Change Memo 3 2015-16September 1, 2015
TO: The Honorable Mayor and Councilmembers
FROM: John C. Kessel, City Manager
SUBJECT: Budget Change Memo 3
In light of new information, it is necessary to adjust the proposed FY 2015 -16 Budget.
The changes reflected here were made in a manner to have zero impact on the
projected amount returning to fund balance. There were three main factors contributing
to this adjustment:
1) Due to a change in state regulations we will no longer be able to collect fees on
an online food handler permit class. Previously this fee was collected by the
online class provider and then distributed to the cities in which they would
perform the work. This will be a loss of $20,000 in budgeted revenue
2) The City received an updated recommendation from Evergreen Solutions
regarding our marshals. Previously the recommendation was to hold them
constant at their current salaries. However, after review of the job duties and
hazards, Evergreen Solutions now recommends these positions be adjusted in
the same manner as our Police Officers. This will increase expenses $37,189.
3) Proposed Planning & Zoning certification pay of $2,500.
Offsetting these changes:
1) After reviewing the latest month of revenue collections, it was determined the
projected revenue for Mix Beverage Taxes and Community Center Rental could
be increased by $6,000 and $4,500 respectively.
2) Due to recent changes in personnel incentives, the personnel budget in the City
Manager's office could be reduced $13,500. The additional health insurance in
the City Manager's contract and for the Executive Director Services will not be
taken and the Vehicle Allowance for the Executive Director Operations will not be
awarded since they were assigned a city vehicle as a cost savings instead.
3) Based on historic trends, the following budget reductions are proposed:
a. Non - Departmental: State /County Administrative Fees and Audit
Consulting services will be reduced by $10,965.
b. Engineering: Outside Engineering services will be reduced $3,000.
c. Streets: Street Maintenance Materials will be reduced $10,000 leaving a
total of $160,000 for maintenance and repair.
d. Animal Services: Reduced Electricity budget by $7,000 based on
operational expenses. Previous estimates included higher charges that
were incurred due to ongoing construction on the facility. Will also reduce
the promotional material budget by $224.
e. Finance: Training & Travel will be reduced by $5,000 to match historic
trends.
Staff recommends approval of the FY2015 -16 with these changes.
1400 Schertz Parkway 3A Schertz, Texas 78154 210. 19.1000 S `i 0 Z, ..3. Y)
Change Memo
For the 2015 -16 Budget
Taxes
17,329,590
6,000
17,335,590
Franchises
2,221,153
0
2,221,153
Permits
1,249,839
0
1,249,839
Licenses
84,160
0
84,160
Fees
2,486,122
(15,500)
2,470,622
State Regulation
Fines
31,000
0
31,000
Inter - Jurisdictional
783,847
0
783,847
Inter -Fund Transfers
1,921,266
0
1,921,266
Miscellaneous
462,000
0
462,000
TOTAL Revenue
26,568,977
(9,500)
26,559,477
EXPENSES
City Council
105,175
0
105,175
City Manager
890,763
(13,500)
877,263
Insurance and Allowance Removed
Municipal Court
367,789
0
367,789
Customer Relations -311
117,120
0
117,120
Planning
169,107
2,500
171,607
New Certification Pay
Legal Services
285,000
0
285,000
General Services
1,001,912
0
1,001,912
City Secretary
191,013
0
191,013
Non Departmental
2,464,426
(10,965)
2,453,461
Community & Media Relations
310,116
0
310,116
Records Management
64,190
0
64,190
Schertz Magazine
400,215
0
400,215
Engineering
309,004
(3,000)
306,004
Reduce outsourced Eng. Services
GIS Department
153,277
0
153,277
Police
6,211,375
0
6,211,375
Fire Rescue
3,720,308
0
3,720,308
Inspections
693,360
0
693,360
Marshal Service
717,794
37,689
755,483
C &C Implementation
Public Works- Streets
1,181,397
(10,000)
1,171,397
Reduce Materials to match trended use
Parks
942,155
0
942,155
Pools
258,078
0
258,078
Event Facilities
150,560
0
150,560
Library
877,288
0
877,288
Animal Control
575,414
(7,224)
568,190
Updated Electricity estimate
Information Technology
1,599,506
0
1,599,506
Human Resources
408,203
0
408,203
Finance
620,122
(5,000)
615,122
Reduce Training to match trended use
Purchasing
205,753
0
205,753
Fleet Maintenance
691,351
0
691,351
Building Maintenance
270,086
0
270,086
City Assistance
192,000
0
192,000
Court Restricted Funds
36,660
0
36,660
TOTAL EXPENSES
26,180,517
(9,500)
26,171,017
Revenue overl(under) EXPENSES
388,460
0
388,460
9/1/2015 1 of 1
Executive Summary
General Fund
Revenue
The revenue for FY 2015 -16 will increase 5.0% from the FY 2014 -15 year end estimates.
Revenues from property taxes and sales taxes increase 8.8% and 1.0% respectively.
Maintenance & Operations property taxes are based on a rate of $0.3159 per $100 of
valuation which is a slight decrease from FY 2014 -15. The overall property tax rate will
decrease to $0.4911 due to a decrease of the Interest & Sinking property tax rate to
$0.1752. $241,088 of the overall revenue increase is from a transfer in from reserves as
part of the Vehicle Replacement Program. Starting in 2011 the City has been saving fund
every year in order to replace vehicles when we need to without affecting annual
operating budgets. This is the first year of making purchases using this fund and the City
was able to purchase 8 new vehicles. Fees are expected to decrease following a trend of
lower Court revenue that has been seen over the past few fiscal years.
Expenses
The FY 2015 -16 Budget will increase 6.1 % from the FY 2014 -15 year end estimates. This
increase includes continuation of the merit program for employees and adds funds to act
on the Classification & Compensation Study which is a main priority for this budget. New
positions for this budget include 3 new firefighters in preparation of opening a third fire
station within the next few years. This "ramp -up" program hires and trainings those
firefighters each year leading up to the station's opening.
City Council
The FY 2015 -16 Budget increased 20.2% from the FY 2014 -15 Estimate. The increase
is to provide additional supplies for new committees being create as well as for higher
election costs to support the charter amendments and the bond election.
City Manager
The FY 2015 -16 Budget increased 1.2% from the FY 2014 -15 Estimate. The increase is
related to personnel related changes. The Deputy City Manager will be replaced with the
Executive Director of Operations position while one of the Executive Assistants was
promoted to be the Assistant to the City Manager.
Municipal Court
The FY 2015 -16 Budget increases 2.2% from the FY 2014 -15 Estimate. There are no
new programs nor significant or irregular purchases planned.
311 Customer Service
The FY 2015 -16 Budget increases 2.8% from the FY 2014 -15 Estimate. No new
programs or significant /irregular purchases planned.
Planning & Zoning
The FY 2015 -16 Budget increased 8.7% from the FY 2014 -15 Estimate. This increase for
additional training opportunities and new certification pay.
Legal Services
There will be no change in the current level of legal services.
General Services
The FY 2015 -16 Budget will increase 29.6% from the FY 2014 -15 Estimate. The majority
of the increase is due to implementation of the classification and compensation study
recommendation to increase wages in this division. While this division will have no new
programs, there will be an increase in this division as they absorb costs related to the
maintenance of the emergency services buildings. That maintenance was originally
funded through the Economic Development Corporation. Those expenditures were being
phased out over the past few years and in FY 2015 -16 will be fully taken on by the General
Services and Building Maintenance divisions of Public Works.
City Secretary
The FY 2015 -16 Budget will increase 1.9% from the FY 2014 -15 Estimate. No new
programs nor significant or irregular purchases are planned.
Non - Departmental
The FY 2015 -16 Budget will decrease 1.7% from the FY 2014 -15 Estimate. This
department had a placeholder to act on the classification and compensation study which
was removed upon implementation of the recommendation in FY 2015 -16. Partially
offsetting this decrease is the expectation of the full tax abatement for the Amazon.com
building and property being realized.
Public Affairs
The FY 2015 -16 Budget will increase 4.8% from the FY 2014 -15 Estimate. No new
programs nor significant or irregular purchases are planned. The increase is due to the
implementation of the classification and compensation study recommendation which
found individuals in this division to be paid below market.
Records Management
The FY 2015 -16 Budget will increase 2.4% from the FY 2014 -15 Estimate. No new
programs nor significant or irregular purchases planned.
Schertz Magazine
The FY 2015 -16 Budget will increase 2.9% from the FY 2014 -15 Estimate. No new
programs nor significant or irregular purchases are planned.
Engineering
The FY 2015 -16 Budget will decrease 8.5% from the FY 2014 -15 Estimate. This decrease
is due to the estimated time it will take to find a qualified applicant to fill the vacant
Engineer position. Based on that projection the personnel budget will be reduced until
that position is filled.
GIS
The FY 2015 -16 Budget increases by 0.6% from the FY 2014 -15 Estimate. No new
programs nor significant or irregular purchases are planned.
Police
When compared to the FY 2014 -15 Estimate, the Police Departments overall FY 2015-
16 Budget increased 9.1 %. Personnel increased with the implementation of the
classification and compensation study recommendation to increase the wages of
positions found to be below the market. There was also an increase within the Personnel
Budget lines due to two new positions approved in the 2014 -2015 budget year, along with
standard annual personnel increases due to merit pay, longevity, FICA, TMRS,
healthcare and workers compensation. An additional 3 crossing guards will be hired for
FY 2015 -16. These positions are paid by a restricted revenue source which cannot be
spent on general municipal items. While individual budget lines for non - personnel items
have increased, others have equally decreased, which is in line with the departments
goals and objectives for the FY 2015 -16 budget year.
Fire Rescue
The FY 2015 -16 Budget will increase 7.6% from the FY 2014 -15 Estimate. The personnel
lines will increase with the hiring of 3 additional firefighters in anticipation of a third
firestation opening within 5 years. These firefighters will have to be hired now so that they
can be fully trained and ready for the opening of that new station. By being able to staff
those additional firefighter positions now the department predicts a savings in overtime
to partially offset that increase. Due to the classification and compensation study
recommendation, wages in this division will increase for those employees found to be
below market. Also in FY 2015 -16 the second phase of the Self Contained Breathing
Apparatus (SCBA) purchase will be carried out. Originally these replacement purchases
were to be carried out over 3 years but the City will be able to get a reduced price if we
buy them all at once. This allowed the City to make a stragetic decision and accelerate
that purchasing plan.
Inspections
The FY 2015 -16 Budget will increase 18.7% from the FY 2014 -15 Estimate. This increase
is for full year funding of an Assistant Inspector position to help with the growing number
of inspections and re- inspections. With the additional position the total number of
inspections the division will be able to perform is expected to increase over 33% as seen
in the Effectiveness Performance Indicators. This increase is also due to the
implementation of the classification and compensation study recommendation to increase
wages of positions found to be below market.
Marshal Services
The FY 2015 -16 Budget will increase 17.7% from the FY 2014 -15 Estimate. This increase
stems from the planned replacement of their vehicles which will be paid with funds
accumulated in the prior fiscal years for this purpose. Wages will also increase for
positions found to be below market in the classification and compensation study.
Streets
The FY 2015 -16 Budget will increase 8.8% from the FY 2014 -15 Estimate. In FY 2014-
15 during an audit on street light utility costs it was determined the City were not being
charged the correct amount for all the lights in our jurisdiction. The expected increase
monthly is about $4,000. Since this increase occurred midway through the 2014 -15 fiscal
year, the City will budget for a full year of corrected electric bills in FY 2015 -16. Streets
will also have two vehicles replaced as part of the Vehicle Replacement Program started
in 2011. Wages have also increased for positions found to be below market as identified
by the classification and compensation study recommendation.
Parks
The FY 2015 -16 Budget increases by 5.3% from the FY 2014 -15 Estimate. This increase
represents full year funding of the Parks Director position which has been vacant for the
past year as well as a wage increase for positions found to be below market in the
classification and compensation study.
Pools
There is no change in expenses expected for FY 2015 -16.
Event Facilities
The FY 2015 -16 Budget will decrease 2.9% from the FY 2014 -15 Estimate. Half of the
decrease is due to filling a vacant position. This division will also purchase less operating
equipment than in FY 2014 -15 which make up the other half of the decrease.
Library
The FY 2015 -16 Budget will increase 4.4% from the FY 2014 -15 Estimate. This increase
is not to initiate a new program or service but is to purchase additional library materials.
This will keep material per capita, a leading indicator of service, from decreasing.
Animal Services
The FY 2015 -16 Budget will increase 16.1 % from the FY 2014 -15 Estimate. For FY 2015-
16 Animal Services will purchase a replacement vehicle that will also be able to pull the
new Animal Adoption Trailer. Now that the division is fully hired they are able to hold more
events and handle a wider variety of service requests which will be reflected in the new
budget.
Information Technology
The FY 2015 -16 Budget will increase 7.6% from the FY 2014 -15 Estimate. IT continues
to focus on improving overall efficiency, responsiveness and reliability. Current budget
request directly addresses critical needs in long- delayed network improvements,
bandwidth upgrades and server replacements. Cost Increases for the upcoming FY
include increases in annual software support, costs associated with upgrades to our
internet access, etc. Based on further review of our phone system lease it was determined
those costs moving forward should be assigned to the IT Department in the General Fund
instead of the PEG Fund. That change also contributes to the increase for the FY 2015-
16 Budget. Wages for positions found to be below market in the classification and
compensation study were adjusted based on the study's recommendation.
Human Resources
The FY 2015 -16 Budget will decrease 4.0% from the FY 2014 -15 Estimate. No new
programs. The increase in Human Services- which include medical co -pay, tuition
reimbursements and employee wellness programs- is offset by lowering training levels to
match averages prior to FY 2014 -15 and moving half of the expenses for drug screenings
to the Risk Management function located in the Purchasing & Asset Management division
of Finance. Personnel will decrease while the City fills the vacant Director position.
Finance
The FY 2015 -16 Budget will increase 14.7% from the FY 2014 -15 Estimate. This increase
is due to the full year staffing of the Accountant I position approved and hired in FY 2014-
15 and the addition of an administrative assistant which moved to Finance from
Purchasing & Asset Management.
Purchasing & Asset Management
The FY 2015 -16 Budget will decrease 23.5% from the FY 2014 -15 Estimate due to the
transfer of the Administrative Assistant position to the Accounting Division of Finance.
Fleet
The FY 2015 -16 Budget will increase 6.0% from the FY 2014 -15 Estimate. This increase
is to replace a motor pool vehicle with the Vehicle Replacement Program which began in
2011.
Building Maintenance
The FY 2015 -16 Budget will decrease 8.6% from the FY 2014 -15 Estimate. The decrease
is due to the one -time purchase of a vehicle in FY 2014 -15 to support the new Worker I
position and no additional capital will be purchased in FY 2015 -16. For ongoing
operational costs the only increase is in Professional Services as this division takes on
expenditures for the public safety buildings which were paid for by the Economic
Development Corporation. Beginning in FY 2015 -16 all expenditures used to maintain
those buildings will be fully funded by the General Fund General Services and Building
Maintenance divisions.
City Assistance
The FY 2015 -16 Budget will increase 137% from the FY 2014 -15 Estimate to provide
adequate care to the Senior Center Program through the use of contracted services.
Court Restricted Funds
The FY 2015 -16 Budget for the Court Restricted Funds will decrease 57.3% from the FY
2014 -15 Estimate. No additional projects are planned for FY 2015 -16 which is the cause
of the decrease.
Special Events Fund
Revenue: Revenues will increase by 20.1% from FY 2014 -15 Estimate. Interfund
Transfers increased to match expenditures.
Expenses: The FY 2015 -16 Budget increases 8.6% from FY 2014 -15 Estimate. The City
hopes to raise more funds through the Walk for Life and Hal Baldwin Scholarship
programs which offsets the savings from moving the Jazz N Blues in the Park to the Parks
& Recreation Foundation.
Public, Educational, and Governmental Access (PEG) Fund
Revenue: Revenues increase for FY 2015 -16 with a transfer from reserves to fund the
next phase of the Master Communication Plan.
Expenses: Expenses increase for FY 2015 -16 to fund the next phase of the Master
Communication Plan along with camera replacement in the Council Chambers and video
streaming upgrades.
Interest & Sinking Fund
Revenues: The FY 2015 -16 revenue is expected to increase 6.0% from the FY 2014 -15
Estimate due to an increase in property values and population in the City.
Expenses: The FY 2015 -16 Budget will increase 3.3% from the FY 2014 -15 Estimate.
This increase represents a new tax note being issued to replace an aging Fire Apparatus
and rescue equipment.
Water & Sewer Fund
Revenue: Revenues for FY 2015 -16 are expected to increase 5.3% from the FY 2014-
15 Estimate. Revenue reflects both rate increases and increase in service population
much of the increase is due to a transfer from reserves to fund new projects.
Expenses: The FY 2015 -16 Budget increases by 2.9% from the FY 2014 -15 Estimate.
This is not indicative of an operational change but funds the next phase of the Northcliffe
waterline replacement project.
Business Office
The FY 2015 -16 Budget increases 8.0% from the FY 2014 -15 Estimate. The automated
kiosk program was implemented in FY 2014 -15, however this new program will not cost
the Business Office anything. A significant purchase planned in FY 2015 -16 are 2
replacement vehicles for the Meter Techs. This is a one -time purchase to replace aging
vehicles and will not cause a new recurring expense. Wages in this division were
increased based on the results of the classification and compensation study for positions
found to be below market.
Administration
The FY 2015 -16 Budget increased 5.5% from the FY 2014 -15 Estimate. No new
programs or services are planned so this increase is due to higher expenses on the waste
disposal service and the sewer treatment service. Both expense increases will be offset
by revenue increases. Wages in this division were increased based on the results of the
classification and compensation study for positions found to be below market.
Capital Recovery Fund - Water
Revenues: Impact fee revenues for FY 2015 -16 are expected at levels estimated for FY
2014 -15. In order to fund new projects additional funds will be transferred in from reserves
which are the cause of the overall increase shown for FY 2015 -16.
Expenses: The FY 2015 -16 Budget will increase $2.8 million from the FY 2014 -15 year
end estimates with the 2016 Water /Wastewater Capital Recovery Study, the construction
phase of the Southern Schertz 1 million gallon elevated tank, and the design of the
Southern Schertz 3 million gallon Ground Storage Booster Station.
Projects to be completed FY 2015 -16
• 2016 Water /Wastewater Capital Recovery Study
• Southern Schertz 1 million gallon elevated tank
Capital Recovery Fund - Sewer
Revenues
Revenues: Impact fee collections for FY 2015 -16 are expected to remain at levels
estimated for FY 2014 -15. Additional funds will be transferred in from reserves to fund
upcoming projects.
Expenses: The FY 2015 -16 Budget will increase with the addition of the Woman
Hollering Sewer Line and lift- station project and the Capital Recovery Study update.
Projects to be completed FY 2015 -16
• Water/Wastewater Capital Recovery Study
• Woman Hollering Sewer Line
Drainage Fund
Revenue: Revenue for the FY 2015 -16 Budget is expected to increase 32.5% from the
FY 2014 -15 Estimate. This increase is due to the transfer from reserves to fund the
construction of a bridge to the school parking lot next to City Hall.
VA
Expenses: The FY 2015 -16 Budget will increase 17.3% from the FY 2014 -15 Estimate.
Significant purchases for FY 2015 -16 include a replacement work truck and a 12ft
Flexwing Shredder for operations. A new project proposed for FY 2015 -16 is the
construction of a bridge over the drainage channel to connect City Hall to the school
parking lot. Project expenditures could be reimbursed by the School District up to
$80,000. Wages in this division were increased based on the results of the classification
and compensation study for positions found to be below market.
EMS Fund
Revenue: Revenues for FY 2015 -16 are expected to increase 9% from the FY 2014 -15
Estimate. This increase is in anticipation of the continuation of the upward trend in the
total number of transports as seen in the indicators above. Inter - Jurisdictional contracts
are also increasing for inflation and population growths.
Expenses: The FY 2015 -16 Budget will increase 6.5% from the FY 2014 -15 Estimate.
Starting in FY 2015 -16 the EMS department will employ a Training Coordinator to oversee
and schedule training classes. Currently this function is accomplished by the EMS
Supervisors but due to increased workload it was felt the training program could use its
own supervisor. Significant purchases for FY 2015 -16 include to replacement vehicles
and stretchers.
Schertz Economic Development Corporation (SEDC)
Revenues: The revenue for FY 2015 -16 is projected to increase by 1.9% from the FY
2014 -15 year end estimate. The increase reflects a general increase in the economy
while realizing the retail expansions in our neighboring cities.
Expenses: The proposed FY 2015 -16 Economic Development Budget will decrease by
13.9% from the FY 2014 -15 Estimate. Major decreases to the budget included the
elimination of the Non - Departmental expenses which was completed in partnership with
the City Manager's office as part of a four year phase -out plan; and the repayment of the
SR 2010 Tax Note. The SEDC will maintain $500,000 fund balances for the Development
Incentive and the Impact Fee Matching Funds; the funds will be used for qualified
economic development projects.
In the Project Budget, the SEDC has reallocated the remaining $191,775 to complete the
extension of David Lack Boulevard which was approved by the Resolution No. 14 -R -14.
In addition, The SEDC has maintained a $250,000 fund balance for the Land Purchase
fund; these funds have been set aside for future SEDC property purchases.
Hotel Motel Tax Fund
Revenue: Revenue for FY 2015 -16 is expected to increase 3.0% from the FY 2014 -15
Estimate. This increase is based on historical trends and does not include any new hotels.
Expenses: The FY 2015 -16 Budget will decrease 10.4% from the FY 2014 -15 Estimates.
Restructuring of this Special Revenue fund will continue into FY 2015 -16 as we evaluate
a new strategy for these funds to add valued service to our citizens.
Park Fund
Revenue: Current revenue estimates based upon known, active development fees
scheduled for payment before September 30, 2015. Next year's estimate is a
conservative one based upon development projects already "on the books" and expected
to come on line during FY 2015 -16. Next year's revenue projection is 11 % greater than
this year's revenue projection.
Expenses: Project the purchase /installation of stone monument signs for Cypress Point
Park and Rhine Valley. In addition, we will need to carry over the funding for the
preliminary development of Sedona (Crossvine) Park including a decomposed granite
trail and two (2) park benches. Overall this is a 51.9% decrease in expenditures from FY
2014 -15 estimates.
Tree Mitigation
Revenue: Revenue remains high (in FY 2014 -15) because of several developments that
alone generated over $84,000 in revenue. A conservative budget is forecast for FY 2015-
16 in anticipation of lower revenues not skewed by large, unanticipated events.
Expenses: The projected expenses anticipated in FY 2015 -16 are carry-overs from
projects originally scheduled for FY 2014 -15 that were not completed in time to meet the
tree transplanting season in this region (November — March). Therefore, those
expenditures are removed from FY 2014 -15 projections and moved to FY 2015 -16
projections (i.e. shade trees for the Schertz Ball Complex and E. Live Oak Road).
Library Fund
Revenues: Revenues will remain at levels consistent with current and past years. In
order to make one time purchases of additional materials, funds will be withdrawn from
fund balance.
Expenses: The FY 2015 -16 Budget will increase 11.9% from the FY 2014 -15 Estimate.
For FY 2015 -16 the board will use reserve funds to purchase additional library materials.
9
Historical Committee
Revenues: The interfund transfer will be equal to offset expenditures. Book sales are
expected to remain constant with current levels.
Expenses: A large portion of the expenses for the FY 2014 -15 year and the FY 2015 -16
budget is dedicated for training for the committee. Other operations are expected to
continue at their budgeted levels.
Parks & Recreation Foundation
Revenues: The FY 2015 -16 revenue is expected to increase 8.4% from the FY 2014 -15
Estimate with the anticipation of higher event attendance and additional funding from the
Hotel Tax Fund to grow the Jazz N Blues Event.
Expenses: The FY 2015 -16 Budget will increase 2.4% from the FY 2014 -15 Estimate.
Budgets are set in line with historical averages but are still accounting for increased event
attendance. The budget for the Jazz N Blues Event will increase to allow for growth in
this event.
M
9 -01 -2015 08:39 AM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
101- GENERAL FUND AS OF: JUNE 30TH, 2015
FINANCIAL SUMMARY
( - - -- - - -- 2014 -2015 --------------- )(-------- 2015 -2016 --
2012 -2013 2013 -2014 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
REVENUE SUMMARY
5,374,637
5,435,872
5,776,594
3,883,557
5,692,358
6,211,375
Taxes
14,005,746
15,057,989
16,700,082
14,499,660
16,427,405
17,335,590
Franchises
1,589,229
1,978,422
1,986,159
1,496,720
2,163,980
2,221,153
Permits
1,320,631
1,283,673
1,175,803
1,036,701
1,186,958
1,249,839
Licenses
78,151
61,952
91,229
61,735
73,904
84,160
Fees
2,917,302
2,830,673
2,814,366
1,954,169
2,564,251
2,470,622
Fines
30,257
31,648
31,000
22,780
30,000
31,000
Inter - Jurisdictional
941,251
673,620
720,892
551,677
746,300
783,847
Fund Transfers
1,663,426
1,751,606
1,835,754
1,274,379
1,692,505
1,921,266
Miscellaneous
532,360
623,311
462,650
329,452
412,416
462,000
TOTAL REVENUES
23,078,351
24,312,894
25,817,935
21,227,273
25,297,719
26,559,477
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
CITY COUNCIL
84,546
81,048
87,675
56,712
87,475
105,175
CITY MANAGER
984,926
939,236
866,125
618,408
867,227
877,263
MUNICIPAL COURT
326,625
350,878
390,441
231,665
359,814
367,789
CUSTOMER RELATIONS -311
105,075
112,771
114,691
73,944
114,011
117,120
PLANNING & ZONING
161,738
140,107
157,827
102,104
157,843
171,607
LEGAL SERVICES
511,331
305,524
360,000
133,413
274,000
285,000
GENERAL SERVICES
801,978
752,778
792,803
547,293
773,343
1,001,912
BUILDING 6 -8 MAINTENANCE
164,037
169,378
201,185
101,725
201,185
0
CITY SECRETARY
161,039
179,657
187,617
124,956
187,474
191,013
NONDEPARTMENTAL
1,422,472
1,960,353
2,980,521
1,402,685
2,495,334
2,453,461
PUBLIC AFFAIRS
274,729
220,717
308,220
189,067
295,961
310,116
RECORDS MANAGEMENT
60,879
57,365
63,256
44,213
62,691
64,190
SCHERTZ TALES MAGAZINE
417,930
363,659
404,608
255,712
388,878
400,215
ENGINEERING
204,717
175,445
241,268
135,716
334,360
306,004
GIS
132,157
137,752
154,795
103,535
152,320
153,277
TOTAL GENERAL GOVERNMENT
5,814,179
5,946,667
7,311,032
4,121,149
6,751,916
6,804,142
POLICE
5,374,637
5,435,872
5,776,594
3,883,557
5,692,358
6,211,375
FIRE RESCUE
2,920,922
3,036,331
3,472,877
2,262,187
3,457,712
3,720,308
INSPECTIONS
445,789
460,344
584,812
362,529
584,145
693,360
MARSHAL'S OFFICE
581,675
638,765
658,671
434,941
641,693
755,483
TOTAL PUBLIC SAFETY
9,323,023
9,571,312
10,492,954
6,943,214
10,375,908
11,380,526
1s
9 -01 -2015 08:39 AM
101- GENERAL FUND
FINANCIAL SUMMARY
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
(-------- - - - - -- 2014 -2015
2012 -2013 2013 -2014 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2015 -2016 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
PUBLIC ENVIRONMENT
STREETS
951,528
1,076,136
1,010,210
674,397
1,076,821
1,171,397
TOTAL, PUBLIC ENVIRONMENT
951,528
1,076,136
1,010,210
674,397
1,076,821
1,171,397
PARKS & RECREATION
PARKS
796,899
873,978
921,131
563,564
894,495
942,155
SWIM POOL
226,370
216,967
253,078
25,316
253,078
258,078
EVENT FACILITIES
136,160
126,693
155,801
95,405
155,070
150,560
SENIOR CITIZEN CENTER
0
50,392
46,390
16,502
39,340
0
TOTAL PARKS & RECREATION
1,159,429
1,268,029
1,376,400
700,787
1,341,983
1,350,793
CULTURAL
LIBRARY
830,149
794,434
842,473
545,487
840,518
877,288
TOTAL CULTURAL
830,149
794,434
842,473
545,487
840,518
877,288
HEALTH
ANIMAL SERVICES
341,961
394,918
503,260
265,326
489,344
568,190
TOTAL HEALTH
341,961
394,918
503,260
265,326
489,344
568,190
INTERNAL SERVICE
INFORMATION TECHNOLOGY
907,835
1,521,215
1,625,529
914,534
1,486,516
1,599,506
HUMAN RESOURCES
365,935
400,035
423,683
264,130
425,272
408,203
FINANCE
456,025
466,138
536,120
358,215
536,263
615,122
PURCHASING & ASSET MGT
255,325
249,651
273,468
150,522
268,900
205,753
FLEET SERVICE
463,328
531,903
648,702
431,161
652,358
691,351
BUILDING MAINTENANCE
148,680
224,414
292,599
163,060
295,449
270,086
TOTAL INTERNAL SERVICE
2,597,128
3,393,355
3,800,101
2,281,622
3,664,758
3,790,021
MISC & PROJECTS
CITY'S ASSISTANCE
52,000
87,648
86,678
36,678
41,678
192,000
COURT- RESTRICTED FUNDS
21,082
94,487
85,872
0
85,872
36,660
TOTAL MISC & PROJECTS
73,082
182,135
172,550
36,678
127,550
228,660
TOTAL EXPENDITURES 21,090,479 22,626,985 25,508,980 15,568,659 24,668,799 26,171,017
REVENUE OVER /(UNDER) EXPENDITURES 1,987,872 1,685,908 308,955 5,658,613 628,920 388,460
---
----- - - - - -- ----- - - - - -- --- -- - -- - -- ----- - - - - -- ----- - - - - -- ------ - --
----------- ----- - - - - -- --- -- - - - - -- ----- - - - - -- ----- - - - - -- ------ - -- ---
Ida
9 -01 -2015 08:35 AM C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2015
REVENUES
(-------- - - - - -- 2014 -2015 --------------- )(-------- 2015 -2016 --
2012 -2013 2013 -2014 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Taxes
000 - 411100
Advalorem Tax - Current
7,462,371
7,910,302
9,222,912
9,304,863
9,342,654
10,162,766
000 - 411200
Advalorem Tax - Delinquent
49,257
30,757
50,000
33,459
41,591
45,000
000 - 411300
Advalorem Tax -P &I
42,219
44,938
50,000
34,707
41,519
45,000
000 - 411500
Sales Tax Revenue -Gen Fund
6,421,478
7,032,044
7,346,170
5,094,568
6,961,724
7,036,724
000 - 411600
Bingo Tax
0
31
0
0
0
100
000 - 411700
Mixed Beverage Tax
30,421
39,917
31,000
32,062
39,917
46,000
TOTAL Taxes
14,005,746
15,057,989
16,700,082
14,499,660
16,427,405
17,335,590
Franchises
000 - 421200
Center Point /Entex Energy
62,054
76,099
87,202
66,213
106,658
109,857
000 - 421220
City Public Service
426,016
693,372
649,940
533,442
792,188
815,953
000 - 421240
Guadalupe Valley Elec Co -op
404,843
435,494
443,320
315,709
440,258
453,465
000 - 421250
New Braunfels Utilities
52,573
62,614
60,697
44,645
55,084
56,736
000 - 421300
Time Warner -State Franchise
303,334
261,133
275,000
205,209
267,178
275,193
000 - 421460
AT &T Franchise Fee
225,257
212,577
250,000
204,459
244,526
251,861
000 - 421480
Other Telecom Franchise
8,953
117,966
100,000
50,630
125,000
125,000
000 - 421500
Solid Waste Franchise Fee
106,199
119,167
120,000
76,413
133,088
133,088
TOTAL Franchises
1,589,229
1,978,422
1,986,159
1,496,720
2,163,980
2,221,153
Permits
000 - 431100
Home Occupation Permit
490
560
420
385
420
420
000 - 431205
Bldg Permit - Residential
451,914
374,433
356,476
438,898
499,262
567,624
000 - 431210
Bldg Permit - Commercial
352,983
231,127
125,521
100,950
125,210
182,270
000 - 431215
Bldg Permit - General
136,837
341,735
350,000
179,144
200,000
150,000
000 - 431300
Mobile Home Permit
575
750
525
350
525
525
000 - 431400
Signs Permit
6,139
8,202
11,920
6,707
10,000
3,500
000 - 431500
Food Establishmnt Permit
43,165
32,330
48,000
56,580
60,000
56,000
000 - 431600
Garage Sale Permit
12,070
12,909
10,840
7,772
10,840
8,000
000 - 431700
Plumbing Permit
125,024
97,331
100,851
93,061
105,541
105,000
000 - 431750
Electrical Permit
59,720
50,965
50,000
46,460
50,976
51,000
000 - 431800
Mechanical Permit
56,520
52,240
50,000
48,560
52,752
53,000
000 - 431900
Solicitor /Peddler Permit
1,670
1,280
1,000
1,410
1,500
1,200
000 - 431950
Animal /Pet Permit
1,895
1,615
2,000
1,160
1,800
1,800
000 - 432000
Cert of Occupancy Prmt
5,700
8,200
5,250
6,000
8,880
6,000
000 - 432100
Security Alarm Permit
46,071
38,956
45,000
29,571
36,252
40,000
000 - 432300
Grading /Clearing Permit
2,483
4,989
3,000
3,835
5,000
3,500
000 - 435000
Fire Permit
17,375
26,052
15,000
15,838
18,000
20,000
TOTAL Permits
1,320,631
1,283,673
1,175,803
1,036,701
1,186,958
1,249,839
Licenses
000 - 441000
Alcohol Beverage License
6,360
7,203
7,000
4,415
7,000
7,000
000 - 441300
Mobile Home License
160
160
160
160
160
160
000 - 442000
Contractors License
67,070
70,870
79,569
54,555
63,744
74,000
000 - 444000
Pet License
4,561
3,719
4,500
2,605
3,000
3,000
TOTAL Licenses
78,151
81,952
91,229
61,735
73,904
84,160
Fees
13
9 -01 -2015 08:35 AM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
101- GENERAL FUND AS OF: JUNE 30TH, 2015
REVENUES
( -- - - - - -- 2014 -2015
2012 -2013 2013 -2014 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )( -- - - - - -- 2015 -2016 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
000 - 451000
Municipal Court Fines
1,328,401
1,257,735
1,300,000
817,655
1,098,182
1,027,516
000 - 451100
Arrest Fee
63,287
52,257
56,534
34,193
46,756
34,750
000 - 451110
Expunction Fee
30
0
120
60
30
60
000 - 451200
Warrant Fees
160,737
137,607
150,000
93,515
120,000
150,000
000 - 451210
Court - Claims & Judgements (
388)
0
0
0
0
0
000 - 451320
Civil Justice Fee -Court
98
18
34
0
447
0
000 - 451321
Civil Justice Fee -State
887
166
288
0
894
0
000 - 451340
Judicial Fee -City
8,445
6,970
7,567
4,565
6,194
5,250
000- 451400
Traffic Fine Costs TTL
32,352
26,070
28,060
17,404
23,860
20,000
000 - 451500
Teen Court Admin Fee
220
40
200
0
0
0
000 - 451510
Juvenile Case Mgmt Fee
70,435
58,106
63,062
38,055
51,652
45,650
000 - 451520
Truancy Fees
0
6,250
4,586
6,658
8,946
7,225
000 - 451600
Technology Fund Fee
56,488
46,749
50,872
29,137
41,660
36,660
000 - 451700
Security Fee
42,366
35,069
38,160
23,017
31,238
28,250
000 - 451800
Time Payment Fee -City
6,329
6,353
8,122
4,568
6,020
5,690
000 - 451850
State Fines 10% Service Fee
88,443
68,504
90,736
46,359
61,431
64,500
000 - 451900
DPS Payment -Local
12,696
10,667
12,053
7,049
9,000
7,500
000 - 452000
Child Safety Fee
19,319
18,572
23,570
21,608
31,752
30,000
000 - 452050
Indigent Defense Fee
0
5,099
8,852
0
2,041
1,741
000 - 452100
Platting Fees
49,811
61,750
47,500
42,500
57,000
57,000
000 - 452200
Site Plan Fee
25,500
31,000
30,000
14,000
25,000
25,000
000 - 452300
Plan Check Fee
456,943
470,259
400,000
359,321
432,202
455,979
000 - 452310
Misc Review Fee
600
3,000
1,200
300
600
600
000 - 452320
Tree Mitigation Admin Fee
3,278
42,578
10,000
33,548
40,000
10,000
000 - 452400
BOA /Variance Fees
4,000
5,500
5,000
4,000
5,000
5,000
000 - 452500
Food Handlers Permit
18,094
18,110
20,000
8,840
15,000
0
000 - 452520
Fire Training Classes
0
0
500
0
0
500
000 - 452600
Specific Use /Zone Chng Fee
22,500
14,100
25,800
0
8,000
18,000
000 - 452710
Zoning Ltr & Dev Rights
1,800
750
1,050
1,350
2,400
2,400
000 - 453100
Reinspection Fees
34,650
33,651
26,900
27,636
36,468
35,000
000 - 453110
Swim Pool Inspection Fee
1,725
2,310
1,800
2,530
2,000
2,000
000 - 453200
Lot Abatement
9,756
7,439
7,000
1,210
7,000
10,000
000 - 453211
Admin Fee - Inspections
5,300
8,393
6,600
5,200
6,720
6,600
000 - 453310
Misc Inspection Fees
0
3,050
3,750
150
50
0
000 - 453710
Foster Care
1,150
1,000
900
900
1,000
1,000
000 - 454200
Pool Gate Admission Fee
23,164
26,907
23,200
8,297
24,600
24,750
000 - 454300
Seasonal Pool Pass Fee
5,665
5,933
4,900
5,266
4,900
4,900
000 - 456110
Senior Center Memberships
0
2,869
2,000
10,948
18,000
0
000 - 456120
Senior Center Meal Fee
0
12,383
16,000
5,906
9,340
0
000 - 456500
HAZ MAT Fees
1,250
2,381
12,000
0
3,000
12,000
000 - 456600
Fire Re- inspection Fee
1,100
1,000
750
850
750
1,000
000 - 458100
Sale of Merchandise
0
210
0
0
0
0
000 - 458110
Sale of Mdse - GovDeals
5,074
17,888
5,000
4,438
5,000
5,000
000 - 458300
Sale of Property /Auction
2,668
1,217
2,000
1,969
4,000
4,000
000 - 458400
Civic Center Rental Fees
192,735
167,945
142,000
136,764
144,000
159,000
000 - 458401
Capital Recovery Fee -Civic C
4,825
8,265
5,500
9,205
7,000
6,500
000 - 458450
North Center Rental Fees
21,997
22,697
21,000
16,416
21,500
18,500
000 - 458460
Senior Center Rental
0
12,389
7,000
19,852
24,000
8,400
000 - 458500
Community Center Rental Fees
29,465
21,761
26,000
22,688
25,000
24,500
000 - 458550
Pavilion Rental Fees
19,054
17,125
17,500
12,545
11,000
17,370
14
9 -01 -2015 08:35 AM
101- GENERAL FUND
REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
PAGE
( -- - - - - -- 2014 -2015 --------------- )(-------- 2015 -2016 --
2012 -2013 2013 -2014 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
000 - 458560
Chamber of Comm Rent
7,800
7,800
7,800
5,850
7,800
7,800
000 - 458570
Non - Resident SYSA League
7,845
0
8,000
0
500
3,000
000 - 458650
NonResident User Fee -BVYA
9,550
10,140
9,500
2,740
11,060
13,825
000 - 458660
BVYA Utility Reimbursement
2,953
8,587
12,500
5,101
8,340
8,340
000 - 458670
SYSA Utility Reimbursement
2,999
0
1,500
0
492
1,968
000 - 458675
Lions Futbol Utility Reimbrsm
9,288
5,044
14,000
12,180
14,148
14,148
000 - 458680
Tournament Fees
600
0
500
0
0
0
000 - 458700
Vehicle Impoundment
6,440
7,680
8,000
7,330
8,940
9,000
000 - 459200
NSF Check Fee
517
220
500
50
250
250
000 - 459300
Notary Fee
234
246
300
132
250
250
000 - 459400
Maps,Copies,UDC & Misc Fees
115
100
100
75
100
250
000 - 459600
Animal Adoption Fee
16,565
12,171
16,000
8,283
14,000
14,000
000 - 459700
Pet Impoundment Fee
13,729
13,224
14,000
7,687
12,000
12,000
000 - 459800
Police Reports Fee
6,421
5,368
6,000
4,273
5,738
6,000
TOTAL Fees
2,917,302
2,830,673
2,814,366
1,954,169
2,564,251
2,470,622
Fines
000 - 463000
Library Fines
30,257
31,648
31,000
22,780
30,000
31,000
TOTAL Fines
30,257
31,648
31,000
22,780
30,000
31,000
Inter - Jurisdictional
000 - 473100
Bexar Co - Fire
21,078
21,078
21,072
7,026
21,072
21,072
000 - 473200
City of Seguin -Fire Contract
40,263
29,231
30,000
21,923
29,230
29,231
000 - 473300
Guadalupe Co- Library
208,343
208,343
208,000
158,965
211,954
212,000
000 - 473400
Randolph AFB - Animal Control
1,400
1,700
1,500
500
1,500
1,500
000 - 474200
Library Services - Cibolo
20,000
20,000
25,000
30,000
30,000
30,000
000 - 474210
Library Services -Selma
26,560
28,220
28,220
30,544
30,544
30,544
000 - 474400
Dispatch Service - Cibolo
133,305
133,305
160,000
80,000
160,000
160,000
000 - 474600
School Crossing Guard - Bexar C
37,139
37,212
40,000
28,587
40,000
40,000
000 - 474610
School Cross Guard - Guadalupe
37,445
37,976
38,000
27,589
38,000
38,000
000 - 474620
School Crossing Guards - Coma
1,388
1,457
1,500
1,544
1,500
1,500
000 - 474700
School Officer Funding
150,000
155,100
155,100
165,000
170,000
170,000
000 - 474750
Crime Victim Liaison Agreemen
0
0
12,500
0
12,500
50,000
000 - 474800
CPS CIED Funding
264,330
0
0
0
0
0
TOTAL Inter
- Jurisdictional
941,251
673,620
720,892
551,677
746,300
783,847
Fund Transfers
000 - 480000
Indirect Costs -EMS
87,840
137,038
136,087
107,065
136,087
150,308
000 - 480100
Indirect Costs -Hotel /Motel
157,517
145,385
66,405
49,804
66,405
66,405
000 - 482150
Transfer In -Court Security
0
0
27,249
0
0
0
000 - 482200
Transfer In- Vehicle Replace
0
0
0
0
0
241,088
000 - 485000
Interfund Charges- Drainage -5%
49,708
51,800
57,130
42,847
57,130
54,150
000 - 486000
Interfund Chrges -Admin W &S
1,060,963
1,152,350
1,152,350
864,263
1,152,350
1,152,350
000 - 487000
Interfund Charges -Fleet
112,761
130,344
180,237
135,178
180,237
206,965
000 - 488000
Interfund Charges -4B
194,637
134,689
100,296
75,222
100,296
50,000
000 - 489000
Transfer In
0
0
116,000
0
0
0
TOTAL Fund
Transfers
1,663,426
1,751,606
1,835,754
1,274,379
1,692,505
1,921,266
Miscellaneous
000 - 491000
Interest Earned
458
511
550
442
550
600
15
9 -01 -2015
08:35 AM
C I T Y O
F S C H E R
T Z
PAGE
PROPOSED
BUDGET WORKSHEET
101- GENERAL
FUND
AS OF:
JUNE 30TH, 2015
REVENUES
(--------
- - - - --
2014 -2015 -----------
- - - -)(
2015 -2016 --
2012 -2013
2013 -2014
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
000 - 491200
Investment Income
41,975
26,215
26,000
20,535
26,000
26,000
000 - 491800
Gain /Loss (
16,606)
( 17,231)
0 (
4,400)
0
0
000 - 491900
Unrealized Gain /Loss - Capone (
15,650)
4,138
( 20,000)
498
( 20,000)
( 15,000)
000 - 492100
Proceeds -Sale of Land
0
0
0
10,000
10,000
0
000 - 493120
Donations - Public Library
7,500
7,416
5,000
1,635
1,600
2,500
000 - 493130
Donations - Writing Next Chapte
325
0
0
0
0
0
000 - 493400
Donations - Animal Control
2,220
1,357
1,000
413
500
1,000
000 - 493401
Donations -A /C Microchip
1,585
1,395
1,400
905
1,000
1,000
000 - 493402
Donations- Spay &Neuter
13,158
10,816
10,000
7,782
10,000
10,000
000 - 493403
Donation -A.S Adoption Trailer
0
2,395
9,000
9,146
9,146
0
000 - 493460
Donations- Parks
0
0
0
500
500
0
000 - 493465
Donations - Senior Center
0
40,840
12,000
4,519
12,000
0
000 - 493502
Donations -PD
0
2,400
0
500
0
0
000 - 493503
Donation -Fire Rescue
2,250
0
0
0
0
0
000 - 493618
Donation - Veteran's Memorial
0
0
0
2,250
1,350
0
000 - 494481
LawEnforcemtOfficersStnd &Educ
0
3,931
0
3,878
3,878
3,900
000 - 494482
Grants - Police, Fire, Gen Fund
0
5,500
0
11,292
11,292
15,000
000 - 494500
Lease Proceeds
0
133,715
0
0
0
0
000 - 495040
Friends of N. Schertz Park Pr
885
0
0
0
0
0
000 - 495060
Grant - Wellmed /Senior Center
0
0
3,500
0
0
0
000 - 495100
Mobile Stage Rental Fees
1,550
1,550
2,000
0
0
0
000 - 497000
Misc Income -Gen Fund
13,620
43,441
20,000 (
17,352)
0
36,000
000 - 497005
Schertz Magazine Advertising
230,248
228,600
220,000
201,465
230,000
240,000
000 - 497006
Misc Income -Kept Deposits
200
0
0
0
0
0
000 - 497007
Misc Income - Schertz Artz
50
0
0
0
0
0
000 - 497100
Misc Income - Police
23,823
815
15,000
5,499
6,890
7,000
000 - 497150
Misc Income -Fire Department
292
0
0
0
0
0
000 - 497200
Misc Income- Library
4,370
4,791
4,000
4,437
4,500
5,000
000 - 497210
Misc Income - Library Copier
14,572
14,504
14,000
14,455
16,000
18,000
000- 497300
Misc Income - Animal Control
300
0
0
10
10
0
000 - 497400
Misc Income - Streets Dept
19,584
39,515
18,000
14,733
18,000
20,000
000 - 497500
Misc Income -TML Ins. Claims
17,116
4,843
20,000
0
10,000
20,000
000 - 497550
Misc Income -TML WC Reimbursmn
19,793
23,051
20,000
3,504
10,000
20,000
000 - 497600
Misc Income- Vending Mach
2,433
2,430
2,000
1,724
2,200
2,500
000- 498000
Reimbursmnt -Gen Fund
134,321
19,688
60,000
17,085
32,000
32,000
000 - 498100
Reimburmnt Fire- Training
0
4,399
1,000
0
0
1,000
000 - 498105
Reimbursmt Police OT -DEA
6,076
4,655
6,200
6,999
8,000
6,000
000 - 498107
Reimbrsmnt- Police OT- Events
0
3,500
7,000
7,000
7,000
7,000
000 - 498110
Reimburmnt Fire -Emg Acti -OT
5,739
4,132
5,000
0
0
2,500
000 - 498300
Reimburmnt -City Property
172
0
0
0
0
0
TOTAL Miscellaneous
532,360
623,311
462,650
329,452
412,416
462,000
TOTAL REVENUES
23,078,351
24,312,894
25,817,935
21,227,273
25,297,719
26,559,477
•�• v Fil •
VISION STATMENT
Provide the needed leadership to ensure fiscal responsibility throughout the
organization, plan for future needs, and continue to deliver on the communities
expectations of service and opportunity today and in the future.
MISSION STATEMENT
To effectively lead, manage, and coordinate City staff and resources to meet the
goals and needs of the City Council and public in a timely manner while
delivering first -class municipal services for a thriving residential and business
community.
• Develop strategic plans and systems to meet the many diverse needs of
the community.
• Respond effectively and timely to City Council requests.
• Develop effective programs to enhance business development and
growth.
• Develop management systems for efficient and effective use of resources
• Recruit, retain and develop talented staff.
• Evaluate, integrate, and utilize prudent technology to efficiently deliver
municipal services to the community.
DEPARTMENT DESCRIPTION
The City Manager and his department advise the Council on policy and
operational planning issues. The department assures that policies adopted by the
Council are carried out efficiently, fairly, and effectively. It oversees and manages
the daily affairs of the City, assesses the long -term capital and service delivery
needs of the City, and prepares and administers the annual operating and capital
budget. He serves as a focal point for the management of City staff.
`A
ORGANIZATIONAL CHART
CITY MANAGER
2013-14
2014-15
2015-16
City Manager
1
1
1
Deputy City Manager
1
1
0
Executive Director
1
1
3
Assistant to the City Manager
0
1
1
Chief of Staff
1
1
0
Executive Assistant
2
1
1
TOTAL POSITIONS
61
61
Personnel
2013-14
�
2014-15
2015-16
Budget
Actual
� Estimate
� Budget
Personnel
$911,875
$832,027
$837,718
Supplies
2,920
3,000
3,000
City Support Services
1,804
3,500
2,770
Staff Support
21,436
27,975
33,775
Operating Equipment
0
725
0
Total
$939,236
$867,227
$877,263
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2015-16 Budget increased 1.2% from the FY 2014-15 Estimate. The
increase is related to personnel related changes. The Deputy City Manager will
be replaced with the Executive Director of Operations position while one of the
Executive Assistants was promoted to be the Assistant to the City Manager.
PWA
9 -01 -2015 08:35 AM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CITY MANAGER
Personnel Services
151- 511110 Regular
151 - 511120 Overtime
151- 511180 LTD
151 - 511210 Longevity
151 - 511230 Certification Allowance
151 - 511240 Allowances
151 - 511310 FICA - Employer
151- 511350 TMRS- Employer
151 - 511355 ICMA Contributions - Employer
151- 511410 Health- Employer
151 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies-
151- 521100 Office Supplies
TOTAL Supplies
City Support Services
151- 532800 Special Events
TOTAL City Support Services
Utility Services
Operations Support
Staff Support
151 - 535100 Uniforms
151 - 535200 Employee Recognition
151- 535300 Memberships
151 - 535400 Publications
151 - 535500 Training /Travel
151 - 535510 Meeting Expenses
151 - 535600 Professional Certification
TOTAL Staff Support
Professional Services
151- 541300 Other Consl /Prof Services
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
(-------- - - - - -- 2014 -2015 -
2012 -2013 2013 -2014 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
------ - - - -)( 2015 -2016 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
686,087
657,422
594,452
422,538
594,452
606,829
985
1,468
500
2,125
500
500
2,201
2,175
1,843
1,478
1,843
1,881
11,943
9,147
8,673
8,663
8,663
10,477
877
900
1,800
658
1,800
0
34,800
31,431
27,600
21,046
27,600
21,600
49,379
46,575
46,315
30,102
46,315
47,262
116,025
112,004
102,756
77,969
102,756
104,378
7,333
10,000
10,000
10,000
10,000
10,000
41,230
40,489
37,352
24,312
37,352
33,667
891
265
1,089
746
746
1,124
951,751
911,875
832,380
599,636
832,027
837,718
1,082
2,920
3,000
2,199
3,000
3,000
1,082
2,920
3,000
2,199
3,000
3,000
0
1,804
2,770
2,535
3,500
2,770
0
1,804
2,770
2,535
3,500
2,770
133
0
1,500
858
1,500
500
2,369
1,130
5,000
2,856
5,000
5,000
5,585
5,072
3,235
973
3,235
10,025
260
829
1,010
810
1,010
1,020
23,651
14,405
12,000
3,814
12,000
12,000
0
0
5,230
3,277
5,230
5,230
95
0
0
0
0
0
32,093
21,436
27,975
12,588
27,975
33,775
0 1,200
0 1,200
23
0 0 0 0
0 0 0 0
9 -01 -2015 08:35 AM
C I T Y O
F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
101 - GENERAL FUND
AS OF:
JUNE 30TH, 2015
GENERAL GOVERNMENT
EXPENDITURES
(--------
- - - - -- 2014 -2015 ---------------
-------- 2015 -2016 --
2012 -2013 2013 -2014
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Rental /Leasing
Operating Equipment
151- 571000 Furniture & Fixtures
0 0
0
1,450
725
0
TOTAL Operating Equipment
0 0
0
1,450
725
0
Capital Outlay
TOTAL CITY MANAGER
984,926 939,236
866,125
618,408
867,227
877,263
24
DEPARTMENT: DEVELOPMENT SERVICES
DIVISION: 154 PLANNING & ZONING
FUND: 101 GENERAL FUND
VISION STATEMENT
To positively impact the quality of life for residents and assist in the safe, balanced,
efficient, visually appealing and economically sustainable development within
Schertz' planning area.
Schertz is raising the bar for success and is the best place to live in south Texas.
MISSION STATEMENT
Guide the growth of the city to improve the quality of life for residents and maintain
a strong sense of community. We strive to provide a level of personal service that
is unmatched.
GOALS AND OBJECTIVES
• Update Comprehensive Land Plan for the City that promotes all aspects of
our vision to ensure that Schertz is the best place to live.
• Implement the Joint Land Use Study Strategies to ensure the compatibility
of land uses and development surrounding Randolph AFB.
• Ensure the vision of the Comprehensive Land Plan and Master
Thoroughfare Plan throughout the community by encouraging multi -modal
transportation including pedestrian and bicycle routes and public transit.
• Advance the Parks and Recreation Master Plan 2014: Live and Play! by
providing a diverse blend of welcoming parks, trails, open space and
recreational facilities.
• Implement the Schertz Sector Plan to support the future vision of the
community through Unified Development Code amendments, zoning and
long range plan development.
• Update Planning website and development manual to provide improved
customer service.
• Continue to review and revise the Unified Development Code.
35
PLANNING & ZONING
• Promote continuous staff development.
/_T0007►yi1 :2 01 &101 IT, i:4 1, 11
• Received the Certificate of Achievement for Planning Excellence by the
American Planning Association — Texas Chapter which recognizes a
commitment to professional planning by City Administration, Elected and
Appointed Officials and exemplary professional standards demonstrated by
the Planning Staff.
• Building a stronger partnership with Randolph AFB to help guide growth and
development in support of Randolph AFB's mission.
• Worked with Joint Base San Antonio — Randolph and surrounding local
governments to update the Joint Land Use Study (JLUS) to ensure the
compatibility of land uses surrounding Randolph AFB.
• Completed revisions to the Unified Development Code related to zoning and
definitions.
• Annexed approximately 70 acres in preparation for development of a new
wastewater treatment facility.
• Attended additional continuing education including National APA and
advanced training in floodplain management.
• Codified the Unified Development Code in MuniCode.
• Created a Development Process Review Team to improve customer service
and operations by creating and revising current development processes,
practices and applications.
• Maintained partnerships with developers and land owners to create and
update Planned Development Districts that contain a mix of residential and
commercial land uses.
DEPARTMENT DESCRIPTION
The primary purpose of the Planning Division is to ensure planned and purposeful
development within the City limits and the Extraterritorial Jurisdiction. The division
provides guidance to help citizens, businesses and developers achieve successful
development. Division responsibilities include review and processing of
annexations, zone changes, specific use permits, development plans and plats for
36
PLANNING & ZONING
consistency with the Comprehensive Land Plan and Code compliance. Staff works
with outside agencies to coordinate development projects and promote regional
planning. The division also provides staff support and recommendations to the
Planning and Zoning Commission, Capital Improvements Advisory Committee,
Board of Adjustment and City Council.
ORGANIZATIONAL CHART
PLANNING AND ZONING
2013-14
2014-15
2015-16
Senior Planner
1
1
1
Planner 1
1
1
1
Planner Technician
1*
1*
1*
TOTAL POSITIONS
1 31
3
1
* Position is unfunded.
PERFORMANCE INDICATORS
Plats
2013-14
2014-15
2015-16
Workload/Output
� Actual
� Estimate
� Budget
Plats
39
36
36
Site Plans and Master Plan
23
20
20
Variances
11
6
6
Zone Changes and Specific Use Permits
9
4
4
UDC/ Comp. Plan Revisions
2
6
4
Annexation
0
2
0
37
PLANNING & ZONING
All Plats
$61,750
$57,000
$57,000
Site Plan, Master Plan
$29,000
$25,000
$25,000
Variance
$5,500
$5,000
$5,000
Zone Change, Specific Use Permit
$14,100
$8,000
$8,000
Other (Zoning Letters and Additional Admin fees)
$3,750
$2,400
$2,400
Total Revenue
$114,100
$95,000
$95,000
Personnel
2013 -14
2014 -15
2015 -16
Budget
Actual
Estimate
Budget
Personnel
$129,240
$133,685
$144,435
Supplies
1,840
2,672
2,772
Operations Support
0
750
750
Staff Support
8,996
19,950
23,350
Professional Services
30
300
300
Operating Equipment
0
486
0
Total
$140,106
$157,843
$171,607
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2015 -16 Budget increased 8.7% from the FY 2014 -15 Estimate. This
increase for additional training opportunities and new certification pay.
38
9 -01 -2015 08:35 AM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
PAGE
(-------- - - - - -- 2014 -2015 --------------- )(-------- 2015 -2016 -- s
2012 -2013 2013 -2014 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
PLANNING & ZONING
0
0
0
0
50
50
Personnel Services
200
0
99
31
700
700
154- 511110 Regular
75,452
91,314
92,490
65,142
92,490
96,246
154- 511120 Overtime
1,736
2,225
4,000
846
4,000
6,000
154- 511180 LTD
232
282
287
213
287
298
154 - 511210 Longevity
3,532
900
1,152
1,152
1,152
1,404
154 - 511230 Certification Allowance
0
0
0
0
0
2,500
154 - 511310 FICA - Employer
6,138
7,119
7,470
5,194
7,470
7,929
154 - 511350 TMRS- Employer
12,642
14,853
15,850
11,297
15,850
16,732
154 - 511410 Health - Employer
8,788
12,401
12,287
8,918
12,287
13,147
154 - 511500 Workers' Compensation
178
145
169
149
149
179
TOTAL Personnel Services
108,699
129,240
133,705
92,911
133,685
144,435
Supplies
154 - 521000 Operating Supplies
106
2
121
0
200
300
154 - 521100 Office Supplies
1,646
1,838
3,340
1,290
2,322
2,322
154 - 521600 Equip Maint Supplies
0
0
114
0
150
150
TOTAL Supplies
1,753
1,840
3,575
1,290
2,672
2,772
City Support Services
Utility Services
Operations Support
154- 534100 Advertising
0
0
0
0
50
50
154- 534200 Printing & Binding
200
0
99
31
700
700
TOTAL Operations Support
200
0
99
31
750
750
Staff Support
154- 535100 Uniforms
187
445
421
0
570
650
154 - 535300 Memberships
520
555
1,000
394
1,000
1,000
154 - 535400 Publications
712
532
1,200
126
1,200
1,200
154 - 535500 Training /Travel Staff
2,397
4,791
8,680
6,621
8,680
11,600
154- 535500.Training /Travel Commission
6,314
2,673
8,400
0
8,400
8,400
154 - 535510 Meeting Expenses
355
0
179
178
100
500
TOTAL Staff Support
10,483
8,996
19,880
7,320
19,950
23,350
Professional Services
154 - 541400 Consulting 4,306 0 0 0
154- 541410 Consulting Svcs -N Charrette 36,178 0 0 0
154- 541500 State /County Admin Fees 119 30 82 66
TOTAL Professional Services 40,603 30 82 66
0
0 0
0 0
300 300
9 -01 -2015 08:35 AM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
(-------- - - - - -- 2014 -2015 --------------- )(-------- 2015 -2016 --
2012 -2013 2013 -2014 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Rental /Leasing
Operating Equipment
154 - 571000 Furniture & Fixtures 0 0 486 486 486 0
TOTAL Operating Equipment 0 0 486 486 486 0
Capital Outlay
TOTAL PLANNING & ZONING 161,738 140,107 157,827 102,104 157,843 171,607
40
'A' TMENT: 167 NON-DEPARTMENTAL
This department accounts for expenses and payments that are not specific to an
individual function /department. Items in this department include audit cost, city
insurance, appraisal district contracts, and emergency medical services.
City Support Services
2013 -14
2014 -15
2015 -16
Budget
Actual
Estimate
Budget
City Support Services
$313,049
$809,892
$444,000
Operations Support
151,908
144,988
134,500
Staff Support
441
150
150
City Assistance
899,821
1,187,439
1,746,326
Professional Services
44,074
114,865
63,285
Fund Charges /Transfers
549,104
203,000
65,200
Operating Equipment
1,955
35,000
0
Total
$1,960,352
$2,495,334
$2,453,461
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2015 -16 Budget will decrease 1.7% from the FY 2014 -15 Estimate. This
department had a placeholder to act on the classification and compensation
study which was removed upon implementation of the recommendation in FY
2015 -16. Partially offsetting this decrease is the expectation of the full tax
abatement for the Amazon.com building and property being realized.
Im
9 -01 -2015 08:35 AM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
(-------- - - - - -- 2014 -2015
2012 -2013 2013 -2014 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
NONDEPARTMENTAL
-------- - - - - - --
---------------
210,000
Supplies
177,000
City Support Services
0
167 - 532200 County Appraisal District
175,605
167 - 532210 Tax Assessor /Collector - Sevice
0
167- 532350 Software Maintenance
0
167 - 532500 City Insurance - Commercial
129,411
167 - 532900 Contingencies
47,616
167- 532901 Contingencies -Act on Study
0
TOTAL City Support Services
352,632
Utility Services
300,000
Operations Support
300,000
167- 534000 Postage
13,938
167- 534300 Equipment Maint - Copiers
121,075
167- 534500 Memberships - Organizations
0
TOTAL Operations Support
135,013
Staff Support
0
167 - 535500 Training /Travel
13
167 - 535510 Meeting Expenses
0
TOTAL Staff Support
13
City Assistance
3,500
167- 537100 Medical Services -EMS Contract
395,830
167 - 537450 Tax Reimbursements /Abatements
275,324
TOTAL City Assistance
671,154
Professional Services
36,000
167- 541300 Other Consl /Prof Services
48,802
167- 541400 Auditor /Accounting Service
10,700
167- 541500 State /County Admin Fees
3,266
167- 541502 Cost of Bond Issuance
0
167 - 541600 Misc Bank Charges
553
167- 541650 Investment Management Fee
3,331
167- 541800 Credit Card Service Fee
27,544
TOTAL Professional Services
94,196
PAGE
- -- )(-- - - - - -- 2015 -2016 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
152,345
210,000
122,193
177,000
0
0
8,202
16,000
0
0
9,695
10,000
153,860
170,000
142,426
147,000
6,844
134,892
34,232
159,892
0
300,000
0
300,000
313,049
814,892
316,748
809,892
177,000
15,000
0
152,000
100,000
0
444,000
3,373 12,000 5,571 12,000 12,000
148,536 122,000 61,906 122,000 115,000
0 7,500 10,988 10,988 7,500
151,908 141,500 78,465 144,988 134,500
241 150 80
200 0 0
441 150 80
150 150
0 0
150 150
420,915
433,542
349,266
465,688
494,024
478,906
810,237
571,751
721,751
1,252,302
899,821
1,243,779
921,018
1,187,439
1,746,326
5,006
150,000
41,090
62,500
8,000
6,225
30,000
8,300
6,300
15,000
596
4,000
50
4,000
35
0
150
0
0
0
377
750
210
750
750
3,350
3,500
2,522
3,500
3,500
28,521
34,000
29,301
35,815
36,000
44,074
222,400
81,472
114,865
63,285
56
9 -01 -2015 08:35 AM
C I T Y
O F S C H E R T
Z
PAGE
PROPOSED
BUDGET WORKSHEET
101- GENERAL FUND
AS OF:
JUNE 30TH, 2015
GENERAL GOVERNMENT
EXPENDITURES
(-------- - - - - -- 2014 -2015 ---------------
-------- 2015 -2016 --
2012 -2013
2013 -2014
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Fund Charges /Transfers
167- 548000 Transfer Out
165,000
545,000
454,800
0
150,000
0
167- 548106 Transfer To Special Event Fd
0
0
53,000
0
53,000
65,200
167- 548700 Bad Debt Expense
4,196
4,104
0
0
0
0
TOTAL Fund Charges /Transfers
169,196
549,104
507,800
0
203,000
65,200
Maintenance Services
Operating Equipment
167 - 571000 Furniture & Fixtures
269
0
50,000
4,902
35,000
0
167 - 571500 Operating Equipment
0
1,955
0
0
0
0
TOTAL Operating Equipment
269
1,955
50,000
4,902
35,000
0
Capital Outlay
TOTAL NONDEPARTMENTAL
1,422,472
1,960,353
2,980,521
1,402,685
2,495,334
2,453,461
57
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58
01 Igo 111KC] Q 0 11:4 :?-,IN 111110 1
VISION STATEMENT
The Department of Engineering, in cooperation with other City departments, and
with the input and participation of the community, will allow the City of Schertz to
develop to its full potential supported by a strong backbone of well designed, well -
constructed, sustainable infrastructure.
The mission of the Department of Engineering is to facilitate responsible
stewardship of the community's natural resources and physical assets by
providing support wherever needed. Engineering collaborates with Public Works,
Development Services, other City departments, citizens, developers, and other
governmental agencies in order to effectively plan and implement infrastructure
improvement and development for the organized growth of the City.
DEPARTMENT DESCRIPTION
The Engineering Department serves as technical advisor to the City Manager, City
Council, Executive Staff, and other City departments. Engineering is responsible
for the development and implementation of the Capital Improvement Program.
That responsibility includes the development and maintenance of infrastructure
master plans; the prioritization of projects; the identification and procurement of
project funding; and the management of the design and construction of necessary
infrastructure.
The Engineering Department reviews applications for public and private land
development for conformance with adopted engineering standards, policies,
codes, and infrastructure master plans.
The Engineering Department maintains standard construction details, technical
specifications, and design guidelines.
The Transportation Safety Advisory Commission (TSAC) is staffed by the
Engineering Department. TSAC is a Commission that hears citizen input and
makes recommendations to City Council regarding traffic issues throughout the
City.
rf
ENGINEERING
ORGANIZATIONAL CHART
ENGINEERING
2013 -14
2014 -15
2015 -16
City Engineer
1
1
1
Engineer
0
1
1
Graduate Engineer
2
1
1
TOTAL POSITIONS
1 31
3
3
ACCOMPLISHMENTS AND GOALS
FY 2014 -2015 Accomplishments
• Along with Public Works Department, successfully managed the following
Capital Improvement Projects (in various stages of completion):
• Borgfeld Drainage Remediation (Drainage Fund)
• Pickrell Park Sidewalk (CDBG /Parks)
• David Lack Boulevard Extension (Economic Development)
• Town Creek Wastewater Phase 3 (Bond)
• Southern Schertz Elevated Storage Tank
• Woman Hollering Creek Wastewater Trunk Line
• SCUCISD Vehicle /Pedestrian Bridge — Drainage Improvement
• Supported the Parks and Recreation Department by preparing design plans
for the City Dog Park.
• Worked on update of City's Master Thoroughfare Plan and establishment
of Roadway Impact Fee Program
• Supported TXDoT with plan to construct sidewalks on FM 3009
• Along with Information Technology Department, developed and maintained
user - friendly, helpful Engineering Department web page
r &a
ENGINEERING
• Completed engineering review and development support of numerous
residential and commercial subdivision and site development projects
FY 2015 -2016 Goals
• Continue improvement and update of standard construction details,
technical specifications, and design guidelines.
• Maintain comprehensive 10 -year Capital Improvement Program including
water, wastewater, drainage, roadway, and facilities projects.
• Finalize and promote adoption of updated Thoroughfare Plan and Roadway
Impact Fee Ordinance.
• Provide efficient, clear review of construction plans and other development
submittals.
• Continue promotion of efficacy of TSAC activities and actions.
PERFORMANCE INDICATORS
73
2013 -14
2014 -15
2015 -16
Workload /Output Measures
Actual
Estimate
Budget
Capital Improvement Projects (number)
8
18
14
Capital Improvement Project Construction
1.6M
2.7M
6M
Expenditures
Grading and Clearing Permits Issued
31
30
30
Grading and Clearing Permits Active
26
29
26
(Average Monthly Concurrent Maximum)
Grading and Clearing Permits Active
28
39
30
(Concurrent Maximum)
Grading and Clearing Permits Issued —
345
325
325
acreage
Number of Non - Construction Plan Reviews
(includes master plans, plats, site plans,
71
62
60
etc.
Residential Subdivision Construction —
9
9
8
number of projects
Residential Subdivision Construction —
$5,789,863
$5,000,000
$5,000,000
dollar value of public improvements
Commercial Subdivision Construction —
5
7
6
number of projects
Commercial Subdivision Construction —
$608,041
$1,500,000
$1,000,000
dollar value of public improvements
73
ENGINEERING
Personnel
Supplies
City Support Services
Utility Services
Staff Support
Professional Services
Operating Equipment
Total
$152,147 $282,558 $258,764
854
2013 -14
2014 -15
2015 -16
Budget
Actual
Estimate
Budget
Personnel
Supplies
City Support Services
Utility Services
Staff Support
Professional Services
Operating Equipment
Total
$152,147 $282,558 $258,764
854
1,030
1,030
263
1,500
0
660
750
700
2,405
9,322
9,310
13,260
38,800
35,800
5,856
400
400
$175,445
$334, 360
$306,004
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2015 -16 Budget will decrease 8.5% from the FY 2014 -15 Estimate. This
decrease is due to the estimated time it will take to find a qualified applicant to fill
the vacant Engineer position. Based on that projection the personnel budget will
be reduced until that position is filled.
74
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
PAGE
(-------- - - - - -- 2014 -2015 --------------- )(-------- 2015 -2016 --
2012 -2013 2013 -2014 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO SIR
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU -
ENGINEERING
195
0
0
0
0
0
Personnel Services
195
0
0
0
0
0
173- 511110 Regular
88,487
113,674
116,340
98,659
211,840
194,467
173 - 511120 Overtime
205
0
0
0
0
0
173- 511180 LTD
263
315
657
295
657
603
173 - 511210 Longevity
4,871
250
530
110
530
890
173- 511310 FICA - Employer
7,152
8,084
16,246
7,017
16,246
14,945
173 - 511350 TMRS- Employer
14,843
17,708
34,473
16,387
34,473
31,536
173 - 511410 Health - Employer
6,082
11,873
18,430
7,901
18,430
15,964
173 - 511500 Workers' Compensation
297
243
382
249
382
359
TOTAL Personnel Services
122,200
152,147
187,058
130,617
282,558
258,764
Supplies
524
0
13,800
2,500
13,800
10,800
173 - 521100 Office Supplies
643
840
1,200
567
1,000
1,000
173 - 521300 Motor Vehicle Supplies
0
14
100
0
30
30
TOTAL Supplies
643
854
1,300
567
1,030
1,030
City Support Services
173 - 532400 Computer Fees & Licenses
0
263
1,500
263
1,500
0
TOTAL City Support Services
0
263
1,500
263
1,500
0
Utility Services
173 - 533500 Vehicle Fuel
788
660
1,498
241
750
700
TOTAL Utility Services
788
660
1,498
241
750
700
Operations Support
173 - 534100 Advertising
195
0
0
0
0
0
TOTAL Operations Support
195
0
0
0
0
0
Staff Support
173- 535100 Uniforms
0
584
1,015
0
790
615
173 - 535300 Memberships
616
1,030
2,040
0
1,310
1,310
173- 535400 Publications
571
0
500
0
500
500
173 - 535500 Training /Travel
411
509
6,072
366
6,072
6,000
173- 535600 Professional Certification
0
283
885
90
650
885
TOTAL Staff Support
1,598
2,405
10,512
456
9,322
9,310
Professional Services
173- 541100 Engineering Services
78,476
13,260
25,000
910
25,000
25,000
173 - 541300 Other Professional Services
524
0
13,800
2,500
13,800
10,800
TOTAL Professional Services
79,000
13,260
38,800
3,410
38,800
35,800
75
9 -01 -2015 08:35 AM
C I T Y
O F S C H E R T Z
PAGE
PROPOSED
BUDGET WORKSHEET
101- GENERAL FUND
AS OF:
JUNE 30TH, 2015
GENERAL GOVERNMENT
EXPENDITURES
(-------- - - - - -- 2014
-2015 ---------------
-------- 2015 -2016 --
2012 -2013
2013 -2014
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
Maintenance Services
Rental /Leasing
Operating Equipment
173 - 571000 Furniture & Fixtures
0
5,264
600
161
400
400
173- 571300 Computer & Periphe. < $5000
292
592
0
0
0
0
TOTAL Operating Equipment
292
5,856
600
161
400
400
Capital Outlay
TOTAL ENGINEERING
204,717
175,445
241,268
135,716
334,360
306,004
76
•�• • �•
► 1 _l 114 : l
Miff • ► ►t ► 1
Creating a safe, healthy community where people chose to work and live, now and
in the future.
I►yiTF1� us] LI&Ir_ 114iyi14Z
The Marshal's Office comprised of the Warrant Division, the Code Enforcement
Division, the Environmental Health Division, and the Animal Services Division
takes pride in:
➢ Providing information
➢ Treating people fairly
➢ Effective communication with customers
➢ Providing quality service by knowing our jobs
GOALS AND OBJECTIVES
• To provide effective security for the Judiciary, Court personnel, and visitors
to the court.
• To compel compliance in the neighborhoods through effective
environmental, health, and code enforcement.
• To train deputies to perform their tasks /duties entrusted to them in a safe
and effective manner.
• To be effective through communication and cooperation with other City
departments, and with Local, State, and National agencies.
• To promote the integrity of the Marshal's Office and its personnel.
101
MARSHAL'S OFFICE
DEPARTMENT DESCRIPTION
The Marshal's Office was created October 1, 2008. Through this act, the Marshal's
Office has the authority to arrest violators of the city and state laws, and to enforce
city ordinances and court orders. The deputies and code enforcement officers can
issue citations for violations. The department's sworn personnel are recognized as
Law Enforcement Officers by the State of Texas and the Texas Commission on
Law Enforcement.
The Marshal's Office is comprised of the Warrants, Sanitarian and Code
Enforcement Division. The Marshal's Office is staffed by a City Marshal, three
deputies assigned to warrants and court security, two code enforcement officers,
a department clerk, and one Sanitarian.
The Warrant division diligently provides for the safety and security of the Court,
Judges and staff; executes warrants of arrest, subpoenas, summons and other
legal process. The Deputies will relentlessly pursue and bring to justice those
persons with outstanding warrants in order to ensure compliance and
accountability.
The City Code Enforcement and Sanitarian divisions will enforce laws that fall
under the Texas Litter Abatement Act, Texas Water Code, Texas Health and
Safety Code, and local City Ordinances.
[01 :Ze3_1 LI I 1OW_101*] Ll T1we3 G1_1 A
102
MARSHAL'S OFFICE
MARSHAL'S OFFICE
2013 -14
2014 -15
2015 -16
Marshal
1
1
1
Deputy Marshal Lieutenant
1
1
1
Sanitarian
1
1
1
Code Enforcement Officer
2
2
2
Deputy Marshal Corporal
1
1
1
Deputy Marshal
1
1
1
Administrative Assistant
1
1
1
Total Personnel
8
8
8
COMMISSIONS
2013 -14
2014 -15
2015 -16
Marshal's Office
4
4
4
TOTAL COMMISSIONS
6
6
6
PERFORMANCE INDICATORS
Warrants Issued
2013 -14
2014 -15
1 2015 -16
Workload
Actual
Estimate
I Budget
Warrants Issued
2,354
3,058
2,500
Citizen Complaints
598
600
600
Food Establishment Inspections
82
218
250
Warrants Cleared
3,781
3,210
3,500
Code Violations Resolved
305
800
825
Bandit Signs Removed
1,382
1,300
1,300
Food Handler Permits
915
450
480
Personnel
2013 -14
2014 -15
2015 -16
Budget
Actual
Estimate
Budget
Personnel
$572,403
$566,743
$618,483
Supplies
1,669
5,300
6,250
Utility Services
11,070
15,000
16,000
Operations Support
995
3,000
3,500
Staff Support
6,272
12,050
14,300
City Assistance
0
1,000
2,500
Maintenance Services
7,091
14,200
16,500
Operating Equipment
10,699
16,400
5,000
Capital Outlay
28,566
8,000
72,950
Total
$638,765
$641,693
$755,483
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2015 -16 Budget will increase 17.7% from the FY 2014 -15 Estimate. This increase
stems from the planned replacement of their vehicles which will be paid with funds
accumulated in the prior fiscal years for this purpose. Wages will also increase for
positions found to be below market in the classification and compensation study.
103
9 -01 -2015 08:35 AM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
2012 -2013
ACTUAL
C I T Y O
PROPOSED
AS OF:
(--------
2013 -2014
ACTUAL
F S C H E R T Z
BUDGET WORKSHEET
JUNE 30TH, 2015
- - - - -- 2014 -2015 ---------------
CURRENT Y -T -D
BUDGET ACTUAL
)(--------
PROJECTED
YEAR END
PAGE
2015 -2016 --
CITY ADMIN. ADO
RECOMMENDED BU
MARSHAL'S OFFICE
----------------
----------------
Personnel Services
259 - 511110 Regular
375,723
397,012
388,644
271,999
388,644
428,139
259 - 511120 Overtime
846
1,506
4,000
1,083
1,000
4,000
259 - 511180 LTD
1,189
1,238
1,205
920
1,205
1,327
259- 511210 Longevity
10,449
13,760
13,826
14,457
14,457
10,626
259 - 511220 Clothing Allowance
5,845
6,005
5,845
4,206
5,845
5,845
259- 511230 Certification Allowance
2,801
3,500
3,770
2,515
3,770
3,380
259 - 511310 FICA - Employer
30,020
31,608
31,801
22,360
31,B01
34,577
259 - 511350 TMRS- Employer
60,902
65,382
67,478
48,692
67,478
72,962
259 - 511410 Health - Employer
46,594
49,075
49,147
35,809
49,147
52,588
259 - 511500 Worker' Compensation
4,059
3,316
4,355
3,396
3,396
5,039
TOTAL Personnel Services
538,428
572,403
570,071
405,438
566,743
618,483
Supplies
259 - 521000 Operating Supplies
600
25
2,500
287
2,000
2,000
259- 521100 Office Supplies
345
1,029
2,000
797
1,500
2,000
259 - 521300 Motor Vehicle Supplies
0
615
1,600
839
1,500
2,000
259- 521600 Equip Maint Supplies
80
0
300
0
300
250
TOTAL Supplies
1,024
1,669
6,400
1,923
5,300
6,250
Utility Services
259- 533500 Vehicle Fuel
15,448
11,070
16,000
4,834
15,000
16,000
TOTAL Utility Services
15,448
11,070
16,000
4,834
15,000
16,000
Operations Support
259- 534200 Printing & Binding
707
995
3,500
656
3,000
3,500
TOTAL Operations Support
707
995
3,500
656
3,000
3,500
Staff Support
259- 535100 Uniforms
0
0
3,000
1,696
2,500
2,500
259 - 535200 AWARDS
0
0
300
90
200
300
259- 535300 Memberships
0
310
900
665
750
900
259 - 535400 Publications
0
0
300
0
300
300
259- 535500 Training /Travel
5,403
5,808
10,000
3,363
8,000
10,000
259 - 535510 Meeting Expenses
0
155
300
82
300
300
TOTAL Staff Support
5,403
6,272
14,800
5,896
12,050
14,300
City Assistance
259 - 537100 Medical Services
30
0
0
0
0
0
259 - 537800 Crime /Fire Prevention
0
0
2,500
980
1,000
2,500
TOTAL City Assistance
30
0
2,500
980
1,000
2,500
104
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101 - GENERAL, FUND
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
PAGE
(-------- - - - - -- 2014 -2015 --------------- )(-------- 2015 -2016 --
2012 -2013 2013 -2014 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Professional Services
Maintenance Services
259 - 551700 Abatement /Lot Cleaning
6,378
4,296
10,000
1,862
8,000
10,000
259 - 551800 Other Maintenance Agreements
1,645
395
3,500
156
2,000
2,500
259 - 551810 Maintenance Agr. - Radios
2,160
2,400
4,200
1,400
4,200
4,000
TOTAL Maintenance Services
10,183
7,091
17,700
3,418
14,200
16,500
Operating Equipment
259 - 571000 Furniture & Fuxtures < $5,000
0
1,141
1,375
0
900
1,000
259- 571200 Vehicles & Access. LESS $5,00
0
3,555
0
0
0
0
259 - 571300 Computer & Periphe. < $5,000
1,258
1,197
8,000
5,320
7,000
0
259- 571800 Equipment Less $5,000
9,194
4,807
10,325
6,477
8,500
4,000
TOTAL Operating Equipment
10,452
10,699
19,700
11,797
16,400
5,000
Capital Outlay
259- 581200 Vehicles & Access. Over $5,00
0
28,566
0
0
0
65,750
259 - 581300 Computer & Periphe. Over $500
0
0
8,000
0
0
0
259 - 581400 Communication Equip. > $5,000
0
0
0
0
8,000
0
259 - 581800 Equipment Over $5,000
0
0
0
0
0
7,200
TOTAL Capital Outlay
0
28,566
8,000
0
8,000
72,950
TOTAL MARSHAL'S OFFICE 581,675 638,765 658,671 434,941 641,693 755,483
TOTAL PUBLIC SAFETY 9,323,023 9,571,312 10,492,954 6,943,214 10,375,908 11,380,526
105
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106
DEPARTMENT: PUBLIC WORKS
DIVISION: 359 STREETS
FUND: 101 GENERAL FUND
VISION STATEMENT
Provide superior customer service, safe roadways and sidewalks, and traffic
experiences for our residents and visitors.
MISSION STATEMENT
Ensure a safe and inviting community by maintaining and improving our
infrastructure through an empowered, engaged, and skilled workforce.
GOALS AND OBJECTIVES
• Apply preventative maintenance strategies to extend the life of City streets
and reduce unscheduled maintenance.
• Plan, design, construct, operate, and maintain traffic functions, traffic
control devices, street resurfacing and rehabilitation, street lights, street
signs, street sweeping, and crosswalk signals.
• Emphasize safety to our employees to reduce preventable accidents.
• Provide traffic counts and speed information on specific streets as
requested.
• Design and prepare street maintenance plans, pothole patching, and
sidewalk construction.
DEPARTMENT DESCRIPTION
The Street Department provides high quality service in design, construction, and
renovation of streets and continues to perform services in a customer service first
manner to meet the needs of the citizens. Provides safe and efficient movement
of the people and goods through a well- designed, operated, and maintained
transportation network. Evaluates affordability and efficiency options for
providing street maintenance services. Chipping service is provided as
requested by the residents. The Street Division assists other departments as
needed.
107
ORGANIZATIONAL CHART
STREETS
2013 -14
2014 -15
2015 -16
Superintendent of Streets, Bldg Maint, & Gen Svcs
1
1
1
Street Supervisor
1
1
1
Foreman
1
1
1
Street Worker II
3
3
3
Street Worker II /Sweeper Operator
1
1
1
Street Sweeper Operator
1
1
1
Street Worker 1
6
6
6
TOTAL POSITIONS
141
14
14
PERFORMANCE INDICATORS
Street Sweeping hours
Number of signs produced
Quantity of asphalt purchased (tons)
Special projects (Hours)
Street centerline miles
738.5
2013 -14
2014 -15
2015 -16
Workload /Output
Actual
Estimate
Budget
Street Sweeping hours
Number of signs produced
Quantity of asphalt purchased (tons)
Special projects (Hours)
Street centerline miles
738.5
1,477
1,600
375
750
800
948
5,000
1,500
1,629
2,000
2,200
135
140
145
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
108
104,160 109,368
65 65
3,893 4,031
114,400
70
3,124
2013 -14
2014 -15
2015 -16
Efficiency
Actual
Estimate
Budget
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
108
104,160 109,368
65 65
3,893 4,031
114,400
70
3,124
Hours spent on roadway maintenance
Hours spent on traffic control device
maintenance and repair
1,585 3,170 3,200
362.5 725 800
2013-14
2014-15
2015-16
Effectiveness
Actual
� Estimate
� Budget
Hours spent on roadway maintenance
Hours spent on traffic control device
maintenance and repair
1,585 3,170 3,200
362.5 725 800
Personnel
2013-14
� 2014-15
2015-16
Budget
Actual
Estimate
� Budget
Personnel
$672,855
$693,380
$713,763
Supplies
5,961
7,100
7,100
Utility Services
145,191
162,529
196,604
Staff Support
7,877
9,912
10,030
Professional Services
2,350
40,000
40,000
Maintenance Services
127,567
135,400
125,400
Rental/Leasing
415
200
200
Operating Equipment
50,392
300
300
Capital Outlay
63,529
28,000
78,000
Total
$1,076,137
$1,076,821
$1,171,397
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2015-16 Budget will increase 8.8% from the FY 2014-15 Estimate. In FY
2014-15 during an audit on street light utility costs it was determined the City
were not being charged the correct amount for all the lights in our jurisdiction.
The expected increase monthly is about $4,000. Since this increase occurred
midway through the 2014-15 fiscal year, the City will budget for a full year of
corrected electric bills in FY 2015-16. Streets will also have two vehicles replaced
as part of the Vehicle Replacement Program started in 2011. Wages have also
increased for positions found to be below market as identified by the
classification and compensation study recommendation.
109
9 -01 -2015 08:35 AM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2015
PUBLIC ENVIRONMENT
EXPENDITURES (-------- - - - - -- 2014 -2015
2012 -2013 2013 -2014 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
STREETS
454,321
314,914
Personnel Services
465,191
359 - 511110
Regular
441,215
359 - 511120
Overtime
3,529
359 - 511180
LTD
1,287
359 - 511210
Longevity
9,165
359 - 511230
Certification Allowance
2,862
359 - 511310
FICA - Employer
33,726
359 - 511350
TMRS- Employer
71,353
359 - 511410
Health - Employer
76,216
359 - 511500
Workers' Compensation
17,078
TOTAL Personnel Services
656,431
Supplies
78,922
83,857
359- 521000
Operating Supplies
3,480
359 - 521100
Office Supplies
296
359- 521200
Medical /Chem Supplies
668
359 - 521300
Motor Veh. Supplies
819
TOTAL Supplies
5,263
City Support Services
2,151
Utility Services
3,500
359 - 533200
Electric Utility Service
83,316
359- 533410
Water Utility Service
1,240
359 - 533500
Vehicle Fuel
58,674
TOTAL Utility Services
143,229
Operations
Support
1,800
Staff Support
5,961
359 - 535100
Uniforms
5,345
359 - 535200
Awards
39
359 - 535300
Memberships
141
359 - 535500
Training /Travel
463
359 - 535510
Meeting Expenses
422
359 - 535600
Professional Certification
265
TOTAL Staff Support
6,675
City Assistance
359 - 537100
Medical Services
0
TOTAL City Assistance
0
PAGE
---------- )(-------- 2015 -2016 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
450,285
454,321
314,914
454,321
465,191
6,455
4,900
4,473
6,500
4,900
1,374
1,408
997
1,408
1,442
9,853
11,458
11,386
11,458
13,293
3,382
2,700
2,207
2,700
2,700
34,631
35,919
25,582
35,919
36,887
73,998
76,764
55,957
76,764
78,373
78,922
83,857
59,231
83,857
89,497
13,954
20,453
14,289
20,453
21,480
672,855
691,780
489,036
693,380
713,763
3,123
2,900
2,151
3,500
3,500
358
300
292
300
300
948
1,500
1,566
1,500
1,500
1,531
1,000
949
1,800
1,800
5,961
5,700
4,959
7,100
7,100
95,305 85,000 47,412 111,329 145,404
892 1,200 546 1,200 1,200
48,993 50,000 22,279 50,000 50,000
145,191 136,200 70,238 162,529 196,604
6,450
7,150
6,422
7,150
7,150
0
200
82
82
200
0
180
0
180
180
904
2,900
1,369
1,500
1,500
342
600
582
600
600
181
400
204
400
400
7,877
11,430
8,659
9,912
10,030
Bus
0 500 0 0 0
0 500 0 0 0
9 -01 -2015 08:35 AM
101- GENERAL FUND
PUBLIC ENVIRONMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
PAGE
(-------- - - - - -- 2014 -2015 ----- - - - -)( 2015 -2016 --
2012 -2013 2013 -2014 CURRENT Y -T -D PROJECTED CITY ADMIN. ADO
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BU
Professional Services
359 - 541310 Contractual Services
0
2,350
33,600
24,650
40,000
40,000
TOTAL Professional Services
0
2,350
33,600
24,650
40,000
40,000
Maintenance Services
359 - 551100 Building Maintenance
2,137
75
2,100
515
3,900
3,900
359 - 551400 Minor & Other Equip Maint
1,412
561
3,300
374
1,500
1,500
359 - 551600 Street Maintenance Materials
130,936
126,931
97,100
49,568
130,000
120,000
TOTAL Maintenance Services
134,485
127,567
102,500
50,457
135,400
125,400
Debt Service
Rental /Leasing
359- 561100 Rental - Equipment
0
415
200
175
200
200
TOTAL Rental /Leasing
0
415
200
175
200
200
Operating Equipment
359 - 571000 Furniture & Fixtures
0
310
300
238
300
300
359- 571200 Vehicles & Access under $5,00
0
12,220
0
0
0
0
359 - 571750 Street Crossing Minor Imprvmn
0
33,392
0
0
0
0
359 - 571800 Equipment under $5,000
5,444
4,470
0
0
0
0
TOTAL Operating Equipment
5,444
50,392
300
238
300
300
Capital Outlay
359- 581200 Vehicles & Access. Over $5,00
0
57,629
28,000
25,985
28,000
78,000
359 - 581800 Equipment Over $5,000
0
5,900
0
0
0
0
TOTAL Capital Outlay
0
63,529
28,000
25,985
28,000
78,000
TOTAL STREETS 951,528 1,076,136 1,010,210 674,397 1,076,821 1,171,397
TOTAL PUBLIC ENVIRONMENT 951,528 1,076,136 1,010,210 674,397 1,076,821 1,171,397
Iffl
". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K..
112
DEPARTMENT: MARSHAL'S OFFICE
DIVISION: 762 ANIMAL SERVICES
FUND: 101 GENERAL FUND
VISION STATEMENT
Envision a community that embraces the mutual benefit of the human - animal bond
by providing superior service to the public. Encourage positive communication to
the public by promoting education, safety, health, and recreation for animals.
Advocate humane, compassionate treatment of animals to reduce homelessness
by having employees who take pride of their role in the community.
MISSION STATEMENT
Our goal is to promote responsible pet ownership and to prevent the spread of
animal borne diseases. In addition, we will provide services, care, registration,
animal control and public safety for our community, as well as serve as a disaster
relief center during times of emergency. We strive to promote adoptions of healthy,
non - aggressive animals to the public and to work with approved rescue
organizations, while providing temporary shelter for stray, unwanted or homeless
animals.
GOALS AND OBJECTIVES
• To educate the community in public safety and humane issues regarding
animals.
• To enforce the City ordinances and State statues pertaining to animals.
• To assist the public in resolving animal issues.
• To rp otect the safety and welfare of the citizens and animals of this
community.
• To rp event the spread of animal illnesses and other zoonotic diseases.
• To improve the co- existence of animals humans.
• To strengthen the relationship with volunteers.
• To rp ovide a Texas Department of State Health Services approved
quarantine facility for control and eradication of rabies.
139
ANIMAL SERVICES
DEPARTMENT DESCRIPTION
Animal Services Officers respond to calls for service in an area of approximately
35 square miles, with a population of over 50,500 including Joint Base San
Antonio - Randolph AFB. They are responsible for the enforcement of State laws
and City ordinances regarding care and treatment of animals. Animal Services
Officers ensure public health and safety through disease and population control,
while meeting the community's expectations for both. Provide daily care for
animals housed at the animal facility, daily cleaning and disinfection of all animal
cages, bedding, and feeding areas used by the animals.
Hire qualified, caring employees and provide training to maintain certifications,
ensure a competent workforce and retain employees. Promote humane treatment
of animals by enforcing laws and educating the public. Promote responsible pet
ownership through community outreach programs and animal placement
programs.
ORGANIZATIONAL CHART
ANIMAL SERVICES
2013 -14
2014 -15
2015 -16
1
1
1
-Manager
Officer
4
4
4
Kennel Technician
4
4
3
TOTAL POSITIONS
91
9
8
140
ANIMAL SERVICES
PERFORMANCE INDICATORS
Animals brought in by staff
Animals brought in by public
Calls for service per year
Animals saved via adoption, redemption,
or transfer
1,402
2013 -14
2014 -15
2015 -16
Workload /Output
Actual
Estimate
Budget
Animals brought in by staff
Animals brought in by public
Calls for service per year
Animals saved via adoption, redemption,
or transfer
1,402
1,160
1,280
268
250
255
1,402
1,165
1,280
1,108
1,100
1,100
Training cost per staff member
$300 $700 $700
2013 -14
2014 -15
2015 -16
Efficient
Actual
Estimate
Budget
Training cost per staff member
$300 $700 $700
Animals licensed
457 450 500
2013 -14
2014 -15
2015 -16
Effectiveness
Actual
Estimate
Budget
Animals licensed
457 450 500
Personnel
2013 -14
2014 -15
2015 -16
Budget
Actual
Estimate
Budget
Personnel
$273,937
$306,397
$324,954
Supplies
28,683
35,147
41,380
City Support Services
0
0
3,776
Utility Services
23,443
46,840
43,000
Operations Support
798
1,000
1,000
Staff Support
5,367
10,390
10,750
City Assistance
11,979
17,550
17,550
Professional Services
31,864
27,320
32,500
Maintenance Services
9,608
23,200
28,280
Operating Equipment
9,239
11,500
10,000
Capital Outlay
0
10,000
55,000
Total
$394,918
$489,344
$568,190
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2015 -16 Budget will increase 16.1 % from the FY 2014 -15 Estimate. For
FY 2015 -16 Animal Services will purchase an aging service vehicle that will also
be able to pull the newly purchased Animal Adoption Trailer. Now that the division
is fully hired they are able to hold more events and handle a wider variety of service
requests which will be reflected in the new budget.
141
9 -01 -2015 08:35 AM
101- GENERAL FUND
HEALTH
EXPENDITURES
ANIMAL SERVICES
-------- - - - - - --
---------------
Personnel Services
762- 511110 Regular
762 - 511120 Overtime
762 - 511180 LTD
762 - 511210 Longevity
762- 511220 Clothing Allowance
762- 511230 Certification Allowance
762 - 511310 FICA - Employer
762- 511350 TMRS- Employer
762 - 511410 Health - Employer
762 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
762 - 521000 Operating Supplies
762- 521100 Office Supplies
762 - 521200 Medical /Chem Supplies
762 - 521300 Motor Veh. Supplies
TOTAL Supplies
City Support Services
762 - 532800 Promotional Events
TOTAL City Support Services
Utility Services
762 - 533100 Gas Utility Service
762 - 533200 Electric Utility Service
762 - 533300 Telephone
762 - 533310 Telephone /Cell Phones
762 - 533410 Water Utility Service
762 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
762- 534200 Printing & Binding
TOTAL Operations Support
Staff Support
762 - 535100 Uniforms
762 - 535300 Memberships
762 - 535500 Training /Travel
762- 535510 Meeting Expenses
762 - 535600 Professional Certification
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
(-------- - - - - -- 2014 -2015 -
2012 -2013 2013 -2014 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2015 -2016 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
174,880
184,728
200,112
134,722
200,112
212,030
7,142
12,082
8,500
2,269
8,500
10,000
533
489
529
412
529
530
2,338
3,136
2,240
2,240
2,240
2,792
0
0
5,200
944
5,200
5,057
1,750
1,625
3,250
950
3,250
3,169
14,058
15,248
16,777
10,758
16,777
17,806
28,889
31,597
35,598
23,638
35,598
37,669
27,881
22,571
30,717
19,021
30,717
32,046
3,011
2,460
3,474
2,519
3,474
3,855
260,481
273,937
306,397
197,472
306,397
324,954
12,765
14,807
18,047
11,127
21,147
21,000
1,204
940
2,000
491
2,000
2,000
9,824
12,937
14,736
2,630
12,000
14,000
0
0
0
0
0
4,380
23,792
28,683
34,763
14,249
35,147
41,380
0
0
0
0
0
3,776
0
0
0
0
0
3,776
308
246
0
0
0
0
3,042
12,137
27,000
14,591
27,000
20,000
0
79
0
0
0
0
0
359
0
0
0
0
2,860
3,105
13,440
4,616
13,440
13,000
6,161
7,518
6,400
3,169
6,400
10,000
12,372
23,443
46,840
22,376
46,840
43,000
347
798
1,000
516
1,000
1,000
347
798
1,000
516
1,000
1,000
2,110
2,689
3,840
1,493
3,840
2,500
150
0
500
314
500
500
5,722
2,679
6,000
507
5,000
6,000
70
0
300
133
300
1,000
0
0
750
0
750
750
8,052
5,367
11,390
2,448
10,390
10,750
100,
9 -01 -2015 08:35 AM
101- GENERAL FUND
HEALTH
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
( - - - -- 2014 -2015 -
2012 -2013 2013 -2014 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE
---------- )(-------- 2015 -2016 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
City Assistance
762 - 537100 Medical Services
13,328
11,979
17,550
7,527
17,550
17,550
TOTAL City Assistance
13,328
11,979
17,550
7,527
17,550
17,550
Professional Services
762 - 541300 Other Consl /Prof Services
1,397
15,610
0
1,820
1,820
6,000
762 - 541310 Contrct Svc- B1ueBonnet- Cremat
1,643
1,035
3,500
803
2,500
3,500
762 - 541700 Microchip Service
0
4,555
5,000
3,514
5,000
5,000
762 - 541702 Spay & Neuter
10,520
10,665
18,000
7,764
18,000
18,000
TOTAL Professional Services
13,560
31,864
26,500
13,900
27,320
32,500
Maintenance Services
762 - 551100 Building Maintenance
14
7,090
14,520
2,210
14,520
14,520
762 - 551400 Minor & Other Equip Maint
323
258
1,000
0
1,000
1,000
762 - 551700 Abatement
0
0
0
0
0
5,000
762 - 551800 Other Maintenance Agreements
2,340
520
4,800
2,960
4,800
4,880
762- 551810 Maintenance Agr. - Radios
1,440
1,740
2,880
1,260
2,880
2,880
TOTAL Maintenance Services
4,117
9,608
23,200
6,430
23,200
28,280
Rental /Leasing
Operating Equipment
762 - 571000 Furniture & Fixtures
0
1,692
3,000
122
3,000
0
762 - 571300 Computer & Periphe. < $5000
1,945
0
2,500
0
2,500
0
762 - 571500 Equipment
3,967
4,632
6,000
287
6,000
10,000
762 - 571800 Equipment Under $5,000
0
2,914
0
0
0
0
TOTAL Operating Equipment
5,912
9,239
11,500
409
11,500
10,000
Capital Outlay
762 - 581200 Vehicles & Access. Over $5,00
0
0
0
0
0
55,000
762 - 581800 Equipment Over $5,000
0
0
24,100
0
10,000
0
TOTAL Capital Outlay
0
0
24,100
0
10,000
55,000
TOTAL ANIMAL SERVICES 341,961 394,918 503,260 265,326 489,344 568,190
TOTAL HEALTH 341,961 394,918 503,260 265,326 489,344 568,190
143
". .. „6.H I A.Ci E N_„ E N..r I'�1 O e A L L Y L. E F F #�, � L.A X V .K..
1011
DEPARTMENT: FINANCE
DIVISION: 868 ACCOUNTING
FUND: 101 GENERAL FUND
VISION STATEMENT
The Finance Department strives to be the standard of excellence in financial
integrity and customer service.
MISSION STATEMENT
We strive to develop and implement new programs and processes which will
ensure a financially strong City government while providing first class customer
service with a professional, courteous, knowledgeable, and respectful
department staff.
GOALS AND OBJECTIVES
• Hire, train, and retain competent and caring employees.
• Maintain financial systems to provide timely and accurate financial
information and reports to the City Manager, City Council, other City
departments, citizens, and other agencies.
• Receive the Government Finance Officers Association Distinguished
Budget Award for the first time.
• Receive the Government Finance Officers Association Certification of
Excellence in Financial Reporting for the 30th consecutive year.
• Receive a Platinum Scorecard from the State Comptroller's Office for
leadership in financial transparency.
• Improve the 5 year budgeting and forecasting plan.
• Update long term debt service plan.
M
ACCOUNTING
DEPARTMENT DESCRIPTION
Prepare monthly financial reports for the City Manager, City Council and City
departments. Process all accounts payable and receivable in a timely manner,
post vendor payable check registers online, prepare 1099s, and prepare monthly
bank reconciliations and investments report. Maintain and process payroll for all
city employees and prepare W2s. Finance handles unclaimed property and their
subsequent disbursements to the individuals or the State. Maintain and
safeguard the City's investment portfolio. Manage debt service and fixed assets.
Complete the annual budget and facilitate annual audit and Comprehensive
Annual Financial Report. The Finance Director also oversees the Purchasing &
Asset Management Division.
ORGANIZATIONAL CHART
ACCOUNTING
2013 -14
2014 -15
2015 -16
Finance Director
1
1
1
Assistant Director
1
1
1
Staff Accountant
1
1
1
Senior Budget Analyst
1
1
1
Accountant 1
0
1
1
Senior Payroll Specialist
1
1
1
Senior AP Specialist
1
1
1
Administrative Assistant
0
0
1
TOTAL POSITIONS
1 61
71
8
•1
ACCOUNTING
PERFORMANCE INDICATORS
Accounts payable checks
Number of Purchase Orders Processed
Payroll checks
Payroll Requests
4,•43
2013-14
2014-15
2015-16
Workload/Output
� Actual �
Estimate �
Budget
Accounts payable checks
Number of Purchase Orders Processed
Payroll checks
Payroll Requests
4,•43
4,600
4,700
7,656
7,716
7,800
9,394
9,000
9,100
N/A
1,018
1,100
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative
Monthly Financials completed within 30 days
28 29 30
2 6 8
2013-14
�
2014-15 1
2015-16
Effectiveness
Actual �
Estimate I
Budget
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative
Monthly Financials completed within 30 days
28 29 30
2 6 8
Personnel
2013-14
2014-15 1
2015-16
Budget
� Actual �
Estimate I
Budget
Personnel
$454,828
$516,504
$597,537
Supplies
2,451
3,940
3,500
Operations Support
834
2,000
3,000
Staff Support
8,017
12,915
11,085
Maintenance Services
8
8
0
Operating Equipment
0
896
0
Total
$466,138
$536,263
$615,122
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2015-16 Budget will increase 14.7% from the FY 2014-15 Estimate. This
increase is due to the full year staffing of the Accountant I position approved and
hired in FY 2014-15 and the addition of an administrative assistant which moved
to Finance from Purchasing & Asset Management.
161
9 -01 -2015 08:35 AM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
101- GENERAL FUND AS OF: JUNE 30TH, 2015
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2014 -2015
2012 -2013 2013 -2014 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
FINANCE
Personnel Services
868- 511110 Regular
868 - 511120 Overtime
868- 511180 LTD
868 - 511210 Longevity
868- 511230 Certification Allowance
868- 511310 FICA - Employer
868 - 511350 TMRS- Employer
868- 511410 Health - Employer
868 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
868 - 521000 Operating Supplies
868 - 521100 Office Supplies
TOTAL Supplies
City Support Services
868- 532350 Software Maintenance
TOTAL City Support Services
Utility Services
Operations Support
868 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
868 - 535100 Uniforms
868 - 535300 Memberships
868- 535400 Publications
868 - 535500 Training /Travel
868 - 535600 Professional Certification
TOTAL Staff Support
Professional Services
Maintenance Services
868- 551800 Other Maintenance Agreements
TOTAL Maintenance Services
PAGE I
---------- )(-------- 2015 -2016 -
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU j
i
326,800
334,486
372,120
247,384
372,120
424,286
210
297
250
349
250
250
1,005
1,026
1,154
827
1,154
1,315
6,476
7,456
8,460
8,460
8,460
11,763
842
958
900
658
900
2,200
24,878
25,138
29,202
19,193
29,202
33,545
52,269
53,875
61,964
43,153
61,964
70,785
30,480
31,130
41,980
25,644
41,980
52,588
566
462
685
474
474
805
443,526
454,828
516,715
346,140
516,504
597,537
1,090
429
700
1,429
1,200
1,000
1,671
2,022
2,100
2,877
2,740
2,500
2,762
2,451
2,800
4,305
3,940
3,500
0
0
0
0
8
0
0
0
0
0
8
0
987
834
1,000
3,888
2,000
3,000
987
834
1,000
3,888
2,000
3,000
0
0
210
0
210
280
2,641
2,509
1,890
574
2,500
2,600
55
55
2,355
55
1,055
2,055
4,261
4,948
11,050
2,356
9,050
6,050
0
505
100
0
100
100
6,956
8,017
15,605
2,985
12,915
11,085
0 8
0 8
162
0 0 0 0
0 0 0 0
9 -01 -2015 08:35 AM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
Rental /Leasing
Operating Equipment
868- 571200 Office Equipment
868 - 571300 Computer & Periphe. < $5000
TOTAL Operating Equipment
TOTAL FINANCE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2015
(-------- - - - - -- 2014 -2015
2012 -2013 2013 -2014 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL,
1,795 0
0 0
1,795 0
456,025 466,138
163
PAGE
---------- )(-------- 2015 -2016 --
PROJECTED CITY ADMIN. ADO
YEAR END RECOMMENDED BU
0
0
0
0
0
896
896
0
0
896
896
0
536,120
358,215
536,263
615,122
". .. „6.H I A.Ci E N_„ E N..r I'�1 O "d A L L Y L. E F F #�, � L.A X V .K..
164
9 -01 -2015 08:35 AM
C I T Y O
F S C H E R T
Z
PAGE
PROPOSED
BUDGET WORKSHEET
101 - GENERAL FUND
AS OF:
JUNE 30TH, 2015
MISC & PROJECTS
'
EXPENDITURES
(--------
- - - - -- 2014 -2015 ---------------
-------- 2015 -2016 --
2012 -2013
2013 -2014
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADO
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BU
LIBRARY CAMPAIGN PROJECT
Supplies
Professional Services
I
i
TOTAL MISC & PROJECTS
73,082
182,135
172,550
36,678
127,550
228,660
TOTAL EXPENDITURES
21,090,479
22,626,985
25,508,980
15,568,659
24,668,799
26,171,017 °
187
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188