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02-17-2015 Agenda with BackupCity Council Agenda REGULAR SESSION CITY COUNCIL February 17, 2015, 6:00 P.M. HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 Policy Values Economic Prosperity Fiscally Sustainable Family Friendly for All Ages High Quality of Life Safe Community Essential Services Attractive Community Innovative and Proactive Service Oriented Friendly City Call to Order — City Council Regular Session Invocation and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Fowler) City Events and Announcements • Announcements of upcoming City Events (J. Bierschwale /B. James) • Announcements and recognitions by City Manager (J. Kessel) Presentations • Presentation and discussion regarding the retaining wall near the intersection of Woodland Oaks and Woodbridge Drive. (B. James /K. Woodlee) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. 02 -17 -2015 Council Agenda Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes - Consideration and/or action regarding the approval of the minutes the Regular Meeting of February 10, 2015. (J. KesselB. Dennis) 2. Ordinance No. 15 -S -08— Consideration and/or to take action upon a request approving an Ordinance for a proposed street name change of Schnebly Drive to Hollering Vine beginning at the intersection of Long Leaf Parkway extending north, approximately 2,300 feet to the intersection of Lower Seguin Road. Final Reading (B. James /L. Wood) 3. Resolution No. 15 -R -12 — Consideration and/or action authorizing a Professional Services Agreement with Mark McLiney and Andrew Friedman with SAMCO Capital Markets to serve as the City's Financial Advisor. (J. Kessel /J. Santoya/R. Galindo) 4. Ratification of Resolution No. 15 -R -11 — Consideration and /or action ratifying Resolution No. 15 -R -11 authorizing the application for one grant application with the County of Bexar in the State of Texas for U.S. Department of Housing and Urban Development Community Development Block Grant Program (CDBG) funding and all other matters in connection therewith. (J. Bierschwale /S. Willoughby /C. Raleigh) Discussion and Action Items 5. Resolution No. 15 -R -13- accepting the Semiannual Improvements Plan, and Santoya/R. Galindo) Roll Call Vote Confirmation Requests and Announcements Consideration and/or action approving a Resolution Report with respect to the progress of the Capital other matters in connection therewith. (B. James /J. 6. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives 02 -17 -2015 City Council Agenda Page - 2 - 7. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 8. Requests by Mayor and Councilmembers to City Manager and Staff for information. 9. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items 10. Information available in City Council packets — NO DISCUSSION TO OCCUR • Update regarding Northcliffe issues • Update regarding Schertz Parkway and Woodland Oaks Executive Session 11. City Council will meet in closed session under section 551.074 Evaluation of the City Secretary and Deputy City Secretary. Reconvene into Regular Session l la. Take any necessary action based on discussions held in closed session under Agenda Item number 11 including possible increase in salary. Roll Call Vote Confirmation Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 13TH DAY OF FEBRUARY 2015 AT 9:00 A.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. grevlda Devwll'�s Orenda Dennis, City Secreta 02 -17 -2015 City Council Agenda Page - 3 - I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2015. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Audit Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions Investment Advisory Committee TIRZ II Board Mayor Pro -Tem John — Place 3 Lone Star Rail District Councilmember Fowler —Place 1 Councilmember Azzoz — Place 2 Interview Committee for Boards and Commissions Animal Control Advisory Committee Schertz Housing Board Liaison Sweetheart Advisory Committee Randolph Joint Land Use Study (JLUS) Executive Committee Schertz Seguin Local Government Corporation Councilmember Edwards — Place 4 Councilmember Thompson Place 5 Audit Committee Audit Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation 02 -17 -2015 City Council Agenda Page - 4 - Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: February 17, 2015 Department: Subject: BACKGROUND City Secretary Minutes The City Council held a regular meeting on February 10, 2015. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the regular meeting of February 10, 2015. ATTACHMENT Minutes — regular meeting February 10, 2015. MINUTES REGULAR MEETING February 10, 2015 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on February 10, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Jim Fowler Councilmember Robin Thompson Staff Present: Deputy City Manager John Bierschwale Chief of Staff Bob Cantu City Secretary Brenda Dennis Councilmember Daryl John was absent. Call to (_lrfh r Mayor Pro -Tem CgiLric Edwards Councilmember,Afftwv Azzoz City Ma er John Kessel Exe e rector Brian James C. Atto ey Connie Lock eputy City Secretary Donna Schmoekel Mayor Carpenter called the meeting to order at 6:00 p.m. Invocation and Pledges of Allegiance to the Flags of the United States and the State of Texas (Pastor Garry Shelton, Church of God by Faith Spirit of Life) Pastor Garry Shelton provided the invocation followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas._ City Events and Announcements • Announcements of upcoming City Events (J. Bierschwale/B. James) Mayor Carpenter recognized Director of Development Brian James who provided the following announcements: 1 • Thursday, February 12, Frost Bank, 16895 IH 35, is hosting a Chuck Wagon Breakfast from 7:30 a.m. through 9:30 a.m. • Thursday, February 12, the City is hosting a lunch for the Greater Randolph Area and Kerr County Trail Riders at Pickrell Park, Large Pavilion, 11:30 a.m. to 1:30 p.m. • Thursday, February 12, the Northeast Partnership Meeting will be held at 11:30 a.m., Olympia Hills Golf and Conference Center. • Monday, Februaryl6, City Offices will be closed in observance of President's Day. Upcoming Events: 2 -10 -2015 Minutes Page - 1 - • Tuesday, February 17, Chamber Luncheon — State of the Cities, Schertz, Selma and Cibolo, and Presentation on upcoming developments in 2015, 11:30 a.m., Schertz Civic Center. • Wednesday, February 18, Blood Drive in front of the Schertz Community Center • Saturday, March 7, Wilenchik's Walk For Life at Clemens High School • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who stated he wanted to update the Council regarding the grant we requested last week; he knows Council is very keen to find out how we did. Mr. Kessel stated it ended up being a little different as they changed the due date and the time so we had a reprieve and did not have to spend the night. Mr. Kessel stated that they did run it up this morning and we feel like we are in the top 10 perhaps and at least for sure in the top 20. We feel very confident, they would not give us the exact number, but we were in the early set. Mr. Kessel stated that interestingly on the drive back, Jon Harshman who was delivering the packet, came across a downed power line that fell across the interstate; he got stuck on the interstate for three hours and is just now getting back to Schertz. So it turns out that the return trip was a little more dangerous than the trip to deliver the packet. Mr. Kessel stated this was a phenomenal packet that he signed; each one had about 20 different pages and a tremendous amount of signatures. He stated that this was nothing compared to the team who put this together: Jon Harshman, Cindy Raleigh, Larry Busch Jr., Sam Willoughby, Jimmy Hooks, Jennifer Jones and Tiffany Danhof. He stated that this team all worked on the project and put in quite a lot of effort. He stated that the packets were only released for us to fill out this morning, so by 10:30 a.m., they had completed double sets of ten applications. He stated this was excellent work and again thanked the team. Mr. Kessel also stated that as you recall last week we had an aggravated bank robbery at IBC Bank here in Schertz. Mr. Kessel said information is coming out now with a series of events that he wants to share with the Council. Mr. Kessel stated this is a victory because we actually positively identified the suspect within 24 hours. We have been working with the Federal Bureau of Investigation (FBI) and other agencies to apprehend the suspect. We were also able to determine that he was involved in several other alleged incidents, including a crime in Alamo Heights. We have been working closely with Alamo Heights to have this individual arrested, and he has been arrested at this point. Mr. Kessel stated that you probably saw this information on the news, so there is a lot more to the story than perhaps you are seeing on the news and in the press releases. It was our Schertz Police Department Criminal Investigations Division (CID) that did the initial identification and actually put the pieces together for the other communities and the FBI. Mr. Kessel stated that the CID team was led by CID Corporal Ernest Spradling who did a tremendous job. Mr. Kessel stated that it was his understanding that the suspect had already been connected to two similar cases and was on probation, so we 2 -10 -2015 Minutes Page - 2 - probably will not see him for a while. Again, Mr. Kessel thanked the CID team stating it was a great effort by the different teams of the city. Mayor Carpenter recognized Police Chief Michael Hansen who was in the audience and asked if he would pass along to all those involved that it was great police work. Mayor Carpenter added that we have had a small number of armed bank robberies in the City of Schertz and from what he has been told by some of the officers that were working that particular evening we've got about a 50% record of catching them within 48 hours. Chief Hansen stated that there are zero unresolved cases. Again, Makor Carpenter stated that this was great police work. Hearing of Residents No one spoke. Consent Agenda Items 1. 44ftL %6" Minutes - Consideration and/or action regarding the approval of the minutes of the Regular Meeting of February 3, 2015. (J. Kessel /B. Dennis) 2. Ordinance No. 15 -M -06 — Consideration and /or action approving an Ordinance authorizing and amending the City Council Rules of Conduct and Procedure providing for the treatment of abstentions; repealing all Ordinances or parts of Ordinances in conflict with this Ordinance. Final Reading (Mayor /C. Zech /B. Dennis) The following was read into record: ORDINANCE NO. 15 -M -06 AN ORDINANCE BY THE CITY OF SCHERTZ AUTHORIZING AMENDED CITY COUNCIL RULES OF CONDUCT AND PROCEDURE; PROVIDING FOR THE TREATMENT OF ABSTENTIONS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE r 3. Ordinance No. 15 -M -07 — Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances and certain other Ordinances by amending the Fee Schedule and establishing the Wholesale Distribution Water Rate. Final Reading (J. Bierschwale /S. Willoughby) The following was read into record: ORDINANCE NO. 15 -M -07 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES AND CERTAIN OTHER ORDINANCES BY AMENDING THE FEE SCHEDULE AND 2 -10 -2015 Minutes Page - 3 - ESTABLISHING THE WHOLESALE DISTRIBUTION WATER RATE, AND OTHER SERVICES PROVIDED BY THE CITY OF SCHERTZ Mayor Carpenter recognized Councilmember Fowler who moved, seconded by Mayor Pro -Tem Edwards to approve the consent agenda items 1 through 3 as presented. The vote was unanimous, with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, and Thompson voting for, no one voting no. Councilmember John was absent. Motion passed. Discussion and Action Items a 4. Resolution No. 15 -R -11 — A Resolution by the City Council of the City of Schertz, Texas authorizing the application for two Grant Applications with the County of Bexar in the State of Texas for U.S. Department of Housing and Urban Development Community Development Block Grant Program (CDBG) Funding and all other matt rs in connection therewith. Q. Bierschwale /S. Willoughby /C. Raleigh) The following was read into record: RESOLUTION NO. 15- A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE APPLICATION FOR ONE GRANT APPLICATION WITH THE COUNTY OF BEXAR IN THE STATE OF TEXAS FOR U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) FUNDING AND ALL OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Public Works Project Manager Cindy Raleigh who stated in our packet she had placed a request for two grant applications. However, Sam Willoughby and her attended a workshop last Thursday with CDBG where they put in our names for these two projects. Yesterday after the agenda was posted she received a phone call from one of the directors at CDBG letting her know that some of our projects were not going to be eligible`.' Ms. Raleigh stated since we still want to do a water line project, we re- scoped the project and fund area that will be eligible. Ms. Raleigh stated that the reason the projects were not eligible was when we met with CDBG about two weeks ago they had provided us with a map and outlined the areas that were eligible. Ms. Raleigh stated they had understood in the process of doing this grant that the entire area was available for the grant. However, they have different block groups within that scope that says based on low to moderate income what can be done and what could be in the grant. She stated that we needed to be in group 1. Our original projects were groups 1, 2 and 3. She stated you needed to have a 51 % or higher rate of low to moderate income in that area to qualify for this grant. When they averaged out that higher street, it became 49 %. She stated the park was pulled because it does not affect low to moderate folks. It does not improve their water or streets and is not directly going to affect them, so we pulled this one as well. 2 -10 -2015 Minutes Page - 4 - Ms. Raleigh stated that she and Sam Willoughby worked diligently today with the engineers and came up with a re- scoping of an area that is all in group 1. It is a waterline project and we are still going to be working in the Aviation Heights Subdivision. We are still going to be replacing 50 year old lines, upgrading and supplying better water service, getting rid of the AC pipe that is in there and place fire protection. Ms. Raleigh stated that they basically just shifted their project over a little and she had a new exhibit available if you would like to see where the project is going to be. Mayor Carpenter recognized City Manager John Kessel who asked when the grant was actually due, and do we have time to postpone this for a week? Ms. Raleigh indicated no, the grant is due next Tuesday, February 17, 2015 at 11:00 a.m., so she would need approval of this resolution this evening to move forward with the grant. Ms. Raleigh stated that what she is asking is that council accept a revised version of the resolution this evening. Mr. Kessel stated that one of the issues they are looking at is that it appears it is posted for one grant in the caption and the posting and also in the resolution so maybe they could continue this item to later in the meeting and discuss this with our attorney and then we can come back and revisit this item if there is a way to address it properly. Mayor Carpenter concurred and had no objections from Council to allow the City Attorney and the department to discuss. Mayor Carpenter recognized Mayor Pro -Tem Edwards who asked if it was possible for the City Manager, staff and the City Attorney to take a look at it now. Mayor Carpenter concurred. Mayor Carpenter stated that they will come back to Xenda item 4 later and moved on to agenda item 5. 5. Ordinance No. 15 -S -08— Conduct a public hearing, consider and /or take action upon a request approving an Ordinance for a proposed street name change of Schnebly Drive to Hollering Vine beginning at the intersection of Long Leaf Parkway extending north, roximately 2,300 feet to the intersection of Lower Seguin Road. First Reading (B. ,Mwes/L. Wood) Mayor Carpenter recognized senior Planner Lesa Wood who introduced this item stating that this is a request for a street name change. The street name is currently Schnebly Drive and is located approximately 1,500 feet from Lower Seguin Road. The area that they are proposing to change is approximately 2,300 feet. It is a ninety six foot (96') right -of -way that carries residential traffic through the Sedona and Crossvine subdivision. Currently there are no residential or commercial lots that are addressed on Schnebly Drive. Ms. Wood stated thirty -one (3 1) notices were mailed out to property owners that are actually adjacent to Schnebly Drive. This is part of our guidelines that were laid out in May of 1989. She stated that we are holding a public hearing today so that individuals have the ability to speak. 2 -10 -2015 Minutes Page - 5 - Ms. Wood stated that when they sent out the notices five (5) responses were received; three (3) in favor and two (2) opposed with the following comments: Opposed — "Waste of money!" Favor - "Don't care for the name Schnebly Dr. Ms. Wood stated that as a little history regarding Schnebly Drive it is a native Schertz name, Sedona Arizona, and stated the first postmasters wife was named Sedona Schnebly, so Sedona is the subdivision and Schnebly was her last name. She stated Sedona Schnebly was a very important part of Sedona Arizona, so it's not a family name for the City of Schertz. Ms. Wood stated that Bexar Metro 911, Schertz Police, Schertz Fire, and Schertz EMS have been notified and have no issues with the proposed street name change. Ms. Wood stated that on January 28, 2015 the Planning and Zoning Commission held a public hearing and forwarded a recommendation of approval of the street name change of Schnebly Drive to Hollering Vine. Staff recommends approval of the first reading of Ordinance 15 -5 -08 to change the street name of Schnebly Drive to Hollering Vine. Ms. Wood stated that the cost of the street signs are around $45.00 a piece and the developer, Chris Price with Schertz 1518 Limited is going to pay to have the signs changed, so there is not a fiscal impact to the city. Ms. Wood stated that through the process they have notified Bexar Metro 911, Schertz Police and Fire Departments and EMS and they do not have any issues with the change. Ms. Wood provided a map of the area indicating that some of the road is Hollering Vine and some is named Schnebly, so the idea is to be a consistent Hollering Vine, and to provide consistency for emergency services. Ms. Wood stated that the Planning and Zoning Commission held a public hearing on January 28, 2015 and forwarded a recommendation of approval as well as staff recommends approval of the first reading of this ordinance. Mayor Carpenter opened the public hearing and as no one spoke closed the public hearing for Council Comments. Mayor Carpenter recognized Mayor Pro -Tern Edwards who stated that you indicated that there were no commercial lots on this particular street right now. Ms. Wood stated that right now there are none addressed for Schnebly Drive and it would not affect anyone that would have to have their address changed. She stated that nothing is addressed right now on Schnebly Drive. Mayor Pro -Tem Edwards stated that you mentioned you spoke to EMS, Police and Fire, but asked if they had spoken to the Post Office. Ms. Wood stated that the Post Office has already approved the street name change and she had a letter from them stating this. 2 -10 -2015 Minutes Page - 6 - Mayor Carpenter recognized Councilmember Azzoz who stated that you mentioned the post office already approved the name change. Ms. Wood answered they approved the street name change of Hollering Vine. Ms. Wood stated that as a matter of fact, Chris Price is not here this evening but at the Planning and Zoning meeting he had had a conversation already with the Post Office because they have some concerns with the two street names and the mail delivery being split. Councilmember Azzoz asked what the two comments were that she received. Ms. Wood stated the two comments were "Don't care for the name Schnebly Drive, which was the one that was in favor. The one that was opposed was because they thought that it was a waste of money and that is why she stated that the developer was going to pay for the street signs to be replaced, the city will not. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Azzoz to approve Ordinance No. 15 -S -08 on first reading. The vote was unanimous, with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, and Thompson voting for, no one voting no. Councilmember John was absent. Motion passed. Mayor Carpenter moved to the requests Requests and Announcements n 7 Announcements by City Manager announcements section of the agenda. Citizen Kudos I& X Recognition of City employee actions New Departmental initiatives W No further announcements. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. No items requested at this time. 8. Requests by Mayor and Councilmembers to City Manager and Staff for information. Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated he still is waiting on the disc profile information on two of his colleagues. City Manager John Kessel replied that he has all but one completed and is waiting on the other one. Upon receipt of the last profile, he will compile the information with all six members and can e -mail those results. 9. Announcements by Mayor and Councilmembers • City and community events attended and to be attended 2 -10 -2015 Minutes Page - 7 - • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated he attended the following events: o February 5, Ribbon Cutting with RockStar's Place, 1 8 #101. Mayor Carpenter recognized Councilmember Fo tated he attended the following events: • February 6, Mia's Mirror Grand Opening, inside the HEB on IML • February 10, Proclamation Presentation to Mr. John Anthony M a military veteran, and current resident of New Haven Assisted Living, in ebration of turning 92 today. Mayor Carpenter recognized Councilmember Azzoz who stated he attended the following events: • February 5, Mia's Mirror VIP (invitation only opening). • February 6, Mia's Mirror Public Grand Opening, inside the HEB on IH -35. Councilmember Azzoz also mentioned that in working with the disabled veterans and other individuals who needed additional space, there is now 4800 square feet at their disposal to the other 4,800 square feet that they currently have. Councilmember Azzoz stated that they do things such as restore cars and other wonderful activities and invited Council to go up and see these projects. g Mayor Carpenter recognized Councilmember Thompson who stated he attended the following events: • January 31, Schertz Chamber of Commerce 3rd Annual Health & Wholeness Fair, Schertz Civic Center (sponsor, Baptist Emergency Hospital) Councilmember Thompson also stated that in speaking with the individual vendors at the Health Fair, two out -of -town businesses are seriously considering opening up a location here in Schertz. One is a family practice looking to expand and the other business vendor got lost and ended up at both the YMCA and the Library for directions and was so impressed with both entities she is going back to recommend to her supervisor that their second location be in Schertz. Mayor Carpenter stated he went to Austin last Friday and met with a couple of Senators and some staff from our representatives in the area. Mayor Carpenter stated it is going to 2 -10 -2015 Minutes Page - 8 - be a very interesting Legislative Session. There is an overtone that's there right now that he would construe as an interest by the State Legislature of mandating a form of transparency on local governments. One of the things they are suggesting is the removal of our ability to meet in closed session to discuss economic development negotiations. There are a lot of things like that so he encouraged every member of this council and anyone here of interest to take a look at the bills that have been filed in Austin that you think are of interest to you and contact your Legislators, Representatives and Senators in Austin to let them know your opinions. He stated the last day to file bills is March 5 and the horse trading and negotiations have already begun. He stated to keep an eye on these things because there are a lot of items than can affect us as a City, some positively and some negatively. Mayor Carpenter stated last Thursday evening there was a joint meeting with the Northeast Partnership of Cities and the Guadalupe County Regional Mayors Association talking particularly about what is going on in Austin. Mayor Carpenter stated that those two groups will be meeting every two weeks throughout the legislative session and making multiple trips to Austin to argue our views, whether they be successful or futile before the various Committees and Legislatures' during this session. Mayor Carpenter stated he also attended the following: • January 31, Schertz Chamber of Commerce P Annual Health & Wholeness Fair, Schertz Civic Center (sponsor, Baptist Emergency Hospital). Mayor Carpenter stated that there was not a single space open and the event was at capacity. He stated that it featured a lot of businesses that are in our City and as Councilmember Thompson mentioned, some that are deciding to come here. • February 6, Mia's Mirror Grand Opening, inside the HEB on IH -35. Mayor Carpenter also stated this is a great little store inside HEB; they are building a restaurant on the opposite side of the store that will serve beer. Mayor Carpenter stated that this is a really nice store and it will be interesting to see how the entire thing looks once it's finished. Mayor Carpenter stated finally and as an announcement and will provide this information to the City Secretary later but pursuant to Article 4, Section 4.09, Subsection (a) of our Charter he is calling sessions of Council on the following dates: W Friday, March 6 @ 9: 00 a. m., City Council Chamber Conference Room Friday, June 5 @ 9: 00 a. m., City Council Chamber Conference Room Friday, September 4 @ 9: 00 a. m., City Council Chamber Conference Room Friday, December 4, @ 9: 00 a. m., City Council Chamber Conference Room Mayor Carpenter stated if we need to meet somewhere else other than the City Council Chamber Conference room because of the content of those meetings and workshops he will let everyone know, otherwise these are now scheduled meetings of the Council. 2 -10 -2015 Minutes Page - 9 - Discussion and Action Items 4. Resolution No. 15 -R -11 — A Resolution by the City Council of the City of Schertz, Texas authorizing the application for two Grant Applications with the County of Bexar in the State of Texas for U.S. Department of Housing and Urban Development Community Development Block Grant Program (CDBG) Funding and all other matters in connection therewith. (J. Bierschwale /S. Willoughby /C. Raleigh) Mayor Carpenter stated that what he has been told by the City Attorney and the City Manager is that he needs to read number 4 as printed as opposed to the caption he had read before. Mayor Carpenter read the following caption: RESOLUTION NO. 15 -R A RESOLUTION BY THE CITY COUN F THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE APPLICATION FOR TWO GRANT APPLICATIONS WITH THE COUNTY OF BEXAR IN THE STATE OF TEXAS FOR U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) FUNDING AND ALL OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized City Manager John Kessel who explained that they wanted to make sure that what was read to the Council and audience is what was actually posted which was a slightly larger request that was for two grants. When we found out that one of the grants was not going to qualify, we dropped that. There is not a concern that we are going from two to one, there was certainly enough notice in that. Mr. Kessel stated one of the other components; if you read the staff report that was contained in your council packet we had a first project which was waterlines in Aviation Heights. The second project is the drainage project that was dropped. We are still proposing to do the Aviation Phase 4B Waterlines which is one and two blocks away from the project. The cost will now be $225,552.60 and is the matching grant from the city. We are going to ask for the exact amount from CDBG. What we are trying to do is make application and there is a deadline for this grant of 11:00 a.m. next Tuesday. What we would propose is that Council approve the resolution that is before you tonight and we will come back next week to ratify it with the exact language in a staff report that can itemize all those pieces. Since this is not involving any spending of money or action that is permanent, it is simply to make application and it is a very low risk situation. Mayor Carpenter stated that the request of Council is that we approve Resolution No. 15- R -llas it was presented in the packet. Mayor Carpenter recognized City Attorney Connie Lock who stated that the other thing is that notice has been provided to the public that we were applying for CDBG grants which is the biggest issue so we are now applying for one less than was noticed. It would be a much bigger problem if we posted for one and trying to apply for two. Here we are just reducing the size; the public has been notified that we are planning to do this. 2 -10 -2015 Minutes Page - 10 - Mr. Kessel stated to be clear Ms. Raleigh has a revised Resolution that does reflect the new amount $225,552.60, single grant item and that is what we are requesting Council to take action on. Mayor Carpenter recognized Councilmember Azzoz who asked for more clarification on the amount. Ms. Raleigh stated the total amount of the project is $452,105.20. We are doing a 50150 match and so we are going to ask CDBG for $225,552.60 and the city will match the exact same amount out of their water construction funds. Mayor Carpenter moved, seconded by Mayor Pro -Tem Edwards to approve Resolution 15 -R -11, as revised and presented to Council by staff. The vote was unanimous, with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, and Thompson voting for, no one voting no. Council Member John was absent. Motion passed. Roll Call Vote Confirmation Deputy City Secretary Donna Schmoekel provided the roll call vole information for agenda items 1 through 5. Executive Session Mayor Carpenter adjourned the regular session at 6:38 p.m. into executive session. 10. City Council will meet in closed session under section 551.074 Evaluation of the City Secretary and Deputy City Secretary. Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 6:42 p.m. 10a. Take any necessary action based on discussions held in closed session under Agenda Item number 10. No action taken. Adjournment Meeting was adj p.m. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary 2 -10 -2015 Minutes Page - 11 - 2 -10 -2015 Minutes Page - 12 - Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: February 17, 2015 Department: Development Services Subject Ordinance No. 15 -S -08 Consider and/or take action upon a request approving an Ordinance for a proposed street name change of Schnebly Drive to Hollering Vine beginning at the intersection of Long Leaf Parkway extending north, approximately 2,300 feet to the intersection of Lower Seguin Road. (Final Reading) BACKGROUND Chris Price of Schertz 1518 Ltd. is requesting to change the street name of Schnebly Drive to Hollering Vine to provide a consistent name through the Sedona and The Crossvine Subdivisions. Schnebly Drive is located approximately 1,500 feet west of the intersection of Lower Seguin Road and FM 1518 in the Sedona Subdivision. It is a ninety six foot (96') right -of- way that carries residential traffic from Lower Seguin Road through the Sedona and one Unit of The Crossvine subdivisions to Long Leaf Parkway and serves as a point of access to both subdivisions. No residential or commercial lots are addressed on Schnebly Drive. Guidelines for street name changes adopted in May 1989 include: • Public hearing and consideration of the proposed name change by the Planning and Zoning Commission and City Council. • Notice to property owners located adjacent to the street or road in question advising them of the proposed name change and the scheduled public hearing dates. • Review by staff to include Police, Fire, EMS and Bexar Metro 911 District. • The Planning and Zoning Commission is required to forward a recommendation to City Council within ten (10) days of their public hearing and City Council is required to hold a public hearing and consider the request. • Upon adoption of a street name change, notification of such change will follow procedures similar to those used for notification of an annexation to include notification to Bexar Metro E -911, the appropriate County and school district and the post office. With regard to the proposed change, thirty-one (3 1) notices were sent to affected property owners on January 16, 2015 advising them of the proposed name change and the scheduled public hearings. Five (5) responses were received; three (3) in favor and two (2) opposed with the following comments: City Council Memorandum Page 2 Sandra McKenney: Opposed — "Waste of money!" Joan McGuinness: Favor - "Don't care for the name Schnebly Dr. Bexar Metro 911, Schertz Police, Schertz Fire, and Schertz EMS have been notified and have no issues with the proposed street name change. City Council approved this on first reading at their meeting of February 10, 2015. Goal To change the street name of Schnebly Drive to Hollering Vine from the intersection of Long Leaf Parkway extending north, approximately 2,300 feet to the intersection of Lower Seguin Road. Community Benefit The function of Municipal Street naming and addressing is to enable people to locate properties readily, ensure delivery of goods and services and importantly aid in public safety issues. Guidelines have been established in order to provide for orderly growth within the City and to provide a consistent approach for assigning street name changes. Changing the name of Schnebly Drive to Hollering Vine will provide for consistent identification of street and will assist drivers and emergency services in locating facilities. Summary of Recommended Action Approve the proposed ordinance 15 -S -08 on final reading. FISCAL IMPACT This is no fiscal impact to the City. The applicant will pay for the new street signs associated with this requested street name change. RECOMMENDATION On January 28, 2015 the Planning and Zoning Commission held a public hearing and forwarded a recommendation of approval of the street name change of Schnebly Drive to Hollering Vine. City Council held a public hearing and approved this on first reading at their meeting of February 10, 2015. Staff recommends approval of the final reading of Ordinance 15 -S -08 to change the street name of Schnebly Drive to Hollering Vine. ATTACHMENT Ordinance No. 15 -S -08 Map Exhibit it ,C") cflPI n .a�c��m - aj 3 ORDINANCE NO. 15 -S -08 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO CHANGE THE STREET NAME OF SCHNEBLY DRIVE TO HOLLERING VINE. WHEREAS, an application to change the street name of Schnebly Drive to Hollering Vine beginning at the intersection Long Leaf Parkway extending north, approximately 2,300 feet to the intersection of Lower Seguin Road as shown in the Exhibit A, attached herein; and WHEREAS, the functions of municipal street naming and addressing is to enable people to locate properties readily, ensure delivery of goods and services and importantly aid in public safety issues; and WHEREAS, the Schertz Police Department, Schertz Fire Department, Schertz Emergency Services and Bexar Metro 911 were consulted on the name change; and WHEREAS, on January 16, 2015 property owners adjacent to the street were sent notices advising them of the proposed street name change and scheduled public hearings; and WHEREAS, on January 28, 2015, the Planning and Zoning Commission conducted a public hearing and, after considering the guidelines, hereby makes a recommendation of approval of the street name change; and WHEREAS, on February 10, 2015 the City Council conducted a public hearing and after considering the guidelines and recommendation by the Planning and Zoning Commission, determined that the requested street name change be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 2. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 3. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 4. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 5. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 6. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 7. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 10 day of February, 2015. PASSED, APPROVED AND ADOPTED on final reading the 17th day of February, 2015. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) Exhibit A PROPOSED STREET NAME CHANGE SCHNEBLY DR , CITY OF SCHERTZ 1 k � \4 3 1 , V' \ 1 � \ t \. i \ J1 Sys %yl b 175 3w 7® 11754 1,MQ 7.T� CITY COUNCIL MEMORANDUM City Council Meeting: February 17, 2015 Department: Finance Agenda No. 3 Subject: Resolution No. 15 -R -12 - A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH MARK MCLINEY AND ANDREW FRIEDMAN WITH SAMCO CAPITAL MARKETS TO SERVE AS THE CITY'S FINANCIAL ADVISOR, AND OTHER MATTERS IN CONNECTION THERE WITH BACKGROUND: Mark McLiney has represented the City as Financial Advisor for more than 20 years. Due to the change in ownership his previous firm, Mr. McLiney and Andrew Friedman, his partner, have joined SAMCO Capital Markets. At SAMCO they will continue to serve issuers as financial advisor. Their experience and knowledge of the City's finances cannot be replicated and continuing our relationship with them is valuable to the City. FISCAL IMPACT Hiring SAMCO Capital Markets as financial advisory will result in no fiscal impact. SAMCO will use the same fee schedule that the City has used in the past for financial advisory services. RECOMMENDATION Staff recommends approving the Resolution authorizing a Professional Services Agreement with SAMCO Capital Markets ATTACHMENT(S) Resolution No. 15 -R -12 with Municipal Advisory Agreement attached as an attachment 50077367.2 RESOLUTION NO. 15 -R -12 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH MARK MCLINEY AND ANDREW FRIEDMAN WITH SAMCO CAPITAL MARKETS TO SERVE AS THE CITY'S FINANCIAL ADVISOR, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has determined that the City requires professional services relating to financial advisory services; and WHEREAS, City staff has determined that SAMCO Capital Markets is uniquely qualified to provide such services for the City; and WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or proposals with respect to a procurement for personal, professional, or planning purposes; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with SAMCO Capital Markets pursuant to the Municipal Advisory Agreement attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Imo: M, Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with SAMCO Capital Markets in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 17th day of February, 2015. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A MUNICIPAL ADVISORY AGREEMENT 50077397.1 A -1 8700 Crownhill Boulevard *Suite 601 San Antonio Texas, 78209 0 PUBLIC FINANCE TELEPHONE 210- 832 -9760 877 - 349 -1371 FACSIMILE 210 - 832 -9794 SALES TELEPHONE 210- 832 -9750 877 - 340 -1370 FACSIMILE 210- 832 -9733 MUNICIPAL ADVISORY CONTRACT February 17, 2015 The Honorable Mayor and City Council City of Schertz 1400 Schertz Parkway Schertz, Texas 78154 Ladies and Gentlemen: 1. We understand that the City, from time to time, will consider the issuance of debt obligations and that in connection with the authorization, issuance, sale and delivery of such obligations you desire the Mark McLiney Municipal Advisory team to perform professional services in the capacity of Municipal Advisors for the City. 2. We agree to provide all services related to the development and implementation of a debt management plan. These services include, but are not limited to, the structuring of a bond model, the formulation of a bond program, the analysis and completion of refunding programs, consultation regarding bond elections, consultation regarding bond ratings, consultation regarding the available types of financings, etc. The services include communicating and coordinating with other professionals involved in bond transactions and related services (e.g. bond counsel, rating agent, credit enhancement providers, verification agent, arbitrage rebate provider, etc.). The advice and assistance includes serving as a fiduciary to the Issuer and representing the Issuer's interest in the sale and distribution of any debt obligations. 3. We agree to direct and coordinate the entire program of financing herein contemplated. It is specifically understood and agreed, however, that this obligation on our part shall not cover payment of any expenses associated with the issuance of the obligations or the expenses of any litigation, if such would occur. 4. As consideration for the services rendered by us and as reimbursement for the expenses which we are to incur, it is understood and agreed that the City is to pay and we are to accept, a cash fee for such professional services in accordance with the fee schedule set forth as follows. Such fee shall become due and payable simultaneously with the delivery of the bonds to the purchaser. It is understood that a miscellaneous expense will be added to the fee to cover reimbursables. This amount shall be capped at $5,000. City of Schertz, Texas Page 2 FEESCHEDULE The following schedule is an estimate of fees due for Municipal Advisory work. The actual fee will be more or less based upon work performed. Base Fee — Any issue $ 5,000 Plus $12.50 per $1,000 next $500,000 or $11,250 for $500,000 Bonds Plus $8.00 per $1,000 next $500,000 or $15,250 for $1,000,000 Bonds Plus $5.50 per $1,000 next $1,500,000 or $23,500 for $2,500,000 Bonds Plus $3.50 per $1,000 next $2,500,000 or $32,250 for $5,000,000 Bonds Plus $2.00 per $1,000 next $5,000,000 or $42,250 for $10,000,000 Bonds Plus $1.00 per $1,000 next $10,000,000 or Fees for Refunding Bonds, Revenue Bonds or Bonds issued to State or Federal Agencies shall be computed from the above schedule, plus 25 %. For any issue of Refunding Bonds and/or other Debt Instruments involving Escrow Agreements, it is understood and agreed that our fee will be the fee schedule set out above plus 10 %. For Bonds issued pursuant to a Bond Election our fee will include an additional $5,000 to cover costs associated with the Bond Election. SAMCO Capital Markets, Inc. will bill the Issuer at Closing for each issue of obligations a net amount which will include a fee calculated on the above schedule as well as costs and expenses, where applicable, incurred on behalf of the Issuer for the Bond Attorneys, preparation, printing and distribution of the Notice of Sale, Official Statement, Uniform Bid Form or Private Placement Memorandum, independent consultants, information meetings, if any, presentations to rating agencies and rating fees, if any, printing of Obligations, and all appropriate costs and expenses associated with the closing and delivery of the Obligations. City of Schertz, Texas Page 3 5. If appropriate, we will assist with the annual filing of all documents related to the Securities Exchange Commission Rule 15c2 -12 (Continuing Disclosure). It is understood that we are not your agent for Continuing Disclosure because SAMCO Capital Markets, Inc. cannot be assured of being informed on a timely manner of all material events which require filing during the year. It is further understood that any fees due us for our work in this capacity will be determined on a case by case basis. 6. Due to the personal nature of municipal advisory consulting services, this Agreement is being entered into with the Mark McLiney Municipal Advisory Group of SAMCO Capital Markets. The Issuer expects that all files will be held in duplicate by the group and the company. At the full discretion of the Issuer, this Agreement can be automatically assigned to and transferred to the Mark McLiney Municipal Advisory Group. 7. This Agreement will commence on the date of acceptance and shall remain in effect until terminated or replaced with a subsequent agreement. This Agreement can be terminated at any time, with or without cause, with simple written notice. Respectfully submitted, SAMCO CAPITAL MARKETS, INC. Mark M. McLiney ACCEPTANCE ACCEPTED and adopted by the City Council of the City of Schertz on this the 17th day of February, 2015 City Manager City Council Meeting: Department: Subject: BACKGROUND Agenda No. 4 CITY COUNCIL MEMORANDUM February 17, 2015 Public Works Ratification of Resolution No. 15- R-11 — Consideration and/or action ratifying Resolution No. 15 -R -11 authorizing the application for one grant application with the County of Bexar in the State of Texas for U.S. Department of Housing and Urban Development Community Development Block Grant Program (CDBG) funding and all other matters in connection therewith. At the February 10, 2015 City Council Meeting Staff announced that they had planned to request authorization to apply through the Bexar County Community Resources Department Community Development and Housing Division for two Community Development Block Grants (CDBG) for two grants for two projects. The two projects; Aviation Heights Phase 5 Water Line Upgrades and Pickrell Park Drainage Improvements were planned to be submitted for consideration by Bexar County for a grant. Staff was notified by Bexar County after the agenda was posted and just prior to the City Council Meeting that neither of the above projects would qualify for the grant based on the low to moderate income percentage for the entire area of the projects. Therefore, staff revisited the grant possibilities and requested that the resolution be revised to be for only one grant application for the following project: Priority #1: Aviation Heights Phase 4B Water Line Upgrades Project. Total project cost: $445,105.20. Grant amount being applied for: $225,522.60. City match proposed: $225,522.60 to be paid from the Water Construction Fund. Staff has determined the above mentioned project to be a priority for water improvements within the City. The existing 2 "— 6" water mains in Aviation Heights are over 50 years old and are a combination of steel pipes joined together with lead packing gaskets or asbestos cement pipes and carry no fire protection services for the area. This would be Phase 4B of approximately 8 phases of the entire project. After discussion, Council unanimously approved the revised Resolution approving the application for one project for the CDBG Grant. If approved, the CDBG Grant will fund a partial amount of the Aviation Heights Phase 4B Project. While no minimum match is required, Staff feels the one to one match being proposed provides a better the chance of being awarded the grant. The City has been awarded grants from CDBG in the past and those include the Hillbrook Water Line Installation Project in 2010 and the Pickrell Park ADA Walkway Project that was recently awarded in 2014. The project is currently underway. Goal To ratify Resolution No. 15 -R -11 to authorize approval to apply for a U.S. Department of Housing and Urban Development Community Block Grant administered through Bexar County. Community Benefit Through the use of a grant, the City is able to partially offset costs and better utilize project funds to complete necessary water and drainage projects. Summary of Recommended Action Ratifying of Resolution 15 -R -11 granting permission to the City of Schertz Public Works Department to apply for funding for the 2015 CDBG Grant Program for a Water Improvement Project in Aviation Heights as well as a Drainage Improvement Project in Pickrell Park. FISCAL IMPACT If the grant is awarded as requested, the fiscal impact of the Water Improvement Project is anticipated to be $225,552.60 to be paid for from the Water Construction Funds. Bexar County may or may not provide the entire amount requested; the funding will be determined by CDBG at a later date. The City will be responsible for the balance of the project if and when funding is approved and made available to the City. If the grant amounts are awarded, Staff will seek Council approval to accept the grants. RECOMMENDATION Ratification of Resolution No. 15 -R -11 ATTACHMENT(S) Resolution 15 -R -11 Plans and Cost Estimate for the Water Improvement Project in Aviation Heights RESOLUTION NO. 15 -R -11 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE APPLICATION FOR ONE GRANT APPLICATION WITH THE COUNTY OF BEXAR IN THE STATE OF TEXAS FOR U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) FUNDING AND ALL OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the U.S. Department of Housing & Urban Development has directed the County of Bexar, Texas to administer the Community Development Block Grant (CDBG) Program Funds for the implementation of various infrastructure activities; and WHEREAS, it is necessary to join with local government entities in order to receive Community Development Block Grants (CDBG); and WHEREAS, the City Council of the City of Schertz desires to participate in the CDBG program; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ AND BEXAR COUNTY, TEXAS THAT: 1. That the City Council desires to participate in the Community Development Block Grant Program; and 2. That the City Council authorizes the Mayor and other City Officials to enter into the necessary agreements that will allow the City to participate in the CDBG Program. The City Council has reviewed and hereby approves an application for up to $225,552.60 for the following activity: Priority #1: Aviation Heights Phase 4B Water Line Upgrades Project. Total project cost: $451,105.20. Grant amount being applied for: $225,552.60. City match proposed: $225,552.60 to be paid from the Water Construction Fund. The City hereby approves the use of local funding source (listed below) in the amount of $225,552.60 to be used as the City's cash match for the activities in this application. Water Construction Fund $225,552.60 The City hereby authorizes and directs the City Manager of the City of Schertz, or designees to sign these applications and act on the City's behalf in all matters pertaining to these applications. Section 1. That the City Council desires to participate in the Community Development Block Grant Program; and Page 1 Section 2. The City Council hereby authorizes.the Mayor and other City Officials to enter into the necessary agreements that will allow the City to participate in the CDBG program. Section 3. The City Council hereby authorizes the City Manager or his designee to take all actions necessary in connection with the acceptance of the Grant including, but not limited to, executing the Grant Agreement, acceptance, rejection, to alter, or terminate the grant. Section 3. The City Council hereby assures that, in the event of loss or misuse of grant funds, all funds shall be reimbursed to the Criminal Investigations Division of the Texas Governor's Office. Section 4. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 5. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 6. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 8. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 9. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 10th day of February, 2015 CITY OF 5CUMM, TEXAS Michael R. Carpenter ATTEST: Page 2 1 Secretary, Brenda Dennis (CITY SEAL) Page 3 AVIATION HEIGHTS WATER LINE Date: February 10, 2015 Project No. 1124.63 Mitchell Aviation Elm Beacon Oak TOTAL ITEM NO. DESCRIPTION UNIT *UNIT PRICE QTY QTY QTY QTY QTY QTY PRICE 1 TPDES -Storm Water Pollution Prevention Plan LS $ 2,000.00 1 $ 11,372.40 2 Mobilization LS S 16,000.00 1 $ 41,698.80 3 Traffic Control and Regulation LS $ 3,625.00 1 $ 18,954.00 4 Site Restoration (Utility Construction LF $ 21.00 1 100 1 120 15 575 690 3500 $ 73,500.00 5 Water Pipe (PVC C900) (DR14) (Complete) (Open cut) (6 in) LF S 30.00 1 100 1 120 2220 $ 66,600.00 6 Water Pipe (PVC C900) (DR14) (Complete) (Open cut) (8 in) LF S 45.00 5 575 690 1280 $ 57,600.00 7 Water Service (3/4 in) (short side) (single) EA. $ 700.00 14 14 28 $ 19,600.00 8 Water Service (3/4 in) (long side) (single) EA. $ 1,200.00 14 12 26 $ 31,200.00 13 Water Tie-in (Complete) (6 in) EA. S 2,200.00 1 11 2 $ 4,400.00 14 Water Tie -in (Complete) (8 in) EA. $ 2,500.00 2 3 1 7 $ 17,500.00 15 Water Cut, Plug Abandon (3 in) EA. $ 400.00 4 2 6 $ 2,400.00 16 Fire Hydrant Assembly (Complete) EA. $ 4,500.00 2 2 2 6 $ 27,000.00 17 Gate Valves (6 in) EA. S 1,400.00 4 4 8 $ 11,200.00 18 Gate Valves (8 in) EA. S 1,850.00 2 2 5 $ 9,250.00 19 Blow Off Valve (Complete) (2 in) (Temp) EA. S 1,365.00 2 2 2 2 8$ 10,920.00 20 Water Meter Box EA. S 125.00 28 26 54 $ 6,750.00 21 Water Meter Relocate EA. S 140.00 28 26 54 $ 7,560.00 22 Yard Piping EA. $ 600.00 28 28 1 1 1 56 $ 33,600.00 ESTIMATED CONSTRUCTION COSTS $ 133,050.00 $ 130,640.00 1 $ 8,070.00 1 $ 44,150.00 1 $ 63,170.011 1 451,105.20 Page 1 Aviation and Mitchell Estimate 6 7 5 �P ���� 23 15 6 /� AVIATION HEIGHTS N 2 6 5 24 14 3 W E g 5 6 12 25 25 13 2 WATER IMPROVEMENTS S 4 27 11 \ / m \ / � 3 \ 2 PHASE 4 - / / �y� B o zoo• aoo 3 10 14 SCALE: 1 "= 209 26 2 / FEB 2015 2 / 9 13 F 29 , T 8 +8 7 1124.63 7 4 " RLINE '4 2 \ O � ABANDON EXIST 12 4 1617 \ 0 9 6 30 WATE „ z 5 3 5 2 s, 3 31 6 12 10 , z , 19 ° 10 2 32 5 9 8 8 9 4 5 E a 7 8 14 3 / 7 12 13 , 2 4 NEW 6" STUBOUT 627 \ 2 3 0 �, 2 NEW 6" WATERLINE 8 9 10 19 ° \ \, � 19 0 `r / 7 s 5 4 8 1617 NEW 8" WATERLINE 617'6 g, / 2 4 3 \P�\O 14 5 39 5 \ ,(Ci��. 2 19 9 3 2 1 g 10 2 8 4 8 3 0 5 1 6, 7 4 6 27 6 5 6 7 6 5 +8 4 ii 14 3 28 4 27 Q 2 29 3 28 12 ° 31 ° s5� 6 7 8° 18,g ° 5 4 3 1819 0 \��9 5 4 3 32 19 6 ° 5 16 17 7 6 17 6 8 0 \ 3 4 1e 5 39 5 15 ,6 2 39 8 7 6 17 / 0 1 2 2 ABANDON EXIST ° 12 ,314 7- 0 1314 5 �0 / \ 4" WATERLINE 1 ' 12 Sti / 9 3 .2 \ 9 10 1 2 /< 7 8 4 8 8 g 10 7 g 5 4 7 5 4 3 4 27 SP 0 4 27 6 6 5 2 5 0 29 25 2 3 4 2827 6 ``• ps 0 \Fzp�� 0 g ° NEW 6" WATERLINE 0 7 6 5 17 8 6 5 4 g 5 6 8 7 O 17 6 8g 1314 0 39 7 ° 12 1� 12'5 ° ° 7 5 g° 2 1,` NEW 8" WATERLINE t2 13 6 5 3 2' 10 + 4 3 6 q 9 0 ` 4 27 5 7 V 5 7 5 6 g 3 2 3 )8 1 1° 29 4 28 27 29 3 4 5 < NEW 6" WATERLINE 19 °� 3 32 ' ° 2 32 0 8 7 17 �� 6 18 0 4 T °39 14516 398 7 v 5 617 6� 8 7 6 \ ' t�y'QRK 16.18 AC 12 13 13 �SCTZ �� ` \ g 10 , + 2 ' \ / \ 10 1 12 'q 0 ! 39 / 7 \� \ 2 �\ \ �y 2 0 29 2 32 ' \ Sy O 3 1QJ 0i JG3a� 9,i% 5 4 819 ° 6 39 6 17 5 12 1 6 9 10 3 2 \ 6 7 _ 5 4 6 1 � 16 7 5 14 0 3 13 12 3 2 1 \ 6 7 5 9 10 5 4 FORD ENGINEERING, INC. Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: February 17, 2015 Department: Development Services Subject: Resolution No. 15 -R -13 - Consideration and/or action approving a Resolution accepting the Semiannual Report with respect to the progress of the Capital Improvements Plan, and other matters in connection therewith. (B. James /J. Santoya/R. Galindo) BACKGROUND Section 395.058 (c) (4) of the Texas Local Government Code and requires the Capital Improvements Advisory Committee (CIAO) to file semi - annual reports with respect to the progress of the capital improvements plan and report to City Council any perceived inequities in implement the plan or imposing impact fees. Section 90 -158 of the City's Code of Ordinance includes this same requirement. The CIAC is a citizen group made up of our current Planning and Zoning Commission, a real estate -type representative and a resident in the Extraterritorial Jurisdiction, all of whom are appointed by the City Council. The attached report includes capital recovery balance report for April 1, 2014 through September 30, 2014 and draft CIAC minutes from January 28, 2015. Goal To accept the Semi - annual Reports on the revenue and expenditures relating to the water and wastewater impact fees as filed by the City of Schertz Capital Improvements Advisory Committee (CIAC). Community Benefit To ensure compliance with State Law and the City's Code of Ordinances and to ensure that impact fees are being collected and spent in appropriately. Summary of Recommended Action Approve the resolution accepting the semi - annual report as made up of the draft minutes for the January 28, 2015 CIAC meeting and the Capital Recovery Balance Report. FISCAL IMPACT The report indicates the amounts collected in water and sewer impact fees. RECOMMENDATION Approval of Resolution 15 -R -13 accepting the Semi - annual Report as filed by the Capital Improvements Advisory Committee. ATTACHMENT(S) Resolution 15 -R -13 Exhibit A: Draft Minutes for the January 28, 2015 Capital Improvements Advisory Committee Meeting Exhibit B: Capital Recovery Balance Report for April 1, 2014 through September 30, 2014 RESOLUTION NO. 15 -R -13 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ACCEPTINING THE SEMIANNUAL REPORT WITH RESPECT TO THE PROGRESS OF THE CAPITAL IMPROVEMENTS PLAN, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Capital Improvements Advisory Committee has reviewed the revenue and expenditures relating to the established Capital Recovery Fees in accordance with the Capital Improvements Plan for the City of Schertz; and WHEREAS, the City Council accepts the Semiannual Report as filed by the Capital Improvements Advisory Committee in accordance with Texas Local Government Code Chapter 395; then BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby accepts the draft minutes of the January 28, 2015 City of Schertz Capital Improvements Advisory Committee as shown in the attached Exhibit A, and the Capital Recovery Balance Report with respect to the progress of the Capital Improvements Plan for the City of Schertz, Texas for the period of April 1, 2014 through September 30, 2014 as shown in the attached Exhibit B. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 17th day of February, 2015. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EX11MITA EXHIBIT B Capital Improvements Advisory Committee Minutes January 28, 2015 The Capital Improvements Advisory Committee convened on Wednesday, January 28, 2015 at 6:00 P.M. in the Council Chambers, 1400 Schertz Parkway, Bldg. 4 Schertz, Texas. Members Present: Richard Braud Bert Crawford Ken Greenwald David Richmond Ernie Evans Tim Brown Members Absent: Christian Glombik Michael Dahle Dr. Mark Penshorn 0 Staff Present: '4�99% Brian James, Executive Director of Development Michelle Sanchez, Director of Development Sery Lesa Wood, Senior Planner Juan Santoya, Finance Director Robert Galindo, Assistant Finance Director Patti White, Executive Assistant Development 1. Call to order at 6:00 p.m. by Mr. Richmond and he stated that a quorum was present. 2. Hold a public hearing, consider and file a semiannual report from April 1, 2014 through September 30, 2014 evaluating the progress of the City of Schertz on achieving the Capital Improvements Program, and identifying any problems in implementing the plans or administering the capital recovery fees. Mr. Richmond recognized Mr. Galindo, who stated that this report shows six (6) months for the period from April 1, 2014 through September 30, 2014. Apr 1, 2014 to Sept 30, 2014 Beginning Impact Fee Balance Revenues: Impact Fees 1 Interest Earned 2 Investments Income 3 Capital One - Investment Income 4 Expenses: * * * * * * * * * * * * ** IMPACTS FEES * * * * * * * * * * * * ** Water Sewer Total 4,519,502.99 3,698,280.82 8,217,783.81 298,620.10 139,445.16 438,065.26 274.98 174.99 449.97 2,641.21 1,038.22 3,679.43 0.00 5,401.63 5,401.63 Legal Services 5 Auditor /Accounting Services 6 Investment Mgt Fee - Sewer 7 South East Quad Elevated Tank 8 S. Reg Reclamation Plant - Pre - Design 9 Total Revenue Over /(Under) Expense Ending Impact Fee Balance (58.50) 0.00 (58.50) (1,000.00) (1,000.00) (2,000.00) 0.00 (2,148.01) (2,148.01) 6.77 0.00 6.77 0.00 6,042.30 6,042.30 300.484.56 148.954.29 449.438.85 4,819,987.55 3,847,235.11 8,667,222.66 Mr. Richmond opened the Public Hearing at 6:05 P.M. Ther, ## g no one to speak, the Public Hearing was closed at 6:06 P.M. Mr. Richmond stated that the work that Staff has done over the past year to bring Capital Improvements current and understood is to be commended. Mr. Greenwald asked if the Investment Management Fee is from sewer and water. Mr. Galindo stated that it is strictly sewer. Mr. Crawford asked if there is any way to lower the investment charge vs. the investment income. Mr. Galindo stated that Staff will have a meeting in April with the Capital One investment team, and, they will look at the charges and other options..; Mr. Greenwald moved to accept and to forward this report to City Council as presented. Mr. Crawford seconded the motion. Vote was 6 -0. Motion carried. 5. Adjournment: Mr. Richmond adjourned the meeting at 6:10 p.m. Chairman, Capital Improvements Advisory Committee Recording Secretary Apr 1, 2014 to Sept 30, 2014 Beginning Impact Fee Balance Revenues: Expenses: Impact Fees 1 Interest Earned 2 Investments Income Capital One - Investment Income 4 Legal Sevices 5 Auditor /Accounting Services 6 Investment Mgt Fee - Sewer 7 South East Quad Elevated Tank s S. Reg Reclamation Plant - Pre- Design 9 Total Revenue Over /(Under) Expense Ending Impact Fee Balance IMPACTS FEES * * * * * * * * * * * * ** Water Sewer Total 4,519,502.99 3,698,280.82 8,217,783.81 298,620.10 139,445.16 438,065.26 274.98 174.99 449.97 2,641.21 1,038.22 3,679.43 0.00 5,401.63 5,401.63 (58.50) 0.00 (58.50) (1,000.00) (1,000.00) (2,000.00) 0.00 (2,148.01) (2,148.01) 6.77 0.00 6.77 0.00 6,042.30 6,042.30 300,484.56 148,954.29 449,438.85 4,819,987.55 3,847,235.11 8,667,222.66 Impact Fees collected between Apr 1, 2014 through Sept 30, 2014 2 Bank interest collected between Apr 1, 2014 through Sept 30, 2014. Based on ending bank cash balance. 3 Investment Income collected between Apr 1, 2014 through Sept 30, 2014 Water and Sewer have separate investment accounts. 4 Investment Income from the Capital One investment for Sewer recorded between Apr, 1 2014 through Sept 30, 2014. 5 Charges for Legal Services ( Denton, Navarro, Rocha, bernal Hyde & Zech ) between Apr 1, 2014 through Sept 30, 2014. To review and analyze as to form and legality MSAs for SSLGC. 6 Auditor Services charged for preparation of Financial Statements. Investment Management Fee charged on the Capital One Investment for Capital Recovery Sewer Fund. s Moved costs on the South East Quad. Elevated Tank to Fund 406. Postage: Certified Mail for TCEQ for the SE Quad Elevated Tank. s Design costs from CCMA Authority for South Regional Water Reclamation Plant moved to Fund 406. CITY COUNCIL MEMORANDUM City Council Meeting: February 17, 2015 Department: Subject: Background: Council Update Brian James, Executive Director of Development Issues in Northcliffe Reed Carr, President of the Northcliffe HOA spoke to Council on December 9, seeking approval of a number of resolutions and raising code enforcement issues Update: 1. Resolution of permanence of the US Flag Flying at the I -35 entrance of Northcliffe on Country Club Blvd. RESPONSE: Mr. Carr expressed concern that at some point in the future the City might not allow the flagpole to be repaired and that the City would require it to be removed. He indicated that someone from the HOA spoke with someone from the City, at some point, who indicated that the City might not allow the flag pole to be repaired or reconstructed. Staff is not aware of any ordinance that would prevent the flagpole from being rebuilt as it currently exists. 2. Resolution of permanence of signage of name Northcliffe @entrance to Northcliffe @I -35 on Country Club Blvd. RESPONSE: The lot where the Northcliffe and Scenic Hills signs are currently located is owned by the Fairways at Scenic Hills HOA. A representative from the Fairhaven HOA (which contributes to the maintenance costs) approached the City about replacing "Northcliffe" and "Scenic Hills" with "Fairhaven" and "Fairways at Scenic Links ". To date, no decision has been made by the Fairways at Scenic Hills HOA which owns the property on any changes. The City does not have the power to tell the Fairways at Scenic Hills HOA, the owner of the sign, which neighborhoods names have to be on it. 3. Various Code Violations Response: Code Enforcement received 38 complaints from Mr. Carr. Here is a brief summary of the complaints. 1. 14 of the complaints there was either no violation noted or they were HOA deed restriction violations (mainly the trailers parked in the driveways). 2. 2 issues have been referred to the Police Department - Vehicles /trailers parked in the street. 3. 15 door hangers were left with residents and the violations have been corrected. 4. 7 notices were sent on the remaining complaints. Follow up inspections are ongoing. CITY COUNCIL MEMORANDUM City Council Meeting: February 17, 2015 Department: Subject: Background: Council Update Brian James, Executive Director of Development Woodland Oaks and Schertz Parkway Intersection Staff has received calls over the past few months about the signal at Woodland Oaks and Schertz Parkway, complaining that drivers on Schertz Parkway had to wait an overly long time for a left turn arrow to turn onto Woodland Oaks Drive. Additionally, Councilman Fowler received a call from a resident about cars stacking on Woodland Oaks Drive, trying to turn left out of Woodland Oaks onto Schertz Parkway blocking the width of roadway which prevented cars wanting to make a right on Schertz Parkway from getting past. Update: Regarding to the signal issues, the technician came out on January 26 and found some glitches in the programming. He made the necessary corrections and the signal seems to be working. Staff is continuing to monitor the signal. With regard to left turns from Woodland Oaks Drive onto Schertz Parkway, Public Works staff is proposing to stripe the lanes as shown in the attached exhibit to ensure cars stacking to make a left turn onto Schertz Parkway do not block those in the right lane trying to turn right. As part exploring this issue, Public Works staff identified some sight distance issues as a result of overgrown landscaping. Parks Staff has contacted the company (Primer Realty) that is selling the property on the southeast corner of the intersection to see if they could help us with the Agarita clumping along the fence line (parallel to Schertz Parkway) causing part of the line -of- site issues at the intersection. They agreed that this is an important issue and offered to send their property maintenance crew over to the site right away to remove them. The "bush" at the intersection is a large and healthy Twist -leaf Sotol (cactus) plant that will need to be removed. Parks staff has contacted the HOA management group (CIA Services); they are going to contact their maintenance coordinator to determine how they'd like to handle it. Parks staff made it City Council Memorandum Page 2 (gently) clear that the plant will need to be removed soon by either their team or ours. Parks will ensure the necessary work is completed.