2-23-2017 Minutes SEDC Board Reg MtgSCII 111EIRZ FZZ
ECONOMIC DEVELOPMENT CORPORATION
MINUTES
CITY OF SCHERTZ
ECONOMIC DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
REGULAR MONTHLY MEETING
THURSDAY, FEBRUARY 23, 2017
The City of Schertz Economic Development Corporation (SEDC) Board of Directors met for a Regular
Monthly Meeting on Thursday, February 23, 2017 at 6:00 p.m. in the City Council Chambers, conference
room, 1400 Schertz Parkway, Schertz, Texas.
CALL TO ORDER
1. Roll call and recognition of visitors.
President Brown called the meeting to order at 6:00 p.m. and welcomed everyone in attendance.
Board of Directors:
Tim Brown — President
Gary Howell — Vice President
Paul Macaluso — Treasurer /Secretary
Katie Chain
Mark Tew
Staff:
Kyle Kinateder — SEDC Executive Director
Patty Horan — Executive Assistant - ED
Jennifer Kolbe — Business Retention Manager
James Walters — Director of Finance
Directors absent: Other present:
Roy Richard Brian James — Executive Director
Brenda Dennis — City Secretary /CORE
Cecilia Palomo — City Engineering
Colby Pulliam - CORE
2. Public comment.
This time is set aside for any person who wishes to address the Board. Each person should fill out the Citizen's to be
Heard registry form prior to the meeting. Presentations should be limited to no more than 3 minutes. The presiding officer,
during the Public Commentportion of the agenda, will call on those persons who have signed up to speak in the order they
have registered.
Ms. Dennis and Ms. Pulliam introduced themselves as students of the Chamber's Leadership CORE.
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PRESENTATIONS
3. Pavement Condition Index (PCI) Presentation. (Cecilia Palomo- Engineering /Robert Martinez -Public
Works)
Ms. Palomo and Mr. James, who presented in Mr. Martinez' absence, provided a presentation on the
MicroPaver Roadway Assessment report that was prepared for the City by IDS Engineering Group in
November 2016. The report was completed using pavement studies that were performed in 2009 and
2016 using the Pavement Condition Index (PCI). A PCI is a road rating system that allows for
classification of pavement conditions ranging from 0 to 100 depending on the distress type, quantity
and severity of the roadway condition. A PCI is used to help determine the life cycle of the roads. The
report includes a citywide street network PCI map illustrating road conditions, timeframes for pavement
deterioration, maintenance schedules and cost for repairs. Prior to the release of the report, the City
developed Roadway Stewardship Philosophy to aid in establishing a balanced and realistic approach
towards prioritizing capital projects. Using the City's Roadway Stewardship Philosophy, the report
developed a 4 to 5 year program for implementation. The program, groups roads under each year in
sequence of priority category and associated repair cost. As part of the implementation, the City will
use MicroPAVER to update the city's road network. The City's Public Works department will
implement part of the program and using their own machinery to crack seal roads based on the level of
repair priority. Roadway repair projects requiring more work will be outsourced. The presentation
concluded listing the next steps for City Council to review the Roadway Assessment Report and for City
staff to seek City Council approval on issuance of certificates of obligation to fund first four /five year
of work on identified roadways.
No action was taken.
ITEMS FOR INDIVIDUAL CONSIDERATION
4. Consider /Discuss /Act on approval of the Minutes for the Board of Directors Regular Monthly Meeting
held on Thursday, January 26, 2017 (P. Horan)
A Motion to approve the Minutes for the Board of Directors Regular Monthly Meeting held on
Thursday, January 26, 2017 was made by Mr. G. Howell. Seconded by Mr. P. Macaluso. Motion passed
unanimously.
5. Review of the SEDC Monthly Financial Report for the month of January 2017. a. Walters)
Mr. Walters provided a summary review of the Financial Statements for the month of January 2017.
6. Update on the 2016 Annual Certification process for active economic development incentives.
(K. Kinateder)
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Mr. Kinateder asked the Board Members if they had any questions regarding the summary on the annual
certification for active economic development incentives included in the meeting packet. The memo
reported that as of December 31, 2016 the City of Schertz and the City of Schertz Economic
Development Corporation (SEDC) had economic development agreements with seven companies.
Each year companies are required to certify their compliance to the incentive agreements. Staff has
reviewed each of the agreements, except Amazon.com who has until April 15, 2017 to report, and found
that all of the agreements from the following companies are in compliance: Closner Equipment Co.
Inc., Sysco Central Texas, Inc., Capital Group Companies, Inc., Caterpillar Inc., GE Oil & Gas, Inc.,
Major Wire Texas, Inc.
No action was taken.
7. Consider /Discuss /Act on the Business Retention Plan. (K. Kinateder /J. Kolbe)
Mr, Kinateder provided a brief history and background of the current SEDC practice of covering the
Business Retention and Expansion (BRE) functions of economic development. The transformation
from small town to a vibrant community, rapid job growth and population have prompted the SEDC
to formalize the process. Ms. Kolbe provided a briefing on the major components and framework of
the plan draft. Ms. Kolbe explained that the purpose of the BRE plan is to identify primary -job creating
companies with opportunities for expansion, who are at risk of leaving or closing, or who are
experiencing community related problems and utilize every SEDC resources to help Schertz businesses
succeed. Ms. Kolbe reviewed key sections of the plan with the Board and asked for feedback on
implementation and metrics to be followed. Input received during the meeting will be implemented
into the BRE plan and will be given to the SEDC Board at the next regular meeting.
No action was taken
8. Update on Marketing Campaign. (K. Kinateder)
Mr. Kinateder provided a brief overview on State funding regulations for advertising campaigns for 4B
corporations, most effective marketing techniques, features of an economic development organization
website, videos, social media and tracking methodology of collected data.
9. Director's Report. (K. Kinateder)
Mr. Kinateder asked the Board Members if they had any questions related to the Director's Report that
was included in the meeting packet. No questions were asked. Highlights in the report included:
• Project updates
No updates were provided
• Board Member resignation — Mireille Ferdinand- Hercule
Ms. Ferdinand- Hercule was not able to accept the appointment due to her employer's
determination.
• Personnel updates
No personnel updates were provided
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• Business visited
Marshall Shredding & Medisharps
Pratt Industries
• Events attended
Major Wire Open House, January 24, 2017
Job Shadow Day, February 2, 2017
Plastec West, Anahein Convention Center, CA, Feb. 7 — 95 2017
10. REQUESTS AND ANNOUNCEMENTS
Staff made the following announcements:
A. Announcements by City staff:
• Committee of Committees Advisory Board (CCAB) Meeting Summary — Feb. 15, 2017
• Wilenchik Walk for Life — Saturday, March 4, 2017
• Employee Remembrance Day— Monday, March 20, 2017
• Next regular scheduled Board Meeting — Thursday, March 23, 2017
• Community Volunteer Fair — Thursday, April 13, 2017
B. Requests by Board Members to place items on a future SEDC Board Meeting agenda.
No requests were made.
President Brown recessed into Executive Session at 7:26 p.m.
11. EXECUTIVE SESSION
A. Called in accordance with Section 551.087 of the Texas Government Code, Deliberation Regarding
Economic Development Negotiations; Closed Meeting. The governmental body is not required to
conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information
that the governmental body has received from a business prospect that the governmental body seeks
to have locate, stay, or expand in or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations; or (2) to deliberate the offer
of a financial or other incentive to a business prospect.
• Project E -028
• Project E -029
RECONVENE TO REGULAR SESSION
President Brown reconvened into Regular Session at 8:05 p.m.
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12. Discussion, public hearing and possible action to authorize the SEDC Executive Director to take the
necessary and appropriate actions to proceed with negotiations based on discussions held in Executive
Session under Agenda Item No. 11 -A:
• Project E -028
• Project E -029
No Action was taken.
ADJOURN
President Brown adjourned the meeting at 8:06 p.m.
MINUTES PASSED AND APPROVED THIS 23 DAY OF MARCH 2017
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