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04-04-2017 Agenda only MEETING AGENDA City Council REGULAR SESSION CITY COUNCIL April 4, 2017 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 04-04-2017-2017 Council Agenda Policy Values Safe Community Essential Services High Quality of Life Attractive Community Economic Prosperity Fiscally Sustainable AGENDA TUESDAY, APRIL 4, 2017 AT 6:00 P.M. Call to Order – Regular Session Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Minister C.D. Peterson, Resurrection Baptist Church) Recognition and Presentation • Introduction of the Student Mayors and Student Councilmembers for the Day. (Mayor/Council/Executive Management) - Student Mayors – Dobie Jr. High, 8th Grade Zoe Gamboa and Corbett Jr. High, 8th Grade Griffin Matthys - Student Councilmembers – Dobie Jr. High, 7th Grade Zaryah Wray and Corbett Jr. High, 7th Grade Alexandra Hickok Presentation • Presentation regarding donations to the Animal Services Department. (D. Wait/M. Harris/S. O’Brien) Proclamations • National Crime Victims Week (Nicole Douglass) • Sexual Assault Prevention and Awareness Month (Nicole Douglass) • Child Abuse Prevention Month (Nicole Douglass) 04-04-2017 City Council Agenda Page - 2 - New Employee Recognition • Public Affairs – Marketing & Communications Specialist Devan Flores. (S. Gonzalez/L. Klepper) • Public Works – Water & Wastewater Serviceman 1 Anthony Jimenez. (D. Wait/J. Hooks/D. Letbetter) City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) • Announcements and recognitions by City Manager (J. Kessel) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshops • Discussion regarding proposed Comprehensive Plan Amendment prompted by the Randolph JLUS update. (B. James) • Discussion regarding Schertz Parkway Repairs. (B. James/K. Woodlee) Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes – Consideration and/or action regarding the approval of the minutes of the Special Meeting of March 24, 2017 and the Regular Meeting of March 28, 2017. (J. Kessel/B. Dennis) 2. Ordinance No. 17-T-11 – Consideration and/or action approving an Ordinance authorizing a budget adjustment to fund the Northcliffe Waterline Replacement Project Phase 3. Final Reading (D. Wait/J. Hooks) 3. Boards, Commissions and Committee Member Appointments – Consideration and/or action ratifying the appointment of Mr. Earl Hartzog, Board of Adjustments Liaison to the Committee of Committees Advisory Board, and revising and updating the Committee of Committees Board Members. (B. Dennis/Mayor/Council) 04-04-2017 City Council Agenda Page - 3 - Discussion Items 4. Resolution No. 17-R-23 – Consideration and/or action approving a Resolution authorizing a contract with R. L. Jones LP relating to the Northcliffe Waterline Replacement Project Phase 3 and authorizing the budget expenditures for the Project. (B. James/K. Woodlee/L. Busch) 5. Resolution No. 17-R-24 – Consideration and/or action approving a Resolution authorizing an agreement with Microsoft authorizing the renewal of our Enterprise Agreement and to purchase licenses from SHI Government Solutions relating to email and software services for the Microsoft Office 365 email system. (B. James/M. Clauser) Roll Call Vote Confirmation Requests and Announcements 6. Announcements by City Manager. 7. Future Agenda Item Request for City Council: This is an opportunity for City Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor, without allowing discussion, shall ask for the consensus of the other City Council members to place or not place the item on a future agenda. 8. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Executive Session 9. City Council will meet in closed session under section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect. · Project E-028 Reconvene into Regular Session 9a. Take any action based on discussions held in closed session under Agenda Item 9. Adjournment 04-04-2017 City Council Agenda Page - 4 - CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 31st DAY OF MARCH 2017 AT 4:00 P.M. WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Brenda Dennis Brenda Dennis, City Secretary I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2017. ____________________________Title:__________________________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210-619-1030. The City Council for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Audit Committee Interview Committee for Boards and Commissions Investment Advisory Committee TIRZ II Board Councilmember Davis– Place 1 Schertz Housing Authority Board Interview Committee for Boards and Commissions Councilmember Gutierrez – Place 2 Councilmember Larson – Place 3 Mayor Pro-Tem Edwards – Place 4 Audit Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation Councilmember Thompson – Place 5 Audit Committee Investment Advisory Committee Councilmember Kiser – Place 6 Schertz Animal Services Advisory Commission Councilmember Crawford – Place 7 Schertz-Seguin Local Government Corporation Interview Committee for Boards and Commissions