15-R-34 - Grant (PD) Acceptance TX Criminal JusticeRESOLUTION NO. 15 -R -34
A RESOLUTION BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS AUTHORIZING THE
ACCEPTANCE OF A GRANT, AND OTHER MATTERS IN
CONNECTION THEREWITH
WHEREAS, the City of Schertz (the "City ") has applied for and wishes to accept the
award for a fiscal year 2015 grant through the Texas Criminal Justice Division of the Texas
Governor's Office for the project titled "Crime Victim Liaison Unit "; and
WHEREAS, the grant funds total no more than $5,340.00 and require matching funds of
no more than $1,335.00; and
WHEREAS, the City Council of the City of Schertz hereby finds and determines that it
is in the best interest of the City to accept the grant award for a fiscal year 2015 grant through the
Texas Criminal Justice Division of the Texas Governor's Office Grant funds totaling no more
than $5,340.00 with a matching funds requirement of no more than $1,335.00 for the project
titled: Crime Victim Liaison Unit.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City Council hereby authorizes the acceptance of the grant award for
a fiscal year 2015 grant through the Texas Criminal Justice Division of the Texas Governor's
Office Grant funds totaling no more than $5,340.00 with matching funds of no more than
$1,335.00 (the "Grant ") for the project titled "Crime Victim Liaison Unit."
Section 2. The City Council hereby authorizes the City Manager or his designee to
take all actions necessary in connection with the acceptance of the Grant including, but not
limited to, executing the Grant Agreement, acceptance, rejection, to alter, or terminate the grant.
Section 3. The City Council hereby assures that, in the event of loss or misuse of
grant funds, all funds shall be reimbursed to the Criminal Investigations Division of the Texas
Governor's Office.
Section 4. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 5. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 6. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Item 613 Resolution CJD grant - Crime Victim Liaison
Equipment. 04212015.v.2F.DNRBHZ.cezCrime Victim Liaison Unit Page 1
Section 7. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 8. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 9. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 28th day of April, 2015.
CITY OF SCHERTZ, TEXAS
'`4C&dric Edwards, Mayor Pro -Tem
ATTEST:
City Secretary, Brenda Dennis
(CITY SEAL)
Grant number: 2923601
Item 613 Resolution CJD grant - Crime Victim Liaison
Equipment. 0421201S.v.2F.DNRBHZ.cezCrime Victims Liaison Unit Page 2
Agency Name: City Of Schertz
Grant /App: 2923601 Start Date: 9/1/2015 End Date: 8/31/2015
Project Title: Crime Victims Liaison Unit
Status: Pending OOG Review
Eligibility Information
Your organization's Texas Payee /Taxpayer ID Number:
17414693444005
Application Eligibility Certify:
Created on:2/24/2015 10:04:49 AM By:John Correu
Profile Information
Applicant Agency Name: City Of Schertz
Project Title: Crime Victims Liason Unit
Division or Unit to Administer the Project: Schertz Police Department Criminal Investigations Division
Address Line 1: 1400 Schertz Parkway
Address Line 2: Building #6
City /State /Zip: Schertz Texas 78154 -1672
Start Date: 9/1/2015
End Date: 8/31/2015
Regional Council of Goverments(COG) within the Project's Impact Area: Alamo Area Council of
Governments
Headquarter County: Guadalupe
Counties within Project's Impact Area: Bexar,Comal,Guadalupe
Grant Officials:
Authorized Official
User Name: Johnny Bierschwale
Email: jbierschwale @schertz.com
Address 1: 1400 Schertz Parkway
Address 1:
City: Schertz, Texas 78154
Phone: 210 - 619 -1021 Other Phone:
Fax: 210-619-1220
Title: Mr.
Salutation: Mr.
Position: Deputy City Manager
Proiect Director
User Name: John Correu
Email: Jcorreu @schertz.com
Address 1: 1400 Schertz Pkwy, Bldg #6
Address 1:
City: Schertz, Texas 78154
Phone: 210 - 619 -1245 Other Phone: 210 - 860 -6429
Fax: 210-619-1220
Title: Mr.
Salutation: Lieutenant
Position: Lieutenant
Financial Official
User Name: Juan Santoya
Email: jsantoya @schertz.com
Address 1: 1400 Schertz Parkway
Address 1:
City: Schertz, Texas 78154
Phone: 210 - 619 -1141 Other Phone:
Fax: 210-619-1149
Title: Mr.
Salutation: Mr.
Position: Finance Director
Grant Writer
User Name: John Correu
Email: Jcorreu @schertz.com
Address 1: 1400 Schertz Pkwy, Bldg #6
Address 1:
City: Schertz, Texas 78154
Phone: 210 - 619 -1245 Other Phone: 210 - 860 -6429
Fax: 210-619-1220
Title: Mr.
Salutation: Lieutenant
Position: Lieutenant
Grant Vendor Information
Organization Type: Unit of Local Government (City, Town, or Village)
Organization Option: applying to provide direct services to victims only
Applicant Agency's State Payee Identification Number (e.g., Federal Employer's Identification (FEI)
Number or Vendor ID): 17414693444005
Data Universal Numbering System (DUNS): 958344285
Narrative Information
Primary Mission and Purpose
The purpose of this program is to provide services and assistance directly to victims of crime to speed their
recovery and aid them through the criminal justice process. Services may include the following:
• responding to the emotional and physical needs of crime victims;
• assisting victims in stabilizing their lives after a victimization;
• assisting victims to understand and participate in the criminal justice system; and
• providing victims with safety and security.
Funding Levels
The anticipated funding levels for these programs are as follows:
• Minimum Award - $5,000
• Maximum Award -None
• Grantees, other than Native American Tribes, must provide matching funds of at least twenty percent (20 %) of
total project expenditures. Native American Tribes may be required to provide a five percent (5 %) match. This
requirement may be met through either cash or in -kind contributions or a combination of both.
For more information regarding grantee match, please click on the Budget tab, and then click on the Source of
Match tab in eGrants.
Note: If you voluntarily include matching funds that exceed the minimum match requirement, you will be held to
that amount throughout the grant period.
Program Requirements
Preferences
Preference will be given to applicants that provide core services to victims and that promote comprehensive victim
restoration while incorporating an emphasis on cultural competency in underserved populations. Applicants are also
strongly encouraged to streamline administrative and reporting processes by consolidating grant requests
whenever possible in lieu of submitting multiple applications.
Criminal History Reporting
Entities receiving funds from CID must be located in a county that has an average of 90% or above on both adult
and juvenile dispositions entered into the computerized criminal history database maintained by the Texas
Department of Public (DPS) Safety as directed in the Texas Code of Criminal Procedure, Chapter 60. The
disposition completeness percentage is defined as the percentage of arrest charges a county reports to DPS for
which a disposition has been subsequently reported and entered into the computerized criminal history system.
Program Emphasis
Applicant agrees to implement comprehensive strategies that are sensitive to the concerns and safety of the
victims and hold offenders accountable for their crimes. Applicants must indicate the percentage of their project
that benefits Victim Services, Law Enforcement, Prosecution, Courts or other areas. Program emphasis decisions
should be made based on the beneficiary of the funded activities. For example, a victim services coalition who
provides training to police throughout the state would fall under the "law enforcement" category because the
training is to benefit law enforcement.
Indicate the percentage ( %) of your project that benefits:
Victim Services - any nonprofit, nongovernmental organization that assists victims.
100
Law Enforcement - any public agency charged with policing functions.
0
Prosecution - any public agency charged with direct responsibility for prosecuting criminal offenders.
0
Court - any civil or criminal court system.
0
Other - any initiative that indirectly affects victims (ex., developing protocols and procedures).
0
Culturally Competent Victim Restoration
Provide information in this section regarding how your organization is culturally competent when providing services
to victims. Here are some guidelines to follow: Victim service providers must have the ability to blend cultural
knowledge and sensitivity with victim, restoration skills for a more effective and culturally appropriate recovery
process.
Cultural competency occurs when: (1) cultural knowledge, awareness and sensitivity are integrated into action and
policy; (2) the service is relevant to the needs of the community and provided by trained staff, board members,
and management; and (3) an advocate or organization recognizes each client is different with different needs,
feelings, ideas and barriers.
The crime victims liaison unit will focus on cultural competence by recognizing and overcoming a variety of cultural
barriers to effective service delivery. We will implement language services to reduce problems that can arise with
victims of varying language backgrounds. We will work collectively with outreach programs to identify target
populations that are in need of crime victim services. All services will focus on the following areas: 1. Cultural
identity of the individual 2. Cultural explanations of the individual's situation 3. Cultural factors related to the
psychosocial environment 4. Cultural elements of the relationship between the individual and the suspect 5. Overall
cultural assessment for assessment of needs
Culturally Specific and Underserved Populations
UNDERSERVED POPULATIONS - The term ' underserved populations' means populations who face barriers in
accessing and using victim services, and includes populations underserved because of geographic location, religion,
sexual orientation, gender identity, underserved racial and ethnic populations, populations underserved because of
special needs (such as language barriers, disabilities, alienage status, or age), and any other population
determined to be underserved by the Attorney General or by the Secretary of Health and Human Services, as
appropriate.
CULTURALLY SPECIFIC - The term `culturally specific' means the program is primarily directed toward racial and
ethnic minority groups (as defined in section 1707(g) of the Public Health Service Act (42 U.S.C. 300u- 6(g)).
The term `racial and ethnic minority group' means American Indians (including Alaska Natives, Eskimos, and
Aleuts); Asian Americans; Native Hawaiians and other Pacific Islanders; Blacks; and Hispanics.
The term Hispanic' means individuals whose origin is Mexican, Puerto Rican, Cuban, Central or South American, or
any other Spanish- speaking country.
The organization must do more than merely provide services to an underserved population or culturally specific
group; rather, the organization's primary focus must be on providing culturally competent services designed to
meet the specific needs of the target population in order to justify a YES response in the section below.
Does your program have a primary focus on serving a culturally specific population?
_ Yes
X No
If you answered YES to the question above you must explain in the box below how your organization's program is
specifically designed to focus on and meet the needs of culturally specific populations.
N/A
Victim Referral Process
Describe how victims are referred to your agency:
When an officer is dispatched to an incident, he or she will first gather information as to what type of crime has
been committed. As information is gathered, the officer will then identify all parties involved, to include the
offender(s), possible suspect(s), witnesses, and victims. Once it is determined there is a victim as described in
chapter 56 of the Texas Code of Criminal Procedure, he or she will then be provided the appropriate information on
his or her rights as a crime victim. Additionally, this is accomplished by reviewing daily crime reports to identify
victims and access their needs. As Schertz is a tri- county city, depending on the location of the offense, the victim
would be provided the appropriate Crime Victim Advocate's information. Since this position supports Schertz,
Cibolo, and Live Oak, the process would be similar for each agency.
Services to Victims of Crime
Applicant agrees to provide services to victims of crime which include: responding to the emotional and physical
needs of crime victims; assisting victims in stabilizing their lives after victimization; assisting victims to understand
and participate in the criminal justice system; and providing victims with safety and security.
Effective Services
Applicant must demonstrate a record of providing effective services to crime victims. If the applicant cannot yet
demonstrate a record of providing effective services, the applicant must demonstrate that at least 25 percent of its
financial support comes from non - federal sources.
Volunteers
Applicant agrees to use volunteers to support either the project or agency -wide services, unless C]D determines
that a compelling reason exists to waive this requirement.
Community Efforts
Applicant agrees to promote community efforts to aid crime victims. Applicants should promote, within the
community, coordinated public and private efforts to aid crime victims. Coordination efforts qualify an organization
to receive these funds, but are not activities that can be supported with these funds.
Crime Victims' Compensation
Applicant agrees to assist crime victims in applying for crime victims' compensation benefits.
Records
Applicant agrees to maintain daily time and attendance records specifying the time devoted to allowable victim
services.
Civil Rights Information
Applicant agrees to maintain statutorily required civil rights statistics on victims served by race, national origin,
sex, age, and disability of victims served, within the timeframe established by CID. This requirement is waived
when providing services, such as telephone counseling, where soliciting the information may be inappropriate or
offensive to the crime victim.
Victims of Federal Crime
Applicant agrees to provide equal services to victims of federal crime. (Note: Victim of federal crime is a victim of
an offense that violates a federal criminal statute or regulation; federal crimes also include crimes that occur in an
area where the federal government has jurisdiction, such as Indian reservations, some national parks, some
federal buildings, and military installations.)
No Charge
Applicant agrees to provide grant- funded services at no charge to victims of crime. Applicants are also prohibited
from billing Crime Victims Compensation, private insurance, Medicaid, or Medicare for services provided using
VOCA funds.
Confidentiality
Applicant agrees to maintain the confidentiality of client - counselor information and research data, as required by
state and federal law.
Discrimination
Applicant agrees not to discriminate against victims because they disagree with the State's prosecution of the
criminal case.
Forensic Medical Examination Payments
Health care facilities shall conduct a forensic medical examination of a victim of an alleged sexual assault if the
victim arrived at the facility within 96 hours after the assault occurred and the victim consents to the examination.
The victim is not required to participate in the investigation or prosecution of an offense as a condition of receiving
a forensic medical examination, nor pay for the forensic examination or the evidence collection kit. The evidence
collection portion of the exam is to be paid by law enforcement per state law. Crime Victim Compensation funds
may be used to pay for the medical portion of the exam unless the victim of sexual assault is required to seek
reimbursement for the examination from their insurance carrier. If a health care facility does not provide diagnosis
or treatment services for sexual assault victims, the facility is required to refer the victim to a facility that provides
those services.
Protection Orders
Victims applying for a protective order or their attorney may not bear the costs associated with the filing of an
order of protections.
Nondisclosure of Confidential or Private Information
Personally identifying information or individual information collected in connection with services requested, utilized,
or denied may not be disclosed; or, reveal individual client information without informed, written, reasonably time -
limited consent of the person about whom information is sought. If release of information is compelled by statutory
or court mandate, reasonable attempts to provide notice to victims affected by the disclosure of information will be
made and steps necessary will be taken to protect the privacy and safety of the persons affected by the release of
information.
Civil Rights Liaison
A civil rights liaison who will serve as the grantee's civil rights point of contact and who will be responsible for
ensuring that the grantee meets all applicable civil rights requirements must be designated. The designee will act
as the grantee's liaison in civil rights matters with CID and with the federal Office of Justice Programs.
Enter the Name of the Civil Rights Liaison:
Josh Smith, HR Director
Enter the Address for the Civil Rights Liaison:
1400 Schertz Parkway #6 Schertz, Texas 78154
Enter the Phone Number for the Civil Rights Liaison [(999) 999 -9999 x99991:
210 - 619 -1155
Certification
Each applicant agency must certify to the specific criteria detailed above under Program Requirements to be
eligible for General Victim Assistance - Direct Services Program Solicitation.
X I certify to all of the above eligibility requirements.
Problem Statement:
Please provide a detailed account in the Problem Statement section of the existing issues your project will target.
Enter your problem statement:
Although the Schertz Police Department has created the position of Crime Victim's Liaison to alleviate the
psychological and emotional trauma incurred as a result of a crime to the distressed victims; the Police Department
currently does not have all the equipment and resources needed to fully utilize the full potential of the position. In
order to provide crime victims with a better understanding of their rights as a victim, as required by the Texas
Code of Criminal Procedure, the procurement of necessary equipment and resources is absolutely essential and has
become expected for a more involved relationship between the victim and the Criminal Justice System.
Supporting Data:
Provide as much supporting data, to include baseline statistics and the sources of your data, which are pertinent to
where the grant project is located and /or targeted. Do not use statewide data for a local problem or national data
for a statewide problem.
Enter your supporting data:
FY2013 (Guadalupe County Only): 307 hotline calls DPS Crime in Texas 2012 report - 870 family violence offenses
reported; 91 sexual assaults Services provided to 96 Guadalupe County residents FY2012 (Guadalupe County
Only): 397 hotline calls DPS Crime in Texas 2011 report - 944 family violence offenses reported; 90 sexual
assaults Reference: Guadalupe Valley Family Violence Shelter and DPS Report 2011 UCR DATA - SCHERTZ PD
Population 32, 127 Murder Rape Robbery Agg Assault Number of Offenses 0 9 4 71 Rate Per 100,000 0 28 12.5
221 Number of Clearances 0 3 1 13 Percent Cleared 0 33 25 18 Number of Arrests 0 0 4 26 2012 UCR DATA -
SCHERTZ PD Population 32, 964 Murder Rape Robbery Agg Assault Number of Offenses 0 8 4 52 Rate Per 100,000
0 24.3 12.1 157.7 Number of Clearances 0 3 1 28 Percent Cleared 0 38 25 54 Number of Arrests 0 1 1 20 2013
UCR DATA - SCHERTZ PD Population 33, 711 Murder Rape Robbery Agg Assault Number of Offenses 1 12 10 60
Rate Per 100,000 2.9 35.6 29.7 17.8 Number of Clearances 1 1 3 55 Percent Cleared 100 8 30 91 Number of
Arrests 0 1 1 19 Reference: City of Schertz UCR Report
Community Plan:
For projects that have a local or regional impact target area, provide information regarding the community plan
need(s) that your project will] address.
Enter your community planning needs:
As the City of Schertz continues to grow, a need had emerged to be able to provide essential victim services to our
citizens. Victims of crime often experience varying degrees of emotional trauma, which can be magnified
throughout litigation and court proceedings. The Texas Code of Criminal Procedure Chapter 56 deals with the rights
of victims. This Chapter outlines specific requirements of our Police Department and what is to be provided to a
crime victim. There have been times when these requirements have not been met. There are times when these
requirements were having to be met by another agency. Most of the rights are simply not known by a crime victim
and our failures to meet them are without consequences to the Department. However, the consequences to the
victim are real. Some of these requirements are informational and could easily be met, but must be documented.
Many of the requirements could provide benefits to the crime victim in added security, peace of mind and even
financial compensation. Above and beyond being the law, it is the right thing to do for our citizens in need. Having
someone assigned specifically to this task assures our compliance by law. It assures that other employees are
made aware of our requirements. It assures that crime victims have an advocate within the Department that can
be a point of contact and a voice. This position, from a victim's point of view, is possibly more important than the
officers involved in the case. To meet the demands of our citizens and become more service oriented in these types
of situations, the Police Department felt a dedicated individual in this position would provide the necessary
information and support to help crime victims understand their rights and be able to move forward from the crime.
Our specific plan for this program will ensure that priorities of the Guadalupe County Criminal Justice Plan are
implemented into its procedures. This program will most closely facilitate priority #1 of the Victim's Services Issues
section. This program will support this priority in that it will facilitate the coordination of victim's service to person
who have been identified as victims of a crime. These services include preparing paperwork for compensation for
the following: • medical, hospital, physical therapy or nursing care • psychiatric care or counseling • loss of wages
due to medical treatment or participation in, or attendance at, the investigation, prosecutorial and judicial
processes • care of a child or a dependent • loss of support • funeral and burial expenses • crime scene clean -up •
replacement costs for clothing, bedding, or property seized as evidence or rendered unusable as a result of the
investigation • attorney fees for assistance in filing the Crime Victims' Compensation application and in obtaining
benefits (TCCP, Art 56.43) • loss of wages and travel to seek medical treatment • one -time relocation expenses for
domestic violence victims or for those sexual assault victims attacked in their own residence
Goal Statement:
Provide a brief description of the overall goals and objectives for this project.
Enter a description for the overall goals and objectives:
The goal of the Schertz Police Department was to add a crime victim's liaison to alleviate the psychological and
emotional trauma incurred as a result of a crime to the distressed victims. This position was created as a
collaboration of the Schertz, Cibolo and Live Oak police departments. It is essential that the victims involved in a
crime are provided with written notices about their rights and financial needs. The obvious need for this position
was to accommodate for the growth of the city and to provide a true service to our citizens for that hometown feel.
This position has been added to Schertz Police Department through normal budgetary processes. We are
requesting this grant to purchase needed equipment and resources to support this position.
Cooperative Working Agreement (CWA):
When a grantee intends to carry out a grant project through cooperating or participating with one or more outside
organizations, the grantee must obtain authorized approval signatures on the cooperative working agreement
(CWA) from each participating organization. Grantees must maintain on file a signed copy of all cooperative
working agreements, and they must submit to CJD a list of each participating organization and a description of the
purpose of each CWA. Cooperative working agreements do not involve an exchange of funds.
For this project, provide the name of the participating organization(s) and 'a brief description of the purpose(s) for
the CWA(s). You should only provide information here that this project's successful operation is contingent on for
the named service or participation from the outside organization.
Note: A Sample CWA is available here for your convenience.
Enter your cooperating working agreement(s):
N/A
Continuation Projects:
For continuation projects only, if your current or previous year's project is NOT on schedule in accomplishing the
stated objectives, briefly describe the major obstacles preventing your organization from successfully reaching the
project objectives as stated within your previous grant application. (Data may be calculated on a pro -rated basis
depending on how long the current or previous year's project has been operating.)
Enter your current grant's progress:
N/A
Project Summary:
Briefly summarize the entire application, including the project's problem statement, supporting data, goal, target
group, activities, and objectives. Be sure that the summary is easy to understand by a person not familiar with
your project and that you are confident and comfortable with the information if it were to be released under a
public information request.
Enter your summary statement for this project:
Although the Schertz Police Department has created the position of Crime Victim's Liaison with the support of the
Live Oak and Cibolo Police departments to assist crime victims in knowing their rights, the Police Department
currently does not have all of the equipment and resources needed to utilize the full potential of the position. In
order to provide crime victims and their families with more accurate information, the utilization of proper
equipment is absolutely necessary and has become expected for the dissemination of information to crime victims.
The overall goal of this project is to provide emotional support and provide referrals to appropriate service agencies
for counseling and other support services. This is accomplished by maintaining current knowledge of resources,
programs, services, and benefits that are available to victims of crime. The Crime Victim Liaison provides general
support to victims by checking daily crime records to identify victims and assess their needs. Additionally, the
liaison coordinates victim services with the District and County Attorney's victim services representative. Also, this
position assures compliance with state law regarding crime victim requirements through continued training for
Department employees. This position also provides logistical support when families are displaced; .caregivers for
children or elderly are injured, arrested or simply involved in the immediate investigation of an offense. Having the
proper tools to meet the crime victim requirements and the resources available to crime victims and their families
will not only build a trust between the Police Department and crime victims, it will also build lasting relationships
with the citizens of Schertz.
Project Activities Information
Type of Crime Victim
Select the type(s) of crime victim this project targets and provide the percentage of time dedicated to serving each
category of crime victim. You may select more than one type; however, the sum of the percentages may not
exceed 100 %.
Sexual Assault Percentage ( %):
5
Domestic Abuse Percentage ( %):
32
Child Abuse Percentage ( %):
10
DUI / DWI Crashes Percentage ( %):
5
Survivors of Homicide Percentage ( %):
3
Assault Percentage ( %):
26
Adults Molested as Children Percentage ( %):
0
Elder Abuse Percentage ( %):
1
Robbery Percentage ( %):
4
Stalking Percentage ( %):
3
Dating /Acquaintance Violence Percentage ( %):
10
Human Trafficking Percentage ( %):
1
Selected Proiect Activities:
ACTIVITY
PERCENTAGE:
DESCRIPTION
Coordination of recovery paperwork for the victim to include loss wages, funeral
Crisis
100.00
expenses, counseling, loss of support, child care, crime scene clean up, rent and
Services
travel expenses.
Geographic Area:
Schertz is a city in Bexar, Coma], and Guadalupe counties in the U.S. state of Texas within the San Antonio -New
Braunfels metropolitan area. The population was 31,465 at the 2010 census with estimated current population of
35,929. Schertz's proximity to two major cities, two major airports, and the interchange of two major interstate
highways is a distinct geographical challenge. Live Oak has a population of 14, 751 with a land size of 4.7 square
miles. Live Oak is in Bexar County. Cibolo has a population of 23,890 with a land size of 7.529 square miles. Cibolo
is in Guadalupe County.
Target Audience:
The combined population of the three cities which is 74,570, the businesses of the three cities, and the visitors to
the area will benefit from and be impacted by the improvements provided by this project.
Gender:
Male and Female
Ages:
All age ranges
Special Characteristics:
Since the late 1990s, Schertz has witnessed unprecedented growth. In five years, from 2000 -2005, the city's
population jumped from 18,694 to 26,463. In 2006 alone, the population rose from 26,463 to 34,000. During that
same period, the city platted 1,357 new lots and the growth shows no sign of slowdown.
Measures Information
Progress Reporting Requirements
Outcomes Reported to Texas A &M University, Public Policy Research Institute (PPRI):
In addition to the measures listed below, all programs will be required to report the number of victims /survivors
who returned to the agency as a result of a new victimization either by the same perpetrator or a new perpetrator.
Note: This does not include victims returning to your agency to continue their treatment. This measure will be used
to measure the efficacy of the services provided in the restoration of the victim to full mental, physical, and
emotional health.
Objective Output Measures
OUTPUT MEASURE
CURRENT
TARGET
DATA
LEVEL
Number of victims seeking services who were not served.
329
25
Number of victims / survivors seeking services who were served.
0
324
Number of survivors assisted with crime victim compensation applications.
0
324
Number of survivors receiving crisis counseling.
0
100
Number of survivors receiving information and / or referral (in person / by
0
25
phone).
Custom Objective Output Measures
CUSTOM OUTPUT MEASURE CURRENT DATA TARGET LEVEL
Objective Outcome Measures
OUTCOME MEASURE CURRENT DATA TARGET LEVEL
Custom Objective Outcome Measures
CUSTOM OUTCOME MEASURE CURRENT DATA TARGET LEVEL
Certification and Assurances
Each applicant must click on this link to review the standard Certification and Assurances.
Resolution from Governing Body
Applications from nonprofit corporations, local units of governments, and other political subdivisions must include a
resolution that contains the following:
1. Authorization by your governing body for the submission of the application to CID that clearly identifies
the name of the project for which funding is requested;
2. A commitment to provide all applicable matching funds;
3. A designation of the name and /or title of an authorized official who is given the authority to apply for,
accept, reject, alter, or terminate a grant (Note: If a name is provided, you must update CID should the
official change during the grant period.); and
4. A written assurance that, in the event of loss or misuse of grant funds, the governing body will return all
funds to CID.
Upon approval from your agency's governing body, upload the approved resolution to eGrants by clicking on the
Upload Files sub -tab located in the Summary tab.
Contract Compliance
Will CID grant funds be used to support any contracts for professional services?
Select the Appropriate Response:
X_ Yes
No
For applicant agencies that selected Yes above, describe how you will monitor the activities of the sub -
contractor(s) for compliance with the contract provisions (including equipment purchases), deliverables, and all
applicable statutes, rules, regulations, and guidelines governing this project.
Enter a description for monitoring contract compliance:
The translation services is an service that is provided via speaker phone. Should a person come to the police
department that has a language need, we will be able to utilize this service via the telephone (speaker phone) to
communicate with the individual. This program will be required to provide all of the certifications for the various
languages that will be used to ensure that they meet nationally and state recognized standards.
Lobbying
For applicant agencies requesting grant funds in excess of $100,000, have any federally appropriated funds been
paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection
with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification
of any federal contract, grant loan, or cooperative agreement?
Select the Appropriate Response:
_ Yes
X_ No
_ N/A
For applicant agencies that selected either No or N/A above, have any non - federal funds been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, an officer or employee of Congress in connection with this federal contract, loan, or cooperative
agreement?
Select the Appropriate Response
_ Yes
X_ No
— N/A
Fiscal Year
Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01/20xx to 08/31/20xx).
Enter the Begin Date [mm /dd /yyyy]:
10/1/2014
Enter the End Date [mm /dd /yyyy]:
9/30/2015
Sources of Financial Support
Each applicant must provide the amount of grant funds expended during the most recently completed fiscal year
for the following sources:
Enter the amount ($) of Federal Grant Funds:
7719
Enter the amount ($) of State Grant Funds:
4463
Single Audit
Select the appropriate response below based on the Fiscal Year Begin Date as entered above:
For Fiscal Years Beginning Before December 26, 2014
Applicants who expend less than $500,000 in federal grant funding or less than $500,000 in state grant funding
are exempt from the Single Audit Act and cannot charge audit costs to a CJD grant. However, CID may require a
limited scope audit as defined in OMB Circular A -133.
Has the applicant agency expended federal grant funding of $500,000 or more, or state grant funding of $500,000
or more during the most recently completed fiscal year?
OR
For Fiscal Years Beginning On or After December 26, 2014
Applicants who expend less than $750,000 in federal grant funding or less than $750,000 in state grant funding
are exempt from the Single Audit Act and cannot charge audit costs to a CJD grant. However, CJD may require a
limited scope audit as defined in CFR Part 200, Subpart F - Audit Requirements.
Has the applicant agency expended federal grant funding of $750,000 or more, or state grant funding of $750,000
or more during the most recently completed fiscal year?
_ Yes
X No
Applicant agencies that selected Yes above, provide the date of your organization's last annual single audit,
performed by an independent auditor in accordance with the Single Audit Act Amendments of 1996 and OMB
Circular A -133; or CFR Part 200, Subpart F - Audit Requirements.
Enter the date of your last annual single audit:
Equal Employment Opportunity Plan (EEOP)
Type I Entity - Defined as an applicant that meets one or more of the following criteria:
• the applicant has less than 50 employees;
• the applicant is a non - profit organization;
• the applicant is a medical institution;
• the applicant is an Indian tribe;
• the applicant is an educational institution, or
• the applicant is receiving a single award of less than $25,000.
Requirements for a Type I Entity
• The applicant is exempt from the EEOP requirements required to prepare an EEOP because it is a Type I Entity as
defined above, pursuant to 28 CFR 42.302;
• the applicant must complete Section A of the Certification Form and send it to the Office for Civil Rights (OCR) to
claim the exemption from developing an EEOP; and
• the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and
in the delivery of services.
Type II Entity - Defined as an applicant that meets the following criteria:
• the applicant has 50 or more employees, and
• the applicant is receiving a single award of $25,000 or more, but less than $500,000.
Requirements for a Type II Entity - Federal law requires a Type II Entity to formulate an EEOP and keep it on file.
• The applicant agency is required to formulate an EEOP in accordance with 28 CFR 42.301, et seq., subpart E;
• the EEOP is required to be formulated and signed into effect within the past two years by the proper authority;
• the EEOP is available for review by the public and employees or for review or audit by officials of CID, CID's
designee, or the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice, as required by
relevant laws and regulations;
• the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and
in the delivery of services; and
• the EEOP is required to be on file in the office of (enter the name and address where the EEOP is filed below):
Enter the name of the person responsible for the EEOP and the address of the office where the EEOP is filed:
Type III Entity - Defined as an applicant that is NOT a Type I or Type II Entity.
Requirements for a Type III Entity - Federal law requires a Type III Entity to formulate an EEOP and submit it for
approval to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
• The EEOP is required to be formulated and signed into effect within the past two years by the proper authority;
• the EEOP has been submitted to the Office of Civil Rights (OCR), Office of Justice Programs, U.S. Department of
Justice and has been approved by the OCR, or it will be submitted to the OCR for approval upon award of the
grant, as required by relevant laws and regulations; and
• the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and
in the delivery of services.
Based on the definitions and requirements above, the applicant agency certifies to the following entity type:
Select the appropriate response:
_Type I Entity
X Type II Entity
—Type III Entity
Debarment
Each applicant agency will certify that it and its principals (as defined in 2 CFR Part 180.995):
• Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal Court, or voluntarily excluded from participation in this transaction by any
federal department or agency;
• Have not within a three -year period preceding this application been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal
or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property; or
• Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state,
or local) with commission of any of the offenses enumerated in the above bullet; and have not within a three -year
period preceding this application had one or more public transactions (federal, state, or local) terminated for cause
or default.
Select the appropriate response:
X I Certify
_ Unable to Certify
If you selected Unable to Certify above, please provide an explanation as to why the applicant agency cannot
certify the statements.
Enter the debarment justification:
FFATA Certification
Certification of Recipient Highly Compensated Officers - The Federal Funding Accountability and
Transparency Act (FFATA) requires Prime Recipients (CID) to report the names and total compensation of each of
the five most highly compensated officers (a.k.a. positions) of each sub recipient organization for the most recently
completed fiscal year preceding the year in which the grant is awarded if the subrecipient answers YES to the
FIRST statement but NO to the SECOND statement listed below.
In the sub recipient's preceding completed fiscal year, did the sub recipient receive: (1) 80 percent or more of its
annual gross revenue from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative
agreements; AND (2) $25,000,000 or more in annual gross revenue from Federal contracts (and subcontracts),
loans, grants (and subgrants) and cooperative agreements?
_ Yes
X No
Does the public have access to information about the compensation of the senior executives through periodic
reports filed under Section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or
Section 6104 of the Internal Revenue Code of 1986?
X_ Yes
No
If you answered YES to the FIRST statement and NO to the SECOND statement, please provide the name and
total compensation amount of each of the five most highly compensated officers (a.k.a. positions) within your
agency for the current calendar year. If you answered NO to the first statement you are NOT required to provide
the name and compensation amounts. NOTE: "Total compensation" means the complete pay package of each of
the sub recipient's compensated officers, including all forms of money, benefits, services, and in -kind payments
(see SEC Regulations: 17 CCR 229.402).
Position 1 - Name:
Position 1 - Total Compensation ($):
0
Position 2 - Name:
Position 2 - Total Compensation ($):
0
Position 3 - Name:
Position 3 - Total Compensation ($):
0
Position 4 - Name:
Position 4 - Total Compensation ($):
0
Position 5 - Name:
Position 5 - Total Compensation ($):
0
Fiscal Capability Information
Organizational Information
Enter the Year in which the Corporation was Founded:
Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status:
Enter the Employer Identification Number Assigned by the IRS:
Enter the Charter Number assigned by the Texas Secretary of State:
Accounting System
The grantee organization must incorporate an accounting system that will track direct and indirect costs for the
organization (general ledger) as well as direct and indirect costs by project (project ledger). The grantee must
establish a time and effort system to track personnel costs by project. This should be reported on an hourly basis,
or in increments of an hour.
Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of accounts).
Select the appropriate response:
_ Yes
No
Does the accounting system include a project ledger to record expenditures for each Program by required budget
cost categories? .
Select the appropriate response:
_ Yes
No
Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the
employee and his or her supervisor?
Select the appropriate response:
_ Yes
No
If you answered 'No' to any question above in the Accounting System section, in the space provided below explain
what action will be taken to ensure accountability.
Enter your explanation:
Financial Capability
Grant agencies should prepare annual financial statements. At a minimum, current internal balance sheet and
income statements are required. A balance sheet is a statement of financial position for a grant agency disclosing
assets, liabilities, and retained earnings at a given point in time. An income statement is a summary of revenue
and expenses for a grant agency during a fiscal year.
Has the grant agency undergone an independent audit?
Select the appropriate response:
_ Yes
No
Does the organization prepare financial statements at least annually?
Select the appropriate response:
_ Yes
No
According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than the
liabilities?
Select the appropriate response:
_ Yes
No
If you selected 'No' to any question above under the Financial Capability section, in the space provided below
explain what action will be taken to ensure accountability.
Enter your explanation:
Budgetary Controls
Grant agencies should establish a system to track expenditures against budget and / or funded amounts.
Are there budgetary controls in effect (e.g., comparison of budget with actual expenditures on a monthly basis) to
include drawing down grant funds in excess of:
a) Total funds authorized on the Statement of Grant Award?
_ Yes
No
b) Total funds available for any budget category as stipulated on the Statement of Grant Award?
_ Yes
No
If you selected 'No' to any question above under the Budgetary Controls section, in the space provided below
please explain what action will be taken to ensure accountability.
Enter your explanation:
Internal Controls
Grant agencies must safeguard cash receipts, disbursements, and ensure a segregation of duties exist. For
example, one person should not have authorization to sign checks and make deposits.
Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts,
invoices)?
Select the appropriate response:
_ Yes
No
Is there separation of responsibility in the receipt, payment, and recording of costs?
Select the appropriate response:
_ Yes
No
If you selected 'No' to any question above under the Internal Controls section, in the space provided below please
explain what action will be taken to ensure accountability.
Enter your explanation:
Budget Details Information
Budget Information by Budget Line Item:
CATEGORY
SUB
CATEGORY
DESCRIPTION
CJD
CASH
MATCH
IN-
KIND
GPI
TOTAL
UNIT /%
MATCH
Brochure and flyer
printing services: This
item will be used for
the direct support of
Contractual
Digital
victims. This item will
and
Processing-
be used to generate
Professional
Related
brochures, flyers and
$1,200.00
$0.00
$300.00
$0.00
$1,500.00
0
Services
Services
packets that will be
provided to the
victims of crimes to
ensure they receive
the right benefits and
resources.
Remote clicker: This
will provide direct
support to victims
DVD System
liaison with
Equipment
and
presentations that will
$52.00
$0.00
$13.00
$0.00
$65.00
1
Accessories
be given in the
community, victims
groups and various
social services.
Equipment
DVD System
and
Cases for the laptop,
$200.00
$0.00
$50.00
$0.00
$250.00
1
Accessories
Projector and printer
Contractual
Translation Services:
and
Interpreter-
This item will provide
Professional
Related
direct service to
$400.00
$0.00
$100.00
$0.00
$500.00
0
Services
Services
victims of crime by
ensuring that a live
interpreter is
available to verbally
interpret at the
location of our choice.
Portable laptop:
Panasonic Toughbook
CF -53 This will
provide direct support
to victims liaison with
presentations that will
be given in the
community, victims
Laptop
groups'and various
Equipment
System and
social services.
Additionally, this
$2,000.00
$0.00
$500.00
$0.00
$2,500.00
1
Accessories
laptop will ensure that
the crime victims
liaison position can be
mobile and assist
victims of crimes with
the paperwork
required to complete
their request for
resources.
Portable projector
screen: This will
Overhead /
provide direct support
Multimedia
to victims liaison with
Equipment
Projector and
Presentations that will
$208.00
$0.00
$52.00
$0.00
$260.00
1
Accessories
be given in the
community, victims
groups and various
social services.
Portable Printer : This
item will provide
direct support to the
Photographic
liaison position in that
Equipment
it will ensure that the
and
crime victims liaison
Equipment
Accessories
position can be
$240.00
$0.00
$60.00
$0.00
$300.00
1
(Valued
mobile and assist
$1,000 or
victims of crimes with
over)
the paperwork
required to complete
their request for
resources.
Portable Scanner:
This item will provide
direct support to the
Photographic
liaison position in that
Equipment
it will ensure that the
and
crime victims liaison
Equipment
Accessories
position can be
$240.00
$0.00
$60.00
$0.00
$300.00
1
(Valued
mobile and assist
$1,000 or
victims of crimes with
over)
the paperwork
required to complete
their request for
resources.
[Equipment
i
This will
$640.00
$0.00
$160.00
$0.00
$800.00
1
Ape Visual
rovector:
proved support
Source of Match Information
Detail Source of Match /GPI:
DESCRIPTION
System and
to victims liaison with
Budget Allocation
In Kind Match
$1,335.00
$0.00
$1,335.00
$0.00
$0.00
Accessories
presentations that will
Equipment
$3,740.00
$0.00
$935.00
$0.00
$4,675.00
be given in the
community, victims
groups and various
social services.
Video Software: This
will provide direct
Specialized
support to victims
Equipment
Audio - Visual
liaison with
presentations that will
$160.00
$0.00
$40.00
$0.00
$200.00
1
System and
be given in the
Accessories
community, victims
groups and various
social services.
Source of Match Information
Detail Source of Match /GPI:
DESCRIPTION
MATCH TYPE
AMOUNT
Budget Allocation
In Kind Match
$1,335.00
Summary Source of Match /GPI:
Total Report
Cash Match
In Kind
GPI Federal Share
GPI State Share
$1,335.00
$0.00
$1,335.00
$0.00
$0.00
Budget Summary Information
Budget Summary Information by Budget Category:
CATEGORY
CJD
CASH MATCH
IN -KIND MATCH
GPI
TOTAL
Contractual and Professional Services
$1,600.00
$0.00
$400.00
$0.00
$2,000.00
Equipment
$3,740.00
$0.00
$935.00
$0.00
$4,675.00
Budget Grand Total Information:
CJD I CASH MATCH I IN -KIND MATCH I GPI TOTAL
$5,340.00 $0.00 $1,335.00 $0.00 $6,675.00
Condition Of Fundings Information
Condition of Funding / Project
Date
Date
Hold
Hold Line Item
Requirement
Created
Met
Funds
Funds
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