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04-05-2016 Agenda with backupCity Council Agenda REGULAR SESSION CITY COUNCIL April 5, 2016, 6:00 P.M. HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 COMMUNITY.SERVICE.OPPORTUNITY City of Schertz Core Values Do the right thing Do the hest you can Treat others the way you would want to be treated Work cooperatively with others Call to Order — City Council Regular Session Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. ( Councilmember Fowler) Recognition and Presentation • Introduction of the Student Mayors and Student Councilmembers for the Day. (Mayor Carpenter) - Student Mayors — Dobie Jr. High, 8th Grade Savanna Ponce and Corbett Jr. High, Stn Grade Christian Dunkley - Student Councilmembers — Dobie Jr. High, 7th Grade Amerie Fernandez and Corbett Jr. High, 7th Grade Jon Rucker • Introduction and presentation to Little Miss Schertz Anijah Maree Pearson (Mayor Carpenter) New Employee Recognition • Business Office — Water Billing Clerk Sandy Edwards • Fire Department — Firefighter Eric Herzog • General Services — General Services Tech I Joshua Puga and Sharrah Marksbury • Public Works - Water & Wastewater Serviceman I Jamie DeLeon Proclamations • National Crime Victims Week (Nicole Douglass) • Sexual Assault Awareness Month (Nicole Douglass) • Child Abuse Prevention Month (Nicole Douglass) 04 -05 -2016 Council Agenda Presentation • Presentation regarding donations to the Animal Services Department. (D. Wait/M. Harris /S. O'Brien) City Events and Announcements • Announcements of upcoming City Events (B. James /D. Wait/) • Announcements and recognitions by City Manager (J. Kessel) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshop • Discussion regarding the City of Schertz sign ordinance. (B. James) (Item requested by Councilmember Azzoz) • Discussion regarding candidates obtaining permission to place political signage. (B. James) (Item requested by Councilmember Thompson) Discussion and Action Items I. Minutes - Consideration and /or action regarding the approval of the minutes of the Regular Meeting of March 22, 2016. (J. Kessel /B. Dennis) 2. Ordinance No. 16 -T -05 — Consideration and /or action approving an Ordinance authorizing a budget Adjustment to the Schertz Emergency Medical Services Fund to adjust appropriate accounts after receipt of a grant. Final Reading (D. Wait /J. Mabbitt /K. Burnam) 3. Resolution No. 16-R-25— Consideration and /or action approving a Resolution authorizing EMS Mobil Integrated Healthcare to participate in the STRAC MIH NAIP Grant project in coordination with University Hospital and Community First Health Plans. (D. Wait /J. Mabbitt /K. Burnam) 04 -05 -2016 City Council Agenda Page - 2 - 4. Resolution No. 16 -R -30 — Consideration and /or action approving a Resolution authorizing a revised contract with the Aquatic Renovation and Service Company for replacement of the Pickrell Park Pool Liners in the large and baby pools. (B. James /C. VanZandt) 5. Resolution No. 16 -R -31— Consideration and /or action approving a Resolution appointing members to the Alamo Area Council of Governments Criminal Justice Advisory Committee. (D. Wait /M. Hansen/J. Correu) Roll Call Vote Confirmation Requests and Announcements 6. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives 7. Future Agenda Item Request for City Council: This is an opportunity for City Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the consensus of the other City Council members to place or not place the item on a future agenda. 8. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 1st DAY OF APRIL, 2016 AT 3:45 P.M. WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. g�ewala �eww�s Brenda Dennis, City Secreta 04 -05 -2016 City Council Agenda Page - 3 - I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2016. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. ff you require special assistance or have a request for sign interpretative services or other services please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Councilmember Fowler — Place 1 Audit Committee Interview Committee for Boards and Commissions Interview Committee for Boards and Commissions Schertz Housing Board Liaison Investment Advisory Committee Randolph Joint Land Use Study (JLUS) Executive TIRZ II Board Committee Schertz Seguin Local Government Corporation Councilmember Azzoz — Place 2 Councilmember John — Place 3 Animal Control Advisory Committee Lone Star Rail District Sweetheart Advisory Committee Mayor Pro -Tem Edwards — Place 4 Councilmember Thompson Place 5 Audit Committee Audit Committee Hal Baldwin Scholarship Committee Investment Advisory Committee Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation 04 -05 -2016 City Council Agenda Page - 4 - Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: April 5, 2016 Department: Subject: City Secretary Minutes The City Council held a Regular Meeting on March 22, 2016. WLTG • �On None RECOMMENDATION Staff recommends Council approve the minutes of the Regular meeting of March 22, 2016. Minutes — Regular meeting of March 22, 2016 MINUTES REGULAR MEETING March 22, 2016 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on March 22, 2016, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Jim Fowler Councilmember Daryl John Staff Present: Executive Director Dudley Wait City Attorney Charlie Zech Call to Order — City Council Regular Session Mayor Pro -Tem Cedric Edwards Councilmember Grumpy Azzoz Councilmember Robin Thompso Executive Director Brian James Executive Director Bob Cantu City Secretary Brenda Dennis: , Mayor Carpenter called the meeting to order at 6:00 p.m. Opening Prayer and Pledges of (Councilmember Thompson) Councilmember Thompson provided the of 4834 who led in the pledges of allegiance to • Announcements reco Events (B. of the United States and State of Texas. embers of Girl Scout Troop and the State of Texas. Wait/B. Cantu) Dudley Wait who provided the following • Wednesday, March 23 staff Pre- Budget Retreat, 8:30 a.m. to 5:00 p.m. at the Fairfield Inn & Suites, 5008 Corridor Loop. • Jhursday, March,24 — City Council Pre - Budget Retreat, 8:30 a.m. to 5:00 p.m. at the Faeld Inn & Suites, 5008 Corridor Loop. • Saturday, March 26 — Easter in the Park, Pickrell Park 8:00 a.m. • Saturday, March 26 — BVYA Opening Day Celebration, Parade 9:00 following • Tuesday, March 29 — No City Council meeting. • Tuesday, March 29 - TxDOT Public Meeting to Discuss FM 1103 Project, Jordan Intermediate School, 515 Thistle Drive in Cibolo, 5:00 p.m. to 7:00 p.m. • Tuesday, March 29 — GVSUD Public Meeting with TCEQ on the Green Valley Special Utility District Wastewater permit process, McQueeney Lions Club Building, 321.1 FM 78, McQueeney, TX, 7:00 p.m. 03 -22 -2016 Minutes Page - 1 - • Thursday, March 31 —Bob Cantu Retirement Celebration, Civic Center 4 to 6 p.m., Bob's last day in office is April 1, 2016. This is Bob's last Council Meeting as we do not have a meeting on the 29th • Saturday, April 2 — Movies in the Park "The Sandlot ", Schertz Ballpark, and Gates open 6:00 p.m. and movie starts at dusk. Concessions available • Announcements and recognitions by City Manager Q. Kessel) Mayor Carpenter recognized Executive Director Brian James who announced that Mr. Kessel was out ill this evening but he would have taken the opportunity to publically thank Mr. Bob Cantu for his service to the city and wish him well on his retirement. Mayor Carpenter also expressed his gratitude for the time 'Mr. Chtu has served not only in the Air Force but with the City of Schertz. He thanked hiin for what'jie, gave to the City over the last 8 years. Hearing of Residents Mayor Carpenter recognized the following who spoke: Rodney Vreeland, 506 ivef Road, who spoke on police corruption and cover -up on incident (he calked 911 on April 30 and May 1) he was involved in. Mr. Vreeland to speak to Executive Director Dudley Wait. • Mr. Tim Wesley,', 15826 Turfway Park, who came forward stated that he is running for the Conaressi6nal District 15 seat. Mayor Carpenter moved to the action items section of the agenda. Discussion and Action Items 1. Minutes - Consideration and /or action regarding the approval of the minutes of the Regular Meeting of March 8, 2016. (J. Kessel /B. Dennis) 03 -22 -2016 Minutes Page - 2 - Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Fowler to approve the minutes of the Regular Meeting of .March 8, 2016. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. 2. Resolution No. 16 -R -26 - CAFR FY 2014 -15 — Presentation and consideration and /or action approving a Resolution authorizing approval of the Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2014 -15. (J. Kessel /J. Santoya /J. Walters /D. Fraser) The following was read into record: RESOLUTION NO. 16- A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE APPROVAL OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEA,2014 -15, AND OTE,MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Ms. Debbie Fraser with Arm trong, Vaughan &.Associates who provided Council information on the recent audit veering questions from Council. Ms. Frazer first thanked the Finance Department who had to pull a lot of documents for them. She highlighted the following: • Page 1 — Emphasis of Matter -As discussed in Note 1 S to the financial statements, in October 2014, the City adopted ,,a new, accounting guidance from the Governmental Accounting Standards Board Statement No. 68 related to accounting for pensions. This resulted in, a restatement of the prior year balances. Our opinion is not modified with • Page 19- "Balance Sheet — Governmental Funds — ended the year with about $36 million in total assets of'which $30.6 million is in cash and investments. The General Fund had $9 million in cash and I investments, Capital Projects had $9.8 million, and the Ecoi ni q nic Development Fund had $9.6 million. • Liabilities for; Governmental, Funds were a little over $1.2 million. They always recommend the city keep,4t least 3 months of unassigned fund balance in the general fund. The City actually had 4.3 months at year end. • Page 60 — Budget to Actual Expense for the General Fund only. The original budgeted iterm� were $23.2'million, and you actually brought in $23.3 million. You increased your permits and fees, $180,000 more than you budgeted. In fines and fees you brought in $311,000 less than you budgeted. • Expenditures — spent $393,000 less than budgeted. Total general government was $6.2 million budgeted, but actually spent only $5.3 million, resulting in a favorable balance of almost $1 million. • Page 61 — Total Expenditures, budgeted $22.8 million, actually spent almost $21 million, resulting in a favorable spending variance of $1.9 million. At the end, you had excess of revenues of $2.4 million with a few other transfers in and out of $541,000 leaving a net increased change of fund balance of $1,894,453. This is an increase from $7.7 million to $9.6 million. 03 -22 -2016 Minutes Page - 3 - • Page 64 – This is a first year summary of the net pension liability. The city had a total pension liability at the end of the year of $50.2 million. The Net Pension Fiduciary Funds are $36.4 million, resulting with a net pension liability of $13.8 million. Ms. Fraser said in the last ten fiscal years of assessed taxable value, the city went from total taxable assessed value of $1.6 billion to now being over $3 billion— spread between residential, commercial, tax exempt and other property. In the governance letter they issue each year they give a trend analysis at the end. Schertz had a very favorable trend analysis. Between 2014 and 2015 the city's average operating expenditures went from 3.7% down to 3.4 %. The average number of months of expenditures in the fund balance went from 3.4 months to 4.3 months. :Also,: in looking at the 930 2011 General Bond Debt to fund equity, it was 29.1 to 1 and,now it i ' 7,.I to 1. You want a low number in this area. Mayor Carpenter recognized Mayor Pro -Tern ` Cedric Edwards who said the fiscal responsibility of the city is showing through in the leader, ship we have in bur, department heads. He said council knows they are working iligently�nd hard to make�the taxpayer's money blossom. This is similar to looking at debt lc Jneome ratios. This is a great place for the City of Schertz to be in. He thanked staff and the Mayor very much for all they have done. staff who have brought us to this position. He ilenchik who introduced the rest of the council at gs we should do from a policy level that would it, we have increased our savings, reduced our id managed ourselves and gone from a 29.1 to 1 This is why in the past 36 months we have had to refund some bonds or refinance them. In the finding, we have gotten rid of about $4 million had to pay. This is a lot of taxpayer money saved Mayor Carpenter reeognized Couucilmember Robin Thompson who said as a member of the Audit Committee, thetam went aver this report in much more detail. They laughed and joked whicli'shows when everything the city and staff has done that shows this much good news, you are able to rejoice rather than despair. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Mayor Pro -Tem Edwards :to approve Resolution No. 16 -R -26. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. 3. Resolution No. 16 -R -27 – Consideration and /or action approving a Resolution authorizing the approval of an Agreement with Thos. S. Bryne, LTD for replacement of windows and glazing systems at the Recreation Center. Q. Kessel /P. Gaudreau) The following was read into record: 03 -22 -2016 Minutes Page - 4 - RESOLUTION NO. 16 -R -27 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE APPROVAL OF AN AGREEMENT WITH THOS. S BYRNE, LTD FOR REPLACEMENT OF WINDOWS AND GLAZING SYSTEMS AT THE RECREATION CENTER Mayor Carpenter recognized Owners Representative Phil Gaudreau who stated what you have before you is a revisit of the replacement of the glass and glazing systems in the recreation building to address the continuous issues we have over there. This had been bid before and this is a re -bid. He introduced three members of the contractor, Thos. S. Byrnes LTD: 1) Tony Battle, President of the Southern Texas Division, 2) Todd Buckingham, Superintendent over the Aquatic project, and 3) Gary Sanchez, project manager. These gentlemen will also be involved in the recreation center project. Mr. Gaudreau addressed questions and comments froi replacing the metal and the glass. The complete exterio- interior protection walls will go up. They will take the wall down and remove that and reinstall and coniplet, glazing. Executive Director Brian James said they wir the design as well. Mr. Gaudreau sai'd currently in the', ceiling all the way to the floor and s "you get human i In fact another one was knocked out last week so they those units out, build up a drywall wall and put in ext human impact load and dangerous condition out, That i The old glass and usefulnes them because separate investigation of this and simply rep infiltration He explained they will be > will come ddwwand temporary for glazing elemetats and curtain cv, envelope with complete new be making some adjustments to tsium, the glazing goes from the that knocks those windows out. 4t,., Part of this work is to take ;lazing that is higher taking that if this work. o£ Seven year old glazing is way behind the times, in energy me seal failuesit is not worth recycling. We are replacing and we have missing pieces and members. We have had two h consultants recommended the same thing, that we remove all ie wr,on2 systems were selected for use when it was built. nsurances would be in place for this repair for at least a year. Mr. g units themselves have a 10 -year seal failure and the aluminum ne (10 -15 years). The contractor is using a subcontractor (Bulverde ing and installing the system. They are very reputable in this area. ig a third party consultant to look at the window system prior to they feel the design is up to par and you will not have any water forward. They will also test the system at the end as well. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Thompson to approve Resolution No. 16 -R -27. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. Mayor Carpenter came down from the dais and thanked the contractor representatives for their help when recently the backflow preventer valve broke at the Recreation Center. It was not their responsibility to assist and fix it, but on their own they helped the city out. This is a case of a company that went above and beyond in their relationship with us. 03 -22 -2016 Minutes Page - 5 - 4. Resolution No. 16-R-28 — Consideration and/or action approving a Resolution authorizing a contract with The Davey Tree Expert Company for tree pruning services. (B. James/C. Van Zandt) The following was read into record: RESOLUTION NO. 16-R-28 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH THE DAVEY TREE EXPERT COMPANY FOR TREE PRUNING SERVICES AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Park Foreman Mike, Trainor who stated they are visiting the tree trimming contract. Two (2) bids were received for this project. Parks, has I chosen to recommend The Davey Tree Expert Company. Re"asked if Council had any questions. Executive Director Brian James interjected stating that the Parks Department went out months ago and did a request for services for tree trimming. It w °so successful they wanted to go out again and do it with several other park properties the city owns'. The Parks Department has identifie( Crossvine/Sedona Park, Cypress Point I Park, Ashley Park, and,Schertz Parkv trimming, maintenain ce'ana 'repair. This Schertz. "1 (7) City parks that require the service: �&st ridge Park, Lone Oak Park, Thulemeyer Lian. Thescope of work will include tree is vitallo maintain safe and quality parks in Mayor Carpenter rccbgnizQd,Councilmember Fowler who moved, seconded by Mayor Pro- Tem Edwards to approvv ,,Pesol-atioii ,N,6.,,1,6-R-28. The vote was unanimous with Mayor Pro-Tietn Edwards, Coniwilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed'. The following Was read into record: 1110112113M rlsfev� A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH THE AQUATIC RENOVATION AND SERVICE COMPANY FOR REPLACEMENT OF THE PICKRELL PARK POOL LINER AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Park Foreman Mike Trainor who stated the City desires to procure swimming pool liner replacement services for Pickrell pool. On September 15, 2015, 03-22-2016 Minutes Page - 6 - C'l Council passed Ordinance No. 15 -T -33 to approve funding in the amount of $65,000 to accomplish this task. The scope of work involves the installation of a new, adhered PVC pool liner system. This replacement liner will allow the safe use of the pool by the public for many years to come. The project was publicly bid using a Request for Proposals (RFP). This method allows the City to choose a contractor not only based on cost, but on qualifications and experience as well. Three (3) bids were received for this project. Parks has chosen to recommend the Aquatic Renovation & Service Company. The Aquatic Renovation & Service Company was the lowest bidder. Furthermore, after evaluation of the review cotumittee, staff determined that the Aquatic Renovation & Service Company was also the best value selection based on the rest of the criteria including experience, qualificatbh'"':reputation, capability, past performance, experience with other entities, experience with similar projects, available resources, and corporate history and stability. Replacement of the pool liner at Pickrell pool is "absolutely essential at `this time in order for the public to safely utilize this facility beginning Spring /Summer, 2016: :'The new liner replaces the thirteen (13) year -old liner (installed in the Springy 2003) that has now failed. Staff recommends Council approve hiring the Aquatic Renovation & Service Company for a contract amount of $68,293.50 fo'r pool liner replacemen f' ervices. The fiscal impact of the project will be $68,293.50. The majority of the funding fortis project will be paid from the funding ($65,000) that was already "approved via Ordinance No: 15 -T -33. The balance of $3,293.50 will be paid for out of the contingency fnhd. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councilmember Thomps6n I to approve Resolution No. 16 -R -29. The vote was unanimous with Mayor ,Pro -Tem Edwards, Councihnembers Fowler, Azzoz, John and Thompson voting for and n6 +one voting no. Motion passed. The followine was read into record: ORDINANCE NO. 1.6 -T -05 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO THE SCHERTZ EMERGENCY MEDICAL SERVICES FUND TO ADJUST APPROPRIATE ACCOUNTS AFTER RECEIPT OF A GRANT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized EMS Director Jason Mabbitt who introduced EMS Public Education Community Outreach Coordinator Kellie Burnam who stated the Schertz EMS has had an active and successful Mobile Integrated Healthcare Program since 2013. We have 03 -22 -2016 Minutes Page - 7 - focused on High Utilizers of the 911 system and have successfully reduced the number of 911 calls from multiple patients, freeing up emergency resources in the City. By working with these patients, we have also improved their access to healthcare, thereby improving their health and quality of life as well as reducing costs to both the patients and the payers. Schertz EMS has been an active participant in the Southwest Texas Regional Advisory Council's Mobile Integrated Healthcare Consortium over the last year and a half. The STRAC MIH Consortium is currently made up of Schertz EMS and the San Antonio Fire Department. The STRAC MIH Consortium has been successful in growing both programs and obtaining multiple large resources to allow our patients to utilize. Reently, the STRAC MIH Consortium was approached by University Health Systems Research Department and asked to participate in a National Access Improvement Program Grant Project regarding high utilizer pediatric asthma patients that are covered by Community First Health Plans Insurance. This project is scheduled to last for six months and will, include our 'MIH Paramedics visiting pediatric asthma patients in their homes in an effort to educate them. , end their families on better management of their disease. The overall goal of the project is to r duce the number of hospital emergency room visits through proper, management of their asthma. The project will grant funds to Schertz EMS to reimburse the cosh associated with visiting these patients. A total budget of $168,497 has been submitted to the'TRAC MIH Consortium to cover the costs of Schertz EMS visiting these,, patients. These costs mill cover one MIH Paramedic that has been selected from our current full -time paramedic staff This is not an additional FTE position at this time, rather a reassignment of duties. We will cover this person's field shifts with part time personnel. Additionally, these finds will cover a patient care monitor and a vehicle that will be used by the MIH Paramedic to= isit,, patients as well as other medical supplies necessary for the treatment of these patients. Schertz EMS will invoice the STRAC MIH Consortium, ror all "of, the incurred expenses during the project. The grant will cover all expenses relate, ed to the program. This program will not need any additional City funding. Staff recommends arnroval. for the EMS Department taking ownership, this program. ,Mayor Carpenter recognized Councilmember Azzoz who moved, seconded by Councilmember Fowler, to approve Ordinance No. 16 -T -05, first reading. The vote was unanim4us with Mayor Pro -Tem Edwards, Councilmembers Fowler, Azzoz, John and Thompson voting for and no one voting no. Motion passed. • Discussion and possible action regarding the City Council Rules of Conduct and Procedure and the City Council Code of Ethics. (Item requested by Councilmember Fowler) Mayor Carpenter recognized Councilmember Fowler who read from a statement he prepared: I have worked on the Schertz City Council for the past ten years. As the years passed, I began to notice a slowly changing city and city council. I had total trust in the mayor and councilmembers and looked forward to hearing the different opinions from each member 03 -22 -2016 Minutes Page - 8 - because I believed each one had the city interest at heart. There was unity in spirit and we each had complete freedom to disagree without straining our relationships. As time marched on and we began to feel the strain of super growth and more uniqueness of individuals and reasons for being on council, it became harder and harder to understand the others around me. It has been hard to keep the faith, so to speak. I truly felt wounded this last January when the mayor not only made his motion but even more so that the council passed his motion. We normally look at so many ordinances and UDC's, in which we usually take a second look at it in order to give us a chance to impact our vote. I feel like the golden age of our Schertz Council has come to a n beginning. It is as though we have lost our trust in each other and thought and get an honest feedback. So what do I see for the futur able to take a serious and complete understanding of our policies; ethics codes and be able to teach them to those that ollow after us. we establish a `boot camp' for newly elected council persons. Thi s a review of our policies and procedures but also include inter should start with us, which will also include the developrnl elected persons coming after us. end and a new reality is that one cannot share one's e? We will and we must be rules and conduct and our Therefore, I am proposing training would not only be e workshops. The training of a training course for those Now, specific concerns about the ctions taken in January 2016, my concern may be a legal situation. When the motion passed there was nothing in the procedure to eliminate conflicting procedures such as what we found in 5.1`c =,arid especially in tho,older document that we were working under at the time. I would think the Standing Rule 16 -R -01 must also show the line item that was deleted to make sure there is no conflict b tw et procedures. Those were the major thugs. In closing I just want to say that for the record, did the mayor do anythin wrong legally? I say no. He followed the rules, made a motion, which he can do according to 9.4 and did not vote, as some people thought maybe he did, but didn't. But I say this was legal and f, kind of reflect back on what I started with, `Do unto others as you want them to be done to you.' I feel like this is one of our statements we try to live by in our city and I say, `Mayor, :I don't think you would want that to happen to you.' I really think we are entering a new age. That's my statement. Mayor Carpenter stated Mr. Fowler brought up an excellent point, and that point is that it does look like our Rules of Procedure, Section 5 have been changed to reflect the Standing Rule that we passed and that is in fact incorrect. You are right. The old language under Section 5.1 can only be changed by an ordinance because it comes from an ordinance. So Section 5. 1, Appointment Procedure for the Mayor Pro -Tern, should read as it used to be. What we did with a Standing Rule doesn't change the Rules of Procedure that are pertinent to an ordinance 03 -22 -2016 Minutes Page - 9 - so we will need to put that back the way it was and we will just have the standing rule at the end as a sort of slip note, such as what we would see in court decisions. That rule can be overturned at any time by the council; it is a rule, a discipline, it is not a change to the ordinance. As far as what you said about having a boot camp for a newly elected person, it is a great idea; something we should do as a council. We have a little bit that we do there already. He said he was taken on a tour when he got elected of what was here and what was there; all of those basic foundational things. An introduction and overview, like what was done last October when we went through the Council Rules of Procedure and Code 4 Ethics is also good. It needs to be something that he, or as a group, council should cover with every newly elected member. The suggestion is timely as we will have at least tyvo new members of council in the fall election. We do need to go back to the original language in 5 , and have a newly elected orientation that is structured and includes us going over the Rules of Procedure and Code of ethics with each newly elected member. Mayor Carpenter recognized Councilmember Thompson who stated he agreed that a council orientation is a tremendous idea, especially with possibility of potentially two, to six seats in play at this next election. This is a great way to jump start`s new` council person. Mayor Carpenter recognized MayorPro- in place and it goes back to participatid We have council retreats and workshops and open meetings training. Also, anyon( period of time to learn from her, as well have a lot of things altay in place f development, if yt a are going to go, gc what you learn and, it could tae something Tem Edwards who said we already have a few things n� it is available to You if you choose to participate. dis'c' profiles, leadership and Dale Carnegie training can everyone here because these things are avail right away. When yon go in and file, you kni your ho by eprk. It is a lot more than just `Wimin4 is easy ovemina is harder.' go dry and sit with Brenda (City Secretary) for a rig to different departments for information. We d available to city council. Like professional take advantage of it. You may be surprised at sticks with you forever. He wants to encourage ale and let the new ones come in and get started 'what you are filing for —you might want to do ting on the dais. As Alexander Hamilton said, Mayor Carpenter recognized Councilmember Fowler who reiterated his concerns regarding confusion that may exist up on the dais by new members in relation to when to make motions, raise points of privilege, and when to ask questions or make statements, all adding up to having the ability to make good decisions. Mayor Carpenter, recognized Councilmember Azzoz who spoke about the January 12th meeting when the mayor made his motion regarding the appointment of a mayor pro -tem who had to be in `good standing'. He did not understand the definition of `in good standing'. He took this at the time that he was not in good standing. He has had a lot of people contact him by phone, letters, and in person. He requests a copy of the city council meeting tape each week. He viewed that meeting on tape afterwards and feels maybe Councilmember Fowler felt he was blindsided. However, he is convinced the others were not blindsided because there were no questions from anyone else nor any discussion about it everyone just voted for the motion. 03 -22 -2016 Minutes Page - 10 - After the meeting he received a phone call saying this was orchestrated prior to the January 12th meeting. He stated he would like to hear the definition of `good standing' because he thought he was in good standing. That is one of the problems with that motion that evening. The other problem is the mayor stating the Mayor Pro -Tem title should be going to a senior member. That didn't happen either. That would make Mr. Fowler the senior member and make him the Mayor Pro -Tem. He is not lobbying to be a Mayor Pro -Tem; there were two problems that evening: 1) No discussion occurred from any city council member except from himself and Mr. Fowler. He had a caller that stated that discussions took place —he is going to let that go. He was told a city council member had to be in good standing. He then asked Mayor Carpenter what the definition of good standing was so we would know in the future. Mayor Carpenter stated that they have actually never had a standing. With the Ethics Rules that we passed, we have not c being in good standing refers to the Code of Ethics and: to the regard to violations of the code. He referenced page 8, Enforcement of Violations, going to the first bullet under that which says, `The act of placing an official and public reprimand of a city counciltneinber multiple and/or serious infractions against the city coup councilmembers who are placed under censure are conside the body of the council.' That is the only,definition that v council censuring an individual member: , We have never member who is not in good standing. So that is where that bullet that ember not in good anyone. A member s Council has with ' and it is ,ounciimember uriaer censure is the body of the city council for code of ethics. Therefore city . to be not in good standing with lave and it must follow an act of ite� that so we have never had a inition comes from. Councilmember Azztt ,read what the mayor, had said that night, `I don't feel the time is right for you, Mr. Azzoz, to seri,in that capacity.' Mr. Azzoz asked Mayor Carpenter why he felt that way since he'Was in good standing and never had been censured by council. He repeated his question as to `who are you to tell me in public that I am not fit'? Mayor Carpenter agreed that he had never been censured,but he is I the Mayor, and it is part of his job to lead this council d -then the council decides how 1 proceed forward. Mr. Azzoz asked if this was not an- ethics violation. Mayor Carpenter said no, it is not. Serving as a Mayor Pro -Tem is a prjvilege, it is not ,,,a, right, it i something that is earned, and that office is conferred by the council. It is not controlled or conferred by me. I can offer my opinions, I can make a motion, but ultimately the council decides on its own rules of procedure and the council decides what action ,it takes. That is the way the Charter is set up and it is set up that way for good reason. He cannot point a finger and cause a city employee to go do something because the Charter says that is interfering with city operations —that is the job of the city manager. Rules of the city council are set -by the city council; it is outlined in the Charter. He can only make suggestions, commentary, and motions about what he thinks and feels. Council decides. CouncilmembeY Azzoz asked the mayor if none of the other city councilmembers knew about this until that evening. Mayor Carpenter stated he actually wrote that motion at about 4:30 in the afternoon of the day he made it and did not know what he was going to say until he wrote it. He doesn't see how anybody could have known about it. Mayor Carpenter stated that this is not an inquisition. What we have this evening is an opportunity to talk about our rules of procedure and if you want to talk about changing the rules of procedure or how they work, we can do that. If you want to lodge a complaint somewhere about my behavior, do it by the rules. 03 -22 -2016 Minutes Page - 11 - Councilmember Azzoz stated he is not saying that but the mayor violated his rights. He stained the city by making the statement that Mr. Azzoz was not fit. That is all he has to say. Mayor Carpenter recognized Mayor Pro -Tem Edwards who interjected with a point of order stating we are actually addressing several things at one time and we need to stay focused on the actual workshop at hand. He referenced the first page of the Rules of Conduct and Procedure which states `Understand that the majority rules; once a vote is taken if you are in the minority, agree to disagree and move on. Recognize the majority view when the expressed vote is in, it becomes an expression of city policy. Al o address the merits of the issue and no personal attacks. Observe the city's written rules of conduct and procedure. When others are speaking, listen with an open mind.' He stated be thinks we have gotten off course and should just be doing the workshop about the policies sand procedures. If that is over then let's end this particular item and move on. Mayor Carpenter recognized Councilmember Fowler who stated there are certain times when we have to have a two- thirds vote. His questiou was regarding defining two' 4hmr0s., two' He looked at it with both 5 members and 7 members` of`coun,, and depending how you interpret the rounding of the numbers. City Attorney Charles Zech stated the first question would be does it say two thirds of those voting who are present or,tto thirds of the city council. Mayor Carpenter said in our Rules, Item No, 9, we have a motion`to limit or close debate or call the question. It requires an affirmative vote :of two - thirds of the council. The other one is a motion to rescind, which requires a two - thirds vol of the council. 14e,,66sn't think the two - thirds is defined anywhere. Mr. Zech said he has been doing this a long time and he has always interpreted it as rounding up -- that's just math. Mayor Carpenter read from the rules a procedural motion the requires an affirmative vote of two - thirds of the vote of participants voting. Our Charter also say= that we have to have three affirmative votes for anything to pass otherwise the vote is rendered dead. More numbers and discussion continued by council. • Discussion and possible, action, regarding the Woman Hollering Creek Project. (B. James /K. Woodle /C. Raleigh) Carpenter stated that at the request of staff this item has been pulled. Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call votes for the workshop and agenda items 1 -6. Requests and Announcements 7. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives No further announcements were provided. 03 -22 -2016 Minutes Page -12 - 8. Future Agenda Item Request for City Council: This is an opportunity for City Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the consensus of the other City Council members to place or not place the item on a future agenda. Mayor Carpenter recognized Mayor Pro -Tem Edwards who requested staff look into the possibility of placing a couple of signs within the City regarding the Schertz Lions Club. Mayor Carpenter recognized Councilmember Thompson who asked that council be kept up to date on resident Rodney Vreeland's grievance of which he spcle about tonight regarding the Police Department. 9. Announcements by Mayor and Councilmembers Mayor Carpenter recognized Councilmember Robin Thompson who stated they already have six pages of notes on how to make The Taste event better for next year. He also wanted to mention the part that the Schertz Civic Center staff has played in The Taste. He particularly commended Events Manager Mary Spence for her voluntary contributions even though the event is no longer held at the Schertz Civic Center. This speaks highly of our city staff. 03 -22 -2016 Minutes Page -13 - Mayor Carpenter stated maybe some people had seen the press release regarding the Post Oak Clean Green Landfill being proposed to be placed over our primary water source. He encouraged people to start getting more educated on this topic and prepare to make your voices heard to TCEQ in Austin as they get closer to their decision making time. Our water source of the past 30 to 35 years is being threatened. Read up on it and think about what we can do to protect our interest. Adjournment Ma) J ow Z 03 -22 -2016 Minutes Page - 14 - City Council Meeting: April 4, 2016 Department: I OV-0 Agenda No. 2 Subject: Ordinance 16 -T -05 — Budget adjustment to the Schertz Emergency Medical Services Fund to adjust appropriate accounts after receipt of grant. Final Reading Schertz EMS has had an active and successful Mobile Integrated Healthcare Program since 2013. We have focused on High Utilizers of the 911 system and have successfully reduced the number of 911 calls from multiple patients, freeing up emergency resources in the City. By working with these patients, we have also improved their access to healthcare, thereby improving their health and quality of life as well as reducing costs to both the patients and the payers. Schertz EMS has been an active participant in the Southwest Texas Regional Advisory Council's Mobile Integrated Healthcare Consortium over the last year and a half. The STRAC MIH Consortium is currently made up of Schertz EMS and the San Antonio Fire Department. The STRAC MIH Consortium has been successful in growing both programs and obtaining multiple large resources to allow our patients to utilize. Recently, the STRAC MIH Consortium was approached by University Health Systems Research Department and asked to participate in a National Access Improvement Program Grant Project regarding high utilizer pediatric asthma patients that are covered by Community First Health Plans Insurance. This project is scheduled to last for six months and will include our MIH Paramedics visiting pediatric asthma patients in their homes in an effort to educate them and their families on better management of their disease. The overall goal of the project is to reduce the number of hospital emergency room visits through proper management of their asthma. The project will grant funds to Schertz EMS to reimburse the costs associated with visiting these patients. Council approved this on first reading at their meeting of March 22, 2016. FISCAL IMPACT A total of $168,497 has been awarded to Schertz EMS by the STRAC MIH Consortium to cover the costs of visiting these patients between February 1 and August 31, 2016. These costs will cover one MIH Paramedic that has been selected from our current full -time paramedic staff. This is not an additional FTE position at this time, rather a reassignment of duties. We will cover this person's field shifts with part time personnel. Additionally, these funds will cover a patient care monitor and a vehicle that will be used by the MIH Paramedic to visit patients as well as other medical supplies necessary for the treatment of pediatric asthma. Schertz EMS will invoice the STRAC MIH Consortium for all of the incurred expenses during the project. The grant will cover all expenses related to the program. This program will not need any additional City funding. RECOMMENDATION Staff recommends Council approve Ordinance 16 -T -05 final reading. AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO THE SCHERTZ EMERGENCY MEDICAL SERVICES FUND TO ADJUST APPROPRIATE ACCOUNTS AFTER RECEIPT OF A GRANT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 15 -T -30, the City of Schertz (the "City") adopted the budget for the City for the fiscal year 2015 -2016 (the `Budget), which provides funding for the City's operations throughout the 2015 -2016 fiscal year; and WHEREAS, the City needs to adjust the Budget to increase the Schertz Emergency Medical Services funding by $1.68,497 to account for the receipt of a grant for a Mobile Integrated Healthcare project; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the increase of funding for the Schertz Emergency Medical Services; and WHEREAS, the City Council of the City has determined that it is in the best interests of the City to adjust the Budget and increase the adopted budget, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall adjust the Budget and shall increase the Emergency Medical Services Budget by $168,497 to match the adopted FY 201.5 -16 Budget to the proposed budget. Section 2. The sums below show the corrected EMS budget line items for the FY 2015- 16 Budget after grant acceptance: 2015 -2016 EMS Budget LINE ITEM Original Budget Amended Budget Personnel Services $ 3,407,571 $ 3,479,251 Supplies $ 393,831 $ 400,731 Human Services $ 1000 $ 1,000 City Support Services $ 34,850 $ 34,850 Utility Services $ 149,840 $ 151,653 Operations Support $ 62,555 $ 62,655 Staff Support $ 84,600 $ 84,792 City Assistance $ 13,400 $ 13,400 Professional Services $ 146,680 $ 146,680 Fund Charges $ 2,556,485 $ 2,556,485 Maintenance Services $ 77,100 $ 77,380 Debt Service $ 205,498 $ 205,498 Rental. Lease $ 81,541 $ 81,541 Operating Equipment $ 234,500 $ 242,827 Capital Outlay $ 109,000 $ 188,204 Total $ 7,558,451 $ 7,726,947 Section 3. The City will recognize $168,497 additional revenue through the grant, offsetting the increase in budget. No additional City funds will have to be spent as a part of this project. Section 4. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 5. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject 50558021.1 - 2 - matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 22nd day of March, 2016. . PASSED, APPROVED and ADOPTED ON SECOND READING, the 5th day of April, 2016. CITY OF SCHERTZ, TEXAS Michael Carpenter, Mayor Brenda Dennis, City Secretary (CITY SEAL) 50558021.1 - 3 - lei II &W41110041IELVA104►/0]7_10111101 City Council Meeting: April 5, 2016 Department: EMS Agenda No. 3 Subject: Resolution No. 16-R-25 - EMS Mobile Integrated Healthcare NAIP Grant Participation BACKGROUND: Schertz EMS has had an active and successful Mobile Integrated Healthcare Program since 2013. We have focused on High Utilizers of the 911 system and have successfully reduced the number of 911 calls in multiple patients, freeing up emergency resources in the City. By working with these patients, we have also improved their access to healthcare, thereby improving their health and quality of life as well as reducing costs to both the patients and the payers. Schertz EMS has been an active participant in the Southwest Texas Regional Advisory Council's Mobile Integrated Healthcare Consortium over the last year and a half. The STRAC MIH Consortium is currently made up of Schertz EMS and the San Antonio Fire Department. The STRAC MIH Consortium has been successful in growing both programs and obtaining multiple large resources to allow our patients to utilize. Recently, the STRAC MIH Consortium was approached by University Hospitals' Research Department and asked to participate in a National Access Improvement Program Grant Project regarding high utilizer pediatric asthma patients that are covered by Community First Health Plans Insurance. This project is scheduled to last for six months and will include our MIH Paramedics visiting pediatric asthma patients in their homes in an effort to educate them and their families on better management of their disease. The project will grant funds to the STRAC MIH Consortium, which will in turn disburse the funds to Schertz EMS and cover the costs associated with visiting these patients. University Health System and STRAC are currently preparing the necessary agreements and business associate agreements necessary to initiate the transfer of funds. We anticipate these documents being completed and signed before the end of April. This project is approved by all entities involved but the extensive legal review from University Health System and Community First Health Plans Insurance. The attached Resolution authorizes Schertz EMS to participate in this grant program and authorizes the City Manager to sign all associated agreements when they are complete. FISCAL IMPACT A total of $168,497 has been awarded to Schertz EMS by the STRAC MIH Consortium to cover the costs of visiting these patients between February 1 and August 31, 2016. These costs will cover one MIH Paramedic that has been selected from our current full -time paramedic staff. This is not an additional FTE position at this time, rather a reassignment of duties. We will cover this person's field shifts with part time personnel. Additionally, these funds will cover a patient care monitor and a vehicle that will be used by the MIH Paramedic to visit patients as well as other medical supplies necessary for the treatment of pediatric asthma. Schertz EMS will invoice the STRAC MIH Consortium for all of the incurred expenses City Council Memorandum Page 2 during the project. The grant will cover all expenses related to the program. This program will not need any additional City funding. Staff recommends Council approve Resolution No. 16 -R -25 Memo- Resolution.doc RESOLUTION NO. 16 -R -25 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EMS MOBILE INTEGRATED HEALTHCARE TO PARTICIPATE IN THE STRAC MIH NAIP GRANT PROJECT IN COORDINATION WITH UNIVERSITY HOSPITAL AND COMMUNITY FIRST HEALTH PLANS AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the Schertz EMS Mobile Integrated Healthcare Program participates in a research . project associated with the Southwest Texas Regional Advisory Council MIH Consortium, University Hospital and Community First Health :Plans and accepts reimbursement funds from the project to pay for the associated incurred expenses. WHEREAS, this research project will include MIH Paramedics visiting Pediatric Asthma patients that have been referred by Community First Health :Plans in an effort to better coordinate their healthcare. WHEREAS, the project will last for six (6) months beginning March Ist, 2016 and ending August 31 st, 2016, . with a possibility of an extension based on positive results. WHEREAS, the City Council has determined that it is in the best interest of the City to participate in this research project in an effort to decrease costs to both Community First Health Plans and Schertz EMS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the EMS Mobile Integrated Healthcare Program to participate in the National Improvement Access Program grant project associated with the Southwest Texas Regional Advisory Council Mobile Integrated Healthcare Consortium, University Hospital and Community First Health Plans and accept reimbursement funds for associated incurred expenses. Additionally, the City Council authorizes the City Manager to sign all associated documents related to this grant acceptance including agreements between any and all parties involved in this study, business associate agreements and other mandated documents. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and finding of the City Council. Section 3. All resolutions or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of April, 2016. CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) Agenda No.4 CITY COUNCIL MEMORANDUM City Council Meeting: April 5, 2016 Department: Parks Subject: Resolution No. 16 -R -30 — A Resolution by the City Council of the City of Schertz, Texas authorizing a revised contract with the Aquatic Renovation & Service Company for pool liner replacement services at Pickrell pool (large pool and baby pool) BACKGROUND On March 22, 2016, Council approved Resolution No. 16 -R -29 to address the scope of work outlined in the original contract for pool liner replacement at the large pool at Pickrell Park. On March 30, 2016, the vendor who was awarded the original contract approached staff and offered to replace the liner in the baby pool as a revision of the original pool liner contract. The revised scope of work (outlined in the revised contract) now involves the installation of a new, adhered PVC pool liner system in both the large pool and baby pool. The additional cost to replace the baby pool liner as part of this project is $2,786.00. Community Benefit Replacement of both the large pool and baby pool liners at Pickrell Park provides for the savings offered by economies of scale while addressing the need to replace pool liners that are thirteen (13) years old. Summary of Recommended Action Staff recommends Council approve the revisions to the original contract awarded to the Aquatic Renovation & Service Company that include pool liner replacement services for both the large pool and the baby pool. FISCAL IMPACT The fiscal impact of the revising the scope of this project is an additional $2,786.00, bringing the total project cost to $71,079.50. The additional $2,786.00 will be paid out of the contingency fund. Staff recommends Council approval of Resolution 16 -R -30. ATTACHMENTS Resolution 16 -R -30 Exhibit A: Agreement for Pool Liner Replacement at Pickrell Pool RESOLUTION NO. 16 -R -30 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH THE AQUATIC RENOVATION AND SERVICE COMPANY FOR REPLACEMENT OF THE PICKRELL PARK POOL LINERS IN THE LARGE AND BABY POOLS AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Parks Department is charged with the responsibility of maintaining the infra - structure at Pickrell Pool; and WHEREAS, it was determined on September 15, 2015, by Council Ordinance No. 15 -T -33 that funding be set aside to replace the failing pool liner in Pickrell Pool; and WHEREAS, three (3) bids were received through the sealed bidding process and the Aquatic Renovation and Service company was the lowest bidder and provided the best combination of price and value at a cost of $68,293.50; WHEREAS, Aquatic Renovation and Service company has since approached staff (prior to the actual execution of the original contract) and recommended that the pool liner in the baby pool be replaced at the same time for both the large and baby pools at Pickrell Park to take advantage of savings gained through economies of scale while replacing each of the thirteen year -old pool liners for an additional cost of $2,786.00 and for a total cost of $71,079.50; WHEREAS, The City staff of the City of Schertz (the "City ") has recommended that the City accept the revised bid proposal from the Aquatic Renovation and Service company for pool liner replacement services; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with the Aquatic Renovation and Service company pursuant to the recommendation made by Parks Staff. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the contract with the Aquatic Renovation and Service company for pool liner replacement services. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of April, 2016 CITY OF SCHERTZ, TEXAS Michael R Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) -2- Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: Aprils, 2016 Department: City Manager Subject: Resolution No. 1.6 -R -31 - APPOINTING MEMBERS TO THE ALAMO AREA COUNCIL OF GOVERNMENTS CRIMINAL JUSTICE ADVISORY COMMITTEE (CJAC) The Alamo Area Council of Governments ( AACOG) was established in 1967 under Chapter 391 of the Local Government Code as a voluntary association of local governments and organizations that serves its members through planning, information, and coordination activities. AACOG serves the Alamo Area /State Planning Region 18, which covers 13 counties and 12,582 square miles. Counties comprising the area planning region are Atascosa, Bandera, Bexar, Comal, Frio, Gillespie, Guadalupe, Karnes, Kendall, Kerr, Medina, McMullen, and Wilson counties. AACOG's mission is to enhance the quality of life of all residents of the Alamo Region in partnership with elected and appointed officials, fenders, community partners and beneficiaries. AACOG has several standing and advisory committees and one of the committees is their Criminal Justice Advisory Committee (CJAC). CJAC advises the Board of Directors on all program and policy matters pertaining to the criminal justice area and serves as a focal point for leadership, guidance, coordination, development, and implementation of AACOG planning programs and activities in the criminal justice area. The City has an opportunity to place a member onto CJAC as a voting member giving us a voice in how these funding and policy decisions are made going forward. FISCAL IMPACT h=41 RECOMMENDATION Staff recommends Council appoint Police Lieutenant John Correu as the City's representative to serve on CJAC and Police Lieutenant Manny Casas as the alternate. ATTACHMENTS Resolution No. 16 -R -31 Mayor's Letter requesting voting seat RESOLUTION NO. 16 -R -31 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPOINTING MEMBERS TO THE ALAMO AREA COUNCIL OF GOVERNMENTS CRIMINAL JUSTICE ADVISORY COMMITTEE AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, Membership in AACOG is open to all governmental units in the 13- county Alamo area planning region. A governmental unit is any county, city, town, village, authority, district, or other political subdivision of the State of Texas. WHEREAS, ACCOG members are allowed to appoint a representative to the Criminal Justice Advisory Committee (CJAC); and WHEREAS, CJAC members meet monthly to develop, review and make recommendations to the Board of Directors on the Annual Regional Criminal Justice Plans, including the priorities for the reduction of crime and the improvement to the criminal justice system. WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City of Schertz have representation on the Criminal Justice Advisory Committee by appointing a member of the Police Department; and WHEREAS, the City Council has determined that it is in the best interest of the City to appoint Police Lieutenant John Correu as the City's representative to serve on CJAC and to appoint Police Lieutenant Manny Casas as the alternate. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the appointments of Police Lieutenant, John Correu, as the city's representative on the Criminal Justice Advisory Committee and Police Lieutenant Manny Casas as the alternate. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of April, 2016. City Secretary, Brenda Dennis (CITY SEAL) CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor -2- Michael R. Carpenter Mayor April 5, 2016 IL OFFICE OF THE MAYOR Ms. Marcela T. Medina Public Safety Director The Alamo Area Council of Governments 8700 Tesoro Drive San Antonio TX 78217 Dear Ms. Medina: CITY HALL, SCHERTZ This memo appoints Lieutenant John Correu of the Schertz Police Department as the City's representative to serve on the Alamo Area Council of Government's Criminal Justice Advisory Committee (CJAC). Police Lieutenant, Manny Casas, will be appointed as the alternate member to represent the City. Appointed members are authorized to execute any and all necessary actions on behalf of the City of Schertz to promote criminal justice all program and policy matters pertaining to the criminal justice area within the region. Regards, Michael R. Carpenter, Mayor Community. Service. Opportunity. 1400 Schertz Parkway Schertz, Texas 78154 210- 619 -1040