16-R-39 - Bexar Metro 911 Budget for FY 2017RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING THE APPROVAL OF THE BEXAR
METRO 911 BUDGET FOR FISCAL YEAR 2017, AND OTHER
MATTERS IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City send its approval to the Bexar Metro 911 Board of Directors of its Fiscal Year 2017 budget;
and
WHEREAS, the City Council has determined that it is in the best interest of the City to
support the growth and expansion of the 911 telephone access systems as planned for in the 2017
budget attached hereto as Exhibit A, for the public safety of Schertz citizens.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the approval of the Bexar Metro 911
budget as presented in Exhibit A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, -as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 7th day of June, 2016.
CITY OF Z. TEXAS
Michael R. Carpenter, Mayor
ATTEST:
Secretary, Brenda Dennis
(CITY SEAL)
50506221.1 - 2 -
BEXAR METRO
9 -1 -1 Network District
MEMORANDUM
TO: County Judges and City Mayors
FROM: W. H. Buchholtz, Chief Executive Officer
SUBJECT: Fiscal Year 2017 Proposed Budget
DATE: May 18, 2017
Enclosed for your review and comment is the Bexar Metro 9 -1 -1 Network District's
Proposed Fiscal Year 2017 Budget. The Bexar Metro Board approved this proposed
budget at their regularly scheduled and properly noticed meeting held on May 17, 2016.
Please address your written comments to the Chairman of the Board at the address on
the bottom of this memorandum. The Bexar Metro Board will review your comments,
make changes as necessary, and adopt the Fiscal Year 2017 Budget at the board
meeting scheduled on July 25, 2016. Please forward your comments to ensure arrival
at the Bexar Metro office not later than 4:00 p.m. on July 22, 2016.
Enclosed is a post card to facilitate your response. The contents of this post card are
consistent with the provisions of the Texas Health & Safety Code, Chapter 772.309,
which enables each participating jurisdiction to either approve or disapprove the Bexar
Metro Fiscal Year 2017 Budget. Should a jurisdiction choose to take no action, budget
approval is by operation of law on the sixty -first day following the jurisdiction's receipt of
the proposed budget.
Please call me if you have questions or require further information or clarification.
Sincerely,
V/1 , H. Buchholtz
Chief Executive Officer
E94-0
911 Saddletree Court • San Antonio, Texas 78231 -1523 Phone: (210) 408 -3911 • Fax: (210) 408 -3912
Bexar Metro 9 -1 -1 Network
Fiscal Year 2017 Budget
PURPOSE: The purpose of this document is to obtain consensus approval of Bexar Metro
9 -1 -1 Network's (Bexar Metro or District) Fiscal Year 2017 operational and financial plans by
the District's board of directors and the governing bodies of its thirty -nine participating
jurisdictions; and provide the continuing operational and fiscal authority necessary for the staff
to aggressively establish and maintain a highly survivable and resilient 9 -1 -1 system.
AUTHORITY: The authority for Bexar Metro is the Tex „ealth and Safety Code, Chapter
772, Subchapter D, Section 772.301 — formerly Ved nnotated Civil Statutes Article
1432e, as approved by the Texas 69th Regular Legr ve SS lion in Senate Bill 750 on May
21, 1985; and subsequently approved by aalwelecti rioJanuary 17, 1987. This
legislation's .purpose is to enable the prose of affordabf -high quality, countywide
.Enhanced 9 -1 -1 service through implement W., emergency com_ication districts.
Al
MANAGEMENT: A governing board of direc osap.oted ac or tto criteria in the
enabling legislation, establishes pQland providee sight of the district. The board
members and their appointing autholde:
nllll
Member
Au #ha y
James C. Has:
Stephen R. Sc
Sherman Krau
Dudley Wait,
Bi1;sON
C t ffiw C.
Prin
anus`
Talcc
ode LE
.ervi
Bexa -0 ounty
Comal County
Guadalupe County
City of San Antonio
City of San Antonio
City of New Braunfels
Member at Large
Vacant
To implement boards _licy and' manage the day -to -day operations, the board of directors
appointed W. H. Buchll tz as4 ecutive Director /Chief Executive Officer.
MISSION: The District's AM is to deploy and maintain a state -of -the -art 9 -1 -1 emergency
communication system that enables citizens in distress to quickly communicate their request
for police, fire, or emergency medical assistance; and to ensure member jurisdictions have
the appropriate 9 -1 -1 tools necessary to efficiently and accurately receive and process those
requests.
RESPONSIBILITY: To successfully accomplish the mission, Bexar Metro must deploy and
manage a technology neutral network that routes all 9 -1 -1 requests to the appropriate
answering and responding jurisdiction; create and maintain a time - sensitive, highly accurate
database that displays the location, callback number, and owner's name of the specific
instrument used to call 9 -1 -1; procure, install, and maintain the specialized 9 -1 -1 equipment
1
utilized by each authorized answering and responding jurisdiction; coordinate with municipal
and jurisdictional addressing authorities to ensure the database contains accurate,
standardized, and logical location information to ensure each citizen is easily and quickly
locatable during time critical emergencies; and construct, deploy, and maintain a spatially
accurate geographic digital map to support location determination technologies and enhance
computer aided dispatch systems. Bexar Metro also is responsible for providing effective
backup solutions for its PSAPs that may be required to evacuate their local facility in the
event of a disaster.
FUNDING: The District's source of revenue is the 9 -1 -1
specified telephone access lines located in Bexar, Com;
Texas Health and Safety Code, Chapter 772, Section
impose a 9 -1 -1 emergency service fee not exceeding
charged by the principal service supplier. The fee aaAtes=
first one hundred business lines at one location.
lines. Each year the board calculates the am6_W
and approval of the annual budget. By,
participating jurisdiction and must generatee�ve
operational expenses directly related to the Ds
providing reasonabl4
The board of directo
remains unchanged
emergency service fee applied to
II .and Guadalupe Counties. The
WO
U � 314 , authorizes the board to
P.
percent of the monthly base rate
kall residential lines and up to the
not apply to state and federal
f the fee iaznjunction with development
Pthe fee has worm application in each
ue sufficient to mch_current and projected
gt's mis§. oT and re
it repla
bilities, as well as
ce fee on March 6, 1987, and it
fee is:
In addition toes assessedf lvirelih, telephones, Bexar Metro also receives an emergency
service fee fro %,
k.ach wireles ccess hrne within its jurisdiction. This monthly fee, set by
Texas law at $0.6fter line, recognizes that the wireless telephone is a link to 9 -1 -1 services
and a wireless tel e user01ould therefore share a portion of the financial burden for
provisioning the netwo ILIt ariso` s in recognition of the cost recovery mechanism required to
�;
defray a fair and reasa -; " portion of the network infrastructure expense the wireless
providers incur in meeting federal mandate for wireless Enhanced 9 -1 -1. The current fee
structure is adequate to support programmed spending in Fiscal Year 2017.
OVERVIEW: The District's provision of 9 -1 -1 service to member entities began in January
1987 with the provision of Basic 9 -1 -1. Since that time Bexar Metro has made a number of
significant upgrades that enabled keeping pace with the explosion in communication and
computer technology that is the foundation of the next generation 9 -1 -1 network. The District
has developed and deployed a sophisticated Geographic Information System that is the
backbone of the 9 -1 -1 call delivery system; and has also installed and managed various
iterations of Customer Premise Equipment culminating in the current state -of- the -art Internet
Protocol (IP) equipment. Collectively these enhancements position us for Next Generation
2
9 -1 -1 (NG9 -1 -1) implementation. The District's call delivery network has grown in features and
functionality concurrent with the technology changes and complexity of emergency
communications. Now, as we stand on the threshold of full implementation of next generation
9 -1 -1 capability, nearly all the pieces are in place: a fully redundant high -speed fail -safe
optical IP network ties the San Antonio Police and Fire Public Safety Answering Points
(PSAP) and the Bexar County Sheriff's Office PSAP, and the Saddletree Court Regional
Emergency Operation Center (REOC) together with two fully redundant and geographically
separated control facilities, and a dedicated Multiprotocol Label Switching (MPLS) optical IP
network with dual route copper backup and two fully redundant and geographically separated
control facilities connects each of the remaining PSAPs serving all other jurisdictions.
In FY 2017, the District will move to the next step by d
call handling equipment at its new Quarry Run Regic
Quarry Run, scheduled to be operational in the fowl
square foot, fully redundant, and survivable fac
Bexar County Sheriff's Office and serve as a b
and Fire Communications operations and 92
will also provide the infrastructure for data der.
also the region and the state.
Bexar Metro has paid cash for all
structure established in 1987 and r
The Fiscal Year 2017 bud
capital projects, and ca._it'e
O &M budget continued.,
=-
The Fiscal Year 201NO
is comps
-e:rve. I n
ncial
modest salary adjustmend
addition, Bexarl etn- will d
PSAP ope atza dgs we
for a yead lump s�am4TCDR
year this —ion enabledhDi:
The O &M e es will incea
and maintenanc,equirement
'}g the first phase of its NG9 -1 -1
perations Center (Quarry Run).
ter of 2016, is the new 81,000
U e the PSAP operations for the
facility foCity of San Antonio Police
'SAPs servedB_exar Metro. The facility
operations serving of only the District, but
developm -ef!nd expansion using the service fee
1 b�kgo finan 4pianning.
the Distfi�,
VA
includes=
lefrav a s
&or_ations ar5Kin tenance (O &M) expense,
n to< _dng c rt and future operations, the
s ast cri =ie resource —its professional staff.
crease�t`i funding for personnel to enable
ficant increase in health care premiums. In
� tiers to support the Quarry Run facility and
3e €sal years, we will set -aside $250 thousand
p-M gate a decline in investment return. Last
.u_.
rM o retain 61611y funded (121.6 %) pension plan for 2017.
su 'stantially in 2017 because of the facility management
the nvy operational Quarry Run center.
The capital budgetun_s the regaining outstanding items in our strategic survivability plan to
&
include the completi_ the network and
on Vd-the Quarry Run facility, including the construction, IT infrastructure requi operate at the facility, the deployment of 9 -1 -1 call taking
equipment, and the purchasb of furniture, fixtures and equipment required to operate at
Quarry Run. Consequently, the previously authorized $10 million for the completion of the
NG9 -1 -1 project, and a remaining $1 million grant money for PSAP special projects will roll
forward to Fiscal Year 2017.
EXPENDITURES: The Fiscal Year 2017 budget total is $16,199,000. The budget includes
$9,837,000 for operations and maintenance and $6,362,000 for capital improvements. In
order to maintain the District's pay -as- you -go policy and fund the purchase and
implementation of the new 9 -1 -1 system, Bexar Metro will be required to utilize $2,245,000 of
its reserve funds.
3
The District has zero debt (it operates in a cash - and -carry, net 30 mode) and is not authorized
to incur debt. Therefore, capital recovery is typically an expense item into reserves to ensure
the timely availability of sufficient funds necessary for facilities, technology advancement,
modernization, and general equipment replacement. Projected service fee revenue normally
fully funds the .O &M and new capital improvements, while continuing to invest in reserves.
The FY 2017 proposed budget does not include an investment in reserves because of costs
associated with the start -up of the Quarry . Run Regional Operations Center.
This budget matches projected revenue and expense as required by Texas law. To ensure
responsiveness and operational flexibility, the Executive Director /Chief Executive Officer may
authorize the transfer of funds among budget line items as 19ng as the overall annual budget
amount remains unchanged. This budget does not neces a to an adjustment to' the current
emergency service fee; and based on known and = 'cted requirements; a near -term
adjustment to the emergency service fee, provided-g-4, rtal
ecovery remains fully funded, is
not projected.
The remainder of thi
M
Proposed Fiscal Year 2017 Budget
Revenue
Wireline Service Fees
Wireless Service Fees
Interest Earned
Transfer from Reserves
Miscellaneous Revenue
Total Available Funds
Proposed Fiscally
Expense
Personnel
Operations
Facilities
Education & Training
Contingencies
Total O &M Expense
Proposed F
Total
BEXAR METRO 9 -1 -14
Approved by the Bexar Me
$ 2,690,000
$ 11,239,000
$ 13,000
$ 2,245,000
$ 12,000
$ 16,199,000
ear 2017 Operation
=21,000
4,540,000
2,135,000
141,099
$ 9,$
X017 C
$ 16,199.000
ce
oard this Seventeenth Day of May, 2016.
Name: ames C. Hasslocher
Title: Chairman
5
Revenue
Expense
Capital
Bexar Metro 9 -1 -1 Network
Fiscal Year 2017 Budget
October 1, 2016 through September 30, 2017
Current as of April 30, 2016
Category
Wireline Fees
Wireless Fees
Interest
Miscellaneous
Total Revenue
Reserve Transfer
Carryover for PSAP
Total Available Funds
Personnel'
4oerations
Educatio6l% rain
ntingencies
Tot &M
Expense
Reserve
Total Capital
Total Expense
FY 2016 Budget FY 2016 Projected FY 2017 Budget
$ 2,696,960
$ 10 672,00:0
$ 1 Jr- ME
$ 132,000
28,632 6
49000
�._
3,17 1 00
$
000
500,000
$� 500,000
$ 6,353,000
2,716,000
$
2,690,000
10,911,000
$
11,239,000
18,000
$
13,000
12,000
$ 12,000
�x
$ 250,000
$ 500,000
13;6.5,000
$
13,954,000
%= s
28,632,0 ;=
$
2,245,000
2,663,000
$ 0
44,952.000 $ 16,199,000
$ 1,900,000
$
2,521,000
$ 2,712,000
$
4,540,000
$ 517,000
$
2,135,000
$ 110,000
$
141,000
$ 250,000
$ 500,000
$ 5,489,000 $ 9,837,000
$ 35,671,000 $ 39,463,000 $ 6,362,000
$ 0 $ 0 $ 0
$ 35,671,000 $ 39,463,000 $ 6,362,000
$ 42,024,000 $ 44,952.000 $ 16199,000
Note: FY 2017 Personnel Budget includes four additional FTEs to support Quarry Run operations.
9