Emailed Earning Statement Agreement & Guide-PayrollCOMMUNITY
SERVICE
SCHIERTZ I OPPORTUNITY E MAILED EARNINGS STATEMENT AGREEMENT
Employee Name (Please print —Last, First, MI)
Department
Employee Work Phone
• Your earnings statement will be emailed to you as an encrypted pdf document up to three days prior to
your scheduled payday.
• Please check your statement every pay period to review your earnings, deductions, tax withholdings and
leave balances.
Always remember to verify your direct deposit information with your bank.
If you have questions related to this form, contact the Finance Department at ext. 1142.
Return your completed form to the Finance Department.
Select from the following options: Email copy only Printed and email copy
U U
Personal Email Address
(Use personal email only, use of work email will result in rejection of agreement)
Password to Open Pay
Statement
(Limit passwords to a combination of 8 easily remembered letters, numbers or special characters. Your password should not
contain sensitive information such as a social security number, birthdate or other information important to you.)
By signing below, I hereby agree to receive my earnings statements by email. I understand that my consent to receive
emailed delivery is voluntary and may be withdrawn at any time. It is my responsibility to ensure contact information is
accurate and complete and updated as is necessary. I also understand the timing of any changes to my email address may
affect the delivery of my earnings statements. I acknowledge I am responsible for the privacy of my personal email
accounts and maintaining confidentiality of my password information.
Signature
Date
Cancellation of Participation (cancellations will be effective on the payday following receipt of notice by Finance Department).
I wish to withdraw from the earning statement email program.
Signature Date
Follow these steps to retrieve your encrypted emailed earnings statement:
Step One
Complete and return to Finance the EMAILED EARNINGS STATEMENT AGREEMENT.
Step Two
When statements are generated during the payroll process, you will receive on email notification
containing an encrypted attachment and this message:
"You've received an encrypted message from
To view your message
Save and open the attachment (message.html), and follow the instructions.
Sign in using the following email address: (your chosen emoi|)."
Opening the attachment will generate this message box:
Opening Mail Attachment
(6-10 You should only open attachments from a trustworthy source,
- Outlook
Would you like to open the file or save it to your computer?
Always ask before opening this type of file
Select Use one-time passcode:
Encrypted message
From
To
(Y(Ail ChGSef�,Pfllafl)
To view the message, sign in %vifth a Microsoft account, your work or school accoun� oruseaone-time
Sign ill
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Clicking the one-time pacscode button will generate this message:
We sent a passcode to Your email address
Please check Your email, enter the passcode that corresponds with the
� reference code and click continue. The passcode will expire |n15 minutes.
|
Reference code: 4903
Passcmde
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(7!) Continue
Didn't receive the ����? Click here to get another one.
Entering the payscnde generates an email with the earnings statement attached.
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Select the download arrow. Enter your unique password |n the message box that appears. The
document can then be printed and saved.
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