CIAC 01-11-2017 AGENDA w associated documentsSCHERTZ CAPITAL IMPROVEMENT ADVISORY COMMITTEE
AND
PLANNING & ZONING COMMISSION
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
City of Schertz Core Values
Do the right thing
Do the best you can
Treat others the way you would want to be treated
Work together cooperatively as a team
1. CALL TO ORDER I ROLL CALL THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE
MEETING
2. PRESENTATIONS
A. Recognition of Newly Appointed Committee Members
3. PUBLIC HEARING:
A. Hold a public hearing, consider and file the semi - annual report for October 1, 2015 through March
31, 2016, evaluating the progress of the city on achieving the capital improvements program and
identifying any problems in implementing the plans or administering the capital recovery fees.
B. Hold a public hearing, consider and file the semi - annual report for April 1, 2016 through
September 30, 2016, evaluating the progress of the city on achieving the capital improvements
program and identifying any problems in implementing the plans or administering the capital
recovery fees.
. . / •
1. CALL TO ORDER l ROLL CALL THE REGULAR PLANNING & ZONING COMMISSION
MEETING
2. PRESENTATIONS
A. Recognition of Newly Appointed P &Z Commissioner
Planning & Zoning January 11, 2017 Page 1 of 3
B. Service recognition for Commissioner Crawford
3. HEARING OF RESIDENTS
This time is set aside for any person who wishes to address the Planning and Zoning Commission. Each person should fill out the Speaker's
register prior to the meeting. Presentations should be limited to no more than three (3) minutes. Discussion by the Commission of any item not
on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in
response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion
of the agenda, will call on those persons who have signed up to speak in the order they have registered.
4. CONSENT AGENDA:
A. Minutes for the December 16, 2015, January 13, 2016, April 27, 2016 and October 12, 2016
regular meetings.
5. PUBLIC HEARING:
The Planning and Zoning Commission will hold a public hearing related to zone change requests and replats within this agenda. The public
hearing will be opened to receive a report from staff, the applicant, the adjoining property owners affected by the applicant's request, and any
other interested persons. Upon completion, the public hearing will be closed. The Commission will discuss and consider the application, and
may request additional information from staff or the applicant, if required. After deliberation, the Commission is asked to consider and act
upon the following requests and make a recommendation to the City Council if necessary.
A. ZC2016 -014
Hold a public hearing, consider and make a recommendation to City Council on a request to
rezone 611 & 615 Main Street, approximately 1 acre of land, from Single Family Residential
District (R -2) to Main Street Mixed Use district (MSMU).
B. ZC2016 -008
Hold a public hearing, consider and make a recommendation to City Council on a request to zone
approximately 63 acres of land to Public Use District. The site is located off Trainer Hale Road,
approximately 600 feet north of 1 -10, specifically at 7424 Trainer Hale Road.
6. REQUESTS AND ANNOUNCEMENTS:
A. Requests by Commissioners to place items on a future Planning and Zoning Agenda.
B. Announcements by Commissioners.
• City and community events attended and to be attended
• Continuing education events attended and to be attended
C. Announcements by City Staff.
• City Staff Update
• City and community events attended and to be attended.
• NEW SITE PLAN APPLICATIONS: The following site plans were submitted to the
Planning and Zoning Department between December 9, 2016 and January 6, 2017.
1) Rose Garden Elementary Replacement (10414 E FM 1518)
Site Plan — proposed 154,151 Sq. Ft. Elementary School
2) OJR RW P P (1.2423 Authority Lane)
Site plan — proposed expansion to the existing wastewater treatment facility
•
20164 th Quarter Report
• December 2016 Monthly Financial Report
Planning & Zoning January 11, 2017 Page 2 of 3
• Information on Rough Proportionality Requests that have been granted to date (Linear Feet
of Roadway)
7. ADJOURNMENT OF THE REGULAR MEETING
CERTIFICATION
I, Emily Grobe, Planner, of the City of Schertz, Texas, do hereby certify that the above agenda was posted on the official bulletin
boards on this the 6 1 day of January, 2017 at 5:00 p.m., which is a place readily accessible to the public at all times and that said notice
was posted in accordance with chapter 551, Texas Government Code.
E (vro4v,
Emily Grobe, Planner
I certify that the attached notice and agenda of items to be considered by the Schertz Planning & Zoning Commission was
removed from the official bulletin board on day of , 2017. title:
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special
assistance or have a request for sign interpretative services or other services please call 619 -1030 at least 24 hours in advance of meeting.
The Planning and Zoning Commission for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this
meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act.
Executive Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and presence of any subject in any
Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the
governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the
meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has
been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is
conducted by all participants in reliance on this opinion.
Planning & Zoning January 11, 2017 Page 3 of 3
TO: Capital Improvements Advisory Committee
THROUGH: Brian James, Executive Director
PREPARED BY: Rene Zarate, Senior Accountant, James Walters, Finance Director
Section 395.058 (c) (4) of the Texas Local Government Code requires the Capital Improvements Advisory
Committee (CIAC) to file semi - annual reports with respect to the progress of the capital improvements plan and
report to City Council any perceived inequities in implementing the plan or imposing impact fees. Section 90-
158 of the City's Code of Ordinance includes this same requirement.
The attached report is the semi - annual report from October 1, 2015 through March 31, 2016.
STAFF ANALYSIS AND RECOMMENDATION:
Staff recommends the CIAC accept this report and file the semi - annual report with City Council. The semi-
annual report will consist of the items presented to the CIAC and the draft minutes from this meeting.
Attachments:
Impact Fee Report October 1, 2015 through March 31, 2016
CITY OF SCHERTZ
CAPITAL RECOVERY IMPACT FEE REPORT
OCTOBER 1, 2015 TO MARCH 31, 2016
Oct 1, 2015 to Mar 31, 2016
Beginning Impact Fee Balance
Revenues:
Expenses:
Impact Fees 1
Interest Earned 2
Investments Income 3
Capital One - Investment Income 4
Investment Mgt Fee - Sewer 5
Transferred Out s
Total Revenue Over /(Under) Expense
Ending Impact Fee Balance
* * * * * * * * * * * * ** IMPACTS FEES * * * * * * * * * * * * **
Water
Sewer
Total
5,930,600.06
4,433,400.33
10,364,000.39
462,105.00
230,001.36
692,106.36
316.80
206.36
523.16
8,249.26
3,631.97
11,881.23
0.00
10, 954.73
10, 954.73
0.00
2,160.03
2,160.03
366,594.84
0.00
366,594.84
104,076.22 242,634.39 346,710.61
6,034,676.28 4,676,034.72 10,710,711.00
Impact Fees collected between Oct 1, 2015 through Mar 31, 2016
2 Bank Interest collected between Oct 1, 2015 through Mar 31, 2016. Based on ending bank cash balance.
3 Investment Income collected between Oct 1, 2015 through Mar 31, 2016
Water and Sewer have separate investment accounts.
4 Investment Income from the Capital One investment for Sewer recorded between Oct, 1 2015
through Mar 31, 2016.
5 Investment Mgt Fee charged for the Capital One Investment between Oct 1, 2015
through Mar 31, 2016
6 Transferred revenue to Fund 406 Water /Sewer Projects Fund. (To fund the East Live Oak Water
Plant Upgrades)
12 -20 -2016 12:15 PM
421 - CAPITAL RECOVERY - SEWER
ACCT# ACCOUNT NAME
C I T Y O F S C H E R T Z
TRIAL BALANCE
AS OF: MARCH 31ST, 2016
* ** MONTH TO DATE * **
DEBITS CREDITS
ASSETS
000 - 110000
Claim on Cash Cap Recov Sewer
33,782.87
000 - 116200.204
Inv L Star - Capital Rec Sewer
992.08
000 - 116200.403
Inv Acct Sewer - Capital One
3,839.47
LIABILITIES AND FUND BALANCE
000 - 340000
Retained Earnings
0.00
REVENUES
000 - 455910
Cap Rcvey -Waste Water
000 - 455913
Cap Rcvey -North Sewer Treat
000 - 491000
Interest Earned
000 - 491200
Investment Income
000 - 491800
Gain /Loss Capital One Sewer
000 - 491900
Unrealize Gain /Loss -Captl One
EXPENDITURES
101- 541650
Investment Mgt Fee -Sewer
361.46
* ** TOTALS * **
* ** END OF REPORT * **
28,356.00
5,400.00
26.87
3,969.26
209.96
1,013.79
38,975.88 38,975.88
PAGE: 1
* ** YEAR TO DATE * **
DEBITS CREDITS
569,972.35
2,357,777.43
1,748,284.96
4,433,400.33
210,201.36
19,800.00
206.37
22,937.41
29,620.02
21,269.32
2,160.03
4,707,814.79 4,707,814.79
TO: Capital Improvements Advisory Committee
THROUGH: Brian James, Executive Director
PREPARED BY: Rene Zarate, Senior Accountant, James Walters, Finance Director
Section 395.058 (c) (4) of the Texas Local Government Code requires the Capital Improvements Advisory
Committee (CIAC) to file semi - annual reports with respect to the progress of the capital improvements plan and
report to City Council any perceived inequities in implementing the plan or imposing impact fees. Section 90-
158 of the City's Code of Ordinance includes this same requirement.
The attached report is the semi - annual report from April 1, 2016 through September 30, 2016.
STAFF ANALYSIS AND RECOMMENDATION:
Staff recommends the CIAC accept this report and file the semi - annual report with City Council. The semi-
annual report will consist of the items presented to the CIAC and the draft minutes from this meeting.
Attachments:
Impact Fee Report April 1, 2016 through September 30, 2016
CITY OF SCHERTZ
CAPITAL RECOVERY IMPACT FEE REPORT
APRIL 1, 2016 TO SEPTEMBER 30, 2016
Apr 1, 2016 to Sept 30, 2016
Beginning Impact Fee Balance
* * * * * * * * * * * * ** IMPACTS FEES * * * * * * * * * * * * **
Water Sewer Total
6,034,676.28 4,676,034.72 10,710,711.00
Revenues:
Impact Fees
489,978.00
278,335.29
768,313.29
Transfer In
0.00
0.00
0.00
Interest Earned 2
185.00
135.05
320.05
Investments Income 3
16,216.33
7,653.16
23,869.49
Capital One - Investment Income 4
0.00
8,657.66
8,657.66
Misc Income
0.00
(494.41)
(494.41)
Reimbursement
0.00
0.00
0.00
Expenses:
CCMA- NorthCliffe Impact Fees
0.00
0.00
0.00
Auditor /Accounting Services 5
1,000.00
1,000.00
2,000.00
Investment Mgt Fee - Sewer 6
0.00
2,179.47
2,179.47
Transferred Out
3,050,000.00
139,312.00
3,189,312.00
LAND /ROW
(500.00)
0.00
(500.00)
Total Revenue Over /(Under) Expense
(2,544,120.67)
151,795.28
(2,392,325.39)
Ending Impact Fee Balance
3,490,555.61
4,827,830.00
8,318,385.61
Impact Fees collected between Apr 1, 2016 through Sept 30, 2016
2 Bank Interest collected between Apr 1, 2016 through Sept 30, 2016. Based on ending bank cash balance.
3 Investment Income collected between Apr 1, 2016 through Sept 30, 2016
Water and Sewer have separate investment accounts.
4 Investment Income from the Capital One investment for Sewer recorded between Apr, 1 2016
through Sept 30, 2016.
s Auditor Services performed during the year.
6 Investment Mgt Fee charged for the Capital One Investment between Apr 1, 2016
through Sept 30, 2016
12 -20 -2016 01:13 PM
411 - CAPITAL RECOVERY - WATER
ACCT# ACCOUNT NAME
ASSETS
000 - 110000 Claim on Cash Cap Recov Water
000 - 116200.203 Inv L Star - Capital Rec Water
000 - 142404 Due From Capital Projects Fund
LIABILITIES AND FUND BALANCE
000 - 340000 Retained Earnings
REVENUES
000 - 455900 Cap Rcvey -Water
000 - 491000 Interest Earned
000 - 491200 Investment Income
EXPENDITURES
C I T Y O F S C H E R T Z
TRIAL BALANCE
AS OF: SEPTEMBER 30TH, 2016
* ** MONTH TO DATE * **
DEBITS CREDITS
98,803.61
3,046,662.11
0.00
0.00
98,289.00
14.61
3,337.89
101- 541400 Auditor /Accounting Service 0.00
900 - 548406 Transfer Out - Public Imprvment 3,050,000.00
900 - 581010 LAND /ROW 500.00
* ** TOTALS * **
* ** END OF REPORT * **
3,148,803.61 3,148,603.61
PAGE: 1
* ** YEAR TO DATE * **
DEBITS CREDITS
401,045.08
2,973,470.53
116,040.00
5,930,600.06
952,083.00
501.80
24,465.59
1,000.00
3,416,594.84
500.00
6,908,150.45 6,908,150.45