
GENERAL FUND EXPENDITURE DETAILS
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
FIRE
PERSONNEL
57010
SALARIES
$ 299,116.56
$ 342,940.00
$388,515.00
57012
SALARIES O/T
$
11,244.87
$
8,755.00
$9,000.00
57014
FICA
$
23,801.45
$
27,331.00
$30,931.00
57016
WORKERS COMP
$
5,493.38
$
7,488.00
$4,865.00
57018
GROUP INSURANCE
$
17,538.05
$
19,262.00
$22,410.00
57020
RETIREMENT RESERVE
$
17,431.89
$
17,916.00
$27,009.00
57024
LONGEVITY
$
8,208.00
$
5,768.00
$6,816.00
TOTAL PERSONNEL
$ 382,834.20
$ 429,460.00
$489,546.00
SUPPLIES
57110
OFFICE SUPPLIES
$
509.46
$
750.00
$750.00
57112
POSTAGE
$
125.03
$
100.00
$100.00
57114
CHEM /MED/LAB SUPPLIES
$
1,510.95
$
2,100.00
$2,450.00
57116
CLOTHING
$
9,915.51
$
16,350.00
$17,256.00
57118
MOTOR VEHICLE FUEL
$
5,981.27
$
7,000.00
$7,500.00
57124
MOTOR VEHICLE SUPPLIES
$
886.40
$
1,450.00
$1,500.00
57128
OPERATING SUPPLIES
$
1,328.71
$
1,500.00
$1,500.00
57130
MINOR EQ. SUPPLIES
$
1,958.03
$
2,000.00
$2,000.00
57132
FIRE/CRIME PREY. SUPPLIES
$
1,804.10
$
2,000.00
$3,000.00
TOTAL SUPPLIES
$
24,019.46
$
33,250.00
$36,056.00
CONTRACTUAL SERVICES
57214
MEDICAL SERVICES
$
254.00
$
300.00
$300.00
57218
ADVERTISING
$
163.00
$
125.00
$200.00
57220
PRINTING & BINDING
$
58.00
$
200.00
$150.00
57222
OFFICE COPY SVR.
$
2,663.67
$
2,000.00
$2,000.00
57224
CITY INURANCE COMM.
$
3,375.03
$
3,845.00
$3,845.00
57226
GAS
$
684.66
$
1,000.00
$1,000.00
57228
ELECTRICITY
$
4,513.50
$
4,000.00
$4,500.00
57230
TELEPHONE SVR.
$
793.01
$
800.00
$900.00
57232
WATER SVR.
$
469.63
$
500.00
$500.00
57236
UNIFORM/LAUNDRY
$
3,075.00
$
4,050.00
$4,500.00
57250
ANNUAL AWARDS
$
-
$
50.00
0
57252
MEMBERSHIPS PROF. ORG.
$
1,495.00
$
1,350.00
$1,400.00
57253
SUBSCRIPT/PUBLICATIONS
$
92.00
$
800.00
$1,000.00
57254
CONFERENCE/TRAVEL/TRNG.
$
3,398.79
$
5,375.00
$5,600.00
57255
PROF. CERTIFICATIONS
$
350.00
$
520.00
$475.00
57260
LEASE/PURCHASE PYMTS.
$
128.86
$
1,053.00
$1,200.00
57264
SPECIAL EVENTS
$
500.00
$
500.00
$500.00
TOTAL CONTRACTUAL SERVICES
$
22,014.15
$
26,468.00
$28,070.00
34
35
GENERAL FUND EXPENDITURE DETAILS
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
FIRE
MAINTENANCE
57310
BUILDING MAINT.
$
391.94
$
600.00
$600.00
57312
RADIO ELECTRONIC EQ.
$
735.13
$
2,000.00
$2,000.00
57314
OTHER MOTOR VEH. MAINT.
$
5,900.28
$
10,000.00
$9,000.00
57315
MOTOR VEH. FLEET SVR.
$
5,887.54
$
7,575.00
$4,000.00
57320
MINOR & OTHER EQ.
$
172.09
$
750.00
$750.00
TOTAL MAINTENANCE
$
13,086.98
$
20,925.00
$16,350.00
CAPITAL
57414
POLICE/FIRE/MED EQ.
$
17,691.50
$
16,746.00
$12,500.00
57416
FURNITURE FIXTURES
$
-
$
300.00
$0
57420
MOTOR VEHICLES
$
31,731.76
$
32,950.00
0
57423
COMPUTER & SUPPORT EQ.
$
561.97
$
1,000.00
$500.00
57426
RADIO & COMM EQ.
$
1,393.43
$
2,000.00
0
57438
OTHER EQUIPMENT
$
158.98
$
750.00
TOTAL CAPITAL
$
51,537.64
$
53,746.00
$13,000.00
FIRE TOTAL
$
493,492.43
$ 563,849.00
$583,022.00
35
DEPARTMENT COMMENTARY
INSPECTION DEPARTMENT
FUNCTION:
The inspection Department has the responsibility to enforce all building codes and
other related codes during construction for new buildings along with rehabilitation,
alteration and additions to existing buildings and structures. Duties include
reviewing plans, issuing permits and inspecting all construction within the city
limits.
This department provides support to the Health Inspector by issuing food
establishment permits and provides information necessary for the maintenance of
sanitation within the food environment.
PROGRAM MEASUREMENT:
For the fiscal year of 1997 -1998 this department has conducted 572 code inspections,
12433 building inspections, 1470 re- inspections, and have reviewed 487 building
plans, 22 of which were commercial structures. We have issued 537 new residential
permits and 22 new commercial permits, bringing an additional $82,800,348.00 in
values for new construction.
PROGRAM COMMENTS:
This year with the efficiency of a full time Inspection Clerk, individual duties can
now be re- organized to allow increased inter - departmental productivity. It will be
the goal of this department to take this advantage to bring the inspection
departments computer program for full capability by the end of 98/99. This year
will include the review and proposed up- grades of the city building codes.
ACTUAL BUDGET BUDGET
96-97 97 -98 98-99
89,952.00 100,729.00 130,442.00
36
EXPENDITURE
58 INSPECTION
CATEGORY SUMMARY
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
PERSONNEL
$
72,006.07
$
80,472.00
$
108,924.00
SUPPLIES
$
2,899.16
$
2,800.00
$
2,850.00
CONTRACTUAL SVR.
$
9,703.55
$
12,584.00
$
13,511.00
MAINTENANCE
$
3,088.39
$
4,473.00
$
5,157.00
CAPITAL
$
2,254.96
$
400.00
$
-
INSPECTION TOTAL $ 89,952.13 $ 100,729.00 $ 130,442.00
33
GENERAL FUND EXPENDITURE DETAILS
ACTUAL BUDGET BUDGET
96 -97 97 -98 ' 98 -99
INSPECTION
PERSONNEL
OFFICE SUPPLIES
$
749.54
$
550.00
$
58010
SALARIES
$ 58,551.83
$
64,909
$
87,030
58012
SALARIES O/T
$ -
$
1,030
$
1,000
58014
FICA
$ 4,325.40
$
5,127
$
6,859
58016
WORKERS COMP
$ 437.33
$
577
$
438
58018
GROUP INSURANCE
$ 3,893.40
$
4,392
$
5,976
58020
RETIREMENT RESERVE
$ 3,310.11
$
3,381
$
5,989
58024
LONGEVITY
$ 1,488.00
$
1,056
$
1,632
TOTAL PERSONNEL
$ 72,006.07
$
80,472
$
108,924
SUPPLIES
58110
OFFICE SUPPLIES
$
749.54
$
550.00
$
550
58112
POSTAGE
$
542.01
$
600.00
$
600
58118
MOTOR VEHICLE FUEL
$
1,148.65
$
1,200.00
$
1,200
58128
OPERATING SUPPLIES
$
185.91
$
210.00
$
250
58130
MINOR EQUIP. SUPPLIES
$
273.05
$
240.00
$
250
TOTAL SUPPLIES
$
2,899.16
$
2,800.00
$
2,850.00
CONTRACTUAL SERVICES
58214
MEDICAL SERVICES
$
88.00
$
-
$
-
58216
OTHER CONSULT /PROF. SVR.
$
3,987.00
$
4,000.00
$
4,000.00
58218
ADVERTISING
$
123.00
$
-
$
-
58220
PRINTING & BINDING
$
1,535.70
$
2,200.00
$
2,500.00
58222
OFFICE COPY SVR.
$
42.00
$
100.00
$
100.00
58224
CITY INSURANCE COMMERCIAL
$
1,054.72
$
1,542.00
$
1,542.00
58230
TELEPHONE SVR.
$
877.44
$
1,280.00
$
400.00
58236
UNIFORM/LAUNDRY
$
682.65
$
900.00
$
900.00
58238
COMP & SUP EQ MAINT. AG
$
25.11
$
26.00
$
-
58240
OTHER REPAIR/MAINT. AGREE.
$
236.72
$
230.00
$
230.00
58252
MEMBERSHIPS PROF. ORG.
$
100.00
$
300.00
$
300.00
58253
SUBSCRIPT/PUBLICATIONS
$
586.97
$
522.00
$
530.00
58254
CONFERENCE/TRAVEL/TRNG.
$
283.89
$
1,050.00
$
2,525.00
58255
PROF. CERTIFICATIONS
$
50.00
$
200.00
$
250.00
58260
LEASE/PURCHASE PYMTS.
$
30.35
$
234.00
$
234.00
TOTAL CONTRACTUAL SVR. $ 9,703.55 $ 12,584.00 $ 13,511.00
38
-39-
GENERAL FUND EXPENDITURE DETAILS
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
INSPECTION
MAINTENANCE
58312
RADIO /ELECTRONIC EQ.
$
150.50
$
260.00
$
260.00
58314
OTHER MOTOR VEH. MAINT.
$
-
$
1,950.00
$
1,200.00
58315
MOTOR VEH. FLEET SVR.
$
2,402.89
$
1,263.00
$
2,697.00
58324
LOT CLEANING
$
535.00
$
1,000.00
$
1,000.00
TOTAL MAINTENANCE
$
3,088.39
$
4,473.00
$
5,157.00
CAPITAL
58416
FURNITURE/FIXTURES
$
599.96
$
-
$
-
58423
COMPUTER & SUPPORT EQ.
$
1,655.00
$
-
$
-
58426
RADIO & COMM EQ.
$
-
$
400.00
$
-
TOTAL CAPITAL
$
2,254.96
$
400.00
$
-
INSPECTION TOTAL
$ 89,952.13
$
100,729.00
$130,442.00
-39-
DEPARTMENT COMMENTARY
STREET DEPARTMENT
FUNCTION:
To provide a means for transportation between the home, work place, recreational
facilities and commercial establishments. Provide a system for storm water
drainage and removal. Insuring the municipal roadways are sanitary and without
excess debris. Establishing and maintaining sufficient traffic control devices to
inform the general public on the conditions of and the requirements for the use and
control of vehicular movement throughout the City.
PROGRAM MEASUREMENT:
The division program consists of repairing and maintaining 66.53 miles of paved
roadways and 6.77 miles of gravel roads. Mowing right of ways consisting of 50
acres.Other measurements consist of work order systems, street repairs of FY96 -97
PROGRAM COMMENTS:
The addition in funds is to be used to rebuild several of the older streets.
ACTUAL BUDGET BUDGET
96-97 97 -98 98-99
394,136.00 349,804.00 578,733.00
40
GENERAL FUND EXPENDITURE DETAILS
TOTAL PERSONNEL
SUPPLIES
$ 265,342.50 $ 233,235.00 $ 252,143.00
59110
OFFICE SUPPLIES
$
ACTUAL
$
BUDGET
BUDGET
STREET
59112
POSTAGE
96 -97
72.00
97 -98
90.00
98 -99
PERSONNEL
59114
CHEM /MED /LAB SUPPLIES
$
. 3,911.02
$
4,885.00
$
59010
SALARIES
$187,157.57
$
$163,616.00
$
$181,686.00
59012
SALARIES O/T
$
11,857.14
$
5,035.00
$
5,000.00
59014
FICA
$
15,706.27
$
13,463.00
$
14,825.00
59016
WORKERS COMP
$
13,295.04
$
21,955.00
$
11,537.00
59018
GROUP INSURANCE
$
14,726.56
$
13,164.00
$
13,446.00
59019
CERTIFICATION
$
-
$
-
$
5,600.00
59020
RETIREMENT RESERVE
$
11,559.92
$
8,879.00
$
12,945.00
59024
LONGEVITY
$
11,040.00
$
7,123.00
$
7,104.00
TOTAL PERSONNEL
SUPPLIES
$ 265,342.50 $ 233,235.00 $ 252,143.00
59110
OFFICE SUPPLIES
$
542.81
$
544.00
$
816.00
59112
POSTAGE
$
72.00
$
90.00
$
50.00
59114
CHEM /MED /LAB SUPPLIES
$
. 3,911.02
$
4,885.00
$
7,075.00
59116
CLOTHING
$
1,170.83
$
2,027.00
$
2,007.00
59118
MOTOR VEHICLE FUEL
$
10,356.70
$
10,350.00
$
10,350.00
59122
STREET /MAINT /MATERIALS
$
13,564.51
$
21,515.00
$
62,048.00
59124
MOTOR VEHICLE SUPPLIES
$
19.90
$
1,299.00
$
1,100.00
59128
OPERATING SUPPLIES
$
5,003.81
$
4,074.00
$
4,000.00
59130
MINOR EQUIP. SUPPLIES
$
469.14
$
2,188.00
$
2,188.00
TOTAL SUPPLIES
CONTRACTUAL SERVICES
59211
ENGINEERING SERVICES
59214
MEDICAL SUPPLIES
59216
OTHER CONSULT /PROF. SVR.
59218
ADVERTISING
59220
PRINTING & BINDING
59222
OFFICE COPY SVR.
59224
CITY INSURANCE COMMERCIAL
59226
FUEL
59228
ELECTRICITY
59230
TELEPHONE SVR.
59232
WATER SVR.
59236
UNIFORM /LAUNDRY
59244
RENTAL EQUIPMENT, ETC.
59250
ANNUAL AWARDS
59252
MEMBERSHIP PROF. ORG.
59253
SUBSCRIPT /PUBLICATIONS
59254
CONFERENCE/TRAVEL/TRNG.
59255
PROF. CERTIFICATIONS
59260
LEASE/PURCHASE PYMTS.
$ 35,110.72 $ 46,972.00 $ 89,634.00
$ 7,453.75
$
400.00
$
400.00
$ 136.00
$
480.00
$
480.00
$ 50.00
$
-
$
-
$ 225.50
$
500.00
$
500.00
$ 109.00
$
150.00
$
125.00
$ -
$
250.00
$
250.00
$ 5,624.98
$
3,529.00
$
3,529.00
$ 629.16
$
618.00
$
618.00
$ 3,459.45
$
4,000.00
$
4,000.00
$ 526.06
$
500.00
$
500.00
$ 679.08
$
617.00
$
475.00
$ 3,420.35
$
2,950.00
$
2,834.00
$ 798.00
$
1,200.00
$
525.00
$ -
$
150.00
$
250.00
$ 55.00
$
327.00
$
170.00
$ -
$
40.00
$
75.00
$ 984.42
$
1,490.00
$
478.00
$ -
$
-
$
1,000.00
$ 15,000.00
$
15,000.00
$
56,921.00
41
TOTAL CONTRACTUAL SERVICES
$
39,150.75
$
32,201.00
$
73,130.00
$ -
59426 RADIO & COMM. EQUIP.
$ -
ACTUAL
$ -
BUDGET
BUDGET
STREET
$ -
TOTAL CAPITAL
96 -97
$ 2,540.00
97 -98
STREET TOTAL
98 -99
MAINTENANCE
$ 578,733.00
59310
BUILDING MAINT.
$
5.51
$
500.00
$
700.00
59312
RADIO /ELECTRONIC EQUIP.
$
124.74
$
1,215.00
$
750.00
59314
OTHER MOTOR VEHICLE MAINT.
$
2,144.21
$
-
$
3,060.00
59315
MOTOR VEHICLE -FLEET SVR.
$
16,024.13
$
19,040.00
$
12,782.00
59320
MINOR & OTHER EQUIP.
$
308.73
$
400.00
$
500.00
59326
POWERED EQUIP. MAINT.
$
87.81
$
3,658.00
$
8,060.00
59330
STREET MAINTENANCE
$
15,098.60
$
10,043.00
$119,974.00
59335
FLOOD REPAIR MAINTENANCE
$
5,488.48
$
-
$
-
TOTAL MAINTENANCE
$
39,282.21
$
34,856.00
$143,826.00
CAPITAL
59420 MOTOR VEHICLES
$ 15,000.00
$ -
$ 20,000.00
59423 COMPUTER/SUPPORT EQIP.
$ 250.00
$ -
$ -
59426 RADIO & COMM. EQUIP.
$ -
$ 1,125.00
$ -
59438 OTHER EQUIPMENT
$ -
$ 1,415.00
$ -
TOTAL CAPITAL
$ 15,250.00
$ 2,540.00
$ 20,000.00
STREET TOTAL
$ 394,136.18
$ 349,804.00
$ 578,733.00
44
DEPARTMENT COMMENTARY
PARKS AND RECREATION DEPARTMENT
FUNCTION:
Providing safe and sanitary recreational City Park systems. Meeting the level of
service in maintaining park equipment, baseball/softball fields, volleyball field,
walk/jogging paths, and including the on -going day -to -day maintenance of the
restrooms, pavillions and other Municipal Complexes.
PROGRAM MEASUREMENT:
The Park system consists of approximately 70 acres, requiring vegitation
management, maintenance to all park equipment and facilities now to include the
new Dove Meadows Park which will require hundreds of man -hours in the
development stage. The Division workload is based on the number of work orders
and man -hours which are as follows for FY96/97.
Grass Mowing Parks, City Hall, Library,Fire Station Total 3,974.7
Park Cleanup
Park Repairs- Equipment and Facilities:
PROGRAM COMMENTS:
The useage demands continue in the park system, requiring additional playground
equipment to serve the community. Placing the additional park land and green
space, requires higher maintenance activity, and while no new personnel were
added in FY1998 -1999, we expect the need to dictate more personnel in future years.
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98-99
97,775.00
100,801.00
133,288.00
43
EXPENDITURE
60 PARKS
CATEGORY SUMMARY
BUDGET BUDGET BUDGET
96 -97 97 -98 98 -99
PERSONNEL $
SUPPLIES $
CONTRACTUAL SERVICES $
MAINTENANCE $
CAPITAL
PARKS TOTAL
54,786.15 $
52,038.00 $
68,043.00
5,846.97 $
14,840.00 $
14,654.00
12,042.08 $
14,704.00 $
14,010.00
16,233.80 $
17,944.00 $
16,581.00
s 88,909.00 $ 99,526.00 $ 113,288.00
44
GENERAL FUND EXPENDITURE DETAILS
PARKS
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
PERSONNEL
60010
60012
SALARIES
SALARIES O/T
$ 40,256.95
$ 39,632.00
$ 49,231.00
60014
FICA
$ 3218
'.41
$ 2,060.00
$ 5,000.00
60016
WORKERS COMP
$ 3,355.70
$ 3,220.00
$ 4,193.00
60018
GROUP INSURANCE
$ 1,008.43
$ 3,289.37
$ 1,449.00
$ 900.00
60019
CERTIFICATION
$
$ 3,170.00
$ 4,482.00
60020
60024
RETIREMENT RESERVE
LONGEVITY
$ 2,457.29
$
$ 2,123.00
$ -
$ 3,661.00
$ 1,200.00
$ 384.00
$ 576.00
TOTAL PERSONNEL
$ 54,786.15
$ 52,038.00
$ 68,043.00
SUPPLIES
60110
OFFICE SUPPLIES
$ 283.78
$ 411.00
$
60112
POSTAGE
$ 94'32
$ 125.00
411.00
$
60114
CHEM /MED /LAB SUPPLIES
$ 142.10
$ 3,563.00
125.00
60116
CLOTHING
$
$ 3,563.00
60118
MOTOR VEHICLE FUEL
430.99
1
$ 1,520.00
$ 1,520.00
60122
STREET /MAINTENANCE MATLS.
3183.29
$
$ 1,400.00
$ 1,400.00
60126
WATER & SEWER MAINT.
$ 289.43
$ 950.00
$ 950.00
60128
OPERATING SUPPLIES
$ 2,646.03
$ 1,135.00
$ 4,550.00
$ 1,135.00
60130
MINOR EQUIP. SUPPLIES
$ 557.78
$ 1,186.00
$ 4,550.00
$ 1,000.00
TOTAL SUPPLIES
$ 5,846.97
$14,840.00
$ 14,654.00
CONTRACTUAL SERVICES
60211
ENGINEERING SVR.
$ -
$
60214
MEDICAL SERVICES
$
200.00
$ 200.00
60216
OTHER CONSULT /PROF SVR.
_
$ 50.00
$ -
$
$ 200.00
60220
PRINTING & BINDING
$ 35.00
_
$ 75.00
$ _
$ 75.00
60224
CITY INSURANCE COMM.
$ 1'057'72
$ 3,280.00
$ 1,940.00
60228
60230
ELECTRICITY
TELEPHONE SVR.
$ 5'586'76
$ 4,850.00
$ 4,800.00
60232
WATER SVR.
$ 505.58
$ 3,934.02
$ 400.00
$ 810.00
60236
UNIFORM/LAUNDRY
$
$ 2,469.00
$ 2,557.00
60240
OTHER REPAIR/MAINT. AGREE.
671.00
$
$ 1,400.00
$ 1,400.00
60244
RENTAL EQUIPMENT, ETC.
-
$ 132.00
$ 725.00
$ 525.00
$
$ 725.00
60250
60252
ANNUAL AWARDS
$ 50.00
$ 190.00
$ 250.00
MEMBERSHIPS /SUBSCRIPTION
$ 20.00
$ 75.00
$
60253
SUBSCRIPT /PUBLICATIONS
$ -
$
60254
CONFERENCE/TRAVEL
$
75.00
$ 75.00
60264
SPECIAL EVENTS
-
$
$ 440.00
$ 378.00
_
$ _
$ 600.00
TOTAL CONTRACTUAL
SERVICES
$12,042.08
$14,704.00
$14,010.00
U<m
GENERAL FUND EXPENDITURE DETAILS
ACTUAL
BUDGET
BUDGET
PARKS
96 -97
97 -98
98 -99
MAINTENANCE
60310 BUILDING MAINT.
$
591.79
$
700.00
$
700.00
60312
RADIO /ELECTRONIC EQUIP.
$
118.04
$
1,040.00
$
$
400.00
445.00
60314
OTHER MOTOR VEH. MAINT.
$
8.00
$
$
85.00
6,688.00
$
5,036.00
60315
MOTOR VEHICLE FLEET SVR-
$
5,989.08
$
500.00
$
500.00
60320
MINOR & OTHER EQUIP.
$
549.28
60326
POWERED MAINT
$
8,952 19
$
7,506 00
$
7,500.00
60328
SUPPORT
TOTAL MAINTENANCE
$
16,233.80
$
17,944.00
$
16,681.00
CAPITAL
60416
FURNITURE/FIXTURES
$
-
$
_
$
$
-
20,000.00
60420
MOTOR VEHICLES
$
8' '�
$
1,275.00
$
-
60436
OTHER IMPROVEMENTS
$
-
$
8,866.46
$
1,275.00
$
20,000.00
TOTAL CAPITAL
$
97,775.46
$100,801.00
$133,288.00
PARKS TOTAL
DEPARTMENT COMMENTARY
FACILITY MAINTENANCE
FUNCTION:
This department performs several functions including Building Maintenance and
repairs, Custodial services, purchasing. Energy Management, Off-Road fuel
administration and function set -up.
PROGRAM MEASUREMENT:
Building Maintenance and repairs; 5 city facilities including City Hall, and Police
Department, Community Center, SAFES barn, Public Library and Facilities
building. Repairs include plumbing, electrical carpentry, general repairs and
services, preventive maintenance prgrams, building access and security, A.DA
building requirements, HVAC repairs, Custodial services 7 city facilities containing
a total of 59 offices and 17 restrooms. Services consist of vacuuming carpet
extracting, sweeping , mopping floors, stripping, waxing & buffing, trash pick up,
sanitary services etc. Purchasing officer; 14 capital outlay items such as
furniture/fixtures and other support equipment. At mid year approximatel
$16,500 in supplies and services have been purchased. Fuel Adminis atory
recovered $10,400 in last eight years. .
FY 88-89
Square feet maintained
35,261
Area vacuumed, square feet
4,084,891
Area buffed, square feet
453,264
Other Areas, square feet
29424,146
Functions/Meetings
549
PROGRAM COMMENTS;
This budget request includes the merger of the Facility Worker position which has
in the past been assigned directly under the Planning Department. This position
will continue to provide services to all city departments. Also included in this
request is a new computer for the department. This department will continue to
provide to provide facility maintenance, custodial, purchasing, function, set -up,
energy and fuel administration services.
ACTUAL
96-97
BUDGET
97 -98
47
BUDGET
98-99
EXPENDITURE
CATEGORY SUMMARY
BUDGET BUDGET BUDGET
96 -97 97 -98 98 -99
61 FACILITY MAINTENANCE
PERSONNEL
$
90,180.00
$
95,852.00
$
104,545.00
SUPPLIES
$
11,357.50
$
11,530.00
$
12,175.00
CONTRACTUAL SERVICES
$
30,298.49
$
29,825.00
$
31,368.00
MAINTENANCE
$
13,504.78
$
9,000.00
$
10,381.00
CAPITAL
$
2,377.00
$
2,150.00
$
-
PARKS TOTAL
$ 147,717.77 $ 148,357.00
48
$ 158,469.00
EXPENDITURE
CATEGORY SUMMARY
BUDGET BUDGET BUDGET
96 -97 97 -98 98 -99
61 FACILITY MAINTENANCE
PERSONNEL
$
90,180.00
$
95,852.00
$
104,545.00
SUPPLIES
$
11,357.50
$
11,530.00
$
12,175.00
CONTRACTUAL SERVICES
$
30,298.49
$
29,825.00
$
31,368.00
MAINTENANCE
$
13,504.78
$
9,000.00
$
10,381.00
CAPITAL
$
2,377.00
$
2,150.00
$
-
PARKS TOTAL
$ 147,717.77 $ 148,357.00 $ 158,469.00
49
GENERAL FUND EXPENDITURE DETAILS
FACILITY MAINTENANCE
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
PERSONNEL
$
64,375.00
$
71,604.00
$
79,864.0
61010
SALARIES
$
4,827.00
$
2,575.00
$
2,650.00
61012
SALARIES O/T
$
5,360.00
$
5,894.00
$
6,445.00
61014
61016
FICA
WORKERS COMP
$
2,318.00
$
$
3,137.00
5,971.00
$
$
2,255.0
5,976.00
61018
GROUP INSURANCE
$
$
5,185.00
4,035.00
$
3,887.00
$
5,627.00
61020
RETIREMENT RESERVE
$
4,080.00
$
2,784.00
$
1,728.00
61024
LONGEVITY
$
90,180.00
$
95,852.00
$
104,545.00
TOTAL PERSONNEL
SUPPLIES
$
416.00
$
400.00
$
400.00
61110
OFFICE SUPPLIES
$
(1,000.00)
61112
POSTAGE
CHEM/MED /LAB SUPPLIES
$
329.00
$
250.00
$
$
250.00
450.00
61114
_
$
180.00
61116
61118
CLOTHING
MOTOR VEHICLE FUEL
$
699.81
$
650.00
50.00
$
$
725.00
50.00
61124
MOTOR VEHICLE SUPPLIES
$
$
20.80
10,891.89
$
$
10,000.00
$
10,300.00
61128
OPERATING SUPPLIES
$
11,357.50
$
11,530.00
$
12,175.00
TOTAL SUPPLIES
CONTRACTUAL SERVICES
$
68.00
$
88.00
$
61214
MEDICAL SVR.
$
_
$
50.00
$
"
61218
ADVERTISING
$
18.00
$
70.00
$
70.00
61220
PRINTING S BINDING
$
968.68
$
1,243.00
$
1,243.00
61224
CITY INSURANCE COMM.
$
21'804.67
$
21
145.00
61228
61228
ELECTRICITY
$
871.43
$
550.00
$
61230
TELOPHONE SVR.
$
2,079.53
$
2,465.00
$
61232
WATER SVR.
$
973.23
$
1,027 00
$
1,027.00
61236
UNIFORM /LAUNDRY
$
25.11
$
$
-
61238
COMP & SUP EQ MAINT. AG
$
3,376.50
$
2'
75
$
2,650.00
61240
OTHER REPAIRIMAINT AGREE
107.00
$
58.00
00
61244
RENTAL EQIPMENT ETC.
$
$
75.00
$
105.00
61252
MEMBERSHIPS PROF. ORGNS. $
6.34
$
80.00
$600.00
61254
CONFERENCE/TRAVEUTRNG
$
$
234-00
$
288.00
61260
LEASE PURCHASE PYMTS.
$
"
TOTAL CONTRACTUAL SERVICES
$
30,298.49
$
29,825.00
$
31,368.00
50
GENERAL FUND EXPENDITURE DETAILS
FACILITY MAINTENANCE
BUDGET
ACTUAL
98 -99
96 -97
MAINTENANCE
7,000.00
$ 250.00
61310 BUILDING MAINT.
$
10,996.61
61312 RADIO /ELECTRONIC EQ.
$
253.00
61314 OTHER VEHICLE MAINT.
$
_
61315 MOTOR VEHICLE -FLEET SVR.
$
502.40
61320 MINOR & OTHER EQUIP.
$
744.77
61332 LANDSCAPE MAINT. NOT PARK
$
1,008.00
TOTAL MAINTENANCE
$
13,504.78
CAPITAL
61423 COMPUTER & SUPPORT EQUIP.
$
-
61426 RADIO & COMM. EQUIP.
$
459.00
61436 OTHER IMPROVEMENTS
$
-
61438 OTHER EQUIPMENT
$
1,918.00
TOTAL CAPITAL
$
2,377.00
FACILITY MAINTENANCE TOTAL
$
147,717.77
51
BUDGET
BUDGET
97 -98
98 -99
$ 7,000.00
$
7,000.00
$ 250.00
$
250.00
$ -
$
1,280.00
$ 600.00
$
701.00
$ 650.00
$
650.00
$ 500.00
$
500.00
s 9,000.00 $ 10,381.00
$ 2,150.00
$ 2,150.00
$ 148,357.00
s -
$ 158,469.00
DEPARTMENT COMMENTARY
ANIMAL CONTROL DEPARTMENT
FUNCTION:
Regulate the keeping of domestic, wild life, livestock, fowl and vicious animals. To
enforce state laws and city ordinances concerning rabies vaccination, registrations
and the number of domestic animals per household . To promote and maintain
adoption program for unclaimed animals in addition to their impoundment and
care. Serve as City of Schertz Health Authority in the investigation and quarantine
of bite/scratch incidents. Provide education and promote the responsible care of all
animals.
PROGRAM MEASUREMENT:
This divisions atitude has brought about a decrease in the number of dogs and cats
found to be at large in the City of Schertz, handled in the year 1996 -1997 . 11,665
miles have been driven on patrol and responding to numerous calls. A total of 1,112
impoundments for the year, 119 of these calls were spent on wildlife an increase of
96 due to the growth of the City. Numerous livestock calls resulting in
impoundment of 2 animals. Adoptions totaled 222, returned 270 animals to their
owners, 498 animals euthenaized , issued 86 citations, sold 977 city licens and
investigated 71 bite/scratch incidents and quarantined these animals.
PROGRAM COMMENTS:
In order to maintain the same level of service in the City of Schertz as well as
providing services to a large portion of Guadalupe County, constructing 18 canine
kennels and expansion of work areas will soon be under construction. Under the
county contract patrol service will be increasing in the city, due to the fact of "on
call" response in the county.
ACTUAL BUDGET BUDGET
97 -98 98-99
96-97
153,487.00 252,955.0 258,512.00
52
DEPARTMENT COMMENTARY
ANIMAL CONTROL DEPARTMENT
FUNCTION:
Regulate the keeping of domestic, wild life, livestock, fowl and vicious animals. To
enforce state laws and city ordinances concerning rabies vaccination, registrations
and the number of domestic animals per household . To promote and maintain
adoption program for unclaimed animals in addition to their impoundment and
care. Serve as City of Schertz Health Authority in the investigation and quarantine
of bite/scratch incidents. Provide education and promote the responsible care of all
animals.
PROGRAM MEASUREMENT:
This divisions atitude has brought about a decrease in the number of dogs and cats
found to be at large in the City of Schertz, handled in the year 1996 -1997 . 11,665
miles have been driven on patrol and responding to numerous calls. A total of 1,112
impoundments for the year, 119 of these calls were spent on wildlife an increase of
96 due to the growth of the City. Numerous livestock calls resulting in
impoundment of 2 animals. Adoptions totaled 222, returned 270 animals to their
owners, 498 animals euthenaized , issued 86 citations, sold 977 city licens and
investigated 71 bite/scratch incidents and quarantined these animals.
PROGRAM COMMENTS:
In order to maintain the same level of service in the City of Schertz as well as
providing services to a large portion of Guadalupe County, constructing 18 canine
kennels and expansion of work areas will soon be under construction. Under the
county contract patrol service will be increasing in the city, due to the fact of "on
call' response in the county.
ACTUAL
96-97
153,487.00
BUDGET
97 -98
252,955.0
53
BUDGET
98-99
258,512.00
CATEGORY SUMMARY
EXPENDITURE
62 ANIMAL CONTROL
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
PERSONNEL
$
90,912.23
$
106,194.00
$
109,335.00
SUPPLIES
$
9,853.70
$
16,946.00
$
14,299.00
CONTRACTUAL SVR.
$
13,771.63
$
20,707.00
$
24,105.00
MAINTENANCE
$
4,315.12
$
6,528.00
$
5,773.00
CAPITAL
$
34,256.92
$
102,580.00
$
105,000.00
ANIMAL CONTROL TOT. $ 199,890.39 $ 252,955.00
54
$ 258,512.00
GENERAL FUND EXPENDITURE DETAILS
ANIMAL CONTROL
PERSONNEL
62010
62012
62014
62016
62018
62019
62020
62024
SALARIES
SALARIES O/T
FICA
WORKERS COMP
GROUP INSURANCE
CERTIFICATION
RETIREMENT RESERVE
LONGEVITY
TOTAL PERSONNEL
SUPPLIES
62110
62112
62114
62116
62118
62124
62128
ACTUAL
96 -97
$ 68,875.83
$ 5,298.57
$ 5,699.02
$ 917.63
$ 3,907.67
$ 4,197.51
$ 2,016.00
$ 90,912.23
BUDGET
97 -98
$ 84,266.00
$ 2,060.00
$ 6,718.00
$ 1,424.00
$ 5,856.00
$ 4,430.00
$ 1,440.00
$106,194.00
BUDGET
98 -99
$ 82,222.00
$ 5,000.00
$ 6,884.00
$ 959.00
$ 5,976.00
$ 1,800.00
$ 5,534.00
$ 960.00
$109,335.00
OFFICE SUPPLIES
POSTAGE
$
580.09
$
792.00 $
CHEM/MED/LAB SUPPLIES
$
$
72.43
2,875.40
$
75.00 $
CLOTHING
$
618'81
$
$
4,182.00 $
MOTOR VEHICLE FUEL
WATER SVR.
1,424 71
$
3,160.00 $
MOTOR VEHICLE SUPPLIES
$
MEMBERSHIPS PROF. ORG.
62253
1,574.00 $
OPERATING SUPPLIES
$
4,282.26
$
$
1,105.00 $
$
1,158.52
$
1,700.00
6,058.00 $
TOTAL SUPPLIES
CONTRACTUAL SERVICES
62214
MEDICAL SERVICES
62218
ADVERTISING
62220
PRINTING & BINDING
62222
OFFICE COPY SVR.
62224
CITY INSURANCE COMM.
62228
ELECTRICITY
62230
TELEPHONE SVR.
62232
WATER SVR.
62236
UNIFORM/LAUNDRY
62244
RENTAL EQUIPMENT, ETC.
62252
MEMBERSHIPS PROF. ORG.
62253
SUBSCRIPT /PUBLICATIONS
62254
CONFERENCE/TRAVEL
62260
LEASE PURCHASE PYMTS.
TOTAL CONTRACTUAL SERVICES
792.00
75.00
4,182.00
1,500.00
2,500.00
350.00
4,900.00
$ 9,853.70 $ 16,946.00 $ 14,299.00
$
3,714.82
$
5,250.00
$
5,250.00
$
102.50
$
-
$
200.00
$
1,194.84
$
1,400.00
$
1,400.00
$
$
1,128.88
$
$
200.00
1,712.00
$
$
200.00
$
2,762.27
$
3,990.00
$
3,000.00
4,590.00
$
1,158.52
$
1,700.00
$
2, 860.00
$
908.59
$
1,958.00
$
1,958.00
$
1,297.35
$
1,755.00
$
1,755.00
$
276.00
$
182.00
$
234.00
$
130.00
$
125.00
$
145.00
$
37.00
$
275.00
$
75.00
$
1,060.86
$
1,926.00
$
2,438.00
$
-
$
234.00
$
_
$13,771.63 $ 20,707.00 $ 24,105.00
55
GENERAL FUND EXPENDITURE DETAILS
ACTUAL
ANIMAL CONTROL 96 -97
$ 933.82
$ 144.00
$ 117.35
$ 3,119.95
$ 4,315.12
$ 18,915.92
$ 1,090.00
$ 14,251.00
$ 34,256.92
$199,890.39
56
BUDGET
97 -98
$ 1,803.00
$ 475.00
$ 2,800.00
$ 1,450.00
$ 6,528.00
$ 95,000.00
$ 520.00
$ 2,060.00
$ 5,000.00
$102,580.00
$252,955.00
BUDGET
98 -99
$ 1,800.00
$ 400.00
$ 850.00
$ 1,723.00
$ 1,000.00
$ 5,773.00
$105,000.00
$105,000.00
$ 258,512.00
MAINTENANCE
62310
BUILDING MAINT.
62312
RADIO/ELECTRONIC EQ.
62314
OTHER MOTOR VEH. MAINT.
62315
MOTOR VEH: FLEET SVR.
62320
MINOR & OTHER EQ.
TOTAL MAINTENANCE
CAPITAL
62412
BUILDING
62420
MOTOR VEHICLES
62422
OFFICE EQUIPMENT
62423
COMPUTER & SUPPORT EQ.
62426
RADIO & COMM EQUIPMENT
62438
OTHER EQUIPMENT
TOTAL CAPITAL
ANIMAL CONTROL TOTAL
$ 933.82
$ 144.00
$ 117.35
$ 3,119.95
$ 4,315.12
$ 18,915.92
$ 1,090.00
$ 14,251.00
$ 34,256.92
$199,890.39
56
BUDGET
97 -98
$ 1,803.00
$ 475.00
$ 2,800.00
$ 1,450.00
$ 6,528.00
$ 95,000.00
$ 520.00
$ 2,060.00
$ 5,000.00
$102,580.00
$252,955.00
BUDGET
98 -99
$ 1,800.00
$ 400.00
$ 850.00
$ 1,723.00
$ 1,000.00
$ 5,773.00
$105,000.00
$105,000.00
$ 258,512.00
DEPARTMENT COMMENTARY
SWIMMING POOL DEPARTMENT
FUNCTION:
To provide and maintain a well managed and safe enviroment for aquatic pleasures
for the citizens of our community. Provide for a system of instruction in aquatics
safety, recreation swimming, and physical fitness.
PROGRAM MEASUREMENT:
Tested in the form of admission fees, special function activities and training.
Includes fee for daily gate entry, annual season passes, reservations, swimming
lessons, aerobics, water safety. The classes for the FY%/97 were as follows:
Admission Fees
Daily Fee
Passes
Lessons
Beginner 1 & 2
Intermediate
Water Babies
Advance
Pool Maint. & Repairs
PROGRAM COMMENTS;
Since the introduction of the double slide, activity has increased compared to the
former high dive. We have increased the budget account # 63310 to perform major
maintenenance in the pump control room, replacing valves and piping that are
rusted or non - functional.
ACTUAL BUDGET BUDGET
96-97 97 -98 98 -99
62,888.00 90,475.00 73,798.00
57
EXPENDITURE
63 POOL
CATEGORY SUMMARY
ACTUAL BUDGET
96 -97 97 -98
PERSONNEL
$
42,688.33
$
47,812.00
$
SUPPLIES
$
10,212.91
$
10,067.00
$
CONTRACTUAL SVR.
$
9,025.76
$
8,437.00
$
MAINTENANCE
$
960.87
$
5,059.00
$
CAPITAL
$
-
$
19,100.00
$
POOL TOTAL $ 62,887.87 $ 90,476.00
58
BUDGET
98 -99
49,182.00
9,225.00
9,882.00
5,509.00
$ 73,798.00
GENERAL FUND EXPENDITURE DETAILS
CONTRACTUAL SERVICES
63214
MEDICAL SVR.
$
ACTUAL
$
BUDGET
BUDGET
POOL
63218
ADVERTISING
96 -97
291.65
97 -98
-
98 -99
PERSONNEL
63224
CITY INS. COMM.
$
1,520.33
$
900.00
$
63010
SALARIES
$
38,326.50
$
43,038.00
$ 43,000.00
63012
SALARIES /OVERTIME
63230
TELEPHONE SVR.
$
-
$
2,000.00
63014
FICA
$
2,931.97
$
3,292.00
$
3,443.00
63016
WORKERS COMP.
$
1,429.86
$
1,482.00
$
739.00
TOTAL PERSONNEL
$
42,688.33
$
47,812.00
$ 49,182.00
SUPPLIES
398.00
$
398.00
63260
LEASE/PURCHASE/PYMTS
$
-
63110
OFFICE SUPPLIES
$
121.85
$
235.00
$
235.00
63114
CHEM/MED/LAB /SUPPLIES
$
7,096.68
$
7,725.00
$
6,750.00
63116
CLOTHING
$
1,227.37
$
825.00
$
975.00
63118
MOTOR VEHICLE FUEL
$
-
$
15.00
$
15.00
63128
OPERATING SUPPLIES
$
1,266.74
$
700.00
$
700.00
63130
MINOR EQ. SUPPLIES
$
500.27
$
567.00
$
550.00
TOTAL SUPPLIES
$10,212.91
$
10,067.00
$
9,225.00
CONTRACTUAL SERVICES
63214
MEDICAL SVR.
$
1,358.00
$
1,400.00
$
1,400.00
63218
ADVERTISING
$
291.65
$
-
$
200.00
63224
CITY INS. COMM.
$
1,520.33
$
900.00
$
1,677.00
63228
ELECTRICITY
$
3,563.52
$
3,500.00
$
3,100.00
63230
TELEPHONE SVR.
$
469.22
$
320.00
$
640.00
63232
WATER SVR.
$
1,073.33
$
900.00
$
1,400.00
63252
MEMBERHIPS /PROF.ORG.
$
70.50
$
1,019.00
$
1,019.00
63254
CONFERENCE/TRAVEL/TRNG
$
679.21
$
398.00
$
398.00
63260
LEASE/PURCHASE/PYMTS
$
-
$
-
$
48.00
TOTAL CONTRACTUAL SERVICES
$
9,025.76
$
8,437.00
$
9,882.00
MAINTENANCE
63310
BUILDING MAINT.
$
615.60
$ 1,973.00
$
2,500.00
63312
RADIO /ELECTRONIC EQUIP.
$
-
$ 40.00
$
40.00
63316
WATER & SEWER MAINT.
$
28.27
$ 436.00
$
436.00
63320
MINOR & OTHER EQUIP.
$
317.00
$ 633.00
$
633.00
63326
POWERED EQUIP. MAINT.
$
-
$ 1,977.00
$
1,900.00
TOTAL MAINTENANCE
$
960.87
$ 51059.00
$
5,509.00
CAPITAL
63436
OTHER IMPROVEMENTS
$
-
$19,100.00
$
-
TOTAL CAPITAL
$
-
$19,100.00
$
-
POOL TOTAL
$ 62,887.87
$ 90,475.00
$ 73,798.00
59
DEPARTMENT COMMENTARY
ADMINISTRATION DEPARTMENT
FUNCTION:
Administration covers three functions: (a) City Secretary maintains alcoholic
beverage permits, property liability records, contract files, easement right -of -way
files and quit claim deed files. Coordinates, attends and prepares minutes of all City
Council meetings and workshops. Prepares ordinances, resolutions and
proclamations. Conducts all City elections. Prepares department's budget. Is
responsible for keeping the Code updated, implementing the Records Management
Program and making the daily deposits. Also serves as back up person for Data
System Administration. Serves on various committees such as Personnel
Committee, Computer Committee and Employee of the Quarter Committee.
Attends several seminar and training courses throughout the year.
b) Receptionist answers telephone and routes all calls to appropriate stations.
Provides back up at counter for personal contact, general information, payment
receipts, health cards, garage sale permits, rentals, etc. also files, types, does
computer work, etc. as requested by other departments. Attends training courses
throughout the year. Is responsible for collection of NSF checks.
c) Cash Collection Clerk provides customer service through counter contact,
general information, payment receipts, health cards, garage sale permits, rentals,
etc. Balances cash drawer. Provides back up when Receptionist is ill or on vacation.
Does miscellaneous tasks as required by other departments. Attends training
courses throughout the year.
PROGRAM MEASUREMENT:
City Secretary (in conjunction with Elections Administrator) held an officer
election, a charter ammendment election, a bond issue election and a sales tax
election. Coordinated 48 Council meetings/workshops. Prepared 48 sets of minutes,
35 ordinances, 11 resolutions and 7 proclamations. Attended an election law
seminar and certification course seminar.
Between the Receptionist and the Cash Collections Clerk, they waited on an
estimated average of 20,000 plus customers and answered an estimated average of
30,000 plus phone calls. They also prepared receipts for 25 vendor permits, 350
garage sale permits, 400 health cards and 100 facility rentals. Each plans to attend
a training seminar and certification course seminar.
.�
DEPARTMENT COMMENTARY
ADMINISTRATION (continued)
The first half of the Records Management Plan (approval of retention schedule by
the State Library) has been accomplished. The second half, a destruction schedule,
still needs to be accomplished. The updating of the Code is an ongoing process and
the possibility of hiring an intern for several months (someone who can devote their
full time to it) has been discussed. I feel this would be an excellent idea and would
get the update of the Code back on track. Having joint elections with the Elections
Administrator has proved to be good for everyone involved. The sharing of
responsibilities between the Receptionist and the Cash Collections Clerk seem to be
going smoothly.
ACTUAL
96-97
117,267.00
BUDGET
97 -98
105,707.00
61
BUDGET
98-99
88,234.00
CATEGORY SUMMARY
EXPENDITURE BUDGET BUDGET
96 -97 97 -98
64 ADMINISTRATION
BUDGET
98 -99
PERSONNEL
$
83,483.70 $
79,710.00 $
SUPPLIES
$
8,604.74 $
6,175.00 $
CONTRACTUAL SERVICES
$
19,250.36 $
19,822.00 $
MAINTENANCE
$
- $
$
CAPITAL
$
- $
i
61,583.00
5,950.00
20,701.00
ADMINISTRATION TOT. $ 111,338.80 $ 105,707.00 $ 88,234.00
62
GENERAL FUND EXPENDITURE DETAILS
ADMINISTRATION
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
PERSONNEL
64010
64012
SALARIES
SALARIES O/T
$
66,337.16
$
64,558.00
$
49,590.00
64014
FICA
$
$
21.36
5,001.54
$
$
206.00
5,106.00
$
$
50.00
3,915.00
64016
WORKERS COMP
$
134.43
$
161.00
$
85.00
64018
GROUP INSURANCE
$
5,452.10
$
4,392.00
$
2,988.00
64020
RETIREMENT RESERVE
$
3,801.11
$
3,367.00
$
3,419.00
64024
LONGEVITY
$
2,736.00
$
1,920.00
$
1,536.00
TOTAL PERSONNEL
$
83,483.70
$
79,710.00
$ 61,583.00
SUPPLIES
64110
OFFICE SUPPLIES
$
5,154.15
$
4,875.00
$
5,000.00
64112
POSTAGE
$
3,100.59
$
1,000.00
$
500.00
64124
MOTOR VEHICLE SUPPLIES
$
350.00
$
300.00
$
450.00
TOTAL SUPPLIES
$
8,604.74
$
6,175.00
$
5,950.00
CONTRACTUAL SRV.
64220
PRINTING & BINDING
$
3,611.60
$
1,800.00
$
1,800.00
64222
OFFICE COPY SRV.
$
430.00
$
452.00
$
475.00
64224
CITY INSURANCE COMM.
$
808.68
$
1,021.00
$
955.00
64230
TELEPHONE SRV.
$
710.27
$
600.00
$
600.00
64238
COMP & SUP EQ. MAINT. AG.
$
25.11
$
26.00
$
26.00
64240
OTHER REPAIR/MAINT AG.
$
10,002.97
$
9,050.00
$ 10,485.00
64252
MEMBERSHIPS PROF. ORG.
$
345.00
$
265.00
$
265.00
64253
SUBSCRIPT /PUBLICATIONS
$
331.70
$
275.00
$
305.00
64254
CON FERENCE/TRAVEL TRNG.
$
2,923.25
$
3,130.00
$
2,590.00
64260
LEASE/PURCHASE PYMTS.
$
61.78
$
203.00
$
200.00
64268
RECORDS MGMT.
$
-
$
3,000.00
$
3,000.00
TOTAL CONTRACTUAL SRV.
$
19,250.36
$
19,822.00
$ 20,701.00
ADMINISTRATION TOTAL
$ 111,338.80
$105,707.00
$ 88,234.00
63
DEPARTMENT COMMENTARY
LIBRARY DEPARTMENT
FUNCTION:
I. MISSION STATEMENT
The Schertz PUBLIC Library shall serve the community as a center of reliable
information and provide opportunity and encouragement for people of all ages to
educate themselves continually. The Library will assemble, preserve and make
easily available to all patrons, printed and other materials that will assist them in
fields of knowledge and recreation.
H. ROLES
The Schertz Library Advisory Board has adopted the following roles as guidelines
for planning and operations of the Library:
REFERENCE LIBRARY: The Library actively provides timely, accurate and
useful information for community residents.
PRESCHOOLERS' DOOR TO LEARNING: The Library encourages young
children to develop an interest in reading and learning through services for
children, and for parents and children together.
POPULAR MATERIALS LIBRARY: Library features of all agent , high demand,
high interest materials in a variety f formats for
SECONDARY ROLES
INDEPENDENT LEARNING CENTER: The Library supports individuals of all
ages pursuing a sustained program of learning independent of any educational
provider.
FORMAL EDUCATION SUPPORT CENTER: The Library assists students of all
ages in meeting educational objectives established during their formal courses of
study.
PROGRAM MEASUREMENT:
Growth of the population of the Library services area as well as the rapid expansion
of all things electronic, seems to be the main reason for the continued increase in the
Library's statistics. Electronic technology makes the measurement of Library usage
easier and it encourages use as well. The increased population of the area naturally
Girl
DEPARTMENT COMMENTARY
LIBRARY (continued)
contributes to the increased Library patron count. Daily Library statistics are
recorded in areas of types and amounts of Library materials that are checked out,
returned, lost requested and reserved. Manual records are maintained that keep
track of the amount of patrons that actually walk into the Library, persons who
attend special programs and telephone calls answered, as well as the amount of
hours that volunteers contribute to the community by helping out at the Library.
The first nine months of FY indicate record breaking Library usage and
transactions. This means that the public library is alive and well in the City of
Schertz and there is no reason to believe that this will change in the near future.
Statistics for first nine months of FY 97.
Registered Library Users
Library Materials Checked Out
Hours Volunteered
Actual Library Visits
Telephone Calls Received
PROGRAM COMMENTS:
The focus for FY 98 will be to continue to pursue ways to provide more electronic
resources to the public by taking advantage of the grants that are available at this
time. Electronic Technology is amazing and appealing, but the balance of humanity
and technology is necessary. To that end, the library will strive to improve customer
service, initiate programs for staff development and continue to pay attention to the
roles and missions of the Schertz Library and the City of Schertz.
ACTUAL
96 -97
196,843.00
BUDGET
97 -98
181,334.00
65
BUDGET
98-99
195,944.00
EXPENDITURE
65 LIBRARY
CATEGORY SUMMARY
ACTUAL BUDGET BUDGET
96-97 97 -98 98 -99
PERSONNEL
$
122,078.09
$
122,528.00
$
134,062.00
SUPPLIES
$
5,282.99
$
4,550.00
$
5,300.00
CONTRACTUAL SVR.
$
19,607.17
$
17,616.00
$
18,282.00
MAINTENANCE
$
7,548.57
$
2,040.00
$
2,800.00
CAPITAL
$
42,326.67
$
34,600.00
$
35,500.00
LIBRARY TOTAL $ 196,843.49 $ 181,334.00
66
$ 195,944.00
LIBRARY
PERSONNEL
GENERAL FUND EXPENDITURE DETAILS
ACTUAL
96 -97
65010
SALARIES
65012
SALARIES /OVERTIME
65014
FICA
65016
WORKERS COMP
65018
GROUP INSURANCE
65020
RETIREMENT RESERVE
65024
LONGEVITY
TOTAL PERSONNEL
SUPPLIES
65110 OFFICE SUPPLIES
65112 POSTAGE
65128 OPERATING SUPPLIES
TOTAL SUPPLIES
CONTRACTUAL SERVICES
65213
COMPUTER FEES /LIC.
65214
MEDICAL SERVICES
65216
CONSULT /PROF /SVR.
65218
ADVERTISING
65220
PRINTING & BINDING
65224
CITY INS. COMM.
65228
ELECTRICITY
65230
TELEPHONE SERVICE
65232
WATER & SEWER
65238
SUPPORT EQ/MAINT
65240
OTHER REPAIR /MAINT AG
65250
ANNUAL AWARDS
65252
PROFESSIONAL ORG.
65254
CONF/TRAVEL/TRNG.
65260
LEASE PURCH /PYMTS.
65264
SPECIAL EVENTS
TOTAL CONTRACTUAL SVR.
MAINTENANCE
65310 BUILDING MAINT.
65312 RADIO /ELECTRONIC EQ
65332 LAND MAINT/NOT PARK
TOTAL MAINTENANCE
CAPITAL
65416 FURNITURE/FIXTURES
65418 LIBRARY BOOKS
65423 COMP /SUPPORT EQ.
TOTAL CAPITAL
LIBRARY TOTAL
BUDGET BUDGET
97 -98 98 -99
$
98,202.26
$100,665.00
$
111,318.00
$
-
$
-
$
500.00
$
7,730.15
$
7,935.00
$
8,804.00
$
236.82
$
298.00
$
218.00
$
5,948.79
$
5,856.00
$
4,482.00
$
5,640.07
$
4,798.00
$
5,476.00
$
4,320.00
$
2,976.00
$
3,264.00
$
122,078.09
$
122,528.00
$
134,062.00
$
1,482.47
$
3,000.00
$
3,800.00
$
383.79
$
550.00
$
500.00
$
3,416.73
$
1,000.00
$
1,000.00
$
5,282.99
$
4,550.00
$
5,300.00
$
-
$
1,500.00
$
-
$
-
$
88.00
$
200.00
$
2,013.00
$
500.00
$
-
$
-
$
164.00
$
200.00
$
750.00
$
598.00
$
850.00
$
964.02
$
1,235.00
$
1,270.00
$
6,373.46
$
5,800.00
$
5,800.00
$
1,802.99
$
1,440.00
$
1,800.00
$
491.70
$
500.00
$
500.00
$
2,475.00
$
2,500.00
$
4,000.00
$
3,003.83
$
1,509.00
$
1,509.00
$
-
$
150.00
$
200.00
$
450.00
$
280.00
$
300.00
$
1,235.17
$
1,274.00
$
1,473.00
$
48.00
$
78.00
$
80.00
$
-
$
-
$
100.00
$
19,607.17
$
17,616.00
$
18,282.00
$
7,128.57
$
1,500.00
$
2,300.00
$
120.00
$
300.00
$
200.00
$
300.00
$
240.00
$
300.00
$
7,548.57
$
2,040.00
$
2,800.00
$
670.00
$
406.00
$
500.00
$ 39,862.67
$ 32,400.00
$
35,000.00
$
1,794.00
$
1,794.00
$
-
$ 42,326.67
$ 34,600.00
$
35,500.00
$ 196,843.49 $ 181,334.00 $ 195,944.00
GTA
DEPARTMENT COMMENTARY
MANAGEMENT SERVICES
FUNCTION:
The Management Services Department consists of three distinct functions:
Economic Development; Personnel (and associated employee benefit programs,
health/life insurance, TMRS); and Risk Management (liability, property, and
Workers Compensation programs). The department is staffed with one director
and one personnel clerk. The focus of this department is Economic Development.
This department also provides support to several citizen groups: Executive x cuts Board of
to the Schertz Development Foundation and Schertz y
Directors; and direct stab support to the Schertz Economic Development
Commission. This department also serves as the City of Schertz represenative to
several outside agencies: The Austin/San Antonio Corridor Council (currently has
a seat on the Executive Committee and chairs the Economic Development
Committee) ; Texas Economic Development Council; and works closely with
economic development allies in the area and the State. The department head also
serves as Administrative Assistant to the City Manager and Budget Officer.
PROGRAM MEASUREMENT:
Progress in Economic Development is always difficult to measure. We continue to
have successes with new company relocations and some expansions. This trend will
continue to increase as well as the quality of the prospect and the size of the project.
Emphasis will be on continued marketing outside the local area. Our success in this
area is more nearly measured in terms of future years' development. Personnel
programs continue to expand as the City adds employees, and increases its
sophistication of services. Risk Management Programs have stabilized with all Risk
Management activities consolidated with TML programs.
PROGRAM COMMENTS:
The Economic Development Program is active and working. Its development has
been slow and laborious, but the focus remains e debt
making now,
only last in the short term. With the investment w are
will be positioned to benefit over the long term. The payoff will be (1) the expansion
of our commercial tax base which
new jobs which will have long ot rtn�ting benefits rates, and (2) the creation o
the community.
The pace of development along Schertz Parkway will accelerate the Tax Increment
Financing Program. It is estimated this program is 10 years ahead of schedule. It is
likely work can begin on the Schertz Parkway expansion within the next two years.
M.
DEPARTMENT COMMENTARY
MANAGEMENT SERVICES (continued)
Personnel programs have remained basically intact. However, the additional staff
added over the last several years has increased the level of activity.
The goal remains long- term stability with programs designed to insure our quality
of life, which is our community's strongest asset.
ACTUAL BUDGET BUDGET
96-97 97 -98 98-99
82,359.00 80,859.00 85,834.00
W,
CATEGORY SUMMARY
EXPENDITURE ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
66 MANAGEMENT SERVICES
PERSONNEL
i
65,887.00
$
63,034.00
$
69,019.00
SUPPLIES
Z
1,234.00
$
1,645.00
$
1,700.00
CONTRACTUAL SVR.
$
13,158.00
$
14,100.00
$
15,015.00
MAINTENANCE
$
-
$
-
$
CAPITAL
$
2,404.00
$
2,080.00
$
100.00
MGMT. SVR. TOT. $ 82,683.00 $ 80,859.00
70
$ 85,834.00
GENERAL FUND EXPENDITURE DETAILS
MANAGEMENT SERVICES
PERSONNEL
66010
SALARIES
66012
SALARIES O/T
66014
FICA
66016
WORKERS COMP
66018
GROUP INSURANCE
66020
RETIREMENT RESERVE
66024
LONGEVITY
TOTAL PERSONNEL
SUPPLIES
72.00
66110
OFFICE SUPPLIES
66112
POSTAGE
66134
MERCHANDISE
TOTAL SUPPLIES
CONTRACTUAL SERVICE
66213
COMPUTER FEES /LICENSES
66214
MEDICAL SERVICES
66215
LEGAL SERVICES
66216
OTHER CONSULT /PROF. SRV.
66218
ADVERTISING
66220
PRINTING & BINDING
66222
OFFICE COPY SRV.
66224
CITY INSURANCE COMM.
66230
TELEPHONE SRV.
66238
COMP & SUP EQ. MAINT. AG.
66240
OTHER REPAIR/MAINT. AG.
66252
MEMBERSHIPS PROF. ORG.
66253
SUBSCRIPT /PUBLICATIONS
66254
CONFERENCE/TRAVEL/TRNG.
66260
LEASE PURCH /PYMTS
66262
CONTINGENCIES
66264
SPECIAL EVENTS
TOTAL CONTRACTUAL SERVICES
CAPITAL
$
66416
FURNITURE/FIXTURES
66422
OFFICE EQUIPMENT
66423
COMPUTER & SUPPORT EQ.
66438
OTHER EQUIPMENT
TOTAL CAPITAL
MANAGEMENT SERVICES TOTAL
ACTUAL
BUDGET
BUDGET
-
96 -97
-
97 -98
$166.00
98 -99
$
54,787.00
$
52,326.00
$
56,457.00
$
72.00
$
309.00
$
350.00
$
4,259.00
$
4,072.00
$
4,412.00
$
109.00
$
128.00
$
96.00
$
2,781.00
$
2,938.00
$
2,988.00
$
3,063.00
$
2,685.00
$
3,852.00
$
816.00
$
576.00
$
864.00
$
65,887.00
$
63,034.00
$
69,019.00
$
358.00
$
445.00
$
475.00
$
392.00
$
400.00
$
425.00
$
484.00
$
800.00
$
800.00
$ 1,234.00 $ 1,645.00 $ 1,700.00
71
$ 13.00
$
-
$
-
$166.00
$
-
$
'
$
500.00
$
-
$
-
$
_
$
-
$
600.00
$
51.00
$
500.00
$
500.00
$
497.00
$
900.00
$
1,000.00
$
129.00
$
135.00
$
135.00
$
694.00
$
971.00
$
975.00
$
1,806.00
$
1,500.00
$
1,600.00
$
26.00
$
26.00
$
-
$
289.00
$
220.00
$
230.00
$
543.00
$
345.00
$
345.00
$
238.00
$
330.00
$
380.00
$
4,892.00
$
6,174.00
$
5,950.00
$
63.00
$
78.00
$
-
$
371.00
$
500.00
$
800.00
$
3,059.00
$
2,421.00
$
2,500.00
$
13,158.00
$
14,100.00
$
15,015.00
$
_
$
-
$
100.00
$
18.00
$
-
$
-
$
2,126.00
$
2,000.00
$
-
$
260.00
$
80.00
$
-
$
2,404.00
$
2,080.00
$
100.00
$
82,683.00
$
80,859.00
$
85,834.00
71
DEPARTMENT COMMENTARY
NON - DEPARTMENTAL
FUNCTION:
This account includes a number of expenses and payments that are not
speck to an individual function/department. Items in this account include
audit cost, newsletter printing, contract amounts for emergency ambulance
service, general fund debt service and a portion of data processing.
Additionally this account contains provisions for contingency funds.
ACTUAL
96 -97
354,576.
BUDGET
97 -98
394,504.
72
BUDGET
98 -99
CATEGORY SUMMARY
EXPENDITURE
67 NON - DEPARTMENTAL
BUDGET BUDGET BUDGET
96 -97 97 -98 98 -99
PERSONNEL
$
-
$
3,500.00
$
10,500.00
SUPPLIES
$
-
$
888.00
$
2,500.00
CONTRACTUAL SERVICES
$
404,539.28
$
425,073.00
$
414,718.00
MAINTENANCE
$
1,710.17
$
300.00
$
300.00
CAPITAL
$
1,148.99
$
10,000.00
$
-
NON DEPARTMENTAL
$
407,398.44
$
439,761.00
$
428,018.00
73
GENERAL FUND EXPENDITURE DETAILS
CONTRACTUAL SERVICES
67213
COMPUTER FEES & LICENSES
ACTUAL
527.65
BUDGET
BUDGET
$
-
96 -97
MEDICAL SERVICE
97 -98
80,662.50
98 -99
NON - DEPARTMENTAL
$
80,290.00
67216
OTHER CONSULT/PROF. SRV.
$
1,425.60
PERSONNEL
22,800.00
$
22,800.00
67217
AUDITOR/ACCTG. ARV.
$
67017 GROUP INSURANCE (LTD)
$
-
$
-
$
7,000.00
67022 UNEMPLOYMENT CLAIMS
$
-
$
3,500.00
$
3,500.00
TOTAL PERSONNEL
$
-
$
3,500.00
$
10,500.00
SUPPLIES
TRANSFER P/D FORFEITURES
$
30,000.00
$
-
$
67112 POSTAGE
$
2,500.00
$
888.00
$
2,500.00
TOTAL SUPPLIES
$
2,500.00
$
888.00
$
2,500.00
CONTRACTUAL SERVICES
67213
COMPUTER FEES & LICENSES
$
527.65
$
-
$
-
67214
MEDICAL SERVICE
$
80,662.50
$
69,930.00
$
80,290.00
67216
OTHER CONSULT/PROF. SRV.
$
1,425.60
$
22,800.00
$
22,800.00
67217
AUDITOR/ACCTG. ARV.
$
15,650.00
$
11,500.00
$
12,500.00
67220
PRINTING & BINDING
$
3,103.83
$
3,375.00
$
3,500.00
67224
CITY INSURANCE COMM.
$
1,151.52
$
-
$
1,000.00
67235
TRANSFER P/D FORFEITURES
$
30,000.00
$
-
$
-
67254
CONFERENCE/TRAVEL/TRNG.
$
-
$
1,500.00
$
-
67256
INTER FUND/CHARGES ADMIN..
$
20,000.00
$
20,000.00
$
20,000.00
67258
DEBT SERVICE
$ 221,235.00
$ 218,999.00
$196,828.00
67260
LEASE PURCHASE/PYMTS
$
-
$
36,969.00
$
-
67262
CONTINGENCIES
$
21,382.18
$
20,000.00
$
20,000.00
67266
TAX INCREMENT FINANCE
$
9,401.00
$
20,000.00
$
40,000.00
67269
COMPUTER & CONSULTING
$
-
$
-
$
12,000.00
67270
TV NEWS PROGRAM
$
-
$
-
$
5,800.00
TOTAL CONTRACTUAL SERVICE
$ 404,539.28
$ 425,073.00
$ 414,718.00
MAINTENANCE
67312
RADIO/ELECTRONIC EQUIP.
$
1,710.17
$
300.00
$
300.00
TOTAL MAINTENANCE
$
1,710.17
$
300.00
$
300.00
CAPITAL
67423 COMPUTER & SUPPORT EQUIP.
$ 1,148.99
$ 10,000.00
$ -
67490 TRANSFER OUT
$ -
$ -
$ -
TOTAL CAPITAL
$ 1,148.98
$ 10,000.00
$ -
NON DEPARTMENTAL TOTAL
$ 409,898.44
$ 439,761.00
$ 428,018.00
E&
DEPARTMENT COMMENTARY
FINANCE DEPARTMENT
FUNCTION:
The purpose of the finance department is to provide financial management
assistance to the City Manager. To provide assistance to all departments with the
budget, purchasing, accounts payable and payroll, and ensure that year end
transactions are completed for the annual audit. The department consists of the
Comptroller, Senior Finance Clerk, and two Finance Clerks.
PROGRAM MEASUREMENT:
Exhibits the knowledge and ability to communicate effectively with all department
heads, employees and vendors on all aspects of Govermental Accounting, Auditing
and Financial Reporting. Provides timely and thorough reports and studies as
required.
ACTUAL BUDGET BUDGET
96-97 97 -98 98 -99
.00 128,236.00 154,080.00
75
CATEGORY SUMMA0V
EXPENDITURE ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
68 FINANCE
PERSONNEL
$ -
$
111,366.00
$
123,210.00
SUPPLIES
$ -
$
3,015.00
$
3,000.00
CONTRACTUAL SVR.
$ -
$
11,075.00
$
12,270.00
MAINTENANCE
$ -
$
-
$
-
CAPITAL
$ -
$
2,780.00
$
15,600.00
FINANCE TOT.
s - $ 128,236.00
76
$ 154,080.00
GENERAL FUND EXPENDITURE DETAILS
ACTUAL BUDGET
96 -97 97 -98
FINANCE
PERSONNEL
68010
SALARIES
68012
SALARIES O/T
68014
FICA
68016
WORKERS COMP
68018
GROUP INSURANCE
68020
RETIREMENT RESERVE
68024
LONGEVITY
TOTAL PERSONNEL
SUPPLIES
$
68110
OFFICE SUPPLIES
68112
POSTAGE
TOTAL SUPPLIES
5,856.00
CONTRACTUAL SERVICES
68213
PRINTING & BINDING
68222
OFFICE COPY SRV.
68224
CITY INSURANCE COMM.
68230
TELEPHONE SRV.
68238
COMP & SUP EQ. MAINT. AG.
68240
OTHER REPAIR/MAINT AG.
68252
MEMBERSHIPS PROF. ORG.
68253
SUBSCRIPT /PUBLICATIONS
68254
CONFERENCE/TRAVEL/TRNG
68260
LEASE/PURCHASE PYMTS.
TOTAL CONTRACTUAL SERVICES
CAPITAL
$
68416
FURNITURE/FIXTURES
68423
COMPUTER & SUPPORT EQ
TOTAL
CAPITAL
FINANCE TOTAL
BUDGET
98 -99
$ -
$
91,272.00
$
99,355.00
$ -
$
690.00
$
1,200.00
$ -
$
7,143.00
$
7,839.00
$ -
$
159.00
$
168.00
$ -
$
5,856.00
$
5,976.00
$ -
$
4,710.00
$
6,752.00
$ -
$
1,536.00
$
1,920.00
$ -
$ 111,366.00
$ 123,210.00
$ -
$
2,115.00
$
2,000.00
$ -
$
900.00
$
1,000.00
$ -
$
3,015.00
$
3,000.00
$ -
$
4,657.00
$
4,800.00
$ -
$
100.00
$
100.00
$ -
$
1,191.00
$
1,191.00
$ -
$
667.00
$
700.00
$ -
$
626.00
$
626.00
$ -
$
300.00
$
350.00
$ -
$
413.00
$
500.00
$ -
$
80.00
$
100.00
$ -
$
2,963.00
$
3,825.00
$ -
$
78.00
$
78.00
$ -
$
11,075.00
$
12,270.00
$ 415.00 $ 600.00
$ 2,365.00 $ 15,000.00
$ 2,780.00 $ 15,600.00
$ - $128,236.00 $ 154,080.00
77
WATER FUND REVENUE DETAIL
78
ACTUAL
BUDGET
BUDGET
REVENUE
96 -97
97 -98
98 -99
43024
MISC. CHARGES
$
18,399.21
$
16,500.00
$
16,500.00
43034
SALE OF METERS
$
27,708.59
$
19,500.00
$
21,500.00
43036
SALE OF WATER
$1,459,257.72
$1,218,014.00
$1,448,011.00
43040
SERVICE CHARGES
$
3,770.00
$
3,000.00
$
3,990.00
43042
SEWER CHARGES
$
900,576.79
$
842,494.00
$
842,494.00
43046
SOLID WASTE COLLECTION
$
107,546.03
$
82,459.00
$
92,202.00
43052
TRANSFER FEE
$
740.00
$
580.00
$
615.00
43056
WATER PENALTIES
$
50,718.20
$
45,000.00
$
48,000.00
46614
EQUIP. REPLACEMENT
$
70,000.00
$
55,600.00
46618
TRANSFER FR. BONDS
$
-
$
18,000.00
$
-
47010
INTEREST/WATER & SWR
$
157,242.82
$
125,800.00
$
19,000.00
47036
INTEREST /REV. BOND I & S
$
-
$
-
47046
INTEREST W/S CAP. IMPR.
$
369.22
$
-
$
-
47048
INTEREST W/S CAP. RESERVE
$
310.93
$
-
$
-
47060
INVESTMENTS
$
-
$
24,000.00
$
-
47064
INT. REV. BOND RES. /SCHERTZ
$
16,315.64
$
15,655.00
$
-
48031
PW SALARY ADJUSTMENT
$
20,000.00
$
20,000.00
$
20,000.00
48050
WS LINE CONST. REIMB.
$
42,362.08
$
30,000.00
$
46,000.00
48110
SALE OF PROPERTY
$
2,360.00
48116
PROJECT REIMBURSEMENT
$
677.66
$
-
$
-
48118
AACOG GRANT
$
-
$
-
$
-
48119
GUADCO 11 INCOME
$
-
$
11,100.00
$
11,100.00
48998
RESERVES
$
-
$
-
48120
GUADCOIINCOME
$
-
$
-
$
60,100.00
48121
GUADCO 1 & 2 MAINTENANCE
$
-
$
-
$
25,000.00
TOTAL REVENUES
$ 2,808,354.89
$ 2,542,102.00
$2,710,112.00
78
DEPARTMENT COMMENTARY
WATER/WASTEWATER SERVICE DEPARTMENT
FUNCTION:
The Water/Wastewater Division is responsible for providing the City of Schertz
customers safe, potable drinking water, including adequate fire protection, as well
as maintaining a safe sanitary sewer collection system. It is also bound by State
laws, Federal laws, local ordinances, and the City Charter to keep the public water
and wastewater systems maintained in a satisfactory condition. The division plans,
designs and coordinates all future water /wastewater mains and services, sewer lift
stations, water production facilities, and storage plants. It also produces and
maintains reports to document activities as required by the State Health
Department and Texas National Resource Conservation Commission and the City of
Schertz.
PROGRAM MEASUREMENT:
Current measurements consist of the number of service calls, preventative
maintenance of Water/Wastewater vehicles, main breaks, service repairs, water
meter repairs, installation of valves and fire hydrants , manhole maintenance and
other activities. The totals for Water/Wastewater 1996 -1997 Fiscal Year are as
follows:
Gallons of water pumped: 803,835,000
Gallons available for distribution: 723,950,652
Average Active Water Connections: 5,036
Average Active Sewer Connections:
Service Calls: 248
Blanket Work Orders:
Meters Installed: 489
New Service Taps:
PROGRAM COMMENTS:
It is of the utmost importance to continue to seek a secondary water supply as stated
in the Capital Recovery Budget. As the City strives to maintain water production
levels within the allotted amount of 2414 from Edwards Aquifer Authority. The
task has become more difficult with continued growth, including current demands.
Three additional personnel were added to maintain the same level of service
without creating more overtime man - hours.
.ACTUAL
96 -97
1,940,320.00
BUDGET
97 -98
2,54,077.00
79
BUDGET
98-99
2,401,136.00
EXPENDITURE
75 WATER & SEWER
PERSONNEL
SUPPLIES
CONTRACTUAL SERVICES
MAINTENANCE
CAPITAL
WATER TOTAL
CATEGORY SUMMARY
BUDGET
96 -97
$ 425,279.13
$ 81,556.23
$ 1,341,020.05
$ 48,440.32
$ 44,025.04
BUDGET
97 -98
$ 446,999.00
$ 84,709.00
$ 1,593,361.00
$ 49,129.00
179,879.00
BUDGET
98 -99
$ 504,558.00
$ 85,733.00
$ 1,676,040.00
$ 49,115.00
$ 83,690.00
$ 1,940,320.77 $ 2,354,077.00 $ 2,399,136.00
m
WATER FUND EXPENDITURE DETAILS
81
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
PERSONNEL
75010
SALARIES
$
324,314.15
$
345,441.00
$
394,828.00
75012
SALARIES O/T
$
11,294.42
$
11,845.00
$
5,000.00
75014
FICA
$
25,796.45
$
27,990.00
$
31,360.00
75016
WORKERS COMP.
$
10,041.09
$
9,298.00
$
7,497.00
75018
GROUP INS.
$
22,805.36
$
25,614.00
$
28,386.00
75019
CERTIFICATION
$
-
$
-
$
600.00
75020
RETIREMENT RES.
$
19,123.66
$
18,459.00
$
27,383.00
75024
LONGEVITY
$
11,904.00
$
8,352.00
$
9,504.00
TOTAL PERSONNEL
$
425,279.13
$
446,999.00
$
5041558.00
SUPPLIES
75110
OFFICE SUPPLIES
$
2,513.25
$
2,835.00
$
2,835.00
75112
POSTAGE
$
481.46
$
614.00
$
500.00
75114
CHEM/MED /LAB SUPPLIES
$
4,607.49
$
7,300.00
$
7,300.00
75116
CLOTHING
$
2,848.36
$
2,700.00
$
3,300.00
75118
MOTOR VEHICLE FUEL
$
10,442.62
$
9,250.00
$
9,250.00
75122
STREET /MAINT. MATERIALS
$
4,163.77
$
3,500.00
$
3,988.00
75126
WATER & SWR. MAINT.
$
50,030.23
$
51,860.00
$
51,860.00
75128
OPERATING SUPPLIES
$
5,751.49
$
5,700.00
$
5,700.00
75130
MINOR EQUIP. SUPPLIES
$
717.56
$
950.00
$
1,000.00
TOTAL SUPPLIES
$
81,556.23
$
84,709.00
$
85,733.00
CONTRACTUAL SERVICES
75210
CCMA EXPENSE
$
518,404.94
$
542,254.00
$
542,254.00
75211
ENGINEERING SERVICE
$
7,366.05
$
6,000.00
$
7,000.00
75214
MEDICAL SERVICE
$
542.00
$
900.00
$
900.00
75215
LEGAL SERVICE
$
8,479.51
$
15,000.00
$
15,000.00
75216
OTHER CONSULT/PROF. SRV.
$
21,993.72
$
11,274.00
$
11,274.00
75217
AUDITOR/ACCTG. SRV.
$
7,325.00
$
9,830.00
$
9,830.00
75218
ADVERTISING
$
553.50
$
900.00
$
500.00
75220
PRINTING & BINDING
$
166.17
$
600.00
$
500.00
75222
OFFICE COPY SRV.
$
15.00
$
500.00
$
500.00
75224
CITY INSURANCE COMM.
$
14,660.14
$
16,051.00
$
16,051.00
75228
ELECTRICITY
$
111,921.37
$
95,850.00
$
95,850.00
75230
TELEPHONE SRV.
$
6,001.11
$
5,500.00
$
10,168.00
75232
WATER SERVICE
$
5,210.71
$
1,000.00
$
1,000.00
75236
UNIFORM /LAUNDRY
$
4,889.93
$
4,400.00
$
5,127.00
75240
OTHER REPAIR/MAINTAG.
$
1,168.98
$
4,500.00
$
4,500.00
75242
RENTAL -BLDG. LAND
$
285.00
$
285.00
$
285.00
75244
RENTAL EQUIP. ETC.
$
1,148.66
$
926.00
$
926.00
75250
ANNUAL AWARDS
$
194.69
$
450.00
$
450.00
81
ACTUAL BUDGET
96 -97 97 -98
BUDGET
98 -99
75252
MEMBERSHIP PROF. ORG.
$
4,167.50
$
2,595.00
$
2,270.00
75253
SUBSCRIPT /PUBLICATIONS
$
289.71
$
490.00
$
490.00
75254
CONFERENCE/TRAVEL/TRNG.
$
5,258.98
$
5,439.00
$
5,182.00
75256
INTER FUND CHARGES ADMIN.
$
265,000.00
$
265,000.00
$
265,000.00
75258
DEBT SERVICE
$
332,672.52
$
456,022.00
$
495,448.00
75259
RAW WATER PURCHASE
$
19,761.86
$
119,552.00
$
136,436.00
75260
LEASE PURCHASE/PYMTS.
$
-
$
624.00
$
624.00
75262
CONTINGENCIES
$
23,419.00
$
32,475.00
75268
RECORDS MGMT.
$
-
$
2,000.00
$
2,000.00
75269
COMPUTER CONSULTING
$
12,000.00
75270
LOW FLOW REBATE PROG.
$
3,450.00
$
2,000.00
$
2,000.00
75275
SOD REBATE PROGRAM
$
93.00
$
-
$
-
TOTAL CONTRACTUAL SERVICES
$1,341,020.05
$1,593,361.00
$1,676,040.00
MAINTENANCE
75310
BUILDING MAINT.
$
2,961.54
$
4,250.00
$
4,250.00
75312
RADIO/ELECTRONIC EQUIP.
$
1,055.55
$
3,315.00
$
2,115.00
75314
OTHER MOTOR VEH. MAINT.
$
1,093.04
$
3,000.00
$
5,416.00
75315
MOTOR VEHICLE -FLEET SVR.
$
23,433.96
$
16,364.00
$
15,134.00
75316
WATER & SEWER MAINT.
$
18,339.60
$
16,300.00
$
16,300.00
75320
MINOR & OTHER EQUIP.
$
32.00
$
2,400.00
$
2,400.00
75330
STREET MAINTENANCE
$
1,524.63
$
3,500.00
$
3,500.00
TOTAL MAINTENANCE
$
48,440.32
$
49,129.00
$
49,115.00
CAPITAL
75412
BUILDING
$
17,000.00
75420
MOTOR VEHICLES
$
94,450.00
$
36,200.00
75422
OFFICE EQUIPMENT
$
9,442.46
$
-
$
-
75423
COMPUTER & SUPPORT EQ.
$
11,276.96
$
8,346.00
$
3,590.00
75424
FIXED PLANT EQUIP.
$
-
$
49,019.00
$
4,500.00
75426
RADIO & COMM. EQUIP.
$
2,228.35
$
5,020.00
$
-
75432
WATER,MAINS,VALVES,ETC.
$
355.04
$
-
$
-
75436
OTHER IMPROVEMENTS
$
21,600.00
$
75438
OTHER EQUIPMENT
$
20,722.23
$
1,444.00
$
22,400.04
TOTAL CAPITAL
$
44,025.04
$
179,879.00
$
83,690.00
WATER SERVICE TOTAL
$1,940,320.77
$ 2,354,077.00
$2,399,136.00
82
DEPARTMENT COMMENTARY
WATER BILLING DEPARTMENT
FUNCTION:
The Water Billing Division is responsible for providing the City of Schertz
customers with a monthly billing, identifying water usage, sewer rate, garbage, and
recycling and does the billing for GUADCO MUD unit 2. This division is
responsible for the collection of these bills and assisting the customers with answers
to their questions, concerns and complaints and providing information for State
required reports. New customers and contractors apply for new services through
this department.
PROGRAM MEASUREMENT:
During this past fiscal year the cycle billing areas were re- organized to equalize each
cycle. This may have to be done again in the future. With the addition of new
accounts, the work load has also increased. To keep up with the needs, the stating
requirements were evaluated and the addition of another Utility Billing Clerk has
been made.
ACTUAL BUDGET BUDGET
96-97 97 -98 98-99
114,357.00 187,325.00 206,396.00
83
CATEGORY SUMMARY
EXPENDITURE ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
76 WATER BILUNG
PERSONNEL
$ 80,626.97
$
109,527.00
$
128,120.00
SUPPLIES
$ 18,797.17
$
20,800.00
$
23,500.00
CONTRACTUAL SVR.
$ 14,932.41
$
50,327.00
$
39,276.00
MAINTENANCE
$ -
$
500.00
$
500.00
CAPITAL
$ -
$
6,171.00
$
15,000.00
WATER BILUNG TOT $ 114,356.55 $ 187,325.00 $ 206,396.00
84
WATER BILLING
85
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
PERSONNEL
76010 SALARIES
$
60, 968.43
$ 86, 229.00
$ 99, 919.00
76012 SALARIES- OVERTIME
$
1,948.55
$ 2,060.00
$ 2,000.00
76014 FICA
$
4,883.23
$ 7,072.00
$ 8,061.00
76016 WORKERS COMPENSATION
$
130.08
$ 220.00
$ 175.00
76018 GROUP INSURANCE
$
5,437.42
$ 5,856.00
$ 7,470.00
76020 RETIREMENT RESERVE
$
3,659.26
$ 4,634.00
$ 7,039.00
76024 LONGEVITY
$
3,600.00
$ 3,456.00
$ 3,456.00
TOTAL PERSONNEL
$
80,626.97
$109,527.00
$128,120.00
SUPPLIES
76110 OFFICE SUPPLIES
$
2,307.72
$ 2,400.00
$ 2,400.00
76112 POSTAGE
$
16,424.51
$ 18,000.00
$ 20,700.00
76130 MINOR EQUIP SUPPLIES
$
64.94
$ 400.00
$ 400.00
TOTAL SUPPLIES
$
18,797.17
$ 20,800.00
$ 23,500.00
CONTRACTURAL SERVICES
76213 COMPUTER FEES & LICENSES
$
4;848.72
$ 5,377.00
$ -
76220 PRINTING & BINDING
$
4;083.42
$ 4,700.00
$ -
76222 OFFICE COPY SERVICE
$
101.00
$ 101.00
$ -
76224 CITY INSURANCE
$
697.24
$ 971.00
$ -
76230 TELEPHONE SERVICES
$
376.13
$ 555.00
$ 555.00
76238 COMP & SUP EQ MAINT
$
4,255.11
$ 4,670.00
$ 4,670.00
76240 OTHER REPAIR & MAINT
$
189.20
$ 171.00
$ 171.00
76254 CONFER ENCE/TRAVEL/TRAIN
$
105.00
$ 500.00
$ 580.00
76259 UNCOLLECTABLE ACCOUNTS
$
256.47
$ 4,000.00
$ 4,000.00
76260 LEASE PURCHASE PAYMENTS
$
20.12
$ 29,282.00
$ 29,300.00
TOTAL CONTRACTURAL SERVICES
$
14,932.41
$ 50,327.00
$ 39,276.00
MAINTENANCE
76310 BUILDING MAINTANCE
$
-
$ 500.00
$ 500.00
TOTAL MAINTENANCE
$
-
$ 500.00
$ 500.00
CAPITAL OUTLAY
76423 COMPUTER & SUPPORT EQUIP
$
-
$ 6,171.00
$ 15,000.00
TOTAL CAPITAL OUTLAY
$
-
$ 6,171.00
$ 15,000.00
TOTAL WATER BILLING
$114,356.55
$187,325.00
$206,396.00
85
SAFES FUND REVENUE DETAIL
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
REVENUE
43010
FEE - AMBULANCE INVOICE
$
92,342.00
$ 339,000.00
$ 345,000.00
43011
MILEAGE TRANSPORT FEE
$
-
$
52,000.00
$
55,000.00
45010
CITY SUPPORT - CIBOLO
$
4,772.00
$
10,567.00
$
13,986.00
45012
CITY SUPPORT - GARDEN RIDGE
$
2,340.00
$
10,360.00
$
10,878.00
45014
CITY SUPPORT -LIVE OAK
$
24,112.00
$
53,380.00
$
51,919.00
45016
CITY SUPPORT - MARION
$
2,574.00
$
5,698.00
$
5,097.00
45018
CITY SUPPORT - SCHERTZ
$
15,795.00
$
69,930.00
$
80,290.00
45020
CITY SUPPORT -SELMA
$
1,262.00
$
2,797.00
$
2,952.00
45024
CITY SUPPORT -ST. HEDWIG
$
2,106.00
$
9,324.00
$
9,324.00
45026
CITY SUPPORT - UNIVERSAL CITY
$
16,695.00
$
73,918.00
$
75,110.00
45028
CITY SUPPORT -RAFB
$
-
$
59,244.00
$
59,404.00
45100
COUNTY SUPPORT -COMAL
$
2,808.00
$
7,770.00
$
7,770.00
45200
COUNTY SUPPORT - GUADALUPE
$
11,212.50
$
80,000.00
$100,000.00
45300
CONTINGENCY REVENUE
$
-
$
-
$
43,750.00
46110
INCOME - MISCELLANEOUS
$
-
$
2,000.00
$
2,000.00
47010
INTEREST INCOME
$
2,142.84
$
17,300.00
$
18,500.00
48117
CASH FORWARD
$
-
$
-
$
15,000.00
SAFES TOTAL REVENUE
$178,161.34
$ 793,288.00
$ 895,980.00
F-ri
DEPARTMENT COMMENTARY
SAFES DEPARTMENT
FUNCTION:
SAFES EMS purpose is to provide a "round the clock" Advanced Life Support
Emergency Medical Service for the sick and injured, stand by services for all
residential and commercial structure fires, hazardous material incidents stand by
for the City of Schertz along with the entities of Cibolo, Selma, Universal City,
Marion, Garden Ridge, St. Hedwig, Live Oak, unincorporated areas of Guadalupe
and Comal counties and contractual agreement with RAFB. SAFES also provides
CE program support for the City of Schertz Fire Department and the above entities.
PROGRAM MEASUREMENT:
The service area is approximately 250 square miles with a population exceeding
60,000. SAFES conducts Emergency Medical Services and 9 -1 -1 awareness
programs to area schools and community groups.
Number of calls 1995
2,905
1996 1997 -98 1999
3,475 3,560 3,380
During 1996/1997 63% of all calls were transports, 58% of these transports were
trauma calls /requiring ALS treatment.
PROGRAM COMMENTS:
Residential and Commercial growth in the City of Schertz and surrounding
communities is occuring rapidly. Adequate EMS services for this expansion will
require additional EMTS and a full -time clerical staff, and eventually a new station.
SAFES Volunteer organization, with their Memorial Donations and Fundraisers,
have provided a trailor home for temporary housing quarters for twenty-four hour
or evening EMT shifts. The SAFES organization also continued to fund EMT
training and certification along with expensive equipment (such as monitors) to
defray some of the financial cost.
ACTUAL
96-97
734,215.00
BUDGET
97 -98
794,843.00
87
BUDGET
98 -99
878,354.00
During 1996/1997 63% of all calls were transports. 58% of these transports were
trauma calls; requiring ALS treatment.
PROGRAM COMMENTS:
Residential and Commercial growth in the City of Schertz and surrounding
communities is occuring rapidly. Adequarte EMS services for this expansion will
require additional EMT and a full -time clerical staff as well as eventually a new
station. SAFES Volunteer organization, with their Memorial Donations and
Fundraisers, have provided a trailer home for temporary housing quarters for
twenty-four hour or evening EMT shifts. The SAFES organization also continued
to fund EMT training and certifications along with expensive equipment (such as
monitors) to defray some of the financial cost.
W.
EXPENDITURE
80 SAFES
CATEGORY SUMMARY
BUDGET BUDGET
96 -97 97 -98
PERSONNEL
$
98,374.78
$
453,473.00
$
SUPPLIES
$
23,374.89
$
74,502.00
$
CONTRACTUAL SVR.
$
30,171.30
$
197,878.00
$
MAINTENANCE
$
4,518.11
$
30,200.00
$
CAPITAL
$
5,694.09
$
38,790.00
$
SAFES TOTAL $ 162,133.17 $ 794,843.00
:•
BUDGET
98 -99
506,414.00
77,570.00
202,970.00
31,900.00
76,500.00
$ 895,354.00
all
SAFES FUND EXPENDITURE DETAIL
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
PERSONNEL
80010
SALARIES
$ 71,786.47
$347,489.00
$367,684.00
80012
SALARIES O/T
$ 13,740.12
$ 32,900.00
$ 29,146.00
$30,000.00
$32,071.00
80014
80016
FICA
WORKERS COMP
$ 6,473.90
$ 852.89
$ 9,525.00
$9,407.00
80018
GROUP INS.
$ 1,745.22
$ 16,104.00
$17,928.00
$17,900.00
80019
CERTIFICATION
RETIREMENT RES.
$ -
$ 3,776.18
$
$ 15,909.00
$26,776.00
80020
80024
LONGEVITY
$ -
$ 2,400.00
$3,648.00
TOTAL PERSONNEL
$ 98,374.78
$ 453,473.00
$505,414.00
SUPPLIES
80110
OFFICE SUPPLIES
$ 903.06
$ 3,700.00
$ 3,250.00
$4,000.00
$1,980.00
80112
POSTAGE
CHEM/MED/LAB SUPPLIES
$ 640.00
$ 13,254.68
$ 41,530.00
$46,300.00
80114
80116
CLOTHING
$ 1,936.50
$ 2,640.00
$ 15,600.00
$2,640.00
$14,400.00
80118
MOTOR VEHICLE FUEL
$ 4,187.15
$ 1,457.84
$ 3,500.00
$3,700.00
80124
MOTOR VEHICLE SUPPLIES
$ 995.88
$ 4,025.00
$3,650.00
80128
OPERATING SUPPLIES
$ -
$ 257.00
$600.00
80130
MINOE EQUIP. SUPPLIES
$ -
$300.00
80132
FIRE/CRIME PREV. SUPPLIES
$ -
$ 23,374.89
$ 74,502.00
$77,570.00
TOTAL SUPPLIES
CONTRACTUAL SERVICES
COMPUTER FEES 8 LICENSE
$ 840.00
$ 1,200.00
$1,200.00
80213
80214
MEDICAL SERVICES
$ 197.00
$ 720.00
$ 1,000.00
$500.00
$1,000.00
80215
LEGAL SERVICES
OTHER CONSULT/PROF. SVR.
$ -
11,115.00
$ 14,700.00
$42,000.00
80216
$
$ 200.00
$200.00
80218
ADVERTISING
$ 157.00
$ 750.00
$1,000.00
80220
PRINTING & BINDING
$ 60.00
$ 1,390.00
$1,500.00
80222
OFFICE COPY SVR.
$ 4,563.80
$ 26,160.00
$26,100.00
80224
CITY INSURANCE COMM.
$ 1,800.00
$1,800.00
80228
ELECTRICITY
$ 2,914.67
$ 7,470.00
$7,900.00
80230
TELEPHONE SVR.
$ 1,524.66
$ 6,750.00
$3,300.00
gp238
UNIFORM/LAUNDRY
$
$0.00
80238
COMP & SUP. EQ. MAINT. AG
$ 375.00
$
$ 6,568.00
$5,500.00
80240
OTHER REPAIR/MAINT. AG.
$0.00
$0.00
$20.00
80253
SUBSCRIPTION /PUBLICATIONS
$ 2,451.21
$ 3,500.00
$3,000.00
80254
CONFERENCE/TRAVEL/TRNG.
$0.00
$0.00
$750.00
80255
PROF. CERTIFICATIONS
$ -
$ 7,800.00
$7,800.00
80256
INTER FUND CHARGES ADMIN.
$ 23,724.46
$ 98,750.00
$81,400.00
80259
UNCOLLECTABLE ACCOUNTS
$ 668.06
$ 3,120.00
$3,500.00
80260
LEASE/ PURCHASE PAYMENTS
2,520 89
11
$
80261
MEDICARE ALLOWANCE
$
$ , 000 00
$1,000.00
80262
CONTINGENCIES
all
SAFES FUND EXPENDITURE DETAIL
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
80270 COLLECTION EXPENSES
$ 492.45
$ 3,000.00
$1,500.00
TOTAL CONTRACTUAL SVR.
$ 51,604.20
$ 197,878.00
$202,970.00
MAINTENANCE
80310 BUILDING MAINT.
80312 RADIO /ELECT/EQUIP
$78.00
$1,000.00
$1,000.00
80314 MOTOR VEH.MAINT.
$1,048.45
$3,391.66
$4,000.00
$4,500.00
80315 FLEET SERVICE
$0.00
$24,000.00
$25,500.00
$1,200.00
$900.00
TOTAL MAINTENANCE
$4,518.11
$30,200.00
$31,900.00
CAPITAL OUTLAY
80414 MEDICAL EQUIPMENT
$771.00
$0.00
$0.00
80416 FURNITURE/FIXTURES
$0.00
$0.00
$0.00
80420 MOTOR VEHICLES
80423 COMPUTER/SUPPORT
$0'00
$31,745.00
$75,000.00
80426 RADIO /COMMUNICATION
$374.30
$4,548.79
$895.00
$5,850.00
$1,500.00
80436 OTHER IMPROVEMENTS
$0.00
$300.00
$0.00
$0.00
TOTAL CAPITAL OUTLAY
$5,694.09
$38,790.00
$76,500.00
SAFES TOTAL EXPENDITURES
$183,566.07
$ 794,843.00
$894,354.00
91
DEPARTMENT COMMENTARY
FLEET SERVICE DEPARTMENT
FUNCTION:
The primary function of the Fleet Service Department is to perform preventative
maintenance and repair on all City owned vehicles and equipment. Before
subcontracting any repair work to local auto repair facilities or dealerships, Fleet
Services reviews each repair order and examines the vehicle and equipment to
determine if necessary repairs can be, completed in- house.
PROGRAM MEASUREMENT:
Current measures consist of the number of scheduled and non scheduled work
orders at a total of 539 for the 96-97 FY are as follows:
Administration
24
Police 201
Animal Control
13
SAFES 0
Fire Department
62
Streets 101
Fleet Service
0
Water/Wastewater 98
Parks
33
PROGRAM COMMENTS:
ACTUAL BUDGET
96-97 97 -98
79,772.00 103,374.00
92
BUDGET
98-99
117616.00
CATEGORY SUMMARY
EXPENDITURE ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
77 FLEET SERVICE
PERSONNEL
$
32,118.64
$
54,467.00
$
57,116.00
SUPPLIES
$
38,267.78
$
31,348.00
$
43,377.00
CONTRACTUAL SVR.
$
11,527.41
$
16,454.00
$
13,785.00
MAINTENANCE
$
54.98
$
905.00
$
838.00
CAPITAL
$
-
$
-
$
2,500.00
FLEET SVR. $ 81,968.81 $ 103,174.00
93
$ 117,616.00
FLEET SERVICE FUND REVENUE & EXPENSES
ACTUAL BUDGET
96-97 97-98
REVENUES
25,226.99
43040
DUE FROM DEPARTMENTS
48116
PARTS CONTRACTUAL
REVENUE TOTAL
EXPENSES
a
PERSONNEL
a
77010
SALARIES
77012
SALARIES OVERTIME
77014
FICA
77016
WORKERS COMP.
77018
GROUP INSURANCE
77019
CERTIFICATION
77020
RETIREMENT RESERVE
77024
LONGEVITY
TOTAL PERSONNEL
SUPPLIES
2,988.00
77110
OFFICE SUPPLIES
77112
POSTAGE
77114
CHEM/MED/LAB SUPPLIES
77116
CLOTHING
77118
MOTOR VEHICLE FUEL
77124
MOTOR VEHICLE SUPPLIES
77128
OPERATING SUPPLIES
77130
MINOR EQUIP. SUPPLIES
TOTAL SUPPLIES
CONTRACTUAL SERVICES
77218
ADVERTISING
77220
PRINTING & BINDING
77224
CITY INSURANCE COMM.
77230
TELEPHONE SRV.
77236
UNIFORWLAUNDRY
77238
COMP & SUP EQ. MAINT, AG.
77240
OTHER REPAIR/MAINT. AG.
77244
RENTAL EQUIP. ETC.
77250
ANNUAL AWARDS
77252
MEMBERSHIPS PROF. ORG.
77254
CONFERENCE/TRAVEU TRNG
TOTAL CONTRACTUAL SERVICES
MAINTENANCE
77310
BUILDING MAINTENANCE
77315
MOTOR VEH -FLEET SVR-
T7320
MINOR & OTHER EQUIP.
TOTAL MAINTENANCE
CAPITAL OUTLAY
77424
FIXED PLANT EQUIPMENT
TOTAL CAPITAL OUTLAY
FLEET SERVICE TOTAL
a 79,423.09 a
a
s 79,423.09 a
BUDGET
98-99
63,131.00 a 70,866.00
39,296.00 a 46,750.00
102,427.00 $ 117,616.00
a
25,226.99
a
44,111.00
a
44,896.00
a
92.40
a
155.00
a
300.00
a
1,999.31
$
3,420.00
a
3,539.00
a
837.70
$
1,380.00
a
935.00
a
1,816.15
a
2,582.00
a
2,988.00
s
_
$
600.00
s
a
-
1,330.09
$
2,263.00
a
3,090.00
a
816.00
$
576.00
a
768.00
$
32,118.64
s
54,467.00
s
57,116.00
a
144.95
a
156.00
a
725.00
$
86.19
$
75.00
a
50.00
$
3,576.44
$
3,650.00
$
3,850.00
$
87.93
a
376.00
a
376.00
a
47.28
a
300.00
a
300.00
a
29,571.55
$
21,560.00
a
34,532.00
a
1,701.97
a
1,986.00
$
2,544.00
a
3,051.47
$
3,245.00
$
1,000.00
S
38,267.78
s
31,348.00
s
43,377.00
a
266.50
a
$
-
305.00
a
a
-
305.00
a
a
27.00
546.91
a
874.00
a
1,125.00
a
46.64
$
200.00
a
200.00
a
940.60
$
1,092.00
a
1,092 .00
$
a
_
9,596.69
s
a
-
13,200.00
a
a
-
10,300.00
a
220.00
a
200.00
$
$
49.50
$
25.00
a
a
25.00
420.00
10.00
$
420.00
118.00
a
118.00
a
s
41.57
11,527.41
a
$
16,464.00
$
13,785.00
$
317.00
$
250.00
$
a
300.00
$
$
54.98
a
288.00
a
2288.00
636.00
$
64.IK
$
905.00
s
$
-
$
2,500.00
$
-
2,50000.00
$
81,968.81
s
1o3,174.00
$
117,616.00
94
DEPARTMENT COMMENTARY
CAPITAL RECOVERY DEPARTMENT
FUNCTION:
The Capital Recovery Program is designed to support future growth of population
and commercial water and waste/water demands without impacting the existing
customers, while keeping bond supported programs to a minimum. Capital
Recovery projects are based on the number of connections sold, to increase
pumping, storage and transmission water lines, and wastewater programs. In
accordance with House Bill 336, Impact Funds (Capital Recovery) must be used
within five (5) years of collection date. All water and wastewater improvements are
constructed to meet State Board of Insurance, TNRCC rules and regulations.
PROGRAM MEASUREMENT:
Measurements include the availability of provided service connections, excess
storage capacity, pumping production, transmission and collection main capacity. A
pre - calculated fee is collected at the time of sale of meter.
PROGRAM COMMENTS:
We must strive to finalize the development of a secondary water supply by
continuing the engineering study of other water resources. The Edwards Aquifer
Authority has be established a maximum pumpage in the FY 1997 -1998 the
reduction will begin with the permitted allotment of water penalties will supply,
should the city experience maximun pumping limit.. Make -up water is vital for
Schertz to meet current and future water demands.
ACTUAL BUDGET BUDGET
96 -97 97 -98 98-99
548,155.00 43,760.00 1,029,050.00
95
EXPENDITURE
CATEGORY SUMMARY
BUDGET BUDGET BUDGET
96 -97 97 -98 98 -99
78 CAPITAL RECOVERY
PERSONNEL
$
$
$
SUPPLIES
$ -
$
_ $ 50.00
CONTRACTUAL SERVICES
$ 282,272.70
$
43,660.00 $ 1,019,000.00
MAINTENANCE
$
$
$
CAPITAL
$ 282,272.70
$
43,660.00 $ 1,029,050.00
CAPTTAI L REC. TOTAL $ 564,545.40 $ 87,320.00 $ 2,048,100.00
96
CAPITAL RECOVERY
EXPENDITURES
SUPPLIES
$
ACTUAL
$ _
TOTAL SUPPLIES
96 -97
CONTRACTURAL SERVICES
REVENUES
78211 ENGINEERING SERVICES
43020
CAPITAL RECOVERY -WATER
$ 554,610.00
43021
CAPITAL RECOVERY - WASTEWATER
$102,198.76
43031
REIMB SEGUIN (ALT WATER SUPPLY)
$ _
47009
TRANSFER FROM RESERVE
$ _
47010
INTEREST
$ 12,888.91
48998
LOAN FROM OPERATING ACCOUNT
$ -
TOTAL
REVENUES
$ 669,697.67
EXPENDITURES
SUPPLIES
$
78110 OFFICE SUPPLIES
$ _
TOTAL SUPPLIES
$ _
CONTRACTURAL SERVICES
$
78211 ENGINEERING SERVICES
$ _
TOTAL CONTRACTURAL SERVICES
$ _
CAPITAL OUTLAY
$
i
78432 WATER -MAIN, VALVES, ETC.
$196,883.70
78438 OTHER EQUIPMENT
$ 85,389.00
78471 SPECIAL PROJECT (ALT WATER SUPPLY)
$ -
78472 SP PROJECT W/S RELOCATE FM 78
$ _
TOTAL CAPITAL OUTLAY
$ 282,272.70
BUDGET BUDGET
97 -98 98 -99
$ 75,000.00
$
180,000.00
$ 31,500.00
$
75,600.00
$ -
$
124,500.00
$ -
$
91,950.00
$ -
$
17,000.00
$ -
$
540,000.00
$ 106,500.00 $1,029,060.00
$ - $ 50.00
$ - $ 50.00
$ - $ 10,000.00
$ - $ 10,000.00
$ - $ 230,000.00
$ 43,660.00 $ -
$ - $ 249,000.00
$ - $ 540,000.00
$ 43,660.00 $1,019,000.00
TOTAL EXPENDITURES $ 282,272.70 $ 43,660.00 $1,029,050.00
97
DEPARTMENT COMMENTARY
HOTEL/MOTEL
FUNCTION:
The Hotel/Motel Fund is entering its second full year. Revenues are derived from a
7% tax on rooms rented at local hotels /motels. Revenues are estimated at $53,000
this year.
Expenditures from this fund are limited by State law to those kinds of programs
that promote the tourism industry. We have projected limited spending this year in
the form of advertising and the printing of brochures, and promotion of specific
community events.
ACTUAL BUDGET BUDGET
96-97 97 -98 98-99
98
HOTEL OCCUPANCY TAX
W
ACTUAL
BUDGET
BUDGET
96 -97
97 -98
98 -99
REVENUES
47010
47011
INTEREST
INCOME HOTEL TAX
$ .527.35
$ 73,182.66
$ -
$ 70,000.00
$
2,600.00
48998
TRANSFER FROM POOL
$ -
$
$
50,000.00
-
$
85,000.00
TOTAL
REVENUES
$ 73,710.01
$ 70,000.00
$137,600.00
EXPENDITURES
70217
AUDITOR SERVICES
$ -
$ 1,000.00
$
1,000.00
70218
ADVERTISING
$ 1,800.00
$ 4,100.00
$
5,500.00
70220
PRINTING & BINDING
$ 2,312.65
$ 5,000.00
$
5,000.00
70256
INTER FUND CHARGE/ADMIN
$ -
$ 4,100.00
$
4,800.00
70264
JUBILLE SUPPORT
$ 1,301.85
$ 5,000.00
$
7,500.00
70328
BVYA SUPPORT
$ 1,000.00
$ 1,000.00
$
1,500.00
TOTAL EXPENDITURES
$ 6,414.50
$ 20,200.00
$
25,300.00
W
DEPARTMENT COMMENTARY
PARK FUND
FUNCTION:
The Parks Fund is a special fund designed to monitor and manage funds for
improvement of the City of Schertz Park System. Revenues are derived from
developers fees (in lieu of park land dedications grants, and donations.
PROGRAM COMMENTS:
This year $44,605 is planned for the development of a park in Ashley Place,
consisting of playground equipment, restroom facilities, picnic tables, barbeque
grills, walk trail etc.
ACTUAL BUDGET BUDGET
96-97 97 -98 98"99
46,235.00 44,605.00 50,000.00
100
PARK FUND
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
REVENUES
46212 DONATION -PARK LANDSCAPING
$ 9.60
$ _
$
47022 INTERES -PARK LANDSCAPING
$ -
$ -
$ 1,500.00
47035 DEVELOPER FEES
$ 47,362.50
$ 26,500.00
$ 20,000.00
48998 TRANSFER FROM POOL
$ -
$ -
$109,780.00
TOTAL REVENUES
$ 47,372.10
$ 26,500.00
$131,280.00
EXPENDITURES
71211 ENGINEERING
$ 298.00
$ -
$ 5,000.00
71216 OTHER CONSULTING
$ 20.00
$ _
$
71436 OTHER IMPROVEMENTS
$46,347.53
$44,605.00
$ 45,000.00
TOTAL EXPENDITURES
$ 46,665.53
$ 44,605.00
$ 50,000.00
101
DEPARTMENT COMMENTARY
RECYCLING FUND
FUNCTION:
The Recycling Fund is designed to monitor and manage revenues received from the
Recycling Fee on all residential water bills, and the sale of recyclable material.
These funds are currently being used to buy down solid waste collection costs.
ACTUAL BUDGET BUDGET
96-97 ' 97 -98 98 -99
4,187.00
16,000.00 16,000.00
102
RECYCLING FUND
ACTUAL BUDGET BUDGET
96 -97 97 -98 98 -99
REVENUES
48111 SALE OF RECYCLE MATERIAL $16,099.12 $16,000.00 $16,000.00
TOTAL REVENUES $16,099.12 $16,000.00 $16,000.00
EXPENDITURES
73205 PAYABLE U.S.A. WASTE $ 3,560.39
73249 TRANSFER TO WATER BILLING $ 501.57
73251 TRANSFER TO GF /FRANCHISE $ 125.15
TOTAL EXPENDITURES $ 4,187.11
103
$13,800.00
$ 1,700.00
$ 500.00
$16,000.00
$13,800.00
$ 1,700.00
$ 500.00
$16,000.00
THIS PAGE INTENTIONALLY LEFT BLANK
104
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As of I October 1998
1998 -99 POSITION AUTHORIZATION
POSITION TITLE SERVICE GRADE
MANAGEMENT
City Manager Council discretion
Administrative Sec/Deputy City Sec. 15
FINANCE
Comptroller 34
Senior Finance Clerk 15
Finance Clerk 7
MANAGEMENT SERVICES/ECONOMIC DEVELOPMENT
Director 33
Deputy Personnel Officer 10
ADMINISTRATION
City Secretary 27
Collections Clerk 7
PLANNING
Asst. City Mgr/Planning Coord. 36
Secretary
9
MUNICIPAL COURT
Magistrate /Administrator 15
Court Clerk 12
Deputy Court Clerk 7
Warrant Officer/Baliff 17
TAX DEPARTMENT
Tax Collector /Office Manager 27
Tax Clerk/Receptionist 7
106
1998 -99 POSITION AUTHORIZATION (continued)
POSITION TITLE SERVICE GRADE
INSPECTION DEPARTMENT
Building Official 21
Inspector 16
Asst Inspector 12
Inspections Clerk 7
FACILITY MAINTENANCE
Facility Maintenance Supervisor 21
Custodial Helper 11 11
Custodial Helper I 7
POLICE DEPARTMENT
Chief
36
Lieutenant
29
Sergeant
21
Patrolmen
17
Office Manager
13
Secretary
9
Dispatcher Supervisor
15
Dispatcher
9
FIRE DEPARTMENT
Chief 33
Fire Marshall 25
Lieutenant 21
Firefighter 15
SAFES
Administrator 33
Asst. Administrator 25
EMT Attendant 15
Billing Clerk 9
107
1998 -99 POSITION AUTHORIZATION (continued)
POSITION TITLE SERVICE GRADE
LIBRARY
Librarian 29
Library Assistant 10
Clerk 7
Clerk - P.T. 7
Children Reading — P.T. 18
PUBLIC WORKS DEPARTMENT
Director
Asst. Director
PW Inspector
PW Secretary
PW Clerk/Dispatcher
36
29
12
11
9
ANIMAL CONTROL DEPARTMENT
Supervisor
Animal Control Officer
Shelter Operator
Supervisor
Foreman
Street Worker II
Street Worker I
Pool Manager - P.T.
Lifeguards - P.T.
Park Worker II
Park Worker I
STREET DEPARTMENT
POOL DEPARTMENT
PARK DEPARTMENT
108
21
10
7
26
12
9
7
6
5
9
7
1998 -99 POSITION AUTHORIZATION (continued)
POSITION TITLE SERVICE GRADE
WATER/WASTEWATER DEPARTMENT
Supervisor
26
Foreman
12
Serviceman II
9
Serviceman I
7
Meter Tech 11
9
Meter Tech I
8
FLEET SERVICES
Mechanic 17
WATER BILLING
Supervisor I 1
Collections Clerk II 9
Collections Clerk I 7
109
THIS PAGE INTENTIONALLY LEFT BLANK
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1998/99 COMPENSATION PLAN
SECTION I
1. Salary Schedule
The pay of City employees shall be on the basis of the appropriate salary schedule prescribed by
the City of Schertz and approved by the Council.
The general salary schedule consists of an entrance rate, intermediate rates, and a maximum rate.
The salaries prescribed in the schedule are fixed on the basis of regular service for 40 hours of
work per week.
2. Application of Plan to Position
The service grade assigned refers to the service grade established for each of the positions. Each
employee shall be paid within the range established for his position, subject to the provisions of
Section 2 of this plan. The City Manager will determine the rate on the basis of his evaluation of
the experience, ability and length of service of the employee.
SECTION H
1. Starting Rate on Initial Employment
On original hiring to any position, the salary shall be in successive steps. The City Manager may
approve initial compensation at the 2nd or 3rd step in the appropriate service grade when
experience, skill, training, or labor market conditions justify the action. The City Manager may
approve initial compensation in salary grades of Department Heads in any step of the appropriate
salary grade when exceptional experience, training, or labor market conditions justify the action.
2. Starting Rate on Return to Duty
Employees returning to duty in the same class of position after a separation from City service of
not more than twelve months, when separation was without prejudice to the employee, may, at
the discretion of the City Manager, receive the rate in the salary schedule corresponding to the
step rate received at time of separation and shall subsequently be paid such rate for at least such
period as is normally required for advancement to the next higher salary.
3. Starting Rate in New Position
Whenever an employee is assigned to duty in a position of a different class not previously held,
and such change is not a promotion, the employee shall receive the entrance rate in the salary
schedule or such other rate within the applicable schedule as may be reasonable for prior service,
meeting the following conditions:
119
a. duties of new position similar to those from old position;
b. service in former position provided experience valuable to performance of duties
in new position.
4. Rate of Pay on Promotion
When an employee is promoted to a position with a higher salary schedule, the entrance salary
rate shall be at the lowest step in the higher salary schedule. The lowest step is considered to be
the lowest step that will provide an increase over the salary received immediately prior to
promotion.
5. Advancement of Salary Within a Salary Schedule
Advancement in the salary of an employee within a salary schedule shall be based on the
achievement of minimum periods of service and satisfactory performance.
a. The minimum period of service for the first salary advance after hire or promotion
shall be six (6) months. For each succeeding advance, uninterrupted service of twelve month
periods shall be required. In both instances, the individual supervisor must make a
recommendation based on performance as noted in Section IV.
b. To recognize exceptional performance or current labor market conditions, the City
Manager may approve advancement; but such advancement cannot exceed two steps in any
twelve (12) month period. The provisions of this section shall be in addition to all other
provisions for step advancement within grade.
6. Recommendations for Salary Advancement within Grade
Department Heads may recommend in writing to the City Manager the advancement in salary
rate of employees in his department who have completed special training, or who have accepted
additional duties and responsibilities within the department beyond those normally required.
SECTION III
1. Compensation of Part-Time Employees
A part-time employee is an employee who works less than 35 hours per week and/or whose total
hours worked in a twelve consecutive month period does not exceed 1040 hours. A part -time
employee shall be paid on an hourly rate basis equivalent to the appropriate monthly rate in the
salary schedule for the classification.
120
2. Advancement in Salary for Part-Time Employees
A part-time employee may be advanced in pay in the same manner as other employees, provided
that only actual hours of work shall be considered in determining such advancement. When the
hourly equivalent of required periods of service has been attained, advancement to the next
higher step rate may be effected in accordance with Section II above.
3. Compensation for Temporary Employees
A temporary employee is an employee who is employed for a known period of time not to
exceed four consecutive calendar months, to perform a specific function. All such employment
must be specified as to length of time anticipated to complete the temporary assignment in the
salary schedule.
SECTION IV
1. Periodic Performance Evaluation
The Periodic Performance Evaluation is a management method, which puts in actual operation
the philosophy that human assets of organizations are just as important to organizational
development as material resources.
The objectives of this method are the following: to evaluate the performance and potential of
each employee; to recognize and correct each employee's weaknesses through helpful discussion,
special training, and personal development; to discover old and new talent with a view to further
development and improved placement; to develop organizational replacement charts; to
strengthen morale through assurance that recognition is based on merit only; to stimulate interest
in the principles of personnel administration through increased understanding between
supervisors and employees; and finally, to assist in the establishment of complete personnel
records and manpower inventories as a means of implementing the policy of promotion from
within.
2. Planning and Scheduling Evaluations
It is important that each employee understands the organization's periodic Performance
Evaluation procedures and knows who will review his or her performance. The Department
Head or his/her appointed representative will perform the evaluation based upon the job
performance of the employee on a regular basis, within six months of initial hire or promotion,
and at least annually thereafter. After discussion with the employee, the department head will
forward the Performance Evaluation to the City Manager for his review and action.
121
3. Conclusion
This program will furnish management with a reliable overall inventory of its human assets in
terms of skills and aptitudes, present and potentiaL On an individual basis, it provides the
necessary data for appraising potential ability of all employees. Moreover, it promotes better
understanding and communication between supervisors and employees. Finally, experience with
the program has shown that sound personnel evaluation is almost invariably reflected in
improved organizational functioning.
122
123
CITY OF SCHERTZ, TEXAS
GENERAL BONDED DEBT
SUMMARY OF DEBT SERVICE REQUIREMENTS
FISCAL YEARS 1998 THRU 2008
FISCAL
CASH REQUIREMENTS
YEAR
OUTSTANDING
ENDING
PRINCIPAL
INTEREST
TOTAL
PRINCIPAL
$
971,000.00
9/30/99
$
108, 000.00
$
52, 301.26
$ 160, 301.26
$
863, 000.00
9/30/00
$
109,000.00
$
46,036.25
$ 155,036.25
$
754,000.00
9/30/01
$
115,000.00
$
40,357.50
$ 155,357.50
$
639,000.00
9/30/02
$
92,000.00
$
35,213.75
$ 127,213.75
$
547,000.00
9/30/03
$
93,000.00
$
31,179.75
$ 124,179.75
$
454,000.00
9/30/04
$
93,000.00
$
26,183.50
$ 119,183.50
$
361,000.00
9/30/05
$
91,000.00
$
21,155.00
$ 112,155.00
$
270,000.00
9/30/06
$
100,000.00
$
17,080.00
$ 117,080.00
$
170,000.00
9/30/07
$
100,000.00
$
10,830.00
$ 110,830.00
$
70,000.00
9/30/08
$
70,000.00
$
4,480.00
$ 74,480.00
$
-
$
971,000
$
284,817.01
$ 1,255,817.01
AVERAGE ANNUAL REQUIREMENT
$ 125,581.70
123
CITY OF SCHERTZ, TEXAS
GENERAL OBLIGATION SEWER SYSTEM BONDS
SERIES 1962, DATED DECEMBER1,1962
INTEREST AT 3-5/8% ON BONDS 1 -3, 3-3/8%
ON BONDS 4 -27, AND 3-5/8% ON BONDS 38 -301
PAYABLE DECEMBER 1 ST AND JUNE 1 ST
AMOUNT ISSUED
$
301,000.00
PAID
$
264,000.00
OUTSTANDING: 30 SEPTEMBER 1998
$
37,000.00
DUE
OUTSTANDING
BOND
FISCAL YEAR REQUIREMENT
DATES
BALANCE
NUMBERS
PRINCIPAL
INTEREST
TOTAL
12/1/98
$ 37,000.00
$
670.44
6/1/99
261 -273
$
13,000.00
$
670.81
$
14,341.25
12/1/99
$ 24,000.00
$
434.88
6/1/00
274 -287
$
14,000.00
$
435.12
$
14,870.00
12/1/00
$ 10,000.00
$
181.20
6/1/01
288 -297
$
10,000.00
$
181.30
$
10,362.50
$
37,000.00
$
2,573.75
$
39,573.75
PAYING AGENT: Bank of New York
124
CITY OF SCHERTZ, TEXAS
460,000 GENERAL OBLIGATION BONDS
' SERIES 1987 -FINAL DEBT RETIREMENT SCHEDULE
INTEREST AT 8.30% FOR 1993 -1994, 7.75% FOR 1995,
6.30% FOR 1996,6.45% FOR 1997,6.60% FOR
1998,
6.75% FOR 1999 AND 6.50% FOR 2000.
AMOUNT ISSUED $
460,000.00
AMOUNT PAID $
370,000.00
OUTSTANDING: ON 30 SEPTEMBER 1998 $
90,000.00
DUE OUTSTANDING FISCAL YEAR REQUIREMENTS
DATE BALANCE PRINCIPAL INTEREST
TOTAL
3/1/99 $ 90,000.00 $ 45,000.00 $ 2,981.25
9/1/99 $ 1,462.50 $
49,443.75
3/1/00 $ 45,000.00 $ 45,000.00 $ 1,462.50
9/1/00 $ - $
46,462.50
TOTAL $ 90,000.00 $ 5,906.25 $
95,906.25
PAYING AGENT: THE BANK OF NEW YORK
125
PAYING AGENT: BANK OF NEW YORK
126
CITY OF SCHERTZ, TEXAS
$620,000 NEW MONEY ISSUE
STREET IMPROVEMENT GENERAL OBLIGATION BONDS, SERIES 1992.
INTEREST AT 7.25% FOR 1994-1998,6.875% FOR
1999,
5.25% FOR 2000, 5.40% FOR 2001, 5.60% FOR
2002,
5.80% FOR 2003, 5.90% FOR 2004, 6.10% FOR
2005,
6.25% FOR 2006, 6.35% FOR 2007, 6.40% FOR
2008.
AMOUNT ISSUED
$
620,000.00
PAID
$
100,000.00
OUTSTANDING:
30 SEPTEMBER 1998
$
520,000.00
DUE
OUTSTANDING FISCAL YEAR REQUIREMENTS
DATE
BALANCE PRINCIPAL
INTEREST
TOTAL
1211/98
$
520,000.00 $
15,880.63
6/1/99
$ 25,000.00 $
15,880.63
$
56,761.26
12/1/99
$
495,000.00 $
15,021.25
611/00
$ 25,000.00 $
15,021.25
$
55,042.50
12/1/00
$
470,000.00 $
14,365.00
611/01
$ 25,000.00 $
14,365.00
$
53,730.00
12/1/01
$
445,000.00 $
13,690.00
6/1/02
$ 25,000.00 $
13,690.00
$
52,380.00
12/1/02
$
420,000.00 $
12,990.00
6/1/03
$ 50,000.00 $
12,990.00
$
75,980.00
12/1/03
$
370,000.00 $
11,540.00
6/1/04
$ 50,000.00 $
11,540.00
$
73,080.00
12/1/04
$
320,000.00 $
10,065.00
6/1/05
$ 50,000.00 $
10,065.00
$
70,130.00
12/1/05
$
270,000.00 $
8,540.00
6/1/06
$ 100,000.00 $
8,540.00
$
117,080.00
12/1/06
$
170,000.00 $
5,415.00
6/1/07
$ 100,000.00 $
5,415.00
$
110,830.00
1211/07
$
70,000.00 $
2,240.00
6/1/08
$ 70,000.00 $
2,240.00
$
74,480.00
TOTAL
$ 520,000.00 $
219,493.76
$
739,493.76
PAYING AGENT: BANK OF NEW YORK
126
CITY OF SCHERTZ, TEXAS
GENERAL OBLIGATION REFUNDING BONDS, SERIES 1995
INTEREST AT 3.75% IN 1996,4.05% IN 1997,4.15% IN 1998,
4.30% 1 N 1999, 4.45% 1 N 2000, 4.60% 1 N 2001, 4.75% 1 N 2002
4.85% IN 2003, 4.90% IN 2004, 5.00% IN 2005
AMOUNT ISSUED
$
1,700,000.00
PAID
$
480,000.00
OUTSTANDING:
30 SEPTEMBER 1998
$
1,220,000.00
DUE
OUTSTANDING
FISCAL YEAR REQUIREMENT
AMMOUNT PAID
DATE
BALANCE
PRINCIPAL
INTEREST
TOTAL
BY WATER FUND*
2/1/99
$
1,220,000
$
210,000.00
$
28,111.25
8/1/99
$
23, 596.25
$
261, 707.50
221,952.50*
2/l/00
$
1,010,000
$
270, 000.00
$
23, 596.25
8/l/00
$
17, 588.75
$
311,185.00
272,523.50*
2/l/01
$
740, 000.00
$
335, 000.00
$
17, 588.75
8/1/01
$
9,883.75
$
362,472.50
271,207.50*
2/1/02
$
405,000.00
$
85,000.00
$
9,883.75
8/1/02
$
7,865.00
$
102,748.75
27,915.00*
2/1/03
$
320,000.00
$
110,000.00
$
7,865.00
8/1/03
$
5,197.50
$
123,062.50
74,864.75*
2/1/04
$
210,000.00
$
105,000.00
$
5,197.50
8/1/04
$
2,625.00
$
112,822.50
66,719.00*
2/1/05
$
105,000.00
$
105,000.00
$
2,625.00
8/1/05
$
107,625.00
65,600.00*
TOTAL
$
1,220,000.00
$
161,623.75
$
1,381,623.75
PAYING AGENT: BANK OF NEW YORK
*THIS AMOUNT IS THE WATER FUND SHARE OF THE REFUNDING AND IS PAID BY THE WATER FUND
127
City of Schertz, Texas
$4,930,000.00 General Obligation Bonds (4b)
Series 1998, Dated 1 December 1997
Interest at 6.375% for years 1998 -2009
Interest at 4.40% for year 2010
Interest at 4.375% for years 2011 -2018
Amount Issued
4,930,000.00
$
Amount Paid
$
128,325.63
Outstanding on 30
September, 1998
Date
Principal
$
8/1/98
$
119,241.25
2/1/99
$
140,000.00
8/1/99
$
109,041.25
2/1/00
$
145,000.00
8/1/00
$
103,463.13
2/1/01
$
155,000.00
8/1/01
$
91,510.00
2/1/02
$
165,000.00
8/11/02
$
84,975.63
2/1/03
$
175,000.00
8/11/03
$
70,791.25
2/1/04
$
180,000.00
8/1/04
$
63,141.25
2/1/05
$
195,000.00
>/1 /05
$
51,625.00
2/1/06
$
205,000.00
8/1/06
$
45,380.63
2/1/07
$
215,000.00
8/11/07
$
31,937.50
211/08
$
230,000.00
811/08
$
24,609.38
2/1/09
$
240,000.00
8/1/09
2/1/10
$
255,000.00
8/1/10
2/1/11
$
270,000.00
8/1/11
2/1/12
$
285,000.00
8/1/12
2/1/13
$
300,000.00
8/1/13
2/1114
$
315,000.00
8/11/14
2/1/15
$
335,000.00
8/1/15
2/1/16
$
355,000•00
8/1/16
Interest
4,930,000.00
$
171,100.83
$
128,325.63
$
123,863.13
$
123,863.13
$
119,241.25
$
119,241.25
$
114,300.63
$
114,300.63
$
109,041.25
$
109,041.25
$
103,463.13
$
103,463.13
$
97,725.63
$
97,725.63
$
91,510.00
$
91,510.00
$
84,975.63
$
84,975.63
$
76,122.50
$
76,122.50
$
70,791.25
$
70,791.25
$
63,141.25
$
63,141.25
$
57,531.25
$
57,531.25
$
51,625.00
$
51,625.00
$
45,380.63
$
45,380.63
$
38,828.13
$
38,828.13
$
31,937.50
$
31,937.50
$
24,609.38
$
24,609.38
$
16,843.75
128
$
4,930,000.00
$
4,930,000.00
Total
Fiscal Year
$
171,100.83
$
392,188.76
$
388,104.38
$
388,541.88
$
388,341.88
$
387,504.38
$
381,188.76
$
384,235.63
$
381,485:63
$
376,098.13
$
376,913.75
$
373,932.50
$
375,672.50
$
379,156.25
$
382,005.63
$
384,208.76
$
385,765.63
$
391,546-88
$
396,453.13
CITY OF SCHERTZ, TEXAS
COMBINATION TAX AND REVENUE CERTIFICATES BONDED DEBT
SUMMARY OF DEBT SERVICE REQUIREMENTS
FISCAL YEARS 1992 -2005
FISCAL CASH REQUIREMENTS
YEAR OUTSTANDING
ENDING PRINCIPAL INTEREST TOTAL PRINCIPAL
$ 425,000.00
9/30/99
$
70, 000.00
$
26,107:50
$
96,107.50
$
355,000-00
9/30/00
$
75,000.00
$
21,121.25
$
96,121.25
$
280,000.00
9/30/01
$
75,000.00
$
15,898.75
$
90,898.75
$
205,000.00
9/30/02
$
145,000.00
$
9,921.25
$
154,921.25
$
60,000.00
9/30/03
$
60,000.00
$
3,480.00
$
63,480.00
$
-
TOTALS
$
425,000.00
$
76,528.75
$
501,528.75
AVERAGEANNUALREQUIREMENTS: $ 100,305.75
129
CITY OF SCHERTZ, TEXAS
COMBINATION TAX AND LIMITED PLEDGE REVENUE
CERTIFICATES OF OBLIGATION, SERIES 1990.
INTEREST AT 9.0% FOR 1993 -1997, 7.0% FOR 1998,
7.10% FOR 1999, AND 7.25% FOR 2000 -2005.
AMOUNTISSUED
$
850,000.00
PAID
$
575,000.00
OUTSTANDING: 30 SEPTEMBER 1998
$
275,000.00
DUE
OUTSTANDING
FISCALYEARREQUIREMENT
DATE
BALANCE
PRINCIPAL
INTEREST
TOTAL
2/1/99
$ 275,000.00
$
60,000.00
$
9,923.75
8/1/99
$
7,793.75
$
77,717.50
2/1/00
$ 215,000.00
$
65,000.00
$
7,793.75
811/00
$
5,437.50
$
78,231.25
2/1/01
$ 150,000.00
$
65,000.00
$
5,437.50
8/1/01
$
3,081.25
$
73,518.75
2/1/02
$ 85,000.00
$
85,000.00
$
3,081.25
8/1/02
$
-
$
88,081.25
TOTAL
$
275,000.00
$
42,548.75
$
317,548.75
PAYING AGENT: BANK OF NEW YORK
130
CITY OF SCHERTZ, TEXAS
$200,000 NEW MONEY ISSUE
COMBINATION TAX & JR. LIEN
REVENUE CERTIFICATES OBLIGATION, SERIES 1992.
INTEREST AT 7.00% FOR1994 -1997, 5.70% FOR1998, 5.00% FOR 1999,
5.00% FOR 2000, 5.40% FOR 2001, 5.60% FOR 2002, AND 5.80% FOR 2003.
AMOUNT ISSUED
$
200,000.00
PAID
$
50,000.00
OUTSTANDING: 30 SEPTEMBER 1998
$
150,000.00
DUE
OUTSTANDING
FISCAL YEAR REQUIREMENT
DATE
BALANCE
PRINCIPAL
INTEREST
TOTAL
3/1/99
$ 150,000.00
$
4,195.00
9/1/99
$
10,000.00
$
4,195.00
$
18,390.00
3/1/00
$ 140,000.00
$
3,945.00
9/l/00
$
10,000-00
$
3,945.00
$
17, 890.00
3/1/01
$ 130,000.00
$
3,690.00
9/1/01
$
10,000.00
$
3,690.00
$
17,380.00
3/1/02
$ 120,000.00
$
3,420.00
911/02
$
60,000.00
$
3,420.00
$
66,840.00
3/1/03
$ 60,000.00
$
1,740.00
9/1/03
$
60,000.00
$
1,740.00
$
63,480.00
TOTAL
$
150,000.00
$
33,980.00
$
183,980.00
PAYING AGENT: BANK OF NEW YORK
131
CITY OF SCHERTZ, TEXAS
UTILITY SYSTEM REVENUE BONDS
SUMMARY OF DEBT SERVICE REQUIREMENTS
FISCAL YEARS 1999 -2007
FISCAL
CASH REQUIREMENTS
OUTSTANDING
YEAR
PRINCIPAL
ENDING
PRINCIPAL
INTEREST
TOTAL
BALANCE
$
900,000.00
9/30/99
$
80,000.00
$
63,587.50
$
143,587.50
$
820,000.00
9/30/00
$
35,000.00
$
58,375.00
$
93,375.00
$
785,000.00
9/30/01
$
35,000.00
$
55,750.00
$
90,750.00
$
750,000.00
9/30/02
$
125,000.00
$
53,125.00
$
178,125.00
$
625,000.00
9/30/03
$
125,000.00
$
42,500.00
$
167,500.00
$
500,000.00
9/30/04
$
125,000.00
$
34,062.50
$
159,062.50
$
375,000.00
9/30/05
$
125,000.00
$
25,625.00
$
150,625.00
$
250,000.00
9/30106
$
125,000.00
$
17,125.00
$
142,125.00
$
125,000.00
9/30/07
$
125,000.00
$
8,562.50
$
133,562.50
$
-
$
900,000.00
$
358,712.50
$
1,258,712.50
AVERAGE ANNUAL REQUIREMENT
$
139,856.94
132
CITY OF SCHERTZ, TEXAS
UTILITY SYSTEM REVENUE BONDS, DATE DAPRIL1,1973
INTEREST AT 6.10% ON BONDS 1 -16 AND 5.75% ON BONDS 17 -33
PAYABLE MARCH 1 STAND SEPTEMBER 1 ST
AMOUNTISSUED
PAID $ 165,000.00
OUTSTANDING: 30 SEPTEMBER 1998 $ 120,000.00
$ 45,000.00
DUE OUTSTANDING BOND FISCAL YEAR REQUIREMENT
DATES BALANCE NUMBERS PRINCIPAL INTEREST TOTAL
3/1/99 $ 45,000.00 $ 1,293.75
9/1/99 25-33 $ 45,000.00 $ 1,293.75 $ 47,587.50
TOTAL $ 45,000.00 $ 2,587.50 $ 47, 587.50
PAYING AGENT: SCHERTZ BANK AND TRUST
SCHERTZ, TEXAS
OPTION: SEPTEMBER 1, 1983
133
PAYING AGENT: BANK OF NEW YORK
134
CITY OF SCHERTZ, TEXAS
SERIES
,
UTILITY SYSTEM REVENUE BONDS
1987 -FINAL DEBT RETIREMENT SCHEDULE
INTEREST AT 7.50 °k FOR 1993 -2101, 8.50 0k FOR 2102,
6.75% FOR 2103-2104,6.80% FOR 2105,6.85% FOR 2106 -2107.
$ 1,020,000.00
AMOUNT ISSUED
$
165,000.00
PAID $
OUTSTANDING: 30 SEPTEMBER 1998
855,000.00
DUE OUTSTANDING FISCAL YEAR REQUIREMENT
INTEREST TOTAL
DATE BALANCE PRINCIPAL
3/1/99 $
855,000.00 $ 30,500.00
$ 35,000.00 $ 30,500.00 $
96,000.00
9/1/99
3/1/00 $
820,000.00 $ 29,187.50
35,000.00 $ 29,187.50 $
93,375.00
9/1/00
3/1/01 $
$
785,000.00 $ 27,875.00
35,000.00 $ 27,875.00 $
90,750.00
9/1/01
3/1/02 $
$
750,000.00 $ 26,562.50
125,000.00 $ 26, 562.50 $
178,125.00
9/1/02
$
$ 21,250.00
3/1/03 $
625,000.00
$ 125,000.00 $ 21,250.00 $
167,500.00
9/1/03
3/1/04 $
$ 17,031.25
500,000.00 125,000.00 $ 17,031.25 $
159,062.50
9/1/04
3/1/05 $
$
375,000.00 $ 12,812.50
125,000.00 $ 12,812.50 $
150,625.00
9/1/05
$
$ 8,562.50
3/1/06 $
250,000.00
$ 125,000.00 $ 8,562.50 $
142,125.00
9/l/06
$ 4,281.25
3/1/07 $
125,000.00
$ 125,000.00 $ 4,281.25 $
133,562.50
9/1/07
_
$ 855,000,00 $ 325,625.00 $
1,211,125.00
TOTAL
= ________°°
PAYING AGENT: BANK OF NEW YORK
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