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FY 2014-15 BudgetCity of Schertz Fiscal Year 2014 -15 Budget Cover Page This budget will raise more total property taxes than last year's budget by $1,239,434 or a 9% increase, and of that amount, $669,757 is tax revenue to be raised from new property added to the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR: Mayor Pro -Tem Daryl John Councilmember James Fowler Councilmember Matthew Duke AGAINST: Councilmember David Scagliola PRESENT and not voting: N/A ABSENT: Councilmember Cedric Edwards Property Tax Rate Comparison Total debt obligation for the City of Schertz secured by property taxes: $ 75,187,118 2014 -2015 2013 -2014 Property Tax Rate: $0.4974/100 $0.4974/100 Effective Rate: $0.4857/100 $0.4829/100 Effective Maintenance & Operations Tax Rate: $0.2940/100 $0.2892/100 Rollback Tax Rate: $0.5066/100 $0.5218/100 Debt Rate: $0.1810/100 $0.1964/100 Total debt obligation for the City of Schertz secured by property taxes: $ 75,187,118 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. • : a 0 w:%w FISCAL YEAR 2014 -15 OCTOBER 1, 2014 - SEPTEMBER 30, 2015 CITY COUNCIL MICHAEL CARPENTER Mayor JIM FOWLER Council Member, Place 1 DAVID SCAGLIOLA Council Member, Place 2 DARYL JOHN Mayor Pro -Tem Council Member, Place 3 CEDRIC EDWARDS Council Member, Place 4 MATTHEW DUKE Council Member, Place 5 F9.94MENTWOMM JOHN C. KESSEL, CITY MANAGER JOHN E. BIERSCHWALE, DEPUTY CITY MANAGER BRIAN C. JAMES, EXECUTIVE DIRECTOR ROBERT J. CANTU, CHIEF OF STAFF JUAN F. SANTOYA JR., FINANCE DIRECTOR ROBERT J. GALINDO, FINANCE ASSISTANT DIRECTOR RENE A. ZARATE, STAFF ACCOUNTANT JAMES P. WALTERS, SENIOR BUDGET ANALYST ELIZABETH WILEY, SENIOR PAYROLL SPECIALIST MARTHA CANSECO- AMESCUA, SENIOR ACCOUNTS PAYABLE SPECIALIST City of Schertz Our Vision Community. Service. Opportunity. Our Mission To ensure our community enjoys an exceptional quality of life and sustainable economic prosperity. Goals 1. Quality of Life 2. Sustainable Economic Prosperity 3. Effective Land Use 4. Regional Collaboration and Intergovernmental Cooperation City Policy Values 1. Encourage Economic Prosperity 2. Maintain Fiscally Sustainability 3. Family Friendly for All Ages 4. High Quality of Life 5. Safe Community 6. Essential Services 7. Attractive Community 8. Innovative and Proactive 9. Service Oriented 10. Friendly City September 30, 2014 TO; The Honorable r and Councilmembers FRO John C. Kessel, City Manager SUBJECT; Adopted Budget for Fiscal Year 2014-15 1400 Schanz Parkway acheft, ` ex 70154 % 19A 000 1400 chertz Parkway Schortz, Texas 78164 210.61 9a 1000 SCHIERTZ i ()PpnnTtIMITY SERVICE COMMUNITY 1400 Schartz Pafkway Schertz, Texas 70154 210,6191000 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K.. CITY OF SCHERTZ 2014 -15 BUDGET Table of Contents Budget & Tax Rate Ordinances 1 Executive Summary 10 Tax Rates & Property Valuations 20 All Funds Summary 22 General Fund Water & Sewer Summary 25 Summary 224 Revenues 30 Business Office 232 City Council 34 Water & Sewer Administration 238 City Manager 40 Capital Recovery - Water 248 Municipal Court 44 Capital Recovery — Sewer 254 311 /Customer Relations 50 Planning & Zoning 54 Drainage Legal Services 60 Summary 260 General Services 64 Revenues 267 City Secretary 70 Expenditures 268 Non - Departmental 74 Public Affairs 78 Emergency Medical Services Records Management 84 (EMS) Schertz Magazine 88 Summary 272 Engineering 94 Revenues 280 Geographic Information Systems 100 Expenditures 281 Police 104 Fire Rescue 112 Schertz Economic Development Inspections 120 Corporation Marshal Services 126 Summary 286 Streets 132 Revenues 293 Parks, Recreation, & Expenditures 294 Community Services 138 Swim Pools 144 Special Revenue Funds Event Facilities 148 Hotel /Motel Tax 298 Library 154 Park Fund 304 Animal Services 162 Tree Mitigation 310 Information Technology 168 Library Fund 314 Human Resources 174 Historical Committee 318 Finance 180 Parks & Recreation Foundation 322 Purchasing & Asset Management 186 City Information Fleet Service 192 Organizational Chart 332 Building Maintenance 198 Position Authorization Table 333 City Assistance 204 Pay Table 340 Court Restricted Funds 208 Working Capital Projects 351 Special Events Fund 210 Debt Service 352 Public, Educational, and Government (PEG) Access Glossary 378 Fund 214 Interest & Sinking Fund 218 ORDINANCE NO. 14WT -42 AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the electorate pursuant to Article X1, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the City Council prior to the beginning of the fiscal year, and in said budget proposal set forth the estimated revenues and expenditures and made the detailed classification as required by the City Charter of the City of Schertz, Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget contained in the City Charter have been in all things complied with; and WHEREAS, a Public Hearing was held by the City Council of the City of Schertz, Texas on the 19th day of August, 2014, and on the 26th day of August, 2014; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the budget should be approved and adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning October 1, 2014, and ending September 30, 2015, as modified by the City Council, be, and the same is, in all things, adopted and approved as the said City of Schertz budget for the Fiscal Year beginning the first day of October, 2014, and ending the thirtieth day of September, 2015. SECTION 2. The sums below are hereby appropriated from the respective funds for the payment of expenditures on behalf of the City government as established in the approved budget document: 2014 -2015 Budget General Fund $25,386,088 Special Events Fund $ 153,800 PEG Fund $ 209,000 Water & Sewer Fund $17,788,563 EMS Fund $ 8,151,501 Drainage Fund $ 1,094,618 Hotel Tax Fund $ 302,730 Park Fund $ 60,000 Tree Mitigation $ 116,125 Capital Recovery -Water $ 536,109 Capital Recovery -Sewer $ 1,160,497 Tax I &S Fund $ 5,636,157 Library Fund $ 30,000 Historical Committee $ 11,100 Parks & Recreation Foundation $ 297,900 SEDC $ 3,074,554 Total $64,008,742 SECTION 3. A true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, shall be fled with the City Secretary. In addition, the City Manager is hereby directed to file or cause to be filed a true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, in the office of the County Clerk of Guadalupe, Coma], and Bexar• Counties, Texas, as required by law. SECTION 4. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. K ORDINANCE NO. 14 -T -45 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO THE SCHERTZ ECONOMIC DEVELOPMENT CORPORATION FUND TO CORRECT THE APPROVED BUDGET; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 14 -T -42, the City of Schertz (the "City") adopted the budget for the City for the fiscal year 2014 -2015 (the "Budliet), which provides funding for the City's operations throughout the 2014 -2015 fiscal year; and WHEREAS, the City needs to adjust the Budget to reduce the Schertz Economic Development Corporation funding by $50,744.00 to correct a clerical error on the original Ordinance 14 -T -42; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the correction of funding for the Schertz Economic Development Corporation; and WHEREAS, the City Council of the City has determined that it is in the best interests of the City to adjust the Budget and reduce the adopted budget, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1, The City shall adjust the Bridget and shall reduce the Economic Development Corporation Budget by $50,744.00 to match the adopted FY 2014 -15 Budget to the proposed budget. 4 Section 2. The sums below show the corrected total for the FY 2014 -15 Budget as originally intended: 2014 -2015 Bud1jet General Fund $25,386,088 Special Events Fund $ 153,800 PEG Fund $ 209,000 Water & Sewer Fund $17,788,563 EMS Fund $ 8,151,501 Drainage Fund $ 1,094,618 Hotel Tax Fund $ 302,730 Park Fund $ 60,000 Tree Mitigation $ 1 16,125 Capital Recovery -Water $ 536,109 Capital Recovery -Sewer $ 1,160,497 Tax I &S Fund $ 5,636,157 Library Fund $ 30,000 Historical Committee $ 11,100 Parks & Recreation Foundation $ 297,900 SEDC $ 3,023,810 Total $63,957,998 Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8, This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. 56558621.1 - 2 - PASSED ON FIRST READING, the 141h day of October, 2014. PASSED, APPROVED and ADOPTED ON SECOND READING, the 21 st day of October, 2014. CITY OF SC TEXAS Michael Carpenter, Mayor ATTEST: W-Ada da Dennis, City Secretary (CITY SEAL) 50558021.1 - 3 - ORDINANCE NO. 14-T -43 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth the estimated necessary tax rate required to provide adequate revenues for the general use and support of the Municipal Government of the City of Schertz Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad valorem tax rate have been in all things complied with; and WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the 19 "' day of August, 2014 and a second Public Hearing was held on the 26`x' day of August 2014; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the tax rate and ad valorem tax appraisal roll should be approved and adopted; and WHEREAS, the taxes have been levied in accordance with the adopted 2014 -15 budget as required by state law; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The ad valorem tax appraisal roll and effective tax rate information as presented by the tax assessor for the tax year 2014, be and is hereby in all things approved and adopted. SECTION 2. This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate. SECTION 3. This tax rate will raise taxes for Maintenance and Operations on the average Home by approximately $46. SECTION 4, There is hereby levied and assessed and there shall be collected for the tax year 2014 for the general use and support of the Municipal Government of the City of Schertz, Texas a total ad valorem tax of Forty -Nine Seventy -Four Cents ($0.4974) on each One Hundred Dollars ($100.00) of valuation of property —real and personal — within the corporate limits of the City of Schertz, Texas, subject to taxation. The assessment ratio shall be One Hundred percent (100 %). SECTION 5. The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on $100.00 valuation for this city for tax year 2014 as follows: 1. 0.3164 for the purpose of maintenance and operation 1. 0.1810 for the payment of principal and interest on debt 2. 0.4974 total tax rate SECTION 6. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of the ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 7. This ordinance shall be in full force and effect fiom and after its passage, and it is so ordained. SECTION S. Ad valorem taxes for the year are due and payable on October 1, 2014 and shall become delinquent after January 31, 2015. A delinquent tax shall incur all penalty and interest authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain delinquent on and after July 1, 2015, incur an additional penalty of 15% of the amount of the taxes, penalty and interest due, such additional penalty to defray the cost of collection as authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION 9. Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe. PASSED AND APPROVED ON FIRST READING THIS 26th DAY OF AUGUST 2014. ATTEST: ( �'- C�)�- � Brenda Dennis, City Secretary 4ael MiR. Carpenter, Mayor PASSED AND APPROVED ON SECOND READING THIS 2nd DAY OF SEPTEMBER 2014. r� ATTEST: renda Dennis, City Secretary Executive Summary General Fund Revenue The revenue for FY 2014 -15 will increase 4.5% from the FY 2013 -14 year end estimates. Revenues from property taxes and sales taxes increase 14.5% and 4.0% respectively. Maintenance & Operations property taxes are based on a rate of $0.3164 per $100 of valuation which is an increase of 5.1 % from FY 2013 -14. The overall property tax rate will remain unchanged at $0.4974 due to a decrease of the Interest & Sinking property tax rate to $0.1810. Franchise fees will increase due to a growing customer base and a franchise fee rate increase for City Public Service (CPS) from 3% to 4.5 %. Of this increase 1 % has been committed by City Council to be used only on utility right of way improvements within the CPS service area. Permits will offset these increases as the City had an above average year on development permits with many large business renovations and new construction. Expenses The FY 2014 -15 Budget will increase 8.8% from the FY 2013 -14 year end estimates. This increase includes continuation of the merit program for employees and funds to act on the Compensation Study when it is completed. This budget puts an emphasis on replacing aging and expiring equipment by replacing six vehicles, conducting building repairs on Fire Station #2 and the Administration Building, and replacing two defibrillators and the first phase of the Self Contained Breathing Apparatuses (SCBAs) before they expire. New programs include two new Mechanic positions, an Accountant I, a Building Maintenance Worker, additional landscaping services, and new permit tracking software. These programs, along with a traffic study of FM 1518, are both necessary and forward looking in order to meet the needs of a growing community. City Council The FY 2014 -15 Budget will increase 0.5% from the FY 2013 -14 year end estimate. There will be no change in operations City Manager The FY 2014 -15 Budget will decrease by 8.5% from the FY 2013 -14 year end estimates. This decrease is from the transfer of funding for an Executive Director position to fund positions in other departments in the budget as approved in the Mid -Year Adjustment. Municipal Court The FY 2014 -15 Budget will increase 0.3% from the FY 2013 -14 year end estimates. The increase in court costs are offset by reducing funding for the vacant court clerk position to 9 months. This position will be filled if the number of court cases filed continues to increase. m 311 Customer Service The FY 2014 -15 Budget will increase 4.1 % from the FY 2013 -14 year end estimates. This increase is due to personnel related increases and the replacement of workstation equipment. Planning & Zoning The FY 2014 -15 Budget will increase 2.9% from the FY 2013 -14 year end estimates. There will be no change in operations. Legal Services There will be no change in the current level of legal services. General Services The General Services Budget for FY 2014 -15 will decrease by 2.4% from the FY 2013- 14 year end estimates. By handling more services in house, the need for outside maintenance services decreased. The door lock replacement program will be focused on the Fire Station and City Hall in FY 2014 -15. City Secretary The FY 2014 -15 Budget will increase by 4.6% from the FY 2013 -14 year end estimates. This increase is due to the annual merit and other personnel related expenses. Non - Departmental The FY 2014 -15 Budget increases 28.1 % from the FY 2013 -14 year end estimates. This increase sets the contingency account to $180,000 or about 0.8% of the overall General Fund budget and takes into account upcoming property tax reimbursements required by incentive agreements between the City and new businesses. The increase also allows the City to address additional priorities. In FY 2013 -14 the City was able to fund repairs to the Recreation Center. In FY 2014 -15 funding is appropriated to repair leaks at Fire Station #2 and the Administration building and to contract an engineer to provide an executable solution for the water runoff in the Administration Building parking lot. A priority raised by Citizens in the Community Pre - budget meetings is to design FM 1518 for increased traffic demands. A study on FM 1518 is funded which will provide a long term look at what needs to be done to accommodate this growth. Another increase is to provide funding to finish the Compensation Study and to act on the first phase of this study. Due to a growing number of employees and the age of existing workstations, a budget allowance has been included for reconfiguration of workstations for better efficiency. The increase will also provide funding for the Sweetheart program and Festival of Angels. Public Affairs The FY 2014 -15 Budget will be increased by 16.2% from the FY 2013 -14 year end estimates. This increase is due to the full year funding of the new Events specialist position. This position will be reimbursed by 50% from the Hotel /Motel Tax Fund. M Records Management The FY 2014 -15 Budget increases by 13.2% from the FY 2013 -14 year end estimates. This change is related to additional scanning and shredding planned by working in coordination with other departments to identify the applicable records. Schertz Magazine The FY 2014 -15 Budget will increase by 5.5% of the FY 2013 -14 year end estimates. This increase is due to the estimated increase in printing costs. Engineering The overall budget for the Engineering Department increases 14.0% from FY 2013 -2014 year end estimates as a result of full year funding of the new Engineer position authorized at mid -year. GIS The FY 2014 -15 Budget increases by 8.5% from the FY 2013 -14 year end estimates. This increase is due to the purchase of a laminator and a replacement printer. The laminator will be able to protect documents that are used in the field increasing effectiveness and efficiency. The current printer is aging, printing slowly and is prone to jams. The replacement printer will still be shared with neighboring departments. Police The Police Departments overall FY 2014 -15 Budget increased 5.9% when compared to the FY 2013 -14 year end estimates. There is a 3.3% increase within Personnel based on merit pay, overtime, longevity, payroll taxes, retirement, workers' compensation, and to bring the total number of crossing guards to nine. The police department's remaining budget increases are based on vehicle fuel, uniforms and body armor, training, and promotional and applicant testing service. In addition there is a need to replace 5 patrol cameras, 5 mobile computers, and the Live Scan finger print scanner. The mobile computers and the Live Scan need to be replaced since they run on Windows XP and are no longer supported my Microsoft. Fire Rescue The FY 2014 -15 Budget increases 13.7% from the FY 2013 -14 year end estimates. This increase is to replace two vehicles: the chief's vehicle and a battalion chief's vehicle. The old vehicles will be used by the new inspector, who needs a dedicated vehicle and the second will replace a broken down vehicle used by the Training Safety Officer. The rest of the increase is dedicated to replacing outdated equipment. The Self Contained Breathing Apparatuses will be replaced over a 3 year time period while 2 defibrillators will be replaced using a leasing program started through the Emergency Medical Services department. Inspections The FY 2014 -15 Budget will increase 16.6% from the FY 2013 -14 year end estimates. This increase is attributed to the full year funding of a Plans Examiner position and to replace a broken down Inspector vehicle. 12 Marshal Services The FY 2014 -15 Budget will increase 3.6% from the FY 2013 -14 year end estimates by purchasing a new laptop and tablets for field work and to develop a code enforcement program for ticket writers. Streets The FY 2014 -15 Budget will decrease by 4.9% from the FY 2013 -14 year end estimates. The decrease is due to the completion of the new lighted crosswalk in front of Clemens High School and the purchase of two vehicles in FY 2013 -14. These completed projects are partially offset by the purchase of another replacement vehicle in FY 2014 -15. Parks The FY 2014 -2015 Budget increases 19.3% over the FY 2013 -2014 estimates because of the additional landscaping /site improvements that came on line this year including the new Animal Adoption Center, Skate Park, and Veterans Memorial Plaza. The Department is also acquiring additional park acreage at Cypress Point (10 acres) within the next budget year. In addition, the department will be replacing a truck. Pools No changes in operations for the FY 2014 -15 Budget. Event Facilities The FY 2014 -15 Budget will increase 10.8% from the FY 2013 -14 year end estimates. Rental revenue decreased from FY 2012 -13 when there was an advertising emphasis on wedding advertisements. The department will reintroduce this advertising campaign as well as place more ads in local magazines and business journals. New operating equipment will also be purchased including window screens and kitchen shelves for the Community Center and lobby seating and gathering room furnishings for the Civic Center. Library The FY 2014 -15 Budget will decrease 0.2% from the FY 2013 -14 year end estimates. There are no change in operations. Animal Services The FY 2014 -15 Budget will increase 8.6% from the FY 2013 -14 year end estimates. This increase is due to the full year funding of the larger Animal Adoption Center. It also reflects the purchase of an Animal Adoption Trailer as long as the City receives at least $9,000 in donations to put toward this capital purchase. Information Technology The FY 2014 -15 Budget will increase 9.8% from FY 2013 -14 year end estimates. Along with an increase in cost of our current supported systems and programs the City will be adding planning tracking software for Development Services to track the platting and permitting process from start to finish. The Fire Department will now be able to create better reports by migrating their RMS data to a different system. This will help them find efficiencies in their everyday operations. As more of the City goes digital the costs for 13 internet and data plans will increase proportionally. In addition to software the City will also be replacing network switches for better server performance, upgrading the firewall, and purchasing video streaming software. Human Resources The FY 2013 -14 Budget will increase by 8.2% from FY 2013 -14 year end estimates. This increase is to better advertise for vacant specialized positions and to provide full year funding of the FMLA service contract. Finance The FY 2014 -15 Budget will increase 14.9% from the FY 2013 -14 year end estimates due to 10 month funding of a new Accountant position. Purchasing & Asset Management The FY 2014 -15 Budget will increase 2.4% reflects higher personnel costs. from the FY 2013 -14 Budget. This increase Fleet The FY 2014 -15 Budget increases by 27.9% from the FY 2013 -14 year end estimates. This increase reflects the addition of two Mechanic I positions; one of which will be paid by EMS and be trained to specifically work on emergency service vehicles. There is also funding for replacement vehicles when they break down. Building Maintenance The FY 2014 -15 Budget decreases 17.5% from the FY 2013 -14 year end estimates. FY 2014 -15 includes the addition of a new Worker I position and a vehicle; however this increase is offset by the one -time funding of the security and audio /visual upgrades to the Council Chambers in FY 2013 -14. City Assistance The FY 2014 -15 Budget will decrease by 15.0% from the FY 2013 -14 year end estimates. The decrease is due to one -time expenses related to the City taking over operation of the Senior Center that occurred in FY 2013 -14. Court Restricted Funds In FY 2014 -15 the court security fund will be used to remodel the Municipal Court counter and subsidize one half of a marshal's salary for the time they spend in court. Court technology expenditures will be to replace ticket writers and other equipment as the need arises throughout the year. Special Events Fund Revenue Revenue for the FY 2014 -15 Budget will decrease 12.0% from the FY 2013 -14 year end estimates. Fewer fund transfers from reserves are needed due to the completion of the Hal Baldwin Memorial Plaza. Revenue is set through transfers to balance this fund. 14 Expenses The FY 2014 -15 Budget will decrease 16.8% from the FY 2013 -14 year end estimates. This decrease is due to the completion of the Hal Baldwin Memorial Plaza in FY 2013- 14. Public, Educational, and Governmental Access (PEG) Fund Revenue Revenue increases in FY 2014 -15 by 74.8% with a transfer from reserves to continue the Master Communication Plan. Expenses The FY 2014 -15 Budget increases 151.6% from the FY 2013 -14 year end estimates to continue the Master Communication Plan by purchasing the necessary equipment. Interest & Sinking Fund Revenues Revenues for FY 2014 -15 will increase 1.6% from the FY 2013 -14 estimates with the growth of the tax base. Expenses The FY 2014 -15 Budget will increase 0.7% from the FY 2013 -14 year end estimates with the addition of a debt service for Public Works equipment. Water & Sewer Fund Revenue Revenue for FY 2014 -15 will decrease 9.4% from FY 2013 -14 year end estimates. Increases in service customers, water rates, and sewer rates are offset by the one -time transfer in FY 2013 -14 to fund waterline replacements and a new water tower. Expenses The FY 2014 -15 budget will decrease 7.4% from FY 2013 -14 year end estimates. Increases in service costs and maintenance are offset by the project funding in FY 2013- 14. Business Office The FY 2014 -15 Budget increases 10.2% from FY 2013 -14 year end estimates. This increase is due to additional costs of online transaction with the removal of the online convenience fee. Administration The FY 2014 -15 Budget increases 4.3% from the FY 2013 -14 year end estimates. For FY 2014 -15 the Cibolo Creek Municipal Authority (CCMA) is increasing its charge for sewer treatment 9.5 %. Funds are also budgeted to act on the Compensation Study once it's completed. The contribution to the Cibolo Valley Local Government Corporation 15 (CVLGC) will increase since another member City backed out of the corporation, spreading their contribution to the remaining members. The waste contractor expense for garbage collection in the City is increasing but is offset by an increase in revenue. This increase is from additional customers only and does not reflect a change in the fees. To replace aging vehicles and equipment the Water & Sewer Fund will replace two vehicles and join with the Drainage and General Funds in a debt issuance to replace back hoes, chippers, mowers, and other equipment. Capital Recovery Fund - Water Revenues Revenues for FY 2014 -15 are expected to remain at levels estimated for FY 2013 -14. Expenses The FY 2014 -15 Budget will increase 339.4% from the FY 2013 -14 year end estimates with the addition of the project to make improvements to the Live Oak Pump. Projects to be completed FY 2014 -15 Engineering for the southeast elevated water tank Improvements to the Live Oak Pump Capital Recovery Fund - Sewer Revenues The revenue for FY 2014 -15 will increase 59.8% from the FY 2013 -14 year end estimates due to a transfer from reserves to fund the next phase of a project. Expenses The FY 2014 -15 Budget will increase 805.3% from the FY 2013 -14 year end estimates. This increase is to fund the finish out of phase three of the Town Creek Project. Projects to be completed FY 2014 -15 • Preliminary engineering for the south Schertz wastewater treatment plant • Finish Out of Phase III at Town Creek Drainage Fund Revenue Revenue in FY 2014 -15 will increase 8.6% from the FY 2013 -14 year end estimates due to an increase in service population. There is no increase in fees. Expenses The FY 2014 -15 Budget will increase 28.1 % from the FY 2013 -14 year end estimates with the completion of projects started in FY 2013 -14 and for additional debt service to purchase new equipment for Public Works. 16 EMS Fund Revenues Revenues for FY 2014 -15 will increase 7.8% from the FY 2013 -14 year end estimates due to an increase in expected transports. There are no change in fees. Expenses The FY 2014 -15 Budget will increase 22.9% from the FY 2013 -14 year end estimates. Along with the additional expenses related to an increase in transports, the budget also includes funds to act on the Compensation Study, debt service for new ambulances, equipment for new ambulances, and an increase in the interfund charge to reimburse the General Fund for a new Mechanic position. Schertz Economic Development Corporation (SEDC) Revenues The revenue for FY 2014 -15 is projected to increase by 4.1 % from the FY 2013 -14 year end estimate. The increase is the result of general improvements in the economy. Expenses The proposed FY 2014 -15 Budget will decrease by 1.7% from the FY 2013 -14 year end projections. The SEDC continues to work with the City Manager's office to eliminate Non - Departmental Expenses from the SEDC Budget; this is the final year of the four year plan to eliminate the emergency service buildings and related expenses from the SEDC Budget. The SEDC has moved both the Development Incentive fund and the Impact Fee Matching fund to the projects section of the SEDC budget to more accurately reflect year -to -year comparisons. Both incentive funds will have fund balances of $500,000; these funds will be used for qualified economic development projects. The SEDC has allocated $200,000 to the Construction fund for the extension of David Lack Boulevard which was approved by the Resolution No. 14 -R -14. The SEDC has allocated $250,000 to the Land Purchase fund. These funds have been set aside for future SEDC property purchases. These increases were offset by the one -time payout of an incentive during FY 2013 -14. Hotel Motel Tax Fund Revenue The revenue for FY 2014 -15 will increase 5.2% from year end estimates due to an increase in hotel stays. ar Expenses The FY 2014 -15 Budget will decrease 52.0% from the FY 2013 -14 year end estimates. This decrease reflects the removal of direct support for the Event Facilities such as the Civic and Community Centers. The direct support consisted of expenditures for building maintenance, equipment, and reimbursements of Event Facilities related staff costs. The Festival of Angels and the Steve Simonson Award and Luncheon will now be funded by the General Fund instead of the Hotel Tax Fund. There was also a one -time transfer to fund lighting at the soccer fields in FY 2013 -14 which adds to the overall budget decrease. Revenue: The revenue for FY 2014 -15 will decrease 22.5% from the FY 2013 -14 year end estimates due to fewer known upcoming developments which would result in parkland dedication fees. Expenses The FY 2014 -15 Budget will increase 50.0% from FY 2013 -14 year end estimates. Projects planned for FY 2014 -15 include pavilions for the upcoming Dog Park and for the skate park and for Crossvine park improvements including a decomposed granite trail and two park benches. Tree Mitigation Revenue Revenue for FY 2014 -15 will decrease 50.0% from FY 2013 -14 year end estimates with fewer fees expected to be collected. Offsetting this will be a transfer from reserves to fund additional projects. Expenses The FY 2014 -15 Budget will increase 158.1 % from the FY 2013 -14 year end estimates. Projects to be funded in FY 2014 -15 include trees for the soccer complex, the baseball fields, E. Live Oak Road, and the Arroyo Verde Drainage Project. Library Fund Revenues Revenues for FY 2014 -15 are expected to increase 1.7% FY 2013 -14 from year end estimates through additional book sales. Expenses The FY 2014 -15 Budget will decrease 7.4% from FY 2013 -14 year end estimates due to a reduction in operating equipment. W. Historical Committee Revenues Revenues for FY 2014 -15 increase 258.1 % from the FY 2013 -14 year end estimates. This increase comes from additional funding for the committee from the Special Events Fund. Expenses The FY 2014 -15 Budget increases 269.0% from the FY 2013 -14 year end estimates. This increase is to provide additional funding for training for all committee members. Parks & Recreation Foundation Revenues Revenues for FY 2014 -15 are expected to remain at the same levels as FY 2013 -14. Expenses The FY 2014 -15 Budget will increase 27.6% from FY 2013 -14 year end estimates in order to grow the events and provide improvements to parks in Schertz. M ' r I , 1 I ' Year ?ate Total Valuation 2004 0.3760 1,442,558,442 2005 0.3977 1,463,051,566 2006 0.4317 1,728,052,742 2007 0,4090 2,032,143,323 2008 0.4090 2,025,086,726 2009 0.4342 2,279,124,755 2010 0.4493 ,330,508,707 2011 0.48431 2,388,205,570 2012 0.4999 2,330,237,535 2013 0.4974 2,476,084,067 20 PA Revenues - All Funds General Revenue S 25,848,843 Debt Services 51707,276 Water & Sewer 17,860,678 Drainage 11159,200 Schertz EMS 811861919 Capital Recovery 21045,997 Special Revenue 19003,538 Park & Recreation Foundation 304,850 Historical 'Committee 11.1100 SED Corporation 3,6921257 TOTAL, S 65,8201658 `Wa 0e 23 Fund Balance - All Funds 24 Estimated ' Budgeted Beginning Ending Balance Budgeted Balance 9130/2014 Change 9130l20t5 General Fund 6,649,657 281,706 6,931,363 Special Events 89,752 (16,125) 73,627 Public, Ede, & Gov, Fund 492,695 (89,428) 403,267 Tax lad S Fund 537,677 71,119 608,796 Water & Sewer Fund 2,324,516 72,115 2,396,631 Capital Recovery Fund 8,912,439 (210,106) 8,702,333 Drainage Fund 1,067,437 64,582 1,132,019 EMS Fund 1,651,754 35,418; 1,687,172 SEDC Fund 6,615,010 668,447 7483,457 Hotel Tax.. Fund 384,072 242,+623 626,+695 Park Fund 93,023 40,000 133,023 Tree 'Mitigation Fund 340,627 (79,915) ; 260,712 Library Board 58,099 (6,940) , 51,159 Historical Committee 9,659 - 9,+659 Parrs & ,Rec. Foundation 146,966 6,950 153,916 All Funds 29,373,382 1,080,446 ' 30,453,828 24 L 1` _: `s 1 '? Reveliues 25 M ., I o4 1 l.. fA a � a YI. T rP #� lic ■ 25 26 • * i I +I { I +I 101 GENERAL FUND FINANCIAL SUMMARY REVENUE SUMMARY CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET Taxes 14,005,746 14,838,672 15,205,039 16,665,690 Franchises 1,589,229 1,778,605 1,830,389 1,986,159 Permits 1,320,631 1,205,062 1,497,307 1,175,803 Licenses 78,151 70,100 90,229 91,229 Fees 2,917,305 2,890,298 2,891,958 2,814,366 Fines 30,257 30,000 30,000 31,000 Inter - jurisdictional 941,251 685,780 666,839 708,392 Inter -Fund Transfers 1,663,426 1,976,365 1,883,518 1,759,754 Miscellaneous 532,359 468,200 482,284 462,650 EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL 84,547 88,375 87,240 87,675 CITY MANAGER 984,926 950,368 946,589 866,125 MUNICIPAL COURT 326,624 394,221 389,264 390,441 CUSTOMER RELATIONS -311 105,074 112,790 110,123 114,691 PLANNING & ZONING 161,738 155,482 153,327 157,827 LEGAL SERVICES 511,331 450,000 360,000 360,000 GENERAL SERVICES 966,017 1,012,532 1,018,364 993,988 CITY SECRETARY 161,039 189,876 179,287 187,617 NON DEPARTMENTAL 1,422,473 2,203,927 2,155,553 2,760,829 COMMUNITY & MEDIA RELATIONS 274,730 269,690 265,217 308,220 RECORDS MANAGEMENT 60,881 69,037 55,862 63,256 SCHERTZ TALES MAGAZINE 417,931 406,684 383,582 404,608 ENGINEERING 204,716 295,026 295,297 336,768 GEOGRAPHIC INFORMATION SYSTEMS 132,157 142,703 142,612 154,795 TOTAL GENERAL GOVERNMENT 5,814,184 6,740,711 6,542,317 7,186,840 PUBLIC SAFETY POLICE 5,374,639 5,471,250 5,441,901 5,763,594 FIRE & RESCUE 2,920,923 3,052,134 3,053,200 3,472,877 INSPECTIONS 445,789 501,810 501,741 584,812 MARSHAL SERVICE 581,676 650,987 635,953 658,671 TOTAL PUBLIC SAFETY 9,323,027 9,676,181 9,632,795 10,479,954 28 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND PUBLIC ENVIRONMENT STREETS TOTAL PUBLIC ENVIRONMENT PARKS & RECREATION PARKS POOLS COMMUNITY /CIVIC CENTER SENIOR CENTER TOTAL PARKS & RECREATION CULTURAL LIBRARY TOTAL CULTURAL HEALTH ANIMAL CONTROL TOTAL HEALTH INTERNAL SERVICE INFORMATION TECHNOLOGY HUMAN RESOURCES FINANCE PURCHASING & ASSET MANAGEMENT FLEET SERVICE BUILDING MAINTENANCE TOTAL INTERNAL SERVICE MISCELLANEOUS CITIZENS ASSISTANCE COURT RESTRICTED FUNDS TOTAL MISCELLANEOUS FUNDING FROM RESERVES BEGINNING FUND BALANCE 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 951,528 1,105,905 1,103,047 1,049,510 951,528 1,105,905 1,103,047 1,049,510 796,898 799,748 771,873 921,131 226,370 254,503 253,078 253,078 136,161 142,522 140,609 155,801 - 53,615 60,955 46,390 1,159,429 1,250,388 1,226,515 1,376,400 830,150 836,476 844,030 842,473 830,150 836,476 844,030 842,473 341,962 454,136 463,541 503,260 341,962 454,136 463,541 503,260 907,833 1,452,402 1,481,100 1,625,529 365,936 414,508 391,518 423,683 456,026 473,301 466,515 536,120 255,326 267,159 267,158 273,468 463,328 490,646 507,106 648,702 148,681 338,529 324,433 267,599 2,597,130 3,436,545 3,437,830 3,775,101 52,000 74,000 87,648 86,678 21,082 6,400 804 85,872 73,082 80,400 88,452 172,550 1,987,863 362,340 1,239,036 308,955 - - - (27,249) 3,422,758 5,410,621 5,410,621 6,649,657 ENDING FUND BALANCE 5,410,621 5,772,961 6,649,657 6,931,363 29 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET REVENUES Taxes 000 - 411100 Advalorem Tax - Current 7,462,371 7,839,691 8,035,383 9,188,520 000 - 411200 Advalorem Tax - Delinquent 49,257 50,000 28,000 50,000 000 - 411300 Advalorem Tax - P &I 42,219 50,000 46,000 50,000 000 - 411500 Sales Tax Revenue - General Fund 6,421,478 6,870,981 7,063,625 7,346,170 000 - 411600 Bingo Tax - - 31 - 000- 411700 Mixed Beverage 30,421 28,000 32,000 31,000 Total Taxes 14,005,746 14,838,672 15,205,039 16,665,690 Franchises 000 - 421200 Center Point /Entex Energy 62,054 72,100 87,202 87,202 000 - 421220 City Public Service 426,016 460,837 553,820 649,940 000 - 421240 Guadalupe Valley Elec Co -op 404,843 400,000 443,320 443,320 000 - 421250 New Braunfels Utilities 52,573 61,800 60,697 60,697 000 - 421300 Time Warner /Paragon Cable 303,334 300,000 275,000 275,000 000 - 421460 AT &T Franchise Fee 225,257 260,868 250,000 250,000 000 - 421480 Other Telecom Franchise 8,953 115,000 50,000 100,000 000 - 421500 Solid Waste Franchise Fee 106,199 108,000 110,350 120,000 Total Franchises 1,589,229 1,778,605 1,830,389 1,986,159 Permits 000 - 431100 Home Occupation Permit 490 490 650 420 000 - 431205 Bldg Permit - Residential 451,914 404,420 356,476 356,476 000 - 431210 Bldg Permit - Commercial 352,983 170,000 233,330 125,521 000 - 431215 Bldg Permit - General 136,837 283,296 566,470 350,000 000 - 431300 Mobile Home Permit 575 450 750 525 000 - 431400 Signs Permit 6,139 4,582 7,500 11,920 000 - 431500 Food Establishment Permit 43,165 45,000 48,000 48,000 000 - 431600 Garage Sale Permit 12,070 12,000 10,840 10,840 000 - 431700 Plumbing Permit 125,024 117,324 100,851 100,851 000 - 431750 Electrical Permit 59,720 50,000 50,000 50,000 000 - 431800 Mechanical Permit 56,520 50,000 50,000 50,000 000 - 431900 Solicitor /Peddler Permit 1,670 1,000 750 1,000 000 - 431950 Animal /Pet Permit 1,895 2,000 2,000 2,000 000 - 432000 Certificate of Occupancy Permit 5,700 6,500 6,000 5,250 000 - 432100 Security Alarm Permit 46,071 45,000 36,690 45,000 000 - 432300 Grading /Clearing Permit 2,483 3,000 6,000 3,000 000 - 435000 Fire Permit 17,375 10,000 21,000 15,000 Total Permits 1,320,631 1,205,062 1,497,307 1,175,803 Licenses 000 - 441000 Alcohol Beverage License 6,360 5,500 7,000 7,000 000 - 441300 Mobile Home License 160 200 160 160 000 - 442000 Contractors License 67,070 60,200 79,569 79,569 000 - 444000 Pet License 4,561 4,200 3,500 4,500 Total Licenses 78,151 70,100 90,229 91,229 30 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET Fees 000 - 451000 Municipal Court Fines 1,328,401 1,345,300 1,250,000 1,300,000 000 - 451100 Arrest Fee 63,287 56,734 54,274 56,534 000-451110 Expunction Fee 30 120 90 120 000 - 451200 Warrant Fees 160,737 148,500 135,000 150,000 000 - 451210 Court - Claims & Judgements (388) - - - 000- 451320 Civil Justice Fee -Court 98 97 30 34 000 - 451321 Civil Justice Fee -State 887 885 276 288 000 - 451340 Judicial Fee - City 8,445 8,562 7,264 7,567 000 - 451400 Traffic Fine Costs TTL 32,352 32,246 26,938 28,060 000 - 451500 Teen Court Admin Fee 220 200 40 200 000 - 451510 Juvenile Court Fee 70,435 64,384 60,540 63,062 000 - 451520 Truancy Fees - - 4,234 4,586 000 - 451600 Technology Fund Fee 56,488 59,500 48,838 50,872 000 - 451700 Security Fee 42,366 42,655 36,634 38,160 000 - 451800 Time Payment Fee - City 6,329 6,238 7,798 8,122 000 - 451850 State Fines 10% Service Fee 88,443 92,278 87,107 90,736 000 - 451900 DPS Payment - Local 12,696 13,981 11,571 12,053 000 - 452000 Child Safety Fee 19,319 22,076 22,628 23,570 000 - 452050 Indigent Defense Fee - 31,076 8,498 8,852 000 - 452100 Platting Fees 49,811 52,500 47,500 47,500 000 - 452200 Site Plan Fee 25,500 25,500 25,000 30,000 000 - 452300 Plan Check Fee 456,943 361,264 531,842 400,000 000 - 452310 Misc Review Fee 600 1,200 3,500 1,200 000 - 452320 Tree Mitigation Admin Fee 3,278 10,000 42,000 10,000 000 - 452400 BOA/Variance Fees 4,000 3,500 5,000 5,000 000 - 452500 Food Handler Class 18,094 26,400 20,000 20,000 000 - 452520 Fire Training Classes - - - 500 000 - 452600 Specific Use /Zone Chng Fee 22,500 25,800 25,800 25,800 000 - 452710 Zoning Ltr &Dev Rights 1,800 1,050 1,050 1,050 000 - 453100 Reinspection Fees 34,650 36,700 30,000 26,900 000 - 453110 Swim Pool Inspection Fee 1,725 1,500 2,500 1,800 000 - 453200 Lot Abatement 9,756 7,000 9,000 7,000 000 - 453211 Admin Fee - Inspections 5,300 5,200 7,500 6,600 000 - 453310 Misc Inspection Fees - - 3,750 3,750 000 - 453710 Foster Care 1,150 1,400 900 900 Fees continued 000 - 454200 Pool Gate Admission Fee 23,164 22,400 23,200 23,200 000 - 454300 Seasonal Pool Pass Fee 5,665 5,100 5,293 4,900 000 - 456110 Senior Center Memberships - 5,625 4,000 2,000 000 - 456120 Senior Center Meal Fee - 30,785 18,000 16,000 000 - 456500 Hazard Material Fee 1,250 12,000 1,200 12,000 000 - 456600 Fire Re- inspection Fee 1,100 750 750 750 000 - 458100 Sale of merchandise - - 210 - 000- 458110 Sale of Merchandise -Gov Deals 5,074 18,000 15,000 5,000 000 - 458300 Sale of Property /Auction 2,668 2,000 17 2,000 000 - 458400 Civic Center Rental Fees 192,735 140,916 150,000 142,000 000 - 458401 Capital Recover Fee -Civic Center 4,825 5,000 6,500 5,500 000 - 458450 North Center Rental Fees 21,997 20,600 20,000 21,000 000 - 458460 Senior Center Rental - 18,000 16,000 7,000 000 - 458500 Community Center Rental Fees 29,465 27,026 22,000 26,000 31 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET 000 - 458550 Pavilion Rental Fees 19,054 18,500 17,500 17,500 000 - 458560 Chamber of Commerce Rent 7,800 7,800 7,800 7,800 000 - 458570 Non - Resident SYSA League 7,845 - - 8,000 000 - 458650 Nonresident User Fee- BVYA 9,550 5,000 9,140 9,500 000 - 458660 BVYA Utility Reimbursement 2,953 8,400 12,500 12,500 000 - 458670 SYSA Utility Reimbursement 2,999 - - 1,500 000 - 458675 Lions Futbol Utility Reimbursement 9,288 14,000 7,032 14,000 000 - 458680 Tournament Fees 600 - - 500 000 - 458700 Vehicle Impoundment 6,440 6,000 7,680 8,000 000 - 459200 NSF Check Fee 517 650 500 500 000 - 459300 Notary Fee 234 300 360 300 000 - 459400 Maps, Copies, UDC Misc 115 100 100 100 000 - 459600 Animal Adoption Fee 16,565 17,500 12,500 16,000 000 - 459700 Pet Impoundment Fee 13,729 14,000 12,500 14,000 000 - 459800 Police Reports Fee 6,421 6,000 5,074 6,000 Total Fees 2,917,305 2,890,298 2,891,958 2,814,366 Fines 000 - 463000 Library Fines 30,257 30,000 30,000 31,000 Total Fines 30,257 30,000 30,000 31,000 Inter - Jurisdictional 000 - 473100 Bexar Co - Fire 21,078 21,072 21,072 21,072 000 - 473200 City of Seguin -Fire Contract 40,263 30,000 30,000 30,000 000 - 473300 Guad Co. Library 208,343 208,343 208,343 208,000 000 - 473400 Randolph AFB - Animal Control 1,400 1,500 1,500 1,500 000 - 474200 Library Services - Cibolo 20,000 25,000 25,000 25,000 000 - 474210 Library Services - Selma 26,560 26,560 28,220 28,220 000 - 474400 Dispatch Service - Cibolo 133,305 133,305 133,305 160,000 000 - 474600 School Crossing Guard -Bexar 37,139 40,000 33,868 40,000 000 - 474610 School Crossing Guard - Guadalupe 37,445 40,000 28,974 38,000 000 - 474620 School Crossing Guard -Coma) 1,388 - 1,457 1,500 000 - 474700 School Officer Funding 150,000 160,000 155,100 155,100 000 - 474800 CPS CIED Funding 264,330 - - - Total Inter - Jurisdictional 941,251 685,780 666,839 708,392 Fund Transfers 000 - 480000 Indirect Costs -EMS 87,840 137,038 137,038 136,087 000 - 480100 Indirect Costs -Hotel 157,517 145,385 145,385 66,405 000 - 482100 Transfer -Court Tech. Reserve - 10,278 - - 000- 482150 Transfer From Court Security - 42,569 - 27,249 000 - 485000 Interfund Charge- Drainage -5% 49,708 51,800 51,800 57,130 000 - 486000 Interfund Charges - Water 1,060,963 1,152,350 1,152,350 1,152,350 000 - 486202 Transfer In - W &S - 136,000 96,000 40,000 000 - 486203 Transfer In - EMS - 1,356 1,356 - 000- 486314 Transfer In Hotel /Motel - 33,000 33,000 - 000- 487000 Interfund Charges -Fleet 112,761 130,344 130,344 180,237 000 - 488000 Interfund Charges -413 194,637 136,245 136,245 100,296 Total Fund Transfers 1,663,426 1,976,365 1,883,518 1,759,754 32 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Miscellaneous 000 - 491000 Interest Earned 458 500 525 550 000 - 491200 Investment Income 41,975 45,000 27,883 26,000 000 - 491800 Gain /Loss (16,606) - (17,123) - 000- 491900 Unrealized Gain /Loss -Cap One (15,650) (26,000) 5,000 (20,000) 000 - 493120 Donations - Public Library 7,500 5,000 11,500 5,000 000 - 493130 Donations - Writing Next Chapter 325 - - - 000- 493400 Donations - Animal Control 2,220 4,000 2,000 1,000 000 - 493401 Donations -A/C Microchip 1,585 2,000 1,500 1,400 000 - 493402 Donations -Spay & Neuter 13,158 14,000 10,000 10,000 000 - 493403 Donations- A.S Adoption Trailer - - 2,000 9,000 000 - 493465 Donations- Senior Center - - 45,000 12,000 000 - 493502 Donations - Police Department - - 2,400 - 000- 493503 Donations - Fire Rescue 2,250 - - - 000- 494481 LawEnforcemtOfficersStnd &Ed - - 3,931 - 000- 494482 Grants- Police, Fire, General Fund - - 4,679 - 000- 495040 Friends of N. Schertz Park Proj 885 - - - 000- 495060 Grant - Wellmend /Senior Center - 3,500 3,500 3,500 000 - 495100 Mobile Stage Rental Fees 1,550 2,000 1,550 2,000 000 - 497000 Misc Income -Gen Fund 13,820 20,000 32,000 20,000 000 - 497005 Schertz Magazine Advertising 230,248 220,000 220,000 220,000 000 - 497007 Misc Income- Schertz Artz 50 - - - 000- 497100 Misc Income- Police 23,823 12,000 5,000 15,000 000 - 497150 Misc Income- Fire Department 292 - - - 000- 497200 Misc Income - Library 4,370 4,000 4,700 4,000 000 - 497210 Misc Income - Library Copier 14,572 13,000 13,500 14,000 000 - 497300 Misc Income - Animal Control 300 - - - 000- 497400 Misc Income - Streets Dept 19,584 18,000 30,000 18,000 000 - 497500 Misc Income - TML Insurance 17,116 25,000 15,000 20,000 000 - 497550 Misc Income - TML Reimbursement 19,793 15,000 25,000 20,000 000 - 497600 Misc Income - Parks Vending 2,433 2,200 1,900 2,000 000 - 498000 Reimbursement- General Fund 134,493 60,000 15,000 60,000 000 - 498100 Reimbursement- Fire Training - - 3,207 1,000 000 - 498105 Reimbursement- Police DEA 6,076 9,000 5,000 6,200 000 - 498107 Reimbursement- Police OT Events - - 3,500 7,000 000 - 498110 Reimbursement- Fire Emg Acti -OT 5,739 20,000 4,132 5,000 Total Miscellaneous 532,359 468,200 482,284 462,650 33 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND VISION STATEMENT Community. Service. Opportunity. The City operates under core values which we measure our actions, both as employees and elected officials. Our core values are simple, straightforward, and directive: Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a team MISSION STATEMENT To ensure our community enjoys an exceptional quality of life and sustainable economic prosperity. GOALS AND OBJECTIVES • Economic Prosperity • Fiscally Sustainable • Family Friendly for all ages • High Quality of Life • Safe Community • Essential Services • Attractive Community • Innovative and Proactive • Service Oriented • Friendly City 34 CITY COUNCIL The Schertz City Council is made up of six elected officials. City residents elect a Mayor and five Council members at- large. A Mayor Pro - Tempore is appointed with a majority vote of the Council. Term dates for the Mayor Pro - Tempore position begin in February and August of each year (the election dates offset by three (3) months). Terms will sequentially rotate according to Councilmember place. The Mayor and five City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 7 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, Deputy City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART 35 CITY COUNCIL PERFORMANCE INDICATORS Number of ordinances passed Number of resolutions passed 34 59 60 121 112 115 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Number of ordinances passed Number of resolutions passed 34 59 60 121 112 115 Meeting Attendance rate 90% 92% 92% 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Meeting Attendance rate 90% 92% 92% Number of Council Meetings 50 50 50 2012 -13 2013 -14 1 2014 -15 Effectiveness Actual Estimate I Budget Number of Council Meetings 50 50 50 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel 21,575 24,303 23,575 Supplies 646 508 1,800 City Support Services 40,057 40,538 40,600 Operations Support 484 300 400 Staff Support 21,463 30,391 21,300 Professional Services 0 1,200 0 Total $84,546 $87,240 $87,675 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 0.5% from the FY 2013 -14 year end estimate. There will be no change in operations. 36 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES A IIi'Z618I11i<[fill Personnel Services 150 - 511110 Regular 14,531 15,600 15,600 15,600 150 - 511240 Vehicle Allowance 5,781 6,300 6,300 6,300 150 - 511310 FICA-Employer 1,559 1,675 1,675 1,675 150 - 511500 Workers' Compensation 27 - 728 - Total Personnel Services 21,898 23,575 24,303 23,575 Supplies 150 - 521000 Operating Supplies 520 500 500 1,500 150 - 521100 Office Supplies 126 - 8 300 Total Supplies 646 500 508 1,800 City Support Services 150 - 532600 City Elections 26,187 29,100 27,617 27,000 150- 532800 Special Events 13,870 13,000 12,921 13,600 Total City Support Services 40,057 42,100 40,538 40,600 Operations Support 150 - 534200 Printing & Binding 483 300 300 400 Total Operations Support 483 300 300 400 37 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 150 - 535100 Uniforms 150 - 535200 Annual Awards 150 - 535300 Memberships 150 - 535500 Training /Travel Total Staff Support Professional Services 150 - 541300 Other Consl /Professional Services Total Professional Services 12 506 291 400 31 300 - 300 6,682 7,100 7,100 7,100 14,738 12,794 13,000 13,500 21,463 20,700 20,391 21,300 - 1,200 1,200 - - 1,200 1,200 - 38 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 39 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND VISION STATMENT Provide the needed leadership to ensure fiscal responsibility throughout the organization, plan for future needs, and continue to deliver on the communities expectations of service and opportunity today and in the future. MISSION STATEMENT To effectively lead, manage, and coordinate City staff and resources to meet the goals and needs of the City Council and public in a timely manner while delivering first -class municipal services for a thriving residential and business community. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth. • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. The department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. He serves as a focal point for the management of City staff. 40 CITY MANAGER 2012 -13 2013 -14 2014 -15 City Manager 1 1 1 Deputy City Manager 0 1 1 Executive Director 3 1 1 Chief of Staff 1 1 1 Executive Assistant 2 2 2 TOTAL POSITIONS 7 1 61 6 Personnel Supplies City Support Services Operations Support Services Staff Support Total PROGRAM JUSTIFICATION AND ANALYSIS $951,751 $911,509 $832,380 1,082 2,750 3,000 0 2,100 2,770 0 100 0 32,093 30,130 27,975 $984,926 $946,589 $866,125 The FY 2014 -15 Budget will decrease by 8.5% from the FY 2013 -14 year end estimates. This decrease is from the transfer of funding for an Executive Director position to fund positions in other departments in the budget as approved in the Mid -Year Adjustment. GS 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Supplies City Support Services Operations Support Services Staff Support Total PROGRAM JUSTIFICATION AND ANALYSIS $951,751 $911,509 $832,380 1,082 2,750 3,000 0 2,100 2,770 0 100 0 32,093 30,130 27,975 $984,926 $946,589 $866,125 The FY 2014 -15 Budget will decrease by 8.5% from the FY 2013 -14 year end estimates. This decrease is from the transfer of funding for an Executive Director position to fund positions in other departments in the budget as approved in the Mid -Year Adjustment. GS CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER Personnel Services 151 - 511110 Regular 151- 511120 Overtime 151- 511180 LTD 151- 511210 Longevity 151- 511230 Certification Allowance 151 - 511240 Vehicle Allowance 151 - 511310 FICA - Employer 151 - 511350 TMRS - Employer 151 - 511355 ICMA Contributions - Employer 151- 511410 Health - Employer 151 - 511500 Workers Compensation Total Personnel Services Supplies 151 - 521100 Office Supplies Total Supplies City Support Services 151- 532800 Special Events Total City Support Services Operations Support 151 - 534200 Printing & Binding Total Operations Support Staff Support 151 - 535100 Uniforms 151 - 535200 Merit Incentive 151 - 535300 Memberships 151 - 535400 Publications 151 - 535500 Training /Travel 151 - 535510 Meeting Expenses 151 - 535600 Professional Certification Total Staff Support 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 686,087 654,726 655,326 594,452 985 - 228 500 2,201 2,029 2,029 1,843 11,943 8,805 9,147 8,673 877 1,800 1,800 1,800 34,800 34,800 35,400 27,600 49,379 50,898 50,898 46,315 116,025 104,649 104,649 102,756 7,333 10,000 10,000 10,000 41,230 41,767 41,767 37,352 891 1,244 265 1,089 951,751 910,718 911,509 832,380 1,082 3,000 2,750 3,000 1,082 3,000 2,750 3,000 ON _ - 2,100 2,770 - 2,100 2,770 _ 100 100 - 100 100 - 133 - - 1,500 2,369 5,000 5,000 5,000 5,585 6,000 4,000 3,235 260 980 980 1,010 23,651 23,220 20,000 12,000 - - - 5,230 95 150 150 - 32,093 35,350 30,130 27,975 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND Professional Services 151- 541300 Other Consl /Professional Services Total Professional Services 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 43 1,200 1,200 VISION STATEMENT It is the vision of the Schertz Municipal Court to be the most efficient and impartial court, while maintaining an essential approach to customer service relations. MISSION STATEMENT The mission of the City of Schertz Municipal Court is to administer justice under the law, equally, impartially, and efficiently in a professional environment with respect for all. Additionally, it is the mission of this division to provide a friendly environment responding to the needs of all people who come in contact with Schertz Municipal Court. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. • Implement the use of new technology and other innovative practices to maintain efficient and security. • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Seek input from personnel to maintain a positive work environment. • Implementing anew filing system for our closed cases. • Renovate front counter to include and efficient work station for clerks and defendants. 44 DEPARTMENTAL DESCRIPTION Municipal Court represents the judicial branch of the City's government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court's papers are accurate, orderly, and complete. The clerk's primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court's docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the Marshal Officer's with warrants, and complete all required accounting reports. The prosecutor's duties include preparing and presenting the State's case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State's witnesses and requesting dismissal of cases under the appropriate circumstances. 45 ORGANIZATIONAL CHART MUNICIPAL COURT 2012 -13 2013 -14 2014 -15 Director 1 1 1 Senior Deputy Court Clerk 1 1 1 Deputy Court Clerk 4 1 4 4 TOTAL POSITIONS 1 61 61 6 46 Charges Filed Cases Disposed Total Amount Collected Amount Remitted to State 21,760 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Charges Filed Cases Disposed Total Amount Collected Amount Remitted to State 21,760 17,540 18,145 21,554 16,690 17,645 $2,995,770 $2,886,680 $2,979,850 $605,102 $530,868 $593,112 % Of New Charges Disposed 99% 95% 97% 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget % Of New Charges Disposed 99% 95% 97% Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $263,450 $308,618 $301,231 Supplies 2,398 2,379 3,500 City Support Services 0 1,000 1,000 Operations Support 4,176 4,000 4,500 Staff Support 3,538 6,476 7,710 Court Support 120 700 700 Professional Services 51,543 62,491 68,200 Maintenance Services 1,400 2,800 2,800 Operating Equipment 0 800 800 Total $326,625 $389,264 $390,441 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 0.3% from the FY 2013 -14 year end estimates. The increase in court costs are offset by reducing funding for the vacant court clerk position to 9 months. This position will be filled if the number of court cases filed continues to increase. ErA 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES Personnel Services 152 - 511110 Regular 152-511180 LTD 152 - 511210 Longevity 152 - 511230 Certification Allowance 152 - 511310 FICA - Employer 152 - 511350 TMRS - Employer 152 - 511410 Health - Employer 152 - 511500 Workers Compensation Total Personnel Services Supplies 152 - 521100 Office Supplies 152 - 521600 Equip Maint Supplies Total Supplies City Support Services 152 - 532800 Special Events Total City Support Services Operations Support 152 - 534100 Advertising 152 - 534200 Printing & Binding Total Operations Support CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 48 183,624 213,638 213,638 207,662 562 662 662 644 4,578 5,298 4,432 4,651 1,431 1,500 1,500 1,500 13,945 16,863 16,863 16,357 29,658 34,675 34,675 34,707 29,327 36,848 36,848 35,325 324 397 - 385 263,449 309,881 308,618 301,231 2,398 2,000 1,879 3,000 - - 500 500 2,398 2,000 2,379 3,500 1,000 1,000 1,000 1,000 1,000 1,000 960 - - - 3,216 4,000 4,000 4,500 4,176 4,000 4,000 4,500 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 152 - 535100 Uniforms 152 - 535300 Memberships 152 - 535400 Publications 152 - 535500 Training /Travel 152 - 535510 Meeting Expenses Total Staff Support Court Support 152 - 536500 Court/Jury Cost Total Court Support Professional Services 152 - 541300 Other Consul /Prof Service 152 - 541310 Judges Services 152 - 541320 Prosecutor Services 152 - 541330 Interpreter Services Total Professional Services - 500 450 500 450 640 490 710 36 500 336 500 1,678 4,000 3,500 4,000 1,374 2,200 1,700 2,000 3,538 7,840 6,476 7,710 875 - - - 22,903 32,000 35,538 35,000 27,605 33,000 26,793 33,000 160 200 160 200 51,543 65,200 62,491 68,200 Maintenance Services 152 - 551400 Minor & Other Equip. Maint. - 800 800 800 152 - 551800 Other Maintenance Agreements 1,400 2,000 2,000 2,000 Total Maintenance Services 1,400 2,800 2,800 2,800 Operating Equipment 152 - 571000 Furniture & Fixtures - 800 800 800 Total Operating Equipment - 800 800 800 49 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund VISION STATEMENT Provide a convenient, central point for customers to enjoy excellent and courteous customer service when calling, emailing, or visiting to request or inquire about municipal services. MISSION STATEMENT To provide high quality, courteous, and timely customer service in response to requests and inquiries from the public and fellow City employees. GOALS AND OBJECTIVES • Answer all customer requests in a friendly and professional manner. • Ensure Customer Relations /311 Representatives are knowledgeable and well trained. • Ensure each request, inquiry, and work order is processed through the appropriate department in a timely manner. • Provide convenient service to each customer and prevent call backs. • Meet and exceed each customer's expectations. DEPARTMENT DESCRIPTION Answer general incoming calls and direct them to the correct departments, when necessary. Accurately process customer requests and inquiries; create work orders and route to the appropriate department; monitor work order process through life cycle. Receive process and answer incoming email traffic through the Customer Care email portal. Manage and update WebQA, the City's work order system. Serve as receptionist in the City Administration Building. This department is overseen by the Public Affairs Director. m CUSTOMER RELATIONS /311 CUSTOMER RELATIONS /311 2012 -13 2013 -14 2014 -15 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Rep (PT) 1 1 1 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Work Orders (311) 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Work Orders (311) 26* 20 30 Work Orders (For Other Depts) 445 350 400 Calls Received 47,991 47,264 52,484 Average Calls Per Day Received 197 191 237 Calls Exiting System (Answered by Other Staff) 821 20" 19^ Abandoned Calls (Hung Up) 4,039 4,000 4,445 Emails Processed for Customers 2435 1,500 2,225 WebQA Searches by Customers 6,332 5,900 5,867 Customer at Window 5,216 5,000 4,201 *July 2012 these requests go Directly to Public Works "no dedicated staff 61 CUSTOMER RELATIONS /311 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $104,689 $109,702 $113,241 Supplies 50 200 200 Staff Support 336 221 750 Operating Equipment 0 0 500 Total $105,075 $110,123 $114,691 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 4.1 % from the FY 2013 -14 year end estimates. This increase is due to personnel related increases and the replacement of workstation equipment. 52 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS -311 Personnel Services CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 ACTUAL 2013 -14 2013 -14 2014 -15 BUDGET ESTIMATE BUDGET 153 - 511110 Regular 77,560 78,922 78,922 79,933 153 - 511120 Overtime 281 1,150 550 1,000 153 - 511180 LTD 193 199 199 203 153- 511210 Longevity 2,158 2,422 2,422 2,753 153- 511310 FICA - Employer 6,087 6,311 6,311 6,402 153 - 511350 TMRS - Employer 12,130 12,976 12,976 13,584 153 - 511410 Health - Employer 6,144 8,212 8,212 9,215 153 - 511500 Workers Compensation 135 148 110 151 Total Personnel Services 104,688 110,340 109,702 113,241 Supplies 153 - 521100 Office Supplies 50 200 200 200 Total Supplies 50 200 200 200 Staff Support 153 - 535100 Uniforms - 150 150 150 153 - 535300 Memberships - 100 71 100 153 - 535500 Training /Travel 336 1,500 - 500 Total Staff Support 336 1,750 221 750 Operating Equipment 153 - 571500 Operating Equipment - 500 - 500 Total Operating Equipment - 500 - 500 53 DEPARTMENT: . • • SERVICES PLANNING DIVISION: 154 • ZONING 101 GENERAL VISION STATEMENT To positively impact the quality of life for residents and assist in the safe, balanced, efficient, visually appealing and economically sustainable development within Schertz' planning area. Schertz is the best place to live for a community over 50,000 in population... We agree... MISSION STATEMENT Guide the growth of the city to improve the quality of life for residents and maintain a strong sense of community. We strive to provide a level of personal service that is unmatched. GOALS AND OBJECTIVES • Update Comprehensive Land Plan for the City that promotes all aspects of our vision to ensure that Schertz is the best place to live. • Ensure the vision of the Comprehensive Land Plan and Master Thoroughfare Plan throughout the community by encouraging multi -modal transportation including pedestrian and bicycle routes and public transit. • Support the Master Parks Plan to provide welcoming parks, trails, open space and recreational facilities. • Implement the Schertz Sector Plan to support the future vision of the community through Unified Development Code amendments, zoning and long range plan development. • Update Planning website and development manual to provide improved customer service. • Continue to review and revise the Unified Development Code. • Promote continuous staff development. 54 PLANNING & ZONING ACCOMPLISHMENTS • Adopted revisions to the Unified Development Code associated with the Sector Plan. • Completed revisions to the Unified Development Code related to general provisions, duties of Boards and Commissions, signs and architectural design standards. • Codified the Unified Development Code in MuniCode. • Worked with Texas Department of Transportation and Alamo Area Metropolitan Planning Organization on the approval of a sidewalk project to FM 3009 to be funded and constructed in 2016. • Approximately 15 acres of developed public parkland has been dedicated in support of the Master Parks Plan. The improvements to the parks include playground equipment, walking trails, sport fields and open space gathering areas. 1s7 11 ITll:4ki kdp1 *'101NI:A0150L1 The primary purpose of the Planning Division is to ensure planned and purposeful development within the City limits and the Extraterritorial Jurisdiction. The division provides guidance to help citizens, businesses and developers achieve successful development. Division responsibilities include review and processing of annexations, zone changes, specific use permits, development plans and plats for consistency with the Comprehensive Land Plan and Code compliance. Staff works with outside agencies to coordinate development projects and promote regional planning. The division also provides staff support and recommendations to the Planning and Zoning Commission, Capital Improvements Advisory Committee, Board of Adjustment and City Council. M PLANNING & ZONING ORGANIZATIONAL CHART PLANNING AND ZONING 2012 -13 2013 -14 2014 -15 Senior Planner 1 1 1 Planner 1 1 1 1 Planner Technician 1* 1* 1* TOTAL POSITIONS 31 3 3 * Position is unfunded. �. �. Plats 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Plats 31 32 32 Site Plans and Master Plan 19 20 20 Variances 9 10 10 Zone Changes and Specific Use Permits 13 13 13 UDC/ Comp. Plan Revisions 3 6 6 Annexation 0 0 0 All Plats Site Plan, Master Plan Variance Zone Change, Specific Use Permit Other (Zoning Letters and Additional Admin fees) Total Revenue M $49,750 25,500 4,000 24,000 2,400 $104,150 11 30,000 5,000 25,800 1,050 S109,350 $41,500 30,000 5,000 25,800 1,050 $109,350 PLANNING & ZONING Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $108,699 $130,905 $133,705 Supplies 1,753 2,672 2,672 Operations Support 200 750 750 Staff Support 10,483 18,850 19,950 Professional Services 40,603 150 300 Operating Equipment 0 0 450 Total $161,738 $153,327 $157,827 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 2.9% from the FY 2013 -14 year end estimates. There will be no change in operations. W CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET GENERAL GOVERNMENT EXPENDITURES PLANNING AND ZONING Personnel Services 154-511110 Regular 75,452 92,490 92,490 92,490 154-511120 Overtime 1,736 2,227 2,000 4,000 154-511180 LTD 232 287 287 287 154 - 511210 Longevity 3,532 3,028 900 1,152 154-511310 FICA - Employer 6,138 7,460 7,460 7,470 154-511350 TMRS - Employer 12,642 15,340 15,340 15,850 154 - 511410 Health - Employer 8,788 12,283 12,283 12,287 154-511500 Workers Compensation 178 172 145 169 Total Personnel Services 108,698 133,287 130,905 133,705 Supplies 154 - 521000 Operating Supplies 106 200 200 200 154 - 521100 Office Supplies 1,646 2,322 2,322 2,322 154 - 521600 Equipment Supplies - 150 150 150 Total Supplies 1,752 2,672 2,672 2,672 Operations Support 154 - 534100 Advertising - 50 50 50 154 - 534200 Printing & Binding 200 700 700 700 Total Operations Support 200 750 750 750 58 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET Staff Support 154 - 535100 Uniforms 187 470 470 570 154 - 535300 Memberships 520 800 800 1,000 154 - 535400 Publications 712 900 900 1,200 154 - 535500 Training /Travel Staff 2,397 5,962 6,280 6,280 154 - 535501 Training /Travel Commission 6,314 10,073 10,300 10,800 154 - 535510 Meeting Expenses 355 100 100 100 Total Staff Support 10,485 18,305 18,850 19,950 Professional Services 154 - 541400 Consulting 4,306 - - - 154- 541410 Consulting Services -N Charrette 36,178 - - - 154- 541500 State /County Admin Fees 119 150 150 300 Total Professional Services 40,603 150 150 300 Operating Equipment 154- 571000 Furniture & Fixtures - 318 - 450 Total Operating Equipment - 318 - 450 59 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT To provide excellent legal advice and counsel to the City Council, City Manager and City Departments to fulfill the mission of the City. MISSION STATEMENT To provide expert legal services to the City Council, City Manager, and City Departments in strategic planning, developing city policies and ordinances, contract negotiations, litigation, and developing legal documents for the management and operations of the City. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. 60 LEGAL SERVICES The City Attorney is the legal advisor to City Council and City Council's appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. ORGANIZATIONAL CHART Operations Support $9,021 $10,000 $10,000 Professional Services 502,310 350,000 350,000 Total $511,331 $360,000 $360,000 PROGRAM JUSTIFICATION AND ANALYSIS There will be no change in the current level of legal services. 61 2012 -13 1 2013 -14 2014 -15 Budget Actual I Estimate Bud et Operations Support $9,021 $10,000 $10,000 Professional Services 502,310 350,000 350,000 Total $511,331 $360,000 $360,000 PROGRAM JUSTIFICATION AND ANALYSIS There will be no change in the current level of legal services. 61 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES LEGAL SERVICES Operations Support 155 - 534100 Advertising /Legal Notices Total Operations Support Professional Services 155 - 541200 Legal Services Total Professional Services 62 9,021 12,000 10,000 10,000 9,021 12,000 10,000 10,000 502,310 438,000 350,000 350,000 502,310 438,000 350,000 350,000 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 63 DEPARTMENT: PUBLIC WORKS DIVISION: 161 GENERAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in maintaining City Facilities. MISSION STATEMENT Provide safe, enjoyable and attractive facilities, allowing diverse programs and responsive services which enhance the health and well -being of the residents and City employees by managing building functions, facility care and security through quality facilities maintenance pursuits in a professional environment. GOALS AND OBJECTIVES • Provide a safe and clean environment through regular cleaning of facilities. • Promote and deploy energy efficiency programs to reduce utility consumption. • Provide set -up and take -down services for events and functions in City Facilities DEPARTMENT DESCRIPTION The department services and maintains 19 facilities totaling 213,847 square feet with a value of $27,177,765.00 consisting of carpet, the floors, other flooring, offices, storage areas, rest rooms, cells, meeting /training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, exercise classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground breaking ceremonies and other special events. Provide function set up for private events such as weddings, birthdays, anniversaries, graduations, family reunions, retirements and other functions. Set up average of 137 events per month. Provide general services, cleaning and upkeep of City Hall, Administration Building, Police, Fire, EMS, Community Center Central, 64 GENERAL SERVICES Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Fire /EMS station on I.H.35, Marion EMS station, Records and General Services building, Employee ID badges and building access. This department was moved under Public Affairs as a Division in FY 2011 -12. Also in FY 2012 -13 this department's Building Maintenance division was moved under Public Works. For FY 2013 -14 at mid -year this division was renamed from Facilities Maintenance to General Services and was moved under Public Works. ORGANIZATION CHART GENERAL SERVICES 2012 -13 2013 -14 2014 -15 Director 1 1 1 Supervisor 1 1 1 Administrative Assistant 1 1 1 General Services Tech 1 7 7 7 P/T General Services Tech 1 41 41 4 TOTAL POSITIONS 141 141 14 65 GENERAL SERVICES Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Pest Control Services Carpet Cleaning 202,847 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Pest Control Services Carpet Cleaning 202,847 213,847 234,202 137 150 155 19 19 19 250 250 260 240 260 265 12 15 18 8 12 12 Personnel 2012 -13 2013 -14 1 2014 -15 Budget Actual Estimate I Budget Personnel $566,442 $577,607 $578,049 Supplies 93,313 89,850 90,675 Utility Services 181,615 186,000 189,115 Staff Support 11,443 12,147 11,749 Maintenance Services 100,969 104,650 90,600 Rental Equipment 458 0 0 Operating Equipment 11,776 48,110 33,800 Total $996,016 $1,018,364 $993,988 • ►� •► _►l Aj0fAjW .1p The General Services Budget for FY 2014 -15 will decrease by 2.4% from the FY 2013 -14 year end estimates. By handling more services in house, the need for outside maintenance services decreased. The door lock replacement program will be focused on the Fire Station and City Hall in FY 2014 -15. 66 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND GENERALFUND EXPENDITURES GENERAL SERVICES Personnel Services 161 - 511110 Regular 161 - 511120 Overtime 161 - 511180 LTD 161- 511210 Longevity 161 - 511230 Certification Allowance 161 - 511310 FICA - Employer 161- 511350 TMRS - Employer 161- 511410 Health - Employer 161- 511500 Workers Compensation Total Personnel Services Supplies 370,750 161 - 521000 Operating Supplies 161 - 521100 Office Supplies 161 - 521200 Medical /Chemical Supplies 161 - 521300 Motor Veh. Supplies 161 - 521600 Equip Maint Supplies Total Supplies Utility Services 161 - 533100 Gas Utility Service 161 - 533200 Electric Utility Service 161 - 533410 Water Utility Service 161 - 533500 Vehicle Fuel Total Utility Services 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 377,083 370,750 377,011 382,602 15,546 21,000 25,823 15,600 1,029 961 961 978 12,503 11,625 11,625 12,814 1,200 1,431 1,170 585 29,473 30,917 30,917 31,433 62,355 63,571 63,571 66,698 59,114 59,878 59,878 59,898 8,140 7,342 6,651 7,441 566,443 567,475 577,607 578,049 52,791 54,000 50,000 47,000 894 1,000 1,000 900 11,241 9,200 9,200 11,300 178 250 250 250 803 1,000 1,000 975 65,907 65,450 61,450 60,425 712 1,420 1,300 1,980 70,128 74,880 75,000 74,000 22,394 17,000 17,000 18,000 8,130 7,000 6,000 5,900 101,364 100,300 99,300 99,880 67 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET Staff Support 450 400 - 2,500 161 - 535100 Uniforms 7,870 7,900 7,900 7,502 161- 535300 Memberships 380 972 972 972 161- 535500 Training /Travel 2,641 2,500 2,500 2,500 161 - 535510 Meeting Expenses 551 775 775 775 Total Staff Support 11,442 12,147 12,147 11,749 Maintenance Services 161 - 551100 Building Maintenance 161 - 551400 Minor & Other Equip Maint 161 - 551700 Ground Maintenance 161 - 551800 Other Maint. Agreement Total Maintenance Services Rental Equipment 161 - 561100 Rental Equipment Total Rental Equipment Operating Equipment 161 - 571100 Furniture and Fixtures 161 - 571500 Operating Equipment 161 - 571700 Improvements under $5,000 Total Operating Equipment 22,995 - - - 85 450 450 400 - 2,500 2,500 1,000 30,759 36,580 40,000 30,500 53,839 39,530 42,950 31,900 458 - - - 458 - - - - 950 950 - - 9,600 9,600 3,600 2,527 16,220 13,500 7,200 2,527 26,770 24,050 10,800 68 101 GENERAL FUND GENERALFUND EXPENDITURES CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET BUILDINGS 6 -8 (POLICE, EMS, FIRE) MAINTENANCE Supplies 163 - 521000 Operating Supplies 22,116 163 - 521200 Medical /Chemical Supplies 5,290 Total Supplies 27,406 Utility Services 163 - 533100 Gas Utility Service 163- 533200 Electric Utility Service 163 - 533410 Water Utility Service 163 - 533500 Fuel - Diesel Total Utility Services Maintenance Services 163 - 551100 Building Maintenance 163 - 551400 Minor & Other Equip Maint 163 - 551700 Ground Maintenance 163 - 551800 Other Maint. Agreement Total Maintenance Services Operating Equipment 163 - 571700 Improvements under $5,000 Total Operating Equipment 3,294 59,305 17,652 4,500 60,000 20,000 2,200 111 4,500 60,000 20,000 2,200 24,720 5,530 30,250 4,635 61,800 20,600 2,200 89,235 35,910 47,300 36,800 37,000 505 900 900 800 827 1,000 1,000 900 9,889 14,800 23,000 20,000 47,131 64,000 61,700 58,700 9,249 24,060 24,060 23,000 9,249 24,060 24,060 23,000 69 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND VISION STATEMENT Support, facilitate, and strengthen the governmental process through transparent and service oriented interaction with our citizens and with current technology. MISSION STATEMENT The mission of the City Secretary's Department is to provide necessary services in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision making. GOALS AND OBJECTIVES The goals and objectives of the City Secretary's Department are to provide the following services for the City of Schertz: • Public Information requests. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. • Proclamations from the Mayor's Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. Nei CITY SECRETARY The City Secretary's Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision - making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary's Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. ORGANIZATIONAL CHART CITY SECRETARY 2012 -13 2013 -14 2014 -15 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 VA CITY SECRETARY PERFORMANCE INDICATORS Ordinances Passed and Processed 2012 -13 2013 -14 2014 -15 Workload Actual Estimated Budget Ordinances Passed and Processed 34 59 60 Resolutions Passed and Processed 121 112 115 Council Meetings Attended 50 50 50 Open Records 419 456 465 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% Documents completed, signed, scanned Actual Estimated Budget within 48 hours of council approval 94% 94% 95% Council meeting minutes transcribed within 48 0 150 150 hours following Council meeting 100% 100% 100% Agendas available to citizens within legally $189,876 $179,287 $187,617 required timeframe - Posted on website 100% 100% 100% Alcohol permits processed within the month of expiration 96% 98% 98% Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimated Budget Personnel $148,708 $160,766 $167,772 Supplies 675 800 1,200 City Support Services 7,088 9,576 9,700 Operations Support 0 150 150 Staff Support 4,568 7,000 8,795 Total $189,876 $179,287 $187,617 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase by 4.6% from the FY 2013 -14 year end estimates. This increase is due to the annual merit and other personnel related expenses. rya CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET GENERAL GOVERNMENT 600 645 645 645 EXPENDITURES 150 250 250 250 CITY SECRETARY 3,818 6,900 7,000 7,800 Personnel Services 4,568 7,895 7,995 8,795 164-511110 Regular 110,718 125,845 118,569 123,667 164- 511180 LTD 342 390 368 383 164- 511210 Longevity 1,867 2,318 1,100 1,352 164- 511310 FICA - Employer 7,902 9,804 9,248 9,564 164- 511350 TMRS - Employer 17,606 20,160 19,016 20,294 164- 511410 Health - Employer 10,055 12,283 12,287 12,287 164- 511500 Workers Compensation 218 231 178 225 Total Personnel Services 148,708 171,031 160,766 167,772 Supplies 164-521100 Office Supplies 675 1,200 800 1,200 Total Supplies 675 1,200 800 1,200 City Support Services 164 - 532700 Records Management 7,088 9,600 9,576 9,700 Total City Support Services 7,088 9,600 9,576 9,700 Operations Support 164 - 534200 Printing & Binding - 150 150 150 Total Operations Support - 150 150 150 164 - 535100 Uniforms - 100 100 100 164 - 535300 Memberships 600 645 645 645 164- 535400 Publications 150 250 250 250 164 - 535500 Training /Travel 3,818 6,900 7,000 7,800 Total Staff Support 4,568 7,895 7,995 8,795 73 DEPARTMENT: • NON-DEPARTMENTAL 101 GENERAL DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include audit cost, city insurance, appraisal district contracts, and emergency medical services. City Support Services 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget City Support Services $352,632 $417,243 $860,000 Operations Support 135,013 127,000 141,500 Staff Support 13 340 150 City Assistance 671,154 993,665 1,243,779 Professional Services 94,196 140,350 262,400 Fund Charges /Transfers 169,196 475,000 203,000 Operating Equipment 269 1,955 50,000 Total $1,422,472 $2,155,553 $2,760,829 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget increases 28.1% from the FY 2013 -14 year end estimates. This increase sets the contingency account to $180,000 or about 0.8% of the overall General Fund budget and takes into account upcoming property tax reimbursements required by incentive agreements between the City and new businesses. The increase also allows the City to address additional priorities. In FY 2013 -14 the City was able to fund repairs to the Recreation Center. In FY 2014 -15 funding is appropriated to repair leaks at Fire Station #2 and the Administration building and to contract an engineer to provide an executable solution for the water runoff in the Administration Building parking lot. A priority raised by Citizens in the Community Pre - budget meetings is to design FM 1518 for increased traffic demands. A study on FM 1518 is funded which will provide a long term look at what needs to be done to accommodate this growth. Another increase is to provide funding to finish the Compensation Study and to act on the first phase of this study. Due to a growing number of employees and the age of existing workstations, a budget allowance has been included for reconfiguration of workstations for better efficiency. 74 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL City Support Services 167 - 532200 County Appraisal District 167 - 532500 City Ins - Commercial 167 - 532900 Contingencies 167 - 532901 Contingencies -Act on Study Total City Support Services Operations Support 167 - 534000 Postage 167 - 534300 Equip. Maintenance 167 - 534500 Memberships- Organizations Total Operations Support Staff Support 167- 535500 Travel /Training 167 - 535510 Meeting Expenses Total Staff Support 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 175,605 180,000 165,232 210,000 129,411 135,000 153,500 170,000 47,616 58,511 98,511 180,000 - - - 300,000 352,632 373,511 417,243 860,000 13,938 8,000 5,000 12,000 121,075 120,000 122,000 122,000 - - - 7,500 135,013 128,000 127,000 141,500 13 100 140 150 - - 200 - 13 100 340 150 City Assistance 167 - 537100 Emergency Medical Services 395,830 395,830 395,830 433,542 167- 537450 Tax Reimbursements /Abatements 275,324 597,836 597,835 810,237 Total City Assistance 671,154 993,666 993,665 1,243,779 Professional Services 167 - 541300 Other Prof Services 48,802 170,000 86,950 190,000 167 - 541400 Auditor /Accounting Srvc 10,700 27,700 20,000 30,000 167 - 541500 State /County & Admin Fees 3,266 4,000 4,000 4,000 167 - 541502 Cost of Bond Issuance - 150 150 150 167 - 541600 Miscellaneous Bank Charges 553 1,000 750 750 167 - 541650 Investment Management Fee 3,331 3,500 3,500 3,500 167 - 541800 Credit Card Service Fee 27,544 25,000 25,000 34,000 Total Professional Services 94,196 231,350 140,350 262,400 ra 101 GENERAL FUND CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 ACTUAL 2013 -14 2013 -14 2014 -15 BUDGET ESTIMATE BUDGET Fund Charges /Transfers 167- 548000 Transfer Out 165,000 475,000 475,000 150,000 167 - 548106 Transfer to Special Event Fund - - - 53,000 167 - 548700 Bad Debt Expense 4,196 - - - Total Transfers 169,196 475,000 475,000 203,000 Operating Equipment 167 - 571000 Furniture & Fixtures 269 - - 50,000 167 - 571500 Operating Equipment - 2,300 1,955 - Total Operating Equipment 269 2,300 1,955 50,000 76 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. M VISION STATEMENT To promote a positive City image and foster a sense of community through events, venues and products. MISSION STATEMENT The purpose of the Public Affairs Department is to keep internal and external audiences informed about city events, activities, policies, ordinances, leadership focus, economic growth and development, and other issues of public interest; and to promote a positive city image through development and release of professional products to news media outlets. GOALS AND OBJECTIVES • To be the primary source of information for all current and potential residents and existing businesses in the Schertz sphere of influence. • Promote city activities /festivals throughout the region and the State of Texas. • Disseminate information to residents and the media during emergency and non - emergency situations efficiently. 78 Publish and distribute Schertz Magazine to over 12,000 households and area businesses; produce, coordinate, or promote all City events and activities, including: Sweetheart Court, Festival of Angels, 4th of July Jubilee, SchertzFest, Wilenchik Walk, Doggie Dash, Employee Remembrance Day, and other City programs. Public Affairs handles advertising and promotion of events held in Schertz, the production of television commercials, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. This office creates photographic /video /audio recording of City events and activities, designs city brochures, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. The Public Affairs Department serves an internal audience of employees elected and appointed officials, as well as an estimated city population of 35,000. ORGANIZATIONAL CHART PUBLIC AFFAIRS 2012 -13 2013 -14 2014 -15 Public Affairs Director 1 0 0 Senior Administrative Assistant 1 0 0 Office Manager 1 1 1 Events Coordinator 1 0 0 Communications Manager 0 1 1 Events Specialist 0 1 1 Events Manager 0 1 1 TOTAL POSITIONS 1 4 41 4 Wj Press Inquiries N/A 8 15 City Sponsored Events 8 11 13 Marketing Materials Produced 13 7 8 Website Postings 800 800 800 2012 -13 2013 -14 2014 -15 Workload /Output Measures Actual Estimate Budget Press Inquiries N/A 8 15 City Sponsored Events 8 11 13 Marketing Materials Produced 13 7 8 Website Postings 800 800 800 Average cost per Advertising Run outside of the magazine Average Amount of Dollars Raised for Events, per FTE $1,200 $1,300 $2,500 $7,500 $9,000 $4,500 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Average cost per Advertising Run outside of the magazine Average Amount of Dollars Raised for Events, per FTE $1,200 $1,300 $2,500 $7,500 $9,000 $4,500 Non - Magazine Advertisements 12 12 8 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Non - Magazine Advertisements 12 12 8 Personnel Supplies Operations Support Staff Support Professional Services Operating Equipment Total ':0 :41-Al ITA WWII 9 1 a lef-Al 9 Lei Z IUAI ►B LZt $240,523 $214,895 $257,970 3,021 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Supplies Operations Support Staff Support Professional Services Operating Equipment Total ':0 :41-Al ITA WWII 9 1 a lef-Al 9 Lei Z IUAI ►B LZt $240,523 $214,895 $257,970 3,021 3,500 3,500 28,083 24,642 27,100 3,101 5,040 5,150 0 14,040 14,500 0 3,100 0 $274,729 $265,217 $308,220 The FY 2014 -15 Budget will be increased by 16.2% from the FY 2013 -14 year end estimates. This increase is due to the full year funding of the new Events specialist position. This position will be reimbursed by 50% from the Hotel /Motel Tax Fund. 80 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS Personnel Services 170 - 511110 Regular 170 - 511120 Overtime 170 - 511180 LTD 170 - 511210 Longevity 170 - 511240 Vehicle Allowance 170 - 511310 FICA - Employer 170 - 511350 TMRS - Employer 170 - 511410 Health - Employer 170 - 511500 Workers Compensation Total Personnel Services Supplies 170 - 521010 Operating Supplies - Events 170 - 521100 Office Supplies Total Supplies Operations Support 170 - 534000 Postage 170 - 534100 Advertising 170 - 534200 Printing & Binding Total Operations Support Staff Support 170 - 535100 Uniforms 170 - 535300 Memberships 170 - 535400 Publications 170 - 535500 Training /Travel 170 - 535510 Meeting Expenses Total Staff Support 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 176,126 150,562 153,562 183,802 - 1,000 1,000 1,000 463 466 466 570 2,684 3,313 2,400 2,866 462 3,000 - - 13,590 11,848 11,848 14,357 28,282 24,344 24,344 30,463 18,559 20,982 20,982 24,574 358 385 293 338 240,524 215,900 214,895 257,970 1,865 1,900 2,000 2,000 1,156 1,500 1,500 1,500 3,021 3,400 3,500 3,500 63 142 142 100 22,362 19,908 17,500 20,000 5,658 7,000 7,000 7,000 28,083 27,050 24,642 27,100 - 100 100 150 900 840 840 600 13 500 300 600 1,737 2,800 2,800 2,800 452 1,000 1,000 1,000 3,102 5,240 5,040 5,150 81 101 GENERAL FUND Professional Services 170 - 541300 Other /Cons) /Prof Services 170 - 541355 Design Services Total Professional Services Operating Equipment 170 - 571000 Furniture & Fixtures 170 - 571500 Operating Equipment Total Operating Equipment CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 ACTUAL 82 2013 -14 2013 -14 2014 -15 BUDGET ESTIMATE BUDGET 4,040 040 4,50, 10,960 10,000 10,00 �� 04 01 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 83 DEPARTMENT: PUBLIC AFFAIRS . • 1 • DIVISION: RECORDS 1 1 101 GENERAL VISION STATEMENT Under the supervision of the Chief of Staff, this department is responsible for the coordination of an effective and efficient records management system. MISSION STATEMENT To provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use, and disposition of municipal records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and accepted records management practice. GOALS AND OBJECTIVES • Scan permanent documents. • Destroy records that meet retention. • Continue to locate historical documents for electronic storage. 84 RECORDS MANAGEMENT I The Records Management Division performs the following functions: • Scan permanent and historical documents to store as electronic documents. • Destroy records that meet the requirements of the records retention schedule. • Identify historical documents. • Provide stored records upon request to departments. • Maintain inventories of records stored offsite and onsite. • Conduct research for departments. ORGANIZATION CHART RECORDS MANAGEMENT 2012-13 2013-14 2014-15 Records Management Coordinator 1 1 1 1 TOTAL POSITIONS 1 1 1 85 RECORDS PERFORMANCE INDICATORS Number of Documents scanned 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Number of Documents scanned 28,705* 13,500* 13,500* Number of boxes stored offsite 298 239 239 Number of boxes inventoried 165 100 150 Number of cubic feet of documents 12,443 10,200 10,000 destroyed (pounds) 360 0 0 Digitize Public Work Plans (pages) 7,500 2,500 2,500 Digitize Commercial Plans (pages) *Scanned by Records Management and other Departments •• iil 111 Personnel 2011 -12 2012 -13 2013 -14 Budget Actual Estimate Budget Personnel $48,000 $49,763 $51,106 Supplies 41 300 400 Staff Support 1,231 1,286 1,750 Professional Services 11,248 4,513 10,000 Operating Equipment 360 0 0 Total $60Y879 $55,862 $63,256 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget increases by 13.2% from the FY 2013 -14 year end estimates. This change is related to additional scanning and shredding planned by working in coordination with other departments to identify the applicable records. 86 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET GENERAL GOVERNMENT 95 150 1,141 1,500 EXPENDITURES 1,500 1,231 1,860 1,286 RECORDS MANAGEMENT 11,248 17,000 4,513 10,000 Personnel Services 17,000 4,513 10,000 360 171 - 511110 Regular 32,961 33,522 33,522 34,193 171 - 511120 Overtime 84 500 500 500 171 - 511180 LTD 102 104 104 106 171- 511210 Longevity 1,078 1,210 1,210 1,464 171 - 511310 FICA - Employer 2,517 2,695 2,695 2,766 171 - 511350 TMRS - Employer 5,331 5,542 5,542 5,869 171- 511410 Health - Employer 5,868 6,141 6,141 6,143 171 - 511500 Workers Compensation 60 63 49 65 Total Personnel Services 48,001 49,777 49,763 51,106 Supplies 171 - 521000 Operating Supplies - 200 100 200 171 - 521100 Office Supplies 41 200 200 200 Total Supplies 41 400 300 400 Staff Support 171 - 535100 Uniforms 171 - 535300 Memberships 171 - 535500 Training /Travel Total Staff Support Professional Services 171- 541310 Contractual Services Total Professional Services Operating Equipment 171 - 571300 Computer Equipment Total Operating Equipment - 100 91 100 90 260 95 150 1,141 1,500 1,100 1,500 1,231 1,860 1,286 1,750 11,248 17,000 4,513 10,000 11,248 17,000 4,513 10,000 360 - - - 360 - - - MA DEPARTMENT: PUBLIC AFFAIRS DIVISION: 172 SCHERTZ MAGAZINE FUND: 101 GENERAL FUND VISION STATEMENT To become Schertz' primary source of information for all current and potential residents and existing businesses; with an evolving goal of expanding information dissemination beyond traditional means. MISSION STATEMENT Established in its current format in 2008, Schertz Magazine is an informational tool aimed at providing internal and external audiences information about city events, activities, policies, ordinances, economic growth and development, and other issues of public interest, and to promote a positive city image through development and release of professional products to news media outlets. GOALS AND OBJECTIVES • Schertz Magazine will continue to explore new revenue streams in order to provide superior information to readership. • Inform our audience about City initiatives throughout this region of the State of Texas. • Promote City activities, educate the public, and enhance a positive City image. Publication and distribution of Schertz Magazine to more than 13,000 households and businesses, including: writing of articles, photography, graphic design and layout, sales, advertising design, marketing, copy editing, billing, and collections; distribution of copies to staff and select pick -up locations across the city. Promote all City events and activities, including: Festival of Angels, 4th of July Jubilee, Wilenchik Walk, SchertzFest, Absolute Jazz, Doggie Dash, and other City programs. Schertz Magazine will involve governmental and non - governmental entities and individuals in the collection, packaging, and distribution of information that is important to the whole community. 88 SCHERTZ MAGAZINE ORGANIZATIONAL CHART Schertz Magazine 2012 -13 2013 -14 2014 -15 Publications Editor 1 1 1 Account Manager 1 1 1 TOTAL POSITIONS 2 2 2 1!j:INWC06F-11I, [Q:111111I, 111W -Ato] Number of Staff, FTE (Full Time Equivalents) Number of potential advertisers approached Number of customers served (advertisers) Number of Magazines Printed 89 2 2 2 525 N/A 250 88 90 100 168,000 180,000 180,000 2012 -13 2013 -14 2014 -15 Workload /Output Measures Actual Estimate Budget Number of Staff, FTE (Full Time Equivalents) Number of potential advertisers approached Number of customers served (advertisers) Number of Magazines Printed 89 2 2 2 525 N/A 250 88 90 100 168,000 180,000 180,000 SCHERTZ MAGAZINE Total Schertz Magazine Articles /Ads/ Photographs Produced 2012 -13 2013 -14 2014 -15 Efficiency Measures Actual Estimate Budget Total Schertz Magazine Articles /Ads/ Photographs Produced 627 594 614 Customer Service / Retention Hours per Actual Estimate Budget FTE (Advertisers) 160 N/A NIA Percentage of Magazine Contracted 58% 53% 53% Hours Contracted for Magazine Production 275,400 238,200 253,500 (Writing, Ad Design, Photography, Layout, 9,250 10,000 10,000 Graphics) 1,700 N/A NIA Schertz Magazine Ad revenue City Sponsored /Non- Revenue $230,247 $220,000 $220,000 $27,900 $30,000 $30,000 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non- Revenue $230,247 $220,000 $220,000 $27,900 $30,000 $30,000 Personnel Services 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Services $132,286 $133,149 $137,208 Supplies 200 200 200 Operations Support 23 50 100 Staff Support 771 1,483 3,000 Professional Services 275,400 238,200 253,500 Fund Charges /Transfers 9,250 10,000 10,000 Operating Equipment 0 500 600 Total $417,930 $383,582 $404,608 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase by 5.5% of the FY 2013 -14 year end estimates. This increase is due to the estimated increase in printing costs. .l CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES SCHERTZ MAGAZINE Personnel Services 172 - 511110 Regular 90,811 91,887 91,887 93,726 172 - 511180 LTD 298 285 285 291 172- 511210 Longevity 630 870 870 1,110 172 - 511240 Vehicle Allowance 6,000 6,000 6,000 6,000 172 - 511310 FICA - Employer 7,406 7,096 7,096 7,255 172 - 511350 TMRS - Employer 15,238 14,591 14,591 16,368 172 - 511410 Health - Employer 11,736 12,283 12,283 12,287 172 - 511500 Workers Compensation 168 167 137 171 Total Personnel Services 132,287 133,179 133,149 137,208 Supplies 172 - 521100 Office Supplies 200 200 200 200 Total Supplies 200 200 200 200 Operations Support 172 - 534000 Postage 23 200 50 100 Total Operations Support 23 200 50 100 Staff Support 172 - 535100 Uniforms 172 - 535300 Memberships 172 - 535500 Training /Travel 172 - 535510 Meeting Expenses Total Staff Support a 41 100 100 100 153 405 283 400 - - - 1,000 577 1,500 1,100 1,500 771 2,005 1,483 3,000 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Professional Services 172 - 541305 Professional Services 172 - 541350 Schertz Tales- Printing 172 - 541355 Schertz Tales- Design 172 - 541360 Schertz Tales- Postage 172 - 541365 Delivery Services Total Professional Services Fund Charges /Transfers 172 - 548700 Bad Debt Expense Total Fund Charges/ Transfers Operating Equipment 172 - 571310 Computer Software Total Operating Equipment 12,200 14,000 12,200 14,000 132,016 105,000 95,000 105,000 98,479 100,000 90,000 93,000 31,305 40,000 40,000 40,000 1,400 1,500 1,000 1,500 275,400 260,500 238,200 253,500 9,250 10,000 10,000 10,000 9,250 10,000 10,000 10,000 - 600 500 600 - 600 500 600 92 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 93 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND VISION STATEMENT The Department of Engineering, in cooperation with other City departments, and with the input and participation of the community, will allow the City of Schertz to develop to its full potential supported by a strong backbone of well designed, well- constructed, sustainable infrastructure. MISSION STATEMENT The mission of the Department of Engineering is to facilitate responsible stewardship of the community's natural resources and physical assets by providing support wherever needed. Engineering collaborates with Public Works, Development Services, other City departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Is] 47_1A11iyil4ki ki7 *101:1112 015CL1l The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering is responsible for the development and implementation of the Capital Improvement Program. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. TSAC is a Commission that hears citizen input and makes recommendations to City Council regarding traffic issues throughout the City. 94 ENGINEERING ORGANIZATIONAL CHART ENGINEERING 2012 -13 2013 -14 2014 -15 City Engineer 1 1 1 Assistant City Engineer *1 0 0 Graduate Engineer 1 2 2 TOTAL POSITIONS 3 3 3 *Position was unfunded. ACCOMPLISHMENTS AND GOALS FY 2013 -2014 Accomplishments • Along with Public Works Department, successfully managed the following Capital Improvement Projects: • Lazy Oak (Bond) • Ware- Seguin Road (Bond) • Lower - Seguin Road Improvements (Bond) • Borgfeld Drainage Remediation (Drainage Fund) • Pickrell Park Sidewalk (CDBG /Parks) • David Lacks Boulevard Extension (Economic Development) • Town Creek Wastewater Phase 3 (Bond) - ongoing • Entered into three -year, extendable agreements with four professional engineering firms for on -call engineering services • Began update of City's Master Thoroughfare Plan and worked toward establishment of Transportation Impact Fee Program • Renewed Stormwater Management Plan General Permit (required every five years) M ENGINEERING • Supported TXDoT in order to secure $2.85 million funding for sidewalks on FM 3009 • Developed comprehensive 10 -year Capital Improvement Program including water, wastewater, drainage, roadway, and facilities projects. • Worked with Information Technology Department to develop user - friendly, helpful Engineering Department web page • Completed engineering review of multiple subdivision and site development projects FY 2014 -2015 Goals • Successfully manage Capital Improvement Projects in order to meet or exceed deadline and budget criteria. • Finalize establishment and implement Transportation Impact Fee Program • Begin update of Water and Wastewater Impact Fee Study • Establish Master Drainage Plan • Maintain efficiency with review of private development application and construction review • Assist Public Works Department with application for and implementation of participation in the FEMA Community Rating System • Review and assess standard construction details and specifications for potential improvement PERFORMANCE INDICATORS M. 2012 -13 2013 -14 2014 -15 Workload /Output Measures Actual Estimate Budget Capital Improvement Projects (number) 11 12 15 Capital Improvement Project Construction - - -- $1,290,000 $1,400,000 Expenditures Grading and Clearing Permits Issued 22 27 25 Grading and Clearing Permits Active - - -- 26* 20 (Average Monthly Concurrent Maximum) Grading and Clearing Permits Active 20* 28 25 (Concurrent Maximum) Grading and Clearing Permits Issued — 410 400 400 acreage M. ENGINEERING Number of Non - Construction Plan Reviews 2012 -13 2013 -14 2014 -15 (includes master plans, plats, site plans, - - -- 40* 50 etc. 0 1,380 1,500 Residential Subdivision Construction — 10 10 9 number of projects 195 0 0 Residential Subdivision Construction — - - -- $4,780,000* $4,750,000 dollar value of public improvements 79,000 43,000 38,800 Commercial Subdivision Construction — 9 18 15 number of projects $204,717 $295,297 $336,768 Commercial Subdivision Construction — - - -- $91,000* $100,000 dollar value of public improvements *Data not tracked historically— value is estimated. Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel 122,200 231,837 282,558 Supplies 643 1,100 1,300 City Support Services 0 1,380 1,500 Utility Services 788 1,400 1,498 Operations Support 195 0 0 Staff Support 1,598 8,580 10,512 Professional Services 79,000 43,000 38,800 Operating Equipment 292 8,000 600 Total $204,717 $295,297 $336,768 PROGRAM JUSTIFICATION AND ANALYSIS The overall budget for the Engineering Department increases 14.0% from FY 2013 -2014 year end estimates as a result of full year funding of the new Engineer position authorized at mid -year. M 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES ENGINEERING Personnel Services CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 173- 511110 Regular 88,487 174,610 174,910 211,840 173 - 511120 Overtime 205 - - - 173- 511180 LTD 263 542 542 657 173 - 511210 Longevity 4,871 380 380 530 173 - 511310 FICA - Employer 7,152 13,386 13,386 16,246 173 - 511350 TMRS - Employer 14,843 27,533 27,533 34,473 173 - 511410 Health - Employer 6,082 14,843 14,843 18,430 173 - 511500 Workers Compensation 297 272 243 382 Total Personnel Services 122,200 231,566 231,837 282,558 Supplies 173- 521100 Office Supplies 643 1,000 1,000 1,200 173 - 521600 Motor Vehicle Supplies - 100 100 100 Total Supplies 643 1,100 1,100 1,300 City Support Services 173 - 532400 Computer Fees & Licenses Total City Support Services Utility Services 173 - 533500 Vehicle Fuel Total Utility Services Operations Support 173 - 534100 Advertising Total Operations Support Staff Support 173 - 535100 Uniforms 173 - 535300 Memberships 173 - 535400 Publications 173 - 535500 Training /Travel 173 - 535600 Professional Certification Total Staff Support 98 - 1,380 1,380 1,500 - 1,380 1,380 1,500 788 1,400 1,400 1,498 788 1,400 1,400 1,498 195 - - - 195 - - - - 700 700 1,015 616 2,670 2,670 2,040 571 500 500 500 411 4,040 4,040 6,072 - 670 670 885 1,598 8,580 8,580 10,512 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET Professional Services 173-541100 Engineering Services 78,476 30,000 30,000 25,000 173 - 541400 Other Prof Services 524 3,000 3,000 13,800 173 - 541500 Surveying Service - 10,000 10,000 - Total Professional Services 79,000 43,000 43,000 38,800 Operating Equipment 173 - 571000 Furniture & Fixtures - 6,000 6,000 600 173 - 571300 Computer & Peripherals 292 2,000 2,000 - Total Operating Equipment 292 8,000 8,000 600 DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND VISION STATEMENT The GIS Department will furnish a gateway to prompt, effective and essential geographic knowledge. MISSION STATEMENT Create, manage and maintain a robust geospatial platform that is accurate, reliable and easily accessible. Integrate the City's existing geographic data with new information to provide timely and dependable mapping products. GOALS AND OBJECTIVES • Promote the use of geographic data within the city and provide support and training to fully utilize the information and software. • Provide an interactive web mapping application accessible both internally and externally. • Design and Implement mobile applications for City Departments leveraging existing databases with GIS data. • Continue to improve web application and database management expertise • Continuing maintenance of the Regional Computer Aided Dispatch and Records Management project to enhance Police /Fire /Emergency Medical Services dispatching. • Provide new physical addresses in support of the Development Services Department. • Establish and refine data standards to aid data management and deployment. 100 GIS Designs, implements, and manages the City's geographic information system. Train staff to better understands and utilize current technology. ORGANIZATIONAL CHART GIS 2012 -13 2013 -13 2014 -15 GIS Coordinator 1 1 1 GIS Specialist 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Work orders processed, per month 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Work orders processed, per month 35 30 36 Document pages created, per month 45 40 70 Property attributes updated per month 225 300 250 Hours per work order Remaining non - updated data 101 7.7 8.0 7.0 18% 16% 10% 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Hours per work order Remaining non - updated data 101 7.7 8.0 7.0 18% 16% 10% GIS Mobile applications deployed to City departments 0 0 1 Map request turnaround time, days 7 7 7 New subdivision addressing turnaround time, days 14 14 14 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Mobile applications deployed to City departments 0 0 1 Map request turnaround time, days 7 7 7 New subdivision addressing turnaround time, days 14 14 14 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $128,654 $130,952 $135,495 Supplies 1,415 2,855 2,910 Staff Support 1,781 5,000 5,235 Professional Services 307 0 0 Rental /Leasing 0 3,805 3,805 Operating Equipment 0 0 7350 Total $132,157 $142,612 $154,795 • lej :441 ►Tj •►_0$ =►A The FY 2014 -15 Budget increases by 8.5% from the FY 2013 -14 year end estimates. This increase is due to the purchase of a laminator and a replacement printer. The laminator will be able to protect documents that are used in the field increasing effectiveness and efficiency. The current printer is aging, printing slowly and is prone to jams. The replacement printer will still be shared with neighboring departments. 102 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET GENERAL GOVERNMENT EXPENDITURES GEOGRAPHIC INFORMATION SYSTEMS Personnel Services 174 - 511110 Regular 93,177 94,174 94,174 97,094 174-511180 LTD 288 292 292 301 174-511210 Longevity 1,213 1,529 1,529 1,793 174-511310 FICA - Employer 7,119 7,321 7,321 7,565 174 - 511350 TMRS - Employer 14,755 15,054 15,054 16,052 174 - 511410 Health - Employer 11,736 12,283 12,283 12,287 174-511500 Workers Compensation 366 390 299 403 Total Personnel Services 128,654 131,043 130,952 135,495 Supplies 174 - 521000 Operating Supplies 977 1,630 1,630 1,670 174 - 521100 Office Supplies 141 245 245 240 174 - 521600 Equipment Supplies 297 980 980 1,000 Total Supplies 1,415 2,855 2,855 2,910 Staff Support 174 - 535500 Training /Travel Total Staff Support Professional Services 174 - 541400 Other Prof Services Total Professional Services Rental /Leasing 174 - 561200 Lease /Purchase Payments Total Rental /Leasing Operating Equipment 174 - 571500 Operating Equipment Total Operating Equipment 103 1,781 5,000 5,000 5,235 1,781 5,000 5,000 5,235 307 - - - 307 - - - 3,805 3,805 3,805 3,805 3,805 3,805 - - 7,350 7,350 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND VISION STATEMENT United in a spirit of teamwork, the Schertz Police Department, as a regional leader and in partnership with the Community, is devoted to excellence in innovative and proactive public service and safety while contributing to an exceptional quality of life. MISSION STATEMENT The mission of the Schertz Police Department is to effectively and efficiently enhance a peaceful and valued quality of life in which the public feels safe and secure from crime, social disorder, and circumstances which compromise their safety and well- being. To provide needed community services with the highest level of professionalism and ethical standards. Continuing to strive for excellence in every service that we provide. GOALS AND OBJECTIVES • To promote public safety in our community through public education, community involvement, criminal investigations and enforcement action. • To promote a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. • To increase department participation in community programs and increase citizen interest and participation in police department programs. • To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested. 104 The Schertz Police Department patrols the 32.01 square miles of Schertz, with a current population of 34,833. The City of Schertz lies within three counties, with 243.06 centerline miles of roads. The police department receives thousands of calls for services annually. The communications division dispatches calls for Police, Fire, Emergency Medical Service and Animal Control. Additionally, the police department provides dispatch services for the City of Cibolo Police and Fire Departments, along with Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction and the promotion of public safety. The Criminal Investigations Division investigates offenses that occurred within the city, processes crime scenes and follows up through prosecution with the County and District Attorneys of all three counties. The Records Division receives and prepares cases for submission to County and District Attorneys. The School Resource Officers provide a visible presence on the campuses within the city; make educational presentations to the students and staff, along with investigating crimes on campus. The Special Projects Officer interacts with Home Owner Associations, provides education and crime prevention programs to the community and oversees the Citizens Police Academy and the Citizens on Patrol. ORGANIZATIONAL CHART 105 POLICE 2012-13 2013-14 2014-15 Fire Dept. Law Enforcement Commission 2 2 2 Assistant Chief of Police 1 1 1 Patrol Officer 24 24 24 Communications Officer 12 12 12 Crossing Guards (Part Time) 7 7 9 TOTAL POSITIONS 81 81 83 LAW ENFORCEMENT COMMISSIONS 2012-13 2013-14 2014-15 Fire Dept. Law Enforcement Commission 2 2 2 City Manager Law Enforcement Commission 1 0 0 106 2012 -13 2013 -14 2014 -15 Workload /Output Actual ! Estimate ! Budget Patrol Vehicles 18 20 22 Traffic Vehicles (3 stealth, 2 Actual Estimate Budget motorcycles) 6 6 5 # Patrol Officers including supervisors 33 33 33 # Patrol Officers with supervisory 3,272 1,751 2,950 position 9 9 9 Calls for Service - Schertz 19,894 17,360 18,000 Calls for Service - Accidents 1960 1724 1800 Citations Issued 19,335 17,770 18,000 Criminal Cases Filed 793 772 800 Total Active Alarm Permits 2,550 2,550 2,610 State Seizures $2,106 $1,600 $1500 Federal Seizures $54,814 $34,858 $35,000 2012 -13 ; 2013 -14 2014 -15 Efficiency Actual 1 Estimate Budget Average time on calls for service 20:36 21:23 21:00 Average time on tickets, per minute 9:09 10:16 10:20 Average response time to calls 6:49 7:10 7:25 (minutes) Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $4,687,295 $4,823,080 $4,983,836 Supplies 47,346 32,547 47,646 City Support Services 20,657 26,722 26,750 Utility Services 132,016 131,419 148,064 Operations Support 3,272 1,751 2,950 Staff Support 62,329 83,508 109,423 City Assistance 781 8,178 10,200 Professional Services 19,369 27,965 53,313 Fund Charges /Transfers 33,167 0 0 Maintenance Services 38,557 50,565 53,790 Operating Equipment 153,832 109,161 108,868 Capital Outlay 176,017 147,005 218,754 Total $5,374,637 $5,441,901 $5,763,594 107 PROGRAM JUSTIFICATION AND ANALYSIS The Police Departments overall FY 2014 -15 Budget increased 5.9% when compared to the FY 2013 -14 year end estimates. There is a 3.3% increase within Personnel based on merit pay, overtime, longevity, payroll taxes, retirement, workers' compensation, and to bring the total number of crossing guards to nine. The police department's remaining budget increases are based on vehicle fuel, uniforms and body armor, training, and promotional and applicant testing service. In addition there is a need to replace 5 patrol cameras, 5 mobile computers, and the Live Scan finger print scanner. The mobile computers and the Live Scan need to be replaced since they run on Windows XP and are no longer supported my Microsoft. M CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES Personnel Services 256- 511110 Regular 256- 511120 Overtime 256 - 511180 LTD 256- 511210 Longevity 256- 511220 Clothing Allowance 256- 511230 Certification Allowance 256- 511240 Allowance 256- 511310 FICA - Employer 256- 511350 TMRS - Employer 256- 511410 Health - Employer 256- 511500 Workers Compensation Total Personnel Services Supplies 256- 521000 Operating Supplies 256- 521100 Office Supplies 256- 521300 Motor Veh. Supplies Total Supplies City- Support Services 256- 532500 City- Insurance - Commercial Total City Support Services Utility Services 256- 533330 Telephone /Internet 256- 533500 Vehicle Fuel Total Utility Services Operations Support 256- 534100 Advertising 256- 534200 Printing & Binding Total Operations Support 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 3,199,275 3,313,505 3,313,505 3,407,495 101,401 60,000 60,000 65,000 10,059 10,167 10,874 10,392 67,279 75,284 74,090 76,547 58,805 58,609 57,133 58,609 27,364 27,466 28,340 26,296 614 1,140 658 - 260,182 270,158 270,158 277,726 531,031 551,844 551,844 582,107 389,775 430,115 422,561 434,262 41,511 44,194 33,917 45,402 ! [. x:37 f ►. �7:� ! F: � yl [ I ` : �._ ! E: T ►z c � [ I> ` : T i _ ! 14T: T c � E: T c T 39,214 21,847 21,178 33,612 2,631 3,533 3,584 3,500 5,500 6,589 7,785 10,534 47,345 31,969 32,547 47,646 20,657 23,800 26,722 26,750 20,657 23,800 26,722 26,750 - 676 - - 132,016 135,204 131,419 148,064 132,016 135,880 131,419 148,064 446 450 - - 2,826 1,994 1,751 2,950 3,272 2,444 1,751 2,950 109 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET 256- 535100 Uniforms 19,151 44,020 23,038 39,063 256- 535200 Annual Awards - 1,000 801 1,500 256- 535210 Employee Recognition 6,736 3,050 2,619 3,000 256- 535300 Memberships 623 315 1,790 2,185 256- 535400 Publications - 575 575 450 256- 535500 Training /Travel 35,603 42,995 53,411 60,925 256- 535510 Meeting Expense 216 1,400 1,274 2,300 Total Staff Support 62,329 93,355 83,508 109,423 City Assistance 256- 537100 Medical Services (2,223) 3,500 3,606 3,800 256- 537800 Crime /Fire Prevention 3,004 2,329 4,572 6,400 Total City Assistance 781 5,829 8,178 10,200 Professional Services 256- 541300 Other Consult /Prof Serv. 19,369 35,498 27,965 53,313 Total Professional Services 19,369 35,498 27,965 53,313 Fund Charges /Transfers 256- 548404 Transfer Out- Capital Projects 33,167 3,250 - - Total Fund Charges/Transfers 33,167 3,250 - - Maintenance Services 256- 551100 Building Maintenance - 1,834 128 - 256- 551400 Minor & Other Equip. Maint. 4,457 2,034 2,897 4,500 256- 551800 Other Maintenance Agrmt 690 690 5,540 690 256- 551810 Maintenance Arg. Radios 33,410 43,100 42,000 48,600 Total Maintenance Services 38,557 47,658 50,565 53,790 Operatina Eauiament 256- 571000 Furniture & Fixtures 407 15,077 9,226 9,375 256- 571200 Vehicle Accessories 54,885 46,932 46,265 57,429 256- 571300 Computer & Peripherals 38,751 23,980 23,899 10,345 256- 571800 Other Equipment 59,790 34,590 29,771 31,719 Total Operating Equipment 153,833 120,579 109,161 108,868 m 101 GENERAL FUND Capitalized Equipment 256- 581200 Motor Vehicles 256- 581800 Equipment Over $5,000 Total Capitalized Equipment CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 ACTUAL BUDGET 1111 170,502 5,515 176,017 2013 -14 ESTIMATE 111,586 35,419 147,005 2014 -15 BUDGET 145,900 72,854 21 8,754 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND VISION STATEMENT Through selection, training, and professional development we will create a Fire Rescue Department that is a model to our peers, an asset to our community, and a valued place to work. MISSION STATEMENT Protect all we serve with an emergency service that promotes public education and prevention; emphasizes community involvement; and provides the safe, timely, and efficient delivery of fire and rescue resources. GOALS AND OBJECTIVES • Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes from time of dispatch. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained and high performing work force. • Enact a wellness fitness program for all firefighters. • Improve training opportunities and encourage involvement in specialized operations. • Build upon area -wide technical rescue, hazardous materials, and wildland strike teams. • Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Make face -to -face contact with 30% of population annually. • Quarterly inspects all restaurants, schools, and nursing homes. • Encourage public speaking for all firefighters. "Fa FIRE RESCUE o Maintain safe construction and occupancy within the city through code enforcement. • Attract and maintain a qualified and diverse workforce. • Encourage diverse applicants through career fairs and public education. • Continue to apply for staffing grants through Department of Homeland Security. DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. ORGANIZATIONAL CHART 113 FIRE RESCUE FIRE RESCUE 2012 -13 2013 -14 2014 -15 Fire Chief 1 1 1 Assistant Chief /Fire Marshal 1 1 1 Battalion Chief 3 3 3 Deputy Fire Marshal 1 1 1 Training/Safety/Emergency Manager 1 1 1 Lieutenant 6 6 6 Fire Inspector 0 1 1 Fire Apparatus Operator 6 6 6 Firefighter 12 12 12 Senior Administrative Assistant 1 1 1 TOTAL POSITIONS 32 33 1 33 I:j :4N ;101N►T,F-11ki [d:81Z17La_ltto] Population Serviced Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 32,000 2012 -13 2013 -14 2014 -15 Input Actual Estimate Budget Population Serviced Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 32,000 35,000 35,000 729 740 750 32 32 33 27 27 27 1 1 2 4 4 4 2 2 2 2 2 2 Number of incidents 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Number of incidents 2,154 2,007 2,100 Unit Responses (# calls for all units Actual Estimate Budget responding to all emergencies) 3,390 2,950 3,150 Buildings preplan contacts 729 740 750 Community Contact (citizen contact) 6,330 6,375 7,000 Fire Inspections Conducted 332 350 700 Plan Reviews Completed 100 120 120 Training Hours Provided 2,743 2,790 3,100 Average Response Time (Minutes) 6:54 6:00 6:00 % Response Time < 5 Minutes 36.03% 36.79% 36.00% "EH 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Average Response Time (Minutes) 6:54 6:00 6:00 % Response Time < 5 Minutes 36.03% 36.79% 36.00% "EH FIRE RESCUE • of Buildings Preplanned 100% 100% 100% • Prevention Contacts 59.0% 45.5% 50.0% Inspections per Inspector 332 350 350 Training Hours /Employee 88.47 90.00 100.00 Total Fire Loss ($1,000) Property Saved ($1,000) Fire Loss Ratio % Civilian Fire Injuries 226.60 211.40 200.00 392.90 749.90 600.00 36.58% 21.99% 25.00% 1 5 0 * Using structure fire data, we compare the value of the structure and its contents with the fire loss to arrive at a quantifiable value of property saved that could have been consumed had there been no intervention. The fire loss ratio is the fire loss as a percent of total property value. For example, the estimated ratio for 2013 -14 is 22 %, meaning that the average loss in a structure fire in the City of Schertz resulted in a fire loss of 22% of the total value of the house and contents. This is a new measure and as such there are no national figures with which to compare. 2012 -13 2013 -14 2014 -15 Effectiveness* Actual Estimate Budget Total Fire Loss ($1,000) Property Saved ($1,000) Fire Loss Ratio % Civilian Fire Injuries 226.60 211.40 200.00 392.90 749.90 600.00 36.58% 21.99% 25.00% 1 5 0 * Using structure fire data, we compare the value of the structure and its contents with the fire loss to arrive at a quantifiable value of property saved that could have been consumed had there been no intervention. The fire loss ratio is the fire loss as a percent of total property value. For example, the estimated ratio for 2013 -14 is 22 %, meaning that the average loss in a structure fire in the City of Schertz resulted in a fire loss of 22% of the total value of the house and contents. This is a new measure and as such there are no national figures with which to compare. Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $2,659,969 $2,712,169 $2,890,145 Supplies 4,707 17,000 16,500 Utility Services 52,845 45,960 58,700 Operations Support 689 1,160 1,200 Staff Support 105,875 116,165 115,700 City Assistance 8,847 16,200 16,200 Professional Services 11,430 14,000 25,000 Maintenance Services 27,295 51,700 58,932 Rental /Leasing 0 0 14,000 Operating Equipment 49,265 66,700 65,900 Capital Outlay 0 12,146 210,600 Total $2,920,922 $3,053,200 $3,472,877 115 FIRE RESCUE PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget increases 13.7% from the FY 2013 -14 year end estimates. This increase is to replace two vehicles: the chief's vehicle and a battalion chief's vehicle. The old vehicles will be used by the new inspector, who needs a dedicated vehicle and the second will replace a broken down vehicle used by the Training Safety Officer. The rest of the increase is dedicated to replacing outdated equipment. The Self Contained Breathing Apparatuses will be replaced over a 3 year time period while 2 defibrillators will be replaced using a leasing program started through the Emergency Medical Services department. 116 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE Personnel Services 257 - 511110 Regular 257 - 511120 Overtime 257 - 511180 LTD 257 - 511210 Longevity 257 - 511220 Clothing Allowance 257 - 511230 Certification Allowance 257 - 511310 FICA - Employer 257 - 511350 TMRS - Employer 257 - 511410 Health - Employer 257 - 511500 Workers Compensation Total Personnel Services Supplies 257 - 533100 257 - 521000 Operating Supplies 257 - 521100 Office Supplies 257 - 521200 Medical /Chemical Supplies 257 - 521300 Motor Veh. Supplies 257 - 521600 Equip Maint Supplies Total Supplies Utility Services 257 - 533100 Gas 257 - 533200 Electricity 257 - 533320 Telephone /Air Cards 257 - 533410 Water Utility Service 257- 533500 Vehicle Fuel Total Utility Services Operations Support 257 - 534100 Advertising 257 - 534200 Printing & Binding Total Operations Support 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 1,712,226 1,704,978 1,704,978 1,823,965 206,396 228,200 234,200 234,200 5,892 4,830 4,830 5,121 41,453 46,334 46,274 54,035 9,672 9,672 9,672 9,984 30,772 31,000 33,232 30,290 146,227 153,889 153,889 164,664 303,994 316,353 316,353 346,966 181,842 191,177 191,177 199,661 21,496 19,697 17,564 21,259 2,659,970 2,706,130 2,712,169 2,890,145 INN 2,670 3,000 3,000 2,800 1,235 1,500 1,500 1,300 - 9,400 9,400 9,400 358 1,100 1,100 1,000 445 2,000 2,000 2,000 4,708 17,000 17,000 16,500 4,967 6,000 5,000 6,100 11,611 10,000 12,000 11,000 - 760 760 9,600 2,255 2,000 2,200 2,000 34,013 29,500 26,000 30,000 52,846 48,260 45,960 58,700 72 300 300 300 617 900 860 900 689 1,200 1,160 1,200 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND Staff Support 257 - 535000 Uniforms 257 - 535300 Memberships 257 - 535400 Publications 257 - 535500 Training /Travel 257 - 535510 Meeting Expenses 257 - 535600 Professional Certifications Total Staff Support City Assistance 257 - 537800 Crime /Fire Prevention Total City Assistance Professional Services 257 - 541300 Other Professional Services Total Professional Services Maintenance Services 257 - 551400 Minor & Other Equip Maint 257 - 551800 Other Maintenance Agreements 257 - 551810 Maintenance Arg. Radios 257 - 551900 Construction Total Maintenance Services Rental /Leasing 257 - 561200 Lease /Purchase Payments Total Rental /Leasing Operating Equipment 56,500 257 - 571000 Furniture & Fixtures 257- 571200 Vehicle Accessories 257 - 571300 Computer Equipment 257 - 571310 Computer Software 257 - 571400 Communications Equipment 257- 571600 Police /Fire /Medical Equip. 257 - 571800 Other Equipment Total Operating Equipment 2012 -13 ACTUAL 2013 -14 2013 -14 2014 -15 BUDGET ESTIMATE BUDGET 53,331 56,500 56,500 55,000 1,399 1,500 1,565 1,800 2,571 3,000 2,600 2,800 41,570 42,665 48,000 48,000 2,616 3,500 3,500 3,500 4,387 4,600 4,000 4,600 105,874 111,765 116,165 115,700 8,847 16,200 16,200 16,200 8,847 16,200 16,200 16,200 11,430 15,000 14,000 25,000 11,430 15,000 14,000 25,000 535 6,316 8,000 8,000 8,343 25,000 14,000 22,000 10,538 14,760 14,700 13,932 7,878 8,188 15,000 15,000 27,294 54,264 51,700 58,932 - - - 14,000 - - - 14,000 2,097 8,000 8,000 7,000 261 4,200 4,000 4,200 1,264 3,640 4,400 4,400 1,354 2,500 2,500 2,000 7,478 9,800 9,800 7,800 30,217 32,500 30,000 32,500 6,594 9,528 8,000 8,000 49,265 70,168 66,700 65,900 118 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Capitalized Equipment 257 - 581200 Vehicles & Access. over $5,000 257 - 581800 Equipment over $5,000 Total Capitalized Equipment M - - 101,000 12,147 12,146 109,600 12,147 12,146 210,600 VISION STATEMENT To build the community of Schertz as a safe place to live, work and play through the enforcement of building codes with a helpful customer service process led by knowledgeable and dedicated staff. MISSION STATEMENT Schertz Inspection staff is committed to the enforcement of life safety building and fire codes and we pledge to assist customers through a collaborative development process by: • Taking pride in building a safe Schertz. • Public awareness of building safety through personal interaction with homeowners, business owners, developers and builders. • Fostering an eager attitude to assist the customer through the rules and regulations of building procedures; and • To help them find solutions to challenges presented by the application of building codes and ordinances. GOALS AND OBJECTIVES • Strive to provide superior customer service through courteous and professional relationships with the public and building community. • Continue to invest in educational opportunities and training for city staff. Planned attendance at the Building Professional's Institute will focus on the 2012 International Codes scheduled for May 2014 and February 2015. • Work with IT Department to promote the use of automated technology in permit application and inspection software which will streamline the construction process and provide the applicant with on -line access to projects. 120 INSPECTIONS ACCOMPLISHMENTS • Adopted building code amendments to foundation requirements which were implemented in August 2013. • Achieved inspector training through the Post Tensioning Institute (PTI) in support of newly adopted code amendments for foundations. Chief Inspector successfully obtained a Level I PTI Inspector Certification. • Adopted electronic submittal of residential plans and a 10 year retention period of plans effective October 2013. • Initiated staff review of 2012 International Codes and amendments thereto. Goal is to present adoption of these codes to City Council this fiscal year. • Introduced several permit applications as interactive documents thereby giving the customer an opportunity to submit for permits on the City website. We will continue to work on making all permit applications interactive documents. • Inspectors created new residential and new commercial plan review and inspection checklists to improve efficient review of building plans and performance of field inspections of these projects. • Launched inspector call -backs to contractor /homeowner on delivery and status of inspections. DEPARTMENT DESCRIPTION The Inspections Division of Development Services assists customers seeking permits for various types of building and improvement projects to include all aspects of residential and commercial construction. Enforces building, electrical, energy, gas, mechanical, and plumbing codes as adopted; verifies that contractors are licensed and insured to provide safe and efficient service to our citizens. Works in partnership with the Planning and Zoning Division to enforce the Unified Development Code; works with the Environmental Health Department to ensure that food establishments in the City comply with health codes; works with the Public Works Department to enforce backflow prevention requirements in an effort to protect the City potable water system. Investigates and resolves complaints received by the public concerning alleged code violations. Conducts plan review of all proposed construction within the city limits. We will continue to coordinate and provide inspections in a timely manner and to protect, promote and assure safety to our citizens. 121 INSPECTIONS ORGANIZATIONAL CHART INSPECTIONS 2012-13 2013-14 2014-15 Director of Development Services 1 1 1 Executive Assistant 1 1 1 Chief Inspector 1 1 1 Assistant Chief Inspector 1 1 1 Assistant Inspector 1 1 1 Plans Examiner 0 1 1 Permit Technician 2 2 2 TOTAL POSITIONS 1 71 81 8 PERFORMANCE INDICATORS New Residential Construction 2012-13 2013-14 2014-15 Workload/Output Actual � Estimate � Budget New Residential Construction 293 348 348 New Commercial Construction 7 11 7 Garage Sale Permits 556 446 446 Reroof Permits 272 194 194 Shed Permits 148 80 80 Deck/Patio Permits 118 114 114 Sign Permits 98 130 130 Fence Permits 144 132 132 All Other Permits 408 336 336 Mechanical Permits 782 584 584 "Na INSPECTIONS Electric Permits Plumbing Permits Total Permit Revenue 743 610 610 955 898 898 $1,207,972 $1,381,082 $1,061,803 Avg. days to complete residential 5 5 5 plan review Avg. days to complete commercial 45 45 30 plan review 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Avg. days to complete residential 5 5 5 plan review Avg. days to complete commercial 45 45 30 plan review Standard Inspections (i.e. framing) 12,452 9,420 9,420 Re- Inspections 756 550 550 Effectiveness 2012 -13 Actual 2013 -14 Estimate 2014 -15 Budget Standard Inspections (i.e. framing) 12,452 9,420 9,420 Re- Inspections 756 550 550 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $429,678 $478,407 $533,804 Supplies 1,841 2,438 2,938 Utility Services 6,219 6,770 6,500 Operations Support 1,586 1,700 2,200 Staff Support 5,921 8,950 10,850 Professional Services 0 46 0 Operating Equipment 545 3,430 28,520 Total $445,789 $501,741 $584,812 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 16.6% from the FY 2013 -14 year end estimates. This increase is attributed to the full year funding of a Plans Examiner position and to replace a broken down Inspector vehicle. 123 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 258 - 511110 Regular 308,266 341,749 341,749 378,192 258 - 511120 Overtime - 287 - 2,000 258 - 511180 LTD 703 1,059 1,059 1,172 258 - 511210 Longevity 6,409 7,507 7,507 8,852 258 - 511310 FICA - Employer 23,052 26,758 26,758 29,762 258 - 511350 TMRS - Employer 49,145 54,944 54,944 63,152 258 - 511410 Health - Employer 41,075 45,550 45,550 49,147 258 - 511500 Workers Compensation 1,028 1,105 840 1,527 Total Personnel Services 429,678 478,959 478,407 533,804 Supplies 258 - 521000 Operating Supplies 439 454 500 500 258 - 521100 Office Supplies 1,355 1,500 1,500 2,000 258 - 521300 Motor Vehicle Supplies - 188 188 188 258 - 521600 Equip Maint Supplies 47 250 250 250 Total Supplies 1,841 2,392 2,438 2,938 Utility Services 258 - 533330 Telephone /Internet - 270 270 - 258- 533500 Vehicle Fuel 6,219 6,500 6,500 6,500 Total Utility Services 6,219 6,770 6,770 6,500 Operations Support 258 - 534100 Advertising - 75 200 200 258 - 534200 Printing & Binding 1,586 1,500 1,500 2,000 Total Operations Support 1,586 1,575 1,700 2,200 124 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 Operatina Equipment 258 - 571000 Furniture & Fixtures 545 3,000 3,000 520 258 - 571200 Vehicles & Accessories < $5,000 - - - 28,000 258 - 571300 Computer & Peripherals - 430 430 - Total Operating Equipment 545 3,430 3,430 28,520 125 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 258 - 535100 Uniforms 1,344 2,000 2,000 2,000 258 - 535300 Memberships 125 486 350 350 258 - 535400 Publications 915 500 500 2,400 258 - 535500 Training /Travel 3,249 5,300 5,300 5,300 258 - 535501 Training /Travel BOA - 13 300 300 258 - 535510 Meeting Expense - 39 200 200 258 - 535600 Professional Certifications 287 300 300 300 Total Staff Support 5,920 8,638 8,950 10,850 Professional Services 258- 541300 Other Consult/Prof Service - 46 46 - Total Professional Services - 46 46 - Operatina Equipment 258 - 571000 Furniture & Fixtures 545 3,000 3,000 520 258 - 571200 Vehicles & Accessories < $5,000 - - - 28,000 258 - 571300 Computer & Peripherals - 430 430 - Total Operating Equipment 545 3,430 3,430 28,520 125 DEPARTMENT: 259 MARSHAL'S OFFICE FUND: 101 GENERAL FUND VISION STATEMENT Creating a safe, healthy community where people chose to work and live, now and in the future. MISSION STATEMENT The Marshal's Office comprised of Warrants, Code Enforcement, and Sanitarian takes pride in: ➢ Providing information ➢ Treating people fairly ➢ Effective communication with customers ➢ Providing quality service by knowing our jobs GOALS AND OBJECTIVES • To provide effective security for the Judiciary, Court personnel, and visitors to the court. • To compel compliance in the neighborhoods through effective environmental, health, and code enforcement. • To train deputies to perform their tasks /duties entrusted to them in a safe and effective manner. • To be effective through communication and cooperation with other City departments, and with Local, State, and National agencies. • To promote the integrity of the Marshal's Office and its personnel. 126 MARSHAL'S OFFICE The Marshal's Office was created October 1, 2008. Through this act, the Marshal's Office has the authority to arrest violators of the city and state laws, and to enforce city ordinances and court orders. The deputies and code enforcement officers can issue citations for violations. The department's sworn personnel are recognized as Law Enforcement Officers by the State of Texas and the Texas Commission on Law Enforcement. The Marshal's Office is comprised of the Warrants, Sanitarian and Code Enforcement Division. The Marshal's Office is staffed by a City Marshal, three deputies assigned to warrants and court security, two code enforcement officers, a department clerk, and one Sanitarian. The Warrant division diligently provides for the safety and security of the Court, Judges and staff; executes warrants of arrest, subpoenas, summons and other legal process. The Deputies will relentlessly pursue and bring to justice those persons with outstanding warrants in order to ensure compliance and accountability. The City Code Enforcement and Sanitarian divisions will enforce laws that fall under the Texas Litter Abatement Act, Texas Water Code, Texas Health and Safety Code, and local City Ordinances. ORGANIZATIONAL CHART MA MARSHAL'S OFFICE MARSHAL'S OFFICE 2012 -13 2013 -14 2014 -15 Marshal 1 1 1 Deputy Marshal Lieutenant 1 1 1 Sanitarian 1 1 1 Code Enforcement Officer 2 2 2 Deputy Marshal Corporal 1 1 1 Deputy Marshal 1 1 1 Administrative Assistant 1 1 1 Total Personnel 8 8 8 COMMISSIONS 2012 -13 2013 -14 2014 -15 Marshal's Office 4 4 4 TOTAL COMMISSIONS 4 6 6 PERFORMANCE INDICATORS Warrants Issued 2012 -13 2013 -14 1 2014 -15 Workload Actual Estimate I Budget Warrants Issued 3,177 3,100 3,500 Code Enforcement Violation Notices Sent 1,613 1,800 2,100 Citizen Complaints 697 750 751 Food Establishment Inspections 281 350 350 Warrants Cleared 4,687 3,850 4,700 Code Enforcement Issues Resolved 393 460 500 without notice 10,183 12,000 17,700 Bandit Signs Removed 1,304 1,500 1,500 Food Handler Permits 868 950 950 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $538,428 $554,092 $570,071 Supplies 1,024 3,890 6,400 Utility Services 15,488 16,000 16,000 Operations Support 707 2,000 3,500 Staff Support 5,403 9,200 14,800 City Assistance 0 0 2,500 Maintenance Services 10,183 12,000 17,700 Operating Equipment 10,452 6,650 19,700 Capital Outlay 0 32,121 8,000 Total $581,675 $635,953 $658,671 128 MARSHAL'S OFFICE PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 3.6% from the FY 2013 -14 year end estimates by purchasing a new laptop and tablets for field work and to develop a code enforcement program for ticket writers. 129 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES MARSHAL SERVICES Personnel Services 259 - 511110 Regular 375,723 383,206 383,206 388,644 259 - 511120 Overtime 846 3,000 950 4,000 259 - 511180 LTD 1,189 1,188 1,188 1,205 259 - 511210 Longevity 10,449 11,656 11,656 13,826 259 - 511220 Clothing Allowance 5,845 5,845 5,854 5,845 259 - 511230 Certification Allowance 2,801 3,380 3,380 3,770 259 - 511310 FICA - Employer 30,020 31,219 31,219 31,801 259 - 511350 TMRS - Employer 60,902 64,192 64,192 67,478 259 - 511410 Health - Employer 46,594 49,131 49,131 49,147 259 - 511500 Workers Compensation 4,059 4,280 3,316 4,355 Total Personnel Services 538,428 557,097 554,092 570,071 Supplies 259 - 521000 Operating Supplies 600 600 400 2,500 259 - 521100 Office Supplies 345 2,000 1,500 2,000 259 - 521200 Medical /Chem Supplies - 400 300 - 259- 521300 Motor Vehicle Supplies - 1,540 1,540 1,600 259 - 521600 Equip Maint Supplies 80 300 150 300 Total Supplies 1,025 4,840 3,890 6,400 Utility Services 259 - 533500 Vehicle Fuel 15,448 16,000 16,000 16,000 Total Utility Services 15,448 16,000 16,000 16,000 Operations Support 259 - 534200 Printing & Binding 707 3,500 2,000 3,500 Total Operations Support 707 3,500 2,000 3,500 130 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET Staff Support 3,000 3,500 2,160 3,000 259 - 535100 Uniforms - 300 200 3,000 259 - 535200 Awards - - - 300 259 - 535300 Memberships - 650 550 900 259 - 535400 Publications - 300 200 300 259 - 535500 Training /Travel 5,403 9,000 8,000 10,000 259 - 535510 Meeting Expenses - 300 250 300 Total Staff Support 5,403 10,550 9,200 14,800 City Assistance 259 - 537100 Medical Services 30 - - - 259- 537800 Crime /Fire Prevention - - - 2,500 Total City Assistance 30 - - 2,500 Maintenance Services 259 - 551700 Abatement /Lot Cleaning 259 - 551800 Other Maintenance Agreements 259 - 551810 Maintenance Agr Radios Total Maintenance Services Operating Equipment 259 - 571000 Furniture & Fixtures 259 - 571300 Computer & Peripherals 259 - 571800 Operating Equipment Total Operating Equipment Capital Overlay 259 - 581200 Vehicles 256- 581300 Computer & Peripherals Total Capital Overlay 131 6,378 10,000 6,000 10,000 1,645 3,000 3,000 3,500 2,160 3,000 3,000 4,200 10,183 16,000 12,000 17,700 - 2,000 650 1,000 1,258 - - 8,000 9,194 6,000 6,000 10,700 10,452 8,000 6,650 19,700 35,000 32,121 - - - 8,000 35,000 32,121 8,000 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND VISION STATEMENT Provide superior customer service, safe roadways and sidewalks, and traffic experiences for our residents and visitors. MISSION STATEMENT Ensure a safe and inviting community by maintaining and improving our infrastructure through an empowered, engaged, and skilled workforce. GOALS AND OBJECTIVES • Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. • Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, street lights, street signs, street sweeping, and crosswalk signals. • Emphasize safety to our employees to reduce preventable accidents. • Provide traffic counts and speed information on specific streets as requested. • Design and prepare street maintenance plans, pothole patching, and sidewalk construction. DEPARTMENT DESCRIPTION The Street Department provides high quality service in design, construction, and renovation of streets and continues to perform services in a customer service first manner to meet the needs of the citizens. Provides safe and efficient movement of the people and goods through a well-designed, operated, and maintained transportation network. Evaluates affordability and efficiency options for providing street maintenance services. Chipping service is provided as requested by the residents. The Street Division assists other departments as needed. 132 STREETS 2012 -13 2013 -14 2014 -15 Superintendent of Streets, Fleet & Solid Waste 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker II 3 3 3 Street Worker II /Sweeper Operator 1 1 1 Street Sweeper Operator 1 1 1 Street Worker 1 6 6 6 TOTAL POSITIONS 1 141 141 14 PERFORMANCE INDICATORS Street Sweeping hours Number of signs produced Quantity of asphalt purchased (tons) Special projects (Hours) Street centerline miles 1,595.5 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Street Sweeping hours Number of signs produced Quantity of asphalt purchased (tons) Special projects (Hours) Street centerline miles 1,595.5 1,674 1,757 641 673 706 1,037.9 1,088 1,142 3,536.5 3,712 3,898 133.62 135.00 138.00 Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 133 $99,200 $104,160 $60 $65 $4,148 $3,893 $109,368 $65 $4,031 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 133 $99,200 $104,160 $60 $65 $4,148 $3,893 $109,368 $65 $4,031 Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 4,738 4,974 773 811 5,223 MM 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 4,738 4,974 773 811 5,223 MM Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $656,431 $675,005 $691,780 Supplies 5,263 7,150 7,100 Utility Services 143,229 136,200 136,200 Staff Support 6675 8,880 10,030 City Assistance 0 500 500 Professional Services 0 0 40,000 Maintenance Services 134,485 160,400 135,400 Rental Equipment 0 450 200 Operating Equipment 5,444 10,564 300 Capital Outlay 0 103,898 28,000 Total $951,528 $1, 103,047 $1,049,510 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will decrease by 4.9% from the FY 2013 -14 year end estimates. The decrease is due to the completion of the new lighted crosswalk in front of Clemens High School and the purchase of two vehicles in FY 2013 -14. These completed projects are partially offset by the purchase of another replacement vehicle in FY 2014 -15. 134 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359 - 511110 Regular 359 - 511120 Overtime 359-511180 LTD 359 - 511210 Longevity 359 - 511230 Certification Allowance 359 - 511310 FICA - Employer 359 - 511350 TMRS - Employer 359 - 511410 Health - Employer 359 - 511500 Workers Compensation Total Personnel Services Supplies 359 - 521000 Operating Supplies 359 - 521100 Office Supplies 359 - 521200 Medical /Chemical Supplies 359 - 521300 Motor Vehicle Supplies Total Supplies Utility Services 359 - 533200 Electricity Utility Service 359 - 533410 Water Utility Service 359 - 533500 Vehicle Fuel Total Utility Services 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 441,215 448,652 448,652 454,321 3,529 4,900 4,900 4,900 1,287 1,391 1,391 1,408 9,165 10,758 10,758 11,458 2,862 2,700 2,700 2,700 33,726 35,432 35,432 35,919 71,353 73,388 73,388 76,764 76,216 83,830 83,830 83,857 17,078 20,176 13,954 20,453 656,431 681,227 675,005 691,780 3,480 3,500 3,500 3,500 296 400 350 300 668 1,300 1,500 1,500 819 1,800 1,800 1,800 5,263 7,000 7,150 7,100 83,316 73,000 85,000 85,000 1,240 1,000 1,200 1,200 58,674 50,000 50,000 50,000 143,230 124,000 136,200 136,200 135 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET Staff Support - 29,875 - 40,000 359 - 535100 Uniforms 5,345 6,400 6,000 7,150 359 - 535200 Annual Awards 39 200 200 200 359 - 535300 Memberships 141 180 180 180 359 - 535500 Training /Travel 463 1,500 1,500 1,500 359 - 535510 Meeting Expense 422 600 600 600 359 - 535600 Professional Certifications 265 400 400 400 Total Staff Support 6,675 9,280 8,880 10,030 City Assistance 359 - 537100 Medical Services - 500 500 500 Total City Assistance - 500 500 500 Professional Services 359 - 541310 Contractual Services - 29,875 - 40,000 Total Professional Services - 29,875 - 40,000 Maintenance Services - - 33,498 33,498 - 359 - 551100 Building Maintenance 2,137 75 3,900 3,900 359 - 551400 Minor & Other Equip. Maintenance 1,412 745 1,500 1,500 359 - 551600 Street Maintenance 130,936 139,800 155,000 130,000 Total Maintenance Services 134,485 140,620 160,400 135,400 Rental Equipment 359 - 561100 Rental Equipment Total Rental Equipment Operating Equipment 359 - 571000 Furniture & Fixtures 359 - 571200 Vehicles & Accessories < $5,000 359 - 571750 Street Crossing Minro Improvement., 359 - 581800 Other Equipment Total Operating Equipment Capital Outlay 359 - 581200 Vehicles & Access. over $5,000 359 - 581800 Equipment over $5,000 Total Capital Outlay - 415 450 200 - 415 450 200 - 310 310 300 - - 5,754 - - 33,498 33,498 - 5,444 8,780 4,500 - 5,444 42,588 44,062 300 - 64,500 64,500 28,000 - 5,900 5,900 - - 70,400 70,400 28,000 136 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 137 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY FUND: 101 GENERAL FUND VISION STATEMENT Through the provision of exceptional parks and recreational facilities, enhance the quality of life, nurture health and well- being, promote a sense of community and kinship, and contribute life -long learning, leisure, and recreational opportunities for the residents of the City of Schertz. MISSION STATEMENT Provide safe, enjoyable, and attractive parks and facilities; provide diverse programs and responsive services to residents of all ages; preserve, protect and enhance our open spaces; and, provide park development that will enhance health, happiness, and morale accomplished through pride of ownership, forward thinking, and commitment to excellence in customer service. GOALS AND OBJECTIVES • Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the on -going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. • Complete the approved (and budgeted) Capital Improvement Program for park projects. • Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. • Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high quality parks and recreational facilities. 138 The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 400 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). Conducts community -wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. Provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. Supports seasonal special events. The Director of Parks, Recreation, and Community Services oversees the budgets for the Swimming Pools, Animal Services, Tree Mitigation, and Parkland Dedication. In addition, the Director oversees /manages the contracts with the YMCA of Greater San Antonio for the Recreation Center staffing /programming and Pickrell pool seasonal staffing /programming. ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2012 -13 2013 -14 2014 -15 Director of Parks, Recreation & Community Services 1 1 1 Park Foreman 1 1 1 Parks Manager 1 1 1 Senior Administrative Assistant 1 1 1 Park Worker 1 4 4 4 Seasonal Park Workers 2* 2* 2 TOTAL POSITIONS 1 101 101 10 *Positions are unfunded. 139 Total Acres of Park Land Managed Total Acres of Park Land Managed Per FTE Routine Park Maintenance Hours (net) 379.05 2012 -13 2013 -14 2014 -15 Workload /Outputs Actual Estimate Budget Total Acres of Park Land Managed Total Acres of Park Land Managed Per FTE Routine Park Maintenance Hours (net) 379.05 379.05 389.05 75.81 75.81 77.81 7,171 7,484 7,480 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution /Volunteer Service Hours of Athletic Association Service 21.6 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Community restitution /Volunteer Service Hours of Athletic Association Service 21.6 21.6 21.6 68.6 71.6 71.6 2,702 2,364 2,350 5,000 5,110 5,219 Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution/Volunteer Hours $106,650 $112,420 $114,818 $57,418 $52,008 $51,700 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution/Volunteer Hours $106,650 $112,420 $114,818 $57,418 $52,008 $51,700 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $498,800 $489,556 $533,103 Supplies 33,078 41,905 41,905 Utility Services 154,940 144,220 143,800 Operations Support 0 250 250 Staff Support 7,146 8,473 8,473 Professional Services 43,399 35,190 72,000 Maintenance Services 14,044 23,000 20,000 Rental /Leasing 42,969 44,000 39,600 Operating Equipment 2,522 1,043 2,000 Capital Outlay 0 0 60,000 Total $796,899 $771,873 $921,131 140 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014-2015 Budget increases 19.3% over the FY 2013-2014 estimates because of the additional landscaping /site improvements that came on line this year including the new Animal Adoption Center, Skate Park, and Veterans Memorial Plaza. The Department is also acquiring additional park acreage at Cypress Point (10 acres) within the next budget year. In addition, the department will be replacing a truck. 141 101 GENERAL FUND CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET PARKS, RECREATION, & COMMUNITY SERVICES EXPENDITURES PARKS Personnel Services 460- 511110 Regular 460- 511120 Overtime 460 - 511180 LTD 460- 511210 Longevity 460- 511230 Certification Allowance 460- 511240 Vehicle Allowance 460- 511310 FICA - Employer 460- 511350 TMRS - Employer 460- 511410 Health - Employer 460- 511500 Workers Compensation Total Personnel Services Supplies 460- 533200 460- 521000 Operating Supplies 460- 521100 Office Supplies 460- 521200 Medical /Chemical Supplies 460- 521400 Plumbing Supplies Total Supplies Utility Services 460- 533200 Electric Utility Service 460- 533300 Telephone 460- 533310 Telephone /Cell Phones 460- 533410 Water Utility Service 460- 533500 Vehicle Fuel Total Utility Services Operations Support 460- 534200 Printing & Binding Total Operations Support 332,568 329,063 315,832 359,716 10,207 5,330 10,500 10,500 1,100 1,028 1,028 1,039 9,802 10,045 9,084 9,430 8,724 11,400 11,400 11,400 5,400 5,400 5,400 - 27,331 27,978 28,138 29,869 57,459 57,530 57,860 59,415 41,002 46,060 46,060 46,076 5,207 5,236 4,254 5,658 498,800 499,070 489,556 533,103 28,687 32,000 35,000 35,000 584 550 550 550 893 605 2,355 2,355 2,914 2,000 4,000 4,000 33,078 35,155 41,905 41,905 49,884 52,000 43,776 60,000 - - 460 - - 420 420 - 85,168 80,200 62,200 62,200 19,888 16,600 21,600 21,600 154,940 149,220 128,456 143,800 - 250 250 250 - 250 250 250 fiGya CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND Staff Support 460- 535100 Uniforms 460- 535300 Memberships 460- 535500 Training /Travel 460- 535510 Meeting Expenses Total Staff Support Professional Services 460- 541300 Other Prof. Services 460- 541310 Contract Services Total Professional Services Maintenance Services 460- 551100 Building Maintenance 460- 551400 Minor & Other Equip Maintenance 460- 551500 Water & Sewer Maintenance 460- 551710 Landscaping Total Maintenance Services Rental -ROW 460- 561200 Lease Payments - Principal 460- 561200.' Lease Payments - Interest Total Rental -ROW Operating Equipment 460- 571800 Operating Equipment Total Operating Equipment Capital Outlay 460- 581200 Motor Vehicles Total Capital Outlay 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 3,859 3,873 3,873 3,873 493 1,250 1,250 1,250 2,492 3,350 3,350 3,350 302 - - - 7,146 8,473 8,473 8,473 15 5,000 1,940 2,000 43,384 33,250 33,250 70,000 43,399 38,250 35,190 72,000 4,997 11,330 5,000 4,000 2,785 3,900 4,000 1,000 247 - - - 6,015 9,000 14,000 15,000 14,044 24,230 23,000 20,000 143 42,056 44,000 913 - 42,969 44,000 • • 111 39,600 44,000 39,600 2,522 1,100 1,043 2,000 2,522 1,100 1,043 2,000 - - - 60,000 60,000 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND VISION STATEMENT Provide and maintain a well- managed and safe environment for aquatic recreation for the citizens of the City of Schertz. In addition, provide a system of instruction in aquatic safety, recreational swimming, and physical fitness managed by the YMCA of Greater San Antonio. MISSION STATEMENT Provide safe, enjoyable, and attractive pool facilities with safe and diverse aquatic recreational programs that enhance the health and well -being of the residents of Schertz. In addition, accommodate the needs of our citizens through quality aquatic recreational programming. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. • Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. • Utilize the funding provided in the 2010 Bond Package to design and build a Natatorium in the City of Schertz. DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. 144 ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year 2012 -13 2013 -14 1 2014 -15 Workload /Outputs Actual Estimate I Budget Revenue per year 28,775 28,800 28,800 Days open per year 68 67 67 In -House Pool Renovation Hours 40 30 30 Daily Admissions Northcliffe Pool 4,892 4,900 4,900 Daily Attendees Northcliffe Pool 4437 4,500 4,500 Daily Admissions Schertz Pool 18,273 18,300 18,300 Daily Attendees Schertz Pool 13,666 13,700 13,700 Season Pool Pass Sales 4,925 5,000 5,000 Cost per resident Pool Operation 145 7.58 7.34 7.12 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Cost per resident Pool Operation 145 7.58 7.34 7.12 Supplies Utility Services Maintenance Services Total $14,529 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Supplies Utility Services Maintenance Services Total $14,529 $20,700 $20,700 23,869 29,000 29,000 187,971 203,378 203,378 $226,370 $253,078 $253,078 PROGRAM JUSTIFICATION AND ANALYSIS No changes in operations for the FY 2014 -15 Budget. 146 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET PARKS & RECREATION EXPENDITURES Supplies 463- 521000 Operating Supplies 463- 521200 Medical /Chemical Supplies 463- 521600 Equip Maint Supplies Total Supplies Utility Services 463- 533200 Electric Utility Service 463- 533410 Water Utility Service Total Utility Services Staff Support 463- 535500 Training /Travel Total Staff Support Maintenance Services 1,362 5,500 5,500 5,500 12,856 14,000 14,000 14,000 311 1,200 1,200 1,200 14,529 20,700 20,700 20,700 15,908 20,000 20,000 20,000 7,962 9,000 9,000 9,000 23,870 29,000 29,000 29,000 - 925 - - - 925 - - 463- 551100 Building Maintenance 133 500 500 500 463- 551400 Minor & Other Equip Maintenance 7,960 14,000 14,000 14,000 463- 551700 Contract Maintenance 179,878 188,878 188,878 188,878 Total Maintenance Services 187,971 203,378 203,378 203,378 Rental -ROW 463- 561200 Lease /Purchase Payments - 500 - - Total Rental -ROW - 500 - - 147 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND VISION STATEMENT To offer superior facilities for meetings, banquets and other community and public events in a convenient, flexible and innovative environment while providing exceptional value and service to our customers. MISSION STATEMENT The Schertz Civic Center, Community Center and North Center are properties within the Public Affairs Department which provide quality meeting, education, and entertainment facilities for the enrichment and use of individuals, the community, and the region. The provision of rental space generates income to help offset the cost of operating the facilities. We are committed to excellence, integrity, economy, professionalism, and innovation. GOALS AND OBJECTIVES • Maintain quality Event Facilities to serve our internal and external customers well. • Increase competitiveness by providing enhancements and upgrades to the facilities. • Improve public awareness of the existence and location of public events in the facilities. • Implement new or improve existing event /client resource management processes to enhance functionality and communication. • Increase exposure and maximize target markets through print /media advertising and appropriate association memberships. • Continue to develop partner relationships with ancillary providers to increase revenue stream 148 EVENT FACILITIES The Event Facilities department performs all duties related to the rental of the Civic and Community Centers. By issuing marketing material as well as direct marketing to specific groups the department goal is to book events all year around as a service to the residential and business communities. This department also handles all contracts with clients to reduce liability to the City. Contracts also serve to track payments and deposits for services and coordinate logistics of items and services specific to each event. When the event is concluded, and inspection is done to assess any damages which would result in a full or partial withholding of the deposit refund. ORGANIZATIONAL CHART EVENT FACILITIES 2012 -13 2013 -14 2014 -15 Civic and Community Centers Coordinator 1 1 1 TOTAL POSITIONS 1 1 1 149 EVENT FACILITIES •- •- Number of events 1,260 1,095 1,106 2012 -13 2013 -14 1 2014 -15 Workload /Output Actual Estimate I Budget Number of events 1,260 1,095 1,106 Revenue Complimentary use value $249,022 $196,000 $198,000 $43,950 $39,000 $38,000 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Revenue Complimentary use value $249,022 $196,000 $198,000 $43,950 $39,000 $38,000 Percentage Revenue to Non - Revenue 88% 83% 84% events 2012 -13 2013 -14 1 2014 -15 Effectiveness Actual Estimate I Budget Percentage Revenue to Non - Revenue 88% 83% 84% events Personnel Services 2012 -13 2013 -14 1 2014 -15 Budget Actual Estimate I Budget Personnel Services $53,453 $57,176 $58,642 Supplies 16,163 16,500 14,500 Utility Services 45,230 50,250 51,400 Operations Support 19,623 12,600 23,311 Staff Support 1,498 2,483 2,448 Professional Services 195 1,600 500 Operating Equipment 0 0 5,000 Total $136,160 $140,609 $155,801 The FY 2014 -15 Budget will increase 10.8% from the FY 2013 -14 year end estimates. Rental revenue decreased from FY 2012 -13 when there was an advertising emphasis on wedding advertisements. The department will reintroduce this advertising campaign as well as place more ads in local magazines and business journals. New operating equipment will also be purchased including window screens and kitchen shelves for the Community Center and lobby seating and gathering room furnishings for the Civic Center. act CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND CULTURAL EXPENDITURES EVENT FACILITIES Personnel Services 464- 511110 Regular 464- 511180 LTD 464- 511210 Longevity 464- 511310 FICA - Employer 464- 511350 TMRS - Employer 464- 511410 Health- Employer 464- 511500 Workers Compensation Total Personnel Services Supplies 43,365 464- 521000 Operating Supplies 464 - 521050 Ancillary Products 464- 521100 Office Supplies 464- 521200 Medical /Chemical Supplies Total Supplies Utility Services 464- 533100 Gas Utility Service 464- 533200 Electric Utility Service 464- 533330 Telephone /Internet 464- 533410 Water Utility Service Total Utility Services Operations Support 464- 534100 Advertising 464- 534200 Printing & Binding Total Operations Support Staff Support 464- 535100 Uniforms 464- 535300 Memberships 464- 535500 Training /Travel 464- 535510 Meeting Expenses Total Staff Support 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 42,661 43,365 43,365 44,232 132 134 134 137 210 330 330 450 3,260 3,343 3,343 3,418 6,703 6,873 6,873 7,253 413 3,071 3,071 3,072 73 79 60 80 53,452 57,195 57,176 58,642 4,660 5,000 5,000 4,000 10,472 10,000 10,000 10,000 895 1,500 1,000 500 136 500 500 - 16,163 17,000 16,500 14,500 439 450 450 650 40,685 42,600 42,600 42,600 - 2,400 2,400 2,400 4,106 5,750 4,800 5,750 45,230 51,200 50,250 51,400 16,423 9,600 9,600 20,111 3,200 3,200 3,000 3,200 19,623 12,800 12,600 23,311 - 100 100 100 393 1,027 883 815 699 1,000 1,000 1,149 406 600 500 384 1,498 2,727 2,483 2,448 151 101 GENERAL FUND Professional Services 464- 541300 Professional Services 464- 541370 AudioNisual Services Total Professional Services Operating Equipment 464- 571000 Furniture & Fixtures 464- 571401 AudioNisual Equipment Total Operating Equipment CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 ACTUAL 152 2013 -14 2013 -14 2014 -15 BUDGET ESTIMATE BUDGET 195 600 600 500 - 1,000 1,000 - 195 1,600 1,600 500 3,500 1,500 5,000 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 153 1 02 1 Me VISION STATEMENT Wisdom from yesterday, knowledge for today, dreams for tomorrow. MISSION STATEMENT The Schertz Public Library promotes the love of reading and the joy of discovery for persons of all ages, provides information and learning resources in a variety of formats for both education and leisure, and supports our customers in their life -long learning pursuits. The Public Library Association has identified eighteen of the most common clusters of services offered by public libraries and defined them as "service responses." The Schertz Public Library has chosen the following service responses as priorities. • Create Young Readers: Early Literacy Preschool children will have programs and services designed to ensure that they will enter school ready to learn to read, write, and listen. • Satisfy Curiosity: Lifelong Learning Residents will have the resources they need to explore topics of personal interest and continue to learn throughout their lives. • Stimulate Imagination: Reading, Viewing and Listening for Pleasure Residents who want materials to enhance their leisure time will find what they want when and where they want them and will have the help they need to make choices from among the options. • Connect to the Online World: Public Internet Access Residents will have high -speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever - growing resources and services available through the Internet. 154 _� :_ • Make Informed Decisions: Health, Wealth, and Other Life Choices Residents will have the resources they need to identify and analyze risks, benefits, and alternatives before making decisions that affect their lives. • Visit a Comfortable Place Residents will have safe and welcoming physical places to meet and interact with others or to sit quietly and read and will have open and accessible virtual spaces that support social networking. GOALS • Develop training modules for electronic resources, Polaris, and customer service for staff and volunteers; modules to be added to the City's online training site. • Foster a team environment in which staff members enjoy their work, support one another, and know their contribution is valued, which ultimately ensures good customer service. • Carry out a needs assessment to obtain customer feedback on library materials and services. • Complete the Edge Initiative for Public Library Technology assessment to establish benchmarks for the library. • Revise and /or update web site and social media applications to improve usability and interactivity. • Improve the collection and acceptable items -to- customer ratio by adding and weeding titles in a variety of formats including electronic materials. • Maintain or expand great programming offerings based on results of needs assessment. • Review and update policies and procedures relating to circulation and collection development with an eye toward improving the customers' ability to do business with us and to ensure we provide good customer service. • Increase the number of staff members to provide effective programming, to assist patrons in the use of the facility, to allow for adequate staffing during trainings, illnesses, and absences throughout the year and to allow ample amounts of time to plan and coordinate programs. • Increase the number of databases, online services and digital offerings to our customers. • Develop volunteer program and recruit and train volunteers to help with library tasks. 155 INFOUNIVIO:, _ The Schertz Public Library: • Supports life -long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Encourages the love of reading and learning by providing story time and special event programs for infants, children and teens, as well as winter and summer reading programs; • Enriches the lives of adults by providing instructional and recreational programming in high - interest areas such as computers and computer software, e- readers, health and fitness, financial planning, crafts, and literature; • Provides public access to technology including computers, the Internet, Wi -Fi and printers, as well as to online employment, business and educational resources; • Provides answers and information to telephone, email, and in- person queries; • Provides meeting and study space to individuals and community groups; • Provides access to a number of services such as Inter - Library Loan (ILL), faxing, scanning and tax forms, and • Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in CTLS, Inc. (Connecting Texas Libraries Statewide), a non - profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library's primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. 156 INUISMITNIVIO:, LIBRARY 2012-13 2013-14 2014-15 Library Director 1 1 1 Assistant Director 1 0 0 Adult Services Librarian 1 1 1 Youth Services Librarian 1 1 1 Virtual Services Librarian 0 1 1 Library Technical Assistant 1 1 1 Library Clerk II 4 4 4 Part-time Library Clerk 1 (20 hours) 3 3 5 Part-time Library Clerk 110 hours) 2 2 2 Part-time Processing Clerk (20 hours) 1 1 1 Part-time Shelving Clerk (20 hours) 1 1 1 Part-time Children's Programming Clerk (20 hours) 1 1 1 Part-time Library Page (10 hours) 2 2 2 TOTAL POSITIONS 21 21 21 am _� :_ •' •' Service population* 2012 -13 2013 -14 2014 -15 Input Actual Estimate Budget Service population* 80,183 86,162 89,500 Total Staffing FTE 14 14 14 Circulation Staffing FTE 7 7 7 Total Operating Budget ** 830,149 847,530 863,514 Total Materials Collection 86,221 91,000 94,000 Registered Borrowers 31,658 31,000 32,500 Materials Budget 73,732 85,130 89,500 Circulation per Capita 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Circulation per Capita 5.05 4.74 4.57 Library Visits per Capita 3.18 2.97 2.91 Program Attendance per Capita 0.16 .16 .16 Collection Turnover Rate 4.69 4.48 4.35 Total Circulation 404,691 408,000 409,000 Total Library Visits 254,633 256,000 260,000 Total Program Attendance 12,581 14,000 14,600 *Service population determined by Texas State Library * *Does not include capital items Cost per Person Served Cost per Circulation Circulation per Circulation FTE 10.35 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE 10.35 9.84 9.65 2.05 2.08 2.11 57,813 58,286 58,429 Percentage of Service Population With Library Cards 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 39.48 35.98 36.31 Materials Expenditures per Capita .92 .99 1.00 Materials Expenditures as a Percentage of Operating Budget (Striving for 20 %) 8.88 10.04 10.36 Items per Capita (Striving for 3 items per Capita) 1.08 1.06 1.05 158 _� :_ Personnel Services 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Services $681,903 $679,890 $672,828 Supplies 10,981 12,000 12,000 Utility Services 55,857 54,260 56,500 Operations Support 3,020 2,700 3,000 Staff Support 1,916 5,020 6,345 Professional Services 2,140 2,190 2,300 Maintenance Services 600 2,400 0 Operating Equipment 73,732 85,570 89,500 Total $830,149 $844,030 $842,473 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will decrease 0.2% from the FY 2013 -14 year end estimates. There are no change in operations. 159 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET CULTURAL EXPENDITURES LIBRARY Personnel Services 665 - 511110 Regular 498,880 489,029 489,029 487,069 665 - 511120 Overtime 665 1,000 1,600 1,000 665-511180 LTD 1,204 1,143 1,143 1,124 665 - 511210 Longevity 12,503 14,492 15,345 9,774 665 - 511230 Certification Allowance 1,800 1,800 1,800 1,800 665 - 511310 FICA - Employer 37,558 38,733 38,733 38,223 665- 511350 TMRS - Employer 76,552 77,267 77,267 77,669 665- 511410 Health- Employer 51,854 54,248 54,248 55,291 665- 511500 Workers Compensation 888 944 725 878 Total Personnel Services 681,904 678,656 679,890 672,828 Supplies 665 - 521000 Operating Supplies 8,602 9,000 9,000 9,000 665 - 521100 Office Supplies 2,379 3,000 3,000 3,000 Total Supplies 10,981 12,000 12,000 12,000 Utility Services 665 - 533100 Gas Utility Service 1,958 2,500 3,700 3,500 665 - 533200 Electric Utility Service 45,043 40,000 42,000 45,000 665 - 533330 Telephone /Internet - 1,060 1,060 - 665- 533410 Water Utility Service 8,856 7,500 7,500 8,000 Total Utility Services 55,857 51,060 54,260 56,500 Operations Support 665 - 534000 Postage 1,520 2,000 1,200 1,500 665 - 534200 Printing & Binding 1,500 1,500 1,500 1,500 Total Operations Support 3,020 3,500 2,700 3,000 Staff Support 665 - 535100 Uniforms 241 500 400 500 665 - 535200 Annual Awards 276 300 300 300 665 - 535300 Memberships 560 1,000 880 1,205 665 - 535500 Training /Travel 715 3,700 3,000 3,900 665 - 535510 Meeting Expenses 123 440 440 440 Total Staff Support 1,915 5,940 5,020 6,345 160 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Professional Services 665 - 541365 Courier Delivery Service Total Professional Services Maintenance Services 665 - 551800 Other Maint Agreement Total Maintenance Services Operating Equipment 665 - 571000 Furniture & Fixtures 665 - 571300 Computer /Peripherals 665 - 571400 Library Materials Total Operating Equipment 161 2,140 2,350 2,190 2,300 2,140 2,350 2,190 2,300 600 2,400 2,400 - 600 2,400 2,400 - - 1,500 1,500 - 215 - - - 73,518 79,070 84,070 89,500 73,733 80,570 85,570 89,500 DEPARTMENT: MARSHAL'S OFFICE DIVISION: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Envision a community that embraces the mutual benefit of the human - animal bond by providing superior service to the public. Encourage positive communication to the public by promoting education, safety, health, and recreation for animals. Advocate humane, compassionate treatment of animals to reduce homelessness by having employees who take pride of their role in the community. MISSION STATEMENT Our goal is to promote responsible pet ownership and to prevent the spread of animal borne diseases. In addition, we will provide services, care, registration, animal control and public safety for our community, as well as serve as a disaster relief center during times of emergency. We strive to promote adoptions of healthy, non - aggressive animals to the public and to work with approved rescue organizations, while providing temporary shelter for stray, unwanted or homeless animals. GOALS AND OBJECTIVES • To educate the community in public safety and humane issues regarding animals. • To enforce the City ordinances and State statues pertaining to animals. • To assist the public in resolving animal issues. • To rp otect the safety and welfare of the citizens and animals of this community. • To rp event the spread of animal illnesses and other zoonotic diseases. • To improve the co- existence of animals humans. • To strengthen the relationship with volunteers. • To provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies. 162 ANIMAL SERVICES Animal Services Officers respond to calls for service in an area of approximately 35 square miles, with a population of over 50,500 including Joint Base San Antonio - Randolph AFB. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals. Animal Services Officers ensure public health and safety through disease and population control, while meeting the community's expectations for both. Provide daily care for animals housed at the animal facility, daily cleaning and disinfection of all animal cages, bedding, and feeding areas used by the animals. Hire qualified, caring employees and provide training to maintain certifications, ensure a competent workforce and retain employees. Promote humane treatment of animals by enforcing laws and educating the public. Promote responsible pet ownership through community outreach programs and animal placement programs. ORGANIZATIONAL CHART ANIMAL SERVICES 2012 -13 2013 -14 2014 -15 Manager 1 1 1 Officer 5 4 4 Kennel Technician 0 4 4 TOTAL POSITIONS 1 61 9 9 163 ANIMAL SERVICES �- �- Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 989 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 989 880 934 250 225 237 1,326 1,184 1,255 894 695 794 Training cost per staff member $1,000 $1,000 $1,000 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Training cost per staff member $1,000 $1,000 $1,000 Animals licensed 586 550 568 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Animals licensed 586 550 568 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $260,481 $316,492 $306,397 Supplies 23,792 30,700 37,883 Utility Services 12,372 27,239 46,840 Operations Support 347 1,000 1,000 Staff Support 8,052 9,450 11,390 City Assistance 13,328 12,000 17,550 Professional Services 13,560 31,110 26,500 Maintenance Services 4,117 23,200 23,200 Operating Equipment 5,912 12,000 11,500 Capital Outlay 0 0 21,000 Total $341,961 $463,541 $503,260 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 8.6% from the FY 2013 -14 year end estimates. This increase is due to the full year funding of the larger Animal Adoption Center. It also reflects the purchase of an Animal Adoption Trailer as long as the City receives at least $9,000 in donations to put toward this capital purchase. 164 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 101 GENERAL FUND ACTUAL BUDGET ESTIMATE HEALTH EXPENDITURES ANIMAL SERVICES Personnel Services 762- 511110 Regular 762 - 511120 Overtime 762-511180 LTD 762- 511210 Longevity 762- 511220 Clothing Allowance 762 - 511230 Certification Allowance 762 - 511310 FICA - Employer 762 - 511350 TMRS- Employer 762- 511410 Health- Employer 762 - 511500 Workers Compensation Total Personnel Services Supplies 762- 521000 762- 521100 762- 521200 762- 521300 Total Sup Operating Supplies Office Supplies Medical /Chemical Supplies Motor Veh. Supplies plies Utility Services 762- 533100 Gas Utility Service 762- 533200 Electric Utility Service 762- 533310 Telephone /Cell Phones 762- 533410 Water Utility Service 762 - 533500 Vehicle Fuel Total Utility Services Operations Support 762- 534200 Printing & Binding Total Operations Support 2014 -15 BUDGET 174,880 204,763 204,763 200,112 7,142 8,500 8,500 8,500 533 616 616 529 2,338 3,188 3,188 2,240 - 3,240 3,240 5,200 1,750 3,900 3,900 3,250 14,058 17,334 17,334 16,777 28,889 35,643 35,643 35,598 27,881 36,848 36,848 30,717 3,011 3,594 2,460 3,474 260,482 317,626 316,492 306,397 12,765 15,600 15,950 21,147 1,204 2,000 2,000 2,000 9,824 13,000 13,000 14,736 - 100 100 - 23,793 30,700 31,050 37,883 308 - 149 - 3,042 8,440 15,000 27,000 - 420 420 - 2,860 5,670 5,670 13,440 6,161 6,000 6,000 6,400 12,371 20,530 27,239 46,840 165 1,000 1,000 1,000 1,000 1,000 1,000 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET Staff Support 12,000 17,550 1,397 - 762 - 535100 Uniforms 2,110 3,000 3,000 3,840 762- 535300 Memberships 150 500 500 500 762- 535500 Training /Travel 5,722 6,000 5,000 6,000 762- 535510 Meeting Expenses 70 200 200 300 762 - 535600 Professional Certification - 750 750 750 Total Staff Support 8,052 10,450 9,450 11,390 City Assistance 762- 537100 Medical Services Total City Assistance Professional Services 762 - 541300 Other Consult /Prof Service 762- 541310 Contractual Srvc -Blue Bonnet 762 - 541700 Microchip Service 762- 541702 Spay & Neuter Total Professional Services Maintenance Services 762- 551100 Building Maintenance 762- 551400 Minor & Other Equip Maintenance 762- 551800 Other Maintenance Agreements 762- 551810 Maintenance Agr Radios Total Maintenance Services Operating Equipment 762- 571000 Furniture & Fixtures 762- 571200 Vehicles & Access. Less $5,000 762- 571300 Computer & Periphe. < $5,000 762- 571500 Operating Equipment Total Operating Equipment Capital Outlay 762- 581800 Equipment Total Capital Outlay 13,328 17,550 12,000 17,550 13,328 17,550 12,000 17,550 1,397 - 15,610 - 1,643 3,500 3,000 3,500 - 5,000 5,000 5,000 10,520 13,000 7,500 18,000 13,560 21,500 31,110 26,500 14 14,520 14,520 14,520 323 1,000 1,000 1,000 2,340 4,800 4,800 4,800 1,440 2,880 2,880 2,880 4,117 23,200 23,200 23,200 - 3,000 3,000 3,000 - 500 500 - 1,945 2,080 2,500 2,500 3,967 6,000 6,000 6,000 5,912 11,580 12,000 11,500 - - - 21,000 - - - 21,000 166 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 167 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND VISION STATEMENT: Innovation — Adaptation — Productivity • Innovation: Finding new ways to enhance the City's operations through unique and creative application of technologies. • Adaptation: Merging proven principles and systems with new approaches to create unique solutions and processes that provide the highest quality services to our employees and citizens. • Productivity: Promoting efficiency and economy through targeted application of technologies, business analysis and support. MISSION STATEMENT • To provide timely, accurate and responsive support to all who rely upon our services. • To provide reasoned and informed technical analyses to all City departments as they grow and develop. • To ensure that the City's technology assets are carefully maintained and protected. • To provide a secure, responsive and flexible information assets foundation. • To ensure that the City can rely on its information assets foundation for the future. DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and securing the City's information assets. These assets include computer systems, network and communications systems, security systems, web services and social media, etc. and form the foundation upon which many of the City's core operations depend. Therefore this foundation must be reliable, resilient and responsive. To meet those expectations the department focuses daily on customer service, education and planning. The last FY we renewed our commitment to customer service by dedicating a new position to customer service management and response. In addition all IT staff have taken one or more courses in customer service. For example, this last FY, four of our staff completed the Dale Carnegie course on Effective Communications and Human Relations. Our emphasis on improving customer 168 INFORMATION TECHNOLOGY service has resulted in a steady decrease in open work order response times and a marked improvement in customer satisfaction. The last FY also saw the creation of the Laserfiche Strike Team, a cross - departmental team of employees tasked with developing and managing advanced document management and workflow solutions designed to automate and streamline existing business processes city -wide. Projects completed the last FY (2013/14) include: • Migration of email services to Microsoft Office 365 online services. Moving this mission - critical service to the secured cloud environment will save more than $50K over a five -year period. This new venue also offers, among its other features, an enhanced collaboration platform that was unavailable before. • Resumption of the long- delayed desktop replacement program. The program's goal was to replace all remaining legacy Microsoft XP machines with Windows 7 devices. This required the deployment of more than 125 new desktops within a 4 month timeframe. This program was completed in May, 2014. • Migration of City cell phone services from Sprint to Verizon saving approx. $20k annually while providing better coverage and faster data performance. • Completed upgrade to VisitSchertz.com website. • Introduction of dedicated on -line training resource for employees • Introduction of web -based conferencing service for Economic Development and other departments. Projects for Current FY (2014 / 2015) include: • Completion of Public Safety mobile device refresh to replace legacy Microsoft XP devices in vehicles. • Begin employee training program to make better use of Office 365 environment including Sharepoint, local and department collaboration tools, Lync messaging system, etc. • Work with Public Works to define requirements for upgrading SCADA system. • Begin planning and implementation of online and cable TV broadcasting of Council and Commission meetings. • Review and replace Schertz.com website. 169 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY 2012 -13 2013 -14 2014 -15 Director 1 1 1 Senior Systems Engineer 1 1 1 Senior Customer Services Engineer 0 1 1 Web Technician 1 1 1 1 -Computer/ Computer Technician 1 1 1 1 Public Safety Tech (paid by PD ) 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 6 7 7 PERFORMANCE INDICATORS Customer Service Incidents Recap: 2012 -13 2013 -14 2014 -15 Workload /Output I Actual Estimate Budget Customer Service Incidents Recap: Work Orders / Incidents Totals: 4,972 5,415 5,910 Work Orders per month 153 295 350 Man -hours per month spent on work orders 185 353 400 Average # Activities / WO 1.2 1.45 1.6 Resources Allocation Breakdown: Web development / management hours 121 Hrs 2701-Irs 3501-Irs New Systems /Replacements (qty) 35 175 110 Computers /Users /Devices managed Computers, Servers, Cameras, Printers, Network devices, Communications Equipment, Active Users, Email Accounts 2,750 2,924 2,975 WEI INFORMATION TECHNOLOGY Network Downtime Rate (unplanned) Supported Burden : tech staff (Industry Standard 5.3 %, Gartner Group) <1% <3% <1% 2.0% 2.1% 2.08% 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Network Downtime Rate (unplanned) Supported Burden : tech staff (Industry Standard 5.3 %, Gartner Group) <1% <3% <1% 2.0% 2.1% 2.08% Number of days any city department operationally down due to planned IT maintenance issues annually Emails processed monthly (inbound) Malware /Spam filtered monthly (inbound) 0 0 0 90,400 130,700 146,000 41,250 65,000 75,000 2012 -13 2013 -14 2014 -15 Output Actual Estimate Budget Number of days any city department operationally down due to planned IT maintenance issues annually Emails processed monthly (inbound) Malware /Spam filtered monthly (inbound) 0 0 0 90,400 130,700 146,000 41,250 65,000 75,000 Prevention of virus attack attempts 100% 100% 100% 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Prevention of virus attack attempts 100% 100% 100% Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $302,109 $410,010 $441,993 Supplies 542 3,100 3,500 City Support Services 295,458 471,762 598,643 Utility Services 190,552 188,672 236,822 Staff Support 16,887 22,098 37,400 Maintenance Services 6,738 11,975 15,600 Operating Equipment 95,548 373,483 291,571 Total $907,835 $1,481,100 $1,625,529 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 9.8% from FY 2013 -14 year end estimates. Along with an increase in cost of our current supported systems and programs the City will be adding planning tracking software for Development Services to track the platting and permitting process from start to finish. The Fire Department will now be able to create better reports by migrating their RMS data to a different system. This will help them find efficiencies in their everyday operations. As more of the City goes digital the costs for internet and data plans will increase proportionally. In addition to software the City will also be replacing network switches for better server performance, upgrading the firewall, and purchasing video streaming software. `r`i 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY Personnel Services CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 853 - 511110 Regular 205,208 269,732 270,707 291,909 853 - 511120 Overtime 19,392 22,739 31,524 31,524 853 - 511180 LTD 633 836 839 905 853 - 511210 Longevity 1,992 1,230 1,680 2,439 853 - 511240 Vehicle Allowance 1,140 1,140 1,140 - 853- 511310 FICA - Employer 16,501 22,555 23,336 24,929 853 - 511350 TMRS - Employer 35,381 46,379 47,985 52,897 853 - 511410 Health - Employer 21,493 36,848 32,498 36,860 853 - 511500 Workers Compensation 368 490 301 530 Total Personnel Services 302,108 401,949 410,010 441,993 Supplies 853 - 521100 Office Supplies 496 1,000 600 1,500 853 - 521300 Motor Vehicle Supplies - - - 500 853 - 521600 Equip Maint Supplies 46 1,000 2,500 1,500 Total Supplies 542 2,000 3,100 3,500 Citv Support Services 853 - 532300 Computer Consulting - 22,995 45,000 45,000 853 - 532350 Software Maintenance 294,506 - - - 853- 532355 Software Maintenance - Citywide - 178,510 180,000 251,752 853 - 532360 Software Maintenance- DepartmentE - 221,417 221,417 270,116 853 - 532400 Computer Fees & Licenses 952 21,901 25,345 31,775 Total City Support Services 295,458 444,823 471,762 598,643 Utility Services 853 - 533300 Telephone /Land Lines 50,504 55,000 49,000 55,545 853 - 533310 Telephone /Cell Phones 73,879 65,968 65,980 65,800 853- 533320 Telephone /Air Cards 39,570 35,180 37,680 53,383 853 - 533330 Telephone /Internet 26,056 38,224 35,512 60,594 853 - 533500 Vehicle Fuel 542 1,000 500 1,500 Total Utility Services 190,551 195,372 188,672 236,822 INA CITY OF SCHERTZ OPERATING BUDGET 2014 -15 Operatina Equioment 853 - 571000 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET 194,753 210,506 853 - 571300.1 Fleet Hardware Upgrade - Staff Support 92,500 - 853- 571300.2 Internal Network Upgrade 853 - 535100 Uniforms 314 500 500 750 853 - 535300 Memberships 329 500 598 650 853 - 535500 Training /Travel 16,244 21,275 21,000 36,000 Total Staff Support 16,887 22,275 22,098 37,400 Maintenance Services 853 - 551300 Computer Maintenance 4,763 10,000 10,000 13,500 853 - 551800 Other Maintenance Agreement 1,975 2,500 1,975 2,100 Total Maintenance Services 6,738 12,500 11,975 15,600 Operatina Equioment 853 - 571000 Furniture & Fixtures - 3,230 3,230 3,565 853 - 571300 Computer & Peripherals 84,223 194,753 194,753 210,506 853 - 571300.1 Fleet Hardware Upgrade - 92,500 92,500 - 853- 571300.2 Internal Network Upgrade - 73,500 73,500 - 853- 571401 Communication Equipment 10,966 9,500 9,500 75,000 853 - 571800 Equipment 360 - - 2,500 Total Operating Equipment 95,549 373,483 373,483 291,571 173 VISION STATEMENT To be the employer of choice in the State of Texas. MISSION STATEMENT To faithfully serve our employees and community by recruiting and developing the best talent, communicating with clarity, advocating for ownership and engagement, striving for continuous improvement, and creating a healthy and positive work environment. CORE VALUES • Integrity • Professionalism • Teamwork • Positive Attitude • Innovation • Ownership • Respect KEYS TO GREAT CUSTOMER SERVICE • Smile • Understand the Organization • Take Ownership - Help find answers • Ask questions for clarification • Follow - up in a timely manner • Lead and teach by example IWAI HUMAN RESOURCES The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, policy administration, and employee counseling. Over the next 3 -5 years, the HR Department is committed to doing the following: 1. Completely streamline all personnel files into the Laserfiche system using, controlled, standardized procedures. 2. Have automated HR workflow processes implemented through the use of Laserfiche. 3. Implement a standardized training and development program for employees and supervisors. 4. Implement a succession planning program for the City of Schertz to follow 5. Introduce process management, lean, and six sigma concepts to the leadership of Schertz. 6. Continuing re- tooling the City's employee policy handbook. 7. Pilot a 9/80 alternate work schedule 8. Complete formalized Hiring and Promotional with Public Safety Depts. ORGANIZATIONAL CHART HUMAN RESOURCES 2012 -13 2013 -14 2014 -15 Director 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 41 41 4 175 HUMAN RESOURCES �- �- Total No. of Employees (Avg.) 2012 -13 2013 -14 2014 -15 Workload /Output Measures Actual Estimate Budget Total No. of Employees (Avg.) 331 335 338 # Full Time Employees (Avg.) 282 285 297 Job Announcements Posted 55 65 70 # Applications received 3,774 3,800 3,900 # Full Time Positions Filled 56 65 65 # Part Time Positions Filled 18 25 30 # Total Turnover 48 50 52 # Full Time Turnover 32 32 33 # Part Time Turnover 16 18 19 # Retirements 4 4 5 # FMLA Claims 35 30 25 # General Training Courses 2 5 6 Avg. # of trainees per course 163 190 200 # of staff tuition requests 16 18 20 # of tuition reimbursements 23 25 26 Turnover Rate (Total) Full -Time Turnover Rate Part -Time Turnover Rate Retirement Rate Training Participation % 14.5% 15.67% 16.30% 11.35% 11.55% 11.91% 32.65% 42.86% 45.24% 1.42% 1.44% 1.81% 63.64% 59.56% 62.7% 2012 -13 2013 -14 2014 -15 Effectiveness Measures Actual Estimate Budget Turnover Rate (Total) Full -Time Turnover Rate Part -Time Turnover Rate Retirement Rate Training Participation % 14.5% 15.67% 16.30% 11.35% 11.55% 11.91% 32.65% 42.86% 45.24% 1.42% 1.44% 1.81% 63.64% 59.56% 62.7% Absenteeism Hours Avg. Days to Fill Positions 20,187 20,000 19,000 64 60 55 2012 -13 2013 -14 2014 -15 Efficiency Measures Actual Estimate Budget Absenteeism Hours Avg. Days to Fill Positions 20,187 20,000 19,000 64 60 55 Absenteeism Cost Turnover Cost $400,503 $400,000 $395,000 $222,615 $210,000 $190,000 176 2012 -13 2013 -14 2014 -15 Cost Measures Actual Estimate Budget Absenteeism Cost Turnover Cost $400,503 $400,000 $395,000 $222,615 $210,000 $190,000 176 HUMAN RESOURCES Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $285,736 $300,906 $310,863 Supplies 1,193 1,300 1,000 Human Services 42,105 55,900 64,000 Operations Support 10,982 11,000 14,000 Staff Support 14,369 12,470 14,620 City Assistance 11,550 7,000 10,000 Professional Services 0 4,000 9,200 Total $365,935 $391,518 $423,683 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2013 -14 Budget will increase by 8.2% from FY 2013 -14 year end estimates. This increase is to better advertise for vacant specialized positions and to provide full year funding of the FMLA service contract. fi` l CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES Personnel Services 866 - 511110 Regular 866- 511120 Overtime 866 - 511180 LTD 866 - 511210 Longevity 866 - 511240 Vehicle Allowance 866 - 511310 FICA - Employer 866- 511350 TMRS - Employer 866- 511410 Health - Employer 866- 511500 Workers Compensation 866- 511600 Unemployment Compensation Total Personnel Services Supplies 866 - 521000 Office Supplies Total Supplies Human Services 866 - 531100 Pre - Employment Check 866 - 531150 Interview Expenses 866 - 531200 Medical Co -Pay 866 - 531300 Employee Assistance 866 - 531400 Tuition Reimbursement 866 - 531500 Employee Wellness Program 866 - 531600 Training Classes Total Human Services Operations Support 866 - 534100 Advertising 866 - 534200 Printing & Binding Total Operations Support Staff Support 866 - 535100 Uniforms 866 - 535210 Employee Recognition 866 - 535300 Memberships 866 - 535400 Publications 866 - 535500 Training /Travel Total Staff Support 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 199,663 204,355 204,355 212,958 1,106 350 350 350 627 634 634 660 2,290 2,774 2,794 3,278 2,500 2,500 1,442 - 14,867 15,872 15,872 16,569 32,148 32,636 32,636 35,157 18,017 21,495 21,495 21,502 330 373 270 389 14,188 30,000 20,000 20,000 285,736 310,989 299,848 310,863 1,193 1,300 1,300 1,000 1,193 1,300 1,300 1,000 2,016 1,900 1,900 2,000 200 3,000 1,500 3,000 1,100 3,000 1,500 3,000 19,414 20,000 20,000 21,000 16,105 20,000 16,000 20,000 3,270 8,000 8,000 8,000 - 7,000 7,000 7,000 42,105 62,900 55,900 64,000 9,319 7,000 9,000 12,000 1,663 2,500 2,000 2,000 10,982 9,500 11,000 14,000 254 270 270 270 5,437 5,500 3,500 5,500 1,038 2,200 2,200 2,000 2,620 949 1,000 1,850 5,021 6,000 5,500 5,000 14,370 14,919 12,470 14,620 178 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET City Assistance 866 - 537100 Medical Services Total City Assistance Professional Services 866 - 541300 Other Consul /Prof Service Total Professional Services Operating Equipment 866 - 571500 Operating Equipment Total Operating Equipment 179 11,550 10,000 7,000 10,000 11,550 10,000 7,000 10,000 - 4,000 4,000 9,200 - 4,000 4,000 9,200 900 - - - 900 - - VISION STATEMENT The Finance Department strives to be the standard of excellence in financial integrity and customer service. MISSION STATEMENT We strive to develop and implement new programs and processes which will ensure a financially strong City government while providing first class customer service with a professional, courteous, knowledgeable, and respectful department staff. GOALS AND OBJECTIVES • Hire, train, and retain competent and caring employees. • Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. • Receive the Government Finance Officers Association Distinguished Budget Award for the first time. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 29th consecutive year. • Receive a Platinum Scorecard from the State Comptroller's Office for leadership in financial transparency. • Improve the 5 year budgeting and forecasting plan. • Initiate long term debt service plan. 180 ACCOUNTING Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, post vendor payable check registers online, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain and safeguard the City's investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Purchasing & Asset Management Division. ORGANIZATIONAL CHART ACCOUNTING 2011 -12 2012 -13 2013 -14 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Senior Budget Analyst 0 1 1 Financial /Budget Analyst 1 0 0 Accountant 1 0 0 1 Senior Payroll Specialist 1 1 1 Senior AP Specialist 1 1 1 TOTAL POSITIONS 6 6 7 181 ACCOUNTING �- �- Accounts payable checks 4,835 4,696 4,978 Out of Cycle AP Checks Payroll checks 9,015 9,250 9,665 Out of Cycle Payroll Checks 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Accounts payable checks 4,835 4,696 4,978 Out of Cycle AP Checks Payroll checks 9,015 9,250 9,665 Out of Cycle Payroll Checks Certificate of Achievement for Excellence in Financial Reporting, Accumulative Monthly Financials completed within 30 days 27 28 29 3 6 12 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative Monthly Financials completed within 30 days 27 28 29 3 6 12 Number of AP Checks per Employee Number of Payroll Checks per Employee Number of Journal Entries per Employee 4,835 4,696 4,978 9,015 9,250 9,665 582 614 651 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Number of AP Checks per Employee Number of Payroll Checks per Employee Number of Journal Entries per Employee 4,835 4,696 4,978 9,015 9,250 9,665 582 614 651 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $443,526 $454,855 $516,715 Supplies 2,762 2,500 2,800 Operations Support 987 1,000 1,000 Staff Support 6,956 8,160 15,605 Operating Equipment 1,795 0 0 Total $456,025 $466,595 $536,120 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 14.9% from the FY 2013 -14 year end estimates due to 10 month funding of a new Accountant position. 182 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET INTERNAL SERVICE EXPENDITURES 1 �1� Personnel Services 868 - 511110 Regular 326,800 328,988 328,988 372,120 868 - 511120 Overtime 210 250 250 250 868-511180 LTD 1,005 1,020 1,020 1,154 868 - 511210 Longevity 6,476 7,456 7,456 8,460 868 - 511230 Certification Allowance 842 900 900 900 868 - 511310 FICA - Employer 24,878 25,826 25,826 29,202 868- 511350 TMRS - Employer 52,269 53,104 53,104 61,964 868- 511410 Health - Employer 30,480 36,848 36,848 41,980 868 - 511500 Workers Compensation 566 604 463 685 Total Personnel Services 443,526 454,996 454,855 516,715 Supplies 868 - 521000 Operating Supplies 868 - 521100 Office Supplies Total Supplies Operations Support 868 - 534200 Printing & Binding Total Operations Support Staff Support 868 - 535100 Uniforms 868 - 535300 Memberships 868 - 535400 Publications 868- 535500 Training /Travel 868 - 535600 Professional Certification Total Staff Support Maintenance Services 868 - 551800 Other Maintenance Agreements Total Maintenance Services 1,090 400 700 700 1,671 2,092 1,800 2,100 2,761 2,492 2,500 2,800 183 - 210 210 210 2,641 1,890 1,890 1,890 55 1,555 55 2,355 4,261 10,645 5,500 11,050 - 505 505 100 6,957 14,805 8,160 15,605 - 8 - - - 8 - - 101 GENERAL FUND Operating Equipment 868 - 571200 Office Equipment Total Operating Equipment CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 184 1,795 1,795 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 185 DEPARTMENT: FINANCE DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT To be national leaders in the stewardship of the City's human and physical assets. MISSION STATEMENT To manage accurate inventory lists and facilitate purchases at the best quality and value for the City's departments through ethical practices in all areas with a cohesive and flexible team of employees. GOALS AND OBJECTIVES • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. • Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. • Maintain a professional relationship with all City departments and vendors insuring open communication. • Randomly audit purchase orders in the Incode system. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. 186 PURCHASING & ASSET MANAGEMENT • Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City property. • Manage disposal and auction activities for surplus, excess, and damaged City property. • Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents, and mitigate risk. Develop and Maintain the City Safety Policy. DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, fleet vehicle registration and titles, Fleet Gas Card program, and conducts random purchase order audits The department is also responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. Establish and update all associated City policies, manuals, and documentation as they pertain to this department. 187 PURCHASING & ASSET MANAGEMENT ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2012 -13 2013 -14 2014 -15 Director 1 1 0 Purchasing Manager 1* 1* 1 Senior Purchasing Specialist 1 1 1 Administrative Assistant 1 1 1 Risk & Safety Specialist 1 1 1 TOTAL POSITIONS 5 5 4 *Position was unfunded PERFORMANCE INDICATORS Bids and Proposals Drafted 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Bids and Proposals Drafted 8 10 10 Bids and Proposals Responses 40 60 50 Contracts Reviewed 45 150 150 Meetings with Vendors 93 125 125 Research Requests N/A 150 150 Quotes Received N/A 100 100 Deliveries Received N/A 504 500 Active Works Comp Claims N/A 216 225 Accident and Injuries Investigated N/A 60 65 188 PURCHASING & ASSET MANAGEMENT New Hire Safety Training Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Property Damage Claims Certificates of Insurance Processed MSDS /SDS Added N/A 36 40 N/A 10 10 N/A 20 20 N/A 15 20 N/A 40 40 N/A 157 100 Personnel 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel $248,324 $254,944 $262,098 Supplies 520 1,200 1,200 Utility Services 460 600 500 Operations Support 13 300 300 Staff Support 6,007 8,042 8,070 Operating Equipment 0 2,072 1,300 Total $255,325 $267,158 $273,468 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget will increase 2.4% from the FY 2013 -14 Budget. This increase reflects higher personnel costs. 189 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MANAGEMENT Personnel Services 872 - 511110 Regular 177,638 179,514 179,514 183,891 872 - 511120 Overtime - 1,402 1,402 1,403 872 - 511180 LTD 547 556 556 570 872 - 511210 Longevity 4,480 5,150 5,150 5,702 872 - 511310 FICA - Employer 13,405 14,234 14,234 14,611 872 - 511350 TMRS - Employer 28,471 29,268 29,268 31,003 872 - 511410 Health - Employer 23,472 24,565 24,565 24,574 872 - 511500 Workers Compensation 312 335 255 344 Total Personnel Services 248,325 255,024 254,944 262,098 Supplies 872 - 521000 Operating Supplies 147 500 500 500 872 - 521100 Office Supplies 371 600 600 600 872 - 521300 Motor Vehicle Supplies 2 100 100 100 Total Supplies 520 1,200 1,200 1,200 Utility Services 872 - 533500 Vehicle Fuel 460 600 600 500 Total Utility Services 460 600 600 500 Operations Support 872 - 534000 Postage 6 100 100 100 872 - 534200 Printing & Binding - 200 200 200 872 - 534710 Service Fees - GovDeals 8 - - - Total Operations Support 14 300 300 300 Staff Support 872 - 535100 Uniforms - 160 167 320 872 - 535300 Memberships 1,220 1,500 1,500 1,500 872 - 535500 Training /Travel 4,696 6,125 6,125 6,000 872 - 535510 Meeting Expenses 91 200 250 250 Total Staff Support 6,007 7,985 8,042 8,070 190 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 2013 -14 ACTUAL BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET Operating Equipment 872 - 571000 Furniture and Fixtures - 1,800 1,822 1,000 872 - 571500 Operating Equipment - 250 250 300 Total Operating Equipment - 2,050 2,072 1,300 191 . • � 1 1 VISION STATEMENT To have the lowest vehicle downtime in the state with high quality assurance. MISSION STATEMENT Maintain and repair all city owned vehicles and equipment with technological innovation to reduce down time, increase lifespan, and keep a safe operating fleet with a skilled and dedicated workforce. GOALS AND OBJECTIVES • Maintain and repair vehicles and equipment to increase their lifespan. • Optimize fleet availability by improving turn - around times. • Develop and implement fleet utilization guidelines and procedures. DEPARTMENT DESCRIPTION Maintain fleet vehicles including: transmission service, motor oil changes, state inspections, and tire repair and replacement. Troubleshoot, diagnose, and repair mechanical and electrical failures. 192 FLEET MAINTENANCE 2012-13 2013-14 2014-15 Fleet Maintenance Manager 1 1 1 Fleet Mechanic 11 1 1 1 Mechanic 1 2 2 4 TOTAL POSITIONS 1 41 4 6 PERFORMANCE INDICATORS Work Orders: -Police Department vehicles and equipment -EMS vehicles and equipment -Streets vehicles and equipment -Administration vehicles -Animal Control vehicles -Facilities Maintenance vehicles -Fire vehicles and equipment -Fleet Service vehicles -Inspection vehicles -Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment -Drainage vehicles and equipment -Economic Development vehicles -Purchasing vehicles 193 460 2012-13 2013-14 2014-15 Workload/Output Actual � Estimate � Budget Work Orders: -Police Department vehicles and equipment -EMS vehicles and equipment -Streets vehicles and equipment -Administration vehicles -Animal Control vehicles -Facilities Maintenance vehicles -Fire vehicles and equipment -Fleet Service vehicles -Inspection vehicles -Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment -Drainage vehicles and equipment -Economic Development vehicles -Purchasing vehicles 193 460 462 485 456 360 378 344 317 332 11 9 9 27 27 28 69 32 34 244 173 181 27 41 43 26 20 21 41 37 39 177 128 134 285 288 302 247 125 131 3 8 9 8 5 5 -Motor Pool vehicles Total Work Orders Issued Number of after -hour calls 41 38 40 2,466 2,070 2,171 46 44 46 Actual field service calls, vehicle and equipment Failures Average response time for emergency repair, in minutes 160 198 192 25 25 25 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Actual field service calls, vehicle and equipment Failures Average response time for emergency repair, in minutes 160 198 192 25 25 25 % of all vehicles and equipment issues resolved without recall 97% 97% 97% 2012 -13 2013 -14 2014 -15 Effectiveness Actual Budget Budget % of all vehicles and equipment issues resolved without recall 97% 97% 97% Personnel Services Supplies City Support Services Utility Services Operations Support Staff Support City Assistance Maintenance Services Rental /Leasing Operating Equipment Capital Outlay Total :010 ZT11 ►� •► _► _►__ $182,982 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Services Supplies City Support Services Utility Services Operations Support Staff Support City Assistance Maintenance Services Rental /Leasing Operating Equipment Capital Outlay Total :010 ZT11 ►� •► _► _►__ $182,982 $221,326 $313,447 164,311 176,250 174,525 2,388 3,500 3,500 3,869 5,000 5,000 142 400 400 1,944 4,500 4,500 0 180 180 98,241 80,750 73,750 0 200 200 9,451 5,000 8,200 0 10,000 65,000 $463,328 $507,106 $648,702 The FY 2014 -15 Budget increases by 27.9% from the FY 2013 -14 year end estimates. This increase reflects the addition of two Mechanic I positions; one of which will be paid by EMS and be trained to specifically work on emergency service vehicles. There is also funding for replacement vehicles when they break down. 194 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877 - 511110 Regular 877 - 511120 Overtime 877-511180 LTD 877 - 511210 Longevity 877 - 511310 FICA - Employer 877 - 511350 TMRS - Employer 877 - 511410 Health - Employer 877 - 511500 Workers Compensation Total Personnel Services Supplies 153,894 877 - 521000 Operating Supplies 877 - 521005 Supplies - Inspection Stickers 877 - 521100 Office Supplies 877 - 521200 Medical /Chemical Supplies 877 - 521300 Motor Veh. Supplies 877 - 521600 Equip Maint Supplies Total Supplies 2,076 City Support Services 877 - 532400 Computer Fees & Licenses Total City Support Services Utility Services 877 - 533500 Vehicle Fuel Total Utility Services Operations Support 877 - 534200 Printing & Binding Total Operations Support 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 132,030 153,894 153,894 214,809 2,844 2,000 2,000 3,000 264 477 477 666 1,399 1,766 1,766 2,076 10,378 12,061 12,061 16,821 21,144 24,800 24,800 35,693 12,766 24,565 24,565 36,860 2,157 2,528 1,763 3,522 182,982 222,091 221,326 313,447 2,827 3,060 3,000 3,000 781 1,213 1,150 1,125 244 300 300 300 12,662 16,228 15,500 14,000 146,731 148,000 155,000 155,000 1,066 1,100 1,300 1,100 164,311 169,901 176,250 174,525 2,388 3,500 3,500 3,500 2,388 3,500 3,500 3,500 3,869 4,599 5,000 5,000 3,869 4,599 5,000 5,000 142 400 400 400 142 400 400 400 195 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 101 GENERAL FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET Staff Support 612 750 750 750 877 - 535100 Uniforms 1,417 2,200 2,200 2,200 877 - 535200 Annual Awards 67 100 100 100 877 - 535500 Training /Travel 335 1,585 2,000 2,000 877 - 535510 Meeting Expenses 125 200 200 200 Total Staff Support 1,944 4,085 4,500 4,500 City Assistance 877 - 537100 Medical Services - 180 180 180 Total City Assistance - 180 180 180 Maintenance Services 877 - 551000 Outside Fleet Repair 92,639 65,000 75,000 68,000 877 - 551100 Building Maintenance 612 750 750 750 877 - 551400 Minor & Other Equip Maintenance 4,990 4,940 5,000 5,000 Total Maintenance Services 98,241 70,690 80,750 73,750 Rental -ROW 877 - 561100 Rental Equipment Total Rental -ROW Operating Equipment 877 - 571500 Operating Equipment Total Operating Equipment Capital Outlay 877 - 581200 Vehicles & Accessories Over $5,00( 877 - 581500 Equipment Over $5,000 Total Capital Outlay - 200 200 200 - 200 200 200 9,451 5,000 5,000 8,200 9,451 5,000 5,000 8,200 - - - 57,000 - 10,000 10,000 8,000 - 10,000 10,000 65,000 196 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 197 DEPARTMENT: PUBLIC WORKS BUILDING DIVISION: 878 MAINTENANCE 101 GENERAL VISION STATEMENT Ensure facilities are a safe and comfortable environment, maintained and operated efficiently for the benefit of employees and the citizens of Schertz. MISSION STATEMENT Provide safe, enjoyable, and attractive facilities that allow diverse programs and responsive services that enhance the quality of life of citizens and employees by managing building functions, facility care, and security through quality maintenance in a professional environment. GOALS AND OBJECTIVES • Provide quality customer services in an effective and efficient manner. • Promote and implement energy efficiency programs to reduce utility consumption. • Provide high - quality preventative maintenance to extend the life of facilities. DEPARTMENT DESCRIPTION Building Maintenance services and maintains 19 facilities totaling 202,847 square feet with a value of $25,277,765, consisting of carpet, the floors, other flooring, offices, storage areas, restrooms, meeting /training rooms. Provide facility maintenance repairs, and upkeep of City buildings. Provide preventive maintenance on HVAC units, stand -by generators, replacing light bulbs and ballasts, plumbing repairs, carpentry work, painting, and building access, minor electric and general building and fixture repairs. This department was reorganized and restructured to report to the Director of Public Works in December of 2012. 198 ORGANIZATION CHART FACILITIES MAINTENANCE 2012 -13 2013 -14 2014 -15 Foreman 1 1 1 Worker 1 1 1 2 TOTAL POSITIONS 2 2 3 PERFORMANCE INDICATORS Square footage maintained 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Square footage maintained 202,847 213,847 234,202 City Buildings Maintained 19 19 21 Work Orders Received 972 1,044 1,080 Work Orders Completed 892 936 983 HVAC units air filters replaced 2,158 2,178 2,178 Light bulbs and ballasts replaced 818 672 800 Miscellaneous Items (office moving etc.) 741 777 816 Plumbing Repairs 197 206 217 Electrical Repairs 346 363 381 Preventive maintenance on Generators 3 3 0 199 Personnel 2013-14 2013-14 2014-15 Budget Actual � Estimate � Budget Personnel $71,555 $94,670 $136,524 Supplies 0 1,043 1,043 Utility Services 2,712 4,350 2,350 Staff Support 582 2,800 2,900 Professional Services 12,623 10,000 12,000 Maintenance Services 60,293 93,170 71,132 Rental Equipment 375 400 1,400 Operating Equipment 540 0 1,500 Capital Outlay 0 118,000 38,750 Total $148,680 $324,433 $267,599 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014-15 Budget decreases 17.5% from the FY 2013-14 year end estimates. FY 2014-15 includes the addition of a new Worker I position and a vehicle; however this increase is offset by the one-time funding of the security and audio/visual upgrades to the Council Chambers in FY 2013-14. 200 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET INTERNAL SERVICE EXPENDITURES -111 IN 911zIC2►T,I_1 l►k1114z /_L160 Personnel Services 878 - 511110 Regular 49,873 61,488 61,488 88,632 878 - 511120 Overtime 1,149 - 2,000 2,000 878 - 511180 LTD 152 191 191 275 878 - 511210 Longevity - 2,717 2,717 3,003 878 - 511310 FICA - Employer 3,777 4,912 4,912 7,163 878 - 511350 TMRS - Employer 7,760 10,099 10,099 15,199 878 - 511410 Health - Employer 8,844 12,283 12,283 18,430 878 - 511500 Workers Compensation - 1,276 980 1,822 Total Personnel Services 71,555 92,966 94,670 136,524 Supplies 878 - 521000 Operating Supplies - 1,500 1,000 1,000 878 - 521300 Motor Veh. Supplies - 43 43 43 Total Supplies - 1,543 1,043 1,043 Utility Services 878 - 533500 Vehicle Fuel 2,712 3,850 4,350 2,350 Total Utility Services 2,712 3,850 4,350 2,350 201 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 Operating Equipment 878 - 571700 Improvements < $5,000 Total Operating Equipment Capital Outlay 878 - 581200 Vehicles & Accessories > $5,000 878 - 581700 Improvements > $5,000 878 - 581800 Equipment > $5,000 Total Capital Outlay 202 540 - - 1,500 540 - - 1,500 - - - 28,000 118,000 118,000 5,500 - - 5,250 118,000 118,000 38,750 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET Staff Support 878 - 535100 Uniforms 528 1,050 1,000 1,100 878 - 535200 Annual Awards - 100 100 100 878 - 535300 Memberships - 100 100 100 878 - 535500 Training /Travel - 1,500 1,500 1,500 878 - 535510 Meeting Expenses 55 100 100 100 Total Staff Support 583 2,850 2,800 2,900 Professional Services 878 - 541310 Contractual Services 12,623 10,000 10,000 12,000 Total Professional Services 12,623 10,000 10,000 12,000 Maintenance Services 878 - 551100 Building Maintenance 57,623 107,000 92,000 70,000 878 - 551400 Minor & Other Equip Maintenance - 250 500 500 878 - 551800 Other Maint Agreement 2,670 38 38 - 878- 551810 Maintenance Agreement- Radios - 632 632 632 Total Maintenance Services 60,293 107,920 93,170 71,132 Rental -ROW 878 - 561100 Rental Equipment 375 1,400 400 1,400 Total Rental -ROW 375 1,400 400 1,400 Operating Equipment 878 - 571700 Improvements < $5,000 Total Operating Equipment Capital Outlay 878 - 581200 Vehicles & Accessories > $5,000 878 - 581700 Improvements > $5,000 878 - 581800 Equipment > $5,000 Total Capital Outlay 202 540 - - 1,500 540 - - 1,500 - - - 28,000 118,000 118,000 5,500 - - 5,250 118,000 118,000 38,750 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 203 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The City will set up a preliminary budget of $46,390 for the operations of the Senior Center through January 2015. These expenses are offset by revenue generated by the program. An additional $45,000 is left in City Assistance for the possibility of a third party taking over operations of this program after the said date. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled and administered at the Hospital's Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital's drug program. This contract is for $5,000. The City of Schertz also provides assistance to the Guadalupe Children's Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children's Advocacy Center's primary emphasis is placed on the well -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Senior Center City Assistance Total 204 $0 $60,955 $46,390 52,000 87,648 80,000 $52,000 $148,603 $126,390 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Senior Center City Assistance Total 204 $0 $60,955 $46,390 52,000 87,648 80,000 $52,000 $148,603 $126,390 CITY ASSISTANCE PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014-15 Budget will decrease by 15.0% from the FY 2013-14 year end estimates. The decrease is due to one-time expenses related to the City taking over operation of the Senior Center that occurred in FY 2013-14. 205 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET PUBLIC SAFETY EXPENDITURES SENIOR CENTER Supplies 465- 521000 Operating Supplies 465- 521100 Office Supplies 465- 521110 Office Supplies - Refreshments Total Supplies Utility Services 465- 533200 Electric Utility Services 465- 533410 Water Utility Service Total Utility Services Operations Support 465- 534100 Advertising Total Operations Support City Assistance 465- 537700 Senior Citizen Hot Meals Total City Assistance Professional Services 465- 541300 Other Consult /Prof Serv. 465- 541920 Entertainment Services Total Professional Services Maintenance Services 465- 551100 Building Maintenance Total Maintenance Services 206 - 5,400 5,400 6,000 - - 42 150 - 2,359 2,359 1,500 - 7,759 7,801 7,650 - 3,600 3,600 3,600 - 640 640 640 - 4,240 4,240 4,240 _ 2,400 1,500 1,500 - 2,400 1,500 1,500 - 25,286 25,000 20,000 - 25,286 25,000 20,000 - 3,866 4,866 7,000 - 7,664 10,000 1,000 - 11,530 14,866 8,000 - 2,400 7,548 5,000 - 2,400 7,548 5,000 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET MISCELLANEOUS EXPENDITURES CITY ASSISTANCE City Assistance 901 - 537300 Patient Assistance 901 - 537400 Transportation Assistance 901 - 537500 Children's Advocacy Assistance 901 - 537700 Senior Citizen Program Total City Assistance 5,000 5,000 5,000 5,000 22,000 22,020 31,678 5,000 5,000 5,000 5,000 42,000 42,000 55,628 45,000 52,000 74,000 87,648 86,678 207 DEPARTMENT: 910 COURT 101 GENERAL DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Court Technology 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Court Technology $17,266 $840 $50,872 Court Security 3,816 0 35,000 Total $21,082 $840 $85,872 Expenditures Located in Other $30,409 $90,409 $30,409 Departments W Zle ZT-il LT0111� II l J [«7_yg 11 [47 i• I_1 LI 1 X7_1 LI EW&I In FY 2014 -15 the court security fund will be used to remodel the Municipal Court counter and subsidize one half of a marshal's salary for the time they spend in court. Court technology expenditures will be to replace ticket writers and other equipment as the need arises throughout the year. 208 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 101 GENERAL FUND ACTUAL BUDGET ESTIMATE BUDGET MISCELLANEOUS EXPENDITURES 'Kell1:49:1 *117 lot 9:41771PIBI-i Operating Equipment 910 - 571600 Court Technology 17,266 6,400 804 50,872 910 - 571700 Court Security 3,816 - - 35,000 Total Operating Equipment 21,082 6,400 804 85,872 209 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to pay for all events sponsored or co- sponsored by the City of Schertz. Events include: Wilenchik Walk for Life, Doggie Dash, Absolute Jazz, Trunk -or- Treat, Festival of Angels, and the Sweetheart Court Scholarship program. Revenues $112,161 $174,783 $153,800 Expenses Non Departmental 2012 -13 1 2013 -14 2014 -15 Budget Actual I Estimate Bud et Revenues $112,161 $174,783 $153,800 Expenses Non Departmental $732 $5,150 $10,850 Festival of Angels 16,018 10,284 15,000 Employee Appreciation 6,385 11,510 15,000 National Night Out 0 0 200 Walk for Life 20,846 $23,465 25,000 Sweetheart Event 31,350 40,500 35,000 Jazzfest 15,538 14,505 20,000 Hal Baldwin Scholarship 11,740 12,530 18,750 Other Events 2,337 66,857 14,000 Total $104,946 $184,801 $153,800 I:3 01c]Z 7_1L yiM III�IlJ [d_Af[$7ZI_1ZIOX_1Z %1>~' &'it+� Revenue Revenue for the FY 2014 -15 Budget will decrease 12.0% from the FY 2013 -14 year end estimates. Fewer fund transfers from reserves are needed due to the completion of the Hal Baldwin Memorial Plaza. Revenue is set through transfers to balance this fund. Expenses The FY 2014 -15 Budget will decrease 16.8% from the FY 2013 -14 year end estimates. This decrease is due to the completion of the Hal Baldwin Memorial Plaza in FY 2013 -14. mul CITY OF SCHERTZ OPERATING BUDGET 2014-15 106 - SPECIAL EVENTS FINANCIAL SUMMARY Revenue Summary Fund Transfers Miscellaneous Expenditure Summary GENERAL GOVERNMENT TRANSFER OUT HIST. COMMITTEE TOTAL GENERAL GOVERNMENT CULTURAL FESTIVAL OF ANGELS EMPLOYEE APPRECIATION 4th OF JULY JUBILEE NATIONAL NIGHT OUT WILENCHIK WALK FOR LIFE 50th ANNIVERSARY TML EVENTS SWEETHEART EVENT JAZZFEST HAL BALDWIN SCHOLARSHIP SELMA- SCHERTZ 5K OTHER EVENTS TOTAL CULTURAL OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 61,226 149,657 120,691 106,125 50,935 50,300 54,092 47,675 732 5,150 5,150 10,850 732 5,150 5,150 10,850 16,018 15,000 6,385 12,000 - 150 20,846 25,000 31,350 37,000 15,538 25,000 11,740 13,800 2,337 66,857 104,214 194,807 7,215 - 10,284 15,000 11,510 15,000 - 200 23,465 25,000 40,500 35,000 14,505 20,000 12,530 18,750 66,857 14,000 179,651 142,950 (10,018) - - (25,435) - (16,125) 92,555 99,770 99,770 89,752 99,770 74,335 89,752 73,627 211 CITY OF SCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 106 - SPECIAL EVENTS ACTUAL BUDGET ESTIMATE BUDGET REVENUES Fund Transfers 000 - 481000 Transfer from Reserves - 25,435 - 16,125 000 - 481314 Transfer from Hotel /Motel 61,226 118,222 114,691 28,000 000 - 485000 Interfund Transfer In - 6,000 6,000 9,000 000 - 486101 Transfer In- General Fund - - - 53,000 Total Fund Transfers 61,226 149,657 120,691 106,125 Miscellaneous 000 - 491200 Investment Income 70 75 - 75 000 - 492200 Wilenchik Walk For Life 20,846 25,000 23,465 25,000 000 - 493256 Donations - Police Events - 3,000 - 3,000 000 - 493455 Proceeds - Festival of Angels 850 850 - - 000- 493460 Schertz Sweetheart 830 850 - 850 000 - 493621 Hal Baldwin Scholarship 19,669 13,800 23,612 18,750 000 - 493650 Donations - Hal Baldwin Legacy 7,410 6,725 6,725 - 000- 497000 Misc Income - Special Events 1,260 - 290 - Total Miscellaneous 50,935 50,300 54,092 47,675 212 CITY OF SCHERTZ OPERATING BUDGET 2014-15 LOU4 "410174 7 FUNDING FROM RESERVES BEGINNING FUND BALANCE 7,215 - - (25,435) (10,018) - (16,125) 92,555 99,770 99,770 89,752 ENDING FUND BALANCE 99,770 74,335 89,752 73,627 213 2012 -13 2013 -14 2013 -14 2014 -15 106 - SPECIAL EVENTS ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES General Government 101 - 548615 Transfer Out Hist. Committee 732 5,150 5,150 10,850 Total General Government 732 5,150 5,150 10,850 Miscellaneous 601 - 532800 Festival of Angels 16,018 15,000 10,284 15,000 602 - 532800 Employee Appreciation 6,385 12,000 11,510 15,000 607 - 532800 National Night Out - 150 - 200 608 - 532800 Walk for Life 20,846 25,000 23,465 25,000 619 - 532800 Sweetheart Event 31,350 37,000 40,500 35,000 620 - 532800 Jazzfest 15,538 25,000 14,505 20,000 621 - 532850 Hal Baldwin Scholarship 11,740 13,800 12,530 18,750 600 - 534100 Other Events 2,337 66,857 66,857 14,000 Total Miscellaneous 104,214 194,807 179,651 142,950 LOU4 "410174 7 FUNDING FROM RESERVES BEGINNING FUND BALANCE 7,215 - - (25,435) (10,018) - (16,125) 92,555 99,770 99,770 89,752 ENDING FUND BALANCE 99,770 74,335 89,752 73,627 213 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenues $91,851 $119,572 $209, 000 Expenses Leases 0 33,000 33,500 Capital Outlay 45,546 50,052 175,500 Total $45,546 $83,052 $209,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue increases in FY 2014 -15 by 74.8% with a transfer from reserves to continue the Master Communication Plan. Expenses The FY 2014 -15 Budget increases 151.6% from the FY 2013 -14 year end estimates to continue the Master Communication Plan by purchasing the necessary equipment. ME CITY OFSCHERTZ OPERATING BUDGET 2014-15 215 2012-13 2013-14 2013-14 2014-15 110-PEG FUND ACTUAL BUDGET ESTIMATE BUDGET SUMMARY RECAP Revenue Summary Franchises 91,851 100,950 119,572 119,572 Fund Transfers - 260,550 - 89,428 Miscellaneous - - TdTAL'ROENUES Expenditure Summary Utility Services Professional Services Rental/Leasing - 38,046 33,000 33,500 Capital Outlay 45,546 323,454 50,052 175,500 TOT AI L] ENDITUR 45;546 83,052 209,000 OVER /UNDER 46,305 - 36,520 FUNDING FROM RESERVES - (260,550) - (89,428) BEGINNING FUND BALANCE 409,870 456,175 456,175 492,695 ENDING FUND BALANCE 456,175 195,625 492,695 403,267 215 1p REVENUES Franchises 000 - 421350 Time Warner 000 - 421465 AT &T Total Franchises Fund Transfers 000 - 481000 Transfer In -Reserves Total Fund Transfers CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 55,288 66,950 78,772 78,772 36,563 34,000 40,800 40,800 91,851 100,950 119,572 119,572 216 260,550 :• 260,550 :• CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 110 -PEG FUND ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES Utility Services 101- 533300 Telephone - - - - Total Utility Services - - - - Professional Services 101- 541600 Bank Charges - - - - Total Professional Services - - - - Rental /Leasing 101 - 561200 Lease /Purchase Payments - 38,046 33,000 33,500 Total Rental /Leasing - 38,046 33,000 33,500 Capital Outlay 101 - 581400 Communication Equipment 45,546 323,454 50,052 175,500 Total Capital Outlay 45,546 323,454 50,052 175,500 OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 46,305 - 36,520 - - (260,550) - (89,428) 409,870 456,175 456,175 492,695 456,175 195,625 492,695 403,267 217 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor's Office into this fund. Revenue 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Taxes $5,051,475 Miscellaneous 371,087 Total $5,422,563 Expenses Professional Service 1,750 Debt Service 5,131,287 Total $5,133,037 PROGRAM JUSTIFICATION AND ANALYSIS $5,250,140 367,113 $5,617,253 42,350 5,554,425 $5,596,775 $5,338,513 368,763 $5,707,276 42,350 5,593,807 $5,636,157 Revenues Revenues for FY 2014 -15 will increase 1.6% from the FY 2013 -14 estimates with the growth of the tax base. Expenses The FY 2014 -15 Budget will increase 0.7% from the FY 2013 -14 year end estimates with the addition of a debt service for Public Works equipment. 218 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 505 TAX INTEREST & SINKING ACTUAL BUDGET ESTIMATE FINANCIAL SUMMARY Revenue Summary Taxes Fund Transfers Miscellaneous Expenditure Summary Professional Service Debt Service OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 2014 -15 BUDGET 5,051,475 5,204,493 5,250,140 5,338,513 - 1,069 - - 371,088 391,213 367,113 368,763 1,700 42,350 42,350 42,350 5,131,287 5,554,425 5,554,425 5,593,807 289,576 - 20,478 227,623 517,199 517,199 71,119 517,199 517,199 537,677 608,796 219 CITY OF SCNERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 505 TAX INTEREST & SINKING ACTUAL BUDGET ESTIMATE BUDGET REVENUES Taxes 000 - 411900 Property Tax Revenue Total Taxes Fund Transfers 000 - 486000 Transfer From Fund Balance Total Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 492000 Investment Income 000 - 495015 Contribution from SED Total Miscellaneous 5,051,475 5,204,493 5,250,140 5,338,513 5,051,475 5,204,493 5,250,140 5,338,513 - 1,069 - - - 1,069 - - 57 75 75 75 1,956 25,000 900 1,500 369,075 366,138 366,138 367,188 371,088 391,213 367,113 368,763 220 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 221 2012 -13 2013 -14 2013 -14 2014 -15 505 TAX INTEREST & SINKING ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES Professional Services 101 - 541500 Paying Agent 1,200 2,350 2,350 2,350 101 - 541502 Cost of Bond Issuance 500 40,000 40,000 40,000 Total Professional Services 1,700 42,350 42,350 42,350 Debt Service 101- 555612 Bond -GO Refunding 2010 - Principal 250,000 260,000 260,000 265,000 101 - 555612.1 Bond -GO Refunding 2010 - Interest 77,125 70,750 70,750 63,525 101 - 555622 Bond -CO SR2003- Principal 210,000 - - - 101- 555622.1 Bond -CO SR2003- Interest 3,833 - - - 101- 555624 Bond -Comm Proj SR04- Principal 325,000 - - - 101- 555624.1 Bond -Comm Proj SR04- Interest 6,906 - - - 101- 555626 Bond -CO SR2006- Principal 200,000 200,000 200,000 350,000 101 - 555626.1 Bond -CO SR2006- Interest 642,981 634,982 634,982 204,419 101 - 555628 Bond -CO 2007 - Principal 109,533 112,834 112,834 116,134 101- 555628.1 Bond -CO 2007 - Interest 18,498 14,106 14,106 9,582 101 - 555629 Bond -GO 2007 - Principal 235,000 245,000 245,000 255,000 101 - 555629.1 Bond -GO 2007 - Interest 189,419 179,792 179,792 169,618 101 - 555630 Bond -GO SR2008- Principal 385,000 430,000 430,000 420,000 101 - 555630.1 Bond -GO SR2008- Interest 349,088 332,259 332,259 314,706 101 - 555631 Bond -GO SR2009- Principal 510,000 590,000 590,000 535,000 101 - 555631.1 Bond -GO SR2009- Interest 327,950 314,201 314,201 298,800 101 - 555633 Bond -GO SR201 1 -Principal 200,000 210,000 210,000 220,000 101 - 555633.1 Bond -GO SR201 1 -Interest 367,238 358,038 358,038 349,438 101 - 555634 Bond -GO 2011A Refund - Principal 70,000 615,000 615,000 610,000 101 - 555634.1 Bond -GO 2011A Refund - Interest 153,067 145,916 145,916 130,830 101 - 555635 Bond -GO 2012 - Principal 295,000 285,000 285,000 295,000 101 - 555635.1 Bond -GO 2012 - Interest 205,649 219,284 219,284 206,444 101 - 555636 Tax Note - SR2013 - Principal - 160,000 160,000 165,000 101 - 555636.1 Tax Note - SR2013 - Interest - 11,223 11,223 7,543 101 - 555637 Tax Note - SR2013A - Principal - 155,000 155,000 160,000 101 - 555637.1 Tax Note - SR2013A - Interest - 11,040 11,040 7,345 221 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 505 TAX INTEREST & SINKING ACTUAL BUDGET ESTIMATE BUDGET 101 - 555638 Bond-G02014 Refund -Principal 101 - 555638.1 Bond -GO 2014 Refund - Interest 101 - 555900 Debt Service Total Debt Service OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE - - - 50,000 358,322 32,101 5,131,287 5,554,425 5,554,425 5,593,807 289,576 - 20,478 71,119 227,623 517,199 517,199 537,677 517,199 517,199 537,677 608,796 222 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 223 W, titer & Sewer Revenues 224 Water & Sewer Expenditures 225 FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City's water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the "retail" water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City's "wholesaler" for water production and transport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenues Franchises $198,322 $195,710 Permits 38,794 60,000 Fees 15,190,455 16,286,108 Fund Transfers 119,298 2,917,282 Miscellaneous 1,737,963 264,516 Total $17,284,832 $19,723,616 Expenses Business Office $547,227 $619,211 W &S Administration 15,891,132 16,399,970 Projects 367,519 2,185,086 Total $16,805,878 $19,204,267 • ►� •► _►l $211,813 60,000 17,169,500 276,425 142,940 $17,860,678 $682,347 17,106,216 0 $17,788,563 Revenue Revenue for FY 2014 -15 will decrease 9.4% from FY 2013 -14 year end estimates. Increases in service customers, water rates, and sewer rates are offset by the one -time transfer in FY 2013 -14 to fund waterline replacements and a new water tower. 226 Expenses The FY 2014-15 budget will decrease 7.4% from FY 2013-14 year end estimates. Increases in service costs and maintenance are offset by the project funding in FY 2013-14. OW CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE Revenue Summary Franchises Permits Fees Fund Transfers Miscellaneous Expenditure Summary GENERAL GOVERNMENT 2014 -15 BUDGET 198,322 195,710 195,710 211,813 38,794 12,000 60,000 60,000 15,190,454 16,092,683 16,286,108 17,169,500 119,298 2,917,282 2,917,282 276,425 1,737,963 165,440 264,516 142,940 BUSINESS OFFICE 547,227 621,700 619,211 682,347 TOTAL GENERAL GOVERNMENT 547,227 621,700 619,211 682,347 PUBLIC WORKS W & S ADMINISTRATION TOTAL PUBLIC WORKS MISC & PROJECTS PROJECTS AVIATION HEIGHTS TOTAL MISC & PROJECTS OVER /UNDER FUNDING FROM RESERVES 15,891,133 16,438,338 16,399,970 17,106,216 15,891,133 16,438,338 16,399,970 17,106,216 367,519 2,185,086 2,185,086 - - 11,652 - - 367,519 2,196,738 2,185,086 - 478,952 126,339 519,349 - (2,185,086) (2,185,086) 72,115 BEGINNING FUND EQUITY 3,511,301 3,990,253 3,990,253 2,324,516 ENDING FUND EQUITY 3,990,253 1,931,506 2,324,516 2,396,631 228 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET Franchises 000 - 421490 Tower Leasing 198,322 195,710 195,710 211,813 Permits 000 - 432400 Development Permit 38,794 12,000 60,000 60,000 Fees 000 - 455200 Garbage Collection Fee 3,542,592 3,600,000 3,600,000 4,000,000 000 - 455600 Fire Line Fees 20,439 22,000 23,995 25,000 000 - 455700 Recycle Fee Revenue 253,932 262,983 262,983 270,000 000 - 455800 W &S Line Construction Reimb 22,781 30,000 30,000 25,000 000 - 457100 Sale of Water 7,660,165 8,043,200 8,043,200 8,100,000 000 - 457110 Edwards Water Lease 96,942 127,000 320,950 127,000 000 - 457120 Transfer Charge -Selma 38,446 42,000 42,000 42,000 000 - 457130 Transfer Charge -UC 8,072 5,000 17,000 8,000 000 - 457140 Transfer Charge- Converse 32,351 30,000 30,000 30,000 000 - 457200 Sale of Meters 56,719 90,000 60,000 90,000 000 - 457400 Sewer Charges 3,271,096 3,658,000 3,658,000 4,250,000 000 - 457500 Water Penalties 182,379 180,000 180,000 200,000 000 - 458000 Sale of General Fixed Assets 2,000 - - - 000- 458110 Sale of Merchandise - Gov Dea - - 1,080 - 000- 458400 Building Rental Fee - - 14,400 - 000- 459200 NSF Check Fee -Water &Sewer 2,540 2,500 2,500 2,500 Total Feds 15,190,454 '16,92,683 16,286,1 a8 17;'169,00, Fund Transfers 000 - 481000 Transfer From Reserves - 2,185,086 2,185,086 - 000- 486100 Transfer In - - - - 000- 486102 Transfer From Equip Reserves - 197,500 197,500 - 000- 486103 Transfer From Vehicle Reserve: - 290,380 290,380 - 000- 486204 Interfund Chrg- Drainage Billing 119,298 124,316 124,316 137,113 000 - 486411 Transfer in- Capital Recovery - 120,000 120,000 139,312 229 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 230 2012 -13 2013 -14 2013 -14 2014 -15 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET Miscellaneous 000 - 490000 Misc Charges 5,913 700 700 700 000 - 491000 Interest Earned 1,574 2,000 1,500 1,500 000 - 491200 Investment Income 10,145 12,000 5,000 10,000 000 - 495013 Capital Contribution Reserve 1,301,235 - - - 000- 496050 SSLGC - SAWS Reservation 269,000 - 134,500 - 000- 497000 Miscellaneous Income W &S 47,141 40,000 12,076 20,000 000 - 498110 SSLGC Reimbursement 102,955 110,740 110,740 110,740 Total MiisceltaneouS 1,737,,963 X65;440 264,516 42, 4 230 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 231 WORKS PUBLIC DIVISION: 176 WATER AND SEWER BUSINESS 202 WATER AND SEWER VISION STATEMENT Provide exceptional service and customer satisfaction; to build a closer partnership with our customers and the community. MISSION STATEMENT To provide an exceptional customer service experience by providing excellent customer service with accurate account tracking by using the latest technology and a smile. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services for all customers. • To encourage and educate our customers to use delivery of e-mail statements. • To encourage and educate our customers to pay their utility bill by using the City's automatic draft payments services, online web payments, and e- services through their financial institution. • To read water meters in a safe, reliable, and efficient manner • Provide accurate utility billing statements Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer's account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. 232 BUSINESS OFFICE ORGANIZATIONAL CHART BUSINESS OFFICE 2012 -13 2013 -14 2014 -15 Business Office Manager 1 1 1 Business Office Assistant Manager 1 1 1 Utility Billing Clerk II 2 2 2 Utility Billing Clerk 1* 3 3 3 Meter Tech 1 2 2 2 Meter Tech II 1 1 1 TOTAL POSITIONS 1 101 10 10 *One position is unfunded PERFORMANCE INDICATORS Water meter /accounts 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Water meter /accounts 12,192 12,748 12,867 Garbage accounts 11,237 11,740 12,084 Sewer accounts 11,386 11,429 11,500 Meters per meter tech Accounts per clerks 233 0,. 4,249 4,289 14: 3,187 3,216 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Meters per meter tech Accounts per clerks 233 0,. 4,249 4,289 14: 3,187 3,216 BUSINESS OFFICE Personnel Services Supplies Human Services City Support Services Utility Services Operations Support Staff Support Professional Services Fund Charges /Transfers Maintenance Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $395,924 $445,554 $446,006 4,012 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Services Supplies Human Services City Support Services Utility Services Operations Support Staff Support Professional Services Fund Charges /Transfers Maintenance Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $395,924 $445,554 $446,006 4,012 4,600 4,600 122 183 183 0 6,375 24,098 0 0 170 106,068 119,000 123,000 2,711 5,300 7,300 22,423 24,000 62,000 4,715 0 0 9,800 11,000 13,440 1,452 3,199 1,550 $547,227 $619,211 $682,347 The FY 2014 -15 Budget increases 10.2% from FY 2013 -14 year end estimates. This increase is due to additional costs of online transaction with the removal of the online convenience fee. 234 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT BUSINESS OFFICE Personnel Services 176- 511110 Regular 269,798 297,573 297,573 300,649 176 - 511120 Overtime 3,311 6,000 6,000 6,000 176 - 511180 LTD 743 922 922 932 176 - 511210 Longevity 10,314 9,674 9,674 6,326 176- 511310 FICA - Employer 21,402 23,963 23,963 23,943 176 - 511350 TMRS - Employer 44,116 49,274 49,274 50,804 176 - 511410 Health- Employer 44,654 56,852 56,852 55,291 176- 511500 Workers Compensation 1,586 2,197 1,296 2,061 Total Personnel Services 395,924 446,455 445,554 446,006 Supplies 176- 521000 Operating Supplies 1,458 2,000 2,000 2,000 176 - 521100 Office Supplies 2,554 2,500 2,500 2,500 176 - 521200 Medical /Chem Supplies - 100 100 100 Total Supplies 4,012 4,600 4,600 4,600 Human Services 176- 531100 Pre - employment Check 122 183 183 183 Total Human Services 122 183 183 183 City Support Services 176- 532355 Software Maintenance - - 5,375 1,375 176- 532900 Contingencies - 1,000 1,000 22,723 Total City Support Services - 1,000 6,375 24,098 Utility Services 176 - 533310 Telephone /Cell Phone - - - 170 Total Utility Services - - - 170 Operations Suaaort 176- 534000 Postage 64,237 72,375 71,000 73,000 176- 534200 Printing & Binding 38,135 45,000 43,000 45,000 176 - 534300 Copy Services 3,696 5,000 5,000 5,000 Total Operations Support 106,068 122,375 119,000 123,000 235 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET Staff Support 176 - 535100 Uniforms 176- 535200 Awards 176 - 535300 Memberships 176- 535500 Training /Travel 176 - 535510 Meeting Expense Total Staff Support Professional Services 176- 541600 Misc bank charges 176 - 541650 Misc Expenses 176- 541800 Credit Card Fees Total Professional Services Fund Charges /Transfers 176- 548700 Bad Debt Expense Total Fund Charges /Transfers Maintenance Services 176- 551800 Other Maintenance Services Total Maintenance Services Operating Equipment 2,500 176- 571000 Furniture & Fixtures 176- 571200 Vehicles & Accessories 176- 571300 Computer & Peripheral 176- 571400 Communication Equipment 176- 571500 Equipment Under $5,000 Total Operating Equipment 1,285 2,500 2,500 2,500 - - - 200 51 100 100 100 863 3,500 2,000 3,500 512 1,000 700 1,000 2,711 7,100 5,300 7,300 - 500 500 500 - 500 500 500 22,423 23,000 23,000 61,000 22,423 24,000 24,000 62,000 4,715 - - - 4,715 - - - 9,800 13,440 11,000 13,440 9,800 13,440 11,000 13,440 - 500 500 600 - 100 100 - 1,452 800 1,452 750 - 200 200 200 - 947 947 - 1,452 2,547 3,199 1,550 236 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 237 DEPARTMENT: PUBLIC WORKS ADMINISTRATION DIVISION: 575 WATER & SEWER 202 WATER AND SEWER VISION STATEMENT Provide superior customer service by maintaining the best water and wastewater networks and supplies to guarantee future city demands. MISSION STATEMENT To provide excellent quality of water and wastewater to deliver a safe and adequate supply of drinking water and prevent wastewater overflows and safely deliver wastewater to treatment plants. GOALS AND OBJECTIVES • Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. • Maintain a sound water and sewer system. • Ensure an adequate future water supply. • Encourage staff to be active in making decision to strengthen our ability to respond promptly to daily events. • Emphasize safety to our employees to reduce preventable accidents. • Promote water conservation, delivery of quality services, and providing accurate and timely responses to customer requests. DEPARTMENT DESCRIPTION Provide water and wastewater services to all citizens. Conduct maintenance, repair, and expansion of water and wastewater services. Provide excellent 238 customer service. Assist other departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Review plat and subdivision plans. Review water and wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability and Certificate of Convenience and Necessity. Meet with developers and utility providers. Conduct department training, education, and planning. ORGANIZATION CHART WATER & SEWER ADMINISTRATION 2012 -13 2013 -14 2014 -15 Director 1 1 1 Coordinator 1 1 1 Senior Administrative Assistant 1 1 1 Inspector 2 2 2 Clerk /Dispatcher 1 1 1 Schertz -Se uin Local Government Corp Gen Mgr 1 1 1 Water & Sewer Supervisor 1 1 1 Water & Sewer Foreman 1 1 1 Serviceman 111 1 1 1 Serviceman II 4 4 4 Serviceman 1 81 8 8 TOTAL POSITIONS 221 221 22 239 PERFORMANCE INDICATORS Water Accounts 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Water Accounts 12,192 12,748 12,867 Miles of Water Main 195 199 204 Miles of Sewer Main 85 87 89 Gallons Pumped (Edwards), acre feet 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Gallons Pumped (Edwards), acre feet 114 150 180 Gallons Received (SSLGC), acre feet 5,230 5,440 6,000 Gallons Distributed, acre feet 4,950 5,080 5,160 New Meter Installed 2012 -13 2013 -14 1 2014 -15 Effectiveness Actual Estimate I Budget New Meter Installed 271 297 357 New Service Taps 3 9 18 Water Service Calls 346 409 512 Water Main Break, Service Repair Calls 380 433 445 Sewer Backup and Repair Calls 118 145 160 240 Personnel Services 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Personnel Services $1,062,234 $1,194,325 $1,223,136 Supplies 162,707 195,150 195,150 Human Services 398 1,000 1,000 City Support Services 47,615 92,507 150,103 Utility Services 3,180,990 3,341,350 3,454,440 Operations Support 3,488 5,750 9,250 Staff Support 21,934 28,200 31,150 City Assistance 510 1,900 1,900 Professional Services 406,005 249,138 249,113 Fund Charges /Transfers 4,713,331 3,336,760 3,594,442 Maintenance Services 5,876,511 5,947,233 6,496,250 Other Costs 29,542 35,000 35,000 Debt Service 380,455 1,458,925 1,534,512 Rental /Leasing 3,571 6,070 6,070 Operating Equipment 1,841 15,346 21,200 Capital Outlay 0 491,316 103,500 Total $15,891, 132 $16,399,970 $17, 106,216 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2014 -15 Budget increases 4.3% from the FY 2013 -14 year end estimates. For FY 2014 -15 the Cibolo Creek Municipal Authority (CCMA) is increasing its charge for sewer treatment 9.5 %. Funds are also budgeted to act on the Compensation Study once it's completed. The contribution to the Cibolo Valley Local Government Corporation (CVLGC) will increase since another member City backed out of the corporation, spreading their contribution to the remaining members. The waste contractor expense for garbage collection in the City is increasing but is offset by an increase in revenue. This increase is from additional customers only and does not reflect a change in the fees. To replace aging vehicles and equipment the Water & Sewer Fund will replace two vehicles and join with the Drainage and General Funds in a debt issuance to replace back hoes, chippers, mowers, and other equipment. 241 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET PUBLIC WORKS ADMINISTRATION Personnel Services 575 - 511110 Regular 718,287 798,848 798,848 819,543 575 - 511120 Overtime 19,882 17,500 17,500 17,500 575 - 511180 LTD 2,193 2,540 2,540 2,606 575 - 511210 Longevity 20,849 22,532 22,532 23,175 575 - 511230 Certification Allowance 15,221 14,101 14,101 12,901 575 - 511240 Vehicle Allowance 900 900 900 - 575- 511310 FICA - Employer 55,640 65,150 65,150 66,691 575 - 511350 TMRS - Employer 120,769 133,961 133,961 141,512 575 - 511410 Health - Employer 97,376 129,337 129,337 128,781 575 - 511500 Workers Compensation 11,117 17,171 9,456 10,427 Total Personnel Services 1,062,234 1,202,040 1,194,325 1,223,136 Supplies 575 - 521000 Operating Supplies 8,765 9,100 9,100 9,100 575 - 521100 Office Supplies 1,233 1,500 1,500 1,500 575 - 521200 Medical Supplies 1,087 4,000 4,000 4,000 575 - 521400 Plumbing Supplies 56,421 70,000 85,000 85,000 575 - 521405 Water Meters -New 95,202 110,000 95,000 95,000 575 - 521600 Equip Maint Supplies - 550 550 550 Total Supplies 162,708 195,150 195,150 195,150 Human Services 575 - 531100 Pre - employment Check 398 1,000 1,000 1,000 Total Human Services 398 1,000 1,000 1,000 Citv Support Services 575 - 532400 Computer Fees & Licenses 5,375 30,500 30,207 30,500 575 - 532410 Computer Consulting 3,211 7,000 7,000 7,000 575 - 532500 City Insurance - Commercial 30,773 35,600 35,600 35,600 575 - 532700 Records Management Service 2,606 10,000 10,000 10,000 575 - 532800 Employee Appreciation Events 2,098 - - 5,000 575 - 532900 Contingencies 3,552 8,200 9,700 62,003 Total City Support Services 47,615 91,300 92,507 150,103 MINI CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE Utility Services 575- 533100 Gas Utility 575 - 533200 Electricity 575 - 533310 Telephone /Cell Phones 575 - 533320 Telephone /Air Cards 575 - 533400 Water Purchase 575 - 533410 Water Utility Service 575 - 533500 Vehicle Fuel Total Utility Services Operations Support 575 - 534100 Advertising 575 - 534200 Printing & Binding 575 - 534300 Copy Services Total Operations Support Staff Support 575 - 535100 Uniforms 575 - 535200 Annual Awards 575 - 535300 Memberships 575 - 535400 Publications 575 - 535500 Training /Travel 575 - 535510 Meeting Expenses 575 - 535600 Prof. Certifications Total Staff Support City Assistance 575- 537100 Medical Services Total City Assistance Professional Services 575 - 541200 Legal Services 575 - 541300 Other Consul /Prof Service 575 - 541305 Cell Tower Management Fees 575 - 541310 Contractual Services 575 - 541400 Auditor /Accounting Service 575 - 541500 Paying Agent 575 - 541502 Cost of Bond Issuance 575- 541800 Misc Expenses Total Professional Services 2,852,811 2,703 59.735 11 :1 111 111 •:: its 59 11 • •11 2,104 280,0011 1/1 1511 11 IIIIIIIIIIIIII[ME. We, ./ o 2,100 280,000 5,000 ,1 1 / 111 11 • •11 3,180,990 3,342,400 3,341,350 3,454,440 - 1,750 1,750 1,750 1,679 4,000 2,000 4,000 1,809 3,500 2,000 3,500 3,488 9,250 5,750 9,250 6,763 9,500 9,500 195 600 600 5,357 7,500 7,500 250 400 400 8,098 9,600 8,100 1,187 1,800 1,800 84 300 300 21,934 29,700 28,200 10,450 600 7,500 400 8,100 2,000 2,100 31,150 510 1,900 1,900 1,90M 510 1,900 1,900 1,90M 46,134 80,000 80,000 80,000 23,758 35,000 35,000 35,000 67,460 58,713 58,713 58,713 87,414 50,000 50,000 50,000 24,000 24,000 24,000 24,000 800 1,400 1,400 1,400 156,400 - - - 40 - 25 - 406,006 249,113 249,138 249,113 243 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE Fund Charges 575 - 551100 575- 548040 Contribution to CVLGC 575 - 548050 Contribution to SSLGC 575 - 548060 Contribution to CCMA 575 - 548101 Transfer Out - General Fund 575 - 548106 Transfer Out - Special Events 575 - 548600 Inter Fund Charges -Admin 575 - 548610 Inter Fund Charge - Fleet 575 - 548700 Bad Debt Expense 575 - 548800 Depreciation Expense 575 - 548900 Amortization Expense Total Fund Charges Maintenance Services 575 - 551100 Building Maintenance 575 - 551300 Computer Maintenance 575 - 551400 Minor & Other Equip Maint 575 - 551500 Water Maintenance 575 - 551510 Waste Contractor Expense 575 - 551520 Sewer Treatment- CCMAIMUD 575 - 551530 Sewer Maintenance 575 - 551600 Street Maintenance Materials 575 - 551720 Low Flow Rebate Program 575 - 551740 Rebate UB Customer 575 - 551800 Other Maintenance Total Maintenance Services ()thpr Cnctc 575- 554100 State Water Fees -TCEQ Total Other Costs Debt Service 575 - 555900 Debt Service 575 - 555900. Interest Expense .9 m 223,665 140,000 140,000 380,163 1,516,043 1,516,043 1,516,043 1,600,000 - 315,000 315,000 315,000 - 136,000 136,000 40,000 - 3,000 3,000 4,000 1,060,963 1,152,350 1,152,350 1,152,350 51,548 54,367 54,367 57,929 44,101 20,000 20,000 45,000 1,802,536 - - - 14,475 - - - 4,713,331 3,336,760 3,336,760 3,594,442 1,713 4,250 4,250 4,250 1,225 12,000 12,000 12,000 4,656 2,500 2,500 2,500 27,704 15,000 25,000 15,000 3,370,489 3,300,000 3,322,983 3,600,000 2,438,409 2,528,000 2,528,000 2,800,000 24,204 30,000 20,000 30,000 7,370 22,000 22,000 22,000 500 3,000 3,000 3,000 - 3,000 3,000 3,000 240 4,500 4,500 4,500 5,876,510 5,924,250 5,947,233 6,496,250 29,542 35,000 35,000 35,000 29,542 35,000 35,000 35,000 - 969,000 969,000 1,029,600 380.455 489.925 489.925 504.912 Total Debt Service 380,455 1,458,925 1,458,925 1,534,512 244 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET Rental -ROW 575- 561000 Rental- Building & Land 575 - 561100 Rental -Equipment Total Rental -ROW Operating Equipment 575- 571000 Furniture & Fixtures 575 - 571200 Vehicles & Accessories 575 - 571500 Minor Equipment 575 - 571800 Equipment Under $5,000 Total Operating Equipment Capitalized Equipment 575 - 581200 Vehicles & Accessories 575 - 581300 Computer & Peripherals 575 - 581800 Equipment Over $5,000 Total Capitalized Equipment 2,401 3,570 3,570 3,570 1,170 2,500 2,500 2,500 3,571 6,070 6,070 6,070 245 400 3,100 1,026 5,000 - - 8,273 - 996 3,000 1,237 3,000 445 5,064 4,810 13,200 1,841 11,164 15,346 21,200 446,316 446,316 62,000 98,000 45,000 - - - 41,500 544,316 491,316 103,500 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 202 -WATER & SEWER ACTUAL BUDGET ESTIMATE BUDGET MISCELLANEOUS & PROJECTS PROJECTS Fund Charges /Transfers 900 - 548406 Transfer Out - Public Improvemer 367,519 2,185,086 2,185,086 - Total Fund Charges /Transfers 367,519 2,185,086 2,185,086 - 246 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 202 -WATER & SEWER ACTUAL 2013 -14 2013 -14 2014 -15 BUDGET ESTIMATE BUDGET MISCELLANEOUS & PROJECTS AVIATION HEIGHTS WATER IMPROVEMENT City Support Services 940 - 532900 Contingencies - 3,662 - - Total City Support Services - 3,662 - - Professional Services 940 - 541100 Engineering - 7,990 - - Total Professional Services - 7,990 - - OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND EQUITY ENDING FUND EQUITY 478,952 126,339 519,349 72,115 - (2,185,086) (2,185,086) - 3,511,301 3,990,253 3,990,253 2,324,516 3,990,253 1,931,506 2,324,516 2,396,631 247 FUND: 411 CAPITAL RECOVERY FUND (Water & Sewer) VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service, safe and efficient streets, community services, development of community, cleanliness, and efficiency of storm water systems, and excellent water and sewer services to the citizens of Schertz. MISSION STATEMENT The purpose of the Capital Recovery Fund is to implement infrastructure projects, remain complaint with State requirements, and keep pace with city growth as outlined in the Water & Sewer Capital Improvement Plan. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Provide citizens with quality projects completed on -time and on- budget. DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to 248 increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14. PERFORMANCE INDICATORS Revenue Fees $1,435,840 $880,200 880,200 Miscellaneous 39,656 5,300 5,300 Total $1,475,496 $885,500 $885,500 Expenses Non Departmental 1,555,766 122,000 86,109 Water Projects 0 0 450,000 Total $1,555,766 $120,000 $536,109 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2014 -15 are expected to remain at levels estimated for FY 2013 -14. Expenses The FY 2014 -15 Budget will increase 339.4% from the FY 2013 -14 year end estimates with the addition of the project to make improvements to the Live Oak Pump. Projects to be completed FY 2014 -15 • Engineering for the southeast elevated water tank • Improvements to the Live Oak Pump 249 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Bud et Revenue Fees $1,435,840 $880,200 880,200 Miscellaneous 39,656 5,300 5,300 Total $1,475,496 $885,500 $885,500 Expenses Non Departmental 1,555,766 122,000 86,109 Water Projects 0 0 450,000 Total $1,555,766 $120,000 $536,109 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2014 -15 are expected to remain at levels estimated for FY 2013 -14. Expenses The FY 2014 -15 Budget will increase 339.4% from the FY 2013 -14 year end estimates with the addition of the project to make improvements to the Live Oak Pump. Projects to be completed FY 2014 -15 • Engineering for the southeast elevated water tank • Improvements to the Live Oak Pump 249 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 411 - CAPITAL RECOVERY - WATER 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET SUMMARY RECAP Professional Services 10,364 450,000 2,000 80,000 Fund Transfers Revenue Summary - Maintenance Services - 1,000 - 1,000 Fees 1,435,840 1,449,960 880,200 880,200 Fund Transfers - 1,425,609 - - Miscellaneous 39,657 20,300 5,300 5,300 Expenditure Summa Supplies - 5,000 - 5,000 Operations Support - 109 - 109 Professional Services 10,364 450,000 2,000 80,000 Fund Transfers - 120,000 - - Maintenance Services - 1,000 - 1,000 Debt Service - - - - Misc & Projects - 1,750,000 - - OVER/UNDER 1,465,133 569,760 883,500 349,391 FUNDING FROM RESERVES - (1,425,609) - - BEGINNING FUND EQUITY 2,486,278 3,951,411 3,951,411 4,834,911 ENDING FUND EQUITY 3,951,411 3,095,562 4,834,911 5,184,302 250 411 - CAPITAL RECOVERY - WATER REVENUES Fees CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 ACTUAL BUDGET 000 - 455900 Capital Recovery-Water 827,388 880,200 000 - 455910 Capital Recovery-Waste Water 428,074 500,400 000 - 455913 Capital Recovery-N. Sewer Treatmt 180,378 69,360 Total Fees 1,435,840 1,449,960 Fund Transfers 000 - 481000 Transfer from Reserves Total Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 491800 Gain /Loss 000 - 491900 Unrealized Gain /Loss Total Miscellaneous - 1,425,609 - 1,425,609 27,151 300 54,521 45,000 (31,506) - (10,509) (25,000) 39,657 20,300 251 2013 -14 2014 -15 ESTIMATE BUDGET 880,200 880,200 880,200 880,200 300 300 5,000 5,000 5,300 5,300 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 411 - CAPITAL RECOVERY - WATER ACTUAL BUDGET ESTIMATE BUDGET General Government NON - DEPARTMENTAL Supplies 101 - 521000 Operating Supplies - 5,000 - 5,000 Total Supplies - 5,000 - 5,000 Operations Support 101 - 534100 Advertising - 109 - 109 101 - 534999 Misc Expense 1,800 - - - Total Operations Support 1,800 109 - 109 Professional Services 101 - 541200 Legal Services -Water - 5,000 - 5,000 101 - 541200.1 Legal Services - Sewer - 5,000 - - 101- 541300 Professional Services -Water 2,048 74,000 - 74,000 101 - 541300.1 Professional Services - Sewer 2,048 - - - 101- 541305 CCMA NorthCliffe Impact Fees - 360,000 - - 101- 541400 Auditor Services 2,000 2,000 2,000 1,000 101 - 541650 Investment Management Fee 4,268 4,000 - - Total Professional Services 10,364 450,000 2,000 80,000 Fund Charges /Transfers 101 - 548202 Transfer Out - Water & Sewer - 120,000 - - Total Fund Charges /Transfers - 120,000 - - Maintenance Services 101- 551900 Construction - 1,000 - 1,000 Total Maintenance Services - 1,000 - 1,000 Capital Outlay 101 - 581000 Major Projects- Cap Rec - - - 450,000 Total Capital Outlay - - - 450,000 252 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 411 - CAPITAL RECOVERY - WATER ACTUAL BUDGET ESTIMATE BUDGET General Government WATER PROJECTS Fund Charges/Transfers 900 - 548406 Transfer Out - Pubilc Improvement - 1,750,000 - - Total Fund Charges /Transfers - 1,750,000 - - OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND EQUITY ENDING FUND EQUITY 1,465,133 569,760 883,500 349,391 - (1,425,609) - - 2,486,278 3,951,411 3,951,411 4,834,911 3,951,411 3,095,562 4,834,911 5,184,302 253 FUND: 421 CAPITAL RECOVERY FUND (Water & Sewer) VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service, safe and efficient streets, community services, development of community, cleanliness, and efficiency of storm water systems, and excellent water and sewer services to the citizens of Schertz. MISSION STATEMENT The purpose of the Capital Recovery Fund is to implement infrastructure projects, remain complaint with State requirements, and keep pace with city growth as outlined in the Water & Sewer Capital Improvement Plan. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. • Initiate and institute a study to implement reuse water throughout the City. • Provide citizens with quality projects completed on -time and on- budget. 254 DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. Wastewater Capital Recovery was moved to its own fund in FY 2013 -14 PERFORMANCE INDICATORS Revenue Fees $0 $680,400 $600,400 Fund Transfers 0 0 559,497 Miscellaneous 0 45,699 600 Total $0 $726,099 $1,160,497 Expenses Non Departmental $0 $122,143 $142,455 Sewer Projects 0 6,042 1,018,042 Total $0 $128,185 $1,160,497 PROGRAM JUSTIFICATION AND ANALYSIS Revenues The revenue for FY 2014 -15 will increase 59.8% from the FY 2013 -14 year end estimates due to a transfer from reserves to fund the next phase of a project. Expenses The FY 2014 -15 Budget will increase 805.3% from the FY 2013 -14 year end estimates. This increase is to fund the finish out of phase three of the Town Creek Project. Projects to be completed FY 2014 -15 • Preliminary engineering for the south Schertz wastewater treatment plant • Finish Out of Phase III at Town Creek 255 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees $0 $680,400 $600,400 Fund Transfers 0 0 559,497 Miscellaneous 0 45,699 600 Total $0 $726,099 $1,160,497 Expenses Non Departmental $0 $122,143 $142,455 Sewer Projects 0 6,042 1,018,042 Total $0 $128,185 $1,160,497 PROGRAM JUSTIFICATION AND ANALYSIS Revenues The revenue for FY 2014 -15 will increase 59.8% from the FY 2013 -14 year end estimates due to a transfer from reserves to fund the next phase of a project. Expenses The FY 2014 -15 Budget will increase 805.3% from the FY 2013 -14 year end estimates. This increase is to fund the finish out of phase three of the Town Creek Project. Projects to be completed FY 2014 -15 • Preliminary engineering for the south Schertz wastewater treatment plant • Finish Out of Phase III at Town Creek 255 CITY OF SCHERTZ OPERATING BUDGET 2014-15 2012-13 2013-14 2013-14 2014-15 421 - CAPITAL RECOVERY - SEWER ACTUAL BUDGET ESTIMATE BUDGET SUMMARY RECAP Revenue Summa Fees 680,400 600,400 Fund Transfers - 559,497 Miscellaneous 45,699 600 'TO TA4'R1E-VENUJE$ ............. 26 Expenditure Summary Supplies Operations Support Professional Services - - 2,143 3,143 Fund Transfers - - 120,000 139,312 Maintenance Services - - - - Debt Service - - - - Misc & Projects - - 6,042 1,018,042 OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND EQUITY ENDING FUND EQUITY 597,914 - - (559,497) 3,479,614 3,479,614 3,479,614 4,077,528 3,479,614 3,479,614 4,077,528 3,518,031 256 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 421 - CAPITAL RECOVERY - SEWER ACTUAL 2013 -14 2013 -14 BUDGET ESTIMATE 2014 -15 BUDGET REVENUES Fees 000 - 455910 Capital Recovery -Waste Water - - 500,400 500,400 000 - 455913 Capital Recovery-N. Sewer Treatmt - - 180,000 100,000 Total Fees - - 680,400 600,400 Fund Transfers 000 - 481000 Transfer from Reserves - - - 559,497 Total Fund Transfers - - - 559,497 Miscellaneous 000 - 491000 Interest Earned - - 100 100 000 - 491200 Investment Income - - 17,260 500 000 - 491900 Unrealized Gain /Loss - - 28,339 - Total Miscellaneous - - 45,699 600 257 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 421 - CAPITAL RECOVERY - SEWER ACTUAL BUDGET ESTIMATE BUDGET General Government NON - DEPARTMENTAL Professional Services 101 - 541400 Auditor Services - - - 1,000 101- 541650 Investment Management Fee - - 2,143 2,143 Total Professional Services - - 2,143 3,143 Fund Charges /Transfers 101 - 548202 Transfer Out - Water & Sewer - - 120,000 139,312 Total Fund Charges /Transfers - - 120,000 139,312 258 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 421 - CAPITAL RECOVERY - SEWER 2012 -13 2013 -14 2013 -14 ACTUAL BUDGET ESTIMATE 2014 -15 BUDGET General Government SEWER PROJECTS City Support Services 902 - 532900 Contingency - - - 45,000 Total City Support Services - - - 45,000 Professional Services 902 - 541100 Engineering Services - - 6,042 6,042 902 - 541200 Legal Services - - - 5,000 Total Professional Services - - 6,042 11,042 Maintenance Services 902 - 551900 Construction - - - 960,000 Total Maintenance Services - - - 960,000 Rental /Leasing 902 - 561300 Land Purchases - - - 2,000 Total Rental /Leasing - - - 2,000 OVER/UNDER BEGINNING FUND EQUITY ENDING . EQUITY 597,914 - - (559,497) 3,479,614 3,479,614 3,479,614 4,077,528 3,479,614 3,479,614 4,077,528 3,518,031 259 Drainage - Revenue 260 D TOTAL 194949618 261 VISION STATEMENT Provide the infrastructure to protect property and life for generations to come. MISSION STATEMENT To operate, maintain, and improve the infrastructure for efficient and safe collection and discharge of storm water and drainage. GOALS AND OBJECTIVES • Protect lives and property. • Improve quality of the storm water system by adding a Storm Water Manager to implement & manage Phase II Storm Water Program to keep in compliance with local, state and federal regulations. Ensure compliance with program requirements associated with the National Pollutant Discharge Elimination System permit. • Institute best management practices in the maintenance of our natural creek ways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support. • Review storm water infrastructure plans • Maintain storm water data collection. • Continue to evaluate, consider, and pursue all available resources for improving management of the local storm water infrastructure. • Provide Storm water pollution and floodplain awareness to the community and city personnel. 262 The Public Works Drainage Department is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of -ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to "users ". A "user" is any citizen or business that owns impervious surfaces, any man made structure, such as buildings, parking lots, or driveways. ORGANIZATIONAL CHART DRAINAGE 2012 -13 2013 -14 2014 -15 Assistant Public Works Director 1 1 1 Stormwater Manager 1 1 1 Drainage Foreman 1 1 1 Drainage Worker II 2 2 2 Drainage Worker 1 3 3 3 TOTAL POSITIONS 1 81 81 8 U :4 C •►►1Gl Z •► Acres of Alleys Mowed Acres of Rights -of -Way (ROW) Mowed Acres of Drainage Ditches Mowed 263 6.25 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Acres of Alleys Mowed Acres of Rights -of -Way (ROW) Mowed Acres of Drainage Ditches Mowed 263 6.25 6.25 6.25 45.39 47.47 48.00 157.75 157.75 158.00 Monthly Operating Expenditures $58,288 $66,248 $69,248 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Monthly Operating Expenditures $58,288 $66,248 $69,248 ROW Maintenance & Mowing, Hours 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget ROW Maintenance & Mowing, Hours 2,988 2,600 3,500 Drainage Mowing, Hours 904 1200 1,300 Drainage Structure Maintenance, Hours 2062 2600 2,700 Revenue Permits 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Permits $0 $3,500 $3,000 Fees 1,027,958 1,063,500 1,155,500 Miscellaneous 3,781 891 700 Total $1,031,739 $1,067,891 $1,159,200 Expenses Personnel $355,610 $415,923 $453,529 Supplies 4,374 8,300 8,300 Human Services 0 325 325 City Support Services 3,234 21,500 30,432 Utility Services 28,094 29,500 30,370 Operations Support 0 2,460 2,460 Staff Support 4,542 7,625 8,116 City Assistance 168 840 840 Professional Services 17,073 23,500 23,500 Fund Charges /Transfers 258,763 197,304 221,818 Maintenance Services 13,449 22,000 22,000 Other Costs 10 200 200 Debt Services 2,588 18,074 140,530 Rental /Leasing 0 500 500 Operating Equipment 11,468 12,880 5,500 Capital Outlay 0 24,322 0 Projects 0 69,200 146,198 Total $699,464 $854,453 $1,094,618 264 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue in FY 2014-15 will increase 8.6% from the FY 2013-14 year end estimates due to an increase in service population. There is no increase in fees. Expenses The FY 2014-15 Budget will increase 28.1% from the FY 2013-14 year end estimates with the completion of projects started in FY 2013-14 and for additional debt service to purchase new equipment for Public Works. 265 204 - DRAINAGE FUND SUMMARY RECAP Revenue Summary CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET Permits - - 3,500 3,000 Fees 1,027,958 1,041,000 1,063,500 1,155,500 Miscellaneous 3.781 1.700 891 700 Expenditure Summary Personnel Services 355,609 451,350 415,923 453,529 Supplies 4,374 8,300 8,300 8,300 Human Services - 325 325 325 City Support Services 3,234 24,239 21,500 30,432 Utility Services 28,094 29,500 29,500 30,370 Operations Support - 2,460 2,460 2,460 Staff Support 4,542 7,625 7,650 8,116 City Assistance 168 840 840 840 Professional Services 17,073 24,261 23,500 23,500 Fund Charges /Transfers 258,763 197,304 197,304 221,818 Maintenance Services 13,449 22,000 22,000 22,000 Other Costs 100 200 200 200 Debt Service 2,588 18,574 18,074 140,530 Rental -ROW - 500 500 500 Operating Equipment 11,468 11,049 12,880 5,500 Capital Outlay - 25,083 24,322 - Projects - 215,398 69,200 146,198 TOTAL EXPENDITURES $84,478 ,1,014;6,11;8 OVER /UNDER 332,277 3,692 213,413 64,582 FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 521,747 854,024 854,024 1,067,437 ENDING FUND EQUITY 854,024 857,716 1,067,437 1,132,019 266 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 204 - DRAINAGE FUND REVENUES Permits 000 - 432400 Floodplain Permit Fees 000 - 457500 Drainage Penalties 000 - 457600 Drainage Fees Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 497000 Misc Income - Drainage 000 - 498300 Reimbursement- City Property 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 3,500 3,000 7,527 5,000 7,500 8,000 87 100 125 100 960 600 700 500 2,734 1,000 60 100 - 6 - 267 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 204 - DRAINAGE FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET General Government 98 200 200 200 Expenditures 1,822 3,000 3,000 3,000 Personnel Services 112 300 300 300 579 - 511110 Regular 240,405 296,833 296,833 302,484 579 - 511120 Overtime 981 1,200 800 1,200 579 - 511180 LTD 733 939 900 938 579 - 511210 Longevity 9,614 11,099 10,669 10,257 579 - 511230 Certification Allowance 4,385 6,601 5,000 6,601 579 - 511310 FICA - Employer 18,367 24,613 20,000 24,521 579 - 511350 TMRS - Employer 39,860 50,609 40,000 52,032 579 - 511410 Health - Employer 36,685 50,535 37,980 49,147 579 - 511500 Workers Compensation 4,579 8,921 3,741 6,349 Total Personnel Services 355,609 451,350 415,923 453,529 Supplies 579 - 521000 Operating Supplies 2,079 4,500 4,500 4,500 579 - 521100 Office Supplies 98 200 200 200 579 - 521200 Medical /Chem Supplies 1,822 3,000 3,000 3,000 579 - 521300 Motor Veh. Supplies 112 300 300 300 579 - 521600 Equipment Maint. Supplies 263 300 300 300 Total Supplies 4,374 8,300 8,300 8,300 Human Services 579 - 531100 Pre - employment Check - 325 325 325 Total Human Services - 325 325 325 Citv Suaaort Services 579 - 532400 Computer Fees & Licenses - 3,500 - 3,500 579 - 532500 City Insurance Commercial 1,464 2,239 3,000 3,000 579 - 532900 Contingencies 1,770 18,500 18,500 23,932 Total City Support Services 3,234 24,239 21,500 30,432 Utilitv Services 579 - 533300 Telephone /Land Lines 52 - - - 579- 533310 Telephone /Cell Phones 1,023 1,500 1,500 2,370 579 - 533500 Vehicle Fuel 27,019 28,000 28,000 28,000 Total Utility Services 28,094 29,500 29,500 30,370 268 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 204 - DRAINAGE FUND 2012 -13 2013 -14 ACTUAL BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET Operations Support 579 - 535500 Training /Travel 1,638 2,950 579 - 534100 Advertising - 1,000 1,000 1,000 579 - 534200 Printing & Binding - 1,000 1,000 1,000 579 - 534300 Copy Services - 460 460 460 Total Operations Support - 2,460 2,460 2,460 Staff Support 579 - 535100 Uniforms 2,391 4,000 4,000 4,000 579 - 535500 Training /Travel 1,638 2,950 2,950 2,950 579 - 535510 Meeting Expenses 239 300 300 300 579 - 535600 Professional Certification 274 375 400 866 Total Staff Support 4,542 7,625 7,650 8,116 City Assistance 19,330 20,388 20,388 26,575 579 - 537100 Medical Services 168 840 840 840 Total City Assistance 168 840 840 840 Professional Services 579 - 541200 Legal Service 12,193 2,761 2,000 2,000 579 - 541310 Contractual Services 2,463 20,000 20,000 20,000 579 - 541400 Auditor /Accounting Service 1,500 1,500 1,500 1,500 579 - 541502 Cost of Bond Issuance 917 - - - Total Professional Services 17,073 24,261 23,500 23,500 Fund Charaes /Transfers 579 - 548000 Transfer Out 25,140 - - - 579- 548106 Transfer Out - Special Events - - - 1,000 579 - 548500 Inter -Fund Charge -Gen Fund 49,708 51,800 51,800 57,130 579 - 548600 Inter -Fund Charge - Water 119,298 124,316 124,316 137,113 579 - 548610 Inter -Fund Charge - Fleet 19,330 20,388 20,388 26,575 579 - 548700 Bad Debt Expense 1,861 800 800 - 579- 548750 Loss on Sale of Fixed Asset 12,801 - - - 579- 548800 Depreciation Expense 30,625 - - - Total Fund Charges /Transfers 258,763 197,304 197,304 221,818 Maintenance Services 579 - 551300 Computer Maintenance - 2,000 2,000 2,000 579- 551610 Drainage Channel Maintenance 13,449 20,000 20,000 20,000 Total Maintenance Services 13,449 22,000 22,000 22,000 269 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 204 - DRAINAGE FUND 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET Other Costs 579 - 554100 State Storm Water Fee 100 200 200 200 Total Other Costs 100 200 200 200 Debt Service 579 - 555900 Debt Service - 16,500 16,000 32,800 579 - 555900.1 Interest Expense 2,588 2,074 2,074 107,730 Total Debt Service 2,588 18,574 18,074 140,530 Rental -ROW 579 - 561100 Rental Equipment - 500 500 500 Total Rental -ROW - 500 500 500 Operating Equipment 579 - 571200 Vehicles & Access. < $5,000 - - 1,831 - 579- 571500 Equipment Under $5,000 11,468 11,049 11,049 5,500 Total Operating Equipment 11,468 11,049 12,880 5,500 Capital Outlay 579 - 581200 Vehicles & Access. > $5,000 - 25,083 24,322 - Total Capital Outlay - 25,083 24,322 - 270 204-DRAINAGE FUND Pojects Expenditures City Support Services 900-532900 Contingencies Total City Support Services Operations Support 900-534100 Advertising Total Operations Support Professional Services 900-541100 Engineering 900-541200 Legal Services 900-541300 Professional Services Total Professional Services Maintenance Services 900-551900 Construction Total Maintenance Services OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND EQUITY CITY OF SCHERTZ OPERATING BUDGET 2014-15 2012-13 2013-14 2013-14 2014-15 ACTUAL BUDGET ESTIMATE BUDGET 3,200 3,200 3,200 3,200 1,000 1,000 1,000 1,000 - 37,200 37,200 - - 1,000 - 1,000 - 3,000 - 3,000 - 41,200 37,200 4,000 332,277 169,998 32,000 137,998 169,998 32,000 137,998 3,692 213,413 521,747 854,024 854,024 1,067,437 854,024 857,716 1,067,437 1,132,019 271 chertz E M S - Revenues MA chcrtz E M S - Expenditures 273 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) MISSION STATEMENT Creating a healthier community by providing preventative, timely and efficient healthcare services and destination management for the citizens we serve VISION STATEMENT Currently we are using the most expensive means of transportation to take patients to the most expensive place to get healthcare; We want to change that. GOALS AND OBJECTIVES • Provide efficient pre - hospital healthcare services to the communities that we serve. • Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. • Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. • Provide high quality pre - hospital training and community education for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre - hospital healthcare providers in the State of Texas • Be thoroughly prepared for man -made and natural disasters in our jurisdiction, region, and statewide. • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ME EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We also work with individual at-risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We also educate our employees by providing over sixty hours of Continuing Education annually and over thirty six hours for our first responders. Provide ambulance demonstrations and stand-by event coverage to further the knowledge of Emergency Medical Services and injury/illness prevention and preparedness. ORGANIZATIONAL CHART EMS 2012-13 2013-14 2014-15 Director 1 1 1 Assistant Director 1 1 1 Clinical Manager 1 1 1 Office Manager 1 1 1 Senior Administrative Asst. 1 1 1 Billing Specialist 1 1 1 Billing Clerk 1 1 1 EMS Supervisor 3 3 3 Field Training Officer 3 3 3 Paramedic 21 21 23 Training Academy Coordinator 1 1 1 P/T Paramedics 15 15 15 PIT EMT Intermediates 5 5 5� TOTAL POSITIONS 55 551 57 275 EMERGENCY MEDICAL SERVICES (EMS) PERFORMANCE INDICATORS Requests for EMS Service 2012 -13 2013 -14 2014 -15 Workload /Output Actual Estimate Budget Requests for EMS Service 8,357 9,285 9,831 Transports to Hospitals 5,448 5,950 6,313 Hospital to Hospital Transports 323 992 1100 Collections per Transport $398.45 $445.00 $450.00 Students Enrolled in Certification 87 87 87 Classes N/A 80% 90% Trips billed for Alamo Heights 609 617 625 Members of EMS Passport 435 470 550 Response Time 90% Reliability 2012 -13 2013 -14 2014 -15 Efficiency Actual Estimate Budget Response Time 90% Reliability 14:00 14:00 13:00 Total Time on Task (Minutes) 58:07 56:01 55:00 Transport Percentage 64.96% 64.50% 65.00% Days Sales Outstanding 124 130 100 Mutual Aid Requested 74 56 45 Students Graduated from N/A 80% 90% Certification Classes 50 50 50 Customer Service Card Scores 2012 -13 2013 -14 2014 -15 Effectiveness Actual Estimate Budget Customer Service Card Scores 97.42% 96.80% 97.5% (Percentage all positive) Critical Failures / 100,000 miles* N/A 8.0 4.0 Fleet Accidents/ 100,000 miles* N/A 7.3 2.0 Cardiac Arrest Save %* N/A 10.0% 12.5% Correct recognition of STEMI* N/A 80% 90% EMS certification Pass Rate 89.13% 92% 94% *EMS will begin reporting several new effectiveness measures in FY 2015. Critical Failures are responses where the original dispatched ambulance could not respond or complete the call due to a vehicle failure of any type (other than an accident). Both these failures and fleet ambulance accidents will be measured and reported per 100,000 fleet miles driven. From our 276 EMERGENCY MEDICAL SERVICES (EMS) Clinical Department, we will begin reporting our cardiac arrest save percentage and the percentage of time we correctly recognize patients who are experiencing an ST- segment Myocardial Infarction (STEMI). Both of these reflect time sensitive patient encounters and the clinical expertise of our medics in recognizing and treat them appropriately. Revenue Fees $4,743,469 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees $4,743,469 $5,908,288 $6,416,343 Inter - Jurisdictional 1,489,615 1,559,528 1,601,076 Miscellaneous 92,093 127,126 169,500 Total $6,325,177 $7,594,942 $8,186,919 Expenses Personnel $2,781,261 $2,879,277 $3,036,899 Supplies 316,289 355,800 378,284 Human Services 193 800 1,000 City Support Services 15,572 37,826 110,052 Utility Services 146,409 118,407 154,500 Operations Support 53,827 60,555 62,555 Staff Support 63,412 82,503 85,786 City Assistance 12,823 13,400 11,900 Professional Services 151,294 150,500 147,080 Fund Charges /Transfers 2,038,948 2,445,761 3,366,084 Maintenance Services 31,415 46,820 59,500 Debt Service 8,521 152,772 270,820 Rental /Leasing 0 82,000 81,541 Operating Equipment 112,321 124,000 281,500 Capital Outlay 0 0 104,000 Total $5,732,284 $6,550,421 $8,151,501 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2014 -15 will increase 7.8% from the FY 2013 -14 year end estimates due to an increase in expected transports. There are no change in fees. M&A EMERGENCY MEDICAL SERVICES (EMS) Expenses The FY 2014-15 Budget will increase 22.9% from the FY 2013-14 year end estimates. Along with the additional expenses related to an increase in transports, the budget also includes funds to act on the Compensation Study, debt service for new ambulances, equipment for new ambulances, and an increase in the interfund charge to reimburse the General Fund for a new Mechanic position. 278 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 203 - E M S ACTUAL BUDGET ESTIMATE BUDGET SUMMARY RECAP Revenue Summary Fees 4,741,744 5,583,983 5,908,288 6,416,343 Inter - Jurisdictional 1,489,615 1,556,828 1,559,528 1,601,076 Fund Transfers - - - - Miscellaneous 93,818 239,500 127,126 169,500 Expenditure Summary Personnel Services 2,781,260 2,863,992 2,879,277 3,036,899 Supplies 316,289 354,984 355,800 378,284 Human Services 193 800 800 1,000 City Support Services 15,572 32,500 37,826 110,052 Utility Services 146,409 125,744 118,407 154,500 Operations Support 53,826 62,755 60,555 62,555 Staff Support 63,412 81,500 82,503 85,786 City Assistance 12,823 14,400 13,400 11,900 Professional Services 151,295 127,566 150,500 147,080 Fund Charges 2,038,947 2,663,429 2,445,761 3,366,084 Maintenance Service 31,415 57,820 46,820 59,500 Debt Service 8,521 152,772 152,772 270,820 Rental Lease - 82,000 82,000 81,541 Operating Equipment 112,321 193,600 124,000 281,500 TOTALI XPENC ITURES 5,732,28 61,89 ,86 ©,421 8,151,501 OVER/UNDER 592,894 486,449 1,044,521 35,418 FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 14,339 607,233 607,233 1,651,754 ENDING FUND EQUITY 607,233 1,093,682 1,651,754 1,687,172 ME CITY OF SCHERTZ OPERATING BUDGET 2014 -15 203 - E M S 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET REVENUES 000 - 474300 Cibolo Support 228,830 253,757 Fees 261,370 000 - 475100 Comal Co ESD #6 88,035 000 - 456100 Ambulance /Mileage Transport 4,640,215 5,419,583 5,797,178 6,249,943 000 - 456110 Passport Membership Fees 18,630 40,000 26,000 40,000 000 - 456120 EMS Class - Fees 73,185 104,400 65,000 104,400 000 - 456130 Immunization Fees 20 - - - 000- 456140 Billing Fees - Alamo Heights 9,029 20,000 20,000 22,000 000 - 458110 Sale of Merchandise- GovDeal: 645 - - - 000- 459200 NSF Check Fee 20 - 110 - Total Fees 4,741,744 5,583,983 5,908,288 6,416,343 Inter - Jurisdictional 000 - 473500 Seguin /Guad Co Support 286,402 286,126 286,126 286,126 000 - 474300 Cibolo Support 228,830 253,757 253,757 261,370 000 - 475100 Comal Co ESD #6 88,035 90,694 91,394 95,217 000 - 475200 Live Oak Support 165,188 170,178 170,178 179,608 000 - 475300 Universal City Support 233,107 240,149 240,149 247,353 000 - 475400 Selma Support 69,693 71,798 73,798 73,952 000 - 475500 Schertz Support 395,830 420,915 420,915 433,542 000 - 475600 Santa Clara Support 9,120 9,396 9,396 9,678 000 - 475800 Marion Support 13,410 13,815 13,815 14,230 Total Inter - Jurisdictional 1,489,615 1,556,828 1,559,528 1,601,076 Miscellaneous 000 - 491000 Interest Earned - - 50 - 000- 491200 Investment Income 344 - - - 000- 493203 Donations- EMS 902 2,000 2,000 2,000 000 - 493204 Donations- Dilworth Fund - 3,500 3,500 3,500 000 - 493205 Donations -Golf Tournament 14,162 4,000 15,525 9,000 000 - 497000 Misc Income 73,046 130,000 100,000 145,000 000 - 497100 Recovery of Bad Debt 5,364 100,000 6,000 10,000 000 - 498300 Reimbursement- City Property - - 51 - Total Miscellaneous 93,818 239,500 127,126 169,500 280 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 203 -EMS PUBLIC SAFETY EXPENDITURES Personnel Services 280 - 511110 Regular 280 - 511120 Overtime 280 - 511180 LTD 280 - 511210 Longevity 280 - 511220 Clothing Allowance 280 - 511230 Certification Allowance 280 - 511310 FICA - Employer 280 - 511350 TMRS - Employer 280 - 511410 Health - Employer 280 - 511500 Workers Compensation Total Personnel Services Supplies 1,560,828 280 - 521000 Operating Supplies 280 - 521010 Operating Supplies -EMT Class 280 - 521015 Operating Supplies -Pmedi Class 280 - 521020 Operating Supplies -Cert Class 280 - 521100 Office Supplies 280 - 521200 Medical Supplies 280 - 521300 Motor Veh. Supplies 280 - 521600 Equip Maint Supplies Total Supplies Human Services 280 - 531100 Pre - employment Check Total Human Services City Support Services 280 - 532350 Software Maintenance 280 - 532500 City- Insurance - Commercial 280 - 532900 Contingencies Total City Support Services 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 1,552,743 1,560,828 1,556,965 1,614,143 483,597 536,548 536,548 600,671 5,598 6,008 4,979 4,181 30,440 35,931 34,057 38,580 9,128 9,334 9,216 9,360 10,600 9,370 14,756 15,880 152,726 148,240 158,956 165,556 299,527 284,473 326,317 331,981 198,232 220,920 205,887 215,019 38,669 52,340 31,596 41,528 2,781,260 2,863,992 2,879,277 3,036,899 4,640 8,800 8,100 8,100 18,517 28,784 23,000 21,284 1,589 - - - 9,376 9,200 8,000 13,000 2,475 5,400 5,200 5,400 261,661 290,000 300,000 318,000 3,193 6,300 5,000 6,000 14,838 6,500 6,500 6,500 316,289 354,984 355,800 378,284 193 800 800 1,000 193 800 800 1,000 1,683 - - - 13,889 12,500 17,826 17,850 - 20,000 20,000 92,202 15,572 32,500 37,826 110,052 281 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 203 - E M S ACTUAL BUDGET ESTIMATE BUDGET Utilitv Services 280 - 533100 Gas Utility Service 40 4,200 2,500 4,200 280 - 533200 Electricity 4,788 4,000 4,000 4,000 280 - 533300 Telephone /Land Lines 3,693 6,200 5,200 6,200 280 - 533310 Telephone /Cell Phones 10,793 7,850 6,850 12,000 280 - 533320 Telephone /Air Cards 9,556 7,250 6,127 6,400 280 - 533330 Telephone /Internet 124 3,444 4,730 3,200 280 - 533410 Water Utility Service 2,852 3,000 3,000 3,500 280 - 533500 Vehicle Fuel 114,563 89,800 86,000 115,000 Total Utility Services 146,409 125,744 118,407 154,500 Operations Support 280 - 534000 Postage 23,224 27,100 27,100 27,100 280 - 534100 Advertising 10,610 16,000 14,000 16,000 280 - 534200 Printing & Binding 8,151 8,200 8,000 8,000 280 - 534300 Equipment Maintenance Copiers 11,431 11,455 11,455 11,455 280 - 534999 Misc Expenses 410 - - - Total Operations Support 53,826 62,755 60,555 62,555 Staff Support 280 - 535100 Uniforms 12,906 17,000 17,000 17,000 280 - 535200 Annual Awards 1,521 2,200 2,200 2,200 280 - 535210 Employee Recognition /Morale 8,199 9,500 9,403 7,700 280 - 535250 Special Events - - - 4,000 280 - 535300 Memberships 3,949 3,200 4,000 5,000 280 - 535400 Publications 1,587 800 1,500 1,800 280 - 535500 Training /Travel 30,005 32,900 35,000 34,686 280 - 535510 Meeting Expense 2,242 2,400 2,400 2,400 280 - 535600 Prof. Certs 3,003 13,500 11,000 11,000 Total Staff Support 63,412 81,500 82,503 85,786 City Assistance 280 - 537100 Medical Services 8,023 10,000 9,000 7,500 280 - 537800 Crime /Fire Prevention 4,800 4,400 4,400 4,400 Total City Assistance 12,823 14,400 13,400 11,900 282 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 203 - E M S ACTUAL BUDGET ESTIMATE BUDGET Professional Services 280 - 541200 Legal Services 8,314 10,000 24,000 10,000 280 - 541300 Other Consult /Prof Service 97,754 74,000 82,000 90,000 280 - 541400 Auditor /Accounting Srvc 3,000 3,000 3,000 3,000 280 - 541500 EMT Class Instructors 24,350 30,330 32,000 33,280 280 - 541502 Cost of Bond Issuance 8,919 - - - 280- 541600 Professional Cert Instructors 6,777 8,300 5,500 6,800 280 - 541800 Credit Card Fees 2,181 1,936 4,000 4,000 Total Professional Services 151,295 127,566 150,500 147,080 Fund Charaes 280 - 548101 Transfer Out - General Fund - 1,356 1,356 - 280- 548106 Transfer Out - Special Events - 3,000 3,000 4,000 280 - 548600 Inter -Fund Charge - Admin 87,840 137,038 137,038 136,087 280 - 548610 Inter -Fund Charge - Fleet 38,661 54,367 54,367 91,937 280 - 548650 Interest Expense 1,282 - - - 280- 548700 Bad Debt Expense 1,772,839 2,467,668 2,250,000 3,134,060 280 - 548800 Depreciation Expense 138,325 - - - Total Fund Charges 2,038,947 2,663,429 2,445,761 3,366,084 Maintenance Services 280 - 551100 Building Maintenance 984 25,000 20,000 25,000 280 - 551800 Other Maintenance Agreement 22,791 24,000 18,000 24,000 280 - 551810 Maintenance Agr. Radios 7,640 8,820 8,820 10,500 Total Maintenance Services 31,415 57,820 46,820 59,500 Debt Service 280 - 555202 Loan from Water - 9,945 9,945 9,945 280 - 555600 Principal -CO Bond 2007 - 31,667 31,667 31,667 280 - 555600 Interest -CO Bond 2007 4,983 3,944 3,944 2,674 280 - 555632 Tax Notes SR2010- Principal - 65,000 65,000 65,000 280 - 555632 Tax Notes SR2010- Interest 3,538 2,389 2,389 829 280 - 555633 Tax Notes SR2014 - Principal - - - 52,405 280 - 555900 Debt Service - 39,827 39,827 108,300 Total Debt Service 8,521 152,772 152,772 270,820 Rental -ROW 280 - 561200 Lease /Purchase Payments Total Rental -ROW 283 82,000 82,000 82,000 82,000 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 203 - E M S ACTUAL BUDGET ESTIMATE BUDGET Operating Equipment 8,000 280 - 571000 Furniture & Fixtures 280 - 571200 Vehicle & Accessories < $5,000 280 - 571300 Computer & Peripherals 280 - 571400 Communications Equipment 280 - 571510 Specialized Medical Equipment 280 - 571800 Operating Equipment Total Operating Equipment Capitalized Equipment 280 - 581200 Vehicles 280 - 581800 Capital Equipment Total Capitalized Equipment OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND EQUITY ENDING FUND EQUITY - 8,000 3,500 5,000 66 4,500 4,500 4,500 37,441 127,100 27,000 125,000 5,810 6,000 6,000 6,000 - - 35,000 117,000 69,004 48,000 48,000 24,000 112,321 193,600 124,000 281,500 80,000 - 80,000 - - 24,000 80,000 - 104,000 592,894 486,449 1,044,521 607,233 1,093,682 1,651,754 284 35,418 1,687,172 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 285 Economic Development - Revenue 286 Economic Development - Expenditures 287 I RIMY a X•1:1 "T 12 011 VISION STATEMENT To attract and expand business and industry to ensure a fiscally-responsible community that emphasizes a continued commitment to economic prosperity, workforce opportunities and high quality of life. MISSION STATEMENT The mission of the Schertz Economic create a proactive environment that development consistent with: • Attracting targeted industries. Development Corporation (EDC) is to encourages commercial and industrial • Fortifying Business Retention and Expansion Programs • Providing a supporting tax base to balance increasing residential growth • Generate investment in underdeveloped areas of the City. • Improving the Quality of Life. DEPARTMENT DESCRIPTION Promote the City of Schertz through a diversified and comprehensive marketing plan. Promote economic development opportunities for high value employers of all sizes. Educate and promote the adoption of land use policies that promote quality and sustainable economic development. Conduct incentive application analysis and field inquiries from public, prospects, and actively engage in business recruitment. 288 ECONOMIC DEVELOPMENT ORGANIZATIONAL CHART DEVELOPMENT 2012-13 2013-14 2014-15 -ECONOMIC Director 1 1 1 -Executive Development Analyst 1 1 1 -Economic Development Specialist 1 1 1 -Economic Executive Assistant 1 1 1 TOTAL POSITIONS 1 41 41 4 I U :11 zi &] 0 6 F-11 I, us] :8 1 L1 111 W-A to] Number of inquiries/prospects assisted Number of companies visited in BRE (Business, Retention & Expansion) Program Attendance at business seminars Number of trade shows attended Number of businesses from target industries interested in locating Number of firms receiving assistance 289 64 2012-13 2013-14 2014 -15 Workload/Output Actual � Estimate � Budget Number of inquiries/prospects assisted Number of companies visited in BRE (Business, Retention & Expansion) Program Attendance at business seminars Number of trade shows attended Number of businesses from target industries interested in locating Number of firms receiving assistance 289 64 39 60 14 14 15 21 26 20 10 11 10 9 11 15 17 17 10 ECONOMIC DEVELOPMENT Revenue Taxes Miscellaneous Total Expenses Personnel Supplies Human Services City Support Services Utility Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Debt Service Operating Equipment Total Economic Development Projects Total Schertz Economic Development $3,215,620 $3,537,182 $3,682,057 8,819 10,175 10,200 $3,224,439 $3,547,357 $3,692,257 $304,104 2012 -13 2013 -14 2014 -15 Budget I Actual Estimate Budget Revenue Taxes Miscellaneous Total Expenses Personnel Supplies Human Services City Support Services Utility Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Debt Service Operating Equipment Total Economic Development Projects Total Schertz Economic Development $3,215,620 $3,537,182 $3,682,057 8,819 10,175 10,200 $3,224,439 $3,547,357 $3,692,257 $304,104 $326,237 $364,312 553 1,250 1,050 0 200 1,000 1,212 16,545 16,545 1,128 2,795 4,120 103,408 148,200 147,145 6,649 18,050 18,250 588 1,525,000 1,025,000 154,501 102,500 92,500 566,934 503,605 471,280 428,504 427,672 430,608 737 2,500 2,000 $1,568,317 $3,074,554 $2,573,810 $0 $0 $450,000 $1,568,317 $3,074,554 $3,023,810 PROGRAM JUSTIFICATION AND ANALYSIS Revenues The revenue for FY 2014 -15 is projected to increase by 4.1 % from the FY 2013- 14 year end estimate. The increase is the result of general improvements in the economy. Expenses The proposed FY 2014 -15 Budget will decrease by 1.7% from the FY 2013 -14 year end projections. The SEDC continues to work with the City Manager's office to eliminate Non - Departmental Expenses from the SEDC Budget; this is the final year of the four year plan to eliminate the emergency service buildings and related expenses from the SEDC Budget. The SEDC has moved both the Development Incentive fund and the Impact Fee Matching fund to the projects section of the SEDC budget to more accurately 290 ECONOMIC DEVELOPMENT reflect year-to-year comparisons. Both incentive funds will have fund balances of $500,000; these funds will be used for qualified economic development projects. The SEDC has allocated $200,000 to the Construction fund for the extension of David Lack Boulevard which was approved by the Resolution No. 14-R-14. The SEDC has allocated $250,000 to the Land Purchase fund. These funds have been set aside for future SEDC property purchases. These increases were offset by the one-time payout of an incentive during FY 2013-14. 291 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 620 -SED CORPORATION ACTUAL BUDGET ESTIMATE BUDGET SUMMARY RECAP Revenue Summary Taxes Miscellaneous Expenditure Summary General Government Projects Economic Development OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 3,215,620 3,440,944 3,537,182 3,682,057 8,819 10,175 10,175 10,200 - 200,000 - 450,000 1,568,318 2,874,554 3,074,554 2,573,810 1,656,121 376,565 472,803 4,486,086 6,142,207 6,142,207 6,615,010 6,142,207 6,518,772 6,615,010 7,283,457 292 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 620 -SED CORPORATION REVENUES Taxes 000 - 411500 Sales Tax Revenues (413) Total Taxes Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Earnings Total Miscellaneous 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 3,215,620 3,440,944 3,537,182 3,682,057 3,215,620 3,440,944 3,537,182 3,682,057 126 175 175 200 8,693 10,000 10,000 10,000 8,819 10,175 10,175 10,200 293 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 620 -SED CORPORATION 2012 -13 2013 -14 2013 -14 ACTUAL BUDGET ESTIMATE 2014 -15 BUDGET GENERAL GOVERNMENT PROJECTS Maintenance Services 900 - 551900 Construction - 200,000 - 200,000 Total Maintenance Services - 200,000 - 200,000 Rental /Leasing 900 - 561300 Land Purchase - - - 250,000 Total Rental /Leasing - - - 250,000 294 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 620 -SED CORPORATION ACTUAL BUDGET ESTIMATE BUDGET GENERAL GOVERNMENT EXPENDITURES Personnel Services 966- 511110 Regular 221,362 236,612 236,612 265,267 966- 511120 Overtime 185 - - - 966- 511180 LTD 689 733 733 816 966- 511210 Longevity 450 810 810 880 966- 511240 Vehicle Allowance 6,720 6,720 6,720 7,920 966- 511310 FICA - Employer 16,920 18,163 18,163 20,210 966- 511350 TMRS - Employer 35,720 37,347 37,347 44,169 966- 511410 Health - Employer 21,469 25,267 25,267 24,574 966- 511500 Workers Compensation 590 585 585 476 Total Personnel Services 304,105 326,237 326,237 364,312 Supplies 966- 521100 Office Supplies 966- 521110 Office Supplies- Refreshments Total Supplies Human Services 966- 531100 Pre - employment Check Total Human Services City Support Services 966- 532500 Eco Dev - Insurance 966- 532800 Promotional Events Total City Support Services Utility Services 966- 533300 Telephone /Land Lines 966- 533310 Telephone /Cell Phones 966- 533320 Telephone /Air Cards 966- 533500 Vehicle Fuel 966- 533550 Vehicle Maintenance Total Utility Services 295 309 750 750 750 244 500 500 300 553 1,250 1,250 1,050 - 200 200 1,000 - 200 200 1,000 1,172 1,545 1,545 1,545 40 15,000 15,000 15,000 1,212 16,545 16,545 16,545 565 495 495 720 - - - 1,000 30 500 500 600 508 1,500 1,500 1,500 25 300 300 300 1,128 2,795 2,795 4,120 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 620 -SED CORPORATION ACTUAL BUDGET ESTIMATE BUDGET Operations SuDr)ort 966- 534000 Postage 134 1,000 1,000 500 966- 534100 Advertising 4,210 15,000 15,000 15,000 966- 534105 Goodwill 712 1,200 1,200 1,200 966- 534150 TexasOne 38,283 60,000 60,000 50,000 966- 534190 Trade Shows 3,392 10,000 10,000 20,000 966- 534200 Printing & Binding 58 1,000 1,000 1,000 966- 534300 Copy Services 3,185 5,000 5,000 2,945 966- 534400 Computer Software 3,779 4,000 4,000 5,500 966- 534500 Memberships- Organizations 155 1,500 1,500 1,500 966- 534510 Memberships - Communter Rail 49,500 49,500 49,500 49,500 Total Operations Support 103,408 148,200 148,200 147,145 Staff Support 966 - 535100 Uniforms - 300 300 300 966- 535210 Employee Recognition - Morale 38 750 750 750 966- 535300 Memberships 1,670 2,500 2,500 2,500 966- 535400 Publications 386 500 500 700 966- 535500 Training /Travel 3,717 12,000 12,000 12,000 966- 535510 Meeting Expense 837 2,000 2,000 2,000 Total Staff Support 6,648 18,050 18,050 18,250 City Assistance 966- 537600 Development Incentive Program - 800,000 1,000,000 500,000 966- 537610 Impact Fee Matching Program - 500,000 500,000 500,000 966- 537650 Prospect Services 588 25,000 25,000 25,000 Total City Assistance 588 1,325,000 1,525,000 1,025,000 Professional Services 966- 541200 Legal Services 56,592 50,000 50,000 40,000 966- 541300 Professional Services - 25,000 25,000 45,000 966- 541400 Auditor /Acct. Services 7,000 7,500 7,500 7,500 966- 541410 Consulting Services - Charrette 90,909 - - - 966- 541450 Consulting Services - 20,000 20,000 - Total Professional Services 154,501 102,500 102,500 92,500 296 CITY OFSCHERTZ OPERATING BUDGET 2014 -15 620 -SED CORPORATION Fund Charges /Transfers 966- 548505 Contribution to I &S 966- 548600 Interfund Charges -Admin 966- 548610 Interfund Charges -Fleet Total Charges /Transfers 966- 555632 Tax Notes SR2010- Principal 966- 555632. Tax Notes SR2010- Interest 966- 555650 Bond -CO 2007 - Principal 966- 555650. Bond -CO 2007 - Interest Total Debt Service Operating Equipment 966- 571100 Furniture and Fixtures 966- 571300 Computer & Peripherals Total Operating Equipment • C ►b__: FUNDING FROM RESERVES 13xeil�l�t (�[r1�11�1�1c3_1�_1�[a 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 369,075 366,138 194,637 136,245 3,222 1,222 566,934 503,605 255,000 255,000 15,045 9,627 135,000 145,000 23,459 18,045 428,504 427,672 613 1,000 124 1,500 737 2,500 366,138 367,188 136,245 100,296 1,222 3,796 503,605 471,280 255,000 265,000 9,627 3,378 145,000 150,000 18,045 12,230 427,672 430,608 1,000 500 1,500 1,500 2,500 2,000 1,656,121 376,565 472,803 4,486,086 6,142,207 6,142,207 6,615,010 ENDING FUND BALANCE 6,142,207 6,518,772 6,615,010 7,283,457 297 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. These funds are also used to support City held events and organizations such as the Absolute Jazz festival and the Schertz Sweethearts which also promote the City. Revenue Taxes $503,780 $517,844 $544,753 Miscellaneous 513 375 600 Total $503,780 $518,219 $545,353 Expenses Supplies 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Taxes $503,780 $517,844 $544,753 Miscellaneous 513 375 600 Total $503,780 $518,219 $545,353 Expenses Supplies $0 $2,000 $2,500 City Support Services 77,760 69,128 61,500 Operations Support 45,708 47,500 69,500 Professional Services 11,685 5,625 5,825 Fund Charges /Transfers 238,743 431,576 126,405 Building Maintenance 0 26,000 0 Operating Equipment 50,195 48,567 37,000 Total $424,091 $630,396 $302,730 Revenue The revenue for FY 2014 -15 will increase 5.2% from year end estimates due to an increase in hotel stays. 298 Expenses The FY 2014 -15 Budget will decrease 52.0% from the FY 2013 -14 year end estimates. This decrease reflects the removal of direct support for the Event Facilities such as the Civic and Community Centers. The direct support consisted of expenditures for building maintenance, equipment, and reimbursements of Event Facilities related staff costs. The Festival of Angels and the Steve Simonson Award and Luncheon will now be funded by the General Fund instead of the Hotel Tax Fund. There was also a one -time transfer to fund lighting at the soccer fields in FY 2013 -14 which adds to the overall budget decrease. 299 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 314 -HOTEL TAX ACTUAL BUDGET ESTIMATE BUDGET SUMMARY RECAP Revenue Summary Taxes Fund Transfers Miscellaneous Exoenditure Summa Supplies City Support Services Operations Support Professional Services Fund Charges Operating Equipment 503,267 485,000 517,844 544,753 - 173,810 - - 513 550 375 600 - 2,000 2,000 2,500 77,760 66,787 69,128 61,500 45,707 47,841 47,500 69,500 11,685 5,625 5,625 5,825 238,743 435,107 431,576 126,405 50,195 55,368 48,567 37,000 OVER /UNDER 79,690 26,632 (86,177) 242,623 FUNDING FROM RESERVES - (173,810) - - BEGINNING FUND BALANCE 390,559 470,249 470,249 384,072 ENDING FUND BALANCE 470,249 323,071 384,072 626,695 300 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 314 -HOTEL TAX ACTUAL BUDGET ESTIMATE BUDGET General Government REVENUES Taxes 000 - 411800 Hotel Occupancy Tax Total Taxes Fund Transfers 000 - 481000 Transfer From Reserves Total Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income Total Miscellaneous 503,267 485,000 517,844 544,753 503,267 485,000 517,844 544,753 301 173,810 - - - 173,810 - - 66 50 95 100 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 314 -HOTEL TAX 2012 -13 2013 -14 ACTUAL BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET General Government 7,659 10,000 6,000 EXPENDITURES 66,787 69,128 61,500 Supplies 31,841 33,500 53,500 101 - 521700 Materials - 2,000 2,000 2,500 Total Supplies - 2,000 2,000 2,500 City Support Services 101 - 532800 Special Events 101 - 532820 Community Programs Total City Support Services Operations Support 101 - 534100 Advertising 101 - 534120 Advertising -Billboards Total Operations Support Professional Services 101 - 541300 Other Consult/Prof Services 101 - 541400 Auditor /Accounting Services Total Professional Services Fund Charges /Transfers 101 - 548000 Transfer Out 101 - 548100 Interfund Transfer Out 101 - 548106 Transfer Out - Special Events 101 - 548614 Contribution -Park & Rec Foundation Total Fund Charges /Transfers Maintenance Services 101 - 551100 Building Maintenance Total Maintenance Services Operating Equipment 101 - 571500 Operating Equipment 101 - 571700 Improvements Under $5,000 101 - 571810 Event Banners Total Operating Equipment 61,760 59,128 59,128 55,500 16,000 7,659 10,000 6,000 77,760 66,787 69,128 61,500 35,093 31,841 33,500 53,500 10,614 16,000 14,000 16,000 45,707 47,841 47,500 69,500 8,885 2,825 2,825 2,825 2,800 2,800 2,800 3,000 11,685 5,625 5,625 5,825 - 148,000 148,000 - 157,517 145,385 145,385 66,405 61,226 118,222 114,691 28,000 20,000 23,500 23,500 32,000 238,743 435,107 431,576 126,405 26,632 26,000 26,632 26,000 24,417 12,368 13,000 - 2,091 10,000 10,000 10,000 23,687 33,000 25,567 27,000 50,195 55,368 48,567 37,000 302 CITY OF SCHERTZ OPERATING BUDGET 2014 -15 2012 -13 2013 -14 2013 -14 2014 -15 314 -HOTEL TAX ACTUAL BUDGET ESTIMATE BUDGET Capital Outlay 101 - 581750 Civic Center Improvements - 20,000 - - Total Capital Outlay - 20,000 - - OVER/UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 303 79,690 26,632 (86,177) 242,623 - (173,810) - - 390,559 470,249 470,249 384,072 470,249 323,071 384,072 626,695 N . . The Parks Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, home owners associations (HOA's), regional non - profit grants, and donations. Revenue Fees $192,000 $129,000 $100,000 Miscellaneous 225 11 0 Total $192,225 $129,151 $100,000 Expenses Non - Departmental 2012 -13 2013 -14 1 2014 -15 Budget Actual Estimate I Budget Revenue Fees $192,000 $129,000 $100,000 Miscellaneous 225 11 0 Total $192,225 $129,151 $100,000 Expenses Non - Departmental $189,650 $0 $0 Professional Services 545 0 0 Fund Charges /Transfers 138,884 0 0 Operating Equipment 10,049 0 0 Capital Outlay 0 40,000 60,000 Total $339,128 $40,000 $60,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2014 -15 will decrease 22.5% from the FY 2013 -14 year end estimates due to fewer known upcoming developments which would result in parkland dedication fees. Expenses The FY 2014 -15 Budget will increase 50.0% from FY 2013 -14 year end estimates. Projects planned for FY 2014 -15 include pavilions for the upcoming Dog Park and for the skate park and for Crossvine park improvements including a decomposed granite trail and two park benches. 304 317 -PARK General Government SUMMARY RECAP Revenue Summary Fees Miscellaneous Expenditure Summa Non - Departmental Fund Charges /Transfers Total Non - Departmental Parkland Dedication Professional Services Fund Charges /Transfers Maintenance Services Operating Equipment Capital Outlay Total Parkland Dedication OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE CITY OF SCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 ACTUAL BUDGET 2013 -14 2014 -15 ESTIMATE BUDGET 192,000 150,000 129,000 100,000 225 300 - - 189,650 - - - 189,650 - - - 545 - - - 138,884 - - - - 12,840 - - 10,049 - - - - 27,160 40,000 60,000 149,478 40,000 40,000 60,000 (146,903) 110,300 89,000 40,000 150,926 4,023 4,023 93,023 4,023 114,323 93,023 133,023 305 CITY OF SCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 317 -PARK ACTUAL BUDGET ESTIMATE BUDGET General Government REVENUES Fees 000 - 458800 Parkland Dedication Total Fees Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Interest Total Miscellaneous 306 • 111 150,000 129,000 100,000 • 111 150,000 129,000 100,000 34 - - 191 300 - 225 300 - CITY OF SCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 317 -PARK ACTUAL BUDGET ESTIMATE BUDGET General Government EXPENDITURES NON - DEPARTMENTAL Fund Charges /Transfers 101 - 548900 Developer Refund 189,650 - - - Total Fund Charges /Transfers 189,650 - - - 307 CITY OF SCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 317 -PARK ACTUAL BUDGET ESTIMATE BUDGET General Government EXPENDITURES PARKLAND DEDICATION Professional Services 301 - 541300 Other Consl /Prof Services Total Professional Services Fund Charges /Transfers 301 - 548000 Transfer Out Total Fund Charges/Transfers Maintenance Services 301 - 551710 Landscaping Total Maintenance Services Operating Equipment 301 - 571000 Signs /Fixtures Total Operating Equipment Capital Outlay 301 - 581700 Improvements Over $5,000 Total Capital Outlay OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 545 - - 545 - - 138,884 - - 138,884 - - - 12,840 - - 12,840 - 10,049 - - 10,049 - - - 27,160 40,000 60,000 27,160 40,000 60,000 (146,903) 110,300 89,000 40,000 150,926 4,023 4,023 93,023 4,023 114,323 93,023 133,023 308 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 309 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Revenue Fees 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees $19,173 $227,758 $36,000 Fund Transfers 0 0 80,125 Miscellaneous 1,843 210 210 Total $21,015 $227,968 $116,335 Expenses Maintenance Services $57,730 $45,000 $116,125 Capital Outlay 23,226 0 0 Total $80,956 $45,000 $116,125 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue for FY 2014 -15 will decrease 50.0% from FY 2013 -14 year end estimates with fewer fees expected to be collected. Offsetting this will be a transfer from reserves to fund additional projects. Expenses The FY 2014 -15 Budget will increase 158.1% from the FY 2013 -14 year end estimates. Projects to be funded in FY 2014 -15 include trees for the soccer complex, the baseball fields, E. Live Oak Road, and the Arroyo Verde Drainage Project. out 319 -TREE MITIGATION General Government SUMMARY RECAP Revenue Summary Fees Fund Transfers Miscellaneous Exaenditure Summary Tree Mitigation Maintenance Services Capital Outlay Total Tree Mitigation OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE CITY OF SCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET 19,173 35,000 1,843 104,525 57,730 139,525 227,758 36,000 - 80,125 45,000 116,125 (59,940) - 182,968 210 - (104,325) - (80,125) 217,599 157,659 157,659 340,627 157,659 53,334 340,627 260,712 311 CITY OF SCHERTZ OPERATING BUDGET 2014-15 2010 -11 2011 -12 2011 -12 2012 -13 319 -TREE MITIGATION ACTUAL BUDGET ESTIMATE BUDGET General Government REVENUES Fees 000 - 458900 Tree Mitigation Total Fees Fund Transfers 000 - 481000 Transfer In - Reserves Total Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Interest 000 - 497000 Misc Income 000 - 499000 Transfer from Reserves Total Miscellaneous 312 19,173 35,000 227,758 36,000 19,173 35,000 227,758 36,000 - - - 80,125 80,125 26 50 90 90 127 150 120 120 1,690 - - - - 104,325 - - 1,843 104,525 210 210 CITY OF SCHERTZ OPERATING BUDGET 2014-15 313 2012 -13 2013 -14 2013 -14 2014 -15 319 -TREE MITIGATION ACTUAL BUDGET ESTIMATE BUDGET General Government EXPENDITURES TREE MITIGATION Maintenance Services 302 - 551110 Trees 33,430 90,125 18,793 92,125 302 - 551710 Landscaping 24,300 49,400 26,207 24,000 Total Maintenance Services 57,730 139,525 45,000 116,125 Capital Outlay 302 - 581800 Equipment Over $5,000 23,226 - - - Total Capital Outlay 23,226 - - - 0TAL:71REE MITIGATION ................................... 8 6 139;52 45,00 116,12 OVER /UNDER (59,940) - 182,968 210 FUNDING FROM RESERVES - (104,325) - (80,125) BEGINNING FUND BALANCE 217,599 157,659 157,659 340,627 ENDING FUND BALANCE 157,659 53,334 340,627 260,712 313 11101PX161�' II no] M_1:1,ra II :4 1 . The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund- raising activities including the operation of the Read Before Bookstore, paper recycling and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Revenue Fees Fund Transfers Miscellaneous Total Expenses Supplies City Support Services Operating Equipment Total $20,772 $20,546 $21,000 0 10,000 10,000 1,825 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees Fund Transfers Miscellaneous Total Expenses Supplies City Support Services Operating Equipment Total $20,772 $20,546 $21,000 0 10,000 10,000 1,825 1,960 2,060 $22,597 $32,506 $33,060 $2,787 $2,400 $1,000 6,461 12,000 12,000 1,198 18,000 17,000 $10,446 $32,400 $30,000 Revenues Revenues for FY 2014 -15 are expected to increase 1.7% FY 2013 -14 from year end estimates through additional book sales. Expenses The FY 2014 -15 Budget will decrease 7.4% from FY 2013 -14 year end estimates due to a reduction in operating equipment. 314 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012-13 2013-14 2013-14 2014-15 609-LIBRARY BOARD ACTUAL BUDGET ESTIMATE BUDGET SUMMARY RECAP Revenue Summary Fees 20,772 21,200 20,546 21,000 Fund Transfers - 10,000 10,000 10,000 Miscellaneous 1,825 4,060 1,960 2,060 TOTAL REVENUES,!,, Expenditure Summary Library Board 10,446 34,500 32,400 30,000 TOTAL EXPENDITURES, 110,446,50a 30,0001, OVER/UNDER 12,151 760 106 3,060 FUNDING FROM RESERVES - (10,000) (10,000) (10,000) BEGINNING FUND BALANCE 55,842 67,993 67,993 58,099 ENDING FUND BALANCE 67,993 58,753 58,099 51,159 315 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 609 - LIBRARY BOARD ACTUAL BUDGET ESTIMATE BUDGET REVENUES Fees 000 - 458100 Sale of Merchandise 000 - 458200 Sale of Recyclable Material Total Fees Fund Transfers 000- 481000 Transfer From Reserves Total Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 493000 Donations Total Miscellaneous 19,807 20,000 20,000 21,000 10,000 10,000 1 '00 10,000 10,000 10,00M 10 10 51 50 1,764 4,000 1,825 4,060 316 10 10 50 50 1,900 2,000 1,960 2,060 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 609 - LIBRARY BOARD ACTUAL BUDGET ESTIMATE BUDGET [41 3:7_1:x' / Til_17�7 Supplies 101 - 521000 Operating Supplies Total Supplies City Support Services 101 - 532800 Special Events Total City Support Services City Assistance 101 - 537300 Contributions Total City Assistance Operating Equipment 101 - 571000 Furniture & Fixtures 101 - 571400 Library Materials 101 - 571500 Improvements Under $5,000 Total Operating Equipment OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 2,787 2,500 2,400 1,000 2,787 2,500 2,400 1,000 6,461 12,000 12,000 12,000 6,461 12,000 12,000 12,000 - 1,000 - - 1,000 - - - 1,000 - 1,000 1,198 8,000 8,000 10,000 - 10,000 10,000 6,000 1,198 19,000 18,000 17,000 12,151 760 106 3,060 - (10,000) (10,000) (10,000) 55,842 67,993 67,993 58,099 67,993 58,753 58,099 51,159 317 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. III- • This fund is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Revenue Fees $168 $3,100 $11,100 Fund Transfers 732 2,850 10,850 Total $899 $3,100 $11,100 Expenses Supplies 2012 -13 2013 -14 2014 -15 Budget Actual Estimate Budget Revenue Fees $168 $3,100 $11,100 Fund Transfers 732 2,850 10,850 Total $899 $3,100 $11,100 Expenses Supplies $677 $750 $1,500 Operations Support 222 250 1,000 Staff Support 0 500 7,150 Professional Services 0 1,308 1,450 Operating Equipment 0 200 0 Total $899 $3,008 $11,100 Revenues Revenues for FY 2014 -15 increase 258.1 % from the FY 2013 -14 year end estimates. This increase comes from additional funding for the committee from the Special Events Fund. Expenses The FY 2014 -15 Budget increases 269.0% from the FY 2013 -14 year end estimates. This increase is to provide additional funding for training for all committee members. 318 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012-13 2013-14 2013-14 2014-15 615-HISTORICAL COMMITTEE ACTUAL BUDGET ESTIMATE BUDGET SUMMARY RECAP Revenue Summary Fees Fund Transfers Expenditure Summary 168 500 250 250 732 5,150 2,850 10,850 Historical Committee 899 5,650 3,008 11,100 ,XPEN1011VIRIES; ... .......................................................................... ""8 11, TOTAL F 3� 8"' 10 OVER/UNDER 92 FUNDING FROM RESERVES BEGINNING FUND BALANCE 9,566 9,567 9,567 9,659 ENDING FUND BALANCE 9,567 9,567 9,659 9,659 319 CITY OFSCHERTZ OPERATING BUDGET 2014-15 615- HISTORICAL COMMITTEE 2012 -13 ACTUAL 2013 -14 BUDGET 2013 -14 ESTIMATE 2014 -15 BUDGET REVENUES Fees 000 - 458100 Sale of Merchandise 168 500 250 250 Total Fees 168 500 250 250 Fund Transfers 000 - 486106 Transfer In from Special Events Fund 732 5,150 2,850 10,850 Total Fund Transfers 732 5,150 2,850 10,850 320 615 - HISTORICAL COMMITTEE IM to] 7t IMI$]►,ITIk III I =1 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 ACTUAL BUDGET ESTIMATE BUDGET Supplies 609 - 521000 Operating Supplies Total Supplies Operations Support 609 - 534200 Printing and Binding Total Operations Support Staff Support 609 - 535200 Awards 609 - 535300 Memberships 609 - 535500 Travel /Training Total Staff Support Professional Services 609 - 541300 Other Professional Services Total Professional Services Operating Equipment 609 - 571000 Furniture & Fixtures Total Operating Equipment OVER /UNDER FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 321 677 2,000 750 1,500 677 2,000 750 1,500 222 1,000 250 1,000 222 1,000 250 1,000 - 150 500 1,000 - 150 - 150 _ 1,000 - 6,000 - 1,300 500 7,150 - 1,350 1,308 1,450 - 1,350 1,308 1,450 - - 200 - - - 200 - 1 - 92 - 9,567 9,567 9,659 9,659 FUND: 616 PARKS & RECREATION MISSION STATEMENT The Schertz Parks and Recreation Foundation, in partnership with the City of Schertz, raises funds, fosters partnerships, and advocates in support of specific projects and activities that improve and benefit our City parks; providing recreation and educational experiences to all. Funds raised by quality of life events hosted by the Foundation; the 4 th of July Jubilee and Schertz Fest, are used to improve city parks as well as provide for the cost of hosting future events. Both events include music, vendors, carnival, and a BBQ Cook-off. Revenue Fees $176,776 $248,198 $246,500 Fund Transfers 20,000 23,500 23,500 Miscellaneous 27,108 33,823 34,850 Total $223,884 $305,521 $304,850 Expenses Non Departmental 2012-13 � 2013-14 1 2014-15 Budget Actual � Estimate I Budget Revenue Fees $176,776 $248,198 $246,500 Fund Transfers 20,000 23,500 23,500 Miscellaneous 27,108 33,823 34,850 Total $223,884 $305,521 $304,850 Expenses Non Departmental $43,916 $37,839 $33,500 4t" of July Jubilee 99,099 93,213 124,200 Schertz Fest 76,814 102,378 140,200 Total $219,829 $233,430 $297,900 W zlelel Z711 LT0111,11 II I J LO7-AN9101LIVA-ILI I RX-11LIEW&I Revenues Revenues for FY 2014-15 are expected to remain at the same levels as FY 2013-14. Expenses The FY 2014-15 Budget will increase 27.6% from FY 2013-14 year end estimates in order to grow the events and provide improvements to parks in Schertz. 322 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET SUMMARY RECAP Revenue Summary Fees Fund Transfers Miscellaneous Expenditure Summary Non Departmental 4th of July Jubilee Schertz Fest MOT47L1 `J11_57 =7 FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 176,776 238,000 248,198 246,500 20,000 23,500 23,500 23,500 27,109 32,350 33,823 34,850 43,916 20,700 37,839 33,500 99,100 135,850 93,213 124,200 76,815 118,700 102,378 140,200 X19;831 27v;26t� 3,40 97,91t� 4,054 18,600 72,091 6,950 70,821 74,875 74,875 146,966 74,875 93,475 146,966 153,916 323 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET REVENUES Fees 000 - 450001 Sales - Schertz Fest 47,211 100,000 120,000 100,000 000 - 450002 Sales - Schertz Fest Raffle 1,394 2,000 2,200 2,000 000 - 450006 Sales- July Jubilee 106,528 120,000 106,528 120,000 000 - 450007 Sales- July Jubilee Raffle 972 - 972 1,000 000 - 450101 Fees - Schertz Fest BBQ Entry 11,338 8,000 5,900 13,000 000 - 450102 Fees Informational Booths Schertzfest 2,325 1,000 5,000 2,000 000 - 450102 Fees - Jubilee BBQ Entry 2,290 1,500 2,290 2,000 000 - 450112 Fees Informational Booths Jubilee 450 1,000 430 1,000 000 - 450103 Fees - Jubilee Parade Entry 25 500 635 500 000 - 450150 Fees- Soccer Leagues 4,243 3,000 4,243 4,000 000 - 450152 Fees -BVYA - 1,000 - 1,000 Total Fees 27,109 176,776 238,000 248,198 246,500 Fund Transfers 000 - 486314 Contribution - Hotel /Motel Tax 20,000 23,500 23,500 23,500 Total Fund Transfers 20,000 23,500 23,500 23,500 Miscellaneous 000 - 491000 Interest Earned 37 50 40 50 000 - 493000 Donations /Contributions - 6,000 - 1,000 000 - 493001 Donations - Schertz Fest 3,500 7,000 7,740 7,000 000 - 493002 Donations - Schertz Fest BBQ 7,000 8,000 10,000 8,000 000 - 493010 Donations - Jubilee 12,500 10,000 12,500 14,000 000 - 493011 Donations - Jubilee BBQ 1,000 1,000 1,000 1,000 000 - 497000 Misc Income - Foundation 10 100 50 100 000 - 497001 Misc Income - Jubilee ATM 99 - 375 100 000 - 497002 Misc Income - Schertz Fest ATM 26 - 145 100 000 - 497604 Misc (come - Jubilee 1,873 100 1,873 2,000 000 - 497617 Misc Income - Schertz Fest 1,064 100 100 1,500 Total Miscellaneous 27,109 32,350 33,823 34,850 324 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES NON DEPARTMENTAL Supplies 101 - 521000 Operating Supplies 101 - 521600 Equipment Maintenance Supplies Total Supplies City Support Services 101 - 532900 Contingencies Total City Support Services Operations Support 101 - 534000 Postage 101 - 534100 Advertising 101 - 534999 Misc Expense Administrative Total Operations Support Staff Support 101 - 535100 Uniforms 101 - 535510 Meeting Expense Total Staff Support City Assistance 101 - 537901 Minor Events 101 - 537902 Appreciation Luncheon Total City Assistance Professional Services 101 - 541300 Professional Services 101 - 541400 Accounting Services 101 - 541960 Insurance Svs- Administrative Total Professional Services 325 2,045 500 1,729 1,000 259 50 259 100 2,304 550 1,988 1,100 - 100 - - 100 - - 20 100 14 100 3,904 - 750 2,000 164 200 835 200 4,088 300 1,599 2,300 671 300 671 300 286 150 150 200 957 450 821 500 15 100 15 200 2,193 700 1,813 700 3,875 4,000 3,875 3,000 869 800 869 1,000 6,937 5,500 6,557 4,700 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET Maintenance Services 101 - 551100 Building Maintenance Total Maintenance Services Operating Equipment 101 - 571500 Operating Equipment 101 - 571900 Improvement To Parks Total Operating Equipment 255 500 100 500 255 500 100 500 17,870 8,000 16,040 :111 490 4,000 9,519 111 29,360 111 25,559 23,000 326 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES 4th JULY JUBILEE Utility Services 604 - 533500 Fuel - 1,000 - 500 Total Utility Services - 1,000 - 500 Operations Support 604 - 534000 Postage 5 100 - 100 604 - 534100 Advertising - 1,000 - 1,000 604 - 534110 Tickets 224 350 224 350 604 - 534900 Awards & Prizes 1,962 2,000 1,414 2,000 604 - 534902 Parade Candy 369 300 300 300 604 - 534905 Permits & Licenses 231 400 231 250 604 - 534910 Beer & Wine Costs 3,211 3,500 3,211 3,500 604 - 534915 Ice Costs 690 1,000 690 1,000 604 - 534999 Misc Expense 1,261 1,000 769 1,000 Total Operations Support 7,953 9,650 6,839 9,500 Professional Services 604 - 541300 Professional Services 450 1,500 450 1,000 604 - 541910 Fireworks 12,500 12,500 6,250 12,500 604 - 541920 Entertainment 2,500 15,000 2,500 5,000 604 - 541922 Stage & Lighting 5,015 6,500 5,015 6,500 604 - 541930 Security 3,638 6,000 3,638 6,000 604 - 541931 Fencing - 500 677 - 604- 541932 Medical Services 1,000 1,000 1,000 1,000 604 - 541933 Fire Standby Service - 1,000 800 1,000 604 - 541934 Judging Services - 500 - 500 604 - 541936 ATM Services - 200 - 200 604 - 541940 Vendor Expense 29,496 30,000 29,496 30,000 604 - 541950 Carnival Expense 34,033 45,000 34,033 45,000 604 - 541960 Insurance Costs 1,705 2,500 1,705 2,500 604 - 541971 Portable Toilets 810 1,000 810 1,000 Total Professional Services 91,147 123,200 86,374 112,200 327 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET Rental /Leasing 604 - 561100 Rental Equipment Total Rental /Leasing 328 2,000 - 2,000 2,000 - 2,000 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES SCHERTZ FEST Utility Services 617 - 533500 Fuel Total Utility Services Operations Support 617 - 534000 Postage 617 - 534100 Advertising 617 - 534110 Tickets 617 - 534900 Awards & Prizes 617 - 534901 Awards & Prizes - Raffle 617 - 534905 Permits & Licenses 617 - 534910 Beer & Wine Costs 617 - 534915 Ice Costs 617 - 534999 Misc Expense Total Operations Support City Assistance 617 - 537900 Participating Organizations Total City Assistance Professional Services 617 - 541300 Professional Services 617 - 541920 Entertainment 617 - 541921 Catering /Bar Service 617 - 541921 Stage & Lighting 617 - 541930 Security 617 - 541932 Medical Services 617 - 541933 Fire Standby Services 617 - 541934 Judging Services 617 - 541936 ATM Services 617 - 541940 Vendor Expense 617 - 541945 BBQ Expense 617 - 541950 Carnival Expense 617 - 541960 Insurance Costs 195 1,000 195 500 195 1,000 195 500 46 100 100 100 9,597 7,000 5,557 10,000 295 350 250 350 10,220 7,000 6,175 12,000 1,748 - 1,038 2,000 231 300 235 300 3,821 3,000 2,700 3,000 1,315 500 450 1,500 1,605 1,000 1,275 1,000 28,878 19,250 17,780 30,250 - 250 250 250 - 250 250 250 329 - 1,000 1,040 1,000 18,540 20,000 15,750 20,000 15 2,500 1,900 2,000 - 6,500 6,500 6,500 - 3,500 3,225 3,500 1,000 1,000 1,000 1,000 - 1,000 1,000 - 399 500 - 1,000 99 200 100 200 14,997 10,000 4,239 20,000 2,460 3,000 1,624 3,000 6,704 45,000 45,000 45,000 1,705 - 1,705 2,000 CITY OFSCHERTZ OPERATING BUDGET 2014-15 2012 -13 2013 -14 2013 -14 2014 -15 616 -PARKS & RECREATION FOUNDATION ACTUAL BUDGET ESTIMATE BUDGET 617 - 541970 Sanitation Costs 617 - 541971 Portable Toilets Total Professional Services Rental /Leasing 617 - 537900 Participating Organizations Total Rental /Leasing XT1 :100] Z, 1514 N FUNDING FROM RESERVES BEGINNING FUND BALANCE ENDING FUND BALANCE 720 1,000 - 1,000 46,639 96,200 1,103 2,000 1,103 2,000 720 1,000 350 1,000 84,153 107,200 2,000 2,000 4,054 18,600 72,091 6,950 70,821 74,875 74,875 146,966 74,875 93,475 146,966 153,916 330 ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. 331 CITY OF SCHERTZ ORGANIZATIONAL FY 1 *Appointed by City Council 332 FY 2014 -2015 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F CITY MANAGER (151 Senior Planner 31 1 1 City Manager Council Discretion 1 1 1 Deputy City Manager 50 0 1 1 Executive Director 50 3 1 1 Chief of Staff 48 1 1 1 Executive Assistant 28 2 2 2 Total 3 7 6 6 MUNICIPAL COURT 152 Senior Planner 31 1 1 Customer Relations /311 (2 UNFUNDED) Director 34 1 1 1 Senior Deputy Court Clerk 24 1 1 1 Deputy Court Clerk 17 4 4 4 Total General Services Tech 1 6 6 6 CUSTOMER RELATIONS 311(153) Senior Planner 31 1 1 Customer Relations /311 (2 UNFUNDED) 17 4 4 4 Customer Relations /311 (20 Hours) 17 1 1 1 Total Total 5 5 5 PLANNING AND ZONING 154 Senior Planner 31 1 1 1 Planner I 26 1 1 1 Planning Technician UNFUNDED 22 1 1 1 Total Administrative Assistant 3 3 3 GENERAL SERVICES (161) City Secretary 40 General Services Director 35 1 1 1 General Services Supervisor 28 1 1 1 Administrative Assistant 20 1 1 1 General Services Tech 1 12 7 7 7 P/T General Services Tech 1 (28 Hours) 12 3 3 3 P/T General Services (24 Hours) 12 1 1 1 1 Total 1 14 1 14 14 CITY SECRETARY (164) City Secretary 40 1 1 1 Deputy City Secretary 28 1 1 1 Total 2 2 2 333 FY 2014 -2015 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F PUBLIC AFFAIRS (170) Director 41 1 0 0 Special Events Coordinator 28 1 0 0 Senior Administrative Assistant 24 1 0 0 Office Manager 21 1 1 1 Communications Manager 30 0 1 1 Events Manager 30 0 1 1 Events Specialist 20 0 1 1 Total 4 4 4 RECORDS MANAGEMENT 171 GIS Coordinator Records Management Coordinator 1 17 1 1 1 Total 25 1 1 1 SCHERTZ TALES MAGAZINE 172): GIS Coordinator Publications Editor 30 1 1 1 Account Manager 25 1 1 1 Total 32 2 2 2 ENGINEERING 173' GIS Coordinator City Engineer 44 1 1 1 Assistant City Engineer 42 1 0 0 Graduate Engineer 32 1 2 2 Total 3 3 3 3 GIS 174 GIS Coordinator 31 1 1 1 GIS Specialist 27 1 1 1 Total 19 2 2 2 BUSINESS OFFICE (176) Business Office Manager 32 1 1 1 Assistant Business Office Manager 25 1 1 1 Utility Billing Clerk II 19 2 2 2 Utility Billing Clerk (1 UNFUNDED) 17 3 3 3 Meter Tech II 17 1 1 1 Meter Tech 1 15 2 2 2 Total 10 10 10 334 FY 2014 -2015 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F POLICE (256) Police Chief 44 1 1 1 Assistant Police Chief 41 1 1 1 Captain 39 1 1 1 CID Lieutenant 36 1 1 1 Patrol Lieutenant 36 1 1 1 CID Sergeant 33 2 2 2 Patrol Sergeant 33 4 4 4 CID Corporal 30 5 5 5 Corporal 30 5 5 5 Special Projects Officer 30 1 1 1 School Resource Sergeant 33 1 1 1 School Resource Officer 26 1 1 1 Patrol Officer 26 28 28 28 Senior Administrative Assistant 24 1 1 1 Public Safety Technician 25 1 1 1 Office Manager 21 1 1 1 Records Clerk 14 2 2 2 Civilian Evidence Technician 20 1 1 1 Communications Manager 28 1 1 1 Communications Shift Supervisor 23 3 3 3 Communications Officer 19 12 12 12 Crossing Guards Seasonal (P /T) 267 hours Annual N/A 7 7 9 Total 81 81 83 FIRE RESCUE (257) Fire Chief 44 1 1 1 Assistant Chief /Fire Marshal 41 1 1 1 Battalion Chief 35 3 3 3 Deputy Fire Marshal 34 1 1 1 Training/Safety Officer 34 1 1 1 Lieutenant 32 6 6 6 Fire Inspector 28 0 1 1 Fire Apparatus Operator 28 6 6 6 Firefighter 23 12 12 12 Senior Administrative Assistant 24 1 1 1 1 Total i 32 33 1 33 335 FY 2014 -2015 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F INSPECTIONS (258) (Please see the note at the end of the Pay Tables) Director of Development Services 43 1 1 1 Chief Inspector 30 1 1 1 Plans Examiner 30 0 1 1 Assistant Chief Inspector 28 1 1 1 Executive Assistant 28 1 1 1 Assistant Inspector 22 1 1 1 Permit Technician 17 2 2 2 Total 1 7 8 8 MARSHAL SERVICES 259 (Please see the note at the end of the Pay Tables) City Marshal 41 1 1 1 Deputy Marshal Lieutenant 34 1 1 1 Deputy Marshal Corporal 30 1 1 1 Deputy Marshal 26 1 1 1 Sanitarian 28 1 1 1 Code Enforcement Officer 22 2 2 2 Administrative Assistant 20 1 1 1 Total 1 8 8 8 EMS 280 (Please see the note at the end of the Pay Tables) EMS Director 44 1 1 1 Assistant EMS Director 40 1 1 1 Public Training Outreach Coordinator 37 0 1 1 Clinical Manager 37 1 1 1 EMS Office Manager 33 1 1 1 EMS Senior Administrative Assistant 24 1 1 1 Billing Specialist 23 1 1 1 Billing Clerk 14 1 1 1 EMS Supervisor 35 3 3 3 Field Training Officer 31 3 3 3 Paramedic 23 21 21 23 Training Academy Coordinator 23 1 0 0 P/T Paramedics 23 15 15 15 P/T EMT Intermediates 18 1 5 1 5 1 5 Total 1 55 1 55 57 336 FY 2014 -2015 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F STREETS'' (359) Streets & Fleet Superintendent 34 1 1 1 Street Supervisor 30 1 1 1 Foreman 22 1 1 1 Street Worker II 17 3 3 3 Street Worker II /Sweeper Operator 17 1 1 1 Street Sweeper Operator 17 1 1 1 Street Worker 1 14 6 6 6 Total 16 14 14 14 PARKS, RECREATION; & COMMUNITY SERVICES 460 Director of Parks, Recreation & Community Services 43 1 1 1 Senior Administrative Assistant 24 1 1 1 Parks Manager 34 1 1 1 Parks Foreman 22 1 1 1 Park Worker 1 14 4 4 4 Seasonal Park Workers (980 hours Annual, 40 hours per week) 14 2 2 2 Total 1 10 10 10 EVENT FACILITIES 464 Event Facilities Coordinator 27 1 1 1 Total 23 1 1 1 PUBLIC WORKS 57 Public Works Director 44 1 1 1 PW Inspector 23 2 2 2 Public Works Coordinator 28 1 1 1 Senior Administrative Assistant 24 1 1 1 PW Reception i st/D is patcher 17 1 1 1 ITotal IServiceman 1 6 6 6 WATER & SEWER 575 Schertz Seguin Local Government Corp Gen Mgr 44 1 1 1 Water & Sewer Supervisor 30 1 1 1 Water & Sewer Foreman 22 1 1 1 Serviceman III 18 1 1 1 Serviceman II 17 4 4 4 IServiceman 1 14 8 8 8 Total 16 16 16 337 FY 2014 -2015 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F DRAINAGE (579) Assistant Director of Public Works 39 1 1 1 Stormwater Manager 30 1 1 1 Drainage Foreman 22 1 1 1 Drainage Worker II 17 2 2 2 Drainage Worker 1 14 3 3 3 Total 1 8 1 8 8 LIBRARY 665 Library Director 40 1 1 1 Assistant Library Director 35 1 0 0 Adult Services Librarian 28 1 1 1 Youth Services Librarian 28 1 1 1 Virtual Services Librarian 28 0 1 1 Library Clerk II 17 4 4 4 Library Technical Assistant 17 1 1 1 Part Time Library Clerk Circulations (20 hours) 12 3 3 3 Part Time Library Clerk Processing (20 hours) 12 1 1 1 Part Time Library Clerk Shelving (20 Hours) 12 3 3 3 Part Time Library Clerk Children's Programming (20 hours) 12 1 1 1 1 Part Time Library Clerk Circulations (10 hours) 12 2 2 2 Part Time Library Page (10 hours) 5 2 2 2 Total 21 21 21 ANIMAL SERVICES 762) Animal Services Manager 31 1 1 1 Animal Services Officer 17 5 4 4 Animal Kennel Technician 7 0 4 4 Total Administrative Assistant 6 9 9 INFORMATION TECHNOLOGY 853) IT Director 42 1 1 1 Senior Systems Engineer 30 1 1 1 Senior Customer Services Engineer 30 0 1 1 Administrative Assistant 20 1 1 1 Client Services Technician 20 1 1 1 Com uter Technician I - Web Technician 20 1 1 1 Total 5 6 6 338 FY 2014 -2015 POSITION AUTHORIZATION SERVICE POSITION TITLE I GRADE F HUMAN ;RESOURCES (866) Human Resources Director 42 1 1 1 Senior HR Generalist 27 1 1 1 HR Generalist 23 1 1 1 Administrative Assistant 20 1 1 1 Total 28 1 4 4 4 FINANCE 868 Finance Director 44 1 1 1 Assistant Director of Finance 36 1 1 1 Staff Accountant 30 1 1 1 Senior Budget Analyst 31 0 1 1 Budget /Financial Analyst 28 1 0 0 Accountant 1 24 0 0 1 Senior Accounts Payable Specialist 23 1 1 1 Senior Payroll Specialist 23 1 1 1 Total 6 6 7 PURCHASING (872); Purchasing & Asset Management Director 40 1 1 0 Purchasing Manager 30 1 1 1 Risk & Safety Specialist 24 1 1 1 Senior Purchasing Specialist 22 1 1 1 Administrative Assistant 20 1 1 1 Total 4 5 5 4 FLEET SERVICES 877) Building Maintenance Foreman Fleet Services Manager 30 1 1 1 Fleet Mechanic II 22 1 1 1 Fleet Mechanic 1 19 2 2 4 Total 28 4 4 6 BUILDING MAINTENANCE 878 Building Maintenance Foreman 22 1 1 1 Building Maintenance Worker 1 14 1 1 2 Total Economic Development Specialist 2 2 3 ECONOMIC DEVELOPMENT (966) Executive Director of Economic Development 50 1 1 1 Economic Development Analyst 31 1 1 1 Economic Development Specialist 24 1 1 1 Executive Assistant 28 1 1 1 Total 4 4 4 Total Approved Positions 1 354 1 359 1 366 339 FY 2014 -15 Pay Tables Effective 1 October 2014 340 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 5 Hour 8.47 8.64 8.81 8.99 9.17 9.35 9.54 9.73 9.92 10.12 10.32 10.53 10.74 10.96 11.18 BiWeek 677.52 691.12 704.88 718.96 733.36 748.08 762.96 778.24 793.84 809.76 825.84 842.40 859.28 876.40 894.00 Month 1,467.96 1,497.43 1,527.24 1,557.75 1,588.95 1,620.84 1,653.08 1,686.19 1,719.99 1,754.48 1,789.32 1,825.20 1,861.77 1,898.87 1,937.00 Annual 17,616 17,969 18,327 18,693 19,067 19,450 19,837 20,234 20,640 21,054 21,472 21,902 22,341 22,786 23,244 SG 6 Hour 8.81 8.99 9.17 9.35 9.54 9.73 9.92 10.12 10.32 10.53 10.74 10.95 11.17 11.39 11.62 BiWeek 704.88 718.96 733.36 748.00 762.96 778.16 793.68 809.52 825.68 842.16 858.96 876.08 893.60 911.44 929.60 Month 1,527.24 1,557.75 1,588.95 1,620.67 1,653.08 1,686.01 1,719.64 1,753.96 1,788.97 1,824.68 1,861.08 1,898.17 1,936.13 1,974.79 2,014.13 Annual 18,327 18,693 19,067 19,448 19,837 20,232 20,636 21,048 21,468 21,896 22,333 22,778 23,234 23,697 24,170 SG 7 Hour 9.17 9.35 9.54 9.73 9.92 10.12 10.32 10.53 10.74 10.96 11.18 11.40 11.63 11.86 12.10 BiWeek 733.36 748.08 762.96 778.24 793.76 809.68 825.84 842.40 859.20 876.40 894.00 911.84 930.08 948.64 967.68 Month 1,588.95 1,620.84 1,653.08 1,686.19 1,719.81 1,754.31 1,789.32 1,825.20 1,861.60 1,898.87 1,937.00 1,975.65 2,015.17 2,055.39 2,096.64 Annual 19,067 19,450 19,837 20,234 20,638 21,052 21,472 21,902 22,339 22,786 23,244 23,708 24,182 24,665 25,160 SG 8 Hour 9.54 9.73 9.92 10.12 10.32 10.53 10.74 10.96 11.18 11.40 11.63 11.86 12.10 12.34 12.59 BiWeek 762.96 778.24 793.76 809.68 825.84 842.40 859.20 876.40 894.00 911.84 930.08 948.64 967.68 986.96 1,006.80 Month 1,653.08 1,686.19 1,719.81 1,754.31 1,789.32 1,825.20 1,861.60 1,898.87 1,937.00 1,975.65 2,015.17 2,055.39 2,096.64 2,138.41 2,181.40 Annual 19,837 20,234 20,638 21,052 21,472 21,902 22,339 22,786 23,244 23,708 24,182 24,665 25,160 25,661 26,177 SG 9 Hour 9.92 10.12 10.32 10.53 10.74 10.96 11.18 11.40 11.63 11.86 12.10 12.34 12.59 12.84 13.09 BiWeek 793.76 809.68 825.84 842.40 859.20 876.40 894.00 911.84 930.08 948.64 967.68 986.96 1,006.80 1,026.88 1,047.44 Month 1,719.81 1,754.31 1,789.32 1,825.20 1,861.60 1,898.87 1,937.00 1,975.65 2,015.17 2,055.39 2,096.64 2,138.41 2,181.40 2,224.91 2,269.45 Annual 20,638 21,052 21,472 21,902 22,339 22,786 23,244 23,708 24,182 24,665 25,160 25,661 26,177 26,699 27,233 SG 10 Hour 10.32 10.53 10.74 10.96 11.18 11.40 11.63 11.86 12.10 12.34 12.59 12.84 13.09 13.35 13.62 BiWeek 825.84 842.40 859.28 876.40 894.00 911.84 930.08 948.64 967.68 987.04 1,006.80 1,026.88 1,047.44 1,068.32 1,089.76 Month 1,789.32 1,825.20 1,861.77 1,898.87 1,937.00 1,975.65 2,015.17 2,055.39 2,096.64 2,138.59 2,181.40 2,224.91 2,269.45 2,314.69 2,361.15 Annual 21,472 21,902 22,341 22,786 23,244 23,708 24,182 24,665 25,160 25,663 26,177 26,699 27,233 27,776 28,334 340 FY 2014 -15 Pay Tables Effective 1 October 2014 341 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 11 Hour 10.74 10.96 11.18 11.40 11.63 11.86 12.10 12.34 12.59 12.84 13.09 13.35 13.62 13.90 14.17 BiWeek 859.28 876.40 894.00 911.84 930.08 948.64 967.68 987.04 1,006.80 1,026.88 1,047.44 1,068.32 1,089.76 1,111.60 1,133.76 Month 1,861.77 1,898.87 1,937.00 1,975.65 2,015.17 2,055.39 2,096.64 2,138.59 2,181.40 2,224.91 2,269.45 2,314.69 2,361.15 2,408.47 2,456.48 Annual 22,341 22,786 23,244 23,708 24,182 24,665 25,160 25,663 26,177 26,699 27,233 27,776 28,334 28,902 29,478 SG 12 Hour 11.18 11.40 11.63 11.86 12.10 12.34 12.59 12.84 13.09 13.35 13.62 13.90 14.17 14.46 14.75 BiWeek 894.00 911.84 930.08 948.64 967.68 987.04 1,006.80 1,026.88 1,047.44 1,068.32 1,089.76 1,111.60 1,133.76 1,156.48 1,179.60 Month 1,937.00 1,975.65 2,015.17 2,055.39 2,096.64 2,138.59 2,181.40 2,224.91 2,269.45 2,314.69 2,361.15 2,408.47 2,456.48 2,505.71 2,555.80 Annual 23,244 23,708 24,182 24,665 25,160 25,663 26,177 26,699 27,233 27,776 28,334 28,902 29,478 30,068 30,670 SG 13 Hour 11.63 11.86 12.10 12.34 12.59 12.84 13.09 13.35 13.62 13.90 14.17 14.46 14.75 15.04 15.34 BiWeek 930.08 948.64 967.68 987.04 1,006.80 1,026.88 1,047.44 1,068.32 1,089.76 1,111.60 1,133.76 1,156.48 1,179.60 1,203.20 1,227.28 Month 2,015.17 2,055.39 2,096.64 2,138.59 2,181.40 2,224.91 2,269.45 2,314.69 2,361.15 2,408.47 2,456.48 2,505.71 2,555.80 2,606.93 2,659.11 Annual 24,182 24,665 25,160 25,663 26,177 26,699 27,233 27,776 28,334 28,902 29,478 30,068 30,670 31,283 31,909 SG 14 Hour 12.10 12.34 12.59 12.84 13.09 13.35 13.62 13.90 14.17 14.46 14.75 15.04 15.34 15.65 15.96 BiWeek 967.68 987.04 1,006.80 1,026.88 1,047.44 1,068.32 1,089.76 1,111.60 1,133.76 1,156.48 1,179.60 1,203.20 1,227.28 1,251.84 1,276.80 Month 2,096.64 2,138.59 2,181.40 2,224.91 2,269.45 2,314.69 2,361.15 2,408.47 2,456.48 2,505.71 2,555.80 2,606.93 2,659.11 2,712.32 2,766.40 Annual 25,160 25,663 26,177 26,699 27,233 27,776 28,334 28,902 29,478 30,068 30,670 31,283 31,909 32,548 33,197 SG 15 Hour 12.59 12.84 13.09 13.35 13.62 13.90 14.17 14.46 14.75 15.04 15.34 15.65 15.96 16.28 16.60 BiWeek 1,006.80 1,026.88 1,047.44 1,068.32 1,089.76 1,111.60 1,133.76 1,156.48 1,179.60 1,203.20 1,227.28 1,251.84 1,276.80 1,302.32 1,328.32 Month 2,181.40 2,224.91 2,269.45 2,314.69 2,361.15 2,408.47 2,456.48 2,505.71 2,555.80 2,606.93 2,659.11 2,712.32 2,766.40 2,821.69 2,878.03 Annual 26,177 26,699 27,233 27,776 28,334 28,902 29,478 30,068 30,670 31,283 31,909 32,548 33,197 33,860 34,536 SG 16 Hour 13.09 13.35 13.62 13.90 14.17 14.46 14.75 15.04 15.34 15.65 15.96 16.28 16.60 16.94 17.28 BiWeek 1,047.44 1,068.32 1,089.76 1,111.60 1,133.76 1,156.48 1,179.60 1,203.20 1,227.28 1,251.84 1,276.80 1,302.32 1,328.32 1,355.04 1,382.08 Month 2,269.45 2,314.69 2,361.15 2,408.47 2,456.48 2,505.71 2,555.80 2,606.93 2,659.11 2,712.32 2,766.40 2,821.69 2,878.03 2,935.92 2,994.51 Annual 27,233 27,776 28,334 28,902 29,478 30,068 30,670 31,283 31,909 32,548 33,197 33,860 34,536 35,231 35,934 341 rYuo14-1s Pay Tables Effective 1 October 2014 Step Step 2 Step Step Step Step Step Step Step Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 S817 Hour 13.02 13.80 1417 14.40 14�75 15�04 1534 15.05 15.80 18.28 10.00 10.84 17.28 17.02 17.97 8iWeek 1,08870 1.111.60 1.13370 1.158.48 1.179.60 1,20320 1,22728 1,251.84 1,270.80 1.302.32 1.328.32 1,355.04 1,382.08 1,409.68 1,437.92 Month 2,30115 2,40847 2,458.48 2,505.71 2.555.80 2.008.93 2.05811 2.712.32 2.780.40 2.821.09 2.878.03 2.935.92 2.994.51 3.05431 3.115.49 Annual 28,334 28,902 29,478 30,068 30,670 31,283 31,909 32,548 33,197 33,860 34,536 35,231 35,934 36,652 37,386 SG 18 Hour 1417 14.40 14.75 15.04 15.34 15.05 15.90 1628 16.80 16.94 17.28 17.62 17.97 18.33 18.70 eiWeek 1.133.70 1.158.48 1.179.00 1.203.20 1.227.28 1.251.84 1.276.80 1.302.32 1.328.32 1.355.04 1.382.08 1,409.08 1,437.92 1,400.72 1,480.00 Month 2,45848 2,505.71 2,555.80 2.008.93 2.85911 2.712.32 2.76040 2.821.00 2.878.03 2.835.82 2.884.51 3.054.31 3.11548 3.177.88 3.241.33 Annual 29,478 30,068 30,670 31,283 31,909 32,548 33,197 33,860 34,536 35,231 35,934 36,652 37,386 38,135 38,896 SG 19 Hour 1475 15.04 15.34 15.65 15.90 10.28 10.00 10.94 1728 17.02 17.97 18.33 18.70 19.07 19.40 oiWoek 1.179.60 1.203.20 1.227.28 1.251.84 1.270.80 1.302.32 1.328.32 1.355.84 1.382.08 1,409.08 1,437.92 1,400.72 1,480.00 1.525.92 1.550.48 Month 2.555.80 2.000.93 2.05911 2.712.32 2.700.40 2.821.09 2.878.83 2.835.92 2.984.51 3.054.31 3.11549 3.177.89 3.241.33 3.30010 3.372.37 Annual 30,670 31,283 31,909 32,548 33,197 33,860 34,536 35,231 35,934 36,652 37,386 38,135 38,896 39,674 40,468 SG 20 Hour 15.34 15.05 15.80 10.28 10.00 10.94 17.28 17.02 17.97 18.33 18.70 19.07 19.46 19.84 20.24 8iWoek 1,22728 1,251.84 1,270.80 1.30232 1.328.32 1.355.04 1.382.08 1,409.68 1,437.92 1,40072 1,480.08 1,525.92 1,550.48 1,58732 1,61828 Month 2,65911 2712.32 2.700.40 2.821.89 2.878.83 2.835.92 2.894.51 3.05431 3.11549 3.177.89 3.241.33 3.30010 3.372.37 3,439.03 3.508.44 Annual 31,909 32,548 33,197 33,860 34,536 35,231 35,934 36,652 37,386 38,135 38,896 39,674 40,468 41,276 42,101 SG 21 Hour 15.96 10.28 10.80 10.84 1728 17.02 17.97 18.33 18.70 18.07 18.40 18.84 20.24 20.05 21.80 eiWook 1.270.80 1.302.32 1.328.32 1.355.04 1.382.08 1,409.68 1,437.92 1,488.72 1,496.00 1.525.92 1.55648 1.587.52 1,619.28 1,651.08 1.684.80 Month 2.700.40 2.821.69 2.878.03 2.935.92 2,994.51 3.054.31 3.11549 3.177.89 3.241.33 3.30616 3.372.37 3,439.03 3.508.44 3.578.04 3.650.40 Annual 33,197 33,860 34,536 35,231 35,934 36,652 37,386 38,135 38,896 39,674 40,468 41,276 42,101 42,944 43,805 SG 22 Hour 10.60 10.94 17.28 17.82 17.97 18.33 18.70 18.07 18.48 18.84 20.24 20.05 21.80 21.48 21.91 BiWook 1.328.32 1.355.04 1.382.08 1,409.68 1,437.92 1,488.72 1,498.00 1.525.92 1.556.48 1.587.52 1,61928 1,651.68 1,684.80 1718.48 1752.80 Month 2.078.03 2.935.92 2.994.51 3.05431 3.11548 3.177.89 3.241.33 3.30610 3.372.37 3.439.63 3.508x4 3.578.64 3.05040 3.723.37 3.797.73 Annual 34,536 35,231 35,934 36,652 37,386 38,135 38,896 39,674 40,468 41,276 42,101 42,944 43,805 44,680 45,573 FY 2014 -15 Pay Tables Effective 1 October 2014 343 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 23 Hour 17.28 17.62 17.97 18.33 18.70 19.07 19.46 19.84 20.24 20.65 21.06 21.48 21.91 22.35 22.80 Short Week` 14.40 14.68 14.98 15.28 15.58 15.90 16.21 16.54 16.87 17.21 17.55 17.90 18.26 18.62 19.00 Long Week* 9.60 9.79 9.99 10.19 10.39 10.60 10.81 11.02 11.25 11.47 11.70 11.93 12.17 12.42 12.66 BiWeek 1,382.08 1,409.68 1,437.92 1,466.72 1,496.00 1,525.92 1,556.48 1,587.52 1,619.28 1,651.68 1,684.80 1,718.48 1,752.80 1,787.84 1,823.68 Month 2,994.51 3,054.31 3,115.49 3,177.89 3,241.33 3,306.16 3,372.37 3,439.63 3,508.44 3,578.64 3,650.40 3,723.37 3,797.73 3,873.65 3,951.31 Annual 35,934 36,652 37,386 38,135 38,896 39,674 40,468 41,276 42,101 42,944 43,805 44,680 45,573 46,484 47,416 SG 24 Hour 17.97 18.33 18.70 19.07 19.46 19.84 20.24 20.65 21.06 21.48 21.91 22.35 22.80 23.25 23.72 BiWeek 1,437.92 1,466.72 1,496.00 1,525.92 1,556.48 1,587.52 1,619.28 1,651.68 1,684.80 1,718.48 1,752.80 1,787.84 1,823.68 1,860.08 1,897.28 Month 3,115.49 3,177.89 3,241.33 3,306.16 3,372.37 3,439.63 3,508.44 3,578.64 3,650.40 3,723.37 3,797.73 3,873.65 3,951.31 4,030.17 4,110.77 Annual 37,386 38,135 38,896 39,674 40,468 41,276 42,101 42,944 43,805 44,680 45,573 46,484 47,416 48,362 49,329 SG 25 Hour 18.70 19.07 19.46 19.84 20.24 20.65 21.06 21.48 21.91 22.35 22.80 23.25 23.72 24.19 24.67 BiWeek 1,496.00 1,525.92 1,556.48 1,587.52 1,619.28 1,651.68 1,684.80 1,718.48 1,752.80 1,787.84 1,823.68 1,860.08 1,897.28 1,935.28 1,973.92 Month 3,241.33 3,306.16 3,372.37 3,439.63 3,508.44 3,578.64 3,650.40 3,723.37 3,797.73 3,873.65 3,951.31 4,030.17 4,110.77 4,193.11 4,276.83 Annual 38,896 39,674 40,468 41,276 42,101 42,944 43,805 44,680 45,573 46,484 47,416 48,362 49,329 50,317 51,322 SG 26 Hour 19.46 19.84 20.24 20.65 21.06 21.48 21.91 22.35 22.80 23.25 23.72 24.19 24.67 25.17 25.67 BiWeek 1,556.48 1,587.52 1,619.28 1,651.68 1,684.80 1,718.48 1,752.80 1,787.84 1,823.68 1,860.08 1,897.28 1,935.28 1,973.92 2,013.44 2,053.68 Month 3,372.37 3,439.63 3,508.44 3,578.64 3,650.40 3,723.37 3,797.73 3,873.65 3,951.31 4,030.17 4,110.77 4,193.11 4,276.83 4,362.45 4,449.64 Annual 40,468 41,276 42,101 42,944 43,805 44,680 45,573 46,484 47,416 48,362 49,329 50,317 51,322 52,349 53,396 SG 27 Hour 20.24 20.65 21.06 21.48 21.91 22.35 22.80 23.25 23.72 24.19 24.67 25.17 25.67 26.18 26.71 BiWeek 1,619.28 1,651.68 1,684.80 1,718.48 1,752.80 1,787.84 1,823.68 1,860.08 1,897.28 1,935.28 1,973.92 2,013.44 2,053.68 2,094.72 2,136.64 Month 3,508.44 3,578.64 3,650.40 3,723.37 3,797.73 3,873.65 3,951.31 4,030.17 4,110.77 4,193.11 4,276.83 4,362.45 4,449.64 4,538.56 4,629.39 Annual 42,101 42,944 43,805 44,680 45,573 46,484 47,416 48,362 49,329 50,317 51,322 52,349 53,396 54,463 55,553 SG 28 Hour 21.06 21.48 21.91 22.35 22.80 23.25 23.72 24.19 24.67 25.17 25.67 26.18 26.71 27.24 27.79 BiWeek 1,684.80 1,718.48 1,752.80 1,787.84 1,823.68 1,860.08 1,897.28 1,935.28 1,973.92 2,013.44 2,053.68 2,094.72 2,136.64 2,179.44 2,222.96 Month 3,650.40 3,723.37 3,797.73 3,873.65 3,951.31 4,030.17 4,110.77 4,193.11 4,276.83 4,362.45 4,449.64 4,538.56 4,629.39 4,722.12 4,816.41 Annual 43,805 44,680 45,573 46,484 47,416 48,362 49,329 50,317 51,322 52,349 53,396 54,463 55,553 56,665 57,797 343 rYuo14-1s Pay Tables Effective 1 October 2014 Step Step 2 Step Step Step Step Step Step Step Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 S829 Hour 21.91 22.35 22.80 23.25 2172 24.18 24�67 25.17 25.67 26.18 26.71 27.24 27.79 28.34 28.91 8iWeek 1J52f0 1,787.84 1,823.68 1,880.08 1,89728 1.83528 1.873.92 2,013.44 2.053.08 2.084.72 2.130.04 2.17944 2.222.98 2.207.44 2.312.72 Month 3.797.73 3.873.05 3.851.31 4.03017 4.110.77 4.18311 4.270.83 4.382.45 4.448.04 4.538.50 4.029.38 4.72212 4.81041 4.912.78 5.010.89 Annual 45,573 46,484 47,410 48,362 49,329 50,317 51,322 52,349 53,396 54,463 55,553 56,665 57,797 58,953 60,131 SG 30 Hour 22.80 23.25 23.72 2419 24.07 2517 25.07 2618 2671 27.24 27.79 28.34 28.91 29.49 30.08 8iWeek 1,823.68 1,880.08 1,89728 1,93528 1,973.92 2,013.44 2.053.08 2.094.72 2.130.04 2.178.44 2.222.80 2.207.44 2.312.72 2.359.04 2,400.24 Month 3,951.31 4,03017 4,110.77 4,193.11 4.278.83 4.362.45 4,448.04 4.538.50 4.029.38 4.72212 4.810.41 4.912.78 5.010.88 5.111.25 5.213.52 Annual 47,410 48,362 49,329 50,317 51,322 52,349 53,396 54,463 55,553 56,665 57,797 58,953 60,131 01.335 62,562 SG 31 Hour 23.72 2418 24.67 2517 25.07 2018 26.71 27.24 2779 28.34 28.91 29.49 30.08 30.68 3129 Short Week* 18.78 2010 20.50 20.97 21.39 21.82 2220 2270 2310 23.02 24.09 24.57 25.07 25.57 26.08 Long Week* 1318 13.44 1371 13.98 1420 14.55 14.84 1514 15.44 1575 10.00 10.38 1071 17.04 17.39 uiWoek 1.897.28 1.935.28 1.973.92 2.013.44 2.053.68 2.084.72 2.130.04 2.17944 2.222.90 2.20744 2.312.72 2.359.04 2,400.24 2,454.40 2.503.52 Month 4,110.77 4,193.11 4.270.83 4.302.45 4,449.04 4.538.50 4.629.39 4.72212 4.81641 4.912.79 5.010.89 5.111.25 5.213.52 5.317.87 5,424.28 Annual 49,329 50,317 51,322 52,349 53,396 54,463 55,553 56,665 57,797 58,953 60,131 01,335 62,562 63,814 65,092 SG 32 Hour 24.67 2517 25.67 2618 26.71 27.24 27.79 28.34 28.91 2949 30.08 30.68 31.29 31.92 32.56 8iWoek 1,973.92 2,013.44 2.053.08 2.094.72 2.130.04 2.17844 2.222.90 2.26744 2.312.72 2.359.84 2,400.24 2,454.40 2.503.52 2.553.52 2.004.50 Month 4.270.83 4.302.45 4,448.64 4.538.56 4.028.39 4.72212 4.81841 4.912.79 5.010.89 5.111.25 5.213.52 5.317.87 5,424.28 5.532.03 5.64321 Annual 51,322 52,349 53,396 54,463 55,553 56,665 57,797 58,953 60,131 61,335 62,562 63,814 65,092 66,392 67,719 SG 33 Hour 25.67 2018 28.71 27.24 27.79 28.34 28.91 28.49 30.08 30.88 31.29 31.92 32.50 3321 33.87 BiWook 2.053.68 2.094.72 2.130.84 2.179.44 2.222.96 2.287.44 2.312.72 2.359.84 2,406.24 2,45440 2.503.52 2.553.52 2,604.58 2,656.72 2.709.84 Month 4,449.64 4.538.56 4.029.39 4.72212 4.810.41 4.912.79 5.010.89 5.111.25 5.213.52 5.317.87 5.424.29 5.532.03 5.64321 5.756.23 5.871.32 Annual 53,396 54,463 55,553 56,665 57,797 58,953 60,131 61,335 62,562 63,814 65,092 66,392 67,718 69,075 0,456 SG 34 Hour 26.71 27.24 27.79 28.34 28.91 2949 30.08 30.68 31.29 31.92 32.56 3321 33.0 34.55 35.24 BiWook 2,136.64 2,17944 2.2e2.90 2.26744 2.312.72 2.359.04 2,406.24 2,454.40 2.503.52 2.553.52 2.684.50 2,656.72 2.709.84 2.764.00 2.819.28 Month 4,629.39 472212 4.81041 4.912.79 5,010.88 5.11125 5,213.52 5.317.87 5,424.29 5,532.63 5,04321 5.756.23 5.871.32 5.988.67 0.108.44 Annual 55,553 56,665 57,797 58,953 60,131 61,335 62,562 63,814 65,092 66,392 67,719 69,075 70,456 71,864 73,301 FY 2014-15 Pay Tables Effective 1 October 2014 345 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 35 Hour 27.79 28.34 28.91 29.49 30.08 30.68 3129 31.92 32.56 33.21 33.87 34.55 35.24 35.95 36.67 Short Week* 23.16 23.62 24.09 24.57 25.07 25.57 26.08 26.60 27.13 27.67 28.23 28.79 29.37 29.96 30.55 Long Week* 15.44 15.75 16.06 16.38 16.71 17.04 17.39 17.73 18.09 18.45 18.82 19.19 19.58 19.97 20.37 BiWeek 2,222.96 2,267.44 2,312.72 2,359.04 2,406.24 2,454.40 2,503.52 2,553.52 2,604.56 2,656.72 2,709.84 2,764.00 2,819.28 2,875.68 2,933.20 Month 4,816.41 4,912.79 5,010.89 5,111.25 5,213.52 5,317.87 5,424.29 5,532.63 5,643.21 5,756.23 5,871.32 5,988.67 6,108.44 6,230.64 6,355.27 Annual 57,797 58,953 60,131 61,335 62,562 63,814 65,092 66,392 67,719 69,075 70,456 71,864 73,301 74,768 76,263 SG 36 Hour 28.91 29.49 30.08 30.68 31.29 31.92 32.56 33.21 33.87 34.55 35.24 35.95 36.67 37.40 38.15 BiWeek 2,312.72 2,359.04 2,406.24 2,454.40 2,503.52 2,553.52 2,604.56 2,656.72 2,709.84 2,764.00 2,819.28 2,875.68 2,933.20 2,991.84 3,051.76 Month 5,010.89 5,111.25 5,213.52 5,317.87 5,424.29 5,532.63 5,643.21 5,756.23 5,871.32 5,988.67 6,108.44 6,230.64 6,355.27 6,482.32 6,612.15 Annual 60,131 61,335 62,562 63,814 65,092 66,392 67,719 69,075 70,456 71,864 73,301 74,768 76,263 77,788 79,346 SG 37 Hour 30.08 30.68 31.29 31.92 32.56 33.21 33.87 34.55 35.24 35.95 36.67 37.40 38.15 38.91 39.69 BiWeek 2,406.24 2,454.40 2,503.52 2,553.52 2,604.56 2,656.72 2,709.84 2,764.00 2,819.28 2,875.68 2,933.20 2,991.84 3,051.76 3,112.64 3,174.96 Month 5,213.52 5,317.87 5,424.29 5,532.63 5,643.21 5,756.23 5,871.32 5,988.67 6,108.44 6,230.64 6,355.27 6,482.32 6,612.15 6,744.05 6,879.08 Annual 62,562 63,814 65,092 66,392 67,719 69,075 70,456 71,864 73,301 74,768 76,263 77,788 79,346 80,929 82,549 SG 38 Hour 31.29 31.92 32.56 33.21 33.87 34.55 35.24 35.95 36.67 37.40 38.15 38.91 39.69 40.48 41.29 BiWeek 2,503.52 2,553.52 2,604.56 2,656.72 2,709.84 2,764.00 2,819.28 2,875.68 2,933.20 2,991.84 3,051.76 3,112.64 3,174.96 3,238.48 3,303.28 Month 5,424.29 5,532.63 5,643.21 5,756.23 5,871.32 5,988.67 6,108.44 6,230.64 6,355.27 6,482.32 6,612.15 6,744.05 6,879.08 7,016.71 7,157.11 Annual 65,092 66,392 67,719 69,075 70,456 71,864 73,301 74,768 76,263 77,788 79,346 80,929 82,549 84,200 85,885 SG 39 Hour 32.56 33.21 33.87 34.55 35.24 35.95 36.67 37.40 38.15 38.91 39.69 40.48 41.29 42.12 42.96 BiWeek 2,604.56 2,656.72 2,709.84 2,764.00 2,819.28 2,875.68 2,933.20 2,991.84 3,051.76 3,112.64 3,174.96 3,238.48 3,303.28 3,369.36 3,436.64 Month 5,643.21 5,756.23 5,871.32 5,988.67 6,108.44 6,230.64 6,355.27 6,482.32 6,612.15 6,744.05 6,879.08 7,016.71 7,157.11 7,300.28 7,446.05 Annual 67,719 69,075 70,456 71,864 73,301 74,768 76,263 77,788 79,346 80,929 82,549 84,200 85,885 87,603 89,353 SG 40 Hour 33.87 34.55 35.24 35.95 36.67 37.40 38.15 38.91 39.69 40.48 41.29 42.12 42.96 43.82 44.70 BiWeek 2,709.84 2,764.00 2,819.28 2,875.68 2,933.20 2,991.84 3,051.76 3,112.64 3,174.96 3,238.48 3,303.28 3,369.36 3,436.64 3,505.44 3,575.60 Month 5,871.32 5,988.67 6,108.44 6,230.64 6,355.27 6,482.32 6,612.15 6,744.05 6,879.08 7,016.71 7,157.11 7,300.28 7,446.05 7,595.12 7,747.13 Annual 70,456 71,864 73,301 74,768 76,263 77,788 79,346 80,929 82,549 84,200 85,885 87,603 89,353 91,141 92,966 345 rYuo14-1s Pay Tables Effective 1 October 2014 Step Step 2 Step Step Step Step Step Step Step Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 S841 Hour 35.24 35.95 36.67 37.40 3815 3&81 39�69 4048 41.28 4212 42.96 43.82 44.70 45.59 40.50 8iWeek 2,81828 2.875.08 2.933.20 2.991.84 3.051.70 3.112.84 3.174.90 3.238.48 3.303.28 3.389.30 3,430.04 3.505.44 3.575.60 3.047.04 3.720.00 Month 6,10844 0.230.04 0.355.27 0,482.32 0.81215 0.744.05 0.878.08 7.018J1 7.15711 7.300.28 7,440.05 7.59512 7.74713 7.901.92 8.000.00 Annual 73,301 74,768 76,263 77,788 79,346 80,929 82,549 84,200 85,885 0,603 89,353 91.141 92,966 94,823 96,720 SG 42 Hour 36.67 37.40 3815 38.91 39.69 40/0 41.29 4212 42.96 43.82 44.0 45.59 40.50 47.43 48.38 8iWeek 2,93320 2,991.84 3,051.76 3,112.64 3,174.90 3.238.48 3.303.28 3.368.30 3.430.04 3.505.44 3.575.00 3,647.04 3.720.00 3.79440 3.870.24 Month 0.855.27 0,482.32 8.81215 0.744.05 0.879.08 7.018J1 7.15711 7.300.28 7,440.05 7,59512 7,74713 7.901.92 8.000.00 8.221.20 8.385.52 Annual 76,263 77,788 79,346 80,929 82,549 84,200 85,885 87,603 89,353 81.141 92,966 94,823 96,720 98,654 100,626 SG 43 Hour 3815 38.81 39.68 40.48 41.29 4212 42.98 43.82 44.70 45.59 40.50 47.43 48.38 49.35 50.33 8iWoek 3,05176 3,112.64 3,174.96 3.238.48 3.303.28 3.308.30 3,430.04 3.50544 3.575.88 3.047.84 3.720.88 3.784.40 3.870.24 3.947.08 4.020.50 Month 6,01215 0,744.05 0.879.88 7.01071 7.15711 7.300.28 7,440.85 7.59512 7.74713 7.901.92 8.000.88 8.221.20 8.385.52 8.553.31 8.72421 Annual 79,346 80,929 82,549 84,200 85,885 87,603 89,353 81.141 92,966 94,823 96,720 98,654 100,626 102,640 104,691 SG 44 Hour 39.08 40.48 41.28 4212 42.90 43.82 44.70 45.59 40.50 4743 48.38 49.35 50.33 51.34 52.37 8iWoek 3,174f6 3.238.48 3.303.28 3.309.30 3,430.04 3.50544 3.575.00 3.047.84 3.720.88 3.78448 3.870.24 3.947.08 4.020.50 4.107.20 4.188.28 Month 0.879.88 7.01071 7.15711 7.300.28 7,440.85 7.59512 7.74713 7.901.92 8.000.88 8.221.20 8.385.52 8.553.31 8.72421 8.888.83 9.070.77 Annual 82,548 84,280 85,885 87,603 83,353 81.141 82,900 84,823 96,720 88,654 100,620 102,640 104,691 106,787 188,921 SG 45 Hour 41.29 4212 42.96 43.82 44.70 45.59 46.50 47.43 48.38 49.35 50.33 51.34 52.37 53.41 54.48 BiWook 3,30328 3,309.36 3,430.64 3.505.44 3.575.60 3.647.04 3.720.80 3.794.48 3.870.24 3.847.08 4.026.56 4.107.20 4.189.28 4,27312 4.358.*0 Month 7.15711 7.38028 7,440.05 7.59512 7.74713 7.901.92 8.080.08 8.221.28 8.385.52 8.553.31 8.72421 8.898.83 8.076.77 8,258.43 9,443.55 Annual 85,885 87,603 89,353 91.141 92,966 94,823 96,720 98,654 100,620 102,640 104,691 106787 108,921 111.101 113,323 SG 46 Hour 42.96 43.82 44.70 45.59 46.50 47.43 48.38 49.35 50.33 51.34 52.37 53.41 54.48 55.57 56.68 BiWook 3,438.64 3.505.44 3.575.60 3.047.04 3.720.00 3.794.48 3.870.24 3.947.68 4.026.56 4.107.20 4.189.28 4,27312 4.358.58 4,445.08 4.534.*0 Month 7,446.05 7,59512 774713 7,901.92 8.060.00 8.221.20 8.385.52 8.553.31 8.72421 8.898.93 9,076.77 9,25843 9,443.55 9.032.31 9.824.88 Annual 89,353 91.141 92,960 84,823 96,720 98,654 100,620 102,640 10*,691 106,787 108,921 111.101 113,323 115,588 117,899 rYuo14-1s Pay Tables Effective 1 October 2014 Step Step 2 Step Step Step Step Step Step Step Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 S847 Hour 4470 45.58 46.50 47.43 4838 4935 5033 51.34 52.37 5341 54.48 55.57 50.68 57.82 58.97 exmeex 3.575.00 3.647.04 3.720.00 3.784/0 3.870.24 3.947.08 4.028.50 4.107.20 4.189.28 4.27312 4.358.50 4,445.08 4.534.50 4.025.28 4.717.84 Month 7,747.13 7,901.92 8.080.00 8.221.20 8.385.52 8.553.31 8.72421 8.898.93 9,070.77 9,258/0 9,443.55 8.03231 8.824.88 10.021.44 10.221.89 Annual 92,900 94,823 98J20 98,654 100,620 102,640 104,631 106,787 108,921 111.101 113,323 115,588 117,899 120,257 122,604 SG 48 Hour 46.50 47.43 48.38 49.35 50.33 51.34 52.37 53.41 54.48 55.57 56.68 57.82 58.97 60.15 01.36 8iWeek 3.720.00 3.794.40 3.870.24 3.947.08 4.028.50 4.107.20 4.188.28 4.27312 4.358.50 4.445.08 4.534.50 4,625.28 4.717.84 4.812.24 4.908.40 Month 8.000.00 8.221.20 8.385.52 8.553.31 8.72421 8.898.93 8.070.77 8.258.43 9,443.55 9,032.31 9,824.88 10.021.44 10.221.99 10,420.52 10.034.87 Annual 90J20 98,654 100,620 102,640 104,691 106,787 108,921 111.101 113,323 115,588 117,898 120,257 122,684 125,118 127,618 SG 49 Hour 48.38 49.35 50.33 51.34 52.37 53.41 54.48 55.57 56.68 57.82 58.97 60.15 01.36 02.58 03.83 8iWoek 3.870.24 3.947.68 4.020.58 4.107.20 4.189.28 4.27312 4.358.50 4,445.08 4.534.50 4.025.28 4.717.84 4.812.24 4.908.40 5.000.04 5.100.72 Month 8,385.52 8,553.31 8,72421 8.898.93 9.070.77 8.25843 9,443.55 9.03231 8.824.88 10.02144 10,221.99 10,420.52 10,634.87 10.847.72 11.804.50 Annual 180,626 182,648 104,691 106,787 108,921 111.181 113,323 115,588 117,899 120,257 122,604 125,118 127,618 130,173 132,775 SG 50 Hour 50.33 0.34 52.37 53.41 54.48 55.57 56.68 57.82 58.97 60.15 61.36 62.58 63.83 65.11 66.41 8iWoek 4,020.56 4,10720 4,18928 4,27312 4,358.50 4,445.08 4.534.50 4.025.28 4.717.84 4.812.24 4.908.40 5.000.04 5.100.72 5.208.88 5.313.04 Month 8,72421 8.898.93 9.070.77 9.258.43 9,443.55 9.63231 9.824.88 18.021.44 10,221.99 10,420.52 10,634.87 10.847.72 11.004.50 11.285.81 11.511.59 Annual 104,681 106,787 108,921 111.181 113,323 115,588 117,899 120,257 122,604 125,118 127,618 130,173 132,775 135,431 138,139 SG 51 *our 52.37 53.41 54.48 55.57 56.68 57.82 58.97 6015 61.36 62.58 63.83 6511 66.41 67.74 6910 BiWook 4,18928 4,273 12 4,358o6 4,445.68 4.534.56 4.625.28 4.717.84 4.812.24 4.808.40 5,006.04 5.106.72 5,208.88 5.313.04 5,419.38 *.527.08 Month 9.070.77 9.258.43 9,443.55 9.83231 9.824.88 10.021.44 10.221.99 10,428.52 10,634.87 10.847.72 11,064.50 11,285.81 11.511.58 11.741.85 11.976.04 Annual 108,921 111.101 113,323 115,588 117,899 120,257 122,684 125,118 127,618 130,173 132775 135,431 138,138 140,903 143,720 SG 52 Hour 54.48 55.57 56.68 57.82 58.97 60.15 61.36 62.58 63.83 65.11 66.41 67.74 69.18 70.48 71.89 BiWook 4,358.56 4,445.68 4.534.56 4.025.28 4.717.84 4.812.24 4.90840 5,008.64 5,106.72 5.208.88 5.313.04 5,419.38 5.527.08 5,638.24 *.751.04 Month 9,443.55 9,63231 9.824.88 10.021.44 10.221.99 10,426.52 10.634.87 10.847.72 11,064.50 11,285.81 11.511.58 11.741.95 11.970.64 12,21619 12,400.58 Annual 113,323 115,588 117,899 120,257 1e2,604 125,118 127,618 130,173 132,775 135,431 138,139 140,903 143,720 1*0,594 149,527 FY 2014 -15 Pay Tables Effective 1 October 2014 348 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 SG 53 Hour 56.68 57.82 58.97 60.15 6136 62.58 6183 65.11 66.41 67.74 69.10 70.48 71.89 73.33 74.79 BiWeek 4,534.56 4,625.28 4,717.84 4,812.24 4,908.40 5,006.64 5,106.72 5,208.88 5,313.04 5,419.36 5,527.68 5,638.24 5,751.04 5,866.08 5,983.36 Month 9,824.88 10,021.44 10,221.99 10,426.52 10,634.87 10,847.72 11,064.56 11,285.91 11,511.59 11,741.95 11,976.64 12,216.19 12,460.59 12,709.84 12,963.95 Annual 117,899 120,257 122,664 125,118 127,618 130,173 132,775 135,431 138,139 140,903 143,720 146,594 149,527 152,518 155,567 SG 54 Hour 58.97 60.15 61.36 62.58 63.83 65.11 66.41 67.74 69.10 70.48 71.89 73.33 74.79 76.29 77.81 BiWeek 4,717.84 4,812.24 4,908.40 5,006.64 5,106.72 5,208.88 5,313.04 5,419.36 5,527.68 5,638.24 5,751.04 5,866.08 5,983.36 6,102.96 6,225.04 Month 10,221.99 10,426.52 10,634.87 10,847.72 11,064.56 11,285.91 11,511.59 11,741.95 11,976.64 12,216.19 12,460.59 12,709.84 12,963.95 13,223.08 13,487.59 Annual 122,664 125,118 127,618 130,173 132,775 135,431 138,139 140,903 143,720 146,594 149,527 152,518 155,567 158,677 161,851 SG 55 Hour 61.36 62.58 63.83 65.11 66.41 67.74 69.10 70.48 71.89 73.33 74.79 76.29 77.81 79.37 80.96 BiWeek 4,908.40 5,006.64 5,106.72 5,208.88 5,313.04 5,419.36 5,527.68 5,638.24 5,751.04 5,866.08 5,983.36 6,102.96 6,225.04 6,349.60 6,476.64 Month 10,634.87 10,847.72 11,064.56 11,285.91 11,511.59 11,741.95 11,976.64 12,216.19 12,460.59 12,709.84 12,963.95 13,223.08 13,487.59 13,757.47 14,032.72 Annual 127,618 130,173 132,775 135,431 138,139 140,903 143,720 146,594 149,527 152,518 155,567 158,677 161,851 165,090 168,393 SG 56 Hour 63.83 65.11 66.41 67.74 69.10 70.48 71.89 73.33 74.79 76.29 77.81 79.37 80.96 82.58 84.23 BiWeek 5,106.72 5,208.88 5,313.04 5,419.36 5,527.68 5,638.24 5,751.04 5,866.08 5,983.36 6,102.96 6,225.04 6,349.60 6,476.64 6,606.16 6,738.24 Month 11,064.56 11,285.91 11,511.59 11,741.95 11,976.64 12,216.19 12,460.59 12,709.84 12,963.95 13,223.08 13,487.59 13,757.47 14,032.72 14,313.35 14,599.52 Annual 132,775 135,431 138,139 140,903 143,720 146,594 149,527 152,518 155,567 158,677 161,851 165,090 168,393 171,760 175,194 SG 57 Hour 66.41 67.74 69.10 70.48 71.89 73.33 74.79 76.29 77.81 79.37 80.96 82.58 84.23 85.91 87.63 BiWeek 5,313.04 5,419.36 5,527.68 5,638.24 5,751.04 5,866.08 5,983.36 6,102.96 6,225.04 6,349.60 6,476.64 6,606.16 6,738.24 6,873.04 7,010.48 Month 11,511.59 11,741.95 11,976.64 12,216.19 12,460.59 12,709.84 12,963.95 13,223.08 13,487.59 13,757.47 14,032.72 14,313.35 14,599.52 14,891.59 15,189.37 Annual 138,139 140,903 143,720 146,594 149,527 152,518 155,567 158,677 161,851 165,090 168,393 171,760 175,194 178,699 182,272 SG 58 Hour 69.10 70.48 71.89 73.33 74.79 76.29 77.81 79.37 80.96 82.58 84.23 85.91 87.63 89.38 91.17 BiWeek 5,527.68 5,638.24 5,751.04 5,866.08 5,983.36 6,102.96 6,225.04 6,349.60 6,476.64 6,606.16 6,738.24 6,873.04 7,010.48 7,150.64 7,293.68 Month 11,976.64 12,216.19 12,460.59 12,709.84 12,963.95 13,223.08 13,487.59 13,757.47 14,032.72 14,313.35 14,599.52 14,891.59 15,189.37 15,493.05 15,802.97 Annual 143,720 146,594 149,527 152,518 155,567 158,677 161,851 165,090 168,393 171,760 175,194 178,699 182,272 185,917 189,636 348 rYuo14-1s Pay Tables Effective 1 October 2014 *NomThesvrates apply to EMS Pemonel Working 24/48 Shifts. Computation of Hourly rates and Overtime Compensation is governed by 29 CFR 778.114 - Fixed salary for fluctuating hours. Step Step 2 Step Step Step Step Step Step Step Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 S859 Hour 71.89 73.33 74.79 76.29 77�81 7937 80�96 82.58 84.23 85.91 87.63 89.38 9117 92.99 94.85 8iWeek 5751.04 5,866.08 5.983.30 0.102.90 0.225.04 0.348.00 0,478.84 0.00810 8.738.24 8.873.04 7.010.48 7.150.04 7.293.08 7,439.52 7.588.32 Month 12,400.58 12.708.84 12.983.85 13.223.08 13,487.58 13.757.47 14.032.72 14.313.35 14.588.52 14.891.58 15.188.37 15,493.05 15.802.97 10.118.90 10,441.30 Annual 148,527 152,518 155,507 158,677 181,851 105,030 108,333 171,760 175,194 178,698 182,272 185,917 189,630 193,428 197,290 SG 60 Hour 74.79 76.29 77.81 79.37 80.96 82.58 84.23 85.91 87.63 89.38 9117 92.99 94.85 96.75 98.69 8iWeek 5,983.30 6,102f6 0.225.04 0.349.00 0,478.04 0.00810 0.738.24 0.873.04 7,010.48 7,150.04 7,283.08 7,439.52 7.588.32 7.740.08 7.894.88 Month 12,903.95 13,223.08 13,487.58 13.757.47 14.032.72 14.313.35 14.589.52 14.881.58 15.188.37 15,493.05 15.802.87 10.118.90 10,441.30 10.77017 17.105.57 Annual 155,507 158,677 181,851 185,080 188,393 171J00 175,134 178,638 182,272 185,917 188,630 193,428 197,290 201,242 205,207 *NomThesvrates apply to EMS Pemonel Working 24/48 Shifts. Computation of Hourly rates and Overtime Compensation is governed by 29 CFR 778.114 - Fixed salary for fluctuating hours. ". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K.. MCI SUMMARY OF WORKING CAPITAL PROJECTS BUDGETED COSTS YTD COSTS STATUS 2007 BOND - $9,915,000 GA3 SOCCER FIELDS IMPROVEMENTS 1,500,000 QA1 Towncreek Project 6,600,000 $ 6,094,257 ON GOING ZA1 EMS - Vehicles & Equipment 500,000 500,000 COMPLETE ZA1 Public Works - Machinery & Equipment 665,000 665,000 COMPLETE ZA2 Communication Equipment 850,000 849,736 COMPLETE 994 EDC Projects 1,300,000 1,300,000 COMPLETE WIN !I I iiiiii IN i 000000 2009 BOND - $6,600,000 P12 RECREATION CENTER 1,000,000 $ 1,586,955 COMPLETE 960 STREETS PROJECTS 5,600,000 4,651,641 ON GOING 2011 BOND - $8,250,000 GA2 NATATORIUM PROJECT 2,535,500 $ 314,488 ON GOING GA3 SOCCER FIELDS IMPROVEMENTS 1,500,000 1,500,000 COMPLETE GA4 ATHLETIC FIELDS IMPROVEMENTS 1,500,000 1,500,000 COMPLETE GA6 SCHERTZ ANIMAL SERVICES FACILITY 2,250,000 2,383,806 COMPLETE GA9 PLAYSCAPE RELOCATION PROJECT 464,500 395,068 COMPLETE 2012 BOND - $7,625,000 GA2 NATATORIUM PROJECT 3,625,000 - ON GOING GA3 SOCCER FIELDS IMPROVEMENTS 2,814,500 1,896,056 ON GOING GA4 ATHLETIC FIELDS IMPROVEMENTS 185,500 185,492 COMPLETE GA7 FM 78 AND MAIN STREET 1,000,000 20,430 ON GOING 2013 BOND - $4,965,000 QA2 SOUTH REGIONAL WATER RECLAMATION PLANT 3,000,000 197,449 ON GOING W12 COMMERIAL PLACE PROJECT 1,870,000 1,750,174 ON GOING W13 FACILITY MASTER PLAN 95,000 606 ON GOING 351 DEBT SERVICE REVIEW General Fund 2006 554,419 589,419 597,653 628,913 784,855 785,788 to 2031 20071 125,715 127,724 - - - - to 2016 2007ii 424,617 424,035 427,945 426,345 424,339 426,823 to 2027 2008 734,706 736,947 738,362 734,054 738,921 737,858 to 2028 2009 466,613 455,538 449,538 438,369 446,525 478,163 to 2028 2010 328,525 330,425 332,025 323,475 329,700 329,000 to 2021 2011 569,438 566,663 569,763 567,038 568,463 568,888 to 2036 2011 -A 740,830 721,675 722,404 722,783 559,735 538,551 to 2024 2012 501,443 504,721 501,755 503,095 502,945 504,170 to 2032 2013 172,543 175,950 173,995 171,445 - - to 2018 2013 -A 167,345 165,265 163,185 166,073 - - to 2018 2013i 272,238 272,488 272,638 272,688 272,319 271,200 to 2021 2014 408,322 394,275 392,275 389,775 386,775 383,775 to 2030 Total $ 5,466,753 $ 5,465,125 $ 5,341,537 $ 5,344,052 $ 5,014,575 $ 5,024,215 Water and Waste Water Debt Service 20071 10,370 9,985 - - - - to 2016 2011 342,475 336,475 330,475 249,475 249,413 248,663 to 2021 2013 102,075 102,075 235,725 237,975 235,000 236,613 to 2033 20131 227,697 223,182 223,602 218,958 224,185 219,283 to 2025 Total $ 682,617 $ 671,717 $ 789,802 $ 706,408 $ 708,598 $ 704,558 $ 2,349,613 $ 2,354,206 Schertz- Seguin Local Government Corporation Debt - Schertz Portion Year FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 2001 260,000 260,000 260,000 260,000 260,000 260,000 to 2041 2007 1,069,169 1,067,869 1,063,719 1,066,619 1,064,019 1,065,709 to 2041 2010 695,419 695,906 693,706 695,650 694,181 694,906 to 2041 2014 360,560 329,813 332,188 331,938 331,588 332,225 to 2041 Total $ 2,385,147 $ 2,353,588 $ 2,349,613 $ 2,354,206 $ 2,349,788 $ 2,352,841 Drainage Fund 20071 19,012 18,306 - - to 2016 Total $ 19,012 $ 18,306 $ - $ - $ - $ - Emergency Medical Services 2007i 34,340 36,404 - - to 2016 2010 65,829 - - - to 2015 Total $ 100,169 $ 36,404 $ - $ - $ - $ - Economic Development Corporation 413 Debt 20071 162,231 161,216 - - - to 2016 2009 367,188 367,138 366,788 360,769 - -to 2018 2010 268,379 - - - - to 2015 Total $ 797,797 $ 528,353 $ 366,788 $ 360,769 $ - $ - Capital Recovery 20071 488,658 486,428 488,796 485,563 486,929 487,694 - to 2026 Total $ 488,658 $ 486,428 $ 488,796 $ 485,563 $ 486,929 $ 487,694 352 CITY OF SCHERTZ General Obligation Bonds, Series 2006 Original Issue Amount $15,000,000 General Fund Supported Date Principal Coupon Interest Period Total Fiscal Total 02/01/15 350,000.00 4.000% 105,709.38 455,709.38 54,343.76 08/01 /15 - 4.625% 08/01/29 98,709.38 98,709.38 554,418.76 02/01/16 400,000.00 4.000% 98,709.38 498,709.38 54,343.76 08/01 /16 27,171.88 90,709.38 90,709.38 589,418.76 02/01/17 425,000.00 4.125% 90,709.38 515,709.38 1,202,171.88 08/01/17 81,943.75 81,943.75 597,653.13 02/01/18 475,000.00 4.200% 81,943.75 556,943.75 08/01/18 71,968.75 71,968.75 628,912.50 02/01/19 655,000.00 4.300% 71,968.75 726,968.75 08/01/19 57,886.25 57,886.25 784,855.00 02/01/20 685,000.00 4.375% 57,886.25 742,886.25 08/01/20 42,901.88 42,901.88 785,788.13 02/01/21 715,000.00 4.400% 42,901.88 757,901.88 08/01/21 27,171.88 27,171.88 785,073.76 02/01/22 - 5.250% 27,171.88 27,171.88 08/01/22 27,171.88 27,171.88 54,343.76 02/01/23 - 5.250% 27,171.88 27,171.88 08/01/23 27,171.88 27,171.88 54,343.76 02/01/24 - 5.250% 27,171.88 27,171.88 08/01/24 27,171.88 27,171.88 54,343.76 02/01/25 - 5.250% 27,171.88 27,171.88 08/01/25 27,171.88 27,171.88 54,343.76 02/01/26 - 5.250% 08/01/26 27,171.88 02/01/27 - 5.250% 08/01/27 27,171.88 02/01/28 - 4.625% 08/01/28 54,343.76 02/01/29 - 4.625% 08/01/29 27,171.88 02/01/30 - 4.625% 08/01/30 27,171.88 02/01/31 1,175,000.00 4.625% 09/30/31 54,343.76 27,171.88 27,171.88 27,171.88 27,171.88 54,343.76 27,171.88 27,171.88 27,171.88 27,171.88 54,343.76 27,171.88 27,171.88 27,171.88 27,171.88 54,343.76 27,171.88 27,171.88 27,171.88 27,171.88 54,343.76 27,171.88 27,171.88 27,171.88 27,171.88 54,343.76 27,171.88 1,202,171.88 1,202,171.88 $ 4,880,000.00 $ 1,537,385.76 $ 6,417,385.76 $ 6,417,385.76 353 CITY OF SCHERTZ Certifcates of Obligation Bonds, Series 2007 Original Issue Amount $8015.000 General Fund, Capital Recovery, EMS, Public Works, & EDC Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 105.182.25 105.102.25 08/01/15 630.000 4.010% 105.182.25 735.102.25 840.324.50 02/01/16 92.530.75 82.530.75 08/01/16 655.000 4.01096 92.530.75 747.530.75 840.061,50 02/01/17 79.308.00 70.398.00 08/01/17 330.000 4.01096 78.398.00 400.398.00 488.786.00 02/01/18 72.781.50 72.781.50 08/01/18 340.000 4.01096 72.781.50 412.781.50 485.563.00 02/01/18 05.964.50 65.904.50 08/01/19 355.000 4.010% 65.084.50 420.064.50 486.929.00 02/01/20 58.848.75 58.846.75 08/01/20 370.000 4.010% 58.84875 428.846.75 487.693.50 02/01/21 51.428.25 51.428.25 08/01/21 385.000 4.010% 51.428.25 436.428.25 487.856.50 02/01/22 43.700�00 43.700.00 08/01/22 400.000 4.010% 43.700.00 443.700.00 487.418.00 02/01/23 35.880.00 35.680.00 08/01/23 420.000 4.010Y6 35.880.00 455.680.00 491.378.00 02/01/24 27.288.00 27.268.00 08/01/24 435.000 4.010% 27.288.00 462.268.00 480.536.00 02/01/25 18.548.25 18.546.25 08/01/25 455.000 4.010% 18.548.25 473.546.25 402.092.50 02/01/28 9.423.50 0.423.50 08/01/26 470.000 4.010% 9.423.50 479.423.50 488.847.00 CITY OF SCHERTZ General Obligation Bonds, Series 2007 II Original Issue Amount $6,000,000 General Fund Supported Date Principal Coupon Interest Period Total Fiscal Total 02/01/15 255,000 4.070% 87,403.25 342,403.25 08/01/15 82,214.00 82,214.00 424,617.25 02/01/16 265,000 4.070% 82,214.00 347,214.00 08/01/16 76,821.25 76,821.25 424,035.25 02/01/17 280,000 4.070% 76,821.25 356,821.25 08/01/17 71,123.25 71,123.25 427,944.50 02/01/18 290,000 4.070% 71,123.25 361,123.25 08/01/18 65,221.75 65,221.75 426,345.00 02/01/19 300,000 4.070% 65,221.75 365,221.75 08/01/19 59,116.75 59,116.75 424,338.50 02/01/20 315,000 4.070% 59,116.75 374,116.75 08/01/20 52,706.50 52,706.50 426,823.25 02/01/21 325,000 4.070% 52,706.50 377,706.50 08/01/21 46,092.75 46,092.75 423,799.25 02/01/22 340,000 4.070% 46,092.75 386,092.75 08/01/22 39,173.75 39,173.75 425,266.50 02/01/23 355,000 4.070% 39,173.75 394,173.75 08/01/23 31,949.50 31,949.50 426,123.25 02/01/24 370,000 4.070% 31,949.50 401,949.50 08/01/24 24,420.00 24,420.00 426,369.50 02/01/25 385,000 4.070% 24,420.00 409,420.00 08/01/25 16,585.25 16,585.25 426,005.25 02/01/26 400,000 4.070% 08/01/26 02/01/27 415,000 4.070% 09/30/27 16,585.25 416,585.25 8,445.25 8,445.25 425,030.50 8,445.25 423,445.25 423,445.25 $ 4,295,000.00 $ 1,235,143.25 $ 5,530,143.25 $ 5,530,143.25 355 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $800O.000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 420.000 4.130% 161.880.50 581.089.50 08/01/15 153.018.50 153.010.50 08/30/15 734.706.00 02/01/16 440.000 4.13096 153.018.50 503.010.50 08/01/16 143.930.50 143.930.50 08/30/16 736.847.00 02/01/17 460.000 4.13096 143.830.50 603.930.50 08/01/17 134.431.50 134.431.50 08/30/17 738.362.00 02/01/18 475.000 4.130Y6 134.431.50 600.431.50 08/01/18 124.622.75 124.622.75 00/30/18 734.054.25 02/01/19 500.000 4.130Y6 124.622.75 624.622.75 08/01/19 114.207.75 114.207.75 00/30/19 738.920.50 02/01/20 520.000 4.130Y6 114.207.75 634.207.75 08/01/20 103.55075 103.550.75 00/30/20 737.857.50 02/01/21 540.000 4.130Y6 103.550.75 643.550.75 08/01/21 92.408.75 02.408.75 00/30/21 735.968.50 02/01/22 565.000 4.130% 92.408.75 657.408.75 08/01/22 80.741.50 80.741.50 00/30/22 738.150.25 02/01/23 585.000 4.130% 80.741.50 665.741.50 08/01/23 88.861.25 88.661.25 00/30/23 734.402.75 02/01/24 610.000 4.130% 68.661.25 678.661.25 08/01/24 56.084.75 58.064.75 00/30/24 734.726.00 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $800O.000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 640.000 4.130% 50,084.75 606.004.75 08/01/25 42.848.75 42.848.75 08/30/25 738.913.50 02/01/26 665.000 4.13096 42.848.75 707.848.75 08/01/26 29.116.50 29.110.50 08/30/26 736.965.25 02/01/27 680.000 4.130% 29.118.50 719.110.50 08/01/27 14.868.00 14.808.00 08/30/27 733.984.50 02/01/28 720.000 4.130Y6 14.888.00 734.868.00 00/30/28 734.868.00 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6.60O.000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 205.000 3.000% 132.343.75 337.343.75 08/01/15 129.288.75 120.208.75 08/30/15 466.612.50 02/01/16 200.000 3.00096 129.288.75 329.208.75 08/01/16 126.288.75 126.208.75 08/30/16 455.537.50 02/01/17 200.000 3.000% 126.288.75 326.268.75 08/01/17 123.288.75 123.208.75 08/30/17 449.537.50 02/01/18 105.000 3.250Y6 123.268.75 318.268.75 08/01/18 120.100.00 120.100.00 00/30/18 438.368.75 02/01/19 210.000 3.500Y6 120.100.00 330.100.00 08/01/19 116.425M 116.425.00 00/30/19 446.525.00 02/01/20 250.000 3.750Y6 118.425,00 368.425.00 08/01/20 111.737.50 111.737.50 00/30/20 478.162.50 02/01/21 100.000 4.050Y6 111.737.50 301.737.50 08/01/21 107.800.00 107.800.00 00/30/21 400.627.50 02/01/22 160.000 4.050% 107.800.00 267.800.00 08/01/22 104.850.00 104.650.00 00/30/22 372.540.00 02/01/23 175.000 4.250% 104.650.00 270.650.00 08/01/23 100.031.25 100.931.25 00/30/23 380.581.25 02/01/24 215.000 4.250% 100.031.25 315.931.25 08/01/24 06.382.50 08.362.50 00/30/24 412.283.76 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6.60O.000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 200.000 4.500% 96.382.50 206.302.50 08/01/25 91.882.50 01.802.50 08/30/25 388.225.00 02/01/26 210.000 4.50096 91.882.50 301.802.50 08/01/26 87.137.50 87.137.50 08/30/26 389.000.00 02/01/27 220.000 4.50096 87.137.50 307.137.50 08/01/27 82.187.50 82.187.50 08/30/27 389.325.00 02/01/28 530.000 4.500Y6 82.187.50 612.187.50 08/01/28 70.282�50 70.262.50 00/30/28 682.450.00 02/01/29 455.000 5.500Y6 70.282.50 525.262.50 08/01/29 57.750.00 57.750.00 00/30/29 583.012.50 02/01/230 480.000 5.500Y6 57.750.00 537.750.00 08/01/30 44.550.00 44.550.00 00/30/30 582.300.00 02/01/31 510.000 5.500Y6 44.550.00 554.550.00 08/01/31 30.525.00 30.525.00 00/30/31 585.075.00 02/01/32 540.000 5,500% 30.525.00 570.525.00 08/01/32 15.875.00 15.675.00 00/30/32 586.200.00 02/01/33 570.000 5,500% 15.675.00 585.675.00 00/30/33 585.675.00 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $2,900,000 Sales Tax Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 330,000 3.000% 21,068.75 351,068.75 08/01/15 16,118.75 16,118.75 09/30/15 367,187.50 02/01/16 340,000 3.000% 16,118.75 356,118.75 08/01/16 11,018.75 11,018.75 09/30/16 367,137.50 02/01/17 350,000 3.000% 11,018.75 361,018.75 08/01/17 5,768.75 5,768.75 09/30/17 366,787.50 02/01/18 355,000 3.250% 5,768.75 360,768.75 09/30/18 360,768.75 $ 1,375,000.00 $ 86,881.25 $ 1,461,881.25 $ 1,461,881.25 360 CITY OF SCHERTZ Tax Notes, Series 2010 Original Issue Amount $310,000 EMS Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 65,000 2.550% 828.75 65,828.75 09/30/15 65,828.75 $ 65,000.00 $ 828.75 $ 65,828.75 $ 65,828.75 361 CITY OF SCHERTZ Tax Notes, Series 2010 Original Issue Amount $1,270,000 Economic Development Corpration Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 265,000 2.550% 3,378.75 268,378.75 09/30/15 268,378.75 $ 265,000.00 $ 3,378.75 $ 268,378.75 $ 268,378.75 362 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2010 Original Issue Amount $9,900,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 265,000 3.000% 33,750 298,750 08/01/15 29,775 29,775 09/30/15 328,525.00 02/01/16 275,000 3.000% 29,775 304,775 08/01/16 25,650 25,650 09/30/16 330,425.00 02/01/17 285,000 3.000% 25,650 310,650 08/01/17 21,375 21,375 09/30/17 332,025.00 02/01/18 285,000 3.000% 21,375 306,375 08/01/18 17,100 17,100 09/30/18 323,475.00 02/01/19 300,000 3.000% 17,100 317,100 08/01/19 12,600 12,600 09/30/19 329,700.00 02/01/20 310,000 4.000% 12,600 322,600 08/01/20 6,400 6,400 09/30/20 329,000.00 02/01/21 320,000 4.000% 6,400 326,400 09/30/21 326,400.00 2,040,000 259,550 2,299,550 2,299,550 363 CITY OF SCHERTZ General Obligation Bonds, Series 2011 Original Issue Amount $8,250,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 220,000 4.000% 176,918.75 396,918.75 08/01/15 172,518.75 172,518.75 09/30/15 569,437.50 02/01/16 225,000 3.000% 172,518.75 397,518.75 08/01/16 169,143.75 169,143.75 09/30/16 566,662.50 02/01/17 235,000 3.000% 169,143.75 404,143.75 08/01/17 165,618.75 165,618.75 09/30/17 569,762.50 02/01/18 240,000 3.500% 165,618.75 405,618.75 08/01/18 161,418.75 161,418.75 09/30/18 567,037.50 02/01/19 250,000 3.500% 161,418.75 411,418.75 08/01/19 157,043.75 157,043.75 09/30/19 568,462.50 02/01/20 260,000 4.000% 157,043.75 417,043.75 08/01/20 151,843.75 151,843.75 09/30/20 568,887.50 02/01/21 270,000 5.000% 151,843.75 421,843.75 08/01/21 145,093.75 145,093.75 09/30/21 566,937.50 02/01/22 285,000 5.500% 145,093.75 430,093.75 08/01/22 137,256.25 137,256.25 09/30/22 567,350.00 02/01/23 300,000 5.500% 137,256.25 437,256.25 08/01/23 129,006.25 129,006.25 09/30/23 566,262.50 02/01/24 315,000 4.000% 129,006.25 444,006.25 08/01/24 122,706.25 122,706.25 09/30/24 566,712.50 02/01/25 330,000 4.125% 122,706.25 452,706.25 08/01/25 115,900.00 115,900.00 09/30/25 568,606.25 02/01/26 345,000 4.250% 115,900.00 460,900.00 08/01/26 108,568.75 108,568.75 09/30/26 569,468.75 02/01/27 360,000 4.375% 108,568.75 468,568.75 08/01/27 100,693.75 100,693.75 364 CITY OF SCHERTZ General Obligation Bonds, Series 2011 Original Issue Amount $8,250,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 09/30/27 569,262.50 02/01/28 375,000 4.500% 100,693.75 475,693.75 08/01/28 92,256.25 92,256.25 09/30/28 567,950.00 02/01/29 390,000 4.625% 92,256.25 482,256.25 08/01/29 83,237.50 83,237.50 09/30/29 565,493.75 02/01/30 410,000 4.750% 83,237.50 493,237.50 08/01/30 73,500.00 73,500.00 09/30/30 566,737.50 02/01/31 430,000 5.000% 73,500.00 503,500.00 08/01/31 62,750.00 62,750.00 09/30/31 566,250.00 02/01/32 455,000 5.000% 62,750.00 517,750.00 08/01/32 51,375.00 51,375.00 09/30/32 569,125.00 02/01/33 475,000 5.000% 51,375.00 526,375.00 08/01/33 39,500.00 39,500.00 09/30/33 565,875.00 02/01/34 500,000 5.000% 39,500.00 539,500.00 08/01/34 27,000.00 27,000.00 09/30/34 566,500.00 02/01/35 525,000 5.000% 27,000.00 552,000.00 08/01/35 13,875.00 13,875.00 09/30/35 565,875.00 02/01/36 555,000 5.000% 13,875.00 568,875.00 09/30/36 568,875.00 7,750,000 4,737,531.25 12,487,531.25 12,487,531.25 365 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2011 Original Issue Amount $2,675,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 03/01/15 300,000.00 2.000% 21,237.50 321,237.50 09/01/15 21,237.50 21,237.50 09/30/15 $ 342,475.00 03/01/16 300,000.00 2.000% 18,237.50 318,237.50 09/01/16 18,237.50 18,237.50 09/30/16 $ 336,475.00 03/01/17 300,000.00 2.000% 15,237.50 315,237.50 09/01/17 15,237.50 15,237.50 09/30/17 $ 330,475.00 03/01/18 225,000.00 2.000% 12,237.50 237,237.50 09/01/18 12,237.50 12,237.50 09/30/18 $ 249,475.00 03/01/19 230,000.00 2.500% 9,706.25 239,706.25 09/01/19 9,706.25 9,706.25 09/30/19 $ 249,412.50 03/01/20 235,000.00 2.750% 6,831.25 241,831.25 09/01/20 6,831.25 6,831.25 09/30/20 $ 248,662.50 03/01/21 240,000.00 3.000% 3,600.00 243,600.00 09/01/21 3,600.00 3,600.00 09/30/20 $ 247,200.00 $ 1,830,000.00 $ 174,175.00 $ 2,004,175.00 $ 2,004,175.00 366 CITY OF SCHERTZ Private Placement Refunding Bonds, Series 2011 -A Original Issue Amount $6,745,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 610,000 2.330% 68,968.00 678,968.00 08/01/15 61,861.50 61,861.50 09/30/15 740,829.50 02/01/16 605,000 2.330% 61,861.50 666,861.50 08/01/16 54,813.25 54,813.25 09/30/16 721,674.75 02/01/17 620,000 2.330% 54,813.25 674,813.25 08/01/17 47,590.25 47,590.25 09/30/17 722,403.50 02/01/18 635,000 2.330% 47,590.25 682,590.25 08/01/18 40,192.50 40,192.50 09/30/18 722,782.75 02/01/19 485,000 2.330% 40,192.50 525,192.50 08/01/19 34,542.25 34,542.25 09/30/19 559,734.75 02/01/20 475,000 2.330% 34,542.25 509,542.25 08/01/20 29,008.50 29,008.50 09/30/20 538,550.75 02/01/21 485,000 2.330% 29,008.50 514,008.50 08/01/21 23,358.25 23,358.25 09/30/21 537,366.75 02/01/22 670,000 2.330% 23,358.25 693,358.25 08/01/22 15,552.75 15,552.75 09/30/22 708,911.00 02/01/23 675,000 2.330% 15,552.75 690,552.75 08/01/23 7,689.00 7,689.00 09/30/23 698,241.75 02/01/24 660,000 2.330% 7,689.00 667,689.00 09/30/24 667,689.00 5,920,000 698,184.50 6,618,184.50 6,618,184.50 367 CITY OF SCHERTZ General Obligation Bonds, Series 2012 Original Issue Amount $7,625,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 295,000 3.875% 106,079.38 401,079.38 08/01/15 100,363.75 100,363.75 09/30/15 501,443.13 02/01/16 310,000 3.875% 100,363.75 410,363.75 08/01/16 94,357.50 94,357.50 09/30/16 504,721.25 02/01/17 320,000 4.350% 94,357.50 414,357.50 08/01/17 87,397.50 87,397.50 09/30/17 501,755.00 02/01/18 335,000 4.000% 87,397.50 422,397.50 08/01/18 80,697.50 80,697.50 09/30/18 503,095.00 02/01/19 345,000 2.000% 80,697.50 425,697.50 08/01/19 77,247.50 77,247.50 09/30/19 502,945.00 02/01/20 355,000 3.000% 77,247.50 432,247.50 08/01/20 71,922.50 71,922.50 09/30/20 504,170.00 02/01/21 365,000 3.000% 71,922.50 436,922.50 08/01/21 66,447.50 66,447.50 09/30/21 503,370.00 02/01/22 375,000 2.250% 66,447.50 441,447.50 08/01/22 62,228.75 62,228.75 09/30/22 503,676.25 02/01/23 385,000 2.250% 62,228.75 447,228.75 08/01/23 57,897.50 57,897.50 09/30/23 505,126.25 02/01/24 390,000 2.500% 57,897.50 447,897.50 08/01/24 53,022.50 53,022.50 09/30/24 500,920.00 02/01/25 400,000 2.700% 53,022.50 453,022.50 08/01/25 47,622.50 47,622.50 09/30/25 500,645.00 02/01/26 415,000 2.800% 47,622.50 462,622.50 08/01/26 41,812.50 41,812.50 09/30/26 504,435.00 02/01/27 425,000 3.000% 41,812.50 466,812.50 08/01/27 35,437.50 35,437.50 368 CITY OF SCHERTZ General Obligation Bonds, Series 2012 Original Issue Amount $7,625,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 09/30/27 502,250.00 02/01/28 440,000 3.000% 35,437.50 475,437.50 08/01/28 28,837.50 28,837.50 09/30/28 504,275.00 02/01/29 450,000 3.000% 28,837.50 478,837.50 08/01/29 22,087.50 22,087.50 09/30/29 500,925.00 02/01/30 465,000 3.000% 22,087.50 487,087.50 08/01/30 15,112.50 15,112.50 09/30/30 502,200.00 02/01/31 480,000 3.100% 15,112.50 495,112.50 08/01/31 7,672.50 7,672.50 09/30/31 502,785.00 02/01/32 495,000 3.100% 7,672.50 502,672.50 09/30/32 502,672.50 7,045,000 2,006,409.38 9,051,409.38 9,051,409.38 369 CITY OF SCHERTZ Tax Notes, Series 2013 Original Issue Amount $835,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 165,000 0.900% 4,142.50 169,142.50 08/01/15 3,400.00 3,400.00 09/30/15 172,542.50 02/01/16 170,000 1.000% 3,400.00 173,400.00 08/01/16 2,550.00 2,550.00 09/30/16 175,950.00 02/01/17 170,000 1.300% 2,550.00 172,550.00 08/01/17 1,445.00 1,445.00 09/30/17 173,995.00 02/01/18 170,000 1.700% 1,445.00 171,445.00 09/30/18 171,445.00 675,000 18,932.50 693,932.50 693,932.50 Kyle] CITY OF SCHERTZ Tax Notes, Series 2013A Original Issue Amount $800,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 160,000 1.300% 4,192.50 164,192.50 08/01/15 3,152.50 3,152.50 09/30/15 167,345.00 02/01/16 160,000 1.300% 3,152.50 163,152.50 08/01/16 2,112.50 2,112.50 09/30/16 165,265.00 02/01/17 160,000 1.300% 2,112.50 162,112.50 08/01/17 1,072.50 1,072.50 09/30/17 163,185.00 02/01/18 165,000 1.300% 1,072.50 166,072.50 09/30/18 166,072.50 645,000 16,867.50 661,867.50 661,867.50 371 CITY OF SCHERTZ Certificate of Obligation Bonds, Series 2013 Original Issue Amount $7,625,000 General Fund and Utility Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 235,000 2.000% 70,831.25 305,831.25 08/01/15 68,481.25 68,481.25 09/30/15 374,312.50 02/01/16 240,000 2.000% 68,481.25 308,481.25 08/01/16 66,081.25 66,081.25 09/30/16 374,562.50 02/01/17 380,000 2.000% 66,081.25 446,081.25 08/01/17 62,281.25 62,281.25 09/30/17 508,362.50 02/01/18 390,000 2.000% 62,281.25 452,281.25 08/01/18 58,381.25 58,381.25 09/30/18 510,662.50 02/01/19 395,000 2.250% 58,381.25 453,381.25 08/01/19 53,937.50 53,937.50 09/30/19 507,318.75 02/01/20 405,000 2.500% 53,937.50 458,937.50 08/01/20 48,875.00 48,875.00 09/30/20 507,812.50 02/01/21 415,000 3.000% 48,875.00 463,875.00 08/01/21 42,650.00 42,650.00 09/30/21 - 506,525.00 02/01/22 155,000 3.000% 42,650.00 197,650.00 08/01/22 40,325.00 40,325.00 09/30/22 237,975.00 02/01/23 160,000 3.000% 40,325.00 200,325.00 08/01/23 37,925.00 37,925.00 09/30/23 238,250.00 02/01/24 165,000 3.500% 37,925.00 202,925.00 08/01/24 35,037.50 35,037.50 09/30/24 237,962.50 02/01/25 170,000 3.500% 35,037.50 205,037.50 08/01/25 32,062.50 32,062.50 09/30/25 237,100.00 02/01/26 175,000 3.500% 32,062.50 207,062.50 08/01/26 29,000.00 29,000.00 09/30/26 236,062.50 02/01/27 185,000 4.000% 29,000.00 214,000.00 08/01/27 25,300.00 25,300.00 372 CITY OF SCHERTZ Certificate of Obligation Bonds, Series 2013 Original Issue Amount $7,625,000 General Fund and Utility Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 09/30/27 239,300.00 02/01/28 190,000 4.000% 25,300.00 215,300.00 08/01/28 21, 500.00 21, 500.00 09/30/28 236,800.00 02/01/29 200,000 4.000% 21,500.00 221,500.00 08/01/29 17,500.00 17,500.00 09/30/29 239,000.00 02/01/30 205,000 4.000% 17,500.00 222,500.00 08/01/30 13,400.00 13,400.00 09/30/30 235,900.00 02/01/31 215,000 4.000% 13,400.00 228,400.00 08/01/31 9,100.00 9,100.00 09/30/31 237,500.00 02/01/32 225,000 4.000% 9,100.00 234,100.00 08/01/32 4,600.00 4,600.00 09/30/32 238,700.00 02/01/33 230,000 4.000% 4,600.00 234,600.00 09/30/33 234,600.00 4,735,000 1,403,706.25 6,138,706.25 6,138,706.25 373 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2013 Original Issue Amount $2,160,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 175,000 2.580% 27,477.00 202,477.00 08/01/15 25,219.50 25,219.50 09/30/15 227,696.50 02/01/16 175,000 2.580% 25,219.50 200,219.50 08/01/16 22,962.00 22,962.00 09/30/16 223,181.50 02/01/17 180,000 2.580% 22,962.00 202,962.00 08/01/17 20,640.00 20,640.00 09/30/17 223,602.00 02/01/18 180,000 2.580% 20,640.00 200,640.00 08/01/18 18,318.00 18,318.00 09/30/18 218,958.00 02/01/19 190,000 2.580% 18,318.00 208,318.00 08/01/19 15,867.00 15,867.00 09/30/19 224,185.00 02/01/20 190,000 2.580% 15,867.00 205,867.00 08/01/20 13,416.00 13,416.00 09/30/20 219,283.00 02/01/21 200,000 2.580% 13,416.00 213,416.00 08/01/21 10,836.00 10,836.00 09/30/21 - 224,252.00 02/01/22 205,000 2.580% 10,836.00 215,836.00 08/01/22 8,191.50 8,191.50 09/30/22 224,027.50 02/01/23 205,000 2.580% 8,191.50 213,191.50 08/01/23 5,547.00 5,547.00 09/30/23 218,738.50 02/01/24 215,000 2.580% 5,547.00 220,547.00 08/01 /24 2,773.50 2,773.50 09/30/24 223,320.50 02/01/25 215,000 2.580% 2,773.50 217,773.50 09/30/25 217,773.50 2,130,000 315,018.00 2,445,018.00 2,445,018.00 374 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2014 Original Issue Amount $2,160,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 02/01/15 50,000 2.000% 210,684.44 260,684.44 08/01/15 147,637.50 147,637.50 09/30/15 408,321.94 02/01/16 100,000 2.000% 147,637.50 247,637.50 08/01/16 146,637.50 146,637.50 09/30/16 394,275.00 02/01/17 100,000 2.000% 146,637.50 246,637.50 08/01/17 145,637.50 145,637.50 09/30/17 392,275.00 02/01/18 100,000 3.000% 145,637.50 245,637.50 08/01/18 144,137.50 144,137.50 09/30/18 389,775.00 02/01/19 100,000 3.000% 144,137.50 244,137.50 08/01/19 142,637.50 142,637.50 09/30/19 386,775.00 02/01/20 100,000 3.000% 142,637.50 242,637.50 08/01/20 141,137.50 141,137.50 09/30/20 383,775.00 02/01/21 100,000 3.000% 141,137.50 241,137.50 08/01/21 139,637.50 139,637.50 09/30/21 380,775.00 02/01/22 750,000 3.000% 139,637.50 889,637.50 08/01/22 128,387.50 128,387.50 09/30/22 - 1,018,025.00 02/01/23 775,000 3.000% 128,387.50 903,387.50 08/01/23 116,762.50 116,762.50 09/30/23 1,020,150.00 02/01/24 800,000 3.500% 116,762.50 916,762.50 08/01/24 102,762.50 102,762.50 09/30/24 1,019,525.00 02/01/25 830,000 3.500% 102,762.50 932,762.50 08/01/25 88,237.50 88,237.50 09/30/25 1,021,000.00 02/01/26 860,000 3.500% 88,237.50 948,237.50 08/01/26 73,187.50 73,187.50 09/30/26 1,021,425.00 02/01/27 890,000 4.000% 73,187.50 963,187.50 08/01/27 55,387.50 55,387.50 375 CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2014 Original Issue Amount $2,160,000 General Fund Supported Date Principal Coupon Interest Debt Service Fiscal Total 09/30/27 1,018,575.00 02/01/28 930,000 4.000% 55,387.50 985,387.50 08/01 /28 36,787.50 36,787.50 09/30/28 1,022,175.00 02/01/29 960,000 4.000% 36,787.50 996,787.50 08/01/29 17,587.50 17,587.50 09/30/29 1,014,375.00 02/01/30 1,005,000 3.500% 17,587.50 1,022,587.50 09/30/30 1,022,587.50 8,450,000 3,463,809.44 11,913,809.44 11,913,809.44 376 The Sche uin Local Government Corporation Contract Revenue Bonds Paid 1/2Sohertz.1/2Seguin Fiscal Year Refunding Schertz Debt Ending 9/30 Series 2001 Series 2007 Series 2010 Series 2014 Total Payment 2015 520.000 2.138.338 1,390,830 721.119 4,770.294 2.385147 2016 520.000 2.135,738 1,391,813 659.625 4,707.175 2.353.588 2017 520.000 2.127.438 1.387/413 664.375 4.688.225 2.349.613 2018 520.000 2.133.238 1.381.300 663.075 4.708.413 2.354.206 2019 520.000 2.128.038 1.388.303 663.175 4.698.575 2.349.788 2020 520.000 2.131.419 1.389.013 664.450 4.705.001 2.352.841 2021 520.000 2.118.044 1.389.103 662.575 4.688.701 2.344.891 2022 520.000 2.123.188 1.381.203 665.175 4.698.025 2.349.813 2023 520.000 2.121.950 1.382.303 665.050 4.098.903 2.349.881 2024 520.000 2.124.331 1.387.503 663.950 4.695.844 2.347.822 2025 520.000 2.125.225 1.381.703 666.403 4.703.451 2.351.725 2026 520.000 2.912.525 1.389.434 4.821.959 2.410.880 2027 520.000 2.903.438 1.380.113 4.813.550 2.400.775 2028 520.000 2.808.900 1.388.088 4.817.908 2.408.884 2029 520.000 2.810.538 1.381.081 4.822.219 2.411.108 2030 520.000 2.803.463 1.381.708 4.815.231 2.407.616 2031 2.268.330 1.107.500 1.388.300 4.825.136 2.412.508 2032 2.272.390 1.108.113 1.380.150 4.831.659 2.415.828 2033 2.271.250 1.170.050 1.388.025 4.828.925 2.414.803 2034 2.269.780 1.170.313 1.388.572 4.828.604 2.414.832 2035 2.272.590 1.108.900 1.388.438 4.830.928 2.415.464 2036 3.426.838 1.388.438 4.810.275 2.408.138 2037 3.428.650 1.382.300 4.820.956 2.410.478 2038 3.434.613 1.387.081 4.822.294 2.411.147 2039 3.434.500 1.380.444 4.824.944 2.412.472 2040 3.433.200 1.390.350 4.823.550 2.411.778 2041 3.430.488 1'392.300 4.822.788 2.411.304 $19,674,340 $64,380,969 $37,532,356 $7,360,432 $128,948,097 $64,474,049 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 378 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar ho general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter Adocument that establishes the city's governmental structure and provides distribution of powers and duties. |n order tobe implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting ao the legislative and policy-making bodof the City. CRM Client Resource Management -a type of software for tracking dutos, events, and clients. Debt Service Payments on debt made up of principle and interest following o set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified bylaw. Department Afunotiuna| group of the City with related activities aimed at accomplishing a major City service or program. Depreciation |n accounting, this isonnnoesh expense that reduces the value ufa capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount ofproperty taxes from the properties nn the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 380 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 381 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 382 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 383