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05-5-2016 MinutesNortheast Partnership for Economic Development City of Kirby Fire Station 5560 Duffek Kirby, Texas 78219 MINUTES OF WORKSHOP MAY 5,2016,6:30 P.M. I. Call to Order and Establish a Quorum. Mayor Daly called the workshop to order at 6:35 p.m. and a quorum was present. Members present were: Mayor Tom Daly, Selma Mayor Nadine Knaus, Garden Ridge Mayor Timothy Wilson, Kirby Mayor Mary Dennis, Live Oak Mayor Bill Seiler, Marion Mayor Pro -Tem Nick Milanovich, New Berlin Mayor Hunt, Santa Clair Others Present: City Manager Monique Vernon, Kirby City Secretary Brenda Dennis, Schertz II. Introduction Mayor Daly welcomed those present and thanked Mayor Wilson for hosting the meeting. III. Old Business: 1. Discussion regarding setting aside fund to continue funding the activities of RAPCO. The Mayor's present discussed the issue of having a Mayor serve on RAPCO, and as suggested by Pat O'Brien the representative for RAPCO should not be a Mayor, the Mayors of the cities have a different role to play and suggested that someone other than Mayor Williams should serve. Mayor Knaus stated that at a previous meeting Mayor Williams stepped forward indicating that he would serve and this is where we are regrading a representative. Mayors discussed this issue and indicated that should they wish to change the representative then someone needs to contact Mayor Williams and have a conversation with him. Mayor Daly stated he would contact Mayor Williams. Brenda Dennis stated_ that Mayor Williams had reached out and indicated that he would be unable to be at this meeting but he wanted to make sure that the individual chosen has military experience and has contacts with the military. Mayor Seiler concurred. Mayor Seiler stated that when Mayor Williams agreed to serve that he would assist him on RAPCO if he wanted to continue, but again comes back to the discussion of not have a Mayor serve. Mayor Daly indicated that he would contact Mayor Williams. Mayor `s continued the discussion that they believed that Mayor Williams should not be serving as the main contact for RAPCO, that he has a role as Mayor of Universal City, those present stated that Mayor Williams suggested that Mr. Nigel Davies should be the main contact involved in RAPCO as he has military experience. Mayor Daly agreed to speak to Mayor Williams. Mayors present agreed to see if Mr. Davies would be willing to serve as the RAPCO representative. Mayor Knaus stated the second part of this discussion is that in the past a portion of the NEP dues were set aside for RAPCO, it had been suspended due to a buildup of finds and no spending activities. Mayor Knaus asked how much money NEP wants to set aside for RAPCO for RAPCO events items. Mayor Knaus stated the amount we put into the RAPCO account was $1,000 per year which was a portion of the dues, but now the dues are based on population. Brenda Dennis stated that Mayor Williams had provided information that he wanted to make sure that NEP had monies available to sponsor RAPCO events. Mayor Seiler stated that we should agree on $2,000 and try this for the first year and should we need further funds we can discuss it at that time. Mayor Seiler also stated that funds for sponsoring and recognizing an Airman would come from donations from the various cities and businesses as done in the past. He is sure that Mayor Williams would only spend money out of the RAPCO account on the NEP plaque. He is sure if Mayor Williams or Mr. Davies needs more money for RAPCO events they would let us know. Regarding the recent Airman Recognition event, most of the funding came from dominations of various cities and other businesses. Mayor Knaus provide a list of items paid to RAPCO for this fiscal year, which was $500.00; this was paid out of the RAPCO fund, items such as social and goodwill events, etc. Mayor Knaus stated that they have been drawing down on the amount of the savings account for RAPCO, and that the bank will start charging if it reaches an amount below $5,000. Discussion continued to cap the savings at $5,000, so the policy will be to keep a minimum of $5,000 in the account. Mayors present also agreed to place an item on the next agenda for a budget amount of $2,000 for RAPCO per year. Mayors agreed to place this item on the next regular agenda. IV. New Business 2. Discussion and direction regarding the Northeast Partnership for Economic Development website. At one of the last meetings Mr. Pat O'Brien stated that he could go into our existing NEP website and update it to include when and where the meetings are and place a link on it to each member city, he also stated that he would update the current content. As of this date it has not been accomplished. Mayor Seiler stated that he has someone look at our website and based on the foundation of the website; it looks good for a 2010 website because that is the last time it was updated. If we can decide what amount we want to pay or let him come back to us and let us know what it would cost to update and maintain it, Mayor Seiler believes that the cost would be very reasonable. Mayors present discussed putting the agendas and the minutes as well as a calendar of events section on the website. Mayor Seiler indicated this would be possible as long as this information was from one person. Mayor's present requested Mayor Seiler to go ahead and have him provide a cost estimate. The gentleman's name is Jerry Dexter. Mayor Knaus stated that we already have someone that hosts the website and possible Mr. Dexter could get with them. Mayor Seiler suggested that possibly he could also host the NEP site. Mayor Knaus and Mayor Seiler will work together on this and provide contact information for the Hosting Company as well as the contact information of Mr. Dexter. Mayor Knaus suggested we get a proposal from Mr. Dexter and bring the information back to the group at the next available workshop. 3. Discussion regarding the appointment of Councilmember William Shelby City of Universal City to the Bicycle Mobility Advisory Board. City Secretary Brenda Dennis stated that Mayor Williams indicated that Mr. Shelby, one of his Councilmembers was an avid cyclist and recommends he be appointed to the Bicycle Mobility Advisory Board. Mayors present agreed to place this on the next regular agenda for approval. V. Items of Interest by the Member Cities. Mayor Daly recognized Ms. Monique Vernon's son who was present and had him introduce himself to the members. Mayor's present provided information on their upcoming events, i.e. Kirby Hobo Fest, their upcoming 4t July celebrations, Movies in the park City of Selma, City of Schertz, etc. Mayor's discussed upcoming MPO projects that were approved for their cities. Mayor Wilson provided information that they recently had an emergency management drill and suggested that if other cities haven't held them, they need too; it was eye opening and very informative, specifically with the railroad tracks that run through his city as well as a 72 inch gas main that is in his city. Again he encouraged the cities to have a drill. He suggested that possibly those cities that have mutual aid agreements host a drill together. Mayor's also discussed having these conversations and drills with the base. Mayor Daly recognized Mayor Seiler who stated he is attended the recent Regional Review Committee Meeting as he is on the Regional Review Committee and set all the rules for the next cycle. Mayor Seiler provided updated information; he made mention particularly to Attachment A - RRC Scoring Format and Suggested Process & Attachment B the Community development selection and award timeline. He stated that the Regional Review Committee met at AACOG and set all the rules for the next cycle regarding the monies received by AACOG. He did say the only thing they changed and requested and they put back, as the state had taken away, the penalty for having been funded in previous two cycles, the committee put it back. They changed household to beneficiary because if it was household and for instance if you had a project going into one part of your city, that's 400 houses, and the same 400 houses in another city may be 10% of one's population and it would be 100% of another's. They changed this to be beneficiary not household. He indicated that if you have not been funded in two cycles you receive 5 points, if you got funded in the second cycle from the current year you get three points; if you are funded in the last cycle you get 0. He stated that for those who have really good projects, it's not going to affect them at all, for those it does spread the money around better. Latest information was 25 applied and 16 received it, 9 of the 16 got it last year - Mayor Seiler stated that's why they wanted it back in. Mayor's Seiler stated that the last appointee to the review committee was Hal Baldwin from Guadalupe County. The amounts are still $250,000 to $800,000 for a single jurisdiction and $350,000 - $800,000 for Multi jurisdiction. There is 180 points - which was another thing that got moved there was and if you doubled everything all the point values came out to 160 - they took 5 and gave it to the cycles, penalizing or not penalizing if you got funding in the cycles, and the other 15% went straight to priority one which is sewer and water. He stated that anyone who has street projects or park projects - - FORGET IT- it's all going to sewer and water. The information may be applicable to your city and may not. Mayor Seiler will provide a copy to Brenda to distribute out to the Mayors. Mayor Seiler stated that they are still processing the annexation of the 119 acres and that they recently appointed two members. Mayor Daly recognized Mayor Knaus who mentioned items such as water wells, drainage, sewer and street projects on going; she also indicated that several traffic studies are being performed throughout the city. Mayor Knaus also provided an update on their first trap, transport and cull event to remove the over population of the deer. She indicated that they did not get as many as they wanted, they only got 165. These all went to feed the homeless; they are hoping to do this again next year. During the event the trappers stated that due to all of the rain they have never seen so many ticks on the deer. Mayor Daly recognized Mayor Dennis who stated that last week she was in Virginia for the Southern Conference of all leagues. It was a very good conference. Mayor Dennis mentioned the tax reform that the Lt. Governor who testified last week at the hearing, she stated it was a brutal meeting. She is sure that something will get passed; TML is on top of these issues. She stated that what they are hearing is between 5 to 8% tax cap. TML is again on top of this she will keep everyone updated on this but encouraged those that receive the TML updates; they can also track this information. TML is currently forming several committees and has reached out to those that may be interested on serving on them. Mayor Dennis stated that this Saturday they are doing a Shred Day in front of the Fire Station from 9:00 a.m. to noon. She also requested if you are going to participate to please bring a non - perishable food item. Mayor Daly stated the first week of October the City of Selma will host the Hot Air Balloon show, it was between the City of San Antonio and Selma and Selma received notification. Mayor Daly also mentioned their carnival that is currently going on at Ratama and will be bringing a Winter Carnival. Mayor Daly also stated that they have recently brought back fireworks back to Ratama Park VI. Establish a Date, Time, & Location of the Next Meeting. (Next up is the City of Live Oak to host). Mayor Daly indicated that next up is the City of Live Oak to host the next Mayors Workshop meeting, Mayor Dennis stated that the City will host. VII. Adjournment Mayor Carpenter adjourned the workshop at 7:30 PM. PASSED AND APPROVED THIS 9th DAY JUNE 2016. Mayor Tom Daly, NEP Vic Chairman