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16-R-38 - Amending Resolution No. 15-R-48 Creating a Committee of Committees Advisory BoardRESOLUTION NO. 16 -R -38 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING RESOLUTION NO. 15 -R -48 CREATING A COMMITTEE OF COMMITTEES ADVISORY BOARD AND PROVIDING FOR THE PURPOSE, ORGANIZATION, APPOINTMENT AND DUTIES OF THE BOARD, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, on December 8, 2015, the City Council created the Committee of Committees Advisory Board out of the task force which was formed in December 2014 which was made up of 7 members; one each from the various City Boards, Commissions and Committees to address community involvement and future planning for the City of Schertz; and WHEREAS, Mayor and City Council met and decided to formalize a "Committee of Committees Advisory Board" to continue the work of the task force; and WHEREAS, at that time the following members were appointed: (BOA) Frank McElroy, (EDC) Tim Brown, (Historical Preservation) Barbara Hall, (Library) Howson, Lau, (Parks and Recreation) Fae Simmons, (Planning and Zoning) Michael Dahle (Traffic Safety Advisory Commission) Richard Dziewit; and WHEREAS, should future vacancies occur on this committee, the City Council shall, within 60 days from the commencement of the vacancy, fill the vacancy by appointment, thereby simultaneously updating Exhibit A of this Resolution, Committee of Committees Board Member Listing; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1: Composition: Appointment and Terms The Committee of Committees Advisory Board shall be composed of seven (7) members who shall be appointed by the City Council on an annual basis beginning May 31s' of each year. Board members will be appointed for staggered two (2) year terms. If any member of the Board shall be absent from scheduled meetings three (3) times without prior notification to the chairman of the board during any twelve (12) month period, the third (3rd) absence shall be construed as the member's resignation from the board for all purposes. All members will represent the entire City, however positions will be numbered and initially all the odd numbered positions will serve a two year term and all the even numbered positions will serve a one year term. Thereafter, all terms will be 2 -year terms. The positions will be randomly assigned at the first board meeting. Section 2: Qualifications of Members. Any member appointed to the Committee of Committees shall be a resident of the City or in the City's ETJ and 18 years of age or older. It is the intent of the City Council that members shall, by reason of diversity, constitute a board that is broadly representative of the community. Section3: Members Serve without Compensation. The members of the Board shall serve without compensation. Section 4: Removal of Members. Any member of the Board may be removed from such membership at any time by the City Council. Section 5: Responsibility; Duties The primary responsibility of the Board shall be to advise the City Council on future planning and long term prioritization of City initiatives, and when directed by City Council or City Staff, assist with projects to include analysis of present and future needs and prioritization, and report their findings back to City Council and /or City staff. Additionally, the Committee of Committees will be responsible for increased communication and coordination between boards. Section 6: Meetings; Quorum The Board shall fix the time and place for its meetings, provided that the Board shall meet at least once a month. Any Four (4) members of the Board constitute a quorum necessary to cause official action to be taken on any matter. All meetings shall be open to the public, and notice of meetings shall be given and meetings shall be conducted in accordance with the Texas Open Meetings Act. Section 7: Staff Liaison. The City Manager and City Secretary will serve as staff liaisons to the Board. All recommendations, comments and reports shall be made to the City Manager, who in turn shall convey such recommendations to the City Council. Section 8: Board Cannot Bind City Council The Board shall act in an advisory capacity only and shall not have the authority to bind or obligate City Council. Section 9. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 10. All resolutions, or parts thereof, which are, in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 11. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 12. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 13. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 14. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of May, 2016. CITY OF SG Z, TEXAS R. Carpenter, Mayor ATTEST: 7ift"ySecretaryy (CITY SEAL) EXHIBIT A COMMITTEE OF COMMITTEES BOARD MEMBERS Michael Dahle Richard Dziewit Fae Simmons Tim Brown David Reynolds Shonale Burke Barbara Hall A -1 Term Dates May 31, 2018 May 31, 2017 May 31, 2018 May 31, 2017 May 31, 2018 May 31, 2017 May 31, 2018