11-17-2014 MinutesSCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING: November 17
2014 Minutes
LOCATION: 1400 Schertz Parkway, Schertz, Texas
Bob Andrews Conference Room in City Hall
Board Members present: Johnie McDow, Chairman, Robert Wallace, Vice - Chairman, Reginna
Agee, Mark Davis, Sally Macias, Patrick Russell and Fae Simmons.
Staff present: Jim Fowler, Councilman, Brian James, Director Development Services, Chuck Van
Zandt, Parks Manager, Myles Clauser, Director Information Technology, James Hooks, Assistant
Public Works Director, Linda Klepper, Communications Manager, JoAnna Takemura, Information
Technology, Bryce Cox, Development Services Planner 1 and Sandy Bryant, Sr. Administrative
Assistant.
Others present: Fred Archer, Robert Brockman, Clare Layton, Steven Layton, Ann Mallard and
Joel Tanner.
Call to order. Meeting was called to order by Johnie McDow, Chairman at 5:30 p.m.
Hearing of residents:
Ms. Ann Mallard briefed the Board that nine species of woodpeckers have been sighted at Crescent
Bend Nature Park.
Regular Agenda:
Agenda Item No. 1. Minutes. Consideration and /or action regarding the approval of the minutes
from the September 22, 2014 regular meeting.
Motion was made to approve the minutes from the September 22, 2014 Schertz Parks and
Recreation Advisory Board regular meeting as amended.
Motion: Fae Simmons
Second: Sally Macias
Ayes: Fae Simmons, Sally Macias, Johnie McDow, Chairman, Robert Wallace, Vice -
Chairman, Reginna Agee, Mark Davis and Sally Macias.
Nays: None
Abstains: None
Approved: 7 -0
Agenda Item No. 2. Flood Plain at Cut -Off Park. Mr. James Hooks gave a presentation on the
difference between Flood Plain and Flood Way. He will provide the Board with a description of
what criteria constitutes each and what is allowed in each of these presentations. No action was
taken on this item.
Agenda Item No. 3. Kensington Ranch trees. Mr. Bryce Cox, Development Services Planner 1 gave
a presentation on the trees at Kensington Ranch. He said they have removed an area from the flood
plain and they are now developing it. No park area is cutting down any trees. No action was taken
on this item.
Agenda Item No. 4. QR Code Sign Program for City of Schertz. Mr. Myles Clauser, Director
Information Technology gave presentation on the use of QR Code Signs in the City. He said the
signs on the Parkway are flexible and can be changed as needed. The process begins with Public
Affairs who gives it to Information Technology. The Board asked that QR Codes be placed on the
next agenda as an action item. No action was taken on this item.
Agenda Item No. 5. Schertz Youth Soccer Association (SYSA) Presentation. Mr. Van Zandt briefed
the Soccer Field is about 98% complete. Ms. Heather Hurlbert, President of SYSA briefed that they
have approximately 1,300 youth signed up. SYSA has resumed meeting as of April 2014 and are
hoping for March 2015 opening of the fields. SYSA is currently looking at how to manage the
concessions and the maintenance of the fields once the facility is open for use. No action was taken
on this item.
Agenda Item No. 6. Festival of Angels Float. Ms. Sally Macias, Mr. Patrick Russell and Mr. Robert
Wallace stated they would be available to decorate the float on Dec. 4, 2014 and Mr. Johnie
McDow, Ms. Sally Macias, Mr. Patrick Russell and Mr. Robert Wallace said they would be
available to ride on the float on Dec. 5, 2014. No action was taken on this item.
Agenda Item No. 7 Parks and Facility Maintenance Program Updates. Mr. Van Zandt updated the
Board on the current parks use of Daily Calendar and Work Order System is proving to be better
defined and efficiencies have increased. No action was taken on this item.
Requests and Announcements:
Agenda Item No. 8. Request by Advisory Board Chairman and Board members for items to be
placed on a future Board agenda. The Board requested the following items be placed on future
agendas:
• Establishing a sub - committee for QR codes in the City.
• Renaming of Parks.
• SYSA contract review.
Agenda Item No. 6. Announcements by Advisory Board Chairman and members. Motion was
made to cancel the December Parks Board Meeting.
Motion: Patrick Russell
Second: Sally Macias
Ayes: Patrick Russell, Sally Macias, Johnie McDow, Chairman, Robert Wallace, Vice -
Chairman, Mark Davis, and Fae Simmons.
Nays: None
Abstains: None
Approved: 6 -0
Adjournment: Motion was made to adjourn the meeting at 7:35 p.m.
Motion: Patrick Russell
Second: Sally Macias
Ayes: Patrick Russell, Sally Macias, Johnie McDow, Chairman, Robert Wallace, Vice -
Chairman, Mark Davis and Fae Simmons.
Nays: None
Abstains: None
Approved: 6 -0
// Al
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