8-22-2016 MinutesSCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING• August 22, 2016
Minutes
LOCATION: 1400 Schertz Parkway, Schertz, Texas
Bob Andrews Conference Room in City Hall
Board Members present: Johnie McDow, Chairman, Reginna Agee, William Bosch, Mark Davis,
Edward Fair, Sally Macias, Fae Simmons and John Sullivan, Jr.
Staff present: Brian James, Executive Director Development Services, Chuck Van Zandt,
Director, Parks, Recreation and Community Services, Lauren Shrum, Assistant Director, Parks,
Recreation and Community Services and Sandy Bryant, Sr. Administrative Assistant.
Others present: Mr. F. Branch Archer and Mr. Robert Brockman.
Call to order. Meeting was called to order by Johnie McDow, Chairman at 5:30 p.m.
Hearing of residents:
Mr. Robert Brockman asked if Hallies Cove was in the area where the City was implementing a
moratorium on development. Mr. Chuck Van Zandt stated he did not believe so but would find out
at the City Council meeting Tuesday night.
Mr. Brockman asked Ms. Lauren Shrum what the MS stood for after her name and she informed
him it stood for Master of Science.
Regular Agenda:
Agenda Item No. 1. Minutes. Consideration and /or action regarding the approval of the minutes
from the July 25, 2016 regular meeting.
Motion was made to approve the minutes from the July 25, 2016 Schertz Parks and Recreation
Advisory Board regular meeting.
Motion: Fae Simmons
Second: Reginna Agee
Ayes: Fae Simmons, Reginna Agee, Johnie McDow, Chairman, William Bosch, Mark
Davis, Edward Fair, Sally Macias and John Sullivan, Jr.
Nays: None
Abstains: None
Approved: 8 -0
Agenda Item No. 2. Hallies Cove. Ms. Shrum briefed the Advisory Board on the proposed parkland
for Hallies Cove. Ms. Shrum noted that the development was located on the east side of FM 1518
and would consist of approximately 150 lots and the developer would be dedicating parkland
consisting of two separate parcels, one that is 11.7 acres and a second parcel that is 24.7 acres. The
Board wanted to know if there would be any other park amenities put in by the developers. Ms.
Shrum said there would not be because the value of the parkland being dedicated exceeds the
requirements of our parkland dedication ordinance. The Board was also concerned about flooding in
the dedicated areas. Mr. Brian James stated that only about 7 acres of the larger parcel would be in
the flood plain.
Motion was made to approve acceptance of the proposed parkland for Hallies Cove.
Motion: Fae Simmons
Second: Mark Davis
Ayes: Fae Simmons, Mark Davis, Johnie McDow, Chairman, Reginna Agee, William
Bosch, Edward Fair, Sally Macias and John Sullivan, Jr.
Nays: None
Abstains: None
Approved: 8 -0
Agenda Item No. 3. Natatorium Update. Mr. Van Zandt briefed the Advisory Board that staff is
attending bi- weekly meetings for the Schertz Aquatics Center project. He presented pictures of
progress on the Center and from the handprint event held at the site. The structural steel is currently
being erected and anticipated completion date is December 2016. No action was taken on this item.
Agenda Item No. 4. Commercial enterprises operating in the Parks. Mr. Van Zandt and Ms. Lauren
Shrum briefed the Advisory Board that staff is looking to establish a policy for commercial
enterprises to operate in the Parks. These are enterprises that are using the parks for events and are
charging participants a fee. Discussion included the need for awareness that the events are taking
place, a means to manage and maintain a balance of commercial and recreational use and insure the
park is available and ready for use. Ms. Lauren briefed on how some of the surrounding cities
permit use of their parks open space. Advisory Board noted the process would need to include
personnel and a way to enforce the policy.
Motion was made to approve Staff recommendations for establishing a policy and then bring the
policy back to the board for approval.
Motion: Fae Simmons
Second: Sally Macias
Ayes: Fae Simmons, Sally Macias, Johnie McDow, Chairman, Reginna Agee, William
Bosch, Edward Fair, Mark Davis and John Sullivan, Jr.
Nays: None
Abstains: None
Approved: 8 -0
Agenda Item No. 5. Citizens or organization requests to host special events in the Parks Ms.
Lauren Shrum and Ms. Sandy Bryant briefed the Advisory Board that staff is looking to establish a
policy for citizens or organizations wanting to use a park facility for special events such as a movie
in the park, or church party and develop a special event permit and process for tracking the events.
Motion was made to approve the staff development of the policy and a special events permit and
then bring them back to the Advisory Board for approval.
Motion: Edward Fair
Second: Sally Macias
Ayes: Edward Fair, Sally Macias, Johnie McDow, Chairman, Reginna Agee, William
Bosch, Mark Davis, Fae Simmons and John Sullivan, Jr.
Nays: None
Abstains: None
Approved: 8 -0
Requests and Announcements:
Agenda Item No. 6. Request by Advisory Board Chairman and Board members for items to be
placed on a future Board agenda. The Advisory Board requested the following item be placed on a
future agenda:
• Amenities in parks.
• Policy for commercial enterprises operating in parks.
• Policy and permit for hosting special events in parks.
Agenda Item No. 7. Announcements by Advisory Board Chairman and members. Power -Up Grant
request for Playscape restroom has been submitted to GVEC. The next Advisory Board meeting
will be September 26, 2016.
Adjournment: Motion was made to adjourn the meeting at 6.45p.m.
Motion: Sally Macias
Second: John Sullivan, Jr.
Ayes: Sally Macias, John Sullivan, Jr., Johnie McDow, Chairman, Reginna Agee, William
Bosch, Mark Davis, Edward Fair, and Fae Simmons.
Nays: None
Abstains: None
Approved: 8 -0
hairman, Parks and Recreation Advisory Board Recording Seajtary, CO of Schertz