Deputy Court Clerk 29 Apr 13
Revised April 2013
CITY OF SCHERTZ - JOB DESCRIPTION
Position Job Title: Deputy Court Clerk FLSA Status: Non-exempt
Department: Municipal Court Revision Date: April 29, 2013
Division: (If applicable) Supercedes description
Supervisor's Title: Court Clerk Dated: May 1, 2004
JOB SUMMARY:
This is specific office work for the Municipal Court. Employee is responsible for
the preparation and filing of numerous legal documents and correspondences,
preparation and maintenance of the trial calendars, preparation of court
dockets, fine collection and the preparation of the daily bank deposits for
monies collected by the municipal court. Daily public contact requiring tact
and diplomacy is an essential attribute of this position. The ability to multi-
task in the performance of one’s duties in a fast-paced environment is also
essential in this position. State law provides that the court clerk shall keep the
minutes of court proceedings, issue all processes, and generally perform all
duties for the municipal court that a county clerk performs for the county
court. This position requires limited decision making authority on nonjudicial
matters; however, all decisions must be made based upon the knowledge of
court procedures and state laws, policies set by the municipal judge and laws
governing access to public information.
ESSENTIAL DUTIES AND RESPONSIBLITIES include the following. Other
duties may be assigned. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
1. Prepare trial calendar and control sequence of trial calendar
2. Summon jurors
3. Issue subpoenas
4. Prepare monthly state reports
5. Explain court procedures to defendants
6. Prepare appeals from convictions in municipal court
7. Accept complaints for filing in the municipal court
8. Prepare complaints
9. . Administer oath to affiants for sworn complaints and affidavits
10. Maintain court docket
11. Collect fines and court costs from defendants
12. Deposit on a daily basis monies collected by the Court
13. Prepare summons and arrest warrants for the judge’s signature
14. Maintain accurate records of all court proceedings manually and
through an automated case management computer program
15. Other duties and special projects as assigned
Revised April 2013
SUPERVISORY RESPONSIBILITIES (If supervisor position) None
REQUIRED SKILLS, KNOWLEDGE AND ABILITIES (SKA'S) The
requirements listed below are representative of the skills, knowledge and
abilities required.
1. Ability to read, write, comprehend and enunciate clearly the
English language
2. Ability to read, write and comprehend and clearly enunciate the
Spanish language is desirable
3. Knowledge and skills in the usage of Microsoft Office
4. Ability to exercise tact and diplomacy with the public
5. Basic math skills: addition, subtraction, multiplication, division
6. Ability to utilize a cash register
7. Comprehension of the importance of record maintenance
8. Ability to use phone etiquette
9. Ability to keep information confidential
10. Ability to handle high stress and technical work environment
11. Ability to comprehend laws and legal procedures
12. Basic clerical skills such as typing, filing, and writing
correspondences to the general public
13. Ability to travel for occasional training
MINIMUM EXPERIENCE AND TRAINING:
1. Cash collection experience is desirable
2. Experience in the usage of a typewriter, computer with Windows
operating system, calculator, adding machine, telephone, fax
machine, copier, telephone and postage machine and other general
office equipment
3. Experience in case management computer software is desirable
4. Experience in customer service
5. Experience in filing and record keeping
6. Two years experience as a clerk desirable
EDUCATION:
1. High School Diploma
2. 32-hour new court clerks training seminar from the TMCEC
preferred
CERTIFICATIONS, LICENSES, REGISTRATIONS
Revised April 2013
1. Court Clerk certification is desirable
2. Certified court intrepretor for the Spanish language is desirable
3. Texas Driver’s Class C Driver’s License
EQUIPMENT AND MATERIALS
1. Computer with Windows operating system
2. Electric typewriter
3. Calculator
4. Adding Machine
5. Cash Register
6. Telephone with voice mail
7. Fax machine
8. Copier/laser printer
9. Postage machine
10. Case management computer software
11. Credit Card Machine
WORK ENVIRONMENT: The work environment characteristics described here
are representative of those an employee encounters while performing the
essential functions of this job.
Work is generally conducted in a well-lighted, air-conditioned office with little
hazards. Employee is expected to work a 5-day, 40 hour work week but is
required to attend court after normal working hours and may be required to
work overtime when workload demands. Occasionally employee is expected to
leave the office to verify vehicle registrations and inspection stickers in the city
parking lot.
PHYSICAL DEMANDS: See also attached JOB PHYSICAL REQUIREMENTS
Revised April 2013
CITY OF SCHERTZ
JOB PHYSICAL REQUIREMENTS
POSITION JOB TITLE: Deputy Court Clerk
DEPARTMENT: Municipal Court
REQUIREMENTS NONE AT THIS
TIME
OCCASIONALLY
(0% - 30%)
FREQUENTLY
31% - 60%)
CONTINUOUSLY
(61% - 100%)
LIFING OR
CARRYING
0-10 lbs X
11-25 lbs X
26-50 lbs X
51-100 lbs X
100 + lbs X
PUSHING OR
PULLING
0-10 lbs X
11-25 lbs X
26-50 lbs X
51-100 lbs X
100 + lbs X
BODY POSITIONS
Standing X
Walking X
Running x
Work on
irregular
surfaces
X
Sitting X
BODILY
MOVEMENTS:
Bending/
Stooping
X
Squatting X
Twisting X
Reaching
Above:
Shoulders X
Crawling X
Kneeling X
CLIMBING:
Stairs X
Ladders X
Ramps X
Scaffolds X
Rough Terrain X
Utility Poles X
WORK AT
ELEVATIONS
Up to 4 ft. X
4 ft. - 12 ft. X
Greater than
12ft
X