Publications Editor JD 7 Dec 09CITY OF SCHERTZ - JOB DESCRIPTION
Position Job Title: Publications Editor
FLSA Status: Exempt
Revision Date: December 2, 2009
Department: Public Affairs
Supersedes description
dated:
Division: (If applicable)
Supervisor’s Title: Public Affairs Director
JOB SUMMARY: Under the supervision of the Public Affairs Director: plans, coordinates,
and directs editorial activities and personnel engaged in selecting and preparing material for publication in print and electronic media, corporate magazines, trade journals, newsletters,
annual reports, and related publications.
ESSENTIAL DUTIES AND RESPONSIBLITIES include the following. Other duties may be assigned. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
1. Confers with executives, department heads, and editorial staff to formulate policy, coordinate department activities,
establish production schedules, solve publication problems, and determine theme of issue or articles.
2. Prioritizes, tracks, handles, and maintains records of projects.
3. Supervises
content editors, writers, researchers, advertising sales and production, circulation, or promotion personnel.
4. Writes or assigns staff or freelancers to research and write articles,
reports, editorials, reviews, and other material.
5. Coordinates advertising sales, ad proofs, and placement in Schertz Magazine.
6. Reads and evaluates material submitted for
publication consideration.
7. Secures graphic material from picture sources.
8. Assigns artists and photographers to produce pictures and illustrations.
9. Assigns staff member, or
personally interviews individuals and attends gatherings, to obtain items for publication, verify facts, and clarify information.
10. Selects, supervises, and obtains cost estimates
from outside vendors such as photographers, illustrators, paper suppliers, or printers.
11. Coordinates preparation of final materials with graphic designers, suppliers, and printers.
12. Reviews
quality of final print or electronic product before release.
13. Prepares or directs preparation of news or public relations releases, special brochures, and similar materials.
1. Confers with executives, department heads, and editorial staff to formulate policy, coordinate department activities, establish production schedules, solve publication problems, and
determine theme of issue or articles.
2. Prioritizes, tracks, handles, and maintains records of projects.
3. Supervises content editors, writers, researchers, advertising sales and
production, circulation, or promotion personnel.
4. Writes or assigns staff or freelancers to research and write articles, reports, editorials, reviews, and other material.
5.
Coordinates advertising sales, ad proofs, and placement in Schertz Magazine.
6. Reads and evaluates material submitted for publication consideration.
7. Secures graphic material
from picture sources.
8. Assigns artists and photographers to produce pictures and illustrations.
9. Assigns staff member, or personally interviews individuals and attends gatherings,
to obtain items for publication, verify facts, and clarify information.
10. Selects, supervises, and obtains cost estimates from outside vendors such as photographers, illustrators,
paper suppliers, or printers.
11. Coordinates preparation of final materials with graphic designers, suppliers, and printers.
12. Reviews quality of final print or electronic product
before release.
13. Prepares or directs preparation of news or public relations releases, special brochures, and similar materials.
SUPERVISORY RESPONSIBILITIES (If supervisor position):
Directly
supervises employee(s) and contractor(s), carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing,
hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
REQUIRED
SKILLS, KNOWLEDGE AND ABILITIES (SKA'S) The requirements listed below are representative of the skills, knowledge and abilities required.
Good knowledge of principles/practices of
journalism and public relations; photography, design, layout, and basic printing/composition. Must have excellent communication skills. Proficient in Microsoft Office, Adobe Products,
Power Point presentations, and Web Page management. Computer technology includes the internet and Email. Strong organizational skills. Ability to act as spokesperson, public speaker,
interact with a variety of publics, and work well under pressure.
Language Ability:
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively
to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches
and presentations on controversial or complex topics to top management.
Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,
percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions
furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills:
To perform this job successfully,
an individual should have knowledge of word processing software; spreadsheet software; accounting software; Internet software; Human Resource systems; Project Management software and
Contact Management systems.
Good knowledge of principles/practices of journalism and public relations; photography, design, layout, and basic printing/composition. Must have excellent communication skills. Proficient
in Microsoft Office, Adobe Products, Power Point presentations, and Web Page management. Computer technology includes the internet and Email. Strong organizational skills. Ability to
act as spokesperson, public speaker, interact with a variety of publics, and work well under pressure.
Language Ability:
Ability to read, analyze, and interpret the most complex documents.
Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make
effective and persuasive speeches and presentations on controversial or complex topics to top management.
Math Ability:
Ability to calculate figures and amounts such as discounts, interest,
commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to apply common sense understanding
to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills:
To perform this job successfully, an individual should have knowledge of word processing software; spreadsheet software; accounting software; Internet software; Human Resource systems;
Project Management software and Contact Management systems.
MINIMUM EXPERIENCE AND TRAINING:
Requires one to two years related experience and/or training.
EDUCATION:
Bachelor's
degree from four-year college or university; or two years related experience, or equivalent combination of education and experience.
CERTIFICATIONS, LICENSES, REGISTRATIONS:
No certifications
needed.
Must have a valid Class “C” Drivers License.
EQUIPMENT AND MATERIALS:
Computer and/or associated equipment for desktop publishing, pager.
WORK ENVIRONMENT: The work environment
characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to wet or humid conditions; outdoor weather
conditions and extreme heat.
The noise level in the work environment is usually quiet.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
Requires some physical agility associated with light labor: Standing, walking, sitting for long
periods, driving from place to place.
See attached JOB PHYSICAL REQUIREMENTS
CITY OF SCHERTZ
JOB PHYSICAL REQUIREMENTS
POSITION JOB TITLE: Publications Editor
DEPARTMENT: Public Affairs
REQUIREMENTS
NONE AT THIS TIME
OCCASIONALLY
(0% - 30%)
FREQUENTLY
31%
- 60%)
CONTINUOUSLY
(61% - 100%)
LIFTING OR CARRYING
0-10 lbs
11-25 lbs
26-50 lbs
51-100 lbs
100 + lbs
PUSHIN
G OR PULLING
0-10 lbs
11-25 lbs
26-50 lbs
51-100 lbs
100 + lbs
BODY POSITIONS
Standing
Walking
Running
Work on irregular surfaces
Sitting
BODILY MOVEMENTS:
Bending/
Stooping
Squatting
Twisting
Reaching Above:
Shoulders
Crawling
Kneeling
CLIMBING:
Stairs
Ladders
Ramps
Scaffolds
Rough Terrain
Utility Poles
WORK AT ELEVATIONS
Up to 4 ft.
4 ft. - 12 ft.
Greater
than 12 ft
CITY OF SCHERTZ
JOB PHYSICAL REQUIREMENTS
POSITION JOB TITLE: Publications Editor
DEPARTMENT: Public Affairs
JOB-SPECIFIC HEARING REQUIREMENTS:
Normal hearing or correctable to
normal hearing
JOB-SPECIFIC SIGHT REQUIREMENTS:
Normal Vision or correctible to normal vision.
JOB-SPECIFIC COMMUNICATIONS REQUIREMENTS (Written and Oral):
• Ability to read/write
the English language
• Ability to comprehend written or oral word
• Ability to speak in a normal voice
• Ability to enunciate clearly the English language
OTHER PHYSICAL JOB-SPECIFIC
REQUIREMENTS
(Fingers, Feet, Arms, Legs):
• Ability to type either with fingers or with use of mechanical devices
• Ability to move from place to place, either walking or with
the use of mechanical devices