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07-26-2016 Agenda Only City Council Agenda REGULAR SESSION CITY COUNCIL JULY 26, 2016, 6:00 P.M. HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 COMMUNITY.SERVICE.OPPORTUNITY 07-26-2016 Council Agenda Policy Values Safe Community Essential Services High Quality of Life Attractive Community Economic Prosperity Fiscally Sustainable AGENDA TUESDAY, JULY 26, 2016 AT 6:00 P.M. Call to Order – City Council Regular Session Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Pastor Jim Curran, Schertz United Methodist Church) City Events and Announcements  Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)  Announcements and recognitions by City Manager (J. Kessel) Presentations:  Award Presentation regarding the Life Line Award from the American Heart Association. (D. Wait/J. Mabbitt/D. Covington/Diana Barrett)  Presentation regarding CASA of Central Texas, (Court Appointed Special Advocates) M. Carpenter/Norma Blackwell)  Update regarding the Aquatic Center Facility. (J. Kessel/P. Gaudreau) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. 07-26-2016 City Council Agenda Page - 2 - Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes – Consideration and/or action regarding the approval of the minutes of the Regular Meeting of July 12, 2016. (J. Kessel/B. Dennis) 2. Boards, Commissions and Committee Member Resignations and Appointments – Consideration and/or action ratifying the resignation of Rosemary Scott of the Economic Development Corporation Board. (B. Dennis) 3. Resolution No. 16-R-55– Consideration and/or action approving a Resolution authorizing EMS Debt Revenue Adjustments for certain inactive outstanding accounts receivables. (D. Wait/J. Mabbitt) 4. Resolution No. 16-R-56 - Consideration and/or action approving a Resolution authorizing Utility Billing Debt Revenue Adjustments for certain inactive outstanding accounts receivables. (D. Wait/J. Santoya/C. Spence/R. Rosales) 5. Resolution No. 16-R-57– Consideration and/or action approving a Resolution authorizing Schertz Magazine Debt Revenue Adjustments for certain inactive outstanding accounts receivables. (J. Kessel/S. Gonzalez/L. Klepper) 6. Resolution No. 16-R-58 – Consideration and/or action approving a Resolution authorizing the City Manager to sign an Interlocal Agreement for Automatic Aid for Fire Protection and other Emergency Services between the City of Schertz and the City of Cibolo. (D. Wait/D. Covington) Discussion and Action Items 7. Certificate of Approval – Consideration and/or action approving the Mayor of the City of Schertz to execute and sign the Certificate of approval regarding Tax-Exempt Financing for Responsive Education Solutions. (Mayor Carpenter) 8. Resolution No. 16-R-53 – Consideration and/or action approving a Resolution authorizing the City to enter into a Design Services Agreement with Brown Reynolds Watford Architects for Fire Station Number 3 and associated support systems. (D. Wait/D. Covington/P. Gaudreau) 07-26-2016 City Council Agenda Page - 3 - 9. Resolution No. 16-R-59 – Consideration and/or action approving a Resolution authorizing Change Order #1 to the existing agreement with Thos. S. Byrne, Ltd. for replacement of windows at the recreation center and approving additional repairs. (J. Kessel/P. Gaudreau) 10. Ordinance No. 16-M-26 – Consideration and/or action approving an Ordinance setting the Fee Schedule of the City of Schertz for FY 2016/17. First Reading (J. Kessel/J. Santoya/J. Walters) 11. Ordinance No. 16-T-21 – Consideration and/or action approving an Ordinance authorizing a budget adjustment to the General Fund for the FY 2015/16 Budget. First Reading (D. Wait/D. Covington) 12. Acceptance of the Letter of Resignation from Councilmember Daryl John – Consideration and/or action accepting the resignation letter from Councilmember Daryl John, Place 3. (Mayor/Council) 13. Resolution No. 16-R-60– Consideration and/or action approving a Resolution calling a Joint General and Special Election to be held on November 8 , 2016 for the purpose of electing Councilmembers for Place 1, Place 2 and Mayor for a three year term, new Councilmember Places 6 & 7 for a two year term and for the unexpired term of Place 3 for a one year term for said City; making provision for the conduct of the election; authorizing contracts with the Elections administrators of Bexar and Guadalupe Counties to conduct this election; authorizing the election to be held as a joint election; resolving other matters incident and related to such election; and declaring an effective date. (B. Dennis/Mayor/Council) Roll Call Vote Confirmation Executive Session 14. City Council will meet in closed session under section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect.  Project E-023 Reconvene into Regular Session 14a. Take any necessary action based on discussions held in closed session under Agenda Item number 14. Roll Call Vote Confirmation 07-26-2016 City Council Agenda Page - 4 - Requests and Announcements 15. Announcements by City Manager  Citizen Kudos  Recognition of City employee actions  New Departmental initiatives 16. Future Agenda Item Request for City Council: This is an opportunity for City Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the consensus of the other City Council members to place or not place the item on a future agenda. 17. Announcements by Mayor and Councilmembers  City and community events attended and to be attended  City Council Committee and Liaison Assignments (see assignments below)  Continuing education events attended and to be attended  Recognition of actions by City employees  Recognition of actions by community volunteers 18. Information available in City Council Packets - NO DISCUSSION TO OCCUR Schertz Economic Development Corporation  2016 Grant reimbursement per SEDC’s Development Agreement with Major Wire Texas, Inc. Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 22nd DAY OF JULY, 2016 AT 3:30 P.M. WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Brenda Dennis Brenda Dennis, City Secretary I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITE MS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2016. ____________________________Title:__________________________ 07-26-2016 City Council Agenda Page - 5 - This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210-619-1030. The City Council for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City ’s legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Audit Committee Interview Committee for Boards and Commissions Investment Advisory Committee TIRZ II Board Councilmember Fowler – Place 1 Interview Committee for Boards and Commissions Schertz Housing Board Liaison Randolph Joint Land Use Study (JLUS) Executive Committee Schertz Seguin Local Government Corporation Councilmember Azzoz – Place 2 Animal Control Advisory Committee Sweetheart Advisory Committee Councilmember John – Place 3 Lone Star Rail District Mayor Pro-Tem Edwards – Place 4 Audit Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation Councilmember Thompson Place 5 Audit Committee Investment Advisory Committee