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FY 2001-02 Budget
CITY OF SCHERTZ Operating Budget ��HER�2 r ��tF V• o� 1 -35 Fiscal Year October .2001 - -- September 2002 1400 SCHERTZ PARKWAY P.O.1)ItAR'ER i SCHERT4 TEXAS 781544890 AC (210) 658 -3510 FAX (210) 659204 Emna. dpcashwellirR),dschertztsus. August 1, 2001 To: The Honorable Mayor and City Council From: Dewey P. Cashwell Jr., City Manager Re: FY 2001 -2002 Operating Budget Recommendation Let me begin my first full -year budget discussion with you by saying that my first six months of service as your City Manager has been the most challenging and rewarding period in my professional career. Thus, I can assure you that were it not for the tremendously talented and dedicated Schertz city staff that has supported me throughout this time you would not be looking at the truly superior product you now have for your consideration. This has been in every sense of the word a team effort, and I encourage you to express your appreciation to our staff as they come forward throughout the coming weeks to share their plans and goals with you. They are champions, and I salute them. If today's Schertz is about nothing else it is change. This recommended budget responds to that change, by meeting important challenges of the future while building upon past accomplishments, such as the follow through on the Schertz Parkway project. You will note that the proposed overall tax rate of .3855 is .0450 higher than.last year's .3405, but the great majority of that increase (.0388) is related strictly to the I & S portion of the rate and the Parkway project. The balance of the increase, for the M & O portion of the rate, is only .0062, or just over half a cent. The proposed rate is still below the rollback rate of .3856. Schertz continues to enjoy health economic growth, as reflected by the growth in assessed valuations. This year's total taxable value is $803,469,417, as opposed to last year's total taxable value of $732,184,082. The presentation you receive this year might well be better referred to as a resource allocation plan and capital spending strategy. The tabbed documents provided include a great deal of detail, as will the presentations from your city staff leadership. Some of the highlights of the proposed budget, however, include the following: • Our goal was to set a solid course for the future, so we will attempt this year to carry our activities without a traditional mid -year adjustment. • The proposed budget includes funding necessary to carry the employee compensation plan to a point of much greater competitiveness in the marketplace, in response to the serious shortfall in this matter reported to you in a recent analysis done by Public Sector Personnel Consultants, Inc. • All technology requests have been channeled through the Information Technology Manager, and an ongoing capital budget for technology is proposed. All IT related issues will be reviewed here fast. • Fleet Maintenance is now a central fimction, for better fiscal management and tracking of fleet related issues. • Human Resources is now a separate function, with the personnel necessary to carry out this critical function, while freeing up our economic development professional for this very important revenue building work. • Both the Economic Development function and the Public Information Officer will now be fimded from 4 -B funds, as opposed to precious general fund dollars, freeing up substantial funds for other purposes. • Important reorganization efforts include consolidation of finance personnel and functions from throughout the organization, transfer of animal control operations to the police department, and establishment of a Customer Care Representative all are designed to achieve greater operational efficiencies and effectiveness and customer service. • The establishment of new positions such as a Leisure Services Director, a Animal Shelter Supervisor, and a Facilities Maintenance Worker, in response to growing responsibilities and Council's objectives for the future. • A budget process that will do a much better job of incorporating Council's strategic planning goals and objectives. These and many other issues and goals will be disclosed through what we hope will be the very best budget dialogue the staff and Council have ever achieved. We look forward to working with you in the coming weeks, and serving the public in the coming year. We are ready to meet the challenge of a fixture of change. sincer Fy, Dewey P. Cashwell Jr. City Manager CITY OF SCHERTZ 2001 -2002 BUDGET Index Ordinances I Tax Rate Budget Ilustrations VI Budget Recap 1 General Fund Revenues 4 Expenditures Information Technology Dept 11 7 Human Resource Dept 17 10 Public Information Dept 19 103 Outside Assistance , - ©ept 49 13 City Council Dept 50 15 City Manager Dept 51 17 Municipal Court Dept 52 19 Business Office Dept 53 " ' % 23 Planning Dept 54 26 Legal Dept 55 " 29 Police - Dept 56 31 Fire Dept 57 36 Inspection Dept 58 38 Streets Dept 59 42 Parks Dept60 45 Facility Maintenance Dept 61 48 Animal Shelter Dept 62 51 Swimming Pool Dept 63 54 City Secretary Dept 64 57 Library Dept 65 59 Economic Development Dept 66 106 Non Departmental Dept 67 62 Finance Dept 68 64 Fleet Services Dept 77 67 Water Fund 70 Revenues 73 Water Services Dept 75 74 Ems Fund 78 Revenues 81 Expenditures Dept 80 82 i. CITY OF SCHERTZ 2001 -2002 BUDGET Debt Services Revenues Expenditures 65 85 State Fines Revenues 67 Expenditures 66 69 Capital Recovery Revenues 90 Expenditures 92 93 Hotel Occupancy Tax 94 Revenues Expenditures 95 96 Tax Increment Financing 97 Park Fund Revenues 98 Expenditures 99 100 Recyling Fund Revenues Expenditures 101 102 Schertz Economic Development 109 Corporation Revenues Expenditures 110 111 Police Forfeitures 112 Library Grants Revenues 113 Expenditures 114 115 Capital Budget Expenditures 116 117 ii CITY OF SCHERTZ 2001 -2002 BUDGET Personnel Table of Organization Oct 2001 -2002 119 Position Authorization Oct 2001 -2002 120 Table of Organization April 2001 -2002 158 Position Authorization April 2001 -2002 159 Pay Tables 141 125 Compensation Plan Certificates Of Obligation Series 1992 133 Bonds General Bonds Summary Of Debt Model 137 Certificates Of Obligation Series 1990 138 General Obligation Bonds Series 1992 139 General Obligation Refunding Bonds Seriers 1995 140 General Obligation Bonds Series 1998 141 TIF Bonds 142 Certificates Of Obligation Series 1992 143 Utility System Revenue Bonds Utility Systems Revenue & Refundig Bonds Series 2001 144 Combination TaxBRevenue Certificates SchertzSeguin Local Government Corporation 145 City OF Schertz Budget Amendments 146 City OF SCHERTZ DEBT SCHEDULE Guadco Mud 1 Guadco Mud 2 Tax Notes Series 2001 iii 163 164 165 166 ORDINANCE NO. O / - 7"- a U AN ORDINANCE LEVYING AND ASSESSING WITHIN THE CORPORATE SCHERTZ,TEXAS, FOR THE BASIS OF ASSESSMENT OF (100 %) APPRAISED VALUE ALL TAXABLE PROPERTY LIMITS OF THE CITY OF YEAR 2001; PROVIDING THE ONE HUNDRED PERCENT AND PROVIDING FOR THE COLLECTION THEREOF AT THE RATE OF 0.3825 ON THE ONE HUNDRED DOLLAR ($100.00) ASSESSED VALUATION; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: SECTION 1. THAT there is hereby levied and assessed against all taxable property, both real and personal, within the corporate limits of the City of Schertz, Texas, and there shall be collected by such City a tax of 0.3825 on the one hundred dollar ($100.00) assessed valuation for the year 2001. SECTION 2. THAT such tax is hereby levied and assessed in accordance with the applicable Statutes of the State of Texas, and such levy and assessment is made for the following purposes, to wit: (A) For the current expense and operation of the General Fund and its various Departments $0.3208 (B) For requirements of the Tax Bond Interest and Sinking Fund to meet the outstanding tax supported indebtedness of the City for Fiscal Year 2001 -2002 $0.0617 TOTAL TAX RATE $0.3825 PAGE I The Director of Finance has certified to the availability of funds to pay principal and interest on the following indebtedness during the Fiscal Year 2001- 2002. DATE OF ISSUE 1990 City of Schertz, General Obligation Bonds Principal $39,950.00 Interest 1,448.50 Total $74,834.00 2001 City of Schertz, Combination Tax & Limited Pledge Revenue Certificates of Obligation Principal Interest Total PAGE II $125,000.00 210, 020.00 $335, 020.00 Total $41,398.00 1992 City of Schertz, Street Improvement General Obligation Bonds Principal $25,000.00 Interest 27,380.00 Total $52,380.00 1995 City of Schertz, General Obligation, Refunding Bonds Principal $67,000.00 Interest 7,834.00 Total $74,834.00 2001 City of Schertz, Combination Tax & Limited Pledge Revenue Certificates of Obligation Principal Interest Total PAGE II $125,000.00 210, 020.00 $335, 020.00 SECTION 3. THAT the Tax Assessor and Collector for Guadalupe County Texas is hereby directed to assess and collect taxes of the City of Schertz, Texas on the basis of one hundred percent (100 %) of appraised values for the year 2001, such basis of assessment being required to meet the proposed expenditures of the General Fund for the Fiscal Year 2000 -2001 and collection of taxes thereof at the rate of 0.3826 assessed valuation as herein provided. SECTION 4. THAT the Council hereby determines that an emergency exists requiring immediate action, and this Ordinance is hereby passed as an emergency measure to be effective immediately upon its passage, and the enactment of this Ordinance as an emergency measure in accordance with the provisions of Section 4.09 (e) of the City's Home Rule Charter will contribute to the preservation of the public peace, health, or safety. PASSED, APPROVED AND ADOPTED this the 29L day of September 2001. ATTEST: Cit Se to City of Schertz PAGE III Texas ORDINANCE NO. _p /- /H - / 9 AN ORDINANCE PROVIDING FUNDS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND ENDING SEPTEMBER 30, 2002, BY APPROVING THE BUDGET FOR SAID PERIOD AND APPROPRIATING THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES OF THE CITY OF SCHERTZ, TEXAS, FOR SAID YEAR FOR THE MAINTENANCE AND OPERATION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY; AND DECLARING AN EMERGENCY WHEREAS, as required by the General Laws of the State of Texas and the City Charter, the budget has been prepared and submitted to the City Council with estimates of expenditures and revenues of all City Departments and activities for the fiscal year beginning October 1, 2001 and Ending September 30, 2002. WHEREAS, notice of a public hearing upon said budget has been duly and legally published; and WHEREAS, said public hearing has been held and full and final consideration given said budget; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: SECTION 1. THAT for the purpose of providing the funds necessary and proposed to be expended in the budget for said City for the fiscal year beginning October 1, 2001 and ending September 30, 2002, the budget was prepared and submitted to the City Council for its consideration and approval and that said budget in the total amount of $16.711.059 and the same is hereby appropriated for the maintenance as set forth in said budget. PAGE IV SECTION 2. THAT the said budget of the City of Schertz, Texas, for the fiscal year beginning October 1, 2001 and ending September 30, 2002, an exact copy of which is marked "Exhibit A" and made a part hereof for all purposes the same as if it were copied in full herein, is hereby approved and adopted by the City Council for fiscal year 2001 -2002. SECTION 3. THAT this Ordinance approving and adopting a budget for the twelve -month period hereinabove specified is made in all things in accordance with the terms and provisions of the General laws of the State of Texas and the City Charter. SECTION 4. THAT the Council hereby determined that an emergency exists requiring immediate action, and this Ordinance is hereby passed as an emergency measure to be effective immediately upon its passage and the enactment of this Ordinance as an emergency measure in accordance with the provisions of Section 4.09 (e) of the City's Home Rule Charter will contribute to the preservation of the public peace, health, or safety. PASSED, APPROVED AND ADOPTED this the /day of September 2001. Mayor, City of Schertz, Texas = ATTEST: City Secretary, City of Schertz (SEAL OF CITY) PAGE V H H Ch W �, ��y. ��% � T1s4 ■■ �41y��,yj �`� '��i �krG: y�j R�Y��� SwF rtt qR.k fidld $s" .■f iY \3�i�iuN`7� ��l�tl+ ^rte 6 4iA f�� �i .�� � dc.vi -F ■■ k!��� t �" ��i h, =c c ��� � � ��� °Y le i i'yT t 5 _ �y � �� v °Sz i ■■■ � i �'�� �' 7� S � z fe Af 1 4 r i :' y'. • ■■■ ,y� i i '" rri � t £�, { 1'II a: .r.. „wk � r r = ��n m .,. re A .. z� � .,.. Rae= ■■■■ � W Yy F 47 � t � Y Y � < Y {t �.¢ fJ ,..v �s M1 s � M:` .. ., cy .: � � ����� � ,, 2{ P, ii 1 i Py s x K'7 � � .}} n i )' t T � i Sw ■■■■■■■ i � / l�e 4 � � Y v� � L ' � -.i �. �. �. r. � aS .�.:: .t�.� Rv ..' n �� � �� � � • � H H Ch W m 7 CD d G O a 13 m 0 m 0 El r> as w co r m 0 v co N r OnIQA r ocNi eol r Of t0 �rlCIA; th 0 CD m w r N I I�j to o l 11 CM Lo 11 I CNi, NI (D r 40 N co n to 0) Cl) 4 co } OCiM I� W co r OOf to r�f�9 O Cl) cp W I co to K O� O ~ r r I 0 N N 00 3 H H H w C w C5 O O o o 0 O O O o o 0 0 o o O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O OnIQA r ocNi eol r Of t0 �rlCIA; th 0 CD m w r N I I�j to o l 11 CM Lo 11 I CNi, NI (D r 40 N co n to 0) Cl) 4 co } OCiM I� W co r OOf to r�f�9 O Cl) cp W I co to K O� O ~ r r I 0 N N 00 3 H H H w C w W w�w+ wW LL wo `y �L Q. 0 L CL C. Q 15 se 0 o °v eT° ro 0 N V N ■ 0 ■ L W A, W TO W N W 'A W i► V L A, �I 4) 4 CL 4) V U 0 CO) a ■ 0 ■ H U' a L ai 'A A, �I CL 4) � U H U' a U) 4) CL W x W A� W O L. CL Q OR O o co M 8F 0 N Cl) U) — a� N V d C L a m W C d aNi V CO) 13 r_ w 6 w i O A� V LL. A M� W LL. ME M W `` �II `J N N Y L CL ui a in ti /O O V 4) L = V 4 ME v/ ii CL= No H ?C C7 6 a i 4) NN4) LEI. Um t0 LM 4) u 0 0 m N R N 3 N O N � ea t N tL x 3 H V U) ._ a� c ■ ■ N CL H H DC W a L i 4) CL x W Lim L 4) m U a° v a v 0 W 0 0 d V d N ■ N a� CL Cl 4) V d C C C C 00 a2 H H H W d w i 0 o — w I N 0 r N d N ��' IL = W^' W V �A' A W V •� Y51 G ■ N DC W d W L N CL x W C6 (0 ca 3i a 0 C O U v V � dCL � 0 W Q a m tJ� U ■ ■ m v � O C � i a � W C a U) 4) i `)` w/ W w W� 4) 0 T W W N d L it wW' W LL I H CW? 6 CITY OF SCHERTZ, TX. 2001 -2002 Proposed Budget FUND AMOUNT Revenues: Debt Services $ 5135632 General Revenue $ 71122,579 Water & Sewer $ 639549896 Schertz EMS $ 15368,934 Capital Recovery $ 6283800 Park/Recycle /Hotel $ 115,680 Total $16,704,521 Expenditures: Debt Service $ 5133632 Personnel $ 61422,890 Supplies $ 578,189 Services $ 61779,198 Maintenance $ 298,915 Capital $ 2,110,735 Total $16,703,559 PAGE 1 O � U 0= w � N u. m CD _0 V � _0 CO) m C NC: I..L � O � I` d- co I` 00 Ln ";T co r- N r- 00 M r- O O M r- M O m r- 00 M M 00 M 00 00 CO r- N N r- M O N 00 r- d' co O Mw N w w ti Eft ff} 613- 69- {f} 69 6F} N co > Co 0 Q. ca O Q W ozs w 0 CL cu cn W U I- W a CITY OF SCHERTZ, TX- 2001-2002 Proposed Budget General Fund dotal Est. Revenue $ 7,122,579 1 Taxes $ 29872,064 Sales Tax $ 11440,000 Franchises $ 544,900 Permits $ 418,450 Muni. Court $ 350,000 Miscellaneous $ 1,4979165 Total Est. Expenditures $ 7, 038, 914 Personnel $ 4,798,992 Supplies $ 371,025 Services $ 1,308,612 Maintenance $ 2479250 Capital $ 313,035 Utility Fund: Est. Rev. $ 6,954,896 $ 1,3502134 Utility Fund., Est. Exp. $ 61756,245 Schertz EMS - Est. Rev. $ 11368,934 Schertz EMS - Est. Exp. $ 1,3502134 Debt Services -1. & S. Tax $ 513,632 Debit Service Obligation $ 513,632 PAGE 3 City of Schertz, TX F I N A N C I A L M A N A G E M E N T BUDGET LISTING PAGE 1 PAGE 4 2000 2000 2001 2001 2002 ACCOUNT Amended Budget Actual Revenue Amended Actual Adopted Budget Revenue Budget Fund 01 - GENERAL FUND REVENUE Department _____________ 00 - REVENUES 600 TAXES _______________________________ 400.10 400.12 TAX- CURRNT TAX - DELINQ 1,985,167 2,143,903 2,279,572 2,274,868 2,814,064 400.14 TAX -PSI 39,000 24,100 43,261 32,000 36,229 400.20 TAX -BINGO 4,500 26,244 4,428 17,500 23,376 18,000 400.22 400.26 TAX -SALES TAX -MIX 1,200,000 1,361,537 4,500 1,225,000 4,606 1,378,017 4,500 1,440,000 400.40 BV ROLL BK TX 3,200 0 3,157 2,300 3,182 2,500 ___________ 0 ----------- 0 0 p TAXES TOTAL _ _ 3,255,967 3,582,530 ___________ 3,560,872 ___________ 3,720,278 4,312,064 610 FRANCHISES 410.12 410.14 FRANCH -CPS FRANCH -ENX 52,500 55,652 60,000 57,171 60,000 410.16 FRAM GVEC 7,475 185,000 7,471 163,627 10,400 240,000 10,398 10,400 910.18 410.20 FRNC -PARAG 110,000 112,318 125,000 220,546 135,467 240,000 125,000 410.21 FRNCH-SW B OthrTelecm 72,500 72,813 60,000 56,136 55,000 410.22 FRNCH -WAST 0 21,000 18 47,595 5,000 24,000 18,140 7,500 ________ ___________ 2,656 47,000 FRANCHISES TOTAL 998,475 459,999 _________ 529,900 500_5___ 500,519 _544_9__ _ 594,900 620 PERMITS 420.15 PRMT -HM OC 115 115 150 420.16 420.17 PERMIT -BLG PRMT -MOBIL 255,000 258,042 257,000 130 253,436 150 260,000 420.18 PERMIT -ELC 200 27,250 200 28,468 250 95,000 920.20 PRMIT -FOOD 1,650 2,790 3,000 53,559 46,500 420.21 FOOD HANLR 5,000 4,523 9,000 5,470 51500 420.23 PRMIT -ANML 150 135 7,250 52,000 420.24 920.25 PERMIT -PLB PRMIT MECH 27,500 26,886 50 33,000 40 37,956 36,500 420.26 PRMIT -SOLC 12,500 600 12,706 13,500 13,249 13,500 420.27 PRMIT-GARG 3,300 560 3,408 500 2,750 550 500 920.36 PRMT -SIGNS 800 866 2,864 3,000 420.38 Prmit -COfO p 0 100 39 0 453.16 PET SHOP 25 50 0 565 500 --.339,090 - ---------------- 25 0 0 PERMITS TOTAL ---338,749 --- 359-3--- 3333 359,325 75-30-- ----------- 375,308 918,450 630 LICENSES 420.10 420.11 LIC -ALCH LIC CNTRAC 1,250 8,625 1,525 1,000 2,684 2,500 420.12 LIC -ELECT 6,200 8,763 6,400 13,200 15,218 15,000 420.14 LIC -PET 3,300 3,286 18,500 17,810 16,000 3333 ------ - 3333 ------ 1,500 1,837 1,800 LICENSES TOTAL 19,375 - ---------- 19,974 - -- 39,200 --37-54-- -- 37,599 ------ 35,300 640 FEES 420.22 420.28 REINSPECT PLATTING 80,000 85,085 52,000 55,440 55,000 420.29 NOTARY FEE 21,600 300 22,164 12,500 12,134 12,500 420.30 420.31 PLAN CHCK BOA /ZONING 111,750 316 114,126 200 125,000 159 125,104 200 130,000 420.32 MAP FEES 900 1,600 850 1,711 800 595 800 420.33 SITE PLAN 2,000 2,061 1,500 1,257 2,000 420.34 SPEC USE 2,300 2,300 2,000 1,000 2,451 1,500 1,020 1,000 PAGE 4 City Of SChertz, TX F I N A N C I A L M A N A G E M E N T PAGE 2 BUDGET LISTING PAGE 5 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Revenue Budget Revenue Budget Fund 01 - GENERAL FUND Department 00 - REVENUES ____________________________________________ 640 FEES 420.35 MOWING -INS 275 280 200 1,728 0 430.12 AnmlAdoptn 4,900 5,051 3,500 2,516 2,500 430.18 BLDG RNTAL 5,650 5,653 7,000 5,116 5,750 430.19 PROP RNTAL 6,225 6,651 3,900 5,505 4,000 430.24 NSF CK FEE 220 210 250 327 250 430.26 PetImpndmt 8,100 8,175 2,500 2,930 2,000 430.28 P/D REPRT 2,925 3,149 3,500 3,232 3,500 430.29 POOL RESRV 1,400 1,401 825 2,261 800 430.30 P GATE FEE 13,975 13,971 20,000 18,158 10,000 430.38 SEASNL FEE 5,250 5,243 5,310 5,910 6,000 430.50 SWIM LESSN 9,725 9,720 10,250 9,825 10,250 430.60 ALRM PRMIT 3,275 3,350 2,000 1,485 1,500 430.80 ST REPAIR 0 0 5,000 0 0 440.12 M/C ARREST 45,000 45,606 22,000 21,526 22,000 440.14 M/C WARRNT 45,000 45,687 35,000 34,188 45,000 440.20 M/C C S 1,150 1,205 800 1,252 1,200 440.22 M/C TRAFIC 8,750 9,045 10,000 10,493 10,000 440.24 M/C TEEN C 0 0 0 20 0 440.26 M/C SecFee 0 12,769 14,000 13,425 13,500 440.27 M/C Tech 0 14,986 17,500 17,635 17,500 440.28 M/C OPTNAL 0 0 0 0 0 440.29 M/C CC /CRK 900 866 1,250 1,283 1,000 440.30 DPS -TLFTA 7,150 7,146 0 0 0 440.31 MC THE PAY 1,000 979 800 1,116 1,000 440.32 DPS -LOCAL 3,000 2,892 3,500 3,195 3,000 440.33 DPS - OMNIBA 1,050 126 0 318 ----------- 0 FEES TOTAL . . . . . . _____ _ ___ __ 395,370 ______ _ _ _ __ 432,776 ______ 364,085 ----------- 361,604 363,750 650 FINES 440.10 MUNI FINE 250,000 256,661 300,000 306,844 350,000 440.18 GF -ST FINE 7,500 27,957 20,000 17,178 15,000 440.34 S Belt -G F 0 0 0 200 0 --- -------- FINES TOTAL . . . . . . . - --- - ------ 257,500 ----- ------ 284,618 ----- - --- -- 320,000 -- ------ --- 324,222 365,000 670 MISC REV 400.36 FUND CHRGS 355,156 355,156 372,914 372,914 553,729 430.16 FIELD USE 900 913 350 240 250 440.16 LIBR FINES 9,500 9,650 9,000 10,099 9,900 452.00 GUADA -LIBR 84,813 84,813 95,353 95,353 95,353 453.00 GUADA -FIRE 24,992 24,992 22,825 20,923 22,825 453.01 BEXAR -FIRE 8,100 8,100 10,800 10,800 10,800 453.11 GuadAnimlC 63,525 63,532 62,060 61,072 66,000 453.13 GuadAniVeh 0 0 7,500 7,500 0 453.14 GuadAniVet 0 0 0 0 0 453.15 MiscAnimal 1,275 1,271 1,300 2,019 1,500 461.10 MISC -INCOM 15,500 15,651 16,000 44,863 15,000 461.11 MISC LIBR 1,750 1,843 1,800 2,313 2,000 461.12 MISC -POLIC 75 75 0 564 175 461.13 MiscStreet 925 931 1,500 2,745 2,000 462.13 DONA -PD AC 0 1,080- 0 0 0 462.14 DONAT -ELT 0 0 400 0 0 462.18 DONAT -XMAS 0 773- 250 218 225 462.24 DONAT -ANML 1,500 1,528 1,350 870 1,000 463.10 CIBOLO SRV 1,000 1,000 1,000 1,000 1,000 PAGE 5 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 3 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Revenue Budget Revenue Budget Fund 01 - GENERAL FUND Department 00 - REVENUES 670 MISC REV 464.10 DISP -CIBOL 464.11 DSPTCH -ISD 466.14 EQUIP REPL 466.15 VEH REPLCE 480.30 CSTS -SAFES 480.35 CSTS -HOTEL 480.60 LEASE -CMA 481.06 floodDisas 481.07 MPO Grant 481.10 SALE -AUCTN 481.12 SALE -MDSE, 481.16 REIMBURS 481.19 P /D -F GRNT 481.20 LEOSE 481.24 MITI -97FLD 491.11 SalryStudy 491.12 CO A/C RES 491.13 PG&E Settl MISC REV TOTAL . . . . . . . 680 INTRST REV 470.10 INTR EARN 470.12 INVST -INTR 470.23 LOGIC -INTR INTRST REV TOTAL . . . . . . 13,860 13,860 14,553 14,553 15,000 1,200 1,200 1,200 1,200 1,200 0 0 0 0 0 0 0 0 0 0 7,800 7,800 11,806 11,806 18,328 2,500 0 2,500 2,500 2,500 6,200 6,169 6,250 4,297 5,000 0 0 0 0 0 0 0 0 0 0 0 0 5,000 18,730 5,000 600 588 500 249 300 17,500 17,402 2,500 2,987 3,000 14,800 14,800 0 0 0 0 2,758 0 0 0 0 0 0 0 73,530 0 0 0 0 0 100,000 0 0 0 0 30,000 --- -- - - ---- 30,217 - -- --- 0 --- 0 0 763,471 662,396 ---- -- 648,711 --- -------- 689,815 --- -- ------ 905,615 30,000 29,884 45,000 33,097 30,000 0 0 0 0 0 170,000 _____ __ _ _ __ 170,106 _ ____ _ __ _ __ 150,000 __ ___ 146,511 147,500 200,000 199,990 ___ _ __ 195,000 ____ ____ ___ 179,608 _____ ____ __ 177,500 REVENUES TOTAL . . . . 5,674,248 5,980,527 6,006,593 6,188,898 7,122,579 PAGE 6 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dent. Name: Information TechnoloQy Dept. No.: 11 Dept. Mgr.: Rohan C. Pierce History of Dept, Until this year, duties of this department were divided between the Management Services Department, Office Manager and Assistant City Manager. In addition, a technology committee made up of employees from various departments advised management on all software and hardware purchases. PastActivities (2 3 yr.) & Accomplishments Activities and accomplishments completed by various departments working together: (1) Conversion of all computers and software to year 2000 standards; (2) Installation and setup of a new Windows NT network of new and upgraded computers; (3) Installation of municipal computer software that supported financials, water billing and court systems. Current Challen 2es • Network all City Services into a single computer network to improve communications and efficiency of all entities in the City. • Upgrade our network to provide a faster, more dependable data link for the public works department. • Provide the Mayor and City Council with adequate tools to better serve the city through the use of computer systems, overhead projections, e-mail, and access to City data via computer connections to city's computer network. • Provide our Police Department with remote connections from the patrol vehicles into the dispatch system using specially designed laptops. This technology will allow the officers to stay on patrol, complete reports in the field, and receive reports without delays. • Enable planning and zoning to view current aerial photos and maps of our area. This will also help our emergency services, economic development and inspection departments. This will require an investment is some more powerful equipment and printers. PAGE 7 • Update our website to an attractive, user - friendly site that stores useful information and allows e- commerce transactions by our citizens. The website should allow individuals to pay fines, court fees, utility bills, request building permits/inspections, make suggestions, and log issues of concerns with the Mayor, City Council, or the City Manager. Archive literature should include agenda review, council minutes, information on crime and fire prevention, and available services. We are proposing a new hosting provider that will provide a website that will do these types of items. • Transferring archive paper documents to optical disc storage. Optical disc storage is similar to microfiche, but faster and easier to read. It requires an investment in computer equipment to scan, and store the documents. This capability could allow us to make certain city documents available to our citizens on our website. However, one of the greatest benefits is the physical storage space saved (e.g. a small stack of CD's replace a warehouse full of boxes.) In this type system, all data is indexed so documents are found quickly. Multiple copies could be made and stored in a vault for safe keeping, while a working copy is on site all the time. Documents become read only, so no changes can be made once they are saved to the CD. • Continue hardware maintenance and replacement As software requirements increase, hardware becomes obsolete. To manage it properly, it requires continual equipment replacement every 3 -5 years. The requirements of our city will only continue to grow. Our challenge is to keep pace with it by continuing to maintain; build, and expand to meet our city's needs. Plans for the Future (2 3vrs.) — Linked to the Council Approved Strategic Plan Goals & Ob�echves • Configure and setup a new council chambers with multi -media capabilities • Develop individual network connections for mayor and council members and support staff. • Update City's computer systems and software to Windows 2000 network and desktop software to increase employee productivity. PAGE 8 City of Schertz, TX F I N A N C I A L MANAGEMENT PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT ----_-___-_------ --------- Budget — Expense Budget Expense Budget Fund 01 - GENERAL FUND EXPENSE Department 11 - Information __________ _______ ___ ___ _______________ Technology 001 PERS SERVS 010 Salary 0 0 0 0 45,394 014 FICA 0 0 0 0 3,336 017 Insur LTD 0 0 0 0 109 018 GroupInsur 0 0 0 0 2,480 020 RetireResr ----------- 0 0 ----- ------ ----------- 0 ---- 0 ------ 3,258 ---- PERS SERVS TOTAL . . . . . 0 0 0 0 54,577 101 SUPPLIES 110 OFF SUPP 0 0 0 0 300 112 POSTAGE 0 0 0 0 35 130 MINOR EQIP 0 - - - - -- 0 ----- - - - - -- ----- 0 - - - - -- ----- 0 - - - - -- 300 ----- ----- ----- SUPPLIES TOTAL . . . . . . 0 0 0 0 - 635 201 SERVICES 213 CMPTR FEES 0 0 0 0 29,200 216 CONSL /PROF 0 0 0 0 3,000 221 PRT 6 BIND 0 0 .0 0 0 222 COPY SERV 0 0 0 0 100 230 TELE SRVS 0 0 0 0 8,720 236 UNIFRM /LAU 0 0 0 0 50 238 COMP MAINT 0 0 0 0 1,140 253 Subscrptns 0 0 0 0 150 254 TrainsTrvl 0 0 0 0 10,050 255 PROF CERTS 0 0 0 0 300 269 CMPTR CNSL 0 0 0 0 6,000 -- SERVICES TOTAL . . . . . . . -- ------- 0 ----- - - - - -- ---- 0 - - - ---- ----- 0 -- - - -- 0 ----- - ----- 58,710 301 MAINT 326 EQ MAINT 0 -- - - -- 0 ----- -- - - -- ----- 0 - - - - -- ----- 0 - - - - -- 300 - --- ------- ----- MAINT TOTAL . . . . . . . . 0 0 0 0 300 401 CAP OUTLAY 416 FURN /FIXTR 0 0 0 0 1,500 423 COMP /PERI 0 0 0 0 10,000 426 COMMUNI EQ 0 0 0 0 0 --- CAP OUTLAY TOTAL . . . . . . -------- 0 -------- --- -------- 0 -- -- 0 -- - ----- 0 ------- ---- 11,500 _ _ _ __ _____ InfoTechno TOTAL . . . . _ _ _ _ __ 0 _____ _ _ __ __ _____ 0 ______ _ __ 0 ________ 0 ______ 125,722 PAGE 9 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: Human Resources Dept. No.: 17 Dept. Mer.: History of Dept. The Management Services Department was created in 1995. It combined the Economic Development Department and several functions formerly under the City Secretary. Those were Personnel, Benefits Administration and Risk Management. In addition, several other duties were added relating to technology development, telephone systems, budget development, and recycling, as well as provide support for special projects for the City Manager. The Economic Development Department continued to staff and manage the Economic Development Commission, the Schertz Development Foundation and the Schertz Parkway Zone. One additional person, a personnel clerk, was added to the department to assist in maintaining personnel records, provide secretarial support, and benefits administration. Past Activities (2 —3 yr.) & Accomplishments The Personnel function has also improved during this time. We now have comprehensive records and record keeping that was lacking in the past. We instituted a drug screening process that has proved successful but not onerous. Benefits have improved in concert with funding availability. Our benefits program is adequate, but improvements could be made. While employee pay has lagged, important improvements have been made, but more is needed to maintain the labor force to meet the community's needs and expectations. Current Challenees The challenges for the human resources function are very significant. The size of the staff continues to grow, as we require additional qualified staff to better provide essential services to our citizens. This function needs to migrate from the basic record keeping activities to a more responsive and comprehensive approach to human resources management. Recruiting and some training should be centrally managed. Deeper involvement in the evaluation process in order to maintain some measure of consistency in the process. Improved job descriptions that fully describe the nature of the job as well as training and advanced training requirements. Complete revision of the pay plan to better reflect the market place as a means to slow down turnover as well as to compensate our people at a level that reflects their worth. Development of an Employee Assistance Program to solve employee problems that do not always lend themselves to imposed solutions by management is critically needed. Very often, our employees find themselves PAGE 10 `; in circumstances that do not lend themselves to action by the City. Nonetheless, these kinds of problems are such that they severely impact job performance and productivity. If we take no positive action these problems eventually spill over to the workplace. Expanded Supervisory training and Career Development paths need to be established and fully supported in order to maintain and train our future leaders. We must develop standards by which we can measure the need for staff growth on a rational and timely basis. It is imperative that we identify staff shortfalls before citizen services are degraded. Our benefits program should also be improved. Items for consideration are the TMRS multiple and life insurance benefit. As we continue to grow, compliance with Federal and State law become critical. FSLA and COBRA requirements must be fully implemented and workman's compensation issues and claims must be capably managed.. Our personnel manual needs a careful review and probably be revised to insure employees fully understand current personnel policy. Plans for the Future (2 — 3yrs.) — Linked to the Council Approved Strategic Plan Goals & Obiectives For human resources, we need another administrative clerk. When the initial position was created, we had 100 employees. We now have over 160. Our benefit package has expanded to become almost a full time position on its own. Our employees deserve no less than a competent effort in this regard, and the establishment of the independent HR function is dependent upon this new position. This is the first priority. PAGE 11 City Of Schertz, TX F I N A N C I A L M A N A G E M E N T BUDGET LISTING PAGE 2 ACCOUNT 2000 Amended Budget 2000 Actual Expense 2001 Amended Budget 2001 Actual Expense 2002 Adopted Budget Fund 01 - GENERAL FUND Department 17 - Human _______________________________ Resources 001 PERS SERVS 010 Salary 014 FICA 016 Work Comp 017 Insur LTD 018 GroupInsur 020 RetireResr 022 UnemplComp 023 PRE -EM CK 024 Longevity 025 MedCoPay 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24,236 1,790 72,908 58 2,480 1,748 10,000 500 120 PERS SERVS TOTAL 0 0 _ _________O_ _ - - - -- -' 0 "" -' -- -- _ 113,840 101 SUPPLIES 110 OFF SUPP 112 POSTAGE 0 0 ___________ 0 0 0 0 0 0 800 700 SUPPLIES TOTAL ___________ 0 __________ 0 _ ___________ 0 0 ----- - - - - -- 1,500 201 SERVICES 219 MED SERVS 216 CONSL /PROF 218 ADVRTISING 221 PRT 6 BIND 222 COPY SERV 230 Temb BRVS 252 Membrships 253 Subscrptns 254 Train&Trvl 267 EmpASStPrg 277 TuitnReimb 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .0 0 0 0 0 0 6,000 10,000 7,000 1,100 1,500 800 225 397 800 6,200 70,000 SERVICES TOTAL ___________ ___________ 0 0 _________ 104,022 401 CAP OUTLAY 416 FURN /FIXTR 422 OFF EQUIP 923 COMP /PERI 0 0 0 ----------- ----------- 0 0 0 0 0 0 0 0 0 600 250 300 CAP OUTLAY TOTAL 0 ----------- ----------- 0 ----------- 0 ___________ 0 11150 TOTAL 0 ___________ 0 ___________ 0 220,512 PAGE 12 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: Outside Assistance Dept. No.: 49 Dept. Mgr.: May or Hal Baldwin History of Dept. Currently, there are two assistance programs approved by City Council. 1) Patient Assistance This program was established by council in January 2001 in response to requests from Guadalupe County Hospital for supplemental funds to continue providing needy families with free prescription drugs. Budget: 2000/2001 - $5,000. Budgeted for 2002: $5,000 2) Temporary Utility Assistance The Temporary Utility Assistance program was established by council in May 2001 to provide fixed income and needy individuals with help adjusting to water rate increases. The program pays 100 percent of the increase only in the first month, and decreases each month by 25 percent until the funds are no longer provided. Interviews to determine residents who qualify for the program are conducted by Greater Randolph Area Services Program (GRASP). In some cases, GRASP is also assisting with additional funds they have available for utility assistance. Funds from the City of Schertz are provided through the Capital Recovery Fund. A separate cost center is being established to track the use of these funds. PAGE 13 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 3 BUDGET LISTING 2000 2000 2001 2001 2002 ACCOUNT _________ °--- --- - --- -- --- Amended Budget -- ----- ----- ____ Actual Expense —_ ---____---_— Amended Budget Actual Expense Adopted Budget Fund 01 - GENERAL FUND _----=== =a--- =��-==------- - --- Department 49 - Outside ---- --- ---- Asistance ---- -- ------ 201 SERVICES ---- -- -- -- 207 PatientAst 0 _ ____ ______ __ 0 ___ 51000 1,358 5,000 SERVICES TOTAL . . . . . . 0 _ _____ ___ __ 0 ______ __ ___ 5,000 __ _ ___ 1,358 ___ ____ __ __ 5,000 501 EXPNDITRES 498.30 GrntMatch 0 ---- -- -- --- 0 0 0 0 EXPNDITRES TOTAL . . . . . . ---- 0 __ ___ _ __ ___ - - - - --- ----- 0 -- - --- ---- 0 - -- - --- 0 -- --- -- - --- 0 OutsdeASSt TOTAL ___ 0 ___ _____ __ ______ 0 ___ _ __ 5,000 ______ __ 1,358 _____ __ __ __ 5,000 PAGE 14 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: City Council Dept. No.: 50 Dept. Mgr.: Mayor Hal Baldwin History of Dep t. The City of Schertz was incorporated in 1958. The City Council consists of five members and the Mayor who perform all governing and legislative duties for the City of Schertz. All Council members are elected at large for two -year terms. Terms of the Mayor and members of the Council are staggered. Mayor and Council members fill positions number one and two, elected in even numbered years, and positions three, four and five are elected during odd - numbered years. Elections are held in May. The council operates under a Home Rule charter. Plans for the Future (2 — 3yrs.) — Council Approved Strateizic Plan Goals & Obiectives Schertz City Council has adopted the following goals for the next 2 -3 years: • Storm Water Run -off • Economic Development • City Staff Positions / Employees • Recreational Facilities and Programs • Technology • Communication Other items to be pursued by staff including regional problem solving, pursuit of grants, and development of public - private partnerships. There are two major changes in the city council budget from the previous year. 1) Expenditures were not anticipated in 2001 for a new city manager search. The $13,000 item exceeded budget in 2001, but is not a necessary item in the coming budget year. 2) A transition fund is included to provide for future administrative changes PAGE 15 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 4 BUDGET LISTING 2000 2000 2001 2001 2002 - Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 01 - GENERAL FUND Department 50 - CITY _ __ ______ COUNCIL ______ _____ ____ 101 SUPPLIES _ _ __ 110 OFF SUPP 250 -- --- - - ---- 230 275 77 275 SUPPLIES TOTAL . . . . . . 250 - ---- - --- -- - --- 230 -- ----- ----- 275 --- - -- 77 ----- - --- -- 275 201 SERVICES 216 CONSL /PROF 500 0 13,000 12,923 1,000 250 ANN AWARDS 200 92 150 189 150 252 Membrships 4,400 4,637 5,000 5,141 5,500 254 Train6Trvl 5,100 4,583 6,000 3,531 5,500 260 LEASE /PUR 300 225 300 500 425 264 SPECL EVNT 6,500 3,945 5,000 8,627 5,000 272 CTY ELECTN 0 -- -- - - - ---- 0 - -- --- - ---- 3,000 2,283 3,500 SERVICES TOTAL . . . . . . . 17,000 -- ---- 13,482 ----- - ---- 32,450 - --- -- 33,194 ---- ----- -- 21,075 401 CAP OUTLAY 422 OFF EQUIP 0 -- --- -- - --- 0 4,600 2,462 500 CAP OUTLAY TOTAL . . . . . . 0 -- --- --- - -- - ---- --- --- -- --- 0 ----- - - -- -- -- --- 4,600 -- ---- 2,462 ---- - - -- - -- 500 CTY COUNCL TOTAL . . . . 17,250 ---- -- ----- 13,712 -- - --- --- 37,325 -- - -- --- 35,733 -- --- -- ---- 21,850 PAGE 16 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: City Manager Dept. No.: 51 Dept. Mgr.: Dewey P. Cashwell, Jr. History o %Dept. The City Manager is appointed by the City Council and is Chief Executive Officer of the City. All department heads currently report to the City Manager except Planning and Zoning, Inspection and Facility Maintenance. Dewey P. Cashwell, Jr. was selected as City Manager for the City of Schertz following a six -month nationwide search. Mr. Cashwell is the former assistant city manager from Martinsville, Virginia. He served nine years as administrative assistant to the Bexar County Commissioners Court following seven years of service with the U.S. Air Force. His graduate degree is in Human Resources Management. Current Challenges The role of the City Manager is to carry out the strategic goals of the City Council as identified in recent strategic planning sessions. In addition, the council is working to establish expectations to use in yearly evaluations of the City Manager. Once developed, these benchmarks will serve as guidelines for the City Manager throughout the year. The only major change in the budget from previous years is an increase in Annual Awards. Additional funds are requested to provide additional opportunities to recognize city staff for outstanding service. Plans for the Future (2 — 3yrs.) The primary goal of City Manager is to set timetables and delegate responsibilities to city staff in order to accomplish City Council goals. PAGE 17 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 5 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 01 - GENERAL FUND Department 51 - CITY MANAGER ___________ ___________ ____ 001 PERS SERVS __ 010 Salary 96,471 96,789 109,301 112,313 156,378 012 Overtime 140 96 300 195 1,000 014 FICA 7,787 7,643 8,506 8,587 11,664 017 Insur LTD 198 198 943 220 381 018 GroupInsur 3,500 2,677 4,289 3,887 7,439 020 RetireResr 7,268 7,291 5,191 8,105 11,391 024 Longevity 2,520 --- --- ----- 2,520 ------ 3,767 3,744 1,320 PERS SERVS TOTAL . . . . . 117,884 ----- 117,214 ----- --- - -- --- 132,297 ---- - --- 137,051 - ---- ------ 189,573 101 SUPPLIES 110 OFF SUPP 600 665 1,100 983 1,400 112 POSTAGE 400 294 400 212 600 118 VEH. FUEL 700 662 742 684 900 124 VEH SUP 25 ----- --- - -- 0 --- 0 0 150 SUPPLIES TOTAL . . . . . . 1,725 --- ----- 1,621 - ---------- ---- 2,242 ----- -- 1,879 ---- ---- --- 3,050 201 SERVICES 216 CONSL /PROF 95,270 94,982 2,400 2,475 2,500 218 ADVRTISING 0 0 88 685 500 222 COPY SERV 125 120 100 100 150 230 TELE SRVS 2,900 3,370 3,000 2,671 3,200 236 UNIFRM /LAU 0 0 0 0 150 238 COMP MAINT 300 264 300 0 300 240 OTR MAINT 150 100 200 105 200 250 ANN AWARDS 2,700 2,663 2,700 2,909 7,000 252 Membrships 975 969 1,000 650 1,000 253 Subscrptns 500 478 500 938 1,000 254 Train6Trvl 3,500 3,303 4,000 4,421 5,000 260 LEASE /PUR 95 ----- ------ 93 78 65 0 SERVICES TOTAL . . . . . . 106,515 ---- ------- -- 106,342 --------- ----- 14,366 - ----- ----- 15,019 ------ 21,000 301 MAINT 313 CarAllownc 0 ___________ 0 ___________ 0 0 0 MAINT TOTAL . . . . . . . 0 ___________ 0 ______ 0 _____ ______ 0 ___ __ 0 401 CAP OUTLAY 420 MTR VEHICL 0 0 0 0 0 423 COMP /PERI 0 ------ ----- 0 ----- 0 611 1,000 CAP OUTLAY TOTAL . . . . . 0 ___________ ------ ---- 0 ___________ ------- ------- 0 - --- -- 611 --------- 1,000 CTY MGR TOTAL . . . . 226,124 ____ 225,177 _ ______ ___________ 148,905 ___________ 154,560 214,623 PAGE 18 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept Name: Municipal Court Dept. No.:52 History of Dept Over the past ten years, the Schertz Municipal Court has strived towards increased efficiency and productivity and has continued to struggle to provide enhanced opportunities for customer service. This struggle has shaped the evolution of this service organization, which was once under the dominion of the City Secretary, into an integral and self - sufficient mechanism by which the City influences the behavior of its citizens through deterrence. This evolution has culminated in its present full -time staffing level: one judge, 1 court clerk, 2 deputy court clerks and 1 bailiff/warrant officer. Each of these employees has the responsibility of processing all Class C complaints that occur in the City of Schertz and are filed by citizens and a variety of municipal, state and school district agencies: animal control, library, inspections, police department, SCUCISD, DPS and railroad police officers. The nature of these complaints range from nuisances to truancy and traffic violations. In the administration of justice, the definition of processing complaints is quite expansive. It includes the acceptance of complaints for filing, the maintenance of accurate records as the court case progresses through judgement and climaxes with the completion of the educational or community service requirements or the payment of fines, the preparation of adult and juvenile cases for various types of hearings and trials to include both bench and jury, preparation of both financial and dispositional data for the City and the State, and the issuance and the execution of warrants for failure to appear and default in payments. Past Activities (2 —3 yr.) & Accomplishments In the 1999 -2000 fiscal year, the Schertz Municipal Court processed approximately 6000 complaints, issued approximately 2400 warrants and executed approximately 1195 warrants and generated approximately $600,000.00 in revenue for the City of Schertz. In cooperation with civic organizations and other City departments such as emergency services, public works, library, facility maintenance and animal control, a community service component of the Municipal Court has grown. Defendants who truly lack the financial resources from which to pay fines are able to provide retribution to the citizens of the City of Schertz through the use of manual labor. Activities in which defendants are involved include fleet and shelter maintenance, housekeeping, street repair, litter abatement, graffiti cleanup and landscape services. To provide convenience to defendants, the Court now accepts credit cards and personal checks for the payment of fines with nominal fees to help defray the processing costs. The Court has also recently extended its relationship with DPS to deny the renewal of the driver's licenses of those who have local warrants. In the past this program has been very successful in the clearance of warrants whose subjects reside outside of the reach of the PAGE 19 warrant officer. Recently, the Municipal Court has also aided the narcotics task force and the Schertz Police Department in a warrant roundup. Currently the Municipal Court also aids SCUCISD in its student retention program by conducting at least two truancy courts a month during the school year. Current Challenges In its struggle to achieve efficiency, the Municipal Court is currently encountering some obstacles. Coupled with the acceptance of personal checks and credit cards, the problems of returned checks for insufficient funds and fraud have surfaced. To alleviate these problems, the Court no longer accepts checks for the payment of warrants and proper identification must be provided before a credit card is accepted in person. The Court is also hoping to utilize the services of Telecheck who offers electronic fund transfers for checks presented in person. Another challenge faced by the Court is reliable transportation for the warrant officer who is forced to beg for the use of another car in the fleet because his car, which was on its last leg when relinquished by the police department, is at fleet maintenance for repair. However, the most important and insurmountable challenge with current technology is the inefficiency of the Municipal Court Processing System. Currently the New World program that the Court utilizes lacks automation. In the words of a deputy court clerk, it is one step above a hand - written receipt. The Court is in desperate need of a computer system that is reliable, user - friendly, supported, state compliant and automated so that with a signal entry several warrants and complaints are generated with the corresponding fees attached and uploaded to Omnibase without additional data entry. Plans for the Future (2 — 3vrs.) — Linked to the Council Approved Strategic Plan Goals & Ob�echves In its continued evolution, the Municipal Court hopes to expand its level of customer service in several frontiers. The revitalization of the Teen Court in cooperation with Samuel Clemens High School is one of the Court's objectives in hopes that this project will provide the City's youth with opportunities for teen leadership and education on civic duties. The utilization of the current technology to provide for E- commerce is also a priority for the Municipal Court. Through the Internet and a visit to the City's website, citizens would be able to pay fines online with the use of a credit card. In order to make the most important statement about deterrence, the possibility of the evolution into a court of record is also be explored. This will provide legitimacy to the Court's rulings and judgements in the legal community. have been referred to the program by the Municipal Court Judge. After pleading guilty or no contest, the teens would have an opportunity to make a statement to the jury before they begin deliberations on the case. This overtime would support the pay of the bailiff and court clerk who would need to be present during the hearings. I will minimize the effect of the overtime by adjusting the participants schedules to reflect only a 40 hour work week when possible. The training needed for the jury will hopefully be done in the PAGE 20 government classes or in the law enforcement classes at Samuel Clemens. The overtime would support only the actual operation of the court hearing. The membership line item in the budget has also been increased slightly due to the possibility of additional organizations whose association would benefit the Court. This category includes membership in the State Bar of Texas, the Texas Municipal Judges Association, San Antonio Young Lawyers Association, the Texas Court Clerks Association, the Texas Marshals Association, and Texas City Managers Association. As per our earlier discussion about the conference/travel line item, I am unable to disseminate the conferences that I or my staff wish to attend in advance because the legal conferences are scheduled throughout the year in the State of Texas and my schedule itself is sporadic at best. I can tell you that the conferences that my staff or I attend will be within the State and directed at legal issues, court procedures, technology, security or management. The line item for computer /peripheral on the operating budget is designated as the technology fund for the Court. As of the time of this narrative, the new software package had not been awarded; therefore, the line item does not include the annual payment to the city nor does it include software maintenance cost. After the contract is awarded, these will need to be placed into this line item as expenditures. Currently, the line item only includes the cost of the lease on the copier /printer in the Court. PAGE 21 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 7 BUDGET LISTING PAGE 22 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 01 - GENERAL FUND Department 52 - MUNICIPAL _______ COURT _________ _______ ________ 001 PERS SERVS 010 Salary 96,758 95,394 103,847 107,121 133,565 012 Overtime 1,000 252 1,000 661 2,000 014 FICA 7,568 7,597 8,349 8,645 10,308 017 Insur LTD 280 188 262 219 337 018 GroupInsur 6,872 5,265 8,740 8,358 12,399 019 Certficatn 0 600 600 600 600 020 RetireResr 6,374 6,819 7,901 8,016 10,066 024 Longevity 2,160 ----- ------ 2,160 ---- 3,684 3,444 4,080 PERS SERVS TOTAL . . . . . 121,012 - - ----- 118,275 ----- ---- -- 134,383 --- ------ -- 137,064 ----- - ----- 173,355 101 SUPPLIES 110 OFF SUPP 1,500 945 1,500 445 1,500 112 POSTAGE 750 498 1,000 843 1,500 118 VEH. FUEL 1,200 744 1,200 1,036 1,800 130 MINOR EQIP 300 --- ----- - -- 65 300 35 500 SUPPLIES TOTAL . . . . . . 3,750 - ---------- 2,252 --- --- --- -- 4,000 ------- ---- 2,359 -- ----- - --- 5,300 201 SERVICES 216 CONSL /PROF 7,900 7,425 7,900 7,200 7,900 221 PRT & BIND 1,500 363 1,950 743 1,950 222 COPY SERV 25 25 1,225 1,113 1,400 230 TELE SRVS 2,000 1,958 2,000 2,751 3,500 236 UNIFRM /LAU 0 160 0 250 550 238 COMP MAINT 600 96 1,000 0 2,000 240 OTR MAINT 360 74 360 124 360 246 CRT /JURY 1,480 0 1,480 252 1,600 252 Membrships 200 97 300 124 450 253 Subscrptns 120 34 334 329 500 254 Train &Trvl 15,650 3,206 6,650 5,326 5,000 255 PROF CERTS 240 0 240 0 240 260 LEASE /PUR 100 80 170 115 0 270 COLECT EXP 3,500 1,818 3,500 648 3,500 271 TIME PAY 600 407 600 0 500 273 OMNI BASE 3,500 2,808 3,500 763 3,500 274 ST -FTA ___________ 7,000 ___________ 0 5,000 5,000 3,500 SERVICES TOTAL . . . . . . 44,775 ___________ 18,551 _____ 36,209 ______ _______ 24,738 ____ 36,450 301 MAINT 312 CoxmmuniEq 200 0 50 0 150 313 CarAllownc _____ 0 ______ ___________ 0 2,400 2,400 2,400 MAINT TOTAL . . . . . . . 200 ______ 0 ___ __ _____ 2,450 ______ ________ 2,400 ___ 2,550 401 CAP OUTLAY 416 FURN /FIXTR 2,600 2,290 600 529 600 420 MTR VEHICL 0 0 0 19,908 0 423 COMP /PERI 12,000 3,652 17,500 43,511 13,800 426 COMMUNI EQ ___________ 0 0 600 554 600 CAP OUTLAY TOTAL . . . . . -- ____ 14,600 --------- --- _______ ___ 5,942 --- ____ ____ _ 18,700 __________ ____ 64,502 ____ ___ 15,000 MUNI COURT TOTAL . . . 184,337 - - - -- ---- 145,020 ---- --- -- 195,742 ------ - -- ----- 231,063 - ----- 232,655 PAGE 22 CITY OF SCHERTZ — 2002 BUDGET Dept. Name: Business Office Dept. No.: 53 History of Dept In previous years, the City Secretary, Director of Public Works and Tax Assessor /Collector collectively handled the business office department duties. Two years ago, the City consolidated with Guadalupe County for billing and collection of the City's Ad Valorum taxes. The remaining responsibilities of administration and utility billing were reassigned to the business office under the direction of an office manager, and a budget was established. PastActivities (2 3 yr.) & Accomplishments The department includes an office manager, utility billing clerk, senior cash collection clerk, utility cash collection clerk, receptionist/cash collection clerk and a solid waste coordinator. Our activities have grown to include customer service and problem resolution, utility payment posting, permit issuance, payment collections, various payment postings for several departments, on -going dissemination of information and directions, new water account setup, turnoffs, and transfers. Office personnel have worked hard to achieve efficient, but friendly service for all citizens. Improvements have been made in payment posting, and we continue to provide assistance to all departments as needed. We have increased collections on NSF checks, and resolved customer complaints in an efficient and timely manner. Although we have seen a major increase in the use of recreational facilities, we continue to maintain reservations for city facilities in an orderly fashion. In addition, we are tracking garage sales, solicitor's permits, and issuing alarm permits to meet the needs of our growing community. The solid waste coordinator is a new position for the 2000 — 2001 fiscal year. This person has acted as the liaison between commercial customers and the solid waste contractor. This person established procedures for following up on service agreements, and makes sure that all parties are properly billed for the service. She takes complaints concerning garbage, and notifies the Solid Waste Company of problems and complaints. She also follows -up with the customer to make sure that problems are resolved, and assists the office with posting utility payments. Current Challenges, • Ability to receive payments using credit cards and e- commerce • Posting payments within 24 to 48 hours after receiving them. PAGE 23 • Providing payment alternatives for citizens (e.g. drafts, credit cards ) • Establish a tracking system for customer complaints and for follow -up. • Establish a new utility bill that provides more information. • Provide current information to citizens through mass mailing and website. • Keep the Newcomer package current Plans for the Future (2 — 3vrs.) — Linked to the Council Approved Strategic Plan Goals & Obiectives • Maintain continuous software and hardware upgrades that will allow this department to continue doing its job efficiently, and in a timely manner. • Provide an office atmosphere that is contemporary, professional and friendly. • Coordinate with the information technology specialist to identify software issues • Establish continuing training for office staff on software applications. • Establish electronic document storage PAGE 24 City Of SChertz, TX F I N A N C I A L M A N A G E M E N T PAGE 9 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget ___ __ Fund _ ___ __ ______ 01 - GENERAL FUND _____ Department 53 - BUSINESS ------------------------------- OFFICE 001 PERS SERVS 010 Salary 111,275 110,303 126,085 122,320 140,954 012 Overtime 2,000 4,602 3,000 2,831 3,000 014 FICA 8,788 8,666 10,262 9,542 10,975 017 Insur LTD 230 221 322 243 358 018 GroupInsur 8,591 8,192 10,845 10,623 14,879 020 RetireResr 8,116 8,648 9,712 9,338 10,717 024 Longevity 3,600 3,600 5,064 -- -- -- -- 4,824 --- - - - - -- 5,364 ----- ---- -- PERS SERVS TOTAL . . . . . --- -- - - - - -- 142,600 ---- - --- - -- ----- 144,232 165,290 159,721 186,247 101 SUPPLIES 110 OFF SUPP 3,000 2,946 2,000 2,499 2,740 112 POSTAGE 17,700 19,122 19,700 17,193 20,000 128 OPER SUP 0 0 300 -- 33 -- -- - - - -- 300 ---- ----- -- SUPPLIES TOTAL . . . . . . -- ---- - - - -- 20,700 ----- ------ ----- 22,068 - - ---- 22,000 19,725 23,040 201 SERVICES 210 CoAdminFee 2,104 2,104 2,500 1,874 2,500 218 ADVRTISING 300 67 300 109 300 221 PRT & BIND 4,500 3,458 3,500 2,438 3,500 222 COPY SERV 150 150 150 150 650 230 TELE SRVS 1,730 1,676 1,500 1,719 1,800 234 CO APPRASL 38,331 38,775 51,335 52,408 47,551 236 UNIFRM /LAU 0 0 0 0 420 240 OTR MAINT 75 74 200 79 200 254 Train &Trvl 2,606 1,401 3,000 896 1,500 260 LEASE /PUR 75 72 ---- 78 --- -- -- - -- 688 -- - - - --- 3,600 -- --- - -- --- SERVICES TOTAL . . . . . . -- --- - - -- -- 49,871 - -- -- -- - - -- 47,777 62,563 60,361 62,021 401 CAP OUTLAY 416 FURN /FIXTR 0 0 0 0 4,500 422 OFF EQUIP 0 0 0 0 1,000 423 COMP /PERI 0 0 0 0 0 424 OPER EQIUP 0 0 0 0 1,580 426 COMMUNI EQ 0 0 0 0 300 434 CNSTRCT 0 0 0 __ _____ 0 ______ 0 _ ____ ______ CAP OUTLAY TOTAL . . . . . . __ ___ _ _ ____ 0 ___ ____ _ ___ __ 0 _______ 0 --- ---- 0 - -- -- -- 7,380 ---- ---- --- BUS OFFICE TOTAL . . . . -- -- ---- - -- 213,171 ----- ------ ----- 214,077 -- - 249,853 239,807 278,688 PAGE 25 CITY OF SCHERTZ — 2002 BUDGET Dot. Name:Asst. City Manager /City Planning Dent. No.:54 History ofDept. • Consolidated all planning related ordinances into the Unified Development Code • Developed and implemented special Overlay Zoning District, Tree Mitigation, and Telecommunications Towers Ordinance with UDC. • Responsible for review of applications for development and communicate findings with engineers, city staff and developers. These functions also involve short and long term planning. • Staff liaison with Planning & Zoning Commission and Board of Adjustment. • Responsible for the requirements of the Unified Development Code and current State Law concerning platting and zoning of property within the corporate and extra- territorial jurisdiction of the city • Advises utility agencies and city departments of proposed construction, identify easement and right -of -way concerns along with drainage issues pertaining to individual development plans • Provides technical assistance in researching and coordinating analyzed data • Member of the I -10 Corridor Committee, I -35 Austin -San Antonio Greenspace Committee, Transportation Commission, Urban Development Committee, Metro Planning Organization, & American Planning Association • Responsible for all City of Schertz master plans for comprehensive land use; jogging, bicycle and pedestrian trails; parks and recreation; major thoroughfares; zoning; flood plain • Responsible for ETJ, grants and historical programs for the City of Schertz. Past Activities (2 —3 yr ) & Accomplishments Staffed and completed 136 plats & site plans (1998 -2001) Staffed and completed 73 Board of Adjustments (1998 -2001) Staffed and completed 23 zoning actions (1998 -2001) Staffed and completed 30 revisions to the Unified Development Code Completed two grants since Feb 2001 (working on third) Total grant requests exceed S 1.2 million Current Challenges • Automation of planning and zoning function to include E- commerce and new technologies like GIS (Goal 3) • Sufficient manpower to keep up with the pace of rapidly growing demand for services (Goal 5) • Training and technical expertise to provide competent service to customers (Goal 5) • Maintaining corporate knowledge PAGE 26 • Develop better staffmg/coordination process with other city departments and staff (Goal 4) • Facilitate creation of library linear park, skateboard park, and other recreational activities (Goal 2) • Reduce turn around time for Planning and Zoning and Board of Adjustment actions (Goal 4) • Provide `world class" customer service • Revise Unified Development Code to meet City Council and comprehensive land plan goals and objectives • Become more skilled in researching and developing grant opportunities (Goal 7) Plans for the Future (2 —3vrs) — Linked to the Council Approved Strategic Plan Goals & Obiectives • Facilitate approval of FEMA grant for Dietz Creek (Goal 1) • Facilitate completion of Schertz Parkway (Goal 1) (Goal 2) • Complete comprehensive land plan (Goals 1, 2, 3, 5, 8) • Assist in the development of the parks and recreation master plan (Goal 2) • Help develop e- commerce and improve electronic media (Goal 3) PAGE 27 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 10 BUDGET LISTING PAGE 28 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 01 - GENERAL FUND Department 54 - PLANNING & __ ____ ______ ZONING _______ ______ __ 001 PERS SERVS __ ____ 010 Salary 69,223 62,556 87,296 78,688 123,111 012 Overtime 500 491 1,000 1,565 1,000 014 FICA 5,535 5,036 6,782 6,077 9,341 017 Insur LTD 144 127 213 156 305 018 GroupInsur 3,500 2,554 5,179 4,050 7,439 020 RetireResr 5,166 4,710 6,419 5,750 9,122 024 Longevity __ 1,920 _________ 1,920 _ _____ _____ 360 360 2,976 PERS SERVS TOTAL . . . . . 85,988 77,394 _____ ______ 107,249 _____ ______ 96,646 _ __ ___ _____ 153,294 101 SUPPLIES 110 OFF SUPP 350 433 700 1,776 1,200 112 POSTAGE 350 407 450 447 500 118 VEH. FUEL 350 337 400 276 400 124 VEH SUP 0 0 50 19 200 128 OPER SUP 850 981 850 959 850 130 MINOR EQIP _____ 0 ______ 60 ____ 100 54 100 SUPPLIES TOTAL . . . . . . 1,900 _____ __ 2,238 ___ ______ __ 2,550 ___ ________ 3,531 ___ _____ ___ 3,250 201 SERVICES 210 CoAdminFee 0 0 0 0 0 211 ENGINR SER 39,000 41,273 30,000 67,094 40,000 216 CONSL /PROF 100 72 1,000 0 1,000 218 ADVRTISING 0 0 0 79 0 221 PAT & BIND 25 20 0 172 8,900 222 COPY SERV 25 425 425 1,313 1,360 224 CITY /INSUR 1,120 1,118 1,146 1,104 0 230 TELE SRVS 1,575 1,607 1,650 1,843 2,400 236 UNIFRM /LAU 0 0 0 0 160 238 COMP MAINT 0 0 0 0 500 240 OTR MAINT 75 74 200 79 200 252 Membrships 350 341 600 1,007 1,600 253 Subscrptns 250 231 300 45 300 254 Train &Trvl 4,000 4,346 6,050 5,343 6,850 262 CONTINGENT 80 77 500 1,329 1,000 263 PLN /CNSLT 0 0 75,000 69,519 6,140 264 SPECL EVNT --- 1,700 ----- --- -- 1,675 ----- 1,700 5,283 2,700 SERVICES TOTAL . . . . . . 48,300 - --- - 51,259 ----- ----- - 118,571 ----- ----- - 154,210 ------ - - -- 73,110 401 CAP OUTLAY 416 FURN /FIXTR 0 0 0 0 700 422 OFF EQUIP 0 0 0 0 232 423 COMP /PERI 0 0 0 0 0 426 COMMUNI EQ ----------- 0 0 0 126 400 CAP OUTLAY TOTAL . . . _ ___ --- 0 _____ ___ _____ ----- --- ------- 0 ---- ------ 0 ----- ----------- 126 1,332 PLANNING TOTAL . . . . 136,188 ______ ___ 130,891 ______ __ ___ 228,370 ____ __ __ _____ 254,513 ______ 230,986 PAGE 28 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: Legal Services (Contract) Dept. No.: 55 Dept. Mgr.: Michael Spain — Fulbright & Jarowski History of Dept The modem era of legal services for the City of Schertz began with the contract for services of Richard Hams, a well -known San Antonio attorney. Latter Mr. Harris joined the Law Firm of Fulbright and Jarowski and following Mr. Harris untimely death, Schertz continued its association with this firm and Michael Spain became our contract attorney, which is continued to this time. Past Activities (2 —3 vr.) & Accomplishments As the City has grown in size, accompanied by the complexity of legal issues on which professional advice is necessary, the consultation costs have escalated. This occurred to a greater extent during the past year because of two personnel related work that increased the traditional cost for legal services substantially. Current Challenges The hope and expectation is to stabilize the on -going legal costs for the City. A number of pending issues such as annexation proposals and related matters makes this an issue that may require further study. Over the next year alternatives to complete reliance on a contracted legal services will be explored by the City Manager. Plans for the Future (2 — 3yrs.) — Linked to the Council Approved Strategic Plan Goals & Obiectives Ultimately, a combination of preliminary legal research being conducted by an in -house staff lawyer and referrals to the contract attorney for more complex issues may provide the best and most cost effective solution to the goal of cost containment. PAGE 29 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 12 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 01 - GENERAL FUND Department 55 - LEGAL DEPARTMENT _ _____ __ ___ ______________ 201 SERVICES _ ____ __ 215 LEGAL SERV 90,000 74,860 164,097 159,346 125,000 218 ADVRTISING 9,000 _ ______ _ _ __ _ 8,130 ____ _ _ ____ 9,500 10,411 10,000 SERVICES TOTAL . . . . . . . 99,000 __ ___ __ _ ___ __ __ 82,990 __ __ _____ __ _ _ _ _ ___ _ ___ 173,597 _ ____ __ 169,757 __ ____ _ ____ 135,000 LEGAL DEPT TOTAL . . . . 99,000 _ __ 82,990 __ _ _____ ____ 173,597 __ _____ 169,757 _ __ ___ __ ___ 135,000 PAGE 30 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name:Policc Department Dept. No.: 56 Dept. Mgr.: Jerry D. Smith, Chief of Police History of Dept On December 1, 1966, Eugene Schoonover, was appointed as the first Chief of Police in the Schertz Police Department, making the department a young 35- years -old this year. Prior to this time, Constable Hugo Ackerman conducted law enforcement in Schertz. Chief Schoonover was supported by volunteers and initially drove his own vehicle as he made the rounds on patrol. When Chief Schoonover retired in 1981, Schertz had a population of about 7500 residents that were served by a force of seven officers and four civilians. Sergeant James Keith was appointed as chief and he served until 1988, when Chief Norman Agee was brought in to modernize the department. Chief Agee brought talents and skills learned while serving on the Dallas Police Department. He instilled a new sense of pride in the department, which still carries on to this day, and he designed the current police department badge. When Chief Agee retired in 1996, the department served about 14,000 people with 21 officers and nine civilians. Chief Jerry Smith began his service with the city in June 1996. His arrival followed a 25- year career in law enforcement and a three -year enlistment with the United States Marines, including service in Viet Nam. Chief Smith brings substantial police and management experience from the Odessa Police Department where he served at both sergeant and command staff levels. His corporate security experience at Chevron Corporation provides a diverse background from work with corporate attorneys to conducting audits of vendors to collaborations with national and international law enforcement agencies. Well- versed in Total Quality Management technique, Chief Smith stands ready to lead the city to the next level of service that includes a better - educated, highly trained group of officers. Past Activities (2 —3 yr.) & Accomplishments In 1997, following a year of educating the public on the need for improved safety facilities, the community approved a public safety facilities and library improvement project that included over 16,000 square feet of state -of -the -art facilities for the Schertz Police Department. Our officers and staff moved into the building in May 2000. As our community has grown, we have added officers to meet the increased calls for service, contributing to a low increase in crime activity in spite of an unprecedented population explosion. A bigger challenge has been the increase in vehicular traffic. To respond, the department applied and was awarded a grant from the State of Texas PAGE 31 Department of Transportation to pay officers overtime for traffic law enforcement during selected holiday periods. Surveys indicate an eight percent decrease of speeders and 10 percent decrease in safety belt non - compliance. Although these decreases are sometimes short lived, the grant award has obviously prevented some accidents from occurring. Community- policing practices have been enhanced with programs like Park and Walk where officers are encouraged to park their car and interact with the community. We have received positive feed back from this program because it gives the community the opportunity to meet and speak with officers under positive circumstances. It also provides opportunity for informal surveys of citizens that help the department prioritize and target problems affecting peace and safety in Schertz. The department has also assigned one patrol officer to assist with community events and public relations. This officer coordinates the Citizens Police Academy, Explorer Scouts, National Night Out, Neighborhood Watch and conducts residential security checks upon request. Other members of the department assist as needed. Current Challenges The Schertz Police Department borders a large city with several adjoining communities. The challenge is to do abetter job in an environment where competition for qualified law enforcement employees is fierce, and experience really counts. Within this framework, we are challenged to create an environment that fosters longevity and a stable police force. We see our challenges are as follows: • Hire and retain highly qualified people to create an environment that fosters longevity and a stable police force. • Provide officers with the tools and equipment they need to do their job right. • Respond to increased traffic in a planned and organized manner through continued dialogue with citizens, and finther analysis of growth patterns. • Involve the community in our business through Neighborhood Watch programs and other educational opportunities to better inform citizens about fighting crime and improving safety throughout the city. • Cooperate with other departments to better serve the community. For instance, consolidating Animal Control enforcement into the police department provides for better control of vicious or rabid animals and it provides Schertz with a fully staffed and trained organization to deal with increasingly complex animal control laws. Plans for the Future (2 — 3yrs.) — Linked to the Council Approved Strategic Plan Goals & Obiectrves Continue to improve resource management and service delivery by becoming an accredited police department through the Commission on Accreditation for Law Enforcement Agencies and requires standards of excellence in 95 police agency activities. PAGE 32 Following a self - evaluation, the police department takes steps to bring present standards in line with accreditation standards. An outside team of professionals verifies compliance in all areas. If approved during this 15 -month process, the department receives national recognition. Full accreditation follows. The cost for the initial program is $1800 plus expenses for the state or regional assessment team • Plan proactive strategies that provide safety and protection for all leisure services throughout the city. Our job to is insure that the community is safe and secure while they are enjoying the trails, parks and green space that may be developed. Services will need to expand to include scooter and/or bike patrols to satisfy whatever leisure activities exist. We are researching the best approach to patrolling these types of environments and will be ready for this project when called upon. We will also be sending all officers through community policing courses as we prepare to meet the needs of Schertz. Develop a Police Athletic League to provide an outlet for the youth that also provides opportunities for developing new pubic - private partnerships with existing programs. Schertz Police Department has the added advantage of being flexible and able to host late night activities. • Continue to acquire technology that benefits both the officers and the community As technology becomes more accessible, the cost of remote transmittal of information is becoming more reasonable. Computers designed for rugged police car conditions may now be purchased for $8,000 including "airtime fees." We are asking for four laptops this year to start a program which increases officer productivity and contributes to their safety. While the new technology elevates the need for better skilled officers, it also provides long -term benefits: 1. Ability to complete reports in the field while still being visible 2. Access to critical information regarding the person or vehicle with which they are dealing 3. Efficient and faster transmittal of information between the dispatcher and the officer 4. Immediate access to criminal information on a statewide and national level. In addition to the funding we seek from City Council, we also continue to pursue grant funds to place additional units in the field. In the future, we hope to have laptop computers in all of our police cars. A second technology project is to acquire in -car video camera systems for all of our patrol cars. We are currently operating 12 police cars. Cameras cost about $ 5,000 each. A new state law requires that the state hold a bond election in November to fund cameras for all police cars as a result of a law passed on racial profiling. If this fails, we will seek other funding or grants. PAGE 33 • Continue aggressive pursuit of grant funding for law enforcement use Three months ago, an officer was sent to grant writing school in order to be better equipped in receiving grant awards for law enforcement uses. As a department we are committed to aggressively seeking out those grants as deemed by the city. • Maintain and provide high standards of service and delivery following any annexations or mergers of neighboring communities Based upon our calls for service, we should have a minimum of 19 patrol officers. We currently staff 21 officers, however, this profile could change quickly were the city to incorporate the area of Northcliff. This step would require staffing three additional officers almost immediately to provide adequate protection to that area, while still maintaining coverage within the existing area of Schertz. It is also recommended that, should this annexation take place, the department reorganize to include an additional supervisor at the lieutenant level assigned with overseeing the officers and continuing our goal of a community- oriented police department. Each department unit would fall under the leadership of a lieutenant who would be totally accountable for the solving of police related problems within their jurisdiction. This organization model is working well with other agencies within our area. PAGE 34 City of Schertz, TX FINANCIAL MANAGEMENT PAGE 13 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget -------- Expense Budget Expense Budget --------------- __- -- _________ Fund 01 - GENERAL FUND 9,000 11,692 14,000 7,212 Department 56 - POLICE DEPARTMENT 001 PERS SERVS 010 Salary 976,573 938,918 1,083,956 1,048,766 1,274,335 012 Overtime 9,000 11,692 14,000 7,212 20,000 014 FICA 80,417 76,759 86,760 85,033 98,142 017 Insur LTD 2,082 1,911 2,722 2,140 3,174 018 GroupInsur 66,359 56,887 79,635 76,004 109,111 019 Certficatn 4,600 4,201 4,200 4,893 6,001 020 RetireResr 74,980 71,702 81,196 78,894 94,914 024 Longevity 26,760 23,760 31,968 30,912 34,932 ----------- PERS SERVS TOTAL . . . . . _____ _ _ _ ___ 1,240,771 _______ ____ 1,185,830 __ _____ 1,384,437 ----------- 1,333,854 1,640,609 101 SUPPLIES 110 OFF SUPP 3,500 3,318 3,600 4,289 4,500 112 POSTAGE 600 544 500 692 720 118 VEH. FUEL 30,500 27,754 28,000 32,046 36,878 128 OPER SUP 10,200 10,220 13,000 10,344 10,000 130 MINOR EQIP 3,000 1,949 3,500 1,471 4,000 132 Crime /Fire 1,000 615 1,000 961 1,000 136 CTYZN ACAD 600 443 600 32 600 SUPPLIES TOTAL . . . . . . 49,400 44,843 50,200 49,835 57,698 201 SERVICES 214 MED SERVS 3,100 1,959 3,200 2,417 3,200 216 CONSL /PROF 3,800 3,812 2,485 6,179 2,400 218 ADVRTISING 3,400 2,936 4,000 1,135 2,000 221 PRT & BIND 1,600 1,143 2,500 2,428 3,500 226 GAS SERV 0 116 1,050 704 1,000 228 ELEC SERV 10,400 9,206 23,750 19,132 18,000 230 TELE SRVS 9,500 7,835 10,200 6,685 14,160 232 WATR SERV 1,500 1,080 1,200 3,573 2,600 236 UNIFRM /LAU 0 4,832 0 32,980 45,280 240 OTR MAINT 2,800 296 2,800 2,389 12,985 244 RENTL EQIP 3,500 3,219 3,500 3,106 3,700 250 ANN AWARDS 200 0 200 165 200 252 Membrships 780 567 500 656 820 253 Subscrptns 900 59 400 393 550 254 Train&Trvl 8,000 9,147 9,500 10,073 10,750 260 LEASE /PUR 2,500 2,074 3,000 2,639 - -- 3,000 ---- - - -- -- SERVICES TOTAL . . . . . . -------- - -- 51,980 ----------- 48,281 --- -- ------ 68,285 --- - - - 94,654 124,145 301 MAINT 310 BLDG MAINT 1,000 459 2,515 1,644 1,400 312 CommuniEq 2,100 224- 2,100 539 1,100 314 VEH MAINT 4,500 3,620 4,322 7,283 ----------- 0 -- -------- MAINT TOTAL . . . . . . . ----- - - ---- 7,600 ------- - - -- 3,855 ----------- 8,937 9,466 2,500 401 CAP OUTLAY 416 FURN /FIXTR 2,550 2,277 3,000 3,869 5,000 423 COMP /PERI 3,600 2,978 0 0 0 426 COMMUNI EQ 6,854 6,874 5,000 3,889 3,438 438 OTR EQUIP 10,146 9,521 19,262 18,212 _ _ _ __ 3,795 _______ ___ CAP OUTLAY TOTAL . . . . . ___ ________ . 23,150 ___ ________ 21,650 _____ __ _ ___ 27,262 ______ 25,970 ----- - - - - -- 12,233 -------- -- POLICE TOTAL . . . . . ------ - ---- . 1,372,901 --- -------- 1,304,459 ---- - --- --- 1,539,121 1,513,779 1,837,185 PAGE 35 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: Fire Department Dept. No.: 57 Dept. Mgr.: Johnny Woodward History of Dept Established in 1956 as a volunteer fire department, the department has grown and evolved to meet the changing needs of the community. Today, the department has 21 full -time employees to provide fire protection, fire prevention, rescue, and emergency medical first response services to the community. Fire personnel are on -duty 24 -hours a day, 365 days a year to provide immediate response to emergency situations. Past Activities (2 —3 yr.) & Accomplishments During calendar year 2000, the department responded to 1,113 calls for service including 121 fires, 546 EMS /rescue calls, and 72 hazardous materials incidents. Fire fighters saved over $1.2 million of property from fire damage while losing $334,000. Current Challenges Maintaining the department's current ISO Class 4 rating given the large amount of residential and commercial development in Schertz since the last rating survey. Planning for future expansion of the fire department to reduce response times and travel distances to the northern and southern parts of the city. This includes the location, size, apparatus, and manpower for additional fire stations. Plans for the Future (2 — 3vrs.) — Linked to the Council Approved Strategic Plan Goals & Objectives Add six (6) additional fire fighter positions, two to each duty shift, to ensure adequate manpower to staff two pumpers. This will provide Schertz with an initial response capability that meets standards established by the Insurance Services Office (ISO) and National Fire Protection Association (NFPA). Build, staff, and equip a second fire station in the northern part of the city to enhance response to the industrial area of Farm Road 3009 and the Northcliffe community. Acquire a 100 -foot aerial ladder /platform truck to support fire protection of the industrial/commercial areas of Schertz. PAGE 36 City of SChertz, TX F N A N C I A L MANAGEMENT PAGE 15 BUDGET LISTING PAGE 37 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 01 - GENERAL FUND Department 57 - FIRE __________ _________ ___ DEPARTMENT _________ 001 PERS SERVS 010 Salary 436,042 443,528 568,819 557,761 656,635 012 Overtime 11,300 10,795 11,000 17,129 20,000 014 FICA 35,178 34,229 45,354 42,980 50,867 017 Insur LTD 920 911 1,423 1,113 1,661 018 Groupinsur 30,926 26,712 40,789 39,017 52,076 020 RetireResr 32,488 33,920 42,923 42,324 49,673 024 Longevity 9,600 9,600 13,044 ------ -- 12,804 ------ - ---- 15,228 -- --- -- -- -- PERS SERVS TOTAL . . . . - -- ---- - - -- . 556,454 ----- ------ 559,695 --- 723,352 713,128 846,340 101 SUPPLIES 110 OFF SUPP 2,400 1,654 1,000 893 1,200 112 POSTAGE 100 37 100 56 100 114 CHEM /MED 3,950 3,837 5,950 5,696 5,750 116 CLOTH /LAUN 23,180 19,337 30,660 24,339 0 118 VEH. FUEL 6,250 5,322 7,500 5,487 7,500 124 VEH SUP 1,700 1,502 1,500 635 1,200 128 OPER SUP 3,300 3,313 3,000 3,453 3,000 130 MINOR EQIP 2,000 1,815 2,000 1,845 2,000 132 Crime /Fire 4,000 2,453. 5,000 ------ 4,881 -- ---- - - --- 9,000 --- --- ----- SUPPLIES TOTAL . . . . . ---- ------- . 46,880 ------ -- --- 39,270 ----- 56,710 47,285 29,750 201 SERVICES 213 CMPTR FEES 0 0 0 0 900 214 MED SERVS 525 391 775 322 420 218 ADVRTISING 200 316 200 207 0 221 PRT & BIND 350 193 200 146 200 222 COPY SERV 3,250 1,589 2,000 1,850 2,000 224 CITY /INSUR 4,100 6,146 5,016 5,380 0 226 GAS SERV 1,150 837 1,150 1,904 2,000 228 ELEC SERV 7,250 6,572 18,000 14,537 19,000 230 TELE SRVS 1,335 1,203 1,500 2,278 1,500 232 WATR SERV 825 2,134 700 1,434 1,600 236 UNIFRM /LAU 1,968 1,650 6,084 6,390 32,581 252 Membrships 1,400 1,336 1,595 1,345 1,750 253 Subscrptns 1,650 727 1,525 1,364 1,450 254 Train &Trvl 5,600 5,715 9,750 7,464 33,900 255 PROF CERTS 575 320 675 430 600 260 LEASE /PUR 1,550 1,432 1,200 ------ 1,987 - ------- - -- 2,900 ----- ------ SERVICES TOTAL . . . . . --- ------ -- . 32,228 ------ - - --- 30,561 ----- 50,370 47,038 100,801 301 MAINT 310 BLDG MAINT 600 435 1,865 1,211 4,440 312 CommiuniEq 1,200 323 1,500 781 1,500 314 VEH MAINT 9,384 7,827 10,390 11,602 0 315 MOTOR VEH 5,000 4,112 5,456 3,088 0 320 MINOR MAIN 750 533 750 313 750 326 EQ MAINT 0 0 0 ____ _______ 0 _ _____ _ ____ 2,500 ----------- MAINT TOTAL . . . . . . __ ______ _ __ . 16,934 _____ _ _____ 13,230 19,961 16,995 9,190 401 CAP OUTLAY 414 P &F MED EQ 19,160 18,140 17,000 17,346 30,000 416 FURN /FIXTR 6,810 6,374 0 0 0 423 COMP /PERS 800 680 0 0 1,000 426 COMMUNI EQ 3,770 3,329 800 881 --- - --- -- 4,500 - - - - ---- CAP OUTLAY TOTAL . . . . ----- - - ---- . . 30,540 -- -- --- - -- 28,523 ---- -- - - -- 17,800 18,227 ___________ 35,500 ---------- FIRE DEPT TOTAL . . _ __ . . 683,036 _____ _ _____ 671,279 _ __ 868,193 842,673 1,021,581 PAGE 37 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: INSPECTION DEPARTMENT Dept. No.: 58 Dept. Mgr.: LEONARD TRUITT History otDept • Enforces the building, residential, electrical, energy, gas, mechanical, plumbing and backflow and cross - connection codes adopted by the City through permits and inspections. • Provides support and enforcement of the City's Unified Development Code in cooperation with Planning and Zoning. • Investigates and resolves complaints received by the public concerning alleged code violations. • Conducts plan reviews of all proposed construction within the city limits. • Assists the Health Official by issuing food establishment permits, while providing information necessary for the maintenance of sanitation within food environments. • Assists the Public Works Director in conducting customer service inspections and maintaining records concerning backflow device in compliance with TNRCC rules and regulations. PastActivities (2 -3 yr.) & Accomplishments • Revised chapter 5, building and building regulations, which supported the adoption of the new International Building Codes. • Revised permitting and licensing fees resulting in an estimated $170,000.00 in additional revenue within the first year. • Revised the nuisances and junk vehicle ordinances bringing the City of Schertz in line with state law and assuring the most up -to -date regulatory guidelines available for code enforcement purposes. • Revised the electrical licensing requirements by establishing an inter -local agreement with the Southern Building Code Congress International to conduct all electrical testing for the City of Schertz. • Beginning with our 1998/1999 fiscal year this department preformed: • 30,821 inspections. • 4,294 re- inspection. • Issued 9,351 permits. • Investigated and resolved 368 complaints. • Issued 2,919 code violation notices. • Issued 109 citations. • Approved 1148 certificate of occupancy for new residential and commercial construction. • Conducted and approved 1,049 plan reviews. PAGE 38 • Implemented a monthly contractors meeting every second Tuesday of each month to discuss common problems encountered in the field and to provide an environment to discuss code issues. • Served as chapter president for the past two years for the Capital Area Building Officials Association ( CABOA), a local chapter of the Southern Building Code Congress International, supporting the following objectives: • Promoting consistency in code enforcement in the capital area. • Promoting continuing education programs in the local area for inspectors and contractors. • Promoting an environment to resolving common problems encountered daily in the capital area. • Promote quality construction through code compliance in the capital area. • Support the objectives of the Southern Building Code Congress International, International Council of Building Officials and the Intemational Code Council. During this term in office with CABOA some of my responsibilities included: • Served on a legislative committee to develop stricter FEMA regulations within the counties. • Petitioned and obtained chapter status with the International Council of Building Officials. • Petitioned and obtained chapter status with the International Code Council. • Attended the 1999 international code hearings held in St. Louis supporting the adoption of the new 2000 International Codes. • Petitioned legislative support to adopt the International Residential Code into state law. Current Challenges • Automation of the Inspection Department and exploring new technologies to include e- commerce and field work stations in support of City Council's Goal #3. • The hiring of a full time Code Enforcement Officer to help keep up with the rapidly growing demand for services and providing pro - active code enforcement in support of City Council's Goal #5. • Continued training to provide competent service to our citizens in support of City Council's Goal #5 • Develop better communications and cooperation with other city departments in support of City Council's Goal #4. • Work at improving customer service. • Research grant possibilities for improving older neighborhoods in support of City Council's Goal #7. • Explore possibilities of hiring a private company to conduct commercial plan reviews in support of Council's Goal #8. PAGE 39 9 Plans for the Future (2 — 3yrs.) — Linked to the Council Approved Strategic Plan Goals & Obiectives • Recommend and sustain the purchase of software automating the Inspection Department. Establish e- commerce in order to improve costumer service. Purchase additional workstations for new personnel and replace one outdated system, keeping in mind the use of laptop computers for Inspectors in the field in support of Council's Goal #3. • The hiring of a full time Code Enforcement Officer to keep up with the rapidly growing demand for services and provide pro - active code enforcement in support of City Council's goal #5. • Recommend and support new vehicle replacement one vehicle a year over the next three years. • Develop better working relations with other departments and providing an environment to better promote education, communication, and teamwork of department staff in support of Council's Goal #5. • Implement a Building Safety Week program in conjunction with existing national program in order to better educate the general public and improve customer service. • Assist in the development of recreation and other leisure services in support of City Council's goal #2 PAGE 40 City of Schertz, TX F I N A N C I A L MANAGEMENT PAGE 17 BUDGET LISTING PAGE 41 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget ____ Fund _ _ __ ___ _ ______ _ _______ 01 - GENERAL FUND _ _ Department 58 - INSPECTIONS _______ _______________________________ DEPARTMENT 001 PERS SERVS 010 Salary 92,846 92,768 102,011 99,753 127,215 012 Overtime 1,200 296 1,000 1,994 4,000 014 FICA 7,388 6,999 8,136 7,663 9,906 017 Insur LTD 191 185 253 198 323 018 GroupInsur 6,872 5,307 9,537 7,848 12,399 020 RetireResr 6,738 7,005 7,705 7,576 9,674 024 Longevity 2,520 2,520 3,336 3,336 3,564 PERS SERVS TOTAL . . . . . 117,755 115,080 131,978 128,368 167,081 101 SUPPLIES 110 OFF SUPP 850 833 650 1,183 1,000 112 POSTAGE 1,000 1,198 900 1,581 2,000 118 VEH. FUEL 2,020 1,863 2,000 1,835 2,000 128 OPER SUP 250 379 1,400 1,182 1,750 130 MINOR EQIP 250 27 250 153 ___ 250 ----------- ___________ SUPPLIES TOTAL . . . . . . ___________ 4,370 4,300 ___________ 5,200 5,934 7,000 201 SERVICES 214 MED SERVS 0 0 0 70 750 216 CONSL /PROF 19,000 18,510 19,320 24,116 24,900 218 ADVRTISING 0 0 0 671 500 221 PRT & BIND 2,620 2,909 3,000 2,496 3,000 222 COPY SERV 100 100 100 1,150 1,200 224 CITY /INSUR 1,653 1,418 1,272 1,273 0 230 TELE SRVS 1,280 1,538 1,280 2,202 2,660 236 UNIFRM /LAU 1,100 1,104 900 990 1,825 240 OTR MAINT 230 74 230 79 230 252 Membrships 400 270 400 245 375 253 Subscrptns 600 593 2,045 1,981 3,450 254 Train &Trvl 3,935 2,615 3,500 1,252 3,500 255 PROF CERTS 200 200 200 200 200 260 LEASE /PUR 289 280 234 282 ___________ 250 ___________ SERVICES ___________ TOTAL . . . . . . ___________ 31,407 29,611 ___________ 32,481 37,007 42,840 301 MAINT 312 CommuniEq 340 334 300 133 1,050 314 VEH MAINT 3,000 1,114 2,100 853 0 315 MOTOR VEH 2,697 3,128 3,894 3,895 0 324 LOT CLEAN 935 747 2,500 1,883 2,500 MAINT TOTAL . . . . . . . 6,972 5,323 8,794 6,764 3,550 401 CAP OUTLAY 416 FURN /FIXTR 2,030 1,882 0 0 1,800 420 MTR VEHICL 0 0 0 0 0 423 COMP /PERI 1,400 1,871 0 0 0 426 COMMUNI EQ 1,200 1,183 0 0 0 CAP OUTLAY TOTAL . . . . . . 4,630 4,936 0 0 1,800 INSPECTNS TOTAL . . . . 165,134 159,250 178,453 178,073 222,271 PAGE 41 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dent Name: Streets Dent No.: 59 Dent. Mps.: John Bierschwale History of Dem The Public Works Streets and Drainage Division provides maintenance, repairs, and reconstruction of city streets and drainage right -of -ways. The department assures safe passage during heavy storms by closing streets when necessary. The department also maintains and replaces traffic control devices. Past Activities (2 —3 yr.) & Accomplishments A successful sealcoating maintenance program has benefited several subdivisions and city streets over the past few years including Village 3 & 4 Subdivisions, Parkland Village, and Aviation Heights. One and one half -inch asphalt overlays were completed in Village 1 & 2, Buffalo South subdivisions, and parts of Randolph Avenue. The department continues to maintain drainage channels to allow for fast ran -off of normal street flooding. Other major projects include: • Pothole maintenance of Lower Seguin and Ware Seguin • Gravel road maintenance for Boenig, Graytown and Scenic Lake to include re- basing and dusting of 1' /z inch crushed rock two to three times a year. Until an asphalt road is constructed, recurring rains will continue to wash out the road • Drainage ditches were cleaned of all debris from 1997 and 1998 floods using FEMA funds. All clean up was completed in 2000. Current Challenges Our main goal is to conduct overlay and sealcoat programs to maintain and extend the life of city streets. • Use force account funds for overlays on Lindbergh Avenue, Dimrock Drive, and the 200 blocks of Maple Drive and Pecan Drive • Sealcoat Rio Vista and Lone Oak Subdivisions • Conduct temporary asphalt overlays for Doerr Lane and Borgfeld Road. • Maintain and level all gravel roads including Ware Seguin Road and Lower Seguin Road. • Use force account funds for drainage channel improvements on Maske Road. This project includes installation of five 30 -inch drainage pipes at low water crossings to allow passage during heavier rainfalls, and prevents West Dietz Creek from overflowing into Windy Meadow Subdivision. PAGE 42 • Maintain street and drainage right -of -ways for over 250 acres by subcontracting with local farmers. Contract mowing the right -of -ways south of Randolph Air Force Base saves the city overtime and wear and tear on mowing equipment. The cost difference is approximately $300 to $500 per mowing. Plans for the Future (2 — 3yrs.) — Linked to the Council Approved Strategic Plan Goals & Objectives • Actively seek a $4 million grant from FEMA to improve the West Dietz Creek Drainage Channel. This grant requires a 25 percent match from the city. Planned improvements will move a majority of homes outside the 500 -year flood plain, and control overflow of water on west Deitz Creek during heavy rainfall. • Develop a street reconstruction program to identify all city streets with limited asphalt, poor drainage, and gravel roads. PAGE 43 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 19 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 01 - GENERAL FUND Department 59 - STREETS ____ DEPARTMENT 001 ________ ________ ________ PERS SERVS ______ 010 Salary 187,340 174,002 193,357 188,923 209,559 012 Overtime 6,000 6,095 10,000 8,024 10,000 014 FICA 15,049 14,212 16,534 15,797 17,180 017 Insur LTD 342 348 519 376 561 018 GroupInsur 15,074 12,731 17,481 16,997 22,318 020 RetireResr 13,269 13,879 15,647 15,093 16,777 024 Longevity 9,408 ___ ______ __ _____ 9,120 _ _____ 12,768 12,768 14,184 PERE SERVS TOTAL . . . . . 246,482 230,387 _ _____ _ ____ 266,306 ___ ___ _ _ _ __ 257,978 _____ _ _ ____ 290,579 101 SUPPLIES 110 OFF SUPP 816 697 816 1,467 1,899 112 POSTAGE 50 0 50 48 50 114 CHEM /MED 7,075 4,415 6,000 3,103 6,000 116 CLOTH /LAUN 2,007 860 2,000 1,744 0 118 VEH. FUEL 11,350 11,473 12,200 14,220 12,950 122 ST MATERIL 62,048 64,354 72,713 57,671 62,048 124 VEH SUP 700 352 1,100 375 1,100 128 OPER SUP 4,000 2,076 4,000 3,046 4,000 130 MINOR EQIP 2,188 _____ _ _ ____ ___ 881 ____ _ _ __ 1,900 1,017 1,900 SUPPLIES TOTAL . . . . . . 90,234 85,108 _____ ____ __ 100,779 _____ ______ 82,691 __ ______ _ __ 89,947 201 SERVICES 211 ENGINR SER 900 883 1,000 10,173 4,000 214 MED SERVS 480 205 480 296 480 218 ADVRTISING 500 307 500 0 500 221 PRT n BIND 225 175 175 110 175 222 COPY SERV 250 0 250 250 250 224 CITY /INSUR 5,550 4,844 3,409 3,313 0 226 GAS SERV 400 384 400 1,005 0 228 ELEC SERV 4,000 2,913 4,000 1,946 42,400 230 TELE SRVS 1,200 392 600 309 1,536 232 WATR SERV 875 782 900 660 900 236 UNIFRM /LAU 3,315 3,428 3,315 2,629 5,315 238 COMP MAINT 0 0 0 0 3,000 244 RENTL EQIP 0 0 2,000 955 2,000 250 ANN AWARDS 250 0 250 73 250 252 Membrships 170 106 170 95 170 254 Train6Trvl 478 127 478 84 478 255 PROF CERTS 1,000 0 1,000 0 1,000 260 LEASE /PUR 294 - ---- - - ---- 239 251 473 156 SERVICES TOTAL . . . . . . ---- 19,887 --- - - -- ----- 14,785 ---- -- ----- 19,178 - - - --- --- 22,371 -- ------ 62,610 301 MAINT 310 BLDG MAINT 700 13 700 0 700 312 CommuniEq 750 433 750 726 750 314 VEH MAINT 4,560 8,960 6,820 7,031 0 315 MOTOR VEH 20,835 22,897 12,982 11,900 0 320 MINOR MAIN 500 0 500 192 500 326 EQ MAINT 2,802 2,660 6,060 893 8,000 330 ST MAINT 119,974 205,905 195,509 108,235 129,474 331 DRAIN CHAN 66,069 --- -- - - ---- --- 0 ------ -- 66,069 16,624 29,700 MAINT TOTAL . . . . . . . 216,190 ---- 240,868 - ---- -- - 289,390 ---- - - - --- - 145,601 -- -- - - - --- 169,124 401 CAP OUTLAY 420 MIR VEHICL 0 0 27,800 23,472 0 438 OTR EQUIP 0 ______ _____ 0 22,800 20,450 0 CAP OUTLAY TOTAL . . . . . ___ 0 ___ ____ _ _ __ ________ ______ 0 _____ __________ 50,600 43,922 _ -__ 0 STREETS TOTAL . . . . _____ 572,793 _ _ _ ___ __ 571,148 ___ ___ _ __ _____ 726,253 _ _____ ____ 552,563 _ ______ 612,260 PAGE 44 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept Name: Parks Dept No.: 60 Dept. MQr.: John E. Bierschwale PARKS The Schertz park system provides basic facilities for community leisure activities. Baseball fields, basketball courts and playgrounds are available for public use at Pickrell and Thuhneyer Parks. Ashley Oaks and Woodland Oaks parks are equipped with limited playground units. Gutierrez Park is a xeriscape park designed for quiet and peaceful activity. Open land parks include Oak Forest, Lone Oak and Cut Off. City Hall Park is available for local baseball team practice or community baseball games during daylight hours. There are also several acres of greenbelt space throughout the City. Past Activities (2 3 yr.) &A ccomplishmen • Construction of City Hall Baseball Park and parking lot in FY 2000 which allowed the Buffalo Valley Youth Association Program (BVYA) to extend practice times • Construction of a playground system for Ashley Park to include restroom facilities, walking track, basketball court and several picnic tables. Fifty trees planted at Cut Off Park, City Hall Baseball Park, Thulemeyer Park, and Pickrell Park. Current Challenges Our citizens need recreational services that far exceed the basic services we are able to provide. In order to improve and expand our services, the following challenges must be addressed: • Hire a Leisure Service Director responsible for developing programs on existing parklands and with current facilities for all ages. Duties would also include the management of the existing Parks Department and Swimming Pool. • Relocate the Parks and Recreational Department to 1120 FM 1518, formerly the old Public Works yard to house employees and equipment, and provide a central location for all Parks and Recreational transactions with citizens. Enlist professional services to develop and promote a parks and recreation master plan to include projects such as a community activity center, sports -plex, walking and jogging system, music amphitheater, art entertainment facility and playground expansion in all city parks. PAGE 45 • Present the leisure services master plan to citizens in a bond issue Plans for the Future (2 — 3yrs.) — Linked to the Council Approved Strategic Plan Goals & Obiechves The park department is faced with five major issues including personnel, equipment, technology, recreational programming, and a need for additional facilities. Passage of a bond issue would address all these issues, and set the course for the parks and recreational programs. With revenue from a bond election, we would also need to address the following issues: • Hire two additional park workers, a Leisure Services Director and support staff At minimum, the parks system needs to hire two additional park workers to meet the increasing need for vegetation management and facility maintenance. Upon approval of a Leisure Services Director, an administrative staff support person will be needed to maintain records, work orders, reports, scheduling and provide support to the public relations program. • Purchase vegetation management equipment The purchase of rotary mowing equipment, tractor and finish mower attachments, and a crew truck for transportation of park personnel will aid employees in delivering a complete, finished product for public enjoyment. • Utilize current technology to inform the public about recreational activities Utilized the web page to announce programs, provide schedules, and allow the public to register online to pay for swimming lessons, family passes, volleyball, adult softball, youth baseball and softball, and other programs as developed. PAGE 46 City Of SChert2, TX FINANCIAL MANAGEMENT PAGE 21 BUDGET LISTING PAGE 47 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 01 - GENERAL FUND Department 60 - PARKS -------------------------------- DEPARTMENT 001 PERS SERVS 010 Salary 52,922 50,595 52,452 52,454 104,638 012 Overtime 5,000 1,787 5,000 3,733 5,000 014 FICA 3,969 4,036 4,496 4,226 8,394 017 Insur LTD 104 101 141 104 274 018 GroupInsur 5,154 4,049 5,827 5,828 9,919 020 RetireResr 3,665 3,904 4,255 4,144 7,995 024 Longevity 960 960 1,320 ----- 1,320 - - - --- 1,752 -- -- - ------ PEAS SERVS TOTAL . . . . ----- ------ ----- . 71,774 -- ---- ---- 65,432 -- ----- 73,491 71,809 137,972 101 SUPPLIES 110 OFF SUPP 411 331 411 669 1,003 112 POSTAGE 125 66 25 66 100 114 CHEM /MED 2,713 1,538 2,750 1,953 2,750 116 CLOTH /LAUN 1,520 366 1,520 602 0 118 VEH. FUEL 1,400 1,278 1,400 2,402 1,500 122 ST MATERIL 950 0 950 0 950 126 PLUMB SUP 1,135 369 1,000 255 1,000 128 OPER SUP 3,550 3,127 4,550 3,267 4,550 130 MINOR EQIP 1,000 227 700 ___________ ___________ 123 700 ___________ SUPPLIES TOTAL . . . . . ___________ . 12,804 ___________ 7,302 13,306 9,337 12,553 201 SERVICES 211 ENGINR SER 200 0 200 0 1,000 214 MED SERVS 300 35 300 99 300 221 PRT & BIND 75 25 75 0 1,500 224 CITY /INSUR 1,940 1,435 1,722 1,845 0 228 ELEC SERV 5,500 4,986 4,800 6,240 4,800 230 TELE SRVS 1,510 111 810 309 2,208 232 WATR SERV 3,500 3,650 3,500 2,678 3,500 236 UNIFRM /LAU 1,400 877 1,400 827 2,920 238 COMP MAINT 0 0 0 0 1,500 244 RENTL EQIP 725 205 725 507 0 250 ANN AWARDS 250 0 250 0 250 253 Subscrptns 50 0 0 0 600 254 Train &Trvl 378 0 378 0 378 260 LEASE /PUR 450 256 450 0 450 264 SPECL EVNT 600 200 600 333 0 328 BVYA SUPRT 7,500 7,897 7,500 12,541 ---------- 7,500 ----- - ----- SERVICES TOTAL . . . . . - -- -------- . 24,378 ----------- 19,677 ----------- 22,710 - 25,379 26,906 301 MAINT 310 BLDG MAINT 1,000 739 1,000 444 1,000 312 CommuniEq 400 162 400 105 400 314 VEH MAINT 445 34 4,774 675 0 315 MOTOR VEH 5,475 5,766 7,790 7,140 0 320 MINOR MAIN 500 20 500 96 500 326 EQ MAINT 2,000 677 4,092 0 ___________ 4,092 ___________ MAINT TOTAL . . . . . . ___________ . 9,820 ___________ 7,398 ___________ 18,556 8,460 5,992 401 CAP OUTLAY 412 BUILDING 0 0 0 0 15,000 416 FURN /FIXTR 0 0 0 0 4,000 422 OFF EQUIP 0 0 0 0 2,500 438 OTR EQUIP 1,280 1,240 1,200 200 ----- - - - --- 2,140 --- -------- CAP OUTLAY TOTAL . . . . ----- -- - --- . 1,280 ------ - ---- 1,240 ----- - -- --- 1,200 ___ 200 ___________ 23,640 ___________ PARKS TOTAL . . . . ___________ . 120,056 ___________ 101,049 _ 129,263 115,185 207,063 PAGE 47 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dent. Name: FACILITY MAINTENANCE Dept. No.: 61 Dent. Mgr.: Mike De Leon History ofDept. 1980 - Department consisted of one custodian responsible for three facilities: City Hall & Police Department 11,200 -sq. ft. Community Center 5,200 -sq. ft. Old Public Library 1,500 -sq. ft. Total: 17,900 -sq. ft. 1985 - Department consisted facilities added included: SAFES barn, New Public Library, Old Public Works New Total: of two custodians responsible for five facilities. New 1,500 -sq. ft. 9,000 -sq. ft. 1,920 -sq. ft. 30,320 -sq. ft. Began the centralized purchasing program, purchasing operating, janitorial, office supplies, fuel administration, fuel usage of all City vehicles and equipment, building maintenance, minor repairs consisting of plumbing, electrical, carpentry, and energy management, work with GVEC and City Departments to lower electrical cost. 1990 Department consisted of one Department Manager and two custodians responsible for 5 Facilities. New square footage included: New Public Works 2,987 -sq. ft. New Total: 32,987 -sq. ft. 1998 - One Facility worker was added to assist with responsibility for five facilities 2000 Department consisted of one Department Manager, two custodians and one facility worker responsible for eight facilities including a new Safety Complex building. New square footage included: Police Department 18,375 -sq. ft. SAFES 9,738 -sq. ft. Fire Department 12,400 -sq. ft. New Total: 73,500 -sq. ft. Past Activities (2 —3 yr.) Departmental Accomplishments • Continuation of centralized purchasing program, receiving, distribution, and supply storage • Consolidated operating, janitorial, office supplies, furniture requisition and assembling, inventory, purchase order processing • special or emergency supply trips PAGE 48 • Continuation of energy management, working with GVEC, maintaining 1 ea. 250 kW generator set and 1 ea. 400 kW. Generator. These units are set up for peak hour usage to cut electrical cost and for emergency power during electrical outages. Facility worker accomplishments Constructing projects including building offices, painting, landscaping, repairs on sprinkler systems, cabinet and shelf building, repairing plumbing fixtures such as water fountains, sinks, water heaters etc. replacing light bulbs and ballasts, Christmas Lighting projects, minor air conditioning repairs, etc. • Setting up for : 1. Meetings, conferences, training, Municipal Court, special events including the City's Annual Christmas tree lighting at various facilities in the city. 2. Community Center functions include parties such as birthdays, weddings, retirements, anniversaries, Christmas parties, meetings such as homeowners meetings, Police Academy, elections etc. 3. Recreational functions such as basketball, cheerleading practices and teen dances. Current Challenges • Insufficient manpower to safely cover additional Emergency Services Buildings. These buildings have more than doubled our responsibilities and coverage areas adding an extra 40,513 -sq. ft. without having added additional staff. Included with the 8 facilities and 73,500 sq. ft. are 23,406 sq. ft. carpet, 27,310 sq. ft. tile/hard floors, 103 offices, 44 rest rooms including cells, 10 meeting rooms, 125 sinks, water fountains, commodes and urinals, 38 air condition units, 3,641 light bulbs and ballasts. • Purchasing for 15 departments with no clerical assistance. Additional tools and equipment are needed to assist the department in normal day to day operations. Plans for the Future (2 — 3vrs.) — Linked to the Council Approved Strategic Plan Goals & Obiectives • Improving the care and maintenance of the City and taxpayer's investments of eight facilities worth in excess of $4 million. Included is our Community Center, which is mainly used for recreational purposes by the general public. • Continuation and possible expansion of our centralized purchasing program in order to ensure the City and its taxpayers receive the best quality goods and services at the lowest possible cost. PAGE 49 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 23 BUDGET LISTING PERS SERVS TOTAL . . . . . . 2000 2000 2001 2001 2002 POSTAGE 114 Amended Actual Amended Actual Adopted ACCOUNT VEH SUP Budget Expense Budget Expense Budget Fund 01 - GENERAL FUND 260 LEASE /PUR 3,332 3,438 3,750 Department 61 - BUILDING MAINTENANCE ------------------------------------ 3,800 100 104 125 001 PERS SERVS 12,300 12,508 14,800 14,921 16,300 010 Salary 86,535 87,728 89,966 90,722 112,931 012 Overtime 5,983 6,123 5,000 6,229 5,900 014 FICA 6,831 7,122 7,568 7,245 9,082 017 Insur LTD 179 173 237 181 297 018 GroupInsur 6,872 5,290 9,712 7,770 12,399 020 RetireResr 6,309 7,071 7,162 7,297 6,868 024 Longevity 2,760 2,760 3,960 3,960 4,728 PERS SERVS TOTAL . . . . . . 101 SUPPLIES 110 OFF SUPP 112 POSTAGE 114 CHEM /MED 116 CLOTH /LAUN 116 VEH. FUEL 124 VEH SUP 128 OPER SUP 130 MINOR EQIP SUPPLIES TOTAL . . . . . . 201 SERVICES 221 PRT S BIND 224 CITY /INSUR 228 ELEC SERV 230 TELE SRVS 232 WATR SERV 236 UNIFRM /LAU 240 OTR MAINT 244 RENTL EQIP 252 Membrships 254 Train6Trv1 260 LEASE /PUR SERVICES TOTAL . . . . . . . 301 MAINT 424 310 BLDG MAINT 312 CommuniEq 314 VEH MAINT 315 MOTOR VEH 320 MINOR MAIN 332 GRND MAINT MAINT TOTAL . 401 CAP OUTLAY 416 FURN /FIXTR 424 OPER EQIUP 426 COMMUNI EQ 431 LANDSCAPNG 433 OthrImprov 435 MaintWkShp 438 OTR EQUIP CAP OUTLAY TOTAL . . . . . . BLDG MAINT TOTAL . . . . - ---- 115,469 - -- ----- --- 116,267 ----- ---- -- 123,605 ----- ------ 123,404 - ----- - - -- 154,205 500 619 575 498 650 0 14 0 71 125 1,247 1,270 3,000 2,569 3,500 600 283 675 695 0 3,332 3,438 3,750 2,628 3,800 100 104 125 150 225 12,300 12,508 14,800 14,921 16,300 0 --------- 0 ----- 0 -- -- --- - --- 0 2,950 18,079 18,236 22,925 - -- -- - - - - -- 21,532 ----------- 27,550 90 83 100 12 100 1,728 1,735 1,908 2,050 0 20,000 23,242 23,800 25,438 24,000 900 825 900 2,818 3,740 2,600 2,085 3,700 2,363 3,700 1,027 1,201 1,235 1,224 1,975 1,687 1,792 5,000 2,865 5,000 175 90 300 253 500 120 186 120 97 70 305 5 600 0 600 325 --- - -- --- 282 -- -- --- 350 351 350 28,957 --- 31,526 ---- --- --- 38,013 ----- ------ 37,471 -------- - -- 40,035 12,005 11,491 10,000 9,864 25,000 250 25 250 0 0 1,300 1,113 2,728 1,121 0 1,565 1,468 5,193 5,195 0 800 745 800 183 800 606 - - -- - -- 606 ---- ---- -- 1,500 ---- -- ----- 262 1,500 16,526 15,448 20,471 -- -- - - -- -- 16,625 - -- - - - --- 27,300 0 0 0 0 2,300 0 0 0 0 3,000 1,600 1,585 1,600 0 1,600 0 0 0 0 800 90,000 90,000 65,100 68,530 2,800 12,700 0 12,700 11,577 4,500 7,495 __ ___ _ __ 3,800 _____ _ _____ 10,800 ______ _ ____ 10,643 9,700 111,795 ---- -- -- 95,385 --------- -- 90,200 ------ __ ___ ___ _ __ 90,750 _____ ______ 24,700 290,826 276,862 ----- 295,214 -- --------- 289,782 ----- - ----- 273,790 PAGE 50 CITY OF SCHERTZ - 2002 BUDGET NARRATIVE Dept. Name: Animal Shelter Dept. No.: 62 Dent. M y r.-. John E. Bierschwale History of Dept. As villages and townships incorporated, animal control was necessary to protect the public from rabies, and to regulate the keeping of animals, wildlife, livestock, fowl and dangerous animals. Current ordinances established by the City, State and County provide for the care, adoption, and euthanization of animals that are dangerous or unadoptable. Past Activities (2-3 vr.) & Accomplishments The Schertz Animal Shelter was originally constructed with galvanized (chain -link) fencing. Over a period of time, the fence and the kennel doors began to deteriorate. Emergency repairs were no longer adequate, and dogs began escaping on a daily basis. By June 14, 2001, repairs and improvements were completed on the old shelter. Steel wire fence replaced galvanized, and new doors were installed. Two existing pens in the old shelter were converted to quarantine runs, and four pens were set aside for rabies observation. In addition, a new shelter opened with an animal capacity of 24 to 48 dogs, providing a total shelter capacity of 42 to 84 dogs. Although the cost for improvements exceeded the annual maintenance budget, the new and improved facilities resolved earlier public safety issues. Current Challenees As City, County and State laws become increasingly complex, violations occur which require criminal investigation. The Public Works Department is not equipped or trained to provide proper leadership in criminal investigations, warrants or arrest. The City of Schertz is proposing that the Animal Control Department be reorganized under the Schertz Police Department to include the following: • Transfer three officers (one supervisor and two animal control officers) and three current vehicles to Schertz Police Department Recruit a Shelter Manager to maintain records, operations, supplies, and facility maintenance, promote the adoption program, and provide animal care and euthanization services. • Provide an existing Public Works vehicle to the shelter for deliveries and animal transports. PAGE 51 Plans for the Future (2 — 3yrs.) —Linked to the Council Approved Strategic Plan Goals & Obiectives • Establish a pubic - private partnership with the Humane Society to manage and operate the Schertz Animal Shelter, and provide additional help with adoption or locating lost owners. • Develop a more user friendly Shelter that optimizes opportunities for adoption and location of lost pets by extending public viewing hours. • Utilize current technology to enhance opportunities for adoption and location of lost pets by placing animal photographs on the City website. • Acquire Animal Control Software that enhances registration of animals, and provides owner reminders for city or county registrations, as well as upcoming rabies vaccinations. PAGE 52 City of Schertz, TX F I N A N C I A L M A N A G E M E N T BUDGET LISTING 2000 2000 2001 Amended Actual Amended ACCOUNT Budget Expense Budget Fund 01 - GENERAL FUND Department 62 - ANIMAL SHELTER PAGE 25 2001 2002 Actual Adopted Expense Budget 001 PERE SERVS 010 Salary 87,907 78,532 95,848 88,868 59,243 012 Overtime 11,000 12,021 10,000 8,849 5,000 014 FICA 7,849 6,697 7,724 7,206 4,740 017 Insur LTD 161 135 242 140 155 018 GroupInsur 8,748 4,389 9,712 6,318 7,420 020 RetireResr 7,326 6,682 7,310 6,847 4,628 024 Longevity 1,560 _ _____ 1,440 ___________ 120 ___________ 120 ____ __ _____ 240 ___________ FEES SERVS TOTAL . . . . . _____ 124,551 109,896 130,956 116,348 81,426 101 SUPPLIES 110 OFF SUPP 1,117 1,282 1,110 1,795 1,927 112 POSTAGE 250 223 350 68 350 114 CHEM /MED 4,500 4,646 4,910 4,822 4,910 116 CLOTH /LAUN 1,213 568 1,000 1,066 0 118 VEH. FUEL 2,500 2,516 2,500 4,438 500 124 VEH SUP 50 0 350 239 350 128 OPER SUP 4,900 5,489 8,000 _ _ __ 7,385 _ __________ 8,000 __ _________ SUPPLIES TOTAL . . . . . . __ ___ ______ 14,530 ______ __ ___ 14,724 _______ 18,220 19,813 16,037 201 SERVICES 214 MED SERVS 7,950 7,572 7,836 5,710 7,836 216 CONSL /PROF 400 0 400 0 400 218 ADVRTISING 880 707 505 556 200 221 PRT 5 BIND 1,550 1,444 1,843 1,524 1,843 224 CITY /INSUR 3,000 1,393 1,278 1,327 0 228 ELEC SERV 4,500 3,753 5,500 8,778 8,221 230 TELE SRVS 3,510 3,891 2,860 2,458 2,860 232 WATR SERV 1,958 972 1,958 777 1,958 236 UNIFRM /LAU 1,755 1,611 1,912 1,835 1,748 238 COMP MAINT 0 0 0 0 500 252 Membrships 470 190 470 102 60 253 Subscrptns 75 0 75 0 0 254 Train5Trvl 119 670 2,519 1,898 1,300 260 LEASE /PUR 250 238 250 271 ----------- 78 ----- -- - - -- SERVICES TOTAL . . . . . . --- -------- 26,417 -- --- -- - --- 22,441 ----- - -- - -- 27,406 25,236 27,004 301 MAINT 310 BLDG MAINT 4,200 4,261 1,800 5,957 3,600 312 CommuniEq 575 569 575 119 50 314 VEH MAINT 400 262 1,764 1,578 0 315 MOTOR VEH 2,972 2,451 2,597 2,596 0 320 MINOR MAIN 1,000 974 1,000 939 --------- -- 1,000 -------- - -- MAINT TOTAL . . . . . . . ---- ------- 9,147 ----- - ----- 8,517 ------- - - -- 7,736 11,189 4,650 401 CAP OUTLAY 412 BUILDING 100,000 96,960 99,011 27,785 0 420 MTR VEHICL 0 0 18,500 18,264 0 422 OFF EQUIP 530 95 530 0 0 426 COMMUNI EQ 840 761 840 644 0 438 OTR EQUIP 671 671 671 300 0 __ ______ CAP OUTLAY TOTAL . . . . . _____ ______ . 102,041 ___________ 98,487 ___________ 119,552 ___ ________ 46,993 - ___ 0 ----------- AnimlShltr TOTAL . . . ___________ . 276,686 ____ __ _ ___ 254,065 ----------- 303,870 __ 221,579 129,117 PAGE 53 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dent Name. Swimming Pool Dept. No.: 63 Dept. Mgr.: John Bierschwale History of Dept, The swimming pool was built in 1976 to provide a safe, well - managed aquatic environment for the community. The swimming pool program offers swim lessons for all ages, lifeguard courses, physical fitness, and recreational swimming. PastActivities (2 -3 yr.) & Accomplishments According to pool managers, classes and attendance are as follows: 1999 Totals Entry: 7,149 Family Passes: 78 Swimming Classes: Lev 1: 69 Lev 2: 120 Lev 3: 98 Lev 4: 58 Lev 5: 5 Babies: 16 2000 Total Entry: 10,077 Family Passes: 101 Swimming Classes: Lev 1: 72 Lev 2: 101 Lev 3: 57 Lev 4: 19 Lev 5: 4 Babies: 16 There were 5 private reservations in 1999, and 6 private reservations in 2000. Estimates for 2001: (Year -end September 3) Total Entry: 13,000 Family Passes: 98 Lev 1: 77 Lev 2: 77 Lev 3: 50 Lev 4: 37 Lev 5: 15 Babies: 9 During the past three years, we have installed two new water slides that we feel have contributed to the daily entry increase each summer. Current Challenges The biggest challenge for the department is keeping the pool open in spite of continual maintenance problems. The pool has been through two major floods that damaged the integrity of the fiberglass liner installed fifteen years ago. The liner desperately needs to be replaced. Both the liner and the gel coat overlay need continual maintenance and oversight. Plans for the Future (2 — 3yrs.) — Linked to the Council Approved Strategic Plan Goals & Objectives • Provide new and improved swimming facilities for the public PAGE 54 Meeting the needs of the community with the present facilities is not possible. A second Olympic sized pool should be considered in a bond package with other parks and recreation needs. In addition, the Parks Department has received several inquiries requesting a swimming pool to would serve the FM 3009 subdivisions between Woodland Oaks and Deer Haven. PAGE 55 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 27 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 01 - GENERAL FUND Department 63 - SWIMMING ____ POOL ______ _______ _____ _____ 001 PERS SERVS _ _ __ 010 Salary 39,377 39,374 53,274 45,503 58,072 012 Overtime 2,160 2,158 0 268 2,000 014 FICA 3,181 3,177 4,075 3,502 4,415 024 Longevity 0 _____ ____ __ 0 0 0 144 PEAS SERVS TOTAL . . . . . 44,718 _____ ____ __ ________ 44,709 ___ 57,349 __ __ _____ __ 49,273 ___________ 64,631 101 SUPPLIES 110 OFF SUPP 10 8 200 233 200 112 POSTAGE 5 4 50 5 50 114 CHEM /MED 7,095 7,433 6,750 6,025 6,750 116 CLOTH /LAUN 770 766 975 953 0 118 VEH. FUEL 0 0 15 0 15 128 OPER SUP 775 772 3,200 2,350 3,200 130 MINOR EQIP 30 - -- --- - - --- 29 550 62 550 SUPPLIES TOTAL . . . . . . 8,685 -- ---- - - --- - -- 9,012 --- - ---- 11,740 ------ - ---- 9,628 ---- ---- - -- 10,765 201 SERVICES 214 MED SERVS 830 826 1,400 980 1,400 218 ADVRTISING 1,210 1,208 850 0 850 224 CITY /INSUR 1,072 1,089 821 1,047 1,029 228 ELEC SERV 4,395 4,281 3,400 4,761 3,400 230 TELE SRVS 980 1,075 1,023 1,343 1,023 232 WATR SERV 2,000 2,271 1,400 2,612 2,000 236 UNIFHM /LAU 0 0 0 0 975 252 Membrships 300 243 0 0 0 254 TrainsTrvl 263 260 398 416 398 260 LEASE /PUR 600 ----- -- 179 251 166 234 SERVICES TOTAL . . . . . . -- -- 11,650 --- -- --- - -- ---- 11,432 ---- - -- 9,543 --- ------ -- 11,325 ----- ------ 11,309 301 MAINT 310 BLDG MAINT 400 83 2,400 6,684 2,400 312 CommuniEq 0 0 100 0 100 316 W/S MAINT 6 0 436 0 436 320 MINOR MAIN 43 39 633 259 633 326 EQ MAINT 220 ----- ------ 216 ----- 1,900 0 1,900 MAINT TOTAL . . . . . . . 669 ------ ----- 338 ------ 5,469 ----- -- ---- ------- 6,943 ---- 5,469 401 CAP OUTLAY 433 OthrImprov 0 0 1,128 1,182 2,000 438 OTR EQUIP 0 ----- ------ 0 2,500 1,795 0 CAP OUTLAY TOTAL 0 __ ___ ____ __ ----- ------ ----------- 0 _____ ____ 3,628 ----- ------ ----------- 2,977 2,000 SWIM POOL TOTAL . . . 65,722 __ _____ 65,491 _ _____ 87,729 ____ _ _ _ ____ _ 80,146 ____ _ _ ____ 94,174 PAGE 56 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: City Secretary Dept. No.: 64 Dept. Mgr.: Norma Althouse History of Dep t. From incorporation in 1958 until 1999, the City of Schertz Department 64 was known as the Administrative Department and had one employee — the City Secretary. In 1999, the department was renamed the City Secretary Department. Finally, in 2000 the City Secretary hired a clerk to help maintain better organization of all the records. The City Secretary Department also maintains a deputy, sworn in by city council, to preside in her absence. Past Activities (2 —3 yr.) & Accomplishments • Applied for and received a record management schedule for the City from the State Library. • Completed shredding for approximately 90 percent of the City records that are eligible for shredding according to the State Library schedule. • Continued efforts to improve record management. • Attended yearly seminars on record management, open meeting laws and election laws. Current Challenves • Complete the update of the City's Code of Ordinances. Even though all but the last several ordinances are on disk for inclusion, I have found it an impossible job to do myself. Our Code has approximately 2000 pages, and every ordinance passed is an update. Plans for the Future (2 — 3yrs.) — Linked to the Council Approved Strategic Plan Goals & Obiectives Seek outside professionals to update the code and provide it to our citizens over the intemet I am currently checking with several companies about updating Code, maintaining it, and even put it on the web site for us. They are aware of all legal requirements. Other surrounding cities our size have had a company update their Code for years and several have their Code on the web. Previous upper management did not approve of this expenditure. Hopefully, things will change. • Utilize computer technology (scanners) for record storage on either disks or CD's. PAGE 57 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 29 BUDGET LISTING PAGE 58 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 01 - GENERAL FUND Department 64 - CITY ___ ________ SECRETARY __ _________ 001 PERS SERVS ________ 010 Salary 51,278 44,465 52,811 52,649 58,012 012 Overtime 0 0 0 172 50 014 FICA 4,099 3,508 4,231 4,208 4,471 017 Insur LTD 100 91 133 105 146 018 GroupInsur 3,468 2,174 3,885 3,881 4,960 020 RetireResr 3,814 3,382 4,004 3,990 4,366 024 Longevity 1,800 _____ _ __ ___ _____ 1,800 _ _____ ___ 2,496 ________ 2,496 2,772 PEAS SERVS TOTAL . . . . . 64,559 55,420 ___ 67,560 ________ 67,501 _ __________ 74,777 101 SUPPLIES 110 OFF SUPP 5,000 4,594 5,000 5,351 5,000 112 POSTAGE 200 182 250 341 250 124 VEH SUP 450 -------- 367 450 261 500 SUPPLIES TOTAL . . . . . - -- -------- . 5,650 - -- ----- 5,143 - - ---- ----- 5,700 - - ---- 5,953 ----- - ----- 5,750 201 SERVICES 214 MED SERVS 75 140 0 0 0 218 ADVRTISING 300 152 300 202 300 221 PRT 6 BIND 1,728 1,633 1,200 717 1,500 222 COPY SERV 500 500 500 500 600 224 CITY /INSUR 1,350 1,019 1,033 945 0 230 TELE SRVS 1,000 912 900 1,238 1,400 236 UNIFRM /LAU 0 0 0 0 100 240 OTA MAINT 8,085 8,498 10,500 5,042 0 252 Membrships 265 260 250 295 300 253 Subscrptns 325 145 325 319 325 254 Train6Trvl 2,720 2,158 2,720 1,617 2,500 260 LEASE /PUR 200 83 78 65 0 268 RECRD MGT 2,000 ----- 1,996 2,000 815 15,000 SERVICES TOTAL . . . . . - ----- ---- . 18,548 ------- --- 17,496 ------ 19,806 ------- ---- 11,755 - ------ 22,025 401 CAP OUTLAY 416 FURN /FIXTR 0 0 0 0 300 423 COMP /PERI 2,000 - -- -- ------ 0 2,000 929 0 CAP OUTLAY TOTAL . . . . --------- . 2,000 -- ------- 0 ---- ---- 2,000 ---- - -- -------- 929 - -- 300 CTY SEC TOTAL . . . --- -------- - . 90,757 ---------- ----------- 78,059 ----------- 95,066 ----------- 86,138 102,852 PAGE 58 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: Schertz Public Library Dept. No.: 65 Dept. Mgr.: Gail Douglas History of Dept. In 1978, citizens armed with over 1200 signatures convinced the city council to take action on establishing a library for the City of Schertz. At that time, the only library service available to residents was over 20 miles away in Seguin. The City Council allocated a vacated 1500 square foot building to house the project. Located at the comer of 1 st Street and Main, the building formerly served as the fire station and city hall. Following a renovation and book drive by volunteers, the building opened as Schertz Public Library on June 3, 1978. Initially, the library contained 5000 volumes and was operated by volunteers receiving guidance from a 12- member library board. A part-time professional librarian was hired in August 1979, and one month later, the library was fully accredited by the Texas State Library. This membership involved some responsibility, but it also meant that the library would receive indirect aid from the state. Although it was a city department, the Schertz Library Board continued to make most decisions and do most of the work required for operating the library. Material collections and circulation increased steadily, making it apparent that a new facility was needed. The Schertz Library Board approached the Commissioner's Court for seed money to start a building fund. The court awarded of $2,000 to start the fund, and in February 1982, the Schertz City Council approved construction of a new library on land located at 608 Schertz Parkway. The following year, the library board hosted fundraisers, saved county funds, and the city provided financial guarantees further assist the library board. In May 1982, Schertz Public Library employed its second library director, and in April 1983, the position became fulltime. In September 1983, all the hard work paid off. County funds, donations, and proceeds from the sale of the first library facility provided the necessary revenue to complete a 6,000 square foot library. The library interior was a beautiful and busy place, but the exterior was considered only a temporary solution. The board planned to brick the library as soon as funds became available. The exterior project was repeatedly delayed due to other priorities including growth and technology. As the city grew and circulation increased, it became apparent that more room was needed. Once again, the library board started saving money. In 1988, the facility expanded to include 3,000 square feet for study rooms, a genealogy and local history room, and needed space for the growing collection. The shell was paid for by board funds, but volunteers provided the interior work. In addition, funds were also used PAGE 59 to provide computers and Internet access for patrons. In 1999, a bond election finally gave the library both its bricks, and brand new carpeting. The following year, a new roof was added. The current library facility is beautiful both inside and out, but perhaps the greatest achievement is the public - private partnerships that made it possible. The library represents the efforts of thousands of volunteers, unlimited cooperation between government and citizens, and the work of many dedicated city employees. Past Activities (2 —3 yr.) & Accomplishment The last several years have been devoted to technology grants. In 1999, the library was awarded a grant of $46,000 to provide computer equipment and Internet access to the public. Not only did the staff have to learn how to surf the net; but they also had to communicate this knowledge to the patrons. It challenged some more than others, although the library director was perhaps the was most challenged. In 2000, the library received another technology grant for $100,000, and a Gates grant worth more than $18,000. The entire year has been devoted to installing new technology and determining the best use of the equipment for both staff and patrons. Current Challenges • Lack of adequate staff, especially in the area of children's services. • Lack of adequate operating hours for patrons, also tied to inadequate staffing) • Maintaining requests from a rapidly growing community for more materials, and for newer technology -based materials (i.e. DVDs, e- books, etc) Plans for the Future (2 — 3yrs.) — Linked to the Council Approved Strategic Plan Goals & Obiectives • Provide better and more comprehensive services for the children we serve The library board selected children's services as their focus for the next 2 -3 years. The need for children's activities in Schertz is evident. Likewise, the need for a librarian to serve children and provide on -going programming is a necessity. • Create more opportunities for citizens to access their public library The library needs to be available more hours to the community. A change in operating hours is necessary to provide more evening hours for school age children and more morning hours for preschoolers. • Enhance the library grounds and work with projects that beautify and develop surrounding properties PAGE 60 City Of SChertz, TX F I N A N C I A L M A N A G E M E N T PAGE 30 1:[41KflIAM Fund 01 - GENERAL FUND ---------------- - Department 65 - LIBRARY ____ _______________ __ __ 001 PERS SERVS 010 Salary 012 Overtime 014 FICA 017 Insur LTD 016 Groupinsur 020 RetireResr 024 Longevity PERS SERVS TOTAL . . . . . . 101 SUPPLIES 110 OFF SUPP 112 POSTAGE 128 OPER SUP SUPPLIES TOTAL . . . . . . 201 SERVICES 213 CMPTR FEES 214 MED SERVS 218 ADVRTISING 221 PRT & BIND 224 CITY /INSUR 228 ELEC SERV 230 TELE SRVS 232 WATR SERV 236 UNIFRM /LAU 238 COMP MAINT 240 OTR MAINT 250 ANN AWARDS 252 Membrships 254 Train6Trvl 260 LEASE /PUR 264 SPECL EVNT SERVICES TOTAL . . . . . . . 301 MAINT 310 BLDG MAINT 332 GRND MAINT MAINT TOTAL . . . . . . . . 401 CAP OUTLAY 416 FURN /FIXTR 418 LIB BOOKS 423 COMP /PERS CAP OUTLAY TOTAL LIBRARY TOTAL 2002 Adopted Budget 125,196 BUDGET LISTING 130,710 123,501 2000 2000 2001 2001 Amended Actual Amended Actual Budget Expense Budget Expense 2002 Adopted Budget 125,196 124,880 130,710 123,501 188,948 830 830 1,000 417 1,000 10,002 9,938 10,534 9,826 14,456 207 198 261 203 472 6,773 5,562 7,769 7,770 18,599 9,149 9,297 9,969 9,069 14,117 4,440 4,440 ----------- 5,988 ----------- 5,988 --- 6,732 156,597 155,145 166,231 156,774 --- 244,324 4,000 3,937 4,400, 4,525 5,000 650 667 750 755 600 1,200 ___________ 571 ________ 1,500 _____ 1,649 ___ 1,600 5,850 5,175 6,650 6,929 ___ 7,400 1,200 1,200 0 0 0 90 88 200 280 0 0 0 200 126 0 1,000 538 1,000 1,190 2,000 1,500 1,313 1,327 1,467 0 6,225 6,054 6,000 7,833 7,500 2,825 3,318 4,900 4,828 4,420 1,014 1,492 1,500 827 1,200 0 0 0 0 320 5,100 5,095 4,080 4,500 4,000 1,600 981 1,600 1,664 1,700 200 160 300 79 300 325 270 350 307 350 1,095 1,091 1,500 1,743 1,000 80 82 8o 52 0 300 ___ 169 300 284 500 22,554 _________ 21,651 __ 23,337 ___ ______ 25,180 _____ _ __ ___ 23,290 4,085 4,310 5,000 3,321 15,900 150 ___ __ 300 300 150 300 _ __ ___ 4,235 ___________ 4,610 ______ 5,300 ________ 3,471 ----------- 16,200 1,226 1,226 1,000 981 1,000 38,000 34,032 46,000 41,444 42,000 0 ------ 0 --- 8,000 -------- 8,000 0 39,226 ___ 35,258 ____ _______ - -- 55,000 _ __________ --- -------- 50,425 ___________ ----------- 43,000 228,462 222,039 256,518 242,779 334,214 PAGE 61 CITY OF SCHERTZ - 2002 BUDGET NARRATIVE Dept. Name: Non - Departmental Dent. No.: 67 Dept. Mr>r.- Vijay Jain Funds normally included in this account are being moved to specialized cost codes to allow program managers better control over the flow of funds. Major changes in non- departmental funding are as follows: • Transfer of all Human Resource costs to a newly established Human Resource Department • Vehicle replacement funds are being supplemented by an earmarked reserve for vehicles and equipment established by City Council two years ago. Expenses shown in non - departmental computer peripherals and motor vehicle cost codes will be used to replenish the reserve funds. • Allowances increased for special budget payments to SAFES • The cost of all of the City's insurance premiums have been moved to this non- department fund PAGE 62 City of Schertz, TX F I N A N C I A L MANAGEMENT BUDGET LISTING 2000 2000 2001 2001 Amended Actual Amended Actual ACCOUNT Budget Expense Budget Expense Fund 01 - GENERAL FUND CAP OUTLAY TOTAL . . . . . . 2,036 NON DEPART TOTAL . . . . 197,826 PAGE 33 2002 Adopted Budget 0 Department 67 - NON DEPARTMENTAL 001 --- ------- -- ---- -- ---- PERS SERVS ---- - - ---- 016 Work Comp 0 022 UnemplComp 2,500 023 PRE -EM CK 0 PERS SERVS TOTAL . . . . . 2,500 101 SUPPLIES 692 112 POSTAGE 3,250 128 OPER SUP 750 SUPPLIES TOTAL . . . . . . 4,000 201 SERVICES 1,450 211 ENGINR SER 26,500 213 CMPTR FEES 1,450 214 MED SERVS 80,290 216 CONSL /PROF 4,000 217 AUDIT SERV 15,600 218 ADVRTISING 0 221 PRT & BIND 4,000 222 COPY SERV 0 224 CITY /INSUR 2,550 230 TELE SRVS 1,000 23B COMP MAINT 150 254 Train &Trvl 3,000 262 CONTINGENT 25,000 266 TIF 10,000 269 CMPTR CNSL 13,000 SERVICES TOTAL . . . . . . 186,540 301 MAINT 10,000 310 BLDG MAINT 0 312 CommuniEq 2,750 MAINT TOTAL . . . . . . . 2,750 401 CAP OUTLAY 1,470 420 MTR VEHICL 0 423 COMP /PERI 2,000 495 ALERT SYST 36 CAP OUTLAY TOTAL . . . . . . 2,036 NON DEPART TOTAL . . . . 197,826 PAGE 33 2002 Adopted Budget 0 0 1,744 0 2,400 5,000 2,844 0 0 0 102 0 2,400 5,000 4,690 0 3,051 2,500 2,516- 6,000 692 0 207 500 3,743 2,500 2,309- 6,500 28,371 17,500 9,947 5,000 1,450 23,200 421 0 80,290 88,040 88,040 113,000 3,305 42,400 4,800 67,500 15,540 7,000 6,921 7,000 0 1,000 695 1,500 4,074 4,000 3,952 6,000 0 0 0 250 2,542 968 1,014 43,150 903 3,000 5,603 6,000 117 3,000 17,363 0 2,892 6,000 4,219 6,000 47,790 17,530 2,158 15,000 0 10,000 10,000 10,000 12,813 12,000 12,165 0 .- -- - -- -- 200,087 ----- - -- - -- 235,638 -- ------ 167,298 _ -- 280,400 0 1,470 1,470 0 2,379 0 0 0 - ----- -- 2,379 ----- - - - - -- 1,470 ---- - --- - -- 1,470 -- --- - - - - -- 0 0 0 0 80,000 18 20,000 20,365 50,000 8,410 0 0 0 _ 8,428 __ ______ --- - - --- 20,000 _____ __ _ ___ --- -- - - - - -- ----- 20,365 _ ___ _ _ __ ___ ______ -- - --- 130,000 217,037 264,608 191,514 _ _ _ __ 416,900 PAGE 63 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: Finance Dept. No.: 68 Dept. Mfr.: Vijay Jain History of Dept. Vijay Jain, Director of Finance, is a certified public accountant with a master's in business administration from Duquesne University and a Bachelor of Science from University of Pittsburgh. He has over 30 years of budget and financial management experience from various positions including chief financial officer for the State of Iowa and Deputy Director for Administrative Support for the State of Ohio. He has effectively managed budgets up to $2.5 billion, and has specialized skills in administration and management information systems. Mr. Jain is also a certified Continuous Quality Improvement (CQI) facilitator. By City Charter, the City Manager is also the Chief Financial Officer for Schertz. Thus, the operation of the Finance Department has evolved with the growth of the City and the perspective of the individual holding the position of the City Manager. The financial expertise and professionalism of the staff has improved over time, as the financial operations of the City have become more complex. Past Activities (2 —3 yr.) & Accomplishments The Finance Department has migrated to a new integrated financial management system that provides better internal control over a vast array of activities as well as foster a more efficient financial operation. Current Challenges The integration of all financial activities into one cohesive unit and the improvement of staff knowledge base are clearly an identified top priority for the Department. Additionally, improving staff productivity levels through various motivational techniques is equally important. To best utilize available talent, Finance Department will embark upon a skill assessment and additional focused training where warranted. This, along with redeployment of human resources within the city government, where appropriate, to assure the best allocation of available talent. Also, the department will leverage and take full advantage of latest technology enhancements available to achieve greater efficiencies in financial management. Plans for the Future (2 — 3vrs.) — Linked to the Council Approved Strategic Plan Goals & Obiectives The department will continue to be receptive to the changing demands of citizens, city council, city manager and colleagues for better, more comprehensible and timely PAGE 64 z financial information that is accurate and reliable for informed decision making. The Finance Department will take leadership in providing analysis and advice to various constituencies for a sound fiscal management strategy during this period of growth for the City. Financial resources fuel all strategic plans, goals and objectives. The most judicious use of scarce resources will affix the upper limit to the pace of the implementation of such plans. Accountability of money entrusted for public use fosters trust in local government, essential for continued growth of the community towards a preferred future. Finance Department will dedicated its efforts to make this a reality. PAGE 65 City of Schertz, TX F I N A N C I A L M A M A G E M E N T PAGE 35 BUDGET LISTING E AIWIS:7 2000 2000 2001 2001 2002 .Amended Actual Amended Actual Adopted ACCOUNT _____ ------------ _ Budget _- Expense ---------- - Budget ----- Expense Budget Fund 01 - GENERAL FUND ______-- __=--=- ----- ------ Department 68 - FINANCE DEPARTMENT 001 ---------------------------------- PERS SERVS _ 010 Salary 113,538 100,359 109,899 109,886 129,001 012 Overtime 920 31 500 376 750 014 FICA 8,805 7,636 8,464 8,419 9,590 017 Insur LTD 359 213 266 219 313 018 GroupInsur 6,999 4,635 7,769 7,770 9,919 020 RetireResr 8,218 7,199 8,010 7,987 9,365 024 Longevity 360 --- - ------ 360 240 240 720 PEAS SERVS TOTAL . . . . . 139,199 ------ 120,433 ----- ------ 135,148 - ---------- 134,897 --- -------- 159,658 101 SUPPLIES 110 OFF SUPP 2,500 1,334 1,500 1,969 2,550 112 POSTAGE 1,000 ___________ 608 1,000 227 500 SUPPLIES TOTAL . . . . . 3,500 ______ _ _ ___ 1,942 ________ ___ 2,500 _______ _ ___ 2,196 ___________ 3,050 201 SERVICES 213 CMPTR FEES 0 1,849 0 0 0 214 MED SERVS 150 140 100 0 100 216 CONSL /PROF 0 0 0 470 2,500 218 ADVRTISING 600 0 250 0 100 221 PRT 5 BIND 800 277 1,000 96 1,000 222 COPY SERV 100 100 100 1,150 1,350 224 CITY /INSUR 975 992 1,145 956 0 230 TELE SRVS 1,000 908 850 1,214 1,500 236 UNIFRM /LAU 0 0 0 0 200 238 COMP MAINT 0 190 250 0 300 240 OTR MAINT 350 74 100 126 1,200 252 Membrships 550 265 350 205 875 253 Subscrptns 100 100 150 149 250 254 Train6Trvl 4,200 2,965 3,000 3,748 4,500 255 PROF CERTS 0 0 0 0 250 260 LEASE /PUR 78 ___________ 42 78 59 200 SERVICES TOTAL . . . . . . ___________ 8,903 ___ 7,902 ________ ___________ 7,373 _ 8,173 ____ _ _____ 14,325 401 CAP OUTLAY 416 FURN /FIXTR 0 0 0 0 1,500 422 OFF EQUIP 0 0 0 0 500 423 COMP /PERI 0 11,851 0 0 0 CAP OUTLAY TOTAL . . . . . ----------- 0 ____ _______ ___ ___ ___________ 11,851 ________ ___________ ________ 0 _ __ _ 0 2,000 FINANCE TOTAL . . . . 151,602 142,128 _______ 145,021 ____ ______ 145,266 _____ 179,033 E AIWIS:7 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept Name. Fleet Maintenance Dept. No.: 77 Dent. Mgr.: John Bierschwale History ofDept In 1990, expenses from local repair shops, service stations and dealers increased. The City of Schertz decided to establish a Fleet Service department, as a division of the Water/Wastewater Department, to provide needed fleet maintenance in a more efficient and cost - effective manner. The department was established as an enterprise fund in 1995, but it has continually operated on a negative balance. Several factors have contributed including depreciation, delayed payments from city departments, and a non -profit operating policy. Each department is billed "at cost' for preventive care, repairs, and outside contract services as needed. From service date, there is usually a 45 -60 day delay in fund transfers back to the department. Past Activities (2 —3 yr.) & Accomplishments • Added new shop equipment to provide better service. • Purchased an additional two -post lift system that aids the mechanic by allowing for two major repair jobs to be conducted at one time. • Continued to update the computer analyzer for accurate vehicle /equipment trouble shooting Current Challenges • Establish Fleet Services Department as a general fund department All vehicle repairs would be cost coded to individual departments and extracted from their budgets. Exceptions are Water /Sewer and EMS Departments: These departments require that funds for services be assessed and transferred on an annual basis. Plans for the Future (2 — 3vrs.) — Linked to the Council Approved Strategic Plan Goals & Objectives • Create a comprehensive fleet maintenance program • Provide vehicle purchasing, issuance and assignment for the City of Schertz There is a need for a purchasing agent for all department purchases including the purchase of vehicles. Following department requests, a purchasing agent could purchase the vehicle, and then assign it to Fleet Service for registration and maintenance start-up records. Fleet Service would issue the vehicle to the department, who is responsible for fueling and checking fluid levels. Fleet Service would provide preventive care and repairs. PAGE 67 • Purchase a Fleet Software Package to improve vehicle and equipment tracking records. Currently, hard copy records are maintained and window stickers are used to remind drivers of preventive care. The software would not only maintain the history of the vehicle, but also remind Fleet Services to schedule preventive care as needed. PAGE 68 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT _______________ Budget ------- ____ ------------- Expense __ ___ ------------ Budget ___ ------------------------ Expense Budget Fund 01 - GENERAL FUND Department 77 - FLEET SERVICES ______________ ________ 001 PERS SERVS __ _ _____ 010 Salary 0 0 0 0 50,805 012 Overtime 0 0 0 0 1,500 014 FICA 0 0 0 0 3,941 017 Insur LTD 0 0 0 0 129 018 GroupInsur 0 0 0 0 4,960 019 Certficatn 0 0 0 0 0 020 RetireResr 0 0 0 0 3,849 024 Longevity 0 0 0 0 1,320 PERS SERVS TOTAL . . . . . 0 0 0 0 66,504 101 SUPPLIES 110 OFF SUPP 0 0 0 0 500 112 POSTAGE 0 0 0 0 125 114 CHEM /MED 0 0 0 0 3,000 118 VEH. FUEL 0 0 0 0 500 124 VEH SUP 0 0 0 0 51,250 128 OPER SUP 0 0 0 0 3,500 130 MINOR EQIP 0 ______ __ ___ 0 ___________ __ 0 0 1,100 SUPPLIES TOTAL . . . . 0 _________ 0 ____ 0 _______ 0 _______ ____ 59,975 201 SERVICES 213 CMPTR FEES 0 0 0 0 450 214 MED SERVS 0 0 0 0 140 221 PRT & BIND 0 0 0 0 305 230 TELE SRVS 0 0 0 0 457 232 WATR SERV 0 0 0 0 625 236 UNIFRM /LAU 0 0 0 0 1,001 238 COMP MAINT 0 0 0 0 500 240 OTR MAINT 0 0 0 0 12,500 244 RENTL EQIP 0 0 0 0 200 250 ANN AWARDS 0 0 0 0 100 254 Train &Trvl 0 0 0 0 100 260 LEASE /PUR 0 0 0 0 156 SERVICES TOTAL 0 0 0 0 16,534 301 MAINT 310 BLDG MAINT 0 0 0 0 250 320 MINOR MAIN 0 _________O_ 0 0 0 175 MAINT TOTAL _________ __ __ _ _ _ ___ 0 -- -_ - -O_ _____ -_425 401 CAP OUTLAY 424 OPER EQIUP 0 0 0 0 0 CAP OUTLAY TOTAL . . . . _ __________ 0 _____ ______ ______ 0 _ _ _ __ ___________ 0 0 _____ _ _____ 0 FLEET SRVS TOTAL . . . 0 ___________ 0 __ _________ _____ 0 ___ ___ _____ 0 _ _ _ ___ 143,438 __ ___ ______ PAGE 69 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: Water/Wastewater Dept. No.: 75 Dept. MQr.: John E. Bierschwale History of Dept 1962 The City of Schertz purchased the Schertz Water Company. The water utility, consisting of two 12 -foot water wells and a 215,000 - gallon storage tank on Kitty Hawk Road in Universal City serviced both Buffalo Valley and Aviation Heights Subdivisions. That same year, City Council awarded a contract for construction of a sewer treatment plant and collection mains on Bubbling Spring Road at Cibolo Creek, providing the first sanitary sewer service in the city. 1963 City Council established the Water and Wastewater Department to maintain the water and sewer system, utility records, and a billing system. 1969 Population growth mandated development of a 500,000 elevated storage tank and a 20 -foot water well in Garden Ridge. The new water source also spurred development along FM 3009. The first subdivisions were Deer Haven and Oak Forest. Developers constructed a 500,000 - gallon storage tank to accommodate these two subdivisions. 1970 The City of Schertz sold the wastewater treatment plant to the Cibolo Creek Municipal Authority for continued wastewater and large collection service mains services. 1983 The City constructed a 20 -inch pipeline from the Universal City Water Plant, built a one million - gallon storage tank, and installed two 125 horsepower pumps on existing wells. Water well two failed due to a formation collapse, and water well three was drilled. A fourth water well was drilled at the Naco Water Plant Site, and two 200 horsepower pumps were installed on wells one and two. In addition, the city constructed an 18 -inch waterline on FM 3009 (the industrial park area) and 12 -inch waterline on the southbound frontage road from Garden Ridge Pottery to FM 1103. This line paralleled the 12" waterline on the northbound frontage road with three highway water line crossings. The wastewater system was expanded from the Oak Forest Subdivision to include Garden Ridge Pottery, and provided service to the entire east Dietz Creek area. 1984 The City of Schertz purchased the Schaefer Rural Water Supply Cooperation, and annexed the area south of FM78 behind Randolph Air Force Base. 1988 Two water storage tanks were built including a 1.5- million gallon tank on Live Oak Road and a 500,000 -gallon tank on Ware Seguin Road. 1989 Construction was completed on a 16 -inch water main from Chestnut Drive to connect with existing 20 -inch water main at Live Oak Road storage site. Past Activities (2 —3 yr.) & Accomplishments • Development of a 50 -year water source for the City of Schertz Prior to incorporating, the City of Schertz pumped water from the Edwards Aquifer without restrictions or fees. As the area grew, increased pumping in the metro area threatened certain endangered species, and the Edwards Aquifer Authority (EAA) started limiting pumping rights for both agricultural and municipal users. In addition, the EAA required all cities to pay permit fees to PAGE 70 retain their pumping rights, and further restricted the amount a city could pump based on 10 -year average water consumption. Schertz has recently experienced a 76 percent increase in population. The averaging system left citizens with less than half their needed water supply. Following 10 years of planning and research, the Schertz - Seguin Local Government Corporation was formed. In February, $51 million revenue bonds were sold to construct a 37 -mile pipeline to bring a 50 -year supply of water from the Canizo Aquifer to the City of Schertz in August 2002. A three -year graduated rate increase was announced, and the first rate increase went into effect May 2001, and was overwhelming accepted by the citizens. Improved radio communications technology to provide better communications among remote locations The Federal Communication Commission (FCC) has changed communication regulations on two occasions within the last two years. Each change required total reorganization of our radio communications, and has made remote communication changes difficult. Recent adjustments to the communication plan have allowed the Public Works Center to communicate more accurately with existing radio controlled sites. In addition, the Northcliff water storage site and all five City sewer lift stations were added to the communication plan. • Completed a new system design to receive Carrizo water from Gonzales County These designs include direction for construction of the Live Oak Road Plant improvements, 24 -inch distribution mains; construction of a one million gallon elevated storage facility, and Ware Seguin Road Water Plant Improvements. • Started initial bidding process for 2001 improvements and construction of the water system • Educated citizens and employees on regulations and other new developments • Continued a successful preventive maintenance program for the water and waste water system Current Challenges • Staying up -to -date on existing regulations and codes Many regulation agencies and codes exist that require the daily attention of the department such as Edwards Aquifer Authority (EAA), Environmental Protection Agency (EPA), Texas Natural Resource Conservation Commission ( TNRCC) and City Development Codes. The current way we monitor this is through a manual card and record system with some spreadsheet support. • Developing a Backflow Prevention System that annually complies with TNRCC requirements • Maintaining sanitary conditions for the Universal City and Live Oak Road storage tanks The interior is due for repainting to extend the life of these three water storage tanks. PAGE 71 • Improving and developing the water system south of FM 78 (areas without water along 1/10) There are four waterline extensions and a system looping remaining to bring this area into compliance with other areas in the city. The project is funded through the Capital Recovery Fund. • Developing a better fire hydrant maintenance program through public - private partnerships The Preventive Maintenance Program has been very successful. The number of water and wastewater breaks and sewer blockages have been reduced. Schertz fire hydrants, some placed in service as early as 1958, remain in excellent operating order. Painting fire hydrants is a difficult task. The department is seeking other means to create and adopt a fire hydrant program. Hydrants must be painted white and red for easy location by the Fire Department. We are hoping to gamer the support of Homeowner Associations and other non -profit organizations. Plans for the Future (2 — 3vrs.) — Linked to the Council Approved Strategic Plan Goals & Objectives • Staffing the department to meet the needs of a growing water and wastewater system Meeting the goals and challenges for the current and proposed 2001 -2002 budget will be extremely difficult with additional staffing. As our population grows, we struggle to maintain customer expectations with a limited number of employees. We estimate our future needs to include one serviceman II, three servicemen I, and two wastewater technicians. • Enhancing technology to provide the best service to citizens. We hope to purchase and replace existing billing systems with better, more efficient software that is user friendly, allows program sharing with other departments, and e- commerce and online options for citizens. Our goal is to display all utility, street and drainage information over the Internet and also allow customers to pay city utility bills and review accounts online. • Improving water service south of Randolph (Capital Recovery Fund) • Maintaining a "Superior" water rating from TNRCC Growth in the 90s has dramatically effected the Public Works Department. Per capita demands have exceeded maximum pumping and water capacity storage. Although we have been able to maintain our "Superior" rating, it has been challenging. This is a critical issue because the rating determines fire insurance costs for citizens. • Upgrading water extensions in Aviation Heights and Village 1-4 Subdivisions. • Replacing an existing asbestos concrete 12 -inch water line on Doerr Lane with a 12 -inch PVC C -900 pipe. PAGE 72 City of Schertz, TX F I N A N C I A L MANAGEMENT PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT ------------------------------- Budget Revenue Budget Revenue Budget Fund 02 - WATER & SEWER FUND ------------- - - - - -- ----- ---------- --- --- ---- ----- ------ - - -- REVENUE Department 00 - REVENUES -------------------------------------------- 301 MAINT _ 481.23 GUAD - MAINT 25,000 ----------- 0 _________ 25,000 33,035 39,000 MAINT TOTAL . . . . . . . 25,000 0 ___ 25,000 ----------- 33,035 ----------- 39,000 640 FEES 430.46 WASTE COLL 93,350 117,933 738,192 1,108,329 1,565,639 430.57 RecnnctFee 0 0 0 1,235 0 FEES TOTAL . . . . . . . . ______ __ ___ 93,350 ____ _______ 117,933 __ ___ ______ 738,192 ________ ___ 1,109,564 __ 1,565,639 670 MISC REV 430.22 MISC CHRGS 20,000 54,324 18,000 5,445 16,800 430.34 SALE -METRS 21,500 28,576 21,500 13,991 14,100 430.36 SALE -WATE 1,715,000 1,686,290 1,793,193 2,080,272 2,968,741 430.40 SERV CHRGS 3,990 596 3,990 45 3,990 430.42 SEWER CHRG 986,598 998,678 1,706,625 1,153,990 1,708,807 430.47 REBATE 0 251- 0 30,283- 0 430.52 XFER FEE 650 175 700 0 700 430.56 WATR PENLT 49,500 10,673 49,500 76,367 62,700 466.14 EQUIP REPL 71,894 0 73,000 0 18,500 480.50 W/S LINE R 48,500 40,197 48,500 33,544 38,000 481.17 PROJCT REI 8,000 911 8,000 9,263 9,500 461.21 GUAD MUD 2 11,100 15,914 11,100 17,957 14,200 481.22 GUAD MUD 1 60,100 51,422 60,100 54,677 54,219 490.90 Tranin /Out 0 ___________ 0 ___________ 0 ___ ______ 0 290,000 MISC REV TOTAL . . . . . . 2,996,832 2,887,505 3,794,208 _______ 3,415,268 ___________ 5,200,257 680 INTRST REV 470.10 INTR EARN 125,000 23,395 125,000 31,303 150,000 470.12 INVST -INTR 0 ___________ 0 0 85,053 0 INTRST REV TOTAL . . . . . 125,000 _ _____ ______ 23,395 _ __ __ ______ ___________ 125,000 _____ ______ ___________ 116,356 ___________ ___________ 150,000 REVENUES TOTAL . . . 3,240,182 - ---------- 3,028,833 --- -- - - ---- 4,682,400 ----- -- - - -- 4,674,223 - ---------- ____ ____ _ __ 6,954,896 ----- ------ PAGE 73 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 02 - WATER & SEWER FUND PAGE 74 Department 75 - WATER DEPARTMENT 001 PERS SERVS 010 Salary 491,549 504,084 520,477 514,657 560,590 012 Overtime 19,000 14,088 11,337 9,197 12,000 014 FICA 39,455 39,166 44,159 40,655 43,882 016 Work Comp 7,255 2,413 10,297 4,006 11,216 017 Insur LTD 1,034 1,062 1,284 1,013 1,433 018 GroupInsur 29,796 33,177 40,859 42,499 57,035 019 Certficatn 16,566 1,904 1,800 2,089 1,800 020 RetireResr 36,438 38,096 39,465 38,716 42,852 024 Longevity 17,400 16,320 _ 22,146 ___ ______ 19,752 _________ 22,644 _______ PERS SERVS TOTAL . . . . . 658,493 650,310 691,824 __ 672,584 ___ 753,452 101 SUPPLIES 110 OFF SUPP 6,200 5,347 6,200 6,695 6,200 112 POSTAGE 5,500 5,085 6,500 5,016 6,500 114 CHEM /MED 7,300 7,138 7,300 7,979 7,300 118 VEH. FUEL 13,042 12,301 12,137 15,762 14,400 122 ST MATERIL 4,000 6,299 4,000 1,020 2,000 126 PLUMB SUP 49,860 75,804 51,660 42,950 51,860 128 OPER SUP 6,500 6,912 9,904 8,122 9,904 130 MINOR EQIP 1,000 ____ _______ 404 ________ _ __ 1,000 __ _________ 1,095 __ _____ 1,000 _____ ____ SUPPLIES TOTAL . . . . . . 93,402 119,290 98,901 __ __ 88,639 _ 99,164 201 SERVICES 204 PAY /CONTRC 0 0 617,223 620,165 1,331,000 209 CCMA -EXP 705,634 820,724 1,236,435 1,321,848 1,280,765 211 ENGINR SER 17,000 10,668 16,500 13,799 24,500 213 CMPTR FEES 0 1,355 5,850 0 38,000 214 MED SERVS 900 1,121 1,275 614 1,275 215 LEGAL SERV 15,400 18,834 22,000 39,351 22,000 216 CONSL /PROF 19,274 5,071 19,884 13,783 24,564 217 AUDIT SERV 10,430 10,430 7,000 7,211 7,000 218 ADVRTISING 700 805 500 2,917 1,740 221 PRT & BIND 4,550 4,650 1,075 2,375 2,750 222 COPY SERV 675 631 675 952 945 224 CITY /INSUR 18,000 13,581 11,475 14,721 14,700 228 ELEC SERV 126,500 136,260 106,771 135,699 139,000 230 TELE SRVS 11,746 11,610 10,729 10,867 12,769 232 WATR SERV 11000 506 1,000 794 1,400 236 UNIFRM /LAU 5,342 5,729 4,555 5,026 7,555 238 COMP MAINT 0 0 0 4,640 10,000 240 OTR MAINT 2,000 203 4,500 247 4,500 242 RENTL BLDG 285 285 285 285 1,800 244 RENTL EQIP 926 147 926 1,357 1,500 250 ANN AWARDS 450 228 450 427 450 252 Membrships 3,006 3,006 3,021 2,969 3,021 253 Subscrptns 490 0 490 177 490 254 Train &Trvl 3,095 2,615 5,656 5,696 5,656 255 PROF CERTS 0 0 0 0 1,500 256 FUND CHRGS 355,156 355,156 372,914 372,914 553,729 258 DEBT SRVCE 535,734 50,000 524,278 922,478 1,132,348 259 WTR PURCH 215,866 258,014 350,000 344,824 300,000 260 LEASE /PUR 624 332 624 2,171 3,970 261 LOW FLOW R 2,900 2,850 3,000 3,550 3,000 262 CONTINGENT 2,356 2,313 11,949 220 85,570 268 RECRD MGT 2,000 0 2,000 0 2,000 269 CMPTR CNSL 12,000 12,000 12,000 10,000 6,000 SERVICES TOTAL . . . . . . ---- - -- - -- 2,074,039 --- ------- 1,729,124 - --- - - - --- 3,355,040 - -- 4,062,077 ------- 5,025,497 PAGE 74 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 2 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT - -- --- - - - -- - -- --- ----------- Budget --------- - - ---- Expense ------------- Budget ------------- Expense ------ Budget - - ---- ----- Fund 02 - WATER & SEWER FUND ---- ____________________ Department 75 - WATER DEPARTMENT -------------------------------- 301 MAINT 310 BLDG MAINT 4,250 4,187 4,250 2,508 4,250 312 CommuniEq 615 281 2,115 1,150 2,115 313 CarAllownc 0 0 0 0 3,900 316 W/S MAINT 12,900 9,964 16,300 5,484 16,300 320 MINOR MAIN 2,400 1,832 2,400 2,105 2,400 330 ST MAINT 1,000 - ---------- 600 3,500 2,009 3,500 MAINT TOTAL . . . . . . . 21,165 16,864 -- --------- 28,565 ----- - -- - -- 13,256 -- --------- 32,465 401 CAP OUTLAY 420 MTR VEHICL 71,840 0 83,592 73,138 18,500 422 OFF EQUIP 0 0 0 1,830 8,400 423 COMP /PERI 37,050 0 27,543 21,021 2,500 426 COMMUNI EQ 0 0 0 0 57,000 428 PUMPS &STOR 0 0 0 0 332,000 CAP OUTLAY TOTAL . . . . . ___________ 108,890 ___________ 0 __ 111,135 ___________ 95,989 ___________ 418,400 501 EXPNDITRES 510.00 DEPRE EXP 0 - ---- - - ---- 0 ----- --- 0 0 425,000 EXPNDITRES TOTAL . . . . . 0 ___ --- 0 ________ -- -- ---- - -- 0 ___________ ------- ---- 0 ----- - - - - -- 425,000 WTR DEPT TOTAL . . . . 2,955,969 ----------- 2,515,588 --- -- -- - - -- 4,285,465 ----- ------ ___________ 4,932,545 ---- - - - - - -- ___________ 6,753,978 -- --- ------ PAGE 75 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT ___________________--__________ Budget Expense Budget Expense _------ Budget Fund 02 - WATER & SEWER FUND __________- _____________ EXPENSE Project 70 - Pump Station _____ _______________________________ 201 SERVICES 211 ENGINR SER 0 0 69,311 56,035 69,311 218 ADVRTISING ___________ 0 0 ___________ 1,000 0 1,000 SERVICES TOTAL . . . . . . 0 0 ___________ 70,311 ___________ 56,035 ___________ 70,311 401 CAP OUTLAY 428 PUMPS &STOR 0 0 _ 1,026,826 255,322 1,026,826 CAP OUTLAY TOTAL 0 0 __ __ 1,026,826 ___________ 255,322 ___________ 1,026,826 501 EXPNDITRES 500.06 PROP TAXES ______ 0 0 0 0 0 EXPNDITRES TOTAL 0 ________O_ _________0_ _________0 0 Pump Statn TOTAL . . . . ___ 0 ______ 0 ______ 1,097,137 __ 311,357 1,097,137 Fund 02 - WATER & SEWER FUND Project 71 - 16" Water Line _____________ ____ ________ ___________________ 201 SERVICES 211 ENGINR SER 0 0 26,502 22,882 26,502 216 CONSL /PROF 0 0 0 0 0 218 ADVRTISING 0 0 1,000 0 1,000 -- SERVICES TOTAL --- --- --- 0 ------- - --- 0 -- --------- 27,502 ----- ---- -- 22,882 ----- - -- --- 27,502 401 CAP OUTLAY 432 MAINS &VALV 0 0 330,273 0 330,273 ___________ CAP OUTLAY TOTAL . . . . . 0 ___________ 0 ___________ 330,273 ___________ 0 ___________ 330,273 __________ 16 "Wt rLine TOTAL 0 ____ 0 ___________ 357,775 ________ ___ 22,882 ___________ 357,775 Fund 02 - WATER & SEWER FUND asg36 Project 72- Elevated Tank _____________ ____________ ___________________ ===- - -- s�a 201 SERVICES 211 ENGINR SER 0 0 89,739 95,669 89,739 218 ADVRTISING 0 0 1,000 0 1,000 - ---- SERVICES TOTAL ------ 0 ----------- 0 --- -------- 90,739 ------- ---- 95,669 ----------- 90,739 401 CAP OUTLAY 432 MAINS &VALV -------- 0 - -- 0 --- -- ------ 1,169,021 --------- 0 1,169,021 CAP OUTLAY TOTAL . . . . . . ___________ 0 0 ___________ 1,169,021 ___________ ----- 0 ----------- 1,169,021 ElevatdTnk TOTAL . . . . 0 0 1,259,760 ___________ 95,669 __ ___ ______ 1,259,760 PAGE 76 City of Schertz, TX FINANCIAL MANAGEMENT PAGE 2 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund,02 - WATER & SEWER FUND - - -- Project 73 - 24" Water Line -------------------------------------------- 201 SERVICES 211 ENGINR SER 0 0 116,450 0 116,450 218 ADVRTISING 0 _ 0 __ 1,000 0 1,000 SERVICES TOTAL . . . . 0 0 _____ _ _ ____ ____ 117,950 _ ____ 0 ----------- 117,450 401 CAP OUTLAY 432 MAINS &VALV - ---- 0 0 ---- 1,862,198 0 1,862,198 CAP OUTLAY TOTAL 0 - -- - -- 0 ---- -- - ---- - 1,862,198 0 --- 1,862,198 24 "WtrLine TOTAL . . . : 0 0 1,979,648 0 1,979,648 Project 74 - Hope Lane Paving ____________________________________________ 201 SERVICES 211 ENGINR SER 0 0 22,791 0 22,791 218 ADVRTISING 0 _ __ __ 0 _____ _ ___ 1,000 0 1,000 SERVICES TOTAL 0 0 _____ _ _____ __ _ 23,791 _ ____ 0 ----------- 23,791 401 CAP OUTLAY 432 MAINS &VALV -- ---- 0 - - - -- -------- 0 283,889 0 283,889 CAP OUTLAY TOTAL _ __________ 0 __ - -- 0 _________ ------ - - --- ----- 283,889 ----------- ------ 0 ----------- 283,889 HopeLnPVng TOTAL . . . _____ 0 __ _ _ __ _ 0 _____ _ __ ----------- 307,680 0 ----------- 307,680 EXPENSE TOTAL . . . . . . 0 __ 0 ___ _ __ ----------- 5,002,000 0 ----------- 5,002,000 19,Tt irl CITY OF SCHERTZ — 2002 BUDGET NARRATIVE, EXPLANATION & JUSTIFICATION Deot. Name: EMS Dent. No.: 03 -08 Deot. Mar.: Dudley Wait History of Dept, Schertz EMS began in 1974 as an all- volunteer group of concerned citizens to provide emergency care and transport to hospitals for the citizens of Schein. Shortly after the initial meeting to establish the emergency system, the acronym SAFES (Schertz Area Facility for Emergency Services) was coined to signify the mission of these volunteers that soon encompassed much of the Randolph Region. These early leaders were rewarded with statewide recognition as the Best Volunteer EMS System in Texas in 1988. The agency also prides itself on providing exceptional EMS care, and comprehensive education and training for both professionals and the community-at -large. EMS systems require a careful balance between public education and training, quick recognition of medical emergencies, bystander fast aid, quick response, treatment and transport in order to provide a definitive level of higher patient care. Achieving this balance is the purpose of the requests in our fiscal year 2001- 2002 budget requests. Past Activities (2 —3 yr.) & Accomplishments The Schein EMS department is extremely fortunate to have a new state -of -the -art facility to house administrative and operational functions. We have occupied this building for slightly over a year and it is serving our purposes well. Additionally, we secured a new ambulance to replace an outdated vehicle that was no longer safe for patient hunsport. When this vehicle goes into service, we will improve the reliability of service we provide. Finally, Schertz EMS completed a transition from part- paid/volunteer agency to a completely paid agency with volunteer support which maintains two fully staffed vehicles 24 hours a day and seven days a week Current Challenges • Meet revenue goals despite unfavorable healthcare reimbursement trends In order to meet this goal, we must continuously monitor our billing agency to assure that they comply with reimbursement law, while still offering efficient and complete medical billing services. Frequent training is necessary to stay up with changing reimbursement laws and reimbursement guidelines. Finally, we must challenge our city and region to become more involved in health care reimbursement policymaking on a state and national level. • Develop new ways to retain qualified personnel for the EMS department. EMS, much like nursing, is facing a staffing shortage. We are tasked with finding new and original ways to attract new people to this line of work At the same time, we must work to retain current staff by providing regionally competitive benefits packages, training, technology, equipment, and well- maintained work places. As communities and citizens provide additional operating revenue, their expectations increase. It is imperative that we provide the highest standard of care. Recent innovations such as 12 -lead EKG, at- patient electronic documentation, newer, more reliable vehicles, and other technological initiatives provide us with the opportunity to make rapid advancements with limited investments. As equipment and technology ages, upgrading becomes necessary to provide high standards of care. PAGE 78 Improve educational opportunities for staff members Although certification training is current, regular continuing education on refresher topics, research and trends is lacking. This type of training is necessary if medics are to develop increased knowledge and confidence, as well as share in the overall responsibility of operating in a decreasing reimbursement environment. It is teamwork that will once again place Schertz EMS in a position as a regional and statewide leader in patient care and education. • Re- establish community support and confidence in the services that we provide. Through regular community events and community education, we can improve our presence in the community and work to re- establish better public relations through public education, injury prevention and training. A better informed public is also a less dependent public. Plans for the Future (2 — 3yrs.) — Linked to the Council Approved Strategic Plan Goals & Obiectives In Public Safety and Protection, it is a mandatory that our services be dependable, timely, and appropriate. To better serve those in need, we continue to educate the public with a two -fold purpose that decreases the level of demand upon us, and allows citizens to lead more productive lives. Our requested budget addresses these goals, and enables Schertz EMS to handle future growth throughout the region. We are requesting the following: 1. Four additional paramedics to provide ALS level care from three ambulances 24 hours a day, seven days a week. With additional staff, we can begin 24-48 hour schedules and staff three ambulances. Sick leave and vacation time can be scheduled without undue hardships, and our workforce can take on increasing service demands in the City and region. Additionally, this staffing method (24-48 hour schedules) allows us to place more units into full-time service at the lowest possible cost. By moving one captain to a 40 -hour work schedule, all three shifts are supported operationally and logistically. This one adjustment also frees our assistant administrator to develop a Community and EMS Training Facility that trains citizens to deal with emergencies when they occur, and focuses on preventative measures for accidents and illnesses. As host to multiple EMS educational offerings, the program will offer everything from basic certification classes to advanced topics on a frequent and regular basis. Bringing other paramedics to our organization through training efforts will also help in recruitment of personnel. We also plan to work with existing and new industry to provide CPR, First Aid, and First Responder courses to internal first- responders. They are able to provide immediate assistance in emergencies, and to direct the businesses in safety and risk management that leads to decreased internal costs and value -added services. Finally, this training academy is designed to be a self-funding revenue source through tuition, fees, and grants -- yet another source of funding to help offset decreasing healthcare reimbursement. 2. Replace and upgrade current technology We are requesting replacement of our cardiac monitors this year. Current monitors are older technology. Although they still function, they do not provide the current standard of care available. The replacement monitors we are seeking allow us to enter the realm of 12 -lead EKG interpretation and treatment, but they are also designed as complete patient monitors. As we grow technologically over the next 2 -5 years, these monitors can grow with us through "plug- and -play" features such as Pulse Oximetry, Capnography, Non - Invasive Blood Pressure monitoring, Biphasic Defibrillation, patient care recording, and quality assurance technology. 3. Take full advantage of regional opportunities to upgrade technology We have the opportunity to take a large step forward in technology with limited investment by the City. Our local Regional Advisory Council for Trauma (STRAC) has funds to distribute before September 2001 PAGE 79 for TRAC -IT, a statewide effort to collect data on every EMS in Texas. The research is mandated by Texas Department of Health and must in place by January 2002. Our local STRAC is allocating their funds for the purchase of software systems that collect data during a patient/medic encounter. STRAC will provide the software license, if we provide the hardware. The equipment allows us to have better patient care records which enhance our reimbursement abilities and improve overall patient care. 4. Maintain reliable and up -to -date emergency vehicles The average age of our current fleet chassises is six years, while ambulance boxes average 10 years. Remounting ambulance boxes onto newer chassis was once considered a viable option, but this is no longer the case. Constant movement, torque, and centripetal forces damage a box as quickly as driving does a chassis. The box is not a moving part, so damage is usually not seen until there is a critical failure that increases risk for the patient and care providers. As a result, life spans for the chassis and the box must be established. When ambulances are designed, the most acceptable styles are a truck or van chassis with an attached manufactured box. These vehicles are usually near or at Gross Vehicle Weight requirements (GV W) when they are fully loaded. They undergo terrific wear and tear on a daily basis, and maintenance costs begin to soar as a vehicle nears 5 -6 years. To alleviate this short-term lifecycle, the industry is moving to larger chassis vehicles. These ambulances are built on heavier duty chassis and enable the vehicle to work under less workload. They are more reliable, safer and can easily be placed on a 10 -year replacement cycle. Lower maintenance costs, and higher resale values help to optimize the full investment of these vehicles because the chassis has a significant amount of life left in it for other industries. Our plan is to replace one of our vehicles with a larger chassis this year, and to continue doing so each year until all our vehicles have been replaced. Following this replacement, we will set the fleet up on a schedule to replace both the chassis and the box at age 10. Although the up front cost of these vehicles is higher, the extended life they provide, lower maintenance costs and higher resale values make them a much better investment than current methods. PAGE 80 City of Schertz, TX F I N A N C I A L MANAGEMENT BUDGET LISTING 2000 2000 2001 2001 Amended Actual Amended Actual ACCOUNT Budget Revenue Budget Revenue INTRST REV TOTAL . . . . . 17,500 4,440 ----- - - - - -- ---- - - - - -- REVENUES TOTAL . . . . 893,176 885,840 PAGE 81 616,750 110,755 15,336 11,928 56,930 5,589 88,040 3,237 10,224 82,360 0 8,520 100,000 fW16111WIM" 1,000 1,000 634,695 120,692 15,336 11,928 56,931 5,589 88,040 3,238 10,224 82,360 0 8,000 117,992 1,155,025 PAGE 1 2002 Adopted Budget 699,992 160,037 18,210 11,292 54,936 6,594 112,164 4,728 11,250 89,094 5,334 8,520 179,863 1,362,034 1,393 0 ----- - - - - -- -- -- - - - - -- 1,393 0 12,500 2,421 300 0 0 6,600 -- ---- - --- ----- - - ---- - ---- - - - - -- 12,500 2,421 6,900 1,123,169 1,158,839 1,368,934 ----------------------------------------------------- Fund 03 - SCHERTZ EMS ----------------- REVENUE --- ----- ----------------- - - - - -- Department 00 - REVENUES -------------------------------------------- 640 FEES 430.10 AMBUL. FEE 413,773 426,674 430.11 MILE FEE 103,077 94,574 450.10 CIBOLO SUP 13,986 13,986 450.12 GARDEN RID 10,878 10,878 450.14 LIVE OAK 51,919 51,919 450.16 MARION SUP 5,097 5,097 450.18 SCHERTZ 80,290 80,290 450.20 SELMA SUP 2,952 2,953 450.24 ST.HEDWIG 9,324 9,324 450.26 UNIV.CITY 75,110 75,110 450.29 SantaClara 0 0 451.00 COMAL SUPR 7,770 7,700 451.10 SEG /GUAD 100,000 ----------- 100,000 --- --- ---- FEES TOTAL . . . . . . . . 674,176 878,505 670 MISC REV 461.10 MISC -INCOM 1,500 2,895 MISC REV TOTAL . . . . . . ----- - - - - -- 1,500 ---- - - - - -- 2,895 680 INTRST REV 470.10 INTR EARN 17,500 4,440 470.12 INVST -INTR 0 0 INTRST REV TOTAL . . . . . 17,500 4,440 ----- - - - - -- ---- - - - - -- REVENUES TOTAL . . . . 893,176 885,840 PAGE 81 616,750 110,755 15,336 11,928 56,930 5,589 88,040 3,237 10,224 82,360 0 8,520 100,000 fW16111WIM" 1,000 1,000 634,695 120,692 15,336 11,928 56,931 5,589 88,040 3,238 10,224 82,360 0 8,000 117,992 1,155,025 PAGE 1 2002 Adopted Budget 699,992 160,037 18,210 11,292 54,936 6,594 112,164 4,728 11,250 89,094 5,334 8,520 179,863 1,362,034 1,393 0 ----- - - - - -- -- -- - - - - -- 1,393 0 12,500 2,421 300 0 0 6,600 -- ---- - --- ----- - - ---- - ---- - - - - -- 12,500 2,421 6,900 1,123,169 1,158,839 1,368,934 City of Schertz, TX F I N A N C I AL MANAGEMENT PAGE 1 BUDGET LISTING PAGE 82 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT ===== ------------- Budget --_--------------------- Expense Budget Expense Budget Fund 03 - SCHERTZ EMS -- -=-- a_sa�am- a____________� -_� _________ EXPENSE Department 80 - SCHERTZ E M S __ _______ 001 __ _____________ ___ _ _____ PERS SERVS 010 Salary 396,306 420,622 525,735 552,141 448,495 012 Overtime 39,170 91,128 66,000 48,098 206,032 014 FICA 34,913 38,863 43,506 46,461 50,127 016 Work Comp 14,750 2,776 13,127 5,444 17,012 017 Insur LTD 667 658 1,365 1,022 1,637 018 GroupInsur 20,996 18,059 40,789 37,561 52,076 019 Certficatn 19,000 17,500 36,800 30,154 39,900 020 RetireResr 25,809 30,347 41,174 40,193 48,951 024 Longevity 5,640 ___________ 5,400 ____ 3,840 ----------- 3,840 6,216 PERS SERVS TOTAL . . . . . 557,251 625,353 772,336 ----------- 764,914 _ _ 870,446 101 SUPPLIES 110 OFF SUPP 4,000 3,575 3,000 2,961 4,000 112 POSTAGE 1,500 740 500 276 1,000 114 CHEM /MED 45,000 50,141 50,000 54,102 71,000 118 VEH. FUEL 12,400 13,739 14,500 14,707 20,000 124 VEH SUP 3,700 2,471 1,500 704 1,500 128 OPER SUP 3,650 3,445 3,700 3,824 6,500 130 MINOR EQIP 600 188 500 382 1,500 132 Crime /Fire 300 ----- 1,095 300 90 2,500 SUPPLIES TOTAL . . . . . . - - - --- 71,150 ----- - - - - -- 75,394 ----------- --- 74,000 -- - ----- 77,046 -------- --- 108,000 201 SERVICES 214 MED SERVS 1,000 1,357 1,000 1,289 8,590 215 LEGAL SERV 500 1,049 1,000 9,775 1,500 216 CONSL /PROF 41,348 29,794 30,000 30,448 58,000 217 AUDIT SERV 0 0 0 0 1,800 218 ADVRTISING 200 241 200 1,050 1,200 219 Medicine 12,000 12,000 12,000 12,000 18,000 221 PRT s BIND 2,000 1,308 1,000 594 3,200 224 CITY /INSUR 27,405 21,281 18,143 18,049 16,616 226 GAS SERV 1,000 244 2,900 2,547 3,600 228 ELEC SERV 3,000 5,201 16,100 14,661 19,000 230 TELE SRVS 8,000 8,858 8,000 7,677 8,000 232 WATR SERV 11000 1,411 1,000 11519 10600 236 UNIFRM /LAU 3,900 1,320 3,900 5,676 27,700 240 OTR MAINT 8,500 9,427 10,800 9,312 16,000 252 Membrships 0 61 100 50 1,800 253 Subscrptns 140 147 200 170 400 254 Train6Trvl 3,000 3,992 200 857 26,435 255 PROF CERTS 0 0 750 650 13,800 256 FUND CHRGS 7,800 7,800 11,806 11,806 18,328 260 LEASE /PUR 4,000 3,488 5,800 6,034 1,920 270 COLECT EXP 0 ___________ 0 100 62 100 SERVICES TOTAL . . . . . . ___ 124,793 __ ______ _ 108,979 ____ ___ ___ ______ 124,999 __ ___ __ 134,226 ___ _ _ ____ 247,589 301 MAINT 310 BLDG MAINT 500 2,965 500 1,808 3,000 312 Co:mnuniEq 5,500 7,879 5,000 5,624 7,000 315 MOTOR VEH 1,564 -------- - -- ----- 1,652 ------ 9,200 11,483 9,200 MAINT TOTAL . . . . . . . 7,564 ----- 12,496 - ----- ----------- 14,700 ----------- 18,915 19,200 PAGE 82 City Of SChert2, TX F I N A N C I A L M A N A G E M E N T PAGE 2 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 03 - SCHERTZ EMS Department 80 - SCHERTZ ______________ E M S __ _________ 401 CAP OUTLAY _______ __ _____ _ ____ 423 COMP /PERI 0 0 0 0 19,000 426 COMMUNI EQ 3,330 0 0 126 0 438 OTR EQUIP 0 _____ ______ _ 0 __________ 0 0 50,000 CAP OUTLAY TOTAL 3,330 _____ 0 ______ ___ 0 __ ______ 126 _____ ______ 69,000 501 EXPNDITRES 510.00 DEPRE EXP 0 _ ___ ___ ____ ____ 0 _______ 0 0 40,000 EXPNDITRES TOTAL . . . 0 ____ _______ ______ _____ 0 _____ ____ __ _____ 0 ______ 0 ___ __ __ ____ 90,000 E M S TOTAL . . . . . 764,088 ___________ 822,222 _____ 986,035 ______ 995,227 ________ _ __ 1,354,235 PAGE 83 CITY OF SCHERTZ - 2002 BUDGET NARRATIVE Dept. Name: Debt Service Dent. No.: 05 Dept. Mgr.: Vijay Jain This account fund includes revenue from taxes that pay for debt service (interest and sinking) on all bonds issued. The estimated amount for 2002 is $503,632. An additional $10,000 will be transferred from the TIF fund to assist with payments. Debt payment schedule is as shown below: Debt Principal Payment Interest Total Payment 1990 Combo Bond $ 39,950 $ 1,448 $ 41,398 1992 GO Bond $ 25,000 $ 27,380 $ 52,380 1995 GO Bond $ 67,000 $ 7,834 $ 74,834 2001 GO Bond $125,000 $210,020 $335,020 Total Debt Levy PAGE 84 $503,632 City of Schertz, TX ACCOUNT F I N A N C 2000 Amended Budget I A L MANAGEMENT BUDGET LISTING 2000 2001 Actual Amended Revenue Budget 2001 Actual Revenue PAGE 1 2002 Adopted Budget _ Fund 05 - TAX DEBT I & S FUND REVENUE Department 00 - REVENUES _____________ _______ __________ 600 TAXES ____ __ ________ 466.10 TAX -I &S 0 --- -- -- - - -- 198,612 - --- - - - -- -- --- 187,525 - - ---- 190,890 - -- 503,632 ----------- TAXES TOTAL . . . . . . . 0 198,612 187,525 190,890 503,632 670 MISC REV 450.22 TIF Pymnt 0 0 0 0 10,000 490.90 TranIn /Out 0 0 0 0 0 MISC REV TOTAL . . . . . . 0 0 ________ 0 ________ ___ 0 ___________ 10,000 REVENUES TOTAL . . . . _ 0 _ ___ __ 198,612 _________ 187,525 _____ ___ ___ 190,690 _ ____ ____ __ 513,632 PAGE 85 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 05 - TAX DEBT 16 S FUND EXPENSE Department 99 - NON - DEPARTMENTAL 201 SERVICES 208 Agent Fee 0 2,446 1,784 2,313 3,000 251.00 SR87 -4636A 0 45,000 0 0 0 251.01 SR87 -4636A 0 1,463 0 0 0 251.02 Princp192 0 25,000 25,000 25,000 25,000 251.03 Intr -92 BN 0 30,043 28,730 28,730 27,380 251.04 PRINC -G095 0 71,820 335,000 2,410 85,000 251.05 INTR -GO 95 0 10,955 20,604 7,308 17,749 251.06 PrinCOSR90 0 65,000 65,000 65,000 85,000 251.07 INT- COSR90 0 13,231 8,519 8,519 3,081 251.08 PRINC -JR92 0 0 10,000 0 60,000 251.09 INTR -JR 92 0 0 7,380 0 6,840 . 251.10 PRINC-GO98 0 145,000 155,000 155,000 165,000 251.11 INTR -GO98 0 243,104 233,542 233,542 223,342 251.14 Pri.ncpal62 0 14,000 10,000 10,000 0 251.15 Interest62 0 870 363 362 O 251.18 P- W&S2001 0 0 0 102,609- 275,000 251.19 I -W&S 2001 0 0 0 102,609 246,263 251.20 P -2001 C O 0 0 0 0 125,000 251.21 I -2001 C O ----- 0 - - - - -- 0 ---- - - - - - -- 0 0 220,020 SERVICES TOTAL 0 667,932 -- --- - - - - -- 900,922 ----- - - - --- 538,184 ---- - - - - - -- 1,567,675 PAGE 86 CITY OF SCHERTZ - 2002 BUDGET NARRATIVE Dept. Name: State Fines Dept. No.: 07 Dept. _M r.- Stacy Padgett This account is a depository for the court costs that the State of Texas mandates a municipal court to collect on each citation resulting in conviction or deferred adjudication. Currently, the following funds are deposited into this account: TLFTA, Criminal Justice Planning, Operator and Chauffeurs License, Law Enforcement Management Institute, Law Enforcement Officers Administration, Law Enforcement Officers Continuing Education, General Revenue, Comprehensive Rehabilitation, Judicial and Court Personnel Training, Court Compensation to Victims of Crimes, Consolidated Court Costs, Fugitive Apprehension, Prevention of Juvenile Crime and Delinquency, Correctional Management Institute and Criminal Justice Fund and the state portion of the revenue collected under the Time Payment Fee. All of these revenues, with the exception of the time payment fee, are reported to the State Comptroller on a quarterly basis. If payments are promptly made at the end of each quarter, the City is permitted to keep ten percent of the revenues deposited in this fund and all interest earned on the revenues. Revenues under the time payment fee must be reported monthly to the State Comptroller, and the City remits only one -half of the revenue collected. In addition, the City must now report and remit to the State Comptroller on a yearly basis fifty percent of the municipal court fines collected as a result of convictions for failure to wear safety belts and failure to restrain children. Fifty percent of the municipal court fines collected as a result of convictions for thwarting the compulsory school law must also be remitted to the school district. PAGE 87 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT ------- Budget --- —_____ Revenue Budget Revenue Budget _____ _________---- Fund 07 - STATE FINES FUND REVENUE Department 00 - REVENUES -------------------------------------------- 640 FEES 440.26 M/C SecFee 0 0 10,000- 0 10,000 440.27 M/C Tech 0 _ __ _ 0 __________ 12,000- 0 12,000 FEES TOTAL . . . . . . . . 0 _______ 0 _ ___ ___________ 22,000- 0 __ __ _ _ _ _ _ __ 22,000 REVENUES TOTAL . . . . ----- ------ --- 0 ----- 0 22,000- ------ 78 -------- - -- 22,000 PAGE 88 City of Schertz, TX FINANCIAL MANAGEMENT PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT ----------------------------------- Budget Expense ------------ Budget ----- ------- -------------------- Expense Budget Fund 07 - STATE FINES FUND - - - --- EXPENSE _________ ______ Department 87 - STATE FINES -------------------------------------------- 201 SERVICES 213 CMPTR FEES _______ 0 0 ----------- 5,800 0 5,800 SERVICES TOTAL 0 ----------- 0 5,800 _ 0 ----------- 5,800 ST FINES TOTAL . . . . 0 0 5,800 0 5,800 EXPENSE TOTAL . . . . . . 0 0 5,800 0 5,800 PAGE 89 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: Water/Wastewater Capital Recovery Dept. No.: Fund #11 Dept. MQr.: John E. Bierschwale History of Dept. The Capital Recovery program is designed to support future growth of population and commercial water and wastewater demands without an impact on existing customers, while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water line (w/1), and wastewater programs. In accordance with Local Government Code 395 impact funds (Capital Recovery) must be used within five (5) years of collection date for new Water and Wastewater projects. All Water and Wastewater improvements are constructed to meet State Board of Insurance and TNRCC rules and regulations. Past Activities (2 —3 yr.) & Accomplishments Capital Recovery completed two of three targeted projects during FY 2000 -2001. 1. Relocating overflow pipe at the Universal City Water Production Site. 2. 8" W/L extension on Lower Seguin Rd. East. One project remains on the books. The FM3009 Lift Station and Collection Line, remains to be finalized, pending water seepage in one manhole in front of the Coronado Paint Plant must be resolved before final payment settlement is arranged. Current Challenges Supervisory Control & Data Acquisition (SCADA) System remains to be bid and awarded for new facilities control site within the system The levels of measurements for FY 2001 -2002 will be the challenge to construct 2 major projects: Project 1 — To complete water service and Fire protection to the homes west of Aranda Dr. on Lower Seguin Rd, to the west city limits. This line was to be constructed in 1997 -1998 however, floodwater damaged the pipe material and was not approved by TNRCC for construction. There was no FEMA reimbursement for this loss. The project will consist of constructing an 8" water line approximately 10,000 linear ft. with 10 fire hydrants with Force Account Labor and equipment. Project 2 - Will provide businesses and homes along I -10 frontage road with fire hydrants and the availability to connect to the water distribution system. The construction of this line will encourage development along I -10 from Pheil Rd. to FM 1518. This project is proposing to construct 14,500 In ft of 12" water line with 16 fire hydrants. PAGE 90 Upon completion of the two proposed projects for FY 2001 -2002, 9000 front footage of 111- 10 between Pfeil Rd and Scenic Lake Dr remain without proper water distribution to support industrial development and provide adequate fire protection for current and future structures. Constructing this line will complete the challenges as set forth under the Capital Recovery Plan to enhance the water system and encourage industrial growth to move into our community in the I -10 area. The development of the wastewater collection system to serve the frontage of IH 35 southbound between FM 1103 and Fm 2252, will be the major link encouraging the development of industrial growth on several hundred acres between FM 482 and 11135. The completion of these industrial water and wastewater projects means many good long- term benefits to the city. Not only will the tax base increase but the opportunity to support manufacturing and commercial sales will open larger opportunities for our citizens' employment possibilities and support of local Parks and Recreations Programs. Industrial development will place the City of Schertz on a new direction and a course beyond our dreams. PAGE 91 City of Schertz, TX F I N A N C I A L MANAGEMENT PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Revenue Budget Revenue Budget Fund 11 - CAPITAL RECOVERY FUND REVENUE Department 00 - REVENUES _____________ __________________________ 640 FEES _____ 430.20 C RCVR -WTR 300,000 344,195 337,500 281,207 210,000 430.21 C RCVR -W /S ________ 126,000 ___ 128,794 _ __________ ___________ 141,750 141,372 ___________ 88,200 FEES TOTAL . . . . . . . . 426,000 472,989 479,250 422,579 ___________ 298,200 670 MISC REV 120.23 DueFrmMUDl 0 0 29,502 0 0 430.31 ALT WATER 0 50,000 0 0 0 430.33 REIMB -FM78 50,000 0 50,000 0 50,000 489.96 XFER -RESRV - ------ 0 ---- 0 ----------- 0 0 265,600 MISC REV TOTAL . . . . . . 50,000 ----------- 50,000 79,502 --- -------- 0 ----------- 315,600 680 INTRST REV 470.10 INTR EARN 15,000 16,722 9,000 16,575 0 470.20 LISP -INTER ----------- 0 30,341 ------ -- --- ----------- 21,000 47,974 15,000 INTRST REV TOTAL . . . . . ___________ 15,000 47,063 ___________ ____ 30,000 ____ - -- -------- 64,549 --- --- ----- 15,000 REVENUES TOTAL . . . . 491,000 570,052 ___ 588,752 ___________ 487,128 _ __________ 628,800 PAGE 92 City Of SChertz, TX F I N A N C I A L M A N A G E M E N T PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT -- - -- --------------------------- Budget Expense - - - - -- -_- ------- Budget - _--- Expense Budget - -- Fund 11 - CAPITAL RECOVERY FUND __________ ------- EXPENSE _ ----- ___ Department 99 - NON - DEPARTMENTAL __ ___________ __ ___ 101 SUPPLIES ________ _ ______ 110 OFF SUPP _ __ 150 ____ __ __ 0 _____ _ _ ____ ___________ 150 0 0 SUPPLIES TOTAL 150 0 _____ 150 _ ___ __ 0 _ __ ____ ____ 0 201 SERVICES 211 ENGINR SER 25,000 24,663 39,835 15,933 15,000 217 AUDIT SERV 0 0 �0 0 5,000 218 ADVRTISING 1,000 0 1,000 0 0 221 PRT & BIND 0 0 0 0 1,000 232 WATR SERV 0 0 0 0 100,000 _ SERVICES TOTAL . . . . . . 26,000 ___________ _________ 24,663 __ ____ 40,835 _______ 15,933 ___________ 121,000 401 CAP OUTLAY 426 COMMUNI EQ 0 0 73,002 0 0 428 PUMPS &STOR 0 0 26,030 12,872 0 432 MAINS &VALV 0 0 220,114 63,957 507,800 471 WATER SUPP 0 0 0 0 0 472 PROJ -FM78 0 0 0 0 0 __ CAP OUTLAY TOTAL . . . . . . ___________ ___ __ ____ 0 ________ ___ ___________ 0 ___________ ____ _ ___ 319,146 ____ _ __ ____ _ __ 76,829 _ __ __ ___ ___ 507,800 ___ ________ NON -DEPRT TOTAL . . . . 26,150 24,663 ___________ 360,131 92,762 628,800 EXPENSE TOTAL . . . . . . . 26,150 24,663 _______ ___________ 360,131 92,762 ____ ____ ___ 628,800 PAGE 93 CITY OF SCHERTZ - 2002 BUDGET NARRATIVE Dept. Name: Hotel / Motel Fund No_: 14 Dept. Mar.: Vijay Jain History of Dept Revenues for Hotel/Motel Fund are derived from a seven - percent tax on rooms rented at local hotels and motels. State law mandates that funds be used for tourism and marketing promotional activities. Anticipated income from the tax is $39,000. We are transferring $15,000 from reserves to this fund to underwrite a $40,000 marketing plan for economic development. In addition, $7,000 is set aside for the a of July Jubilee, and $5,000 is retained for the Talk of the Town brochure. We have projected limited spending on other advertising, brochures and community event promotions. PAGE 94 City Of SChert2, TX F N A N C I A L MANAGEMENT PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Revenue Budget _ _ Revenue ________________ Budget Fund 14 - HOTEL TAX OCCUPANCY FUND __ __— -- -------- REVENUE —_ Department 00 - REVENUES ____________________________________________ 670 MISC REV 470.11 TAX INCOME 26,000 36,466 27,500 41,282 39,000 489.96 XFER -RESRV 106,240 ----------- 0 --------- -- - -- -- 0 - ----- ------- 0 - --- 15,000 ---- MISC REV TOTAL . . . . . . 132,240 36,466 27,500 41,282 -- ----- 54,000 680 INTRST REV 470.10 INTR EARN 4,100 0 6,000 143 60 470.22 MBIA -INTER 0 0 0 155 120 470.23 LOGIC -INTR 0 ___ _____ _ __ 7,070 _ ____ ___ ___ ___________ 0 _____ 7,676 ______ 7,500 ___________ INTRST REV TOTAL . . . . . 4,100 _ ___ __ _____ 7,070 _ ____ __ ____ ___________ 6,000 _____ 7,974 __ __ __ 7,680 REVENUE TOTAL . . . . . . 136,340 43,536 33,500 49,256 _____ __ ____ 61,680 PAGE 95 City of Schertz, TX F I N A N C I AL M A N A G E M E N T PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 14 - HOTEL TAX OCCUPANCY FUND EXPENSE Department 99 - NON - DEPARTMENTAL 201 SERVICES 216 CONSL /PROF 0 0 0 0 40,000 217 AUDIT SERV 1,000 750 1,000 750 500 218 ADVRTISING 5,000 1,190 5,000 450 5,000 221 PRT s BIND 5,000 463 5,000 0 5,000 256 FUND CHRGS 4,500 0 4,500 2,500 2,500 264 SPECL EVNT 7,000 2,550 7,000 0 7,000 328 BVYA SUPRT 1,500 ----- ------ ----------- 0 --------- 1,500 0 1,500 HOTEL TAX TOTAL EXPENSE 24,000 4,953 -- ----------- 24,000 3,700 -- -- ---- -- 61,500 PAGE 96 CITY OF SCHERTZ - 2002 BUDGET NARRATIVE Dept. Name: TIF Dept. No.: 15 Dept. Mgr.: Mark Marquez This special revenue fund accounts for the proceeds of designated property taxes to be used for the widening of Schertz Parkway. A total of $10,000 is allocated in 2002 that accompanies a $4.5 million revenue bond to enhance this major roadway. PAGE 97 CITY OF SCHERTZ - 2002 BUDGET NARRATIVE Dept. Name: Park Fund and Recycling Fund No.: 17 & IS Dept. Mgr_: Vijay Jain The Parks Fund is a special fund designed to monitor and manage funds for improvement of the City of Schertz Park System. Revenues are derived from developer fees and assessments for tree mitigation and other fees in lieu of parkland dedication, grants, and donations. The Recycling Fund revenue is generated through citizen recycling. Proceeds are used as credits on all water bills. PAGE 98 City Of SChertz, TX F I N A N C I A L MANAGEMENT PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Revenue Budget Revenue Budget Fund 17 - PARK FUND REVENUE Department 00 - REVENUES -------------------------------------------- 670 MISC REV 470.35 DEVEL FEES 25,000 55,350 25,000 10,575 23,865 470.36 TREE MITIG 5,000 88,573 5,000 2,668- 1,000 489.98 XFER -PARK 129,022 0 129,022 0 0 489.99 XFER -TREES 6,000 ----------- 0 6,000 0 0 MISC REV TOTAL . . . . . . --------- 165,022 -- ----------- 143,923 ----- 165,022 ------ 7,907 ------ - ---- 24,865 680 INTRST REV 470.10 INTR EARN 4,000 1,223 750 315 485 470.22 MBIA -INTER 0 _____ __ _ ___ ______ 8,403 _ _ ___ _____ 4,000 _ _____ 9,968 10,650 INTRST REV TOTAL 4,000 ------- ----------- 9,626 ----- _ ___ 4,750 _______ 10,283 ___________ 11,135 REVENUE TOTAL . . _ . . . 169,022 153,549 ------ -- --- 169,772 ------ 16,190 --------- -- 36,000 PAGE 99 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 17 - PARK FUND Department 99 - NON - DEPARTMENTAL _____________ _______________________________ 201 SERVICES 211 ENGINR SER 4,200 0 4,200 240 0 437 TREES 3,000 ___________ 0 ___________ 8,000 26,408 0 SERVICES TOTAL . . . . . . 7,200 ___________ 0 ___________ 12,200 26,648 ____ _______ 0 401 CAP OUTLAY 431 LANDSCAPNG 2,000 0 2,000 2,238 0 433 Othrlmprov 25,000 0 25,000 3,880 0 436 ASRELY IMP 15,000 ___________ 46,228 ___ ________ 15,000 153,112 20,000 CAP OUTLAY TOTAL . . . . . . 42,000 ___________ ______ 46,228 ___________ ____ _____ ___________ 42,000 _____ __ _______ 159,230 _________ __ 20,000 PARK FUND TOTAL EXPENSE 49,200 46,228 54,200 ____ 185,878 _ __________ 20,000 PAGE 100 City Of Schert2, TX F I N A N C I A L MANAGEMENT PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Revenue Budget Revenue Budget Fund 18 - RECYCLING FUND REVENUE Department 00 - REVENUES ____________________________________________ 670 MISC REV 981.11 SALE -RECYC 7,500 _____ __ ____ ___ 30,256 ______ __ __ ___ 25,000 21,298 18,000 MISC REV TOTAL 7,500 _ __________ ______ 30,256 __ ___ ______ _ ______ 25,000 _ ___ 21,298 ___ ___ _____ 18,000 REVENUE TOTAL 7,500 ________ 30,256 ___ ____ 25,000 _______ 21,298 _ _____ _____ 18,000 PAGE 101 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 18 - RECYCLING FUND EXPENSE Department 99 - NON - DEPARTMENTAL _____________ _____ _______ 201 SERVICES ________ ___________ 209 PAY /CONTRC 6,000 19,770 20,000 9,915 0 299 XFER WS /GF 1,100 0 9,000 0 15,000 251 FRANC -WSTE 900 ___________ 0 _____ 1,000 0 0 RECYCLING TOTAL . . . . . 7,500 ______ ____ 19,770 ___ ____ __ ___ 25,000 _ _ ____ 9,915 ___ ________ 15,000 TOTAL EXPENSES . . . . . . 7,500 19,770 25,000 9,915 `15,000 PAGE 102 CITY OF SCHERTZ — 2002 BUDGET NARRATIVE Dept. Name: Public Information Department Dept. No.: 19 Dept. Mer: Amy Madison, Public Information Officer History of Dent The Schertz City Council established the city's first public information department in December 2000 with the following goals in mind: • Develop improved ways to communicate with a changing, growing population • Reverse trends of inaccurate and unfavorable press • Inform the public of positive steps taken by the city on behalf of the citizens. • Develop a public relations plan to educate citizens on a three -year water rate increase beginning May 2001 to bring a 50 -year supply of drought resistant water to Schertz. The City of Schertz hired Amy Madison as Public Information Officer. She reported to work on January 2, 2001. Initially, Madison reported to John Bierschwale, Public Works Director, and addressed the immediate need to promote the water project. In April, the public information department moved under Administration, and Madison began reporting directly to Dewey Cashwell, Jr., new city manager. Past Activities (2 —3 yr.) & Accomplishments. Please note that the following items do not reflect an entire year of operation. • A successful public relations campaign was launched to educate and inform the public regarding a 37.5 -mile pipeline project to bring a 50 -year supply of drought resistant water to Schertz citizens from the Carrizo Aquifer in Gonzales County. As part of the campaign, focus groups were conducted to provide the necessary research for publications and presentations. • Schertz hosted its first press conference for TV, radio and newspaper to announce the sale of the Schertz - Seguin Local Government Corporation $41 million revenue bonds. • The City of Schertz monthly newsletter received a complete overhaul in content, appearance and was dubbed Schertz Tales. • Media relations improved, resulting in over 50 articles in three newspapers, two magazines, and other publications. • A publicity campaign for the Comprehensive Land Use Plan Community Forum pulled together the largest gathering in Schertz history. • 18 events were planned • An office was established to include policy, records and equipment. PAGE 103 Current Challenges • Evaluate communication tools, and develop a public relations strategy for the City of Schertz that provides effective and frequent two -way communication with our publics (i.e. community leaders, citizen, staff, council, politicians) • Author a web page mission statement that compliments the City's mission statement and provides direction for developing an attractive, organized web page • Develop a new user- friendly web page that presents a positive image, current information, interactivity and e- commerce in a user - friendly manner • Develop dependable maintenance programs to keep the web page current. Plans for the Future (2 — 3vrs.) — Linked to the Council Approved Strategic Plan Goals & Obieciives Budget requests of the Public Information Department are linked to council goals: 2) Recreational Facilities and Programs 6) Regional Approach to Problem Solving 3) Technology 8) Public- Private Partnerships 4) Economic Development 9) Communication 5) City Staff Positions/Employees • Develop uniformity in our city building signage, colors and designs. Link: 9 • Contract with a new web page service that gives us the technology we need to provide a better net - image, interactivity and e- commerce in a user - friendly format. Link: 9 • Conduct research through surveys and focus groups to provide direction for city council and staff. Links: 2, 3, 4, 8.9 • Plan additional opportunities for community, staff and council to communicate through special events, an annual forum, and direct mail. Link: 9 • Provide support for all bond issues, annexations, and mergers. Links: 2, 4, 9 • Organize a volunteer program for seniors and others who give time and talent to the City of Schertz. Link: 8 • Create a Communications Advisory Board that meets quarterly to recommend improved communications both internally and externally. Links: 3, 6, 9 • Determine ways (technology and/or additional staff assistance) to maintain current programs and still address the growing needs of each department and the City Council. Links: 3, 5, 9 • Purchase the necessary tools for audio /visual presentations both internally and externally. Links: 3.4.5 • Improve customer relations by adding an additional staff member assigned to complaint tracking and problem resolution Link: 9 PAGE 104 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 20 - SCHERTZ ECONO DEVEL CORP Department 19 - Public -------------------------------------------- Information 001 PERS SERVS 010 Salary 0 0 0 0 28,353 014 FICA 0 0 0 0 2,200 016 Work Comp 0 0 0 0 108 017 Insur LTD 0 0 0 0 72 018 GroupInsur 0 0 0 0 2,480 020 RetireResr 0 -- --- - - - --- 0 --- -- - - - --- ---- 0 - 0 2,149 PERS SERVS TOTAL . . . . . . 0 0 - -- - -- ----- 0 -- - --- 0 ---- --- - - -- 35,362 101 SUPPLIES 110 OFF SUPP 0 0 0 0 1,480 112 POSTAGE 0 ----- - - - - -- 0 ----- - - - - -- 0 0 4,800 SUPPLIES TOTAL . . . . 0 --- -- 0 - - ---- ------ 0 - ---- 0 -- -- - -- - - -- 6,280 201 SERVICES 213 CMPTR FEES 0 0 0 0 7,200 216 CONSL /PROF 0 0 0 0 3,500 218 ADVRTISING 0 0 0 0 1,900 221 PRT & BIND 0 0 0 0 6,000 236 UNIFRM /LAU 0 0 0 0 50 252 Membrships 0 0 0 0 260 253 Subscrptns 0 0 0 0 300 254 Train &Trvl 0 0 0 0 1,500 255 PROF CERTS 0 0 0 0 775 264 SPECL EVNT 0 --- ----- --- 0 --- ----- - -- ---- 0 0 4,500 SERVICES TOTAL . . . . 0 0 - -- - --- --- 0 --- - - - -- 0 - ---- ------ 25,985 401 CAP OUTLAY 415 Signage 0 0 0 0 17,000 419 A V Equip 0 0 0 0 8,710 422 OFF EQUIP 0 0 0 0 2,300 423 COMP /PERT 0 -- --- - - - - -- 0 ----- -- - - -- ----- 0 0 3,800 CAP OUTLAY TOTAL . . . . . . 0 __ ____ _ _ _ __ 0 _ __________ ___ - - ---- -- -- 0 - - ----- 0 -- -- - - - - - -- 31,810 Publ Inform TOTAL . . . . 0 ______ 0 __ _ ____ 0 _ _____ 0 _ ____ _ _ _ _ __ 99,437 PAGE 105 CITY OF SCHERTZ— 2002 BUDGET NARRATIVE Dent. Name: Economic Development Dept. No.: 66 Dept. Mgr.: Mark Marquez History of Dept, The Management Services Department was created in 1995 by combining the Economic Development Department and several functions formerly under the City Secretary including Personnel, Benefits Administration and Risk Management. In addition, several other duties were added relating to technology, telephone systems, budget development, recycling, and special projects for the City Manager. The Economic Development Department staffed and managed the Economic Development Commission, the Schertz Development Foundation and the Schertz Parkway Zone. A personnel clerk was added to the department to assist in maintaining personnel records, provide secretarial support, and benefits administration. Past Activities (2 —3 yr.) & Accomplishments The economic development effort has been successful. Over $100 million dollars in capital improvements and in turn assessed valuations can be directly attributable to that effort. That success itself can be attributed to hard work, timing, an ideal location, unrelenting support at all levels, and some luck. The tax abatement program is a net revenue generator even after the abatement is given We have created a State Enterprise Zone, assisted in developing a Foreign Trade Zone, became eligible for state funding using "balance of state" CDBG funds, created a Tax Increment Financing Zone, continued our Freeport Tax Exemption, and finally created a very successful private foundation. Through this entire period we continue to learn the fine points of what economic development is about. We have worked with our allies to forge alliances and sources of information and prospects. In short, we have become known as the leaders in this area and the region. Current Challenges This department faces several difficult challenges. The economy is slowing, both nationally and locally. However, this is precisely the time to re- double our efforts in order to maintain a level of growth that will sustain us. To do this we must "re- invent" our economic development program by re- evaluating what has worked and what has not worked, analyzing what our goals really are, and developing the plans needed to meet those goals. Our success has highlighted several shortcomings that must be addressed. The first is that the economic development function must be "full- time ", with dedicated resources to accomplish the task. We must train and in some cases re -train to stay current with trends and methods. Because of our success, we are now operating in a different and far more sophisticated arena, and we must have the tools and resources to maintain our competitive edge. The level and quality of our "competition" is improving, and we must expand our competitive edge. We PAGE .106 still have large areas prime for development. We have infrastructure needs that must be addressed. Finally, as part of our re- invention we must develop a marketing strategy that not only encompasses industrial development but needs to include more emphasis on retail and manufacturing, with a focus on both the high tech industries and strengthening of sales tax revenues. In short we must not only broaden our scope to better meet the needs of the community, but also narrow our areas of emphasis to better use our available resources. We must totally re -think our incentive program. It isn't that tax abatements don't work, rather they are limiting in the sense that are not always the best way to encourage investment in our community. Other tools, such as fee waivers, sales tax rebates, and similar `outside the box" approaches may need to be looked at that if they are more appropriate to the prospects needs and our goals. Plans for the Future (2 — 3yrs.) — Linked to the Council Approved Strategic Plan Goals & McMives Where do we start? In the economic development arena, this must be an uncompromised full time position. We can no longer afford the luxury of a part time effort. We must re- assess several processes, with emphasis on marketing and compatibility. The current leveling of the economy is an excellent opportunity to re- position ourselves for the next growth cycle, but also to refine our marketing effort from a "shot -gun" approach to a more focused effort toward those industries that we believe are our best fit for the future including high technology, light manufacturing, office and back office operations and retail enterprises, to name the most viable. There will be continuing interest in warehousing and distribution simply because we have the space. This is not all bad in that it can serve as a lure to the manufacturing sector. We are "just in time" to the Austin high tech market, and with our future water resources we may be able to move the market in this direction. We will continue to prosper from growth in San Antonio, but must compete with them as well. We must therefore continue and if possible expand our efforts with our regional allies. We are on the map regionally; we must now get on the state map as a major player. We must maintain our efforts in the market place by continually refining and improving our techniques by training and more training. Currently, the best area to receive this training is the Economic Development Institute. They have a three -part program geared toward certification as an Economic Developer. These kinds of skills help open many doors to the larger deals that are always out there. Finally, we must get on the road with marketing trips to manufacturing centers, selected trade shows, and be responsive to the kinds of queries generated from those activities. Our success in the past has been accomplished with a limited effort. If we expect continued prosperity, that can no longer be the case. PAGE 107 City of Schertz, TX F I N A N C I A L M A M A BUDGET LISTING G E M E N T PAGE 2 ACCOUNT 2000 Amended Budget 2000 Actual Expense 2001 Amended Budget 2001 Actual Expense 2002 Adopted Budget Fund 20 - SCHERTZ ECONO DEVEL CORP Department 66 - ECONOMIC _____________ DEVELOPMENT _______________________________ 001 PERS SERVS 010 Salary 014 FICA 016 Work Comp 017 Insur LTD 018 GroupInsur 020 RetireResr 0 0 0 0 0 0 ----------- -- 0 0 0 0 0 0 --- ------ 0 0 0 0 0 0 0 0 0 0 0 0 52,084 3,828 108 125 2,480 3,738 PERS SERVS TOTAL . . . . . 0 --- --- 0 ----- ----------- 0 0 ----------- 62,363 101 SUPPLIES 110 OFF SUPP 112 POSTAGE 118 VEH. FUEL 0 0 0 ----- - --- -- -- 0 0 0 0 0 0 0 0 0 200 300 100 SUPPLIES TOTAL 0 ---- - ---- ----- 0 -- ---- ---- 0 - ------ 0 ----------- 600 201 SERVICES 218 ADVRTISING 221 PRT & BIND 222 COPY SERV 230 TELE SRVS 252 Membrships 253 Subscrptns 254 Train6Trv1 264 SPECL EVNT 0 0 0 0 0 0 0 0 ___________ ___________ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 1,100 1,500 1,900 725 225 10,000 4,000 SERVICES TOTAL . . . . . . 0 ___________ 0 ___________ 0 ___________ 0 22,450 401 CAP OUTLAY 416 FURN /FIXTR 422 OFF EQUIP 423 COMP /PERI 426 COMMUNI EQ 438 OTR EQUIP 0 0 0 0 0 ___________ ___________ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 200 250 0 0 4,000 CAP OUTLAY TOTAL _ 0 ___________ ___________ ___________ 0 ___ ________ 0 0 - _____ - -_ -4,450 EconDevelp TOTAL . . . . 0 ___________ 0 ___________ 0 ----------- 0 89,863 PAGE 108 CITY OF SCHERTZ - 2002 BUDGET NARRATIVE Dept. Name: Schertz Economic Development Corporation Dept. No.: 20 Dept. Mgr_: Vijay Jain State law allows' /2 of I -cent additional tax to be imposed, after voter approval, for economic development activities. By voter referendum in 1997, the tax was increased and the Schertz Economic Development Corporation was established to administer the fund and all activities. A number of proposals for initial use of this sales tax revenue were submitted for voter approval. Voters approved funding for the construction of a new Public Safety Complex, renovation of the library and city hall from these funds. Later, it was determined that with no history of revenue, city obligation could be issued at a lower rate than the corporation could issue the debt. An inter -local agreement was made to allow the corporation to reimburse the city for this bonded debt. Projected revenue, based on .05 cent sales tax for 2002 is $700,000. Other miscellaneous revenue streams provide a total of $22,250. In addition to servicing the debt, both the Economic Development Department and the Public Information Department will be funded out of this revenue subject to appropriate approvals. PAGE 109 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE BUDGET LISTING 2000 2000 2001 2001 2002 ACCOUNT Amended Actual Amended Actual Adopted Budget Revenue Budget Revenue Budget Fund 20 - SCHERTZ ECONO DEVEL CORP REVENUE Department 00 - REVENUES _____________ ______ ________ 600 TAXES ____ ______ _ ___ _ __ 400.22 TAX -SALES 0 ----- ------ -- 679,161 --- 589,050 688,983 700,000 TAXES TOTAL 0 ------ ----------- 679,161 589,050 - ------ 688,983 700,000 680 INTRST REV 470.10 INTR EARN 0 3,260 750 9,340 750 470.12 INVST -INTR 0 0 0 0 470.22 MBIA -INTER 0 --- - ----- 14,106 36,750 21,055 0 21,500 INTRST REV TOTAL ----- 0 ____ _______ ____ - -- - -- ----- 17,366 __ _ ____ - ----- 37,500 ----------- 30,395 -------- --- 22,250 REVENUE TOTAL . . . . . . . 0 _ ____ 696,527 _ _____ 626,550 ___________ 719,378 ___ 722,250 PAGE 110 City Of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 20 - SCHERTZ ECONO BEVEL CORP Department 99 - NON - DEPARTMENTAL _____________ _______ _____ 201 SERVICES __ ___ ______ ________ 217 AUDIT SERV 0 0 0 750 695 258 DEBT SRVCE - --- -- --- -- -- --------- ----- 0 ------ - --- ------- 297,327 --------- 388,542 -- 0 388,342 SERVICES TOTAL 0 297,327 388,542 750 389,037 401 CAP OUTLAY 420.2 Ambulance 0 --- ------- ---- 0 0 87,772 0 CAP OUTLAY TOTAL 0 ----------- _ - --- -- --- 0 __ _____ -------- -- --- 0 _ _____ ---- -- 67,772 --- - ----- 0 NON -DEPRT TOTAL . . . 0 ---- -- -- - -- ---- 297,327 -- - ---- -- _____ 388,542 ----- _ _ ____ 88,522 ________ ___ 389,037 EXPENSE TOTAL 0 298,077 - - -- - ---- 388,542 - - - - -- 88,527 - ---- -- - - -- 578,337 PAGE 111 CITY OF SCHERTZ - 2002 BUDGET NARRATIVE Dept. Name: Police Forfeitures Dept. No.: 21 Dept. Mgr.: Jerry Smith This fund accounts for revenue received from sale of assets under federal drug seizure provisions. Such revenues are often shared among several cooperating law enforcement agencies. The use of these funds is restricted to law enforcement activities that supplement, rather than supplant the regularly appropriated budget. Specifically earmarked funding received from the State Comptroller under LEOSE (law enforcement officers state enforcement) grant are also segregated in this fund. This year, funding from this source will be used to provide for a "McGruff dog costume" to be used at various city events including National Night Out. PAGE 112 CITY OF SCHERTZ - 2002 BUDGET NARRATIVE Dept. Name: Library Grants Fund Dept. No.: 22 Dept. Mar.: Gail Douglas The fund accounts for revenue received specifically to improve the services provided by the library. Past and current grants received have been from the State's Technology Infrastructure Fund (TIF) to enhance the Internet access for the library patrons. An additional grant for $33,700 has been requested for 2002. Also, a grant from Bill and Melinda Gates Foundation provided four computers, software and content server to the library during the 2000 -01 budget year. PAGE 113 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Revenue Budget Revenue Budget Fund 22 - LIBRARY GRANT FUND REVENUE Department 00 - REVENUES _____________ __________ ______ 670 MISC REV _________ ______ 492.11 TIFB -Grant 0 --- ---- - --- 19,269 ---- ----- 0 80,418 33,700 MISC REV TOTAL 0 ____ _______ -- ----- 19,269 ___________ --- --- ----- 0 ---- -- 80,418 --- ---- - --- 33,700 REVENUES TOTAL . . . . 0 ___ ________ 19,269 _ __________ 0 80,418 ___________ 33,700 PAGE 114 City of SChertz, TX F I N A N C I A L M A N A G E M E N T PAGE 1 BUDGET LISTING 2000 2000 2001 2001 2002 Amended Actual Amended Actual Adopted ACCOUNT Budget Expense Budget Expense Budget Fund 22 - LIBRARY GRANT FUND EXPENSE 201 SERVICES 216 CONSL /PROF 0 0 0 0 5,875 254 Train &Trvl 0 ----- ---- -- -- 0 --- ------ -- --- 0 0 3,030 SERVICES TOTAL . . . . 0 0 - ----- - ----- 0 ----- 0 --- -------- 8,905 401 CAP OUTLAY 423 COMP /PERI 0 0 0 73,923 23,005 427 Software 0 ________ 0 ___ 0 0 1,460 CAP OUTLAY TOTAL 0 ______ _____ ________ _ __ ________ 0 ___ ___________ ___________ 0 73,923 ___________ 29,965 LIBR GRANT TOTAL EXPENSE 0 0 ___________ 0 73,923 ___________ 33,370 PAGE 115 CITY OF SCHERTZ - 2002 BUDGET NARRATIVE Dent. Name: Capital Budget Dept. No.: 30 Dent. M&.: Vijay Jain The Capital Budget fund is established this year to allow for better tracking of specific capital expenditures that benefit multiple departments. Other capital items requested by the directors were placed in individual department budgets. A majority of the funds are designated for vehicle replacement ($230,500) and computer technology ($102,500). The remaining $12,000 is requested by the Police Department for a new speed trailer. The replenishment of the earmarked fund balance is identified in the non - departmental operations budget as fiscal year 2002 expenditure. PAGE 116 City of Schertz, TX F I N A N C I A L M A N A G E M E N T ________ 0 PAGE 0 0 __ __ ___________ 0 _____ BUDGET LISTING 0 0 0 ________ 0 22,000 0 2000 2000 2001 2001 2002 0 Amended Actual Amended Actual Adopted ACCOUNT _________ ------- _____________--------------------- Budget Expense _ ---------------- Budget Expense ------------- Budget Fund 30 - CAPITAL BUDGETS Department 11 - Information _______ ___ ____________ Technology __________ 401 CAP OUTLAY _ __ ___ 423 COMP /PERI _________ ___________ 0 ______ 0 ________ 0 0 11,000 CAP OUTLAY TOTAL . . . . . . 0 0 0 0 11,000 Department 50 - CITY COUNCIL __ -_ __________- 401 CAP OUTLAY 423 COMP /PERI CAP OUTLAY TOTAL . . . . . Department 52 - MUNICIPAL COURT ------------------------------- _ 401 CAP OUTLAY 420 MTR VEHICL CAP OUTLAY TOTAL . . . . . . 0 0 -_ ________ 0 _____ 20,800 0 0 ________ 0 ________ 20,800 0 0 __ __ ___________ 0 _____ 0 22,000 0 0 0 ________ 0 22,000 Department 53 - BUSINESS OFFICE 401 CAP OUTLAY 423 COMP /PERI 0 CAP OUTLAY TOTAL . . . . . . 0 ____ _ -------------- _ Department 54 - PLANNING & ZONING 401 CAP OUTLAY 423 COMP /PERI 0 CAP OUTLAY TOTAL . . . . . . 0 Department 56 - POLICE DEPARTMENT ____ _____ ____ ____ ________ 401 CAP OUTLAY 420 MTR VEHICL 0 423 COMP /PERI 0 438 OTR EQUIP 0 CAP OUTLAY TOTAL . . . . 0 0 0 0 6, 600 ----- ----------- _- _- ___ -_O_ - ________0 6,600 PAGE 117 0 0 0 5,000 0 _____O_ _________O_ _____ 5,000 0 0 0 88,000 0 0 0 40,400 0 ___ ____ 0 _____ __ _ 0 12,000 0 0 __ 0 ----------- 140,400 City of Schertz, TX F I N A N C I A L M A N A G E M E N T PAGE 0 0 0 BUDGET LISTING 18,000 423 COMP /PERI 0 0 0 2000 2000 2001 2001 2002 0 _ _ ____ Amended Actual Amended Actual Adopted ACCOUNT Budget ________________________ Expense Budget ______ ___ ______________________ Expense Budget Fund 30 - CAPITAL BUDGETS ____ __ ___ __ ___________ ____ _________ 0 0 0 0 8,000 Department 57 - FIRE DEPARTMENT __ ____ _____ 0 _ _____ 0 _ ____ ______ 8,000 Department 61 - BUILDING MAINTENANCE _____ __ __ __ ___ __ _____________ _______ _______________________________ 401 CAP OUTLAY 401 CAP OUTLAY 420 MTR VEHICL 0 0 0 0 84,000 CAP OUTLAY TOTAL . . . . ___________ . 0 __ ___ ____ __ _____ 0 ___ _ __ __ ___ 0 __ ____ 0 ____ _ _ __ ___ 84,000 Department 58 - INSPECTIONS DEPARTMENT 401 CAP OUTLAY 420 MTR VEHICL 0 0 0 0 18,000 423 COMP /PERI 0 0 0 0 3,000 -- --------- CAP OUTLAY TOTAL . . . . . _____ __ ____ ----------- - 0 0 __ _________ _ ____ 0 ______ __ ___ 0 _ _ ____ ----------- 21,000 ____ __ ___ __ Department 60 - PARKS DEPARTMENT 401 CAP OUTLAY 423 COMP /PERI 0 0 0 0 8,000 ___________ CAP OUTLAY TOTAL . . . . . _____ ______ __ ___ 0 0 __ ____ _____ 0 _ _____ 0 _ ____ ______ 8,000 Department 61 - BUILDING MAINTENANCE _____ __ __ __ ___ __ _____________ _______ 401 CAP OUTLAY 420 MTR VEHICL 0 0 0 0 18,500 ____ CAP OUTLAY TOTAL . . . . . ___ ____ 0 0 _ _ _____ ___ 0 ___ _ ____ 0 ___ __ _ _____ 18,500 Department 64 - CITY SECRETARY _ _______________________ __ ____ 401 CAP OUTLAY 423 COMP /PERI 0 0 0 0 3,800 ___ ________ CAP OUTLAY TOTAL . . . . . ___________ ________ 0 0 ___ ___ 0 __ ______ 0 ___________ 3,800 Department 68 - FINANCE DEPARTMENT ____ ___ __ ____ ______ _______________ 401 CAP OUTLAY 423 COMP /PERI 0 0 0 0 3,800 __ _________ CAP OUTLAY TOTAL . . . . . . ___________ ___________ 0 0 _ __ 0 __ ______ 0 ___ ________ 3,800 _____ ____ CAP OUTLAY TOTAL . . . . . _____ ____ __ __ _________ ___________ 0 0 __ ___________ ___________ ___ 0 _ ___ __ __ ____ 0 __ _____ _____ ______ 345,000 _ __ __ ______ PAGE 118 °o N d 0 0 P4 w 0 FA 4 a bA cd a 0 +, bA O 4.1 a V O cd U 2 a� th 4J 41 U V U a bA cd a 0 +, bA O Cd a O cd U 2 th 4J 41 U V a bA cd a 0 +, U O a W 6 w As of 1 October 2001 FY 2001 -2002 POSITION AUTHORIZATION POSITION TITLE SERVICE GRADE AUTH MANAGEMENT (5 1) City Manager Council discretion 1 Director, Mgmt Services 37 1 Customer Care 28 1 Executive Services 24 1 INFORMATION TECHNOLOGY (11) Information Technology Coordinator 33 1 PUBLIC INFORMATION (19) Public Information Officer 30 1 FINANCE (68) Finance Director 36 1 Senior Accountant 25 1 Payroll Clerk 13 1 Finance Clerk 10 1 Collections Clerk II 12 1 Solid Waste Coordinator 12 1 Collections Clerk I 11 1 Collections Clerk 10 1 Receptionist 10 1 Utility Billing Operator 15 1 Utility Billing Rte Mgmt Billing Clerk 12 1 Utility Billing Clerk 10 1 ECONOMIC DEVELOPMENT (66) Director 36 1 HUMAN RESOURCES (16) Human Resources Administrator 17 1 PAGE 120 FY 2001 -2002 POSITION AUTHORIZATION (continued) POSITION TITLE SERVICE GRADE AUTH CITY SECRETARY (64) City Secretary Council Discretion 1 Deputy City Secretary 24 1 PLANNING (54) Assistant City Manager 40 1 Planner 28 1 Administrative Assistant 15 1 MUNICIPAL COURT (52) Municipal Court Judge /Adstr Council Discretion 1 Court Clerk 15 1 Deputy Court Clerk 12 2 Warrant Officer /Baliff 20 1 FACILITY MAINTENANCE (61) Facility Maintenance Supervisor 25 1 Custodian II 13 2 Custodian I 10 2 INSPECTION DEPARTMENT (58) Building Official 28 1 Inspector 21 1 Asst Inspector 15 1 Secretary 12 1 Inspections Clerk 10 1 LEISURE SERVICES /PARK DEPARTMENT (60) Director 33 1 Park Foreman 12 1 Park Worker I 10 2 PAGE 121 FY 2001 -2002 POSITION AUTHORIZATION (continued) POSITION TITLE SERVICE GRADE AUTH ANIMAL SHELTER MANAGEMENT (62) Supervisor 18 1 Shelter Operator 10 2 POLICE DEPARTMENT (56) Chief 36 1 Lieutenant 29 2 Sergeant 25 7 Corporal 23 3 Patrolmen 20 17 Office Manager 15 1 Secretary 14 1 Dispatcher Supervisor 23 1 Dispatcher 13 9 Crossing Guards (P /T) N/A 3 Animal Control Supervisor 19 1 Animal Control Officer 14 2 FIRE DEPARTMENT (57) Chief 36 1 Fire Marshall 28 1 Captain 27 3 Lieutenant 24 3 Training Officer 20 1 Inspector 21 1 Firefighter 19 11 EMS DEPARTMENT (80) (Please see the note at the end of the Pay Tables) Administrator Asst. Administrator Captain EMT Attendant Billing Clerk P/T EMT Attendant 33 1 28 1 24 4 19 14 10 1 Depending on Cert 13 PAGE 122 FY 2001 -2002 POSITION AUTHORIZATION (continued) POSITION TITLE SERVICE GRADE AUTH LIBRARY (65) Librarian 33 1 Library Assistant 15 1 Clerk 10 3 Clerk - P.T. 10 3 Childrens Reading - P.T. 18 1 PUBLIC WORKS DEPARTMENT (75) Director 36 1 Asst. Director 33 1 Administrative Assistant 15 1 PW Inspector 21 1 Records and Purchasing 12 1 PW Clerk/ Dispatcher 10 1 POOL DEPARTMENT (63) Pool Manager - P.T. 8 1 Lifeguards - P.T. 7 14 STREET DEPARTMENT (59) 10 6 Supervisor 30 1 Foreman 15 1 Street Worker II 12 2 Street Sweeper Operator 12 1 Street Worker I 10 4 WATER /WASTEWATER DEPARTMENT (75) Supervisor 30 1 Foreman 15 1 Serviceman II 12 3 Serviceman I 10 6 Meter Tech II 13 1 Meter Tech I 11 2 PAGE 123 FY 2001 -2002 POSITION AUTHORIZATION (continued) POSITION TITLE SERVICE GRADE AUTH FLEET SERVICES (77) Mechanic/ Foreman 17 Mechanic 15 PAGE 124 LO 07N 7 0 n0Cl) 0M LO7 On 00 MM (D n 00 LON fi O N LO n 0 0 sf 0) 0) 0= n m 0 M 0 M O O O O O 0= M (O O 4 N N h N c0 0 n M 0 0= O 4 M () (n0 0) ce)N c) ON r0 nN .- r 0 q .- Lri MNN O� N N O N 0 0 0 O fO N V 000M 00(D 0 0 V tO 0 N tO0 n0) LO CD V LO V )-0000 n M =0 CO O0 LO N(0N 0 X00 V Cl) V N a mM)- O 0 Cl) 0)M h0 0 0 O V (n— � 0 O ntn0 (3) (3) �6ui00 h 0 h O N Co� N � 03 Cl) N � 000 O N S O O N M M 0 0) O LO 0 n 0 0 0 CO 0 O M It 0 M 0 CO N d'00) 00)00 0) 0 CO M0(D 0) 0000 N M01n [1 0100- 0 nM0 OOJO � 000 O Ml� r 00 M N M00) (O 001 0)M M0) r (D N r 0) "t M n� n0 n N 0rN 00N 000)N N Lo Ce)NN 0) 0 LO 0) O 0 0 N n N 0)O V 0) n V 0 O 0 LO N a 00 N n n 0 LO tO , M M n LO O O O n M 0 o. 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N (D 00 � I co M 0 N co 00 N t- CD co 000 m O-q r O_ 0) 0) M O 0) CO M V O 0 h N 0 0) 0) O T W O M m- (A CO N 0 M O V co V 0) V 0 0) 0) N 0 V M 0) O Co M CO 0) V Cl) (O O) � CC) OOO O CO 0) u7 ON CnO 0) V O r- 06 Or(V CV O0m V mNM O CD V r r� 0) t^fl u')O O 5 co ([)M COO u)0) M� co V oo V 0) — V 0) y Cl) On V U) 00 ODN 0) 0) 03 00 (N M C 01 0) 11 OD 0) O n O N (N 0) N V LL CL v�o� x0000 °v(0)" )name mMAN E rn O o Cl) O Mm mcco o� V co 0) U N 0) Nr O 0) N 0) V n00 n0) O (q Nr O CO 0 O V N O_ N Om V ^ V F V 0) n Om O� V O 0) (O Ou) ml. 000)0 O co 0) V NO M O E r mVho N O m CO Cl) co Cl) V O V 0) Q n 0M MC-- O M V ON N 0)MO •O O Cn NN (M 0) (00 ONO7 co (O Cl) OD c N 7 W W 0 V M 0 0) V m M M CO r A Mm0) _V ONO 0)O N M C00�0) m 0)0 V co r ^r� I�t N In O Cl O N A Cn ('M Om (b t.: Oo(o O V r N V N 0) V W V 0) V 0000 C00 (O0 Oa 3 Vi fn mr- MO MOVD OD V co S 4) 0) 00)0) N 470) (M 0 0) u)co 00 w O CL N M O OH O�{{ O CO R V co h CnOO co (6 d 7 V rN V OD co NO 7M00) V �MM c O O O M n co M 03 0) co M m 0) m m 0 0 R N O Cl) 0) CO Cn Cn co co M M V M 00 )O 7 CL �• ) [1 ?(n (D0) N r00 COO °) 0) M ISO 0 co (O Nn - - E J CO fV V u. � (ri CO (0 00 06 CL 0 ..�. V t-- N 0) It U') V N 0) V LO Cl) V O0O 0= N �� crico mco U Q Q CO V COO OO,N CO MMr- M r- N 0) r- 00) 0) O 0 O- uo N ON CO O O0— V r O0) Nn Ln d O) N V lh V ': N CO N m t• m 0 L N 1 N V O n m V V h m 7 co n m V N 0) m N O m M� co co G Cl) N o 0 0 M co O O 0) 00N MCO �N 00 co N N N Q W r 000) MCO O co V (0n co N O- N OCV N 7 M M M � m V N N u]O CV 00 V N O V u)co 0) c N M N CO V CO 0) (n O 0) V CO M n 0) C O Y M N Cl) lh M M 00 (,) LL M NOO 0)(O COO yyM N CA U7 M0 CO Ih 0� N(0 NM N CO COcn CD O ) 3N d N 6 C C7O V N co N('7 V (1 V O co V m0)N V M Co O NO (O I CON V co N 0 0 M co 0) M r- 0) m r- C 0.0 •o V LO CO O 0) N r O n .- O (O 0) c (a V (D 04 OO h�t�lO (Omr MN0)N N ('J O CON r O0M M 4]0)0)0 CO aS M V N m 0 V co N co V m V p m y 10 O co 0 Mtn 0)n 0)r- w W N Cl) N V CO V M 0 Cl) co 0) 0) 0 0 O M 0) 0 M N co co 0) N V N M N M M m � M C1 m ui O r-. N N O) C Cc M co pp pp N O co O cn 00 0 V 0) 0 O. O O M(0 MN. n (0 Mt- 6 � N )n rr 0) 04 00 0) olM CO CO NN w 0 u) co r co O N 0) co O N M 0) 0 m O A O r 00 M L6 1- C") C6 (6 C J N (n CO0000 000 V 04 Cl) C\l V MNco V A 0) M f0 M 0 M V 0 M A O LL 0) 000 OMNM O,MM �" �" V V m d N V r-_ C) MMt`tn CO NN CO 0) CON 0L C ti M000 m7N n 00 Cnm CV OOIT d� co M N Cn co V O V N O CO O- V O 0 co T MCOO MCOO Cl) CV") n y•O L Y N j Y N 'L.. Y N Y F c dam' J C C V J C C J C C (00 N w 7 J C C 0) 7 (n=mM¢ (nxmm¢ w=mM¢ (nxmmo¢ z 0 N fh .r W 6 a. 2001/2002 COMPENSATION PLAN SECTION I 1. Salary Schedule The pay of City employees shall be on the basis of the appropriate salary schedule prescribed by the City of Schertz and approved by the Council. The general salary schedule consists of an entrance rate, and through a series of steps to a maximum rate. The salaries prescribed in the schedule are fixed on the basis of regular service for 40 hours of work per week. 2. Application of Plan to Position The service grade assigned refers to the service grade established for each of the positions. Each employee shall be paid within the range established for his position, subject to the provisions of Section 2 of this plan. The City Manager will determine the rate on the basis of his evaluation of the experience, ability and length of service of the employee. SECTION II 1. Starting Rate on Initial Employment On original hiring to any position, the salary shall be in successive steps. The City Manager may approve initial compensation at the 2nd or 3rd step in the appropriate service grade when experience, skill, training, or labor market conditions justify the action. The City Manager may approve initial compensation in salary grades of Department Heads in any step of the appropriate salary grade when exceptional experience, training, or labor market conditions justify the action. 2. Starting Rate on Return to Duty Employees returning to duty in the same class of position after a separation from City service of not more than twelve months, when separation was without prejudice to the employee, may, at the discretion of the City Manager, receive the rate in the salary schedule corresponding to the step rate received at time of separation and shall subsequently be paid such rate for at least such period as is normally required for advancement to the next higher salary. PAGE 133 3. Starting Rate in New Position Whenever an employee is assigned to duty in a position of a different class not previously held, and such change is not a promotion, the employee shall receive the entrance rate in the salary schedule or such other rate within the applicable schedule as may be reasonable for prior service, meeting the following conditions: a. duties of new position similar to those from old position; b. service in former position provided experience valuable to performance of duties in new position. 4. Rate of Pay on Promotion When an employee is promoted to a position with a higher salary schedule, the entrance salary rate shall be at the lowest step in the higher salary schedule. The lowest step is considered to be the lowest step that will provide an increase over the salary received immediately prior to promotion. 5. Advancement of Salary Within a Salary Schedule Advancement in the salary of an employee within a salary schedule shall be based on the achievement of minimum periods of service and satisfactory performance. a. The minimum period of service for the first salary advance after hire or promotion shall be six (6) months. For each succeeding advance, uninterrupted service of twelve month periods shall be required. In both instances, the individual supervisor must make a recommendation based on performance as noted in Section N. b. To recognize exceptional performance or current labor market conditions, the City Manager may approve advancement; but such advancement cannot exceed two steps in any twelve (12) month period. The provisions of this section shall be in addition to all other provisions for step advancement within grade. 6. Recommendations for Salary Advancement within Grade Department Heads may recommend in writing to the City Manager the advancement in salary rate of employees in his department who have completed special training, or who have accepted additional duties and responsibilities within the department beyond those normally required. PACE i i x SECTION III 1. Compensation of Part-Time Employees A part-time employee is an employee who works less than 35 hours per week and /or whose total hours worked in a twelve consecutive month period does not exceed 1040 hours. A part -time employee shall be paid on an hourly rate basis equivalent to the appropriate monthly rate in the salary schedule for the classification. 2. Advancement in Salary for Part-Time Employees A part -time employee may be advanced in pay in the same manner as other employees, provided that only actual hours of work shall be considered in determining such advancement. When the hourly equivalent of required periods of service has been attained, advancement to the next higher step rate may be effected in accordance with Section II above. 3. Compensation for Temporary Employees A temporary employee is an employee who is employed for a known period of time not to exceed four consecutive calendar months, to perform a specific function. All such employment must be specified as to length of time anticipated to complete the temporary assignment in the salary schedule. SECTION IV 1. Periodic Performance Evaluation The Periodic Performance Evaluation is a management method, which puts in actual operation the philosophy that human assets of organizations are just as important to organizational development as material resources. The objectives of this method are the following: to evaluate the performance and potential of each employee; to recognize and correct each employee's weaknesses through helpful discussion, special training, and personal development; to discover old and new talent with a view to further development and improved placement; to develop organizational replacement charts; to strengthen morale through assurance that recognition is based on merit only; to stimulate interest in the principles of personnel administration through increased understanding between supervisors and employees; and finally, to assist in the establishment of complete personnel records and manpower inventories as a means of implementing the policy of promotion from within. PAGE 135 2. Planning and Scheduling Evaluations It is important that each employee understands the organization's periodic Performance Evaluation procedures and knows who will review his or her performance. The Department Head or his /her appointed representative will perform the evaluation based upon the job performance of the employee on a regular basis, within six months of initial hire or promotion, and at least annually thereafter. After discussion with the employee, the department head will forward the Performance Evaluation to the City Manager for his review and action. 3. Conclusion This program will furnish management with a reliable overall inventory of its human assets in terms of skills and aptitudes, present and potential. On an individual basis, it provides the necessary data for appraising potential ability of all employees. Moreover, it promotes better understanding and communication between supervisors and employees. Finally, experience with the program has shown that sound personnel evaluation is almost invariably reflected in improved organizational functioning. PAGE 136 City of Schertz, Texas Debt Model As of September 30, 2001 For Fiscal Year 2002 2002 2003 $41,398 $52,380 $74,834 $388,342 $345,020 $75,980 $48,200 $387,504 $347,220 $858,90 2005 $73,080 $46,104 $381,189 $343,970 $844,90, 2006 $70,130 $42,025 $384,235 $345,270 $841,661 2007 $117,080 $110,830 $381,486 $345,970 $844,53( 200(! $74,480 $378,098 $346,070 $834,99E 2009 $378,914 $346,470 $799,8& 2010 $373,933 $348,075 $722,OOE 2011 $375,673 $349,980 $725,652 2012 $379,156 $351,318 $730,474 2013 $382,016 $356,905 $738,921 2014 $384,219 $356,668 $740,887 2015 $385,766 $360,630 $746,396 2016 $391,547 $358,770 $750,317 2017 $396,453 $361,060 $757,513 2018 $400,484 $362,355 $762,839 2019 $403,640 $357,750 $761,390' 2020 $362,250 $362,250 2021 $360,875 $360,875 $358,750 $358,75 $41,398 $573,960 $211,163 $6,552,655 $7,065,376 $14,444,552 Utif S stem Su orted Debt Obli ations Year CO's CO's GO Ref Bonds Revenue & Ref Total 9'9130 Series 1987 Series 1990 Series 1992 Series 1995 Series 2001 2002 2003 Refunded Refunded $46,683 $66,840 $27,915 $521,263 $662,701 2004 Refunded $63,480 $74,863 $521,913 $660,256 2005 Refunded $66,719 $591,795 $658,514 2006 Refunded $65,600 $593,290 $658,890 2007 $488,660 $488,660 2008 $482,350 $482,350 2009 $470,550 $47.550 2010 $468,381 $468,381 2011 $368,131 $368,131 2012 $368,671 $368,671 2013 $368,551 $368,551 2014 $367,631 $367,631 2015 $371,006 $371,006 2016 $373,419 $373,419 2017 $369,839 $369,839 2018 $360,339 $360,339 2019 $280,589 $280,589 2020 $279,089 $279,089 2021 $281,849 $281,849 PAGE 137 City of Schertz, Texas Certificates of Obligation, Series 1990 ' Original A Par mount :$850,000 Debt Service Sche.dule Date Principal Coupon Interest Period Total Fiscal Total ______ _______ ______________ ______________ 2/ 1/ 2 85,000.00 7.250000 3,081.25 88,081.25 -- 88,081.25 85,000.00 3,081.25 88,081.25 ACCRUED 85,000.00 3,081.25 88,081.25 Dated 8/'l/ 1 with Delivery of 8/ 1/ 1 Bond Years 42.500 Average Coupon 7.250000 Average Life 0.500000 N I C t 7.250000 t Using 100.0000000 T I C t 7.250000 t From Dated Date - - Arbitrage Yield 7.250000 t IMicro -Muni Debt Date: 02 -04 -2002 ® 14:06:21 Filename: SCHERTZ Key; C/O SER 1990 PAGE 138 I City of Schertz, Texas General Obligation Bonds, Series 1992 Original Par Amount: $620,000 Debt Service Schedule Date I ________ ______________ Principal Coupon __________ Interest Period Total Fiscal Total 12/ 1/ 1 ______________ 13,690.00 ------------- _ 13,690.00 ______________ 61 l/ 2 25,000.00 5.600000 13,690.00 38,690.00 52,380.00 12/ 1/ 2 12,.990.00 12,990.00 61 1/ 3 50,000.00 5.800000 12,990.00 62,990.00 75,960.00 12/ 1/ 3 11,540.00 11,540.00 6/ 1/ 4 50,000.00 5.900000 11,540.00 61,540.00 73,080.00 12/ 1/ 4 10,065.00 10,065.00 6/ 1/ 5 50,000.00 6.100000 10,065.00 60,065.00 70,130.00 12/ 1/ 5 8,540.00 8,540.00 6/ 1/ 6 100,000.00 6.250000 8,540.00 108,540.00 117,080.00 12/ 1/ 6 5,415.00 5,415.00 6/ l/ 7 100,000.00 6.350000 5,415.00 105,415.00 110,830.00 12/ 1/ 7 2,240.00 2,240.00 6/ 1/ 8 70,000.00 _________ 6.400000 ______________ 2,240.00 72,240.00 74,480.00 445,000.00 ____________ 128,960.00 573,960.00 ACCRUED 445,000.00 128,960.00 573,960.00 Dated G/ 1/ 1 with Delivery of 6/ l/ 1 Bond Years 21065.000 Average Coupon 6.245036 Average Life 4.640449 N I C g 6.245036 % Using 100.0000000 T I C } 6.237112 % From Dated Date Arbitrage Yield 6.237112 % Micro -Muni Debt Date: 02 -04 -2002 ® 14:16:22 Filename: SCNERTZ Rey: G/O SEE 1992 PAGE 139 City of Schertz, Texas General Obligation Refunding Bonds, Series 1995 Original Par Amount: $1,700,000 Debt Service Schedule Date ________ Principal Coupon Interest Period Total Fiscal Total 2/ -_ 1/ 2 _ ______ 85,000.00 __________ ______________ 4.750000 9,883.75 ___________ _ __ 94,883.75 __ ______ ______ 8/ 1/ 2 7,865.00 7,865.00 102,748.75 2/ 1/ 3 110,000.00 4.850000 7,865.00 117,865.00 8/ 1/ 3 5,197.50 5,197.50 123,062.50 2/ 1/ 4 105,000.00 4.900000 5,197.50 110,197.50 8/ 1/ 4 2,625.00 2,625.00 112,822.50 2/ 1/ 5 105,000.00 5.000000 2,625.00 107,625.00 8/ 1/ 5 ____ 107,625.00 405,000.00 -------------- 41,258.75 -------------- 446,258.75 ACCRUED 405,000.00 41,258.75 446,258.7S .............. ....... Dated 8/ 1/ 1 with Delivery of e/ 1/ 1 Bond Years 837.500 Average Coupon 4.926418 Average Life 2.067901 B I C t 4.926418 t Using 100.0000000 T I C % 4.924850 t Prom Dated Date Arbitrage Yield 4.924850 t Micro -Muni Debt Date: 02 -04 -2002 0 14:17:39 Filename: SCEERTZ Key: G/O SER 1995 PAGE 140 ICity of Schertz, Texas General Obligation Bonds, Series 1998 Original Par Amount: $4,930,000, Sales Tax Supported Debt aService Schedule Date Principal Coupon Interest Period Total Fiscal Total 2/ 1/ 2 165,000.00 6.375000 114,300.63 279,300.63 8/ 1/ 2 109,041.25 109,041.25 388,341.88 2/ 1/ 3 175,000.00 6.375000 109,041.25 284,041.25 8/ 1/ 3 103,463.13 103,463.13 387,504.38 2/ 1/ 4 180,000.00 6.375000 103,463.13 283,463.13 8/ 11 4 97,725.63 97,725.63 381,188.75 2/ 1/ 5 I 195,000.00 6.375000 97,725.63 292,725.63 8/ 1/ 5 91,510.00 91,510.00 384,235.63 2/ l/ 6 205,000.00 6.375000 91,510.00 296,510.00 81 l/ 6 84,975.63 84,975.63 381,485.63 I2/ 1/ 7 215,000.00 6.375000 84,975.63 299,975.63 8/ l/ 7 - 78,122.50 78,122.50 378,098.13 2/ 1/ 8 230,000.00 6.375000 78,122.50 308,122.50 8/ 1/ 8 70,791.25 70,791.25 378,913.75 2/ 1/ 9 240,000.00 6.375000 70,791.25 310,791.25 8/ 1/ 9 63,141.25 63,141.25 373,932.50 2/ 1/10 255,000.00 4.400000 63,141.25 318,141.25 S/ 1 /30 57,531.25 57,531.25 375,672.50 21 1 /11 270,000.00 4.375000 57,531.25 327,531.25 8/ 1 /11 51,625.00 51,625.00 379,156.25 2/ 1/12 285,000.00 4.375000 51,625.00 336,625.00 8/ 1/12 I 45,390.63 45,390.63 382,015.63 2/ 1/13 300,000.00 4.375000 45,390.63 345,390.63 8/ 1/13 38,828.13 38,828.13 384,218.75 2/ 1/14 315,000.00 4.375000 38,828.13 353,828.13 8/ 1/14 31,937.50 31,937.50 385,765.63 111 2/ 1/15 335,000.00 4.375000 31,937.50 366,937.50 8/ 1/15 24,609.38 24,609.38 391,546.88 2/ 1 /16 355,000.00 4.375000 24,609.38 379,609.38 8/ 1116 16,843.75 16,843.75 396,453.13 2/ 1/17 375,000.00 4.375000 16,843.75 391,843.75 8/ 1/17 8,640.63 8,640.63 400,484.38 2/ 1/18 395,000.00 4.375000 8,640.63 403,640.63 8/ 1/18 403,640.63 4,490,000.00 2,062,654.38 6,552,654.38 ACCRUED ........... 4,490,000.00 ... ............................ 2,062,654.38 6,552,654.38 Dated 81 1/ 1 with Delivery of e/ 1/ 1 Bond Years 43,990.000 Average Coupon 4.688917 Average Life 9.797327 N I C t 4.688917 t Using 100.0000000 T I C t 4.736543 % From Dated Date Arbitrage Yield 4.736543 t Micro -Muni Debt Date: 02 -04 -2002 ® 14:23:30 Filename: SCFERTZ Key: G/O SEA 1998 PAGE IA1 ¢ City of Schertz, Texas TIF Bonds 20 Year Schedule Debt - Service a-- Schedule '-- Date Coupon Interest Period Total Fiscal Total 2/ 1/ 2 - _Principal ________ 125,000.00 __________ 6.000000 ______________ 111,885.00 ______________ 236,885.00 8/ 1/ 2 108,135.00 108,135.00 345,020.00 2/ l/ 3 135,000.00 6.000000 108,135.00 243,135.00 �I 8/ 1/ 3 104,085.00 104,085.00 347,220.00 2/ l/ 4 140,000.00 6.000000 104,085.00 244,085.00 8/ 1/ 4 99,885.00 99,885.00 343,970.00 2/ 1/ 5 150,000.00 6.000000 99,885.00 249,885.00 8/ 1/ 5 95,385.00 95,385.00 345,270.00 2/ l/ 6 160,000.00 6.000000 95,385.00 255,385.00 8/ l/ 6 90,585.00 901585.00 345,970.00 2/ 1/ 7 170,000.00 6.000000 90,585.00 260,585.00 8/ 1/ 7 85,485.00 85,485.00 346,070.00 2/ 1/ 8 180,000.00 5.000000 85,485.00 265,485.00 S/ 1/ 8 80,985.00 80,985.00 346,470.00 2/ 1/ 9 190,000.00 4.100000 80,985.00 270,985.00 J 8/ 1/ 9 77,090.00 77,090.00 348,075.00 2/ 1 /10 200,000.00 4.200000 77,090.00 277,090.00 e/ 1 /10 72,890.00 72,690.00 349,980.00 2/ 1/11 210,000.00 4.250000 72,890.00 282,890.00 e/ 1/11 68,427.50 68,427.50 351,317.50 2/ 1/12 225,000.00 4.400000 68,427.50 293,427.50 B/ 1/12 63,477.50 63,477.50 356,905.00 2/ 1/13 235,000.00 4.500000 63,477.50 298,477.50 8/ 1/13 58,190.00 58,190.00 356,667.50 2/ 1/14 250,000.00 4.600000 56,190.00 308,190.00 8/ 1/14 52,440.00 52,440.00 360,630.00 2/ 1/15 260,000.00 4.700000 52,440.00 312,440.00 8/ 1/15 46,330.00 46,330.00 358,770.00 2/ 1116 275,000.00 4.800000 46,330.00 321,330.00 8/ 1/16 39,730.00 39,730.00 361,060.00 2/ 1/17 290,000.00 4.900000 39,730.00 329,730.00 8/ 1/17 32,625.00 32,625.00 362,355.00 2/ 1/18 300,000.00 5.000000 32,625.00 332,625.00 S/ 1/18 25,125.00 25,125.00 357,750.00 2/ 1/19 320,000.00 5.000000 25,125.00 345,125.00 S/ 1/19 2/ 1/20 335,000.00 5.000000 17,125.00 17,125.00 17,125.00 352,125.00 362,250.00 8/ 1/20 8,750.00 8,750.00 360,875.00 2/ 1/21 350,000.00 5.000000 8,750.00 358,750.00 8/ 1/21 358,750.00 ______________ 4,500,000.00 ______________ ______________ 2,565,375.00 7,065,375.00 ACCRUED 17,404.33 17,404.33 4,500,000.00 2,547,970.67 7,047,970.67 .............. Dated e/ .............. .............. 1/ 1 with Delivery of 8/29/ 1 Bond Years 52,840.000 Average Coupon 4.854987 Average Life 11.742222 B I C k 4.854987 % Using 100.0000000 T I C T 4.853779 } From Dated Date Arbitrage Yield 4.852222 V Micra -Muni Debt Date: 02 -04 -2002 f 14:33:41 Filename: SCBERTZ Key: TIP Bonds E PAGE 142 PAGE 143 City of Schertz, Texas Certificates Of Obligation, Series 1992 Original Pa=.=Amoount:- $200,000 Debt Service Schedule Date __ ___ Principal _______________ Coupon __________ Interest Period Total Fiscal Total 3/ 1/ 2 ___________ ______________ 3,420.00 3,420.00 ______________ 9/ 1/ 2 60,000.00 5.600000 3,420.00 63,420.00 66,840.00 3/ 1/ 3 9/ 1/ 3 1,740.00 1,740.00 60,000.00 ______________ 5.800000 1,740.00 61,740.00 ______________ 63,480.00 120,000.00 ______________ 10,320.00 130,320.00 ACCRUED 120,000.00 10,320.00 00 130,320.00 Dated 9/ 1/ 1 with Delivery of 91 1/ 1 Bond Years 180.000 Average Coupon 5.733333 Average Life 1.500000 N I C } 5.733333 } Using 100.0000000 T I C } 5.732089 } From Dated Date Arbitrage Yield 5.732089 } Micro -Muni Debt Date: 02 -04 -2002 ® 14 :12:57 Filename: SCEJERTZ Rey: C/O SER 1992 PAGE 143 City of Schertz, Texas Utility System Revenue 6 Refunding Bonds, Series 2001 Original Par Amount: $5,550,000 Debt- ServiceaSchedule - Date_ _- _Principal _Coupon - Interest Period Total Fiscal Total ______ _ ______ ______________ __ _________ __ PAGE 144 3/ l/ 2 123,131.25 123,131.25 9/ 1/ 2 275,000.00 3.400000 123,131.25 398,131.25 521,262.50 3/ 1/ 3 118,456.25 118,456.25 9/ 1/ 3 285,000.00 3.550000 118,456.25 403,456.25 521,912.50 3/ 1/ 4 113,397.50 113,397.50 9/ 1/ 4 3/ 1/ 5 355,000.00 3.700000 113,397.50 106,645.00 478,397.50 106,645.00 591,795.00 9/ 1/ 5 380,000.00 3.850000 106,645.00 486,645.00 593,290.00 3/ 1/ 6 99,330.00 99,330.00 9/ 1/ 6 290,000.00 3.900000 99,330.00 369,330.00 488,660.00 3/ 1/ 7 93,675.00 93,675.00 91 1/ 7 295,000.00 4.000000 93,675.00 388,675.00 482,350.00 3/ 1/ 8 87,775.00 87,775.00 9/ 1/ 8 295,000.00 4.125000 87,775.00 382,775.00 470,550.00 3/ 1/ 9 81,690.63 81,690.63 9/ 1/ 9 305,000.00 5.000000 81,690.63 386,690.63 468,381.25 3/ 1/10 74,065.63 74,065.63 9/ 1/10 220,000.00 4.300000 74,065.63 294,065.63 368,131.25 3/ 1 /11 69,335.63 69,335.63 91 1/11 230,000.00 4.400000 69,335.63 299,335.63 368,671.25 3/ 1/12 64,275.63 64,275.63 91 1/12 240,000.00 4.550000 64,275.63 304,275.63 368,551.25 3/ 1/13 58,615.63 58,815.63 9/ 1/13 250,000.00 4.650000 58,815.63 308,815.63 367,631.25 3/ 1/14 53,003.13 53,003.13 �I 9/ 1/14 265,000.00 4.750000 53,003.13 318,003.13 371,006.25 3/ 1/15 46,709.38 46,709.38 9/ 1/15 280,000.00 4.850000 46,709.38 326,709.38 373,418.75 3/ 1/16 9/ 1/16 290,000.00 5.000000 39,919.38 39,919.38 39,919.38 329,919.38 369,830.75 3/ 1/17 32,669.38 32,669.38 9/ 1/17 295,000.00 5.000000 32,669.38 327,669.38 360,338.75 3/ 1/18 25,294.38 25,294.38 9/ 1/18 230,000.00 5.000000 25,294.38 255,294.38 280,588.75 3/ 1/19 19,544.38 19,544.38 9/ 1/19 240,000.00 5.100000 19,544.jS 259,544.38 279,088.75 3/ 1/20 13,424.38 13,424.38 91 1120 255,000.00 5.125000 13,424.38 268,424.38 281,848.75 3/ 1/21 6,890.00 6,890.00 9/ 1/21 265,000.00 5.200000 6,890.00 271,890.00 278,780.00 5,550,000.00 ------------ ______________ 2,656,095.00 8,206,095.00 ACCRUED 5,550,000.00 2,656,095.00 8,206,095.00 _ Dated 9/ 1/ 1 with Delivery of 9/ 1/ 1 Bond Years 55,915.000 Average Coupon 4.750237 Average Life 10.074775 N I C t 4.750237 t Using 100.0000000 T I C t 4.706071 4 From Dated Date Arbitrage Yield 4.706071 t Micro -Muni Debt Date: 02 -04 -2002 i 14:25:00 Filename: SCHERTZ Rey: UTIL SYS REV 01 PAGE 144 LEJ �I I I I I I I I I C I ' (*) Note: The SSLGC Bonds, Series 2001 Bond Payments, shown above, are Net Annual Payments after taking into account Capitalized Interest. PAGE 145 The Schertz/Seguln Local Government Corporation Fiscal Year Contract Revenue Bonds Schertz Debt Ending 9130 Series 1999 Series 2001 ** Total Payment 2002 $749,169 $0 $749,169 $374,585 2003 $748,548 $2,128,614 $2,877,161 $1,438,581 2004 $752,391 $2,344,544 $3,096,935 $1,548,468 2005 $750,579 $2,346,018 $3,096,596 $1,548,298 2006 $753,263 $2,341,920 $3,095,183 $1,547,592 2007 $755,323 $2,342,318 $3,097,640 $1,548,820 2008 $756,613 $2,342,065 $3,098,678 $1,549,339 2009 $762,007 $2,336,249 $3,098,256 $1,549,128 2010 $761,504 $2,334,818 $3,096,321 $1,548,161 2011 $765,104 $2,332,681 $3,097,785 $1,548,893 2012 $767,460 $2,329,926 $3,097,386 $1,548,693 2013 $768,468 $2,331,348 $3,099,816 $1,549,908 2014 $773,096 $2,322,010 $3,095,106 $1,547,553 2015 $776,085 $2,321,925 $3,098,010 $1,549,005 2016 $777,291 $2,320,625 $3,097,916 $1,548,958 2017 $781,643 $2,313,375 $3,095,018 $1,547,509 2018 $779,218 $2,320,250 $3,099,468 $1,549,734 2019 $779,855 $2,315,881 $3,095,736 $1,547,868 2020 $783,091 $2,315,381 $3,098,473 $1,549,236 2021 $784,015 $2,308,453 $3,092,468 $1,546,234 2022 $782,733 $2,309,938 $3,092,670 $1,546,335 2023 $783,750 $2,310,078 $3,093,828 $1,546,914 2024 $782,050 $2,308,875 $3,090,925 $1,545,463 2025 $782,800 $2,311,194 $3,093,994 $1,546,997 2026 $3,095,266 $3,095,266 $1,547,633 2027 $3,094,881 $3,094,881 $1,547,441 2028 $3,095,331 $3,095,331 $1,547,666 2029 $3,096,347 $3,096,347 $1,548,173 2030 $3,092,794 $3,092,794 $1,546,397 2031 $3,105,705 $3,105,705 $1,552,853 2032 $3,109,765 $3,109,765 $1,554,883 2033 $3,108,625 $3,108,625 $1,554,313 2034 $3,107,155 $3,107,155 $1,553,578 2035 $3,109,965 $3,109,965 $1,554,983 2036 $3,096,475 $3,096,475 $1,548,238 2037 $3,096,394 $3,096,394 $1,548,197 2038 $3,099,488 $3,099,488 $1,549,744 2039 $3,100,363 $3,100,363 $1,550,181 2040 $3,098,756 $3,098,756 $1,549,378 2041 $3,099,275 $3,099,275 $1,549,638 Total $18,456,054 $102,895,068 $121,351,1221 $60,675,561 ' (*) Note: The SSLGC Bonds, Series 2001 Bond Payments, shown above, are Net Annual Payments after taking into account Capitalized Interest. PAGE 145 1400 SCHERTZ PARKWAY DEWEY P. CASHWELI, JR. P.O. DRAWER I CITY MANAGER SCHERTZ, TEXAS 78154-0890 AC (210) 658 -3510 FAX (210) 659 -3204 Email: dncashwellir(a—ci.schertr..tcus. April 26, 2002 To: The Honorable Hal Baldwin, Mayor and Members of City Council From: Dewey P. Cashwell Jr., City Manager 0 Subject: FY2001 -02 Mid -Year Budget Amendments Several things are worthy of note at this point in our fiscal year with regard to the changes found necessary in adjustments to the budget. First, its important to note that the Tax Rate finally approved by Council going into the new budget was somewhat lower than originally forecast, at .3825 versus the originally recommended .3855. Second, although a worthy goal we were not able to do without a mid -year budget adjustment. Old habits die hard, and there were some compelling circumstances that prompted significant revision of the budget, most significant of which was the annexation of the Northcliffe and Scenic Hills areas, the concomitant dissolution of the two Municipal Utility Districts in that area and the revenues and expenditures associated with these accomplishments. Staff and Council were already anticipating the need to add additional personnel in several areas to meet the challenge of growth and related activity in the existing Schertz community. It quickly became apparent that these additional personnel would be needed even more immediately in order to respond to a city that had just taken in some 2,500 new residents in these new areas. Thus, the majority of mid -year adjustments were focused on funding eleven new positions, which included three new personnel in both the police and fire services, three new public works personnel, one new code enforcement inspector and one information technology position. Most of the funding for these positions was gained from additional anticipated revenues and savings from the existing budget, with only about 201/6 coming from reserves. It is anticipated that ultimately additional revenues from the annexed areas will cover the costs for these personnel in the near future. The other big change in the mid -year was Council's decision to acquire land for public purposes. In order to provide a site for future public facilities, such as a new community center, a new swimming pool, ball fields and other possible amenities a 73.35 -acre tract of land just off Schertz Parkway was identified. In addition, a small parcel of land was found to be needed in order for the City to fully extend Wiederstein Road beyond the current extension being built by private developers and provide a connection to State Route 3009. Dollars were allocated from new revenues and reserves, as well as other internal budget adjustments were used to accomplish these purposes. It can rightly be said that the mid -year adjustments recommended by staff and approved by Council constitute the City leaderships willingness to meet the challenges of a growing community with investments in personnel and property that will certainly pay dividends to the residents of Schertz for a longtime to come. City of Schertz - Mid -Year Budget Adjustment Worksheet REVENUE BUDGET AMENDMENTS - SELECTED Fund 01 (General Fund) - All Denartments ACCOUNT NUMBER ADOPTED BUDGET AMENDED DESCRIPTION BUDGET AMENDMENT BUDGET 420.22 Re- Inspection Fees 55,000 420.23 Permit - Animal 50 410.14 Franchise - Entex 10,400 410.21 Other telecom 7,500 420.16 Building Permits 260,000 420.18 Electrical Permits 46,500 420.22 Re- Inspection Fees 55,000 420.23 Permit - Animal 50 420.24 Plumbing Permits 36,500 420.25 Mechanical Permits 13,500 420.28 Platting 12,500 420.30 Plan Check Fees 130,000 420.33 Site Plan 1,500 430.12 Animal Adoption 2,500 430.18 Bldg. Rental 5,750 430.26 Pet Impoundment 2,000 440.20 M/C Child Support 1,200 440.24 Teen Court - 440.29 M/C Cr.Card /Chk.Fee 1,000 440.31 M/C Time Pay 1,000 440.32 DPS - Local 3,000 461.10 Misc. Income * 15,000 462.24 Donations - Animal 1,000 490.90 Transfer In /Out - * 20K in Alarm Permits 15,740 10,000 287,000 50,900 67,000 500 39,700 15,250 13,725 142,375 2,875 4,025 6,000 7,000 6,500 220 1,200 1,200 3,200 40,000 500 835,000 1,549,910 Wain Rev. Adj. 4/22/02 PAGE 146 a it O -F� Q W v WD � b w F4 CC b O 1 W S.i O U w O b w W W A � zA W H �W W V A A � W W a� W z n�- U r,qT r ti O It O N O (D M LO r O tt C) M O r CD LO Nt LO LO O (D O O m O It N O O N O r N (D LO (D r M M O N N O O O I,- m m D O O M O M to Lo r 1` N 00 N Ln "Zi't (n h ti Cl) Or- OD CV) NOn000rLO00(01" qT LoO N r r r ti 00 r M r r N r r M 00 N r O O N Ln r� O Nr L,) ONr D M r,qt O N ti (p r O N !� O r C*O Cr f` 14 � r r 00't r r N r� N M LO I,- cf M (D r O N U') CO rl'- ,* W� Ih M h LO 'T m 0 'ct 00 1l- 1� O N M 1l_ N m O Ln O LO M N N co M O In O L[)Mao N V O I-- M O U') V O 0� M O M O( O ti _ r o d d O (O w0�tIt0OMLOOD(D1�vLO(O r r r r (D 00 r M r r N �- r U y O c 0) c w m cu c i 'C N Q O� _ O y N O U p N a y coo c0i C.) c <a N O 0 c N N cG C a) N O N =p _E 07 c6 C .-. 0 E �, C .US) C. O D N i. E �, i L6 N ati � 7 O L6 O L CO +y7 Co 7 C - .Q C 0) r h r N M 'd• Or� M M O r N M �t m 00 h r r LO U) LO M LLB M M U') (D O (O (D (D (D w I- V- O N N d\' M Cl co cl O ,qt LO m � r LA O r O_ 0 U O E U >, L Q N >O ti d' C n a a m c O O O O O rn olrnll 0) N O 00 d rc O_ 0 U O E U >, L Q N >O ti d' C n a a Page 1 of 2 City of Schertz - Mid -Year Budget Adjustment Worksheet BUDGET AMENDMENTS - SUPPORT COSTS Fund 01 (General Fund) - All Departments ACCOUNT NUMBER ADOPTED BUDGET AMENDED DESCRIPTION BUDGET AMENDMENT BUDGET 01-56 Police 01-57 Fire 01 -17 Hum. Res. 01 -49 Out. Asst. 01-50 City. Council 01-55 Legal 01-56 Police 01-57 Fire 01-57 Fire 01-58 Inspections 01-58 . Inspections 01-58 Inspections 01-58 Inspections 01-58 Inspections 70,000 (35,000) 35,000 5,000 3,540 8,540 3,500 (3,500) - 125,000 125,000 250,000 438 - Other Equip. 60,000 60,000 19,000 (7,000) 12,000 33,900 (1,400) 32,500 1,000 75 1,075 2,000 500 2,500 250 75 325 2,660 250 2,910 1,825 300 2,125 01-67 Non -Dept. 262 - Contingency 15,000 (11,000) 4,000 01-50 City Council 217 - Audit services 6,600 6,600 01 -57 Fire 438 - Other Equip. - 2,400 2,400 01-61 Bldg. Maint 438 - Other Equip. 9,700 2,000 11,700 01-67 Non -Dept 420 - Motor Vehicle 80,000 (80,000) - 01-57 Fire 420 - Motor Vehicle 16,700 16,700 01-58 Inspections 420 - Motor Vehicle 16,700 16,700 01-61 Bldg. Maint. 420 - Motor Vehicle 16,700 16,700 PAGE 148 Wain misc. bud-adj. Updated: 4/22/02 Page 2 of 2 City of Schertz - Mid -Year Budget Adjustment Worksheet BUDGET AMENDMENTS - SUPPORT COSTS Fund 01 (General Fund) -All Departments ACCOUNT NUMBER ADOPTED BUDGET AMENDED DESCRIPTION BUDGET AMENDMENT BUDGET 01-67 Non -Dept. 423 - Comp. /Peri. 50,000 (50,000) - 01-54 P. & Z. 423 - Comp. /Peri. 5,000 5,000 01-58 Inspections 423 - Comp. /Peri. 3,000 3,000 01-60 Parks 423 - Comp. /Peri. 6,000 6,000 01-64 City Sec. 423 - Comp. /Peri. 3,000 3,000 01-68 Finance 423 - Comp./Pen. 3,500 3,500 01-60 Parks Land Purchase - Pro -rated 650,000 650,000 418,835 733,440 1,152,275 PAGE .149 Wain misc. bud.adj. Updated: 4/22/02 N O N N L (1 U Z a) O o r-I U m w C � R O w 7 V% LL c c 0 L c N N O O O O O M M LO N O O O O O O V N Cfl O LO LO O O O y� O N (D V ti � � N O� CO M co co Cfl r .._. QO N i.r O O N 5 ✓✓O N � ' M .� O O O O O O rn 4) Q M O C) O Lfi ' O C5 ' C0 dN' N N F, y � N U w A o CL O c 0 a) 'C U E L n L a3 o °o °o °O CD a O o O O o o O o a) a O U co y cd N LO N LO LO f— ti N c a3 >, a) U ai u �� 't N M r = J c Lo L V a W > A a� > o Q a) Q o oQ U d �UZ 7 O a) a) �� cc 3 o L 0 L N °�' U CO U) a m 0 >1 n CL a) C) c H c H U U >1 c C c a' CL zw 0 o is A Q co a) U v w co > L ¢ �n N O N N L (1 U Z a) O o r-I U m w C � R O w 7 V% LL c c 0 L c City of Schertz - Mid -Year Budget Adjustment Worksheet Schertz Parkway - Allocation of CO Bond Proceeds 7 *way Bond Proceeds - Balance 3/3110; Investment Income during Construction Less: Construction Contract Signals - 2 Intersections Landscaping Sidewalk ROW - Silber Property Allocation ROW- Others (per Listing) 3,700,000 200,000 200,000 88,000 150,000 29,000 4,427,888 39,112 4,467,000 Available for Project Enhancement & Contingencies 100,000 City of Schertz - Mid -Year Budget Adjustment Worksheet Silber Land Purchase Allocation Costs, Attorney General Fund Balance 650,000 Allocation to Schertz Parkway Project 150,000 Water & Sewer Fund Balance - Re- payable Loan 96,250 City of Schertz - Mid -Year Budget Adjustment Worksheet Weiderstein Road Expansion Funding Estimated Project Cost - Over Two Budget Years 350,000 Repayable Loan from Water & Sewer Fund Balance (350,000) VJain Sch.Pkwy & Land Acq. PAGE 151 Reformated: 4/22/02 W H A � z A pq O 0 ' 00 O 0 r r 0 r O 0 O r N O N N M O O ' ti O O r O O ' LL) O O O ;-o O 0 m r x (O 00 0 0 O O 1 O ' O Ili r M I-- M OM N � N (0 066 r LO CO M 0 r� H z W ;6o H zkf) O W A A (Y+EQgWH Qi w LO M r r 0 N Ln M r W �y� � r � W W z O a w U A U O 0 ' 00 O 0 r r 0 r O 0 O r N O N N M O O ' ti O O r O O ' LL) O O O O 0 ' O O 0 m r x (O 00 0 0 O O 1 O ' (4 r Ili r M I-- M OM N M N N (0 066 r LO CO M 0 r� M N p 0 0 O O L() CO (4 r LO M r r 0 N Ln M r r r r O d- M 0 r O t i N OM0 i i i � (0 O i N't (n O M O O MrL-0MW (D M � ' t`t` M OOrOL-- O Cl 0 0 O 00 0 O O N't (n O M O O MrL-0MW ' 0Lr7NNOO ' t`t` M O 00 (3) 19t d' 0 O r L() 0') r LO M 0 r 0 I� Ln N N r r O O Cl 0 0 0) 0 0 O O O O O r 0 0 ' LL)O ' 0Lr7NNOO M O 00 (3) 19t d' 0 O r L() 0') r LO M 0 r N 0 W W Z w m O tea' C0 LL <F—<< CL fnww��J JQ CL U) ,f _Z U' Lj < 0 o w w w W Z Q LY WF-LL- Z�w�ZLwi CO Jw��U)mW� -9 ww 0<<< oz ¢Qww<wLL wC7� > w»>9 �(1)U)w w 3 :w> � wwE ? I(L 0 ooh - NrtM0 N(OI�-N(OL� V O NOI,- rNM0 N M (+M ',� d' V' V Ln Ln LL) r r r Ln r N N N 0 0 0 0 0 0 0 0 0 0 0 (0 0 0 0 r r r p M M M M M CM M C) M M (O N L� Co M Co 00 00 O It � ` t It d' V' V' d' l4t V �t V 'ct d 'ct qT V It v M N O _O L� d' M LLj O N 0 M 4 LO 0 O w O N N Q.' N C > Page 1 of 2 WATER & SEWER DEPARTMENT (Public Works) EXPENSE BUDGET AMENDMENTS Fund 02 - Depart 75 ACCOUNT NUMBER ADOPTED BUDGET AMENDED DESCRIPTION BUDGET AMENDMENT BUDGET 010 SALARY 560,590 29,622 590,212 012 OVERTIME 12,000 - 12,000 014 FICA 43,882 2,177 46,059 016 WORKMAN COMP 11,216 749 11,965 017 INSURE LTD 1,433 71 1,504 018 GR. INSURE 57,035 3,720 60,755 019 CERTIFICATION 1,800 1,800 020 RET. RESER 42,852 2,126 44,978 024 LONGEVITY 22,644 - 22,644 110 OFF SUP 6,200 - 6,200 112 POSTAGE 6,500 - 6,500 114 CHEM. /MED. 7,300 - 7,300 118 VEH FUEL 14,400 - 14,400 122 ST. MATERIAL 2,000 - 2,000 126 PLUMB. SUPPLIES 51,860 51,860 128 OPER SUP 9,904 - 9,904 130 MINOR EQUIPMENT 1,000 1,000 204 PAY /CONTRACTOR 1,331,000 53,451 1,384,451 209 CCMA -EXP. 1,280,765 1,280,765 209.1 GBRA- WATER TR. 106,200 106,200 211 ENGR. SERVE. 24,500 24,500 213 COMPUTER FEES 38,000 38,000 214 MED. SERVES 1,275 1,275 215 LEGAL SERVE. 22,000 20,000 42,000 216 CONSUL/PROF. 24,564 - 24,564 217 AUDIT SERVE. 7,000 7,000 218 ADVERTISING 1,740 - 1,740 221 PRT & BIND 2,750 2,750 222 COPY SERVICE 945 - 945 224 CITY INSURE 14,700 - 14,700 228 ELEC. SERVE 139,000 - 139,000 230 TELE SERVICE 12,769 - 12,769 232 WATER SERVE 1,400 - 1,400 VJain Rev.Exp. 4/22/02 PAGE 153 Page 2 of 2 WATER & SEWER DEPARTMENT (Public Works) EXPENSE BUDGET AMENDMENTS Fund 02 - Depart 75 ACCOUNT NUMBER ADOPTED BUDGET AMENDED DESCRIPTION BUDGET AMENDMENT BUDGET 236 UNIFORM /LAUN 7,555 - 7,555 238 COMP MAINT 10,000 10,000 240 OTHER MAINT 4,500 4,500 242 RENTAL BUILDING 1,800 1,800 244 RENTAL EQUIP 1,500 - 1,500 250 ANNUAL AWARDS 450 450 252 MEMBERSHIPS 3,021 - 3,021 253 SUBSCRIPTIONS 490 - 490 254 TRG./TRAVEL 5,656 - 5,656 255 PROF. CERT. 1,500 1,500 256 FUND CHARGES 553,729 553,729 258 DEBT SERVICE 1,132,348 1,132,348 259 WATER PURCHASE 300,000 300,000 260 LEASE /PURC 3,970 3,970 261 LO -FLOW REBATE 3,000 3,000 262 CONTINGENCY 85,570 (78,465) 7,105 268 RECORD MGMT. 2,000 2,000 269 COMPUTER CONS. 6,000 6,000 12,000 309 SOFTWARE CHG., - - 310 BLDG. MAINT 4,250 - 4,250 312 MINOR EQUIP MAINT 2,115 2,115 313 CAR ALLOWANCE 3,900 - 3,900 316 W/S MAINT 16,300 14,000 30,300 320 MINOR MAINT 2,400 - 2,400 330 ST MAINT 3,500 3,500 420 MOTOR VEHICLE 18,500 - 18,500 422 OFF EQUIP 8,400 - 8,400 423 COMP /PERIPH 2,500 100,000 102,500 426 COMM EQUIP 57,000 57,000 428 PUMP & STORAGE 332,000 332,000 510 DEPRECIATION EXP. 425,000 425,000 * 1 OF 3 - hardware /software Acq. 7,013,629 259,651 6,753,978 VJain Rev.Exp. 4/22/02 PAGE 154 N OOi O L O N tt O N N N O O Ln V O M (co Cl) v N (+6 O Q N NM�LO()��CN 0) O O Cl) hNOaOCO(flO d' O 3.y N O �N�MN mti oONNM a0 �r C �- C N E V O N C4 h a) N NY It > N N N p y .Q O M ( �- CL (6 ON M LO N i ' M 7 p h H v IL z F if U W�j 04 o w a ' LU �C)40 ° o a `oNN a Q) N C) N L a) a) N N Q W a) C , Q C _ 1 1 1 - p pq Q E N C C p Y Y N z ca W ' U a) w N C a) O LO J N U p >, p 10 a) N r- W � o fl W � d o U m � 6� ca m � q 0 a) 0(a ci M ( � 0 r- a D iY+ W w a) c ate) p °? } LL ca m ca z U ++ U U [� a) N m U U pp a J O O p LL LU O U. U (U C ? ca a) Q Q J N w 7 a a) a) co (6 0 "p a .Q J Ca x (a m' n m m m L L L L L L L L (D O O W m a) a) a) a) a) a) a) m a a) W 33333333 m m 2 j Boa Q U) CO rj) vi Cn CO CD cn o 06 C6 C6 06 0 06 0 06 ca L L L L L L L L U Q a) a) a) a) N a) a) a) . C Q C r-�-- .�. .-. .-.. (6 a) (a ca N N (6 a) w Q a Schertz Economic Development Corporation Budget - Fiscal Year 200112002 Revenues: 400.22 Sales Tax 470.22 Interest/investment Income 490.90 TRANSFER IN /OUT Expenditures: 258 Debt Service 258.1 Fire Engine Payment 20.010-423 Operating Cost PIO + ED 216 Consultant/ Prof. Serv. 217 Audit Services 500.01 Bank Charges 110 Office Supplies $ 725,000 $ 22,250 $100,000 Total $ 847,250 $ 388,342 $163,875 $189,330 $100,000 $ 700 $ 323 $ 110 Total $ 842,680 II-una balance Haaea y L+,Z)Iu Wain SED.01 -02 Revised Reprinted: 4/22/02 PAGE 156 City of Schertz - Mid -Year Budget Adjustment Worksheet CAPITAL BUDGET AMENDMENTS Fund 30 (General Fund Balance) - All Departments ACCOUNT NUMBER ADOPTED BUDGET AMENDED DESCRIPTION BUDGET AMENDMENT BUDGET 11-423 Comp /Peri 11,100 (11,100) - 50-423 Comp /Peri 20,800 (20,800) - 52 -420 Mt. Veh. 22,000 (22,000) - 53-423 Comp /Peri 6,600 (6,600) - 54-423 Comp /Peri 5,000 (5,000) - 56-420 Mt. Veh. 88,000 (88,000) - 56-423 Comp /Peri 40,400 (40,400) - 56-438 Otr. Equip. 12,000 (12,000) - 57-420 Mt. Veh. 84,000 (84,000) - 58-420 Mt. Veh. 18,000 (18,000) - 58-423 Comp /Peri 3,000 (3,000) - 60-423 Comp /Peri 8,000 (8,000) - 61-420 Mt. Veh. 18,500 (18,500) - 64-423 Comp /Peri 3,800 (3,800) - 68-423 Comp /Peri 3,800 (3,800) - Total 345,000 (345,000) - Wain cap.bud 4/22/02 PAGE 157 0 0 N FA a w a 4', .2 4J a� V Cd Xca v4J aA wA a cd 4J �a wA 4J U 4.+ ba c� M a wa E ca co M 0 o �4 XUO al a� UU A w0 �H v N � Q U M •� 4W Q 4) OTO o �v Cd a W a a� V WO CIS Cd UCd W a�i O 4J .v U U U .2 4J a� V Cd Xca v4J aA wA a cd 4J �a wA 4J U 4.+ ba c� M a wa E ca co M 0 o �4 XUO al a� UU A w0 �H v N � Q U M •� 4W Q 4) OTO o �v Cd a W a a� V WO Cd UCd U O 4J 41 U U .2 4J a� V Cd Xca v4J aA wA a cd 4J �a wA 4J U 4.+ ba c� M a wa E ca co M 0 o �4 XUO al a� UU A w0 �H v N � Q U M •� 4W Q 4) OTO o �v Cd a W a a� A U O .2 4J a� V Cd Xca v4J aA wA a cd 4J �a wA 4J U 4.+ ba c� M a wa E ca co M 0 o �4 XUO al a� UU A w0 �H v N � Q U M •� 4W Q 4) OTO o �v Cd a W a As of 1 April, 2001 FY 2001 -2002 POSITION AUTHORIZATION POSITION TITLE SERVICE GRADE AUTH MANAGEMENT (51) City Manager Council discretion 1 Director, Mgmt Services 37 1 Customer Care 28 1 Executive Services 24 1 INFORMATION TECHNOLOGY (11) Information Technology Coordinator 33 1 Asst Information Technology Coordinator 30 1 PUBLIC INFORMATION (19) Public Information Officer 30 1 FINANCE (68) Finance Director 36 1 Senior Accountant 25 1 Payroll Clerk 13 1 Finance Clerk 10 1 BUSINESS OFFICE (53) Utility Billing Operator 15 1 Collections Clerk II 12 1 Solid Waste Coordinator 12 1 Utility Billing Rte Mgmt Billing Clerk 12 1 Collections Clerk I 11 1 Collections Clerk 10 1 Receptionist 10 1 Utility Billing Clerk 10 1 Director ECONOMIC DEVELOPMENT (66) PAGE 159 36 1 FY 2001 -2002 POSITION AUTHORIZATION (continued) POSITION TITLE SERVICE GRADE AUTH HUMAN RESOURCES (16) Human Resources Administrator 17 1 CITY SECRETARY (64) City Secretary Council Discretion 1 Deputy City Secretary 24 1 PLANNING (54) Assistant City Manager 40 1 Planner 28 1 Administrative Assistant 15 1 MUNICIPAL COURT (52) Municipal Court Judge /Adstr Council Discretion 1 Court Clerk 15 1 Deputy Court Clerk 12 2 Warrant Officer /Baliff 20 1 FACILITY MAINTENANCE (61) Facility Maintenance Supervisor 25 1 Custodian II 13 2 Custodian I 10 2 INSPECTION DEPARTMENT (58) Building Official 28 1 Inspector 21 1 Asst Inspector 15 1 Code Enforcement Officer 15 1 Secretary 12 1 Inspections Clerk 10 1 LEISURE SERVICES /PARK DEPARTMENT (60) Director 33 1 Park Foreman 12 1 Park Worker I 10 2 PACE 160 FY 2001 -2002 POSITION AUTHORIZATION (continued) POSITION TITLE SERVICE GRADE AUTH ANIMAL SHELTER MANAGEMENT (62) Supervisor 18 1 Shelter Operator 10 2 POLICE DEPARTMENT (56) Chief 36 1 Lieutenant 29 2 Sergeant 25 7 Corporal 23 3 Patrolmen 20 20 Office Manager 15 1 Secretary 14 1 Dispatcher Supervisor 23 1 Dispatcher 13 9 Crossing Guards (P /T) N/A 3 Animal Control Supervisor 19 1 Animal Control Officer 14 2 FIRE DEPARTMENT (57) Chief 36 1 Fire Marshall 28 1 Captain 27 3 Lieutenant 24 3 Training Officer 20 1 Inspector 21 1 Firefighter 19 14 EMS DEPARTMENT (80) (Please see the note at the end of the Pay Tables) Administrator 33 1 Asst. Administrator 28 1 Captain 24 4 EMT Attendant 19 14 Billing Clerk 10 1 P/T EMT Attendant Depending on Cert 13 PAGE 161 FY 2001 -2002 POSITION AUTHORIZATION (continued) POSITION TITLE SERVICE GRADE AUTH LIBRARY (65) Librarian 33 1 Library Assistant 15 1 Clerk 10 3 Clerk - P.T. 10 3 Childrens Reading — P.T. 18 1 PUBLIC WORKS DEPARTMENT (75) Director 36 1 Asst. Director 33 1 Administrative Assistant 15 1 PW Inspector 21 1 Records and Purchasing 12 1 PW Clerk/ Dispatcher 10 1 POOL DEPARTMENT (63) Pool Manager - P.T. 8 1 Lifeguards - P.T. 7 14 STREET DEPARTMENT (59) Supervisor 30 1 Foreman i5 1 Street Worker II 12 2 Street Sweeper Operator 12 1 Street Worker I 10 4 WATER /WASTEWATER DEPARTMENT (75) Supervisor 30 1 Foreman 15 1 Serviceman II i2 3 Serviceman I 10 6 Meter Tech II 13 1 Meter Tech I 11 2 PAGE 162 w J w U CO) F- 00 w 0 N 0 0 N r O O N N w U U LL O a T M 0 7 N O M LO , LO O N M V N r- O M a0 Cl) M W M O W r, O � N d' 00 U) CO U) (O n V LO n M V M N N N M Cl) N It 6A 6A 64 64 fA 64 fA 69 64 O O O Lo L(7 O N f` O O 00 V O r N O 0A aT N N N N 64 6A 6A LO LO O N N O r r (U N NtM � O . M O 00 O O 1 r 6446964 O O O rn cci OD M 64 0 0 O rl- co M rD ff3 LO ti (V M LO O 0) L6 O r r ua u� O O Cl) O to co 0 00 N O LA Q) �O W M ISM 00 r r ci (O N N 64 6A (4 6A O O O a) co M r l!3 N 0 LL _!n �OOOOU X00 �U(7000wpO C) (N (n ro QQ drn rn 0) 0) o a) rnrnrnrno � » 0 ,NLL00 G .0 F N O M O LO M (O LO O N O co 0w0 O N m N Cl) h 0(o CO h, V r V CO LO V (O N N r� Cl) (n u) M O V I N 64 607 ff) EiT (f3 fH 6A 64 69 O O O O N N N O N N O O c- N r Cl) r , O N V co � rn m N C) V M to h r- 6 M W li O M «) co 6A O !fj M o O tc) M O cr (D 64 61). 69 O 64 64 EA LO 00 L r` O V co V r` Cl) ti m V ti M I�t N O M V CO r` 6A h 69 h 6A N O N V r- .- N M It O 6A 69 EA ui O T U (; Q � U 0 N v . U 3 0' 3 c0 W Vl LL, m 0 0 0 o o m 2 m o a) ONM,O «. o N 300) 000) =(nZOrnrnrnom r r , N , 0 N O r V 'O a) m C CL Mw 0 a a) v � a) w U � f0 a C O N O N Cl) V � M M N 6A !fj o rl- tc) o O O N (n O M N LO 00 r` (n co (O Cl) ti (D M ti I�t N N 6A 69 69 6A O T U (; Q � U 0 N v . U 3 0' 3 c0 W Vl LL, m 0 0 0 o o m 2 m o a) ONM,O «. o N 300) 000) =(nZOrnrnrnom r r , N , 0 N O r V 'O a) m C CL Mw 0 a a) v � a) w U � f0 a C GAUDCO MUD 41 Refunding Bonds, Series 1999 fD=6t=S3rvice- Sch9dnle y3 Date __Principal_ Coupon Interest - Period Total Fiscal Total NN__ ______________ ______ ______________ 3/ 1/ 2 5,052.50 5,052.50 9/ l/ 2 215,000.00 4.700000 5,052.50 220,052.50 225,105.00 ------------- ---- - ---- -- - --------- ---- 215,000.00 10,105.00 225,105.00 ACCRUED 215,000.00 10,105.00 225,105.00 _ .............. .............. ............�. Dated 91 1/ 1 with Delivery of 9/ 1/ 1 Bond Years 215.000 Average Coupon 4.700000 Average Life 1.000000 N I C t 4.700000 t Using 100.0000000 T I C t 4.700000 t From Dated Date Arbitrage Yield 4.700000 t Micro -Muni Debt Date: 02 -04 -2002 ® 15:33:13 Filename: GUADCOI Key: REF99 PAGE .164 GAODCO MUD #2 Refunding Bonds, Series 1999 Original Issue Amount: $650,000 Debt' Service' Schedule Date ________ ______________ Principal Coupon Interest Period Total Fiscal Total 3/ 1/ 2 105,000.00 __________ ______________ 5.250000 11,943.75 ______________ 116,943.75 ______________ 9/ 1/ 2 9,1B7.50 9,187.50 126,131.25 3/ 1/ 3 110,000.00 5.250000 9,187.50 119,187.50 9/ 1/ 3 6,300.00 6,300.00 125,487.50 3/ 1/ 4 115,000.00 5.250000 6,300.00 121,300.00 9/ 1/ 4 3,281.25 3,281.25 124,581.25 3/ 1/ 5 125,000.00 5.250000 3,281.25 128,281.25 9/ 1/ 5 128,281.25 455,000.00 49,401.25 504,481.25 ACCRUED --- 455,000.00 - - -s -- -------- 49,481.25 - - - - -- 504,481.25 -- --- --- - - - - -- Dated 9/ 1/ 1 with Delivery of 9/ 1/ 1 Bond Years 942.500 Average Coupon 5.250000 Average Life 2.071429 N I C k 5.250000 t Using 100.0000000 T I C f 5.250000 t From Dated Date Arbitrage Yield 5.250000 k Micro -Muni Debt Date: 02 -04 -2002 Y 15:33:27 Filename: CUADCO2 Rey: REF99 PAGE 165 City of Schertz, Texas Tax Notes, Series 2001 Sales Tax Supported, Fire Truck and Equipment Debt Service Schedule Date Principal Coupon Interest Period Total Fiscal Total 5/ 1/ 2 __________ 150,000.00 __________ 2.900000 ______________ 12,610.00 162,610,00 ______________ 162,610.00 11/ 1/ 2 10,435.00 10,435.00 5/ 1/ 3 140,000.OD 3.150000 10,435.00 150,435.00 160,870.00 11/ 1/ 3 8,230.00 8,230.00 5/ 1/ 4 145,000.00 3.250000 8,230.00 153,230.00 161,460.00 11/ 1/ 4 5,873.75 5,873.75 5/ 1/ 5 1551000.00 3.450000 5,873.75 160,873.75 166,747.50 11/ 1/ 5 3,200.00 3,200.00 5/ 1/ 6 160,000.00 4.000000 3,200.00 163,200.00 166,400.00 ______________ 750,000.00 ______________ ______________ 68,087.50 818,087,50 ACCRUED 350.28 350.28 .............. 750,000.00 .............. 67,737.22 .... 817,737.22 ........ :. Dated li/ 1/ 1 with Delivery of 11/ 61 1 Bond Years 1,91D.000 Average Coupon 3.564791 Average Life 2.546667 N I C % 3.564791 k Using 100.0000000 T I C t 3.557952 k From Dated Date Arbitrage Yield 3.558917 i Micro -Muni Debt Date: 02 -04 -2002 ® 14:35:56 Filename: SCHERTZ Rey: NOMS01 t PAGE 166