09-01-2015 Agenda with backup City Council Agenda
REGULAR SESSION CITY COUNCIL
SEPTEMBER 1, 2015, 6:00 P.M.
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
09-01-2015 Council Agenda
City of Schertz Core Values
Do the right thing
Do the best you can
Treat others the way you would want to be treated
Work together cooperatively as a team
AGENDA
TUESDAY, SEPTEMBER 1, 2015 AT 6:00 P.M.
Call to Order – City Council Regular Session
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of
Texas. (Councilmember Edwards)
City Events and Announcements
Announcements of upcoming City Events (/B. James/D. Wait/B. Cantu)
Announcements and recognitions by City Manager (J. Kessel)
Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each person
should fill out the speaker’s register prior to the meeting. Presentations should be limited to
no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member
thereof. Any person making personal, impertinent, or slanderous remarks while
addressing the Council may be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of
specific factual information given in response to any inquiry, a recitation of existing policy in
response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding
officer, during the Hearing of Residents portion of the agenda, will call on those persons who
have signed up to speak in the order they have registered.
Presentation
Presentation and recognition regarding the 2015 Certificate of Achievement for
Planning Excellence. (B. James/L. Wood/B. Cox)
09-01-2015 City Council Agenda Page - 2 -
Presentation and update regarding the Evergreen Solution Salary and Compensation
Study. (J. Kessel/J. Walters)
Workshop
Workshop discussion on deferral of all public improvements. (B. James/L. Wood/B.
Cox)
Workshop discussion regarding City ambassadors and how we interact with other
cities and various other outside groups. (B. James) (Item requested by
Councilmember Azzoz)
Workshop discussion regarding “Council on the Move” meetings. (B. Dennis/D.
Schmoekel)
Workshop discussion regarding Dress Décor for City Councilmembers during
summer months. (Mayor/Council ) (Item requested by Mayor Pro-Tem Fowler)
Consent Agenda Items
The Consent Agenda is considered self-explanatory and will be enacted by the Council with
one motion. There will be no separate discussion of these items unless they are removed
from the Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes - Consideration and/or action regarding the approval of the minutes of the
Regular Meeting of August 18, 2015 and August 25, 2015. (J. Kessel/B. Dennis)
2. Ordinance No. 15-S-28– Consideration and/or action approving an Ordinance upon a
request to rezone 13183 IH-10 East, approximately 35 acres of land, from
Predevelopment District (PRE) to General Business District (GB). Final Reading (B.
James/L. Wood/B. Cox)
3. Ordinance No. 15-S-29 – Consideration and/or action approving an Ordinance upon
a request to rezone 807 Main Street, approximately 0.25 acres of land, from Single -
Family Residential District-2 (R-2) to Main Street Mixed Use District (MSMU).
Final Reading (B. James/L. Wood/B. Cox)
Discussion and Action items
4. Resolution No. 15-R-77 – Consideration and/or action approving a Resolution
authorizing expenditures with CDW-G totaling no more than $60,000 for
Technological and Electronic Equipment for various and unrelated City Projects
during the remainder of the 2014-15 Fiscal Year. (B. James/J. Kurz)
5. Public Hearings on Proposed Budget for FY 2015-16 – Conduct a public hearing
and consideration and/or action regarding the adoption of the FY 2015-16 Budget.
(Public hearing) (J. Kessel/J. Walters)
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Ordinance No. 15-T-30 - City of Schertz FY 2015-16 Budget - Consideration and/or
action approving an Ordinance on the proposed FY 2015-16 Budget. Final Reading (J.
Kessel/J. Walters)
6. Public Hearings on Proposed Tax Rate – Conduct a public hearing and consideration
and/or action regarding the adoption of the FY 2015-16 Tax Rate. (Public hearing) (J.
Kessel/J. Walters)
Ordinance No. 15-T-31 – Tax Rate for Fiscal Year 2015-16 - Consideration and/or
action approving an Ordinance on the proposed FY 2015-16 Tax Rate. Final Reading
(J. Kessel/J. Walters)
7. Ordinance No. 15-M-32– Consideration and/or action approving an Ordinance
amending the City of Schertz Code of Ordinances establishing the dates of City Council
meetings; providing an effective date; and repealing all Ordinances or parts of
Ordinances in conflict with this Ordinance. First Reading (B. Dennis/Mayor/Council)
Roll Call Vote Confirmation
Requests and Announcements
8. Announcements by City Manager
Citizen Kudos
Recognition of City employee actions
New Departmental initiatives
9. Requests by Mayor and Councilmembers that items be placed on a future City
Council agenda.
10. Announcements by Mayor and Councilmembers
City and community events attended and to be attended
City Council Committee and Liaison Assignments (see assignments below)
Continuing education events attended and to be attended
Recognition of actions by City employees
Recognition of actions by community volunteers
Upcoming City Council agenda items
11. Information available in City Council Packets - NO DISCUSSION TO OCCUR
FM 3009 Sidewalk Update.
Executive Session
12. City Council will meet in closed session under section 551.074 Evaluations of the
City Manager.
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13. City Council will meet in closed session under section 551.074 Evaluations of the
City Secretary and Deputy City Secretary.
Reconvene into Regular Session
12a. Take any necessary action based on discussions held in closed session under Agenda
Item number 12 including possible increase in salary.
13a. Take any necessary action based on discussions held in closed session under Agenda
Item number 13 including possible increase in salary.
Roll Call Vote Confirmation
Adjournment
CERTIFICATION
I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO
HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON
THE OFFICIAL BULLETIN BOARDS ON THIS THE 28th DAY OF AUGUST 2015 AT
4:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL
TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER
551, TEXAS GOVERNMENT CODE.
Brenda Dennis
Brenda Dennis, City Secretary
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE
CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE
OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2015.
____________________________Title:__________________________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped
parking spaces are available. If you require special assistance or have a request for si gn
interpretative services or other services please call 210-619-1030.
The City Council for the City of Schertz reserves the right to adjourn into executive session at
any time during the course of this meeting to discuss any of the matters listed above, as
authorized by the Texas Open Meetings Act.
Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s
legal counsel and the presence of any subject in any Executive Session portion of the agenda
constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel
for the governmental body and constitutes an opinion by the attorney that the items discussed
therein may be legally discussed in the closed portion of the meeting considering available
opinions of a court of record and opinions of the Texas Attorney General known to the
attorney. This provision has been added to this agenda with the intent to meet all elements
09-01-2015 City Council Agenda Page - 5 -
necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted
by all participants in reliance on this opinion.
COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS
Mayor Carpenter
Audit Committee
Interview Committee for Boards and Commissions
Investment Advisory Committee
TIRZ II Board
Mayor Pro-Tem Fowler – Place 1
Interview Committee for Boards and Commissions
Schertz Housing Board Liaison
Randolph Joint Land Use Study (JLUS) Executive
Committee
Schertz Seguin Local Government Corporation
Councilmember Azzoz – Place 2
Animal Control Advisory Committee
Sweetheart Advisory Committee
Councilmember John – Place 3
Lone Star Rail District
Councilmember Edwards – Place 4
Audit Committee
Hal Baldwin Scholarship Committee
Interview Committee for Boards and Commissions
Cibolo Valley Local Government Corporation
Councilmember Thompson Place 5
Audit Committee
Agenda No. 1
CITY COUNCIL MEMORANDUM
City Council Meeting: September 1, 2015
Department: City Secretary
Subject: Minutes
BACKGROUND
The City Council held Regular meetings on August 18, 2015 and August 25, 2015.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends Council approve the minutes of the Regular meetings of August 18, 2015 and
August 25, 2015.
ATTACHMENTS
Minutes –Regular meeting August 18, 2015.
Minutes –Regular meeting August 25, 2015.
8-18-2015 Minutes Page - 1 -
MINUTES
REGULAR MEETING
August 18, 2015
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
August 18, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400
Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit:
Mayor Pro-Tem Jim Fowler Councilmember Grumpy Azzoz
Councilmember Daryl John Councilmember Cedric Edwards
Councilmember Robin Thompson
Staff Present: City Manager John Kessel
Executive Director Brian James Executive Director Dudley Wait
Executive Director Bob Cantu City Attorney Charles Zech
City Secretary Brenda Dennis
Mayor Carpenter was absent.
Call to Order
Mayor Pro-Tem Fowler called the meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and the State of
Texas (Councilmember Daryl John)
Councilmember Daryl John provided the opening prayer followed by the Pledges of Allegiance
to the Flags of the United States and the State of Texas.
City Events and Announcements
Announcements of upcoming City Events (B. James/D. Wait/B. Cantu)
Mayor Pro-Tem Fowler recognized Executive Director Bob Cantu who provided the
following announcements:
Tuesday, August 25, Drawing for Place on the November 3rd Ballot – 9:30 a.m. City
Secretary’s office.
Friday, August 28, TML Region 7 Meeting, City of Balcones Heights Justice Center,
3300 Hillcrest Drive; 5:30 p.m. RSVP to City Secretary’s Office by August 20.
September 22-25, Annual TML Conference, San Antonio
October 3-18, Fall Cleanup, more information to come.
The City of Schertz will be holding its’ General Election on November 3, 2015 for the
purpose of electing Council Members in Place 3, Place 4 and Place 5.
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Any candidate desiring to have his or her name on the official ballot shall file with the
City Secretary no later than Monday, August 24, 2015 by 5:00 p.m., an application in
writing requesting that his or her name be placed on the Official Ballot. The term of
office for said vacancies will expire November 2017.
Candidate packets are available in the City Secretary’s office or can be found online at
www.schertz.com.
Announcements and recognitions by City Manager (J. Kessel)
Mayor Pro-Tem Fowler recognized City Manager John Kessel who stated he wanted to
say thank you to Randolph Air Force Base (RAFB), 435th Fighter Pilot Training
Squadron for coming out last Friday and doing some work (cleanup & landscaping) at the
Schertz Housing Authority, Veterans Memorial Plaza, and the Chamber of Commerce.
Afterwards they came back and went to the Senior Center to help serve lunches and
visited with the residents. This was a big deal for the Air Force and an even bigger deal
for the community. He thanked all the participants of the 435th.
Hearing of Residents
Mayor Pro-Tem Fowler recognized the following individuals who spoke:
Mr. William Frampton, 408 Apache Ledge, Cibolo, who stated he would like to see some
type of recognition for Mr. Felix Guerra who is the owner/proprietor of the physical
therapy unit here on Schertz Parkway. Mr. Guerra was instrumental in getting Mr.
Frampton to seek emergency care when he discovered during a routine physical therapy
exam that Mr. Frampton’s vital signs were signals of a more serious nature. Mr.
Frampton wound up having blood clots in both his lungs. He believes Mr. Guerra saved
his life and the doctors at the Methodist hospital agree with him.
Mr. Reed Carr, 3509 Columbia Drive, Northcliffe, who spoke about needing two signs in
their neighborhood addressing no overnight truck (18 wheelers) parking. They are asking
for a sign at both the front and back entrances of the subdivision. The second thing is a
need for ADA compliant ramps at the intersection of Turnabout and Cherry Tree across
from the city park. They also have a lot of issues with vehicles parking on the wrong side
of the streets and blocking sidewalks. He also mentioned an abandoned house, an
abandoned car on Charleston Street, and speeders on Wedgewood Street. They would
also like to have some dog poop bags/boxes. They had met with the City Marshal on
June 26 who said they would set up a meeting with them. Maybe one of you can convince
them to actually call us back.
Mr. Glen Outlaw, 3729 Forsyth Park, who wanted to thank council one more time for
their action on employee compensation. However, the question you may want to ask is
how we got in this position in the first place. Every time the City does a salary survey we
are behind. In his opinion part of the problem is the city’s reliance on merit raises which
simply move people along the pay scale without affecting the pay scale itself. We need to
somehow keep the pay schedule moving so it stays comparable to our competitors.
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Ms. Linda Woodruff, 5509 Columbia, Cibolo, who discussed Bexar Waste Companywho
has left some bad stains down Columbia Drive and also the street behind that one. The
streets are horrible. She requested that someone come out and look at it.
Ms. Charleen Lacey, 609 Planters Pass, who addressed some comments made last week
about the food being served at the senior center. The food is not bad, it is a nutritional
lunch. For most seniors this is their one hot meal of the day. They have added a side
salad to the meals now and it is a good addition to the menu. Your individual likes or
dislikes of a certain food item does not make the entire meal bad. It is not bad food.
Ms. Phyllis Willman, 3544 Peachtree Lane, who stated at last week’s meeting she was
unable to hear what any councilmember said and/or anyone who came up to the podium
and spoke. She asked a few people sitting near her and each one of them stated they did
not hear the speakers either. The mayor was the only one they heard and that is because
he spoke directly into the microphone. She said if it is important for us hear, everyone
should please speak directly into the microphone(s).
Ms. Doreen Bowers, 2608 Hidden Grove, who provided council with a handout and
talked about the water situation and what is going on in our neighboring cities. The
handouts are from the Wilson County News and are about a project to enlist the aid of
buying water from Wilson County. She is concerned about how they are going about it.
She read excerpts from the newspaper article and stated that the Carrizo and Edwards
Aquifers are not the same type of aquifer. With heavy rain, the Edwards Aquifer can
recharge itself in weeks but the Carrizo Aquifer recharges very slowly and the effects of
over pumping can take a lifetime to rebound. She just wants to make council aware of
this in case they are involved in some of these discussions with other parties.
Ms. Maggie Titterington, Schertz Chamber of Commerce, who thanked the RAFB 435 th
Squadron for their recent landscaping improvements at the Visitors Center.
She stated we also now have a new Schertz Idol, Ms. Rylee Krkosa, a student at Incarnate
Word University, and she will be performing at the next Chamber Luncheon. They will
be giving 80% of the proceeds raised from that event to BVYA.
Representative John Kuempel spoke at today’s luncheon about the open carry law and
other business legislation including Proposition 7, which deals with transportation stable
funding. The Schertz Chamber supports this.
The Chamber is in partnership with JBSA Randolph who had a wish list for their Air
Show coming up on October 31 and November 1. They have 350 performers and have
split this number with San Antonio and have found business sponsors in Schertz who will
provide lunches for two days to our half of the performers.
As the filing draws to a close the Chamber will be hosting a ‘Meet the Candidates’ for the
City of Schertz on October 14, 2015 at 6:30 p.m. at the Schertz Civic Center Bluebonnet
Room. Tim Brown will be the moderator and Randolph Brooks Federal Credit Union is
sponsoring the event with some light refreshments. All candidates for City Council and
the Schertz Cibolo Universal City Independent School District are invited to attend.
Consent Agenda Items
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Mayor Pro-Tem Fowler stated that staff has asked that item 2 be removed from the consent
agenda for separate action.
The Consent Agenda is considered self-explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Minutes - Consideration and/or action regarding the approval of the minutes of the
Regular Meeting of August 11, 2015. (J. Kessel/B. Dennis)
3. Ordinance No. 15-T-26 – Consideration and/or action approving an Ordinance authorizing
a budget adjustment for construction of the Woodland Oaks Retaining Wall Construction in
the amount of $134,800. Final Reading (B. James/K. Woodlee)
The following was read into record:
ORDINANCE NO. 15-T-26
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A BUDGET ADJUSTMENT FOR CONSTRUCTION OF
THE WOODLAND OAKS RETAINING WALL CONSTRUCTION IN THE
AMOUNT OF $134,800; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING
AN EFFECTIVE DATE
Mayor Pro-Tem Fowler recognized Councilmember Azzoz who moved, seconded by
Councilmember Edwards to approve the consent agenda items 1 and 3. The vote was
unanimous with Mayor Pro-Tem Fowler, Councilmembers Azzoz, John, Edwards
and Thompson voting for and no one voting no. Motion passed.
Discussion and Action items
2. Ordinance No. 15-M-25 – Consideration and/or action approving an Ordinance
amending the City of Schertz Code of Ordinances establishing fees for certain licenses,
permits, and other services provided by the City of Schertz. Final reading (J. Kessel/J.
Santoya/J. Walters)
The following was read into record:
ORDINANCE NO. 15-M-25
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES AND
CERTAIN OTHER ORDINANCES BY AMENDING AND ESTABLISHING FEES
FOR CERTAIN LICENSES, PERMITS, AND OTHER SERVICES PROVIDED
BY THE CITY OF SCHERTZ.
8-18-2015 Minutes Page - 5 -
Mayor Pro-Tem Fowler recognized Senior Budget Analyst James Walters who stated that
after the first reading was approved they met with Dan Jackson who recommended a
Cibolo wholesale rate of 3.27. This rate, which was on page 13, was originally presented
as going from 2.27 to 2.41. This rate was calculated based on the potential cost of service
of supplying Cibolo with a wholesale water rate which we currently do not do but if we
did and took that rate into the future we would be ready to go. That was the only change.
Currently, there is no fiscal impact associated with that. If Cibolo takes the option to
purchase water at a wholesale rate in the future this is the rate they would be charged.
Mayor Pro-Tem Fowler recognized Councilmember Thompson who moved, seconded by
Councilmember Edwards to approve Ordinance No. 15-M-25 final reading. The vote
was unanimous with Mayor Pro-Tem Fowler, Councilmembers Azzoz, John,
Edwards and Thompson voting for and no one voting no. Motion passed.
4. Ordinance No. 15-H-27 – Consideration and/or action approving an Ordinance
amending Chapter 14 of the City of Schertz Code of Ordinances to adopt a trap, neuter,
and release program and certain regulations with respect thereto; adding definitions;
repealing all Ordinances or Resolutions or parts of Ordinances or Resolutions in conflict.
First Reading (M. Harris/S. Roman)
The following was read into record:
ORDINANCE NO. 15-H-27
AN ORDINANCE AMENDING CHAPTER 14 OF THE CITY OF SCHERTZ
CODE OF ORDINANCES TO ADOPT A TRAP, NEUTER, AND RELEASE
PROGRAM AND CERTAIN REGULATIONS WITH RESPECT THERETO;
ADDING DEFINITIONS; REPEALING ALL ORDINANCES OR RESOLUTIONS
OR PARTS OF ORDINANCES OR RESOLUTIONS IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
Mayor Pro-Tem Fowler recognized Animal Services Manager Shanna Roman who stated
Animal Services is requesting to implement a Trap-Neuter-Return Program for stray and
feral cats. Statistics show that the program will greatly reduce the number of stray, un -
neutered, un-vaccinated animals in a colony and keep new cats from entering the colony.
Implementing this program is an effective and humane way to stabilize community cat
populations. Cats are humanely trapped and taken to a veterinarian, where they are
neutered and vaccinated. Kittens and socialized cats are placed into loving homes.
Healthy, adult cats are returned to their colony site, where they are often provided
continuing care by volunteers.
A feral cat caregiver is a volunteer, uncompensated person who agrees to facilitate the
trap, neuter and return program. They will follow the rules and regulations set forth by
Animal Services and will be responsible for providing food, water and shelter for the cats
in the colony. A permitted caregiver will be responsible for trapping and transporting the
8-18-2015 Minutes Page - 6 -
cats for spay/neuter/vaccinations. They will also provide Animal Services with updates
on the colonies.
Animal Services will provide traps to the caregivers for this purpose of th e program. Ms.
Roman stated the cost of additional traps are $75. The department will also fund all
spay/neuter/vaccinations for the cats in the program. On average, the cost per cat will be
$65-$75. Grant money and additional funding from non-profit organizations has been
identified to offset the spay/neuter costs. The overall impact includes: healthier outdoor
cats, reduced number of litters of stray kittens, and reduction of euthanasia of
feral/unwanted cats. Staff recommends approval. Ms. Roman addressed questions from
Council.
Mayor Pro-Tem Fowler recognized Councilmember Azzoz who stated that this is a great
idea and a positive response on how we are moving forward with the problem.
Mayor Pro-Tem Fowler recognized Councilmember Azzoz who moved, seconded by
Councilmember John to approve Ordinance No. 15-H-27 on first reading.
Mayor Pro-Tem Fowler recognized Councilmember Edwards who asked if the cats
would be microchipped or inventoried in any manner. Ms. Roman stated that they will be
tipped on their left ear. She stated that they would be able to recognize them if that cat is
part of that colony. He also asked if they came up with an actual cost for the program.
Ms. Roman stated they have not come up with an actual cost at this time. She stated the
first year out they have several volunteers stepping up who are willing to help us and
want to help support the program. What she would like to do is revisit this in a year and
report back to the Council or before that time if needed and let them know where they are
on the program and how much this program is going to cost.
Councilmember Edwards asked Councilmember Azzoz if he would restate his motion to
include an annual report.
Mayor Pro-Tem Fowler asked if we had any idea today as to how many cats we have
running around. Ms. Roman stated that it is hard to tell and the only thing she can tell you
is the intake of feral cats is more than half of what they bring into the animal shelter and
they are not adoptable. She stated that she does work with other agencies and individuals
do take some of them as barn cats and again they do euthanize the ones that are not
adoptable. She stated that it is tough to get them all placed. An estimation of feral cats
brought in monthly is around 35 to 40.
Mayor Pro-Tem Fowler recognized Councilmember Azzoz who moved, seconded by
Councilmember John to approve Ordinance No. 15-H-27 first reading, to include adding
an annual report. The vote was unanimous with Mayor Pro-Tem Fowler,
Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting
no. Motion passed.
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5. Resolution No. 15-R-74 – Consideration and/or action approving a Resolution
authorizing the City Manager to enter into a contract with the YMCA of Greater San
Antonio for maintenance and operation of the Schertz Area Senior Center. (B. James/C.
Van Zandt)
The following was read into record:
RESOLUTION NO. 15-R-74
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH THE YMCA OF GREATER SAN ANTONIO FOR
MAINTENANCE AND OPERATION OF THE SCHERTZ AREA SE NIOR
CENTER AND OTHER MATTERS IN CONNECTION THEREWITH
Mayor Pro-Tem Fowler recognized Executive Director Brian James who stated that last
week the Council was updated on where we stood with the Senior Center. We reminded
Council that staff had put out the Request for Proposal (RFP) and staff was
recommending the YMCA be awarded the contract to operate the Senior Center.
Council’s direction was to go out and speak to the seniors over the next week and get
their take on this. Staff did this and one of the representatives of the YMCA came and
spoke to them. The feedback from the seniors was positive. Based on the feedback staff
is recommending that we move forward with the agreement. One question that was
asked was to make sure we have an out clause, and we do have that out clause. The City
has the ability at no cause to sever the contract so there is not an issue there.
Mayor Pro-Tem Fowler recognized Councilmember John who asked what the period was
for the out clause. Mr. James stated that it was five days’ notice.
Mayor Pro-Tem Fowler recognized Councilmember Azzoz who stated that he had read
the contract and saw the attachment titled portfolio and asked if this was a five year
contract. Mr. James answered yes. Councilmember Azzoz stated for clarification that we
could sign a contract and in a month from now we could decide to sever the contract with
any reason given. Mr. James concurred. Councilmember Azzoz asked that when we sent
this out for bid, how was it advertised and how was it posted. Mr. James answered that
we posted this on the City’s website where we normally post items for bid and we made
those interested aware of the RFP, we did not send out notices, but did receive calls from
entities on it. This is generally how we post items, but he will say that there are
companies that typically go to cities websites to look for those bids and notify folks in the
industry that they are there.
Councilmember Azzoz also stated that he is looking at the cost of $174,000 and Mr.
James stated that yes in the 5th year. Councilmember Azzoz asked how many Schertz
residents’ percentage wise visit our center versus non-residents.
Mr. James answered that the statistics are about 50% residents and 50 % non-residents;
the Schertz taxpayers are paying for it 100%. Councilmember Azzoz asked if other cities
8-18-2015 Minutes Page - 8 -
are contributing to our center. Mr. James answered no not at this time. Councilmember
Azzoz stated this means the taxpayers of Schertz are carrying the financial burden. Mr.
James concurred. Councilmember Azzoz agreed that this needs to happen but he doesn’t
know if he wants to put the burden on our taxpayers and that is his number one concern.
The number two concern is that he doesn’t want one entity to be in control of a lot of our
functions in the city, he likes diversifying things. In looking at the requirements of the
senior center he doesn’t like the word “minimal office supplies” because minimal could
be just a laptop and he would like for it to be more specific before we should put this on
our taxpayers and he wants to get it right. He believes we really need to put it out again
for bids and find another source. He believes that it is going to take three to four
individuals to do this. The $174,000 plus other expenses is too much money for him to
say let the City of Schertz absorb this cost. The fairness is not there and he is having
difficulties agreeing to this. He is encouraging his colleagues to look at the cost and
again he doesn’t like the idea of one entity controlling a lot of our city functions.
Mr. James stated he had very valid points. He said if we can get the YMCA to get the
senior center up and running, then maybe we can talk to the other cities to see if they will
contribute to its operational costs. We have already established a good relationship with
Cibolo and Selma in regard to the library and if we can make a good case for the senior
center, we can talk to those cities that have residents attending the facility and see if they
can contribute proportionately. If this is the direction Council wants staff to pursue then
in six months and giving the YMCA three months to get going, then staff will proceed to
have discussions with the cities that have residents attending our senior facility.
Councilmember Azzoz stated he recommends looking at this again and putting something
in the paper to seek other bids and also communicate to the surrounding cities.
Mayor Pro-Tem Fowler asked what we were paying the past contractor. Mr. James said
it was under $40,000 per year. However, our seniors had an expectation of a certain level
of service, but it ultimately came down to having the money available to provide those
additional services and activities.
Mayor Pro-Tem Fowler recognized Councilmember Edwards who stated that he knows
that they had $40,000 we were paying the other entity; however the bulk of the
fundraising dollars that our seniors were doing that entity was taking the bulk of the
proceeds, so our seniors did not see that money back into our community. He said that
joint facilities have worked in every organization we have; public and private entities
have worked and this is not an issue. He doesn’t want to see the city hire and start an
elderly care division and if we get to that recreational part of it as well, we have a grea t
relationship with BVYA and YMCA, we have great partners and great contractors who
have come in to do our street repairs etc. Councilmember Edwards stated that he doesn’t
see us not going forward with this contract. We have been sitting on the fence with the
seniors too long and our seniors deserve better. Councilmember Edwards wants to move
forward and we need someone from our home town, and Freddy with the YMCA is from
Schertz and has a direct link with the senior center.
8-18-2015 Minutes Page - 9 -
Mayor Pro-Tem Fowler recognized Councilmember Thompson who echoed
Councilmember Edwards comments that the YMCA has proven their reputation within
the city. If the City has the ability to get out of the contract at any time, we are in good
shape. In regard to the previous costs we were paying, some of the things our previous
contactor would not pay for were the ballasts to be replaced. The seniors had to sell
popcorn and not turn the money in to replace the ballasts.
Councilmember Thompson made a motion that we adopt this resolution and move on
because our seniors deserve it. The motion was seconded by Councilmember Edwards.
Mayor Pro-Tem Fowler stated that we have a motion and a second and asked for other
comments. Mayor Pro-Tem Fowler recognized Councilmember Azzoz who stated he
believes that we have to be transparent and there is still work to be done. He asked
Councilmember Thompson to withdraw his motion and lets work on this more because
he is not going to put the burden on the Schertz taxpayers knowing that only 50% of our
seniors use it. It is unfair practice for him to vote on an issue like this and it is not fair for
us to absorb this cost without us looking into this more thoroughly.
Mayor Pro-Tem Edwards stated to whom much is given, much is required. Would we
cancel our contract with our Library, would we cancel our contract with our public
works, would we cancel our contract with our EMS? We have mutual aid, if our
neighbors needed water would we sit here and talk about our wholesale rate of our
abutting cities, Selma, Live Oak, Converse? If they were in a situation that was dire,
would you come and complain about the water rate at that point? We would talk about it
later, but do what’s right first and then we would discuss the cost. Although this is not an
emergency, we have been operating in this situation far too long for our seniors.
Mayor Pro-Tem Fowler recognized Councilmember Azzoz who asked that on section 7
under termination, it says “by the City, at will and without cause upon not less than five
(5) days written notice to the contractor” so he asked could we revisit this again? He
asked if the cities of Cibolo, Seguin, Universal City or other surrounding cities say that
they are not going to assist in the funding, where do we go from there? Mr. James
answered we have two options: we could keep funding the senior center with the YMCA
as is, or we could cancel the contract and put another one out for bid with different levels
of services. You would certainly have the ability given it is the Schertz Senior Center to
say that this is only for our residents to use and you would not have to let folks from
other communities use the senior center. That is an option you have. Certainly if one of
the cities participates and the other didn’t we could sit down with the YMCA and say we
are interested in re-negotiating the contract and then they would have the option to say no
they do not want to do that and we could cancel the contract. They could say that the cost
is too great, we would have to scale down; they may entertain that. They may say this is
the level we are willing to operate the senior center at and this is what we think it will
cost to do it right and if we did not agree, then we could cancel the contract.
8-18-2015 Minutes Page - 10 -
Confirmation was provided by the City Attorney that the contract had a five day out
clause for no reason. Councilmember Azzoz stated that if this is the case he agrees to do
this but if issues arise out of this, he would ask to revisit the matter.
Mr. James stated that we can certainly start approaching those others sooner, and his
thought would be to let the YMCA get on board before we start approaching them. One
last point he made is that Cibolo and Selma, who are the bigger users, as he mentioned
before, they also contribute to our Library. They do not have to do that. We receive
money from Guadalupe County to support our Library. Part of Guadalupe County’s
requirement is that we have to let folks in Guadalupe County use it. Again, Cibolo views
it as the right thing to do. Mr. James stated that he appreciates Councilmember Azzoz’s
concerns and is optimistic that the other cities will help us. After further discussion,
Councilmember Azzoz stated he is now in agreement to move forward with the contract,
but he is looking after our interests and our seniors.
Mayor Pro-Tem Fowler asked what our current operating costs were. Mr. James stated
that the operating costs are harder to calculate, but we budgeted about $70,000, and how
we currently are saving some money operating it is that Chuck VanZandt and Sandy
Bryant are doing ‘triple duty’ of things that they do. These folks are saving the city a
bunch of money by running ragged and doing that; again he believes they do a really
good job given the fact that they have three jobs that they have to do. We also rely very
heavily on our seniors to pitch in and do a lot of the things that we do at the center. We
want our seniors to be involved and to have a say in matters and we made this very clear
to the YMCA. We want our seniors to feel like it is their center. We also want them to
be able to come in and say, this is fun, relaxing, and enjoyable, and this is not a job. The
budget amount is $70,000 but frankly it is not a real number because we rely too heavily
on a couple of staff people and the seniors. He cannot provide a real cost because it under
appreciates these folks. This is a credit to our staff and the care that they have.
Mayor Pro-Tem Fowler recognized City Manager John Kessel who provided a comment
about other cities participation. He stated that if the cities do in fact agree to participate it
is likely that it will not be until next fiscal year because they won’t have that money in
their budget this year; it is unlikely that they could account for that. However, we could
approach them and ask if they could do a mid-year budget adjustment sometime in
March. They may be willing to do this if they have some ‘found’ money, but realistically
it would be something that they would put in the line items for next year’s budget. These
cities have the same budget process that we have.
As there was no further discussion and as moved above, Mayor Pro-Tem Fowler had
recognized Councilmember Thompson who moved, seconded by Councilmember
Edwards to approve Resolution No. 15-R-74. Mayor Pro-Tem Fowler called for the vote.
The vote was unanimous with Mayor Pro-Tem Fowler, Councilmembers Azzoz,
John, Edwards and Thompson voting for and no one voting no. Motion passed.
8-18-2015 Minutes Page - 11 -
6. Public Hearings on Proposed Budget for FY 2014-15 – Conduct a public hearing
regarding the adoption of the FY 2015-16 Budget. (First required public hearings) (J.
Kessel/J. Walters)
Mayor Pro-Tem Fowler recognized Senior Budget Analyst James Walters who stated that
City Council must hold public hearings on the proposed budget for FY 2015-16, and the
first public hearing is being held tonight, August 18, 2015. The second public hearing
will be conducted at the August 25, 2015 regular meeting. The third public hearing will
be held September 1, 2015.
Mr. Walters provided a PowerPoint presentation regarding the highlights of the budget
which included the following:
FY 2015-16 Proposed Budget
Budget Goals:
Balanced Structurally
Conservative and Responsible
Follows Financial Policies
Maintains Current Service Levels
Focuses on priorities
Management Practices:
Focus on priorities – Maintain appropriate fund balance
Team Input – Departments, Council and Citizens
Forward looking – planning for future revenues and expenses, consider project
schedules, 5 year forecast, long term debt model
Key City 5 Year Goals 2015
Building repairs
Fire Station 3
Compensation Study
Bond Election
Strategic Staffing levels
Focus on Competing existing programs
Maintain reserves
Budget Highlights
Classification & Compensation study
Firefighter Ramp up Program
Fire Apparatus (Debt Service)
First year use of vehicle replacement fund – affecting general services, marshal,
streets, parks and animal services
Southeast Water storage tank and distribution lines
Additional Sewer lines and lift station
8-18-2015 Minutes Page - 12 -
Upcoming Capital Projects
$15 Million in the upcoming bond election
- Fire Station #3
- FM Road Improvements
Additional $10 Million to be issued by Council
- Other roadway and infrastructure maintenance
All Funds – Revenues
General Fund $26,568,977
Special Events Fund 131,800
PEG Fund 252,500
Water & Sewer Fund 18,902,115
EMS Fund 7,744,797
Drainage Fund 1,380,620
Hotel Tax 593,277
Park Fund 111,229
Tree Mitigation 40,250
Capital Recovery Water 3,477,141
Capital Recovery Sewer 3,643,712
I&S Fund 6,091,375
Other Funds 355,390
SEDC 3,528,562
Grand Total $72,821,745
All Funds – Expenses
General Fund $26,180,517
Special Events Fund 131,800
PEG Fund 252,500
Water & Sewer Fund 18,855,871
EMS Fund 7,471,850
Drainage Fund 1,220,951
Hotel Tax 259,330
Park Fund 34,800
Tree Mitigation 27,000
Capital Recovery Water 3,477,141
Capital Recovery Sewer 3,343,712
I&S Fund 5,821,418
Other Funds 322,990
SEDC 2,659,502
Grand Total $70,059,382
8-18-2015 Minutes Page - 13 -
Fund Balance/Equity
FY 2015-16 Estimated Beginning
balance
Net Change Budgeted Ending
balance
General Fund $6,911,098 $147,372 $7,058,470
Special Events Fund 73,803 -10,000 63,803
PEG Fund 493,463 -145,500 347,963
I&S Fund 733,023 269,957 1,002,980
Water & Sewer Fund 3,381,415 -453,756 2,927,659
Capital Recovery Water 5,172,348 -2,550,541 2,621,807
Capital Recovery Sewer 4,046,501 -3,077,712 968,789
Drainage Fund 1,132,963 -54,251 1,078,712
EMS Fund 975,653 272,726 1,248,379
SEDC 8,653,932 869,060 9,522,992
Hotel Tax Fund 783,780 329,872 1,113,652
Park Fund 210,958 76,429 287,387
Tree Mitigation 459,533 13,250 472,783
Library Fund 63,071 -4,960 58,111
Historical Committee 9,567 0 9,567
Parks & Rec Foundation 111,337 32,360 143,697
General Fund Revenues
Property Taxes $10,252,766
Sales Taxes 7,036,724
Fees 2,486,122
Franchises 2,221,153
Fund Transfers 1,921,266
Permits 1,249,839
Inter-Jurisdictional 783,847
Miscellaneous 462,000
Other taxes 40,100
Licenses 84,160
Library Fines 31,000
Total Revenues $26,568,977
Property taxes make up 39%, Sales Tax 27%, Fees 9%, Franchise 8% and Fund transfers
7% all others make up the rest.
General Fund Expenses
General Government $ 7,057,767
Internal Service 3,795,021
Police 6,211,375
Fire Rescue 3,720,308
Inspections 693,360
Marshal Service 717,794
Streets 1,181,397
Parks & Recreation 1,350,793
Library 877,288
Animal Services 575,414
8-18-2015 Minutes Page - 14 -
Total Expenses $26,180,517
General Government makes up 27%, Police 24%, Internal Service 14%, Fire Rescue 14%
all others make up the rest.
General Fund
Revenues $26,568,977
Expenditures 26,180,517
Increase of Fund Balance 388,460
Beginning Fund Balance 6,911,098
Use of Vehicle replacement -241,088
Ending Fund Balance 7,058,470
25% Reserve Policy 6,501,138
M&O $0.3159
Total Change in Expenditures
$150,000 New Employees
$380,400 Large Expanded programs (over 10,000)
$600,000 Act on Compensation Study
$329,600 Continue Existing Staffing Levels & Programs
$1,460,000 Total Increase
$389,000 Reserve Funding
M&O $0.3159
New Personnel
$150,000 3 Firefighters – Ramp up Program Station #3
$150,000 Total New Employees
M&O $0.3159
Large Expanded Programs
$260,400 Vehicle Replacement
$150,000 Replace Remaining SCBA’s
$20,000 Expanded Election
$380,400 Total Large Expanded Programs
M&O $0.3159
Reserve Funding
$169,000 Vehicle Replacement
$25,000 A/C Replacement
$25,000 Server Replacement
$35,000 P&Z Software
$35,000 Phone System Replacement
$100,000 Unassigned Fund Balance
$389,000 Total Reserve Funding
8-18-2015 Minutes Page - 15 -
Sales Tax
FY 2013-14 FY 2014-15 FY 2015-16
Actual Estimate Budget
General Fund $7,032,044 $6,961,724 $7,036,724
-1% +1%
2015 – 5 Year Forecast
FY2015 FY2016 FY2017 FY2018 FY2019 FY2020
Revenue $25,297,719 $26,568,977 $27,576,055 $28,605,522 $29,644,059 $30,731,548
Expense $(24,668,799) $(26,180,871) $(27,549,143) $(28,547,611) $(29,793,283) $(30,529,331)
Reserve
Funding
$628,920 $147,372 $26,911 $57,912 $(149,224) $202,217
M&O Fund
Balance
$6,911,098 $7,058,470 $7,092,028 $7,149,939 $7,000,716 $7,202,933
25% Goal $6,077,050 $6,501,138 $6,868,536 $7,136,903 $7,448,321 $7,632,333
Over/Under $834,049 $557,332 $216,846 $6,391 $(454,251) $(436,046)
5 Year Summary – I&S Fund
At I&S Rate of $0.1752:
- Includes $15 million bond package from elections in 2015
- Includes additional CO Bonds for infrastructure
- The lowest fund balance is $149,811 in FY 2017/18
- Rate could fluctuate based on the actual growth of the tax base and the results
from the bond election but at a reduced rate due to the model
Change Memo
Made adjustments to act on Year 1 of the Classification study recommendations
Updated Parks and Pools in the General fund for a full year Director Funding in
place of the pool liner
- The pool liner funding will come out of the current year budget
IT in the General Fund will increase for additional cable costs
Updated Water & Sewer Fund projects
-Will now only budget for the next phase of Northcliffe waterline replacement
A copy of the proposed FY2015-16 Budget can also be found on line at
www.schertz.com. A paper copy is available for viewing in the City Secretary’s office
and at the Schertz Library.
Mayor Pro-Tem Fowler opened the public hearing and recognized the following who
spoke:
Mr. Robert Brockman, 1000 Elbel Road, who addressed a question regarding
where the Senior Center budget of $150,000 is at. Mr. Walters stated that the
initial $150,000 is under the City Assistance Header for FY15-16. Mr. Brockman
also asked where the Rollback rate number comes from.
8-18-2015 Minutes Page - 16 -
Mayor Pro-Tem Fowler stated that Mr. Walters will address Mr. Brockman’s
question regarding the rollback number when they get to the Public Hearing on
the Proposed Tax rate.
As no one else spoke, Mayor Pro-Tem Fowler closed the public hearing for Council
comments.
Mayor Pro-Tem Fowler announced that the next public hearing and first vote will be
conducted August 25, 2015.
7. Public Hearings on Proposed Tax Rate – Conduct a public hearing regarding the
adoption of the FY 2015-16 Tax Rate. (First required public hearings) (J. Kessel/J.
Walters)
Mayor Pro-Tem Fowler recognized Senior Budget Analyst James Walters who stated that
in accordance with Chapter 26 of the Texas Tax Code the City Council must hold two (2)
public hearings on a proposed tax rate. Tonight is the first required public hearing.
Mr. Walters stated at the August 4, 2015 regular session of the City Council, by record
vote, established a proposed preliminary maximum tax rate of $0.4911, per $100 of
value, with the M&O rate at $0.3159 and the I&S portion of $0.1752. The proposed rate
is not subject to rollback. Mr. Walters provided a PowerPoint presentation with the
following highlights answering questions from Council:
FY 2015-16 Proposed Tax Rate
2015 Property Values
2014 Adjusted Taxable Value $2,748,857,464
2015 Equivalent Taxable Value $2,932,054,997
2015 New Improvements + $97,748,649
2015 Adjusted Taxable Value $3,029,803,646
Difference $ 280,946,182
Mr. Walters provided a graph regarding the 2015 Property Taxes accessed by the
different entities in each county.
City Tax Rate
Tax Rate Current
M&O $0.3164 To operate general City services
I&S $0.1810 Pays for the City’s debt
Total $0.4974 The combined tax rate seen on the tax bill
8-18-2015 Minutes Page - 17 -
City Tax Rate
Effective: The tax rate which, on average, will keep the tax bill the same as in
2013.
Current: The rate currently adopted by the City.
Proposed Max: The maximum rate set at which the final adopted rate cannot
exceed.
Rollback: The rate if exceeded allows citizens to initiate a rollback election.
The results of this election can reduce the adopted tax rate back to
the rollback rate.
City Tax Rate
Effective: $0.4664
Current: $0.4974
Proposed Max: $0.4911 Proposed budget is balanced at this rate.
Rollback: $0.4912
$0.01 is equal to $302,980 revenue or $18.53 on the average home.
Proposed Tax Rate Breakdown
Tax Rate Current
M&O $0.3159 To operate general City services
I&S $0.1752 Pays for the City’s debt
Total $0.4911 The combined tax rate seen on the tax bill
FY2015-16 City Tax Rate
At $0.4911
2014 Tax Bill = $866.47 Avg Home Value $174,200
2015 Tax Bill = $909.52 Avg Home Value $185,200
Increase =$ 43.05
2014 Tax Bill = $497.40 Home Value of $100,000
2015 Tax Bill = $491.10 Home Value of $100,000
Decrease = $-6.30
Mr. Walters showed a graph of Schertz Historic tax rates.
Mr. Walters showed the following budget calendar FY2015-16:
August 18 First Public Hearing
August 25 Second Public Hearing, First Vote
September 1 Third Public Hearing, Second Vote
October 1 Budget goes into effect
Mr. Walters addressed Mr. Brockman’s question regarding where does the roll back
number come from and how it is calculated.
8-18-2015 Minutes Page - 18 -
Mayor Pro-Tem Fowler opened the public hearing and as no one spoke, closed the public
hearing.
As no one else spoke, Mayor Pro-Tem Fowler closed the public hearing for Council
comments. Mayor Pro-Tem Fowler announced that the next public hearing and first vote
will be conducted August 25, 2015.
Roll Call Vote Confirmation
Mayor Pro-Tem Fowler recognized City Secretary Brenda Dennis who provided the roll call vote
information for agenda items 1 through 5.
Requests and Announcements
8. Announcements by City Manager
Citizen Kudos
Recognition of City employee actions
New Departmental initiatives
No further announcements were provided.
9. Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
Mayor Pro-Tem Fowler recognized Councilmember Azzoz who stated last week they
discussed going to three meetings a month and his opinion is as an example of tonight’s’
meeting with all the public hearings it is much easier to cancel a meeting if we do not
have a lot on an agenda and we could cancel as well as inform the public.
Councilmember Azzoz also asked City Manager John Kessel to provide him information
on the 2 million dollars given to us from TxDOT for the work on the FM 3009 sidewalks.
He has not received the information. Mr. Kessel stated that we can certainly discuss this
and next week we can provide the update.
Councilmember Azzoz stated that he wanted to compliment Senior Budget Analyst
James Walters on the incredible job he has done presenting the budget and explaining it
thoroughly. He thanked Mr. Walters for a job well done and also complimented
everyone who participated.
Mayor Pro-Tem Fowler requested an item be placed on the agenda in two weeks for
discussion of a summer dress decor. He stated that during the summer months we should
consider a common sense dress décor up on the dais to either wear one of our short sleeve
shirts or another shirt. During July, August and September he sees no reason why we
should be wearing coats and ties or being so mixed in what we wear. He understands the
difference between work attire as you dress for the job or you dress for the position.
8-18-2015 Minutes Page - 19 -
During the summer months when it gets up into the 100’s we should at least talk about
this. Councilmember Edwards asked if he would like to have this in the policies and
procedures because we are going to have this discussion coming up soon. Mayor -Tem
Fowler stated that yes as a future item on the agenda.
10. Announcements by Mayor and Councilmembers
City and community events attended and to be attended
City Council Committee and Liaison Assignments (see assignments below)
Continuing education events attended and to be attended
Recognition of actions by City employees
Recognition of actions by community volunteers
Upcoming City Council agenda items
Mayor Pro-Tem Fowler recognized Councilmember Edwards who stated that he is back
from dropping off his second son at West Point, who will be playing ball there. He stated
that he just graduated from his Cadet basic training and has now been accepted into the
Core of Cadets. Councilmember Edwards stated that is two, he has to work on two more.
Mayor Pro-Tem Fowler recognized Councilmember Thompson who stated the City in
conjunction with Hospice held the 70th Memorial Anniversary of the end of World War II
at the Veterans Memorial stating this was an excellent ceremony honoring our veterans
and acclamations to all those that made it happen.
Mayor Pro-Tem Fowler concurred with Councilmember Thompson regarding the 70th
Memorial. He stated that the ceremony was solemn and brought back a lot of memories
when his dad was in the Navy.
Mayor Pro-Tem Fowler stated that one last announcement from him is that he will not be
in attendance next week as he has personal business he will be taking care of.
Adjournment
Meeting was adjourned at 7:45 p.m.
__________________________
Jim Fowler, Mayor Pro-Tem
ATTEST:
__________________________________
Brenda Dennis, City Secretary
8-25-2015 Minutes Page - 1 -
MINUTES
REGULAR MEETING
August 25, 2015
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
August 25, 2015, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400
Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit:
Mayor Michael Carpenter Councilmember Grumpy Azzoz
Councilmember Daryl John Councilmember Cedric Edwards
Councilmember Robin Thompson
Staff Present: City Manager John Kessel
Executive Director Brian James Executive Director Dudley Wait
Executive Director Bob Cantu City Attorney Charles Zech
City Secretary Brenda Dennis Deputy City Secretary Donna Schmoekel
Mayor Pro-Tem Fowler was absent.
Call to Order
Mayor Carpenter called the meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and the State of
Texas (Mayor Carpenter)
Mayor Carpenter announced that he received word that former Councilmember Charles Sharpe
who served as City Councilmember from 1982 to 1988 passed away today. Visitation is
Monday, August 31, 6-8 p.m., at the Schertz Funeral Home, Funeral Services are Tuesday,
September 1, 9:30 a.m., Schertz Funeral Home and burial at 11:00 a.m. at Fort Sam Houston.
Mayor Carpenter asked for a moment of silence.
Mayor Carpenter provided the opening prayer followed by the Pledges of Allegiance to the Flags
of the United States and the State of Texas.
City Events and Announcements
Announcements of upcoming City Events (B. James/D. Wait/B. Cantu)
Mayor Carpenter recognized Executive Director Brian James who provided the following
announcements:
Friday, August 28, TML Region 7 Meeting, City of Balcones Heights Justice Center,
3300 Hillcrest Drive; 5:30 p.m. RSVP to City Secretary’s Office.
Saturday, August 29, 8th Annual Fischer House Benefit, VFW Schertz, Noon to 7:00
p.m.
Monday, September 7, Labor Day, City office will be closed.
8-25-2015 Minutes Page - 2 -
September 22-25, Annual TML Conference, San Antonio
Announcements and recognitions by City Manager (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel deferred to the next item.
Employee Recognition
Employee Longevity Recognition – Mike DeLeon General Services Department – 35
years. (J. Kessel)
Mayor Carpenter recognized City Manager John Kessel who stated tonight, we honor an
employee who is celebrating 3 ½ decades with the City of Schertz. Yes, you heard right.
35 years of employment. With Johnny’s recent departure, our General Services Director,
Mike DeLeon, is currently our longest tenured employee.
Mike’s journey to where he is today is an interesting one. He was actually hired on part-
time in July 1979, by none other than our former Mayor Hal Baldwin, who was a City
employee at the time. Mike began working as a part-time custodian during his senior
year of high school, and then in June 1980, after graduation, he was brought on full time.
At that time and for the next ten years, he was the only custodian the City had. Because
Schertz was so small back then, employees often wore many hats, and performed many
different duties in addition to what their actual position was. Although he didn’t fight
fires or lay water pipes, Mike assisted in making zoning maps, providing translating
assistance to Spanish speaking customers, managing the fuel for the City vehicles and
equipment, and helping out with Municipal Court docket entries.
Once the City hired more custodial staff, Mike was promoted to Facility Maintenance
Supervisor, then to Facilities Manager and then, in 2006, he was promoted to General
Services Director, which is the position he currently holds. Mike supervises 10 full time
and 4 part time staff members – who maintain all of our Municipal buildings. When
Mike started, he cleaned three buildings; now his department services 20 buildings. They
are responsible for not only cleaning each facility, but they provide other services such as
door locks/programs, fire alarm inspections, security system, pest control, supporting all
City events and more.
As with many of our tenured employees, Mike was directly involved when the City
experienced the devastating floods in the late 90’s. Mike’s role was operating the
emergency shelter and managing it until the Red Cross arrived. At the time, the shelter
was located in the Community Center. He told us that at one point, there were over 150
people in there, which for those of us that have been inside that building, can only
imagine how difficult it must have been to make sure everything was in order. His role
during the City’s time of crisis was instrumental and I know that he helped many during
such a difficult time.
During the recent lunch we had with him, it was brought up that he is the unofficial
“Mayor” of Rittaman Edition which is the neighborhood he lives in. When his
neighborhood was trying to get improvements from Bexar County, Mike was actively
8-25-2015 Minutes Page - 3 -
involved in making sure this got accomplished; from applying for CDBG grants to
speaking at the Bexar County Commissioner’s Court; he made sure his neighborhood got
what they needed – hence his given title.
Mike has done so much during his tenure here – whether it be from initializing the City’s
consolidated purchasing program or developing the security procedures for the employee
access control system, his hard work and leadership is palatable throughout his 35 years
of employment.
Mr. Kessel stated when he first began his duties as City Manager; he sat down with every
Department Head and asked about his or her vision and values for their department. To
this day, he still remembers what Mike said – he takes his job as a calling and he is proud
to do what he does. The word he specifically used was “service”. Mike has built his
legacy and his team is based on service. I receive many praises for Mike’s staff; his folks
are willing to go the extra mile for you, no matter what it is you ask of them. And they
always do so with great customer service. That value has been instilled in them by this
man here.
So, thank you Mike, for all you have done and congratulations on achieving such a
milestone in your career. I hope you enjoy your retirement and know that you have left
your mark here in this City.
Mr. Kessel presented Mike with his 35 year pin. Mr. Kessel stated that Mike has
announced his retirement and as traditionally done, the City would like to make a special
presentation. Mr. Kessel recognized former Deputy City Manager John Bierschwale who
came forward presenting Mike with the City flag congratulating him on his years of
service and congratulations on his upcoming retirement. Mr. Deleon came forward
thanking previous Mayor’s and Councilmembers and thanked the current Mayor, Council
and Executive Staff. Mike thanked his staff and all his co-workers.
Mayor, Council, staff and the audience gave a standing ovation to Mike in recognition of
his years of service.
Employee Promotion Recognition – John Perry – Fire Marshal. (D. Wait/D. Covington)
Mayor Carpenter recognized Fire Chief David Covington who came forward announcing
the recent promotion of John Perry as the new Fire Marshal providing a brief background
of his years of service. Chief Covington stated that John is also our Assistant Emergency
Manager for the City and you have seen him recently as he was instrumental in the work
regarding the fire codes. Fire Marshal Perry thanked the Mayor, Council and
Management staff stating he looks forward to the continued work to be done in Schertz
and the many successes to come. Mayor and Council congratulated Mr. Perry. Mayor
Carpenter stated that they have all the confidence in his capabilities and leadership and
are glad to have him in his new role.
New Employee Recognition – New Assistant Fire Chief Kade Long. (D. Wait/D.
Covington)
8-25-2015 Minutes Page - 4 -
Mayor Carpenter recognized Fire Chief David Covington who introduced the City’s New
Assistant Fire Chief Kade Long. Chief Covington provided a brief background regarding
Assistant Fire Chief Long’s career. Chief Covington stated that he was raised in El City
Oklahoma, and was Fire Chief in Vernon Texas. He stated that he has served as interim
City Manager in Vernon, is a graduate from Southwestern State Oklahoma City with a
degree in Education, is a Graduate from Sam Houston State with a Masters Degree in
Public Administration, is a Graduate of the Texas Fire Chief’s Academy, and is a
Graduate of FEMA Emergency Managers Academy. Assistant Long has a wife Terry,
sons Jordan, Kolton, and daughter Ashlynn. Hobbies include the outdoors and family
and he also served in Iraq with the Naval Reserve’s.
Assistant Fire Chief Long came forward thanking the City for this opportunity and looks
forward to working with everyone.
Mayor Carpenter stated that he would like to recognize in the audience this evening Mr. Gary
Inmon, Schertz Cibolo Universal City Independent School District (SCUCISD) Board Member.
Mayor Carpenter also asked all those running for office in November to stand and be recognized.
Hearing of Residents
Mayor Carpenter recognized the following individuals who spoke:
Mr. Carl Douglas, 2550 Woodland Village Place, who spoke on the City Charter
amendments, proposed meeting reductions and Council’s compensation. He has no
problem with increasing the size of the Council or decreasing the number of meetings
except there was no mention of a decrease in compensation. He believes someone should
be paying attention to this. If you are going to do the job right, being on Council, it is
going to take 20 to 30 hours a week; it’s one night a week. You need to set your
priorities.
Mayor Carpenter stated that as a statement of fact, the changes to the size of the Council
came from a citizen group, from a Charter Review Commission that was seated. No
member of Council participated in that citizen group.
Mr. Bert Crawford, 4100 Brook Hollow Drive, who thanked the Council, EMS, Police
and Fire Department personnel for recently attending the Wynnbrook Back to School
Snow Cone Festival.
Dr. Irene Petrisky, 1117 Twin Lane, who thanked the City for providing an opportunity
for the citizens to participate and interact at the community budget meetings on the
proposed budget. She also thanked the City Council who voted for the cell phone ban.
She believes that this would help our first responders and our citizens to be safer. Dr.
Petrisky addressed her concerns with losing our first responders to other communities.
She stated that our first responders should be our top priority in the budget. She cited the
amount for the swimming pool maintenance compared to the amount paid to first
responders. She would also like to see recognition for our first responders.
Presentation
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Schertz EMS Community Health Program (D. Wait/K. Burnam)
Mayor Carpenter recognized Community Health Manager Kelly Burnam who provided
the following highlights regarding the Community Health Program.
Ms. Burnam stated currently, we are using the most expensive means of healthcare
transportation to go to the most expensive place to obtain health care. – We want to
change that.
In 2007 the Institute for Healthcare Improvement introduced a concept called Triple Aim.
The goal is to improve overall patient’s outcomes. Triple Aim has become the model for
changing the healthcare system as we know it. Goals are to increase population health,
make everyone generally healthier, decrease per capita costs, and spend less on
healthcare. Increase patient experience, make happier patients, go to the doctor or
hospital and fix the problem, and not have to go back. Pull together resources, EMS,
hospitals, primary care physicians, pharmacies, insurance companies, home health, and
non-profits. All work together to integrate care and make better outcomes, achieving the
triple aim. Schertz EMS is working on what we call our “high utilizers”, ones that call
911 8 or more times in 12 months, current year count: 16 August to August. We want to
reach out to them and offer assistance; most of the patients are always receptive with first
time help that is being offered. The assistance may be simple, some may be complex and
require working with their doctors, specialists on meds etc., but it always ends in success.
Ms. Burnam stated she gives them her time. Patients trust her, they trust the patch she
wears and the uniform. Ms. Burnam provided information on recent case studies that
ranged from extreme cases to the lower profile ones showing how the program works in
lowering the number of transports and lowering costs to patients as well as what the costs
were for EMS, thus making the patient healthier. Through proactive work with patients,
we avoided costs and saved time for other resources. Ms. Burnam showed graphs of how
PD and Fire Responses have also decreased since the program has been implemented.
Ms. Burnam stated that since the program’s inception in 2013, the Community Health
Program has saved Schertz EMS over $220,000 by reducing the number of unwarranted
EMS calls on just 5 of their high utilizers that were used for the presentation. These
efforts have also saved money and resources for Police and the Fire Department.
Referrals come from crew members, first responders and the public.
We have established relationships with several different organizations:
Humana – SAHAB, 20% healthier by 2020 using bond moves, Mobile Integrated
Healthcare (MIH) is one project
Bluebonnet Trails MHMR, Mental Health Guadalupe County, excellent working
relationship, they come out when she needs assessment, and vice versa. APS crew submit
cases, and get immediate feedback.
Adult Protective Services – working with them on case studies.
STRAC – MIH consortium, us, San Antonio Fire Department and other agencies
SAFG Major San Antonio Hospital Systems - also part of the consortium
Area Primary Care Physicians – working with several physicians
Patient navigation, we helped 25 plus people, 12 currently enrolled, list of 16 she is
working to get with for more help. The program is a new part of EMS and not well
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known, we are learning as we go, outcomes have been great. Working together makes
better outcomes/lives for patients.
Next Steps: Humana Pilot Project – Humana working with their high utilizers, biggest
spenders.
University Hospital Pilot Project – we have been talking with them for several years
about pilots to save Bexar County Hospital district money. They approached us with the
funding to look at specific population to decrease cost to Medicaid.
Lastly, if we have more Mobile Integrated Healthcare medics, we can see more patients.
Mayor Carpenter stated that as he understands it this is the first time she has presented to
Council and congratulated her on a great presentation and remarking about the work on
the program. Mayor Carpenter congratulated the team. Mayor Carpenter stated the cost
savings are great but the freeing up of time of our first responders is remarkable and is a
gift back to the community and the innovation is exceptional.
Mayor Carpenter recognized Councilmember Edwards who asked how most of this
would be funded and could we apply for grants. Ms. Burnam stated there are a few
grants out there but the university is the one that would forward the money to them.
Mayor Carpenter recognized Councilmember Thompson who stated that senior care is
very special to him and he appreciates the fact that you are taking care of this population
that is not taken care of. Councilmember Thompson commended her on an excellent
presentation.
Mayor Carpenter recognized Executive Director Dudley Wait who answered
Councilmember Azzoz’s question stating that Medicare has a co-pay and Medicaid pays
a portion of the ambulance transport but we cannot make any other effort to collect on
the rest of the charge and therefore we write it off. Councilmember Azzoz complimented
Ms. Burnam and stated that this is an outstanding program.
Update and acknowledgement regarding the grant acceptance from Guadalupe County
100 Club. (M. Hansen/J. Correu)
Mayor Carpenter recognized Police Chief Michael Hanson who stated that two years ago
CID Lt. John Correu took on the job of soliciting grants and as a result of this effort
tonight he will be recognizing two companies where the City of Schertz Police
Department received grant money. CID Lt. John Correu came forward introducing and
recognizing Mr. Jim Blair with the Guadalupe County 100 Club. CID Lt. Correu stated
that earlier they had applied for a grant and the Guadalupe County 100 Club awarded us
the money to purchase (2) Stinger Spike Systems. These systems are used to deflate tires
in the event of a vehicle pursuit.
Update and acknowledgement regarding the grant acceptance from Bexar Metro 91l.
(M. Hansen/J. Correu)
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Mayor Carpenter recognized CID Lt. John Correu who came forward explaining that last
year the police department sought a grant to purchase the equipment needed for a “point
to point” system. This system will allow us to monitor the cameras at the school district
to support our SRO operations and in the event of any incident to include sporting event
Security. CID Lt. Correu recognized Mr. Michael Riggs with Bexar Metro 911 District
along with Mr. Eddie Taylor.
CID Lt. Correu thanked Mr. Riggs and Mr. Taylor for the opportunity to work with them.
Mr. Riggs came forward explaining the grant and stated they work with several entities
seeking grants and was happy to award this to the City of Schertz.
Mayor Carpenter recognized the efforts of CID Lt. Correu and also stated he was not sure
when he slept as he is also running as a candidate for the School District and since he is
unopposed he will be elected in November.
Workshop
Workshop discussion and direction regarding the Aquatic Facility. (B. James/P.
Gaudreau)
Mayor Carpenter recognized Owners Representative Phil Gaudreau who s tated this
evening he wanted to bring you information on the status of the aquatic project. He stated
that they gave a presentation when they had completed the schematic design; however we
have made some changes to this as a result of budget tightening and clarifications. He
stated that he wanted to show the Council what they have not only in terms of design but
also in terms of dollars and schedule. Mr. Gaudreau stated that from the architect design
team we have Mr. Greg Houston from Marmon Mok and from Thomas Byrne
Construction Services, Tony Battle.
Mr. Gaudreau turned the presentation over to Mr. Houston who provided a PowerPoint
presentation regarding the team’s information, project design, construction costs, and
project schedule. A full copy of the PowerPoint can be found on the city’s website under
“City News”. Mr. Houston stated that they have been in business for over 60 years and
have worked on a variety of aquatic projects and a variety of programs like the City’s
aquatic center. One of their partners is Counsilman Hunsaker who is responsible for the
technical aspects about engineering the pool systems, filtration and pool equipment and
he has worked with him on several projects. Mr. Houston provided a map of locations all
over the United States where Counsilman Hunsaker has worked on the size and type of
facility we are proposing for Schertz. He stated that their construction partner is Thomas
Byrne and recognized Tony Battle.
Mr. Battle introduced his team who was present this evening who are working on this
project. Mr. Battle provided the following background information on the company:
Founded in 1923; 92 years experience as a Texas based Construction Manager
South Texas Region headquartered in San Antonio
A legacy of quality in high profile projects
$424 Million in Annual Contract Volume
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105 Employees
200+ Construction Manager at Risk Projects
Certified MBE
Mr. Battle provided information on past municipal aquatic facilities with similar scope
and focus projects they have worked on. He provided information on the overall site
plan, aquatics floor plan, the aquatics front entry perspective, southeast and northeast and
the southwest and northwest elevation views of our aquatics facility. Mr. Battle also
showed designs from the main lobby perspective, community pool perspective and from
the leisure pool perspective. Mr. Battle provided the following information.
Project Budget information:
The estimate is based on the current building size of 19,031sf.
At current market value the estimated construction cost is $8,480,592
Current Estimates includes a contingency of $460,654
Project Schedule:
Anticipated Notice to Proceed – October 2015
Anticipated Construction Duration – 10 Months
Anticipated Substantial Completion – Fall 2016
Mr. Gaudreau stated the team has gone through multiple gyrations to get a project that
works, is sustainable and has addressed future maintenance costs. He thinks this represents
a substantial contribution to this community and delivers what was promised in the bond
and maybe even exceeds it. What we are seeking from council tonight is: Is this what you
want to see and do you have any changes? If you do not, then we will proceed as
scheduled and come back to you in September with a guaranteed maximum price for t he
project. Since this is an estimate, the next phase is the completion of the actual
construction documents. At 90% completion of those papers we will get a guaranteed
maximum price from Byrne.
Mayor Carpenter recognized Councilmember Thompson who asked how many parking
spaces we plan on adding. Mr. Gaudreau replied approximately 150 spaces and they are
planning for buses to be dropping off competition participants and then parking across the
street at the high school. It is an issue we are trying to deal with.
Mayor Carpenter recognized Councilmember Edwards who requested management staff
put this information out on the City website so that citizens can review it. Executive
Director Brian James confirmed that they could get this done tomorrow. Mr. Edwards
complimented the work done so far and said it was very futuristic.
Mayor Carpenter recognized Councilmember Azzoz who expressed concern over the
design presented tonight. He said he thinks the taxpayers voted for a ‘competition quality’
pool, not a pool that restricts them from hours and usage. He feels the school district is
getting the larger pool and the citizens are getting the smaller pool. He feels the taxpayer
simply wanted a ‘family pool’ where everyone could come and have some fun. He said if
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the school wants a pool let them go build their own. Executive Director Brian James stated
yes, the bond was passed for a ‘closed community swimming pool and aquatics facility of
competition quality.’ A key thing in the language was that this facility wo uld be of
competition quality and so we have to definitely meet that need. He pointed out that the
number of students on the school(s) swim team program is far less than the number of kids
in our community who are associated with the BVYA Stingrays. It is almost 300 children.
So what we wanted to do with the competition pool was make it so they could use it as
well. Also, they can use this facility all year round because it is indoors. Mr. Azzoz
responded that residents have come and told him that they expected this to be an actual
community pool where kids and family can go at any time without any restrictions. He
wants to build a pool for the voters, for this city, not the school district, not the YMCA.
We are already paying a lot of taxes and he is not going to let the taxpayer shoulder over
$700,000 plus annual maintenance fees we will endure.
Mayor Carpenter recognized Councilmember Edwards who stated we have enjoyed a
great relationship with the YMCA, WellMed, and BVYA; we have done a lot of public -
private partnerships already and we also share our police force with the school district. He
does not see why this would be an issue. He said we are in fact planning a multi -use
facility in south Schertz as a 3rd Fire Station. It will also house some police, fire and EMS
staff and contain a community room. This is another great example of what we are doing
with joint-use and it is a smart way to do it.
Mayor Carpenter recognized Councilmember Thompson who said it boils down to the fact
that no pool is a financial money maker; it is more of a quality of life amenity. Any quality
of life facility is a tax liability to that city because very few make money for a city. He
stated the question is how are we going to enhance the quality of life for the BVYA kids,
the community kids, and the adults in the community? We would be enhancing the
reputation of Schertz. Our library is a tax liability but thousands of people use it and
benefit from it. That is the bottom line of why he endorses it.
Mayor Carpenter recognized Councilmember Azzoz who stated it is not about other
people’s quality of life, but rather the Schertz taxpayer’s quality of life. His
recommendation is to build a pool for this city, for the taxpayers, residents and their
children; if the school district wants to participate, let them go and build their own pool.
His recommendation is to build a nice city pool and if that is not possible, then let’s scrap
it—we return the bond back.
Mayor Carpenter recognized Councilmember John who stated he would just like to have a
copy of the plan; it looked like they covered all the bases on what we need to have, but it
did look a little plain. Are there any plans to do any water features? Mr. James responded
that for built features they are not planning any; however, the YMCA could possibly bring
in some portable features (i.e., basketball backboard). One of the reasons we want to
partner with the YMCA is so they can do fundraising and they can add to facilities and
amenities. It is a straightforward functional pool.
Mayor Carpenter recognized Councilmember Azzoz who asked how much money we had
left for this project. Mr. Gaudreau replied approximately $5.5 million out of the original
bond of $6.625 million.
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Mayor Carpenter stated a number of the arguments against this pool were brought up prior
to the election in the press. Some people were opposed to the project overall and others
expected we would coordinate with the school district. A lot of the arguments were
brought up before the election and the people spoke and they expect us to act on their
votes. He does not believe that anyone was misled. Things were discussed well in the
newspapers at that time. In a recent conversation he had with former Mayor Bueker, much
the same thing happened years ago when the Cit y built the Pickrell Park pool and despite
those similar arguments at that time, the facility has been used well through the years. It
costs us money and the people who use it each time they show up. There are costs
associated with maintaining and providing a city facility. Also, if both the City and the
school district each built their own pool it would double the cost ($14-15 million);
resulting in a tax increase for everyone here in the room. The overall cost would be greater
than if we partnered on the project. Council and staff have worked hard over the past five
years to find the solution that a) meets with the spirit and direction of the language of the
bond itself, b) meets the needs of the widest number of stakeholders in this community, c)
is extremely careful about spending this much of the taxpayers money. This is the single
largest project that we have done with taxpayer money in the history of this city. It is
imperative that we get it right and get it right the first time; he believes we have done that.
In reference to Councilmember Azzoz’s earlier recommendation to scrap the project and
go back to the voters, this would be a lot of time and effort wasted when the voters have
already spoken. The voters went to the ballot box and did already instruct us. In fact, they
had turned down two or three other bond items. He also does not hear a majority of
dissention from this council this evening but rather a majority in favor of moving forward.
Mayor Carpenter recognized Councilmember Thompson who stated he thinks the Mayor
has correctly assessed the general direction of council to move forward. Councilmember
Azzoz stated he still feels if we don’t want to scrap the project, we still should send it back
to redesign a community pool for resident families. However, if the Council says go
ahead, then go ahead, but not him.
Mayor Carpenter offered his personal phone number of 210-452-8003 to the audience in
case anyone was in opposition of the project as presented and they could call him and seek
to change his mind. He will be happy to hear from every single taxpayer who opposes this
project as presented tonight.
Consent Agenda Items
The Consent Agenda is considered self-explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the
Consent Agenda upon the request of the Mayor or a Councilmember.
1. Ordinance No. 15-H-27 – Consideration and/or action approving an Ordinance
amending Chapter 14 of the City of Schertz Code of Ordinances to adopt a trap, neuter,
and release program and certain regulations with respect thereto; adding definitions;
repealing all Ordinances or Resolutions or parts of Ordinances or Resolutions in conflict.
Final Reading (M. Harris/S. Roman)
ORDINANCE NO. 15-H-27
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AN ORDINANCE AMENDING CHAPTER 14 OF THE CITY OF SCHERTZ
CODE OF ORDINANCES TO ADOPT A TRAP, NEUTER, AND RELEASE
PROGRAM AND CERTAIN REGULATIONS WITH RESPECT THERETO;
ADDING DEFINITIONS; REPEALING ALL ORDINANCES OR RESOLUTIONS
OR PARTS OF ORDINANCES OR RESOLUTIONS IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
2. Appointments/ Reappointments and Resignations to City Boards, Commissions and
Committees – Consideration and/or action regarding appointment of Ms. Shonale Burke
as Alternate No. 2 to the Library Advisory Board. (Mayor/Council/B. Dennis)
3. Resolution 15-R-75 – Consideration and/or action approving a Resolution authorizing
the submitted changes to the Schertz Library Advisory Board By-Laws. (B. James/M.
Uhlhorn)
RESOLUTION NO. 15-R-75
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING THE SUBMITTED CHANGES TO THE SCHERTZ
LIBRARY ADVISORY BOARD BY-LAWS, AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized Councilmember Edwards who moved, seconded by
Councilmember Thompson to approve the consent agenda items 1, 2 and 3. The vote was
unanimous with Councilmembers Azzoz, John, Edwards and Thompson voting for
and no one voting no. Motion passed. Mayor Pro Tem Fowler was absent.
Discussion and Action items
4. Ordinance No. 15-S-28– Conduct a public hearing and consideration and/or action
approving an Ordinance upon a request to rezone 13183 IH-10 East, approximately 35
acres of land, from Predevelopment District (PRE) to General Business District (GB).
First Reading (B. James/L. Wood/B. Cox)
ORDINANCE NO. 15-S-28
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING
APPROXIMATELY 34.964 ACRE TRACT OF LAND FROM
PREDEVELOPMENT DISTRICT (PRE) TO GENERAL BUSINESS DISTRICT
(GB).
Mayor Carpenter recognized Planner 1 Bryce Cox who stated what you have before you
is a zoning request for 13182 IH 10 East. It is approximately a 35 acre tract located on
the northeast corner of IH 10 and FM 1518. The property is currently zoned
predevelopment district which is a place holder district for land that was recently
annexed. The property currently contains three existing buildings and two gas pump
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canopies and has the following land uses in existence today: a convenience store with gas
pumps, restaurant, motel, professional office, and automobile repair major.
The public hearing notice was published in “The Daily Commercial Recorder” on August
5, 2015 and the “Herald” on August 12, 2015. Four (4) public hearing notices were
mailed to surrounding property owners within two hundred (200) feet of the subject
property on July 29, 2015. Staff received two (2) responses on the Notice of Public
Hearing, both in favor of the request.
Staff has reviewed this request for conformance with our comprehensive land use plan as
well as with our future land use plan. The sector plan amendment of that comprehensive
plan designates this subject property is highway commercial which is intended for
regional scale retail and commercial uses that can take advantage of the highway
frontage. These highway commercial areas are going to be located on our major highway
intersections to maximize access to the region.
It is the opinion of staff that the General Business District is the most appropriate zoning
district for this tract of land and that the existing land uses of convenience stores with gas
pumps, restaurants, motels and professional offices are appropriate uses for this tract of
land due to its location.
The Planning and Zoning Commission conducted a public hearing on August 12, 2015,
and offered a recommendation of approval. Additionally staff recommends approval of
Ordinance 15-S-28 to rezone the subject partial to General Business District. Mr. Cox
stated that the applicant is present this evening for questions.
Mayor Carpenter opened the public hearing and recognized the following who spoke:
Mr. Glen Outlaw, 3729 Forsyth Park, who stated that according to the backup
material the existing facilities that are there will end up being non -conforming
uses. To him that means that they are not allowed in General Business and we are
grandfathering them. His question is what happens in the future if the current
owner sells the property. Is this use going to continue unless they try to do
something with it or is something as simple as selling it to another owner going to
force them out of that location?
As no one else spoke, Mayor Carpenter closed the public hearing for Council comments.
Mayor Carpenter recognized Mr. Bruce Cox who stated that in answer to Mr. Outlaw’s
question all the existing uses are legal non-conforming uses because they were in
existence when the property was annexed into the City. Under our predevelopment
zoning district there are very few uses you can actually do; it’s state mandated such as
public use, schools etc. Again, this is just a place holder district and what that means is if
you vote to approve the ordinance the automobile repair major and the convenience store
with gas pumps will be considered legal non-conforming. We do have rules and
restrictions in the City about expansion and a variety of other things that deal with those
non-conforming uses. For the most part it is going to be that you cannot expand the
business any larger than it is when it was created. Additionally, if the use goes vacant for
180 days then they would lose their ability to have that use at that property. The idea is
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that when we change zoning and we annex property we don’t displace owners; we let
them know that they are stuck with what they have now; you can do some safety and
structural improvements but you cannot increase the square footage of that use.
Mr. James stated that if the property is sold and doesn’t shut down operation for 180 days
then they can continue to operate.
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by
Councilmember Edwards to approve Ordinance No. 15-S-28 first reading. The vote was
unanimous with Councilmembers Azzoz, John, Edwards and Thompson voting for
and no one voting no. Motion passed. Mayor Pro-Tem Fowler was absent.
5. Ordinance No. 15-S-29 – Conduct a public hearing and consideration and/or action
approving an Ordinance upon a request to rezone 807 Main Street, approximately 0.25
acres of land, from Single-Family Residential District-2 (R-2) to Main Street Mixed Use
District (MSMU). First Reading (B. James/L. Wood/B. Cox)
ORDINANCE NO. 15-S-29
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING AN
APPROXIMATELY 0.25 ACRE TRACT OF LAND FROM SINGLE FAMILY
RESIDENTIAL DISTRICT-2 (R-2) TO MAIN STREET MIXED USE DISTRICT
(MSMU).
Mayor Carpenter recognized Senior Planner Lesa Wood who introduced this item stating
the property is located at 807 Main Street from Single-Family Residential District-2 (R-2)
to Main Street Mixed Use District (MSMU). This property was originally built as a
residential property and then converted into a commercial property. The last occupant at
this property was a florist shop. This property has been vacant for some time. The
challenges have been that it is zoned currently as residential. Through this process staff
worked with the property owner and their request was to change the zoning from the
single family residential to the Main Street Mixed Use District (MSMU). In November of
2014 an implementation of the comprehensive land plan and the work on the downtown
plan, staff brought forward the new zoning district of the Main Street Mixed Use. SO in
2014 the Main Street Mixed Use district zoning was available. This is the very first
request for this use.
It is intended for single family mixed use with low intensity commercial land uses that
allows for a greater opportunity for redevelopment of subject property and to promote
growth in the main street area.
The public hearing notice was published in “The Daily Commercial Recorder” on August
5, 2015 and the “Herald” for the August 12, 2015 for the August 25, 2015 City Council
Meeting. There were fifteen (15) notices mailed to surrounding property owners within
two hundred (200) feet of the subject property on July 29, 2015. At the time of this report
two (2) responses were received in favor of the request has been received. One (1)
response was neutral to the request. No responses were received opposed to the request.
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It was presented to the Planning and Zoning Commission on August 12, 2015, and they
recommended approval.
Staff reviewed the request for conformance with the Comprehensive Land Plan and the
Future Land Use Plan (FLUP). The Comprehensive Land Use Plan identifies this area as
Historic Downtown Schertz which is intended to leverage Schertz’s history and heritage
to create a unique destination with local independent businesses, en couraging the use of
existing buildings. The rezoning request appears to have a minimal impact on the public
infrastructure, facilities or services and is consistent with the Comprehensive Land Use
Plan and compatible with the surrounding land uses. Staff recommends approval of the
rezoning application as submitted.
Mayor Carpenter opened the public hearing and recognized the following who spoke:
Maggie Titterington, 1730 Schertz Parkway, Chamber President who spoke in
favor of this item.
As no one else spoke, Mayor Carpenter closed the public hearing for Council comments.
Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by
Councilmember Edwards to approve Ordinance 15-S-29 first reading. The vote was
unanimous with Councilmembers Azzoz, John, Edwards and Thompson voting for
and no one voting no. Motion passed. Mayor Pro Tem Fowler was absent.
6. Public Hearings on Proposed Budget for FY 2015-16 – Conduct a public hearing and
consideration and/or action regarding the adoption of the FY 2015-16 Budget. (Second
required public hearings) (J. Kessel/J. Walters)
Mayor Carpenter recognized Senior Budget Analyst James Walters who provided a
PowerPoint presentation with the following information as well as answered questions
from Council:
FY 2015-16 Proposed Budget
Budget Goals:
Balanced Structurally
Conservative and Responsible
Follows Financial Policies
Maintains Current Service Levels
Focuses on priorities
Management Practices:
Focus on priorities – Maintain appropriate fund balance
Team Input – Departments, Council and Citizens
Forward looking – planning for future revenues and expenses, consider project
schedules, 5 year forecast, long term debt model
Key City 5 Year Goals 2015
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Building repairs
Fire Station 3
Compensation Study
Bond Election
Strategic Staffing levels
Focus on Competing existing programs
Maintain reserves
Budget Highlights
Classification & Compensation study
Firefighter Ramp up Program
Fire Apparatus (Debt Service)
First year use of vehicle replacement fund – affecting general services, marshal,
streets, parks and animal services
Southeast Water storage tank and distribution lines
Additional Sewer lines and lift station
Upcoming Capital Projects
$15 Million in the upcoming bond election
Fire Station #3
FM Road Improvements
Additional $10 Million to be issued by Council
Other roadway and infrastructure maintenance
All Funds – Revenues
General Fund $26,568,977
Special Events Fund 131,800
PEG Fund 252,500
Water & Sewer Fund 18,902,115
EMS Fund 7,744,797
Drainage Fund 1,380,620
Hotel Tax 593,277
Park Fund 111,229
Tree Mitigation 40,250
Capital Recovery Water 3,477,141
Capital Recovery Sewer 3,643,712
I&S Fund 6,091,375
Other Funds 360,390
SEDC 3,528,562
Grand Total $72,861,745
General Fund makes up 35%, Water & Sewer Fund 26%, EMS Fund 11%, I&S Fund 8%
and the others make up the rest.
All Funds – Expenses
General Fund $26,180,517
Special Events Fund 131,800
8-25-2015 Minutes Page - 16 -
PEG Fund 252,500
Water & Sewer Fund 18,855,871
EMS Fund 7,558,451
Drainage Fund 1,220,951
Hotel Tax 259,330
Park Fund 34,800
Tree Mitigation 27,000
Capital Recovery Water 3,477,141
Capital Recovery Sewer 3,643,712
I&S Fund 5,821,418
Other Funds 322,990
SEDC 2,659,502
Grand Total $70,450,983
General Fund makes up 37%, Water & Sewer Fund 27%, EMS fund 11%, I&S fund 8%
and the others make up the rest.
Fund Balance/Equity
FY 2015-16 Estimated Beginning
balance
Net Change Budgeted Ending
balance
General Fund $6,911,098 $147,372 $7,058,470
Special Events Fund 73,803 -10,000 63,803
PEG Fund 493,463 -145,500 347,963
I&S Fund 733,023 269,957 1,002,980
Water & Sewer Fund 3,381,415 -453,756 2,927,659
Capital Recovery Water 5,172,348 -2,550,541 2,621,807
Capital Recovery Sewer 4,046,501 -3,077,712 968,789
Drainage Fund 1,132,963 -54,251 1,078,712
EMS Fund 975,653 186,346 1,161,999
SEDC 8,653,932 869,060 9,522,992
Hotel Tax Fund 783,780 329,872 1,113,652
Park Fund 210,958 76,429 287,387
Tree Mitigation 459,533 13,250 472,783
Library Fund 63,071 -9,960 53,111
Historical Committee 9,567 0 9,567
Parks & Rec Foundation 111,337 32,360 143,697
General Fund Revenues
Property Taxes $10,252,766
Sales Taxes 7,036,724
Fees 2,486,122
Franchises 2,221,153
Fund Transfers 1,921,266
Permits 1,249,839
Inter-Jurisdictional 783,847
Miscellaneous 462,000
Other taxes 40,100
Licenses 84,160
Library Fines 31,000
Total Revenues $26,568,977
8-25-2015 Minutes Page - 17 -
Property taxes make up 39%, Sales Tax 27%, Fees 9%, Franchise 8% and Fund transfers
7% all others make up the rest.
General Fund Expenses
General Government $ 7,057,767
Internal Service 3,795,021
Police 6,211,375
Fire Rescue 3,720,308
Inspections 693,360
Marshal Service 717,794
Streets 1,181,397
Parks & Recreation 1,350,793
Library 877,288
Animal Services 575,414
Total Expenses $26,180,517
General Government makes up 27%, Police 24%, Internal Service 14%, Fire Rescue 14%
all others make up the rest.
General Fund
Revenues $26,568,977
Expenditures 26,180,517
Increase of Fund Balance 388,460
Beginning Fund Balance 6,911,098
Use of Vehicle replacement -241,088
Ending Fund Balance 7,058,470
25% Reserve Policy 6,501,138
M&O $0.3159
Total Change in Expenditures
$150,000 New Employees
$380,400 Large Expanded programs (over 10,000)
$600,000 Act on Compensation Study
$329,600 Continue Existing Staffing Levels & Programs
$1,460,000 Total Increase
$389,000 Reserve Funding
M&O $0.3159
Large Expanded Programs
$260,400 Vehicle Replacement
$150,000 Replace Remaining SCBA’s
$20,000 Expanded Election
$380,400 Total Large Expanded Programs
M&O $0.3159
Reserve Funding
$169,000 Vehicle Replacement
$25,000 A/C Replacement
$25,000 Server Replacement
8-25-2015 Minutes Page - 18 -
$35,000 P&Z Software
$35,000 Phone System Replacement
$100,000 Unassigned Fund Balance
$389,000 Total Reserve Funding
Sales Tax
FY 2013-14 FY 2014-15 FY 2015-16
Actual Estimate Budget
General Fund $7,032,044 $6,961,724 $7,036,724
-1% +1%
2015 – 5 Year Forecast
FY2015 FY2016 FY2017 FY2018 FY2019 FY2020
Revenue $25,297,719 $26,568,977 $27,576,055 $28,605,522 $29,644,059 $30,731,548
Expense $(24,668,799) $(26,180,871) $(27,549,143) $(28,547,611) $(29,793,283) $(30,529,331)
Reserve
Funding
$628,920 $147,372 $26,911 $57,912 $(149,224) $202,217
M&O Fund
Balance
$6,911,098 $7,058,470 $7,092,028 $7,149,939 $7,000,716 $7,202,933
25% Goal $6,077,050 $6,501,138 $6,868,536 $7,136,903 $7,448,321 $7,632,333
Over/Under $834,049 $557,332 $216,846 $6,391 $(454,251) $(436,046)
5 Year Summary – I&S Fund
At I&S Rate of $0.1752:
Includes $15 million bond package from elections in 2015
Includes additional CO Bonds for infrastructure
The lowest fund balance is $149,811 in FY 2017/18
Rate could fluctuate based on the actual growth of the tax base and the results
from the bond election but at a reduced rate due to the model
Change Memo
Add 3 new Crossing Guards
Made adjustments to act on Year 1 of the Classification study recommendations
Updated Parks and Pools in the General fund for a full year Director Funding in
place of the pool liner
The pool liner funding will come out of the current year budget
IT in the General Fund will increase for additional cable costs
Updated Water & Sewer Fund projects
-Will now only budget for the next phase of Northcliffe waterline replacement
Change Memo 2
EMS
-1: Adjust Personnel Budget for Year 1 Implementation of the Class & Comp
Study recommendation
-2: New Training Coordinator position added
8-25-2015 Minutes Page - 19 -
Library Board
Purchase additional library materials
A copy of the proposed FY2015-16 Budget can also be found online at
www.schertz.com. A paper copy is available for viewing in the City Secretary’s office
and at the Schertz Library.
Mayor Carpenter opened the public hearing and recognized the following who spoke:
Mr. Glen Outlaw, 3729 Forsyth Park, who stated that this was the third or
fourth time he has seen the presentation. For the most part he believes it is a
good balanced budget. A couple of things that occurred to him tonight: (1)
Change Memo #2; as a resident he hasn’t been able to see any changes to the
material. Are we going to see more change memos next week? At some point
he believes we need to close the door and the budget is the budget.
His other comment is when we look at the fund balance that is projected at the
end of this fiscal year to be over $800,000 over our minimum floor, next year
we are projecting over $550,000. Mr. Walters, in his presentation, explained
that $389,000 of that we are saving for programs so that we do not get hit with
that big charge. He is concerned about the unassigned $100,000 that we are
going to put in the fund balance. There have been a lot of hard feelings over
the last few years that the cit y’s primary focus at the expense of everything
else has been rebuilding the fund balance. We are short on employees. We
have been short on compensation. He gave examples of shortages when
people are either out sick or out on vacation. He has personal knowledge of
city staffing and that is that every department is short and needs more people.
He understood that the Council’s priority in years past was to rebuild that fund
balance. Now it is rebuilt and we are still ignoring the needs of the city in
order to put extra money, unassigned, into that fund balance. He is not sure
why they continue to do that.
Mr. Richard Dziewit, 2550 Chasefield Drive, who first commended Mr.
Walters on his presentation and the ability to take a look at it and see what is
going on in the budget. He stated that he has done an excellent job. His
biggest concern and he is looking at it in the same aspect as Mr. Outlaw is too,
and that has to do with core structure. He has also spoken to several
individuals in the city. First, it has taken a long time since we first began the
Evergreen Study to be able to find a compensation method for all the
employees and it still isn’t correct. There is a lot more work to do. One of the
biggest things that he finds is if he can hear it why aren’t the people that are in
responsible positions hearing or listening to those people. We are losing
people and we know that we are not gaining. We are gaining citizens within
the City, but we are not going to supply the people within the City to be the
ones to assist those citizens. The core structure is probably the most important
thing to get done. Secondly, he looks at what is happening in the South
Schertz district. We have been talking about a Fire Station/Public Safety
Facility down in that area for a long time now. Again, we have gotten to the
8-25-2015 Minutes Page - 20 -
point of where we are not listening. We are waiting too long to get this stuff
done, and people are hurting in that area. Take a look at what it takes for those
to get any service, twenty-five minutes approximately. Even with the
assistance from Converse, it takes approximately twenty-five minutes for a
response. He is looking at these type of things based upon the type of budget
we have. We need to get people in here. We need to take a look at the people
we have and maybe that is one aspect we have not done. Maybe these
individuals need to be advanced. Maybe they need to be trained more so that
they can advance within their group. We need to have all the facilities
covered.
Dr. Irene Petrisky, 1117 Twin Lane, who made reference to the change
memos on the budget. She previously had attended one of the community
budget sessions and her main concern is for hiring and retaining an adequate
number of first responders not spending thousands of dollars on a new pool
and future pool maintenance. Back in 2010, she voted favorably for the bond
supporting the design and construction of a new community pool because she
was led to believe it was for one new community pool since the Pickrell Park
pool was getting old. She alleged that back then the Schertz taxpayers were
not told of any intent to include the local school district in the project. Just like
now, change memos are coming up changing the proposed 2015-16 budget.
Back in 2010 the residents voted for one pool. When she sees first responders
being shortchanged and members of the City of Schertz are not getting access
to city services timely, a pool is not a priority. This evening there were
presentations from some of our first responders showing us how they have
saved the city money in the past couple of years and are also busy seeking out
grant money for our city. The actual cost of this proposed pool project is
costing more now than what they had voted for back in 2010. Parking and
enough room are also issues. At this time she would rather see taxpayer
dollars be spent to adequately compensate our hired first responder staff
members.
As no one else spoke, Mayor Carpenter closed the public hearing for Council comments.
Mayor Carpenter recognized Councilmember Azzoz who commended Mr. Walters on the
presentation and the work on the budget. Councilmember Azzoz asked questions
regarding the budget costs of the pools ($308,000). Mr. Walters stated it was a
combination of maintenance and staffing. Mr. Azzoz asked if it would be over $1 million
next year with the addition of the new proposed aquatic facility. Mr. Walters said that the
Pickrell Park and Northcliffe pools account for about $250,000 of annual maintenance
and he estimates it will be another $480,000 to staff and maintain the aquatic center.
Councilmember Azzoz also asked if this was the last change memo. Mr. Walters
answered we could get another one next week as we have updates coming from
Evergreen Solutions on the classification and compensation study recommendation and
we should be getting the final health insurance cost estimates later this week as well
which could or could not affect the budget.
8-25-2015 Minutes Page - 21 -
Ordinance No. 15-T-30 - City of Schertz FY 2015-16 Budget - Consideration and/or
action approving an Ordinance on the proposed FY 2015-16 Budget. First Reading (J.
Kessel/J. Walters)
ORDINANCE NO. 15-T-30
AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016, IN
ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS;
PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING
A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
Mayor Carpenter recognized Councilmember Edwards who moved, seconded by
Councilmember Thompson to approve Ordinance 15-T-30 first reading. The vote was
unanimous with Councilmembers Azzoz, John, Edwards and Thompson voting for
and no one voting no. Motion passed. Mayor Pro Tem Fowler was absent.
7. Public Hearings on Proposed Tax Rate – Conduct a public hearing and consideration
and/or action regarding the adoption of the FY 2015-16 Tax Rate. (Second required public
hearings) (J. Kessel/J. Walters)
Mayor Carpenter recognized Senior Budget Analyst who provided a PowerPoint
presentation with the following information as well as answered questions from Council:
Mr. Walters showed a slide of the 2015 Property Taxes.
0.00
0.50
1.00
1.50
2.00
2.50
3.00
Guadalupe Comal Bexar
SA River Auth
Univ Health
System
Road
College
County
School
City of Schertz
Tax Rate:
PH
8-25-2015 Minutes Page - 22 -
Effective: The tax rate which, on average, will keep the tax bill the same as in
2013.
Rollback: The rate if exceeded allows citizens to initiate a rollback election.
The results of this election can reduce the adopted tax rate back to
the rollback rate.
Current: The rate currently adopted by the City.
Proposed Max: The maximum rate set at which the final adopted rate cannot
exceed.
City Tax Rate
Effective: $0.4664
Rollback: $0.4912
Current: $0.4974
Proposed Max: $0.4911 Proposed budget is balanced at this rate.
$0.01 is equal to $302,980 revenue or $18.53 on the average home.
Target Tax Rate
Tax Rate Current Proposed Maximum
M&O $0.3164 $0.3159 For day to day operations
I&S $0.1810 $0.1752 To pay the City’s Debt
Total $0.4974 $0.4911
FY2015-16 City Tax Rate
At $0.4911
2014 Tax Bill = $866.47 Avg Home Value $174,200
2015 Tax Bill = $909.52 Avg Home Value $185,200
Increase =$ 43.05
2014 Tax Bill = $497.40 Home Value of $100,000
2015 Tax Bill = $491.10 Home Value of $100,000
Decrease = $-6.30
Mr. Walters provided a slide of the historic tax rates stating that back in 2005 the total tax
rate was .3977 and in 2015 a proposed maximum of .4911. The orange bars beneath
M&O
8-25-2015 Minutes Page - 23 -
Mr. Walters provided the following budget calendar FY2015-16:
August 18 First Public Hearing
August 25 Second Public Hearing, First Vote
September 1 Third Public Hearing, Second Vote
October 1 Budget goes into effect
Mayor Carpenter opened the public hearing and as no one spoke, closed the public
hearing for Council comments. As there were no Council comments Mayor Carpenter
called for the motion and read the following:
Ordinance No. 15-T-31 – Tax Rate for Fiscal Year 2015-16 - Consideration and/or
action approving an Ordinance on the proposed FY 2015-16 Tax Rate. First Reading (J.
Kessel/J. Walters)
ORDINANCE NO. 15-T-31
AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX
RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM
TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT
OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR
SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
Mayor Carpenter recognized Councilmember Thompson who moved that property taxes
be increased by the adoption of a tax rate of $0.4911, which is effectively a 5.25%
increase in the tax rate, thereby approving Ordinance 15 -T-31 first reading. The motion
was seconded by Councilmember Edwards. The vote was unanimous with
Councilmembers Azzoz, John, Edwards and Thompson voting for and no one voting
no. Motion passed. Mayor Pro Tem Fowler was absent.
8-25-2015 Minutes Page - 24 -
Roll Call Vote Confirmation
Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided the roll call
vote information for agenda items 1 through 7.
Executive Session
Mayor Carpenter recessed the regular meeting at 8:51 p.m. into Executive Session under the
following sections:
8. City Council will meet in closed session under section 551.074 Evaluations of the City
Manager.
9. City Council will meet in closed session under section 551.074 Evaluations of the City
Secretary and Deputy City Secretary.
Reconvene into Regular Session
Mayor Carpenter reconvened into regular session at 9:37 p.m.
8a. Take any necessary action based on discussions held in closed session under Agenda
Item number 8 including possible increase in salary.
No action taken.
9a. Take any necessary action based on discussions held in closed session under Agenda
Item number 9 including possible increase in salary.
No action taken.
Requests and Announcements
10. Announcements by City Manager
Citizen Kudos
Recognition of City employee actions
New Departmental initiatives
No further announcements were provided.
11. Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
Mayor Carpenter requested that both executive session items from tonight be placed back
on the next agenda.
12. Announcements by Mayor and Councilmembers
8-25-2015 Minutes Page - 25 -
City and community events attended and to be attended
City Council Committee and Liaison Assignments (see assignments below)
Continuing education events attended and to be attended
Recognition of actions by City employees
Recognition of actions by community volunteers
Upcoming City Council agenda items
No announcements were provided.
Adjournment
Meeting was adjourned at 9:40 p.m.
__________________________
Michael Carpenter, Mayor
ATTEST:
__________________________________
Brenda Dennis, City Secretary
Agenda No. 2
CITY COUNCIL MEMORANDUM
City Council Meeting: September 1, 2015
Department: Development Services
Subject: Ordinance No. 15-S-28 – Conduct a public
hearing to consider and act on a request to
rezone 13183 IH-10 E, approximately 35
acres of land, from Predevelopment District
(PRE) to General Business District (GB).
(Final Reading)
BACKGROUND
NAJDS Property Investments Inc.is requesting to rezone approximately 35 acres of land from
Predevelopment District (PRE) to General Business District (GB). The property is located at
13183 IH 10 East, at the corner of IH 10 and FM 1518. The site contains three (3) existing
buildings and two (2) gas pump canopies. The following land uses are existing on this property;
a convenience store with gas pumps, restaurant, motel, professional office, and automobile repair
major. This property was annexed on July 20, 2010 by Ordinance 10-A-20 where it received its
current zoning designation of Predevelopment District (PRE). The Predevelopment District
(PRE) zoning is intended as a temporary designation for newly annexed property. General
Business District (GB) is intended to provide suitable area for the development of non-residential
uses which offer a wide variety of retail and service establishments that are generally oriented
toward serving the overall needs of the entire community.
The public hearing notice was published in “The Daily Commercial Recorder” on August 5,
2015 and the “Herald” on August 12, 2015. Four (4) public hearing notices were mailed to
surrounding property owners within two hundred (200) feet of the subject property on July 29,
2015. Staff received two (2) responses on the Notice of Public Hearing, both in favor of the
request. No responses were received neutral to or opposed to the request.
City Council approved this on first reading at their meeting of August 25, 2015.
Goal
The property owner, NAJDS Property Investments Inc., is requesting to rezone approximately 35
acres of land to General Business District (GB).
City Council Memorandum
Page 2
Community Benefit
Promote safe, orderly, efficient development and ensure compliance with the City’s vision of
future growth.
Summary of Recommended Action
Staff reviewed the request for conformance with the Comprehensive Land Plan and the Future
Land Use Plan (FLUP). The Sector Plan amendment to the Comprehensive Land Plan designates
the subject property for Highway Commercial which is intended for regional scale retail and
commercial uses that can take advantage of the highway frontage. Highway Commercial areas
are located at major highway intersections to maximize access to the region.
Comprehensive Plan Goals and Objectives: The proposed rezoning request is generally
in conformance with the goals and objectives of the Comprehensive Plan. In particular,
the proposed zone change will provide for continued commercial development along IH-
10.
Impact of Infrastructure: The proposed rezoning request will have a minimal impact on
the existing water and wastewater systems.
Impact of Public Facilities/Services: The proposed rezoning request should have a
minimal impact on public services, such as schools, fire, police, parks and sanitation
services.
Compatibility with Existing and Potential Adjacent Land Uses: The subject property is
currently surrounded by undeveloped land. The requested General Business District (GB)
zoning is compatible with the surrounding land uses.
It is the opinion of Staff that the General Business District (GB) is the most appropriate zoning
district for this tract of land. The existing land uses of convenience store with gas pumps,
restaurant, motel, and professional office at this location appear to be appropriate uses for this
tract of land due to its location on IH 10.
If the rezoning is granted, the land uses of restaurant, motel and professional office will be
considered existing conforming uses, and the land uses of automobile repair major and
convenience store with gas pumps will be considered existing nonconforming uses and subject to
the restrictions identified in UDC Article 7 Nonconforming Uses, Lots and Structures.
FISCAL IMPACT
None
RECOMMENDATION
The Planning and Zoning Commission conducted the public hearing on August 12, 2015 and
offered a recommendation of approval by a unanimous vote.
City Council Memorandum
Page 3
Staff recommends approval of Ordinance 15-S-28 to rezone the subject property to General
Business District (GB) on final reading.
ATTACHMENT
Ordinance No. 15-S-28
ORDINANCE NO. 15-S-28
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY
34.964 ACRE TRACT OF LAND FROM PREDEVELOPMENT DISTRICT (PRE) TO
GENERAL BUSINESS DISTRICT (GB).
WHEREAS, an application to rezone approximately 34.964 acres of land described in the
Exhibit A and Exhibit B attached herein (herein, the “Property”) has been filed with the City;
and
WHEREAS, the City’s Unified Development Code Section 21.5.4.D. provides for certain
conditions to be considered by the Planning and Zoning Commission in making
recommendations to City Council and by City Council in considering final action on a requested
zone change (the “Conditions”); and
WHEREAS, on August 12, 2015, the Planning and Zoning Commission conducted a public
hearing and, after considering the proposed request made a recommendation of approval of the
rezoning; and
WHEREAS, on August 25, 2015 the City Council conducted a public hearing and after
considering the Conditions and recommendation by the Planning and Zoning Commission,
determined that the requested zoning be approved as provided for herein.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS:
THAT:
Section 1. The Property as shown and more particularly described in the attached Exhibit
A and Exhibit B, is hereby zoned General Business District (GB).
Section 2. The Official Zoning Map of the City of Schertz, described and referred to in
Article 2 of the Unified Development Code, shall be revised to reflect the above amendment.
Section 3. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part
of the judgment and findings of the Council.
Section 4. All ordinances and codes, or parts thereof, which are in conflict or
inconsistent with any provision of this Ordinance are hereby repealed to the extent of such
conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters
resolved herein.
Section 5. This Ordinance shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 6. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section 7. It is officially found, determined, and declared that the meeting at which this
Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 551, as amended, Texas Government Code.
Section 8. This Ordinance shall be effective upon the date of final adoption hereof and
any publication required by law.
Section 9. This Ordinance shall be cumulative of all other ordinances of the City of
Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City
of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the
provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby
repealed.
Approved on first reading the 25th day of August, 2015.
PASSED, APPROVED AND ADOPTED on final reading the 1st day of September, 2015.
____________________________________
Michael R. Carpenter, Mayor
ATTEST:
________________________________
Brenda Dennis, City Secretary
(SEAL OF THE CITY)
Exhibit A
“The Property”
Exhibit B
“The Property”
Agenda No. 3
CITY COUNCIL MEMORANDUM
City Council Meeting: September 1, 2015
Department: Development Services
Subject: Ordinance No. 15-S-29 – Conduct a public
hearing to consider and act on a request to
rezone 807 Main Street, approximately 0.25
acres of land, from Single-Family
Residential District – 2 (R-2) to Main Street
Mixed Use District (MSMU). (Final
Reading)
BACKGROUND
The property owner, Gary Pierce is proposing to rezone the approximately .25 acre tract of land
located at 807 Main Street from Single-Family Residential District-2 (R-2) to Main Street Mixed
Use District (MSMU). The property contains an existing 2,500 square foot building that was
originaly constructed as a single family residence and later converted into a commercial
structure. The last occupant at this property was a florist shop.
The zoning district of Main Street Mixed Use District (MSMU) allows for single family
residential and low intensity commercial land uses that which allows for a greater opportunity for
redevelopment of subject property.
The public hearing notice was published in “The Daily Commercial Recorder” on August 5,
2015 and the “Herald” for the August 12, 2015 for the August 25, 2015 City Council Meeting.
There were fifteen (15) notices mailed to surrounding property owners within two hundred (200)
feet of the subject property on July 29, 2015. At the time of this report two (2) responses were
received in favor of the request has been received. One (1) response was neutral to the request.
No responses were received opposed to the request.
City Council approved this on first reading at their meeting of August 25, 2015.
Goal
Gary Pierce is requesting to rezone the approximate 0.25 acre tract of land at 807 Main Street to
Main Street Mixed Use District (MSMU).
City Council Memorandum
Page 2
Community Benefit
Promote safe, orderly, efficient development and ensure compliance with the City’s vision of
future growth.
Summary of Recommended Action
Staff reviewed the request for conformance with the Comprehensive Land Plan and the Future
Land Use Plan (FLUP). The Comprehensive Land Use Plan identifies this area as Historic
Downtown Schertz which is intended to leverage Schertz’s history and heritage to create a
unique destination with local independent businesses, encouraging the use of existing buildings.
The rezoning request appears to have a minimal impact on the public infrastructure, facilities or
services and is consistent with the Comprehensive Land Use Plan and compatible with the
surrounding land uses.
The Main Street Mixed Use District (MSMU) allows for single family residential and low
intensity commercial land uses that allow for greater opportunity for redevelopment of the
subject property. The structure was originally built as a single family residence and was later
converted into a commercial structure. The property has been vacant for several years with the
last occupant being a florist shop.
The Main Street Mixed Use District (MSMU) was created to help achieve these objectives. The
Main Street Mixed Use District (MSMU) is intended to provide a base zoning district to the area
along Main Street. In light of the history of the area and variety of land uses that exist, this
zoning district allows for both single-family residential uses and low intensity commercial uses.
Reduced setbacks and parking requirements are provided as part of this district due to physical
constraints.
Comprehensive Plan Goals and Objectives: The proposed rezoning request is generally
in conformance with the goals and objectives of the Comprehensive Plan. In particular,
the proposed zone change will provide for either single family or low intensity
commercial occupancy at 807 Main Street.
Impact of Infrastructure: The proposed rezoning request should have a minimal impact on
the existing water and wastewater systems.
Impact of Public Facilities/Services: The proposed rezoning request will have a no impact
on public services, such as schools, fire, police, parks and sanitation services.
Compatibility with Existing and Potential Adjacent Land Uses: The subject property is
currently surrounded by commercial, multi-family and single family land uses. The Main
Street Mixed Use District (MSMU) will allow for either low intensity commercial or
single-family residential.
Based on the Comprehensive Land Use Plan and surrounding land uses, it is the opinion of Staff
that the Main Street Mixed Use District (MSMU) is the most appropriate zoning district for this
tract of land. Staff recommends approval of the rezoning application as submitted.
City Council Memorandum
Page 3
FISCAL IMPACT
None
RECOMMENDATION
The Planning and Zoning Commission conducted the public hearing on August 12, 2015 and
offered a recommendation of approval by a unanimous vote.
Staff recommends approval of Ordinance 15-S-29 to zone the subject property from Single-
Family Residential District – 2 (R-2) to Main Street Mixed Use District (MSMU) on final
reading.
ATTACHMENT
Ordinance No. 15-S-29
ORDINANCE NO. 15-S-29
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AMENDING THE OFFICIAL ZONING MAP BY REZONING AN APPROXIMATELY
0.25 ACRE TRACT OF LAND FROM SINGLE FAMILY RESIDENTIAL DISTRICT-2
(R-2) TO MAIN STREET MIXED USE DISTRICT (MSMU).
WHEREAS, an application to rezone approximately 0.25 acres of land described in the Exhibit
A and Exhibit B attached herein (herein, the “Property”) has been filed with the City; and
WHEREAS, the City’s Unified Development Code Section 21.5.4.D. provides for certain
conditions to be considered by the Planning and Zoning Commission in making
recommendations to City Council and by City Council in considering final action on a requested
zone change (the “Conditions”); and
WHEREAS, on August 12, 2015, the Planning and Zoning Commission conducted a public
hearing and, after considering the Conditions, made a recommendation to approve the requested
rezoning; and
WHEREAS, on August 25, 2015 the City Council conducted a public hearing and after
considering the Conditions and recommendation by the Planning and Zoning Commission,
determined that the requested zoning be approved as provided for herein.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS:
THAT:
Section 1. The Property as shown and more particularly described in the attached Exhibit
A and depicted in Exhibit B, is hereby zoned Main Street Mixed Use District (MSMU).
Section 2. The Official Zoning Map of the City of Schertz, described and referred to in
Article 2 of the Unified Development Code, shall be revised to reflect the above amendment.
Section 3. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part
of the judgment and findings of the Council.
Section 4. All ordinances and codes, or parts thereof, which are in conflict or
inconsistent with any provision of this Ordinance are hereby repealed to the extent of such
conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters
resolved herein.
Section 5. This Ordinance shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 6. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section 7. It is officially found, determined, and declared that the meeting at which this
Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 551, as amended, Texas Government Code.
Section 8. This Ordinance shall be effective upon the date of final adoption hereof and
any publication required by law.
Section 9. This Ordinance shall be cumulative of all other ordinances of the City of
Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City
of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the
provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby
repealed.
Approved on first reading the 25th day of August, 2015.
PASSED, APPROVED AND ADOPTED on final reading the 1st day of September, 2015.
____________________________________
Michael R. Carpenter, Mayor
ATTEST:
________________________________
Brenda Dennis, City Secretary
(SEAL OF THE CITY)
Exhibit A
“The Property”
Exhibit B
“The Property”
Agenda No. 4
CITY COUNCIL MEMORANDUM
City Council Meeting: September 1, 2015
Department: Purchasing/Finance/IT
Subject: Resolution No. 15-R-77 - A Resolution by the City
Council of the City of Schertz to authorize
expenditures with CDW-G totaling no more than
$60,000 for technological and electronic equipment
for various and unrelated City projects during the
remainder of the 2014-15 Fiscal Year and other
matters in connection therewith
BACKGROUND
The IT Department has identified a need, and has budgeted funds, to purchase network switches.
Switches are used to connect computers, printers and servers within a building or campus. A switch
serves as a controller, enabling networked devices to talk to each other efficiently. Through
information sharing and resource allocation, switches save employers money and increase employee
productivity.
The IT Department worked with Purchasing to solicit price estimates and received responses from
four vendors. Estimates were received from CDW-G (CDW), Southern Computer Warehouse, 3-C
Technology, and NetSync. CDW-G provided the low bid at $32,600 for all requested switches,
transceivers and cables.
Multiple City departments have been utilizing CDW to purchase technological and electronic
equipment for various and unrelated City projects. Projects include upgrades of existing computers,
purchase of new computers, purchase of hardware storage and memory, and other related equipment.
Total expenditures to-date for CDW is approximately $17,000, with an additional $4,900 encumbered.
Once the outstanding purchases are received and funds dispersed, total expenditures to-date will be
approximately $22,000.
The City’s Purchasing Policy, adopted and approved by City Council by Resolution 11-R-41 outlines
the need for City Council approval for any single or aggregate expenditure over $50,000 in one fiscal
year with one vendor.
Both Purchasing and IT recommended acceptance of CDW’s low bid. However, with acceptance of
the bid, the City would exceed $50,000 with this vendor. To-date expenditures, outstanding purchases
and the proposed switch purchase would equal approximately $55,000. Thus, staff requests Council
authorization to accept CDW’s bid, and to spend up to $60,000 with this vendor in fiscal year 2014-
15.
IT staff does not anticipate any additional purchases with CDW this fiscal year. However, because
multiple departments are purchasing from this vendor for separate and unrelated items, staff’s request
does include a buffer of $5,000.
FISCAL IMPACT
Up to $60,000 could be spent with CDW-G for 2014-15 Fiscal Year. Costs associated with the
expenditures for CDW-G will be paid with budgeted and available funds.
RECOMMENDATION
Staff recommends Council approve Resolution 15-R-77, authorizing the expenditure of up to $60,000
with CDW-G for technological and electronic equipment for various and unrelated City projects
during the remainder of the 2014-15 Fiscal Year.
ATTACHMENTS
Resolution 15-R-77
RESOLUTION NO. 15-R-77
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS TO AUTHORIZE EXPENDITURES WITH CDW-G
TOTALING NO MORE THAN $60,000 FOR TECHNOLOGICAL AND
ELECTRONIC EQUIPMENT FOR VARIOUS AND UNRELATED CITY
PROJECTS DURING THE REMAINDER OF THE 2014-15 FISCAL
YEAR AND OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the City of Schertz (the “City”) IT Department needs to purchase network
switches to connect computers, printers and servers within a building or campus; and
WHEREAS, in accordance with Chapter 252 of the Local Government Code, City staff
solicited written price quotes from qualified vendors, and the low bid was provided by CDW-G;
and
WHEREAS, the total amount of the various separate and unrelated purchases for
technological and electronic equipment that the City has expended with CDW-G during the
2014-15 fiscal year to-date is approximately $22,000; and
WHEREAS, staff recommends acceptance of the low bid of approximately $33,000 for
network switches; and
WHEREAS, the City’s Purchasing Policy, adopted and approved by the City Council of
the City (the “City Council”) pursuant to Resolution No. 11-R-41, outlines the need for City
Council approval for any single or aggregate expenditure over $50,000 in one fiscal year with
one vendor; and
WHEREAS, staff requests that City Council authorize expenditures with CDW-G for
technological and electronic equipment for projects in an amount not to exceed $60,000 for the
remainder of Fiscal Year 2014-15.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes expenditures with CDW-G for
technological and electronic equipment for various and unrelated City projects with expenditures
not to exceed $60,000 for the remainder of Fiscal Year 2014-15.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
- 2 -
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 1st day of September 2015.
CITY OF SCHERTZ, TEXAS
Michael R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
Agenda No. 5
CITY COUNCIL MEMORANDUM
City Council Meeting: September 1, 2015
Department: Finance
Subject: Public Hearing – Fiscal Year 2015-16
Budget and Second and Final Reading of
Ordinance No. 15-T-30
BACKGROUND
In accordance with applicable statutes and the City Charter, the City Manager submitted a budget
proposal to the City Council for consideration. The City Council held public hearings for the
Proposed Budget on August 18th, 2015, August 25th, 2015, and September 1st, 2015, including
the budget of the Schertz Economic Development Corporation.
FISCAL IMPACT
General Fund $26,180,517
Special Events Fund $ 131,800
PEG Fund $ 252,500
Water & Sewer Fund $18,855,871
EMS Fund $ 7,558,451
Drainage Fund $ 1,220,951
Hotel Tax Fund $ 259,330
Park Fund $ 34,800
Tree Mitigation $ 27,000
Capital Recovery-Water $ 3,477,141
Capital Recovery-Sewer $ 3,643,712
Tax I&S Fund $ 5,821,418
Library Fund $ 33,000
Historical Committee $ 11,010
Parks & Recreation Foundation $ 283,980
SEDC $ 2,659,502
Total $70,450,983
RECOMMENDATION
Staff recommends that the City Council approve second and final reading of Ordinance No. 15-
T-30, adopting the budget for the fiscal year beginning October 1, 2015 and ending September
30, 2016.
ATTACHMENT
Ordinance No. 15-T-30
ORDINANCE NO. 15-T-30
AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30,
2016, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF
SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE
BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the
electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the
Local Government Code; and
WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the
City Council prior to the beginning of the fiscal year, and in said budget proposal set forth
the estimated revenues and expenditures and made the detailed classification as required by
the City Charter of the City of Schertz, Texas; and
WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget
contained in the City Charter have been in all things complied with; and
WHEREAS, a Public Hearing was held by the City Council of the City of Schertz, Texas on
the 18th day of August, 2015, on the 25th day of August, 2015, and on the 1st day of
September, 2015; and
WHEREAS, after a full and final consideration, the City Council is of the opinion that the
budget should be approved and adopted;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS, THAT:
SECTION 1.
The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning
October 1, 2015, and ending September 30, 2016, as modified by the City Council, be, and
the same is, in all things, adopted and approved as the said City of Schertz budget for the
Fiscal Year beginning the first day of October, 2015, and ending the thirtieth day of
September, 2016.
SECTION 2.
The sums below are hereby appropriated from the respective funds for the payment of
expenditures on behalf of the City government as established in the approved budget
document:
2015-2016 Budget
General Fund $26,180,517
Special Events Fund $ 131,800
PEG Fund $ 252,500
Water & Sewer Fund $18,855,871
EMS Fund $ 7,558,451
Drainage Fund $ 1,220,951
Hotel Tax Fund $ 259,330
Park Fund $ 34,800
Tree Mitigation $ 27,000
Capital Recovery-Water $ 3,477,141
Capital Recovery-Sewer $ 3,643,712
Tax I&S Fund $ 5,821,418
Library Fund $ 33,000
Historical Committee $ 11,010
Parks & Recreation Foundation $ 283,980
SEDC $ 2,659,502
Total $70,450,983
SECTION 3.
A true and correct copy of this ordinance along with the approved budget attached hereto,
and any amendments thereto, shall be filed with the City Secretary. In addition, the City
Manager is hereby directed to file or cause to be filed a true and correct copy of this
ordinance along with the approved budget attached hereto, and any amendments thereto, in
the office of the County Clerk of Guadalupe, Comal, and Bexar Counties, Texas, as required
by law.
SECTION 4.
This ordinance shall be cumulative of all provisions of ordinances and of the Code of
Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of
this ordinance are in direct conflict with the provisions of such ordinances and such Code, in
which event the conflicting provisions of such ordinances and such Code are hereby
repealed.
SECTION 5.
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause,
sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the
valid judgment or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of
this ordinance, since the same would have been enacted by the City Council without the
incorporation in this ordinance of any such unconstitutional phrase, clause, sentence,
paragraph, or section.
SECTION 6.
This ordinance shall be in full force and effect from and after its final passage, and it is so
ordained.
PASSED AND APPROVED ON FIRST READING THIS 25th DAY OF AUGUST
2015.
___________________________
Michael Carpenter, Mayor
ATTEST:
_____________________________
Brenda Dennis, City Secretary
PASSED AND APPROVED ON SECOND READING THIS 1st DAY OF
SEPTEMBER 2015.
___________________________
Michael Carpenter, Mayor
ATTEST:
_____________________________
Brenda Dennis, City Secretary
APPROVED AS TO FORM AND LEGALITY:
___________________________________
City Attorney
Agenda No. 6
CITY COUNCIL MEMORANDUM
City Council Meeting: September 1, 2015
Department: Finance
Subject: Public Hearing and Second Reading
Ordinance No. 15-T-31 - FY 2015-16 Tax
Rate
BACKGROUND
In accordance with Chapter 26 of the Texas Tax Code the City Council must hold two (2) public
hearings on a proposed tax rate.
At the August 4th, 2015 regular session the City Council, by record vote, established a proposed
preliminary maximum tax rate of $0.4911 per $100 of value. The proposed rate is not subject to
rollback.
The first required public hearing was conducted at the August 18th regular session and the second
required public hearing was conducted at the August 25th regular session.
FISCAL IMPACT
The Property Tax Rate is $0.4911 per $100 valuation. The M&O portion of the tax rate will
decrease to $0.3159 per $100 valuation. The I&S portion will decrease to $0.1752.
RECOMMENDATION
Staff recommends that the City Council approve Ordinance No. 15-T-31 approving the Fiscal
Year 2015-16 Proposed Tax Rate on the second and final reading. The motion is “I move that
property taxes be increased by the adoption of a tax rate of $0.4911, which is effectively a 5.25%
increase in the tax rate.”
ATTACHMENT
Ordinance No. 15-T-31
ORDINANCE NO. 15-T-31
AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING
THE TAX RATE; LEVYING AND ASSESSING GENERAL AND
SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF
THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ,
TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the
City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth
the estimated necessary tax rate required to provide adequate revenues for the general use
and support of the Municipal Government of the City of Schertz Texas; and
WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad
valorem tax rate have been in all things complied with; and
WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the 18th
day of August, 2015, a second Public Hearing was held on the 25th day of August 2015 and a
third Public Hearing was held on the 1st day of September 2015; and
WHEREAS, after a full and final consideration, the City Council is of the opinion that the
tax rate and ad valorem tax appraisal roll should be approved and adopted; and
WHEREAS, the taxes have been levied in accordance with the adopted 2015-16 budget as
required by state law;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS, THAT:
SECTION 1.
The ad valorem tax appraisal roll and effective tax rate information as presented by the tax
assessor for the tax year 2015, be and is hereby in all things approved and adopted.
SECTION 2.
This tax rate will raise more taxes for Maintenance and Operations than last year’s tax rate.
SECTION 3.
This tax rate will raise taxes for Maintenance and Operations on the average Home by
approximately $43.
SECTION 4.
There is hereby levied and assessed and there shall be collected for the tax year 2015 for the
general use and support of the Municipal Government of the City of Schertz, Texas a total ad
valorem tax of Forty-Nine Eleven Cents ($0.4911) on each One Hundred Dollars ($100.00)
of valuation of property – real and personal – within the corporate limits of the City of
Schertz, Texas, subject to taxation. The assessment ratio shall be One Hundred percent
(100%).
SECTION 5.
The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on
$100.00 valuation for this city for tax year 2015 as follows:
1. 0.3159 for the purpose of maintenance and operation
1. 0.1752 for the payment of principal and interest on debt
2. 0.4911 total tax rate
SECTION 6.
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause,
sentence, paragraph or section of the ordinance shall be declared unconstitutional by the
valid judgment or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of
this ordinance, since the same would have been enacted by the City Council without the
incorporation in this ordinance of any such unconstitutional phrase, clause, sentence,
paragraph or section.
SECTION 7.
This ordinance shall be in full force and effect from and after its passage, and it is so
ordained.
SECTION 8.
Ad valorem taxes for the year are due and payable on October 1, 2015 and shall become
delinquent after January 31, 2016. A delinquent tax shall incur all penalty and interest
authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain
delinquent on and after July 1, 2016, incur an additional penalty of 15% of the amount of the
taxes, penalty and interest due, such additional penalty to defray the cost of collection as
authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights
and remedies provided by law for the enforcement of the collection of taxes levied under this
ordinance.
SECTION 9.
Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe.
PASSED AND APPROVED ON FIRST READING THIS 25th DAY OF AUGUST
2015.
___________________________
Michael Carpenter, Mayor
ATTEST:
_____________________________
Brenda Dennis, City Secretary
PASSED AND APPROVED ON SECOND READING THIS 1st DAY OF SEPTEMBER 2015.
____________________________
Michael Carpenter, Mayor
ATTEST:
____________________________
Brenda Dennis, City Secretary
Agenda No. 7
CITY COUNCIL MEMORANDUM
City Council Meeting: September 1, 2015
Department: Mayor/Council
Subject: Ordinance No. 15-M-32 - A
Ordinance by the City Council of the
City of Schertz amending the City of
Schertz Code of Ordinances
regarding City Council meeting
dates. First Reading
BACKGROUND
Section 4.09(c) of the City Charter of the City of Schertz, Texas provides that the City Council
shall meet at least once each month at a time and place prescribed by Ordinance. Section 2.2 of
the Code of Ordinances establishes the time and place for Council meetings. The City Council
over the years has amended this section, most recently in 2010, when they approved Ordinance
10-M-27.
Currently meetings are set on each of the first four Tuesdays of the month at 6:00 p.m., provided
that the City Council by motion or resolution or the City Manager in consultation with the Mayor
may cancel any such regular meeting due to conflicting events or meetings or lack of need for a
meeting so long as at least one regular meeting of the City Council is conducted each month. The
Ordinance also states that regular meetings of the City Council shall commence at 6:00 p.m., and
that the regular meetings shall be held at the City Council Chambers, 1400 Schertz Parkway in
the City of Schertz, provided that from time to time a regular meeting of the City Council may be
conducted in joint session with another governmental body commencing at a different time
and/or at another location in the City of Schertz as designated by posed written notice of the City
Secretary.
On August 4, 2015, a request was made by Councilmember Thompson, to place an item on the
next agenda for discussion and possible action regarding moving to three Council meetings per
month. At the Council meeting of August 11, 2015, Council discussed the matter and tasked
staff to come up with a meeting schedule and a plan for implementation once finalized.
Senior staff met and is recommending the three meetings should be held on the first, second and
fourth Tuesdays of each month. If needed, Council would still have the discretion to call a
meeting on the third Tuesday. This schedule seems to limit the number of occurrences where
there is a two week gap between meetings.
City staff will provide notice of the change of meeting dates on the front page of the City’s
website, through notice in the Schertz Magazine and other media outlets the City of Schertz
utilizes such as notice in water bills, electronic sign.
FISCAL IMPACT
There is no known fiscal impact for the City.
RECOMMENDATION
Staff recommends Council approving Ordinance No. 15-M-32 on first reading.
ATTACHMENTS:
Ordinance No. 15-M-32
ORDINANCE NO. 15-M-32
AN ORDINANCE AMENDING THE CITY OF SCHERTZ CODE OF
ORDINANCES ESTABLISHING THE DATES OF CITY COUNCIL
MEETINGS; PROVIDING AN EFFECTIVE DATE; AND REPEALING
ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH
THIS ORDINANCE.
WHEREAS, Section 4.09(a) of the City Charter of the City of Schertz, Texas (the
“City”) provides in part that the “City Council shall meet at least once each month at a time and
place prescribed by ordinance”; and
WHEREAS, Section 2-2(a) of the City’s Code of Ordinances, sets the days, times, and
places of regular meetings of the City Council; and
WHEREAS, City Council hereby finds and determines that it is appropriated to change
the dates of regular meetings of the City Council.
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SCHERTZ, TEXAS:
Section 1. Time and Place of Regular Council Meetings. Section 2-2(a) of the Code
of Ordinances is hereby amended to read as follows:
“(a) Regular meetings of the City Council shall be held on the first, second and
fourth Tuesdays of each month, provided that the City Council by motion or resolution or
the City Manager in consultation with the Mayor may cancel any such regular meeting
due to conflicting events or meetings or lack of need for a meeting so long as at least one
regular meeting of City Council is conducted each month. Regular meetings of the City
Council shall commence at 6:00 p.m. Regular meetings of the City Council shall be held
at the City Council Chambers, 1400 Schertz Parkway in the City of Schertz, provided that
from time to time a regular meeting of the City Council may be conducted at a different
time and/or at another location in the City of Schertz as designated by posted written
notice of the City Secretary.”
Section 2. Effective Date. This Ordinance shall be effective on the 30th day of
September, 2015.
Section 3. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a
part of the judgment and findings of the Council.
Section 4. All ordinances, or parts thereof, which are in conflict or inconsistent with
any provision of this Ordinance are hereby repealed to the extent of such conflict, and the
provisions of this Ordinance shall be and remain controlling as to the matters resolved herein.
Ordinance No. 15-M-XX - 2 -
Section 5. This Ordinance shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 6. If any provision of this Ordinance or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Ordinance and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section 7. It is officially found, determined, and declared that the meeting at which
this Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 551, as amended, Texas Government Code.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT
THIS ORDINANCE WAS PASSED and APPROVED on first reading this the ___ day of
_______________, 2015.
PASSED, APPROVED and ADOPTED on second reading this the ___ day of _________, 2015.
APPROVED:
________________________
Mayor, Michael R. Carpenter
ATTEST:
______________________________
City Secretary, Brenda Dennis
APPROVED AS TO FORM:
______________________________
City Attorney
3009 Sidewalk Project Update
In 2014, TxDOT applied to the Alamo Area Metropolitan Planning Organization for
funding for sidewalk construction along FM 3009, generally from IH-35 to FM 78.
Funding in the amount of $2.9 million was approved.
It was originally scheduled for construction in FY 2017. TxDOT, who is managing the
project, contracted with the engineering firm of Cobb Fendley for the design. TxDOT has
been able to move the project schedule up and was able to let the project earlier this year.
A construction contract was awarded to Dan Williams Company for $3.24 million
(additional funding has been approved). TxDOT has indicated construction is anticipated
to begin after the beginning of 2016.
It is our understanding from TxDOT that they will be constructing sidewalks on one side
first and then constructing them on the other side. We will provide updates if TxDOT
informs us they are making significant changes to the scope and timing of their project.