9-24-2016 MinutesSCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING: September 26,
2016 Minutes.
LOCATION: 1400 Schertz Parkway, Schertz, Texas
Bob Andrews Conference Room in City Hall
Board Members present: Johnie McDow, Chairman, Eric Haugen, Vice - Chairman, Reginna
Agee, William Bosch, Mark Davis, Edward Fair, Sally Macias, Fae Simmons and John Sullivan, Jr.
Staff present: Jim Fowler, Councilman, Brian James, Executive Director Development Services,
Chuck Van Zandt, Director, Parks, Recreation and Community Services, Lauren Shrum, Assistant
Director, Parks, Recreation and Community Services and Sandy Bryant, Sr. Administrative
Assistant.
Others present: Mr. F. Branch Archer and Mr. Robert Brockman.
Call to order. Meeting was called to order by Johnie McDow, Chairman at 5:30 p.m.
Hearing of residents:
Mr. Robert Brockman asked if there was any news on the Playscape restroom grant application.
Mr. Chuck Van Zandt stated we should find out in October.
Regular Agenda:
Agenda Item No. 1. Minutes. Consideration and /or action regarding the approval of the minutes
from the August 22, 2016 regular meeting.
Motion was made to approve the minutes from the August 22, 2016 Schertz Parks and Recreation
Advisory Board regular meeting.
Motion: Fae Simmons
Second: Reginna Agee
Ayes: Fae Simmons, Reginna Agee, Johnie McDow, Chairman, Eric Haugen, Vice -
Chairman, William Bosch, Mark Davis, Edward Fair, Sally Macias and John
Sullivan, Jr.
Nays: None
Abstains: None
Approved: 9 -0
Agenda Item No. 2. Palm Park Development. Mr. Brian James briefed the Advisory Board that
Mr. Mark Davis had been approached by a local scout troop about doing a scout project. Mr. James
noted that the Advisory Board had stated on their parks tour that Palm Park would be an ideal place
for scout troops to use and that this would be a great opportunity to fix up the park. The park is in
the flood plain so would be limited in what can be done there. Mr. Van Zandt will contact the scout
troop and discuss the Palm Park project with them and report back to the Advisory Board once a
project has been approved. Discussion only no action was taken on this item.
Agenda Item No. 3. Park Amenities. Chairman Johnie McDow questioned in regard to amenities:
What amenities can we put in the parks? Where in the parks can we put the amenities? And what
types of amenities are we looking at. Mr. Van Zandt stated amenities are things like water
fountains, restrooms, electricity, playground equipment, benches or picnic tables. Advisory Board
requested that staff update the information from the Parks Master Plan in regards to what amenities
are in all of the parks now and develop a five year plan to provide amenities needed at each park
and bring the plan back to the Advisory Board when completed. No action was taken on this item.
Agenda Item No. 4. Policy for Commercial enterprises operating in the Parks The Advisory Board
was given a copy of a special use permit packet provided by another Parks and Recreation
department for their review and Ms. Lauren Shrum provided the first draft of the new permit packet
for the City. Advisory Board requested time to review the draft and bring it back to the next
meeting. No action was taken on this item.
Agenda Item No. 5. Policy for citizens or organization requests to host special events in the Parks
Ms. Lauren Shrum's draft permit packet addressed this item as well. The Advisory Board will
review it and staff will bring this item back to the next meeting. No action was taken on this item.
Agenda Item No. 6. Schertz Youth Soccer Alliance (SYSA) Management Issues at the Schertz
Soccer Complex. Mr. James briefed the Advisory Board that SYSA was facing challenges with
managing the complex due to dramatic increases in the usage of the private fields adjacent to the
complex. The usage has resulted in major parking problems on Maske Road. Soccer Association
for Youth of San Antonio (SAYSAT) is leasing fields from the adjacent property and wanted to
know why they can't park at the SYSA complex. SYSA Board asked SAYSAT to provide them a
written request for use of the parking. The Advisory Board agreed with this request being a sound
idea and suggested that SAYSAT should coordinate with Schertz Police Department regarding their
parking issue in the meantime. Information only no action was taken on this item.
Agenda Item No. 7. Naming of the Park at Crossvine Mr. Van Zandt requested the Advisory
Boards opinion on the naming of the Park at Crossvine. Some suggestions had been submitted to
name it Crossvine Park or Heritage Oak Park. Advisory Board requested the staff find out what the
Crossvine Homeowners Association Park was going to be named. They also requested staff check
with the Historical Society to see if there was some historical name that might be appropriate for
this park and then bring the item back to the Board. No action was taken on this item
Requests and Announcements:
Agenda Item No. 8. Request by Advisory Board Chairman and Board members for items to be
placed on a future Board agenda. The Advisory Board requested the following item be placed on a
future agenda:
• Palm Park scout project.
• Park amenities.
• Policy for commercial enterprises operating in parks.
• Policy and permit for hosting special events in parks.
• Naming of park at Crossvine.
Agenda Item No. 9. Announcements by Advisory Board Chairman and members. Oak Will
meeting is September 29, 2016, 6 -8pm at the Schertz Civic Center. Mr. James gave each of the
Advisory Board members a copy of the Committee of Committees Advisory Board (CCAB) report.
The next Advisory Board meeting will be October 22, 2016.
Adiournment: Motion was made to adjourn the meeting at 7:10p.m.
Motion: Edward Fair
Second: Mark Davis
Ayes: Edward Fair, Mark Davis, Johnie McDow, Chairman, Eric Haugen, Vice - Chairman,
Reginna Agee, William Bosch, Sally Macias, Fae Simmons and John Sullivan, Jr.
Nays: None
Abstains: None
Approved: 9 -0
hairman, Parks and Recreation Advisory Board Recording Secr tary, City of Schertz